Voluntown public meetings in 2024
37 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Board of Selectmen
The Voluntown Board of Selectmen will discuss the ARPA fund encumbrance deadline, review the snow policy, and consider a request to relocate a speed zone sign. They will also review the employee handbook draft and approve tax refunds. Financial reports show an unassigned fund balance of $1,382,036 and the audit nearing completion.
- Discussion of ARPA funds: $49,950.83 remains, must be encumbered by December 2024
- Request to relocate speed zone sign under Local Traffic Authority
- Review of snow policy from Public Works
- Tax refund of $737.43 to Bailey Drew C. under new business
- First draft of employee handbook under new business
The Board of Selectmen approved updates to the Snow and Ice Control Policy, forwarded two school zone sign requests to the state DOT, accepted resignations, and made appointments to town commissions. The board also approved a tax refund and discussed ongoing projects like the audit and bank transition.
- Approved updated Snow and Ice Control Policy (3-0)
- Forwarded resident request to relocate school zone sign on Pendleton Hill Road to DOT (3-0)
- Submitted request for 'School Bus Stop Ahead' sign near 360 Pendleton Hill Road to DOT (3-0)
- Accepted resignations of Al Binder and Brian Muschiano with regrets (3-0)
- Approved tax refund to Drew Bailey as submitted by tax collector (3-0)
- Appointed Chris Chabot to Inland Wetlands Commission and Shawna Stephanski to Zoning Board of Appeals (3-0)
- Approved minutes of November 26, 2024 meeting (2-0, Oulton recused)
Voluntown/Sterling Transfer Station
The Voluntown/Sterling Transfer Station Commission will hold a special meeting to review the draft financial statements and audit for the fiscal year ending June 30, 2024. The board will also enter executive session to discuss hiring a substitute employee.
- Review of draft annual financial statements and independent auditor's report for FY 2024
- Executive session to discuss a new hire for a substitute position
Board of Selectmen
The Board of Selectmen will discuss and potentially adopt the final ARPA funds budget, which outlines allocations for projects including radios, a town planner, and public safety. They will also consider a certified resolution to apply for a $250,000 CIF grant from the Connecticut Department of Economic and Community Development for a community recreation center planning study. Additional items include appointments, the 2025 meeting schedule, property revaluation, and a tax refund request.
- Adoption of final ARPA budget totaling $742,835.94 with allocations for 13 projects
- Resolution to apply for $250,000 CIF grant for Voluntown Community Recreation Center Planning Study
- Discussion of property revaluation process
- Tax refund of $192.75 to Toyota Lease Trust for overpaid taxes
- Review of first draft of Employee Handbook
Board of Selectmen
The Board of Selectmen will discuss old business items including ARPA funds, municipal complex improvements, the TRIP grant, Gate Street Playground, and the Community Connectivity Grant. New business includes considering two dairy farm abatement applications (Gileau and Gallup), tax refunds, Cleargov budgeting software, driveway permits, and a legislative agenda. Finance and public works reports are also on the agenda.
- Two dairy farm abatement applications: 2024 GL Gileau Dairy and 2024 GL Gallup Dairy
- Tax refunds considered, with three attached documents
- Cleargov budgeting software presentation and discussion
- Gate Street Playground update (grand opening held Nov 9)
- Driveway permits and legislative agenda items
Board of Selectmen
The Board of Selectmen will discuss old business including ARPA funds, municipal complex improvement projects (STEAP), TRIP grant, Gate Street Playground, and Community Connectivity Grant. New business includes salary appropriations for the 2024-25 budget. The board will also enter an executive session to discuss salaries and receive finance and public works reports.
- Enter executive session to discuss salaries
- Consider salary appropriations for 2024-25 budget
- Discuss ARPA funds allocation
- Review municipal complex improvement projects (STEAP grant)
- Review TRIP grant and Gate Street Playground progress
Board of Selectmen
The Board of Selectmen will hold a special meeting to enter executive session for employee salaries and then discuss a salary step system under new business. The meeting is open to the public and livestreamed.
- Executive session on employee salaries
- Discussion of salary step system for town employees
Board of Selectmen
The Board of Selectmen will hear a salary survey presentation, then enter executive session to discuss salaries. They will also review old business items including ARPA funds, municipal complex improvements, TRIP grant, Gate Street Playground, and Community Connectivity Grant, and consider new business such as appointments to the Library Board of Trustees and Water Study Committee, a Building Department refund policy, and driveway permits.
- Salary Survey Presentation (IV.a)
- Executive Session – Salaries (XI)
- Appointment to Library Board of Trustees (X.a)
- Appointment to Voluntown Water Study Committee (X.c)
- Building Department Refund Policy (X.b)
Building Committee
The Building Committee will hold a special meeting on October 22, 2024, to review and potentially approve a $15,650 quote from NESC for installing an HVAC system in the Student Services office. They will also discuss completed summer projects, hear a report on unanticipated challenges, and consider long-term projects including a fire alarm system, generator, and sliding gym wall. A capital improvement plan will be distributed at the meeting.
- Review and possible approval of a $15,650 HVAC quote from NESC for Student Services office
- List of completed projects during summer 2024
- Report by Brian Kallio on unanticipated challenges/needs
- Discussion of long-term projects: Fire Alarm System, Generator, Sliding Gym Wall
- Capital Improvement Plan (to be distributed at meeting)
Voluntown/Sterling Transfer Station
The Voluntown/Sterling Transfer Station Commission will review minutes and expenses from the prior period, and discuss new business including snow plow bid results, a job description for a substitute Transfer Station Assistant, internet service options, and the schedule for 2025 meetings. The agenda is routine and administrative, with no major policy changes or financial commitments.
- Review of snow plow bid results
- Discussion of job description for Transfer Station Assistant substitute
- Discussion of internet service
- Schedule of meetings for 2025
- Expense report as of June 30, 2024 showing $18,346.37 checking balance and $34,917.51 STIFF account balance
Board of Selectmen
The Board of Selectmen meeting scheduled for September 24, 2024, was cancelled.
Board of Selectmen
The Board of Selectmen will hold a regular meeting with standard agenda items including approval of minutes, public works report, finance report, and updates on old business such as ARPA funds, Municipal Complex Improvement Projects/STEAP, TRIP grant, Gate Street Playground, and Community Connectivity Grant. New business includes tax refunds. The meeting will be livestreamed on the town YouTube channel.
- Tax refunds (multiple items listed under New Business and Other Business)
- Municipal Complex Improvement Projects/STEAP (assessor's vault masonry, library basement prep)
- Public Works Report (guard rail installation on Brown Road, chip sealing, paving on DEP Trail 1)
- Finance Report with expenditure detail from August 27 to September 14, 2024 totaling $377,648.11
- Local Traffic Authority (agenda item, no details provided)
Building Committee
The Voluntown Building Committee will review completed summer projects and discuss unanticipated facility needs. The body will also address the scheduling of upcoming projects and the Capital Improvement Plan.
- Review of completed summer projects
- Discussion of long-term projects: Fire Alarm System, Generator, and Sliding Gym Wall
- Distribution and review of the Capital Improvement Plan
The Building Committee reviewed completed summer projects, including the central office HVAC and VES HVAC projects, and discussed remaining needs such as kitchen HVAC repairs, gym diffusers on back order, and central office internet. No formal votes were taken on these items; the meeting was primarily informational and procedural.
- Approved minutes of 8-1-24 meeting (MacBride/Millovitch)
- Noted completion of central office HVAC and VES HVAC projects
- Identified kitchen HVAC repair as needed
- Noted gym diffusers on back order, air flow currently adequate
- Discussed fixing central office internet
- Reviewed Capital Improvement Plan updates, including HVAC completions and electrical panel capacity issue
Board of Selectmen
The Voluntown Board of Selectmen will convene for a regular meeting to discuss old and new business. Key actions include approving snow and salt bids, considering tax refunds, and calling a special town meeting to appropriate funds for the DEP Trail acquisition and the village center pedestrian network enhancement project.
- Approval of minutes from July 23 and August 13, 2024
- Snow and salt bids for 2024-2026 (attached bid tally)
- Tax refunds for overpayments (two requests)
- Call for special town meeting on September 5, 2024 (warning attached)
- 8-24 referral for transfer of DEP Trail road section
Board of Selectmen
The Board of Selectmen is holding a special meeting to dedicate a van for senior residents. The agenda includes the pledge of allegiance, citizen comments, and the dedication ceremony, followed by adjournment.
- Dedication of the Seniors Van
The Voluntown Board of Selectmen amended the town purchasing policy to allow waiving the bidding process for the same goods or services within 90 days, with the authority to grant waivers moved from the First Selectman to the Board. They approved a design waiver for the village center pedestrian network enhancement project, approved tax refunds to Clyde and Peyton Prior, created a five-member Community Water Study Committee, and approved a three-year IT contract with APEX. The board also scheduled a Special Town Meeting for September 5th to vote on the DEP Trail acquisition and grant appropriations.
- Amended purchasing policy to allow waiver for bids within 90 days, authority moved to Board (3-0)
- Approved design waiver for village center pedestrian network enhancement project (3-0)
- Approved tax refunds to Clyde and Peyton Prior (3-0)
- Created Community Water Study Committee with five members (3-0)
- Approved three-year IT contract with APEX (3-0)
- Scheduled Special Town Meeting for September 5th on DEP Trail and grant appropriations
Building Committee
The Voluntown Building Committee will hold a special meeting to consider approving a $15,650 quote from NESC to install an HVAC system in the Student Services office. The committee aims to complete the project as soon as possible after reviewing two received quotes. Other agenda items include call to order and discussion of the next meeting date.
- Consider approving a $15,650 quote from NESC for HVAC installation in the Student Services office
Board of Selectmen
The Board of Selectmen will meet on July 23, 2024, to consider approval of minutes, public works reports including road project contracts, and finance reports. Old business includes updates on ARPA funds, Gate Street Playground, municipal complex improvements, and grant projects. New business includes tax refunds, snow plow bids, a community connectivity grant, a public works union contract with Local 1303-258, and formation of a CIF water study committee. The meeting also includes an executive session on contracts.
- Tax refund for Miller Joseph G Jr. for $35.30
- Tax refund for Rogers Mark A. for $185.71
- Approval of contracts for road projects (Public Works Report)
- Public works union contract with Local 1303-258 Council 4 - AFSCME
- Snow plow bids (New Business)
Voluntown/Sterling Transfer Station
The Commission will review an administrative report detailing increased income from permit sales and a backhoe sale. Members will consider hiring a new transfer station substitute and adding an employee. The meeting also includes a review of the disposal fee schedule.
- Hiring a new Transfer Station substitute
- Adding Beth Taylor as an employee
- Review of the disposal fee schedule
- Review of administrative report on income and expenses
Board of Selectmen
The meeting includes discussions on dairy farm tax abatement applications and a driveway permit for Gardner Road. Members will also review banking services and updates regarding various grants and the Municipal Complex Improvement Project.
- Dairy Farm Tax Abatement Applications
- Driveway Permit for Gardner Road
- Award Bid for Voluntown Trip Grant Engineering Design
- Banking Services review and recommendations
- Union Contract discussion
Board of Selectmen
The scheduled meeting for the Voluntown Board of Selectmen on June 11, 2024, was cancelled. No business was conducted or decided during this session.
Board of Selectmen
The Voluntown Board of Selectmen will hold a special public meeting on June 5, 2024. The agenda lists one substantive item: setting the town's mil rate. This action establishes the property tax rates that residents and businesses pay to fund local government services. No other budget items or ordinances are included in the provided agenda.
- Set the mil rate
Board of Selectmen
The Board of Selectmen will hold a special meeting to review Public Works and Finance reports. The agenda includes discussions on ARPA funds, various grants, and the Gate Street Playground Committee. New business items include tax refunds and an appointment for the School Readiness Liaison.
- ARPA Funds
- Gate Street Playground Committee
- Municipal Complex Improvement Project/STEAP
- TRIP and CIF Grants
- Tax refunds
Board of Selectmen
This meeting of the Voluntown Board of Selectmen has been cancelled. No decisions or discussions will take place.
Board of Selectmen
The Board of Selectmen is holding a special meeting to discuss and potentially call for the annual town meeting and referendum on the fiscal year 2024-25 budget. The meeting will be held in person and livestreamed.
- Call for Annual Town Meeting and Referendum
- FY 2024-25 Budget discussion
Board of Selectmen
The May 14, 2024 meeting of the Voluntown Board of Selectmen has been cancelled. No decisions or discussions will take place.
Board of Selectmen
The Board of Selectmen will hold a special meeting to call the Annual Town Meeting, where residents will vote on the FY 2024-2025 town budget of $2,640,706 and a capital projects plan of $410,000. The board will also consider building ordinance amendments and tax refunds.
- Call for Annual Town Meeting to vote on $2,640,706 FY 24-25 budget and $410,000 capital plan
- Building ordinance amendments to remove fee schedule and let board set fees by policy
- Tax refunds and recreation tax refunds to be considered
- Public hearing on sale of 2 Church Street for $40,000 scheduled for May 21
Board of Selectmen
The Board of Selectmen is holding a public hearing on the proposed 2024-25 town budget and capital projects budget, followed by a special meeting to vote on both budgets. Other business includes approving minutes, a recreation commission appointment, an Eagle project, beach passes, a check-signing policy, a driveway permit at 234 Shetucket Turnpike, and a building ordinance discussion.
- Public hearing on Budget 24-25 and Capital Projects Budget
- Approve Town Budget 24-25 and Capital Projects Budget
- Appointment to Recreation Commission: Mark G. Oulton
- Driveway permit at 234 Shetucket Turnpike
- Discussion of building ordinance
Board of Selectmen
The Voluntown Board of Selectmen will review draft budgets for fiscal year 2024-2025, including the operating and capital projects budgets, and consider awarding a bid for the playground project funded by a CIF grant. Other items include updates on ARPA funds, the Forge Hill Bridge and Gate Street projects, and a resolution for the CIF grant.
- Draft of FY 2024-2025 Budget
- Draft of FY 2024-2025 Capital Projects Budget
- Award bid for Playground CIF-Grant
- ARPA Funds update
- TRIP Grant and CIF Grant discussion
Board of Selectmen
This meeting was cancelled. No decisions or discussions took place. The agenda lists only standard procedural items that would have been addressed if the meeting had been held.
Voluntown/Sterling Transfer Station
The Voluntown/Sterling Transfer Station Commission will hold a special meeting to approve minutes from previous meetings, review a finance report, and discuss the proposed budget for fiscal year 2024-2025. The proposed budget totals $274,714.68 in expenses, with $106,557.50 in projected income, requiring $168,157.18 from the two towns.
- Proposed budget for FY 2024-2025: $274,714.68 total expenses, $106,557.50 income, $168,157.18 needed from towns
- Approval of minutes from October 25, 2023, February 21, 2024, and March 13, 2024 meetings
- Finance report for period ending February 29, 2024
- Previous actions: sale of 1995 John Deere backhoe for $9,800 approved in March 2024
Board of Selectmen
The Board of Selectmen will hold a special meeting to discuss and potentially act on several items. Key business includes a letter of agreement for a multi-jurisdictional shelter with Plainfield and other towns, and a new job description for a part-time Assistant Town Clerk/Town Hall Aid. The board will also enter executive session to discuss employee wages.
- Discuss Letter of Agreement for a Multi-Jurisdictional Shelter with Plainfield, Canterbury, Griswold, Killingly, and Sterling (Agenda Item VIII.b.)
- New job description for a part-time Assistant Town Clerk/Town Hall Aid at $18-$20/hour (Agenda Item IX.a.)
- Executive session to discuss employee wages (Agenda Item III.a.)
- Appointment to the Zoning Board of Appeals for Elizabeth Jenkins-Donahue (Agenda Item IX.b.)
- Update on ARPA funds for radios and STEAP grants for the Town Hall/Library and Playground (Agenda Items VIII.c., VIII.e., VIII.f.)
Board of Selectmen
This meeting of the Voluntown Board of Selectmen was cancelled. No decisions or discussions took place. The agenda items listed were not acted upon.
Voluntown/Sterling Transfer Station
The Voluntown/Sterling Transfer Station Commission is meeting via Zoom to discuss and vote on the sale of a backhoe. The agenda contains only this one new business item before adjournment.
- Sale of backhoe
Board of Selectmen
The Board of Selectmen will discuss and potentially act on several items, including a FEMA-mandated update to the regional Hazard Mitigation Plan and a multi-jurisdictional shelter agreement with Plainfield and other towns. Old business includes updates on ARPA funds, the Forge Hill Bridge, and the Municipal Complex Improvement Project. The board will also enter executive session to discuss employee wages.
- Review of the 2024 NECCOG Regional Hazard Mitigation Plan, which adds 'Hazard Trees' and 'Pyrrhotite' as new hazards.
- Consideration of a Letter of Agreement to establish Plainfield High School as a multi-jurisdictional emergency shelter for Voluntown and other surrounding towns.
- Old business includes updates on ARPA Funds, Forge Hill Bridge, Gate Street Playground, and the Municipal Complex Improvement Project/STEAP grant.
- Discussion of a tax refund and a bid for the CIF-Voluntown Water Systems Study.
- Executive session scheduled to discuss employee wages.
Voluntown/Sterling Transfer Station
The Voluntown/Sterling Transfer Station Commission will meet on February 21, 2024, at 7:00 PM at the Ekonk Community Grange Hall. The agenda includes only new business and adjournment, with a single substantive item: approval of the sale of a backhoe.
- Approve sale of backhoe
Board of Selectmen
The February 13, 2024 meeting of the Voluntown Board of Selectmen was cancelled. The agenda included items such as approval of minutes, public works and finance reports, and discussion of ARPA funds, but no decisions or discussions took place.
- Meeting cancelled; no decisions or discussions occurred
- Agenda included ARPA funds budget review with allocations for radios ($233,000), town planner ($96,000), and recreation projects
- Other items listed: Forge Hill Bridge, Gate Street Playground, and municipal ISP ordinance
Board of Selectmen
The Board of Selectmen will review financial reports, including investment interest and ARPA fund allocations. The meeting also includes a notice for a public hearing and special town meeting regarding fire department funding and a property sale.
- Public hearing and special town meeting for $60,000 appropriation to Fire Dept Equipment Fund
- Proposed sale of 2 Church Street for $40,000
- Treasurer report noting $96,801 in fiscal year-to-date interest earned
- Discussion of ARPA funds including $233,000 for radios and $51,200 for a pavilion
- Review of Snow and Ice Policy
Board of Selectmen
This meeting of the Voluntown Board of Selectmen was cancelled. No decisions or discussions took place.