Voluntown public meetings in 2022

Building Committee

The committee approved the minutes from the November 15, 2022, meeting. Members reviewed a $170,000 HVAC grant application submitted to the Connecticut State Department of Education and discussed funding for gym HVAC, video surveillance, and asbestos projects.

• Approved minutes from 11-15-22 meeting

Building Committee

The Voluntown Building Committee for Small Projects is reviewing cost estimates and next steps for several school facility projects. They will discuss a $164,230 HVAC grant application, a $78,000 gym HVAC system, video surveillance quotes, and a phone system upgrade. The committee is also addressing security upgrades and access problems.

• HVAC grant application for $170,000 with 60% reimbursement; preliminary cost estimate $164,230
• VES Gym HVAC system: $78,000 from ESSER III, initial estimate $68,000, need three quotes
• Video surveillance: 16 of 32 cameras working; quotes from Verkada, Johnson & Johnson, DEF; $49,364.27 ESSER funds available
• Security upgrade: $29,115 ESSER funds available; replacing doors to be addressed later
• Phone system: APEX quote $2,820 for project management; estimated $28,000 from 22-23 budget

Building Committee

The Voluntown Building Committee for Small Projects will meet to review and discuss several school facility projects, including asbestos removal, HVAC replacement, gym HVAC, video surveillance, and a phone system upgrade. The committee will consider quotes and grant funding for these projects, and decide whether to proceed with the APEX phone system contract.

• Asbestos removal project approved at Town Meeting with $112,742.49; assessment scheduled for 12-27-22
• HVAC grant application for $170,000 with 60% reimbursement; preliminary cost estimate $164,230
• VES Gym HVAC project with $78,000 in ESSER III funds
• Video surveillance: 16 of 32 cameras working; $49,364.27 ESSER funds available
• Phone system upgrade: APEX quote of $2,820 for project management; $28,000 estimate from 22-23 budget

Because there was no quorum, the meeting was informational only and no formal votes were taken. The committee reviewed project updates regarding asbestos removal, HVAC grant applications, and school security systems.

• Accepted minutes of the 10-18-22 meeting
• Informational review of $112,742.49 approved by Town Meeting for asbestos removal and carpet replacement
• Informational review of $170,000 HVAC grant application request
• Informational review of $78,000 ESSER III grant funds for VES Gym HVAC system
• Discussed use of $49,364.27 ESSER funds for video surveillance
• Discussed use of $29,115 ESSER funds for security upgrades
• Tabled signing of APEX project management contract for phone system pending additional quotes

Building Committee

The Voluntown Building Committee for Small Projects is meeting to plan its presentation for the October 20 Town Meeting, where it will seek support for $102,977 in asbestos removal and carpet replacement, plus approval to apply for a $170,000 HVAC grant. Members will also hear updates on asbestos abatement and security upgrades. The meeting is procedural planning for the upcoming Town Meeting vote.

• $102,977 for asbestos removal in hallways, replacing carpets with tiles, and other smaller projects
• $170,000 HVAC grant application for central office HVAC replacement, window replacement, A/C in remaining VES classroom, and other projects
• Town Meeting scheduled Thursday, October 20, 2022, at 7:00 p.m. in VES Gym
• Asbestos abatement and carpet removal update by Brian Kallio
• Update on telephones, video surveillance, and other security upgrades

The Voluntown Building Committee met on October 18, 2022, to discuss ongoing school maintenance projects. No formal decisions or votes were recorded; the meeting was procedural, covering updates on a gym wall crack, roof inspections, and upcoming town meeting appropriations. The committee agreed to have asbestos testing done and to seek quotes for phone and security upgrades.

• Accepted minutes from October 4, 2022 meeting
• Agreed to have Mystic Air Quality Consultants test all areas for asbestos
• Superintendent Burrows will sign APEX project management contract for phone system upgrade
• Quotes for video surveillance will be sought from Verkada, Johnson & Johnson, and DEF

Building Committee

The Voluntown Building Committee for Small Projects will meet to draft motions for an upcoming Town Meeting. One motion supports using $102,977 for asbestos removal and carpet replacement, and another authorizes submitting a $170,000 HVAC grant application. The committee will also review a quote for security and telephone system upgrades and discuss recent grant adjustments.

• Quote from APEX for moving a server, video surveillance upgrades, security upgrades, and telephone system
• Draft motion for $102,977 for asbestos removal in hallways and replacing carpets with tiles
• Draft motion to approve HVAC grant application for $170,000 for central office HVAC, window replacement, and A/C in remaining VES classroom
• Authorization for Building Committee to submit HVAC application to CT State Department of Education
• Update on ARP ESSER grant adjustments and funding sources

The Building Committee unanimously approved two motions: one to use $112,742.49 in state reimbursement for asbestos abatement and hallway upgrades, and another to allocate up to $170,000 for an HVAC/air quality grant application. Both will be presented at a Town Meeting on October 20, 2022. The committee also reviewed funding statuses and received quotes from APEX for server relocation, security, and phone system projects, to be reviewed at the next meeting.

• Approved motion to use $112,742.49 for asbestos abatement and hallway upgrades (unanimous)
• Approved motion to allocate up to $170,000 for HVAC/air quality grant application (unanimous)
• Reviewed APEX quotes for server relocation, security, and phone system projects (no action taken)

Building Committee

The Voluntown Building Committee for Small Projects is meeting to review potential school projects, including asbestos removal, security upgrades, and HVAC improvements. They will discuss funding sources, including a $102,911 reimbursement requiring town meeting approval and a federal grant. The committee will also confirm its membership and project timeline.

• Asbestos removal and hallway carpet replacement
• Video surveillance and security upgrades
• Gymnasium A/C funded by $70,000 ARP ESSER III grant
• Central office HVAC upgrades and improvements
• $102,911 oil tank replacement reimbursement requires Town Meeting approval

The Building Committee discussed multiple school facility projects, including telephone system upgrades, security and video surveillance, IT infrastructure, asbestos removal, gymnasium HVAC, and central office improvements. No final decisions were made; the committee scheduled a special meeting with APEX for October 4, 2022, and will seek multiple quotes for projects over $10,000. Funding sources include state grants, federal ARP ESSER III funds, and the BOE operating budget.

• Scheduled special meeting with APEX on October 4, 2022, to discuss telephone, security, and IT upgrades
• Agreed to seek at least three quotes for projects over $10,000 per BOE/Town guidelines
• Brian Kallio to create list of cameras, doors, and windows for security assessment
• Jim MacBride to coordinate meeting with APEX and follow-up priorities
• Mystic Air Quality scheduled for September 25, 2022, to review asbestos report at VES
• Quality Roofing Services contracted for five-year annual roof inspections at VES
• Noted $80,000 approved from ARP ESSER III for gym HVAC, pending reallocation approval
• Superintendent requested Board of Selectmen motion to extend Building Committee for HVAC grant application by December 1, 2022

Building Committee

The Voluntown Building Committee held its first organizational meeting on August 23, 2022. Jack Wesa was unanimously elected chair. The committee discussed several potential projects including asbestos abatement, hallway carpet replacement, video surveillance upgrades, security upgrades, telephone system replacement, and a new gymnasium HVAC system, but no formal decisions or approvals were made on any projects. The meeting was primarily informational and procedural.

• Jack Wesa elected Chairperson of the Building Committee (unanimous)
• No project approvals or funding decisions made at this meeting