Urbandale public meetings in 2023

Capital Improvements Program (CIP) Committee

The CIP Committee is holding a public hearing to consider the multi-year Capital Improvements Program. The discussion covers various infrastructure and service categories including streets, parks, and buildings.

• Public hearing for 2024-2029+ Capital Improvements Program
• Review of art, buildings, and equipment planning
• Review of technology, parks, and bridges planning
• Review of sidewalks, storm water, and streets planning
• Review of street lighting and traffic signals planning

Planning & Zoning Commission

No meeting was held on this date. The agenda lists items scheduled for the next meeting on January 8, 2024.

• Public hearing for Crossroads Business Park Lot 4 (4143 121st Street) to allow Amusement and Recreation Services
• Final Plat for Mallard Prairie Townhomes Plat 2 (170th Street and Persimmon Lane)
• Site Plan for Mallard Prairie Townhomes Plat 2 (170th Street and Persimmon Lane)
• Site Plan for Des Moines Electrical Apprenticeship building addition (10700 Justin Drive)

Public Art Committee

The Urbandale Public Art Committee is meeting to review and recommend finalists for a public art project at Walker Johnston Creek, and to hold officer elections. The agenda also includes approval of previous meeting minutes and a finance report, plus updates from the Parks and Recreation director. Future topics like art in medians and funding research are noted for later discussion.

• Walker Johnston Creek Access Public Art finalists review and recommendation
• Officer elections
• Approval of previous meeting minutes
• Approval of finance report
• Director's report from Jan Herke, Parks and Recreation

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business and discuss several infrastructure items. Key topics include a draft audit report for the fiscal year ending June 30, 2023, updates on the WRA Grimes Connector and Northwest Walnut Creek Trunk Sewer Extension projects, and a proposed budget for fiscal year 2024/2025. The board will also consider bids for trunk sewer cleaning and manhole lining, and review a site plan for a building addition at 10700 Justin Drive.

• Review of draft audit report for FY ending June 30, 2023
• Approval of pay estimates for WRA Grimes Connector Project (Contract 1, Pay Estimate No. 20; Contract 2, Pay Estimate No. 14)
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project, including Corp of Engineer's determination and delay
• Review/approval of proposed trunk sewer cleaning bids/contract
• Proposed budget for Fiscal Year 2024/2025 and manhole lining bids

Civil Service Commission

The Commission will meet electronically to conduct routine business. The agenda includes approving minutes from the November 16, 2023, meeting and certifying several candidate lists.

• Approve Engineering Technician Certified List
• Approve Right of Way Technician/ Utility Locator Certified List
• Approve Evidence Technician Certified List

Board of Adjustment

The Urbandale Board of Adjustment will consider two conditional use permit applications: one for a cultivation center at Living History Farms (11121 Hickman Road) and one for R&R Realty at Aurora Business Park II (11348 Aurora Avenue). The board will also approve the November 1, 2023 meeting minutes and receive staff reports on the 2024 meeting schedule.

• Conditional use permit for cultivation center at Living History Farms, 11121 Hickman Road (Case No. 011-2023-02.09)
• Conditional use permit for R&R Realty (Aurora Business Park II, LLC) at 11348 Aurora Avenue (Case No. 011-2023-02.10)
• Approval of November 1, 2023 meeting minutes
• Staff report on 2024 meeting schedule

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a Planned Unit Development (P.U.D.) Master Plan amendment. The meeting also includes the approval of previous minutes and staff reports.

• Public hearing: Urbandale Marketplace III PUD Master Plan amendment (4880 and 4890 NW Urbandale Drive, Case No. 010-2008-02.03.03)

Capital Improvements Program (CIP) Committee

The Urbandale Capital Improvements Program Committee is meeting to review the city's 2024-2029+ Capital Improvements Program, including fiscal and debt performance goals. The agenda includes a section-by-section review of the CIP covering areas like streets, parks, buildings, and technology. This is a working session; a public hearing is scheduled for December 19, 2023.

• Review of CIP 2024-2029+ sections including Art, Building, Major Equipment, Technology, Parks, Bridges, Sidewalks, Storm Water, Streets, Street Lighting, Traffic Signals
• City Manager review of CIP
• Finance Director review of fiscal performance goals and debt performance goals
• Next CIP Committee meeting scheduled for November 30, 2023 if required
• CIP Committee Public Hearing scheduled for December 19, 2023 at 6:00 p.m.

Public Art Committee

The Urbandale Public Art Committee is meeting to handle routine consent items (minutes and finance report), then discuss the 2024-2025 budget request, review Art Park submissions, and hear a presentation summary on BRAVO ICON. They will also set the December meeting date and conduct annual officer elections. The agenda includes standard administrative items and planning for future projects like art in medians and funding research.

• 2024-2025 Budget Request discussion
• Art Park Submissions Review and Recommendations
• BRAVO ICON Presentation Summary
• Annual Review of Member Responsibilities/Officer Elections in December
• December Meeting Date/Time discussion

Planning & Zoning Commission

The Planning and Zoning Commission will review and recommend the adoption of the Forward Urbandale Comprehensive Plan. The body will also consider a site plan and plats for a medical facility on Plum Drive.

• Public hearing for the Forward Urbandale Comprehensive Plan
• Grace Imaging Plat 1 Preliminary and Final Plat (9439 Plum Dr.)
• Grace Breast Imaging and Medical Spa Site Plan No. 012-2023-16.00 (9439 Plum Drive)
• 2024 Meeting Schedule

Civil Service Commission

The Commission will meet electronically to conduct business including the approval of previous meeting minutes. The agenda includes reviewing and approving certified lists for both Police Captain and Police Sergeant positions.

• Approve the Police Captain Certified List
• Approve the Police Sergeant Certified List
• Approve Commission Minutes from October 19, 2023

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business including approving minutes and bills, and receiving updates on financial matters, audits, and ongoing sewer projects. A resolution to approve a supplement to the 2023 Senior Bond Issuance Certificate by the WRA will be considered. The City Engineer will present a preliminary plat review for Grace Imaging Plat 1 at 9439 Plum Drive.

• Resolution approving supplement to 2023 Senior Bond Issuance Certificate
• Update on financial matters and status of audit for FY ending June 30, 2023
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Preliminary plat review, Grace Imaging Plat 1, 9439 Plum Drive

Economic Development Advisory Board

The Economic Development Advisory Board is meeting to review the Urbandale Uplift Project, discuss a Comprehensive Plan Update, and hear about the Urbandale High School CareerCon event. The agenda also includes welcoming new members and considering previous meeting notes. No specific decisions or dollar amounts are listed.

• Urbandale Uplift Project Review
• Comprehensive Plan Update
• Urbandale High School CareerCon Event
• Welcome to Danielle Brommer and Ebonee Woods

Planning & Zoning Commission

No meeting was held on this date. The agenda lists items scheduled for the next meeting on November 20, 2023.

Board of Adjustment

The Urbandale Board of Adjustment will consider three land-use requests: a setback variance for a property at 4730 93rd Street, and conditional use permits for properties at 3980 and 3942 NW Urbandale Drive. The board will also approve minutes from its August 23, 2023 meeting. No other substantive items are listed.

• Setback variance for Manderfield property at 4730 93rd Street (Case No. 011-2023-01.07)
• Conditional use permit for Flex Factory at 3980 NW Urbandale Drive (Case No. 011-2023-02.07)
• Conditional use permit for Nakata Dojo at 3942 NW Urbandale Drive (Case No. 011-2023-02.08)

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will consider a site plan for an accessory building at Haggerty Windows, located at 10202 Douglas Avenue. The meeting also includes approval of previous minutes and staff reports. No other pending items are listed.

• Site Plan No. 012-1983-13.01 for Haggerty Windows accessory building at 10202 Douglas Avenue
• Approval of minutes from October 9, 2023

Civil Service Commission

The Commission is meeting electronically to review several personnel-related items. The agenda includes approving a police officer certified list and revised recruitment plans for specific city roles.

• Position reclassification of Right of Way Technician/Utility Locator
• Approval of the Police Officer Certified List
• Approval of revised Evidence Technician Recruitment Plan
• Approval of revised Right of Way Technician/Utility Locator Recruitment Plan

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and a finance report, then will discuss updates on the BRAVO ICON project and dog park art. The main business is reviewing the current fiscal year expenditure plan and preparing the 2025 budget request, which includes items like Art Day, performance art, wood tiles at Lakeview Park, a public piano, a July 4th art project, splash art, and a mural. Future topics include art in medians and funding research.

• Review of FY24 expenditure plan
• FY25 budget request covering Art Day, performance art, Art Along the Trail wood tiles at Lakeview Park, public piano, July 4th art project, splash art, and mural
• BRAVO ICON update
• Dog park art discussion
• Approval of previous meeting minutes and finance report

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to approve minutes and bills, and to receive updates on financial matters, the audit for FY ending June 30, 2023, the WRA Grimes Connector Project (including approval of Contract 2 Pay Estimate No. 12), the Northwest Walnut Creek Trunk Sewer Extension, and a multi-sensor televising inspection report. The agenda is largely routine with updates and approvals, no major new decisions are listed.

• Approval of Contract 2 Pay Estimate No. 12 for WRA Grimes Connector Project
• Update on financial matters and status of audit for FY ending June 30, 2023
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Multi-sensor televising inspection report from District Engineer
• September 2023 monthly expense report

Planning & Zoning Commission

The Planning and Zoning Commission will review a final plat for the Waterford Way Townhomes and a site plan for Superstorm Restoration. The meeting also includes approval of prior minutes and staff reports. These are the only two substantive items on the agenda.

• Final plat for Waterford Way Townhomes Plat 1 at 142nd Street and Springbrook Trail
• Site plan for Superstorm Restoration at 3300 101st Street
• Approval of minutes from September 11, 2023 meeting

Civil Service Commission

The Urbandale Civil Service Commission has cancelled its scheduled meeting for October 5, 2023. No items were discussed or decided.

• Meeting cancelled

Board of Adjustment

The Urbandale Board of Adjustment will hold a public meeting to consider a front yard paving variance and two conditional use permits. The board will also approve minutes from the previous meeting and hear staff reports.

• Lieber Front Yard Paving Variance at 5009 162nd Street (Case No. 011-2023-01.06)
• Xtra Innings Conditional Use Permit at 3946 NW Urbandale Drive (Case No. 011-2023-02.05)
• Benchmark Automotive (Knapp) Conditional Use Permit at 10500 Justin Drive (Case No. 011-2023-02.06)

Merle Hay Joint 28E Board

The Merle Hay Joint 28E Board is meeting electronically to handle routine administrative items, including approving the agenda, previous meeting minutes from October 11, 2022, and the 2022 Merle Hay Annual Report. The board will also hear an administrator's report before adjourning. No major decisions or public hearings are on the agenda.

• Approval of 2022 Merle Hay Annual Report
• Approval of October 11, 2022 meeting minutes
• Administrator report

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business: approving minutes and bills, hearing citizen input, and receiving updates from the attorney and engineers. Key items include the status of the FY 2023 audit, the WRA Grimes Connector Project, the Northwest Walnut Creek Trunk Sewer Extension, and a multi-sensor televising inspection report, plus approval of Pay Request No. 2. No major decisions are on the agenda beyond these updates and approvals.

• Approval of bills
• Update on financial matters and status of audit for FY ending June 30, 2023
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Review and approval of Pay Request No. 2 for multi-sensor televising inspection

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and finance reports, hear a director's report, and discuss updates on the BRAVO ICON project. They will make decisions on the 2023-2024 budget for events like Art Day, Pies and Poetry, and Art Along the Trail, and discuss the 2024-2025 budget request. Future topics include art in medians and funding research.

• BRAVO ICON update
• 2023-2024 budget decisions for Art Day, Pies and Poetry ($750?), Art Along the Trail (wood tiles at Lakeview Park), Public Piano, July 4th Art Project, Splash Art, Mural
• 2024-2025 budget request
• Future discussion: Art in the Medians, Funding Research

Planning & Zoning Commission

The Planning and Zoning Commission will not hold a meeting on September 26, 2023. The next scheduled meeting is October 9, 2023, when the commission will consider a final plat for Waterford Way Townhomes Plat 1 and a site plan for Superstorm Restoration.

• Waterford Way Townhomes Plat 1 final plat at 142nd Street and Springbrook Trail
• Superstorm Restoration site plan no. 012-1993-23.01 at 3300 101st Street

Civil Service Commission

The Commission will meet electronically to review and approve revised recruitment plans for the positions of Sergeant and Captain. The meeting also includes routine approvals for the agenda and previous minutes.

• Approve revised Sergeant Recruitment Plan
• Approve revised Captain Recruitment Plan
• Approve Commission Minutes from August 10, 2023

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business and receive updates on financial matters, including the FY 2023 audit status and the WRA Grimes Connector Project, with approval of Contract 1 Pay Estimate No. 18 and discussion of cost reconciliation. The agenda is largely procedural, with most items listed as updates or approvals.

• Approval of Contract 1 Pay Estimate No. 18 for WRA Grimes Connector Project
• Discussion of Project Costs Reconciliation for WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Update on Multi-Sensor Televising Inspection and Report from District Engineer
• August 2023 Monthly Expense Report

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will hold a public hearing on an amendment to the First Assembly of God Planned Unit Development Master Plan, affecting use, building height, and setbacks at 9300-9598 Northpark Drive. The commission will also review a preliminary plat and site plan for Total Health Experience Plat 1, a final plat for Highland Meadows Plat 5, and approve minutes from prior meetings.

• Public hearing on PUD amendment for First Assembly of God (Case No. 010-2001-02.01.01) at 9300-9598 Northpark Drive
• Preliminary plat and site plan for Total Health Experience Plat 1 (No. 012-2023-14.00) at 9300-9598 Northpark Drive
• Final plat for Highland Meadows Plat 5 at 170th Street and Plum Drive
• Approve minutes from August 7 and August 28, 2023 meetings

The Commission approved minutes from August 7 and August 28, 2023. The board held a public hearing and reviewed staff recommendations for a PUD Master Plan amendment and a preliminary plat for a medical project at 9300-9598 Northpark Drive. No final vote on the PUD amendment or site plan is recorded in the provided text.

• Approved August 7, 2023, joint meeting minutes (5-1)
• Approved August 28, 2023, meeting minutes (6-0)

Economic Development Advisory Board

The Economic Development Advisory Board will convene to review previous meeting notes, receive updates on the Urbandale Uplift Project and the Comprehensive Plan, and discuss a downtown shared parking concept. The meeting also includes welcoming new members Ryan Ford and Danielle Brommer.

• Urbandale Uplift Project update
• Comprehensive Plan update
• Downtown shared parking concept discussion
• Welcome to Ryan Ford and Danielle Brommer

Board of Adjustment

The Urbandale Board of Adjustment has cancelled its September 6, 2023 meeting. The next scheduled meeting is October 4, 2023 at 5:30pm, with no pending items listed.

• Meeting cancelled for September 6, 2023
• Next meeting: October 4, 2023 at 5:30pm
• No pending items

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is holding a regular meeting to approve minutes and bills, and to receive updates from the attorney and engineers on financial matters, audits, water usage, and ongoing sewer projects. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from August 8, 2023 meeting
• Approval of bills
• Update on financial matters, investment renewals, and audit status for FY ending June 30, 2023
• Report from PFM Advisors on water usage by Urbandale
• Update on WRA Grimes Connector Project and Northwest Walnut Creek Trunk Sewer Extension

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on an amendment to the Urbandale Marketplace and Urbandale Marketplace II Planned Unit Development Master Plans regarding parking and signage at 10500 Plum Drive. The commission will also review site plans for two townhome developments in the Magnolia Heights subdivision, and consider approval of minutes from prior meetings.

• Public hearing on amendment to Urbandale Marketplace PUD master plans (parking and signage) at 10500 Plum Drive
• Site plan for Magnolia Heights Plat 6 Townhomes at 156th Street and Bentwood Drive
• Site plan for Magnolia Heights Plat 7 Townhomes at 156th Street and Walnut Meadows Drive
• Approve minutes from August 7 and August 14 meetings

The Planning & Zoning Commission considered amendments to the Urbandale Marketplace and Urbandale Marketplace II PUD Master Plans for a 4-story mixed-use building. The proposal seeks to reduce multi-family parking requirements and modify wall signage rules. Staff recommended approval of these amendments subject to specific parking and signage conditions.

• Approved August 14, 2023, meeting minutes (7-1)

Board of Adjustment

The Urbandale Board of Adjustment will hold a special meeting to consider two variance requests: a rear setback variance for a property at 15711 Tanglewood and a sign variance for a property at 10300 Northpark. The board will also approve minutes from the July 5, 2023 meeting and receive staff reports.

• Rear setback variance for 15711 Tanglewood (Case No. 011-2023-01.04)
• Sign variance for 10300 Northpark (Case No. 011-2023-01.05)
• Approval of July 5, 2023 meeting minutes

The Board approved the minutes from the July 5, 2023, meeting. The board also held a public hearing regarding a rear setback variance for a deck at 15711 Tanglewood Drive, though the provided text ends before a decision was reached.

• Approved July 5, 2023, meeting minutes (4-0)

Public Art Committee

The Urbandale Public Art Committee is meeting to review artist submissions for the ICON/BRAVO project and discuss updates on various art initiatives, including July 4th activities, the Interactive Project Series, Splash Art, Wood Tiles, and Art Day. The agenda is largely routine, with no major decisions or public hearings scheduled.

• Artist review for ICON/BRAVO project
• July 4th Activities Review
• Interactive Project Series update
• Splash Art update
• Wood Tiles update

The committee selected three artists to provide in-depth proposals for the ICON/BRAVO project, with each receiving a $1,000 stipend. The committee also approved funding to paint a park faceboard. No other substantive decisions were made.

• Approved previous meeting minutes and finance report (unanimous)
• Approved up to $600 to have the back of a park faceboard painted by Buck (unanimous)
• Selected Casto Solano, James Peterson, and Molly Spain for the ICON/BRAVO project
• Selected Jeanine Centouri as an alternate for the ICON/BRAVO project

Planning & Zoning Commission

The Commission reviewed a proposal for three warehouse buildings totaling 69,500 square feet at 3300 109th Street. Staff recommended approval subject to several conditions, including fire hydrant placement and water hook-on fees. The minutes do not record a final vote on the site plan.

• Approved July 31, 2023, meeting minutes (8-1)

Civil Service Commission

The Commission will meet electronically to review the Fire Chief Certified List and the Police Officer Certified List. The agenda also includes a proposal for a revised Police Officer Recruitment Plan.

• Approval of the Fire Chief Certified List
• Approval of decertification and exhaustion of the Police Officer Certified List
• Approval of revised Police Officer Recruitment Plan
• Position reclassification of Payroll Specialist

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business including approving minutes and bills, and to receive updates on financial matters, the audit for FY ending June 30, 2023, and several sewer projects. The board will also consider approval of Contract 1 Pay Estimate No. 17. No major policy decisions or public hearings are on the agenda.

• Approval of Contract 1 Pay Estimate No. 17
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Update on Multi-Sensor Televising Inspection and Report
• July 2023 Monthly Expense Report

Civil Service Commission

The Urbandale Civil Service Commission has cancelled its scheduled meeting for August 3, 2023. No items were discussed or decided.

• Meeting cancelled

Board of Adjustment

The Urbandale Board of Adjustment will consider two variance requests: one for a rear setback at 15711 Tanglewood and one for a sign at 10300 Northpark. The board will also approve minutes from the July 5 meeting and hear staff reports. No other substantive items are listed.

• Samuel Rear Setback Variance at 15711 Tanglewood (Case No. 011-2023-01.04)
• Pella Sign Variance at 10300 Northpark (Case No. 011-2023-01.05)
• Approval of July 5, 2023 meeting minutes

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will hold a public hearing on rezoning the Duvall Property from A-2 Estate Residential to R-1S Suburban Density Single-Family. The commission will also review a site plan for a funeral home addition and three final plats for the Magnolia Heights subdivision. Staff will report on an upcoming joint session about the Comprehensive Plan.

• Public hearing on rezoning 2805 128th Street from A-2 to R-1S
• Site plan review for Caldwell Parrish Funeral Home Addition at 8201 Hickman Road
• Final plat for Magnolia Heights Plat 1 at 156th Street and Buttercup Way
• Final plat for Magnolia Heights Plat 3 at 153rd Street and Buttercup Way
• Final plat for Magnolia Heights Plat 4 at 152nd Street and Stonecrop Drive

The Planning & Zoning Commission approved a rezoning request for the Duvall property to make a single-family residence legally conforming. The commission also approved the July 17, 2023, meeting minutes.

• Approved rezoning of 2805 128th Street from A-2 Estate Residential to R-1S Suburban Density Single-Family (8-0)
• Approved July 17, 2023, meeting minutes (6-0-2)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District will meet to approve minutes and bills, and discuss financial matters, an upcoming audit, and several sewer projects. The board will also consider a pay request for televising inspection work and review a preliminary plat for a development.

• Approval of Denman & Company engagement letter for FY 2023 audit
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Review and approval of Pay Request No. 1 for multi-sensor televising inspection
• Preliminary plat review for 'Total Health Experience' at 9300 Northpark Drive

Civil Service Commission

The commission will meet electronically to conduct routine business. The agenda includes approving the minutes from the June 15, 2023 meeting and approving the Economic Development Specialist I Certified List.

• Approval of the Economic Development Specialist I Certified List
• Approval of June 15, 2023 Commission Minutes

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and finance reports, then hear updates on several art projects including the BRAVO/ICON review, July 4th activities, interactive projects, splash art, wood tiles, and Art Day. They will also discuss future topics like art in medians and funding research.

• BRAVO/ICON Project review of submissions
• July 4th Activities review
• Interactive Project Series update
• Splash Art update
• Wood Tiles update

The committee approved the previous meeting's minutes and the finance report. Members reviewed submissions for the Bravo/ICON project and will vote for the top three artists at the August meeting.

• Approved previous meeting's minutes (Unanimous)
• Approved finance report (Unanimous)

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will hold public hearings on two amendments to Planned Unit Development master plans: one to allow a carwash at Prairie Tower (128th Street and Meredith Drive), and another to allow a church with shared parking at Westport Ridge (10520 and 10530 New York Avenue). The commission will also approve minutes from the June 19 meeting and receive staff reports. The agenda is otherwise routine, with no other major actions.

• Public hearing: Prairie Tower PUD amendment to allow carwash (128th St & Meredith Dr)
• Public hearing: Westport Ridge PUD amendment to allow church with shared parking (10520 & 10530 New York Ave)
• Approve minutes from June 19, 2023
• Next meeting: July 31, 2023, includes rezoning of Duvall Property (2805 128th St) and site plan for Autobarn Condominiums (3300 109th St)

The Commission held a public hearing regarding an amendment to the Prairie Tower Planned Unit Development Master Plan to allow a car wash at 128th Street and Meredith Drive. City staff recommended denial of the request, citing a lack of necessity and misalignment with economic development goals. No final vote was recorded in the provided text.

• Approved June 19, 2023, meeting minutes (6-1)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business including approving minutes and bills, plus updates on financial matters, the upcoming audit, and sewer projects. The board will also discuss a multi-sensor televising inspection report and review a site plan for the Caldwell Funeral Home Addition at 8201 Hickman Road.

• Approval of minutes from June 29, 2023 regular meeting
• Approval of bills
• Update on status of upcoming audit for FY ending June 30, 2023
• Discussion and direction on multi-sensor televising inspection report
• Site plan review for Caldwell Funeral Home Addition at 8201 Hickman Road

Civil Service Commission

The Urbandale Civil Service Commission will not hold its scheduled meeting on July 6, 2023. The agenda states no meeting is to be held, so no business will be conducted.

• Meeting cancelled

Board of Adjustment

The Urbandale Board of Adjustment will consider three requests: a rear setback variance for a property at 3001 147th Street, a temporary conditional use permit for Tito's Lounge at 3916 NW Urbandale Drive, and a conditional use permit for R&R Realty/Center Pointe Business Park at 10300 Northpark. The board will also approve the minutes from the June 7, 2023 meeting. No other substantive items are listed.

• Rear setback variance for 3001 147th Street (Case No. 011-2023-01.03)
• Temporary conditional use permit for Tito's Lounge at 3916 NW Urbandale Drive (Case No. 011-2023-02.04)
• Conditional use permit for R&R Realty/Center Pointe Business Park at 10300 Northpark (Case No. 011-2023-02.03)

The Board approved the minutes from the June 7, 2023 meeting. The Board also heard a request for a rear yard setback variance for a deck at 3001 147th Street; however, the provided text ends before a decision on that case was recorded.

• Approved June 7, 2023 meeting minutes (3-0)

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will not hold a meeting on July 3, 2023. The next scheduled meeting is July 17, 2023, and will include two public hearings on amendments to Planned Unit Development Master Plans.

• No meeting to be held on July 3, 2023
• Next meeting scheduled for July 17, 2023
• Public hearing: Prairie Tower (f/k/a Shafer Property) – Lot 2, Plat 2, amendment to allow carwash as permitted use (128th Street and Meredith Drive)
• Public hearing: Westport Ridge – Lot 12, Plat 2, amendment to allow church as permitted use with shared parking (10520 and 10530 New York Avenue)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District will hold a regular meeting to approve minutes and bills, and hear citizen comments. The main business includes updates on financial matters, such as the upcoming audit and the WRA certificate/budget share, as well as project updates on the WRA Grimes Connector and Northwest Walnut Creek Trunk Sewer Extension. The board will also discuss manhole modification issues from the 156th Street project and review a site plan for Autobarn Storage at 3300 109th Street.

• Update on upcoming audit for FY ending June 30, 2023
• Update/discussion on WRA certificate/budget share for FY 2023-2024
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Site plan review for Autobarn Storage, 3300 109th Street

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and finance reports, hear a director's report, and discuss updates on grants, July 4th activities, an interactive project series, splash art, and wood tile selection. They will also consider new business and future topics like art in medians and funding research.

• BRAVO/ICON Grant update and RFQ process
• July 4th activities planning
• Interactive Project Series update
• Splash Art update
• Wood Tiles selection of tiles to be put up

The committee approved the previous meeting's minutes and the finance report. Members discussed the BRAVO/ICON grant RFQ process and the installation of a repaired sculpture on the Douglas overpass scheduled for July 6.

• Approved previous meeting minutes and finance report (Unanimous)

Planning & Zoning Commission

The Commission approved the minutes from the May 22, 2023, meeting. The board discussed the Biltmore Plat 1 final plat, which proposes 40 detached single-family residential lots on approximately 34 acres near 173rd Street and Meredith Drive.

• Approved May 22, 2023, meeting minutes (4-2)

Civil Service Commission

The Urbandale Civil Service Commission is meeting electronically to handle routine personnel matters. The commission will vote on approving certified hiring lists for a horticulture technician and a police officer, and will consider a promotional reclassification for a Planner II position. The meeting is being held electronically due to quorum scheduling concerns, with public access available at City Hall.

• Approve Horticulture Technician Certified List
• Approve Police Officer Certified List
• Approve promotional reclassification of Planner II
• Approve minutes from June 1, 2023 meeting

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business including approving minutes and bills, and to discuss financial matters, project updates, and a site plan review. Key items include a resolution on district investments, a resolution on the MRSB Gateway Account, approval of Pay Estimate No. 15 for the WRA Grimes Connector Project, and a site plan review for the Lions Park Splash Pad.

• Resolution on District Investments and Approved Financial Institutions
• Resolution on MRSB Gateway Account for Annual Reporting/Disclosure
• Approval of Pay Estimate No. 15 for WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Site Plan Review for Lions Park Splash Pad at 4103 72nd Street

Board of Adjustment

The Board of Adjustment approved a conditional use permit for a dance and tumbling studio in an industrial district. It also granted a temporary parking variance for a proposed tea and coffee shop. The board approved the minutes from the April 5, 2023, meeting.

• Approved April 5, 2023, meeting minutes (2-0, 1 pass)
• Approved Conditional Use Permit for Movement & Artistic Dance Expression LLC and JAKS Properties at 4101-4143 121st Street (4-0)
• Approved temporary parking variance for Phan/Babor at 8860 Northpark Drive to provide 39 spaces instead of 43

Planning & Zoning Commission

The Planning and Zoning Commission will not hold a meeting on June 5, 2023. The next scheduled meeting is June 19, 2023, where the agenda includes a final plat for Biltmore Plat 1 and a site plan for The Loop at Plum Drive.

• No meeting held on June 5, 2023
• Next meeting June 19, 2023: Biltmore Plat 1 Final Plat (173rd Street and Meredith Drive)
• Next meeting June 19, 2023: The Loop at Plum Drive Site Plan No. 012-2023-10.00 (10500-10750 Plum Drive)

Civil Service Commission

The Commission is meeting electronically to conduct routine business. The agenda includes approving previous minutes and a certified list for Sewer System Operator I.

• Approval of May 18, 2023, Commission Minutes
• Approval of Sewer System Operator I Certified List

Sanitary Sewer Districts

The District will review financial matters, including investment recommendations and the April 2023 monthly expense report. The agenda also includes updates on the WRA Grimes Connector Project and the Northwest Walnut Creek Trunk Sewer Extension.

• Review of investments and recommendations
• Update on WRA Grimes Connector Project
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• April 2023 Monthly Expense Report

Tree Board

This meeting has no published agenda; the only available material is the minutes from the meeting. The Tree Board is not listed as deciding or discussing any specific items.

• No agenda items listed

The Tree Board reviewed the recommended tree list for homeowners on the City of Urbandale website. The Board decided to add two new items to the list's classification key.

• Added bold text to identify trees native to Iowa on the recommended list
• Added height and spread measurements to the recommended tree list

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a proposed amendment to the Living History Farms PUD Master Plan to allow a chicken coop as an accessory use to the Machine Shed Restaurant at 11151 Hickman Road. The commission will also review a preliminary plat for Meredith Estates at 9100 Meredith Drive. The meeting includes approval of minutes from May 8, 2023, and staff and commissioner reports.

• Public hearing on chicken coop at Machine Shed Restaurant, 11151 Hickman Road
• Preliminary plat for Meredith Estates, 9100 Meredith Drive
• Approve minutes from May 8, 2023
• Staff reports and commissioner items

The Planning & Zoning Commission approved an amendment to the Living History Farms PUD Master Plan to allow a chicken coop at the Machine Shed Restaurant. The Commission also reviewed the Meredith Estates preliminary plat for six single-family residential lots.

• Approved May 8, 2023 meeting minutes (5-0)
• Approved PUD Master Plan amendment for chicken coop at 11151 Hickman Road (5-0)

Civil Service Commission

The Commission will meet electronically to conduct business including the approval of previous minutes. The agenda includes reviewing and approving certified lists for Traffic Signal Technician and Staff Engineer positions.

• Approve Traffic Signal Technician Certified List
• Approve Staff Engineer Certified List

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and a finance report, then discuss the current FY23 budget and plan projects for FY24. Updates will cover the Interactive Project Series, Splash Art, Wood Tiles, and Art Day. Future discussions include art in the medians and funding research.

• Approval of previous meeting's minutes
• Approval of finance report
• Discussion of FY23 budget (July 2022-June 2023)
• Planning for FY24 projects (July 2023-June 2024)
• Updates on Interactive Project Series, Splash Art, Wood Tiles, Art Day

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to handle routine business including approving minutes and bills, and to receive updates on financial matters, investments, and the third quarter financials. They will also discuss the WRA Grimes Connector Project, including approval of Pay Estimate No. 14, and the Northwest Walnut Creek Trunk Sewer Extension project.

• Approval of Pay Estimate No. 14 for WRA Grimes Connector Project
• Review of 3rd Quarter Financials – Accept
• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Review of Investments and Recommendations
• Approval of Bills

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will consider approving minutes from April 24, 2023, and hold public hearings on amendments to the Planned Unit Development Master Plans for Colby Woods – Lot 3, Westmark Plaza Plat 2 (2601-2677 86th Street) and Paragon Office Park – Lot 1, Plat 1/Parcel A (4740 121st Street). The commission will also review site plans for Waterford Way Townhomes Plat 2 (146th Street and Springbrook Trail) and Timberline Wellness (14111 Douglas Parkway), followed by staff reports and commissioner/chairperson items.

• Public hearing: Colby Woods – Lot 3, Westmark Plaza Plat 2 PUD Master Plan amendment (2601-2677 86th Street)
• Public hearing: Paragon Office Park – Lot 1, Plat 1/Parcel A Comprehensive Plan and PUD Master Plan amendment (4740 121st Street)
• Site plan review: Waterford Way Townhomes Plat 2 (146th Street and Springbrook Trail)
• Site plan review: Timberline Wellness (14111 Douglas Parkway)
• Approve minutes from April 24, 2023

The Planning & Zoning Commission voted 8-0 to recommend approval of a PUD amendment to allow a child day care center as a principal use at 2601-2677 86th Street, subject to staff conditions. The commission also held a public hearing on a separate request to add warehousing as a permitted use at 4740 121st Street, but the minutes do not record a final vote on that item.

• Approved PUD amendment for child day care at Westmark Plaza II (8-0)
• Approved minutes from April 24, 2023 meeting (6-2)

Civil Service Commission

The Commission will meet electronically to conduct routine business. The agenda includes approving the minutes from the April 20, 2023 meeting and reviewing a revised recruitment plan for a Horticulture Technician.

• Approve revised Horticulture Technician Recruitment Plan
• Approve April 20, 2023 Commission Minutes

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will hold a public hearing on an amendment to the Day Family Farm Planned Unit Development Master Plan for Worldwide Logistics at 12408 Meredith Drive. The commission will also review site plans for Iowa Chin Baptist Church on 156th Street and Urbandale Marketplace Plat 4, Lot 2 Phase II on 100th Street. The meeting includes approval of prior minutes and staff reports.

• Public hearing: Day Family Farm Outlot X, Worldwide Logistics PUD amendment (12408 Meredith Drive)
• Site plan: Iowa Chin Baptist Church (5600 block of 156th Street)
• Site plan: Urbandale Marketplace Plat 4, Lot 2 Phase II (4800 and 4850 100th Street)
• Approve minutes from April 10, 2023

The Planning & Zoning Commission approved an amendment to a PUD Master Plan for a monument sign and reviewed a site plan for a new church. The commission's actions are advisory and not binding on the City Council.

• Approved April 10, 2023 meeting minutes (5-0-1)
• Approved 'Day Family Farm – Outlot X, Worldwide Logistics' PUD Master Plan amendment for a monument sign (6-0)
• Approved 'Iowa Chin Baptist Church' site plan for a 22,000 sq ft building (outcome not explicitly recorded in provided text, though staff recommended approval)

Civil Service Commission

The Commission will meet electronically to conduct routine business. The agenda includes approving previous meeting minutes and a certified list for Firefighter EMT-Paramedics.

• Approval of April 6, 2023, Commission Minutes
• Approval of Firefighter EMT-Paramedic certified list

Public Art Committee

The Urbandale Public Art Committee is meeting to approve minutes and finance reports, hear the director's report, and discuss current and upcoming fiscal year budgets. Members will also review several ongoing art projects including BRAVO/ICON grants, interactive art, splash art, wood tiles, and Art Day, plus new business on butterfly wings and media for the art park installation.

• Approval of previous meeting minutes and finance report
• Review of FY23 budget (July 2022-June 2023)
• Discussion of FY24 projects (July 2023-June 2024)
• BRAVO/ICON Grant update
• Butterfly wing recommendation and media around art park installation

The committee approved the use of $4,000 from the FY23 budget for splash art maintenance and new installations. Members also discussed planning for the FY24 budget and upcoming community art projects.

• Approved previous meeting minutes and finance report (unanimous)
• Approved $4,000 for splash art maintenance and new installations before June 15 (unanimous)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is holding a public hearing on the Northwest Walnut Creek Sewer Extension – 2023 Project, followed by a regular meeting. The meeting includes routine items like approving minutes and bills, plus updates on financial matters and the sewer extension project. Site plan reviews for two developments are also on the agenda.

• Public hearing on Northwest Walnut Creek Sewer Extension – 2023 Project
• Site plan review for Iowa Chin Baptist Church, 5600 block 156th Street
• Site plan review for Urbandale Marketplace Plat 4, Lot 2, Phase 2, 4800 and 4850 100th Street
• March 2023 monthly expense report
• Approval of bills

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will consider several development items, including a public hearing on an amendment to the Ziegler Property Planned Unit Development Master Plan, preliminary and final plats for Hickman Commercial Plat 4, a site plan for a CarMax expansion, and final plats and site plans for the Urban Loop Commerce Park. The meeting also includes approval of prior minutes and staff reports.

• Public hearing on Ziegler Property PUD Master Plan amendment (2501-2555 104th Street)
• Hickman Commercial Plat 4 preliminary and final plats (2501-2555 104th Street)
• CarMax Auto Expansion site plan (2501 104th Street)
• Urban Loop Commerce Park Plat 1 final plat (128th Street and Plum Drive)
• Urban Loop Commerce Park Plat 1, Lot 1 site plan (12501 Plum Drive)

The Commission approved a PUD amendment and site plan for CarMax to expand its vehicle staging area. It also approved the final plat and site plan for a warehouse and office building at the Urban Loop Commerce Park.

• Approved Ziegler Property PUD Amendment for CarMax vehicle staging (8-0)
• Approved Hickman Commercial Plat 4 Preliminary and Final Plats (8-0)
• Approved CarMax Auto Expansion Site Plan No. 012-2023-07.00 (8-0)
• Approved Urban Loop Commerce Park Plat 1 Final Plat (8-0)
• Approved Urban Loop Commerce Park Plat 1, Lot 1 Site Plan (8-0)
• Approved March 27, 2023 meeting minutes (5-0, 2 passes)

Civil Service Commission

The commission is meeting electronically to conduct routine business. The agenda includes approving previous minutes and a position reclassification for a Staff Engineer.

• Approval of March 8, 2023, Commission Minutes
• Position reclassification of Staff Engineer

Board of Adjustment

The Urbandale Board of Adjustment will meet to approve prior minutes and consider a setback variance for a property at 9426 Goodman Circle. The agenda includes staff reports and board member items, but no other substantive decisions are listed.

• Anderson Setback Variance (9426 Goodman Circle) Case No. 011-2023-01.01
• Approve March 1, 2023 meeting minutes

The Board approved a variance for a homeowner to build a deck that extends 24 feet from the rear property line, despite a 30-foot requirement. The decision allows the deck to be square rather than angled, overriding staff's recommendation for a smaller 5-foot variance.

• Approved March 1, 2023, meeting minutes (4-0)
• Approved 6-foot rear yard setback variance for 9426 Goodman Circle (3-1)

Sanitary Sewer Districts

The Sanitary Sewer District will discuss updates regarding the Northwest Walnut Creek Trunk Sewer Extension project and financial matters. The meeting also includes a review of a sanitary sewer backup at 3613 Hillsdale Drive and a site plan review for Urban Loop Commerce Park.

• Update on Northwest Walnut Creek Trunk Sewer Extension – 2023 Project
• Discussion of WRA Senior Bond Issance Certificate
• Sanitary Sewer Backup at 3613 Hillsdale Drive
• Site Plan Review for Urban Loop Commerce Park Plat 1, Lot 1 at 128th Street and Plum Drive

Planning & Zoning Commission

The Planning & Zoning Commission approved the Highland Meadows Plat 6 townhome site plan and the preliminary plat for 'The Loop' mixed-use project. Both approvals are subject to specific staff recommendations. The commission's actions are advisory to the City Council.

• Approved March 13, 2023 meeting minutes (4-1)
• Approved 'Highland Meadows Plat 6' Preliminary Plat and Site Plan subject to staff recommendations (5-0)
• Approved 'The Loop' Preliminary Plat subject to staff recommendations (5-0)

Public Art Committee

The committee approved a grant application for an art installation in an outdoor learning space with a maximum city contribution of $40,000. Other approved actions included funding for the Otocast app, a summer concert series sponsorship, and a harp and flute concert.

• Approved $390 to continue use of Otocast app (Unanimous)
• Approved $1,500 sponsorship for 4-part summer concert series (Unanimous)
• Approved $100 for harp and flute concert at Memorial Tree Park on April 23 (Unanimous)
• Approved grant submission to ICON/BRAVO for art installation not to exceed $80,000, with committee contributing no more than $40,000 (Unanimous)
• Approved previous meeting minutes and finance report (Unanimous)

Sanitary Sewer Districts

The District will review the revised proposed budget for Fiscal Year 2024. Discussion includes updates on the Northwest Walnut Creek Trunk Sewer Extension and a sanitary sewer lining program currently out to bid.

• Proposed Budget for Fiscal Year 2024, as Revised
• Northwest Walnut Creek Trunk Sewer Extension – 2023 Project update
• 2023 Sanitary Sewer Lining Program (out to bid)
• Preliminary Plat Review: "The Loop", 10500 Plum Drive
• Preliminary Plat and Site Plan Review: "Highland Meadows Plat 6", Centennial Boulevard and Northpark Drive

Planning & Zoning Commission

The Planning and Zoning Commission is holding a public hearing on an amendment to the Highland Meadows PUD Master Plan for Outlot V, Wright Corner, located at 170th Street and Waterford Road. The meeting also includes approval of prior minutes, staff reports, and commissioner items. The next meeting on March 27 will cover preliminary plats and a site plan for Highland Meadows Plat 6 and The Loop.

• Public hearing: Highland Meadows – Outlot V, Wright Corner, PUD Master Plan amendment, Case No. 010-2004-02.05.03 (170th Street and Waterford Road)
• Approve minutes from January 16, 2023
• Next meeting: Highland Meadows Plat 6 Preliminary Plat (Centennial Blvd. and Northpark Drive)
• Next meeting: Highland Meadows Plat 6 Townhomes Site Plan No. 012-2023-04.00 (Centennial Blvd. and Northpark Drive)
• Next meeting: The Loop Preliminary Plat (10500 Plum Drive)

The Planning & Zoning Commission approved amendments to the Highland Meadows PUD Master Plan for Outlot V. The changes allow for reduced setbacks and building separation for a proposed 110-unit townhome development. The commission's action is advisory to the City Council.

• Approved February 27, 2023, meeting minutes
• Approved "Highland Meadows Outlot V, Wright Corner" PUD Master Plan Amendment to reduce rear yard setback from 30 to 20 feet and rear building separation from 60 to 50 feet

Civil Service Commission

The Urbandale Civil Service Commission is meeting to approve the agenda, minutes from February 23, 2023, and an administrative technician certified list. The meeting is held electronically due to quorum concerns, with in-person access at City Hall.

• Approve administrative technician certified list

Board of Adjustment

The Urbandale Board of Adjustment will consider a conditional use permit for Metro West Learning Academy at 3000-3040 100th Street. The board will also approve minutes from the January 4, 2022 meeting and hear staff reports.

• Conditional use permit for Metro West Learning Academy (3000-3040 100th Street), Case No. 011-2023-02.01
• Approval of January 4, 2022 meeting minutes

The Board of Adjustment approved a conditional use permit to allow an alternative high school to operate in an industrial district. The decision allows the school to occupy 12,941 square feet of a building at 3000-3040 100th Street.

• Approved Metro West Learning Academy Conditional Use Permit (4-0)
• Approved January 4, 2023, meeting minutes (3-0)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District will hold public hearings on an amendment to the FY 2022-2023 budget and the proposed FY 2023-2024 budget, followed by a regular meeting. The board will consider approving the budget amendment and proposed budget, a contract for a pipe cleaning project, and rescheduling a public hearing for the Northwest Walnut Creek Trunk Sewer Extension project.

• Public hearing on Amendment to Budget for Fiscal Year 2022-2023
• Public hearing on Proposed Budget for Fiscal Year 2023-2024
• Resolution accepting quotations and approving contract for Pipe Cleaning Project
• Northwest Walnut Creek Trunk Sewer Extension – 2023 Project: resolution to cancel and reschedule public hearing to April 11, 2023
• City of Urbandale Sanitary Sewer Maintenance Operations Summary 2022 Year-End Report

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will consider a final plat for Prairie Tower Plat 3, a public hearing on an amendment to the PUD Master Plan for 7301 and 7501 Hickman Road, and a site plan for Magnolia Heights Plat 2 Townhomes. The meeting also includes approval of minutes from January 16, 2023, and staff reports.

• Final plat for Prairie Tower Plat 3 at 128th Street and Plum Drive
• Public hearing on PUD Master Plan amendment for 7301 and 7501 Hickman Road (Case No. 010-2019-02.01.01)
• Site plan for Magnolia Heights Plat 2 Townhomes at 153rd Street and Buttercup Way
• Next meeting scheduled for March 13, 2023, with a public hearing on Highland Meadows Outlot V at 170th Street and Waterford Road

The Planning & Zoning Commission approved a site plan for 102 townhomes at Magnolia Heights and a PUD Master Plan amendment for a property at 7301 Hickman Road. The commission also approved the final plat for Prairie Tower Plat 3. All approvals were subject to specific staff recommendations.

• Approved 'Prairie Tower Plat 3' Final Plat subject to staff recommendations (6-0)
• Approved '7301 and 7501 Hickman Road Lot 5, Charleston Court Plat 3' PUD Master Plan amendment to reduce building setback from 50 to 30 feet and remove certain permitted uses (6-0)
• Approved 'Magnolia Heights Plat 2 Townhomes' Site Plan for 102 units subject to staff recommendations (6-0)
• Approved January 16, 2023, meeting minutes (6-0)

Civil Service Commission

The Urbandale Civil Service Commission will vote on a fire chief recruitment plan and approve certified candidate lists for assistant fire chief, human resources analyst, and solid waste collection operator positions. The meeting also includes approval of prior minutes and routine procedural items.

• Approve Fire Chief Recruitment Plan
• Approve Assistant Fire Chief Certified List
• Approve Human Resources Analyst Certified List
• Approve Solid Waste Collection Operator Certified List
• Approve Commission Minutes – February 2, 2023

Tree Board

The Urbandale Tree Board is meeting to plan Arbor Day and Earth Day events, including tree plantings at Golfview, Cross Creek, and Dunlap Park, plus a school event and creek cleanup. They will also review the city's recommended tree list and get updates on park projects, including Emerald Ash Borer response and several park improvements.

• Arbor Day and Earth Day event planning, including proclamations and tree plantings at Golfview, Cross Creek, and Dunlap Park
• Review/update of the City of Urbandale recommended tree list
• Emerald Ash Borer update
• Park projects: Acadia Park, Lions Park Splash Pad, Dog Park, Walker Johnston Park Creek Access, Parkview Creek Trail Repair, sewer project in WCRP

The Board reviewed plans for Arbor Day and Earth Day events, including tree plantings at Golfview, Cross Creek, and Dunlap Park. Members began reviewing the City of Urbandale recommended tree list for updates and categorization. The Board also received status updates on ash tree removals and various park infrastructure projects.

• Planned planting of 18 trees in Golfview and Cross Creek areas ($5,000 cost)
• Planned planting of 15 trees at Dunlap Park via $3,000 Homemakers donation
• Initiated review to update the City of Urbandale recommended tree list

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District will consider approving a 28E agreement with Waukee, Clive, and WRA for a sewer takeover process and Waukee utilization allowance. The board will also discuss financial updates, the upcoming budget process and public hearings, Merle Hay lift station options, and a new capital project for the Northwest Walnut Creek Truck Sewer Extension.

• Review and approval of 28E agreement with Waukee, Clive, and WRA regarding sewer takeover process and allowance for Waukee utilization
• Discussion of new capital improvement project: Northwest Walnut Creek Truck Sewer Extension 2023
• Discussion on Merle Hay Lift Station options
• Discussion on budget process and upcoming public hearings for FY2022-23 amendment and FY2023-24 proposed budget

Planning & Zoning Commission

The Planning and Zoning Commission will not hold a meeting on February 13, 2023. The next scheduled meeting is February 27, 2023, where the commission will consider a final plat, a PUD master plan amendment with a public hearing, and a site plan.

• Final plat for Prairie Tower Plat 3 at 128th Street and Plum Drive
• Public hearing on amendment to PUD Master Plan for 7301 and 7501 Hickman Road (Case No. 010-2019-02.01.01)
• Site plan for Magnolia Heights Plat 2 Townhomes at 153rd Street and Buttercup Way

Public Art Committee

The Urbandale Public Art Committee is meeting to approve the previous meeting's minutes and finance report, and to conduct its annual strategic planning session. The agenda is mostly procedural, with the strategic planning session being the main substantive item.

• Approval of previous meeting's minutes
• Approval of finance report
• Annual strategic planning session

The committee accepted the previous meeting's minutes and finance report. Members voted on priority project areas and formed four subcommittees to lead initiatives over the next 12-18 months.

• Accepted previous meeting minutes and finance report
• Established Art Day subcommittee led by Blake
• Established Interactive Projects Series subcommittee led by Blake
• Established Splash Art subcommittee led by Kurtis
• Established Tiles subcommittee led by Rob

Economic Development Advisory Board

The Urbandale Economic Development Advisory Board is meeting to discuss several economic development items, including a presentation on the Urbandale U-Plex, a Community Foundation Account for the Urbandale Development Fund, and an Economic Development Action Plan. The board will also consider notes from a previous meeting and discuss the date for its May 2023 meeting.

• Urbandale U-Plex presentation
• Community Foundation Account for Urbandale Development Fund
• Economic Development Action Plan discussion
• May 2023 EDAB meeting date discussion

Civil Service Commission

The Urbandale Civil Service Commission will consider approving the decertification and exhaustion of the Police Officer Certified List. The meeting also includes routine approval of minutes and agenda items.

• Approve decertification and exhaustion of the Police Officer Certified List

Board of Adjustment

The Urbandale Board of Adjustment did not hold a meeting on February 1, 2023. The agenda explicitly states 'NO MEETING' and lists no pending items. The next scheduled meeting is set for March 1, 2023, at 5:30 pm.

Planning & Zoning Commission

The Urbandale Planning and Zoning Commission will not hold a meeting on January 30, 2023. The next scheduled meeting is February 13, 2023, at which the commission will consider the final plat for Prairie Tower Plat 3, located at 128th Street and Plum Drive.

• No meeting held on January 30, 2023
• Next meeting: February 13, 2023
• Prairie Tower Plat 3 final plat (128th Street and Plum Drive)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District is meeting to discuss financial matters, the budget process, and options for the Merle Hay Lift Station. They will also benchmark the Western Area Connection Fee District and consider a 28E agreement with Waukee, Clive, and WRA regarding sewer takeover. A site plan review for Prairie Tower Warehouse #1 at 4800 128th Street is on the agenda.

• Discussion on Merle Hay Lift Station options
• Benchmarking of Western Area Connection Fee District
• 28E agreement with Waukee, Clive, and WRA on sewer takeover process
• Site plan review for Prairie Tower Warehouse #1 at 4800 128th Street
• Approval of bills and minutes from January 10, 2023

Planning & Zoning Commission

The Planning and Zoning Commission will hold a regular meeting to approve prior minutes, elect officers, and review a site plan for the Prairie Tower Warehouse #1 project at 128th Street and Plum Drive. The agenda includes staff reports and commissioner items, with no other pending business.

• Site Plan No. 012-2023-01.00 for Prairie Tower Warehouse #1 at 128th Street and Plum Drive
• Election of Chairperson and Vice Chairperson
• Approval of minutes from December 19, 2022

The Commission approved the site plan for a warehouse at 128th Street and Plum Drive, subject to staff recommendations. The body also elected its 2023 leadership and approved the previous meeting's minutes.

• Approved 'Prairie Tower Warehouse #1' Site Plan No. 012-2023-01.00 (8-0)
• Elected Julie Roethler as 2023 Chairperson and Aaron Smith as Vice-Chairperson (8-0)
• Approved December 19, 2022, meeting minutes (5-0, 3 passed)

Sanitary Sewer Districts

The Urbandale Sanitary Sewer District will hold a regular meeting to discuss financial matters including the budget schedule, auditor's financial report for FY ending June 30, 2022, and a proposal from PFM for a financial advisor. The board will also consider adopting an amendment to FOG (fats, oils, grease) ordinances approved by the City of Urbandale, and make appointments for 2023 district officers, attorney, engineer, and WRA representatives. Additionally, there will be an update on CIP projects with direction from trustees.

• Discussion and approval of auditor's financial report for FY ending June 30, 2022
• Discussion and approval of PFM proposal for financial advisor
• Adoption of amendment to FOG ordinances approved by the City of Urbandale
• Appointments for 2023: district officers, attorney, engineer, and WRA representatives
• Update on CIP projects and direction from trustees

Board of Adjustment

The Urbandale Board of Adjustment will consider a variance request for a property at 3209 Hillsdale Drive. A second variance request for 10300 Douglas Avenue has been deferred to the February 1, 2023 meeting. The board will also approve minutes from its December 7, 2022 meeting and receive staff reports.

• Vannoy Seback Variance at 3209 Hillsdale Drive, Case No. 011-2022-01.01
• Scott Dean Investments Setback Variance at 10300 Douglas Avenue, Case No. 011-2022-01.02 (deferred to February 1, 2023)
• Approval of December 7, 2022 meeting minutes

The Board of Adjustment denied a request for a 2-foot setback variance for a proposed deck at 3209 Hillsdale Drive. The Board followed staff recommendations, finding that the property was not unique and that reasonable alternatives existed.

• Approved December 7, 2022, meeting minutes (4-0)
• Denied setback variance for 3209 Hillsdale Drive (4-0)

Planning & Zoning Commission

The Planning and Zoning Commission will not hold a meeting on January 3, 2023. The next scheduled meeting is January 16, 2023, with a site plan review for the Prairie Tower Warehouse #1 at 128th Street and Plum Drive.

• No meeting held on January 3, 2023
• Next meeting: January 16, 2023
• Prairie Tower Warehouse #1 Site Plan No. 012-2023-01.00 (128th Street and Plum Drive)