Vineyard public meetings in 2024

Development Review Committee

The Development Review Committee will consider adopting formal by-laws that outline its structure, roles, and decision-making processes. The committee will also vote on the 2025 meeting calendar and elect a chair and vice-chair for the year. Consent items include approval of minutes from three previous meetings. No work session items were submitted.

• Discussion and approval of drafted DRC by-laws to formalize governance
• Approval of the 2025 meeting calendar
• Election of chair and vice-chair for 2025
• Approval of draft minutes from June 20, 2024 meeting
• Approval of draft minutes from July 11 and July 25, 2024 meetings

The Development Review Committee unanimously approved its bylaws with amendments, including an effective date of December 19, 2024. The committee also approved the 2025 meeting calendar and elected Brian Vawdrey as chair and Cris Johnson as vice-chair for 2025. All votes were unanimous.

• Approved DRC bylaws with amendments, effective Dec 19, 2024 (unanimous)
• Approved 2025 DRC meeting calendar (unanimous)
• Appointed Brian Vawdrey as chair and Cris Johnson as vice-chair for 2025 (unanimous)

City Council

The Vineyard City Council will convene a special Legislative Retreat on December 18, 2024 at 5:00 PM. The session includes opening remarks, a legislative update with key priorities, a discussion on advocacy efforts, and closing remarks. No formal actions or votes are listed; the meeting is for discussion and planning.

• Welcome and Opening Remarks
• Legislative Update and Key Priorities
• Strategy and Discussion on Advocacy Efforts
• Next Steps and Closing Remarks

Planning Commission

The Planning Commission will meet to establish its 2025 calendar and elect its Chair and Vice-Chair. The meeting includes a work session regarding the 2024 Zoning Text Amendment Overhaul.

• 2025 Planning Commission Calendar
• 2025 Planning Commission Chair and Vice-Chair Election
• Work session: 2024 Zoning Text Amendment Overhaul

The Vineyard Planning Commission approved the January 8 and 15, 2025 meetings and moved the rest of the 2025 calendar to the 15th. It also voted to postpone the 2025 chair and vice-chair election to January 15. The commission reviewed a comprehensive zoning text amendment overhaul but took no final action, with discussion ongoing.

• Approved January 8 and 15, 2025 meetings, pushed remainder of 2025 calendar to 15th (unanimous)
• Moved 2025 chair and vice-chair election to January 15, 2025 (unanimous)
• Approved November 6, 2024 draft minutes (unanimous)

Communities That Care Commission

The Communities That Care Commission will vote on board appointment terms and edits to the bylaws. The commission will also discuss coalition maintenance and recruitment strategies.

• Voting on board appointment terms and bylaw edits
• Deciding which position will serve as a voting alternate (2)
• Discussion regarding Guiding Good Choices instructor needs for February 1 - March 1

Vineyard Cares Coalition

The Vineyard Cares Coalition will hold a regular meeting to review upcoming events, including a family program and a White Elephant celebration, and discuss appointments to the community board.

• Guiding Good Choices program begins February 1, 2025
• White Elephant Celebration event planned
• Discussion on appointments to the Vineyard Cares Community Board
• Meeting held in City Council Chambers at 125 South Main Street

City Council

The City Council will consider a bid award for IT and cybersecurity services and a public hearing regarding an ordinance for statutory staff salary increases. Additionally, the council will review an interlocal agreement to facilitate cooperation during the formation of a reorganized new school district.

• Bid award for IT and Cybersecurity Services (Resolution 2024-30)
• Public hearing for ordinance regarding statutory staff salary increases (Ordinance 2024-17)
• Interlocal agreement for the formation of a reorganized new school district (Resolution 2024-36)
• Interlocal cooperation agreement with Utah County for the 2024-2025 Winter Response Plan ($2,000.00)
• Utah City Parking presentation and discussion

The Vineyard City Council approved a contract for IT and cybersecurity services with Onward Technology (Resolution 2024-30) by a 3-1 vote, with one member absent. They also adopted an ordinance (2024-17) to increase the Finance Director's salary contingent on completing the GFOA certification program, and approved an interlocal agreement (Resolution 2024-36) for the formation of a reorganized school district with Lindon, Orem, and Pleasant Grove, designating Councilmember Sifuentes as the council representative. The meeting included a work session on parking for the Utah City development and a public hearing for the salary ordinance.

• Approved IT and cybersecurity services contract with Onward Technology (Resolution 2024-30) (3-1, one absent)
• Adopted salary increase for Finance Director (Ordinance 2024-17) (4-0, one absent)
• Adopted interlocal agreement for new school district formation (Resolution 2024-36) (4-0, one absent)
• Approved consent items including minutes and homeless aid interlocal agreement (Resolution 2024-35) (4-0, one absent)
• Elected Councilmember Sifuentes as Mayor Pro Tempore (4-0, one absent)

General

The Redevelopment Agency Board will hold a public hearing regarding amendments to the Fiscal Year 2024-2025 budget. The board will act to adopt or deny the request via Resolution U2024-4.

• Public hearing for Vineyard RDA Fiscal Year 2024-2025 Budget Amendment #1 (Resolution U2024-4)
• Approval of August 28, 2024, RDA Meeting Minutes

The Vineyard Redevelopment Agency Board held a public hearing and adopted Resolution U2024-04, amending the RDA's Fiscal Year 2024-2025 budget as presented by staff. The vote was 3-1, with Boardmember Holdaway voting no and Chair Fullmer excused. The board also approved the August 28, 2024 meeting minutes by a 3-1 vote.

• Adopted Resolution U2024-04, RDA FY 2024-2025 Budget Amendment #1 (3-1, one absent)
• Approved August 28, 2024 RDA meeting minutes (3-1, one absent)

Public Notices

The Redevelopment Agency Board will hear public comment regarding amendments to the Fiscal Year 2024-2025 Budget. Following that, the Vineyard City Council will hold a hearing regarding a compensation increase for the Finance Director position.

• Redevelopment Agency FY 2024-2025 Budget amendments
• Compensation increase for the Finance Director position

Development Review Committee

The regularly scheduled Development Review Committee meeting for December 5, 2024, has been canceled. The next meeting is scheduled for December 19, 2024.

Planning Commission

The Vineyard City Planning Commission's regular meeting scheduled for December 4, 2024, has been canceled. The next regular meeting is December 18, 2024.

• No items: meeting canceled

Youth Council

The Vineyard Youth Council will discuss participation in Local Official's Day at the Legislature on January 22, 2025, and vote on holding the January meeting on January 6, 2025. They will also review a tentative event schedule for 2025 including Bunny Hop Egg Drop, Earth Day Cleanup, Bike Month, Vineyard Days, and Movies in the Park. The Activities Chair will report on monthly activities.

• Discussion of Local Official's Day and mock floor debates on policy proposals
• Vote on meeting date for January 2025
• Tentative event schedule for spring/summer 2025 city events
• Activities Chair report on monthly activities

Development Review Committee

The Vineyard City Development Review Committee's regularly scheduled meeting for November 21, 2024, has been cancelled. The next regularly scheduled meeting is December 5, 2024.

• Meeting cancelled; no items were considered.

ARCH Commission

The Vineyard ARCH Commission will meet to discuss several business items, including a Ninja Warrior Park, shade sails, and updates to the grant policy and application. Staff reports on events and parks will also be presented. The meeting is open to the public.

• Ninja Warrior Park discussion
• Shade Sails discussion
• Update to Grant Policy and Procedure Manual
• Update to ARCH Grant Application
• Review of upcoming holiday events and Vineyard Days

Planning Commission

The regularly scheduled Planning Commission meeting for November 20, 2024, has been cancelled.

City Council

The Vineyard City Council will interview qualified applicants and vote to appoint a new council member to fill a vacancy. They will also vote on Resolution 2024-34, authorizing staff to proceed with planning and design for a new city hall in partnership with Mountainland Association of Governments.

• Interview and appoint new city council member to fill vacancy
• Vote on Resolution 2024-34 for new city hall planning and design

The Vineyard City Council held a special session to interview 20 applicants for a council vacancy and appointed Brett Clawson by a 4-1 vote. The council also adopted Resolution 2024-34, authorizing staff to proceed with planning and design for a new city hall, with a target completion by end of 2026.

• Appointed Brett Clawson to fill council vacancy (secret ballot: 3-2 over Kimberly Olsen)
• Adopted Resolution 2024-34 authorizing planning and design for new city hall (4-1)

Communities That Care Commission

The Vineyard Cares Coalition will review past events including Boo-A-Palooza, Mental Health Night, and Red Ribbon Week, and discuss facilitator training for Guiding Good Choices and a coalition celebration. The meeting includes approval of October meeting minutes.

• Review of Boo-A-Palooza event
• Review of Mental Health Night
• Review of Vineyard Elementary Red Ribbon Week
• Workgroup Training
• Guiding Good Choices: Facilitator Training and Scheduling

City Council

The special session meeting scheduled for November 14, 2024, was canceled. The agenda had listed a legislative update and discussion on advocacy efforts.

City Council

The Vineyard City Council will consider a budget amendment and a proposed fee schedule change during a public hearing. The meeting also includes approval of meeting minutes and a new council schedule.

• Public hearing on FY25 Budget Amendment #1
• Public hearing on Consolidated Fee Schedule Amendment
• Approval of 2025 City Council Meeting Schedule
• Approval of October 9, 2024, City Council Meeting Minutes
• Library Board presentation

The Vineyard City Council approved a FY25 budget amendment (Resolution 2024-32) and an amendment to the Consolidated Fee Schedule (Resolution 2024-33), both by 3-1 votes with Councilmember Holdaway dissenting. The council also unanimously approved consent items, including the October minutes, a surplus property policy amendment, the 2025 meeting schedule, and renaming the Bicycle Advisory Commission to the Active Transportation Commission. A social media policy amendment (Resolution 2024-26) was adopted unanimously. No closed session was held.

• Approved FY25 Budget Amendment #1 (Resolution 2024-32) 3-1
• Adopted Consolidated Fee Schedule Amendment (Resolution 2024-33) 3-1
• Adopted Social Media Policy Amendment (Resolution 2024-26) unanimously
• Approved consent items including October minutes, surplus property policy, 2025 schedule (unanimous)
• Approved renaming Bicycle Advisory Commission to Active Transportation Commission (unanimous)

City Council

The Vineyard City Council will hold a public hearing on November 13, 2024 at 5:00 PM in the Council Chambers. The hearing will solicit public comment on an amendment to the Fiscal Year 2024‑2025 Budget. It will also consider amendments to the Consolidated Fee Schedule that change water, sewer and stormwater rates. Attendees may submit written comments or request copies of materials by email before the meeting.

• Amendment to the Fiscal Year 2024‑2025 Budget
• Amendments to the Consolidated Fee Schedule for water, sewer and stormwater rates

City Council

This is a special work session of the Vineyard City Council. The only agenda item is a discussion on city-wide parking. No decisions are scheduled; this is a discussion-only item.

• City-wide parking discussion

The Vineyard City Council held a special session on November 13, 2024, focused on a city-wide parking discussion. A parking study was presented by Senior Planner Cache Hancey and Thomas McMurtry of Avenue Consultants, followed by a discussion led by Mayor Fullmer on parking issues in the Bridgeport and Lakefront developments and broader city-wide options. No motions, votes, or formal decisions are recorded in the minutes; the meeting adjourned at 9:32 PM.

Active Transportation Commission

The commission will discuss a name change and municipal code amendments to clarify its duties. Members will also elect a chair and vice-chair for 2025 and adopt a new meeting schedule. A work session will cover the Safe Systems Approach to roadway safety.

• Proposed name change to Active Transportation Commission (Ordinance 2024-15)
• Municipal Code amendments to Chapter 2.30 regarding commission purposes and duties
• Election of 2025 Chair and Vice Chair
• Adoption of the 2025 BAC Meeting Schedule
• Work session on Safe Systems Approach for roadway safety

Development Review Committee

The Development Review Committee will consider a 6-month extension to record the approved Holdaway Fields Phase 1b plat. The applicant, Nate Birchall, is requesting the extension. The committee will also approve draft minutes from the May 2, 2024 meeting.

• Request for 6-month plat recording extension for Holdaway Fields Phase 1b
• Approval of May 2, 2024 Development Review Committee draft minutes

The Development Review Committee unanimously voted to postpone the request for a 6-month plat recording extension for Holdaway Fields Plat 1B to a future meeting because the applicant was not present and committee members had questions. The committee also approved the May 2, 2024 draft minutes unanimously. No other substantive decisions were made.

• Approved May 2, 2024 DRC draft minutes (4-0)
• Postponed Holdaway Fields Plat 1B 6-month extension request to future meeting (4-0)

Public Notices

The Vineyard City Council is seeking to fill a vacancy caused by the resignation of Amber Rasmussen. The Council will interview candidates and make an appointment during a public meeting on November 20, 2024.

• Vacancy on Vineyard City Council due to resignation
• Applications due to City Recorder by November 15, 2024
• Public interview and appointment meeting on November 20, 2024
• Appointed member serves until December 31, 2025
• Meeting location: City Council Chambers, 125 South Main Street

Planning Commission

The Vineyard Planning Commission will review two minor site plan amendments: one for a Burger King with a double‑aisle drive‑through at 614 N Mill Road, and another for landscaping changes at a Wendy's on 145 S Geneva Road. A work session will also discuss a zoning code overhaul for building design and site standards. No decisions have been made yet.

• Minor site plan amendment and conditional use permit for Burger King, 614 N Mill Road
• Minor site plan amendment for Wendy's landscaping strip, 145 S Geneva Road
• Work session on zoning code overhaul – building design and site standards

The Vineyard Planning Commission unanimously approved two minor site plan amendments: one for Burger King at 614 N Mill Road (including a conditional use permit for a double drive entrance) and one for Wendy's at 145 S Geneva Road (with conditions regarding tree placement near a water line). The commission also held a work session to discuss a zoning code overhaul for building design and site standards, but no decisions were made on that item.

• Approved Burger King minor site plan amendment and conditional use permit with conditions (5-0)
• Approved Wendy's minor site plan amendment with conditions, including working with Public Works Director on tree placement (5-0)
• Approved October 2nd and October 16th Planning Commission draft minutes (5-0)

General

The Vineyard Youth Council will meet to review a presentation on the Bicycle Advisory Commission and discuss communication methods. The council will also recap a Mental Health Night and review a tentative schedule of city events through August 2025.

• Presentation on the Bicycle Advisory Commission by Jordan Christensen
• Discussion on mealworms and superworms led by Youth City Manager Russell Rasmussen
• Review of tentative event schedule including Tree Lighting Ceremony (Dec 2, 2024) and Vineyard Days (June 4-7, 2025)
• Discussion regarding VYC Flyers and communication effectiveness
• Recap of Mental Health Night

City Council

The City Council meeting scheduled for October 23, 2024, was cancelled due to a lack of agenda items. The next regularly scheduled meeting is November 13, 2024.

Vineyard Library Board

The Library Board will meet to review updates to the Library Board Vision Presentation. The board will decide whether to adopt or deny the plan before it is presented to the Vineyard City Council.

• Approval of September 20, 2024 meeting minutes
• Action on the Library Board Vision Presentation

ARCH Commission

The ARCH Commission meeting scheduled for October 17, 2024, has been canceled. The next meeting is scheduled for November 21, 2024.

Planning Commission

The Vineyard Planning Commission met on October 16, 2024 at 6:00 PM in the City Council Chambers, 125 South Main Street. The commission noted that the rezoning and zoning text amendment application for the 145 S Geneva Road property was withdrawn, so no public hearing will be held. The meeting also included a work session to overhaul the 2024 Zoning Text Amendment and a report on Property Rights Training.

• Withdrawal of rezoning and zoning text amendment for 145 S Geneva Road (resolved, no hearing)
• Work session on 2024 Zoning Text Amendment Overhaul
• Property Rights Training report
• Public comments limited to three minutes per speaker
• No consent items

The Vineyard Planning Commission held a work session to review a comprehensive zoning text amendment, covering temporary uses, drive-thrus, mobile food courts, and short-term rentals. No formal decisions were made; the item was discussion-only. A rezone application for 145 S Geneva Road was withdrawn and resolved.

• Rezone and zoning text amendment for 145 S Geneva Road withdrawn by applicant
• No consent items
• No public comments
• Work session on 2024 Zoning Text Amendment Overhaul—no action taken

Public Notices

The Vineyard Planning Commission and City Council are holding hearings regarding a request by Steve Pruitt to change the zoning of 145 N Geneva Road. The proposal includes a zoning map amendment and a zoning text amendment to the GRMU Special Purpose Zoning District.

• Zoning map amendment for 145 N Geneva Road from Regional Mixed Use (RMU) to Geneva Road Mixed Use (GRMU)
• Zoning text amendment to GRMU Special Purpose Zoning District (VZC 15.14.7) development standards, design guidelines, and use table
• Public hearing for 2.875-acre lot

Vineyard Cares Coalition

The Vineyard Cares Coalition is meeting to approve previous minutes and recognize workgroup efforts. The body will review assignments for several upcoming community events in October.

• Approval of September 12, 2024, CTC Meeting Minutes
• Boo-A-Palooza on Oct. 21st at Vineyard Grove Park
• Mental Health Talks on Oct. 23rd at Utah Valley Home Builders Association
• RAD Collaborative review

Vineyard Cares Coalition

The coalition is meeting to define member roles within workgroups and coordinate responsibilities for an upcoming Mental Health Night. The session includes a review of workgroup surveys and a discussion of scheduled events.

• Boo-A-Palooza on Oct. 21 at Vineyard Grove Park
• Mental Health Talks on Oct. 23 at Utah Valley Home Builders Association building
• RAD Collaborative

City Council

The City Council will consider zoning amendments for pharmacy drive-thrus and a fire station lot. The body is also reviewing a pavement preservation contract and water supply contamination regulations.

• Public hearing on zoning text amendment for pharmacy drive-thrus in Downtown Vineyard
• Public hearing to rezone Lot 6545 in Cottonwoods Neighborhood from R-1-8 to Public Facilities for a new fire station
• $350,000 bid award for pavement preservation (Resolution 2024-29)
• Cross Connection Control Requirements ordinance (Ordinance 2024-12) to regulate backflow prevention
• Postponed public hearing for rezoning of 145 N Geneva Road

The Vineyard City Council approved a zoning text amendment allowing pharmacy drive-thrus in the Downtown Vineyard area (Ordinance 2024-13) by a 4-1 vote, with Councilmember Holdaway dissenting. They also approved a rezone of the new fire station lot from residential to Public Facilities (Ordinance 2024-14) unanimously. Consent items, including the September 25 meeting minutes and a cross-connection control ordinance, were approved, and a $350,000 pavement preservation bid was awarded. A proposed rezone at 145 N Geneva Road was postponed after the applicant withdrew.

• Adopted Ordinance 2024-13 allowing pharmacy drive-thrus in Downtown Vineyard (4-1)
• Adopted Ordinance 2024-14 rezoning fire station lot to Public Facilities (unanimous)
• Approved consent items 7.1 and 7.2 (minutes, cross-connection ordinance) (unanimous)
• Awarded $350,000 pavement preservation bid (Resolution 2024-29) (unanimous)
• Postponed rezone of 145 N Geneva Road after applicant withdrawal

Youth Council

The Vineyard Youth Council will review the FY2024-2025 budget and discuss options for a mental health night in October. The body will also approve a meeting schedule for the 2024-2025 year and review upcoming city events.

• Approval of September 9, 2024, Executive Board Meeting Minutes
• Review of FY2024-2025 Budget
• Discussion of options for a mental health night in October
• Discussion of a meeting schedule for the 2024-2025 Council year
• Review of tentative event schedule including Boo-A-Palooza and Tree Lighting Ceremony

Development Review Committee

The Development Review Committee will meet to review a roadway dedication plat for 1600 N. The committee will also discuss transitioning its review and comment process to Bluebeam Studio.

• Roadway dedication plat for 1600 N requested by Chris Kephardt with MS Properties of Vineyard
• Work session regarding switching the DRC Review and Comment Process to Bluebeam Studio

The Development Review Committee approved the 1600 N Roadway Dedication Plat, which designates the area as a public road to be maintained by the city. The approval includes a condition requiring clarification regarding the ownership and maintenance of the associated trail. The committee also held a work session to discuss transitioning their review process to Bluebeam Studio.

• Approved March 21, April 4, and April 18, 2024 meeting minutes (5-0)
• Approved 1600 N Roadway Dedication Plat with trail ownership condition (5-0)

Planning Commission

The Vineyard Planning Commission will hold a regular meeting on October 2, 2024, to consider several land‑use items. Items include re‑electing the commission chair and vice‑chair, reviewing site‑plan and conditional‑use applications, and holding public hearings on zoning changes such as a pharmacy drive‑thru amendment and rezoning for a new fire‑station lot. One zoning amendment for 145 N Geneva Road is noted as postponed.

• Minor Site Plan Amendment & Conditional Use Permit – Enigma 3, 197 E 1600 N
• LDS Church Site Plan and Conditional Use Permit – Holdaway Fields
• Public Hearing: Zoning Text Amendment to allow pharmacy drive‑thrus within the Downtown Vineyard (Town Center) Special Purpose Zoning Code
• Public Hearing: Rezone of Lot 6545 (New Fire Station Lot) in the Cottonwoods Neighborhood from R‑1‑8 to Public Facilities
• Public Hearing: Rezone of 145 N Geneva Road from Regional Mixed Use (RMU) to Geneva Road Mixed Use (GRMU) District (postponed)

The Vineyard Planning Commission approved several items, including a minor site plan amendment and conditional use permit for Enigma 3, a site plan and conditional use permit for an LDS church at Holdaway Fields, a site plan for Utah City Block 13c, a sign standard waiver for Wendy's, and a recommendation to rezone a lot for a new fire station. The commission also recommended approval of a zoning text amendment for drive-thrus with additional conditions, including a requirement for a conditional use permit and traffic impact analysis. A rezone for 145 N Geneva Road was postponed.

• Approved Enigma 3 site plan amendment and conditional use permit (unanimous)
• Approved LDS Church site plan and conditional use permit at Holdaway Fields (unanimous)
• Recommended approval of zoning text amendment for drive-thrus with conditions (unanimous)
• Approved site plan for Utah City Block 13c (unanimous)
• Approved sign standard waiver for Wendy's (unanimous)
• Recommended rezone of Lot 6545 for new fire station to Public Facilities (unanimous)
• Postponed rezone of 145 N Geneva Road

City Council

The City Council will hold a work session on amendments to the Disposition of Surplus Property Policy. The body will also consider an updated Purchasing Card (P-Card) Policy and a grant agreement for the 1200 North Overpass.

• Disposition of Surplus Property Policy Amendment work session
• 1200 North Overpass UDOT Grant Funds Agreement (Resolution 2024-28)
• Cross Connection Control Requirements (Ordinance 2024-12)
• Updated Purchasing Card (P-Card) Policy
• Event Fee Waiver for 'Ethan's Super Angels'

The Vineyard City Council approved a new Purchasing Card Policy (Resolution 2024-27), the 1200 North Overpass UDOT Grant Funds Agreement (Resolution 2024-28), and the appointment of Natalie Harbin to the Planning Commission. Consent items 7.1 (August minutes) and 7.4 (event fee waiver) were approved, while item 7.2 (Cross Connection Control Ordinance) was postponed. Two proclamations were signed.

• Approved P-card Policy Resolution 2024-27 (unanimous)
• Approved 1200 North Overpass UDOT Grant Funds Agreement Resolution 2024-28 (4-0, Holdaway abstained)
• Approved appointment of Natalie Harbin to Planning Commission (unanimous)
• Approved consent items 7.1 (August 28 minutes) and 7.4 (Ethan's Super Angels fee waiver) (4-0, Holdaway abstained)
• Postponed vote on Cross Connection Control Ordinance 2024-12
• Signed Source Water Protection Week Proclamation 2024-07
• Signed Stormwater Awareness Week Proclamation 2024-08

Development Review Committee

The regular meeting of the Vineyard Development Review Committee scheduled for September 19, 2024, was canceled. The cancellation was due to a lack of agenda items.

Planning Commission

The regularly scheduled meeting of the Vineyard City Planning Commission for September 18, 2024, has been cancelled.

Active Transportation Commission

The Bicycle Advisory Commission is meeting to finalize its by-laws and consider a name change. The body will also review issues regarding motorized vehicles on public property to provide recommendations for a municipal code amendment.

• Finalization and adoption of revised Bicycle Advisory Commission By-laws
• Consideration of a Bicycle Advisory Commission name change
• Recommendations for ordinance amendments regarding mobility devices and golf carts on public property

Vineyard Library Board

The Library Board will review and act upon a vision plan before it is presented to the Vineyard City Council. The session also includes training on open public meetings and parliamentary procedure.

• Action to adopt or deny the Library Board Vision plan
• Election of a board secretary
• OPMA/Roberts Rule training by city recorder Pam Spencer
• Discussion on the agenda preparation and approval process

City Council

The Town Hall scheduled for September 17, 2024, has been postponed to a date to be determined. This document serves as the official notice of postponement.

Vineyard Cares Coalition

The Communities That Care Commission is meeting to establish term limits for its members. The body will determine which three members serve 4-year terms and which two members serve 2-year terms.

• Establishment of three 4-year and two 2-year commission terms

City Council

The regularly scheduled Vineyard City Council meeting for September 11, 2024, was cancelled. The next meeting is scheduled for September 25, 2024.

Vineyard Cares Coalition

The coalition is meeting to address conflicting language regarding board member term limits and perpetuity. The group will also discuss a Youth Council Mental Health Night and potential assistance from BYU MPH students.

• Review of Article III and Article IV regarding board member term lengths
• Youth Council: Mental Health Night
• Discussion on CTC Phases
• BYU MPH student assistance
• Planning for Boo-a-Palooza and Red Ribbon Week

Youth Council

The Vineyard Youth Council will hold a regular meeting to review and possibly amend its bylaws. The agenda includes training on open meetings and agenda management, a budget review, and approval of the 2024‑2025 meeting schedule. Council members will also recap the recent Movie in the Park event and discuss upcoming community events.

• Review and possible amendment of Youth Council bylaws (Item 6.1)
• Discussion and approval of the 2024‑2025 Youth Council meeting schedule (Item 6.2)
• Budget review (Item 5)
• Recap of the recent Movie in the Park event (Item 6.3)
• Review of upcoming events such as Patriot Day Drone Show & Concert at Grove Park and Boo‑A‑Palooza at Grove Park (Item 7.1)

Development Review Committee

The Vineyard Development Review Committee will meet on September 5, 2024 at 9:00 AM in the City Council Chambers, 125 South Main Street. No specific development items are listed on the agenda; the notice serves only to announce the meeting and its procedural details. The next regular meeting is scheduled for September 19, 2024.

Planning Commission

The Vineyard City Planning Commission announced that its regular meeting scheduled for September 4, 2024 at 6:00 p.m. was cancelled. The cancellation notice was posted online, at City Hall, and sent to staff and commissioners on August 29, 2024. No agenda items were discussed.

City Council

The Vineyard City Council will vote to adopt or deny the Fiscal Year 2024‑2025 Budget (Resolution 2024‑24). A public hearing will consider a zoning text amendment to add an Event Space Use as a conditional use in the Flex Office Industrial zone (Ordinance 2024‑10). Additional items include a public hearing on consolidated fee schedule amendments (Resolution 2024‑25) and presentations on a mobility device ordinance amendment and social media policy changes.

• Adoption of FY 2024‑2025 Budget (Resolution 2024‑24)
• Public Hearing – Zoning Text Amendment to add Event Space Use in FOI zone (Ordinance 2024‑10)
• Public Hearing – Consolidated Fee Schedule Amendments (Resolution 2024‑25)
• Ordinance Amendment – Mobility Device and Golf Cart changes to municipal code
• Proposed amendments to the City’s Social Media Policies

The council adopted the Fiscal Year 2024-2025 budget (Resolution 2024-24) by a 4-1 vote, with Councilmember Holdaway dissenting. They also unanimously approved a zoning text amendment allowing event centers in the Flex Office Industrial zone as a conditional use, and adopted the consolidated fee schedule amendments. Several other items were discussed but not voted on, including mobility device and golf cart ordinance changes, social media policy amendments, and a possible finance committee.

• Adopted FY 2024-2025 budget (Resolution 2024-24) (4-1)
• Adopted Ordinance 2024-10 allowing event centers in FOI zone as conditional use (unanimous)
• Adopted Resolution 2024-25 consolidated fee schedule amendments (unanimous)
• Approved consent items: Aug 8 open house and Aug 14 council minutes (unanimous)
• Approved mayor's appointment of Diana Steele as alternate Library Board member (unanimous)
• Approved mayor's appointments to Vineyard Youth Council Executive Board (unanimous)
• Held closed session to discuss individual's character/competence (unanimous)

Redevelopment Agency

The Redevelopment Agency Board will meet to approve previous meeting minutes and receive an update from RDA Director Josh Daniels. The agenda contains no other business items for decision.

• Approval of June 26, 2024, RDA Meeting Minutes
• RDA update provided by Director Josh Daniels

The board approved the minutes from the June 26, 2024, meeting. No other business items were presented for decision.

• Approved June 26, 2024, RDA Meeting Minutes (unanimous)

City Council

The City Council will hold a public hearing to receive comments regarding amendments to the Consolidated Fee Schedule. Residents may provide written comments via email or attend the meeting in person.

• Public hearing regarding amendments to the Consolidated Fee Schedule

Development Review Committee

The Vineyard Development Review Committee will meet to decide whether to approve the Utah City Phase Five Subdivision Plat, submitted by Bronson Tatton with Flagborough. The meeting is scheduled for August 21, 2024, at 11:00 AM in the City Council Chambers at Vineyard City Hall.

• Utah City Phase Five Subdivision Plat approval request by Bronson Tatton with Flagborough

The Development Review Committee unanimously approved the Utah City Phase 5 final subdivision plat with four conditions, including assigning addresses to all lots, adding a note about private road public use, updating the plat to split Lot 3 into Lot 5, and referencing state regulations for public utility easements. The approval was made at a special session on August 21, 2024.

• Approved Utah City Phase 5 final plat with four conditions (unanimous)
• Condition: All lots assigned addresses and printed on the mylar
• Condition: Note added stating private roads available for public use per ordinance 3.06.010
• Condition: Updated plat with lot line splitting Lot 3 to create Lot 5 prior to recordation
• Condition: Public utility easement definition noted on plat with state reference

Planning Commission

The Vineyard Planning Commission will hold a public hearing on a zoning text amendment to allow event center use in the Flex Office & Industry zone, review a new fire station site plan, and discuss a Parks and Recreation Master Plan. The meeting also includes routine approvals and public comments.

• Public Hearing: Zoning Text Amendment for Event Centers in the Flex Office Industrial Zone (Ordinance 2024-10)
• Public Hearing: Parks and Recreation Master Plan
• Site Plan: Utah City Block 4 (Bella's Market)
• Site Plan and Conditional Use Permit: Vineyard Fire Station #35 at 226 W 80 S

The Vineyard Planning Commission recommended approval of a zoning text amendment for event centers in the Flex Office Industrial Zone, with conditions including a definition of 'event center' and a conditional use permit. The commission also approved site plans for Bella's Market (Utah City Block 4) and Fire Station #35, and postponed the public hearing on the Parks and Recreation Master Plan to a later date.

• Recommended approval of Zoning Text Amendment for Event Centers (Ordinance 2024-10) with conditional use permit and definition of event center (unanimous)
• Approved Utah City Block 4 (Bella's Market) site plan with conditions (unanimous)
• Approved Vineyard Fire Station #35 site plan and conditional use permit as presented (unanimous)
• Postponed public hearing on Parks and Recreation Master Plan to a later date (unanimous)
• Approved consent items including minutes from April, May, June, and July meetings (unanimous)

Public Notices

The city is holding public hearings to discuss a proposed ordinance that would change the allowance of assembly uses in the Flex Office Industrial zone and add design standards. The Planning Commission will hear the item on August 21, followed by the City Council on August 28.

• Public hearing for Zoning Text Amendment to Section 15.12.050
• Proposed change to assembly use allowance in Flex Office Industrial zone
• Proposal to add design standards in new Section 15.34.220
• Hearing before Vineyard Planning Commission on August 21, 2024
• Hearing before City Council on August 28, 2024

Public Notices

The Vineyard Planning Commission and City Council will hold public hearings to discuss a city-initiated Parks & Recreation Master Plan. The plan uses national averages and resident feedback to help city staff prioritize amenities and field space.

• Public hearing on Parks & Recreation Master Plan (Planning Commission, Aug 21)
• Public hearing on Parks & Recreation Master Plan (City Council, Aug 28)

Vineyard Library Board

The Library Board will hold a special work session to discuss the library's 501c3 status. The board will also review and act on a proposed board vision before it is presented to the Vineyard City Council.

• Discussion on the Library's 501c3
• Action to adopt or deny the Library Board Vision
• State Library Board Training scheduled for October 15, 2024

Development Review Committee

The Development Review Committee will meet to consider the final plat approval for Utah City Block 4. The agenda also includes a work session regarding the site plan for the Church of Jesus Christ of Latter-Day Saints Chapel on Geneva Road.

• Utah City Block 4 Final Plat Approval
• Geneva Road and 575 Church of Jesus Christ of Latter-Day Saints Chapel Site Plan Work Session

The Development Review Committee approved the Utah City Block 4 Final Plat with conditions, including adding plat notes and paying the balance before recordation. The vote was unanimous. The committee also held a work session on the Geneva Road and 575 S Church of Jesus Christ of Latter-Day Saints Chapel site plan, providing feedback but taking no formal action.

• Approved Utah City Block 4 Final Plat with conditions (unanimous)
• Approved March 7, 2024 Development Review Committee minutes (unanimous)

City Council

The City Council will hold a public hearing regarding Truth in Taxation. Following the hearing, the council will discuss and act on the adoption of the Fiscal Year 2024-2025 Certified Tax Rate and the Fiscal Year 2024-2025 Budget.

• Public Hearing - Truth in Taxation
• Adoption of Fiscal Year 2024-2025 Certified Tax Rate (Ordinance 2024-09)
• Adoption of Fiscal Year 2024-2025 Budget (Resolution 2024-24)
• Interlocal Agreement for Library/Bookmobile Services (Resolution 2024-22)
• Interlocal Agreement with Utah County - Waterfront Grant Amendment (Resolution 2024-23)

The council held a public hearing on the tax rate, heard resident concerns about impacts on fixed incomes, and then approved Ordinance 2024-09 adopting the FY 2024-2025 certified tax rate by a 4-1 vote, with Councilmember Holdaway dissenting. The council also unanimously approved consent items including minutes and interlocal agreements, and voted to continue discussion on the FY 2024-2025 budget to the next meeting on August 28.

• Approved Ordinance 2024-09, FY 2024-2025 certified tax rate (4-1)
• Approved consent items including July 10 and August 7 minutes, library interlocal agreement, waterfront grant amendment, and desk surplus (unanimous)
• Continued FY 2024-2025 budget discussion to August 28 (unanimous)

City Council

The City Council will hold a public hearing to receive feedback on a proposed property tax increase. If approved, the city would increase property tax budgeted revenue by 19.03% above last year's revenue, excluding eligible new growth.

• Proposed tax increase for a $559,000 residence from $871.62 to $1,035.80
• Proposed tax increase for a $559,000 business from $1,584.77 to $1,883.27
• Proposed 19.03% increase in property tax budgeted revenue

City Council

The City Council is hosting an open house to inform residents about a proposed property tax adjustment needed to fund staffing for a new fire house and two additional Sheriff’s Deputies. Representatives from the Police and Fire departments will be present to answer questions. This is an informational meeting; a formal Truth in Taxation public hearing will be held on August 14, 2024.

• Open house at Utah Valley Homebuilders Association (707 E Mill Rd, Vineyard) on August 8, 6-8 PM
• Proposed property tax adjustment to fund new fire house staffing and two Sheriff’s Deputies
• Formal Truth in Taxation public hearing scheduled for August 14, 2024, at 6:00 PM in City Council Chambers

The meeting was an open house for public questions, with no formal decisions made. Discussions covered public safety spending and the Parks and Recreation Master Plan presentation.

City Council

The City Council is holding a special session to conduct the second of two public hearings regarding a proposal to change the government from a five-member to a six-member council. No action will be taken on this item during the meeting.

• Public hearing on proposal to change government from a five- to a six-member council

The City Council held the second public hearing on a proposal to change from a five-member to a six-member council. No action was taken, as the hearing was for public comment only. Residents and councilmembers expressed mixed views, with some urging delay and others supporting a ballot measure. The meeting was procedural, with no substantive decisions made.

• Opened public hearing at 4:49 PM (unanimous, Cameron absent)
• Closed public hearing at 4:59 PM (unanimous)

Public Notices

The City Council is holding the second of two required public hearings regarding a proposal to change the city government form. The proposal involves increasing the council from 5 to 6 members.

• Public hearing on changing city government from a 5- to a 6-member council

Planning Commission

The Vineyard Planning Commission will hold a regular meeting on August 7, 2024, at 6:00 PM in City Council Chambers. The agenda includes public comments, approval of past meeting minutes, and discussions on a proposed fire station in the Cottonwoods Neighborhood and a site plan work session for Utah City Blocks 4, 13, and 18.

• Public comments session (3-minute limit per speaker)
• Approval of draft minutes from May 1 and April 3 meetings
• Work session on Utah City Blocks 4, 13, and 18 site plan (no motions)
• Presentation on proposed Vineyard Fire Station #35 in Cottonwoods Neighborhood

The Vineyard Planning Commission held a work session to review site plans for Utah City Blocks 4, 13, and 18, and the proposed Fire Station #35. No formal decisions were made; the items were discussed for future action. The minutes for the May 1 and April 3 meetings were tabled to the next meeting.

• Tabled approval of 05.01.24 and 04.03.24 meeting minutes to next meeting
• Held work session on Utah City Blocks 4, 13, and 18 site plan (no action)
• Held work session on Vineyard Fire Station #35 (no action)

Public Notices

The Vineyard Planning Commission will hold a public hearing to discuss a proposed Zoning Text Amendment. The proposal seeks to change how assembly uses are allowed in the Flex Office Industrial (FOI) zone and introduce new design standards in Section 15.34.220.

• Zoning Text Amendment to Section 15.12.050 District Use Table
• Proposed design standards in new Section 15.34.220
• Public hearing on August 7, 2024, at 6pm

Development Review Committee

The Development Review Committee held a work session to discuss two site plans for Utah City blocks 18C/13B and Block 4 (Bella's Market). No formal decisions were made; the committee provided comments and requested additional information from the applicant, Flagborough. The meeting was procedural, with no approvals, denials, or tablings.

• Approved February 1, 2024 DRC minutes (unanimous)
• Discussed Utah City Blocks 18C and 13B site plan; no action taken
• Discussed Utah City Block 4 (Bella's Market) site plan; no action taken

Active Transportation Commission

The Vineyard Bicycle Advisory Commission will hold its regular meeting on July 30, 2024, at 5:30 PM in City Council Chambers. The agenda includes a work session to discuss lessons learned from 2024 Bike Month and planning for a better 2025 Bike Month.

• Work session on Bicycle Advisory Commission By-laws
• Discussion of 2024 Bike Month lessons and 2025 planning

Development Review Committee

The Vineyard Development Review Committee will consider approval of the Cottonwoods Phase 5 Amended Plat, which consolidates lots for a future fire station site. The committee will also hold a work session to discuss site plans for the proposed fire station, Utah City Block 13C, Block 4 (Bella's Market grocery store), and Blocks 13B & 18C.

• Cottonwoods Phase 5 Amended Plat (Fire Station Site Lot Consolidation) - approval request
• Vineyard City Fire Station - site plan discussion
• Utah City Block 13C - site plan
• Utah City Block 4 (Bella's Market) - site plan comments
• Utah City Blocks 13B & 18C - site plan comments

The Development Review Committee approved the Cottonwoods Phase 5 Amended Plat, subject to the applicant cleaning up the easement description and assigning an address to the lot. The fire station site plan, Utah City Block 13C, and Bella's Market site plans were discussed in a work session only, with no approvals made. The committee noted missing application items for the Utah City projects and did not schedule them for the next Planning Commission meeting.

• Approved Cottonwoods Phase 5 Amended Plat with cleaned easement and address adjustment (6-0)
• Discussed Vineyard City Fire Station site plan in work session; no approval
• Discussed Utah City Block 13C site plan; application incomplete, not scheduled for next Planning Commission
• Discussed Utah City Block 4 (Bella's Market) site plan; missing components noted, no approval

Development Review Committee

The Vineyard City Development Review Committee's regularly scheduled meeting for July 18, 2024, has been canceled due to a lack of agenda items. The cancellation notice was posted on July 16, 2024, and this agenda contains no items for discussion or decision.

• Meeting canceled due to lack of agenda items

ARCH Commission

The Vineyard ARCH Commission's regular meeting scheduled for July 18, 2024, at 6:00 PM has been canceled. The next meeting is scheduled for August 15th. This notice is procedural only and contains no agenda items for discussion or decision.

• Regular ARCH Commission meeting canceled for July 18, 2024
• Next meeting scheduled for August 15th

Planning Commission

The Vineyard Planning Commission will hold a regular meeting on July 17, 2024, at 6:00 PM. The main business item is a request by Brady Morris for approval of a site plan and conditional use permit for a hotel (LivAway Suites) in the GRMU (Geneva Road Mixed-Use) Zone. The meeting also includes approval of minutes from previous meetings and public comments.

• Site plan and conditional use permit for LivAway Suites hotel in GRMU Zone
• Approval of April 17, 2024 Planning Commission minutes
• Approval of March 6, 2024 Planning Commission minutes
• Public comments limited to 3 minutes

The Vineyard Planning Commission approved a site plan and conditional use permit for a 126-room extended-stay LivAway Suites hotel in the GRMU zone, subject to conditions including an updated landscaping plan and fire marshal compliance. The commission also unanimously approved minutes from two prior meetings. No work session items were submitted, and the meeting adjourned at 6:36pm.

• Approved site plan and conditional use permit for 126-room LivAway Suites hotel in GRMU with conditions (4-0)
• Approved April 17, 2024 Planning Commission meeting minutes (4-0)
• Approved March 6, 2024 Planning Commission meeting minutes (4-0)

Vineyard Library Board

The Vineyard Library Board has cancelled its regularly scheduled meeting for Tuesday, July 16, 2024. The notice states that the next regularly scheduled meeting will be held on August 13, 2024. No specific agenda items, decisions, or discussions are listed because the meeting was cancelled.

• Meeting cancelled for July 16, 2024
• Next meeting scheduled for August 13, 2024

Youth Council

The Vineyard Youth Council is holding its regular July meeting. The agenda includes a budget review, election of the Youth Council executive board, and setting dates for board meetings. No minutes are ready for approval.

• Election of Youth Council Executive Board
• Parent Orientation at 6:00 PM
• Budget review
• Set dates and times for VYC Board meetings
• Upcoming events: Movie in the Park, Boo-A-Palooza, Tree Lighting Ceremony

Development Review Committee

The Development Review Committee will discuss a site plan and conditional use permit application for the LivAway Suites- GRMU Hotel. No work items or consent items were submitted for this meeting.

• LivAway Suites- GRMU Hotel: Site plan and conditional use permit discussion

The Development Review Committee discussed the site plan and conditional use permit for the LivAway Suites GRMU Hotel. The committee reviewed parking, landscaping, ADA access, and signage requirements. No formal vote or final decision was recorded in the minutes.

City Council

The City Council will discuss a new parking permit program for the Town Center Neighborhood. They will also hold a public hearing regarding a proposal to increase the council from five to six members.

• Parking Permit Program (Resolution 2024-17) for 300 W and Vineyard Loop Road
• X Development parking proposal for The Yard development south of Topgolf
• Public hearing on changing the council from five to six members

The Vineyard City Council approved Resolution 2024-17, a parking permit program for 300 West and Vineyard Loop Road near the Lakefront at Town Center neighborhood, on a unanimous roll-call vote. The council also held the first of two public hearings on a proposal to change the form of government from a five- to a six-member council; no action was taken. The consent agenda, including the June 26, 2024 meeting minutes, was approved unanimously. No appointments were made and no closed session was held.

• Approved June 26, 2024 City Council meeting minutes (5-0)
• Adopted Resolution 2024-17, Parking Permit Program for 300 West (5-0 roll call)
• Opened public hearing on change in government form at 7:17 PM (5-0)
• Closed public hearing on change in government form at 7:30 PM (5-0); no action taken
• No appointments made; no names submitted
• No closed session held

Public Notices

The Vineyard City Council will hold a first public hearing on July 10, 2024, at 125 South Main Street to gather resident comments on a proposal to expand the council from five to six members. No decision will be made at this meeting; a second hearing will be scheduled later as required by Utah state law. Residents may submit written comments to [email protected] before the meeting.

• Public hearing on proposed change from 5-member to 6-member city council
• First of two required hearings per Utah State Code Title 10, Chapter 3b, Part 6
• Proposal based on a resolution passed on June 26, 2024
• Written comments accepted via email to [email protected]
• ADA accommodations available by calling (801) 226-1929

Development Review Committee

The regularly scheduled meeting of the Vineyard City Development Review Committee has been canceled. The cancellation is due to a lack of agenda items.

Redevelopment Agency

The Redevelopment Agency Board will consider a public hearing regarding amendments to the Fiscal Year 2023-2024 budget. The board will also discuss and take action on the final Fiscal Year 2024-2025 RDA Budget.

• Public Hearing: Amending the Fiscal Year 2023-2024 RDA Budget (Resolution U2024-2)
• Discussion and Action: Final Fiscal Year 2024-2025 RDA Budget (Resolution U2024-3)

The Vineyard Redevelopment Agency Board adopted the final Fiscal Year 2024-2025 budget by a 4-1 vote. The board also approved an amendment to the Fiscal Year 2023-2024 budget by a 3-2 vote. Public comments raised concerns about statutory compliance and tax increases, while Boardmember Holdaway voted against both budget measures.

• Approved June 12th meeting minutes (4 votes)
• Adopted Resolution U2024-02 amending FY23-24 budget (3-2)
• Adopted Resolution U2024-03 final FY24-25 budget (4-1)

City Council

The Vineyard City Council will hold public hearings and vote on the final FY24 budget amendment and the FY25 budget, which determine city spending and the certified tax rate. The council will also vote on proposed salary increases for elected and statutory staff. Other items include a parking permit program for 300 W and Vineyard Loop Road near the Lakefront at Town Center Neighborhood, a business license amendment, and a Tucker Row Homeowners Association property conveyance.

• Public hearing and vote on FY24 Budget Final Amendment #5 (Resolution 2024-18)
• Public hearing and vote on FY25 Budget adoption (Resolution 2024-19) and certified tax rate
• Public hearing and vote on salary increases for elected and statutory staff (Ordinance 2024-07)
• Discussion and action on a parking permit program for 300 W and Vineyard Loop Road near the Lakefront at Town Center Neighborhood
• Consent items: Tucker Row Homeowners Association property conveyance and business license amendment

The Vineyard City Council approved the final Fiscal Year 2024-2025 budget and the FY24 budget final amendment #5. The council also voted to adopt salary increases for elected and statutory staff, approved a resolution regarding forms of government, and passed consent items. A proposed parking permit program item was continued for further review.

• Approved consent items including June 14 meeting minutes, Tucker Row HOA property conveyance, and business license and regulation amendment (4-1)
• Continued the Parking Permit Program (Resolution 2024-17) for further HOA discussions without a vote
• Adopted Vineyard City FY24 Budget Final Amendment #5 (Resolution 2024-18) (4-1)
• Adopted the Final Fiscal Year 2024-2025 Budget and certified tax rate (Resolution 2024-19) (4-1)
• Adopted Ordinance 2024-07 for salary increases for elected and statutory staff (3-2)
• Adopted Resolution 2024-21 regarding forms of government with a stipulation on council terms (3-2)

Public Notices

The Redevelopment Agency and City Council will hold public hearings regarding amendments to the Fiscal Year 2023-2024 Budget. The City Council will also hear public comment concerning a compensation increase for elective and statutory officials.

• Redevelopment Agency Fiscal Year 2023-2024 Budget amendments
• City Council Fiscal Year 2023-2024 Budget amendments
• Compensation increase for elective and statutory officials

Development Review Committee

The Development Review Committee will meet to review subdivision plats. Business items include final plat approval for The Sycamores Phase 5 and the Geneva Retail Frontage Subdivision Plat F.

• Final plat approval for The Sycamores Phase 5
• Geneva Retail Frontage Subdivision Plat F

The Development Review Committee approved the Sycamores Phase 5 final plat with conditions, including payment of outstanding fees and submittal of a land disturbance permit. It also approved the Geneva Retail Frontage Subdivision Plat F with conditions, removing a shrub-approval condition but keeping tax clearance and land disturbance permit requirements. Both votes were unanimous. No work session, consent, or staff report items were submitted.

• Approved Sycamores Phase 5 final plat with conditions (5-0)
• Approved Geneva Retail Frontage Subdivision Plat F with conditions (5-0)

City Council

The Vineyard City Council is holding a town hall meeting to receive public feedback regarding ongoing city projects and priorities. The meeting involves several specific subdivisions including James Bay, Hampton, Maples, and others.

• Public feedback session for James Bay, Hampton, Maples, Parkside, Garden, Westbrook, Willows, Windsor, Bridgeport, and LeCheminant subdivisions

ARCH Commission

The regularly scheduled ARCH Commission meeting for June 20, 2024, has been canceled. The next meeting is scheduled for July 18, 2024.

Planning Commission

The regularly scheduled Planning Commission meeting has been cancelled. The cancellation is in observance of the Juneteenth federal holiday.

Vineyard Library Board

The board will discuss roles and responsibilities with Mayor Fullmer. The meeting also includes a review of the board's vision for the Vineyard library to be presented to the City Council.

• Discussion of roles and responsibilities with Mayor Fullmer
• Presentation of the board's vision for the Vineyard library to City Council

City Council

The City Council will meet for a special session to discuss and take action on a settlement agreement. The agenda also includes several consent items regarding management authorizations, bid awards, and event fee waivers.

• Settlement Agreement discussion and action
• PTIF Management Authorization (Resolution 2024-14)
• Shade Sails Bid Award (Resolution 2024-16)
• Art in the Park special event fee waiver
• Walk-A-Thon & Benefit Concert special event fee waiver

The City Council approved several consent items, including a shade sail bid award with a requirement to consult the city arborist. Additionally, the council approved a settlement agreement following a closed session discussion regarding pending or imminent litigation.

• Approved May 22, 2024, meeting minutes (4-0)
• Approved PTIF Management Authorization Resolution 2024-14 (4-0)
• Approved shade sails bid Resolution 2024-16 with arborist stipulation (4-0)
• Approved Art in the Park fee waiver (4-0)
• Approved Walk-A-Thon & Benefit Concert fee waiver (4-0)
• Approved settlement agreement (4-0)

City Council

The scheduled City Council meeting for June 12, 2024, was canceled due to a posting issue. The agenda included discussions on zoning amendments and government forms, as well as several consent items.

• Proposed Zoning Text Amendment for Mixed-use in the Industrial Area
• Resolution 2024-14: PTIF Management Authorization
• Resolution 2024-15: Personnel Policy Manual Amendment
• Resolution 2024-16: Shade Sails Bid Award
• Settlement Agreement discussion

Redevelopment Agency

The Redevelopment Agency Board will conduct a public hearing regarding the adopted Fiscal Year 2024-2025 Tentative Budget. This item was continued from the May 22, 2024 meeting. Final budget approval is tentatively scheduled for June 26, 2024.

• Public Hearing: FY 25 Tentative Budget

The Redevelopment Agency Board held a public hearing to receive comments on the tentative Fiscal Year 2024-2025 Budget. Residents raised questions regarding state law compliance, bonds, and school district mitigation payments. Final budget approval is tentatively scheduled for June 26, 2024.

• Approved May 22nd RDA Meeting Minutes (unanimous)
• Closed public hearing on FY 25 Budget at 6:23 PM (unanimous)

Planning Commission

The Planning Commission will consider a site plan application for an Auto Zone. The proposed location is within the Geneva Road Mixed Use special purpose zoning district.

• Auto Zone - Site Plan Application at 243 N Geneva Road

The Vineyard Planning Commission approved the Auto Zone site plan application for 243 N Geneva Road (Parcel ID 40:612:0201) in the Geneva Road Mixed Use (GRMU) zoning district. The approval carries conditions: the applicant pays outstanding fees and makes redline corrections, complies with all federal, state, and local laws, and observes all ADA requirements. The vote was 3-0 in favor, with no public comments and no work session items.

• Approved Auto Zone site plan application at 243 N Geneva Road with conditions (3-0)
• Conditions include paying outstanding fees, making redline corrections, following all federal/state/local laws, and meeting ADA requirements

ARCH Commission

The ARCH Commission will review Vineyard Days and consider grant applications. Staff reports from the Event Manager and Parks and Recreation Direction are also scheduled.

• Vineyard Days Review
• ARCH Commission Grant Applications
• Event Manager staff report
• Parks and Recreation Direction staff report

City Council

The City Council will hold a public hearing regarding the tentative Fiscal Year 2024-2025 budget. The meeting also includes presentations on state land permit processes for Vineyard Beach and progress on Walkara Way. Other discussions include mosquito abatement and human resources financial policies.

• Public hearing for the proposed Fiscal Year 2024-2025 Budget
• Presentation on state land permit processes and Walkara Way progress
• Discussion regarding mosquito abatement
• Review of certain financial policies related to Human Resources
• Approval of event fee waivers

The Vineyard City Council held a public hearing on the proposed Tentative Fiscal Year 2024-2025 Budget, opening it at 9:12 PM and closing it at 9:23 PM; final budget approval is tentatively scheduled for June 26. The council approved consent items 7.1, 7.2, and 7.3 (minutes and event fee waivers) with one member absent, after removing item 7.4. No appointments were made, and the council entered closed session to discuss pending or reasonably imminent litigation.

• Approved consent items 7.1, 7.2, and 7.3 (May 8 minutes, May 7 special session minutes, event fee waivers); item 7.4 removed (4-0, one absent)
• Opened public hearing on Tentative FY2024-2025 Budget at 9:12 PM (4-0, one absent)
• Closed public hearing on Tentative FY2024-2025 Budget at 9:23 PM (4-0, one absent)
• Entered closed session for strategy on pending or reasonably imminent litigation (4-0, one absent)
• No appointments were made
• Work session item 3.3 (Forms of Government) moved to a later date
• Adjourned at 9:24 PM

Public Notices

The Vineyard City Council will host a public hearing regarding proposed amendments to the Fiscal Year 2023-2024 Budget. Residents may attend the meeting at 125 South Main Street or submit written comments via email.

• Public hearing on Fiscal Year 2023-2024 Budget amendments

Redevelopment Agency

The Redevelopment Agency Board will hold a public hearing regarding the adopted Fiscal Year 2024-2025 Tentative Budget. Final approval of the budget is tentatively scheduled for June 26, 2024.

• Public Hearing: FY 25 Tentative Budget

The Redevelopment Agency Board held a public hearing to receive comments on the Fiscal Year 2024-2025 Tentative Budget. Following discussions with residents and board members, the board voted to continue the hearing to a later date.

• Approved May 8th, 2024 RDA Meeting Minutes (5-0)
• Opened public hearing for FY 25 Tentative Budget (5-0)
• Continued public hearing to June 12th, 2024 (5-0)

Active Transportation Commission

The regular meeting of the Vineyard Bicycle Advisory Commission scheduled for May 21, 2024, has been cancelled.

ARCH Commission

The regularly scheduled ARCH Commission meeting for May 16, 2024, has been canceled. The next meeting is scheduled for June 3, 2024.

Planning Commission

The Vineyard City Planning Commission's regularly scheduled meeting for May 15, 2024, has been canceled. The next regular meeting is scheduled for June 5, 2024.

Vineyard Library Board

The board unanimously approved amendments to its bylaws regarding meeting frequency and member rotation. Members also coordinated volunteer roles for Vineyard City Days and discussed the development of a strategic plan for the library.

• Approved April 16, 2024 meeting minutes
• Approved bylaw amendments for bi-monthly meetings and board member rotation starting January 2025 (unanimous)

City Council

The Vineyard City Council will review and potentially adopt the tentative fiscal year 2024-2025 budget, which outlines funding for city services and sets a public hearing for May 22. Members will also discuss whether to authorize the mayor to enter an interlocal agreement regarding Alpine School District redistricting proposals that could affect local school boundaries. Other agenda items include a work session on forms of government and a spatial analysis for a potential new city hall location in downtown Vineyard.

• Public hearing on transferring enterprise funds to an internal services fund for facilities, fleet, and information systems (no action planned)
• Vote on adopting the tentative fiscal year 2024-2025 budget and scheduling a public hearing for May 22
• Discussion and potential vote on Resolution 2024-14 to allow the mayor to enter an Alpine School District redistricting interlocal agreement
• Consent item: Interlocal agreement allowing Vineyard, Salem, Orem, and Lindon cities to conduct mutual inspections
• Work session presentation by Nelson Partners on a spatial analysis for a new city hall building in downtown Vineyard

The council adopted the tentative Fiscal Year 2024-2025 budget with a 4-1 vote. They approved the appointment of Zack Adams as Treasurer and passed consent items including an interlocal agreement for cross-city inspections. A public hearing on transferring enterprise funds was held but no action was taken, and a motion to move agenda posting discussions to May 22 failed.

• Approved Zack Adams as Treasurer (4-0, one absent)
• Adopted tentative FY2024-2025 budget (4-1)
• Approved interlocal agreement for cross-city inspections (4-0, one absent)
• Approved withdrawal of Farmland Assessment application (4-0, one absent)
• Motion to move agenda posting discussion to May 22 failed (2-2, one absent)
• Agreed to hold potential special session on May 13 for school district interlocal agreement (4-0, one absent)
• Public hearing on enterprise fund transfers closed with no action taken

Redevelopment Agency

The Redevelopment Agency Board will review the tentative Fiscal Year 2024-2025 budget presented by Director Josh Daniels. The board is scheduled to act on adopting or denying the budget and setting a public hearing for May 22, 2024.

• Proposed Tentative Fiscal Year 2024-2025 Budget
• Setting of a public hearing for May 22, 2024

The Vineyard Redevelopment Agency Board adopted its proposed tentative Fiscal Year 2024-2025 budget as presented and scheduled a public hearing for May 22, 2024. The motion carried 3-1, with Boardmember Holdaway voting no and Boardmember Rasmussen excused. The board also approved the RDA meeting minutes of 12/13/2023 and 04/24/2024 on a 4-0 vote, with Rasmussen excused. No dollar figures or line-item details were recorded in the minutes.

• Adopted proposed tentative FY2024-2025 RDA budget as presented (3-1, Holdaway no; Rasmussen excused)
• Set public hearing on the FY2024-2025 RDA budget for May 22, 2024
• Approved 12/13/2023 RDA meeting minutes (4-0, Rasmussen excused)
• Approved 04/24/2024 RDA meeting minutes (4-0, Rasmussen excused)

General

The Vineyard City Council is holding a public hearing to discuss proposed transfers from Enterprise Funds to the Internal Services Fund. These transfers are planned for the fiscal year beginning July 1, 2024.

• Proposed transfer of $803,655 from Enterprise Funds to the Internal Services Fund
• Water fund transfer of $221,009
• Wastewater fund transfer of $190,584
• Storm Water fund transfer of $132,050
• Transportation fund transfer of $260,012

City Council

The City Council will participate in a special joint work session with Orem, Lindon, Pleasant Grove, and Vineyard. The meeting is for discussion purposes only, and no action will be taken on any items.

• School district configuration discussion

The Vineyard City Council participated in a special joint meeting with Orem, Lindon, and Pleasant Grove on May 7, 2024, to discuss possible Alpine School District reconfiguration and whether the cities should form an interlocal agreement. No binding decision was made; individual council members expressed differing preferences, and Pleasant Grove stated it will not sign an interlocal agreement. The minutes were approved by Vineyard City Council on May 22, 2024.

• No vote or formal decision on an interlocal agreement was recorded
• Pleasant Grove stated it will not sign an interlocal agreement
• Vineyard council reported as split, with a majority favoring a two-way split
• Orem Mayor Young expressed support for exploring a three-way split
• Lindon council member Hooley said Lindon will meet to discuss political and fiscal viability of an interlocal
• Vineyard Mayor Fullmer said her council will meet to discuss its path forward

Development Review Committee

The Development Review Committee will conduct a work session regarding DRC bylaws. The committee will also consider an application from Bronson Tatton with Flagborough for the Utah City Phase 3 Final Plat.

• DRC Bylaws Worksession
• Utah City Phase 3 Final Plat Application by Bronson Tatton with Flagborough

The Development Review Committee elected Cache Hancey as chair pro tem in a unanimous vote because Chair Naseem Ghandour was absent. The committee then approved the Utah City Phase 3 Final Plat as presented, with no concerns raised. A work session on DRC bylaws was held but no vote was taken because it was only a work session item. The meeting adjourned at 9:07 AM.

• Elected Cache Hancey as Chair pro tem (4-0)
• Approved Utah City Phase 3 Final Plat as presented (4-0)
• Held work session on DRC bylaws; no vote taken

General

The council will hold an election to select youth council members for the executive board for a 12-month term. The meeting also includes a budget review and discussion of upcoming community events.

• Election of executive board members for a 12-month term
• Budget review
• Review of Water Week event on May 9, 2024
• Review of Vineyard Days from May 28 to June 1

Planning Commission

The Planning Commission will consider several site plan amendments and new applications. These include a request to remove a playplace at a McDonald's site and a conditional use permit for a Wendy's at 145 N Geneva Road.

• McDonald's site plan amendment to remove the playplace
• The Orchards, Phases 7 & 8 Live/Work Units Site Plan
• The Orchards townhome development site plan amendment
• Wendy's site plan and conditional use permit at 145 N Geneva Road

The Vineyard Planning Commission unanimously approved site plan amendments for McDonald's and The Orchards, as well as a new site plan and conditional use permit for Wendy's. The Orchards 7 & 8 live-work units were also approved with specific conditions regarding parking, landscaping, and documentation. A work session was held with no items submitted, and staff reported on short-term rental language reviews and upcoming events.

• Approved McDonald's site plan amendment (unanimous)
• Approved Orchards 7 & 8 live-work unit site plan with conditions (unanimous)
• Approved The Orchards site plan amendment (unanimous)
• Approved Wendy's site plan and conditional use permit with conditions (unanimous)

City Council

The council will discuss the FY25 budget regarding capital projects and employee compensation. Members will also consider amendments to Municipal Code Title 3 meeting procedures and a request for a new residential fire station. The agenda includes reviewing grant policy manuals and contract renewals.

• Approval of land purchase and construction for a residential fire station with Home Center Construction and Orem City
• Discussion of FY25 budget capital projects and employee compensation
• Amendments to Municipal Code Title 3 meeting procedures (Ordinance 2024-05)
• Franchise Agreement with Dominion Energy (Ordinance 2024-06)
• ARCH Grant Policy Manual and Application (Resolution 2024-11)

The City Council approved a contract to purchase land and construct a residential fire station in the Cottonwoods subdivision. The council also adopted amendments to the Municipal Code regarding meeting procedures and approved a grant policy for the ARCH commission.

• Approved contract for residential fire station land purchase and construction not to exceed $1.7M (5-0)
• Adopted Ordinance 2024-05 amending Municipal Code Title 3 meeting procedures (5-0)
• Adopted Resolution 2024-11 for ARCH Grant Policy Manual and Application (5-0)
• Approved Planning Services Contract Renewals via Resolution 2024-10 (5-0)
• Approved Franchise Agreement with Dominion Energy via Ordinance 2024-06 (5-0)
• Approved adding monthly payment approval reports to future agendas (5-0)
• Approved adding review of consent item public disclosure to future agendas (5-0)
• Approved future work session with FFSL regarding Vineyard Beach (5-0)

Redevelopment Agency

The Redevelopment Agency Board will discuss the FY25 budget and capital projects. The board is also scheduled to consider a resolution regarding tax increment collection for specific parcels within the Urban Renewal Project Area.

• FY25 Budget discussion on RDA Capital Projects
• Resolution U2024-01: Notify Utah County to commence tax increment collection
• Notice of Satisfaction of Company Commitments for Fifty Mill, LLC and X Development, LLC

The Redevelopment Agency board held a work session on the fiscal year 2025 budget and RDA capital projects, approved the minutes from the March 27, 2024 meeting, and approved a notice of satisfaction for participation agreements. Additionally, the board unanimously adopted Resolution 2024-01 to notify Utah County to commence tax increment collection for particular parcels.

• Approved March 27, 2024 RDA meeting minutes (5-0)
• Approved Notice of Satisfaction of Company Commitments for Fifty Mill, LLC and X Development, LLC (5-0)
• Adopted Resolution 2024-01 to notify Utah County to commence tax increment collection (5-0)

Active Transportation Commission

The Bicycle Advisory Commission will discuss and plan the activity schedule for Bike Month. The commission may also vote to approve the schedule during this meeting.

• Bike Month activity schedule discussion, planning, and approval

City Council

The Vineyard City Council is holding a town hall meeting to receive public feedback regarding ongoing city projects and priorities. The meeting covers several subdivisions including Lakefront, Villas, Springs, Providence, Lochs, Tucker Row, Preserve, Cascade, and Solstice.

• Public feedback session for various subdivisions

Development Review Committee

The Development Review Committee will review site plan applications for two commercial developments. These include a Wendy's at 145 N Geneva Road and an Auto Zone at 243 N Geneva Road.

• Wendy's Site Plan Application at 145 N Geneva Road
• Auto Zone Site Plan Application at 243 N Geneva Road

The committee held work sessions to review site plan applications for Wendy's and AutoZone, discussing easements, UDOT encroachments, and bonding requirements. No formal votes were taken on these applications during the meeting.

• Reviewed Wendy's site plan at 145 N Geneva Road
• Reviewed AutoZone site plan application
• Reported Planning Commission approval of GRMU office building and two flex industrial buildings in East Lake

Planning Commission

The Vineyard Planning Commission is reviewing several development applications. These include a two-story office building in the Geneva Road Mixed Use District and two warehouse buildings at 226 E 1750 North. The commission will also consider a site plan amendment for the Orchards townhome development.

• Site plan for a 2-story office building in the Geneva Road Mixed Use District
• Site plan for two warehouse/industrial buildings at 226 E 1750 North
• Site plan amendment for the Orchards townhome development

The Vineyard Planning Commission unanimously approved site plans for the GRMU Office Building and the Eastlake Warehouse Lot 01, subject to specific conditions regarding fees, safety, and code compliance. The Commission also unanimously voted to table the Orchards Site Plan Amendment until May 1, 2024, to address concerns about landscaping changes and pedestrian access.

• Approved GRMU Office Building site plan with conditions (4-0)
• Approved Eastlake Warehouse Lot 01 site plan with conditions (4-0)
• Tabled Orchards Site Plan Amendment to May 1, 2024 (4-0)

Vineyard Library Board

The board will review bylaw changes suggested by City Attorney Jayme Blakesley. A work session is scheduled to discuss financial status, the operating budget, and a vision presentation for the City Council. The meeting also includes updates on library rentals and upcoming community events.

• Proposed revisions to bylaws suggested by City Attorney Jayme Blakesley
• Discussion of financial status and operating budget
• Planning for a vision presentation to the City Council
• Review of upcoming events including Impact Vineyard Fair and Vineyard Days

The board unanimously approved amendments to the library bylaws and established a staggered term rotation for three board members. Members also discussed the formation of a 501c3 nonprofit for the Friends of the Library and the need for a dedicated Library Director.

• Approved amendments to Library Board Bylaws (unanimous)
• Approved staggered consecutive terms for JulieAnn Tanner, Marlon Lindsay, and Mary Anne Geddes (unanimous)

Communities That Care Commission

The Commission will discuss the proposed budget for fiscal year 2025 and revisions to the FY25 action plan. The meeting also includes planning for a Family Fun Block Party and National Drug TakeBack Day.

• Proposed Budget for FY25
• FY25 Action Plan Revisions
• Tobacco Grant reapplication
• National Drug TakeBack Day on April 27th
• Family Fun Block Party on May 29th

Vineyard Cares Coalition

The coalition will discuss upcoming community programs including a Drug Take Back Day and the Family Fun Block Party. Members are also reviewing the FY25 Action Plan and tobacco grant reapplication.

• Drug Take Back Day on April 27th at the City Office Building
• Family Fun Block Party volunteer meeting on April 23
• EveryDay Strong presentations at Franklin Discovery and Vineyard Elementary
• Revision of FY25 Action Plan and Tobacco Grant Reapplication

City Council

The City Council will hold a work session to discuss top budget priorities for the 2024-2025 fiscal year. No action will be taken during this session.

• Discussion of FY25 budget priorities

The Vineyard City Council adopted Resolution 2024-08, updating the Consolidated Fee Schedule, and Resolution 2024-09, amending the Fiscal Year 2023-2024 Budget. Both measures passed with three votes in favor and two council members absent. The council also approved wastewater planning reports and entered a closed session to discuss pending litigation.

• Adopted Resolution 2024-08 Consolidated Fee Schedule Changes (3-0, 2 absent)
• Adopted Resolution 2024-09 FY 2023-2024 Budget Amendment #4 (3-0, 2 absent)
• Approved March 27, 2024 meeting minutes (3-0, 2 absent)
• Approved 2024 Municipal Wastewater Management Planning Program Annual Report (3-0, 2 absent)
• Nominated Councilmember Sifuentes as Mayor Pro Tempore (5-0)
• Entered closed session to discuss pending litigation (3-0, 2 absent)

City Council

The City Council will hold public hearings regarding proposed changes to the Consolidated Fee Schedule and the Fiscal Year 2023-2024 Budget. The council will act to adopt or deny these items by resolution.

• Public Hearing: Consolidated Fee Schedule Changes (Resolution 2024-08)
• Public Hearing: Vineyard City Fiscal Year 2023-2024 Budget Amendment #4 (Resolution 2024-09)
• Approval of the 2024 Municipal Wastewater Management Planning Program Annual Report

With Mayor Fullmer and Councilmember Rasmussen excused, the remaining three council members approved Resolution 2024-08 (Consolidated Fee Schedule Changes) and Resolution 2024-09 (Fiscal Year 2023-2024 Budget Amendment #4), both after public hearings. They also approved the March 27, 2024 minutes and the 2024 Municipal Wastewater Management Planning Program Annual Report, and named Councilmember Sifuentes mayor pro tempore. The council then entered closed session to discuss pending or reasonably imminent litigation and adjourned at 7:33 PM.

• Nominated Councilmember Sifuentes as mayor pro tempore (unanimous, 5-0)
• Approved March 27, 2024 City Council meeting minutes (3-0, two absent)
• Approved 2024 Municipal Wastewater Management Planning Program Annual Report (3-0, two absent)
• Adopted Resolution 2024-08 Consolidated Fee Schedule Changes (3-0, two absent)
• Adopted Resolution 2024-09 Fiscal Year 2023-2024 Budget Amendment #4 (3-0, two absent)
• Moved to closed session to discuss pending or reasonably imminent litigation (3-0, two absent)

City Council

The Vineyard City Council will hold a public hearing to receive comments on proposed changes to the Fiscal Year 2023-2024 Budget and the Consolidated Fee Schedule. Residents may attend the meeting or submit written comments via email.

• Public hearing for FY23-24 Budget amendments
• Public hearing for Consolidated Fee Schedule amendments

Development Review Committee

The Development Review Committee will hold a work session to review three site plans. These include Eastlake at Geneva Industrial Business Park Phase 11, the GRMU Office Building, and Holdaway Fields LDS Church. No minutes or final plats were submitted for approval at this meeting.

• Vineyard Eastlake at Geneva Industrial Business Park Phase 11 site plan review
• GRMU Office Building site plan review
• Holdaway Fields LDS Church site plan review

The committee conducted a work session to review site plans for the Vineyard Eastlake Phase 11, a GRMU office building, and the Holdaway Fields LDS Church. No formal approvals or denials were recorded; staff provided technical comments and requested updates from applicants before the projects move to the planning commission.

• Adjourned meeting at 9:58 AM (4-0)

General

The Vineyard Youth Council Executive Board will meet on April 4, 2024, to review its monthly budget and take action on purchasing youth sweatshirts. Members will discuss plans for several upcoming activities, including a Bunny Drop event, a 5k run, leadership conferences, a D&D gathering, a drive-in movie, a mental health night, and a community garden project. The board will assign tasks for these events before adjourning.

• Monthly budget review
• Purchase of youth sweatshirts
• Planning for Bunny Drop, 5k run, and leadership conferences
• D&D event, drive-in movie, mental health night, and garden project discussions

Planning Commission

The Planning Commission will review the Vineyard Beach Park Improvements Site Plan. The meeting also includes a period for public comments on items not listed on the agenda.

• Vineyard Beach Park Improvements Site Plan

The Planning Commission approved the site plan for the Vineyard Beach Park Improvement project. The plan includes a phased approach for site preparation, demolition, and the installation of foundational components and amenities. The commission noted the project will include a 15-foot path with dual-direction bike lanes and a running lane.

• Approved Vineyard Beach Park Improvement Site Plan (3-0)

General

The city is beginning the process of amending its 2011 impact fee facilities plans and analyses. This includes updates to transportation, sewer, parks & recreation, and public safety impact fees for all areas within city boundaries.

• Amendment to Transportation Impact Fees
• Amendment to Sewer Impact Fees
• Amendment to Parks & Recreation Impact Fees
• Amendment to Public Safety Impact Fees

City Council

The City Council will review the Fiscal Year 2022-2023 Audit Report presented by Spencer Hintze. The work session includes discussions regarding a fire station, water and wastewater masterplans, and a city-wide parking study.

• Fiscal Year 2022-2023 Audit Report presentation
• Fire Station discussion
• Water Masterplan and Wastewater Masterplan discussion
• City-wide Parking Study discussion
• Landscaping Maintenance Contract award

The City Council unanimously accepted the Fiscal Year 2022-2023 audit report and approved a new schedule for 2024 town hall meetings. The council also awarded a landscaping maintenance contract and a task order for a Parks and Recreation Master Plan.

• Accepted FY2022-2023 Audit Report (Unanimous)
• Approved March 13, 2024, meeting minutes (Unanimous)
• Awarded landscaping maintenance contract (Unanimous)
• Approved Parks and Recreation Masterplan and Impact Fee Analysis Task Order (Unanimous)
• Approved 2024 Town Hall schedule for April 23, June 20, July 18, and September 17 (Unanimous)

Redevelopment Agency

RDA Director Josh Daniels will provide an update regarding Megaplex and Topgolf distributions. The board will also consider approving a disbursement for Edge Homes and the March 13, 2024, meeting minutes.

• Edge Homes disbursement approval
• RDA update regarding Megaplex and Topgolf distributions
• Approval of March 13, 2024, RDA Meeting Minutes

The Redevelopment Agency Board approved a reimbursement for road extension work and the minutes from the March 13 meeting. The board also received an update on RDA operations and tax revenue payouts for projects including The Yard and Topgolf.

• Approved $129,463.40 reimbursement to Edge Homes, LLC for 300 West and Loop Road extensions (unanimous)
• Approved March 13, 2024, RDA meeting minutes (unanimous)

Development Review Committee

The committee will review final plat applications for Utah City Phase 3 and The Orchards 7 & 8. A work session is scheduled to discuss the Orchards 7 & 8 site plan and DRC bylaws.

• Utah City Phase 3 Final Plat Application
• The Orchards 7 & 8 Final Plat Application
• The Orchards 7 & 8 Site Plan

The Development Review Committee approved two final plats with specific conditions regarding street naming, fire access, and legal documentation. The committee also held a work session to review the site plan for The Orchards 7 & 8.

• Approved Utah City Phase 3 Final Plat with conditions (4-0)
• Approved The Orchards 7 & 8 Final Plat with conditions (4-0)

Planning Commission

The regularly scheduled meeting of the Vineyard City Planning Commission has been cancelled. This notice was posted on March 18, 2024.

Vineyard Cares Coalition

The Vineyard Cares Coalition will meet to review a presentation by the City Prevention Coordinator regarding local prevention work, risk factors, and survey data. The meeting includes discussion of various community initiatives such as teen volunteer workgroups and family events.

• Presentation on SHARP Survey Data
• Discussion of Teen Volunteer Workgroup
• Review of DEA National Drug Take Back Day
• Review of QPR Training
• Review of Everyday Strong- Emotional Resiliency Training

Vineyard Cares Coalition

The Vineyard Cares Coalition is reviewing milestones, benchmarks, and a proposed annual schedule of monthly themes. The agenda includes planning for the Family Fun Block Party and updates on various community initiatives. No Communities That Care Commission business will be conducted at this meeting.

• Family Fun Block Party scheduled for May 29
• Teen Workgroup meeting on March 21
• Guiding Good Choices session beginning March 23
• Drug Take Back Day in April
• Girls Night Out at Orem Hospital on May 15

City Council

The City Council approved a budget amendment to fund a senior planner position and adopted updates to the General Plan's Technology Element. The council also authorized funding for a Vineyard Days drone show and approved the display of the Utah Historic State Flag.

• Approved 2024 Budget Amendment #3 to fund a senior planner position (4-1)
• Adopted Ordinance 2024-04 amending the General Plan Technology Element (5-0)
• Approved up to $22,000 for a Vineyard Days drone show (5-0)
• Approved display of the Utah Historic State Flag per state law (5-0)
• Approved February 20 and February 21, 2024 meeting minutes (5-0)

Redevelopment Agency

The Vineyard Redevelopment Agency Board approved the draft minutes from their December 27, 2023 meeting. No new business items were submitted for consideration. The board unanimously voted to enter a closed session to discuss pending or imminent litigation, then adjourned the public meeting.

• Approved December 27, 2023 draft RDA meeting minutes (5-0)
• Moved to closed session for litigation strategy discussion (5-0)

Development Review Committee

Goodboro Vineyard Holdaway, LLC is seeking approval for the Holdaway Fields Phase 1c Final Plat. No other business items or work sessions were submitted for this meeting.

• Holdaway Fields Phase 1c Final Plat approval

The Development Review Committee unanimously approved the Holdaway Fields Phase 1c Final Plat, which records the parcel, subject to six conditions read into the record. Conditions include paying outstanding fees, making redline corrections before recording, meeting city and county requirements, obtaining a phase 1 land disturbance permit for utilities and roads, submitting storm water and drainage calculations with that permit, and adding utility notes for Rocky Mountain Power and Dominion Energy. The committee also discussed correcting a typo in a staff report and starting work on committee by-laws. The meeting adjourned at 9:13.

• Approved Holdaway Fields Phase 1c Final Plat with six conditions (5-0)
• Conditions: applicant pays outstanding fees; redline corrections before recording; city/county requirements met before recording; phase 1 land disturbance permit for utilities and roads before construction; storm water/drainage calculations submitted with permit; utility notes for Rocky Mountain Power and Dominion Energy added
• Directed staff to correct a typo in the staff report; applicant not held responsible
• Adjourned meeting at 9:13 (5-0)

Youth Council

The Youth Council will review the monthly budget with City Manager Darius Vaiaoga. Members will also discuss and take action regarding new sweatshirts or t-shirts and preparations for a leadership conference scheduled for March 14-16.

• Monthly Budget Review with City Manager Darius Vaiaoga
• Discussion and action on ordering new sweatshirts and/or t-shirts
• Finalizing items for the March 14-16 Leadership Conference
• Volunteer coordination for the Gold Rush 5K and 1K on March 16

Planning Commission

The Commission will hold a public hearing regarding the General Plan Update's Technology Element. Additionally, the body will consider a proposal for a Gateway Entry Sign at 400 N and Geneva Road.

• Public Hearing: General Plan Update - Goal 2 Technology Element
• Proposal: GRMU Gateway Entry Sign along 400 N and Geneva Road
• Work Session: Transportation Master Plan update by Hales Engineering
• Work Session: Vineyard Beach Improvement project updates and economic analysis

The commission recommended a new Technology Element for the General Plan to the City Council and approved a gateway entry sign proposal. The meeting also included work sessions on the Transportation Master Plan and Vineyard Beach improvements.

• Approved meeting minutes from Dec 6, 2023, Jan 17, 2024, and Feb 7, 2024 (5-0)
• Recommended General Plan update for a new Technology Element to City Council (5-0)
• Approved GRMU Gateway Entry Sign plan as presented (5-0)

City Council

The City Council will hold a public hearing regarding proposed amendments to the 2023-2024 budget. The agenda also includes reviews of a landscaping code zoning amendment and results from a citywide pavement assessment.

• Public hearing for Budget Amendment Resolution 2024-01
• Zoning text amendment to the landscaping code
• Pavement Condition Assessment results from Horrocks Engineering
• Background Check Policy for Coaches (Resolution 2024-04)
• Stormwater Masterplan Task Order award

The City Council approved a new background check policy for any individual working with minors and granted a one-time alcohol license for Utah Premier Events. The council also appointed two members to the Bicycle Advisory Commission and postponed a budget amendment decision to March 13, 2024.

• Approved Vineyard City Volunteer Background Check Policy for individuals working with minors (5-0)
• Approved Utah Premier Events one-time alcohol license (5-0)
• Approved bid award for Stormwater Master Plan (Resolution 2024-05) (5-0)
• Approved Parks and Recreation Sports Programs scholarship program (Resolution 2024-06) (5-0)
• Appointed Jim Price as member and Chris Wiltsie as alternate to the Bicycle Advisory Commission (5-0)
• Continued Budget Amendment Resolution 2024-01 to March 13, 2024 (5-0)
• Approved December 6, 2023, and January 24, 2024, meeting minutes (5-0)

Planning Commission

The regularly scheduled meeting of the Vineyard City Planning Commission on February 21, 2024, has been canceled. This notice was posted by Planner Anthony Fletcher.

General

The Vineyard City Council is holding a special session to receive public comments. No action will be taken during this meeting.

• Public comment period for items not on the agenda

General

The Vineyard City Council is holding two special sessions to receive public comments regarding city priorities for the 2024 agenda. No official action, votes, or decisions will be taken during these meetings.

• Public comment session on Saturday, February 17, from 10:00 AM – 12:00 PM
• Public comment session on Monday, February 19, from 8:00 PM – 9:00 PM

Planning Commission

The Planning Commission will discuss updates to the General Plan regarding moderate income housing strategies. The commission will also appoint a new Chair and Vice Chair.

• Appointment of Planning Commission Chair and Vice Chair
• Moderate Income Housing General Plan update and discussion
• Training on Open and Public Meetings Act and Code Enforcement

Development Review Committee

The committee will discuss new bylaws including quorum and chair terms. Staff will also conduct work sessions regarding various development plats and technical reviews.

• Bylaws discussion regarding Quorum, Chair Term, and Chair Pro tempore
• Utah City Phase Three Final Plat & Street Cross Sections
• Holdaway Fields Church of Jesus Christ of Latter-Day Saints plat review
• The Orchards 7 & 8 plat review
• Technical Review Committee Discussion

The Development Review Committee approved a Thursday-only meeting schedule for 2024 and elected Naseem Ghandour as Chair. The committee held work sessions regarding the Utah City Phase 3 plats, Holloway Fields, and The Orchards site plan.

• Approved Thursday-only option for 2024 calendar (unanimous)
• Elected Naseem Ghandour as Chair (5-0, 1 abstention)

City Council

The Vineyard City Council adopted three ordinances amending subdivision application processes, the Development Review Committee, accessory dwelling unit parking, and landscaping bonds. Ordinance 2024-01 passed 4-1 with Councilmember Holdaway opposed; Ordinance 2024-03 also passed 4-1 with Holdaway opposed; Ordinance 2024-02 passed unanimously. A public hearing on a FY2023-2024 budget amendment (Resolution 2024-01) was continued to February 28, 2024, and the council approved consent items and mayoral appointments, including Kristie Bayles as Finance Director.

• Adopted Ordinance 2024-01 on preliminary subdivision applications (4-1, Holdaway no)
• Adopted Ordinance 2024-02 on final subdivision applications with a one-year recording deadline and up to two six-month extensions (5-0)
• Adopted Ordinance 2024-03 on Development Review Committee, ADU parking, and landscaping bonds, changing 'Orem Fire Marshall' to 'Fire Marshall' (4-1, Holdaway no)
• Continued the FY2023-2024 budget amendment (Resolution 2024-01) to the February 28, 2024 meeting (5-0)
• Approved consent items 6.1, 6.2, 6.3, and 6.5, including meeting minutes and a 2024 meeting schedule amendment (5-0)
• Approved an amendment to the ILA with Utah County for CTC (Resolution 2024-02) (5-0)
• Approved mayoral appointments to the Vineyard Bicycle Commission: Jordan Christensen appointed, Mike Houston and Anthony Jenkins reappointed (5-0)
• Approved Kristie Bayles as Finance Director (5-0)

Planning Commission

The Planning Commission will hold a public hearing regarding proposed amendments to several sections of the Vineyard City Code. Additionally, the commission will conduct a work session discussion on amending the Technology Element of the General Plan.

• Public hearing for Subdivision Ordinance Amendments (Sections 14.04, 14.06, 14.08, 15.34.060, 15.40.080, and 15.06.060)
• Discussion regarding amendments to the Technology Element of the General Plan

The Planning Commission unanimously recommended three ordinances to the City Council to bring city code into compliance with state Senate Bill 174. The updates affect subdivision applications, accessory dwelling unit parking, and landscaping bond requirements.

• Recommended Ordinances 2024:1, 2024:2, and 2024:3 to City Council (unanimous)

City Council

The Vineyard City Council met January 10, 2024, but took no final action on its substantive items. It unanimously voted to continue consent items 6.1 (December 13, 2023 minutes) and 6.2 (an amendment to the ILA with Utah County for CTC, Resolution 2024-02) to the January 24, 2024 meeting. After opening and closing a public hearing on Budget Amendment Resolution 2024-01, the council unanimously voted to continue that item to January 24 as well. The meeting also included a work session training and presentations on a public utilities easement code amendment and subdivision code amendments, which were discussion only; no closed session was held.

• Continued consent items 6.1 and 6.2 to Jan. 24, 2024 (5-0)
• Opened public hearing on Budget Amendment Resolution 2024-01 (5-0)
• Closed public hearing on Budget Amendment Resolution 2024-01 (5-0)
• Continued Budget Amendment Resolution 2024-01 to Jan. 24, 2024 (5-0)
• Adjourned meeting at 8:07 PM (5-0)

Planning Commission

The Vineyard City Planning Commission's regularly scheduled meeting for January 3, 2024, has been canceled. The next regularly scheduled meeting is set for January 17, 2024.