Van Buren County public meetings in 2024

Board of Commissioners

The Van Buren County Board of Commissioners will discuss a resolution supporting the Palisades deployment of Small Modular Reactors. Several capital improvement projects will be updated, including the Facilities Master Plan contract and various roof and HVAC repairs. Finance items include a dispatch refresh project quote and a camera replacement. Public transit items cover the purchase of a service truck and a contract amendment.

• Resolution of Support - Palisades Deployment of Small Modular Reactors (EXPEDITED)
• Facilities Master Plan - Tower Pinkster Contract Approval
• CIP - Administration Window Replacement Project Update
• CIP - Dispatch Refresh Project - Xybix Quote
• Purchase of Service Truck

The Van Buren County Board of Commissioners approved a consent agenda and several resolutions, including a resolution supporting Holtec International's deployment of small modular reactors at the Palisades site. They also approved multiple capital improvement contracts, including roof replacements, a courthouse facade repair, and a facilities master plan, along with various administrative and financial items.

• Approved Remonumentation Plan amendment to strengthen financial controls (consent)
• Approved out-of-state travel for Specialty Courts, funded by federal grants (consent)
• Reappointed Paul DeYoung to Land Bank Authority for 3-year term (consent)
• Approved resolution supporting Palisades SMR deployment (unanimous)
• Approved Facilities Master Plan contract with Tower Pinkster ($180K-$230K)
• Approved window replacement contract with Lysters Exteriors ($151,630)
• Approved Historical Museum brick/wall repair with Building Restoration Inc. ($52,989)
• Approved engineering contract with Unified Engineering for HVAC project ($37,000)

Committee of the Whole

The Committee of the Whole will discuss a resolution of support for the Palisades deployment of Small Modular Reactors. The body will also review several capital improvement project updates and administrative requests.

• Resolution of Support - Palisades Deployment of Small Modular Reactors (SMRs)
• KL Avenue Landfill - Restricted Use Zone
• CIP Updates: Sheriff's Admin & Jail HVAC, HSW Roof, DHHS Roof, and Courthouse Facade Repair
• Letter of Understanding - Police Officers Labor Council, Command Unit
• Public Transit Third Party Contract Amendment

The Committee of the Whole voted to recommend several resolutions for approval at the next regular Board meeting, including amending the Environmental Health Code to address contaminated groundwater from the KL Avenue Landfill, approving out-of-state travel for Juvenile Court, and supporting Small Modular Reactors at Palisades. They also approved expedited contracts for HVAC, roof replacements, and courthouse facade repair, plus a $10.3 million claims payment. The December 24 meeting was cancelled, and the organizational meeting was rescheduled to January 7, 2025.

• Approved resolution to amend Environmental Health Code for KL Avenue Landfill groundwater (carried)
• Cancelled Dec 24 meeting; scheduled organizational meeting Jan 7, 2025 (carried)
• Approved out-of-state travel for Juvenile Court to Rite of Passage facility (carried)
• Approved resolution supporting Small Modular Reactors at Palisades (carried)
• Approved $37,000 contract with Unified Engineering for HVAC project (carried)
• Approved $550,300 roof contract with Lyster Inc. for HSW Building (carried)
• Approved $351,410 roof contract with Lyster Inc. for DHHS Building (carried)
• Approved $651,572 contract with Building Restorations for courthouse facade (carried)

Board of Commissioners

The Van Buren County Board of Commissioners will meet on November 26, 2024. The agenda includes approval of minutes, public comment, and several contract and grant items. Notable items include a contract with Abonmarche for engineering and construction administration services for the Hartford Kayak Launch, a grant agreement for the Paw Paw River Water Trail, and a renewal of the Recovery Zone Services Agreement. The board will also receive updates on the courthouse painting project and finance reports.

• Contract with Abonmarche for Engineering and Construction Administration Services for Hartford Kayak Launch
• MNRTF Grant Agreement for Development of Paw Paw River Water Trail Access
• Recovery Zone Services Agreement Renewal FY 2024‑2025: Contract Correction
• Tyler Technologies Software Agreement
• Southwest Michigan Behavioral Health (SWMBH) Substance Use Disorder Net Cost Contract

The Van Buren County Board of Commissioners approved a corrected Recovery Zone Services Agreement for FY 2024-2025 at $20,160, down from the mistakenly recorded $25,160. They also approved several contracts and agreements, including legal and engineering services for Saddle Lake, a Tyler Technologies software agreement, and a Michigan Indigent Defense Commission contract. All votes were unanimous among the four commissioners present, with three absent and excused.

• Approved corrected Recovery Zone Services Agreement at $20,160 (unanimous)
• Approved hiring legal counsel and engineers for Saddle Lake level court proceedings (unanimous)
• Approved Tyler Technologies Jury Management System software agreement (unanimous)
• Accepted MIDC FY 24-25 contract with $3,647,960.12 grant (unanimous)
• Approved master contract for roster attorneys (unanimous)
• Approved MNRTF grant agreement for Paw Paw River kayak launch (unanimous)
• Approved $61,900 contract with Abonmarche for Hartford Kayak Launch (unanimous)
• Approved $39,577 contract for courthouse rotunda painting (unanimous)

Committee of the Whole

The Van Buren County Committee of the Whole will meet on November 26, 2024 to consider a range of updates and proposals, including a purchase of a service truck for public transit and a quote for a dispatch refresh project. The agenda also includes updates on building projects, finance items, and administrative affairs, along with public comment periods. No formal decisions are listed beyond the presentations.

• Purchase of Service Truck – Public Transit (presented by Laurie Schlipp)
• Dispatch Refresh Project – Xybix Quote (presented by Tim McGee)
• Administration Window Replacement Project update – Buildings & Grounds (presented by John Small)
• Historical Museum brick and wall repair update – Buildings & Grounds (presented by John Small)
• 2024 Equalization Apportionment Report amendment (presented by Anthony Meyaard)

The Committee of the Whole voted to recommend approval of several contracts, appointments, and policy updates for the next regular Board of Commissioners meeting. These include a $151,630 window replacement contract, a $52,989 museum repair contract, a $43,257.44 dispatch furniture contract, a $391,804.31 camera and NVR replacement contract, an updated Purchasing Card Policy, and a $54,865 service truck purchase. The committee also approved an amended apportionment report for immediate Board action and authorized payment of a $5,160.30 legal invoice. All motions carried unanimously.

• Approved amended Remonumentation Plan with correction (unanimous)
• Approved out-of-state travel requests for Specialty Courts (unanimous)
• Approved appointment of Paul DeYoung to Land Bank Authority (unanimous)
• Approved $151,630 window replacement contract with Lysters Exteriors (unanimous)
• Approved $52,989 museum repair contract with Building Restoration, Inc. (unanimous)
• Approved $43,257.44 dispatch furniture contract with Xybix (unanimous)
• Approved $391,804.31 camera and NVR replacement contract with People Driven Technology (unanimous)
• Approved $54,865 service truck purchase from Tapper Ford (unanimous)

Committee of the Whole

The Committee of the Whole will review administrative updates, financial reports, and several contracts. Key discussions include public defender agreements and infrastructure projects for river access.

• MNRTF Grant Agreement for Paw Paw River Water Trail Access
• Contract with Abonmarche for Hartford Kayak Launch engineering and construction
• Office of the Public Defender Michigan Indigent Defense Commission FY 24-25 Contract
• Southwest Michigan Behavioral Health (SWMBH) Substance Use Disorder Net Cost Contract
• Tyler Technologies Software Agreement

The Committee of the Whole recommended several items for approval at the next regular Board meeting, including hiring legal counsel and engineers for the Saddle Lake lake level process, a Tyler Technologies jury management software contract, and a $3.65M public defender grant. They also recommended contracts for kayak launches, a courthouse rotunda painting project, and various reappointments. All motions carried unanimously with no opposition.

• Recommended hiring legal counsel and engineers for Saddle Lake lake level amendment (motion carried)
• Recommended Tyler Technologies jury management software contract (motion carried)
• Recommended MIDC FY 24-25 contract of $3,647,960.12 (motion carried)
• Recommended master contract for public defender roster attorneys (motion carried)
• Recommended MNRTF grant agreement of $283,700 for Paw Paw River water trail (motion carried)
• Recommended Abonmarche contract of $61,900 for Hartford Kayak Launch (motion carried)
• Recommended Building Restoration, Inc. contract of $39,577 for rotunda painting (motion carried)
• Recommended payment of claims totaling $14,393,254.03 (motion carried)

Board of Commissioners

The Board of Commissioners will meet to review administrative affairs, finance items, and department contracts. Key items include a grant application for the VBCBRA and updates to the Farmland and Open Space Preservation Ordinance.

• VBCBRA $500,000 EPA Grant Application
• Amendments to the Van Buren County Farmland and Open Space Preservation Ordinance (2C)
• Sheriff's Office Lease Agreement for Waverly Township
• FY25 contracts for Allegan County Juvenile Center, Court Appointed Special Advocate, and VBCMH
• Michigan State Police 2024 Emergency Management Grant Agreement

The Van Buren County Board of Commissioners approved a series of routine administrative and financial items during its November 12, 2024 meeting. Key approvals included a five-year vehicle and conference space lease with Waverly Township for the Sheriff's Office, the formation of an ad hoc Artificial Intelligence Steering Committee, and an application for a $500,000 EPA Brownfield Assessment Grant. The board also approved various FY25 service contracts, software renewals, and emergency management grant allocations.

• Approved Waverly Township vehicle and conference space lease for Sheriff's Office ($5 total over 5 years)
• Approved formation of ad hoc Artificial Intelligence (AI) Steering Committee
• Authorized VBCBRA to apply for $500,000 EPA Brownfield Assessment Grant
• Approved amendments to Farmland and Open Space Preservation Ordinance (2C)
• Approved disposal and auction of two Buildings and Grounds vehicles (2009 Ford F-150 and 2009 Chevy 1500)
• Approved acceptance of 2024 Emergency Management Performance Grant ($11,702.00)
• Approved re-implementation and maintenance of Emergency Police Dispatch (EPD) software and training ($21,668.00 purchase; $16,800.00 annual maintenance)
• Approved purchase of three RapidSoS 911 modules ($165,975.00 total over 5 years)

Committee of the Whole

The Committee of the Whole will review several administrative and funding items, including a $500,000 EPA grant application and a lease agreement with the Sheriff's Office in Waverly Township. It will also consider an AI Steering Committee report, amendments to the Farmland and Open Space Preservation Ordinance, and a Michigan State Police emergency management grant. The meeting includes public comment and updates from the Road Commission.

• Sheriff's Office – Lease Agreement with Waverly Township
• Digital Information Department – AI Steering Committee presentation
• $500,000 EPA Grant Application for Van Buren County
• Amendments to the Van Buren County Farmland and Open Space Preservation Ordinance (2C)
• Michigan State Police – 2024 Emergency Management Grant Agreement

The Van Buren County Committee of the Whole voted to advance numerous administrative, financial, and legal items for formal resolution at upcoming board meetings. Approved actions include lease agreements, software and service contracts for youth and court services, grant applications, and out-of-state travel requests.

• Approved Waverly Township lease agreement for vehicle parking and conference space ($1/year for 5 years)
• Approved formation of an ad hoc AI Steering Committee
• Approved Materials Management Planning Committee appointments
• Approved VBCBRA $500,000 EPA grant application
• Approved amendments to the Farmland and Open Space Preservation Ordinance
• Approved out-of-state travel for Juvenile Court, Probate Court, and Prosecutor's Office training
• Approved disposal and auction of two Buildings and Grounds vehicles
• Approved multiple FY25 contracts, software purchases, and grants including 911 dispatch and emergency management

Board of Commissioners

The Board of Commissioners will meet to discuss administrative appointments, travel requests, and financial claims. The body is considering a contract extension for the County Administrator and a salary exception for an IT Infrastructure Engineer.

• County Administrator contract extension
• Salary exception for IT Infrastructure Engineer
• 2024-2025 Snow Removal Bids
• Specialty Court Grants contracts
• Road Commission re-appointments for W. Nelson and W. Askew

The Board approved a two-year contract extension for County Administrator John Faul and reappointed Wayne Nelson and Dr. W.C. Askew, Sr. to the Road Commission for six-year terms. They also accepted $63,150 in snow removal bids, approved $8.1 million in monthly claims, and authorized several out-of-state travel requests for court and police staff.

• Approved County Administrator John Faul contract extension (Jan 2025–Dec 2026)
• Reappointed Wayne Nelson to Road Commission for six-year term
• Reappointed Dr. W.C. Askew, Sr. to Road Commission for six-year term
• Approved 2024-2025 snow removal bids totaling $63,150
• Approved September 2024 claims totaling $8,117,379.45
• Accepted 2024 Drain and Lake Level Assessments totaling $642,275.65
• Approved acceptance of Specialty Court grants and associated contracts
• Approved expedited salary exception for IT Infrastructure Engineer

Board of Commissioners

The Van Buren County Board of Commissioners will discuss appointments to the Planning Commission and the Deputy Medical Examiner position. It will review a continuation of services for the jail elevator and multiple finance items, including a county drain resolution, policy updates, and several service contracts. The meeting also includes a proposal to convert part‑time juvenile court family aide positions to full‑time youth mentor roles.

• Appointment to Planning Commission – Gordon Andrews
• Appointment to Planning Commission – Nicholas Carlson
• Appointment of Deputy Medical Examiner – Dr. Koster
• Jail Elevator Replacement – Continuation of Services
• ARPA VBISD Youth Center – Subrecipient Agreement

The Van Buren County Board of Commissioners approved several administrative and financial items, including appointments to the Planning Commission, a new Deputy Medical Examiner, continuation of the jail elevator replacement, a $350,000 full faith and credit pledge for the Evans Drain project, an updated Training and Travel Policy, out-of-state travel for staff, a $950,000 ARPA subrecipient agreement for a youth center, a $204,000 contract for a parenting program, and conversion of two part-time family aide positions to full-time youth mentors. All items were approved unanimously via consent agenda.

• Approved appointment of Gordon Andrews to Planning Commission (term to 4/1/2027)
• Approved appointment of Nicholas Carlson to Planning Commission (term to 4/1/2027)
• Approved removal of Dr. Jared Brooks and appointment of Dr. Thomas Koster as Deputy Medical Examiner
• Authorized continuation of jail elevator replacement with Otis Elevator ($123,788)
• Approved full faith and credit pledge for Evans Drain note up to $350,000
• Approved updated Training and Travel Policy
• Approved $950,000 ARPA subrecipient agreement with Van Buren ISD for Youth Center
• Approved $204,000 Parenting with Love and Limits contract with Family Empowerment Services

Committee of the Whole

The Committee of the Whole will address routine administrative business, including approval of minutes and public comments. It will discuss a housing target market analysis, re‑appointments of two road commissioners, a $12,000 grant award to the Van Buren Youth Initiative, a request for proposals for the Facilities Master Plan, snow‑removal bids, and a contract extension for the County Administrator. Additional finance and equalization reports will also be presented.

• $12,000 grant award to Van Buren Youth Initiative (Michigan Arts and Cultural Council)
• Request for Proposals for the Facilities Master Plan
• 2024‑2025 Snow Removal Bids
• County Administrator contract extension
• Re‑appointment of Road Commissioners Nelson, W. and Askew, W.

The Committee of the Whole reviewed and moved to approve several administrative, financial, and facility-related items for final action at the next Board of Commissioners meeting. Decisions included reappointing Road Commission members, selecting a firm for a Facilities Master Plan, and approving various grant contracts and budget adjustments. An AI Steering Committee was discussed but tabled for further review.

• Recommended reappointment of Wayne Nelson to Road Commission (Carried)
• Recommended reappointment of W.C. Askew, Sr. to Road Commission (Carried)
• Selected Tower Pinkster for Facilities Master Plan (Carried)
• Recommended $63,150 snow removal bid awards (Carried)
• Approved $8,117,379.45 in claims (Carried)
• Approved 2024 Apportionment Report (Carried)
• Approved 2024 Drain and Lake Level Assessments (Carried)
• Approved $4,720,721 in Specialty Court grant contracts (Carried)

Committee of the Whole

The Committee of the Whole will review several administrative and financial matters. Items include appointments to the Planning Commission and Deputy Medical Examiner, a resolution to give full faith and credit to the Evan’s County Drain Note, and proposed budget adjustments. Additional updates cover well‑water testing, a jail elevator service continuation, and various service contracts.

• Appointment of Gordon Andrews to the Planning Commission
• Appointment of Nicholas Carlson to the Planning Commission
• Appointment of Dr. Koster as Deputy Medical Examiner
• Evan’s County Drain Note – Full Faith and Credit Resolution
• Budget Adjustments presented by the Finance Director

The Committee of the Whole approved agenda items and minutes, and made recommendations for the next regular Board meeting, including appointments to the Planning Commission, a new Deputy Medical Examiner, a jail elevator contract, a $350,000 drain note, budget adjustments, policy updates, and several contracts and grants. All motions carried unanimously.

• Approved agenda and September 10, 2024 minutes (unanimous)
• Recommended Gordon Andrews to Planning Commission (unanimous)
• Recommended Nicholas Carlson to Planning Commission (unanimous)
• Recommended Dr. Thomas Koster as Deputy Medical Examiner (unanimous)
• Recommended Otis Elevator for jail elevator replacement (unanimous)
• Recommended $350,000 Full Faith and Credit for Evan's Drain Note (unanimous)
• Approved monthly budget adjustments (unanimous)
• Recommended updated Training & Travel Policy (unanimous)

Board of Commissioners

The Board of Commissioners will review several service agreement renewals for the 2024-2025 fiscal year. The meeting includes an expedited discussion regarding a FY2024 USDA Housing Preservation Grant and a closed session regarding litigation.

• FY2024 USDA Housing Preservation Grant (Expedited)
• MSUE Memorandum of Agreement Renewal FY 2024-2025
• Domestic Violence Coalition Services Agreement Renewal FY 2024-2025
• VBCD Resource Recovery Services Agreement Renewal FY 2024-2025
• MDOT Contract 2022-0144 P7

The Board of Commissioners approved a consent agenda including the MSU Extension agreement ($206,603), Domestic Violence Coalition services ($25,000), VBCD resource recovery ($100,000), Recovery Zone services ($25,160), and appointments to the Materials Management Planning Commission. They also approved a $3,875,671.69 claims payment for August 2024, accepted a $105,701 USDA Housing Preservation Grant, and authorized a $389,626 MSHDA grant application. The board entered closed session to discuss litigation with New Covert Generating.

• Approved $3,875,671.69 in claims for August 2024
• Approved MSU Extension agreement for $206,603 (FY25)
• Approved Domestic Violence Coalition services renewal for $25,000
• Approved VBCD resource recovery contract for $100,000 (FY25)
• Approved Recovery Zone services renewal for $25,160
• Approved appointments to Materials Management Planning Commission
• Accepted $105,701 USDA Housing Preservation Grant and authorized $389,626 MSHDA application
• Approved MDOT contract for replacement bus funding

Committee of the Whole

The Committee of the Whole will review the Medical Examiner Annual Report and several FY 2024-2025 service agreement renewals. The body is also discussing a Request for Proposals for a Facilities Master Plan and budget adjustments.

• MSUE, Domestic Violence Coalition, VBCD Resource Recovery, and Recovery Zone service agreement renewals
• Facilities Master Plan Request for Proposals
• Termination Agreement for Whelan & Co/Acrisure
• MDOT Contract 2022-0144 P7
• Appointments to the Materials Management Planning Commission and Building Authority

The Committee of the Whole reviewed and recommended approval of several agreements and expenditures for the next regular Board of Commissioners meeting, including a $206,603 MSU Extension agreement, a $25,000 Domestic Violence Coalition renewal, a $100,000 Resource Recovery Services agreement, and a $25,160 Recovery Zone Services renewal. They also recommended approval of claims totaling $3,875,671.69, a lease termination with Whelan & Co/Acrisure, and various appointments and travel requests. All motions carried unanimously.

• Recommended approval of MSU Extension agreement for $206,603 (unanimous)
• Recommended approval of Domestic Violence Coalition renewal for $25,000 (unanimous)
• Recommended approval of Resource Recovery Services agreement for $100,000 (unanimous)
• Recommended approval of Recovery Zone Services renewal for $25,160 (unanimous)
• Recommended approval of claims totaling $3,875,671.69 (unanimous)
• Recommended approval of lease termination with Whelan & Co/Acrisure effective Oct 1, 2024 (unanimous)
• Recommended approval of MDOT contract for replacement bus (unanimous)
• Recommended approval of out-of-state travel for Sheriff's Office employee (unanimous)

Board of Commissioners

The Board of Commissioners will meet to discuss financial requests and administrative agreements. The agenda includes a review of the current fiscal year budget and a tax rate request.

• FY 24-25 Budget
• L-4029 Tax Rate Request
• Materials Management Interlocal Agreement Amendment
• Disposal of seized and unusable Sheriff vehicles
• Out of State Travel Request for International City/County Management Association Annual Conference

The Board of Commissioners adopted the FY 2024-25 General Appropriations Act, including a $29,158,000 general fund budget and $41,754,860 in other fund expenditures. The board also approved an amendment to the Materials Management Interlocal Agreement to add a Pokagon Band of Potawatomi representative and revise the appointment process. Several other resolutions were approved, including the 2024 tax rate request, authorization for inter-fund borrowing, and disposal of three sheriff's vehicles.

• Adopted FY 2024-25 General Fund budget of $29,158,000 (unanimous)
• Approved amendment to Materials Management Interlocal Agreement adding Pokagon Band representative (unanimous)
• Approved 2024 Tax Rate Request (Form L-4029) (unanimous)
• Authorized inter-fund borrowing from common cash account for FY 2024-25 (unanimous)
• Authorized disposal of three sheriff's vehicles via Biddergy auction (unanimous)
• Approved Lisa Ransler's out-of-state travel to ICMA conference (unanimous)
• Approved August 27, 2024 meeting minutes (unanimous)

Committee of the Whole

The Van Buren County Committee of the Whole will review and vote on the FY 24-25 budget, a tax rate request (L-4029), and related financial invoices. The meeting also includes a closed‑session discussion of litigation matters and a resolution to amend the Materials Management Interlocal Agreement. Public comment periods are scheduled before and after the agenda items.

• Resolution to approve the Materials Management Interlocal Agreement Amendment
• Out of State Travel Request for the International City/County Management Association Annual Conference
• FY 24-25 Budget presentation by Finance Director Rebecca Grabemeyer
• L-4029 Tax Rate Request presented by County Administrator John Faul
• Disposal of seized and unusable sheriff vehicles presented by Captain Jim Charon

The Committee of the Whole voted to recommend approval of the FY 24-25 county budget, an updated tax rate request, and several other items for the next regular board meeting. It also authorized payments for litigation and disposal of six vehicles. The board held a closed session on pending litigation.

• Approved motion to recommend FY 24-25 budget for board approval
• Approved motion to recommend updated L-4029 tax rate request
• Authorized $8,130 payment for Foster Swift litigation invoice
• Authorized $794 payment for Knotek Law Office litigation invoice
• Approved motion to recommend disposal of six vehicles via Biddergy
• Approved motion to recommend Materials Management Interlocal Agreement amendment
• Approved motion to recommend out-of-state travel for ICMA conference
• Entered closed session for litigation strategy (all yes)

Board of Commissioners

The Van Buren County Board of Commissioners will approve the meeting agenda and minutes, and discuss several grant contracts and appointments. Items include two legal representation grant contracts, appointments to the Southwest Michigan Materials Management Planning Committee and the Brownfield Redevelopment Authority, and the use of county property for the 2024 Grape Lake 5K race. The board will also hear presentations on finance claims, disposal of county property, and three MDOT transit contracts.

• Child & Parent Legal Representation Grant Contract
• Quality Legal Representation Grant Contract
• Appointment to the Van Buren County Brownfield Redevelopment Authority – Bryan Myrkle
• Use of County Property – 2024 Grape Lake 5K Race
• MDOT Contract 2017-0136 P12 R2 (Public Transit)

The Van Buren County Board of Commissioners approved the consent agenda, including $6,375,164.33 in claims for July 2024, several grant contracts for legal representation, appointments to committees, and the auction of two old patrol cars. All motions were carried unanimously.

• Approved $6,375,164.33 in claims for July 2024
• Authorized submission of Child & Parent Legal Representation Grant contract
• Authorized submission of Quality Legal Representation Grant contract
• Appointed Paul Schincariol to MMPC (term expiring Aug 2029)
• Appointed Bob Baran to MMPC (term expiring Aug 2029)
• Appointed Bryan Myrkle to Brownfield Redevelopment Authority (term expiring June 1, 2027)
• Approved use of county property for Grape Lake 5K on Sept 7, 2024
• Approved auction of two Ford Explorers via Biddergy

General

The Board of Commissioners is holding a public hearing to review the draft budget for fiscal year 2024-2025. Finance Director Rebecca Grabemeyer will present the draft budget.

• Public hearing on FY 2024-2025 Draft Budget

The Board of Commissioners convened a public hearing for the 2024-2025 county budget, which was available for review. No formal action was taken on the budget during this hearing; the meeting was adjourned shortly after opening. Commissioner Schincariol was absent but had reviewed and approved the budget.

• Approved agenda as presented (motion by Patterson-Gladney, second by Chappell, carried)
• Held public hearing for 2024-2025 county budget; no vote taken

Committee of the Whole

The Committee of the Whole will approve the July 23rd meeting minutes and hear public comments. It will receive updates on the DCS Broadband Implementation Project, the MSU Extension 2023 Annual Report, and a proclamation for Pete Sinclair. Administrative items include several grant contracts, appointments to regional committees, and the use of county property for the 2024 Grape Lake 5K race. Finance items cover commissioner per diems, claims, budget adjustments, an ARPA quarterly update, and disposal of county property, followed by discussion of three MDOT transit contracts.

• MDOT Contract 2017-0136 P12 R2 (public transit)
• MDOT Contract 2017-0136 P14 R2 (public transit)
• MDOT Contract 2017-0136 P15 R2 (public transit)
• Child & Parent Legal Representation Grant Contract (Family Division)
• Use of County Property – 2024 Grape Lake 5K Race

The Committee of the Whole reviewed and recommended approval of several items for the next regular Board meeting, including payment of claims totaling $6,375,164.33, grant applications for family legal representation, appointments to county committees, and MDOT transit contract revisions. The committee also approved per diems and budget adjustments. No final decisions were made; all items are recommendations for the full board.

• Approved agenda and July 23, 2024 minutes (unanimous)
• Approved proclamation honoring Pete Sinclair for next board meeting (unanimous)
• Approved resolution to authorize e-signing Child & Parent Legal Representation Grant (unanimous)
• Approved resolution to authorize e-signing Quality Legal Representation Grant (unanimous)
• Approved application for SCAO Access and Visitation Grant (unanimous)
• Approved appointments to MMPC for Paul Schincariol and Bob Baran (unanimous)
• Approved appointment of Bryan Myrkle to Brownfield Redevelopment Authority (unanimous)
• Approved payment of claims totaling $6,375,164.33 (unanimous)

Board of Commissioners

The Van Buren County Board of Commissioners will meet to discuss administrative affairs and county operations. Key items include a grant application for Access and Visitation and the management of county vehicles.

• Access and Visitation Grant Application
• Purchase of Vehicle
• Disposal of Vehicles

The Van Buren County Board of Commissioners approved the purchase of a new vehicle for the Buildings and Grounds Department from Tapper Ford for $44,271, and authorized the auction and disposal of two surplus vehicles. The board also granted the Friend of the Court permission to apply for the SCAO Access and Visitation Grant. A closed session was held regarding pending litigation with Karee Krause.

• Approved $44,271 vehicle purchase from Tapper Ford (unanimous)
• Approved auction/disposal of 2011 Chevy Impala and 2014 Ford F150 (unanimous)
• Approved application for SCAO Access and Visitation Grant (unanimous)
• Entered closed session for litigation strategy (unanimous)

Board of Commissioners

The Van Buren County Board of Commissioners will meet to review administrative requests and financial agreements. Key items include a loan agreement for New Age Landmark and various travel and appointment requests.

• New Age Landmark Amended Loan Agreement
• Saddle Lake - Legal Lake Level Control Structure
• VBCMH Board Appointment for Annie Brown
• Out of State Travel Requests for Specialty Courts and Sheriff's Office
• Public Transit vehicle disposal request

The Van Buren County Board of Commissioners approved all agenda items, including $14,912,270 in June claims, a $650,000 housing assistance program application, and an amended loan for New Age with refinancing over 15 years at 4% interest. The board also approved out-of-state travel for court and sheriff's staff, appointed Annie Brown to the mental health board, and authorized disposal of two transit vehicles.

• Approved $14,912,270 in claims for June 2024
• Approved $650,000 Van Buren Housing Assistance Program application
• Approved New Age loan amendment and refinancing (15 years, 4%)
• Approved out-of-state travel for Trial Court and Specialty Courts administrators
• Approved out-of-state travel for Sheriff's Narcotics Unit
• Appointed Annie Brown to VBCMH Board (term to 2027)
• Approved Saddle Lake annual expenditures over $10,000
• Approved disposal of Van #33 and Bus #38

Committee of the Whole

The Van Buren County Committee of the Whole will approve the agenda and minutes, hear public comments, and consider several administrative items. Key agenda items include a draft budget for fiscal years 2024‑2025 with a proposal to schedule a public hearing, a Foster Swift invoice, and an expedited amendment to the New Age Landmark loan agreement. The meeting also includes presentations on vehicle purchase and disposal, a proclamation, and routine updates from various commissioners.

• Purchase of a county vehicle (Buildings & Grounds)
• Disposal of county vehicles (Buildings & Grounds)
• Draft Budget FY 2024‑2025 and setting of public hearing (Finance)
• Foster Swift invoice (Finance)
• New Age Landmark amended loan agreement (expedited) (Finance)

The Committee of the Whole approved several items for action at the next regular Board meeting, including the purchase of a new vehicle for Buildings & Grounds (not to exceed $45,000) and the disposal of two vehicles. They also set the public hearing for the FY2024-2025 budget for August 13, 2024, approved payment of a Foster Swift invoice for $15,299.80, and approved an amendment to the New Age Landmark loan for a 15-year term at 4% interest. All motions carried unanimously.

• Approved purchase of new vehicle for Buildings & Grounds from Tapper Ford, not to exceed $45,000 (motion carried)
• Approved disposal of two Buildings & Grounds vehicles (one scrapped, one sold via Biddergy) (motion carried)
• Set public hearing for FY2024-2025 budget for August 13, 2024 at 12:50 p.m. (motion carried)
• Approved payment of Foster Swift invoice for NCG litigation in amount of $15,299.80 (motion carried)
• Approved amendment to New Age Landmark loan for 15-year term at 4% interest (motion carried)

Committee of the Whole

The Committee of the Whole reviewed three proposals for the Van Buren County Facilities Master Plan project and scheduled interviews with the firms for August 29, with times to be determined. No formal decisions were made; the board will conduct interviews before selecting a firm.

• Reviewed proposals from TowerPinkster, Progressive A E, and DLZ for the Facilities Master Plan
• Scheduled interviews with the three firms for August 29, times to be determined

Board of Commissioners

The Board of Commissioners will consider travel requests and a health board appointment. The agenda also includes a public transit construction contract and several requests to use county property for local events.

• CPM Construction Contract (EXPEDITED)
• ACT Inmate Medical Care Provider Contract
• Use of county property for the 2024 Van Buren County Youth Fair, Paw Paw Vineyard Classic Bicycle Tour, and Lakeshore Harvest Ride
• Appointment of Cathy Ontiveros to the Health and Human Services Board
• FY24 Great Start Collaborative Partnership Grant

The Board approved switching the inmate medical care provider to ATC to avoid cost increases. They also authorized additional funding for a transit facility expansion and approved several county property use requests.

• Approved switching inmate medical care provider to ATC (Around the Clock Healthcare Services)
• Authorized up to $225,000 from Transit Fund Balance for CPM Construction contract
• Approved $4,000 Great Start Collaborative Partnership Grant for family wellness program
• Approved appointment of Paul Schincariol to Southwest Michigan Materials Management Planning Committee
• Re-appointed Cathy Ontiveros to the Health and Human Services Board through 11/01/2025
• Approved out-of-state ORAS training in Ohio for three Specialty Court team members
• Approved use of DHHS parking lot for 2024 Van Buren County Youth Fair
• Approved use of county parking lots for Paw Paw Vineyard Classic and Lakeshore Harvest Ride

Committee of the Whole

The Committee of the Whole will discuss administrative matters including travel requests and board appointments. The agenda also includes presentations on the Saddle Lake control structure and the Van Buren Housing Assistance Program.

• Saddle Lake legal lake level control structure discussion
• Out of state travel requests for Specialty Courts and Sheriff's Office
• Appointment of Annie Brown to the VBCMH Board
• Van Buren Housing Assistance Program (VBHAP) presentation
• Expedited CPM Construction Contract review

The Committee of the Whole approved a contract for transit facility expansion and recommended several expenditures and appointments for Board of Commissioners approval. Key actions included authorizing housing assistance program applications and funding for lake level maintenance.

• Approved $556,000 CPM Construction contract and up to $225,000 in additional Transit Fund expenditures
• Recommended approval of ~$150,000 for Saddle Lake level control infrastructure
• Recommended approval of $650,000 application for Van Buren Housing Assistance Program
• Recommended approval of $14,912,270.00 in monthly claims
• Recommended appointment of Annie Brown to VBCMH Board of Directors
• Recommended approval of out-of-state travel for Specialty Courts and Sheriff's Office
• Recommended disposal of Transit van #33 and bus #38
• Approved Commissioner per diems and monthly budget adjustments

Committee of the Whole

The Committee of the Whole will review administrative appointments and travel requests for court training. The agenda also includes discussions regarding inmate medical care contracts and requests to use county property for local events.

• Appointment to Health and Human Services Board (Cathy Ontiveros)
• Inmate Medical Care Provider Contract (ACT)
• 60% Justice Training Fund (MCOLES) Deficit Elimination Plan
• Requests to use county property for the Youth Fair, Bicycle Tour, and Lakeshore Harvest Ride
• Presentation by Van Buren Youth Initiative

The Committee of the Whole approved several administrative and financial items, including the rescheduling of a September board meeting and the appointment of Paul Schincariol to a regional planning committee. The committee also recommended resolutions to approve out-of-state training for court staff, reappoint a member to the Health and Human Services Board, and allow county property use for local events. Additionally, the committee approved a deficit elimination plan for the Justice Training Fund and authorized payment for legal services.

• Agenda approved (Carried)
• June 11 minutes approved (Carried)
• September 24 board meeting rescheduled to September 23 (Carried)
• Resolution recommended to appoint Paul Schincariol to Southwest Michigan Materials Management Planning Committee (Carried)
• Resolution recommended to reappoint Cathy Ontiveros to Health and Human Services Board (Carried)
• Resolution recommended to approve out-of-state training for Specialty Court employees in Toledo, OH (Carried)
• Resolution recommended to approve Van Buren Youth Fair use of DHHS parking lot (Carried)
• Resolution recommended to approve Paw Paw Vineyard Classic Bicycle Tour use of Human Services East parking lot (Carried)

Board of Commissioners

The Board of Commissioners will discuss a deficit elimination plan for the 60% Justice Training Fund (MCOLES). The meeting also includes an addendum to the Equalization Services Contract and a contract revision for the Central County Transportation Authority. A closed session is scheduled regarding litigation involving NCG v Van Buren County.

• 60% Justice Training Fund (MCOLES) Deficit Elimination Plan
• Equalization Services Contract - Addendum
• Central County Transportation Authority Contract Revision
• Closed session regarding NCG v Van Buren County litigation

The Van Buren County Board of Commissioners approved May 2024 claims totaling $4,796,800.44 and an addendum to the Equalization Services contract for $40,000 per year. They also approved a deficit elimination plan involving a $2,000 transfer for the Justice Training Fund and a revised transit contract providing two new buses. Additionally, the board approved an engagement letter with Ira Chavel Consulting, LLC following a closed session.

• Approved agenda as presented (carried)
• Approved June 11th, 2024 meeting minutes (carried)
• Approved claims in the amount of $4,796,800.44 for May 2024 (carried)
• Approved addendum to Equalization Services contract with Tony Meyaard, Assessing Services, for $40,000 per year (carried)
• Approved 60% Justice Training Fund Deficit Elimination Plan and $2,000 general fund transfer (carried)
• Approved revised contract between CCTA and Van Buren Public Transit for two new buses (carried)
• Approved entering closed session for attorney-client privileged discussion regarding NCG v Van Buren County litigation (carried, roll call all yes)
• Approved signing an engagement letter with economist Ira Chavel Consulting, LLC (carried)

Board of Commissioners

The Board of Commissioners will review several administrative, finance, and transit items. The agenda includes a tax rate request, radio purchases for the Sheriff's Office, and personnel changes in the Prosecutor's Office and Trial Court.

• 2024 L-4029 Tax Rate Request
• Sheriff's Office radio purchase
• Conversion of Drug Tester position from part-time to full-time
• MDOT Contract extension for Public Transit
• FY 2025 MVAA Grant Request

The Board of Commissioners approved the creation of a full-time appellate attorney position for the Prosecutor's Office. Other actions included approving an off-road vehicle ordinance and authorizing the purchase of patrol vehicle radios.

• Approved creation of full-time appellate attorney position ($72,748.27 - $92,973.87)
• Approved off-road vehicle ordinance for county municipalities
• Approved $21,081.06 for three Sheriff's Office mobile patrol radios
• Approved conversion of two part-time drug tester positions to full-time
• Approved out-of-state travel for Prosecutor and assistant prosecutor to Texas
• Approved use of County property for 2024 Arts & Crafts Fair (Sept 6-8)
• Approved disposal of seven public transit buses (#25, #30, #31, #32, #35, #36, #37)
• Appointed Jerry Happel as Remonumentation Grant Administrator

Committee of the Whole

The Committee of the Whole will hear the 2024 State of the Court Address from Judge Kathleen Brickley. The agenda also includes discussions on transit contract revisions, budget adjustments, and an expedited grant request for veteran services.

• 2024 State of the Court Address by Judge Kathleen Brickley
• FY 2025 MVAA Grant Request (expedited)
• Central County Transportation Authority contract revision
• Equalization Services Contract Addendum
• Southwest Michigan Materials Management Planning Committee recruitment

The Committee of the Whole approved monthly claims and budget adjustments. They recommended a contract addendum for land record data entry and a reduction in new bus acquisitions for public transit.

• Approved payment of claims totaling $4,796,800.44 (Carried)
• Approved monthly budget adjustments (Carried)
• Approved $40,000 annual contract addendum with Tony Meyaard for land record data entry (Carried)
• Approved contract revision to reduce new buses from three to two for CCTA and Public Transit (Carried)
• Approved submission of FY2025 MVAA Grant request for $91,093 (Carried)
• Approved Commissioner per diems for payment (Carried)
• Accepted Monthly Financial Statement (Carried)

Board of Commissioners

The Board of Commissioners approved a five-year capital improvement plan largely funded by ARPA. Other key actions included approving a multicounty waste management agreement, renewing funding for the Daily Recovery Zone, and authorizing additional funds for replacement buses.

• Approved 2024-2028 Capital Improvement Plan
• Approved Interlocal Agreement and contract with SWMPC for Materials Management Planning
• Approved $4,174,401.62 in claims for April 2024
• Approved $436,621 for replacement bus purchases
• Approved $20,160 for Daily Recovery Zone, Inc. through September 30, 2024
• Appointed Christopher Tapper, Michael Saenz, and Clare Olney to the VBCMH Board
• Approved rebranding GIS Department to Digital Information Department
• Approved disposal of obsolete Court document filing system and Bus #29

Committee of the Whole

The Van Buren County Committee of the Whole met May 28, 2024 and forwarded a series of items to the next regular Board of Commissioners meeting by resolution. These included an Off Road Vehicle Ordinance, an appellate attorney position, conversion of two part-time drug tester jobs to full-time, a Sheriff's Office radio purchase, a public transit contract extension and bus disposal, and the 2024 tax rate request. The committee also accepted the 2022-2023 audit report and authorized payment of a $2,125 Foster Swift invoice. All motions carried; Commissioner Peat was absent and excused.

• Accepted the 2022-2023 audit report (carried)
• Advanced out-of-state travel for Prosecutor's Office to Texas conference Aug 10-16, 2024 (carried)
• Advanced ORV Ordinance with any further township updates (carried)
• Advanced resolution opposing Governor's Conservation District budget cuts and MAEAP elimination (carried)
• Advanced appointment of Jerry Happel as Remonumentation Grant Administrator (carried)
• Advanced use of County property for Arts & Crafts Fair Sept 6-8, 2024 (carried)
• Advanced 2024 L-4029 tax rate request and authorized Board Chair signature (carried)
• Authorized payment of $2,125 Foster Swift invoice (carried)

Committee of the Whole

The Committee of the Whole will review several administrative updates and financial reports. The agenda includes discussions on public transit funding, off-road vehicle ordinances, and potential appointments to the Community Mental Health Board.

• Request for additional funding for bus purchases
• Discussion of the Off Road Vehicle Ordinance
• Appointments to Van Buren County Community Mental Health Board
• Extensions for MDOT transit contracts P9, P12, P13, and P14
• Updates to county payroll, workers' compensation, and PTO transfer policies

The Committee of the Whole approved several financial payments, including over $4 million in claims and funding for the Daily Recovery Zone. They also authorized additional funds for bus purchases and recommended multiple policy updates and personnel reclassifications for the Board of Commissioners to finalize.

• Approved payment of claims totaling $4,174,401.62
• Approved $436,621 in Public Transit funds for bus price increases
• Approved $20,160 for Daily Recovery Zone from Marijuana Tax Revenue
• Approved $186,183 FY2025 Community Corrections Grant submission
• Approved re-branding GIS to Digital Information Department
• Approved new Mileage Reimbursement Policy for business travel
• Approved updated Purchasing Policy
• Approved disposal of Transit Bus #29

Board of Commissioners

The Board of Commissioners will meet to discuss the Parks Millage and a Blight Elimination Round 4 Grant Agreement. The agenda also includes a Consumers Energy easement in Paw Paw and a Comcast subrecipient agreement.

• Parks Millage discussion
• Blight Elimination Round 4 Grant Agreement
• Consumers Energy Easement, 712 W. North St, Paw Paw MI
• DCS - Comcast Subrecipient Agreement
• Closed session regarding Wayside v Van Buren County

The Board of Commissioners approved a county-wide parks and recreation millage expected to generate $400,000 annually. Other actions included approving a $317,240 broadband agreement with Comcast and a $3 million blight elimination grant for the Village of Decatur.

• Approved 0.10 mill Parks and Recreation tax levy (5-1)
• Approved $317,240 Comcast Subrecipient Agreement for broadband gap filling
• Authorized signing of $3 million State Land Bank Authority grant for Edgar Bergen Building renovation
• Approved appointment of Karla Tankut and Judge Susan Metzger to Community Corrections Advisory Board
• Approved Warner Vineyards use of three county parking lots for summer concert overflow
• Approved Consumers Energy easement at 801 Hazen St for electric lines at Paw Paw Public Schools
• Approved engagement letter with Dykema Gossett for Wayside v Van Buren County litigation

Committee of the Whole

The Committee of the Whole will review updates on broadband expansion efforts and a Comcast agreement. The agenda also includes discussions regarding early voting grants, blight elimination agreements, and the creation of a civilian court liaison position.

• Broadband Expansion Efforts Update and Comcast Subrecipient Agreement presentation
• Early Voting Grant Application Round 2
• Blight Elimination Round 4 Grant Agreement
• Creation of Civilian Court Liaison position
• Consumers Energy Easement at 712 W. North St, Paw Paw

The Committee of the Whole approved several items for final Board of Commissioners resolution, including a broadband expansion agreement and a blight elimination grant. It also recommended the implementation of a .10 mill tax levy for Parks and Recreation.

• Approved $317,240 Comcast Subrecipient Agreement for broadband (Carried)
• Approved $5,864.11 Early Voting Grant application (Carried)
• Approved appointment of Susan Metzger and Karla Tankut to Community Corrections Advisory Board (Carried)
• Approved use of 3 county parking lots for Warner Vineyards overflow parking (Carried)
• Approved Consumers Energy easement for Paw Paw Public Schools electric lines (Carried)
• Approved Round 4 Blight Elimination Grant agreement for Edgar Bergen Building (Carried)
• Approved .10 mill tax levy for Parks and Recreation Millage (5-1)
• Approved creation of non-union Civilian Court Liaison position at $21.60 per hour (Carried)

Board of Commissioners

The Board of Commissioners will discuss several administrative and funding items. This includes reviewing grant applications for early voting and Homeland Security programs, as well as the creation of a new court liaison role.

• Creation of Civilian Court Liaison position
• Early Voting Grant Application Round 2
• Fire and EMS Mobile CAD Access Agreement
• 2022 and 2023 Homeland Security Grant Program funding agreements
• Michigan Materials Management Plan for Van Buren County

The Van Buren County Board of Commissioners approved a series of consent-agenda items, including $2,954,161.49 in March claims, county equalized property valuations totaling $6,250,368,907, and the creation of a Civilian Court Liaison position for the Sheriff's Office at $21.60 per hour. The Board also approved a Materials Management Plan Notice of Intent with Berrien and Cass Counties, out-of-state travel for the Sheriff's Department and Finance, a Fire/EMS Mobile CAD access agreement, and the retirement and adoption of K9 Kuno. All motions carried; Commissioner Peat was absent and excused. The meeting adjourned at 02:36 PM.

• Approved March 2024 claims totaling $2,954,161.49 (Carried)
• Approved creation of Civilian Court Liaison position at $21.60/hour (Carried)
• Approved county equalized valuations: $5,614,712,677 real property, $635,656,230 personal property (Carried)
• Approved Notice of Intent for multi-county Materials Management Plan with Berrien and Cass Counties (Carried)
• Approved out-of-state travel for Sheriff's Department to FBI-LEEDA Conference in San Antonio, $4,685 (Carried)
• Approved out-of-state travel for Finance Operations Manager to GFOA Conference in Orlando (Carried)
• Approved boilerplate Fire and EMS Mobile CAD Access Agreement at $75/hour for VPN setup (Carried)
• Approved retirement and adoption of K9 Kuno (Carried)

Committee of the Whole

The Committee of the Whole will discuss various administrative and financial matters. Topics include homeland security grant agreements, departmental travel requests, and the retirement of K9 Kuno.

• 2022 and 2023 Homeland Security Grant Program funding agreements
• Retirement and adoption of K9 Kuno
• Fire and EMS Mobile CAD Access Agreement
• Auction or disposal of county property
• Michigan Materials Management Plan for Van Buren County

The Committee of the Whole approved over $2.9 million in claims and monthly budget adjustments. Several items were moved for formal resolution at the next regular Board of Commissioners meeting, including a materials management plan and a CAD access agreement for emergency services.

• Approved payment of claims totaling $2,954,161.49
• Approved monthly budget adjustments to maintain a balanced budget
• Approved payment of Commissioner per diems with mileage correction
• Moved to approve adoption of K9 Kuno by handler for $1
• Moved to approve $4,685 for Sheriff's Department travel to San Antonio, TX
• Moved to approve boilerplate Fire and EMS Mobile CAD Access Agreement
• Moved to initiate Materials Management Plan with Berrien and Cass Counties
• Moved to approve disposal of obsolete items from B&G barn

Board of Commissioners

The Van Buren County Board of Commissioners will review several administrative and financial items. The agenda includes a MIDC grant for the Public Defender's office and a cost share agreement with Covert Township. Most listed items are part of the consent agenda.

• Office of the Public Defender - MIDC Grant
• New Covert Generating Cost Share Agreement - Covert Twp.
• MSUE Veterans Therapy Garden
• Computer Replacement Program
• Prosecuting Attorney's Office Summer Intern 2024

The Board of Commissioners approved several administrative and financial requests, including a computer replacement program and out-of-state travel for specialty court staff. The Board also authorized a grant application for the Public Defender's Office and extended a veterans therapy garden agreement.

• Approved out-of-state training and conferences for Specialty Court team (Carried)
• Approved FY 24-25 MIDC Grant application for Public Defender's Office (Carried)
• Approved extension of MSU Extension Veterans Therapy Garden agreement until 2030 (Carried)
• Approved revised cost settlement agreement with Covert Township for tax tribunal and litigation (Carried)
• Approved $26,117.76 for 2024 PC refresh (Carried)
• Approved employment of a summer intern for the Prosecuting Attorney's Office at $15.00 per hour (Carried)

Committee of the Whole

The Committee of the Whole will review several administrative and financial items. Discussions include a new cost share agreement for Covert Township and reorganization of the Office of the Public Defender.

• New Covert Generating Cost Share Agreement - Covert Twp.
• Office of the Public Defender reorganization and MIDC Grant
• MSUE Veterans Therapy Garden presentation
• Computer Replacement Program discussion
• Prosecuting Attorney's Office 2024 summer intern program

The Committee of the Whole approved several items for final resolution at the next Board of Commissioners meeting, including a PC refresh purchase and a property agreement for a Veterans Therapy Garden. The committee also authorized a funding request to state legislators for a materials management program and approved a legal invoice payment.

• Approved $26,117.76 for 2024 PC Refresh purchase (recommended for resolution)
• Approved renewal of property agreement at 801 Hazen St. for MSU Extension Veterans Therapy Garden (recommended for resolution)
• Authorized Board Chair to request state funding for Michigan Materials Management Program
• Approved $750 Foster Swift invoice for NCG litigation
• Approved revised cost sharing agreement with Covert Township for New Covert Generating litigation (recommended for resolution)
• Approved employment of Prosecutor's summer intern not to exceed $5,400 (recommended for resolution)
• Approved out-of-state travel requests for Specialty Courts (recommended for resolution)
• Scheduled MIDC Grant proposal review for April 9, 2024

Board of Commissioners

The Van Buren County Board of Commissioners will consider several consent agenda items, including proposals to renew the 911 local surcharge and millages for roads, veteran services, and public transit. Also on the agenda are a software request, a salary exception for a courts staff attorney, and a request to use county property for a recycling event. Most items are recurring or routine and are expected to be approved without discussion.

• 911 Local Surcharge Renewal Proposal
• Road Millage Renewal Proposal
• Veteran Services Millage Renewal Proposal
• Public Transit Millage Renewal Proposal
• Request to use County Property - Paw Paw Recycle Roundup & Large Tire Collection Event

The Board of Commissioners approved placing renewal proposals for road maintenance, veteran services, and public transit on the August 6, 2024, ballot. They also approved a 9-1-1 local surcharge renewal for the August Primary Election. Additionally, the board authorized $2.68M in February claims and the purchase of new timekeeping software.

• Approved $2,681,214.21 in February 2024 claims
• Approved 0.9721 mill road maintenance renewal for August 6 ballot
• Approved 0.0995 mill veteran services renewal for August 6 ballot
• Approved 0.2458 mill public transit renewal for August 6 ballot
• Approved 9-1-1 local surcharge renewal for August Primary Election
• Approved purchase of UKG (Kronos) software with $6,650 implementation fee
• Approved re-appointment of Lisa Phillips to Brownfield Redevelopment Authority
• Approved $78,646.82 annual salary for Circuit Court Staff Attorney

Committee of the Whole

The Committee of the Whole will discuss several millage renewal proposals for roads, public transit, and veteran services. The agenda also includes a 911 local surcharge renewal proposal and a software contract review.

• Road Millage Renewal Proposal
• Veteran Services Millage Renewal Proposal
• Public Transit Millage Renewal Proposal
• 911 Local Surcharge Renewal Proposal
• Karpel Contract for State Prosecutor Software

The Committee of the Whole approved recommendations for the Board of Commissioners to place 911, road, veteran services, and public transit millage renewals on the August 2024 ballot. The committee also recommended new software contracts for the Prosecutor and Finance departments.

• Approved Karpel case management software for Prosecutor ($14,775 annual fee starting 2028)
• Recommended re-appointment of Lisa Phillips to Brownfield Redevelopment Authority
• Recommended use of Hazen Street county property for recycle and tire collection events
• Approved payment of Commissioner per diems
• Recommended payment of claims totaling $2,681,214.21
• Recommended UKG (Kronos) software ($6,650 implementation; $22,407.60 annual maintenance)
• Recommended August 2024 ballot language for 911, Road, Veteran Services, and Public Transit millage renewals
• Recommended salary exception for Staff Attorney position to Range R29E

Board of Commissioners

The Van Buren County Board of Commissioners will meet to address administrative appointments and contracts. The agenda includes an expedited review of the Karpel software contract for the State Prosecutor.

• Karpel Contract - State Prosecutor Software (EXPEDITED)
• VBC Surveyor's Peer Group Appointment
• VBC Brownfield Redevelopment Re-Appointment
• Deputy Medical Examiner Appointment
• Intensive Probation Officer salary exception

The Van Buren County Board of Commissioners met on March 12, 2024 and approved several administrative appointments and a new case management software contract for the Prosecuting Attorney's Office. The Karpel contract is funded by the state for installation and three years of user fees, with county billing beginning in the fourth year. All agenda items passed by unanimous voice votes as recorded; no roll call tallies were taken. The meeting was procedural and adjourned at 02:58 PM.

• Approved appointment of Travis Krentz to the Van Buren County Surveyor's Peer Group (Carried)
• Approved re-appointment of John Young to the Brownfield Redevelopment Authority, term expiring June 1, 2027 (Carried)
• Approved appointment of Dr. Christine James as a Deputy Medical Examiner (Carried)
• Approved contract for the Karpel case management system for the Prosecuting Attorney's Office (Carried)
• Approved hiring an Intensive Probation Officer at AFSCME Range 26 D with a salary exception (Carried)
• Approved the meeting agenda as presented (Carried)
• Approved the February 27, 2024 Board of Commissioners meeting minutes (Carried)

Committee of the Whole

The Committee of the Whole will consider several county appointments, including a Deputy Medical Examiner and a Surveyor's Peer Group. The agenda also includes a staffing memorandum of understanding for the Van Buren District Library and a salary exception for an Intensive Probation Officer.

• VBC Surveyor's Peer Group Appointment
• VBC Brownfield Redevelopment Re-Appointment
• Deputy Medical Examiner Appointment
• Van Buren District Library staffing memorandum of understanding
• Intensive Probation Officer salary exception

The Committee of the Whole approved several appointments and a salary exception to be finalized by the Board of Commissioners. It also authorized negotiations with the Van Buren District Library for facility maintenance services at its Decatur location.

• Recommended appointment of Travis Krentz to the Surveyor's Peer Group (Carried)
• Recommended re-appointment of John Young to the Brownfield Redevelopment Authority for a three-year term (Carried)
• Recommended appointment of Dr. Christine James as Deputy Medical Examiner (Carried)
• Authorized negotiations with Van Buren District Library for facility maintenance at the Decatur location (Carried)
• Recommended salary exception for an Intensive Probation Officer to start at Step 26D (Carried)

Board of Commissioners

The Board of Commissioners will discuss ARPA updates and the continuation of 911 local surcharge collections for 2024-2025. The agenda includes proposals for purchasing two detective cars and auctioning a detective car. Additionally, the board will consider re-appointing VBCMHA Board members and use of county property for Paw Paw Days 2024.

• Purchase of two detective cars
• Auction of a detective car
• 911 Local Surcharge Collection Continuation for 2024-2025
• ARPA update and standard allowance election
• Re-appointment of VBCMHA Board of Director Members

The Board of Commissioners approved January claims totaling $3,929,764.85 and authorized the continuation of the $3.00 9-1-1 surcharge for 2024-2025. Other actions included updating ARPA funding elections and approving new vehicles for the Sheriff's Department.

• Approved January claims totaling $3,929,764.85
• Maintained 9-1-1 surcharge at $3.00 per device for July 1, 2024, through June 30, 2025
• Changed ARPA revenue loss election to the $10 million standard allowance
• Approved purchase of two detective vehicles not to exceed $58,000
• Authorized auction of a 2008 Hyundai Accent detective vehicle
• Approved converting one part-time Public Transit Dispatcher to full-time status
• Approved use of County Park and Administration parking for Paw Paw Days July 26-27
• Re-appointed Catherine Bolton and Angela Dickerson to VBCMHA Board through March 1, 2027

Committee of the Whole

The Board of Commissioners will review several administrative and financial items. Discussions include emergency jail repairs, budget adjustments, and the purchase or auction of detective cars.

• Emergency repair for a water leak in the jail
• Purchase of two detective cars
• Auction of a detective car
• 911 local surcharge collection continuation for 2024-2025
• Re-appointment of VBCMHA Board of Director members

The Committee of the Whole approved several financial measures, including $3.9 million in claims and a change to the ARPA Loss Revenue election. They also authorized the purchase of two detective cars and the conversion of a transit dispatcher role to full-time.

• Approved $3,929,764.85 in claims
• Approved changing ARPA Loss Revenue election to $10 million standard allowance
• Approved purchase of two detective vehicles not to exceed $58,000
• Approved changing part-time Public Transit Dispatcher to full-time
• Approved $1,672.50 payment for Foster Swift NCG litigation invoices
• Approved reappointment of Catherine Bolton and Angela Dickerson to VBCMHA Board
• Approved use of county property for 2024 Paw Paw Days (July 26-27)
• Approved auction of 2008 Hyundai Accent detective car

Board of Commissioners

The Board of Commissioners will meet following the Committee of the Whole meeting. The agenda includes administrative appointments and a jail medical care contract renewal.

• Appointment of Roger Engle to the Southwest Michigan Planning Commission
• Appointment of Janet Engle to the Department of Health and Human Services
• Out of State Travel Request - Specialty Courts
• 2024 Annual Borrowing Resolution
• Jail Medical Care Contract Renewal - Advanced Correctional Healthcare

The Van Buren County Board of Commissioners approved several items on February 13, 2024, including authorizing the County Treasurer to borrow up to $7.5 million for the Delinquent Tax Revolving Fund and renewing a jail health care contract with Advanced Correctional Healthcare for $473,159. The Board also approved the appointments of Roger Engle to the Southwest Michigan Planning Commission and Janet Engle to the Michigan Department of Health and Human Services Board, and approved out-of-state travel for a Specialty Courts case manager to attend a training in Seattle, funded by a federal grant. All motions carried; no vote tallies were recorded.

• Approved agenda with correction to January 23, 2024 minutes (Item 11A) to note Commissioner Chappell voted no
• Approved January 23, 2024 meeting minutes with correction to Item 11A
• Approved appointment of Roger Engle to Southwest Michigan Planning Commission for a two-year term expiring December 21, 2025
• Approved appointment of Janet Engle to Michigan Department of Health and Human Services Board for a three-year term expiring November 1, 2026
• Approved out-of-state travel for Swift and Sure Case Manager Richard Gibbs to attend American Probation and Parole Association 2024 Winter Training Institute in Seattle, WA, from 2/25/2024 to 2/28/2024, funded by federal grant
• Approved County Treasurer to borrow up to $7.5 million for the Delinquent Tax Revolving Fund
• Approved contract renewal with Advanced Correctional Healthcare for jail health care at a cost of $473,159

Committee of the Whole

The Board of Commissioners will discuss several administrative and financial matters. Items include appointments to local commissions, an off-road vehicle ordinance, and a review of millage expiration.

• Appointment of Roger Engle to the Southwest Michigan Planning Commission
• Appointment of Janet Engle to the Department of Health and Human Services
• Discussion of Off Road Vehicle Ordinance
• Millage Expiration Review - L4029
• 2024 Annual Borrowing Resolution

The Committee of the Whole approved several appointments and authorized the County Treasurer to borrow up to $7.5 million for the Delinquent Tax Revolving Fund. They also moved to renew a jail health care contract and authorized the development of ballot language for expiring millages.

• Approved $7.5M borrowing authorization for Delinquent Tax Revolving Fund
• Approved $473,159 contract renewal with Advance Correctional Health Care for jail health care
• Authorized development of ballot language for Road, Public Transit, and Veterans millages
• Authorized Administrator Faul to work with legal counsel on a county-wide Off Road Vehicle Ordinance
• Approved appointment of Roger Engle to the Southwest Michigan Planning Commission
• Approved appointment of Janet Engle to the Michigan Department of Health and Human Services Board
• Approved travel for Swift & Sure Case Manager to attend training in Seattle, WA
• Approved proclamation honoring Judge David DiStefano

Board of Commissioners

The Board of Commissioners will review several fiscal year 2024 contracts related to family services, transit, and juvenile centers. The meeting also includes discussions on administrative re-appointments and commissioner compensation.

• Appointment of Todd Hackenberg to the Land Bank Authority
• Review of FY24 contracts for MST Associates, New Outlook, and Parent Navigator
• Review of FY24 contracts for Allegan County and Ottawa County juvenile centers
• Discussion regarding Board of Commissioners compensation
• MDOT contract 2022-0144/P6 and annual application information

The Board of Commissioners approved a new annual salary structure for members effective January 1, 2025. They also authorized several juvenile justice and mental health contracts and approved $2.7M in claims for December 2023.

• Approved commissioner compensation for 2025: Chair $23k, Vice Chair $22k, Members $21k (5-1)
• Approved $2,737,873.53 in claims for December 2023
• Authorized FY24 contracts for MST Associates ($44k), New Outlook ($126.5k), and VBCMH MST/MST-PSB ($260k)
• Authorized FY24 VBCMH Parent Navigator contract increase to $91,000
• Authorized FY24 juvenile detention contracts with Allegan County ($165/day) and Ottawa County ($290-$340/day)
• Approved $80,000 FY24 contract for Court Appointed Special Advocate
• Approved $402,392.00 MDOT operating assistance contract (2022-0144/P6)
• Approved disposal of Bus #28

Board of Commissioners

The Board of Commissioners is holding an organizational meeting to establish leadership and procedures for the year. The agenda includes electing a Chairperson and Vice Chairperson, reviewing board bylaws, and setting the 2024 meeting schedule.

• Election of Chairperson
• Election of Vice Chairperson
• Review and adoption of Board Bylaws and Procedures
• Appointment of Commissioners to outside/liaison appointments
• Establishment of the 2024 meeting schedule

The Board of Commissioners held an organizational meeting to elect its Chairperson and Vice-Chairperson. The board also adopted amended bylaws and the 2024 meeting schedule.

• Elected Commissioner Randall Peat as Chairperson (Carried)
• Elected Commissioner Paul Schincariol as Vice-Chairperson (Carried)
• Accepted amended Board By-laws and Procedures (Carried)
• Adopted 2024 Board of Commissioners meeting schedule (Carried)
• Approved January 10, 2023 Organizational Meeting minutes (Carried)

Committee of the Whole

The Committee of the Whole will review several administrative reappointments and fiscal year 2024 contracts. The agenda also includes updates on public transit operations and DCS technology grants.

• Reappointment of Robert Linderman to Van Buren Cass District Board of Health
• Appointment of Todd Hackenberg to the Land Bank Authority
• Review of multiple FY24 contracts including MST Associates, New Outlook, and Parent Navigator
• DCS Technology ROBIN Grant, MEC Subrecipient Agreement, and Broadband Consultant Agreement update
• Public Transit Director's report and MDOT contract discussion

The Committee of the Whole approved payment of $2,737,873.53 in claims and authorized the signing of multiple FY24 contracts for juvenile justice and child welfare programs. Several reappointments were approved for the Board of Health, Economic Development Corporation, and Planning Commission. The board also authorized the disposal of an old bus and partition walls, and approved a salary exception for the Chief Deputy Treasurer.

• Approved payment of claims totaling $2,737,873.53
• Reappointed Robert Linderman to Van Buren Cass District Board of Health (3-year term)
• Reappointed Zachary Morris and Daywi Cook to Economic Development Corporation (6-year term)
• Reappointed Sandra Hanson and Rick Catherman to Southwest Michigan Planning Commission (2-year term)
• Appointed Todd Hackenberg to Land Bank Authority Board (2-year term)
• Authorized signing of FY24 contracts for MST Associates, New Outlook, VBCMH, Allegan County Juvenile Center, Ottawa County Juvenile Detention Center, and Court Appointed Special Advocate
• Approved DCS Broadband Consultant Agreement and MEC Subrecipient Agreement (Roll Call: All Yes)
• Approved salary exception for Chief Deputy Treasurer to Range 26 Step F

Board of Commissioners

The Board of Commissioners will review updates regarding the ROBIN Grant, MEC Subrecipient Agreement, and Broadband Consultant Agreement. The meeting also includes discussions on commissioner compensation and a salary exception for the Chief Deputy Treasurer.

• DCS Technology ROBIN Grant update and broadband agreements
• Appointment of Kimberly Sinclair to SWMPC
• Reappointment of Robert Linderman to Van Buren Cass District Board of Health
• Board of Commissioners compensation discussion
• Chief Deputy Treasurer salary exception

The Van Buren County Board of Commissioners approved a $4,117,369.78 subrecipient agreement with Midwest Energy and Communications (MEC) for the ROBIN broadband grant, plus a consultant agreement with DCS at $15,000 per month starting January 2024. The board also appointed Kimberly Sinclair to the Southwest Michigan Planning Commission and reappointed Robert Linderman to the Van Buren/Cass District Board of Health. A salary exception for the Chief Deputy Treasurer was approved. Board of Commissioners compensation was discussed but a revised resolution will be brought back later.

• Approved MEC Subrecipient Agreement for ROBIN Grant ($4,117,369.78) and DCS Broadband Consultant Agreement ($15,000/month starting Jan 2024)
• Appointed Kimberly Sinclair to Southwest Michigan Planning Commission (term expires Dec 31, 2025)
• Reappointed Robert Linderman to Van Buren/Cass District Board of Health (term expires Jan 1, 2027)
• Approved salary exception for Chief Deputy Treasurer at Non-Union Range 26 Step F
• Approved agenda as presented
• Approved December 12, 2023 meeting minutes
• Board of Commissioners compensation discussed; revised resolution to be brought back