Vandalia public meetings in 2023

City Council

The Vandalia City Council is holding a special meeting to discuss an ordinance amending the City Manager contract. The council will also enter an executive session to consider the employment or compensation of a public employee.

• Ordinance 23-34: Amendment to the City Manager contract

City Council

The Vandalia City Council will consider awarding several construction and equipment contracts, including a $2.24 million water and sewer extension on Dog Leg Road, a $331,669 signage retrofit, a $331,455 restroom building at Robinette Park, and a $41,698 pickup truck purchase. The council will also hold a public hearing, introduce new city officials, and consider zoning code amendments and an emergency appropriations ordinance.

• Resolution 23-R-85: Award $2,243,684 bid to Outdoor Enterprise, LLC for Dog Leg Road Water and Sanitary Sewer Extension Phase 2
• Resolution 23-R-83: Award $331,669 bid to Geograph Industries Inc for city facilities signage retrofit
• Resolution 23-R-84: Award $331,455 bid to Vancon General Contractors for Robinette Park restroom building
• Resolution 23-R-86: Waive bidding and purchase Ford Ranger XLT pickup from Beau Townsend Ford for $41,698.34
• Ordinance 23-32: Amend zoning code sections per Ohio House Bill 33, declared emergency

City Council

Vandalia City Council will vote on several resolutions at its December 18 study session, including awarding bids for city signage, a park restroom, a replacement vehicle, and electric vehicle charging stations. The council will also discuss a cybersecurity update, financial reports, and appointments for 2024. An executive session is scheduled to consider public employee compensation.

• Award signage retrofit project to Geograph Industries Inc. for $331,669
• Award Robinette Park restroom building to Vancon General Contractors for $331,455
• Waive bidding to buy 2023 Ford Ranger from Beau Townsend Ford for $41,698.34
• Authorize $320,000 EV charging station installation with Garber Electrical, fully reimbursed by AES Ohio
• Discuss Stop Eight Road resurfacing agreement with Montgomery County Engineers Office

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission will meet to certify candidates for two city roles. The meeting includes the approval of previous meeting minutes and general discussion.

• Certification of candidates for Finance Clerk – Utilities
• Certification of candidates for Information Technology Support Specialist

City Council

The Vandalia City Council is meeting to consider several resolutions, including a temporary moratorium on adult-use cannabis permits, contracts for ballfield fence replacement and parking lot maintenance, and renewal of the Flock Safety police camera system. They will also consider appointments and hear reports from boards and commissions.

• Resolution 23-R-77: $49,145 contract with Quality Lawn, Landscape & Fence Inc. for Sports Complex ballfield fence replacement (fields #9 and #10)
• Resolution 23-R-78: $53,242 contract with Neyra Paving for Municipal Building parking lot maintenance
• Resolution 23-R-79: Waive bidding and renew Flock Safety camera contract for $27,500, with $2,500 transferred from capital budget
• Resolution 23-R-81: Temporary moratorium on permits for adult-use cannabis cultivators, processors, and retail dispensaries
• Variance request for no perimeter landscaping at 165 North Dixie Drive (Advantage Plumbing and Drain Solutions), recommended for approval by BZA 4-0

City Council

The Vandalia City Council is holding a study session to discuss and vote on several resolutions, including renewing a Flock Safety camera maintenance agreement for $27,500, accepting a donated 4.393-acre property at Park Center Drive and Webster Street, and imposing a 300-day moratorium on adult-use cannabis businesses. The council will also consider zoning text amendments and income tax ordinance updates, and discuss a Granicus renewal under $25,000 and board appointments. An executive session is scheduled to review collective bargaining strategy.

• Resolution 23-R-79: Waive bidding and renew Flock Safety maintenance agreement for $27,500, with $2,500 transfer from firearms capital budget
• Resolution 23-R-80: Accept donation of 4.393 acres at Park Center Drive and Webster Street from MV Land Development Co., subject to environmental study and title work
• Resolution 23-R-81: Impose 300-day moratorium on permits for adult-use cannabis cultivators, processors, and retail dispensaries
• Ordinance: City-initiated zoning text amendment with various updates and clarifications
• Ordinance: Ohio House Bill 33 municipal income tax ordinance updates

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board's December 2023 monthly update is largely a year-in-review report, highlighting 2023 accomplishments and previewing 2024 projects. The board is not taking formal action at this meeting; the document is informational, covering events, staffing changes, grants, and facility updates.

• Tree Lighting Ceremony & Holiday Market drew largest crowd in event history, sponsored by Wright-Patt Credit Union
• Received $9,800 and $2,200 Brighter Tomorrow grants for Robinette Park restroom and playground communication board
• Received $22,287.65 Waste Reduction/Recycling Grant for three Bigbelly trash containers
• Received $100,000 Community Development Block Grant for Robinette Park playground
• Athletic Manager John Myers resigned effective January 2, 2024

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission will meet to certify candidates for the role of Public Works Technician. The meeting also includes the approval of minutes from the November 9, 2023, meeting.

• Certification of candidates for Public Works Technician

Planning Commission

The Vandalia Planning Commission will consider a staff-initiated code amendment (PC 23-12) that makes various updates and clarifications to the zoning code, including correcting errors, adding definitions, and updating references. The meeting will also include approval of the previous meeting's minutes and discussion of the upcoming Miami Valley Planning & Zoning Workshop and the 2024 meeting schedule.

• PC 23-12: Code amendment to correct scrivener's errors, add clarifications, and update definitions across multiple chapters (1210, 1214, 1220, 1224, 1238, 1244).
• Proposed new Section 1210.15 to clarify application deadlines and submission methods.
• Amendment to Section 1214.03(e) to remove weather as a factor for zoning certificate extensions and clarify extension lengths.
• Amendment to Section 1214.08(g) to establish a procedure for requesting extensions of Planned Unit Development approvals.
• Update references from Dayton Power & Light (DP&L) to AES Ohio or successor in street lighting standards.

City Council

The Vandalia City Council will hold its regular meeting on November 20, 2023, with action items including resolutions to appropriate an aerial easement and waive competitive bidding for a Motorola Solutions software maintenance contract. The council will also receive reports on a recommended front-yard fence variance at 3715 Wyse Road and approve the October bill listing of $3,481,861.82. Several awards and presentations are scheduled, including fire division civilian medals and an employee of the year recognition.

• 23-R-74: Resolution to appropriate an aerial easement over certain land for public purposes
• 23-R-75: Resolution waiving competitive bidding and authorizing continued contract with Motorola Solutions for Spillman software maintenance for police
• Variance BZA 23-13: Front yard fence at 3715 Wyse Road (Sunbelt Rentals), recommended 4-0 by BZA
• October 2023 bill listing of $3,481,861.82 and purchasing card detail of $20,790.59
• Awards: Civilian Medal of Honor to Don and Cameron Da Cunha; Employee of the Year to Chris Mastrino and Rudy Wells

City Council

The Vandalia City Council is holding a study session to discuss items on the upcoming meeting agendas, including a resolution to appropriate an aerial easement from CSX Railroad for the Vandalia Bikeway Connector bridge, and a resolution to waive competitive bidding for the Motorola Solutions Spillman software maintenance. The council will also discuss the sports complex fence, municipal building parking lot, a purchasing ordinance amendment, a zoning variance, and financial reports.

• Resolution 23-R-74: Intent to appropriate aerial easement from CSX for bikeway bridge over US 40; appraised at $576, CSX counteroffered $12,500
• Resolution 23-R-75: Waive competitive bidding for Motorola Solutions Spillman software maintenance, $50,678.88
• Resolution: Sports Complex Fence (Dec. 4 agenda)
• Resolution: Municipal Building Parking Lot (Dec. 4 agenda)
• Ordinance 23-29: Amending Chapter 208, Purchasing; Variance BZA 23-14: Perimeter Landscaping at 165 North Dixie Drive

Parks & Recreation Advisory Board

The board will hold an election of officers and review reports from the Facilities and Recreation Superintendents. Discussion topics include updates regarding Robinette Park and the Art Park Amphitheater.

• Election of Officers
• Robinette Park Update
• Art Park Amphitheater Update
• Tree City USA Report
• Bee City USA Report

Planning Commission

The Vandalia Planning Commission will consider a site plan review for converting a former Fifth/Third Bank branch at 370 James E Bohanan Memorial Drive into a financial services office. The proposal includes enclosing the drive-through area and making structural upgrades. Staff recommends approval with conditions on landscaping and signage.

• Site plan review for 370 James E Bohanan Memorial Drive (PC 23-11)
• Conversion of former bank branch to financial services office
• Enclosure of drive-through area for office space
• Conditions: landscaping per Chapter 1232, wall sign size per Chapter 1236
• Approval of October 10, 2023 minutes

Vandalia Development Corporation

The Vandalia Development Corporation will review two grant requests: a $25,000 request from Electro Polish to support a $12.3 million relocation project at 6161 Ventnor Avenue, and a $5,500 façade improvement grant for Vandalia Carry Out at 315 E. National Road. The board will also review meeting minutes, a financial update, and project updates.

• Electro Polish grant request ($25,000) for relocation to 6161 Ventnor Avenue
• Façade improvement grant request ($5,500) for Vandalia Carry Out at 315 E. National Road
• Review of October 3, 2023 meeting minutes
• Financial update
• Project updates

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its October 6, 2023 meeting and to certify candidate lists for three city positions: Community Risk Reduction Coordinator, Public Safety Specialist, and Public Works Technician. The agenda includes general discussion and adjournment, with no other substantive items listed.

• Certification of candidates for Community Risk Reduction Coordinator
• Certification of candidates for Public Safety Specialist
• Certification of candidates for Public Works Technician
• Approval of minutes from October 6, 2023 meeting

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request by Advantage Plumbing and Drain Solutions for a variance to forgo perimeter landscaping at 165 North Dixie Drive, citing gas lines and compacted gravel. Staff recommends approval with a condition to add landscaping on the west side. The board's recommendation will go to City Council.

• Variance request BZA 23-14 to waive perimeter landscaping at 165 North Dixie Drive
• Applicant cites 4-inch and 10-inch gas lines and 18-24 inches of compacted gravel
• Staff recommends approval with condition to add landscaping on west side
• Previous variances approved for the site (BZA 23-06, 23-07, 23-08)
• Approval of October 25, 2023 meeting minutes

City Council

The Vandalia City Council is holding a study session to discuss items on the upcoming meeting agenda, including a resolution to waive bidding and contract with Rangeline Tapping Services for two 16-inch water valve installations at a total cost of $66,000. They will also discuss a zoning text amendment, sidewalk saw cutting, an AES invoice, picnic table purchases, and a 60-day calendar. The meeting is a discussion session, not a final vote.

• Resolution 23-R-73: Waive bidding and authorize $66,000 agreement with Rangeline Tapping Services for two 16-inch water valve installations on the trunk main from Attica Water Tower to Cassel Hills Golf Course, including under I-75 and near Taylorsview Drive and Royalton Drive.
• Ordinance: 2022 Codified Update (discussion)
• Variance BZA 23-13: Front yard fence at 3715 Wyse Road (Sunbelt Rentals) for November 20 meeting
• City-initiated zoning text amendment (discussion)
• Concrete sidewalk saw cutting, AES invoice for Dog Leg Road Phase Two lift station, and purchase of picnic tables — each under $25,000

Records Commission

The commission will discuss the implementation of permanent electronic records with Mr. McDonald. The meeting also includes an update on Sunshine Law training provided by Mrs. Swartz.

• Discussion regarding permanent electronic records
• Update on Sunshine Law training

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will hold a public hearing on a request by Sunbelt Rentals for a variance to install a 5-foot vinyl-coated chain-link fence with a black privacy screen extending 46 feet beyond the front building line at 3715 Wyse Road. The property is zoned Industrial, and the fence would be placed in the parking lot along Homestretch Road. Staff recommends approval with a condition for perimeter landscaping. The board's recommendation will be forwarded to City Council.

• Variance request BZA 23-13 for a front yard fence at 3715 Wyse Road
• Fence would extend 46 feet beyond the front building line
• Applicant: Sunbelt Rentals
• Staff recommends approval with condition for perimeter landscaping
• Board will also approve minutes from October 11, 2023

City Council

The City Council is reviewing several action items including a sanitary sewer project bid, a new public works facility design agreement, and a rezoning request for 126.334 acres of public land. The meeting also addresses upcoming summer meeting schedules and municipal insurance funds.

• Awarding $97,982.00 bid to Insight Pipe Contracting for the 2023 Sanitary Sewer Slip Lining Project
• Resolution to authorize up to $125,000.00 for the engineering and design programming of a new Public Works Facility
• Ordinance 23-26 to rezone 126.334 acres of publicly owned land
• Resolution to extend aquatic staffing services with Swimsafe Pool Management through 2025
• Approval of September 2023 bill listing totaling $2,690,715.18

City Council

The City Council is reviewing a resolution to apply for federal funding for resurfacing projects on Poe Avenue, Wyse Road, and Miller Lane. The meeting also includes a settlement agreement regarding a battery energy storage project and assessments for nuisance abatement costs.

• Resolution for $1,228,560 road resurfacing project (local share $385,226)
• Settlement Agreement with Prairie Flyer Energy Storage, LLC
• Nuisance abatement assessment of $39,734.87 for 6325 Shady Knoll Dr.
• Nuisance abatement assessment of $36,661.88 for 841 Spartan Ave
• Variance BZA 23-11 for 1340 South Dixie Drive

City Council

The Vandalia City Council is holding a special organizational meeting and Budget Workshop Meeting #4, focused on refining the city's budget. The agenda includes miscellaneous follow-up items led by Council Member Wendt. This is a working session rather than a regular legislative meeting, with no specific votes or public hearings listed.

• Budget Workshop Meeting #4 scheduled from 2:00-4:00 PM
• Organizational meeting for Council
• Miscellaneous/follow-up items led by CM Wendt

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will hold a regular meeting to consider two variance requests that would allow accessory structures exceeding the city's size limits. Staff recommends denial of both requests. The board's recommendations will be forwarded to City Council for final decisions.

• BZA 23-11: Variance for 1,200 sq ft detached garage at 1340 South Dixie Drive; total accessory area would be 154.9% of house footprint, exceeding the 40% limit.
• BZA 23-12: Variance for 676 sq ft detached garage at 570 O’Hara Court; total accessory area would be 868 sq ft, exceeding the 600 sq ft limit.
• Both requests are for properties zoned Residential Single-Family (RSF-2).
• Staff recommends denial for both variances.
• Approval of minutes from the August 9, 2023 BZA meeting is on the agenda.

Planning Commission

The Vandalia Planning Commission will consider a request by LBD Enterprises, LLC to subdivide a 3.164-acre parcel at 3505 Mulberry Road into two residential lots, with a dedication of 0.273 acres of public right-of-way. The commission will also approve minutes from the September 26 meeting. Staff recommends approval of the subdivision.

• PC 23-10: Subdivision (Record Plan) for LBD Enterprises Plat at 3505 Mulberry Road, splitting parcel into two lots (1.542 and 1.349 acres) and dedicating 0.273 acres of right-of-way
• Approval of September 26, 2023 Planning Commission minutes
• Next meeting scheduled for November 14, 2023

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from the September 7, 2023 meeting and to certify candidates for the position of Police Officer. The agenda is otherwise procedural, with no other substantive items listed.

• Approval of minutes from September 7, 2023 meeting
• Certification of candidates for Police Officer position

Vandalia Development Corporation

The Vandalia Development Corporation will review a Façade Improvement Grant request from Hock's Pharmacy for $6,593.95 (50% of the $13,187.90 awning replacement project at 535 S. Dixie Drive) and discuss proposed by-law amendments. The board will also review meeting minutes and receive a financial update. The grant was previously tabled in August due to a lack of quorum.

• Façade Improvement Grant request for $6,593.95 to Hock's Pharmacy for awning replacement at 535 S. Dixie Drive
• Proposed VDC By-Law amendments
• Review of August 7, 2023 meeting minutes
• Financial update on outstanding project payouts

City Council

The Vandalia City Council is meeting to consider several resolutions and ordinances, including an emergency purchase of a new sanitary and storm water pumping system for the Municipal Building, amendments to the 2024 part-time and general services pay plans, and creation of a city fire insurance fund. The council will also hear a report on a liquor license application for a Family Dollar store and receive updates on city operations.

• Emergency purchase of sanitary and storm water pumping system for Municipal Building from Heeter Plumbing for $34,441
• Resolution amending part-time pay plan for 2024
• Resolution amending general services pay plan for 2024
• Ordinance creating a City Fire Insurance Fund (first reading)
• Liquor license application for Family Dollar Store at 670 W. National Road

City Council

The Vandalia City Council is holding a study session to discuss and prepare for action on several items, including an emergency replacement of the municipal building's pumping system, a liquor permit application, sanitary sewer slip lining bids, tax levies, a city-initiated rezoning, and the 2024 budget. The meeting also includes a 60-day calendar discussion and an executive session.

• Emergency replacement of municipal building sanitary and storm water pumping system from Heeter Plumbing for $34,441
• Liquor permit application (C1 & C2) for Family Dollar Store 26197 at 670 W. National Road
• Award of sanitary sewer slip lining contract to Insight Pipe Contracting for $97,982
• Resolution accepting tax amounts and rates and authorizing tax levies for tax year 2023/2024
• Ordinance for city-initiated rezoning to PF and OIP

Parks & Recreation Advisory Board

This is a monthly report from the Vandalia Parks and Recreation Advisory Board covering completed projects, upcoming events, and operational updates. The board is not making decisions but reviewing recent activities, including new playground installations, tree planting, and recreation center statistics.

• New playgrounds installed at Helke Park and Sports Complex with ribbon cuttings held
• Contractor installing new fencing on baseball field #11 at Cassel Hills
• Big Belly receptacles with charging stations installed at Art Park, Helke Park, and Sports Complex
• 16 trees ordered for fall planting, including 9 from an Eagle Scout project
• Recreation center September daily admission revenue totaled $7,480, up from $6,277 in 2022

City Council

The Vandalia City Council is holding a budget workshop to discuss the 2024 operating and maintenance budget. The agenda lists a session on miscellaneous and follow-up items led by City Manager Wendt. No specific budget figures or decisions are detailed in the agenda.

• 2024 budget workshop for operating and maintenance
• Miscellaneous and follow-up discussion led by City Manager Wendt

Planning Commission

The Vandalia Planning Commission will consider a city-initiated rezoning (PC 23-09) affecting 19 parcels totaling 126.812 acres across five areas, proposing to change zoning to Public Facilities (PF) and Office/Industrial Park (O/IP). The meeting will also include approval of the August 22, 2023 minutes and swearing in of public speakers. The rezoning is intended to align publicly owned properties with appropriate zoning districts.

• Rezoning of 810 Northwoods Blvd. from Gateway Business to Public Facilities for possible future Public Works facility
• Rezoning of 815 Foley Dr. (quarter-acre) to Public Facilities for pedestrian access to Robinette Park
• Rezoning of 8.298 acres at south end of Johnson Station Road (12 parcels, Five Rivers Metroparks) to Public Facilities
• Rezoning of 82 acres along Old Springfield Road (2 parcels, Five Rivers Metroparks) to Public Facilities
• Rezoning of 14.718 acres at southeast end of Johnson Station Road (3 parcels, City-owned) to Public Facilities and Office/Industrial Park

City Council

The Vandalia City Council study session will hear a finance department update and discuss a supplemental appropriation ordinance totaling $236,968 for fire, parks, and public works projects. Council will also consider resolutions for 3.5% pay increases in the 2024 part-time and full-time general services pay plans, plus a fire insurance ordinance. An executive session is scheduled to review collective bargaining strategy.

• Supplemental appropriation ordinance 23-23: $55,173 for fire Community Risk Assessment, $34,441 for Municipal Building storm/sanitary pump replacement, $22,354 for Fire Station 2 HVAC units, $125,000 for Public Works Facility design
• Resolution: 2024 Part-Time Pay Plan with 3.5% increase (except tipped employees)
• Resolution: 2024 General Services Pay Plan with 3.5% increase for full-time positions
• Ordinance: Fire Insurance (details not provided in agenda)
• Discussion: August 2023 financial reports and 60-day calendar

City Council

The Vandalia City Council is meeting to consider several resolutions, including authorizing contracts for a community risk assessment for the fire division, the programming phase of a new public works facility, and aquatic staffing services. The council will also hold a public hearing, hear a presentation on public finance debt limitations, and review the August bill listing of $4,609,872.23.

• Resolution 23-R-59: Authorizes fire chief to contract with AP Triton for a community risk assessment at $55,173, partially funded by a federal grant.
• Resolution 23-R-60: Authorizes city manager to contract with WDC Group for programming phase of new public works facility design, up to $125,000.
• Resolution 23-R-61: Authorizes agreement with SwimSafe Pool Management for aquatic staffing at Cassel Hills Pool and Vandalia Recreation Center.
• Ordinance 23-22 (tabled): $6,000,000 bond for road improvements on National Road (U.S. 40) and Dog Leg Road.
• August 2023 bill listing: $4,609,872.23 in expenses, plus $35,436.96 in purchasing card details.

City Council

The Vandalia City Council is holding a budget workshop to discuss the 2024 budget. The agenda includes presentations from Parks & Recreation and Police, as well as discussions on the Tri-Cities Wastewater Collection System Equalization Project, treatment plant upgrades, the Street Fund, and the Capital Improvement Plan. This is a working session, not a final decision-making meeting.

• Parks & Recreation budget presentation by Director Clark
• Police budget presentation by Chief Althouse
• Tri-Cities Wastewater Collection System Equalization Project & Treatment Plant Upgrades discussion
• Analysis of Street Fund
• Capital Improvement Plan / Debt Service follow-up

City Council

The City Council is holding a budget workshop to review the proposed 2024 budget, including the general fund revenue forecast, water/wastewater/storm water fund summaries, and proposed debt service for 2024-2028. The agenda also covers the Capital Improvement Plan, Safe & Stable Fund, and departmental presentations from Fire, Public Service, and other offices. This is a working session, not a voting meeting, and no formal decisions are scheduled.

• General Fund revenue forecast analysis
• Water/Wastewater/Storm Water fund summaries
• Proposed debt service 2024-2028 with Bradley Payne Advisors
• Capital Improvement Plan / Safe & Stable Fund report
• Fire and Public Service department presentations

City Council

The Vandalia City Council is holding its fall retreat to discuss aspirations and policy priorities for 2024, including a review of the purchasing ordinance, staffing proposals, pay plans, debt and utility revenues, health insurance renewal, and commercial truck traffic. This is a workshop-style meeting for discussion and preliminary budget planning, not a formal voting session.

• Review of Vandalia Codified Ordinance 208 on Purchasing
• Staffing historical overview and 2024-2028 proposals
• Proposed 2024 General Services and Part-time Pay Plans
• Debt overview and utility revenues for budget workshop
• Health insurance renewal discussion

City Council and staff held a retreat to discuss policy priorities, staffing proposals, and budget reviews. The meeting consisted of team building and general discussions; no formal votes or legislative decisions were recorded.

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its July 24 meeting and to certify candidates for Firefighter/Paramedic/Inspector and Fire Marshal positions. The agenda includes only routine administrative items and no public hearings or major policy decisions.

• Approval of minutes from July 24, 2023 meeting
• Certification of candidates for Firefighter/Paramedic/Inspector
• Certification of a candidate for Fire Marshal

The Commission approved two eligibility lists for competitive recruitment. The board also received updates on the recruitment process for police officers and other specialist roles.

• Approved July 24, 2023 meeting minutes (3-0)
• Approved Firefighter / Paramedic / Inspector eligibility list (3-0)
• Approved Fire Marshal eligibility list (3-0)

City Council

The Vandalia City Council is holding a study session to receive an update from the Division of Information Technology, review resolutions for a water meter purchase and HVAC work at Fire Station 2, and discuss several items including a community risk assessment grant, a proposed text amendment for code updates, a master service agreement for a public works facility design, and two tabled ordinances—one rezoning 72.628 acres of city-owned land on Webster Street and another amending Chapter 208 of the codified ordinances. The meeting is primarily a discussion and presentation session, with no final votes indicated.

• Resolution: Water Meter Purchase
• Resolution: HVAC at Fire Station 2
• Community Risk Assessment Grant - VFD
• Tabled Ordinance 23-17: Rezoning 72.628 acres on Webster Street south of Park Center Drive
• Tabled Ordinance 23-19: Amending Chapter 208 of Codified Ordinances

The September 5 study session served as a review of proposed resolutions and agreements. No formal votes were recorded in the minutes, as the session was used to discuss items for future council action.

• Discussed proposal to purchase Badger E-Series Ultrasonic Water Meters not to exceed $500,000
• Discussed request for $22,354 supplemental budget to replace two HVAC units at Fire Station 2
• Discussed $32,101.57 supplemental appropriation for a FEMA-funded Community Risk Assessment
• Discussed extending SwimSafe Pool Management agreement through December 31, 2025
• Discussed proposed minor text amendments to the City's Zoning Code
• Discussed $125,000 agreement with WDC Group LLC for Public Works facility design
• Tabled Ordinance 23-17 (rezoning 72.628 acres) and referred it back to Planning Commission
• Tabled Ordinance 23-19 (bidding ordinance) for discussion at the Council retreat

City Council

Vandalia City Council will vote on several resolutions, including awarding a five-year refuse and recycling contract to Rumpke and a $796,514.80 bid for the Clyde Place & Cyril Court reconstruction. They will also consider a $6 million bond ordinance for road improvements on National Road and Dog Leg Road, and hear reports on zoning variances. The meeting includes oaths of office for new fire and police personnel and a presentation on regional economic development.

• Resolution 23-R-54: Award refuse & recycling collection contract 2024-2028 to Rumpke Waste & Recycling
• Resolution 23-R-55: Award Clyde Place & Cyril Court reconstruction to Milcon Concrete, Inc. for $796,514.80
• Ordinance 23-22: Issue up to $6,000,000 in bonds for National Road (U.S. 40) and Dog Leg Road improvements
• Resolution 23-R-57: Authorize purchase of water meters from Buckeye State Pipe & Supply, not to exceed $500,000
• Variances: 863 Pool Avenue shed, 165 North Dixie Drive (Advantage Plumbing), 721 Stonequarry Road shed

City Council approved a five-year refuse and recycling contract and awarded a road reconstruction bid to Milcon Concrete, Inc. The council also authorized purchases for water meters and fire station HVAC units. A proposed $6 million bond for transportation improvements was tabled.

• Approved 5-year refuse and recycling contract with Rumpke Waste & Recycling (7-0)
• Awarded Clyde Place & Cyril Court Reconstruction project to Milcon Concrete, Inc. for $796,514.80 (7-0)
• Authorized purchase of water meters from Buckeye State Pipe & Supply Company Inc. not to exceed $500,000 (7-0)
• Approved $22,354 for two rooftop HVAC units at Fire Station 2 (7-0)
• Authorized cooperation with ODOT for bridge expansion joint replacement on USR 40 (7-0)
• Tabled Ordinance 23-22 regarding $6 million in bonds for transportation improvements (7-0)
• Approved accessory structure variance for 863 Pool Avenue (7-0)
• Approved impervious surface variance for 165 North Dixie Drive (7-0)

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is reviewing a monthly update covering park projects, recreation programs, and facility operations. Key items include the upcoming Helke Park playground ribbon cutting, Robinette Park redevelopment plans, and staffing changes in the athletics department.

• Helke Park Playground ribbon cutting on Sept. 30, 12:00-1:00 PM, with free Kona Ice, face painting, and police/fire giveaways
• Robinette Park restroom building bid specifications being finalized; inclusive playground planning to begin
• 7 AED units to be installed: 4 at Sports Complex, 2 at Helke Park, 1 at Art Park
• Athletic Supervisors sought at $11.33/hour; two long-time staff resigning (Cailee Allen, Roger Pratt)
• Annual 19% membership discount at Recreation Center discontinued

Planning Commission

The Commission approved a site plan for New Life Worship Center to add 72 parking spaces at 3350 Benchwood Road. The approval requires that all incorporated parcels be combined via record plan before construction begins. The Commission also elected its leadership for the new term.

• Elected Mr. Atkins as Chairman (4-0)
• Elected Ms. Cox as Vice Chairman (4-0)
• Approved June 13, 2023 minutes (5-0)
• Approved site plan PC 23-08 for parking expansion at 3350 Benchwood Road (5-0)

City Council

The Vandalia City Council is holding a study session to discuss and prepare for upcoming votes on several resolutions and ordinances, including a $50,000 professional services contract for Art Park amphitheater design, supplemental appropriations totaling $1,343,988, and various zoning variances and rezonings. The agenda also includes a presentation on Parks & Recreation updates and discussion items on rezonings, board appointments, and financial reports.

• Resolution: Professional agreement with OHM Advisors for Art Park Amphitheater design, not to exceed $50,000
• Ordinance 23-21: Supplemental appropriations totaling $1,343,988, including $282,433 for city signage and $32,000 for MVRMA insurance
• Resolution: FY 2022 CDBG funds for sanitary sewer slip lining
• Resolution: Membership in AARP Network of Age-Friendly Communities
• Variances at 863 Pool Avenue, 165 North Dixie Drive, and 721 Stonequarry Road

The City Council conducted a study session to review proposed supplemental appropriations and several project resolutions. The session included discussions on infrastructure grants, park designs, and zoning variances, though no final votes were recorded in these minutes.

• Proposed $76,639 increase for Court records restoration
• Proposed $13,129 increase for IT UPS replacement
• Proposed $250,000 increase for Water Fund water meters
• Proposed $250,000 increase for Sewer Fund water meters
• Proposed $50,000 contract with OHM Advisors for Art Park Amphitheater Design
• Proposed acceptance of $50,000 CDBG grant for Sanitary Sewer Slip Lining
• Proposed membership in AARP Network of Age-Friendly Communities for $15,000 grant
• Proposed 5-year refuse collection contract with Rumpke Waste and Recycling

City Council

City Council approved a first reading for a $6 million bond to improve the municipal public transportation system. The council also authorized design work for the Art Park Amphitheater and accepted $50,000 in federal funds for sewer improvements.

• Approved first reading of Ordinance 23-22 for $6M bond issuance for transportation improvements (7-0)
• Approved Resolution 23-R-51 to contract OHM Advisors for Art Park Amphitheater design (7-0)
• Approved Resolution 23-R-52 to accept $50,000 in CDBG funds for sanitary sewer improvements (7-0)
• Approved Resolution 23-R-53 to join AARP Network of Age-Friendly Communities (7-0)
• Approved appointment of Stephanie Wilmoth to the Vandalia Arts Council (7-0)
• Approved July 17, 2023 Study Session and Council Meeting minutes

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is meeting to discuss routine reports and future plans. Key discussion topics include Robinette Park plans and implementation of the master plan. The agenda is largely procedural, with no specific votes or dollar amounts listed.

• Discussion of Robinette Park plans
• Master Plan Implementation discussion
• Tree City USA report
• Bee City USA report
• Facilities and Recreation Superintendent reports

The board approved the May 17, 2023 meeting minutes. Members reviewed plans for an inclusive playground and splashpad at Robinette Park and discussed a $300,000 grant for Art Park amphitheater improvements.

• Approved May 17, 2023 meeting minutes (All Ayes)

City Council

This is a special meeting of the Vandalia City Council. The primary purpose is to enter executive session with the City Attorney to discuss matters involving pending or imminent court action. Following the session, the council will consider a resolution to ratify a consent agreement and judgment entry in the Super 8 Motel litigation.

• Resolution 23-R-50 ratifying a consent agreement and judgment entry in the Super 8 Motel litigation
• Executive session to discuss pending or imminent court action with the City Attorney

City Council approved a resolution to enter into a consent agreement and judgment entry regarding the Super 8 Motel. The agreement requires the motel to operate in a nuisance-free manner and provides improved access for city law enforcement and fire services.

• Approved Resolution 23-R-50 ratifying a consent agreement and judgment entry in the Super 8 Motel litigation (7-0)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will consider two variance requests for accessory structures: one for a 160-square-foot shed at 863 Pool Avenue and another for a 240-square-foot shed at 721 Stonequarry Road. Staff recommends denial of both variances, and the board's recommendations will be forwarded to City Council. The meeting also includes approval of the July 26, 2023 minutes.

• BZA 23-05: Variance for 160 sq ft shed at 863 Pool Avenue; total accessory area would be 6.4% of lot (max 4%) and 47.1% of house footprint (max 40%)
• BZA 23-09: Variance for 240 sq ft shed at 721 Stonequarry Road; would be 3rd accessory structure, exceeding the 1-shed limit when a detached garage exists
• Staff recommends denial for both variance requests
• Board recommendations will be forwarded to City Council for final decision

The Board of Zoning Appeals split 2-2 on a request to allow a 160-square-foot shed at 863 Pool Avenue that would exceed lot area and building footprint limits. Because of the tie, the application will be forwarded to City Council without a recommendation. The board also began hearing a request for a third accessory structure at 721 Stonequarry Road.

• Failed to recommend variance for shed at 863 Pool Avenue (2-2)
• Excused absence of member Michael Flannery (4-0)

Vandalia Development Corporation

The Vandalia Development Corporation accepted the financial report and approved the May 23, 2023 minutes. A facade improvement grant request for 535 S. Dixie Drive was not acted upon due to a lack of quorum after a member recused himself.

• Accepted financial report (3-0)
• Approved May 23, 2023 meeting minutes (3-0)
• Tabled facade improvement grant for 535 S. Dixie Drive (no quorum)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will hold a regular meeting on July 26, 2023, to consider four new business items: three variance requests for properties at 863 Pool Avenue and 165 North Dixie Drive, and one for a second curb opening. The board will also approve minutes from a prior meeting and welcome a new member. Staff recommends denial for all three variance requests, which will be forwarded to City Council for final review.

• BZA 23-05: Variance to allow a 192 sq ft shed at 863 Pool Avenue, exceeding accessory structure limits (4% lot area, 40% building footprint).
• BZA 23-06: Variance to exceed 80% impervious surface limit at 165 North Dixie Drive (currently ~96%).
• BZA 23-07: Variance for a second curb opening at 165 North Dixie Drive.
• BZA 23-08: Variance to forgo right-of-way screening at 165 North Dixie Drive.
• Approval of BZA minutes from July 12, 2023.

The Board of Zoning Appeals held a hearing to evaluate variance requests for accessory structure size and impervious surfaces. The record for this meeting is incomplete and does not list final votes or decisions for the agenda items.

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its June 29, 2023 meeting and to certify candidates for the position of Public Safety Specialist. The agenda includes only routine administrative items and general discussion.

• Approval of minutes from June 29, 2023 meeting
• Certification of candidates for Public Safety Specialist position

The Civil Service Commission and Appeal Board approved the eligibility list for the competitive recruitment of Public Safety Specialists. The board also approved the minutes from the June 29, 2023 meeting.

• Approved June 29, 2023 meeting minutes (2-0)
• Approved Public Safety Specialist eligibility list (2-0)
• Excused Commissioner Forest Moses (2-0)

City Council

The Vandalia City Council study session will receive a Public Service Department update and review items for the regular meeting, including a resolution to apply for Ohio Public Works Commission funding for a water main replacement project. The council will also discuss ordinances for a PUD extension, property assessments, and variances for properties on Center Drive and Falls Creek Drive. Discussion items include board appointments, computer backup storage under $25,000, a block party trailer under $15,000, and June 2023 financial reports.

• Resolution 23-R-48: Authorizes OPWC application for Tionda, Mossview & Ranchview water main replacement, estimated $1,800,000 total with $900,000 requested funding
• Ordinance: PUD Extension for Provision Living
• Ordinance: Assessments for May & June
• Variance: 769 Center Drive — Kendall Electric
• Variance: 811 Falls Creek Drive — Waibel

During the study session, Council indicated approval for a computer backup storage upgrade and the purchase of a block party trailer. Council also approved the June 2023 financial reports. Other items were presented for discussion in preparation for the regular Council meeting.

• Approved computer backup storage from CDW-G for $23,243.31
• Approved community development project for a Block Party Trailer
• Approved June 2023 financial reports

City Council

The Vandalia City Council is meeting to consider several resolutions and ordinances, including waiving bidding for a $108,188.73 computer upgrade, purchasing three police SUVs for up to $165,000, and making texting while driving a primary offense. They will also hold first readings on rezoning 72.628 acres on Webster Street and other ordinances. The agenda includes introductions of new city employees and a proclamation for Inteva Products.

• Resolution 23-R-47: Waive bidding and buy computers from Dell for $108,188.73
• Resolution 23-R-48: Apply for Ohio Public Works funds for watermain replacement on Tionda, Mossview, Ranchview Drives
• Resolution 23-R-49: Buy three 2024 Ford SUVs from Beau Townsend Ford, up to $165,000 total
• Ordinance 23-16: Make texting while driving a primary offense
• Ordinance 23-17: Rezone 72.628 acres on Webster Street to O/IP and I/I districts

City Council approved several equipment purchases, including new computers and police SUVs. The council also authorized an application for state funding for a watermain replacement project and appointed two members to city boards.

• Approved Resolution 23-R-48 to apply for $1.8M for Tionda, Mossview, and Ranchview Drive watermain replacement (5-0)
• Approved Resolution 23-R-49 to purchase three 2024 Ford SUV patrol vehicles for up to $165,000 (5-0)
• Approved Resolution 23-R-47 to purchase computers and tablets from Dell Inc for $108,188.73 (5-0)
• Approved new liquor license for Ohio Springs Inc. DBA Sheetz #807 at 3250 Benchwood Road (5-0)
• Appointed Ashley Franklin to the Board of Zoning Appeals (5-0)
• Appointed Lucious Plant to the Planning Commission (5-0)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will consider a variance request (BZA 23-04) from Waibel Energy Systems to allow a detached accessory structure at 811 Falls Creek Drive to exceed the city's 20-foot height limit. The proposed 3,000-square-foot building would be 25 feet 4 inches tall, exceeding the limit by 9 feet 4 inches. Staff recommends approval with conditions, and the board's recommendation will go to City Council. The agenda also includes approval of the June 28, 2023 minutes.

• Variance request BZA 23-04 for accessory structure height at 811 Falls Creek Drive
• Proposed 3,000 sq ft accessory building, max height 25 ft 4 in (exceeds 20-ft limit by 9 ft 4 in)
• Applicant: Waibel Energy Systems, 410 South Jefferson St., Dayton, OH
• Staff recommends approval with conditions (tree preservation, paving, vinyl-coated fence)
• Approval of BZA minutes from June 28, 2023

The Board of Zoning Appeals recommended approval of a variance to allow a detached accessory structure at 811 Falls Creek Drive to exceed maximum height requirements. The recommendation includes conditions regarding landscaping, paving, and fencing. The final decision rests with the City Council.

• Recommended approval of height variance for accessory structure at 811 Falls Creek Drive (4-0)
• Approved June 28, 2023 meeting minutes (4-0)

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is reviewing a monthly update report covering park projects and events. Key items include the upcoming installation of solar LED lighting on the east loop of the Sports Complex walking path, new playground installations at Helke Park and the Sports Complex, and a restroom facility project at Robinette Park. The board is also receiving updates on recent events and recreation programs.

• Solar LED lighting poles to be installed on east loop of Sports Complex walking path
• New playground unit installation at Helke Park expected to begin week of July 17
• Robinette Park restroom facility design underway with OHM Advisors
• 2023 Star Spangled Celebration held; 2024 event scheduled for July 3, 2024
• June 2023 Recreation Center revenue totaled $18,145

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its May 25, 2023 meeting and to certify candidates for the position of Police Sergeant. This is a routine administrative meeting with no other substantive items on the agenda.

• Approval of minutes from May 25, 2023 meeting
• Certification of candidates for Police Sergeant

The Commission approved the eligibility list for the Police Sergeant promotional process. Members also discussed a proposal to exempt experienced candidates from the National Testing Network exam for upcoming Firefighter/Paramedic/Inspector and Police Officer roles.

• Approved May 25, 2023 meeting minutes (2-0)
• Approved Police Sergeant eligibility list for internal candidates (3-0)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will hold a regular meeting on June 28, 2023, to consider a variance request from Kendall Electric for two driveway entrance signs at 769 Center Drive that exceed the city code's maximum area and height. The board will also approve minutes from the April 26, 2023 meeting. Staff recommends approval with conditions.

• Variance request BZA 23-03 for two driveway signs at 769 Center Drive, each 8 sq ft and 4'4" tall, exceeding the 3 sq ft and 4 ft limit
• Staff recommends approval with conditions: signs must comply with visibility clearance and setback requirements
• Approval of BZA minutes from April 26, 2023

The Board of Zoning Appeals recommended approval of a variance for Kendall Electric to install two driveway entrance signs that exceed city height and area limits. The recommendation includes specific visibility and setback conditions. The final decision will be made by City Council on July 17, 2023.

• Recommended approval of variance for two driveway signs at 769 Center Drive to exceed height and area requirements (3-1)
• Approved April 26, 2023 meeting minutes (4-0)

City Council

The Vandalia City Council will consider several resolutions, including applications for Community Development Block Grant funds for a playground at Robinette Park and sanitary sewer slip lining, plus an expansion of the Community Reinvestment Area. They will also hold a second reading on fee schedule changes for water/sewer permits and building permits, and vote on emergency ordinances to issue notes for retiring outstanding debt. A public hearing and a variance request for solar panels at 825 Olde Farm Court are also on the agenda.

• Resolution 23-R-44: CDBG application for playground structure and safety surface at Robinette Park
• Resolution 23-R-45: Expanding Community Reinvestment Area boundaries (originally Resolution 80-R-17, amended by 15-R-26)
• Resolution 23-R-46: CDBG application for CIPP sanitary sewer slip lining of various sewer mains
• Ordinance 23-13: New fee schedule for water and sewer permits with annual adjustment
• Ordinance 23-11 and 23-12: Issuance of notes totaling $1,399,000 and $1,241,000 to retire 2022 notes

City Council approved a 2% increase for water, sewer, and building permit fees with a permanent annual 2% adjustment. The council also authorized grant applications for a new inclusive playground at Robinette Park and sanitary sewer rehabilitation.

• Approved 2% fee increase for water and sewer permits and annual 2% automatic adjustment (7-0)
• Approved 2% fee increase for building permits and inspections and annual 2% automatic adjustment (7-0)
• Approved Resolution 23-R-44 to apply for $150,000 CDBG grant for Robinette Park playground (7-0)
• Approved Resolution 23-R-45 to expand Downtown Community Reinvestment Area boundaries (7-0)
• Approved Resolution 23-R-46 to apply for $50,000 CDBG grant for sanitary sewer slip lining (7-0)
• Approved reappointments to Arts Council, Civil Service Commission, Golf Advisory Board, Parks & Recreation Advisory Board, and Property Maintenance Board of Appeals (7-0)
• Approved previous meeting minutes from May 1, May 15, and May 16, 2023

City Council

The Vandalia City Council is holding a study session to receive a police department update and a presentation on the Miami Valley Age-Friendly Network, and to discuss upcoming agenda items including resolutions for CDBG funds for Robinette Park and sanitary sewer slip lining. The council will also review future items such as police patrol cars, a computer upgrade, Webster Street plat and rezoning, a distracted driving ordinance, and a purchasing code amendment. The meeting includes a discussion of board reappointments, May financial reports, and a 60-day calendar, followed by an executive session on collective bargaining strategy.

• Resolution: CDBG funds for Robinette Park
• Resolution: CDBG funds for CIPP sanitary sewer slip lining
• Resolution: VPD patrol cars (July 17)
• Ordinance: Webster Street rezoning (July 17)
• Ordinance: Distracted driving (July 17)

Council conducted a study session to discuss several proposed resolutions and ordinances, including grant applications for park and sewer projects. The session included presentations from the Division of Police and the Miami Valley Age-Friendly Network. No legislative votes were taken on the proposed items during this session.

• Approved May 2023 financial reports
• Approved motion to enter Executive Session to review collective bargaining strategy (7-0)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will consider a variance request from Kendall Electric to allow two driveway entrance signs at 769 Center Drive to exceed the city code's maximum size and height. The applicant seeks signs 4'4" tall and 8 square feet in area, while the code allows only 3 square feet and 4 feet in height. Staff recommends approval with conditions, and the board's recommendation will go to City Council.

• Variance request BZA 23-03 for two driveway entrance signs at 769 Center Drive (Kendall Electric) exceeding code limits
• Proposed signs: 4'4" height and 8 sq ft area vs. code max of 4 ft and 3 sq ft
• Staff recommends approval with conditions: comply with visibility clearance and setback requirements
• Board will also approve minutes from April 26, 2023 meeting

Planning Commission

The Vandalia Planning Commission will hold a regular meeting on June 13, 2023, to consider two items: a rezoning of approximately 72.6 acres on Webster Street to Office/Industrial Park and Industrial/Innovation districts, and approval of the final plat for the same property. The agenda also includes a special presentation on the Vandalia City Center Overlay District. The meeting will also include approval of minutes from a prior meeting.

• PC 23-04: Rezoning of 72.628 acres on Webster Street to O/IP and I/I districts
• PC 23-05: Final plat approval for Webster Street Plat
• Special presentation on Vandalia City Center Overlay District
• Approval of April 23, 2023 minutes

The Planning Commission recommended approval for the rezoning and subdivision of 72.6 acres on Webster Street recently acquired from Montgomery County. The action consolidates seven parcels into two lots to facilitate future development. A presentation was also given regarding the Vandalia City Center Overlay.

• Approved April 25, 2023 minutes (5-0)
• Recommended approval of rezoning Webster Street Plat to O/IP and I/I (5-0)
• Recommended approval of Webster Street Plat final subdivision (5-0)

Parks & Recreation Advisory Board

The Vandalia Parks & Recreation Advisory Board is reviewing a monthly update report covering park projects, recreation programs, and facility operations. The report includes the arrival of new playground equipment, updates on the ESG project at the Justice Center, and a summary of summer programs and pool attendance.

• New playground equipment for Helke Park and Sports Complex arrived; installation scheduled for early July with completion by late July
• ESG project: all installed HVAC units operational; last unit scheduled for July install at Justice Center
• Cassel Hills Pool: 870 passes sold as of June 6, 2023, up from 737 in 2022
• Corporate Challenge final standings: Inteva Products 1st, PSA Airlines 2nd, GE Aerospace 3rd
• New Recreation Coordinator - Fitness, Josh Berry, started June 26

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its May 15 meeting and to certify candidates for the Recreation Coordinator - Fitness position. The agenda is otherwise routine, with no other substantive items listed.

• Approval of minutes from May 15, 2023 meeting
• Certification of candidates for Recreation Coordinator - Fitness

The Civil Service Commission and Appeal Board approved the eligibility list for the Recreation Coordinator - Fitness classification. The board also approved the minutes from the May 15, 2023 meeting.

• Approved Recreation Coordinator - Fitness eligibility list (3-0)
• Approved May 15, 2023 meeting minutes (3-0)

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is meeting to discuss routine business including minutes, citizen comments, and reports from the facilities and recreation superintendents. The board will also discuss the Cassel Hills Pool and the department's Master Plan. No votes or decisions are listed on the agenda.

• Discussion of Cassel Hills Pool
• Discussion of Master Plan
• Tree City USA Report
• Bee City USA Report
• Facilities Superintendent Report

The board approved the minutes from the February 15, 2023 meeting. The session primarily consisted of departmental reports regarding facility maintenance, urban forestry, and recreation programming. No new ordinances or budget items were decided.

• Approved February 15, 2023 meeting minutes (all ayes)

City Council

City Council and staff participated in a team-building activity and reviewed several city updates. Council members shared policy priorities including revenue generation, truck traffic, and a new Public Works facility. No formal votes or legislative decisions were recorded during the retreat.

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission will meet to approve minutes from its March 16 meeting and certify candidates for a police officer position. The agenda is otherwise routine, with no other substantive items listed.

• Approval of minutes from March 16, 2023 meeting
• Certification of candidates for Police Officer position

The Civil Service Commission and Appeal Board approved the March 16, 2023 meeting minutes and the current agenda. The board also approved a competitive recruitment eligibility list for the Police Officer classification.

• Approved March 16, 2023 meeting minutes (3-0)
• Approved agenda by general consent
• Approved Police Officer eligibility list (3-0)

City Council

The Vandalia City Council study session will review a fire department update and preview items for the regular meeting, including awarding a street resurfacing contract to Barrett Paving Materials for $818,213.02 and hiring Place Dynamics LLC for a downtown market feasibility study at a cost not to exceed $49,900. The session also includes discussion of zoning for Webster Street parcels, crime prevention vehicle equipment under $25,000, and financial reports.

• Award street resurfacing bid to Barrett Paving Materials for $818,213.02, with option to add two streets via 10% change order
• Authorize contract with Place Dynamics LLC for Downtown Market Feasibility Study, not to exceed $49,900
• Discuss zoning of Webster Street parcels
• Discuss crime prevention vehicle equipment under $25,000
• Review March and April 2023 financial reports

City Council reviewed several proposed resolutions and ordinances, including street resurfacing bids and a downtown market study. The session served as a preparatory meeting for the regular Council meeting agenda. The only formal vote recorded was to enter an executive session.

• Approved motion to enter Executive Session (7-0)

City Council

The Vandalia City Council is meeting to approve minutes, hear proclamations, and swear in two new firefighter/paramedics. Council will vote on eight resolutions, including awarding a $818,213.02 street resurfacing contract to Barrett Paving Materials and a $149,692.00 sanitary sewer replacement bid to C.G. Construction & Utilities, Inc. The agenda also includes first readings of four ordinances, including two note issuances totaling $2.64 million and new fee schedules for water/sewer permits and inspections.

• 23-R-39: Award street resurfacing bid to Barrett Paving Materials, $818,213.02
• 23-R-41: Award sanitary sewer replacement at I-75 & National Road to C.G. Construction & Utilities, $149,692.00
• 23-R-36: Contract with Place Dynamics for market feasibility study for Job Creation and Revitalization Area No. 1
• 23-R-37: Waive bidding, contract with Ohm Advisors for architectural design work at Robinette Park
• 23-11 & 23-12: First reading of ordinances to issue notes totaling $2.64 million to retire 2022 notes

City Council approved several infrastructure and development contracts, including street resurfacing and sanitary sewer replacement. The council also authorized a market feasibility study for downtown revitalization and renewed a joint facility use agreement with the local school board.

• Approved $818,213.02 street resurfacing contract to Barrett Paving Materials (7-0)
• Approved $149,692.00 sanitary sewer replacement at I-75 & National Road to C.G Construction & Utilities, Inc. (7-0)
• Approved contract not to exceed $49,999 with Place Dynamics, LLC for downtown market feasibility study (7-0)
• Approved architectural design contract with Ohm Advisors for Robinette Park (7-0)
• Approved 5-year Joint Facility Use Agreement with Vandalia-Butler Board of Education (7-0)
• Approved $81,268.65 purchase of MARCS 800 radios from P&R Communications (7-0)
• Decided not to request a liquor control hearing for Aldi Inc. at 6415 Miller Lane (7-0)

City Council

City Council conducted a study session to discuss several upcoming resolutions and ordinances. No formal votes were taken during this session, as the items were presented for review prior to future council meetings.

• Discussed purchase of Badger E-Series Ultrasonic water meters within a $440,000 appropriation
• Discussed $72,000 professional services contract with OHM Advisors for Robinette Park design
• Reviewed proposed 5-year Joint Facility Use Agreement with Vandalia-Butler Schools
• Discussed $81,268.65 award to P&R Communications for VFD radio upgrades
• Reviewed $149,692 bid from C.G. Construction & Utilities, Inc. for sanitary sewer repair
• Discussed $60,060 City share for ODOT traffic signal at I-75 and Northwoods
• Discussed installation of solar Pedestrian Crossing Rapid Flashing Beacons at four locations
• Reviewed proposed 2% annual adjustment to DES fees starting July 1, 2023

City Council

The Vandalia City Council is meeting to consider several resolutions, including cooperation with ODOT for the Webster Street resurfacing and the Vandalia Bikeway Connector projects, awarding a bid for a one-ton dump truck, and purchasing water meters at a cost not to exceed $440,000. The agenda also includes a first reading of a zoning code amendment on solar energy systems, a public hearing, and an executive session to consider the sale of real property. Several new city employees will be introduced and sworn in.

• Resolution 23-R-31: Authorize cooperation with ODOT for Webster St. resurfacing (PID No. 116880)
• Resolution 23-R-32: Authorize cooperation with ODOT for Vandalia Bikeway Connector (PID No. 111388)
• Resolution 23-R-33: Award bid for one-ton dump truck to Beau Townsend Ford, trade in 1998 Chevrolet
• Resolution 23-R-34: Purchase water meters from Buckeye State Pipe & Supply, cost not to exceed $440,000
• Ordinance 23-08 (first reading): Amend zoning code on solar energy systems

City Council approved agreements with ODOT for the resurfacing of Webster Street and the construction of the Vandalia Bikeway Connector. The council also authorized the purchase of water meters and a new dump truck for Parks and Recreation, and amended zoning codes regarding solar energy systems.

• Approved Resolution 23-R-31 for Webster St. resurfacing project (7-0)
• Approved Resolution 23-R-32 for Vandalia Bikeway Connector (7-0)
• Approved Resolution 23-R-33 to purchase dump truck from Beau Townsend Ford for $69,100 after trade-in (7-0)
• Approved Resolution 23-R-34 to purchase water meters from Buckeye State Pipe & Supply Company, Inc. not to exceed $440,000 (7-0)
• Approved Ordinance 23-08 amending zoning code for solar energy systems (7-0)
• Approved Council Study Session and Council Meeting minutes from April 3, 2023

Records Commission

The commission will review updates on Sunshine Law training and discuss procedures regarding city contractor records requests. The agenda also includes a discussion on revisions to the city's denial form following the passage of HB 343.

• Update on Sunshine Law Training
• Discussion on prior notice to city contractors regarding records requests
• Discussion on passing of HB 343 and revision of City’s denial form

The commission approved the minutes from the October 24, 2022 meeting. Members discussed pursuing in-person Sunshine Law Training for 2024 and reviewed potential revisions to the City's records denial form.

• Approved October 24, 2022 meeting minutes (4-0)

Board of Zoning Appeals

The Vandalia Board of Zoning Appeals will hold a public hearing on a variance request by Jake Hayslett to allow an 8x16-foot aluminum awning to encroach four feet into the 30-foot front yard setback at 831 Roxana Drive. Staff recommends approval, noting the variance is not substantial and would not alter the neighborhood's character. The board's recommendation will be forwarded to City Council.

• Variance request BZA 23-02 for 831 Roxana Drive to allow awning encroachment into front yard setback
• Proposed awning: 8x16 feet, aluminum, would reduce front setback from 34 to 26 feet
• Staff recommends approval of the variance
• Six other houses on Roxana Drive have similar front yard awnings or patios encroaching into the setback
• Board will also approve minutes from March 22, 2023 meeting

The Board of Zoning Appeals recommended approval of a variance to allow an awning to encroach four feet into the front yard setback at 831 Roxana Drive. The recommendation will proceed to City Council for a final decision. The board also approved the meeting minutes from March 22, 2023.

• Recommended approval of front yard setback variance for awning at 831 Roxana Drive (5-0)
• Approved March 22, 2023 meeting minutes (5-0)

Planning Commission

The Planning Commission reviewed a conditional use permit for Flyght Academy to add a daycare facility to its existing indoor fitness space. The commission voted 4-0 on all six review criteria to agree with staff recommendations for approval.

• Approved March 28, 2023 minutes (4-0)
• Excused member Kevin Keeley Jr. (4-0)
• Recommended approval of conditional use for daycare at 732 W National Road (4-0)

City Council

The Vandalia City Council will vote on several resolutions and ordinances, including awarding a $474,000 contract for curb and sidewalk replacement, amending employee pay plans, and a first reading of a zoning code change for solar energy systems. The agenda also includes a proclamation for Bicycle Month, a variance request for a fence at 1010 Industrial Park Drive, and approval of March bills totaling $2,962,674.48.

• Resolution 23-R-27: Award $474,000 bid to Finfrock Construction for curb/sidewalk removal and replacement
• Resolution 23-R-28 and 23-R-29: Amend part-time and general services pay plans for 2023
• Ordinance 23-08 (first reading): Amend zoning code relating to solar energy systems
• Ordinance 23-09 (emergency): Approve individual assessments for delinquent fees and certify to county auditor
• Variance request: Fence at 1010 Industrial Park Drive (ISF Trucking) - BZA recommended approval 5-0

City Council awarded a concrete replacement contract to Finfrock Construction Company, Inc. and approved pay plan increases for part-time and general services employees. The council also authorized the purchase of a new police crime prevention vehicle and updated zoning codes regarding solar energy systems.

• Approved $474,000 contract to Finfrock Construction Company, Inc. for curb and sidewalk replacement (6-0)
• Approved 1% pay increase for part-time employees effective Jan 1, 2023 (6-0)
• Approved 1% pay increase for General Services Pay Plan ranges effective Jan 1, 2023 (6-0)
• Approved $51,215 purchase of a Ford F-150 crime prevention vehicle from Beau Townsend Ford (6-0)
• Approved Ordinance 23-08 amending zoning code for solar energy systems (6-0)
• Approved Ordinance 23-09 for individual assessments of delinquent accounts (6-0)
• Approved fence variance request for 1010 Industrial Park Drive (5-1)

City Council

The Vandalia City Council approved a resolution awarding the bid for curb and sidewalk removal and replacement to Finfrock Construction Company, Inc. for $474,000. The council also passed an ordinance certifying individual special assessments for storm water, traffic, delinquent sewer and water, and weed cutting to the County Auditor for collection. Additional agenda items included discussion of pavement marking and asphalt repairs under $25,000.

• Resolution 23-R-27 awards the Removal and Replacement of Certain Curbs and Sidewalks contract to Finfrock Construction Company, Inc. at $474,000.00.
• Ordinance 23-09 approves individual assessment amounts for Storm Water (Project #31103), Traffic (Project #31850), Delinquent Sewer and Water (Project #31100), and Weed Cutting (Project #31500).
• Discussion item: Pavement Marking project with a cost under $25,000.
• Discussion item: Asphalt Repairs on Dixie Drive with MCEO, with a cost under $25,000.

Council held a study session to review several proposed contracts and resolutions. No formal votes were recorded as the session was used for discussion and recommendations prior to a council meeting.

• Recommended awarding $474,000 curb and sidewalk contract to Finfrock Construction company, Inc.
• Recommended purchase of a 2023 One Ton Dump Truck from Beau Townsend Ford for $69,100 after trade-in
• Recommended authorizing City Manager to enter ODOT agreement for Webster Street Resurfacing
• Recommended authorizing City Manager to enter ODOT agreement for Vandalia Bikeway Connector
• Recommended authorizing First Star Safety for pavement markings at $13,879.00
• Recommended paying $13,834.21 to share asphalt repair costs on Dixie Drive with Montgomery County Engineer
• Proposed adding Resolution 23-R-30 to purchase a Crime Prevention Vehicle for $51,215

City Council

The council held a study session to discuss proposed pay plan adjustments, zoning variances, and equipment purchases. No substantive votes were taken on these items as they were presented for future consideration. The council voted to enter an executive session to discuss the sale of real property.

• Approved motion to enter Executive Session to consider sale of real property (6-0)

City Council

The Vandalia City Council is meeting to approve minutes, hear proclamations and presentations, and consider several action items, including a resolution to waive bidding for a Verizon cellular services agreement. The agenda also includes reports from boards and commissions, and an executive session to discuss real property sale or purchase.

• Resolution 23-R-24: Waive bidding and authorize $39,560 annual Verizon purchasing agreement for cellular services
• Proclamation for David J. Weeks' induction into Ohio Veteran's Hall of Fame
• Presentation on Dayton Metro Library programs
• Introduction of Sister Cities exchange students
• Executive session to consider sale or purchase of real property

City Council approved a resolution to waive the formal bidding process for cellular services. The agreement allows the city to purchase services and devices from Verizon Wireless through a federal supply schedule.

• Approved Resolution 23-R-24 to authorize annual Verizon cellular services agreement for $39,560 (6-0)
• Approved Council Study Session Minutes from March 6, 2023
• Approved Council Meeting Minutes from March 6, 2023

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board presented a monthly update report rather than a decision-making agenda. The primary focus is the partnership with OHM Advisors to create concept drawings for stage improvements at Art Park and facility upgrades at Robinette Park, including a restroom, shelter, playground, splash pad, and pickleball courts. The report also details staffing changes, program attendance, and the status of the pool HVAC project.

• Concept drawings for Robinette Park improvements (restroom, shelter, playground, splash pad, parking, pickleball courts) and Art Park stage expansion/cover are being developed with OHM Advisors.
• Grant and city funds are earmarked for the Robinette Park and Art Park projects, with work planned to begin later in 2023.
• Youth Scholarship Fund awarded $3,619 for Summer CampREC fees and VRC memberships in April, with a remaining fund balance of $30,000.
• Cassel Hills Pool passes went on sale April 10; 60 Non-Resident and 47 Resident passes have been sold to date.
• Summer CampREC registration filled all main weeks by 8:20 AM on April 17, setting a record for speed.

Planning Commission

The Planning Commission recommended approval of amendments to the city's solar panel ordinance. The changes clarify rules for roof-mounted systems, restrict ground-mounted systems to commercial and industrial districts, and maintain the prohibition of solar farms. The recommendation will be forwarded to City Council.

• Approved February 28, 2023 minutes (5-0)
• Amended staff recommendation to permit ground-mounted solar only in Commercial and Industrial Districts (5-0)
• Recommended approval of proposed solar energy system text amendments (4-1)
• Agreed that proposed amendments are consistent with the comprehensive plan (5-0)
• Agreed that proposed amendments promote public health, safety, and general welfare (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request from Ismail Idrisov to allow a fence in the front yard at 1010 Industrial Park Drive, which is zoned Industrial. The fence would be placed about 150 feet in front of the building, contrary to City Code Section 1224.01(e)(9)(E)(iii). Staff recommends approval with a condition that the fence be vinyl coated. The board's recommendation will be forwarded to City Council.

• Variance request BZA 23-01 for front yard fence at 1010 Industrial Park Drive
• Applicant: Ismail Idrisov, ISF Express Trucking
• Proposed fence: vinyl-coated chain-link with privacy slats, enclosing entire property perimeter
• Staff recommends approval with condition that fence be vinyl coated
• Previous related case: PC 23-02 Conditional Use recommended for approval by Planning Commission

The Board of Zoning Appeals recommended approval of a variance to allow a fence beyond the front building line at 1010 Industrial Park Drive. The recommendation includes conditions that the fence be vinyl coated and not include privacy slats. The final decision rests with the City Council.

• Recommended approval of variance for front yard fence at 1010 Industrial Park Drive with conditions of vinyl coating and no privacy slats (5-0)
• Approved November 9, 2022 meeting minutes (4-0)

City Council

Council reviewed financial reports for January and February 2023, including various city funds and cost recovery data. The session included discussions on a truck repair facility, cellular service funding, and median maintenance, though no formal votes were recorded for those items.

• Approved January and February financial reports
• Entered Executive Session to review collective bargaining and economic development assistance (7-0)

City Council

The Vandalia City Council is holding its regular meeting on March 20, 2023, with several action items including resolutions for a parks master plan, a historical society contribution, and a $72,051.54 access control upgrade. The council will also consider ordinances on pool fees, individual assessments, and budget appropriations. Additionally, three fire lieutenant promotions and a conditional use request for a truck facility are on the agenda.

• Resolution 23-R-23: $72,051.54 for municipal building access control hardware and software
• Ordinance 23-05: Amending Cassel Hills Swimming Pool fee schedule (second reading)
• Ordinance 23-06: Approving individual assessments for delinquent fees (emergency)
• Ordinance 23-07: Revising 2023 appropriations (emergency)
• Conditional use request: ISF Trucking, 1010 Industrial Park Drive, light maintenance and parking

City Council adopted a new Parks and Recreation Master Plan and approved a conditional use permit for a truck repair facility. The council also authorized security upgrades for the Municipal Building and a revenue sharing agreement with the City of Dayton.

• Approved updated Parks and Recreation Master Plan (7-0)
• Approved $15,000 donation to Historical Society of Vandalia-Butler (7-0)
• Approved $72,051.54 Municipal Building access control upgrade (7-0)
• Accepted Fact Finders recommendations for police, public safety, and clerk typists (7-0)
• Approved revenue sharing agreement with City of Dayton (7-0)
• Approved Cassel Hills Swimming Pool fee schedule and policy amendments (7-0)
• Approved emergency ordinance for delinquent account assessments (7-0)
• Approved conditional use for truck facility at 1010 Industrial Park Drive with 9 conditions (4-3)

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its February 23 meeting and certify candidate lists for three city positions: Building Maintenance Technician, Parks Maintenance Technician, and Firefighter/Paramedic/Inspector. The agenda is routine administrative business with no public hearings or major policy decisions.

• Approval of minutes from February 23, 2023 meeting
• Certification of candidates for Building Maintenance Technician
• Certification of candidates for Parks Maintenance Technician
• Certification of candidates for Firefighter / Paramedic / Inspector

The Commission approved eligibility lists for Building Maintenance Technicians, Park Maintenance Technicians, and Firefighter/Paramedic/Inspectors. The board also approved the February 23, 2023 meeting minutes. Human Resources provided updates on several other active recruitment efforts.

• Approved February 23, 2023 meeting minutes (2-0-1)
• Approved Building Maintenance Technician Eligibility List (3-0)
• Approved Park Maintenance Technician Eligibility List (3-0)
• Approved Firefighter / Paramedic / Inspector Eligibility List (3-0)

City Council

The Vandalia City Council study session will discuss several action items, including a resolution to pay Capital Electric Line Builders $30,500.66 for emergency repairs and replacement of a traffic signal at Peters Pike and W. National Road, and a liquor permit transfer for Shen's Szechuan & Sushi. They will also review a variance request for solar panels at 825 Olde Farm Court and discuss future agenda items like a parks master plan and a mobile crisis response MOU.

• Resolution 23-R-20: Authorize $30,500.66 payment to Capital Electric Line Builders for traffic signal repair at Peters Pike and W. National Road
• Liquor permit transfer from Challenger Ohio LTD to Challenge Dayton LLC for Shen's Szechuan & Sushi at 7580 Poe Avenue
• Variance request for 6 solar panels facing right-of-way at 825 Olde Farm Court
• Discussion: Parks and Recreation Master Plan
• Discussion: Renaming Veterans Memorial Parkway to Veterans Parkway

The meeting served as a study session to discuss upcoming agenda items, including supplemental appropriations and solar panel code amendments. No formal votes were taken during this session; items were reviewed for future council action.

• Discussed $30,500.66 for traffic signal replacement at National Road and Peters Pike
• Reviewed supplemental appropriations for General Fund, Street Fund, and Sewer Fund
• Discussed proposed solar panel code amendments to be sent to Planning Commission
• Reviewed request for truck repair facility conditional use at 1010 Industrial Park Drive
• Discussed $15,000 annual donation to Historical Society of Vandalia-Butler
• Reviewed $72,051.54 quote for Municipal Building access control upgrades
• Discussed Mobile Crisis Response MOU with South Community, Inc.

City Council

The Vandalia City Council is meeting to vote on several resolutions, including purchasing duty firearms, awarding a bridge deck rehabilitation contract, and renaming Veterans Memorial Parkway to Veterans Parkway. The council will also hold public hearings on electric and natural gas aggregation programs and consider an ordinance amending the swimming pool fee schedule.

• Resolution 23-R-12: Purchase duty firearms from L.E.P.D. for $30,706.22
• Resolution 23-R-13: Award bridge deck rehab at Airport Access Road to Brumbaugh Construction for $360,000
• Resolution 23-R-14: Award asphaltic concrete bid to Valley Asphalt at $80/ton (Type II) and $85/ton (Type I)
• Resolution 23-R-18: Rename Veterans Memorial Parkway to Veterans Parkway
• Public hearings on Miami Valley Communications Council electric and natural gas aggregation programs

City Council approved several infrastructure contracts, including a bridge deck rehabilitation and asphalt purchases. The council also authorized the purchase of new duty firearms for the police department and adopted energy aggregation plans. A variance request for solar panels was tabled.

• Approved $30,706.22 purchase of FN 509 LE duty firearms from L.E.P.D. (7-0)
• Awarded $360,000 bridge deck rehabilitation contract to Brumbaugh Construction (7-0)
• Awarded asphalt bid to Valley Asphalt at $80-$85 per ton (7-0)
• Adopted Electric and Natural Gas Aggregation Plans of Operation (7-0)
• Approved $26,575 split rail fence project for Cassel Hills Golf Course (7-0)
• Authorized $30,500.66 for emergency traffic signal repairs at Peters Pike and W. National Road (7-0)
• Renamed Veterans Memorial Parkway to Veterans Parkway (7-0)
• Tabled solar panel variance for 825 Olde Farm Court until June 19, 2023 (7-0)

Parks & Recreation Advisory Board

The Vandalia Parks & Recreation Advisory Board's March 2023 update covers pool season preparations, facility maintenance, recreation programs, and youth scholarships. The board is reviewing ongoing projects and upcoming events, with no formal votes or public hearings on the agenda.

• Cassel Hills Pool passes go on sale April 10; opening day May 27
• Youth scholarships: 5 baseball/softball participants ($350 total) and 6 VRC memberships ($1,040 total)
• Photo bid awarded to S&R Digital Expressions (2-year contract with possible 2-year extension)
• AED donations: $5,000 from Butler United Soccer; locations to be identified at Sports Complex, Helke Park, Art Park
• Helke Park remodel presentations by MVCTC students included BMX/skate tracks and splash pads

Planning Commission

The Vandalia Planning Commission will consider a conditional use request for a trucking facility at 1010 Industrial Park Drive and a text amendment to zoning regulations for solar energy systems. The meeting also includes approval of prior minutes and public comments.

• Conditional use for ISF Express Trucking at 1010 Industrial Park Drive
• Text amendment for solar energy systems in various zoning sections
• Approval of February 14, 2023 minutes
• Swearing in of attendees wishing to speak

The Planning Commission recommended approval for a trucking facility at 1010 Industrial Park Drive subject to seven staff conditions. A proposed zoning text amendment regarding solar panels was tabled. The commission also decided to hold its 2023 reorganizational meeting after June 30.

• Recommended approval of Conditional Use for ISF Express Trucking at 1010 Industrial Park Drive (4-1)
• Approved February 14, 2023 meeting minutes (5-0)
• Tabled solar panel zoning text amendment (PC 23-03) until March 28, 2023 (5-0)
• Decided to hold 2023 reorganizational meeting after June 30, 2023 (5-0)

Civil Service Commission & Appeal Board

The Vandalia Civil Service Commission is meeting to approve minutes from its December 14, 2022 meeting and to certify candidate lists for Fire Lieutenant, Public Works Technician, and Police Officer positions. They will also discuss the Police Sergeant promotional process. The agenda is mostly routine administrative business.

• Approval of minutes from December 14, 2022 meeting
• Certification of candidates for Fire Lieutenant
• Certification of candidates for Public Works Technician
• Certification of candidates for Police Officer
• Discussion of Police Sergeant Promotional Process

The Civil Service Commission and Appeal Board approved three competitive recruitment eligibility lists and a promotional process for Police Sergeants. The board also voted to void an outdated mechanic eligibility list. These actions determine who is eligible for hire or promotion within city departments.

• Approved Fire Lieutenant Eligibility List (2-0)
• Approved Public Works Technician Eligibility List (2-0)
• Approved Police Officer Eligibility List (2-0)
• Approved Police Sergeant promotional process (2-0)
• Voided Facilities Mechanic Eligibility List dated September 30, 2022 (2-0)
• Approved December 14, 2022 meeting minutes (2-0)
• Excused Commissioner Forest Moses (2-0)

City Council

The Vandalia City Council is holding a study session to hear a presentation on the Miami Valley Communications Council (MVCC) Electric and Natural Gas Aggregation Program. The agenda also includes a preview of items for upcoming council meetings, such as resolutions for airport road bridge repair, asphalt purchase, new duty firearms, and the aggregation programs. Additionally, the council will discuss a variety of topics including a parks master plan, pool fees, and a solar panel text amendment.

• Presentation on MVCC Electric and Natural Gas Aggregation Program
• Resolution: Airport Access Road Bridge Repair
• Resolution: Asphalt Purchase for Public Works
• Resolution: New Duty Firearms
• Resolution: Air Show Chalet Agreement

City Council approved a $1,000 donation for the Salute to The Seniors display. Other items, including several infrastructure and police equipment resolutions, were discussed for future adoption or action.

• Authorized $1,000 donation to Vandalia-Butler Alumni Association
• Approved December and End of Year 2022 Financial Reports

City Council

City Council approved several equipment purchases for Parks and Recreation and an emergency replacement of the police department's water-damaged phone system. The council also accepted a donation of 16.1568 acres of land on Northwoods Blvd for a future Public Works Facility and updated knife ordinances to align with state law.

• Approved $121,851.02 purchase of Intrado Viper phone system for police (4-0)
• Approved donation of 16.1568 acres on Northwoods Blvd for public use (4-0)
• Approved $40,474.72 purchase of John Deere Terrain Cut Mower (4-0)
• Approved $32,471.09 purchase of three John Deere Zero Turn Mowers (4-0)
• Approved $34,541.50 purchase of three smart waste and recycling units (4-0)
• Approved Ordinance 23-03 amending knife provisions to comply with state law (4-0)
• Approved Ordinance 23-04 for individual assessment amounts (4-0)
• Approved January 3 and January 17 meeting and study session minutes

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is meeting to handle routine business, including approving minutes, hearing reports from facilities and recreation superintendents, and receiving updates on Tree City USA and Bee City USA programs. The main discussion topic is Cassel Hills Pool rates, though no specific figures are provided in the agenda.

• Discussion of Cassel Hills Pool rates
• Facilities Superintendent Reports
• Tree City USA Report
• Bee City USA Report
• Recreation Superintendent Reports

Planning Commission

The Vandalia Planning Commission will review a site plan for a new Aldi grocery store at 6415 Miller Lane. Staff recommends approval with conditions, including consolidating parcels before a building permit is issued. The meeting also includes approval of the December 13, 2022 minutes and other routine business.

• Site plan review for Aldi Inc. at 6415 Miller Lane: 20,664 sq ft retail store, 79 parking spaces plus 3 curbside pickup spots
• Staff recommends approval with condition to consolidate parcels before building permit
• Proposed monument sign (8 ft tall, 30.7 sq ft) and wall signs within code limits
• Cross access easement with adjacent Culver's property for alternative entrance
• Approval of December 13, 2022 Planning Commission minutes

The Planning Commission approved the site plan for a 20,664 square foot Aldi grocery store at 6415 Miller Lane. Approval was granted with conditions regarding parcel consolidation and dumpster screening. The applicant intends to begin construction in May 2023.

• Approved site plan for Aldi grocery store at 6415 Miller Lane (5-0)
• Approved December 13, 2022 meeting minutes (5-0)
• Required Aldi to consolidate all parcels into a single record plan before building permits are issued
• Required Aldi to install a swing gate or similar means to screen the dumpster

City Council

The Vandalia City Council study session will hear a presentation on the Parks and Recreation Master Plan and preview items for upcoming meetings, including a resolution to waive competitive bidding and authorize a $32,388 annual service agreement with Motorola Solutions for the MARCS radio system. The council will also discuss several purchases and maintenance items, and hold an executive session on litigation and personnel matters.

• Resolution 23-R-06: Waive competitive bidding and authorize $32,388 Motorola Solutions service agreement for MARCS radio system
• Ordinance: Amend codified ordinances relating to knives
• Resolution: Purchase of terrain cut mower with snow blower and broom attachment
• Resolution: Purchase of three high capacity smart waste & recycling units
• Resolution: Renaming of Veterans Memorial Parkway to Veterans Parkway

Council held a study session to discuss various equipment purchases, service agreements, and a Parks and Recreation Master Plan. No formal votes were taken on the proposed resolutions or ordinances, though Council agreed to proceed with renaming a parkway.

• Agreed to move forward with renaming Veterans Memorial Parkway to Veterans Parkway
• Scheduled first reading of Parks and Recreation Master Plan ordinance for March 20, 2023
• Approved motion to enter Executive Session (6-0)

City Council

The Vandalia City Council will vote on a resolution to waive competitive bidding and continue a maintenance contract with Motorola Solutions for the MARCS radio system used by the police division. Council will also hold a first reading of an ordinance to amend local knife regulations to comply with state law. The agenda includes a proclamation for a centenarian resident and an executive session on litigation and personnel matters.

• Resolution 23-R-06: Waive bidding and continue Motorola Solutions contract for MARCS radio system maintenance for police
• Ordinance 23-03 (first reading): Amend knife-related provisions in city code to comply with state law
• Proclamation recognizing centenarian Betty Forte
• Approval of minutes from December 5 and December 19, 2022 meetings
• Executive session to discuss pending litigation and personnel matters

City Council

The City Council held a study session to review a resolution for a $61,052 ODNR grant for restrooms at Robinette Park and an emergency ordinance for delinquent property assessments. No formal votes on these items were recorded during the study session. Council adjourned into executive session to discuss public employee compensation.

• Approved motion to enter Executive Session regarding public employee employment or compensation (5-0)

City Council

The Vandalia City Council is meeting to approve minutes, hear a donation presentation, and vote on several resolutions and emergency ordinances, including purchasing heart monitors and accepting a grant for a park restroom. They will also review December bills and expenses.

• 23-R-04: Authorize purchase of heart monitors, defibrillators, and mechanical CPR devices
• 23-R-05: Grant agreement with Ohio DNR for Robinette Park restroom project
• 23-01: Approve individual assessments and certify to county auditor
• 23-02: Amend city manager contract
• December bills totaling $3,081,159.68 and purchasing card detail of $27,662.34

City Council approved a 10-year lease for fire department heart monitors and CPR devices and a grant agreement for restrooms at Robinette Park. Council also passed ordinances regarding delinquent account assessments and an amendment to the City Manager's contract.

• Approved 10-year lease for heart monitors, AEDs, and mechanical CPR devices at $58,974.64 annually (5-0)
• Approved $61,052 Natureworks grant agreement for Robinette Park restroom building (5-0)
• Approved Ordinance 23-01 to assess properties for delinquent storm water, trash, sewer, water, and weed cutting fees (5-0)
• Approved Ordinance 23-02 to amend the City Manager contract (5-0)
• Approved previous meeting minutes from September 26, 2022, through November 28, 2022

City Council

The Vandalia City Council is meeting to consider several action items, including appointments to regional boards, resolutions authorizing the purchase of fire safety equipment, and an economic development agreement with Montgomery County regarding the Trusscore USA, Inc. project. The agenda also includes a public hearing, comments from citizens, and an executive session on employee compensation and economic development strategy.

• Resolution 23-R-01: Authorize purchase of self-contained breathing apparatus and declare current equipment surplus
• Resolution 23-R-02: Authorize purchase of Lion Apparel fire protective clothing sets from Phoenix Safety Outfitters for $48,749.35
• Resolution 23-R-03: Authorize City Manager to enter into Economic Development/Government Equity (ED/GE) agreement with Montgomery County for Trusscore USA, Inc. project
• Appointments to MVRPC/TC, First Suburbs Consortium, Montgomery County Community Improvement Corporation, and Vandalia Development Corporation
• Public hearing and comments from interested citizens

City Council approved several resolutions for fire department equipment and an economic development agreement. The council also reappointed members to various city and regional boards and authorized negotiations with Julie Trick.

• Reappointed current members to MVRPC/TC, First Suburbs Consortium, Montgomery County CIC, Vandalia Development Corporation, and Vandalia Arts Council (7-0)
• Authorized City Manager to enter negotiations in lieu of litigation with Julie Trick (4-3)
• Approved $277,472.77 purchase of self-contained breathing apparatus via Resolution 23-R-01 (7-0)
• Approved $48,749.35 purchase of 13 firefighter protective clothing sets via Resolution 23-R-02 (7-0)
• Approved economic development agreement with Montgomery County and Trusscore USA, Inc. via Resolution 23-R-03 (7-0)
• Approved previous meeting minutes from August 1, August 15, September 6, and September 19, 2022

City Council

Council reviewed proposals for firefighter protective clothing and a 10-year heart monitor lease. The session concluded with a vote to enter an executive session to discuss personnel, economic development, and litigation.

• Approved motion to enter Executive Session (7-0)

Parks & Recreation Advisory Board

The Vandalia Parks and Recreation Advisory Board is reviewing the 2023 capital budget, which includes major projects like the Art Park Amphitheater ($550,000) and Robinette Park Restroom Building ($300,000). The board will also discuss the Parks & Recreation Master Plan, which is set to be presented to City Council on February 6. The agenda includes updates on grant awards, park maintenance, recreation programs, and facility operations.

• Art Park Amphitheater $550,000
• Robinette Park Restroom Building $300,000
• Senior Center Fire Sprinkler System Replacement $125,000
• ODNR NatureWorks Grant $61,052 for ADA restroom at Robinette Park
• Master Plan to be presented to City Council on February 6