Oregon public meetings in 2025

Public Works & Utilities Committee

The Public Works & Utilities Committee meeting scheduled for December 23, 2025, has been cancelled.

Village Board

The board approved $706,569.88 in vouchers and a consent agenda covering service agreements, resolutions and contracts (7‑0). It authorized the design of a single‑lane roundabout at Wolfe Street and Pleasant Oak Drive (7‑0) and hired an assistant director for the senior center (7‑0). The board also approved EV charging station site agreements with Dane County (6‑1) and accepted an $18,414.31 grant for an urban forestry study (7‑0). Finally, it approved plans and authorized bids for the Waterman Street‑Park Street and Alpine Parkway‑CTH CC intersection reconstruction projects (each 7‑0).

• Approved vouchers totaling $706,569.88 (7-0)
• Approved consent agenda items including service agreements and resolutions (7-0)
• Authorized design of a single‑lane roundabout at Wolfe St/ Pleasant Oak Dr (7-0)
• Approved hiring of Tricia Nicoll as Assistant Director of the Senior Center (7-0)
• Approved EV charging station site host agreements with Dane County (6-1, Higgins no)
• Accepted grant of $18,414.31 for Urban Forestry Study (7-0)
• Approved plans and bid authorization for Waterman St & Park St Intersection Reconstruction (7-0)
• Approved plans and bid authorization for Alpine Pkwy & CTH CC Intersection Reconstruction (7-0)

Library Board

The Library Board voted 6‑0 to replace the Creative Space ceiling‑mounted projector using budget line 203-55111-350 and the library’s fund balance if needed. It also approved designating up to $2,000 of previously donated money to continue large‑print standing‑order subscriptions in 2026. The Director’s performance evaluation was approved, and the consent agenda items (agenda adoption, minutes, bill payments, and financial reports) were all adopted unanimously.

• Replace Creative Space projector using budget line 203-55111-350 (6‑0)
• Allocate up to $2,000 of donated funds for large‑print subscriptions in 2026 (6‑0)
• Approve Library Director’s evaluation with minor edits (6‑0)
• Adopt agenda as written (6‑0)
• Approve November 12, 2025 minutes (6‑0)
• Approve payment of bills and financial reports (6‑0)
• Approve financial reports (6‑0)
• Adjourn closed session (6‑0)

Park Board

The board approved the November 11, 2025 minutes (5‑0). It clarified the 2026 fee schedule and moved staff to create a reservation policy with fee‑exemption details (6‑0). The board also instructed staff to develop a draft park naming policy based on other communities' examples (6‑0). Meeting dates for 2026 were set and the meeting was adjourned (6‑0).

• Approved November 11, 2025 minutes (5-0)
• Directed staff to create a reservation policy for athletic facility fees (6-0)
• Directed staff to draft a park naming policy (6-0)
• Set 2026 Park Board meeting dates (no vote recorded)
• Adjourned meeting at 5:51 p.m. (6-0)

Planning Commission

The commission approved the minutes from the November 6, 2025 meeting. It recommended that the Village Board approve the Certified Survey Map and the General Development Plan for the new lift station at 109 and 131 W. Richards Rd., with conditions. The Specific Implementation Plan was tabled until the next meeting. The commission then adjourned.

• Approved November 6, 2025 meeting minutes (5-0, 2 abstentions)
• Recommended Certified Survey Map for New Lift Station at 109 & 131 W. Richards Rd. to Village Board (7-0)
• Recommended General Development Plan for New Lift Station to Village Board, conditioned on Fire Marshal approval and parcel consolidation (7-0)
• Tabled Specific Implementation Plan for New Lift Station (7-0)
• Adjourned meeting (7-0)

Village Board

The board approved the November 17, 2025 minutes and authorized payment of $1,425,338.74 in vouchers. It also approved a consent agenda that includes a police grant contract, a public‑transportation committee nomination, and a cost‑reimbursement agreement with Hillcrest Bible Church. Additionally, the board approved a joint planning agreement with Fitchburg and the regional planning commission, and rejected all senior‑center consulting proposals to move forward with a fundraising committee.

• Approved November 17, 2025 minutes (7-0)
• Approved vouchers totaling $1,425,338.74 (7-0)
• Authorized Police Chief to execute Unwanted Prescription Drug Collection Grant contract (7-0)
• Nominated Nancy Mair to Ad Hoc Public Transportation Committee (7-0)
• Approved cost‑reimbursement agreement with Hillcrest Bible Church for 752 E. Netherwood St annexation (7-0)
• Approved joint planning assistance agreement with City of Fitchburg and Capital Area Regional Planning Commission (7-0)
• Rejected all senior‑center capital‑campaign consulting proposals and directed fundraising committee activation (6-1)

Public Safety Committee

The scheduled Public Safety Committee meeting for November 24, 2025 was cancelled. No agenda items were considered or decided. Members listed are Rich Marx, Lynn McDaniel, and Amanda Peterson (Chairperson).

Sustainability Committee

The Sustainability Committee unanimously approved the October 15, 2025 meeting minutes. It also approved sharing the Sustainability Coordinator job description with Village Administrator Shanks. The committee decided to cancel the scheduled meeting for December 17, 2025. No other motions were adopted; remaining agenda items were discussed without formal action.

• Approved October 15, 2025 minutes (5-0)
• Approved sharing Sustainability Coordinator job description with Administrator Shanks (5-0)
• Cancelled December 17, 2025 meeting (decision)

Public Works & Utilities Committee

The Public Works & Utilities Committee approved the October 28, 2025 meeting minutes (2‑0). After a project update, the committee voted to recommend to the Village Board that the County Trunk Highway MM / Wolfe Street Phase 1 reconstruction proceed with Alternative A – a single‑lane roundabout – to improve safety and traffic flow. The motion was carried 2‑0.

• Approved October 28, 2025 meeting minutes (2-0)
• Recommended Alternative A single‑lane roundabout for CTH MM/Wolfe St. project (2-0)

Library Board

The Personnel Committee will review and possibly approve the minutes from the September 30, 2025 meeting. It will hold a closed‑session to consider employment‑related information for the Library Director’s evaluation. After the closed session, the committee may reconvene in open session to act on any recommendations. The meeting also includes discussion of the annual evaluation timeline and questions for the 2026 Director evaluation.

• Amend/Approve minutes from the September 30, 2025 meeting
• Closed session to evaluate Library Director’s employment, promotion, compensation, or performance data
• Potential reconvening in open session to act on items discussed in closed session
• Discussion of the Director Evaluation annual timeline
• Review of evaluation questions for the 2026 Library Director evaluation

Village Board

The Oregon Village Board approved a $1,105,469.97 voucher batch and adopted the 2026 municipal budget. It also approved the 2026 employee wage schedule, updated sewer service charges, and a zoning amendment for senior housing. Additional actions included park improvement bidding, snow‑and‑ice policy revisions, and support for the Oregon Main Apartments senior housing project with TIF assistance.

• Approved vouchers totaling $1,105,469.97 (7-0)
• Adopted the 2026 Village of Oregon municipal budget (7-0)
• Approved the 2026 employee wage schedule (7-0)
• Amended sewer service charges effective Dec 31, 2025 (7-0)
• Amended the Official Zoning Map for senior housing at 336 & 354 N. Main St, 333 & 335 Soden Dr, and 150 E. Lincoln St (7-0)
• Authorized final design and bid for Gary Disch Park Improvement Project (7-0)
• Approved revisions to the Village Snow & Ice Control Program policies (7-0)
• Supported the Oregon Main Apartments senior affordable housing project and outlined TIF assistance terms (7-0)

Library Board

The board adopted the agenda and approved the October meeting minutes. It approved the 2026 library budget, a social media policy amendment, a floor‑scrubber purchase, and a HVAC preventative‑maintenance contract. The board declined the 2025 Madison Community Foundation distribution and changed the Youth Services Assistant position to regular status, pending Village Board budget approval.

• Adopt agenda (4-0)
• Approve October 8 minutes (4-0)
• Approve amendment to Social Media Policy (5-0)
• Decline 2025 Madison Community Foundation distribution (5-0)
• Purchase Micro Scrubber FANG15B-A (5-0)
• Renew 2026 HVAC preventative‑maintenance contract (5-0)
• Approve 2026 Library Budget (5-0)
• Change Youth Services Assistant to regular status (5-0)

Park Board

The board approved the October 14, 2025 meeting minutes (7‑0). It voted to recommend the Village Board approve the final design for Gary Disch Park and move the project to bid (7‑0). The board also amended its recommendation for the 2026 athletic facility fee schedule to $6 for Tier 1 and $3 for Tier 2 facilities (6‑1). The meeting was adjourned (7‑0).

• Approved October 14, 2025 minutes (7-0)
• Recommended Village Board approve Gary Disch Park final design and proceed to bidding (7-0)
• Amended fee schedule recommendation: $6 Tier 1, $3 Tier 2 (6-1, Ruotti opposed)
• Adjourned meeting (7-0)

Planning Commission

The commission unanimously recommended the Village Board approve the General Development Plan, Conditional Use Permit, Specific Implementation Plan, and Certified Survey Map for the Main Street Senior Living Development, each with conditions from the fire marshal or village engineer. It also approved site‑plan revisions for a school dugout, a splash pad, a Kwik Trip car wash, and Gary Disch Park improvements. All motions passed with votes of 6‑0 except one 5‑0 vote. No public comments were received.

• Approved recommendation of General Development Plan for Main Street Senior Living Development (6-0)
• Approved Conditional Use Permit (parking lot) for Main Street Senior Living Development (6-0)
• Approved Specific Implementation Plan for Main Street Senior Living Development (6-0)
• Approved Certified Survey Map for Main Street Senior Living Development, conditioned on engineer approval (6-0)
• Approved Site Plan Revision for Dugouts at Jaycee Park East, 456 N. Perry Parkway (6-0)
• Approved Site Plan Revision for Oregon Splash Pad at 249 Brook St (6-0)
• Approved Site Plan Revision for Kwik Trip Car Wash at 916 Janesville St (6-0)
• Approved Site Plan for Gary Disch Park Improvements at 608 Ridge View Lane (6-0)

Village Board

The Village Board approved the October 20, 2025 minutes and a voucher package totaling $3,820,755.51. It adopted the full consent agenda, added immigrant resource materials to the Village Hall and website, and accepted a donated tyrannosaurus rex statue for installation. The board also approved survey map adjustments and authorized construction documents and bidding for the new senior center and community gymnasium.

• Approved October 20, 2025 meeting minutes (7-0)
• Approved vouchers totaling $3,820,755.51 (7-0)
• Approved consent agenda items including change orders, pest control, stormwater, resolutions and lease agreement (7-0)
• Added immigrant resource materials to Village Hall and updated website wording (7-0)
• Accepted donated tyrannosaurus rex statue for installation near N. Alpine Parkway and Jefferson St (7-0)
• Approved Certified Survey Map adjusting lot lines between 127 Dewey St and 542 North Main St (7-0)
• Conditionally approved Certified Survey Map combining lots 169, 203, and 215 South Main St (7-0)
• Approved construction documents for New Oregon Area Senior Center and authorized bidding after Jan 1 2026 (7-0)

Public Works & Utilities Committee

The Public Works & Utilities Committee approved the September 23, 2025 meeting minutes as to form, voting 3‑0. No action was taken on the Alpine Parkway intersection project update. The discussion on the snow & ice control program resulted in a recommendation to the Village Board but no policy change was adopted.

• Approved September 23, 2025 meeting minutes as to form (3-0)

Public Safety Committee

The Public Safety Committee meeting scheduled for Monday, October 27, 2025, has been cancelled. The agenda contained no substantive items for discussion.

Village Board

The Village Board approved Resolution No. 25‑36 to exceed the local levy limit for charges assessed by the Oregon Area Fire‑EMS District, with a 7‑0 vote. The board also approved design development documents for the new senior center (6‑1), authorized an RFP for a police staffing study (7‑0), and directed continued discussions on fire and emergency‑medical service consolidation (7‑0). A motion to create a Human Resources Manager position failed 2‑5.

• Approved Resolution No. 25‑36 exceeding levy limit for fire‑EMS district (7‑0)
• Approved senior center and gym design development documents, authorizing final construction docs (6‑1)
• Authorized Request for Proposal for Police Department Staffing and Operational Study (7‑0)
• Directed President and Administrator to continue fire‑EMS consolidation talks with Fitchburg, Verona, etc. (7‑0)
• Approved consent agenda items including public art committee nomination, fire sprinkler contract, engineering amendment, stormwater facility acceptances, and change order (7‑0)
• Approved vouchers totaling $996,080.48 (7‑0)
• Directed staff to publish 2026 budget summary and set public hearing for Nov 17, 2025 (7‑0)
• Motion to establish Human Resources Manager position failed (2‑5)

Ad Hoc Cultivating Belonging Committee

The committee approved the September 11, 2025 DEI meeting minutes. It also voted to change its name to the Cultivating Belonging Committee. The members discussed Oregon Area Progressives recommendations on immigration resources and police policy, but no action was taken on those items.

• Approved September 11, 2025 DEI Committee minutes
• Approved changing committee name to Cultivating Belonging Committee

Sustainability Committee

The Sustainability Committee approved the September 17, 2025 minutes (6‑0) and recorded that member Jeffrey Podhora resigned due to a conflict of interest. Five motions were adopted, including a unanimous vote to pause the current senior‑center planning process to reconsider a geothermal heating system. Additional motions directed a technical conversation with experts, a redesign by the original engineer, a fiscal life‑cycle cost review, and an evaluation of the project against the Village’s sustainability goals.

• Approved 09-17-2025 Sustainability Committee minutes (6-0)
• Member Jeffrey Podhora resigned from the committee due to conflict of interest
• Paused current senior‑center planning to revisit geothermal plan (5-0)
• Ordered conversation among architect, engineer, owner’s rep and local experts (4-1)
• Directed original engineer to redesign plan around geothermal (5-0)
• Mandated reevaluation of fiscal responsibility and life‑cycle cost (5-0)
• Requested evaluation of building project against sustainability plan goals (5-0)

Park Board

The board approved the September 9, 2025 meeting minutes with a correction to Nico’s name. The motion was moved by Andy Hoernemann, seconded by Nico Ruotti, and carried with a vote of 6‑0‑1. Jamie Frisch abstained because she was absent at the earlier meeting. No other formal actions were taken.

• Approved September 9, 2025 meeting minutes (6-0-1)

Library Board

The library board adopted the meeting agenda and approved the September meeting minutes. It approved payment of outstanding bills and the accompanying financial reports. The board approved Amendment 001 to the HGA agreement for HVAC energy‑efficiency upgrades and a one‑year landscaping contract with Bruce Company. The meeting was adjourned.

• Adopt agenda as written (5-0)
• Approve September 10, 2025 meeting minutes (5-0)
• Approve payment of bills and financial reports (5-0)
• Approve financial reports (5-0)
• Approve Amendment 001 to HGA agreement for HVAC energy‑efficiency upgrades (5-0)
• Approve Bruce Company landscaping management services for one year (5-0)
• Adjourn meeting (5-0)

Ad Hoc Public Arts Committee

The committee unanimously approved the minutes from the August 13, 2025 meeting. It confirmed that food trucks are booked and that Triangle Park is reserved for the Fourth Annual Art Fair scheduled for June 20, 2026. The update on the Mt. Horeb sculpture artist was tabled for future discussion. The committee also welcomed Village Board member Tom Kirchdoerfer.

• Approved August 13, 2025 meeting minutes (unanimous)
• Confirmed Food Truck reservations for the 2026 Art Fair (booked)
• Confirmed Triangle Park reservation for Fourth Annual Art Fair (reserved)
• Tabled update on Mt. Horeb sculpture artist (postponed)
• Welcomed Village Board member Tom Kirchdoerfer to the committee (joined)

Village Board

The Village Board granted a Class B beer and Class C wine license to Better & Best Inc. for its HERS Sushi Bar and Ramen location. It also directed staff to negotiate extending village water and sanitary sewer services to the proposed Wisconsin DOC juvenile correctional facility and to finalize a cost‑reimbursement agreement. Additionally, the board approved $3.92 million in vouchers, consent‑agenda items, and authorized contracts and RFPs for senior‑center, village‑hall redevelopment, and water‑system planning.

• Granted Class B beer and Class C wine license to HERS Sushi Bar and Ramen (7‑0)
• Directed staff to work on water and sewer extension for proposed juvenile correctional facility (7‑0)
• Approved vouchers totaling $3,920,940.84 (7‑0)
• Approved consent agenda items including police use agreement, equipment disposal, $17,066.38 electrical relocation, Oak St reconstruction amendment up to $40,000, and Well No. 3 change order (7‑0)
• Approved $94,000 consulting contract for Old Village Hall redevelopment (7‑0)
• Authorized RFP for fundraising consultant for new senior center (6‑0)
• Approved senior‑center rebranding engagement plan, timeline, and survey (7‑0)
• Awarded up to $64,000 water system master‑planning contract to Town & Country Engineering (7‑0)

Planning Commission

The Planning Commission adopted recommendations to the Village Board for revised General Development Plans for three Main Street Senior Living sites, a Certified Survey Map for MSP South Main Street apartments, a Specific Implementation Plan for those apartments, a Site Plan Revision at 350 Braun Rd., and a Certified Survey Map for 127 Dewey St. All motions passed unanimously except the SIP, which passed 5‑2. The minutes from the September 4, 2025 meeting were also approved unanimously.

• Approved September 4, 2025 minutes (7‑0)
• Approved Revised GDP for 354 N. Main St. senior‑living project, with conditions (7‑0)
• Approved Revised GDP for 336 N. Main St. senior‑living project, with staff memo condition (7‑0)
• Approved Revised GDP for 150 E. Lincoln St. senior‑living support office, with staff memo condition (7‑0)
• Approved Certified Survey Map to combine parcels at 169, 203, 215 S. Main St. for MSP affordable apartments (7‑0)
• Approved Specific Implementation Plan for MSP South Main St. affordable apartments (5‑2)
• Approved Site Plan Revision at 350 Braun Rd. for additional workspace enclosure (7‑0)
• Approved Certified Survey Map for 127 Dewey St. (7‑0)

Police Commission

The Oregon Police Commission will approve minutes from a June meeting and discuss a conditional job offer for a new officer. The meeting will include a closed session to review background information.

• Approval of June 5th, 2025 Police Commission minutes
• Closed session to discuss background for police officer recruitment
• Commission action on Chief's recommendation for conditional offer to police officer candidate

The commission approved the minutes from the June 5, 2025 meeting. It moved into closed session to discuss background checks, then returned to open session. The commission approved a conditional offer to candidate Z.H., contingent on a five‑year commitment and passing required tests. The meeting was adjourned at 4:03 p.m.

• Approved June 5, 2025 meeting minutes (motion passed)
• Entered closed session to discuss background process (motion passed)
• Returned to open session after closed session discussion (motion passed)
• Approved conditional offer to officer candidate Z.H. pending commitment and tests (motion passed)
• Adjourned meeting at 4:03 p.m. (motion passed)

Library Board

The Personnel Committee will review and possibly amend the minutes from the previous meeting. It will discuss the library's staffing update and set priorities. The committee will evaluate the Library Director and consider the Director's position description.

• Amend/Approve minutes from previous meeting
• Library staffing update and priorities
• Library Director evaluation
• Director position description review

Village Board

The Village Board approved the Oregon Area Fire‑EMS District 2026 budget as presented. The motion was moved by Tim Higgins, seconded by Jeff Hodgsons, and carried. The board directed the partner municipalities to approve their respective portions of the budget.

• Adopt OAFED 2026 budget (motion carried)

Public Works & Utilities Committee

The committee approved the May 25, 2025 meeting minutes as to form by a 3‑0 vote. It also adopted a recommendation, passed 3‑0, urging the Village Board to approve and direct staff to negotiate water and sanitary sewer services for the proposed Wisconsin Department of Corrections juvenile facility. No action was taken on the Parks Crew Person 2026 budget request.

• Approved May 25, 2025 meeting minutes as to form (3‑0)
• Recommended Village Board approve and direct staff to negotiate water and sewer services for juvenile corrections facility (3‑0)
• No action taken on Parks Crew Person 2026 budget request

Public Safety Committee

The Public Safety Committee meeting scheduled for Monday, September 22, 2025, was cancelled. No agenda items were considered or decided. The committee members listed are Rich Marx, Lynn McDaniel, and Amanda Peterson (Chairperson).

Sustainability Committee

The committee appointed Jeffrey Podhora as the new member, filling the vacancy left by Marilyn McDole. The board also approved the minutes from the August 20, 2025 meeting with a unanimous vote. No other formal actions were taken during the session.

• Appointed Jeffrey Podhora to replace outgoing member Marilyn McDole
• Approved August 20, 2025 meeting minutes, motion carried 6-0

Village Board

The board approved $2,232,038.33 in vouchers and adopted the consent agenda items, which included a library tax exemption, an art committee appointment, and several contract approvals. It approved a series of zoning map amendments and related development plans for the senior center, youth center, affordable housing, and multifamily projects. The board also adopted the 2026‑2035 Capital Improvement Plan and an annual update to the Financial Management Plan, and authorized staff to draft outreach policy changes. All motions passed unanimously (7‑0).

• Approved $2,232,038.33 vouchers (7-0)
• Approved consent agenda items (library tax exemption, art committee appointment, pay applications, police equipment sale, Oak St change order, KL Engineering amendment) (7-0)
• Approved Resolution No. 25-30 A adjusting lot lines on N. Burr Oak Ave (7-0)
• Approved Ordinance No. 25-11 amending zoning for senior center site (7-0)
• Approved Ordinance No. 25-12 amending zoning for youth center site (7-0)
• Approved Resolution No. 25-33 A adopting 2026‑2035 Capital Improvement Plan (7-0)
• Approved Resolution No. 25-29 A adopting annual update to Financial Management Plan (7-0)
• Authorized staff to draft Village Board Public Outreach Program policy changes (7-0)

Ad Hoc Cultivating Belonging Committee

The committee approved the April 10, 2025 meeting minutes. It elected Paige Knipfer as chair, Deseré Mayo as vice chair, and Liina‑Ly Roos as secretary. The committee tasked Paige Knipfer with preparing name and logo options for the next meeting and asked members to brainstorm training ideas for village board members.

• Approved April 10, 2025 DEI Committee meeting minutes
• Selected Paige Knipfer as Chair of the DEI Committee
• Selected Deseré Mayo as Vice Chair of the DEI Committee
• Selected Liina‑Ly Roos as Secretary of the DEI Committee
• Assigned Paige Knipfer to prepare committee name and logo suggestions for next meeting
• Tasked members to brainstorm training or education ideas for village board members to discuss at next meeting

Library Board

The library board approved several actions. It adopted the agenda, approved the August meeting minutes, and authorized payment of bills. It also approved donor‑recognition guidelines, a fire‑protection services agreement, implementation of two energy‑efficiency HVAC measures, and the purchase of the “Learning to Fly” sculpture, each with unanimous votes. The meeting was adjourned at 6:01 p.m.

• Adopt agenda as written (7-0)
• Approve August 13 minutes (5-0)
• Approve payment of bills and financial reports (7-0)
• Approve donor‑recognition guidelines for capital campaign (7-0)
• Approve fire protection services agreement (7-0)
• Approve HVAC control modifications #1 and #2 for energy efficiency (7-0)
• Approve purchase of “Learning to Fly” sculpture (7-0)
• Adjourn meeting (6-0)

Park Board

The board approved the August 12 minutes (5-0-1). It voted 6-0 to recommend the Village Board review the park portion of the Draft 2026‑2035 Parks and Trails Capital Improvement Plan. It also voted 6-0 to recommend temporary closure of Jaycee Community Park West and the east parking lot for the Fall Fury 2025 tournament.

• Approved August 12 minutes (5-0-1)
• Recommended Village Board review park portion of Draft 2026‑2035 CIP (6-0)
• Recommended temporary closure of Jaycee Community Park West and east parking lot for Fall Fury 2025 (6-0)

Planning Commission

The commission approved the August 14, 2025 minutes, postponed the splash pad site plan, and unanimously recommended approval of several certified survey maps and development plans, including the General Development Plan and Specific Implementation Plan for the new Oregon Area Senior Center, as well as revised plans for the Oregon Youth Center. All motions carried with vote counts of 5‑0 or 6‑0.

• Approved August 14, 2025 minutes (5-0)
• Postponed review of site plan revision for Oregon Splash Pad at 249 Brook St
• Recommended approval of Certified Survey Map for 550 & 560 N. Burr Oak Ave (6-0)
• Recommended approval of Certified Survey Map for 219 Park St (senior center) (6-0)
• Recommended approval of General Development Plan for new Oregon Area Senior Center at 219 Park St (6-0)
• Recommended approval of Specific Implementation Plan for senior center at 219 Park St (6-0)
• Recommended approval of Revised General Development Plan for Oregon Youth Center at 110 N. Oak St (6-0)
• Recommended approval of Revised Specific Implementation Plan for Oregon Youth Center at 110 N. Oak St (6-0)

Village Board

The Board approved vouchers totaling $872,837.79 and adopted several consent‑agenda items, including a copier lease, consortium participation, and subdivision improvements. It updated park shelter fees, allocated $135,000 for a library solar project, and approved a rain‑garden lease amendment. Two ordinances changing impact‑fee rules were adopted, and staff were authorized to prepare a fundraising RFP while the Fall Outreach Program and Trunk‑or‑Treat event were approved.

• Approved vouchers totaling $872,837.79 (6‑0)
• Approved consent agenda items: five‑year copier lease, Dane County consortium participation, Greenview Preserve subdivision improvements (6‑0)
• Updated park shelter reservation fees (Resolution 25‑27) (6‑0)
• Allocated $135,000 Inflation Reduction Act funds for library solar expansion (6‑0)
• Approved lease amendment with Oregon Youth Center for rain garden at 110 North Oak Street (6‑0)
• Approved Ordinance 25‑09 amending impact‑fee sections (6‑0)
• Approved Ordinance 25‑10 amending fee‑in‑lieu‑of‑dedication (6‑0)
• Authorized staff to prepare RFP for Senior Center fundraising consultant and approved Fall Outreach Program and Trunk‑or‑Treat event (6‑0)

Public Works & Utilities Committee

The meeting scheduled for Tuesday, August 26, 2025, has been cancelled.

Public Safety Committee

The Public Safety Committee meeting scheduled for Monday, August 25, 2025, has been cancelled. The agenda contains only procedural boilerplate.

Sustainability Committee

The Sustainability Committee approved the July 16, 2025 meeting minutes with a 4‑0 vote. No other formal actions were taken; remaining items were noted for discussion at future meetings.

• Approved July 16, 2025 Sustainability Committee minutes (4-0)

Village Board

The board approved vouchers totaling $1,607,730.09 with a unanimous 7‑0 vote. It also adopted the Oregon Conservation Parks Plan, approved a $76,125 design proposal for Gary Disch Park, and authorized staff to negotiate a partnership with the Oregon Chamber of Commerce. Additional actions included approving the consent agenda, a fire‑facility response letter (6‑1), and a senior‑center branding proposal (5‑2).

• Approved vouchers $1,607,730.09 (7-0)
• Approved consent agenda items (7-0)
• Adopted Oregon Conservation Parks Plan (7-0)
• Approved Revised Proposal for Gary Disch Park $76,125 (7-0)
• Approved Resolution authorizing urban forestry grant application (7-0)
• Approved response letter to fire‑district EMS commission (6-1)
• Approved senior‑center brand development proposal $28,875 (5-2)
• Authorized staff to negotiate partnership with Oregon Chamber of Commerce (7-0)

Planning Commission

The Planning Commission approved the July 10, 2025 minutes. It voted to recommend the Village Board discontinue a portion of Waterman Street. It also voted to recommend the Board adopt updates to the parkland impact‑fee ordinance. No other actions were taken.

• Approved July 10, 2025 minutes (6-0)
• Recommended discontinuation of a portion of Waterman Street (6-0)
• Recommended approval of updated parkland impact‑fee ordinance (6-0)
• Adjourned the meeting (6-0)

Library Board

The board approved the 2026 library budget request, including a $2,700 amendment for water/sewer. It also renewed the sprinkler inspection/maintenance agreement and approved converting the AV cleaner to an ECO‑Fusion system. The board directed the director to gather information on purchasing the “Learning to Fly” sculpture and authorized discussions with the Village about using IRA funds for future solar capacity.

• Adopt agenda as written (5-0)
• Approve July 9 minutes (5-0)
• Approve payment of bills and financial reports (5-0)
• Approve renewal of sprinkler inspection/maintenance service agreement (5-0)
• Approve conversion of AV cleaner to ECO‑Fusion (5-0)
• Instruct director to obtain info on purchasing "Learning to Fly" sculpture (5-0)
• Approve beginning discussions with Village on IRA funds for future solar capacity (5-0)
• Approve 2026 library budget request with $2,700 water/sewer amendment (5-0)

Ad Hoc Public Arts Committee

The committee unanimously approved the June 11, 2025 meeting minutes. A motion to help the library purchase the Crane sculpture from a Wisconsin artist was carried 5‑0. The offer from the Bison Artist to keep the piece in the Village for another year was approved.

• Approved June 11, 2025 meeting minutes (unanimous)
• Approved library purchase of Crane sculpture (5-0)
• Approved Bison Artist piece stay for another year (no vote recorded)

Park Board

The board approved a fee increase for park shelter rentals, adopted a new sign for the pickleball courts, and adopted the Oregon Conservation Parks Master Plan. It also approved a revised scope of work for improvements to Gary Disch Park and approved the June 10, 2025 meeting minutes.

• Approved park shelter fee increase for Kiser, Jaycee, and Highlands of Netherwood shelters (5-0)
• Approved replacement of the pickleball courts “Rules and Regulations” sign (5-0)
• Approved Morgan Haak’s Oregon Conservation Parks Master Plan for the Village Board (5-0)
• Approved revised scope of work from Rettler Corporation for Gary Disch Park improvements (4-0)
• Approved the June 10, 2025 meeting minutes (5-0)

Ad Hoc Cultivating Belonging Committee

The meeting for the Diversity, Equity, & Inclusion (DEI) Committee scheduled for August 7, 2025, has been cancelled.

Village Board

The Village Board approved the minutes from the July 21 meeting and authorized $713,310.45 in vouchers. It hired a new civil engineer, authorized a water‑system design RFP, and approved a $28,100 land purchase for the senior center. The board also set a public hearing for discontinuing part of Waterman Street and appointed Rick Marx as Village Trustee.

• Approved July 21, 2025 meeting minutes (5-0)
• Approved vouchers totaling $713,310.45 (6-0)
• Approved hiring of Civil Engineer Rich Koceja (6-0)
• Authorized issuance of RFP for water system master plan and design (6-0)
• Approved land acquisition from Thiel Revocable Trust and R&T Enterprises for $28,100 for senior center project (6-0)
• Declared Waterman Street discontinuance in public interest, set hearing for Sep 15, 2025, and referred to Plan Commission (6-0)
• Approved addition of Monarch Festival to Village Board Public Outreach Program (6-0)
• Appointed Rick Marx as Village Trustee for term ending Apr 2027 (6-0)

Ad Hoc Senior Center Building Committee

The Ad Hoc Senior Center Building Committee unanimously approved the May 15, 2025 meeting minutes (6‑0). Members discussed updates to the exterior and interior designs, including retaining walls, fence options, and material choices. The project schedule was reviewed, noting demolition timing and upcoming planning commission and Village Board reviews. The next committee meeting was set for October 9, 2025.

• Approved May 15, 2025 meeting minutes (6-0)

Village Board

The Oregon Area Fire‑EMS District Commission, the town boards of Dunn, Oregon, Rutland, and the Village Board of Oregon met to discuss the 2025 budget performance, the draft 2026 district budget, and updates on the future fire station building project. No formal decisions, approvals, or votes were recorded; the discussion focused on project scope, cost estimates, and timelines.

Village Board

The Village Board approved a Class B beer and Class C wine liquor license for Samkasa LLC (doing business as Sonny’s Kitchen). It authorized staff to begin a tax‑increment financing review for the Oregon Main Apartments project. The Board also directed staff to file the Test Year 2025 Water Rate Application with the Public Service Commission. Additional actions included approving $1,723,598.54 in vouchers, a stormwater management ordinance, a $75,883 wastewater contract change order, and the consent agenda items.

• Approved Class B beer and Class C wine liquor license for Samkasa LLC (5‑0)
• Directed staff to proceed with TIF financial analysis for Oregon Main Apartments (5‑0)
• Directed staff to file 2025 Water Rate Application with PSC (5‑0)
• Approved vouchers totaling $1,723,598.54 (5‑0)
• Approved consent agenda items: bond release, easement to Spectrum Mid‑America, police vehicle auction (5‑0)
• Approved Stormwater Management and Erosion Control ordinance amendment (5‑0)
• Approved Change Order No. 1 for wastewater upgrades contract, $75,883 (5‑0)

Sustainability Committee

The committee approved the May 21, 2025 Sustainability Committee meeting minutes with a 5‑0 vote. Members discussed turf‑management practices, a rain‑garden proposal for the Oregon Youth Center, and progress on electric‑vehicle charging sites. They also considered adding sustainable lawn‑care resources to the village website.

• Approved May 21, 2025 meeting minutes (5‑0)

Park Board

The scheduled Park Board meeting for Tuesday, July 15, 2025, has been cancelled. The board is scheduled to meet next on Tuesday, August 12, 2025.

Planning Commission

The commission approved the June 5, 2025 meeting minutes (7‑0). It voted to recommend Ordinance 25‑06, amending Chapter 22 for stormwater management and erosion control, to the Village Board (6‑1). It also voted to recommend the Conservation Parks Master Plan to the Village Board (7‑0). No other formal actions were taken.

• Approved June 5, 2025 minutes (7‑0)
• Recommended Ordinance 25‑06 stormwater amendment to Village Board (6‑1)
• Recommended Conservation Parks Master Plan to Village Board (7‑0)

Library Board

The Library Board adopted the agenda and approved the June 11 minutes, the payment of bills, and the financial reports. The board voted 6‑0 to make the library’s priority operational investment for 2026 the full funding of the part‑time Youth Services Library Assistant position (20 hours/week). The meeting was adjourned at 6:19 pm.

• Adopt agenda as written (6‑0)
• Approve June 11, 2025 minutes (6‑0)
• Approve payment of bills and financial reports (6‑0)
• Approve financial reports (consent agenda)
• Prioritize fully funding part‑time Youth Services Library Assistant (20 hrs/week) for 2026 (6‑0)
• Adjourn meeting (6‑0)

Village Board

The board approved the June 16, 2025 minutes and a $1,432,213.31 voucher package. It authorized the North Oak Street utility improvements and the senior center schematic design, and adopted the consent agenda items. The board designated the disposition of the former Village Hall as a primary economic‑development project and ordered an RFP that includes public restrooms. Additional actions included a rebranding cost estimate for the senior center and a $14,450 change order for street‑resurfacing.

• Approved June 16, 2025 minutes (6-0)
• Approved Resolution No. 25-21 for North Oak Street & Utility Improvements (6-0)
• Approved vouchers totaling $1,432,213.31 (6-0)
• Approved senior center schematic design and design development (6-0)
• Approved consent agenda items 6(a)–6(f) (6-0)
• Designated former Village Hall disposition as primary downtown project (5-0-1, 1 abstention)
• Approved RFP for former Village Hall site including public restrooms (6-0)
• Approved rebranding initiative cost estimate for senior center (6-0)

Public Works & Utilities Committee

The meeting scheduled for Tuesday, June 24, 2025, has been cancelled. No other items are listed on the agenda.

Public Safety Committee

The Public Safety Committee meeting scheduled for June 23, 2025, has been cancelled.

Village Board

The Village Board approved the 2024 audit and a budget amendment, adopted a consent agenda that includes issuing up to $26,470,699 and $2,417,368 in water and sewerage revenue bonds, and approved several ordinances and contracts. It also directed staff to begin the adoption process for library and park impact fee ordinances and approved the replacement of a K9 squad vehicle. All actions were approved unanimously (7‑0).

• Approved 2024 audit and Resolution 25-16 A budget amendment – 7-0
• Approved vouchers totaling $1,241,315.02 – 7-0
• Approved consent agenda items authorizing up to $26,470,699 and $2,417,368 water and sewerage revenue bonds – 7-0
• Approved Ordinance 25-06 amending yard intrusion setbacks – 7-0
• Approved Ordinance 25-07 updating floodplain zoning per FEMA maps – 7-0
• Awarded $170,373 contract to S & L Underground for Hillview Heights storm water improvements – 7-0
• Directed staff to proceed with adopting library and park impact fee ordinances – 7-0
• Approved replacement of K9 squad vehicle for $78,400 – 7-0

Board of Review

The Board found the assessor's valuation for 262 Eagle Drive incorrect and set a new total assessment of $485,000, with a unanimous 5‑0 vote. It also approved the assessor's correction of errors for the 245 Liberty Park Drive property, again by a 5‑0 vote. The meeting was adjourned sine die at 10:23 a.m.

• Reset assessment for 262 Eagle Drive to $485,000 (5-0)
• Approve Assessor Correction of Errors for 245 Liberty Park Drive (5-0)
• Adjourn sine die at 10:23 a.m. (5-0)

Library Board

The Oregon Public Library Board unanimously adopted the meeting agenda and approved the May meeting minutes and financial reports. The board elected Laura Shtaida as President, Jenny Nelson as Vice‑President, Laura Reese as Treasurer, and Coral Goplin as Secretary. It also designated authorized signers for bank accounts, adopted amended bylaws, and approved the 2026 Library Capital Budget Requests.

• Adopted agenda as written (7‑0)
• Approved May 14, 2025 minutes (7‑0)
• Approved payment of bills and financial reports (7‑0)
• Elected officers: President Laura Shtaida, Vice‑President Jenny Nelson, Treasurer Laura Reese, Secretary Coral Goplin (7‑0)
• Designated authorized signers for bank accounts: President Laura Shtaida, Treasurer Laura Reese, Director Jennifer Way (7‑0)
• Adopted amended library board bylaws (7‑0)
• Approved 2026 Library Capital Budget Requests as presented (7‑0)

Ad Hoc Public Arts Committee

The committee approved the minutes from the May 7, 2025 meeting by a 4-0 vote. They discussed and set the schedule for booth marking and artist check‑in for the June 12‑13 Art Fair. The committee approved a $100 donation to the 14 South Regional Artist Tour for September 2025, also by a 4-0 vote. The July meeting was cancelled.

• Approved May 7, 2025 meeting minutes (4-0)
• Approved $100 donation to 14 South Regional Artist Tour (4-0)
• July meeting cancelled

Park Board

The board elected Mark Miller as chair and Andy Hoernemann as vice chair. It approved the Lerner Conservation Park signage upgrade and the Girl Scout seed‑dispenser project, each by a 6‑0 vote. The board also approved the March 11 and April 8 meeting minutes (6‑0, with Hoernemann abstaining from the April 8 minutes) and tabled the discussion on revising the park‑facility fee structure. The meeting was adjourned at 6:34 p.m.

• Approved Mark Miller as Park Board Chair (6-0)
• Approved Andy Hoernemann as Park Board Vice Chair (6-0)
• Approved March 11 and April 8 meeting minutes (6-0, Hoernemann abstained from April 8 minutes)
• Approved Lerner Conservation Park signage improvements (6-0)
• Approved Girl Scout Troop #8114 flower/plant seed dispensers (6-0)
• Tabled revision of fee structure for park facilities (no vote)
• Adjourned the meeting (6-0)

Police Commission

The Police Commission will meet virtually to discuss the recruitment process for a police officer. The body may take action on a conditional offer to a candidate based on the Chief's recommendation.

• Discussion of completed background for police officer recruitment
• Possible action on conditional offer to a police officer candidate

The Commission approved the May 21, 2025 meeting minutes. It moved into closed session to discuss background results, then returned to open session. The Commission voted to have Chief Pagenkopf extend a conditional five‑year offer to candidate S.G., pending required tests. The meeting was adjourned.

• Approved May 21, 2025 minutes (motion passed)
• Entered closed session to discuss recruitment background (motion passed)
• Returned to open session for recruitment action (motion passed)
• Approved conditional offer to officer candidate S.G. contingent on tests (motion passed)
• Adjourned meeting (motion passed)

Planning Commission

The Planning Commission recommended that the Village Board approve a floodplain ordinance amendment incorporating updated FEMA maps and DNR model code, passing 7-0. It also approved a zoning text amendment for fence setbacks, a lot‑line adjustment survey map, and a modification to a specific implementation plan, each with a 7-0 vote. All recommendations were forwarded to the Village Board for final action.

• Approved floodplain ordinance amendment (7-0)
• Approved zoning text amendment to Section 17-405(4) (7-0)
• Approved Certified Survey Map for lot line adjustment at 1080/1082 Tundra Avenue (7-0, conditioned on comment resolution)
• Approved modification of Specific Implementation Plan for Highlands of Netherwood – The Flats (7-0)
• Approved May 1, 2025 meeting minutes (7-0)

Village Board

The Village Board approved $480,514.78 in vouchers and adopted its consent agenda, which includes engagement scopes for $26.4 million sewerage and $2.45 million water revenue bonds. It also approved potential sites for electric‑vehicle charging stations, several alcohol‑related license actions, and an exemption to park‑hours rules for the Oregon Summer Fest, waiving a $200 fee.

• Approved May 19 & 20, 2025 meeting minutes (7-0)
• Approved vouchers totaling $480,514.78 (7-0)
• Approved consent agenda items for bond counsel engagements (7-0)
• Approved potential EV charging station sites for Charge Up Dane County initiative (7-0)
• Approved amended premise description for Corralejo 2 Mexican Grill patio (7-0)
• Approved Class B beer and Class C liquor license for La Rocca Enterprises (7-0)
• Approved annual alcohol beverage license renewals for 2025‑2026 (7-0)
• Approved exemption to park‑hours ordinance for Oregon Summer Fest and waived $200 fee (7-0)

Board of Review

The board elected Tim Higgins as Chairperson and Amanda Peterson as Vice Chairperson. It approved the May 7, 2024 meeting minutes by a 5‑0 vote. The board granted a waiver of the Board of Review hearing for Walgreens at 704 North Main Street (5‑0). It upheld the assessor's valuations for 817 Sumac Street ($484,000) and 461 Riviera Street ($698,100), each by a 5‑0 vote.

• Elected Tim Higgins Chairperson (unanimous)
• Elected Amanda Peterson Vice Chairperson (unanimous)
• Approved 05-07-2024 meeting minutes (5-0)
• Approved waiver of Board of Review hearing for Walgreens, 704 North Main St (5-0)
• Uphold assessor's valuation of $484,000 for 817 Sumac Street (5-0)
• Uphold assessor's valuation of $698,100 for 461 Riviera Street (5-0)

Public Works & Utilities Committee

The Public Works & Utilities Committee approved the minutes from the January 28, 2025 meeting by a 2‑0 vote. The committee reviewed a 60% design presentation for County Trunk Highway MM/Wolfe Street but took no formal action or vote on the project.

• Approved Jan 28, 2025 minutes (2‑0)

Public Safety Committee

The Public Safety Committee meeting scheduled for Tuesday, May 27, 2025, has been cancelled.

Police Commission

The Oregon Police Commission will meet to discuss staffing and a police officer recruitment candidate. The body will also vote to elect its own Chairperson, Vice-Chairperson, and Secretary.

• Possible action on Chief's recommendation for a conditional offer to a police officer candidate
• Election of Commission officers (Chairperson, Vice-Chairperson, and Secretary)
• Staffing update
• Approval of February 25, 2025 meeting minutes

The commission approved the February 25, 2025 meeting minutes (5‑0). It moved into closed session to discuss recruitment background, then returned to open session. The commission approved a conditional offer to candidate D.S. pending tests (5‑0) and elected new officers. The meeting was adjourned.

• Approved February 25, 2025 minutes (5-0)
• Moved into closed session to discuss recruitment background (motion passed)
• Returned to open session after discussion (motion passed)
• Approved conditional offer to officer candidate D.S., contingent on tests (5-0)
• Elected Steve Hendrickson as Chairperson (motion passed)
• Elected Arthur Kurtz as Vice-Chairperson (motion passed)
• Elected Randy Way as Secretary (motion passed)
• Adjourned meeting (motion passed)

Sustainability Committee

The Sustainability Committee approved the April 16, 2025 meeting minutes with a 6‑0 vote. No other actions were adopted; discussions on rain gardens, a sustainability coordinator job description, and EV charger sites were informational and will continue. The June 18, 2025 meeting was noted as cancelled.

• Approved April 16, 2025 Sustainability Committee minutes (6-0)
• Cancelled June 18, 2025 meeting (announcement)

Village Board

The Village Board discussed operational capacity challenges and the unlikely success of another operational referendum before 2028. Members decided to pursue options for an in‑depth organizational strategic planning process, possibly hiring an external facilitator. They also agreed to gather staff input on potential service adjustments for the 2026 budget and to receive an update from the Administrator at the June 16 meeting.

• Agreed to seek options for initiating an organizational strategic planning effort, including possible external facilitator
• Decided to collect staff input on service reductions or eliminations for the 2026 budget
• Recommended direct collaboration between the Administrator and staff to identify service adjustment areas
• Administrator Martin Shanks will provide an update at the June 16, 2025 meeting

Village Board

The board approved a $961,875 agreement with OPN Architects, plus $95,625 for supplemental services, to design the Oregon Area Senior Center Building. It also approved $511,421.04 in vouchers, the consent agenda items (including a Board of Review nomination and an electric easement), and several small‑scale projects such as lead remediation, hydrant painting, and a summer outreach program. All motions passed unanimously with a 6‑0 vote.

• Approved May 5, 2025 meeting minutes (6-0)
• Approved vouchers totaling $511,421.04 (6-0)
• Approved consent agenda items: Amanda Peterson nomination, underground electric easement, revised utility job descriptions (6-0)
• Approved OPN Architects agreement for senior center design $961,875 plus $95,625 supplemental services (6-0)
• Approved Ordinance No. 25-05 establishing senior center fund‑raising committee (6-0)
• Approved lead and asbestos remediation for Well No. 3 up to $9,320 (6-0)
• Approved hydrant painting proposal up to $35,625 (6-0)
• Approved 2025 Summer Village Board Outreach Program (6-0)

Ad Hoc Senior Center Building Committee

The Ad Hoc Senior Center Building Committee met on May 15, 2025 and approved the March 21, 2025 meeting minutes with a 5-0 vote. Members reviewed revised site, exterior, and interior design concepts and discussed sustainability features. The committee noted demolition of the former library and post office will start after July 1, 2025 and that bids for the new senior center are expected to be solicited later in the year. The next committee meeting is scheduled for July 31, 2025.

• Approved March 21, 2025 meeting minutes (5-0)

Library Board

The board adopted the agenda as written with a 6‑0 vote. It approved the April 9 minutes and the payment of outstanding bills, each also by a 6‑0 vote. The meeting was adjourned by a 7‑0 vote.

• Adopt agenda as written (6-0)
• Approve April 9 minutes (6-0)
• Approve payment of bills and financial reports (6-0)
• Adjourn meeting (7-0)

Ad Hoc Public Arts Committee

The Ad Hoc Public Art Committee unanimously approved the minutes from the April 2, 2025 meeting. The committee made a $100 donation to the LunArt Festival to place an advertisement for the 2025 Art Fair. The meeting was then adjourned unanimously.

• Approved April 2, 2025 meeting minutes (unanimous)
• Donated $100 to LunArt Festival for Art Fair advertisement
• Adjourned meeting (unanimous)

Village Board

The board approved the Final Plat and a zoning amendment that reclassifies Lots 92‑106 of the Third Addition to Autumn Ridge from Rural Holding to Single‑Family Residential‑4. It also approved $511,421.04 in vouchers and several consent‑agenda contracts, including a street‑maintenance contract and professional services for park street reconstruction. Additional approvals covered development agreements, roof repair services, pipe coatings, a water‑main extension, and a right‑of‑way consulting contract.

• Approved vouchers totaling $511,421.04 (7-0)
• Approved consent agenda items: utility job description changes, $23,792.25 street‑maintenance contract, and up to $66,750 for Park Street reconstruction (7-0)
• Approved Final Plat of Third Addition to Autumn Ridge (6-0)
• Approved zoning amendment for Lots 92‑106 to Single‑Family Residential‑4 (6-0)
• Approved Agreement to Undertake Development in the Third Addition to Autumn Ridge (6-0)
• Approved roof repair and replacement services up to $44,000 (7-0)
• Approved pipe coating contract for Wells #4 & #5 up to $147,596 (7-0)
• Approved water‑main extension design and construction up to $26,000 (7-0)

Planning Commission

The Planning Commission voted to recommend three actions to the Village Board: approval of a specific implementation plan amendment for duplexes on Lots 8 and 9 (7‑0), approval of the final plat for the third addition to Autumn Ridge (6‑0), and approval of an ordinance amending the official zoning map to change Lots 92‑106 from Rural Holding to Single‑family Residential‑4 (6‑1). The zoning map amendment was the most significant decision, with one commissioner opposing. Additional items included officer elections and routine approvals.

• Approved amendment to SIP for Alterra Design Homes duplexes on Lots 8 & 9 (7‑0)
• Approved final plat of third addition to Autumn Ridge (6‑0)
• Recommended approval of zoning map amendment for Lots 92‑106 to SR‑4 (6‑1)
• Elected Greg Schnelle as Chair of the Planning Commission (7‑0)
• Elected John Bieno as Vice Chair of the Planning Commission (7‑0)
• Elected Patrick Molzahn as Secretary of the Planning Commission (7‑0)
• Approved April 3, 2025 meeting minutes (6‑0‑1)
• Adjourned the meeting (7‑0)

Public Works & Utilities Committee

The April 29, 2025 meeting of the Public Works & Utilities Committee has been cancelled. No items were discussed or decided.

Public Safety Committee

The Public Safety Committee approved the February 24, 2025 meeting minutes by a 2‑0 vote. It found the violation histories of Kevin Beckwith and Amanda Adler to be substantially related to their operator‑license activities, each by a 3‑0 vote. The committee then approved both applicants for operator’s licenses, also by 3‑0 votes. No other actions were taken.

• Approved February 24, 2025 meeting minutes (2-0)
• Found violation history substantially related for Kevin Beckwith (3-0)
• Approved operator’s license for Kevin Beckwith (3-0)
• Found violation history substantially related for Amanda Adler (3-0)
• Approved operator’s license for Amanda Adler (3-0)

Village Board

The board approved the minutes from the April 7 and April 15 meetings. It voted 7‑0 to grant an Alcohol Beverage License (Class B beer, Class C wine) to Twins LLC doing business as Maria’s Pizza at 134 South Main Street. The board also approved vouchers totaling $685,168.49 and adopted several ordinances and a public‑art mural proposal.

• Approved April 7, 2025 Village Board meeting minutes (7-0)
• Approved April 15, 2025 reorganizational meeting minutes (7-0)
• Granted Class B beer and Class C wine license to Twins LLC d/b/a Maria’s Pizza, 134 S. Main St (7-0)
• Approved vouchers amounting to $685,168.49 (7-0)
• Approved consent agenda items: credit amendment, police Dodge Charger auction, security reduction for Greenview Preserve Phase 2, Kwik Trip agent change (7-0)
• Adopted Ordinance No. 25‑02 amending exposed metal fasteners (7-0)
• Adopted Ordinance No. 25‑03 amending poultry and beekeeping sections (6-1)
• Approved mural proposal by Marilea Groves for Kiser Fireman’s Park restroom building, 245 Brook St (7-0)

Sustainability Committee

The Sustainability Committee approved the March 19, 2025 meeting minutes with a 5‑0 vote. No other formal actions or votes were recorded during the April 16 meeting. The meeting was adjourned at 6:29 p.m.

• Approved March 19, 2025 Sustainability Committee minutes (5-0)

Village Board

The board nominated Amanda Peterson as Vice Chair. It approved the slate of appointments to village boards, committees and commissions. The board also adopted the 2025 Village Board Handbook, the proposed 2026 Annual Budget Schedule, and Resolution No. 25-13 designating depositories and authorizing account signers.

• Amanda Peterson nominated as Vice Chair (no vote recorded)
• Approved listed appointments to village boards, committees, and commissions (6-0)
• Approved 2025 Village Board Handbook as presented (6-0)
• Approved proposed 2026 Annual Budget Schedule (6-0)
• Approved Resolution No. 25-13 designating depositories and authorizing account signers (6-0)

Ad Hoc Cultivating Belonging Committee

The committee unanimously approved the March 6, 2025 DEI meeting minutes. Members reached a consensus to recommend the editorial piece for the Oregon Observer to the Village Board. The committee approved a plan to create cultural‑awareness initiatives such as banners, flags, and a possible Summerfest booth. Specific members were assigned to contact various community groups and village committees for collaboration.

• Approved March 6, 2025 DEI meeting minutes (unanimous)
• Recommended approval of Oregon Observer editorial piece and referral to Village Board
• Approved plan to develop cultural‑awareness initiatives (banners/flags, Summerfest booth)
• Assigned Carlene to contact grant liaison Randy and report to Trustee Paige
• Assigned Sedona to contact the Black Student Union
• Assigned Karen to contact the Latinx Student Union
• Assigned Deseré to contact AAPI groups and Oregon School District Indigenous contacts
• Assigned Trustee Paige to research disability logos and speak with Outreach Program Coordinator Lynn McDaniel

Library Board

The Oregon Public Library Board approved a proposal from HGA for solar analysis and Year 1 energy benchmarking services with a unanimous 6‑0 vote. The board also adopted the agenda, approved the March meeting minutes, approved payment of bills and financial reports, approved the financial reports, and reinvested the $10,000 Wackman Library Trust fund in a one‑year certificate of deposit. The meeting was adjourned by a 6‑0 vote.

• Adopt agenda as written (6‑0)
• Approve March 12, 2025 meeting minutes (6‑0)
• Approve payment of bills and financial reports (6‑0)
• Approve financial reports (6‑0)
• Approve HGA solar analysis and Year 1 energy benchmarking proposal (6‑0)
• Reinvest $10,000 Wackman Library Trust fund in 1‑year CD (6‑0)
• Adjourn meeting (6‑0)

Park Board

The board elected Lynn McDaniel as chair for the April 8, 2025 meeting with a 3‑0 vote. The board voted 4‑0 to recommend that the Village Board approve the installation of a 6‑by‑8‑foot baseball mural by artist Marilea Groves at the restroom building in Kiser Fireman’s Park. The meeting was adjourned at 5:17 p.m. by a 4‑0 vote.

• Elected Lynn McDaniel as Chair for April 8, 2025 meeting (3-0)
• Recommended Village Board approve Kiser Park mural installation (4-0)
• Adjourned meeting at 5:17 p.m. (4-0)

Municipal Board of Canvass

The Municipal Board of Canvass will meet to process provisional ballots, tabulate Election Day results, and certify the final outcomes for the April 1, 2025 Spring Election for local races and referendum. This is a procedural meeting to validate and formalize the election results. The board will also approve prior meeting minutes.

• Processing of provisional ballots from the April 1, 2025 Spring Election
• Tabulation of Election Day results for local races and referendum
• Certification of election results
• Approval of meeting minutes from previous canvass meeting

Village Board

The Village Board unanimously approved $807,385.52 in vouchers and adopted the consent agenda, which included a $4,720,000 General Obligation bond issuance. It also approved contracts for curb stop replacements, right‑of‑way consulting, a well rehabilitation change order, and several senior‑center design and construction items. All actions were carried out with a 7‑0 vote.

• Approved March 17, 2025 meeting minutes (7-0)
• Approved vouchers totaling $807,385.52 (7-0)
• Approved consent agenda items, including $4,720,000 bond issuance (7-0)
• Awarded curb stop replacement contract to JI Construction LLC for $152,340 (7-0)
• Approved Right of Way Consulting contract with Gruber Consulting LLC up to $19,500 (7-0)
• Approved Change Order No. 1 for Well No. 3 rehabilitation for $71,421 (7-0)
• Approved concept, demolition, and construction‑phasing plans for new senior center (7-0)
• Approved OPN Architects, Inc. design services proposal for senior center (7-0)

Planning Commission

The commission voted 7‑0 to recommend that the Village Board adopt zoning text amendments allowing up to ten accessory poultry, permitting beekeeping, and authorizing concealed fasteners, with the poultry and beekeeping rules effective Jan 1 2026. It also approved recommendations for two certified survey maps—subdividing 550 N. Burr Oak Avenue and combining 1031 and 1037 Brynhill Drive—contingent on staff approval. Consideration of the Autumn Ridge Phase 3B zoning map amendment and final plat were postponed to the May 1 meeting. All minutes from February and March were approved unanimously.

• Approved February 06, 2025 minutes (7-0)
• Approved March 06, 2025 minutes (7-0)
• Postponed Autumn Ridge Phase 3B zoning map amendment to May 1, 2025
• Postponed Autumn Ridge Phase 3B final plat review to May 1, 2025
• Recommended approval of Zoning Text Amendments for accessory poultry, beekeeping (effective Jan 1 2026) and concealed fasteners (effective immediately) (7-0)
• Recommended approval of Certified Survey Map to subdivide 550 N. Burr Oak Ave (contingent on staff) (7-0)
• Recommended approval of Certified Survey Map to combine 1031 and 1037 Brynhill Dr (7-0)
• Adjourned meeting (7-0)

Ad Hoc Public Arts Committee

The committee approved the March 12, 2025 meeting minutes. All 33 artist applications for the 2025 Art Fair were approved unanimously. The design for the Art Fair T‑shirts was finalized, with shirts priced at $10 each for pre‑sale. The baseball mural quote of $1,600 will be presented to the Parks Board for later approval.

• Approved March 12, 2025 meeting minutes (unanimous)
• Approved all 33 artist applications for the 2025 Art Fair (unanimous)
• Finalized Art Fair T‑shirt design; shirts set at $10 each for pre‑sale

Public Works & Utilities Committee

The meeting scheduled for Tuesday, March 25, 2025, has been cancelled.

Public Safety Committee

The Public Safety Committee meeting scheduled for Monday, March 24, 2025, has been cancelled.

Ad Hoc Senior Center Building Committee

The Ad Hoc Senior Center Building Committee approved the March 4, 2025 meeting minutes with a 7‑0 vote. Members discussed visioning feedback, preliminary interior design, and a construction timeline that will be presented to the Village Board on April 7. The next committee meeting is planned for the week of June 2, 2025.

• Approved March 4, 2025 meeting minutes (7-0)
• Adjourned meeting (motion carried)

Sustainability Committee

The Sustainability Committee approved the minutes from its February 19, 2025 meeting. Michele Manske moved to approve, Julie Gutmanis seconded, and the motion carried unanimously with a 5‑0 vote. No other actions were taken at this meeting.

• Approved February 19, 2025 Sustainability Committee minutes (5-0)

Village Board

The Village Board approved a $2,858,000 Water and Sewerage System Revenue Bond Anticipation Note, Series 2025A, along with several other items including a composting subsidy agreement, a stormwater partnership agreement, a conditional use permit, and a drainage study. All votes were unanimous (7-0). No public comments were made.

• Approved $2,858,000 Water and Sewerage System Revenue Bond Anticipation Note, Series 2025A (7-0)
• Approved Organics Collection and Composting Subsidy Agreement with Green Box, LLC for April 1, 2025 through March 31, 2026 (7-0)
• Approved Resolution No. 25-04 to join MAMSWaP for stormwater education and outreach coordination (7-0)
• Approved Conditional Use Permit for Indoor Commercial Entertainment at 490 North Burr Oak Avenue (7-0)
• Approved Extra Territorial Certified Survey Map for lot division at 1060 Glenway Road (7-0)
• Approved vouchers totaling $350,900.42 (7-0)
• Approved consent agenda including drainage study, surplus equipment declarations, road design agreement, and elevator maintenance agreement (7-0)

Library Board

The Oregon Public Library Board approved an amendment to the Village Employee Handbook addendum, increasing the annual library closure for staff training from 12 to 25 hours. The board also authorized SCLS to submit adjacent county reimbursement requests, except for Jefferson County due to its low amount. Appointments were made to the Nominating Committee, and the board received updates on the 2024 statistics and the upcoming Village referendum.

• Approved amendment to Library Addendum to Village Employee Handbook increasing closure for staff training from 12 to 25 hours (7-0)
• Authorized SCLS to submit adjacent county reimbursement requests, excluding Jefferson County (7-0)
• Appointed Reese and Bonsett-Veal to the Nominating Committee (7-0)
• Approved consent agenda including February minutes, bill payments, and financial reports (7-0)

Ad Hoc Public Arts Committee

The Ad Hoc Public Art Committee approved the February 12 meeting minutes and discussed planning for the 2025 Art Fair on June 14. They reviewed t-shirt designs, the Kiser Park bathroom wall artwork, and current funds of $12,100. No formal votes were taken on these items; they were discussion only.

• Approved February 12, 2025 meeting minutes
• Discussed 2025 Art Fair t-shirt designs and merchandise
• Discussed final design for Kiser Park bathroom wall
• Noted new $100 donation from Morningstar Tattoo
• Reviewed artist applications: 25 vendors signed up, 26 spots taken, 34 available

Park Board

The Park Board voted 5-0 to recommend approval of a batting cage project at Jaycee Community Park, proposed by Oregon Youth Baseball. The board also approved the Oregon Soccer Club's use of portable LED lights at Highlands of Netherwood Park until 9 p.m. Discussions on field reservation policies and fees were held, with staff to conduct further research.

• Recommended batting cage project at Jaycee Community Park to Village Board (5-0)
• Approved Oregon Soccer Club's use of portable LED lights at Highlands of Netherwood Park until 9 p.m. (5-0)
• Approved February 4, 2025 meeting minutes (5-0)

Planning Commission

The Planning Commission approved a motion to recommend an Extra-Territorial Jurisdiction Certified Survey Map for property at 1060 Glenway Rd in the Town of Oregon, with a 6-0 vote. Several agenda items were postponed, including a zoning map amendment and final plat for Autumn Ridge Phase 3B. The commission also discussed conceptual plans for a new senior center and a building for Oregon Straw Hat Players, and recommended moving forward with a public hearing on zoning text amendments for poultry-keeping.

• Approved ETJ CSM at 1060 Glenway Rd (6-0)
• Postponed ZMA for Autumn Ridge Phase 3B
• Postponed Final Plat for Autumn Ridge Phase 3B
• Recommended moving forward with public hearing on poultry-keeping zoning text amendments

Ad Hoc Cultivating Belonging Committee

The Diversity, Equity, & Inclusion Committee approved minutes from January and February 2025 meetings. The committee tabled a discussion on the '100 Cups of Coffee' protocol and discussed plans for an Oregon Observer column, cultural awareness events, and potential collaborations with other village committees. No formal decisions were made beyond the minutes approval.

• Approved January 23, 2025 and February 13, 2025 meeting minutes
• Tabled discussion on '100 Cups of Coffee' protocol

Ad Hoc Senior Center Building Committee

The Ad Hoc Senior Center Building Committee held its first meeting, appointed Jane Morgan as secretary, and reviewed the project timeline and conceptual site plan for the new senior center. The plan includes a phased construction approach to keep the existing center operational, with excavation beginning July 2025 and new construction from spring 2026 to spring 2027. No formal votes were taken on the project itself; the committee set its next meeting for March 21, 2025, to discuss design concepts.

• Appointed Jane Morgan as committee secretary (unanimous)
• Set next meeting for March 21, 2025, at 2:00 p.m. at Oregon Area Senior Center

Village Board

The Village Board approved a $3,535,400.38 contract with Fischer Excavating, Inc. for the 2025 Oak Street & Utility Improvements Phase 1 Project, despite it exceeding budget due to sewer rerouting and lead-contaminated groundwater remediation. The board also approved several resolutions, including promoting Lauren Striegl to Director of Public Works and Nick Haak to Assistant Director, and creating new position classifications. All votes were unanimous except one abstention on the employee handbook amendment.

• Approved $12,173,393.44 in vouchers (7-0)
• Approved consent agenda: software purchase, tree grant, utility easement (7-0)
• Approved Resolution 25-06 amending Employee Handbook (6-0-1, Higgins abstained)
• Approved Resolution 25-07 promoting Lauren Striegl to Director of Public Works (7-0)
• Approved Resolution 25-08 creating Assistant Director of Public Works and Civil Engineer positions (7-0)
• Approved Resolution 25-09 promoting Nick Haak to Assistant Director of Public Works (7-0)
• Awarded $3,535,400.38 contract to Fischer Excavating for Oak Street project (7-0)
• Approved contracts for lawn care, engineering services, and debt plan authorization (all 7-0)

Police Commission

The Oregon Police Commission will meet to approve prior meeting minutes and receive a staffing update. The Commission will then go into closed session to discuss completed background checks for a police officer candidate. Upon returning to open session, they may vote on the chief's recommendation to extend a conditional offer, contingent on psychological, physical readiness, and medical exams as well as a signed commitment.

• Approval of December 9, 2024 meeting minutes
• Staffing update from the department
• Closed session under Wis. Stat. §19.85(1)(c) to discuss background for police officer recruitment
• Possible action on conditional offer to police officer candidate subject to exams and commitment

The Police Commission approved a conditional offer of employment to police officer candidate I.J., contingent on signing a five-year commitment and passing psychological, medical, and physical readiness tests. The motion passed 3-0. The commission also approved the minutes from the December 9, 2024 meeting. No other substantive decisions were made.

• Approved December 9, 2024 meeting minutes (3-0)
• Approved conditional offer to police officer candidate I.J., contingent on five-year commitment and passing psychological, medical, and physical readiness tests (3-0)

Public Works & Utilities Committee

The Public Works & Utilities Committee meeting scheduled for February 25, 2025, has been cancelled. No items were discussed or decided.

Public Safety Committee

The Public Safety Committee approved installing signs, flag canisters, and a yield pylon at the Alpine Parkway and Brynhill Drive intersection, with a reassessment after six months. A motion for a simple two-line crosswalk failed for lack of a second. The committee decided not to pursue ordinances on e-cigarette/vapor licenses or THC/CBD drinks, instead directing staff to work with OregonCARES on educational materials.

• Approved installing signs, flag canisters, and yield pylon at Alpine Parkway/Brynhill Drive (3-0)
• Directed staff to reassess crosswalk safety with neighbors six months post-installation
• Motion for simple two-line crosswalk failed for lack of a second
• Decided not to pursue e-cigarette/vapor license ordinance; directed staff to collaborate with OregonCARES on educational materials
• Decided not to take further action on THC/CBD infused drink regulations; encouraged educational materials via OregonCARES

Sustainability Committee

The Sustainability Committee approved a motion to propose using the remaining Green Box-designated funds to pay for two months of composting for the first five commercial signups, continue the current subsidy for existing residential customers, and use the remaining balance to subsidize new residential or additional commercial customers. The motion carried 6-0. Other items were informational or updates only.

• Approved motion to propose using remaining Green Box funds for two months of commercial composting for first five businesses, continue residential subsidies, and subsidize new residential/commercial customers (6-0)
• Approved January 15, 2025 meeting minutes (6-0)

Village Board

The Village Board approved a $2,858,000 private placement bond anticipation note with One Community Bank for Well #6 interim financing, bypassing a public bond sale. The board also approved a zoning change for affordable senior housing at 169, 203, and 215 S. Main Street, adopted the Downtown Master Plan, and approved several contracts and agreements. All votes were unanimous (6-0).

• Approved $2,858,000 bond anticipation note with One Community Bank (6-0)
• Approved Ordinance No. 25-01 rezoning 169, 203, 215 S. Main St. to MR-8/PD overlay (6-0)
• Adopted Resolution No. 25-05 Downtown Master Plan (6-0)
• Approved Eagle Scout tree planting project at Prairie Mound Cemetery, up to $3,000 (6-0)
• Approved $1,200,111.72 in vouchers (6-0)
• Approved consent agenda items 6(a)–6(i) (6-0)
• Approved Rettler Corp. playground design services for Gary Disch Park (6-0)
• Approved Gruber Consulting real estate services, $19,500 (6-0)

Ad Hoc Cultivating Belonging Committee

The Diversity, Equity, and Inclusion Committee meets to discuss the '100 Cups of Coffee' outreach protocol, potential Oregon Observer column topics, collaboration with other village committees, and plans for cultural awareness events such as Martin Luther King Jr. Day, Disability Rights Week, and Pride Month. No votes or concrete actions are scheduled.

• Discuss conversations using the '100 Cups of Coffee' protocol
• Discuss potential topics for Oregon Observer column
• Discuss collaboration with other Village of Oregon committees or outreach programs
• Create plans for observing cultural awareness events (e.g., MLK Jr. Holiday, Disability Rights Week, Pride Month)

The Diversity, Equity, & Inclusion (DEI) Committee met on February 13, 2025, and discussed potential topics for an Oregon Observer column, collaborations with other Village committees, and plans for cultural awareness events. No formal decisions were made; the committee paused discussion on the '100 Cups of Coffee' protocol and will continue planning at future meetings.

• Paused discussion of '100 Cups of Coffee' protocol
• Gathered ideas for Oregon Observer column topics
• Discussed collaborations with Village Board, Public Transportation, Public Art, and OregonCARES
• Discussed plans for cultural awareness events and social media presence

Ad Hoc Public Arts Committee

The committee approved the January meeting minutes and confirmed multiple donations and sponsorships for the 2025 art fair, including Morning Star Tattoo, Wine Reserve, Panther Exteriors, Stoughton Health, TDS, Culvers, and Pure Integrity. The Outdoor Assembly Permit was approved by the village and police. No formal votes were recorded; actions were confirmations and updates.

• Approved January 8, 2025 meeting minutes
• Confirmed donation from Morning Star Tattoo (amount TBD)
• Confirmed Wine Reserve sponsorship (15% of proceeds from special drink, tentative May 21)
• Confirmed donations from Panther Exteriors ($100), Stoughton Health, TDS, Culvers, Pure Integrity
• Outdoor Assembly Permit approved by village and police
• Waived jury fee for Francis Stanton for design layout
• Discussed 2026 Indoor Winter Art Fair with 14 South Artists group

Library Board

The Oregon Public Library Board approved the 2024 Wisconsin Department of Public Instruction Annual Report and the statement confirming the South Central Library System's effectiveness. The board also rescheduled the April 2025 meeting to April 16. All other items were informational or routine approvals.

• Approved January 2025 meeting minutes (5-0)
• Approved payment of bills and financial reports (5-0)
• Approved 2024 DPI Annual Report (6-0)
• Approved statement of system effectiveness for South Central Library System (6-0)
• Rescheduled April 2025 meeting to April 16 (6-0)

Planning Commission

The Oregon Plan Commission recommended approval of a General Development Plan for Planned Development Zoning with Mixed-Residential (MR-8) underlying at 169, 203, and 215 S Main St, with a 6-1 vote. They also recommended the 2025 Downtown Master Plan and an ETJ Certified Survey Map for Valkyrie Farms, both unanimously. Two concept plans for a dental clinic and an affordable senior housing development were discussed but not acted on.

• Recommended GDP for Planned Development Zoning at 169, 203, 215 S Main St (6-1, Molzahn opposed)
• Recommended 2025 Downtown Master Plan (7-0)
• Recommended ETJ CSM at 1580 and 1586 CTH D, Town of Oregon (7-0)
• Approved January 2, 2025 meeting minutes with correction (7-0)

Park Board

The Park Board voted 5-0 to recommend to the Village Board a contract with Rettler Corporation for design services for a playground and accessibility features at Gary Disch Park. The project has $200,000 set aside in the 2025 Capital Improvement Plan, with a total estimated budget of $250,000. The board also heard updates on the Downtown Master Plan, 2024 reservation summaries, and a community engagement report for the Conservation Parks Master Plan.

• Recommended Rettler Corporation design services contract for Gary Disch Park improvements (5-0)
• Approved December 10, 2024 meeting minutes (4-0-1, Knutson abstaining)
• Adjourned meeting at 6:08 p.m. (5-0)

Village Board

The Village Board approved a Reserve 'Class B' intoxicating liquor license for Bodihow Brewing Company, joined the Madison Area Municipal Stormwater Partnership, and passed resolutions amending board handbook policies and declaring intent for special assessments for the N. Oak Street reconstruction. They also approved vouchers totaling $1,221,580.36 and a consent agenda including several contracts and agreements. All votes were unanimous (6-0).

• Approved Reserve 'Class B' liquor license for Bodihow Brewing Company (6-0)
• Approved vouchers totaling $1,221,580.36 (6-0)
• Approved consent agenda items including committee appointments, cost reimbursement agreement, and HVAC maintenance (6-0)
• Approved joining Madison Area Municipal Stormwater Partnership (6-0)
• Approved Resolution 25-02 amending Village Board Handbook Policies (6-0)
• Approved Resolution 25-03 declaring intent for special assessments for N. Oak Street project (6-0)
• Approved AE2S drainage study for County Road CC up to $75,000 (6-0)

Public Works & Utilities Committee

The Public Works & Utilities Committee approved the July 2, 2024 meeting minutes (3-0) and reviewed the 2024 project summary, noting all projects came in under budget by a total of $392,728. The committee discussed the 2025 North Oak Street reconstruction project, which will close most of the street from Nygaard Street to Park Street through the summer, with the school intersection required to be open by Labor Day. Staff introduced a street tree trimming pilot program in a center-west neighborhood, with about 60 trees selected for trimming between January 21 and May 1, 2025. The committee expressed support for exploring a prescribed burning program, with concerns raised about public communication regarding smoke.

• Approved July 2, 2024 meeting minutes (3-0)
• Reviewed 2024 project summary showing $392,728 under budget
• Discussed 2025 North Oak Street reconstruction with full street closure planned
• Introduced street tree trimming pilot program in center-west neighborhood
• Supported exploring prescribed burning program development

Public Safety Committee

The Oregon Public Safety Committee approved operator's licenses for Meadow Nachazel, April Harrison, Quinton Bush, Lynn Reinsch II, and Linda Richards, each with a 3-0 vote after finding their violation histories substantially related to the licensed activity but acknowledging sufficient rehabilitation. The committee denied Kathy Perez's application 3-0 due to her failure to provide documentation or appear. The committee also approved the September 23, 2024 meeting minutes and discussed future agenda items including THC-infused drink regulations and a childcare crosswalk policy.

• Approved operator's license for Meadow Nachazel (3-0)
• Denied operator's license for Kathy Perez (3-0)
• Approved operator's license for April Harrison (3-0)
• Approved operator's license for Quinton Bush (3-0)
• Approved operator's license for Lynn Reinsch II (3-0)
• Approved operator's license for Linda Richards (3-0)
• Approved September 23, 2024 meeting minutes (3-0)

Ad Hoc Cultivating Belonging Committee

The Diversity, Equity & Inclusion Committee met on January 23, 2025, but lacked a quorum, so no formal decisions were made. Members heard a presentation on transportation survey results from Trustee Amanda Peterson, who noted plans for a future detailed survey and a grant to hire a consultant. The committee discussed potential outreach and education ideas but took no action. Approval of previous minutes was postponed due to the lack of quorum.

• No quorum present; no formal actions taken
• Approval of December 5, 2024 minutes postponed due to lack of quorum
• Transportation survey results reviewed; no action taken

Village Board

The Village Board awarded the 2025 Wastewater Upgrades project contract to Staab Construction Corporation for $23,647,000.46, the largest capital project in village history. The board also approved a $1.7M engineering services task order, vouchers totaling $864,353.08, and several consent agenda items. All votes were unanimous.

• Awarded $23,647,000.46 wastewater upgrades contract to Staab Construction Corporation (6-0)
• Approved Task Order No. 25 with Town and Country Engineering for $1,701,000 (6-0)
• Approved vouchers totaling $864,353.08 (5-0)
• Approved consent agenda: audit engagement, DOJ agreement, drug testing contract (6-0)
• Approved extension of FTA Section 5304 grant agreement to March 1, 2026 (6-0)
• Approved 2025 Winter/Spring Public Outreach Program proposal (6-0)
• Approved Village Administrator evaluation timeline (6-0)
• Approved minutes from Dec 16, 2024 and Jan 6, 2025 meetings (4-0)

Library Board

The Oregon Public Library Board approved changing the Limited Term Employment Youth Services Library Assistant position from summer-only to cover the remainder of 2025, contingent on a donor's donation covering the costs. The board also approved designating the position as a substitute when not in effect. The board discussed the upcoming $1.95 million village operational referendum, which includes library funding, but took no action.

• Approved extending part-time Youth Services Library Assistant position to cover remainder of 2025, contingent on donor funds (5-0)
• Approved designating the position as substitute when not in effect, at director's discretion (5-0)
• Approved amendments to Outreach Policy (5-0)
• Approved December 2024 meeting minutes (5-0)
• Approved payment of bills and financial reports (5-0)
• Adopted agenda as written (5-0)

Sustainability Committee

The Sustainability Committee voted unanimously to recommend the Village apply for membership in the Madison Area Municipal Stormwater Partnership (MAMSWaP) and to refer rain garden discussions to the Park Board. The committee also scheduled energy planning for its June meeting and added native plant discussions to October. No other formal actions were taken; remaining items were informational or deferred.

• Forwarded MAMSWaP membership recommendation to Village Board (6-0)
• Referred rain garden topic to Park Board (6-0)
• Scheduled Energy Plan discussion for June 2025 meeting (6-0)
• Added native plant discussion to October 2025 meeting (6-0)
• Approved December 18, 2024 meeting minutes (6-0)

Park Board

The Park Board meeting scheduled for January 14, 2025 has been cancelled. The next meeting will be held on Tuesday, February 4, 2025 at 5:00 p.m., rescheduled to the first Tuesday of the month for February only.

Ad Hoc Public Arts Committee

The Ad Hoc Public Art Committee began selecting 2025 sculptures from Eau Claire and local artists, with Michelle Marx to contact Julie. They confirmed donations totaling $5,750 from Firefly Coffeehouse, Adam Coyle, Gorman & Company, Kopke's Greenhouse, Tri-North Builders, and Hy-Vee. The Kiser Park bathroom wall design is near finalization, and 2025 Art Fair applications will be sent by February 10. No formal votes were taken; actions were discussion-based.

• Approved November 13, 2024 meeting minutes
• Started selection of 2025 sculptures from Eau Claire and local artists
• Confirmed $2,500 donation from Firefly Coffeehouse
• Confirmed $250 donation from Adam Coyle
• Confirmed $1,000 donation from Gorman & Company
• Confirmed $1,000 donation from Kopke's Greenhouse
• Confirmed $500 donation from Tri-North Builders
• Confirmed $500 donation from Hy-Vee

Village Board

The Village Board approved Resolution No. 25-01 to schedule a referendum for exceeding the property tax levy limit to maintain current services, and approved a contract with Mueller Communications for a public education campaign. The board also accepted the CTH CC Corridor Study and authorized design work for the intersection, approved a $2.78 million contract for the Well No. 6 Pumping Station, and approved several other contracts and agreements.

• Approved Resolution No. 25-01 to schedule referendum on exceeding property tax levy limit (7-0)
• Approved letter of agreement with Mueller Communications for referendum public education campaign (7-0)
• Accepted CTH CC Corridor Study from KL Engineering (7-0)
• Authorized staff to design CTH CC/Alpine Parkway intersection in 2025 for 2026 construction (7-0)
• Approved $2,779,000 contract to Portzen Construction for Well No. 6 Pumping Station (7-0)
• Approved $200,809 SCADA upgrades and $37,040 radio upgrades (7-0)
• Approved $9,425 asbestos inspection of senior center and former library/post office (7-0)
• Approved amended Axon Taser agreement (5-0)

Planning Commission

The Planning Commission recommended approval to the Village Board of a Conditional Use Permit for indoor commercial entertainment at 490 N. Burr Oak Ave, with conditions on hours, fire inspection, and exit signage. The commission also discussed, but took no action on, concept plans for an affordable senior housing development and draft zoning text amendments. The 2024 Downtown Plan was reviewed without a formal recommendation.

• Recommended approval of CUP for Oregon Soccer Club at 490 N. Burr Oak Ave (motion carried)
• Approved minutes of December 5, 2024 meeting (7-0)
• Adjourned meeting at 8:08 p.m. (7-0)