Van Buren County public meetings in 2021
97 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Buildings and Grounds Committee
The Buildings and Grounds Committee will meet to receive a departmental update and discuss Capital Improvement Program (CIP) projects. The meeting includes standard procedural items and opportunities for public comment.
- Buildings & Grounds Update presented by Jeff Hall
- CIP Projects presented by Frank Hardester and Jeff Hall
ARPA Committee
The ARPA Committee is meeting to discuss an update on ARPA funds and an Essential Worker Pay Resolution. The body will review several funding proposals for broadband expansion, jail upgrades, and county services.
- Proposal # 009: Sheriff's Office Armored Vehicle
- Proposal # 010 & 017: Broadband projects by Bloomingdale Communications
- Proposal # 018: Midwest Energy & Communications Hamilton Twp Project
- Proposal # 019: VBC Children's Advocacy Center
- Proposal # 020 & 021: Jail improvements for privacy walls, holding cells, and recreation room
Veterans Services Committee
The Veterans Services Committee will meet to review a general update on veterans services. The committee will also discuss the marketing and outreach of these services.
- Veterans Services Update presented by David Krzycki
- Marketing and Outreach of Veterans Services presented by David Krzycki
- Approval of 10/12/2021 meeting minutes
Administrative Affairs Committee
The Administrative Affairs Committee will discuss a USDA lease offer for a property in Hartford and the creation of a full-time mobile drug tester position. The body will also consider appointments to the Land Bank Authority and the Area Agency on Aging.
- USDA Lease Offer for 57418 CR 681, Hartord, MI
- Creation of Full-Time Mobile Drug Tester Position
- SHRM Employee Engagement Survey Proposal
- Appointment of Lisa Imus to the Land Bank Authority
- Re-Appointment of Don Hanson and Gail Patterson-Gladney to the Area Agency on Aging
Committee of the Whole
The Committee of the Whole is discussing several facility improvements funded by ARPA and various personnel and contract updates. The body is reviewing proposals for HVAC and window replacements at county buildings.
- USDA Lease Offer for 57418 CR 681, Hartord, MI
- ARPA proposals for HVAC at 911 Operations Center and Historic Courthouse
- ARPA proposals for windows at Annex Building and Historic Courthouse
- Appointment of Lisa Imus to the Land Bank Authority
- Approval of the Annual Child Care Fund Plan and Budget
Board of Commissioners
The Board of Commissioners is meeting to review administrative appointments, software purchases, and budget plans. Key discussions include a local state of emergency extension and a contract extension for public transit workers.
- Extension to the Local State of Emergency for Van Buren County
- One year contract extension for AFSCME Local 2628.12 (Public Transit)
- USDA Lease Offer for 57418 CR 681, Hartford, MI
- 2022 Annual Child Care Fund Plan and Budget
- MDOT Master Agreement 2022-0144
Veterans Services Committee
The Soldiers & Sailors Relief Commission is meeting to discuss a specific burial relief request. The body will also review minutes from the October 4, 2021 meeting.
- SSRF Burial Relief Request for Veteran Vetraspec number 301758
Finance Committee
The Finance Committee will review several administrative and financial items, including the National Opioid Settlement and a software purchase. The body will also consider a payscale exception for the Chief Probation Officer and the annual Child Care Fund plan.
- National Opioid Settlement
- Ivanti Endpoint Management Software purchase
- Annual Child Care Fund Plan and Budget
- Payscale Exception for Chief Probation Officer
- Auction of Forfeited Vehicles
ARPA Committee
The ARPA Committee is meeting to receive an update on ARPA funds and review 11 specific proposals. These proposals cover broadband expansion, vehicle procurement, and HVAC and window upgrades for county buildings.
- Proposal #009: Sheriff's Office Armored Vehicle
- Proposal #010 and #017: Broadband via Bloomingdale Communications (including Almena Twnshp)
- Proposal #018: Broadband via Midwest Energy & Communications (Hamilton Twp Project)
- HVAC proposals for 911 Operations Center, Historic Courthouse, and Administration Building
- Window proposals for Administration Building, Annex Building, and Historic Courthouse
Committee of the Whole
The Committee of the Whole will review a local state of emergency extension and a contract extension for AFSCME Local 2628.12 public transit workers. The body will also discuss various grant funds, including ARPA and CDBG housing funds, and property matters in Mattawan.
- Extension to the Local State of Emergency for Van Buren County
- One year contract extension for AFSCME Local 2628.12 (Public Transit)
- Proposal #008 for Sheriff's Office furniture mitigation purchase via ARPA
- MDOT Master Agreement 2022-0144
- Discussion of Mattawan Property and janitorial/landscaping proposals
Board of Commissioners
The Board of Commissioners will discuss several ARPA funding proposals and requests for county property use. The meeting includes reviews of animal control and IT purchases, as well as staffing changes in the Sheriff's and Treasurer's offices.
- ARPA Proposal #001 for 5 West Main Street, Hartford - Land Bank Authority
- ARPA proposals for Essential Workers Premium Pay, Loss Revenue, and Voice Evacuation Systems
- Request to use county property for Wine & Harvest 2022
- Purchase of a new animal control truck and Microsoft Datacenter Licensing
- Elimination of a part-time position and creation of a full-time position in the Treasurer's Office
General
The Van Buren County Board of Commissioners is holding a public hearing regarding program income for a CDBG Housing Grant. The item will be presented by County Administrator Frank Hardester.
- Public hearing on CDBG Housing Grant - Program Income
Board of Commissioners
The Board of Commissioners will discuss emergency management and hazardous mitigation grants. The meeting includes reviews of coronavirus emergency supplemental funding and proposals for veterans services.
- 2021 Emergency Management Performance Grants
- Hazardous Mitigation Grant for HazMit Plan
- Michigan Coronavirus Emergency Supplemental Funding (CESF) Grant
- Veterans Services Relief Fund Proposal
- VFW Service Agreement for the Stand Down Event
Finance Committee
The Finance Committee is meeting to discuss various expenditures, grant awards, and contracts. The body will review budget adjustments, financial statements, and specific purchase requests.
- Purchase of a new animal control truck
- Pine Grove Township Sheriff's Office Contract
- Fiscal Year 2022 OCC Grant Contracts
- Michigan Coronavirus Emergency Supplemental Funding (CESF) Grant
- Microsoft Datacenter Licensing Purchase
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee will review human resources updates and specific staffing adjustments. The body will discuss a salary exception for an IT Generalist II and restructuring within the Sheriff's office and Treasurer's office.
- IT Generalist II salary exception
- Sheriff's Support Staff restructure
- Elimination of a part-time position and creation of a full-time position in the Treasurer's Office
- HR Update
Buildings and Grounds Committee
The Buildings and Grounds Committee will review a request to use county property for Wine & Harvest 2022. The body will also discuss Capital Improvement Plan (CIP) projects and an agreement for the MSUE Veterans Therapy Garden.
- Request to use county property for Wine & Harvest 2022
- Discussion of CIP Projects
- MSUE Veterans Therapy Garden Agreement
Committee of the Whole
The Committee of the Whole will review updates on the Palisades decommissioning and eLearning training courses. The body will also discuss emergency management and hazardous mitigation grants, as well as a Veterans Services relief fund proposal.
- Palisades Decommissioning Update
- 2021 Emergency Management Performance Grants
- Hazardous Mitigation Grant for HazMit Plan update
- Foster Swift Invoice for New Covert Generating
- VFW Service Agreement for the Stand Down Event
Board of Commissioners
The Board of Commissioners will review requests for new sheriff's office patrol vehicles and narcotics detection equipment. The body is also discussing drain assessment levies and public transit staffing changes.
- Purchase of five new Sheriff's Office patrol vehicles
- Purchase of Tru-Narc Scientific Narcotics Detection Device and Active Shooter Kits
- Request to approve the levy of drain assessments
- Central County Transportation Authority bus purchase agreement
- Elimination and creation of public transit positions
Administrative Affairs Committee
The Administrative Affairs Committee is meeting to discuss human resources surveys and training. The body will also review requests regarding drain assessments and several emergency management and homeland security grants.
- Request to approve the levy of drain assessments
- SHRM Employee Engagement Survey
- Global Eagle Company (GECBTS) eLearning Training Courses
- 2021 Emergency Management Performance Grants
- Hazardous Mitigation Grant for HazMit Plan update
General
The Board of Commissioners is holding a public hearing to discuss the 911 Service Plan. The plan will be presented by 911 Director Tim McGee.
- Public hearing on the 911 Service Plan
Finance Committee
The Finance Committee is meeting to review claims, budget adjustments, and monthly financial statements. The body will discuss several equipment purchases for the Sheriff's Office and a bus purchase agreement for the Central County Transportation Authority.
- Purchase of five new Sheriff's Office patrol vehicles
- Purchase of Tru-Narc Scientific Narcotics Detection Device
- Purchase of "Active Shooter Kit" for patrol cars
- Central County Transportation Authority Bus Purchase Agreement
- MSU Extension Memorandum of Agreement Annual Renewal FY 2022
Veterans Services Committee
The Soldiers & Sailors Relief Commission is meeting to discuss emergency relief and burial assistance. The body will also review minutes from the September 7, 2021 meeting.
- Emergency Relief / Burial Assistance for Theresa Hampton
- Emergency Relief / Burial Assistance for Scott Barkalow
- Approval of 09/07/2021 meeting minutes
ARPA Committee
The ARPA Committee will meet to review and discuss an ARPA press release and receive a general update on the program. The committee will also vote on the approval of the August 24, 2021, meeting minutes.
- Approval of 8/24/2021 ARPA Committee Meeting Minutes
- Discussion of ARPA Press Release
- ARPA Update presented by County Administrator Frank Hardester
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee is discussing personnel updates and salary exceptions. The body will review staffing changes for the Drain Commission and Public Transit, as well as a contract Letter of Understanding for Public Transit.
- Salary and PTO exception for IT Generalist III
- Salary exception for IT Generalist II
- Salary exception for Veterans Services Officer
- Elimination and creation of Drain Commission position
- Elimination and creation of Public Transit positions
Buildings and Grounds Committee
The Buildings and Grounds Committee will review reports on county facilities and staffing. The body is discussing equipment for the West Facility, snow removal bids, and specific property matters in Kalamazoo Street, Bangor, and Mattawan.
- Generator for the Van Buren County West Facility in South Haven
- Snow removal bids
- Kalamazoo Street properties
- Bangor Sheriff Substation
- Hazen Street janitorial agreement
Committee of the Whole
The Committee of the Whole will review a property transfer to Columbia Township and a services agreement for the Domestic Violence Coalition. The body will also discuss the Palisades Decommissioning update and several personnel salary exceptions.
- Transfer of property to Columbia Township
- Domestic Violence Coalition 2021-2022 Services Agreement
- Brownfield Redevelopment Authority (BRA) and State-Licensed Marijuana Businesses
- Hazen Street Janitorial Agreement
- Appointment of Lisa Imus to the Brownfield Redevelopment Authority
Board of Commissioners
The Van Buren County Board of Commissioners will discuss personnel salary and PTO exceptions for IT and Veterans Services staff. The board is also reviewing appointments for the Board of Canvassers and the Land Preservation Board.
- Board of Canvassers appointment
- Re-appointment of William Van Tassell to the Land Preservation Board
- Sheriff's Department items to be auctioned
- Veterans Services Officer salary exception
- IT Generalist II and III salary and PTO exceptions
Board of Commissioners
The Board of Commissioners will discuss the 2021-2022 Fiscal Year Budget and various committee reports. The meeting includes reviews of health board by-laws, transit contracts, and veterans services agreements.
- 2021-2022 Fiscal Year Budget
- MDOT Contract 2017-0136 P12 for replacement buses
- VHF Fire/EMS Radio System Upgrade Project equipment and installation
- Pawsitively K9 Service Agreement
- Van Buren / Cass District Health Veterans Treatment and Referral Agreement
Public Transit Committee
The Public Transit Committee will meet to review the September 2021 Director report and financial and ridership data. The committee will also discuss replacement buses under MDOT Contract 2017-0136 P12.
- MDOT Contract 2017-0136 P12 regarding replacement buses
- September 2021 Director Report
- Financial and ridership reports
Administrative Affairs Committee
The committee will meet to review several appointments and service agreements. Discussions include the Brownfield Redevelopment Authority's relationship with state-licensed marijuana businesses and the county's Parks Department.
- Board of Canvassers appointment
- Transfer of property to Columbia Township
- Re-appointment of William Van Tassell to the Land Preservation Board
- Domestic Violence Coalition 2021-2022 Services Agreement
- Appointment of Lisa Imus to the Brownfield Redevelopment Authority
Committee of the Whole
The Committee of the Whole will review proposals for the use of ARPA funds and budget adjustments. The meeting includes a presentation on drug-related deaths and updates on county property and transit contracts.
- Proposed ARPA Resolution and Fund Use Proposals Form
- Budget Adjustments presented by Director of Financial Services
- MDOT Contract 2017-0136 P12 for replacement buses
- VHF Fire/EMS Radio System Upgrade Project equipment and installation
- Board of Canvassers Appointment
Veterans Services Committee
The Soldiers & Sailors Relief Commission is meeting to discuss emergency relief and burial assistance forms. The body will also review specific relief requests.
- SSRF Emergency Relief and Burial Assistance Form
- Relief request from Stoney Summey
- Relief request from Sherry Swartz
Finance Committee
The Van Buren County Finance Committee will review claims, budget adjustments, and monthly financial statements. The body will also discuss equipment and programming for the VHF Fire/EMS Radio System Upgrade Project.
- VHF Fire/EMS Radio System Upgrade Project equipment and installation
- Budget adjustments
- Sheriff's Department items to be auctioned
- Foster Swift invoice for new covert generating
- Commissioner per diems
General
The Board of Commissioners is holding a public hearing to discuss the Michigan Economic Development Corporation (MEDC) Community Development Block Grant.
- Public hearing regarding MEDC Community Development Block Grant
Committee of the Whole
The Committee of the Whole will review the 2021-2022 fiscal year budget and various administrative appointments. The meeting includes discussions on public transit contracts, veterans services agreements, and health board by-laws.
- 2021-2022 Fiscal Year Budget
- MDOT Contracts 2017-0136/P15 and 2017-0136/P14
- MEDC - Community Development Block Grant
- Pawsitively K9 Service Agreement
- Salary exceptions for Infrastructure Engineer and Veterans Services Director
Board of Commissioners
The Board of Commissioners will review several appointments to county boards and commissions. The meeting includes discussions on MDOT contracts for facility expansion and finance department staffing changes.
- Appointments for Public Transit Board, Land Preservation Board, Economic Development Corporation, and Jury Board
- MDOT Contract 2017-0136 P13 regarding facility expansion
- Finance Department position elimination and creation
- 2022/2025 Orthophoto & Oblique Aerial Photography (Pictometry)
- MEDC Community Development Block Grant presentation
ARPA Committee
The ARPA Committee will meet to receive an update and review forms and a proposed resolution. These items are presented by County Administrator Frank Hardester.
- ARPA Update
- Review of forms
- Proposed ARPA Resolution
Buildings and Grounds Committee
The committee will meet to review the previous meeting minutes from July 27, 2021. The agenda includes a Buildings and Grounds update presented by Director Jeff Hall.
- Approval of July 27, 2021, meeting minutes
- Buildings and Grounds Update by Jeff Hall
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee will review human resources updates and personnel matters. The body is discussing salary exceptions for an Infrastructure Engineer and the Veterans' Services Director.
- Infrastructure Engineer salary exception
- Veterans' Services Director appointment or review
- Veterans Services Director salary exception
- HR Update presented by Anna Cerven
Veterans Services Committee
The Veterans Services Committee is meeting to conduct interviews with five individuals. The remainder of the meeting consists of procedural items.
- Interview with Angela Dickerson
- Interview with Karianne Thomas
- Interview with Shawn Caulder
- Interview with Richard Gilbert
- Interview with David Krzycki
Veterans Services Committee
The committee will receive updates on veterans services and the MVAA Service Fund Grant. Members will discuss a transportation plan and schedule a special meeting to interview candidates for the Veterans' Services Director position.
- Veterans Services Update
- MVAA Service Fund Grant Update
- Transportation Plan
- Scheduling of interviews for Veterans' Services Director
Public Transit Committee
The Public Transit Committee will meet to discuss the Public Transit Director position. The committee will also review MDOT Contract 2017-0136 P13 regarding facility expansion.
- Public Transit Director Position
- MDOT Contract 2017-0136 P13 - Facility Expansion
Administrative Affairs Committee
The committee will review several applications for board appointments and re-appointments. The agenda also includes discussions regarding the Employee Engagement Survey, property transfers, and Community Development Block Grants.
- Van Buren / Cass District Board of Health By Laws
- Re-appointment application: Faith Dowd (Public Transit Board)
- Re-appointment application: William Lawson (Land Preservation Board)
- Appointment application: Daywi Cook (Economic Development Corporation)
- Appointment application: Judy Janssen (Jury Board)
Administrative Affairs Committee
The committee is holding a public hearing to discuss the 2021-2022 Fiscal Year Budget. The budget will be presented by County Administrator Frank Hardester and Director of Financial Services Ryan Post.
- Public hearing on the 2021-2022 Fiscal Year Budget
Committee of the Whole
The Committee of the Whole will discuss several board appointments and a decommissioning update for Palisades. The body is also reviewing budget adjustments and personnel changes within the Finance Department.
- Palisades Decommissioning Update
- Appointments for Public Transit Board, Land Preservation Board, Economic Development Corporation, and Jury Board
- EagleView Orthophoto & Oblique Aerial Photography (Pictometry) Project
- Finance Department position elimination and creation
- MDOT Contract 2017-0136 P13 regarding facility expansion
Board of Commissioners
The Van Buren County Board of Commissioners will meet to discuss administrative appointments, committee reports, and intergovernmental agreements. The board is also setting a public hearing for a Community Development Block Grant from the MEDC.
- Intergovernmental Agreement with Berrien County for PRE Audit Services
- MEDC Community Development Block Grant public hearing scheduling
- MDOT Agreement via the Transit Committee
- Salary exception for Chief Deputy Treasurer
- Appointments to Kinexus Workforce Development Board for Luke Barber and Christopher Randall
ARPA Committee
The ARPA Committee will meet to review an update on ARPA and discuss forms. The body will also consider the approval of minutes from the July 27, 2021 meeting.
- Approval of 7/27/2021 ARPA Committee Meeting Minutes
- ARPA update
- Discussion of forms
Finance Committee
The Finance Committee will meet to discuss the county budget, financial statements, and claims. The body will also review the Capital Improvement Plan and a request for out-of-state travel.
- County Budget 101 Presentation
- Budget Adjustments
- Capital Improvement Plan
- Board Per Diems
- EagleView Orthophoto & Oblique Aerial Photography (Pictometry) Project
Veterans Services Committee
The Soldiers & Sailors Relief Commission will meet to review specific relief requests and receive a veterans services update. The County Administrator will also present information regarding posted veterans services positions.
- Relief requests for Stoney Summey and Sherry Swartz
- Veterans Services update
- Discussion of posted Veterans Services positions
ARPA Committee
The ARPA Committee will meet to receive an update on American Rescue Plan Act funds. The session includes a review of forms and a discussion of proposals and ideas submitted to date.
- ARPA update presented by County Administrator Frank Hardester
- Review of forms
- Discussion of proposals and ideas to date
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee will review the MERS 457b Plan and a proposal to eliminate and create positions within the Finance Department. The body will also discuss resuming normal financial operations and receive human resources updates.
- MERS 457b Plan
- Finance Department position elimination and creation
- Resumption of normal financial operations
- HR update
- Personnel matter
Buildings and Grounds Committee
The committee will discuss the use of county property and a specific appraisal report for a property in Mattawan. Other items include a report from the Buildings and Grounds Director and plans for a 5K event.
- Mattawan Property Appraisal Report
- Request to Use County Property Form
- 5K Walk / Run during Wine and Harvest
- Buildings and Grounds Report
Committee of the Whole
The Committee of the Whole will discuss the 2021-2022 draft budget and receive updates on the Palisades decommissioning and the Southwest Michigan Solar Project. The body will also review transit policies, board appointments, and an intergovernmental agreement for audit services.
- 2021-2022 Draft Budget
- Intergovernmental Agreement with Berrien County for PRE Audit Services
- MDOT Agreement for Public Transit
- Van Buren Public Transit Drug & Alcohol Policy Revision
- Firehouse Subs Grant
Board of Commissioners
The Board of Commissioners will review proposals for a VHF Fire/EMS radio upgrade and the use of county property for the Paw Paw Vineyard Classic Bike Tour. The body will also discuss a copy machine lease and a grant for the Office of Community Corrections.
- VHF Fire / EMS Radio Upgrade Project - Water Tower Electrical & Infrastructure Proposal
- Use of County Property for Paw Paw Vineyard Classic Bike Tour
- Administration Copy Machine Lease
- Office of Community Corrections - FY 2022 Grant
- Firehouse Subs Grant
Veterans Services Committee
The Veterans Services Committee will meet to discuss several administrative and service-related items. The agenda includes reviews of a grant, a referral agreement, and personnel positions.
- MVAA Grant
- Veterans Treatment and Referral Agreement
- Veterans' Services Positions
- Pawsitively K9 Service Agreement
ARPA Committee
The ARPA Committee is meeting to review the guidelines for American Rescue Plan Act funds. The body will discuss the solicitation of related projects and review proposals received to date.
- Guidelines of ARPA Funds
- Solicitation of ARPA related projects and ideas
- Review of proposals received to date
Public Transit Committee
The committee will review financial reports, operations, and the director's report. The agenda also includes a discussion regarding an MDOT agreement and a revision to the drug and alcohol policy.
- Financial Review: Vendor Bills, Payroll, and Balance Sheet
- MDOT Agreement
- Van Buren Public Transit Drug & Alcohol Policy Revision
Administrative Affairs Committee
The Administrative Affairs Committee is meeting to discuss an intergovernmental agreement for audit services and the Area Agency on Aging. The body will also consider appointments to the Kinexus Workforce Development Board.
- Intergovernmental Agreement with Berrien County for PRE Audit Services
- Discussion regarding Area Agency on Aging
- Appointment of Luke Barber to Kinexus Workforce Development Board
- Reappointment of Christopher Randall to Kinexus Workforce Development Board
Committee of the Whole
The Committee of the Whole will receive presentations on the Palisades decommissioning and substance use disorder prevention. The body will also discuss a copy machine lease, a grant for the Office of Community Corrections, and a radio upgrade project.
- Palisades Decommissioning Update
- Use of County Property for Paw Paw Vineyard Classic Bike Tour
- Administration Copy Machine Lease
- Office of Community Corrections FY 2022 Grant
- VHF Fire / EMS Radio Upgrade Project Water Tower Electrical & Infrastructure Proposal
Board of Commissioners
The Van Buren County Board of Commissioners will meet to review committee reports and administrative affairs. The agenda includes a resolution regarding the 911 Service Plan and a closed session for a reimbursement request.
- Amended 911 Service Plan Resolution
- Resolution of Appreciation for Jan Petersen
- Closed session regarding New Covert Generating Reimbursement Request from Jack VanCoevering
- Review of claims by the Finance Committee
- Correspondence from the City of South Haven and MI Department of Treasury
Finance Committee
The Finance Committee will review claims, board per diems, and the monthly financial statement. The body will also discuss an administration copy machine lease and a grant for the Office of Community Corrections.
- Administration copy machine lease
- Office of Community Corrections FY 2022 Grant
- VHF Fire / EMS Radio Upgrade Project - Water Tower Electrical & Infrastructure Proposal
- Out of State Travel request
- Board Per Diems
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee is meeting to review personnel changes and vacancies. Discussions include the elimination and creation of a Finance Department position and vacancies for an Information Services Operations Manager and a District Court Probation Officer.
- Finance Department position elimination and creation
- Information Services Operations Manager position vacancy
- District Court Probation Officer position vacancy
- MERS 457(b) Program discussion
Buildings and Grounds Committee
The Buildings and Grounds Committee will review updates on the Mattawan facility and Capital Improvement Plan projects. The body will also discuss the use of county property for the Paw Paw Vineyard Classic Bike Tour.
- Mattawan Facility discussion
- CIP Projects / Operational Updates
- Facility Tour
- Use of County Property for Paw Paw Vineyard Classic Bike Tour
Committee of the Whole
The Committee of the Whole is meeting to conduct a public hearing regarding Truth in Taxation for L-4029.
- Truth in Taxation Hearing: L-4029
Committee of the Whole
The Committee of the Whole will receive an update on the Palisades decommissioning and review an amended 911 service plan. The body will also discuss ARPA planning and two position vacancies.
- Palisades Decommissioning Update
- Amended 911 Service Plan Resolution
- ARPA Planning Committee discussion
- Information Services Operations Manager position vacancy
- District Court Probation Officer position vacancy
Board of Commissioners
The Board of Commissioners will conduct a Truth in Taxation hearing and consider a hazardous materials emergency planning grant. The meeting includes reviews of two Motorola proposals for dispatch and CAD/RMS/JMS solutions. The Board will also discuss insurance for Road Commissioners and two position vacancies.
- Truth in Taxation Hearing: L-4029
- Hazardous Materials Emergency Planning Grant
- Motorola Proposal #1: Dispatch Console, WatchGuard, Vigilant
- Motorola Proposal #2: Flex Solution for CAD/RMS/JMS
- Position vacancies for Information Services Operations Manager and District Court Probation Officer
Veterans Services Committee
The Veterans Services Committee will meet to discuss monthly statistics and a transportation plan. The body will also receive an update regarding the MVAA Service Fund Grant.
- MVAA Service Fund Grant Update
- Transportation Plan
- Monthly Statistics
Administrative Affairs Committee
The Administrative Affairs Committee will meet to review a hazardous materials emergency planning grant. The body will also consider a resolution of appreciation for Jan Petersen.
- Resolution of Appreciation - Jan Petersen
- Hazardous Materials Emergency Planning Grant
Committee of the Whole
The Committee of the Whole will meet to review budget adjustments and updates on the American Rescue Plan Act (ARPA). The body will also consider proposals from Motorola for dispatch and CAD/RMS/JMS solutions.
- Motorola Proposal #1: Dispatch Console, WatchGuard, Vigilant
- Motorola Proposal #2: Flex Solution for CAD/RMS/JMS
- Budget Adjustments
- Hazardous Materials Emergency Planning Grant
- Vision and Dental Insurance for Road Commissioners
Board of Commissioners
The Van Buren County Board of Commissioners will meet to review a 911 service plan and updates to the Sheriff's interview room equipment. The board will also appoint leadership for the Palisades Community Advisory Panel.
- 911 Service Plan
- Appointment of Chair and Vice Chair for Palisades Community Advisory Panel
- Update to Sheriff Interview Room Equipment
- Closed session regarding litigation involving New Covert Generating Co.
Finance Committee
The Finance Committee will review various financial items including budget adjustments, claims, and monthly statements. The meeting includes discussions regarding two Motorola proposals and the American Rescue Plan Act (ARPA) strategic funding.
- Motorola Proposal #1 - Dispatch Console, WatchGuard, Vigilant
- Motorola Proposal #2 - Flex Solution for CAD/RMS/JMS
- American Rescue Plan Act (ARPA) - Strategic Funding Discussion
- Foster Swift Invoice - New Covert Generating
- Public Safety & Public Health Payroll Reimbursement Program
Committee of the Whole
The Committee of the Whole will meet to review reports and updates from various administrative and finance committees. The agenda includes a public hearing and discussions on county service plans and personnel vacancies.
- 911 Service Plan
- Diversity, Equity and Inclusion discussion
- Foreclosure Report
- Update to Interview Room Equipment
- Election Deputy Clerk Vacancy
Board of Commissioners
The Board of Commissioners will meet to discuss county infrastructure projects and administrative appointments. The agenda includes reviews of the Capital Improvement Plan and various maintenance and upgrade projects.
- Brownfield Redevelopment Authority appointments and reappointments
- Capital Improvement Plan Amendment
- Fire/EMS VHF Radio Upgrade Project - Replacement Tower
- FEMA Public Assistance Grant
- Paw Paw Service League use of property
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee is meeting to discuss an election deputy clerk vacancy and insurance for road commissioners. The committee will also receive an HR update.
- Election Deputy Clerk Vacancy
- Vision and Dental Insurance for Road Commissioners
- HR Update
Buildings and Grounds Committee
The committee is meeting to receive updates on the Sheriff Quarters and the Capital Improvement Plan. Members will also discuss vacant spaces at the Mattawan Facility, Human Services West, and the Surveyor's/Veterans Services Offices.
- Sheriff Quarters update
- Vacant spaces at Mattawan Facility, Human Services West, and Surveyor's/Veterans Services Offices
- Capital Improvement Plan update
- Facilities tour
Public Transit Committee
The Public Transit Committee will meet to approve previous minutes and review financial reports, including vendor bills and payroll. The body will also discuss operations and director reports.
- Review of vendor bills, payroll, and balance sheet
- Operations Report
- Directors Report
- Approval of March 09, 2021 minutes
Administrative Affairs Committee
The Administrative Affairs Committee is meeting to discuss diversity, equity and inclusion with Pratt LLC. The body will also review the 911 Service Plan and handle appointments for the Brownfield Redevelopment Authority.
- Diversity, Equity and Inclusion discussion with Darnell Blackburn, Pratt LLC
- 911 Service Plan
- Brownfield Redevelopment Authority reappointments
- Brownfield Redevelopment Authority appointment
Committee of the Whole
The Committee of the Whole will hold a public hearing regarding Brownfield plans for The Lodge and Essential Storage. The body will also discuss budget adjustments, capital improvements, and various committee appointments.
- Public hearing on Brownfield Plans for The Lodge and Essential Storage
- Brownfield Redevelopment Authority appointments and reappointments
- Fire/EMS VHF Radio Upgrade Project replacement tower construction
- FEMA Grant Agreement
- Paw Paw Service League use of property
Board of Commissioners
The Board of Commissioners will discuss Brownfield plans for The Lodge and Essential Storage. The meeting includes a closed session to address attorney-client privileged correspondence regarding litigation with New Covert Generating Co.
- Brownfield Plan - The Lodge
- Brownfield Plan - Essential Storage
- Sale of Victims Rights K9
- Closed session regarding New Covert Generating Co. litigation
- Introduction of Trial Court Administrator Rachel Lindley
Finance Committee
The Finance Committee is meeting to review claims, budget adjustments, and financial statements. The body will discuss specific projects including a radio tower replacement and parking lot maintenance.
- Fire/EMS VHF Radio Upgrade Project - Replacement Tower Construction
- FEMA Grant Agreement
- Parking Lot Maintenance
- Foster Swift Invoice - New Covert Generating
- Employee File Management
Labor, Negotiations and Contracts Committee
The Labor, Negotiations and Contracts Committee will meet to discuss personnel and administrative matters. The agenda includes a contract for Administrator Frank Hardester and a travel request for the Sheriff's Office.
- Out of State Travel Request: Sheriff's Office
- Administrator Contract: Frank Hardester
- County Vacancies
- Human Resources Update
Buildings and Grounds Committee
The committee will discuss property use by the Paw Paw Service League and a facility conditions assessment for the Sheriff Quarters. The agenda also includes a discussion regarding vacant building space and an update on the Capital Improvements Plan.
- Paw Paw Service League - Use of Property
- Sheriff Quarters - Facility Conditions Assessment - 2021
- Vacant Building Space discussion
- Capital Improvements Plan/Other Projects Update
Committee of the Whole
The Committee of the Whole will review the FY 2019-2020 audit presented by Maner Costerisan. The body will also discuss brownfield plans and various administrative contracts.
- FY 2019-2020 Audit Presentation by Maner Costerisan
- Brownfield Plan for The Lodge
- Brownfield Plan for Essential Storage
- Sale of Victim Rights K9
- Administrator Contract for Frank Hardester
Board of Commissioners
The Board of Commissioners will review several committee reports including finance and administrative affairs. Discussions include a health benefits services agreement and a contract for Administrator Frank Hardester.
- Maxwell Health Benefits Services Agreement
- Administrator Contract for Frank Hardester
- Animal Control emergency boiler repair
- Veteran Services Contract with St. Joseph County
- Jury Board reappointments
Veterans Services Committee
The committee will review monthly statistics and discuss several veteran-related items. Discussion topics include MVAA Service Fund Grants and a Veteran Services Transportation Project.
- Monthly Statistics
- MVAA Service Fund Grants
- Veteran Services Transportation Project
- Veteran Services Organization
Administrative Affairs Committee
The Administrative Affairs Committee is meeting to discuss brownfield plans for The Lodge and Essential Storage. The body will also address board term lengths and jury board reappointments.
- Board of Commissioners four year terms
- Jury Board reappointments
- Brownfield Plan for The Lodge
- Brownfield Plan for Essential Storage
- Diversity, Equity and Inclusion update
Committee of the Whole
The Committee of the Whole will meet to review reports from various administrative and finance committees. Discussions include budget adjustments, personnel vacancies, and board term lengths.
- Budget adjustments
- Emergency boiler repair for Animal Control
- Legal Secretary vacancy
- Maxwell Health Agreement
- Plat Board Per Diem
General
The Board of Commissioners will meet to review committee reports and administrative matters. Discussion items include hardware refreshes, property sales via auction, and various service agreements.
- 2021 Data Center Hardware Refresh
- Authorization of Sale by Auction of Property
- Palisades Recovery Plan - Employment Agreement, Faul
- Palisades Recovery Plan - VBC/Kinexus Services Agreement
- MDOT Contract 2017-0136/P11
Finance Committee
The Finance Committee is meeting to review monthly financial statements, claims, and the 2019-2020 audit. The body is also considering budget adjustments related to marijuana tax and credit card rebates, as well as a request to fill a legal secretary vacancy in the Prosecutor's office.
- Approval of claims totaling $780,052.15
- Request to fill a Legal Secretary position in the Prosecutor's office during a hiring freeze
- Budget adjustments for marijuana tax and Fifth Third MAGIC credit card rebates
- Emergency boiler repair for Animal Services
- Review of the FY 2019-2020 Audit Finding Summary
Labor, Negotiations and Contracts Committee
The committee is reviewing a proposal for a Palisades Recovery Plan to mitigate economic impacts following the plant's decommissioning. The plan includes an agreement with Kinexus Group and a new employment role for County Administrator John Faul as Project Director.
- Palisades Recovery Plan Agreement with Kinexus Group
- $190,500 total contract amount with Kinexus
- $37,500 allocated for operational and marketing expenses
- John Faul transition to Palisades Project Director role
- Project Director salary of $62,216.00
Committee of the Whole
The Committee of the Whole is reviewing several administrative and operational items, including a critical hardware refresh for county data centers. The body is also discussing contract amendments for behavioral health services and public transit.
- 2021 Data Center Hardware Refresh for Paw Paw datacenters
- Intergovernmental Contract Amendment with Southwest Michigan Behavioral Health
- MDOT Contract 2017-0316/P11
- Authorization of property sale by auction for the Sheriff Office
- Veterans Transportation Plan
Board of Commissioners
The Board of Commissioners met to review several administrative and financial items. Discussions included a medical examiner contract renewal, 911 dispatch fee support, and public transit funding requests.
- Renewal of Medical Examiner contract with WMed for $82,599 plus a 2% annual escalator
- Resolution supporting local control over 911 service fees
- Approval of February 2021 claims totaling $764,435.99
- Authorization of transit intent for fiscal year 2022 with estimated expenses of $2,066,175.00
- Renewal of MDOT contract for a gas replacement bus costing $93,750
Public Transit Committee
The Public Transit Committee is meeting to review financial reports, operations, and director reports. The body will discuss the annual application for Fiscal Year 2022 and MDOT Contract 2017-/P2/R1.
- Annual Application for Fiscal Year 2022
- MDOT Contract 2017-/P2/R1
- Review of December vendor bills totaling $26,214.55
- Financial review of payroll and balance sheets
Administrative Affairs Committee
The Administrative Affairs Committee reviewed several items including a resolution regarding 911 dispatching communication processes. Members also discussed the formation of a community advisory panel for the Palisades Power Plant closure and potential support for a kayak launch site grant.
- 911 Support Resolution regarding FCC rules on fee diversion
- South Haven Area Recreation Authority grant application for Phoenix Street Black River Kayak launch
- Palisades Community Advisory Panel (CAP) formation discussion
- Medical Examiner - WMU Med contract renewal
- .gov email rollout process
Committee of the Whole
The Committee of the Whole is discussing a resolution to support a broader FCC definition of 911 fee usage to protect local funding for radio systems. The body is also reviewing grant support for a kayak launch site and various administrative appointments.
- Resolution to support a broader interpretation of 'directly related to the 911 process' for fee usage
- Support resolution for South Haven Area Recreation Authority grant for Phoenix Street Black River Kayak launch site
- 2021 DC Hardware Refresh for Information Technology
- Annual application for Public Transit Fiscal Year 2022
- Intergovernmental Agreement between Van Buren County and Federal Marshals
Board of Commissioners
The Board of Commissioners will meet to discuss several committee recommendations, including a contract renewal for the medical examiner and a 911 support resolution. The body will also review transit applications for fiscal year 2022 and an MDOT contract.
- WMU Med Contract Renewal for Medical Examiner
- 911 Support Resolution
- Annual Application for Transit Fiscal Year 2022
- MDOT Contract 2017-0136/P2/R1
- Treatment Court Case Manager Salary Exception
Finance Committee
The Finance Committee is meeting to discuss budget adjustments, monthly financial statements, and delinquent tax bonds. The body will also review claims for approval and the 2021 DC hardware refresh.
- Approval of claims in the amount of $764,435.99
- 2021 DC Hardware Refresh
- Annual Renewal of 911 Local Surcharge Collection for 911 Dispatch
- Review of delinquent tax bonds
- Board per diems