Shorewood public meetings in 2023

Village Board of Trustees

The Village Board is reviewing several resolutions to authorize general obligation bonds for sewer, water, and street improvements. The board will also consider an ordinance to allow chickens in the village and the authorization of an Automated License Plate Reader.

• Resolution 2023-27: $4,055,000 for Sewerage Projects
• Resolution 2023-28: $2,525,000 for Water System Projects
• Resolution 2023-29: $3,035,000 for Street Improvement Projects
• Resolution 2023-30: Sale of up to $9,615,000 in Corporate Purpose Bonds
• Ordinance 3061 to allow the keeping of chickens in Shorewood

Library Board of Trustees

The Shorewood Public Library Board of Trustees will hold a regular meeting to act on several 2024 operational items, including budget approval, staff pay ranges, and the human resources manual. The board will also elect officers, make committee assignments, and consider forming a hiring committee for a new library director.

• Action: 2024 Library budget approval
• Action: 2024 Library Staff Pay Ranges
• Action: Election of Officers
• Action: Ad hoc Library Director Hiring Committee
• Possible Action: Review of revocation of library privileges

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will consider the November 14 meeting minutes, receive staff updates, and discuss possible recommendations regarding Friends of Nature Preserve activities in response to a landscape management plan by Marek Landscaping. They will also discuss strategies for the 2024 Comprehensive Parks Plan update and receive updates on parks, pedestrian and bicycle safety, and other public spaces.

• Discussion and possible recommendation on Friends of Nature Preserve activities related to Marek Landscaping landscape management plan
• Discussion of recommended changes/strategy for 2024 Comprehensive Parks Plan update
• Consideration of November 14 meeting minutes
• Pedestrian and Bicycle Safety Updates
• Parks Updates

Board of Appeals

The Shorewood Board of Appeals will meet to consider an appeal of a Village Code interpretation regarding the installation of three trellises, a fence and gate at the front walk, a fence to screen AC units, storage, and driveway gates at 4039 N. Richland Court. The board will also review meeting minutes and hear an attorney's review of the standards it must follow. The meeting is scheduled for December 12, 2023, at 5:30 P.M. in the Shorewood Village Hall Court Room.

• Appeal of Village Code 225-8 B (5) for 4039 N. Richland Court
• Installation of three trellises, fence and gate at front walk (southside)
• Fence to screen AC, storage, and driveway gates
• Consideration of September 12, 2023 meeting minutes
• Attorney review of Board of Appeals standards

Conservation Committee

The Shorewood Conservation Committee will review its November meeting minutes, hear community concerns, and receive staff updates. The main discussions will cover committee events and communication, a potential community film screening, and participation in the DNR Green Tier Legacy Communities program. Subcommittee reports will also be presented.

• Discussion of community film screening, including potential films and venue options
• Discussion of DNR Green Tier Legacy Communities program
• Review of November 2 meeting minutes
• Staff liaison updates on trash/recycle receptacles and leaf grate concerns
• Subcommittee reports on biodiversity, waste reduction, and energy efficiency

Elder Services Advisory Board

The Elder Services Advisory Board is meeting to review minutes, hear reports from the chairperson, subcommittees, the Senior Resource Center director, and the health department, and discuss Shorewood Connects initiatives. The main item is a discussion on long-term planning for senior services. No votes or decisions are listed on the agenda beyond routine approvals.

• Minutes of November 2, 2023
• Age-Friendly Community Subcommittee reports
• Shorewood Connects initiatives updates
• Senior Resource Center director report
• Senior services long-term planning discussion

Design Review Board

The Design Review Board will review applications for exterior changes to commercial and residential properties. Items include sign installations, window conversions, and building additions.

• Façade sign installation at 4166 N. Oakland Avenue
• Window to patio door conversion at 4146 N. Prospect Avenue
• New window installation at 4518 N. Oakland Avenue
• Addition and covered breezeway at 3615 N. Lake Drive
• Convenience store expansion and site improvements at 2521 E. Capitol Drive

Library Board of Trustees

The Shorewood Public Library Board of Trustees is holding a special meeting to discuss personnel matters in closed session, then consider appointing an interim Library Director. The board will also discuss staff professional development training.

• Closed session to discuss personnel matters involving Village Library employees
• Consider appointment of interim Library Director
• Staff Professional Development Training discussion

Public Art Committee

The Shorewood Public Art Committee will discuss and possibly vote on using held Arts funds for planning and promotion of the inaugural Arts festival. They will also review meeting minutes and discuss other business. The agenda includes no other major decisions.

• Discussion and possible action on use of held Arts funds for Arts festival planning and promotion
• Discussion of Arts festival
• Consider approval of November 1 and November 13 meeting minutes
• Discussion of other old/new business

Village Board of Trustees

The Shorewood Village Board and School Board are holding an informal gathering for community members interested in serving in elected roles. The notice states that no official business will be conducted and no action will be taken by any governmental body.

• Candidacy Gathering for prospective elected officials

Village Board of Trustees

The Village Board of Trustees and several committees will meet to discuss local ordinances and administrative updates. Key items include potential changes to chicken-keeping rules, parking restrictions, and fee schedules.

• Proposed ordinance change to allow the keeping of chickens
• Authorization of Automated License Plate Reader
• Ordinance 3060 regarding prohibited parking at Downer/Edgewood
• Resolution 2023-26 to amend the Village Weights and Measures Fee
• Special Privilege Approval for a menorah at 4000 N. Lake Dr.

Village Board Standing Committee Meeting Notes

The Community and Business Relations Committee discussed a draft ordinance to allow residents to keep chickens. The committee debated requirements for neighbor consent, coop placement, and waste management before deciding to move the proposal to the full Village Board.

• Proposed ordinance change to allow keeping chickens
• Draft ordinance includes a prohibition on the commercial sale of eggs
• Discussion of three options for neighborhood notice or consent
• Vote 2-1 to forward the ordinance change to the Village Board without committee endorsement

Library Board of Trustees

The Shorewood Public Library Board of Trustees will hold a closed session to discuss personnel matters involving Village Library employees, then consider appointing an interim Library Director in open session. The board will also discuss staff professional development training.

• Closed session under Wis. Stat. § 19.85(1)(c) and (f) for personnel discussions
• Possible appointment of interim Library Director
• Staff Professional Development Training discussion

Plan Commission

The Plan Commission will review a request to eliminate off-street parking requirements for four residential units at 4044 N. Oakland Ave. The meeting will also include consideration of a conditional use permit for outdoor dining at the same address and a discussion on revocation standards for permits.

• Parking Special Exception to remove off-street parking requirements for four units at 4044 N. Oakland Ave.
• Conditional Use Permit application for outdoor dining at 4044 N. Oakland Ave.
• Discussion regarding revocation standards for Conditional Use Permits [535-31F(5)(k)]

Village Board of Trustees

The Village Board will hold a public hearing on the proposed 2024 Budget. The meeting includes consideration of several resolutions regarding property tax levies, municipal charges, and special assessments.

• Public Hearing: 2024 Proposed Budget
• Resolution 2023-21: Adopting the 2024 Budget and 2023 General Property Tax Levy
• Resolution 2023-22: Carrying forward unused levy capacity
• Resolution 2023-23: Delinquent municipal charges
• Resolution 2023-24: Special assessments for private laterals

Village Board Standing Committee Meeting Notes

The Budget and Finance Committee reviewed the 2023 proposed budget and 3rd Quarter financial report. Members discussed budget-related items and follow-up questions regarding DPW staffing and spending.

• Review of 3rd Quarter 2023 budget and financial report
• Discussion on using Monsanto Funds for pedestrian safety
• Review of street marking costs exceeding $20,000
• Discussion on DPW electrician taking on inspections to reduce outsourced costs

Village Board Standing Committee Meeting Notes

The Public Works Committee discussed increasing penalties for removing public trees and recommended a parking prohibition at Downer and Edgewood. The committee directed staff to seek a forfeiture range of $5,000 to $10,000 for tree removal to better cover replacement costs.

• Proposed increase of public tree removal forfeiture from $100 to a range of $5,000–$10,000
• Recommendation of Ordinance 3060 to prohibit parking at E. Edgewood Avenue and N. Downer Avenue

Design Review Board

The Design Review Board will review applications for exterior changes to three residential properties. The meeting includes consideration of patio, window, and door modifications.

• Front yard patio application at 4025 N. Downer Avenue
• Window to French door alteration at 3617 N. Maryland Avenue
• Door to window alteration at 2711 E. Beverly Road

Village Board of Trustees

The Village Board of Trustees is convening a special meeting. The primary purpose is to enter a closed session to discuss personnel matters involving Village Library employees and Village Library Board members.

• Closed session regarding employment, compensation, or performance of Village Library employees and Board members

Library Board of Trustees

The Shorewood Public Library Personnel Committee is meeting to consider the Assistant Director's staffing and hiring plan and to review the Librarian and Clerk job descriptions. No final action is listed beyond these discussion items, and the meeting is open in person and via Zoom.

• Consider Assistant Director's staffing and hiring plan
• Review Librarian and Clerk job descriptions
• Meeting held at Shorewood Public Library, 3920 N. Murray Ave., and via Zoom

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will discuss and vote on recommendations for Chapter 207 (bicycle regulations) to forward to the Public Safety Committee. They will also discuss ideas to focus the Public Spaces subcommittee's work and receive updates on parks, pedestrian/bicycle safety, and other public spaces.

• Discussion and vote on Chapter 207 recommendations to Public Safety committee
• Discussion of ideas to focus the work of the Public Spaces subcommittee
• Parks updates including Nature Preserve improvement opportunities
• Pedestrian and Bicycle Safety updates on Capitol Dr. and Edgewood project
• Future agenda items: street trees, Bike and Pedestrian Safety plan, Atwater Park hardscape

Public Art Committee

The Shorewood Public Art Committee is holding a special meeting to discuss the arts festival. The agenda contains only this discussion item along with procedural call to order and adjournment, with no other business listed.

• Discussion of Arts festival

Library Board of Trustees

The Shorewood Public Library Board of Trustees will elect officers, make committee assignments, and consider forming an ad hoc Library Director Hiring Committee. The board will also discuss leadership training for employees and may enter closed session to discuss personnel matters. The meeting includes approval of minutes, financial reports, and committee updates.

• Election of officers
• Committee assignments
• Action item: Ad hoc Library Director Hiring Committee
• Action item: Leadership development and training for library employees
• Closed session to discuss personnel matters per Wis. Stat. § 19.85(1)(c) and (f)

Police Commission

The Police Commission will meet virtually to approve prior meeting minutes and then convene in closed session under state statute to interview police officer candidates and discuss establishing an eligibility list. The board may take action on these matters after returning to open session.

• Consider approval of August 23, 2023 meeting minutes
• Closed session to interview police officer candidates
• Closed session to discuss police officer candidates and establish an eligibility list
• Potential action on closed-session items after reconvening in open session

Village Board of Trustees

The Village Board and its committees are meeting to discuss various municipal requests and contracts. A key point of discussion is whether to change the village code to allow the keeping of backyard chickens. The board will also consider contracts for GIS services and the 2024 SEACSI Phase II project.

• Discussion of ordinance change to allow keeping of chickens
• Award of contract for 2024 SEACSI Phase II
• Professional services agreement for municipal GIS services
• TAPR request for audible pedestrian signals at Oakland & Capitol
• Change order number two for 2022 alley reconstruction project

Village Board Standing Committee Meeting Notes

The Community and Business Relations Committee discussed a possible ordinance change to allow keeping chickens in Shorewood. After hearing public comment and reviewing a community survey with roughly half opposed, the committee directed staff to draft an ordinance based on Milwaukee and Wauwatosa models for consideration at the December 4 meeting. No vote was taken at this meeting.

• 522 survey responses showed roughly half opposed to allowing chickens, half in favor or conditionally in favor
• Staff directed to draft an ordinance using Milwaukee and Wauwatosa regulations as guides
• Public comment included 4 in favor and 2 opposed, with concerns about lot size, noise, odor, rodents, and enforcement
• Neighboring municipalities reported few problems with chicken ordinances

Village Board Standing Committee Meeting Notes

The Public Works Committee recommended installing Accessible Pedestrian Signals at N. Oakland Avenue and E. Capitol Drive, funded by $12,000 in ARPA money. It also approved posting 25 mph speed limit signs on Edgewood Avenue between Lake and Shepard (westbound) and between Downer and Hackett (eastbound), with no motion needed for that action. Both items advance to the Village Board on November 20, 2023.

• Recommended $12,000 ARPA-funded Accessible Pedestrian Signals at N. Oakland Avenue and E. Capitol Drive
• Approved posting 25 mph speed limit signs on Edgewood Avenue westbound (Lake to Shepard) and eastbound (Downer to Hackett)
• Speed bumps or tables on Edgewood Avenue not considered due to Milwaukee's 3-year paving warranty
• Public comment heard from four residents on Edgewood Avenue traffic concerns
• Both items to be considered by Village Board on November 20, 2023

Conservation Committee

The Shorewood Conservation Committee will meet to approve minutes, hear community concerns, receive staff updates, and discuss ideas for an environmental film screening. The agenda is largely routine, with no major decisions or proposals listed.

• Consider approval of August 3 and September 14, 2023 meeting minutes
• Discussion of environmental film ideas for community film screening
• Reports from subcommittees and staff liaison updates
• Upcoming events and community concerns

Design Review Board

The Design Review Board will review applications for two residential property modifications. The board will consider an extension of an existing dormer at 3555 N. Murray Avenue and a door-to-window alteration at 4601-03 N. Morris Blvd.

• Dormer extension application for 3555 N. Murray Avenue
• Door to window alteration application for 4601-03 N. Morris Blvd

Elder Services Advisory Board

The Elder Services Advisory Board will meet to discuss and potentially decide on program support for East Side Senior Services, along with updates from subcommittees and the Senior Resource Center. The agenda also includes long-term planning for senior services and health department updates. This is a regular meeting with several informational and planning items.

• Consider program support for East Side Senior Services
• Age-Friendly Community Subcommittee reports
• Shorewood Connects initiatives updates
• Senior Services long-term planning discussion
• Health Department updates

Village Board of Trustees

The Village Board of Trustees is holding a special meeting. The primary purpose is to enter a closed session to discuss personnel matters involving a former Village Library employee.

• Closed session regarding employment, compensation, or performance of a former Village Library employee

Public Art Committee

The Shorewood Public Art Committee will meet to approve minutes, debrief the Fish and Feather Festival, and receive updates on the Ghost Train and Arts Festival. The committee will also discuss other old and new business. The agenda is routine, with no major decisions or public hearings scheduled.

• Approval of August 2, September 13, and September 19 meeting minutes
• Debrief of Fish and Feather Festival
• Update on Ghost Train status
• Discussion of Arts festival
• Discussion of other old/new business

Library Board of Trustees

The Shorewood Public Library Board of Trustees will discuss a fiscal matter between the village and library boards regarding a third-party investigation, with a potential motion to approve use of funds from the general account. The board will also discuss the interim director hiring process, with a potential motion to create an ad hoc hiring committee. Additionally, the board will receive information on a committee reshuffle required by bylaws that prohibit the Board President from serving as committee chairs.

• Discussion of fiscal matter between village and library boards regarding third-party investigation; potential motion to approve use of funds from general account
• Discussion of interim director hiring process; potential motion to create an ad hoc hiring committee
• Informational: library board committee reshuffle due to bylaw restriction on Board President serving as committee chairs

Design Review Board

The Design Review Board will consider six building application proposals for various property improvements, including additions and demolitions.

• Consideration of a dormer extension at 3555 N. Murray Avenue
• Demolition of a garage and construction of an attached garage with addition at 4342 N. Marlborough Drive
• Two-story rear addition at 4457 N. Prospect Avenue
• One-story front elevation addition at 4201 N. Lake Drive
• Front yard patio installation at 4025 N. Downer Avenue

Plan Commission

The Plan Commission will review a Conditional Use Permit application for outdoor dining at 4144 N. Oakland Avenue. The meeting also includes the approval of previous joint meeting minutes.

• Conditional Use Permit application for outdoor dining at 4144 N. Oakland Avenue

Library Board of Trustees

The Shorewood Public Library Board of Trustees is holding a special meeting to convene in closed session to discuss the open Library Director position and a related Village Board investigation. The board will then reconvene in open session and may take action on matters considered in closed session.

• Closed session to discuss open Library Director position
• Closed session to discuss Village Board investigation
• Possible action in open session following closed session

Village Board of Trustees

The Shorewood Village Board is holding a special meeting to discuss personnel matters involving a Village Library employee and Library Board members in closed session. Following that, they will consider removing Library Board members and appointing replacements if vacancies are created.

• Closed session per Wis. Stat. § 19.85(1)(c) and (f) for personnel matters
• Consider removal of Library Board member(s) under Chapter 17 of Wisconsin Statutes
• Consider appointment of replacement Library Board member(s)

Village Board of Trustees

The Shorewood Village Board is holding a special meeting to discuss personnel matters involving Village Library employees and Library Board members in closed session. The board may also consider waiving the purchasing policy to retain professional services and issue related communication with the Library Board. The agenda is otherwise procedural, with no other public action items.

• Closed session under Wis. Stat. § 19.85(1)(c) and (f) for personnel matters involving Village Library employees
• Discussion of potential Village Board action on personnel matters involving Library employees and Library Board members
• Consideration of waiver of purchasing policy to retain professional services and issue related communication with the Library Board

Library Board of Trustees

The Library Board of Trustees will meet to consider matters regarding the Library Director. This includes potential discussion of employment, promotion, compensation, or performance evaluation data.

• Closed session discussion regarding the Library Director position

Board of Review

The Board of Review will reconvene to hear objections regarding the 2023 assessments. The meeting includes a hearing for a specific property case and concludes the 2023 Board of Review sessions.

• Case #: R2023-01, 4075 N Oakland Ave

Library Board of Trustees

The Shorewood Public Library Board of Trustees is holding a special meeting to consider the resignation of Library Director Jen Gerber. No other substantive business is on the agenda.

• Consideration of Library Director Jen Gerber’s resignation

Village Board of Trustees

The Village Board will discuss and provide direction on the 2024 budget, including capital funding, EAB tree removal, and police equipment. The board will also consider resolutions for the North Shore Fire Department's capital budget and fee schedule, and several professional services agreements.

• Direction on 2024 budget with 0.95% levy increase; possible $130,000 in additional capital funding
• Resolution 2023-17: Recommending NSFD capital budget for 2024-2028
• Resolution 2023-18: Recommending 2024 North Shore Fire Department fee schedule
• Consider Change Order No. 2 for Village Hall first floor renovation
• Consider professional services agreement for Capitol Drive Pedestrian Evaluation

Design Review Board

The Design Review Board will review applications for outdoor lighting at a commercial property and several residential modifications. These items include window alterations and dormer extensions on North Murray, North Frederick, and East Menlo properties.

• Outdoor lighting application for 1530 E. Capitol Drive
• Window alterations at 2501 E. Menlo Blvd.
• Dormer extension at 3555 N. Murray Avenue
• Dormer extension and window modifications at 3835 N. Frederick Avenue

Library Board of Trustees

The Shorewood Public Library Board of Trustees will hold a regular meeting with public comments, consent agenda, and committee reports. Key actions include a vote on moving unspent general maintenance fund (GMF) funds back from the village and a renovation committee status update. The board may also convene in closed session to discuss personnel issues.

• Action: Moving unspent GMF funds back from village
• Action: Renovation Committee status
• Consent agenda includes accounts payable reports and statistics
• Report from Assistant Director on staffing and operations
• Possible closed session for personnel issues

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will consider minutes from July and September, welcome new member Robert Austin, and hear a presentation on Shorewood Pickleball by Dale Van Scoyk. Staff will provide updates on parks, pedestrian and bicycle safety, and other public spaces, followed by discussion of future agenda items.

• Presentation on Shorewood Pickleball by Dale Van Scoyk
• Consideration of July 11 and September 12 meeting minutes
• Introduction of new member Robert Austin
• Parks updates, including Nature Preserve and pickleball court options
• Pedestrian and bicycle safety updates, including Capitol Dr. beacons and Edgewood bike lanes

Village Board of Trustees

The Village Board will hold a special Budget and Finance Committee meeting to continue detailed review of the 2024 budget, including capital funds, operating funds, and utilities. The draft budget reflects a 0.95% increase, and the board will provide direction on funding for capital items such as Village Center AC improvements, ash tree removal, and police equipment. A separate committee will consider a secondhand article dealers license for Posh Fashion and Consignment Boutique.

• Review of 2024 budget with 0.95% tax levy increase
• Direction on funding Village Center AC improvements via GO Note or capital budget
• Consideration of $75,000 for ash tree removal on Lake Drive
• Police equipment request: $19,400 for ballistic helmets and crowd control gear
• Secondhand article dealers license for Posh Fashion and Consignment Boutique at 2518 E Capital Drive

Village Board Standing Committee Meeting Notes

The Village Board's Budget and Finance Committee reviewed the 2024 budget, including department budgets, capital projects, and debt service. The committee discussed funding for Village Center AC, SS4All planning grant, and EAB policy for Lake Drive reconstruction. A levy increase of $40 to $48 per tax bill is estimated depending on final capital funding decisions.

• Police Department intergovernmental payments for unpaid parking citations (~$15 each)
• Health department space to be vacated in Q2 2024; Strategic Initiatives Committee to review future use
• $8,050,000 in 2015A bonds remain on debt schedule, callable in 2022, maturing in 2034
• Committee supported funding Village Center AC and SS4All planning grant through 2024 capital budget
• 259 trees on Lake Drive; EAB policy to be used for 2025 reconstruction

Village Board Standing Committee Meeting Notes

The Village Board committees will consider a secondhand article dealers license for Posh Fashion and Consignment Boutique and conduct a detailed review of the 2024 budget, including capital funds, operating funds, and utilities. The draft budget reflects a 0.95% increase, with discussion on funding Village Center AC improvements, EAB tree removal, and police equipment.

• Consider secondhand article dealers license for Posh Fashion and Consignment Boutique at 2518 E Capital Drive
• Review 2024 budget with 0.95% tax levy increase and potential $130,000 in additional capital funding
• Discuss funding for Village Center AC improvements via General Obligation Note or Capital Budget
• Consider $75,000 for EAB ash tree removal on Lake Drive
• Review police capital requests: $19,400 for ballistic helmets and crowd control gear

Conservation Committee

The Shorewood Conservation Committee will review meeting minutes, hear community concerns, and receive staff updates. They will consider a budget request for table supplies for community events and discuss ideas for an environmental film screening. The agenda is largely routine, with no major policy decisions expected.

• Consider budget request to purchase table supplies for committee presence at events
• Discussion of environmental film ideas for community film screening
• Approval of August 3 and September 14, 2023 meeting minutes
• Reports from subcommittees and staff liaison updates

Elder Services Advisory Board

The Shorewood Elder Services Advisory Board is meeting to discuss routine business, including approving minutes, receiving reports from subcommittees and the Senior Resource Center, and updates on Shorewood Connects initiatives. A key item is a discussion on long-term planning for senior services. The agenda is largely procedural with no specific action items or dollar amounts listed.

• Approval of September 7, 2023 minutes
• Age-Friendly Community Subcommittee reports
• Shorewood Connects initiatives updates
• Senior Services Long-Term Planning Discussion
• Health Department updates

Public Art Committee

The Shorewood Public Art Committee will meet to consider approval of minutes from three prior meetings, receive an update on the Ghost Train public art installation, and discuss planning for an Arts festival. The agenda is largely procedural, with the main substantive items being the Ghost Train status update and festival discussion.

• Consider approval of August 2, September 13, and September 19 meeting minutes
• Update on Ghost Train status
• Discussion of Arts festival

Library Board of Trustees

The Shorewood Public Library Board of Trustees is meeting to convene into closed session to discuss the annual performance evaluation and absence of the Library Director. No other substantive business is on the agenda.

• Closed session under sec. 19.85(1)(b)(c)(f) to discuss Library Director's annual performance evaluation and absence

Village Board of Trustees

The Village Board will hold a regular meeting following a Budget and Finance Committee review of the 2024 budget. Key items include an update on the Southeast Area Combined Sewer Improvements Phase I and an overview of Phase II, a proclamation recognizing retiring Youth Services Librarian Heide Piehler, and consideration of Ordinance 2023-3058 revising the Sewer System User Charge System. The consent agenda includes appointments, RFPs, and approval of accounts payable totaling $1,391,809.56.

• Review of 2024 Village Budget covering all funds and utilities
• Southeast Area Combined Sewer Improvements Phase I update and Phase II overview (project meeting #15)
• Consider Ordinance 2023-3058 Sewer System User Charge System
• Proclamation recognizing Heide Piehler for 41 years as Youth Services Librarian
• Consent agenda includes RFP for general engineering services 2024-2026 and DPW authorization to hire a forester

Library Board of Trustees

The Shorewood Public Library Board of Trustees Personnel Committee is meeting to discuss the annual performance evaluation of the Library Director. The committee will convene in closed session for this discussion and may reconvene in open session to take action. The agenda contains only this item and standard procedural matters.

• Closed session under sec. 19.85(1)(c) to discuss annual performance evaluation of Library Director
• Possible reconvene to open session for action on the evaluation

Design Review Board

The Design Review Board will meet to review plans for a residential property. The meeting includes further consideration of a dormer construction application at 3542-44 N. Murray Avenue.

• Construction of a dormer (north elevation) at 3542-44 N. Murray Avenue

Community Development Authority

The Shorewood Plan Commission and Community Development Authority are holding a special joint meeting to hear presentations and discuss the Village's Public Works facility and pathways to affordable housing. The meeting includes approval of prior meeting minutes and is primarily informational, with no formal action items listed beyond the minutes.

• Presentation and discussion on the Village's Public Works facility
• Presentation on pathways to affordable housing by Teig Whaley-Smith
• Approval of July 25, 2023 Plan Commission minutes
• Approval of March 10, 2023 Community Development Authority minutes

Board of Review

The Shorewood Board of Review is reconvening to hear adjourned property tax appeals from Kroger/Roundy's, the Baisch residence, and the Davida residence, and may finally adjourn the 2023 Board of Review if these appeals are complete. The meeting is held via video conference only. The agenda includes standard statutory notices about property access, contact restrictions, and valuation information requirements.

• Hear adjourned appeal of The Kroger, Roundy's Supermarket, Inc., tax no. 240-0054-003
• Hear adjourned appeal of Baisch residence, tax no. 236-0040-000
• Hear adjourned appeal of Davida residence, tax no. 238-0008-000
• Possible final adjournment of the 2023 Board of Review
• Meeting via video conference only

Board of Review

The Shorewood Board of Review is reconvening to hear adjourned property tax appeals from Kroger/Roundy's Supermarket, the Baisch residence, and the Davida residence, and may finalize its 2023 session if these appeals are complete. The meeting is held via video conference only. This is a quasi-judicial proceeding, not a general policy discussion.

• Kroger/Roundy's Supermarket appeal, tax no. 240-0054-003
• Baisch residence appeal, tax no. 236-0040-000
• Davida residence appeal, tax no. 238-0008-000
• Possible final adjournment of 2023 Board of Review

Plan Commission

The Plan Commission and Community Development Authority will hold a joint meeting to review presentations on the Village's Public Works facility and strategies for increasing affordable housing. The agenda also includes the approval of previous meeting minutes.

• Presentation regarding the Village’s Public Works facility
• Presentation on pathways to affordable housing
• Approval of July 25, 2023 Plan Commission meeting minutes
• Approval of March 10, 2023 Community Development Authority meeting minutes

Library Board of Trustees

The Shorewood Public Library Personnel Committee is meeting to draft the Director's Annual Review Document. The committee will convene in open session, then adjourn to closed session under Wisconsin statute 19.85(1)(c) to discuss the performance evaluation, before reconvening to adjourn.

• Closed session under 19.85(1)(c) for employment performance evaluation of the library director
• Drafting of Director's Annual Review Document

Public Art Committee

The Shorewood Public Art Committee is holding a special meeting to discuss the Arts festival. The agenda contains only this discussion item along with procedural call to order and adjournment; no decisions or votes are listed.

• Discussion of Arts festival

Village Board of Trustees

The Village Board and its committees will meet on September 18, 2023, to discuss several items, including a potential ordinance change to allow keeping chickens, a review of the 2024 budget, and a strategy on using computer inquiries to justify traffic stops. The Community & Business Relations Committee will begin discussion on the chicken ordinance, while the Committee of the Whole will receive an overview of the 2024 budget and long-range debt projections.

• Introduction to discussion of an ordinance change to allow the keeping of chickens
• Overview of the 2024 Budget
• Recap of 2024-2033 Long Range Plan debt projections
• Consider strategy of using a computer inquiry to justify a traffic stop
• Consider suspension of Policy 32 through October to accommodate Village Hall renovations

Village Board Standing Committee Meeting Notes

The Community and Business Relations Committee discussed a possible ordinance change to allow keeping chickens, hearing public comments for and against. No action was taken; staff will research questions and conduct more community outreach before a future discussion.

• Discussion of ordinance change to allow keeping chickens
• Public comments from Dan Wycklendt (support) and Linda Laarman (opposed)
• Comparison to ordinances in Wauwatosa and Glendale
• Questions raised about lot size, coop setbacks, waste disposal, and enforcement
• No action taken; further outreach planned

Design Review Board

The Design Review Board will review several applications for property modifications. These include outdoor lighting at a commercial site and various residential construction or window installation projects.

• Outdoor lighting application for 1530 E. Capitol Drive
• New single-unit dwelling construction at 2010 E. Jarvis Street
• Dormer construction at 3542-44 N. Murray Avenue
• Sliding patio door and window installation at 4440 N. Marlborough Drive
• Window installation at 4314 N. Newhall Street

Conservation Committee

The Shorewood Conservation Committee is meeting virtually to discuss several initiatives, including environmental film ideas for a community screening, a panelist request for the Whitefish Bay Garden Club, and involvement in the Fish and Feather festival. The committee will also discuss member opportunities to promote solar initiatives. No formal votes or decisions are listed on the agenda.

• Discussion of environmental film ideas for community film screening
• Discussion to request panelist for upcoming Whitefish Bay Garden Club
• Discussion of Fish and Feather festival and committee involvement
• Discussion of committee member opportunities to promote solar initiatives

Public Art Committee

The Shorewood Public Art Committee is meeting to discuss updates on the Ghost Train project and consider requesting funding to cover trademark filing fees. The committee will also discuss the Arts festival, a Signaling History artist appreciation event, and involvement with upcoming Conservation Committee events.

• Discussion and possible action on requesting Ghost Train funding for trademark filing fees
• Update on Ghost Train status
• Discussion of Arts festival
• Discussion of Signaling History artist appreciation event
• Discussion of committee involvement with Conservation Committee events

Library Board of Trustees

The Shorewood Public Library Board of Trustees will consider the 2024 proposed library budget and tax levy request, along with several related funding actions. The board will also vote on eliminating library fines and authorizing closed sessions for upcoming meetings. Public comment is scheduled early in the agenda.

• Action: 2024 Proposed Library Budget and Tax Levy Request
• Action: Access Enhancement: Elimination of Library Fines
• Action: 2024 Proposed Cost of Living Adjustment
• Action: 2024 Lange Permanent Endowment Fund Request
• Action: Authorize Closed Session Library Board Special Meeting 9/18/2023

Parks and Public Spaces Committee

The Parks and Public Spaces Committee is meeting to receive staff updates on parks, pedestrian and bicycle safety, and other public spaces. The committee will also discuss and consider future agenda items. No specific decisions or proposals are listed on the agenda.

• Staff liaison updates
• Parks updates
• Pedestrian and bicycle safety updates
• Other public spaces updates
• Discussion of future agenda items

Board of Appeals

The Shorewood Board of Appeals will consider two variance requests from property owners at 2601 E. Olive Street and 2624 E. Beverly Road who are required to disconnect downspouts from the combined sewer system per MMSD rules and Village Code. Village staff recommends denial of both requests, stating that sufficient space exists for safe discharge. The board will also review meeting minutes and hear an attorney's review of standards.

• Variance request for 2601 E. Olive Street (Tax ID 238-0045-000) from Village Code 225-6 and 415-18 downspout disconnection requirement
• Variance request for 2624 E. Beverly Road (Tax ID 277-0044-000) from Village Code 225-6 and 415-18 downspout disconnection requirement
• Staff recommends denial of both variance requests
• Consideration of meeting minutes from August 8, 2023
• Attorney review of Board of Appeals standards

Conservation Committee

The Conservation Committee's regular meeting scheduled for September 7 has been postponed one week to September 14. The agenda packet will be posted on the Village's agenda page. No other business is listed.

• Meeting postponed from September 7 to September 14

Elder Services Advisory Board

The Shorewood Elder Services Advisory Board is meeting to discuss routine business, including approving minutes, receiving reports, and considering a Benjamin Fund reimbursement request for 2023 second quarter SRC eligible expenditures. The agenda also includes updates on age-friendly community initiatives, Shorewood Connects, and long-term planning for senior services.

• Consider approval of Benjamin Fund reimbursement request for 2023 Q2 SRC eligible expenditures
• Age-Friendly Community Subcommittee reports
• Shorewood Connects initiatives updates
• Senior Services Long-Term Planning discussion
• Health Department updates

Public Art Committee

The Shorewood Public Art Committee's regular meeting, originally scheduled for September 6, has been postponed one week to September 13. The agenda is purely procedural, containing only the postponement notice and no substantive items for discussion or action.

• Meeting postponed from September 6 to September 13

Village Board of Trustees

The Village Board will hold a regular meeting following committee meetings. Key items include a presentation of the semi-annual police report, consideration of a contract for the Shorewood Sewer Outfall Slope Stabilization project at 4480 Lake Drive, and a resolution to join the Wisconsin Local Government Climate Coalition. The Finance Director's memo also notes a planned 25% sewer rate increase for 2024.

• Consider award of contract for Shorewood Sewer Outfall Slope Stabilization project at 4480 Lake Drive, with Resolution #2023-16 declaring intent to reimburse expenditures from borrowing
• Consider Resolution 2023-15 joining the Wisconsin Local Government Climate Coalition
• Presentation of Semi-Annual Police Department report
• Consider July 3rd Transportation and Parking Request Program submission regarding E. Capitol Drive modifications
• Finance Director's memo notes planned 25% sewer rate increase for 2024

The Village Board approved a contract for sewer stabilization and authorized document scanning services. The board also approved pedestrian crossing upgrades and an engineering evaluation for Capitol Drive modifications.

• Awarded $448,965.00 contract to C.W. Purpero for Sewer Outfall Slope Stabilization (7-0)
• Approved Resolution #2023-16 to reimburse expenditures from borrowing proceeds (7-0)
• Approved agreement with Avalon for document scanning estimated at $48,800 (7-0)
• Approved pedestrian crossing/school zone markings for 2024 and RRFB upgrades using ARPA funds (7-0)
• Approved engineering evaluation for speed limits, crosswalks, and barriers on Capitol Drive using ARPA and Monsanto settlement funds (6-1)
• Approved Resolution 2023-15 to join the Wisconsin Local Government Climate Coalition (6-1)
• Approved August 7, 2023 meeting minutes with corrections (7-0)

Design Review Board

The Design Review Board will review several applications for property improvements. These include window modifications at multiple residential addresses, façade improvements for a commercial property, and the construction of a new single-unit dwelling.

• Window modifications at 3924 N. Maryland Avenue
• Window modifications at 4316 N. Morris Blvd.
• Façade improvements at 3524 N. Oakland Avenue
• New single-unit dwelling construction at 2010 E. Jarvis Street
• Window modifications at 1916-18 E. Jarvis Street

The Board approved window modifications for two homes and façade improvements for a commercial property. A proposal for a new single-unit dwelling was discussed but not voted upon due to a lack of required neighborhood notice.

• Approved window modifications at 3924 N. Maryland Avenue (4-0)
• Approved window modifications at 4316 N. Morris Blvd (4-0)
• Approved façade improvements at 3524 N. Oakland Avenue (4-0)
• No action taken on new dwelling at 2010 E. Jarvis Street due to notice requirements
• Approved window modifications at 1916-18 E. Jarvis Street (3-1)
• Approved August 10, 2023 meeting minutes (4-0)

Police Commission

The Shorewood Police Commission will meet virtually to elect officers, discuss 2024 quarterly meeting dates, and then convene in closed session to interview police officer candidates and establish an eligibility list. The meeting will reconvene in open session to potentially take action on matters discussed in closed session.

• Introduction of recently appointed Commissioner Zovic
• Election of officers
• Discussion of potential 2024 quarterly meeting dates
• Closed session to interview police officer candidates and discuss eligibility list

The Police Commission established a rolling eligibility list for police officer candidates and added Robert Browne as the first name. The commission also elected its officers and set potential quarterly meeting dates for 2024.

• Approved President Richard Cole to remain President (unanimous)
• Approved Commissioner Sarah McKnight as secretary (unanimous)
• Designated March 13, June 12, September 11, and December 11, 2024 as quarterly meeting dates
• Approved creation of a rolling eligibility list for police officers and added Robert Browne (unanimous)

Elder Services Advisory Board

The Elder Services Advisory Board will meet to approve a Benjamin Fund reimbursement request for 2023 second-quarter Senior Resource Center eligible expenditures and consider the 2024 budgeted Benjamin Fund expenditures. The board will also receive reports on age-friendly community subcommittees, the Senior Resource Center, Shorewood Connects initiatives, and discuss long-term planning for senior services.

• Approval of Benjamin Fund reimbursement request for 2023 Q2 SRC eligible expenditures
• Consideration of SRC 2024 budgeted Benjamin Fund expenditures
• Age-Friendly Community Subcommittee reports
• Shorewood Connects initiatives updates
• Senior Services long-term planning discussion

Design Review Board

The Design Review Board will review applications for various property modifications, including window installations, sign placements, and structural alterations. The meeting includes consideration of multiple residential projects and three commercial signage requests.

• Dormer installation at 1628 E. Menlo Blvd.
• Wall-mounted signs at 2420 E. Capitol Drive, 4144 N. Oakland Avenue, and 2221 E. Capitol Drive
• Window and patio door installation at 4481 N. Woodburn Street
• Window removals and alterations at 3564-66 N. Frederick Avenue, 1600 E. Menlo Blvd., and 1901 E. Jarvis Street
• Alterations to a previously approved bump out extension removal at 4497 N. Woodburn Street

The Board approved several applications for residential window and dormer installations and three commercial wall-mounted signs. Most approvals included specific conditions regarding material matching and architectural alignment.

• Approved dormer installation at 1628 E. Menlo Blvd (5-0)
• Approved removal of two windows at 3564-66 N. Frederick Avenue (5-0)
• Approved non-illuminated sign at 2420 E. Capitol Drive with pin-mounting condition (5-0)
• Approved sign at 4144 N. Oakland Avenue with height-matching condition (5-0)
• Approved non-illuminated sign at 2221 E. Capitol Drive (5-0)
• Approved window alterations at 1600 E. Menlo Blvd with trim-matching condition (3-1)
• Approved window installation at 1901 E. Jarvis Street with kitchen window alignment condition (3-1)
• Approved cladding paint condition for 4497 N. Woodburn Street (3-2)

Library Board of Trustees

The Shorewood Public Library Board of Trustees will consider approving a copier lease agreement and receive informational reports on the 2024 Friends funding proposal, second-quarter finances, and a lighting upgrade. The meeting also includes a consent agenda, public comment, and committee updates.

• Action item: Copier Lease Agreement
• Informational: Friends 2024 Funding Proposal
• Informational: 2Q Financial Report
• Informational: Lighting Upgrade 2024
• Consent agenda includes approval of June 2023 minutes and accounts payable

The Board approved a minor revision to the bylaws to increase the number of members on the Personnel Committee. The board also received reports on the hiring of a new Inclusive Services Librarian and the ongoing search for an Assistant Director.

• Approved entire consent agenda (unanimous)
• Approved amendment to bylaws to increase Personnel Committee from two to three members (unanimous)

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will hold a discussion on the strategy for updating the Comprehensive Parks Plan with stakeholders. No formal action is expected; the meeting is focused on gathering input and planning next steps.

• Discussion of Comprehensive Parks Plan update strategy with stakeholders

Board of Appeals

The Shorewood Board of Appeals will hold a teleconference meeting to consider one variance request: allowing an air conditioning condenser to remain in the side yard setback at 3521 N Maryland Ave, which currently violates Village Code 225-7(f). The board will also review draft minutes from April and June 2023 and hear an attorney's overview of its standards. No other substantive action is on the agenda.

• Variance request for A/C unit at 3521 N Maryland Ave (Village Code 225-7(f))
• Review of April 11 and June 13, 2023 meeting minutes
• Attorney review of Board of Appeals standards

The Board of Appeals approved a variance of Village Code 225-7(f) to allow a residential property to maintain an A/C unit. The decision was based on the specific size and width of the lot.

• Approved meeting minutes for April 11, 2023 and June 13, 2023
• Granted variance of Village Code 225-7(f) for A/C unit at 3521 N Maryland Ave (5-0)

Village Board of Trustees

The Village Board will consider several items including a police department communications plan update, multiple liquor license applications, and a potential engineering study for E. Capitol Drive modifications. The meeting also includes consent agenda items for various contracts and special event permits.

• Consider Ordinance 3057 amending Village Code Chapter 207 definitions and sections 207.5(B) and (C)
• Consider 'Class B' liquor license for HarborChase of Shorewood at 1111 E Capitol Dr
• Consider 'Class B' liquor license for East Garden at 3600 N Oakland Ave
• Consider 'Class A' liquor and cabaret license for The Foxhole at 4144 N Oakland Ave
• Consider authorization of engineering study for WisDOT consideration of E. Capitol Drive modifications

The Village Board approved the 2024 initiatives, a document scanning contract for property files, and a crossing guard service agreement. The board also mandated the use of Dark-Sky compliant light fixtures for future street light projects and established the annual trick-or-treat schedule.

• Approved 2024 initiatives (6-1)
• Approved $48,800 contract with Avalon for Phase II document scanning (7-0)
• Approved 1-year Crossing Guard MOU with Shorewood School District and agreement with All City Management Services (7-0)
• Approved Dark-Sky compliant fixtures for 2026 Lake Drive/STH 32 and residential street light projects (7-0)
• Approved Shorewood Today Production and Design RFP (4-2-1)
• Approved RFP for Municipal GIS Services (7-0)
• Approved Resolution 2023-14 for Community Development Block Grant Agreement with Milwaukee County (7-0)
• Deferred Shorewood Sewer Outfall Slope Stabilization project contract (7-0)

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee voted to recommend three "Class B" liquor licenses and a committee appointment to the Village Board for final consideration.

• Recommended "Class B" liquor license for Harbor Shorewood Management, LLC (3-0)
• Recommended "Class B" liquor license for East Garden LLC (3-0)
• Recommended "Class B" liquor and cabaret license for Foxhole Shorewood, LLC (3-0)
• Recommended committee appointment to the Village Board (3-0)

Village Board Standing Committee Meeting Notes

The Public Works Committee received a staff update on 13 resident-submitted transportation and parking requests for E. Capitol Drive. Staff reported on completed forestry work, crosswalk marking warranty issues, and cost estimates for pavement markings, signage, and pedestrian safety improvements. The committee discussed funding options and agreed to move the matter to the full Village Board on September 5.

• Staff invoked warranty for prematurely failing epoxy crosswalk markings on Capitol Drive
• Estimated $1,200 startup cost for a pedestrian flag program, pending board policy and funding
• 2024 capital budget includes $200,000 for remarking Capitol Drive lane lines and parking stalls
• Estimated $5,500 for crosswalk signage at all intersections, no 2023 budget available
• WisDOT requires engineering study for any speed limit reduction or crosswalk removal on state highway

Conservation Committee

The Conservation Committee will discuss and vote on a memo recommending the Village Board adopt one of three options to improve Dark Sky compliance for business district streetlights, with costs estimated to exceed $100,000. The meeting also includes approval of July 6 minutes and public comments.

• Discussion and recommendation on Streetlight Replacement/Dark Skies memo by Chuck Hagner
• Consider approval of July 6 meeting minutes
• Concerns from the Community
• Upcoming Events

The committee approved a letter to the Village Board regarding streetlight replacement and Dark Skies compliance. The discussion included LED bulb color settings and the cost of making light fixtures 100% compliant.

• Approved July 6 meeting minutes (9-0)
• Approved letter to Village Board regarding Streetlight Replacement/Dark Skies (10-0)

Public Art Committee

The committee approved the minutes from the July 5, 2023 meeting. Members discussed maintenance and potential non-profit partnerships for the Ghost Train display, as well as planning for a November 2024 arts festival.

• Approved July 5, 2023 meeting minutes (3-0)

Design Review Board

The Design Review Board will review applications for residential dormer modifications at 4545 N. Marlborough Drive. The board will also consider a special exception request for two wall signs at 4231 N. Oakland Avenue.

• Dormer expansion and installation at 4545 N. Marlborough Drive
• Special exception for two wall signs at 4231 N. Oakland Avenue

The Design Review Board approved plans for residential roof additions and granted a special exception for commercial signage. Both requests were approved by unanimous vote.

• Approved expansion of existing dormer and installation of new dormer at 4545 N. Marlborough Drive (4-0)
• Approved installation of two wall signs at 4231 N. Oakland Avenue by Special Exception (5-0)
• Approved July 13, 2023 meeting minutes (4-0)

Board of Review

The Shorewood Board of Review is meeting to certify the 2023 assessment roll, correct any errors, and hear taxpayer objections to property assessments. The meeting is required to last at least two hours and includes procedures for waivers, appeals, and other legally allowed matters.

• Certify corrections of error under Wis. Stat. § 70.43
• Verify open book changes are included in the assessment roll
• Consider waivers of 48-hour notice for objections
• Consider requests to testify by telephone or submit sworn written statements
• Hear objections to 2023 assessments

Plan Commission

The Shorewood Plan Commission will review a conditional use permit for a new 4.5m satellite earth station. The commission will also discuss a potential joint meeting with the CDA regarding the Village's Public Works facility.

• Conditional Use Permit application for a 4.5m Satellite Earth Station at 1100 E. Capitol Drive
• Discussion of a possible joint Plan Commission and CDA meeting regarding the Public Works facility

The Plan Commission approved a conditional use permit for a fourth satellite earth station at a commercial property. The commission also discussed a future joint meeting with the CDA regarding potential sites for the Village’s Public Works facility.

• Approved Conditional Use Permit for 4.5m Satellite Earth Station at 1100 E. Capitol Drive (4-0)
• Approved February 28, 2023 meeting minutes (4-0)

Police Commission

This meeting of the Shorewood Police Commission has been canceled and will be rescheduled in August 2023. The original agenda included a closed session to interview police officer candidates and discuss establishing an eligibility list, followed by possible open session action.

• Meeting canceled and rescheduled to August 2023
• Closed session to interview police officer candidates
• Closed session to discuss police officer candidates for eligibility list
• Possible open session action on closed session matters

Elder Services Advisory Board

The Elder Services Advisory Board is meeting to discuss long-term planning for senior services and pedestrian safety on Capitol Drive. The agenda includes no formal votes or contracts, only discussion items.

• Senior Services Long-Term Planning Discussion
• Pedestrian Safety on Capitol Drive

The board voted to send a letter supporting pedestrian safety recommendations for Capitol Drive near the high school. Members also agreed that the ESAB will lead the development of a sustainability plan for the Senior Resource Center (SRC).

• Approved motion to write a letter supporting pedestrian safety recommendations for Capitol Drive (5-0)
• Agreed that ESAB will take the lead for an SRC sustainability plan

Design Review Board

The Design Review Board will meet to review an application for a window modification at a residential property located at 2428 E. Beverly Road. The board will also approve minutes from the June 22, 2023, meeting.

• Window modification application for 2428 E. Beverly Road

The board approved plans for a residential window modification to accommodate a kitchen remodel. The project involves blocking off a portion of an existing window to fit a stove and exhaust hood.

• Approved window modification at 2428 E. Beverly Road (5-0)
• Approved June 22, 2023 meeting minutes (5-0)

Library Board of Trustees

The Shorewood Public Library Board of Trustees will meet to take action on a copier lease agreement and receive informational reports on the second-quarter financials, e-resources, a 2024 lighting upgrade, and a Friends of the Library 2024 funding proposal. The board will also welcome a new trustee and hear the library director's report.

• Action: Copier Lease Agreement
• Informational: 2Q Financial Report
• Informational: Lighting Upgrade 2024
• Informational: Friends 2024 Funding Proposal
• Consent agenda: June 2023 minutes and accounts payable reports

The Board approved a lease with Forward TS for two upgraded copiers, which is expected to save over $1,400 annually. The Board also welcomed new Trustee Kara Espera and received updates on the 2024 budget timeline and personnel hiring.

• Approved 63-month copier lease contract with Forward TS (unanimous)
• Approved June meeting minutes (unanimous)
• Tabled 2Q Financial Report

Library Board of Trustees

The Shorewood Public Library Board of Trustees will vote on a copier lease agreement and receive informational reports on the second-quarter financials, e-resources, a 2024 lighting upgrade, and a Friends funding proposal. The agenda also includes routine items like approving minutes and accounts payable, plus a welcome to a new trustee.

• Action: Copier Lease Agreement
• Informational: 2Q Financial Report
• Informational: 2Q E-Resources Report
• Informational: Lighting Upgrade 2024
• Informational: Friends 2024 Funding Proposal

The Board approved the consent agenda and received a comprehensive report from Director Jen Gerber detailing new staff positions, internships, and equity initiatives. Two library staff members provided public testimony in support of the Director's leadership.

• Approved entire consent agenda (unanimous)

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will review pedestrian safety improvements for Capitol Drive, including a list of recommendations from community groups, and discuss public education for the Edgewood Avenue advisory bike lanes. They will also consider streetlight replacement for Dark Sky compliance and receive updates on parks and safety plans. The meeting is virtual due to Village Hall renovations.

• Review pedestrian safety recommendations for Capitol Drive, including speed limit reduction to 25 mph and crosswalk changes
• Discussion and recommendation for Edgewood Avenue Advisory Bike Lanes public education
• Discussion on Village Streetlight replacement and Dark Sky compliance
• Consider approval of June 13 meeting minutes
• Welcome new member Katie Harrigan

The committee approved the minutes from the June 13 meeting. Members discussed pedestrian safety on Capitol Dr., advisory bike lane education on Edgewood Avenue, and streetlight dark sky compliance. No other substantive actions were decided.

• Approved June 13 meeting minutes (11-0)

Conservation Committee

The Shorewood Conservation Committee will review subcommittee documents and breakout sessions, hear a perspective on No Mow May from Code Compliance, and discuss communication for a native plant, compost, and rain barrel workshop. The meeting includes routine items like approving June minutes and staff updates.

• No Mow May discussion with Code Compliance/Associate Building Inspector
• Review of subcommittee document and breakout sessions
• Communication of Native Plant, Compost, and Rain Barrel workshop on July 18 at Hubbard Park
• Approval of June 1 meeting minutes

The committee approved the minutes from the previous meeting. Members discussed No Mow May enforcement and split into subcommittees for energy efficiency, biodiversity, and waste reduction. A proposal regarding streetlight color temperature was introduced for a future vote.

• Approved previous meeting minutes (9-0)

Public Art Committee

The Shorewood Public Art Committee will review June meeting minutes, receive an update on the Ghost Train public art installation, and discuss planning for an Arts festival. The agenda is largely routine, with no major decisions or public hearings scheduled.

• Approval of June 7, 2023 meeting minutes
• Update on Ghost Train status (ventilation fixes, light outages, potential service program)
• Discussion of Arts festival (timing, subcommittees, RFP guidelines)

The committee approved the minutes from the June 7, 2023 meeting. Members discussed the technical status of the Ghost Train project and potential dates for a 2024 arts festival. No other formal actions were taken.

• Approved June 7, 2023 meeting minutes (3-0)

Village Board of Trustees

The Shorewood Village Board will hold a regular meeting on July 3, 2023, preceded by committee meetings. The main item is a presentation and discussion of the 2024-2033 Long Range Financial Plan, which outlines significant capital projects including road, water, and facility improvements. The board will also consider several consent agenda items, including license renewals, a committee appointment, and a $5,000 contribution to a county transportation planning project.

• 2024-2033 Long Range Financial Plan: $47M for roads, $39.4M for water system, $23.8M for DPW facility reconstruction
• Consider 2023-2024 license renewals, including Walgreens #15188 (4035 N Oakland Ave) with $822 payment including $100 late fee
• Consider establishing Juneteenth as a holiday for non-represented employees
• Consider $5,000 contribution to Milwaukee County's Complete Communities Safe Streets Action Plan
• Consider award of contract for sewer dye water flooding investigation

The Board approved a ten-year financial plan and project schedule, including a streetlight replacement program and the elimination of sidewalk replacement special assessments. Other actions included approving street design changes for Edgewood Avenue and a contract for sewer flooding investigation.

• Approved 2024-2033 Long Range Financial Plan and project schedule (5-1)
• Approved advisory bike lanes and curb extensions for Edgewood Avenue resurfacing (6-0)
• Approved $5,000 local contribution for Safe Streets Action Plan (6-0)
• Approved extended leave of absence for J. Mallum through September 15, 2023 (6-0)
• Awarded $32,512.10 contract to Aqualis for 2023 Dye Water Flooding Project (6-0)
• Approved suspension of Policy 32 for hybrid/video meetings from July 10 – Sept 19, 2023 (5-1)

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee approved an extended leave of absence for John Mallum and recommended the appointment of Mike Dawson to the CDA. The committee also approved 2023-2024 license renewals for consideration by the full Village Board.

• Approved extended leave of absence for John Mallum through September 15, 2023 (2-0)
• Recommended Village Board approval of Mike Dawson to the CDA (2-0)
• Approved 2023-2024 license renewals for full Village Board consideration (2-0)

Joint Review Board

The Joint Review Board will hold its annual meeting to review the PE-300 annual reports and performance of Tax Incremental Districts 3, 4, and 5. The board will consider a resolution acknowledging the filing of these reports and compliance with the annual meeting requirement. The meeting also includes appointments for chairperson and public member.

• Review of TID 3 (created 2008, projected close 2028, $39,277,700 incremental value in 2021)
• Review of TID 4 (created 2011, projected close 2028, $17,094,400 incremental value in 2021)
• Review of TID 5 (created 2014, projected close 2025-2027, $50,135,500 incremental value in 2021)
• Consideration of resolution acknowledging annual report filing and compliance
• Appointments for chairperson and public member

Design Review Board

The Design Review Board will review applications for a wall sign at 4414 N. Oakland Avenue and a window modification at 3945 N. Harcourt Place. The meeting also includes the approval of previous meeting minutes.

• Special exception consideration for wall signage at 4414 N. Oakland Avenue
• Application review for window modification at 3945 N. Harcourt Place
• Approval of June 8, 2023 meeting minutes

The Design Review Board approved a special exception for wall signage at 4414 N. Oakland Avenue and a window modification for a residence at 3945 N. Harcourt Place.

• Approved June 8, 2023 meeting minutes (6-0)
• Approved Option 1A for wall signage at 4414 N. Oakland Avenue via special exception (4-2)
• Approved window modification at 3945 N. Harcourt Place with conditions for matching trim, width, and sill (6-0)

Village Board of Trustees

The Shorewood Village Board and its committees will meet on June 19, 2023, to discuss and decide on several items. The Judiciary Committee will consider establishing Juneteenth as a holiday for non-represented employees and license renewals. The Public Works Committee will review curb extensions and bike lanes for the Edgewood Avenue resurfacing. The full Board will consider bids for Village Hall updates, a crossing guard agreement, and ARPA funding for LED streetlights.

• Consider establishing Juneteenth as a holiday for non-represented employees
• Consider recommendation for curb extensions and advisory bike lanes in 2023 Edgewood Avenue Resurfacing design
• Consider bid award, change order no. 1 and budget for first floor Village Hall updates
• Consider Resolution 2023-14 authorizing Director of Public Works to act on temporary easements for 2025 WisDOT reconstruction of N. Lake Drive
• Consider designation of ARPA funding for Oakland/Capital LED streetlight fixtures

The Village Board approved a bid and budget for first-floor Village Hall updates and designated $15,000 in ARPA funding for LED re-lamping on Oakland/Capital. The Board also granted special privilege approvals for basketball hoops in specific alleys and authorized easements for the 2025 N. Lake Drive reconstruction.

• Approved bid award, change order no. 1, and budget for first floor Village Hall updates (5-0)
• Approved special privilege applications for basketball hoops at 4330 N. Alpine Ave., 4350 N. Wildwood Ave., 4455 N. Ardmore Ave., and 4357 N. Alpine Ave. (5-0)
• Approved amended Resolution 2023-14 for Temporary Limited Easements for 2025 WisDOT reconstruction of N. Lake Drive (5-0)
• Designated $15,000 in ARPA funding for re-lamping LED light fixtures on Oakland/Capital (5-0)
• Requested Public Safety Committee review changes to bicycle operator and passenger transport regulations (5-0)
• Approved consent agenda items including document scanning RFP and license renewals (5-0)
• Deferred Crossing Guard MOU and service agreement until August 7, 2023

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee recommended several items for Village Board approval, including the establishment of Juneteenth as a holiday for non-represented employees. The committee also recommended the approval of 2023-2024 license renewals and two committee appointments.

• Recommended Marissa Meyers and Katie Harrigan for Village Board approval (2-0)
• Recommended approval of 2023-2024 license renewals to the Village Board (2-0)
• Recommended establishing Juneteenth as a holiday for non-represented employees (2-0)

Village Board Standing Committee Meeting Notes

The Public Works Committee approved recommendations to include advisory bike lanes and a curb extension at N. Maryland Avenue as part of the 2023 Edgewood Avenue resurfacing project. Trustees also discussed the need for a public education campaign regarding the new infrastructure.

• Recommended inclusion of Advisory Bike Lanes in Edgewood Resurfacing project (3-0)
• Recommended inclusion of curb extension at N. Maryland Avenue in Edgewood Resurfacing project (3-0)

Library Board of Trustees

The Shorewood Public Library Board of Trustees holds its annual meeting to elect officers, assign committees, and set meeting dates for 2023-2024. The board will also receive informational reports from the library director, personnel, finance, and nominating committees, and may enter closed session for personnel matters.

• Election of officers
• Committee assignments
• Library Board meeting dates for 2023-2024
• Library Director Year in Review report
• Closed session under sec. 19.85(1)(f) for personnel matters

The Board approved the consent agenda. The meeting primarily consisted of staff testimonials supporting Director Jen Gerber and an informational report detailing new staff positions, internships, and library programming.

• Approved entire consent agenda (All in favor)

Board of Appeals

The Village of Shorewood Board of Appeals will consider three requests for zoning variances at its June 13, 2023 meeting. The cases involve a 6-foot driveway gate at 3926 N. Lake Dr., a new 20x20 detached garage at 4239 N. Larkin St., and a replacement 14x22 garage at 4321 N. Farwell Ave. Each request seeks an exception to setback or height requirements in the Village Code. The board will also review minutes from March 14, 2023, and have an attorney review applicable standards.

• Variance request for a 6-foot high driveway gate at 3926 N. Lake Dr. (Code 225-8 B (2))
• Variance request for a new 20x20 detached garage at 4239 N. Larkin St. (Code 535-19 F (b), (c))
• Variance request to replace an existing garage at 4321 N. Farwell Ave. (Code 535-19 F(5))
• Review of meeting minutes from March 14, 2023

The Board of Appeals approved two requests for garage construction variances at N Larkin Street and N Farwell Ave. A request for a height variance for a driveway gate at N Lake Dr was denied.

• Denied variance for 6-foot driveway gate at 3926 N Lake Dr (2-3)
• Approved variance for 20’x20’ detached garage at 4239 N Larkin Street (5-0)
• Approved variance to replace existing garage at 4321 N Farwell Ave (5-0)
• Deferred approval of April 11, 2023 meeting minutes

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will discuss and recommend changes to Village regulations on bicycle passenger transport, following a memo arguing the current code is unnecessary and preempted by state law. The committee will also discuss resurfacing options for Edgewood Avenue from Oakland to Lake Drive, including advisory bike lanes. Additionally, they will debrief pedestrian safety efforts discussed at the June 5 Village Board meeting.

• Discussion and recommendation to repeal Village Code §207-5(B) restricting bicycle passenger transport, which a committee member argues is unenforceable and preempted by state law
• Discussion and recommendation on Edgewood Avenue resurfacing options: proposed improvements with Advisory Bike Lanes vs. maintain existing street markings
• Debrief of pedestrian safety efforts covered at the June 5 Village Board meeting, including discussion of crashes on Capitol Drive

The committee approved a recommendation for advisory bike lanes and bump outs at Maryland and Edgewood Avenue. It also approved a code change to align bicycle passenger regulations with state statutes. Discussions were held regarding pedestrian safety improvements at Capitol Drive.

• Approved April 11 meeting minutes (7-0)
• Approved May 9 meeting minutes (7-0)
• Approved recommendation to change bicycle operator and passenger transport regulations (7-0)
• Approved recommendation for advisory bike lanes and bump outs for Edgewood Avenue resurfacing (7-0)

Design Review Board

The Design Review Board will review applications for various residential and commercial property changes. These items include sign installations, patio construction, and building additions.

• Wall sign installation at 2223 E. Capitol Drive
• Street side yard patio at 1820 E. Lake Bluff Blvd.
• Construction of two dormers at 4121 N. Stowell Avenue
• Front yard patio and window/door modifications at 4279 N. Olsen Avenue
• Illuminated wall sign and window modifications at 3559 N. Oakland Avenue

The Board approved a street side yard patio at 1820 E. Lake Bluff Blvd and the construction of two dormers at 4121 N. Stowell Avenue. A request for a front yard patio at 4279 N. Olsen Avenue was deferred for more detail, while window modifications at the same address were denied in a 3-4 vote.

• Approved street side yard patio at 1820 E. Lake Bluff Blvd (6-0)
• Approved two dormers and porch removal at 4121 N. Stowell Avenue (7-0)
• Deferred front yard patio at 4279 N. Olsen Avenue for additional details
• Denied window/door modifications at 4279 N. Olsen Avenue (3-4)
• Approved May 25, 2023 meeting minutes (6-0)

Elder Services Advisory Board

The Shorewood Elder Services Advisory Board is holding a regular meeting on June 8, 2023, at 4 pm in the Shorewood Village Center Meeting Room. The agenda includes routine items such as approving minutes, reports from the chairperson and subcommittees, and updates from the Senior Resource Center and Health Department. The board will also discuss Shorewood Connects initiatives and long-term planning for senior services. No specific action items or dollar amounts are listed on the agenda.

• Minutes of May 11, 2023
• Age-Friendly Community Subcommittee Reports
• Senior Resource Center Director Report
• Shorewood Connects Initiatives Updates
• Senior Services Long-Term Planning Discussion

Public Art Committee

The Shorewood Public Art Committee is meeting to consider approval of the May 3, 2023 minutes, receive an update on the Ghost Train status, and discuss the arts festival. The agenda includes only routine items and no major decisions or public hearings are listed.

• Consider approval of May 3, 2023 meeting minutes
• Update on Ghost Train status
• Discussion of Arts festival

The committee approved the May 3, 2023, meeting minutes. Members discussed maintenance updates for the Ghost Train and assigned subcommittee roles for an upcoming Arts festival.

• Approved May 3, 2023 meeting minutes (5-0)

Village Board of Trustees

The Village Board will consider a police department strategy on using computer inquiries to justify traffic stops, and will vote on implementing Braille complaint forms for people with vision impairments. The board will also hear a presentation on pedestrian safety efforts and discuss an equity strategic plan. Consent agenda items include special privilege approvals for a terrace wall and outdoor seating.

• Consider strategy for using computer inquiry to justify traffic stops (Weiss study recommendation)
• Consider implementation of Braille complaint forms for vision-impaired residents ($10 per packet)
• Special privilege approval for terrace wall at 4512 N. Larkin St.
• Special privilege approval for outdoor seating at Cviche, 4330 N. Oakland Ave.
• Consider reaffirming commitment to Racial Equity Framework and Justice and Dignity resolution

The Village Board approved a new Equity Statement and reaffirmed its commitment to a Racial Equity Framework and Resolution for Justice and Dignity. Other actions included approving a sidewalk seating permit for Cviche and a short-term cabaret license.

• Approved Village of Shorewood Equity Statement (5-0)
• Approved outdoor seating in public right of way at Cviche, 4330 N. Oakland Ave. (6-0)
• Approved short-term cabaret license for Kenisha Cockfield for June 25, 2023 (5-1)
• Approved Resolution 2023-13 regarding WDNR NR 208 2022 Compliance Maintenance Annual Report (6-0)
• Affirmed Resolution of a Racial Equity Framework and Resolution for Justice and Dignity (6-0)
• Approved amendment to May 1, 2023 meeting minutes regarding a recess (4-2)
• Referred request to establish Juneteenth as a holiday for non-represented employees to JP&L committee (6-0)
• Approved committee appointments and reappointments as slated

Conservation Committee

The committee approved the minutes from the May 4 meeting. Members discussed the structure of four proposed subcommittees but deferred finalization to rework the group names and initiatives.

• Approved May 4 meeting minutes (8-0)

Design Review Board

The Design Review Board will review applications for structural changes to two residential properties. The board will also approve the minutes from the May 11, 2023, meeting.

• Front porch modifications at 4497 N. Woodburn Street
• Third floor window modifications at 4445 N. Frederick Avenue

The Board approved plans for a covered front porch at 4497 N. Woodburn Street. A proposal for third-floor window modifications at 4445 N. Frederick Avenue was deferred for future discussion.

• Approved May 11, 2023 meeting minutes (5-0)
• Approved front porch modifications at 4497 N. Woodburn Street (5-0)
• Deferred window modification application for 4445 N. Frederick Avenue

Village Board of Trustees

The Village Board and Public Works Committee will hold special meetings on May 22, 2023. The board will consider temporary liquor and cabaret licenses for St. Robert's Parish Annual Fair. The committee will review proposed pedestrian and bicycle safety improvements for the 2023 Edgewood Avenue resurfacing project, including curb extensions and advisory bike lanes, and may make a recommendation to the board.

• Temporary Class 'B' and cabaret licenses for St. Robert's Parish Annual Fair, June 3-4, 2023
• Curb extensions at Edgewood and Maryland intersection
• Advisory bike lanes along Edgewood Avenue from Oakland Ave to Lake Drive
• Edgewood Avenue resurfacing project scheduled for late summer 2023
• Village share funded through 2023 bond proceeds

The Village Board of Trustees met for a special session to consider licensing for the St. Robert’s Parish Annual Fair. The board approved both a temporary Class “B” license and a temporary Cabaret license for the event.

• Approved temporary Class “B” license and temporary Cabaret license for St. Robert’s Annual Fair, June 3-4, 2023 (5-0)

Parks and Public Spaces Committee

This is a procedural notice, not a working agenda. It states that a quorum of the Parks and Public Spaces Committee may be present at the Public Works Committee's special meeting on May 22, 2023, at 6:00pm. No action will be taken and no business will be discussed by the Parks committee.

• Possible quorum of Parks and Public Spaces Committee at Public Works Committee special meeting
• Meeting date and time: Monday, May 22 at 6:00pm
• No action or business by Parks committee

Village Board Standing Committee Meeting Notes

The Special Public Works Committee reviewed proposed pedestrian and bicycle safety enhancements for the 2023 Edgewood Avenue resurfacing project. The proposal includes curb extensions at the Maryland intersection and advisory bike lanes. The committee decided to forward the item to the full Board for consideration on June 19.

• Forwarded Edgewood Avenue resurfacing design to full Board for June 19 consideration (3-0)

Village Board of Trustees

The Village Board will consider appointments and reappointments to several boards and committees, including the Library Board and Elder Services Advisory Board, and discuss removing a Public Art Committee member for chronic absences. The Budget and Finance Committee will review the first-quarter financial report, noting a decline in court fine revenues.

• Consider appointments to Library Board (Kara Espera) and Elder Services Advisory Board (Jeannie Rufflo)
• Consider removal of Julie Roubik from Public Art Committee for five unexcused absences
• Review of Q1 Financial Report showing decline in court fine revenues
• Consent agenda includes park permits for Arch Solar (July 23) and Shorewood Junior Greyhounds Baseball Club (May 26-28)
• Temporary Class B license applications for Shorewood Men's Club (July 4) and St. Robert's Parish (June 3-4)

The Village Board approved two park and beach permits for a business display and a baseball club event. The board deferred approval of the May 1 meeting minutes and a temporary license application for St. Robert’s Parish.

• Approved Park and Beach Permit for Arch Solar for July 23, 2023 (6-0)
• Approved Park and Beach Permit for Shorewood Junior Greyhounds Baseball Club for May 26-28, 2023 (6-0)
• Deferred approval of May 1, 2023 meeting minutes (6-0)
• Deferred St. Robert’s Parish Temporary License Application to May 22 special meeting (6-0)

Elder Services Advisory Board

The board approved the minutes from the April 6, 2023 meeting. Members discussed a draft report on sustaining the Senior Resource Center and reviewed updates regarding the Dementia Consortium and pedestrian safety on Capitol Drive.

• Approved April 6, 2023 minutes (5-0)

Design Review Board

The Design Review Board will review several applications for property changes. These include commercial wall signage and various residential window, door, and porch modifications.

• Wall signage at 4414 N. Oakland Avenue
• Front porch modifications at 4497 N. Woodburn Street
• Dormer installation and porch addition at 1901 E. Jarvis Street
• Window modifications at 1916-18 E. Jarvis Street
• Window to door modification at 2608 E. Menlo Blvd.

The Board denied window modifications at 1916-18 E. Jarvis Street for failing to meet construction quality standards. It approved a porch addition and dormer at 1901 E. Jarvis Street with specific window exclusions. A commercial signage request for 4414 N. Oakland Avenue was deferred for modifications.

• Approved April 27, 2023 meeting minutes (4-0)
• Deferred wall signage application for 4414 N. Oakland Avenue (3-0, 1 abstention)
• Approved porch addition and dormer at 1901 E. Jarvis Street, excluding kitchen and dormer windows (4-0)
• Denied window modifications at 1916-18 E. Jarvis Street (4-0)

Elder Services Advisory Board

The Elder Services Advisory Board is holding a regular meeting on May 11, 2023, at 4 pm in the Shorewood Village Hall Committee Room. The agenda includes routine items like approving minutes, reports from the chairperson and subcommittees, and updates from the Senior Resource Center, Shorewood Connects, and the Health Department. The board will also discuss long-term planning for senior services. No specific decisions or proposals are listed on the agenda.

• Minutes of April 6, 2023
• Age-Friendly Community Subcommittee Reports
• Senior Resource Center Director Report
• Shorewood Connects Initiatives Updates
• Senior Services Long-Term Planning Discussion

Library Board of Trustees

The Shorewood Public Library Board of Trustees is meeting to handle routine business and discuss several informational reports. The main action item is a vote on the Library Board Bylaws. The board will also hear presentations on e-resources, the library director's report, and a state planning module for the library's future.

• Action item: Library Board Bylaws
• Informational: E-Resources Presentation
• Informational: Library Director's Report
• Informational: DPI Trustee Essentials: TE 11: Planning for the Library's Future
• Consent agenda: April 2023 minutes, statistics report, accounts payable report

The Board of Trustees approved revised bylaws with amendments to public comment confidentiality and committee assignments. The board also received reports on digital resource usage and a proposal to replace the Teen Librarian position with an Equity, Diversity, and Inclusion Librarian.

• Approved entire consent agenda (All in favor)
• Approved Revised Library Board Bylaws with amendments to Section 9 and Article 5 (All in favor)

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will discuss and possibly update village regulations on transporting passengers on bicycles, and will also discuss pedestrian safety on Capitol Drive and village-wide. Other items include updates on parks, pedestrian and bicycle safety, and other public spaces.

• Discussion and possible action on regulations restricting transport of passengers on bicycles
• Discussion on pedestrian safety on Capitol Dr. and village-wide
• Parks updates
• Pedestrian and bicycle safety updates
• Other public spaces updates

The committee discussed updating the Village ordinance regarding the transport of passengers on bicycles to better align with state law and other cities. Pedestrian safety on Capitol Drive was also discussed, with a special order of business scheduled for the June 5 Village Board meeting. No formal votes were taken on these items.

• Adjourned meeting (9-0)

Conservation Committee

The committee discussed the No Mow May campaign, including participation metrics and plans for a permanent ordinance. They also evaluated adopting Dark Sky principles for street lighting, noting that no Wisconsin communities have yet achieved Dark Sky designation. The meeting was largely discussion-based with no formal votes on these topics.

• Approved April 6 meeting minutes (8-0, one abstention)
• Discussed No Mow May progress and metrics for reporting to Village Board
• Discussed potential adoption of Dark Sky principles for street lighting
• Adjourned at 8:00 PM (10-0)

Public Art Committee

The committee discussed increasing the Ghost Train's run frequency to once per hour as a temporary relaunch after repairs, and toured Shorewood High School spaces for a future arts festival. No formal decisions were made beyond approving previous minutes and adjourning.

• Approved April 5, 2023 meeting minutes (4-0)
• Discussed but did not vote on Ghost Train frequency increase to once per hour
• Discussed arts festival planning and toured high school spaces

Village Board of Trustees

The Shorewood Village Board will consider Resolution 2023-12 confirming its obligation to contribute to the North Shore Fire Department's budget to pay debt service on $8,740,000 in general obligation bonds issued by the City of Glendale for the reconstruction of Fire Station 82. The board will also hear a presentation on the Street Lighting System Replacement Plan and consider several other items, including fee schedule amendments, sex offender ordinance changes, and a resolution supporting Milwaukee County Transit.

• Resolution 2023-12: Confirm obligation to pay share of $8,740,000 Glendale bonds for North Shore Fire Department station reconstruction
• Street Lighting System Replacement Plan presentation by Engineer Rich Thimm
• Resolution 2023-10: Amend Village Fee Schedule relative to Commercial Design Review
• Amendments to sex offender residency restriction ordinance (add appeal process, repeal original domicile restriction)
• Resolution 2023-11: #SaveTheBus – Support for Milwaukee County Transit System

The Board approved a resolution to contribute to the North Shore Fire Department's budget for bond debt service and updated the sex offender residency restriction ordinance. Other actions included amending the commercial design review fee schedule and approving the 2023 community survey. The Board also supported the Milwaukee County Transit System.

• Approved Resolution 2023-12 to contribute to North Shore Fire Department budget for bond debt service (7-0)
• Approved Resolution 2023-10 amending the Village Fee Schedule for Commercial Design Review (7-0)
• Approved Ordinance 3055 adding an appeal process to the sex offender residency restriction ordinance (7-0)
• Approved amendment to repeal the original domicile restriction in the sex offender residency restriction ordinance (5-2)
• Approved 2023 community survey and project plan with wording changes to infrastructure and parking questions (6-0)
• Approved Resolution 2023-11 in support of Milwaukee County Transit System (6-0)
• Approved Shorewood Criterium permits and licenses for June 23, 2023 (6-1)

Design Review Board

The Design Review Board will consider several applications for residential exterior changes, including additions and window modifications. The board will also receive an introduction to updates regarding the Village of Shorewood Sign Code.

• Dormer installation and porch addition at 1901 E. Jarvis Street
• Breezeway and garage addition at 4418 N. Prospect Avenue
• Window modification at 1916-18 E. Jarvis Street
• Front yard patio and porch reconstruction at 3541 N. Summit Avenue
• Introduction to updates to Village of Shorewood Sign Code

The Board approved a breezeway and garage addition for one residential property. A request for modifications at 1901 E. Jarvis Street was deferred pending revised plans. The record for the window modification at 1916-18 E. Jarvis Street is incomplete.

• Approved April 13, 2023 meeting minutes (7-0)
• Approved breezeway and garage addition at 4418 N. Prospect Avenue (8-0)
• Deferred application for dormer, porch, and windows at 1901 E. Jarvis Street pending revised plans

Village Board of Trustees

The Village Board will consider amending the sex offender residency restriction ordinance to remove the 'original domicile restriction' and add an appeals process. Committees will also discuss updates to commercial design review fees and a sick leave sharing program amendment. The meeting includes a presentation on potential bus service reductions.

• Amendment to Sex Offender Residency Restriction Ordinance to repeal original domicile restriction and create appeals process
• Discussion of updates to Village Fee Schedule for commercial design review, including new $500 Level 2 fee for projects over $25,000
• Consider amendment to Sick Leave Sharing Program
• Presentation on potential MCTS bus service reductions and public engagement
• Consent agenda includes special privilege approvals for loading zones at 5 locations and outdoor seating at Metro Market

The Board approved an amendment to the Sick Leave Sharing Program and authorized several loading zones. It also granted permits for the Shorewood Men's Club Chicken BBQ and scheduled a future agenda item for pedestrian safety.

• Approved amendment to Sick Leave Sharing Program to allow donation of vacation and sick time (7-0)
• Approved Park and Beach Permit, Short Term Cabaret, and Liquor License for Shorewood Men's Club Chicken BBQ on June 10, 2023 (7-0)
• Approved loading zones at Senior Resource Center, The Atrium, Shorewood Manor, Walgreens, and Metro Market (7-0)
• Approved adding a special agenda item for pedestrian safety and community education (5-2)
• Approved consent agenda minus items 5c and 5d (7-0)

Village Board Standing Committee Meeting Notes

The Community and Business Relations Committee voted 3-0 to recommend updating the Village Fee Schedule for commercial design review. The changes would add a $200 fee for planning and design adjustments, create a two-tier review fee ($500 for projects over $25,000, $100 for smaller ones), and raise parking and signage special exception fees to match Board of Appeals rates. A resolution will go to a future Village Board meeting.

• New $200 fee for Planning and Design Adjustments
• New $500 fee for Level 2 Commercial Design Review (projects over $25,000)
• Level 1 Commercial Design Review fee remains $100
• Parking and Signage Special Exception fees raised to match Board of Appeals rates
• Resolution to update fee schedule to be placed on future Village Board agenda

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee recommended an amendment to the Sick Leave Sharing Program. The committee also recommended the removal of a Design Review Board member for lack of attendance.

• Recommended removal of Bryan Koester from Design Review Board if resignation is not received by April 21, 2023 (3-0)
• Recommended amendment to Sick Leave Sharing Program to allow donation of vacation and sick time (3-0)

Design Review Board

The Design Review Board will review several applications for structural changes to local properties. These items include garage expansions, window modifications, and porch removals.

• Removal of porch enclosure and bump out extension at 4497 N. Woodburn Street
• Reinstallation of awnings at 4231 N. Oakland Avenue
• Window modification at 4226 N. Morris Blvd
• Garage expansion and second story addition at 1814 E. Olive Street

The Board approved plans for commercial awning reinstallation and three residential exterior modifications. All approvals passed with 4-0 votes.

• Approved reinstallation of awnings at 4231 N. Oakland Avenue (4-0)
• Approved window modification at 4226 N. Morris Blvd (4-0)
• Approved removal of porch enclosure and rear bump-out at 4497 N. Woodburn Street (4-0)
• Approved garage expansion and second-story addition at 1814 E. Olive Street with required larger brackets (4-0)
• Approved March 9, 2023 meeting minutes (4-0)

Library Board of Trustees

The Board approved a revised grant request guide for the 2023 Lange Permanent Endowment and updated the library's Code of Conduct. The code of conduct change removes the rule regarding sleeping in the library to ensure more equitable enforcement.

• Approved the 2023 Permanent Endowment Lange Bequest Grant Request Guide (unanimous)
• Approved revised Code of Conduct Policy to remove the line regarding sleeping in the library (unanimous)
• Approved the consent agenda (unanimous)

Board of Appeals

The Shorewood Board of Appeals will consider a variance request to build a new 20x26-foot detached garage at 4049 N. Prospect Ave. with setbacks of 1 foot on the south and 1.5 feet on the west, below the required 3 feet. The board will also review meeting minutes and hear an attorney's review of its standards. The building permit was previously denied by the building inspector.

• Variance request for Village Code 535-19 F(5)(b) to allow 1' and 1.5' setbacks for a new detached garage at 4049 N. Prospect Ave.
• Proposed garage: 26'x20', gable style, 8/12 roof pitch, 12" overhangs, estimated cost $45,283
• Building permit 23-0288 denied March 2, 2023; appeal filed March 3, 2023
• Consideration of March 14, 2023 meeting minutes
• Attorney review of Board of Appeals standards

The Board of Appeals approved a request to build a detached non-conforming garage with specific setbacks at 4049 N Prospect Ave. The decision allows the structure to be built within rear and side yard setbacks to accommodate vehicle navigation and a retaining wall replacement.

• Approved variance of Village Code 535-19 F(5)(b) for detached garage at 4049 N Prospect Ave (3-0)
• Approved March 14, 2023 meeting minutes as corrected

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will hear a presentation from BID Director Janet Henning on creating public space at the empty lot at Oakland and Marion, and will discuss its 2022/23 annual report and initiatives. The committee will also receive updates on parks, pedestrian and bicycle safety, and other public spaces. The agenda is largely routine, with the BID presentation being the most substantive item.

• Presentation from BID Director Janet Henning on Open Space at Oakland/Marion
• Discussion and possible action on 2022/23 Committee Annual Report and Initiatives
• Parks Updates
• Pedestrian and Bicycle Safety Updates
• Other Public Spaces Updates

The committee approved the 2022/23 Annual Report and initiatives, including a new review of bicycle regulations regarding the transport of multiple children. The BID presented plans to potentially purchase and develop an empty lot at Oakland and Marion into a community space.

• Approved March 14, 2023 meeting minutes (8-0)
• Approved 2022/23 Annual Report and initiatives as amended (10-0)

Conservation Committee

The committee approved the minutes from the March 2 meeting. Members discussed upcoming events including an Arbor Day tree planting, an energy workshop, and Pollinator Palooza.

• Approved March 2 meeting minutes (7-1)

Elder Services Advisory Board

The Elder Services Advisory Board is meeting to review minutes, receive reports from subcommittees and the Senior Resource Center director, and discuss Shorewood Connects initiatives and health department updates. The board will also hold a discussion on long-term planning for senior services. No votes on specific items are listed on the agenda.

• Minutes of March 2, 2023
• Age-Friendly Community Subcommittee Reports
• Senior Resource Center Director Report
• Shorewood Connects Initiatives Updates
• Senior Services Long-Term Planning Discussion

The board approved the March 2, 2023, meeting minutes. Members discussed long-term sustainability planning for senior services, including the need for better service navigation and expanded programming for working seniors. Staff reported that recruitment has begun for a part-time program assistant.

• Approved March 2, 2023 minutes (4-0)
• Adjourned meeting (5-0)

Public Art Committee

The Shorewood Public Art Committee is meeting to discuss and potentially approve its 2022/23 annual report and initiatives, continue planning for a village-wide arts festival, and receive an update on the Ghost Train public art installation. The agenda also includes approval of the previous meeting's minutes and other old/new business.

• Discussion and possible action on 2022/23 Committee Annual Report and Initiatives
• Discussion on Arts festival, including potential coordinator costs (from roughly $1,000 to $400)
• Update on Ghost Train status, including light replacements by Pieper Power
• Consider approval of March 1, 2023 meeting minutes

The committee approved the minutes from March 1, 2023, and the 2022/23 Annual Report and Initiatives. Members discussed the feasibility of hosting an arts festival and identified next steps for budgeting and planning. An update was provided on the Ghost Train light repairs and cabinet configuration.

• Approved March 1, 2023 meeting minutes (5-0)
• Approved 2022/23 Committee Annual Report and Initiatives (5-0)

Village Board of Trustees

The Shorewood Village Board will hold a Committee of the Whole to review proposed 2023 community survey questions, then a special closed session on pending litigation, followed by a regular meeting to consider several action items. These include a WisDOT agreement for signal timing improvements related to the I-43 Rehabilitation Project, a professional services agreement with Strand Associates for Capitol Drive signal timings, bus shelters in the N. Oakland Avenue design, and an ordinance amending parking regulations on N. Estabrook Parkway. The board will also consider consent agenda items such as accounts, minutes, and hiring a Senior Resource Center Program Assistant.

• Consider WisDOT agreement for signal timing improvements to mitigate I-43 Rehabilitation Project traffic impacts
• Consider professional services agreement with Strand Associates for Capitol Drive (STH 190) signal timings
• Consider bus shelters in N. Oakland Avenue roadway design
• Consider Ordinance 3054 amending parking regulations on N. Estabrook Parkway south of E. Capitol Dr.
• Review 2023 community survey questions, including new questions on voting accessibility, parking meters, and environmental response

The Village Board approved a WISDOT agreement for I-43 rehabilitation traffic mitigation and a $16,000 contract with Strand Associates for signal timing. The Board also approved new parking regulations for N. Estabrook Parkway and the installation of MCTS bus shelters on N. Oakland Avenue.

• Approved WISDOT agreement for I-43 Rehabilitation Project traffic mitigation (6-0)
• Approved $16,000 Strand Associates contract for Capitol Drive signal timing review (6-0)
• Approved requesting MCTS install B-2 bus shelters at NB and SB Kenmore/Oakland stops (5-1)
• Approved Ordinance 3054 amending parking regulations on N. Estabrook Parkway south of E. Capitol Dr. (6-0)
• Approved March 20, 2023 meeting minutes (6-0)

Village Board of Trustees

The Shorewood Village Board will hold a regular meeting on March 20, 2023, covering a range of items including a police department update, several ordinance amendments, contract awards, and a closed session on pending litigation. The board will also review a proposal to install bus shelters on N. Oakland Avenue and discuss the 2023-2024 police union labor agreement.

• Consider Ordinance 3050 amending parking restrictions and removal of illegally parked vehicles
• Consider Ordinance 3051 amending parking prohibitions
• Consider contract award for 2023 ash tree removals
• Consider contract award for River Park irrigation system
• Consider 2023-2024 police union labor agreement

The Village Board approved the 2023-2024 police union labor agreement and two parking ordinances. The board also awarded contracts for ash tree removal and irrigation, and set the bike lane configuration for Downer Avenue.

• Approved 2023-2024 police union labor agreement (6-0)
• Approved Ordinance 3050 regarding parking restrictions and vehicle removal (6-0)
• Approved Ordinance 3051 regarding prohibited parking (5-1)
• Authorized Police Department to apply for grants without prior Board approval (6-0)
• Awarded $78,830 contract to Wallace Tree Care for 2023 ash removal (5-1)
• Approved marked bike lanes for 3500-3900 N. Downer Ave with parking on west side (5-1)
• Awarded $28,400 contract to RKM Irrigation for River Park irrigation (6-0)
• Approved consent agenda including March 6 minutes and fireworks vendor agreement (6-0)

Board of Appeals

The Shorewood Board of Appeals will consider a variance request to retain a five-foot-tall decorative steel fence at Lake Bluff Elementary School, which exceeds the four-foot height limit in the front setback. The board will also review meeting minutes and hear an attorney's review of standards. The fence was installed as part of a playground project and received a Notice of Correction.

• Variance request for 5-foot fence at 1600 E. Lake Bluff Blvd. (Lake Bluff Elementary School)
• Appeal by Shorewood School District and GRG Playscapes LLC of Notice of Correction
• Fence height exceeds Village Code 225-8 B. (2) four-foot limit
• Building permit P22-1579 issued 9/12/2022 for playground and fence
• Board to consider minutes from January 10, 2023 meeting

The Board of Appeals granted a variance of Village Code 225-8 B. (5) to allow a five-foot-tall decorative steel fence to remain at 1600 E. Lake Bluff Blvd. The decision follows testimony regarding child safety and fence quality.

• Approved variance of Village Code 225-8 B. (5) for fence at 1600 E. Lake Bluff Blvd (3-1, Smith abstain)
• Approved January 10, 2023 meeting minutes

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will discuss and possibly act on the 2022/23 annual report, a Bike Friendly renewal application, including shared streets in the complete streets plan, and a connector path at River Park. They will also receive updates on parks, pedestrian and bicycle safety, and other public spaces.

• Discussion and possible action on 2022/23 Committee Annual Report and Initiatives
• Discussion on Bike Friendly renewal application
• Discussion and possible action on inclusion of shared streets in upcoming complete streets plan
• Discussion on River Park connector path/multi use trail
• Introduction of new members: Roger Mason, Sandie Pendleton, and Melissa Talbott

The committee approved the minutes from the February 14 meeting. Members discussed the Bike Friendly renewal application, the inclusion of shared streets in the complete streets plan, and the River Park connector path.

• Approved February 14 meeting minutes (10-0)

Community Development Authority

The Shorewood Community Development Authority will discuss a policy recommendation to amend future tax increment districts (TIDs) for affordable housing purposes, following a February presentation on Milwaukee County's ARPA-funded affordable housing projects. The board will also consider minutes from the February 10 meeting and discuss that presentation.

• Consider policy recommendation to amend future tax increment districts for affordable housing
• Discuss February 10 presentation by Teig Whaley-Smith on affordable housing strategies
• Consider February 10, 2023 meeting minutes

The Community Development Authority approved a recommendation for the Village Board to establish a policy regarding tax increment districts (TIDs). This policy would prompt a discussion about extending TIDs for one year when a district is considered for closure to potentially fund affordable housing.

• Approved February 10, 2023 meeting minutes (7-0)
• Recommended Village Board create policy to discuss extending TIDs for one year prior to closure (7-0)

Design Review Board

The Design Review Board will consider an application for modifications to the roofline and south elevation of a drive-through lane at 4231 N. Oakland Avenue. The board will also discuss and possibly approve the 2022 Annual Report and Future Initiatives. Previous meeting minutes are up for approval.

• Application for roofline and south elevation changes at 4231 N. Oakland Avenue drive-through
• Discussion and possible consideration of 2022 Design Review Board Annual Report and Future Initiatives

The Design Review Board approved plans to renovate a former PNC Bank into a Chase Bank, including roofline and elevation modifications. The Board also approved the 2022 Annual Report and Future Initiatives.

• Approved modifications to roofline and south elevation at 4231 N. Oakland Avenue (7-0)
• Approved 2022 Design Review Board Annual Report and Future Initiatives (7-0)
• Approved February 23, 2023 meeting minutes (7-0)

Police Commission

The Shorewood Police Commission is meeting to approve prior meeting minutes and then convene into closed session to discuss the current eligibility list for police officer positions and the hiring process. After the closed session, they may reconvene in open session to take action on matters discussed. The agenda is mostly procedural, with the substantive discussion happening behind closed doors.

• Approval of August 25, 2022 meeting minutes
• Closed session to discuss police officer eligibility list
• Closed session to discuss hiring process for police officers
• Potential action on closed session matters in open session

The Commission approved a hiring process to establish an eligibility list for anticipated police officer vacancies. This list will sunset two years after approval by the Village Board. Commissioner Anderson resigned from the Commission during the meeting.

• Approved August 25, 2022 meeting minutes (unanimous)
• Approved hiring process to create police officer eligibility list (unanimous)
• Accepted resignation of Commissioner Anderson

Library Board of Trustees

The Board approved the consent agenda and promoted the current Administrative Assistant to Library Office Manager/Confidential Secretary. The Board also reviewed the 2022 DPI Annual Report and 2022 fourth quarter financials.

• Approved consent agenda (All in favor)
• Promoted Administrative Assistant to Library Office Manager/Confidential Secretary (All in favor)
• Approved 2022 GMF report forms (Finance Committee)

Village Board of Trustees

The Shorewood Village Board will hold a Committee of the Whole to review the process for evaluating a future public works facility and discuss public works services, including refuse and yard waste. At the regular meeting, the Board will consider awarding $9,965,000 in general obligation bonds, review a street light system study, and decide which three public works sites move to conceptual design. The consent agenda includes special privilege approvals for outdoor seating and parklets at multiple Oakland Ave. businesses, plus several routine items.

• Resolution #2023-09: Award sale of $9,965,000 General Obligation Corporate Purpose Bonds Series 2023A
• Consider public works sites for conceptual design (transfer station inclusion to be decided)
• Special privilege approvals for outdoor seating at 13 Oakland Ave. businesses (e.g., Brat House, Camp Bar, Stone Creek Coffee)
• Special privilege approvals for parklets at 4 Oakland Ave. businesses (Brat House, Camp Bar, Draft and Vessel, Three Lion's Pub)
• Resolution #2023-08: Amend Village Fee Schedule for Special Event Permits

The Board approved the sale of $8.965 million in general obligation bonds and updated the special event permit fee schedule. Additionally, the Board selected three of four potential sites to move forward into the conceptual planning phase for a new public works facility.

• Approved Resolution #2023-09 for the sale of $8,965,000 General Obligation Corporate Purpose Bonds Series 2023A (7-0)
• Advanced public works sites #1 (3801 N. Morris Blvd.), #2 (4132 N. Holton St.), and #3 (701 E. Vienna Ave.) to conceptual planning (6-1)
• Reached non-binding consensus to keep the transfer station option available (4-3)
• Approved Resolution #2023-08 amending the Village Fee Schedule for Special Event Permits (7-0)
• Approved February 20, 2023 meeting minutes with corrections (7-0)

Conservation Committee

The Shorewood Conservation Committee will discuss and possibly act on its 2022/23 annual report and initiatives, receive an update on a feasibility study to electrify the police fleet, and consider payment for the Pollinator Palooza event space. The agenda also includes routine items like approving minutes and staff updates.

• Discussion and possible action on 2022/23 Annual Report and Initiatives
• Update on UniverCity Year project: feasibility study to electrify police fleet
• Consider approval of payment for Pollinator Palooza event space in Estabrook Park
• Consider approval of February 2 meeting minutes

The committee approved the 2022-23 Annual Report and initiatives, including a new goal to promote native plants and natural gardens. The committee also requested Volunteer Committee funding for the Pollinator Palooza event space in Estabrook Park.

• Approved February 2 meeting minutes (7-0)
• Approved amended 2022/23 Annual Report and initiatives, including native plant promotion (7-0)
• Requested Volunteer Committee funding for Pollinator Palooza event space in Estabrook Park (7-0)

Elder Services Advisory Board

The Shorewood Elder Services Advisory Board is meeting to review minutes, hear reports from subcommittees and the Senior Resource Center, and discuss long-term planning for senior services. The board will consider a reimbursement request from the William Benajmin Fund for 2022 final eligible expenditures from the Senior Resource Center.

• Consider reimbursement request from William Benajmin Fund for SRC 2022 final eligible expenditures
• Age-Friendly Community Subcommittee reports
• Senior Resource Center Director report
• Shorewood Connects initiatives updates
• Senior Services long-term planning discussion

The Board approved a reimbursement from the William Benjamin Fund for Senior Resource Center expenditures. Members also voted to support a contract with resident Sue Kelley to develop a senior services sustainability report.

• Approved February 2, 2022 minutes (5-0)
• Approved $31,917 reimbursement from William Benjamin Fund for SRC 2022 expenditures (5-0)
• Approved support for a contract with Sue Kelley to review senior services and develop a sustainability report (5-0)

Public Art Committee

The Shorewood Public Art Committee is meeting to consider its 2022/23 annual report and initiatives, discuss the arts festival, and receive an update on the Ghost Train repair status. The agenda also includes approval of the February 1, 2023 meeting minutes and other old/new business.

• Discussion and possible action on 2022/23 Committee Annual Report and Initiatives
• Discussion on Arts festival
• Update on Ghost Train status
• Consider approval of February 1, 2023 meeting minutes

The committee approved the minutes from the February 1, 2023 meeting. Members discussed the 2022/23 annual report and planning for an arts festival, including potential event coordinators. No final votes were taken on the annual report or festival contracts.

• Approved February 1, 2023 meeting minutes (4-0)

Plan Commission

The Shorewood Plan Commission will consider classifying a proposed arcade at 4007 N. Oakland Ave. and an event space with screen printing and drinks at 4166 N. Oakland Ave. under the B-1 Commercial Use District. They will also review conditional use permits for the event space and a drive-thru lane at 4231 N. Oakland Ave. The meeting includes discussion of the 2022 annual report and future initiatives.

• Classification of proposed arcade at 4007 N. Oakland Ave.
• Classification of proposed event space with screen printing and drinks at 4166 N. Oakland Ave.
• Conditional use permit for event space at 4166 N. Oakland Ave.
• Conditional use permit for drive-thru lane at 4231 N. Oakland Ave.
• Discussion of 2022 Plan Commission Annual Report

The Plan Commission approved conditional use permits for a screen-printing lounge and a bank drive-thru. The commission also approved its 2022 annual report and a list of future initiatives.

• Classified screen-printing event space at 4166 N. Oakland Ave. as a conditional use (6-0)
• Approved Conditional Use Permit for event space at 4166 N. Oakland Ave. (6-0)
• Approved Conditional Use Permit for Chase Bank drive-thru at 4231 N. Oakland Ave. (6-0)
• Approved 2022 Plan Commission Annual Report (6-0)
• Approved Plan Commission Future Initiatives as drafted (6-0)
• Approved January 24, 2023 meeting minutes (5-0)
• Deferred classification of proposed arcade at 4007 N. Oakland Ave. at applicant's request

Design Review Board

The Design Review Board will consider two applications: an awning sign at 4600 N. Wilson Drive and patio door, window, and entryway modifications at 4158 N. Prospect Avenue. The board will also discuss the 2022 annual report and future initiatives.

• Awning sign application at commercial property 4600 N. Wilson Drive
• Patio door and window modifications (rear elevation) at 4158 N. Prospect Avenue
• Front entryway modifications at 4158 N. Prospect Avenue
• Discussion of 2022 Design Review Board Annual Report and Future Initiatives

Village Board of Trustees

The Shorewood Village Board will hold its regular meeting on February 20, 2023, preceded by committee meetings. Key items include considering a $1,500 special event permit fee for road closures (with a $100 fee for events without closures), reviewing bus stop locations on N. Oakland Avenue, and discussing bicycle facilities for the 2024 Downer reconstruction. The board will also act on a consent agenda covering contracts, permits, and police hiring, and will enter closed session for the village manager's performance evaluation.

• Consider $1,500 special event permit fee for road closures, $100 without closure
• Review feasibility of bus stop locations on N. Oakland Avenue
• Consider 2024 Downer reconstruction bicycle facilities
• Consider Ordinance #3051 amending parking prohibitions
• Consider professional services agreement with GZA for storm sewer improvements at 4480 Lake Drive

The Board authorized hiring for police officer vacancies and approved a $22,000 recruitment fee for Robert Half International. It also approved a $30,000 storm sewer design contract and permits for two businesses for March 11 events. The Board requested committee reviews for removing a median planter and allowing chickens in the Village.

• Approved authorization to hire police officer positions upon vacancies (5-1)
• Approved $22,000 recruitment fee to Robert Half International (6-0)
• Approved $30,000 GZA contract for storm sewer infrastructure design at 4480 Lake Drive (6-0)
• Approved special event and cabaret permits for Three Lions Pub for March 11 (6-0)
• Approved temporary extension of premise for Scout Wine Merchants for March 11 (6-0)
• Approved contractor request to extend work hours for 2023 SEACSI project (6-0)
• Requested Public Works Committee consider removing median planter near Capital/Estabrook Parkway (6-0)
• Requested Community & Business Relations Committee explore ordinance to allow keeping chickens (6-0)

Village Board Standing Committee Meeting Notes

The Community and Business Relations Committee discussed and voted to recommend a $1,500 flat fee for special event permits that close a roadway, while keeping the $100 fee for events without road closures. The recommendation will go to the Village Board for approval. The committee also discussed the cost differences of events like the Shorewood Criterium and plans to review fees annually.

• Recommended $1,500 special event permit fee for road closures
• Kept $100 fee for events without road closures
• Shorewood Criterium cited as highest-cost event, up to $8,000
• Fee schedule update resolution to go to Village Board
• BID to contract refuse collection services for events

Village Board Standing Committee Meeting Notes

The Public Works Committee recommended including marked bike lanes in the 2024 reconstruction of N. Downer Avenue. The committee also recommended requesting a review of a potential MCTS bus shelter at the Kenmore/Oakland intersection.

• Recommended marked bike lanes for 2024 reconstruction of 3500-3900 blocks of N. Downer Avenue (2-0)
• Recommended requesting MCTS review the Kenmore/Oakland bus stop for a stock shelter (2-0)

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will discuss and consider several items, including a letter to the Shorewood Animal Hospital, support for additional bus shelters, a shared streets proposal, and a request to the Village Board for funding to update the Comprehensive Park Plan and Pedestrian and Bicycle Master Plan. They will also review and approve the 2022/23 Annual Report and Initiatives. The agenda includes routine updates and approval of previous minutes.

• Request to Village Board for funding to update Comprehensive Park Plan and Pedestrian and Bicycle Master Plan
• Letter of support for additional bus shelters in Shorewood
• Support for shared streets proposal at Shorewood Foundation Shark Tank event
• Letter to Shorewood Animal Hospital
• Approval of 2022/23 Annual Report and Initiatives

The committee approved a letter of support for additional bus shelters and backed a shared streets proposal for the Shorewood Foundation Shark Tank event. Members also agreed to send a thank-you letter to the Shorewood Animal Hospital for sponsoring the Scoop the Poop program.

• Approved January 10 meeting minutes (8-0)
• Agreed to send thank-you letter to Shorewood Animal Hospital for Scoop the Poop sponsorship
• Approved support for letter regarding additional bus shelters with Shorewood Connects and ESAB (8-0)
• Approved support for shared streets proposal for Shorewood Foundation Shark Tank event (8-0)

Community Development Authority

The Shorewood Community Development Authority will consider minutes from its November 2022 meeting, review successful Milwaukee County ARPA applications for affordable housing, and receive the annual update to the Village's Housing Affordability Report. The agenda is largely informational, with no major decisions expected beyond approving minutes and receiving the report.

• Review of successful Milwaukee County ARPA applications with Community Development Alliance
• Review of Three Leaf Development's Milwaukee County ARPA application for project at Capitol and Stowell
• Consider receipt of annual update to Village of Shorewood Housing Affordability Report
• Consider November 4, 2022 meeting minutes

The Community Development Authority approved the annual Housing Availability Report and the minutes from the November 2022 meeting. Members discussed various affordable housing models, including Low Income Housing Tax Credits (LIHTC) and land trusts, following presentations on county-wide ARPA funding trends.

• Approved November 4, 2022 meeting minutes (6-0)
• Accepted receipt of the annual Village of Shorewood Housing Availability Report (6-0)

Design Review Board

The Design Review Board will meet to consider two residential applications: window removal and French door installation at 2120 E. Kensington Blvd., and window modifications at 3829 N. Cramer Street. The board will also approve minutes from the January 26 meeting and discuss future agenda items.

• Application for removal and modification of windows (east and north elevations) and installation of French doors (north elevation) at 2120 E. Kensington Blvd.
• Application for modification of two existing windows (south elevation) at 3829 N. Cramer Street.
• Approval of January 26, 2023 meeting minutes.

The board approved plans for window removal and French door installation at 2120 E. Kensington Blvd. It also approved the modification of two windows at 3829 N. Cramer Street.

• Approved January 26, 2023 meeting minutes (5-0)
• Approved window removal, modification, and French door installation at 2120 E. Kensington Blvd (5-0)
• Approved modification of two south elevation windows at 3829 N. Cramer Street (5-0)

Library Board of Trustees

The Board approved the consent agenda and authorized the signing of the 2022 DPI annual report. Trustees also formally stated that the Milwaukee County Federated Library System provided effective leadership in 2022.

• Approved consent agenda
• Authorized Board President or designee to sign 2022 DPI annual report
• Approved statement that Milwaukee County Federated Library System was effective in 2022

Village Board of Trustees

The Shorewood Village Board will hold public hearings and consider adopting a commercial zoning code update (Ordinances #3052 and #3053) that amends the Comprehensive Plan and replaces Chapter 535 Zoning. The board will also discuss criteria for a future Public Works Facility site selection and review related services. Consent agenda items include service agreements for 4th of July coordination and lifeguard services at Atwater Beach, plus a housing affordability report update.

• Public hearing and consideration of Ordinance #3052 (Comprehensive Plan Amendment #1) and Ordinance #3053 (Commercial Zoning Code Update)
• Consider Public Works Facility site evaluation criteria and weighting
• Approve service agreement with Lakefront Lifeguard Services LLC for Atwater Beach lifeguards in 2023
• Approve 4th of July event coordination service agreement
• Consider appeal of parking regulation request for E. Kensington Blvd. (no parking on north side)

The Board approved a comprehensive plan amendment and a new commercial zoning code to implement form-based standards. The Board also approved site evaluation criteria for a future Public Works facility and authorized two service agreements.

• Approved Ordinance #3053 implementing Commercial Zoning Update (4-3)
• Approved Ordinance #3052 amending Comprehensive Plan 2040 for Commercial Zoning Update (6-1)
• Approved Public Works facility site evaluation criteria with adjusted weight for historic preservation (6-1)
• Authorized service agreement with Sarah DeNeve for 4th of July coordination 2023-2025 (7-0)
• Authorized service agreement with Lakefront Lifeguard Services LLC for 2023 (7-0)
• Accepted consent agenda (7-0)

Library Board of Trustees

The Shorewood Public Library Personnel Committee is meeting to discuss several personnel matters, including a collaboration road map, revisions to two job descriptions, and the upcoming 6-month review of the Library Director. No formal action is scheduled; the agenda lists these items for discussion only.

• Discussion of Collaboration Road Map
• Discussion of Virtual Engagement Librarian Position Description revisions
• Discussion of Administrative Assistant Position Description revisions
• Discussion of upcoming Library Director 6-month review

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee recommended that the Board approve Class “B” Fermented Malt Beverage and Class “B” Liquor licenses for Third Coast Gourmet located at 4144 Oakland Avenue.

• Recommended approval of Class “B” Fermented Malt Beverage and Class “B” Liquor licenses for Third Coast Gourmet (Motion carried)

Village Board Standing Committee Meeting Notes

The committee affirmed the staff's denial of a request to prohibit parking on the north side of E. Kensington Blvd. between N. Bartlett Ave. and the public alley. The board also discussed bike lane options for the 2024 Downer Avenue reconstruction.

• Affirmed denial of no-parking request on E. Kensington Blvd. (3-0)
• Approved request for staff to explore updated and modernized signage on E. Kensington Blvd. (3-0)

Conservation Committee

The Shorewood Conservation Committee will discuss preliminary results of a pesticide walking audit and consider next steps, review a letter of support for No Mow May, and begin planning the 2022/23 annual report and calendar. The agenda also includes routine items like approving minutes and receiving updates.

• Discuss preliminary results of pesticide walking audit
• Consider letter of support to IPM Institute for No Mow May
• Review 2021/22 annual report and brainstorm 2022/23 items
• Discuss draft committee calendar
• Approve January 5 meeting minutes

The committee approved a letter of support for the IPM Institute's grant application to the Fund for Lake Michigan. Members also reviewed pesticide walking audit data and discussed the 2021 annual report.

• Approved January 5 meeting minutes (10-0)
• Approved letter of support to IPM Institute for No Mow May (10-0)

Elder Services Advisory Board

The Elder Services Advisory Board is holding a routine meeting to review minutes, receive reports from the chairperson and subcommittees, and hear updates from the Senior Resource Center Director and Shorewood Connects initiatives. No votes on specific projects or contracts are listed; the agenda consists of standard reports and discussion items.

• Approval of December 1, 2022 meeting minutes
• Chairperson report
• Age-Friendly Community Subcommittee reports
• Senior Resource Center Director report
• Shorewood Connects initiatives updates

The board approved the minutes from the December 1, 2022 meeting. Members discussed pedestrian features for the Downer Avenue reconstruction and a proposed "Ask A Nurse" program for residents. The Senior Resource Center reported receiving a $500 Men’s Club Grant.

• Approved December 1, 2022 minutes (3-0)

Public Art Committee

The Shorewood Public Art Committee is meeting to discuss the upcoming Arts festival and the status of the Ghost Train installation, including a proposed repair invoice. They will also consider approval of the January 4, 2023 meeting minutes and other old/new business.

• Discussion on Arts festival planning and potential funding
• Update on Ghost Train status, including $4,274.86 repair quote
• Consideration of January 4, 2023 meeting minutes
• Discussion of other old/new business

The committee approved the January 4, 2023 meeting minutes. Members discussed planning for an arts festival and the repair status of the Ghost Train. No other formal votes were taken.

• Approved January 4, 2023 meeting minutes (5-0)

Design Review Board

The Design Review Board will meet to consider three applications: a rear addition with second-floor bump-out at 4135 N. Newhall Street, modifications to French doors and a window at 3850 N. Lake Drive, and a wall sign at 3514 N. Oakland Avenue. The board will also approve minutes from the previous meeting.

• Rear first-floor addition with second-floor bump-out at 4135 N. Newhall Street
• Modification of French doors and installation of circular window at 3850 N. Lake Drive
• Wall sign installation at commercial property 3514 N. Oakland Avenue

The board approved plans for a home addition at 4135 N. Newhall Street and window and door modifications at 3850 N. Lake Drive. Additionally, the board approved the installation of a wall sign at 3514 N. Oakland Avenue.

• Approved plans for rear first floor addition and second floor bump out at 4135 N. Newhall Street with condition that window trim and sill match the house (5-0)
• Approved modifications to French doors and installation of a circular window at 3850 N. Lake Drive (5-0)
• Approved installation of a wall sign at 3514 N. Oakland Avenue (5-0)
• Approved January 12, 2023 meeting minutes (4-0)

Plan Commission

The Plan Commission will consider a resolution recommending adoption of Amendment #1 to the Village's Comprehensive Plan 2040, which implements a Commercial Zoning Update. This includes repealing and replacing Chapter 535 Zoning and related code sections. The commission will also decide on two conditional use permits: one for a resale/consignment business at 2518 E. Capitol Drive and another for a chimney exceeding height limits at 3534 N. Lake Drive.

• Conditional Use Permit for resale/consignment business at 2518 E. Capitol Drive
• Conditional Use Permit for chimney exceeding max building height at 3534 N. Lake Drive
• Resolution 2023-07 recommending adoption of Comprehensive Plan 2040 Amendment #1 for Commercial Zoning Update
• Ordinance amendment repealing and replacing Chapter 535 Zoning and related code sections (225-12, 319 Article 1, 326-7, 437 Article II, 455-2)

The Commission recommended a comprehensive update to commercial zoning, including new 'indoor entertainment' use categories and bird-friendly design requirements. Two conditional use permits were approved for a boutique and a residential chimney. The Commission also recommended an amendment to the Comprehensive Plan 2040.

• Approved Conditional Use Permit for resale and consignment business at 2518 E. Capitol Drive (4-1)
• Approved Conditional Use Permit for chimney exceeding height limits at 3534 N. Lake Drive (5-0)
• Approved Resolution 2023-07 recommending Amendment #1 to Comprehensive Plan 2040 (5-0)
• Approved 'Entertainment, Indoor' use category as drafted (4-1)
• Recommended Commercial Zoning Update to repeal and replace Chapter 535 Zoning (4-1)
• Approved December 6, 2022 meeting minutes (5-0)

Village Board of Trustees

The Board reviewed a presentation from Barrientos Design and Consulting regarding a communication plan and site evaluation criteria for a Public Works facility. Board members agreed with the proposed criteria items, though they noted some changes to the order of those items. The Board also conducted a walk-through of the Clerk-Customer Service area in Village Hall.

• Agreed to site selection criteria items for Public Works facility (with noted changes to order)

Village Board of Trustees

The Shorewood Village Board will hold a Committee of the Whole meeting and a regular meeting on January 17, 2023. The board will consider several resolutions authorizing general obligation bonds totaling over $9 million for street, water, and sewerage improvements, as well as a corporate purpose bond. They will also discuss a communication plan for the Public Works facility needs study, a BID request for a parking lot for the Criterium event, next steps for 4480 Lake Drive, and final design for the Clerk/Customer Service area.

• Resolution #2023-01: $1,965,000 GO bonds for street improvements
• Resolution #2023-02: $1,545,000 GO bonds for water system projects
• Resolution #2023-03: $5,665,000 GO bonds for sewerage projects
• Resolution #2023-04: Sale of up to $9,175,000 GO Corporate Purpose Bonds, Series 2023A
• BID request for exclusive access to 4450 N. Oakland parking lot for Criterium on June 23, 2023

The Board approved several resolutions to authorize general obligation bonds for street, water, and sewerage projects. They also approved a design contract for Clerk/Customer Service improvements and a storm water repair plan for 4480 Lake Drive.

• Authorized $1,965,000 in bonds for street improvement projects (7-0)
• Authorized $1,545,000 in bonds for water system projects (7-0)
• Authorized $5,665,000 in bonds for sewerage projects (7-0)
• Approved sale of up to $9,175,000 in General Obligation Corporate Purpose Bonds (7-0)
• Approved Option 1 for storm water repair at 4480 Lake Drive (7-0)
• Approved Fischer-Fischer-Theis for Clerk-Customer service design and bidding (6-1)
• Approved communication plan for Public Works Facility study with added postcard (5-2)
• Approved exclusive parking access at 4450 N. Oakland for June 23 Criterium (6-1)

Design Review Board

The Design Review Board will meet to consider two residential addition applications: window modifications to a previously approved addition at 2206 E. Kensington Blvd. and a rear first-floor addition with second-floor bump-out at 4135 N. Newhall Street. The board will also approve prior meeting minutes and discuss future agenda items.

• Window modifications to a previously approved addition at 2206 E. Kensington Blvd.
• Rear first-floor addition with second-floor bump-out at 4135 N. Newhall Street

The board approved window modifications for a residential property with a specific requirement regarding batten placement. A proposal for a home addition at 4135 N. Newhall Street was deferred pending revised architectural drawings.

• Approved December 15, 2022 meeting minutes (4-0)
• Approved window modifications at 2206 E. Kensington Blvd with modification to center the first-floor batten (4-1)
• Deferred rear first floor addition and second floor bump out at 4135 N. Newhall Street pending revised plans

Library Board of Trustees

The Shorewood Public Library Board of Trustees is meeting to handle routine business, including approving minutes and reports, and will take action on a staff member's extended leave. The board will also receive informational updates on the 2022 Lange expenditures, budget, personnel, and other committee reports. The meeting includes a possible closed session for personnel matters.

• Action on staff member extended leave
• 2022 Lange Expenditures Report
• Budget Committee Report
• Accounts Payable Report
• Self-Check Update

The Board established a special committee to develop updated library bylaws by May 2023. Members also approved a staff member's extended medical leave and the general consent agenda.

• Approved entire consent agenda
• Approved staff member's medical leave not to exceed 60 days
• Established special committee of two trustees and the Library Director to update bylaws by May 2023

Parks and Public Spaces Committee

The Parks and Public Spaces Committee will review and possibly recommend bicycle facility options for the 2024 reconstruction of N. Downer Avenue. They will also discuss a connector path between Spector Field and River Park, and receive updates on parks and pedestrian/bicycle safety. The meeting includes approval of previous minutes and staff updates.

• Review of 2024 Downer Avenue reconstruction bicycle facilities (marked lanes, shared lanes, sharrows)
• Discussion on Spector Field and River Park connector path
• Approval of December 13 meeting minutes
• Staff liaison updates
• Pedestrian and bicycle safety updates

The committee recommended a specific lane configuration for the 2024 Downer Avenue reconstruction. Members also discussed updating master plans and relocating dog waste stations.

• Approved December 13 meeting minutes (7-0)
• Recommended 5-foot bike lanes, one parking lane, and two 11-foot travel lanes for Downer Avenue (7-0)

Board of Appeals

The Shorewood Board of Appeals will consider a request for a variance to build a six-foot-tall fence within six feet of the neighboring property at 4370 N Wildwood Ave. The building permit was denied because the fence would be 4.9 feet from the neighbor's residence, less than the required six feet. The adjacent property owners do not oppose the variance. The board will also review meeting minutes and hear an attorney's review of standards.

• Variance request for six-foot fence at 4370 N Wildwood Ave (Village Code 225-8 B. (5))
• Building permit 22-2214 denied due to fence being 4.9 feet from neighbor's residence
• Adjacent property owners (4368 N Wildwood Ave) do not oppose the variance
• Review of October 11, 2022 meeting minutes
• Attorney review of Board of Appeals standards

The Board of Appeals reviewed a request for a variance of Village Code 225-8 B. (5) to allow a six-foot-tall fence near a neighboring property. The request was denied following testimony from the applicant and a neighbor. The Board also approved the minutes from the October 11, 2022 meeting.

• Approved October 11, 2022 meeting minutes (5-0)
• Denied variance request for six-foot-tall fence at 4370 N Wildwood Ave (2-3)

Conservation Committee

The Conservation Committee will consider approval of November and December 2022 meeting minutes, hear a presentation from Shorewood Intermediate School on its organics diversion program, and discuss the Shorewood Waters program plan in collaboration with the Village Manager's Memo. The agenda also includes citizen concerns, staff liaison updates, subcommittee reports, and upcoming events.

• Presentation from Shorewood Intermediate School on organics diversion program
• Discussion of Shorewood Waters program plan and Village Manager's Memo collaboration
• Approval of November 3 and December 1, 2022 meeting minutes
• Subcommittee reports on No Mow May, Bumblebee Brigade, and Pollinator Palooza

The committee approved the minutes from the November 3 and December 1, 2022 meetings. Members heard presentations on a student-led organics diversion program at Shorewood Intermediate School and a proposed collaboration with the Shorewood Waters project for water quality education.

• Approved November 3 and December 1, 2022 meeting minutes (10-0)

Public Art Committee

The Shorewood Public Art Committee will meet to consider approving minutes from November and December 2022, and discuss ongoing projects including the Arts festival and the Ghost Train light display. The agenda includes discussion items only, with no formal votes expected on these topics.

• Consider approval of November 2 and December 7, 2022 meeting minutes
• Discussion on Arts festival planning, including venue and sponsorship
• Update on Ghost Train status, including power supply overheating and maintenance
• Discussion on other old/new business, such as mural interest and art classes

The committee approved the November and December 2022 meeting minutes. Members discussed coordination and funding for an upcoming Arts festival and reviewed a $4,274.86 quote for Ghost Train repairs.

• Approved November and December 2022 meeting minutes as amended (5-0)

Village Board of Trustees

The Shorewood Village Board will hold a regular meeting on January 3, 2023, to consider new business including a charter ordinance that would require Village Board confirmation of the Village President's appointments to the Plan Commission, and a BID request for exclusive access to the 4450 N. Oakland parking lot for the Criterium event on June 23, 2023. The board will also act on the consent agenda, which includes accepting the presentation of accounts totaling $1,104,608.02 for accounts payable and payroll vouchers, and approving the December 19, 2022 meeting minutes. The Judiciary, Personnel and Licensing Committee will meet earlier to consider Class "B" liquor and fermented malt beverage licenses for Three Coast Gourmet at 4144 Oakland Avenue.

• Consider Charter Ordinance #15 requiring Village Board confirmation of Plan Commission appointments
• Consider BID request for exclusive access to 4450 N. Oakland parking lot for Criterium on June 23, 2023
• Accept presentation of accounts totaling $1,104,608.02 (accounts payable and payroll)
• Consider Class "B" liquor licenses for Three Coast Gourmet, 4144 Oakland Avenue
• Approve Village Board meeting minutes from December 19, 2022

The Board approved the presentation of accounts after a query regarding bulletproof glass for the municipal court. Two items were deferred, including a request for exclusive parking lot access for a June event and a charter ordinance regarding Plan Commission appointments.

• Approved presentation of accounts (5-0)
• Deferred Charter Ordinance #15 regarding Plan Commission appointments (5-0)
• Deferred BID request for exclusive access to 4450 N. Oakland parking lot for June 23 Criterium (4-1)

Village Board Standing Committee Meeting Notes

The Judiciary, Personal, & Licensing Committee reviewed license applications for Third Coast Gourmet at 4144 Oakland Avenue. The committee voted to recommend that the Board approve both the Class “B” Fermented Malt Beverage and Class “B” Liquor licenses.

• Recommended approval of Class “B” Fermented Malt Beverage and Class “B” Liquor licenses for Third Coast Gourmet (Motion carried)