Oregon public meetings in 2023

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, discussions, or public hearings listed. The meeting appears to be procedural in nature, with substantive details deferred to the attached packet.

Ad Hoc Public Arts Committee

This is a procedural-only agenda for the Ad Hoc Public Arts Committee meeting on December 13, 2023. The only listed items are the agenda and the agenda packet, with no substantive discussion or decision items specified.

• Agenda adoption
• Agenda packet review

Library Board

The Oregon Public Library Board is meeting to handle routine business and discuss several action items. Key topics include a Dane County Library Service Agreement, extending the owner's representative services, and adopting policies for study and meeting rooms. The board will also discuss plans for a grand opening celebration and end panel signs.

• Dane County Library Service Agreement for Extension of Library Service
• Extension of Owner's Representative Services
• Study Room Policy
• Meeting Room Policy
• Grand Opening Celebration

Park Board

This is a procedural agenda with no substantive items listed. The board will review the agenda and meeting materials, including an amended packet that adds information about JC Park.

• Review of agenda
• Review of meeting materials packet, amended to add JC Park information

Public Safety Committee

This meeting of the Public Safety Committee was cancelled. No items were discussed or decided.

• Meeting cancelled

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The agenda includes only the adoption of the agenda and review of the agenda packet; no substantive decisions or discussions are listed.

• Adoption of the agenda
• Review of the agenda packet

Village Board

This agenda contains only the agenda document and a meeting packet, with no specific action items, discussions, or decisions listed. It appears to be a procedural placeholder for the December 4, 2023 Village Board meeting.

• No specific agenda items listed beyond agenda and packet documents

Ad Hoc Public Transportation Committee

This is a procedural meeting of the Ad Hoc Public Transportation Committee. The agenda contains only the agenda and packet documents with no substantive items listed for discussion or decision.

Public Works & Utilities Committee

This meeting of the Public Works & Utilities Committee was canceled. No decisions or discussions took place.

Village Board

This is a procedural agenda with no listed substantive items. The Village Board is meeting, but the agenda only references the agenda document and a meeting materials packet, with no specific decisions or discussions listed.

Ad Hoc Public Arts Committee

The Ad Hoc Public Arts Committee is meeting to discuss its agenda and packet. No specific decisions or proposals are listed beyond procedural review.

• Review of agenda packet

Tourism Commission

This is a procedural meeting of the Oregon Tourism Commission. The only listed items are the approval of the agenda and the agenda packet. No substantive decisions or discussions are indicated.

• Approval of the 11-14-23 agenda
• Review of the 11-14-23 packet

Park Board

The November 14, 2023 Park Board meeting is canceled. The next scheduled meeting will be held on December 12, 2023. No other business is listed.

• Meeting canceled for November 14, 2023
• Next meeting scheduled for December 12, 2023

Police Commission

The Oregon Police Commission will meet in closed session to discuss completed background checks for a police officer candidate and staff performance. In open session, the Commission may act on the Chief's recommendation to extend a conditional offer of employment, pending psychological, physical, and medical exams.

• Closed session under Wis. Stat. 19.85(1)(c) to discuss background checks and staff performance
• Possible action on conditional offer to police officer candidate contingent on exams and commitment signing

Library Board

The Oregon Public Library Board will discuss and possibly act on the 2024 library budget, the 2024 salary schedule and staff wages, and several policy items including library closure dates, a declaration of surplus, an addendum to the Village Employee Handbook, and background check tiers. The board will also receive updates on the building project and CDS grant funding.

• 2024 Library Budget
• 2024 Salary Schedule and Staff Wages for 2024
• Building Project Change Order #7
• Declaration of Surplus
• Library Addendum to Village Employee Handbook

Village Board

This is a procedural agenda with no listed action items. The only documents are the agenda and meeting packet, so no specific decisions or discussions are detailed.

Ad Hoc Cultivating Belonging Committee

This meeting of the Ad Hoc Cultivating Belonging Committee was cancelled. The agenda and packet documents are marked as cancelled, and no business will be conducted.

Village Board

This agenda contains only the agenda and meeting materials documents, with no specific action items listed. The meeting appears to be procedural, with substantive discussion or decisions not detailed in the provided text.

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The agenda includes only the adoption of the agenda and review of the agenda packet; no substantive decisions or discussions are listed.

• Adoption of agenda
• Review of agenda packet

Ad Hoc Public Transportation Committee

This meeting of the Ad Hoc Public Transportation Committee has been cancelled. No items were discussed or decided.

Library Board

The Oregon Public Library Board will discuss and possibly act on the 2024 budget request, purchases for the new library (patio furniture, aesthetic and signage amenities), and cleaning services. The board will also consider rescinding the emergency closing and COVID-19 policies, and amending policies to reflect the new address. A building project progress report and Friends of the Library report are scheduled as presentations.

• 2024 Library Budget Request
• Purchase of Patio Furniture
• Purchase of Aesthetic and Signage Amenities for the New Library
• Library Cleaning Services
• Rescind Library Emergency Closing Policy and COVID-19 Policy

Park Board

This Park Board meeting agenda contains only the agenda and meeting materials documents, with no specific items listed for discussion or decision. The meeting appears to be procedural in nature.

Joint Review Board

This is a procedural meeting of the Joint Review Board with no substantive items listed. The board will consider its agenda and agenda packet.

• Agenda approval
• Agenda packet review

Planning Commission

This is a procedural meeting agenda with no specific items listed. The only actions are to review the agenda and meeting materials.

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific items listed for decision or discussion. It appears to be procedural boilerplate.

Village Board

This agenda contains only the agenda document and a meeting packet, with no specific items listed for decision or discussion. It appears to be procedural boilerplate, and the substantive content would be in the linked packet.

Public Works & Utilities Committee

The committee is meeting to discuss items contained in the agenda packet. No specific action items are listed in the agenda text.

Ad Hoc Public Arts Committee

This is a procedural meeting of the Ad Hoc Public Arts Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents.

Village Board

This agenda contains only the agenda document and a meeting packet, with no specific items listed. The meeting appears to be procedural, with decisions or discussions to be determined from the packet.

Library Board

The Oregon Public Library Board will discuss and possibly act on the 2024 library budget request, a phone system proposal from Computer Magic, and several other items including a resolution on Dane County library standards and a final graphic wall design. The board will also consider purchases for computer/IT items and Hightower seating within the project budget, plus donor agreements for naming opportunities.

• Resolution approving amendment to Dane County Standards for Public Libraries
• 2024 Library Budget Request
• Computer Magic Proposal for Phone System
• Purchase of Miscellaneous Computer/IT and FFE Items within Project Budget
• Donor Agreements for Naming Opportunities

Park Board

This is a procedural-only agenda for the Oregon, WI Park Board meeting on September 12, 2023. It lists only the agenda and meeting materials, with no specific decisions, discussions, or action items provided.

The Park Board decided to split Phase 2 of the Jaycee Community Park project into two parts to manage costs. Field lighting will be excluded from Phase 2 and deferred to a future Phase 3. The board also reviewed the second draft of the Comprehensive Outdoor Recreation Plan.

• Approved August 9, 2023, minutes (5-0)
• Directed staff to exclude field lighting from Jaycee Community Park Phase 2 design and construction (5-0)

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no listed action items, discussions, or public hearings. The meeting appears to be procedural in nature, as no specific business is detailed in the agenda text.

• Agenda document (091123_AGENDA.PDF)
• Meeting materials packet (091123_PACKET.PDF)

The Village Board approved a professional engineering services contract for wastewater treatment plant improvements and lift station projects. The Board also updated its agenda policies regarding administrator and department head reports and denied a police officer employment expense appeal.

• Approved Task Order No. 21 for wastewater and lift station engineering services not to exceed $1,310,000 (6-0)
• Approved vouchers in the amount of $1,113,289.57 (6-0)
• Approved renaming 'Jaycee Park West' to 'Jaycee Community Park' (6-0)
• Approved 2023-24 School Resource Officer Program Agreement with Oregon School District (6-0)
• Denied Alex Seichter's appeal regarding $3,143.61 owed for police employment expenses (6-0)
• Approved adding Village Administrator and Department Head reports to future agendas for informational purposes (6-0)
• Approved adding 'announcements and appreciation' as a non-actionable agenda item (6-0)
• Approved consent agenda including HVAC maintenance, brush grinding services, and a senior center closure (6-0)

Ad Hoc Cultivating Belonging Committee

This is a procedural agenda for the Ad Hoc Cultivating Belonging Committee meeting on September 7, 2023. The only listed items are the agenda and the agenda packet, with no specific discussion or decision items detailed.

• Agenda approval
• Agenda packet review

The committee approved the meeting minutes from July 6 and August 3, 2023. Members discussed Harvard Implicit Association Test results and held a conversation with Police Chief Jennifer Pagenkopf regarding department policies and hiring. The committee began reviewing Village ordinances and police procedures to determine if recommendations should be made to the Village Board.

• Approved July 6, 2023 meeting minutes
• Approved August 3, 2023 meeting minutes

Planning Commission

This Planning Commission meeting agenda contains only the agenda and meeting materials documents, with no specific action items listed. The meeting appears to be procedural, with substantive discussion items not detailed in the provided text.

• Agenda document (090723_AGENDA(1).PDF)
• Meeting materials packet (090723_PACKET(1).PDF)

The Commission recommended approval to the Village Board for two duplex implementation plans and a certified survey map. Requests regarding the Autumn Ridge Phase 3 zoning amendment and final plat were tabled until October. The Commission also took no exception to a survey map for the Jensen property in the Town of Oregon.

• Approved August 3, 2023 meeting minutes (7-0)
• Tabled Zoning Map Amendment for Autumn Ridge Phase 3 to October 5, 2023 (6-0-1)
• Tabled Final Plat for Autumn Ridge Phase 3A to October 5, 2023 (6-0-1)
• Recommended approval to Village Board for Alterra Homes duplex at Lot 2 Oregon Parks Duplex Replat (7-0)
• Recommended approval to Village Board for Alterra Homes duplex at Lot 4 Oregon Parks Duplex Replat (7-0)
• Recommended approval to Village Board for Certified Survey Map at 885 Market St (7-0)
• Took no exception to Extra-Territorial Certified Survey Map of Jensen property, Town of Oregon (7-0)

Library Board

The Board approved multiple contracts for furniture, computer tables, and appliances, as well as a professional moving service for the new library building. It also established standards for donor recognition signage and declared several items as surplus.

• Approved furniture purchases from Emmons Business Interiors ($121,061.26), Demco ($1,245.54), and Interior Investments ($62,624.44) (6-0)
• Approved use of donated funds to pay the $121,061.26 Emmons Business Interiors cost (6-0)
• Approved Duet Resource Group proposal for computer tables at $29,547.00 (6-0)
• Approved LFI proposal for custom LinkCat computer tables at $2,658.00 (6-0)
• Approved EBI proposal for additional Hon furniture at $17,612.19 (6-0)
• Approved OMNI proposal for Room Scheduler Software at $3,447.00 (6-0)
• Approved appliance purchase from Tri-County Appliance not to exceed $8,000 (6-0)
• Approved Yerges Van Liners for moving services at a cost range of $28,412.00-$31,509.50 (6-0)

Public Works & Utilities Committee

The agenda contains only procedural items with no substantive decisions or discussions listed.

The committee received an update on the Wastewater Treatment Plant Phase 1 Improvements project, which is projected to cost $25.7 million for construction in 2025 and 2026. Staff and consultants discussed the necessity of the upgrades to maintain permit compliance and support future growth. No new votes were taken on the project during this meeting.

• Approved March 22, 2023 meeting minutes (3-0)

Public Safety Committee

The Village of Oregon Public Safety Committee and Oregon School Board held a joint meeting to conduct a semi-annual assessment of the School Resource Officer (SRO) program. Members reviewed the 2022-23 end-of-year review and a working draft for 2023-24 strategic planning. No formal votes were taken on the program documents.

• Adjourned meeting at 6:14 p.m. (2-0)

Ad Hoc Public Arts Committee

The Ad Hoc Public Arts Committee is meeting to review its agenda and supporting packet. No substantive decisions or discussions are listed beyond procedural items.

• Review of agenda for August 23, 2023 meeting
• Review of agenda packet

The committee approved the minutes from the previous meeting. Most agenda items, including Art Fair pricing, sculpture locations, and funding updates, were tabled. The committee discussed various promotion methods for the Art Fair and a proposal for the Kiser Park bathroom mural.

• Approved previous meeting minutes (all in favor)
• Tabled 2024 Art Fair tent rental pricing
• Tabled interactive sculpture pricing and locations
• Tabled review of Art Fair application
• Tabled Oregon Community Resource $5,000 funds update
• Tabled 2023 Art Fair finances discussion
• Tabled Oregon Historical Society quilt sales and silent auction update
• Tabled installation update for four new utility boxes

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific items listed for decision or discussion. It appears to be procedural boilerplate.

The Village Board approved the 2024–2033 Capital Improvement Plan and the 2023–2025 Strategic Plan. The Board also created Tax Incremental District No. 6 and approved over $1.9 million in vouchers.

• Approved vouchers in the amount of $1,900,134.80 (6-0)
• Created Tax Incremental District (TID) No. 6 via Resolution No. 23-29 (6-0)
• Approved Certified Survey Map for two lots at 740 and 746 Thompson Drive (6-0)
• Adopted 2024–2033 Capital Improvement Plan and 2023 Financial Management Plan Update (6-0)
• Adopted 2023–2025 Village Board Strategic Plan (6-0)
• Voted to eliminate generic Village Administrator, Department Head, and Village Board comments from future agendas (4-2)
• Approved $10,000 addendum for Dane County case management services at Oregon Area Senior Center (6-0)
• Approved $49,985.10 change order for 2023 Street & Utility Improvements (6-0)

Library Board

The Board approved the 2024 budget request, which includes a new full-time Teen Librarian and a shared janitor position with the Village. Multiple contracts for the new library building were approved, including signage, sprinkler inspections, and landscaping services.

• Approved 2024 budget request including Teen Librarian and shared janitor positions (6-0)
• Approved Teen Librarian position description (6-0)
• Approved Ahern proposal for sprinkler inspection services (6-0)
• Approved HGA proposal for commissioning services (6-0)
• Approved Field & Stream Restorations proposal for prairie maintenance 2024-2026 (6-0)
• Approved Ryan Signs proposal for exterior and interior signage (6-0)
• Approved Thysse proposal for children's area Circle Wall production (6-0)
• Approved Interior Investments proposal for task and magis chairs (6-0)

Park Board

This is a procedural Park Board meeting agenda with no substantive items listed. The agenda includes only the agenda document and a meeting materials packet.

The Park Board voted to recommend a name change for Jaycee Park based on community survey results. Members also reviewed a draft of the Comprehensive Outdoor Recreation Plan and discussed park maintenance and staffing needs.

• Approved July 12, 2023, minutes (7-0)
• Recommended Village Board change Jaycee Park name to Jaycee Community Park (7-0)

Village Board

This agenda contains only the agenda document and a meeting packet, with no specific action items, discussions, or decisions listed. It appears to be procedural boilerplate with substantive details deferred to the packet.

The Village Board approved a set of wage increase and grade adjustment criteria for the draft 2024 budget. The Board also granted liquor licenses to Bodihow Brewing Company and adopted several ordinances regarding parking and committee structures.

• Approved Class B Fermented Malt Beverage and Class C Wine licenses for Bodihow Brewing Company (5-0)
• Approved vouchers totaling $577,327.50 (5-0)
• Approved 2024 Master Services Agreement with Computer Magic, Inc. (5-0)
• Approved public art website agreement with Tingalls Graphic Design (5-0)
• Approved grant funding addendum for My Meal, My Way Program (5-0)
• Authorized sale of 2019 Black Ford Explorer via auction (5-0)
• Adopted Ordinance No. 23-07 prohibiting parking on both sides of Oak Street from Brook Street to 140 feet south of Nygaard Street (5-0)
• Approved Resolution No. 23-28 establishing a four-way stop at Park Street and Perry Parkway (5-0)

Planning Commission

This agenda contains only the agenda document and a meeting materials packet, with no specific items listed for decision or discussion. It appears to be procedural boilerplate.

The Planning Commission recommended the creation of TID No. 6 for a multi-family rental property and approved a specific implementation plan for a four-plex. The commission also recommended a zero-lot line survey map to the Village Board and provided feedback on the 2024-2033 Comprehensive Plan.

• Recommended approval of Resolution 23-05 to establish boundaries and project plan for TID No. 6 (7-0)
• Approved Specific Implementation Plan for a Four-Plex at Lot 8 Oregon Parks Duplex Replat for Alterra Homes (7-0)
• Recommended approval to Village Board of Zero-Lot Line Certified Survey Map (CSM) at 740/746 Thompson Dr. (7-0)
• No action taken on GDP and CSM applications at 5227 County Hwy. CC due to ongoing driveway easement discussions
• Approved July 6, 2023 meeting minutes (6-0)

Joint Review Board

The agenda contains only the agenda document itself and a packet; no substantive items are listed for discussion or decision.

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The agenda includes only the approval of the agenda and the agenda packet, with no substantive items listed for discussion or decision.

• Approval of agenda
• Review of agenda packet

The committee identified several police and village ordinances for review and agreed that providing transportation to the new library is a priority for seniors and students. Members also committed to completing the Harvard Implicit Association Test (IAT) to share results at the next meeting.

• Agreed to prioritize transportation to the new library for seniors and students
• Appointed Tim Higgins as liaison between the Transportation and DEI Committees
• Agreed that members will complete the Harvard Race IAT and one other test
• Decided to invite Chief Pagenkopf to a September or October meeting

Public Safety Committee

The Public Safety Committee recommended two traffic changes to the Village Board. Members also discussed potential regulations for vapor products and decided to seek community input on a different intersection modification.

• Recommended approval of Ordinance No. 23-07 to establish no-parking areas on Oak Street from Brook Street to the north side of Jaycee Park (2-0)
• Recommended creation of a four-way stop controlled intersection at Park Street and Perry Parkway (2-0)
• Decided to send notices to property owners within 500 feet of Prairie Grass Road and Drumlin Drive for input on intersection modifications
• Decided to review a sample ordinance for regulating vapor products and provide feedback at the next meeting

Ad Hoc Public Transportation Committee

This is a procedural meeting of the Ad Hoc Public Transportation Committee. The only listed items are the agenda and the agenda packet, with no specific decisions or discussions detailed.

• Review of the agenda document (1-27-23 AGENDA.PDF)
• Review of the agenda packet (7-27-23 PACKET.PDF)

The committee appointed Alissa Rozner as secretary and agreed that no changes to the ordinance creating the committee are necessary. Members discussed potential goals including e-bikes, senior transportation, and pedestrian signals. The committee will work with the Village to apply for a WisDOT Statewide Transit Planning Grant.

• Appointed Alissa Rozner as Secretary (4-0)
• Agreed no changes to the Village ordinance creating the committee are needed

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, discussions, or decisions listed. It appears to be procedural boilerplate with substantive details deferred to the packet.

• No rezonings, contracts, ordinances, or public hearings listed on the agenda

The Oregon Area Fire-EMS District Commission and multiple municipal boards reviewed 2023 financial statements, the proposed 2024 budget, and staffing plans. The joint meeting also included a review of Senior Center usage statistics and building repair updates. No substantive votes were recorded other than the adjournment of the meetings.

• Adjourned Town of Oregon Fire/EMS District Commission (5-0)
• Adjourned Village of Oregon Special Joint Meeting (7-0)

Village Board

This is a procedural agenda with no listed action items. The only items are the agenda itself and a meeting materials packet, both provided as PDF documents.

• Agenda PDF
• Meeting materials packet PDF

The Village Board approved conditional use permits for a Kwik Trip car wash and outdoor amplified music at Oregon Bowl. The Board also authorized extending the Ad Hoc Public Transportation Committee for another year and approved over $1.5 million in vouchers.

• Approved vouchers in the amount of $1,539,050.79 (7-0)
• Approved Greenview Preserve Phase 1 subdivision improvements agreement (7-0)
• Approved first amendment to Greenview Preserve Restrictive Covenants (7-0)
• Approved 'Summer Send-Off Carnival' outdoor assembly and alcohol license expansion at 101 Concord Drive (7-0)
• Approved $119,540 engineering contract with Ruekert & Mielke, Inc. for Well #3 upgrades (7-0)
• Authorized extension of Ad Hoc Public Transportation Committee for one year (7-0)
• Approved Conditional Use Permit for Kwik Trip Car Wash at 916 Janesville Street (7-0)
• Approved Conditional Use Permit for outdoor amplified music at Oregon Bowl, LLC (7-0)

Ad Hoc Public Arts Committee

This meeting agenda contains only procedural items: the agenda itself and the agenda packet. No decisions, discussions, or notable actions are scheduled.

The committee approved the use of four pre-approved images for utility box wrapping and a $200 donation to the Straw Hat Players. Members also finalized the date for the 2024 Art Fair and discussed booth policies for students and new artists.

• Approved sending 4 pre-approved images for utility box wrapping at an expected cost of $2800 (all present in favor)
• Approved one-time $200 donation to Straw Hat Players production of Beauty and the Beast (all present in favor)
• Set 2024 Art Fair date for Saturday, June 8, 2024, from 9 AM to 4 PM
• Decided not to reorder more T-shirts this year
• Proposed free booth space for students and support with tables and chairs for first-time artists
• Recommended Dale Seidel Garden Sculptures apply to be juried for next year's art show or sculpture installation

Village Board

This is a procedural meeting agenda with no substantive items listed. The only actions are to review the agenda and meeting materials.

The Village Board reviewed the 2021 Strategic Plan and discussed goals for a new plan. Village Administrator Martin Shanks will prepare a draft plan based on these discussions for future modification.

• Adjourned meeting at 8:42 p.m. (7-0)

Library Board

The Oregon Public Library Board will meet to handle routine business and discuss several action items, including the 2024 budget request, amendments to the fine and fee schedule, and proposals for office furniture and shelving. The board will also convene in closed session to evaluate the library director's performance.

• 2024 Library Budget Request
• Amend Fine & Fee Schedule
• Proposal for Office Furniture
• Proposal for Library Shelving
• Closed session for Library Director Evaluation

The Board approved several procurement contracts for office furniture and library shelving for the new facility. It also approved the Director's performance evaluation and updated the library's fine and fee schedule.

• Approved Emmons Business Interiors quote for office furniture and 50% down payment (6-0)
• Approved Transformations quote for Eva lounge chairs and 50% down payment (6-0)
• Approved LFI, LLC quote #3522 for library shelving and 50% down payment (6-0)
• Approved updated Fine & Fee Schedule (6-0)
• Approved Library Director's performance evaluation (6-0)
• Approved June 14, 2023 meeting minutes (6-0)
• Approved payment of available bills (6-0)
• Decided to maintain status quo for standing committee appointments

Park Board

This is a procedural Park Board meeting agenda with no substantive items listed. The agenda includes only the agenda document and a meeting materials packet, with no specific decisions or discussions identified.

The Park Board approved the minutes from the May 9, 2023, meeting. Members discussed the 2023-2033 Draft Capital Improvement Plan and a proposal for a new bike pump track near Headquarters/Bodihow. No formal action was taken on the pump track proposal.

• Approved May 9, 2023, Park Board Minutes (7-0)

Village Board

This is a procedural agenda for the Village Board meeting on July 10, 2023. It lists only the agenda and meeting materials, with no specific items for discussion or decision. The meeting appears to be routine or the substantive items are not detailed in this text.

The Village Board adopted a new Sustainability Plan and a resolution to transition to carbon neutrality and 100% renewable energy by 2050. The Board also approved over $1.5 million in vouchers and several infrastructure-related contracts. Additionally, the Board authorized a letter to state representatives regarding DEI programs at UW campuses.

• Approved vouchers in the amount of $1,539,050.79 (7-0)
• Adopted the Village of Oregon Sustainability Plan (7-0)
• Approved Resolution No. 23-20 for carbon neutrality and 100% renewable energy by 2050 (7-0)
• Authorized DEI Committee to issue letter to State Representatives regarding UW campuses (6-1)
• Approved Certified Survey Map for Northpointe Development at 831 and 871 Oregon Center Drive (7-0)
• Approved $81,967.43 change order for State/Washington and Janesville/CTH MM street improvements (7-0)
• Approved $214,060 for 2024 S. Main Street Improvements engineering services (7-0)
• Approved process for reviewing 249 N. Main Street RFPs at July 24 meeting (7-0)

Police Commission

The Oregon Police Commission will meet to discuss staffing updates and then enter closed session to review background checks for a police officer recruit. After closed session, the commission may vote on the chief's recommendation to extend a conditional job offer, pending the candidate's completion of psychological, physical, and medical exams.

• Staffing update
• Closed session to discuss completed background for police officer recruitment
• Possible action on chief's recommendation for conditional offer to police officer candidate

The Commission approved a conditional employment offer for a police officer candidate. Chief Pagenkopf also reported plans to request an additional officer and a second Lieutenant position in the 2024 budget.

• Approved conditional offer to police officer candidate P.D. (5-0)

Planning Commission

This is a procedural agenda for the Planning Commission meeting. The only listed items are the agenda and meeting materials, with no specific decisions or discussions detailed.

The Planning Commission recommended approval to the Village Board for a new USPS Post Office, a Kwik Trip car wash, and outdoor entertainment at Oregon Bowl. A proposed development at 5227 County Hwy. CC was postponed to August 3, 2023, pending resolution of a driveway easement.

• Recommended approval of Conditional Use Permit for Kwik Trip car wash at 916 Janesville St. (6-0)
• Recommended approval of Site Plan for Kwik Trip car wash at 916 Janesville St. (6-0)
• Recommended approval of revised CUP for outdoor entertainment at Oregon Bowl (214 Spring St.), contingent on no music Tuesdays during Sounds of Summer (6-0)
• Recommended approval of Site Plan for new USPS Post Office at 102 Alpine Pkwy. (6-0)
• Recommended approval of Specific Implementation Plan for Northpointe Development at 831 and 871 Oregon Center Dr. (6-0)
• Postponed General Development Plan and Certified Survey Map for 5227 County Hwy. CC to August 3, 2023 (6-0)
• Approved May 4 and June 1, 2023 meeting minutes (5-0)

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The agenda includes only the adoption of the agenda and review of the agenda packet; no substantive decisions or discussions are listed.

• Adoption of agenda
• Review of agenda packet

The committee approved the meeting minutes from June 1, 2023. Members agreed to review Village ordinances and Police Department policies to prioritize five items for feedback at the August 2 meeting.

• Approved June 1, 2023 meeting minutes

Ad Hoc Public Arts Committee

The agenda contains only procedural items: approval of the agenda and the agenda packet. No decisions, discussions, or action items are listed.

The committee approved the May 30, 2023 meeting minutes. Members discussed potential expansions for the next Art Fair, including a quilt raffle, new layout configurations, and the proposed date of June 8, 2024.

• Approved May 30, 2023 minutes (Unanimous)

Public Safety Committee

The agenda contains only procedural items: approval of the agenda and receipt of the agenda packet. No substantive decisions or discussions are listed.

The committee approved a renewal operator's license for Stacy Dickson and authorized the Village Clerk to work with the Village Attorney to modify the Alcohol Beverage Operator's License Policy. Members also discussed school traffic safety concerns and existing traffic analysis reports.

• Approved April 24, 2023 meeting minutes (2-0)
• Approved renewal operator's license for Stacy Dickson (2-0)
• Authorized Village Clerk to work with Village Attorney to modify Alcohol Beverage Operator's License Policy regarding renewals (2-0)

Sustainability Committee

This is a procedural meeting with no decisions or discussions listed beyond the agenda and packet documents.

Village Board

This is a procedural agenda for the Village Board meeting on June 20, 2023. It lists only the agenda and meeting materials, with no specific items for discussion or decision.

The Village Board approved a new ordinance to recover the annual cost of streetlight electricity from improved lots. Other actions included approving the 2022 annual financial audit and purchasing new equipment for public works.

• Approved Ordinance No. 23-06 creating a Streetlight Electric Expenditure Recovery User Charge (5-0)
• Approved Resolution No. 23-26 and accepted the 2022 audit report (4-0)
• Approved vouchers totaling $1,660,690.60 (5-0)
• Approved procurement of T76 Track Bobcat Skid Loader (up to $100,000) and Metal Pless Plow ($21,567.50) (5-0)
• Approved Permanent Non-Exclusive Limited Easement with Kwik Trip Inc. at 951 Janesville Street (5-0)
• Approved property lot line adjustment for 931 Autumn Woods Ln. and 5 Fairway Meadows Ct. (5-0)
• Confirmed nomination of Luis Loya to the Diversity, Equity, & Inclusion Committee (5-0)
• Approved Altronex Control Systems proposal for well no. 3 SCADA system programming not to exceed $10,122 (5-0)

Library Board

The Oregon Public Library Board will hold its annual meeting to elect officers, designate bank signers, and discuss several contracts and proposals, including Omni Technologies for cellular/monitoring services, a Thysse proposal, and a TDS phone service agreement. The board will also consider a naming opportunity for Sue Ames in the new library, a 10-year capital improvement plan budget request, adoption of the Village employee handbook, and the 2024 budget schedule. A discussion-only item on proposed changes to the Dane County Library Service Plan is also on the agenda.

• Election of officers and designation of authorized bank signers
• Omni Technologies proposal for cellular and monitoring services
• Thysse proposal and preliminary concepts
• Designation of Sue Ames naming opportunity in new library
• TDS Agreement for phone services at 200 N. Alpine Parkway

The Board elected a new slate of officers and approved several items related to the new library building, including design concepts for the youth services area and the naming of the conference room. The Board also approved a capital improvement plan budget request and adopted the Village of Oregon Employee Handbook.

• Elected Laura Shtaida (President), Jenny Nelson (VP), Carlene Bechen (Secretary), and Coral Goplin (Treasurer) (6-0)
• Approved Building Project Change Orders #3 & #4 (6-0)
• Approved Omni Technologies proposal for cellular and monitoring services (6-0)
• Approved design concepts for Youth Services Desk Area and Circle Wall (6-0)
• Designated the new library Conference/Board Room as the Sue Ames Room (6-0)
• Approved TDS phone services agreement for 200 N Alpine Parkway (6-0)
• Approved the Library's 10-Year Capital Improvement Plan budget request (6-0)
• Adopted the Village of Oregon Employee Handbook (6-0)

Board of Review

The Board of Review heard an objection to the 2023 property assessment for 680 Ridgeview Lane. After reviewing testimony from the property owner and the Village Assessor, the Board determined the assessor's valuation was correct.

• Sustained 2023 total assessed value of $520,300 for 680 Ridgeview Lane (5-0)

Park Board

The Park Board meeting scheduled for June 13, 2023, has been canceled. No items were discussed or decided.

Sustainability Committee

This is a procedural meeting with no substantive decisions or discussions listed. The committee will review the agenda and packet documents.

The committee approved forwarding a revised Net Zero Resolution to the Village Board for the July 10 meeting. Members also discussed incorporating community input and citations into the draft Sustainability Plan.

• Approved minutes from May 11, 2023 (all approve)
• Approved motion to forward revised Net Zero Resolution to Village Board for July 10 meeting (all approve)
• Decided to remove red light cameras from the report
• Decided to incorporate roundabouts into the report with the phrase 'where practicable'

Village Board

This agenda contains only the agenda and meeting materials documents, with no substantive items listed. The meeting appears to be procedural in nature, with details deferred to the linked packet.

• Agenda document (060523_AGENDA.PDF)
• Meeting materials packet (060523_PACKET.PDF)

Planning Commission

The provided agenda text contains only references to a PDF file and a meeting packet. It does not list any specific motions, discussions, or decisions. Therefore, no substantive content can be summarized from this source.

The Planning Commission approved a Specific Implementation Plan for the Oregon Parks Duplexes and a Certified Survey Map for two properties. An Urban Service Area Amendment for the Autumn Ridge Subdivision was also approved. A site plan revision for Gary Wille’s Auto Service was withdrawn.

• Approved Specific Implementation Plan for Lots 1 and 5 of Oregon Parks Duplexes (8-0)
• Approved Certified Survey Map at 931 Autumn Woods Ln. and 5 Fairway Meadows Ct. (8-0)
• Approved Resolution #23-04 for Urban Service Area Amendment for Autumn Ridge Subdivision (Van Kampen abstained)
• Site Plan Revision for Gary Wille’s Auto Service withdrawn by applicant
• Discussed updated concept plan for multifamily development at 5227 County Hwy. CC (no action taken)

Ad Hoc Cultivating Belonging Committee

The committee approved the distribution of an assessment survey to Village staff, elected officials, and board members to inform future training modules. Members also discussed their opposition to proposed cuts to university diversity offices and expressed interest in reviewing Village policies.

• Approved March 30, 2023, meeting minutes
• Approved distribution of assessment survey to Village staff, Board Trustees, Library Board, Village Committees, and Police Department
• Agreed to draft a statement regarding the Wisconsin State Legislature's proposed cuts to UW System DEI programs

Ad Hoc Public Arts Committee

The Ad Hoc Public Arts Committee is meeting to discuss its agenda and review the accompanying packet. The meeting appears to be procedural with no specific action items listed.

• Review of agenda for May 30, 2023 meeting
• Review of agenda packet

The committee approved the minutes from May 1 and May 17, 2023. Members discussed logistics for the June 10, 2023, Public Art Fair, including vendor layout, advertising, and t-shirt sales. No other formal votes on new business were recorded.

• Approved May 1, 2023 minutes (All in attendance)
• Approved May 17, 2023 minutes (All in attendance)

Ad Hoc Public Transportation Committee

The agenda includes only procedural items: approval of the agenda and review of the agenda packet. No substantive decisions or discussions are listed.

The Ad Hoc Public Transportation Committee reviewed Public Transportation Survey results presented by Ben Lyman of the Greater Madison MPO. The committee agreed that Mr. Lyman should provide an abbreviated version of this presentation to the Village Board.

• Agreed to have Ben Lyman give an abbreviated survey presentation to the Village Board

Board of Review

This is a procedural meeting of the Board of Review. The agenda contains only the agenda and the agenda packet, with no listed action items, discussions, or public hearings. The meeting appears to be limited to routine administrative business.

• Agenda approval
• Agenda packet review

The Board of Review held hearings on property assessment objections. The board voted to sustain the assessor's valuation for one property after hearing testimony from the owner and assessor.

• Elected Amanda Peterson as Chair (5-0)
• Elected Phil Van Kampen as Vice Chair (5-0)
• Approved meeting minutes from 06-01-2022 (5-0)
• Sustained 2023 assessed value of $400,000 for 773 Leeward Lane (5-0)

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, discussions, or public hearings listed. The meeting appears to be procedural in nature, with substantive details deferred to the attached packet.

• No specific agenda items listed beyond agenda and packet

The Village Board appointed Tom Kirchdoerfer and Lynette McDaniel to Trustee vacancies. The board approved a zoning change for a commercial building addition on Janesville Street and authorized the acquisition of art pieces for Jaycee Park. Several agreements and plats for the Greenview Preserve subdivision were also approved.

• Appointed Tom Kirchdoerfer to Trustee Vacancy One (5-0)
• Appointed Lynette McDaniel to Trustee Vacancy Two (3-1)
• Approved Ordinance No. 23-04 changing zoning at 210 and 220 Janesville Street to Planned Development District (5-0)
• Approved $727,991.79 in vouchers (4-0)
• Approved acquisition of Canvus’ Welcome Collection art pieces for Jaycee Park (5-0)
• Approved Financial Policies Handbook with changes to Debt Management and Reserves for Enterprise Funds policies (5-0)
• Approved Resolution No. 23-19 urging State Legislature for local government funding and control (5-0)
• Approved Greenview Preserve Master Development Agreement, Phase 1 Improvements Agreement, and revised final plat (all 5-0)

Ad Hoc Public Arts Committee

This meeting of the Ad Hoc Public Arts Committee consists solely of the agenda and agenda packet documents. No specific decisions or discussions are listed.

The committee discussed preparations for the upcoming Art Fair, including booth layouts, artist confirmations, and volunteer needs. Members assigned tasks for flyers, equipment, and sponsorship levels. No formal votes were recorded for the business items discussed.

• Confirmed Art Fair Permit
• Scheduled booth marking for 6/9 from 4-6pm
• Scheduled tent setup for 6/9 from 6:30-8:30pm
• Set Art Fair hours for 6/10 from 9am to 4pm
• Identified 3 utility boxes to be wrapped this year
• Assigned Randy to handle the flyer
• Assigned Lincoln to provide table and speaker system
• Assigned Desere to supply tent

Sustainability Committee

This is a procedural meeting of the Sustainability Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents.

The Ad Hoc Sustainability Committee approved a draft report subject to specific revisions regarding graphics, photo credits, and the Net Zero Resolution. The committee also planned a public input session for May 31, 2023, and established a timeline for final report submission in July.

• Approved minutes from 04 MAY 2023 (all approve)
• Approved draft report pending revisions to graphics and Net Zero Resolution wording (all approve)
• Scheduled Public Input Session for 31 MAY 2023 at 6:30 PM
• Set final report submission date for 03 JUL

Ad Hoc Cultivating Belonging Committee

This meeting of the Ad Hoc Cultivating Belonging Committee was cancelled, so no business was conducted or discussed. The agenda and packet documents are marked as cancelled.

• Meeting cancelled

Library Board

The Oregon Public Library Board will hold a public meeting to hear a presentation on the library construction project and take questions from community members. The board will also discuss and possibly act on several items, including agreements for technology services, a surveillance proposal, and a children's area services proposal. Consent agenda items include approving minutes and paying bills.

• Public meeting on Oregon Public Library Construction Project with presentation by Brett Rottinghaus (OPN Architects)
• Agreement to Participate in SCLS Technology Services
• Omni Technologies Proposal for Surveillance
• Thysse Proposal for Children's Area Services
• 2024 Village Budget Schedule & 10 Year Capital Improvement Plan Budget Requests

The Board approved contracts for a CCTV security system and interior graphic walls for the new library construction project. Members also approved two naming opportunity requests for the lobby window seating and the community room. The Board authorized the annual agreement for SCLS Technology Services.

• Approved Omni Technologies proposal for CCTV/Security Camera System (4-0)
• Approved Thysse proposals for Children’s Area, Donor Wall, and OPL Logo Wall (4-0)
• Approved Donor D's request to add Lobby Window Seating Area as a naming opportunity for $60,000 (4-0)
• Approved Donor C's request for the Community Room naming opportunity for $100,000 (4-0)
• Approved Agreement to Participate in SCLS Technology Services (5-0)
• Approved payment of bills (6-0)
• Approved April 12, 2023 meeting minutes (4-0)

Park Board

The Oregon Park Board is meeting on May 9, 2023. The agenda lists only the agenda itself and the meeting materials packet, with no specific action items or discussion topics provided. This appears to be a procedural meeting with no substantive items listed.

• Agenda approval
• Review of meeting materials packet

The Park Board recommended that the Village Board survey residents to choose a name for Jaycee Park. The board also appointed its Chair and Vice Chair for the new organizational year and approved previous meeting minutes.

• Appointed Mark Miller as Park Board Chair (6-0)
• Appointed Dave Jameson as Park Board Vice Chair (5-0-1)
• Approved March 14, 2023, minutes (6-0)
• Recommended Village Board approve resident survey for Jaycee Park naming options (6-0)

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, discussions, or decisions listed. It appears to be procedural boilerplate.

The Board authorized public improvements and special assessments for State, Washington, and Janesville Streets, amending the payment term to five years. Other actions included awarding a sewer rehabilitation contract and restructuring the Police Department organizational chart.

• Approved Resolution No. 23-18 for public improvements and special assessments (5-0)
• Amended Resolution No. 23-18 to allow assessments to be paid in five installment years (5-0)
• Awarded 2023 Sewer Televising and Rehabilitation Project contract to Visu-Sewer, Inc. for $178,149.75 (5-0)
• Approved Police Department restructure to eliminate Detective Sergeant and add 2nd Detective and 2nd Lieutenant positions (5-0)
• Approved $1,056,271.61 in vouchers (5-0)
• Approved $6,000 donation to Latino Academy of Workforce Development (5-0)
• Approved Ruekert & Mielke, Inc. task orders for Well No. 6 Pump Station ($72,753) and East Lincoln Street Reconstruction ($143,310) (5-0)
• Designated Candie Jones as Interim Village Administrator from May 28 to July 8 (4-0)

Planning Commission

This is a procedural Planning Commission meeting agenda. The only listed items are the agenda itself and the meeting materials packet. No specific decisions, discussions, or action items are identified in the provided text.

• Agenda approval
• Meeting materials packet review

The Planning Commission voted 6-0 to recommend approval to the Village Board of a General Development Plan, Specific Implementation Plan, and Condominium Plat for La Villette di Bergamont Condos Phase II, contingent on staff, engineer, and fire department approval. They also recommended approval of a GDP and SIP for 210/220 Janesville St. and a Certified Survey Map at 200/220 N. Main St. and 123 E. Grove St., all contingent on staff approval. A conceptual review of a Kwik Trip car wash at 916 Janesville St. was discussed but no action taken.

• Recommended approval of GDP for La Villette di Bergamont Condos Phase II (6-0)
• Recommended approval of SIP for La Villette di Bergamont Condos Phase II (6-0)
• Recommended approval of Condominium Plat for La Villette di Bergamont Condos Phase II (6-0)
• Recommended approval of GDP for 210/220 Janesville St. (6-0)
• Recommended approval of SIP for 210/220 Janesville St. (6-0)
• Recommended approval of Certified Survey Map at 200/220 N. Main St. and 123 E. Grove St. (6-0)
• Elected Greg Schnelle as Chair, John Bieno as Vice Chair, Patrick Molzahn as Secretary (6-0 each)
• Approved April 13, 2023 meeting minutes (6-0)

Sustainability Committee

This meeting consists of reviewing the agenda and packet documents. No substantive decisions or discussions are listed beyond procedural items.

• Review of agenda packet

The committee reviewed a draft sustainability report, making formatting and content suggestions, and discussed plans for a community input session on May 31. No formal decisions were made; the report will be finalized at a future meeting.

• Approved minutes from April 13 meeting (unanimous)
• Adjourned meeting (unanimous)

Ad Hoc Public Arts Committee

The provided agenda contains only the meeting schedule and document packet links. No specific discussion items or decisions are listed in the text.

The committee reviewed the booth map and assignments for the upcoming Public Art Fair, noting 24 confirmed artists and several food vendors. Members assigned responsibilities for booth numbering, post procurement, and on-site map reviews.

• Approved March 29, 2023 meeting minutes (Unanimous)
• Assigned Michelle and Jason to handle laminated booth numbers and budget
• Assigned Rick to pick up booth posts
• Assigned Lincoln and Michelle to review booth map on site

Public Safety Committee

The Public Safety Committee is meeting to discuss items listed in the agenda and supporting packet. The agenda contains only procedural items with no specific decisions or proposals detailed.

• Review of agenda packet

The committee discussed implementing a cannabis ordinance or reducing citations and fines. Members decided to make no changes to current procedures. The committee also identified future agenda items regarding NARCAN boxes, vape sales, and school zone safety.

• Approved March 27, 2023 meeting minutes (3-0)
• Decided against changes to cannabis ordinance and fine reductions

Finance & Personnel Committee

This is a procedural meeting of the Finance & Personnel Committee. The agenda includes only the agenda and the agenda packet, with no specific action items listed.

The Finance & Personnel Committee recommended the approval of a draft employee handbook and a draft financial policy handbook. The committee also recommended the Village Board approve police department restructuring and staffing additions as outlined in a April 10, 2023 memo.

• Approved March 27, 2023 meeting minutes (2-0)
• Recommended draft employee handbook for Village Board approval (2-0)
• Recommended Police Department staffing and restructuring changes for Village Board approval (2-0)
• Recommended draft financial policy handbook for Village Board approval (2-0)

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no listed action items or discussion topics. The meeting appears to be procedural, with substantive details deferred to the attached packet.

• Agenda document (041823_AGENDA.PDF)
• Meeting materials packet (041823_PACKET2.PDF)

The Village Board held a re-organizational meeting to appoint board and committee members and establish a timeline for filling a vacant trustee seat. The board also approved the 2024 budget schedule and the Village Board Handbook.

• Appointed Amanda Peterson as Village Board Vice President (4-0)
• Confirmed Village President nominations for various boards and commissions (4-0)
• Approved application process for vacant Village Trustee position from April 24 to May 12, 2023 (4-0)
• Approved Village Board Handbook (4-0)
• Approved proposed 2024 budget cycle (4-0)
• Approved Resolution No. 23-16 regarding depositories and account signers (4-0)
• Postponed strategic planning discussion until July 10, 2023 (4-0)

Village Board

This is a procedural agenda for the Oregon, WI Village Board meeting on April 17, 2023. It lists only the agenda and meeting materials as documents, with no specific decisions, discussions, or action items described. The meeting appears to be routine or the substantive content is contained in the referenced packet.

The Village Board approved over $1 million in vouchers and adopted several land use and zoning amendments. The board also designated May 2023 as 'Less Mow May' and approved a public art proposal. One board member announced her resignation during the meeting.

• Approved vouchers dated 04-17-2023 in the amount of $1,024,088.07 (6-0)
• Approved Resolution No. 23-17 declaring May 2023 as 'Less Mow May' (5-0)
• Adopted Ordinance No. 23-03 amending Comprehensive Plan Future Land Use Map (5-0-1)
• Approved Conditional Use Permit and Agreement with ODEM, LLC for 880 Market Street (6-0)
• Approved Resolution No. 23-04 to vacate and discontinue part of Merri-Hill Drive (6-0)
• Approved Certified Survey Map combining parcels at 210 and 220 Janesville Street (6-0)
• Approved proposal for public art locations and designs (6-0)
• Declared various Public Works equipment and concrete forms as surplus for auction (6-0)

Planning Commission

The Planning Commission will review a site plan for a property at 108 N. Main St. The meeting includes discussion of the agenda and related materials.

• Site plan review for 108 N. Main St.

The Planning Commission recommended several amendments to the Comprehensive Plan and specific site developments for Village Board approval. These include land use map changes for the Oregon Parks Neighborhood and Autumn Ridge subdivision, as well as a conditional use permit for a business at 880 Market St.

• Recommended approval of Comprehensive Plan amendments for Oregon Parks Neighborhood and Autumn Ridge subdivision (7-0)
• Recommended approval of Conditional Use Permit for Group Development at 880 Market St, contingent on blue exterior and Fire Department approval (7-0)
• Recommended approval of Site Plan for 880 Market St, contingent on parking verification (7-0)
• Recommended approval of Public Art locations map (7-0)
• Recommended approval of Resolution #23-04 to vacate and discontinue part of Merri-Hill Dr. (7-0)
• Recommended approval of Certified Survey Map at 210 and 220 Janesville St. (7-0)
• Approved March 2, 2023 Planning Commission Minutes (7-0)

Sustainability Committee

This is a procedural meeting with no substantive decisions or discussions listed on the agenda. The only items are the agenda itself and the agenda packet.

The committee approved amended language for a Net Zero Village Resolution and updated the sustainability definition in their draft report. Members scheduled a community input session for May 31, 2023, at the new Village Hall.

• Approved replacing Brundtland definition of sustainability with EPA definition (all approve)
• Approved amended Net Zero Village Resolution language with targets of 50% reduction by 2033, 75% by 2040, and 100% by 2050 (all approve)
• Approved minutes from 15 MAR 2023 (all approve)
• Scheduled community input session for 31 MAY 2023, 6:30 PM at new Village Hall

Library Board

The Board approved a construction change order and a proposal to complete documentation for USDA grant funding. Other actions included declaring old self-check kiosks as surplus and authorizing summer staffing and temporary closures due to network outages.

• Approved Building Project Change Order #2 for $32,398.40 (4-0)
• Approved JSD Proposal for required CDS funding documentation (4-0)
• Authorized SCLS to submit Adjacent County Reimbursement requests (4-0)
• Declared 2 obsolete self-check kiosks as surplus (4-0)
• Authorized hiring for 320 budgeted summer LTE Page hours (4-0)
• Authorized library closures on May 27 and May 30 due to SCLS network outage (4-0)
• Approved Sponsorship Agreement for a naming opportunity (4-0)
• Approved payment of bills and March 8, 2023 minutes (4-0)

Park Board

This meeting agenda is only a notice that the Park Board meeting scheduled for April 11, 2023, has been canceled. No items were discussed or decided.

Village Board

The Village Board authorized a series of general obligation bonds totaling $7,125,000 for various infrastructure and equipment projects. The Board also awarded a street and utility improvement contract to Fischer Excavating, Inc. and approved the Village Mowing Program Report.

• Approved $7,125,000 General Obligation Corporate Purpose Bond, Series 2023A (7-0)
• Awarded $2,559,971 street and utility improvement contract to Fischer Excavating, Inc. (6-0)
• Approved Village Mowing Program Report and Staff Recommendations (4-3)
• Approved vouchers in the amount of $1,221,070.14 (7-0)
• Approved Police Department employment expense repayment agreement with Joseph Krantz (6-0)
• Approved land use lease with John & Gary Doerfer for Outlot 1 farming (6-0)
• Approved fourth amendment to irrevocable letter of credit for One Community Bank (6-0)
• Authorized bidding for 2023 sewer televising and rehabilitation project (6-0)

Ad Hoc Public Arts Committee

This is a procedural meeting of the Ad Hoc Public Arts Committee. The agenda includes only the agenda and agenda packet documents, with no substantive items listed for discussion or decision.

• Agenda document (4-07-23 AGENDA.PDF)
• Agenda packet (4-07-23 PACKET.PDF)

The committee viewed a presentation of artist galleries and discussed applications for the 2023 Art Show. No formal votes or decisions were recorded in the minutes.

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The only listed items are the agenda and the agenda packet, with no substantive discussion items specified.

• Review of 3-30-23 agenda
• Review of 03-30-23 packet

The committee reviewed and edited a Nehemiah survey regarding DEI training and sent the revised version to Nehemiah representatives. Members also agreed to postpone recruiting for two vacant committee positions until after the April 4 election.

• Approved March 2, 2023 meeting minutes
• Approved edits to Nehemiah DEI training survey
• Decided to wait until after April 4 election to recruit for two vacant positions

Ad Hoc Public Arts Committee

The Ad Hoc Public Arts Committee is holding a meeting to discuss its agenda and supporting packet. No specific decisions or proposals are listed beyond procedural review.

• Review of agenda for March 29, 2023 meeting
• Review of agenda packet document

The committee approved the March 8 meeting minutes and reviewed artist applications for utility boxes. Members discussed park selections for public art and coordinated vendor and volunteer outreach for the upcoming Public Art Fair.

• Approved March 8, 2023 meeting minutes (Unanimous)
• Selected 4 artists and 7 prints for utility boxes to be submitted to Village board
• Scheduled Art Fair judging for 4/7 from 5:00 PM to 7:00 PM
• Scheduled Art Fair layout measurements for 3/30 at 4:30 PM

Finance & Personnel Committee

The meeting agenda contains only procedural items with no substantive decisions or discussions listed.

• Agenda review
• Agenda packet review

Public Safety Committee

This is a procedural meeting of the Public Safety Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents.

The committee approved the meeting minutes from January 30 and February 15, 2023. Members discussed reducing the bond schedule related to cannabis and requested the Municipal Judge and Prosecuting Attorney attend the next meeting.

• Approved 01-30-2023 and 02-15-2023 meeting minutes (3-0)
• Decided to continue pursuing lower bond schedules for cannabis

Public Works & Utilities Committee

This meeting of the Public Works & Utilities Committee is largely procedural, with only an agenda and packet listed for review. No substantive decisions or discussions are indicated in the provided agenda text.

• Agenda approval
• Review of agenda packet

The committee reviewed a proposed mowing program designed to reduce annual mowing hours by 2,000 and save approximately $62,000. After a public hearing and discussion regarding specific areas like the High Meadows Basin, the committee decided to present the information to the Village Board without a formal recommendation for exceptions.

• Approved May 23, 2022, meeting minutes (3-0)
• Voted to present mowing program information to the Village Board (2-1)

Village Board

The Village Board approved several agreements and resolutions related to the Greenview Preserve development. The Board also authorized the creation of a hybrid meeting policy and approved a 2022 budget amendment.

• Approved $951,170.13 in vouchers (7-0)
• Approved DEI Statement and Strategic Directives (7-0)
• Conditionally approved Greenview Preserve final plat (7-0)
• Approved art and landscaping site plan at Janesville and Park Streets (7-0)
• Approved Master Agreement and Subdivision Improvements for Greenview Preserve (7-0)
• Approved 2022 Budget Amendment #1 for year-end adjustments (7-0)
• Authorized staff and attorney to develop a Hybrid Meeting Policy (7-0)
• Approved closing Village Hall April 17-21 for relocation (7-0)

Tourism Commission

This is a procedural meeting of the Tourism Commission with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents, indicating no specific decisions or discussions are scheduled.

The Tourism Commission approved three funding requests totaling $53,200. Grants were awarded for a public art sculpture tour, Jaycee Park project costs, and the Oregon Area Chamber of Commerce's 2023 contract.

• Approved July 13, 2022 meeting minutes (4-0)
• Approved $5,000 grant for Oregon Public Art Program (3-0)
• Approved $20,000 grant for Village of Oregon Jaycee Park (4-0)
• Approved $28,200 contract for Oregon Area Chamber of Commerce (4-0)

Sustainability Committee

This is a procedural agenda with no substantive items listed. The committee is only reviewing its agenda packet and agenda document.

The committee voted to create a draft resolution committing the Village to a 50% reduction by 2030 and net-zero by 2050. A subcommittee was formed to draft a final report based on survey results. Members also discussed the potential creation and funding of a Sustainability Coordinator position.

• Approved March 15 minutes with alterations (7-0)
• Approved motion to create draft resolution for 50% reduction by 2030 and net-zero by 2050 (7-0)
• Formed report subcommittee consisting of Theresa, Alissa, and Julie
• Postponed decision on listening session date until next meeting

Police Commission

The Oregon Police Commission will discuss staffing updates and a memo sent to the Village Board, then enter closed session to review background checks for a police officer candidate. In open session, they may act on the chief's recommendation to make a conditional offer of employment, pending psychological and medical exams and a commitment to sign.

• Staffing update and discussion of staffing issues memo to Village Board
• Closed session per Wis. Stat. § 19.85(1)(c) to discuss completed background checks for police officer recruitment
• Possible action on conditional offer to police officer candidate after psychological exam, medical exam, and commitment signing

The Commission approved a conditional employment offer for a police officer candidate. The body also discussed staffing vacancies and the goal of maintaining a two-officer minimum for calls.

• Approved conditional offer to police officer candidate J.K. (5-0)
• Approved motion to enter closed session for recruitment discussion (5-0)
• Approved motion to return to open session (5-0)

Park Board

This is a procedural Park Board meeting agenda with no substantive items listed. The agenda includes only the agenda document and a meeting materials packet, indicating that no specific decisions or discussions are detailed.

The Park Board recommended that the Village Board approve 26 potential locations for public art sculptures, including 12 parks. The board also discussed a potential renaming of Jaycee Park and received updates on parkland dedication fees for the Greenview Preserve Neighborhood.

• Approved February 14, 2023, minutes (6-0)
• Recommended Village Board approval of public art locations (6-0)

Ad Hoc Public Arts Committee

This is a procedural meeting of the Ad Hoc Public Arts Committee. The agenda includes only the agenda and agenda packet documents, with no substantive items listed for discussion or decision.

• Agenda approval
• Agenda packet review

The committee approved the February 1, 2023 meeting minutes. Members reviewed 18 artist applications for the June 10 Public Art Fair and identified several sculptures for submission to the Village Board.

• Approved February 1, 2023 meeting minutes (Unanimous)
• Selected Rosie the Riveter, Eagle (Robs), Sunrise Serenade, Berry Sharing, and Encore/Maple Seed for Village Board submission

Library Board

The Oregon Public Library Board is meeting to handle routine business including minutes, bills, and financial reports. They will receive updates on the building project, committee reports, and the Library Director's report, which includes a grant update and new library project funding. The board will also discuss establishing a nominating committee.

• Building Project Report & Schedule (Geoff Vine)
• Senator Baldwin Congressionally Directed Spending Funding Grant Update
• New Library Project Funding Report
• Establish Nominating Committee (Per Bylaws)
• 2022 Library Infographic

The Board approved the February 2023 meeting minutes and the payment of available bills. Members appointed two individuals to the Nominating Committee. The Board also received updates on the new library building project and fundraising totals.

• Adopted agenda with one modification (7-0)
• Approved February 8, 2023 meeting minutes (7-0)
• Approved payment of available bills (7-0)
• Appointed Laura Reese and Carlene Bechen to the Nominating Committee (7-0)

Village Board

This is a procedural agenda for the Village Board meeting on March 6, 2023. It lists only the agenda and meeting materials, with no specific action items or discussion topics provided.

The Village Board approved submitting a rate case application to the Public Service Commission for a proposed 35.7% water rate increase. The Board also authorized several police equipment purchases and rejected existing street improvement bids.

• Approved Public Service Commission rate case application for water utility rates (5-2)
• Approved $11,067,253.21 in vouchers (7-0)
• Approved $7,291.68 for police less lethal equipment and policy revisions (7-0)
• Approved five-year taser contract with Axon Enterprise, Inc (7-0)
• Rejected bids for 2023 Street & Utility Improvements Project and ordered re-bid (7-0)
• Approved $20,200 task order with Ruekert & Mielke, Inc. for water system master plan (7-0)
• Approved 2023 preliminary debt plan for capital projects and equipment (7-0)
• Scheduled public hearing for Resolution No. 23-04 to vacate part of Merri-Hill Drive for April 17, 2023 (7-0)

Planning Commission

This is a procedural agenda for the Planning Commission meeting. No specific items are listed beyond the agenda and meeting materials documents.

The Planning Commission recommended the Final Plat for Greenview Preserve and the site plan for the "Mini Tin Man" public art installation for Village Board approval. Several items regarding the La Villette di Bergamont Condos Phase II were postponed.

• Recommended approval of Greenview Preserve subdivision Final Plat (7-0)
• Recommended approval of "Mini Tin Man" site plan at Janesville St. and Park St. (7-0)
• Approved February 2, 2023, meeting minutes (7-0)
• Postponed GDP for La Villette di Bergamont Condos Phase II
• Postponed SIP for La Villette di Bergamont Condominiums Phase II
• Postponed Condominium Plat for La Villette di Bergamont Condominiums Phase II

Ad Hoc Cultivating Belonging Committee

The committee approved the meeting minutes from February 2, 2023. Members reported on the 'Black History for a New Day' course and scheduled a feedback meeting with Nehemiah for March 13. The committee continued work on a draft DEI statement and policy.

• Approved February 2, 2023, meeting minutes
• Scheduled review and feedback meeting with Nehemiah for March 13 at 6:00 pm
• Rescheduled Election Day sessions for April 4

Public Safety Committee

This is a procedural meeting of the Public Safety Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents, indicating no specific decisions or discussions are scheduled.

The Public Safety Committee and Oregon School Board held a joint meeting to conduct a semi-annual assessment of the School Resource Officer (SRO) Program. Members discussed SRO activity, training, and first-semester goals. No formal votes were taken on the program assessment.

• Adjourned meeting (2-0)

Park Board

The Park Board approved the December 13, 2022, minutes and received a presentation on the Comprehensive Outdoor Recreation Plan. Staff provided updates on a new concession stand project and tree planting grants. The board discussed the potential renaming of Jaycee Park and a request for proposals for property at 249/267 N. Main St.

• Approved December 13, 2022, minutes (5-0)
• Adjourned meeting at 5:58 p.m. (5-0)

Village Board

This agenda contains only the agenda document and a meeting materials packet, with no listed action items, discussions, or public hearings. It appears to be procedural boilerplate with no substantive items specified.

• Agenda document (021323_AGENDA.PDF)
• Meeting materials packet (021323_PACKET1.PDF)

The Village Board approved a zoning change for a home-based acupuncture clinic and updated the ordinances and policy for alcohol beverage operator's licenses. The Board also authorized several equipment purchases and a new accounting software contract.

• Approved $557,082.89 in vouchers (7-0)
• Adopted Ordinance No. 23-01 rezoning 221 Hayler Court to Planned Development District for an acupuncture and wellness clinic (7-0)
• Approved extraterritorial survey map for two lots at 1161 Hwy. 14 in Town of Rutland (7-0)
• Adopted Ordinance No. 23-02 and accompanying policy regarding alcohol beverage operator's licenses (7-0)
• Eliminated Police Secretary position and reclassified Amanda Stack to Police Clerk at Step 8 (6-0-1)
• Approved accounting and payroll software proposal with Civic Systems, LLC (7-0)
• Authorized purchase of Metal Pless Plowmaxx plow for $21,567.50 and Hotsy pressure washer for $8,530.88 (7-0)
• Approved agreement with Dane County for reconstruction of CTH MM / Janesville Street (7-0)

Sustainability Committee

This is a procedural meeting of the Sustainability Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents.

The committee decided to recommend educational outreach regarding water usage in the Sustainability Report instead of a restrictive ordinance. Members also coordinated the distribution of a community sustainability survey and outlined the structure for their upcoming report.

• Approved motion to recommend education instead of a hard ordinance for water usage (All approve)
• Approved minutes from 25 JAN 2023 (All approve)
• Rescheduled next meeting to 15 MAR 2023 to allow for preliminary survey data
• Dissolved the Village Infrastructure Sub-Committee
• Determined that Watershed/Natural Areas sub-committee meeting minutes are no longer needed

Ad Hoc Public Transportation Committee

This is a procedural meeting of the Ad Hoc Public Transportation Committee. The only listed items are the agenda and the agenda packet, with no substantive discussion or decisions specified.

• Review of agenda
• Review of agenda packet

The Ad Hoc Public Transportation Committee elected Amanda Peterson as Chair and approved the January 11, 2023, meeting minutes. Members reviewed 408 survey responses and agreed to invite Ben Lyman from the Greater Madison MPO to a future meeting to help interpret the data.

• Approved Amanda Peterson as Chair (4-0)
• Approved January 11, 2023, meeting minutes (4-0)

Library Board

The Oregon Public Library Board is meeting to handle routine business including approving minutes, paying bills, and accepting financial reports. The board will also discuss and potentially act on the 2022 Department of Public Instruction Annual Report, a statement of library system effectiveness, declaring surplus property, and proposals for LibraryCalendar and insurance. Community input is limited to 15 minutes with 3 minutes per speaker.

• Building Project Change Order #1 on consent agenda
• 2022 Department of Public Instruction Annual Report
• Declaration of Surplus Property
• LibraryCalendar Proposal
• Insurance Proposal

The Board approved donor recognition standards for the new library and accepted a building project change order reducing contract costs by $10,815.40. Other actions included approving the 2022 DPI Annual Report and selecting a room management software proposal pending further information.

• Approved Building Project Change Order #1 reducing costs by $10,815.40 (6-0)
• Approved 2022 DPI Annual Report and System Statement of Effectiveness (6-0)
• Declared library cart as surplus property (6-0)
• Approved LibraryMarket proposal for LibraryCalendar, pending follow-up info for one month (6-0)
• Approved M3 Insurance proposal for Builder’s Risk Insurance Coverage (6-0)
• Approved Donor Recognition Standards for the New Library (6-0)
• Approved January 2023 meeting minutes (6-0)
• Approved payment of available bills (6-0)

Village Board

The Village Board approved a Request for Proposal (RFP) for the reuse of the 249 / 267 N. Main Street site, rejecting a proposal to mandate 1.4 acres for park use. The Board and Plan Commission also adopted public participation plans for the Comprehensive Plan and Outdoor Recreation Plan updates. Additionally, the Board approved over $9 million in vouchers.

• Approved 249 / 267 N. Main Street Site Reuse RFP (6-1)
• Denied mandate for 1.4 acres of park use at 249 / 267 N. Main St. (1-5-1)
• Approved Comprehensive Plan Amendment Public Participation Plan (7-0)
• Approved Comprehensive Plan 2023 Plan Update Public Participation Plan (7-0)
• Approved vouchers totaling $9,001,670.46 (7-0)
• Approved Facilities Usage Agreement with People’s United Methodist Church (7-0)
• Authorized Oregon Sustainability Survey with amendments (7-0)
• Approved Village Administrator Performance evaluation process (7-0)

Planning Commission

This is a procedural meeting agenda with no substantive items listed. The only actions are to review the agenda and meeting materials.

The Planning Commission recommended a General Development Plan for Pivotal Point Acupuncture and Wellness, LLC with specific use and employee limits. The commission also reviewed a survey map for a storage unit project in the Town of Rutland.

• Approved January 5, 2023, meeting minutes (7-0)
• Recommended approval to Village Board for General Development Plan at 221 Hayler Ct. with flexibilities for floor area (max 35% business use) and employee count (max 3 non-residents) (7-0)
• Took no exception to the Extra-Territorial Jurisdiction Review of Certified Survey Map for property on Hwy. 14, Town of Rutland (7-0)

Ad Hoc Cultivating Belonging Committee

This is a procedural agenda for the Ad Hoc Cultivating Belonging Committee meeting on February 2, 2023. The only listed items are the agenda and the agenda packet, with no substantive discussion items specified.

• Agenda approval
• Agenda packet review

The committee approved the January 5, 2023, meeting minutes. Members reviewed a draft DEI statement and policy and discussed key priorities, including staff representation and policing. The committee also received an update on Nehemiah training registration.

• Approved January 5, 2023 meeting minutes (consensus)

Ad Hoc Public Arts Committee

This is a procedural meeting of the Ad Hoc Public Arts Committee. The agenda contains only the agenda and agenda packet documents, with no substantive items listed for discussion or decision.

• Agenda document (2-01-23 AGENDA.PDF)
• Agenda packet (2-01-23 PACKET.PDF)

The Ad Hoc Public Arts Committee approved the date and application process for an upcoming art fair. The committee also reviewed the call for artists and received reports on public art maps and pedestals.

• Approved June 10, 2023, as the date for the Art Fair (Unanimous)
• Approved 339 Jefferson St as the address for Art Fair applications and fees (Unanimous)
• Approved January 4, 2023, meeting minutes (Unanimous)

Finance & Personnel Committee

This agenda contains only the agenda and agenda packet documents, with no listed action items, discussions, or decisions. The meeting appears to be procedural with no substantive items specified in the provided text.

Public Safety Committee

This is a procedural agenda with no substantive items listed. The committee is meeting but the agenda contains only the agenda itself and the agenda packet, with no specific decisions or discussions identified.

• No specific agenda items listed beyond agenda and packet

The Public Safety Committee recommended that the Village Board approve a draft ordinance and policy regarding the issuance of alcohol beverage operator's licenses. Members discussed cannabis ordinances and fine reductions but tabled the item for further evaluation.

• Approved December 12, 2022 meeting minutes (3-0)
• Recommended approval to Village Board of draft ordinance amending Chapter 12 regarding Alcohol Beverage Operator’s Licenses (3-0)
• Recommended approval to Village Board of the “Issuance of Alcohol Beverage Operator’s Licenses” Policy (3-0)
• Tabled cannabis ordinance and fine reduction discussion for further evaluation

Sustainability Committee

This is a procedural agenda for the Sustainability Committee meeting on January 25, 2023. The only listed items are the agenda and the agenda packet, with no substantive discussion items or decisions specified.

The committee approved a budget for banners and posters to promote a sustainability survey. The committee also approved the survey content with specific edits to formatting and language. The survey is scheduled to run until March 15th.

• Approved advertising plan and budget for banners and posters (6-0)
• Approved survey content with suggested edits (6-0)
• Approved January 25th meeting minutes (6-0)

Village Board

This is a procedural agenda with no substantive items listed. The only references are to an agenda PDF and a meeting materials packet, so no decisions or discussions are specified.

The Village Board approved alcohol retail licenses for Hy-Vee and a conditional use permit for Kwik Trip. The board also approved nearly $2 million in vouchers and several consent agenda items, including a wastewater treatment plant purchase. Police staffing and operations were discussed, though no formal action was taken on staffing levels.

• Approved Class 'A' beer and liquor licenses for Hy-Vee at 787 N. Main Street (6-0-1)
• Approved $1,970,493.03 in vouchers (7-0)
• Approved Conditional Use Permit for Kwik Trip In-Vehicle Sales and Service at Janesville Street (7-0)
• Approved Preliminary Plat for Second Addition to Autumn Ridge subdivision (6-0-1)
• Approved Certified Survey Map for 870 / 880 N. Main Street (7-0)
• Approved $6,365.41 purchase of replacement autoclave for wastewater treatment plant (6-0)
• Approved hiring John Dunphy as Sewer Utility Operator I (6-0)
• Approved nomination of Julie Gutmanis to Ad Hoc Sustainability Committee (6-0)

Sustainability Committee

This is a procedural agenda for the Sustainability Committee meeting on January 12, 2023. The only listed items are the agenda and the agenda packet, with no substantive discussion or decision items specified. The meeting appears to be limited to routine administrative matters.

• Agenda document (1-12-23 AGENDA.PDF)
• Agenda packet (1-12-23 PACKET.PDF)

The committee elected a new Chair and Vice Chair. Members discussed a proposed water conservation ordinance to address high summer irrigation rates and planned a follow-up meeting to finalize a community sustainability survey.

• Approved Nelson as Committee Chair (all approve)
• Approved Laitsch as Vice Chair (all approve)
• Approved minutes from 08 DEC 2022 (all approve)
• Scheduled survey finalization meeting for 25 JAN 2023

Ad Hoc Public Transportation Committee

This is a procedural meeting of the Ad Hoc Public Transportation Committee with no substantive items listed. The agenda consists solely of the agenda and agenda packet documents, with no decisions or discussions specified.

• No substantive agenda items listed

The committee approved the minutes from the December 14, 2022 meeting. Members discussed sub-committee updates regarding transportation standards, grant funding, and the processing of public survey data.

• Approved December 14, 2022 meeting minutes (voice vote)

Library Board

The Oregon Public Library Board will meet to handle routine business and discuss two action items: replacing self-check machines and amending the Staff Status Policy. The board will also receive updates on a federal funding request and building project change orders.

• Replacement purchase of self-check machines
• Amendment of Staff Status Policy
• Senator Baldwin Congressionally Directed Spending Request
• Building Project & Change Orders
• Consent agenda: minutes, bills, financial reports

The Board approved the purchase of two countertop self-check units to prepare for the transition to the new library building. The Board also approved an amended Staff Status Policy and the payment of available bills.

• Approved purchase of two countertop self-check units for up to $14,040 (7-0)
• Approved amended Staff Status Policy (7-0)
• Approved payment of available bills (6-0)
• Adopted meeting agenda (6-0)
• Approved December 14, 2022 meeting minutes (6-0)

Park Board

The Park Board meeting scheduled for January 10, 2023, has been cancelled. No items were discussed or decided at this meeting.

• Meeting cancelled

Village Board

This is a procedural agenda for the Village Board meeting on January 9, 2023. It lists only the agenda and meeting materials as documents, with no specific action items, discussions, or public hearings described.

• No specific agenda items listed beyond agenda and packet documents

The Village Board approved several agreements related to the Bodihow Project, including a revised development agreement and bank subordination. The Board also authorized over $1.1M in vouchers and various police and public works contracts.

• Approved vouchers totaling $1,178,904.66 (7-0)
• Approved amended development agreement with JAD Bodi LLC and JAD Partnership LLC for Bodihow Project (7-0)
• Approved collateral assignment and subordination agreements between JAD Bodi LLC, One Community Bank, and Oak Bank (7-0)
• Approved Professional Services Agreement with Tri-North Builders, Inc. for Senior Center and Civic Campus Planning (7-0)
• Approved municipal prosecution services contract with Reuter, Whitish & Evans, S.C. (7-0)
• Approved $21,696 purchase of a wastewater treatment feed pump from Crane Engineering (7-0)
• Approved Resolution No. 23-01 establishing a press release policy (7-0)
• Approved promotion of Nick Arsenault to Public Works Crewperson III (7-0)

Planning Commission

This is a procedural agenda for the Planning Commission meeting. It lists only the agenda and meeting materials documents, with no specific items for decision or discussion.

The Planning Commission recommended several development projects to the Village Board, including a new Kwik Trip location and a residential expansion. It also approved a home-based business request for an acupuncture clinic. Three items regarding La Villette di Bergamont Condos Phase II were postponed.

• Recommended approval of General Development Plan for Pivotal Point Acupuncture and Wellness at 221 Hayler Ct, tied to the business (7-0)
• Recommended approval of Specific Implementation Plan for Pivotal Point Acupuncture and Wellness at 221 Hayler Ct (7-0)
• Recommended approval of Conditional Use Permit for Kwik Trip, LLC on Janesville St, contingent on replacing two parking stalls with outdoor seating (7-0)
• Recommended approval of Site Plan for Kwik Trip, LLC on Janesville St (7-0)
• Recommended approval of Preliminary Plat for Autumn Ridge Phase 3 (7-0)
• Recommended approval of Certified Survey Map for 870 and 880 N. Main St (7-0)
• Approved November 3, 2022 meeting minutes (7-0)
• Postponed GDP, SIP, and Condominium Plat for La Villette di Bergamont Condos Phase II

Ad Hoc Cultivating Belonging Committee

This is a procedural meeting of the Ad Hoc Cultivating Belonging Committee. The agenda includes only the adoption of the agenda and review of the agenda packet, with no substantive items listed.

• Adoption of agenda
• Review of agenda packet

The committee decided to use a statement from the Town of Weston as a template for a new committee DEI statement. Members will submit edits by January 19th to create a draft for the February 2nd meeting. The group also discussed potential public art ideas to highlight diversity and inclusion.

• Approved November 10, 2022 meeting minutes (consensus)
• Decided to write a DEI statement for the committee rather than the board (consensus)
• Selected Town of Weston statement as a template for the DEI draft

Ad Hoc Public Arts Committee

This is a procedural meeting of the Ad Hoc Public Arts Committee. The agenda contains only the agenda and agenda packet documents, with no substantive items listed for discussion or decision.

• Review of agenda
• Review of agenda packet

The committee approved the minutes from the December 13, 2022 meeting. Members discussed the Village Board's approval of a Memorandum of Understanding (MOU) with Eau Claire and the next steps for sculptures. No other substantive actions were taken.

• Approved December 13, 2022 meeting minutes (Unanimous)