Warrenville public meetings in 2023

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold a public hearing on a major amendment to the approved PUD for Central DuPage Hospital's Cancer Center expansion and a four-story parking garage at 4405 Weaver Parkway. They will also hold a public meeting on a temporary use permit for outdoor storage of windmill shipping containers at 30W255 Youghal Road. The agenda includes routine items such as approval of minutes and reports.

• Public hearing: Major amendment to final PUD for Cancer Center expansion and four-story parking garage at 4405 Weaver Parkway (Central DuPage Hospital Association)
• Public meeting: Temporary use permit for outdoor storage of windmill shipping containers at 30W255 Youghal Road (D/C Export & Packing)
• Approval of minutes from December 7, 2023 regular meeting

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission is holding its regular December meeting to discuss and plan several environmental initiatives. Agenda items include sorting and packaging of battery recycling, planning a library educational series, 2024 Arbor Day planning, and creating educational material for the commission's table event. The meeting is in-person only, with no virtual option.

• Sorting and packaging of battery recycling
• Planning of library educational series
• 2024 Arbor Day planning
• Planning of EAC table event educational material

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission will hold a regular meeting to conduct routine business, including approving the September 19, 2023 minutes, receiving a staff report, and considering the 2024 meeting calendar. The commission will also receive an informational update on the DEI survey, review and approve the FY 2025 work plan, and discuss the objectives list. A swearing-in ceremony for new member Trudie Meeks will precede the official start.

• Swearing-in of new commission member Trudie Meeks
• Approval of September 19, 2023 minutes
• Consideration of Calendar Year 2024 Meeting Calendar
• Informational update on DEI Survey
• Review and Approval of FY 2025 Commission Work Plan

City Council

The City Council will conduct a public hearing regarding the 2023 Property Tax Levy Truth in Taxation. The body is also deciding on tax assessments for the current fiscal year and authorizing various professional service agreements.

• Public hearing for the 2023 Property Tax Levy Truth in Taxation
• Ordinance O2023-50 for the levy and assessment of taxes for the fiscal year ending April 30, 2024
• Authorization of expenditures for invoices due by January 15, 2024, totaling $812,696.85
• Agreement with Engineering Enterprises, Inc. for design engineering for the Well No. 13 water treatment facility
• Ordinance O2023-51 granting the City Administrator authority to dispose of surplus property valued up to $500

Tourism & Arts Commission

The Tourism & Arts Commission will discuss the Aesthetic Enhancement Program, including specific artwork and signage. The body will also discuss applications for the FY 2025 Hotel Tax Grant and Warren Tavern.

• Aesthetic Enhancement Program discussion
• Alebrije Artwork discussion
• Steel Envy sculpture discussion
• FY 2025 Hotel Tax Grant applications
• Warren Tavern applications

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee of the Whole will consider several contracts, including Granicus software agreements and an engineering design contract for the Well No. 13 Water Treatment Facility. They will also review the Public Works Department's FY 2024 work program and decision package status report.

• Consideration of Granicus software contracts
• Consideration of Baecore contract amendment for Granicus implementation
• Consideration of CGS contract amendments for Granicus integrations
• Consideration of engineering design contract for Well No. 13 Water Treatment Facility
• Consideration of Thomas Engineering contract amendment for Square Courts Resurfacing Project

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will consider a request by JRC Hardware Inc. to withdraw its application to rezone property at 2S541 Route 59 from B-2 Community Retail to B-4 Motorist Service and to withdraw a special use permit for outdoor U-Haul storage. The board will also conduct a courtesy review of proposed PUD plans and variances for a four-tenant commercial development at the northeast corner of Route 59 and Everton Drive. The meeting includes public comments and approval of the November 9, 2023 minutes.

• Withdrawal of rezoning application (VAR-2023-0003) for 2S541 Route 59 by JRC Hardware Inc.
• Withdrawal of special use permit request for outdoor U-Haul storage at same property
• Courtesy review of Everton Commercial Project (Khowaja Brothers Network, Inc.) at Route 59 and Everton Drive
• Proposed four-tenant commercial development on vacant lot
• Approval of minutes from November 9, 2023 regular meeting

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission will review and develop its 2024 work plans and discuss action plan items, including the 2024 Bike Rodeo. The agenda is primarily procedural, with no major decisions expected at this meeting.

• Review and develop 2024 work plans
• Discuss 2024 Bike Rodeo action plan items
• Approval of November 14, 2023 minutes

City Council

The City Council will consider a first reading of the 2023 Property Tax Levy ordinance. The body is also voting on several consent items including insurance contracts, police equipment, and liquor license changes.

• First reading of the 2023 Property Tax Levy ordinance O2023-50
• Renewed insurance contract with Gallagher for 2024 in the amount of $510,100
• Five-year agreement with Flock Safety, Inc. for five additional LPR cameras
• Ordinance O2023-47 to increase Class B4 liquor licenses from zero to one
• Additional $10,000 in funding for the FY 2025 Independence Day Celebration, totaling $51,000

TIF #4 Joint Review Board

The Joint Review Board will meet to review the TIF District #4 annual report. City staff will provide an overview of capital projects, redevelopment activity, and other district activities.

• Approval of November 9, 2022, meeting minutes
• Overview of TIF Annual Report
• Review of City Capital Projects within TIF District #4
• Review of Redevelopment Activity within TIF District #4

TIF #3 Joint Review Board

The Warrenville TIF #3 Joint Review Board is holding its annual meeting to review the TIF district's annual report and activities, including city capital projects, redevelopment, and miscellaneous activities. The board will also approve minutes from the previous meeting and take public comment.

• Approval of November 9, 2022, meeting minutes
• Overview of TIF Annual Report by City Staff
• Overview of activities: City Capital Projects, Redevelopment Activity, Miscellaneous Activities
• Public comment period

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting in person to handle routine business and personnel matters. They will approve minutes, review correspondence, receive an update on the Sergeant Promotional Exam, and take action on the final eligibility list for probationary police officers, including military preference points. The board will also interview a police officer lateral transfer candidate and may discuss employee matters in closed session.

• Approve Final Eligibility List for Probationary Police Officer with Military Preference Points
• Police Officer Lateral Transfer candidate interview and recommendation
• Informational update on Sergeant Promotional Exam
• Approve minutes from October 24 and November 2 meetings
• Closed session for employee appointment/performance per ILCS 120/2(c)(1)

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission is holding a regular meeting to discuss and approve its FY 2025 work plan, as well as plan several community projects including battery recycling, storm drain stenciling, and a library educational series. The meeting is in-person only, with no virtual option.

• Sorting and packaging of battery recycling
• Discuss Girl Scout Troop service project
• Discuss and approve EAC Work Plan FY 2025
• Future event planning for Storm Drain Stenciling and Marker Project
• Planning of Library educational series

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee of the Whole will review several administrative and operational items. Discussions include police department donation requests, city insurance renewals, and the disposal of surplus vehicles and equipment.

• Five-year contract with Flock Group, Inc. for License Plate Recognition cameras
• Disposal of four surplus fleet vehicles
• Disposal of thirteen unclaimed bicycles via donation to Working Bikes
• Ordinance to opt-out of the Paid Leave for All Workers Act
• City Liability Insurance renewal for 2024

Inclusion, Diversity, Equity, and Awareness Commission

The regular meeting of the Inclusion, Diversity, Equity, and Awareness Commission scheduled for November 21, 2023, has been canceled. No agenda items or discussion topics are provided.

City Council

The City Council will consider several ordinances regarding parking restrictions, site amendments for Cantera Office Condominium, and special use permits. The body will also review professional service agreements for IT, GIS, and strategic planning.

• Parking and stop sign restrictions for Lexington, Everton, Stafford Place and Herrick Woods developments
• Final plat of resubdivision for 4200 Cantera Drive (Cantera Office Condominium)
• Special use permits for outdoor seating and drive-through at 4S040 Route 59
• IT managed services agreement with Orbis Solutions, Inc.
• Authorization of expenditures for invoices due by December 4, 2023, totaling $309,102.33

Tourism & Arts Commission

The Tourism & Arts Commission will review the FY 2024 Work Plan and discuss the Aesthetic Enhancement Program, including specific artwork and signage. The meeting also includes updates on promotional materials and discussions regarding FY 2025 grant applications.

• Review and Approval of FY 2024 Work Plan
• Aesthetic Enhancement Program discussion (Alebrije Artwork and Steel Envy sculpture)
• Update on Annual Brochure and Postcard
• Review of Art on the Prairie Art & Music Festival final report
• Discussion of FY 2025 Hotel Tax Grant and Warren Tavern applications

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission will discuss the 2024 Bike Rodeo date, develop work plans for FY 2025, and review action plan items. Staff report covers the Mack Road Bike Path pre-final plans, DuPage County draft trail plans, and a Chicago Tribune article on recent cyclist deaths.

• 2024 Bike Rodeo date and supply needs
• Mack Road Bike Path pre-final plans with pedestrian signals and detector loops
• DuPage County draft trail maintenance plan open for comment until Nov 16
• Review of action plan items
• FY 2024 BPAC budget: $3,600 total, including $2,000 for Bike Rodeo

Community Development Committee of the Whole

The Community Development Committee of the Whole will consider staff recommendations on fee updates, a Greenest Region Compact resolution, and participation in an Electric Vehicle Readiness Program. They will also review proposed city code changes to parking and traffic control, a license agreement amendment for 2S620 Mignin, and contracts for IT managed services, GIS services, and strategic planning. The meeting includes informational updates on the FY 2024 work program and code enforcement activity.

• Fee updates recommendations
• Greenest Region Compact resolution
• Electric Vehicle Readiness Program participation
• City code changes to parking restrictions and traffic control
• First Amendment to License Agreement for 2S620 Mignin

Plan Commission/Zoning Board of Appeals

The Plan Commission/Zoning Board of Appeals will hold public hearings on two requests: a rezoning and special use permit for outdoor U-Haul storage at 2S541 Route 59, and a subdivision and PUD amendment at 4200 Cantera Drive. The board will also consider a nomination and review the 2024 meeting calendar.

• Rezone 2S541 Route 59 from B-2 Community Retail to B-4 Motorist Service and special use permit for outdoor U-Haul storage (VAR-2023-0003)
• Subdivide 4200 Cantera Drive into two lots and amend Final PUD Plans (LDIV-2023-0002)
• Plan Commission/Zoning Board of Appeals nomination (Jim Martina)
• Review of 2024 meeting calendar

City Council

The City Council will consider several consent agenda items, including a major storm sewer contract and zoning ordinance amendments. The body will also receive the FY 2023 Audit Report and authorize various city expenditures.

• Contract for 2023 Storm Sewer Pipelining Project to Hoerr Construction, Inc. for $504,300
• Ordinance O2023-43 to amend the City Code Zoning Ordinance regarding public notice
• Software License and Services Agreement with Data Transfer Solutions, LLC
• Authorization of expenditures for invoices due by November 20, 2023, totaling $459,234.74
• Appointment of James Martina to the Plan Commission and Zoning Board of Appeals

Board of Fire & Police Commissioners

The Warrenville Board of Fire and Police Commissioners is holding a special meeting to conduct a police officer interview and consider approving an initial eligibility list for probationary police officers. They will also discuss approving the August 2024 regular meeting date. The meeting is in person only, with no virtual option.

• Police Officer interview and recommendation
• Approve Initial Eligibility List for Probationary Police Officer
• Approve August 2024 regular meeting date
• Closed session for employee appointment/employment matters

Board of Fire & Police Commissioners

The Warrenville Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and receiving updates on the police officer recruitment process and the sergeant promotional exam. The board will also consider an amendment to its rules regarding police officer lateral transfers and set its 2024 meeting schedule.

• Consideration of amendment to Board Rules and Regulations, Chapter III, Section 13 (Police Officer Lateral-Transfer)
• Informational update on Police Officer recruitment process
• Informational update on Sergeant Promotional Exam
• Establish 2024 calendar year meeting dates schedule
• Approval of minutes from June 13, July 25, and August 7 meetings

Police Pension Board

The Warrenville Police Pension Board is holding its quarterly meeting to review financial reports, approve payments, and consider new Tier II member applications. The board will also discuss an informational update on a tax surplus transfer to the state investment fund and set 2024 meeting dates.

• Approval of payments including Atwell and Atwell legal services (July 2023) and Lauterbach and Amen professional services (June-August 2023)
• Approval of 2024 monthly benefits transfers between IPOPIF and BMO Harris
• Consideration of Tier II applications for Alan Maxwell, Kristina Landolina, and James Burns
• Review and approve actuarial valuation report
• Accept pension calculation worksheet for Mark E. Leonard and service retirement document for Michael A. Pasciak (tabled from July 25, 2023)

Plan Commission/Zoning Board of Appeals

The Plan Commission/Zoning Board of Appeals will hold a public hearing on proposed updates to public notice requirements and zoning fees for land-use applications. They will also review a variance request for a patio expansion and discuss potential issues with current lot coverage regulations.

• Public hearing on text amendments to Zoning Ordinance and Subdivision Control Ordinance regarding public notice and fees
• Variance request by Chris Mowinski at 3S665 Wilbur Avenue for lot coverage to expand rear patio and install retaining wall
• Discussion of staff research on lot coverage regulations from Ordinance O2022-14 creating nonconforming properties
• Approval of minutes from September 7, 2023 regular meeting

Environmental Advisory Commission

The Environmental Advisory Commission will discuss battery recycling packaging and plan future events. The meeting includes planning for a library educational series and storm drain stenciling projects.

• Sorting and packaging of battery recycling
• Storm Drain Stenciling and Marker Project planning
• Library educational series planning
• Recommendations for remaining civic contributions

Inclusion, Diversity, Equity, and Awareness Commission

The regular meeting of the Inclusion, Diversity, Equity, and Awareness Commission scheduled for October 17, 2023, has been canceled.

Tourism & Arts Commission

The Warrenville Tourism and Arts Commission will review and potentially approve its 2024 meeting schedule, discuss FY 2025 hotel tax grant applications (including Warren Tavern), and consider aesthetic enhancements such as Alebrije artwork, a sculpture from Steel Envy, and signage. They will also review final reports on the Concerts on the Commons series. The meeting is a regular business session with no public hearings or major decisions expected.

• Approval of CY 2024 updated meeting schedule
• Discussion of FY 2025 Hotel Tax Grant and Warren Tavern applications
• Aesthetic Enhancement Program: Alebrije artwork, Steel Envy sculpture, signage
• Review of final reports: Concerts on the Commons (Library District)

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is reviewing plans for a 2024 Bike Rodeo and debriefing a recent trail cleanup. A public meeting regarding the Route 59 Multi-Use Path and Sidewalk project is scheduled for October 12.

• Public meeting for Route 59 Multi-Use Path and Sidewalk project on October 12
• Selection of a 2024 Bike Rodeo date
• Review of the Fall Trail Clean Up Event
• Approval of the 2024 BPAC meeting calendar

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee of the Whole will consider recommendations and contracts for new enterprise software (ERP, EAM, and citizen engagement), plus contract amendments for implementation project management. They will also discuss assigning two elected officials to work with staff on the Veterans Memorial renovation and review the Public Works FY 2024 work program.

• Consideration of ERP, EAM, and Citizen Engagement Software Recommendations
• Consideration of contract for Enterprise Resource Planning Software
• Consideration of contract for Enterprise Asset Management Software
• Consideration of contract amendments for software implementation project management
• Consideration of request to assign two elected officials to work with staff on Veterans Memorial renovation

Plan Commission/Zoning Board of Appeals

The October 5, 2023, regular meeting of the Warrenville Plan Commission/Zoning Board of Appeals is canceled because a quorum could not be reached. The next regular meeting is scheduled for October 19, 2023. Items that would have been considered include a rezoning and special use permit request for a property on Route 59, and a variance request for a property on Wilbur Avenue.

• 2S541 Route 59 / JRC Hardware Inc.: request to rezone from B-2 Community Retail to B-4 Motorist Service and special use permit for outdoor storage of U-Haul equipment (public hearing)
• 3S665 Wilbur Avenue / Chris Mowinski: request for variance from residential lot coverage requirements for rear patio expansion and retaining wall (courtesy review)

City Council

The Warrenville City Council will consider several consent agenda items, including an ordinance to allow ownership changes for Class V Video Gaming Licenses and a resolution approving an agreement with the Illinois Department of Transportation for funding the Mack Road Bridge Replacement and Path project. The council will also approve the 2024 holiday and meeting schedules, the FY2025 budget timeline, and authorize payments totaling over $580,000. A closed session is scheduled to discuss real estate, property pricing, and litigation.

• Ordinance O2023-41 amending City Code Title 3 to allow changes in ownership for Class V Video Gaming Licenses
• Resolution R2023-57 approving agreement with IDOT for Mack Road Bridge Replacement and Path project funding
• Approve Calendar Year 2024 City Holiday Schedule and City Council/Committee of the Whole Meeting Schedule
• Approve Fiscal Year 2025 Budget Preparation and Adoption Timeline, including a budget workshop on March 16, 2024
• Authorize expenditures: $186,358.50 in invoices paid and $396,403.64 for upcoming invoices

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee of the Whole will consider the 2024 city holiday schedule, the 2024 meeting schedule, and the FY2025 budget preparation timeline. They will also discuss FY2025 elected official budget forms and receive updates on FY2024 work plans for Administration, Finance, and Police. Public comment is in-person only.

• Consideration of 2024 City Holiday schedule
• Consideration of 2024 City Council and Committee of the Whole meeting schedule
• Consideration of FY2025 Budget Preparation and Adoption Timeline
• Discussion of FY2025 Elected Official Budget Consideration forms
• Informational updates on FY2024 Work Plans and Decision Packages for Administration, Finance, and Police

Plan Commission/Zoning Board of Appeals

The regular meeting of the Plan Commission/Zoning Board of Appeals scheduled for September 21, 2023, has been canceled. No items will be discussed or decided.

• Meeting canceled

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission will discuss and possibly recommend the city join The Greenest Region Compact, a regional sustainability initiative. The commission will also handle routine items like approving minutes, the 2024 meeting calendar, and the fall newsletter, plus plan future events.

• Discuss and recommend the City to join The Greenest Region Compact
• Sorting and packaging of battery recycling
• Approve EAC's 2024 Regular Meeting Calendar
• Approve fall edition of The Resource
• Future event planning for Storm Drain Stenciling and Marker Project

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission will hold a regular meeting with presentations and discussions on community inclusion efforts. They will hear from Little Friends about autism-friendly community initiatives, consider the 2023 meeting calendar, and discuss a plan for rolling out a DEI survey.

• Presentation from Autism Friendly Community – Little Friends by President/CEO Mikel Briggs and City Administrator White
• Consideration of Calendar Year 2023 Meeting Calendar
• Discussion plan for DEI Survey rollout

City Council

The Warrenville City Council will vote on a consent agenda containing multiple ordinances and resolutions, including zoning changes, a special use permit, and a property conveyance. They will also discuss a closed session on real property acquisition.

• Ordinance O2023-36: Add one Asset Management Analyst position, replacing a Management Analyst
• Ordinance O2023-37: Amend parking regulations on Patterman Road
• Ordinance O2023-38: Special use permit for outdoor storage at 28W573 Batavia Road
• Resolution R2023-53: $79,100 task order with Terracon Consultants for environmental services
• Resolution R2023-55: Convey Harding Field to Warrenville Park District

Tourism & Arts Commission

The Tourism and Arts Commission will discuss the Aesthetic Enhancement Program, including specific artwork pieces and signage, and will review applications for the FY 2025 Hotel Tax Grant and Warren Tavern. They will also plan 2024 meetings and receive an update on historical banners. The agenda is mostly discussion items with no final votes scheduled.

• Discussion of Aesthetic Enhancement Program: Alebrije Artwork, Sculpture from Steel Envy, signage, and standardizing artwork purchasing agreement
• Distribution and discussion of FY 2025 Hotel Tax Grant and Warren Tavern applications
• Planning for 2024 TAC meetings
• Update on Warrenville Historical Society banners

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is meeting to discuss and plan a fall trail cleanup event, including marketing, supplies, and volunteer coordination. They will also get an update on a bike rodeo, review and approve 2024 meeting dates, and review action plan items.

• Fall Trail Clean Up Event planning: marketing, day-of plans, supplies (two boxes of heavy-duty bags from Public Works), waiver/release form for volunteers
• Bike Rodeo update
• Review and approval of 2024 BPAC meeting dates
• Review of Action Plan items

Community Development Committee of the Whole

The Community Development Committee of the Whole recommended several actions for City Council approval, including updates to the video gaming license and electronic meeting policies. The committee also moved to approve environmental service contracts and the transfer of Harding Field to the Park District.

• Recommended amending Trust 115 Retirement Healthcare Funding Plan to include police command staff (Voice Vote)
• Recommended updating Electronic Meeting Attendance Policy to include 'unexpected childcare obligation' (Voice Vote)
• Recommended amending Class V Video Gaming License to allow ownership changes without a 12-month wait (Voice Vote)
• Recommended changing Management Analyst job title to Asset Management Analyst (Voice Vote)
• Recommended $79,100 and $45,525 task orders with Terracon Consultants Inc. for OTRS #2 (Voice Vote)
• Recommended transferring ownership of Harding Field to Warrenville Park District (Voice Vote)
• Recommended IGA with DuPage County for Warrenville Road resurfacing (Voice Vote)
• Recommended prohibiting parking on sections of Patterman Road (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold public hearings on three new business items: a zoning variation for a garage addition at 2S222 Sanchez Drive, a special use permit for outdoor U-Haul storage at The Car Clinic on Batavia Road, and proposed zoning text amendments to allow automobile detailing shops and indoor auto storage. The board will also conduct a courtesy review of a request for an in-ground swimming pool in the front yard at 27W126 Galusha Avenue. Minutes from the August 24, 2023 meeting will be approved.

• Zoning variation to reduce rear yard setback from 20' to 15' for garage addition at 2S222 Sanchez Drive
• Special use permit for outdoor storage of U-Haul equipment at 29W573 Batavia Road (The Car Clinic)
• Zoning text amendments to Table 3A and Section 13 for auto detailing shops and indoor auto storage
• Courtesy review for in-ground pool in front yard at 27W126 Galusha Avenue
• Approval of minutes from August 24, 2023 regular meeting

The Plan Commission and Zoning Board of Appeals recommended city approval for a rear yard setback variation, a special use permit for U-Haul storage, and amendments to automobile-related zoning text. One property owner received a courtesy review for a proposed front-yard pool.

• Recommended City Council approval of rear yard setback reduction from 20’ to 15’ at 2S222 Sanchez Drive
• Recommended City approval of special use permit for outdoor U-Haul equipment storage at 29W573 Batavia Road
• Recommended City Council approval of Zoning Ordinance Auto Use Text Amendments, including new categories for detailing and indoor storage
• Approved minutes from the August 24, 2023 meeting

City Council

The Warrenville City Council is holding a regular meeting with a consent agenda that includes receiving a report of invoices paid and authorizing expenditures. The meeting also includes proclamations, approval of minutes, and public comment. No major policy decisions or public hearings are listed.

• Receive and file report of invoices paid up to August 30, 2023, in the amount of $100,965.15
• Authorize expenditures for invoices due on or before September 18, 2023, in the amount of $523,544.23
• Proclamation for Constitution Day, Citizenship Day, and Constitution Week, September 17-23, 2023
• Approve minutes of the August 21, 2023, City Council regular meeting
• Receive and file minutes of Tourism and Arts Commission and Plan Commission meetings

The City Council approved the consent agenda, which included authorizing payments for invoices due by September 18, 2023. The council also approved the meeting agenda and the minutes from the August 21, 2023, meeting.

• Approved expenditures for invoices due on or before September 18, 2023, in the amount of $523,544.23 (8-0)
• Approved report of invoices paid up to August 30, 2023, in the amount of $100,965.15 (8-0)
• Approved the September 5, 2023, meeting agenda (Voice Vote)
• Approved the August 21, 2023, meeting minutes (Voice Vote)
• Received and filed Tourism and Arts Commission minutes from June 15 and July 13, 2023 (8-0)
• Received and filed draft Plan Commission and Zoning Board of Appeals minutes from August 24, 2023 (8-0)

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold courtesy reviews for two variance requests: one to allow outdoor storage of cargo containers and windmill parts at 30W255 Youghal Road, and another to reduce the rear yard setback from 20 to 10 feet for a garage addition at 2S222 Sanchez Drive. The board will also discuss updates on zoning ordinance text amendments and approve minutes from the August 10 meeting.

• Variance for outdoor storage of cargo containers and windmill shipping parts at 30W255 Youghal Road
• Rear yard setback reduction from 20' to 10' for garage addition at 2S222 Sanchez Drive
• Discussion of completed, ongoing, and proposed zoning text amendments
• Approval of minutes from August 10, 2023 regular meeting

The commission held courtesy reviews for two variance requests and received updates on zoning text amendments. No formal votes were taken on the variance requests, as applicants were directed to meet with staff or correct plans first. The meeting minutes from August 10, 2023, were approved.

• Approved minutes of the August 10, 2023 meeting

City Council

The Warrenville City Council will hold a regular meeting with a consent agenda covering multiple ordinances and resolutions, including amendments to site leases with T-Mobile and Verizon, an OSLAD grant application for Cerny Park, and a professional services agreement for Old Town Redevelopment Site #2. They will also approve invoices totaling over $1.2 million and receive reports. The meeting includes a proclamation honoring Larry Sheaffer and public comment in-person only.

• Ordinance O2023-33 amending stop intersection section of City Code
• Third amendment to T-Mobile site lease at 2S649 Country Ridge Road
• Second amendment to Verizon Wireless communications site lease
• Resolution R2023-48 supporting OSLAD grant for Cerny Park Improvement Project Phase 1
• Authorize expenditures of $1,049,608 for invoices due by September 5, 2023

The City Council approved a consent agenda including amendments to city code, cell tower lease agreements, and professional services for redevelopment. The council also authorized over $1 million in expenditures for invoices due by September 5, 2023.

• Passed ordinance O2023-33 amending City Code regarding stop intersections
• Passed ordinance O2023-34 approving T-Mobile Central LLC site lease amendment at 2S649 Country Ridge Road
• Passed ordinance O2023-35 approving Verizon Wireless communications site lease amendment
• Passed resolution R2023-48 authorizing OSLAD grant application for Cerny Park Improvement Project, Phase 1
• Passed resolution R2023-49 approving Engineering Resource Associates, Inc. agreement for Old Town Redevelopment Site #2
• Passed resolution R2023-50 adopting 2023 DuPage County Natural Hazard Mitigation Plan
• Passed resolution R2023-51 refunding public improvements security bond for Forest Grove River View Estates
• Authorized $1,049,608.00 for invoices due on or before September 5, 2023

Tourism & Arts Commission

The Warrenville Tourism and Arts Commission will consider approving a budget amendment for the FY24 MultiCultural Festival and discuss the Aesthetic Enhancement Program, including new artwork proposals and signage. They will also review the annual brochure, a public art grant from the DuPage Foundation, and final reports on the FY2023-WIB Beautification program. The meeting includes approval of prior minutes and citizen comments.

• FY24 MultiCultural Festival Budget Amendment
• Alebrije Artwork Proposal
• Sculpture from Steel Envy
• Public Art Grant – DuPage Foundation
• FY 2023-WIB Beautification program final report

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission is meeting in person to handle routine business and discuss several environmental initiatives. Items include sorting battery recycling, wrapping up booth discussions for community events, setting the 2024 meeting calendar, and updating the storm drain stenciling project. The commission will also discuss a 'No Mow' campaign, public education postings, a children's environmental health proclamation, and a potential library partnership.

• Sorting and packaging of battery recycling
• Wrap-up discussion on EAC booths at National Night Out and Summer Daze
• Update on Storm Drain Stenciling and Marker Project
• Discussion of 'Now Mow May' or 'No Mow 'til Mother's Day'
• Discussion of a Children's Environmental Health Proclamation Initiative

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission will hold a regular meeting with routine items including call to order, roll call, citizen comments, and approval of July 18, 2023 minutes. The main business includes discussing feedback from National Night Out, and receiving updates on DEI training and the DEI Fall Survey. The meeting is in-person at City Council Chambers.

• Discussion of National Night Out feedback
• Update on DEI training
• Update on DEI Fall Survey

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee of the Whole will consider several resolutions and agreements, including an OSLAD grant for Cerny Park, next steps for the Route 59 Multi Use Path, a code change for a four-way stop at Warren and Forestview Avenues, engineering services for OTRS #2, adoption of the DuPage County Natural Hazard Mitigation Plan, and amendments to communications site leases with T-Mobile and Verizon. They will also review the Public Works Department FY 2024 work program status report. Public comment is in-person only; remote viewing is available.

• Consideration of OSLAD Grant Resolution for Cerny Park
• Route 59 Multi Use Path project next steps
• City Code modification for four-way stop at Warren Avenue and Forestview Avenue South
• Resolution for OTRS #2 Final Engineering and Construction Services
• Third amendment to Communications Site Lease Agreement with T-Mobile; second amendment with Verizon

The Public Works and Infrastructure Committee recommended several infrastructure projects and lease amendments for City Council approval. Key actions included pursuing a grant for park upgrades and adjusting the strategy for the Route 59 multi-use path due to rising costs.

• Recommended OSLAD grant application for Cerny Park Phase 1 improvements (Voice Vote)
• Recommended staff proceed with revised next steps for Route 59 Multi-Use Path project (Voice Vote)
• Recommended ordinance to create a four-way stop at Warren and Forestview Avenues (Voice Vote)
• Recommended agreement with Engineering Resource Associates, Inc. for Old Town Redevelopment Site #2 (Voice Vote)
• Recommended adoption of 2023 DuPage County Natural Hazard Mitigation Plan (Voice Vote)
• Recommended lease amendment for T-Mobile to use abandoned Well No. 8 building (Voice Vote)
• Recommended lease amendment for Verizon Wireless regarding water tower railing replacement (Voice Vote)
• Reviewed FY 2024 Public Works Work Program report; no action taken

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals is reviewing a courtesy request for a duplex development at 3S729 West Avenue and discussing a request to continue the public hearing on auto use zoning amendments to August 24, 2023. The meeting also includes public comments, approval of July 20 minutes, and staff reports.

• Courtesy review of duplex special use permit at 3S729 West Avenue for Samina & Zahur Khan
• Request to continue public hearing on City of Warrenville Zoning Ordinance Auto Use Amendments to August 24, 2023
• Approval of minutes from July 20, 2023 regular meeting

The Plan Commission approved the minutes from the July 20, 2023 meeting and postponed a public hearing on auto use amendments due to unmet notification requirements. The commission also held a courtesy review for a proposed duplex development at 3S729 West Avenue.

• Approved July 20, 2023 meeting minutes
• Continued Zoning Ordinance Auto Use Amendment public hearing to September 7, 2023

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission will hold a regular meeting to approve the July 11 minutes, hear citizen comments, and receive a staff report. The main business is debriefing the National Night Out event, discussing a fall trail cleanup event, and reviewing action items. No votes on ordinances or contracts are listed.

• Debrief of National Night Out Event
• Discussion of Fall Trail Clean Up Event
• Review of Action Items
• Approval of July 11, 2023 minutes

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting to conduct police officer candidate interviews and make recommendations. The meeting includes public comments and a closed session to discuss employee appointments and performance.

• Police officer candidate interviews and recommendations
• Closed session under 5 ILCS 120/2(c)(1) for employee matters

City Council

The Warrenville City Council will consider a consent agenda with multiple ordinances, including zoning changes for parking lot lighting and a consolidation at 28W770 Warrenville Road, disposal of surplus property, and a fee change for massage establishments. They will also discuss creating a workgroup for non-highway vehicle regulations and enter closed session for personnel and litigation matters.

• Ordinance O2023-28: amend zoning code for parking lot lighting
• Ordinance O2023-29: final plat, site plan, parking variation at 28W770 Warrenville Road
• Ordinance O2023-30: sell surplus property to Radar Man, Inc. for $1,200 account credit
• Ordinance O2023-31: amend massage establishment business license fees
• Resolution R2023-47: approve outdoor sculpture agreement, up to $3,000 for concrete work

The City Council passed several ordinances via a consent agenda, including zoning updates for parking lot lighting and a site plan for 28W770 Warrenville Road. The Council also voted to establish a workgroup to discuss the use of golf carts.

• Passed ordinance O2023-28 amending zoning for parking lot lighting
• Passed ordinance O2023-29 approving final plat, site plan, and parking variation at 28W770 Warrenville Road
• Passed ordinance O2023-30 to sell surplus property to Radar Man, Inc. for $1,200 credit
• Passed ordinance O2023-31 amending massage establishment business license fees
• Passed ordinance O2023-32 authorizing disposal of surplus personal property
• Passed resolution R2023-47 for outdoor sculpture installation and up to $3,000 for concrete work
• Approved waiver and refund of raffle license fees for Little Friends
• Approved establishment of a workgroup to discuss golf cart use

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to consider police officer candidate background summaries, conduct interviews, and make recommendations. They will also receive an update on the recruitment process. The agenda includes routine items like approving minutes and public comments, followed by a closed session for personnel matters.

• Review of police officer candidate background summaries
• Police officer candidate interview and recommendation
• Informational update on police officer recruitment process
• Approval of minutes from April 25 and June 13 meetings
• Closed session for employee appointment/employment matters

Police Pension Board

The Warrenville Police Pension Board will hold its quarterly meeting to swear in a new trustee, approve minutes and payments, and discuss several informational updates, including a refund from a class action lawsuit and a tax surplus transfer. The board will also consider appointing an authorized account representative and receive pension calculation documents for two retirees.

• Administer oath to new Pension Appointed Trustee David Kratz
• Ratify payments to Atwell and Atwell (legal services, April 2023) and Lauterbach and Amen (professional services, March-May 2023)
• Consider resolution to appoint Susan Hill as Authorized Account Representative
• Receive pension calculation worksheet for Mark E. Leonard and service retirement document for Michael A. Pasciak (tabled from April 25, 2023)
• Informational updates on Fifth Third refund and tax surplus transfer to IPOPIF

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee of the Whole is meeting to discuss and consider several items, including disposing of surplus City property (radars) and IT items, amending massage establishment license fees, and receiving updates on non-highway vehicle use, a financial reporting award, and FY 2024 work plans. Public comment is in-person only; remote access is for viewing.

• Consideration of request to dispose of surplus City property (radars)
• Consideration of ordinance amending Title 3, Chapter 26, Section 3-26-2(c) — Massage Establishment Business License Required; Number of Licenses; Fees
• Consideration of request to dispose of IT-related items utilizing E-Scrap Technologies, Inc.
• Informational update on use of non-highway vehicles within the City of Warrenville
• Informational update on status of FY 2022 GFOA Award for Excellence in Financial Reporting

The committee recommended establishing a workgroup to draft an ordinance for non-highway vehicle use and local registration. Other recommendations included reducing massage license fees and disposing of surplus police and IT equipment.

• Recommended establishing a workgroup to draft an ordinance permitting non-highway vehicles on city streets and a local registration program (Voice Vote)
• Recommended sale of surplus radar units to Radar Man, Inc. for a $1,200 account credit (Voice Vote)
• Recommended reducing the Massage License application fee from $1,000 to $500 (Voice Vote)
• Recommended disposal of surplus IT-related personal property via E-Scrap Technologies, Inc. (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold a public hearing on a request by Michael DeRenzo for Holy Transfiguration Orthodox Church to consolidate lots, approve a site plan, and grant variances for parking lot improvements at 28W770 Warrenville Road and 3S419 Rockwell Street. The board will also continue public hearings on proposed amendments to the city's zoning ordinance regarding lighting standards and auto special uses, with the latter continued to August 10, 2023.

• Public hearing: Plat of Consolidation, Site Plan, and Variance for parking lot improvements at 28W770 Warrenville Road & 3S419 Rockwell Street (Holy Transfiguration Orthodox Church)
• Continued public hearing: Zoning Ordinance Lighting Amendments
• Continued public hearing: Zoning Ordinance Auto Special Use Amendments (continued to August 10, 2023)
• Approval of minutes from July 6, 2023 regular meeting

The Plan Commission recommended City Council approval for the Holy Transfiguration Orthodox Church to consolidate four parcels and update its parking lot. The commission also recommended zoning ordinance amendments to update outdoor lighting standards. The Zoning Board of Appeals granted landscape relief and recommended parking variations for the church project.

• Recommended City Council approval of Holy Transfiguration Orthodox Church consolidation plat
• Approved site plan for multiple principal buildings and uses on one lot for Holy Transfiguration Orthodox Church
• Granted landscape relief for Holy Transfiguration Orthodox Church
• Recommended City Council approval to reduce church off-street parking from 32 to 25 spaces
• Recommended City Council approval to reduce church parking lot setback from 20 to 10 feet
• Recommended City Council approval of zoning ordinance text amendments for off-street parking and performance standards
• Approved striking the word 'incandescent lights' from Table 9D of the lighting amendments

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission will hold a regular meeting to discuss upcoming events and initiatives. Key items include planning for National Night Out on August 1, 2023, exploring training opportunities, and preparing a fall DEI survey. The meeting will also include approval of the June 20, 2023 minutes and citizen comments.

• Discussion of National Night Out – August 1, 2023, 5 PM – 9:00 PM
• Discussion of potential training opportunities (Carolyn Thompson-Training Systems)
• Discussion of DEI Fall Survey, including date selection and open-ended questions

The Commission approved adding a question about feeling welcome or unwelcome in Warrenville to the DEI fall survey. Members discussed National Night Out logistics and reviewed DEI training options from Carolyn Thompson. Staff reported that all active duty officers signed a revised police department mission statement incorporating DEI principles.

• Approved June 20, 2023 minutes (unanimous)
• Approved adding open-ended question regarding feeling welcome/unwelcome to DEI fall survey
• Requested staff inquire if DEI survey can close based on response volume rather than a specific date

Environmental Advisory Commission

The Environmental Advisory Commission is meeting to discuss and plan several initiatives, including battery recycling logistics, summer event booths, a storm drain stenciling project, and a possible 'No Mow May' program. They will also consider a children's environmental health proclamation and monthly public education posts. The meeting is in-person only.

• Sorting and packaging of battery recycling
• Planning for EAC booths at summer events
• Storm drain stenciling and marker project
• Discussion of 'Now Mow May' or 'No Mow 'til Mother's Day'
• Children's Environmental Health Proclamation Initiative

City Council

The Warrenville City Council will vote on a consent agenda covering a zoning ordinance amendment for off-street parking, a special census agreement, road resurfacing, and several contracts. The regular agenda includes a public hearing and vote on the parking requirement changes. The meeting is mostly routine approvals.

• Ordinance O2023-27 amending off-street parking requirements
• Special census agreement with U.S. Census Bureau for $427,424
• Motor Fuel Tax expenditure of $403,676.35 for Batavia Road resurfacing
• Contract with Fer-Pal Construction for water main pipelining at $48,630
• Manhole rehabilitation contract with Advanced Rehabilitation Technology for $207,465.02

The City Council approved a budget amendment and agreement to conduct a special census. The council also authorized several infrastructure projects, including water main pipelining and road resurfacing, and amended the zoning ordinance for off-street parking.

• Approved $277,424 budget amendment and $427,424 agreement for a special census
• Approved $403,676.35 in Motor Fuel Tax revenue for Batavia Road resurfacing
• Approved $48,630 contract with Fer-Pal Construction USA for water main pipelining
• Awarded $207,465.02 contract to Advanced Rehabilitation Technology, Inc. for manhole rehabilitation
• Approved ordinance O2023-27 amending off-street parking requirements (6-2)
• Approved site specific amendment for lot 1 in Cantera Subarea I
• Approved temporary use permit for Evolet Eve for 2023 and 2024 celebrations
• Authorized $816,906.44 for invoices due on or before August 7, 2023

Tourism & Arts Commission

The Tourism and Arts Commission is holding a regular meeting with a workshop on hotel grants as the main business item. No staff report is listed, and the rest of the agenda is procedural.

• Hotel Grant Workshop

Community Development Committee of the Whole

The Community Development Committee of the Whole will consider several action items, including a water main lining contract under Route 59, a flow monitoring agreement, a possible special census, and a tourism aesthetic enhancement project for FY 2024. The committee will also review and file multiple information reports on zoning, retail vacancies, code enforcement, and department work programs. A closed session is scheduled for employee and litigation matters.

• Consideration of Tourism and Arts Commission aesthetic enhancement project recommendation for FY 2024
• Consideration of a Flow Monitoring Data Collection Agreement with ADS Environmental Services
• Consideration of a contract to line a section of water main under Route 59
• Consideration of a Full Special Census
• Review and file information report on Traditional Development Zoning Code

The Committee recommended several infrastructure and community projects for City Council approval, including a full special census and a new public sculpture. They also approved a water main lining contract and a sewer flow monitoring agreement.

• Recommended $38,000 purchase of metal sculpture by Steel Envy LLC for Bob Walters Commons (Voice Vote)
• Recommended $3,000 for Public Works concrete work for sculpture installation (Voice Vote)
• Recommended agreement with ADS LLC for sewer flow monitoring services (Voice Vote)
• Recommended waiving competitive bidding and approving $48,630 contract with Fer-Pal Construction USA for water main pipelining (Voice Vote)
• Recommended $277,424 budget amendment and agreement with U.S. Census Bureau for a full special census (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Plan Commission/Zoning Board of Appeals will consider a temporary use permit request from Evolet Eve Wine Shop for a three-year business anniversary event on the public right-of-way on Stafford Place. The board will also hear public comments and approve minutes from the June 22 meeting.

• Temporary use permit (TUP-2023-0005) for Evolet Eve Wine Shop at 28W575 Stafford Place
• Event to be held on Stafford Place public right-of-way
• Request for three-year business anniversary event

The Plan Commission recommended that City Council approve a Temporary Use Permit for Evolet Eve Wine Shop to hold a three-year anniversary event on Stafford Place. The recommendation excludes August 3, 2024, as a future event date. The commission also approved the minutes from the June 22, 2023, meeting.

• Recommended City Council approval of Temporary Use Permit for Evolet Eve Wine Shop anniversary event (Motion passed)
• Approved June 22, 2023 meeting minutes as amended (Motion passed)

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold public hearings on a request to withdraw a special use permit for a gas station at 28W050 Warrenville Road, and on new special use requests for a salon and for outdoor U-Haul storage. They will also continue discussions on lighting, automotive, and parking text amendments to the zoning ordinance.

• Casey's Retail Company requests withdrawal of special use permit for gas station at 28W050 Warrenville Road (SUP-2022-1004)
• Public hearing for Salon Brielle full-service salon at 28375 Davis Parkway (SUP-2023-0004)
• Courtesy review for The Car Clinic outdoor storage of U-Haul equipment at 29W573 Batavia Road
• Continued discussion on lighting and automotive special use text amendments
• Continued discussion on parking text amendments in Title 10

The Plan Commission recommended that the City Council approve a site-specific amendment for a full-service beauty salon at 28375 Davis Parkway. Other items, including lighting and automotive text amendments, were continued to a future meeting, and one gas station renovation application was withdrawn.

• Recommended City Council approval for full-service beauty salon at 28375 Davis Parkway (Voice vote passed)
• Withdrew application to renovate gas station at 28W050 Warrenville Road
• Continued public hearing for Lighting Text Amendments to July 20, 2023 (Voice vote approved)
• Continued Automotive Special Use Text Amendment to July 20, 2023

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission is holding its regular monthly meeting to discuss and plan several environmental initiatives, including battery recycling sorting, storm drain stenciling, summer event booths, and a possible 'No Mow May' program. The commission will also consider cancelling its July or August meeting and review its monthly public education postings.

• Sorting and packaging of battery recycling
• Discuss and confirm cancellation of EAC's July or August regular meeting
• Planning for EAC booths at summer events
• Planning for storm drain stenciling and marker project
• Discussion of 'Now Mow May' or 'No Mow 'til Mother's Day'

Inclusion, Diversity, Equity, and Awareness Commission

The commission unanimously approved the May 16, 2023 minutes. Members discussed feedback from the Multicultural Festival and reviewed over 500 responses from a community feedback survey. No other formal votes were recorded.

• Approved May 16, 2023 minutes (unanimous)
• Unanimously agreed on survey questions to highlight volunteers
• Added Health Equity item to January 2024 meeting agenda

City Council

The Warrenville City Council will vote on a consent agenda containing multiple contracts and agreements, including a $427,164 well construction contract, a $40,320.88 police vehicle equipment deal, and intergovernmental agreements for road projects. The meeting also includes routine approvals of minutes and expenditures, plus a closed session for employee matters.

• Resolution R2023-40: Well No. 13 construction contract with Midwest Well Services for $427,164 plus up to $195,610 in supplemental work
• Resolution R2023-35: Agreement with Ultra Strobe Communications for $40,320.88 to outfit four Dodge Durango police vehicles
• Resolution R2023-36: Intergovernmental agreement with Illinois DCEO for Batavia Road resurfacing
• Resolution R2023-37: Intergovernmental agreement with IDOT for Illinois Route 56 improvement
• Resolution R2023-39: Central 2 Basin Infiltration and Inflow Investigation with Engineering Enterprises, Inc. for $53,200

The City Council approved a consent agenda including a contract for Well No. 13 construction and several intergovernmental agreements for road improvements. The council also extended the suspension of the electrical aggregation program and authorized various expenditures.

• Approved $427,164 contract for Well No. 13 construction to Midwest Well Services (plus $195,610 for as-needed work)
• Approved $37,812 agreement with Engineering Enterprises, Inc. for Well No. 13 construction engineering services
• Approved $40,320.88 agreement with Ultra Strobe Communications for four police vehicles
• Approved intergovernmental agreement with Illinois Department of Commerce and Economic Opportunity for Batavia Road resurfacing
• Approved intergovernmental agreement with Illinois Department of Transportation for Illinois Route 56 improvements
• Approved $53,200 agreement with Engineering Enterprises, Inc. for Central 2 Basin Infiltration and Inflow Investigation
• Approved second amendment to T-Mobile Central LLC communications site lease
• Continued 18-month temporary suspension of electrical aggregation program

Tourism & Arts Commission

The Tourism and Arts Commission will review and potentially approve several grant applications, including the Hotel Tax Grant Program and Warren Tavern Grant Program, and discuss a quote for an art sculpture by Jen Kresl. They will also discuss an annual brochure, aesthetic enhancement program, and review final reports for community banners, mobile walking tour, and spring tea.

• Review of Jen Kresl's Art Sculpture quote
• Discussion of Hotel Grant Workshop
• Review and Approve Hotel Tax Grant Program Application
• Review and Approve Warren Tavern Grant Program Application
• Review of FY 2023 final reports: Community Celebration Banners, Mobile Walking Tour, Annual Spring Tea

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to consider police officer candidate background summaries, handle voluntarily withdrawn candidates, and conduct interviews and make recommendations. The meeting includes a closed session for personnel matters.

• Consideration of Police Officer candidate background summaries
• Consideration of voluntarily withdrawn candidates from testing process
• Police Officer candidate interviews and recommendations
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment/performance

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission will discuss organizing the 2023 Bike Rodeo, logistics for the fall trail cleanup, and participation in National Night Out. They will also review action items and approve the May 9, 2023 minutes.

• Discussion on Bike Rodeo 2023
• Logistics of Fall Trail Clean Up Event
• Participation and table setup at National Night Out
• Review of action items

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee of the Whole will discuss and consider several items, including ending the 18-month suspension of the Electrical Aggregation program, approving a $40,320.88 contract with Ultrastrobe to outfit four police pursuit vehicles, and entering intergovernmental agreements for road projects. They will also receive presentations on community survey results and climate action initiatives, and review the Public Works FY 2024 work program.

• Consideration of ending 18-month suspension of Electrical Aggregation program
• Resolution approving $40,320.88 agreement with Ultrastrobe to outfit four Dodge Durango police pursuit vehicles
• Intergovernmental Agreement with Illinois DCEO for Batavia Road Resurfacing
• Intergovernmental Agreement with IDOT for Route 56 Intelligent Transportation Systems corridor improvements
• Second Amendment to Communications Site Lease Agreement with T-Mobile

The committee recommended continuing the 18-month suspension of the electrical aggregation program. It also recommended approvals for police vehicle outfitting, road resurfacing grants, and transportation corridor improvements.

• Recommended continuing 18-month temporary suspension of electrical aggregation program (Voice Vote)
• Recommended $40,320.88 agreement with Ultra Strobe Communications to outfit four Dodge Durango police vehicles (Voice Vote)
• Recommended IGA with Illinois Department of Commerce and Economic Opportunity for $448,300 Batavia Road Resurfacing grant (Voice Vote)
• Recommended IGA with IDOT for Route 56 Intelligent Transportation Systems improvements at a cost of $31,795 (Voice Vote)
• Recommended second amendment to site lease agreement with T-Mobile Central LLC for West Street water tower railing (Voice Vote)

Plan Commission/Zoning Board of Appeals

The regular meeting of the Plan Commission/Zoning Board of Appeals scheduled for June 8, 2023, has been canceled. No items will be discussed or decided at this meeting.

• Meeting canceled

City Council

The Warrenville City Council will hold its regular meeting on June 5, 2023, at 7:00 p.m. at City Hall. The main items are a consent agenda that includes a special use permit for an adult use cannabis dispensary at 4S120 North Illinois Route 59, a zoning ordinance amendment, a renewed City Prosecutor contract, and a construction engineering contract for $41,305. The council will also consider street closures for the Independence Day Parade and several commission appointments.

• Special use permit for adult use cannabis dispensary at 4S120 North Illinois Route 59 (O2023-23)
• Zoning ordinance amendment on front yard measurement for lots without street lines (O2023-22)
• Contract with Engineering Enterprises, Inc. for Well No. 13 Site Improvements, $41,305 plus reimbursables (R2023-34)
• Street closures for Independence Day Parade and Cerny Park festival
• Appointments to Tourism and Arts, Bicyclist and Pedestrian Advisory, Zoning Board of Appeals, and Plan Commission

The City Council approved a special use permit for an adult use cannabis dispensary on North Illinois Route 59. The council also passed several consent agenda items, including a construction engineering contract and various board appointments.

• Approved special use permit for adult use cannabis dispensary at 4S120 North Illinois Route 59 (7-1)
• Approved $41,305 contract with Engineering Enterprises, Inc. for Well No. 13 Site Improvements Project
• Approved renewed contract with Attorney Christine Charkewycz for City Prosecutor services
• Approved ordinance O2023-22 amending Zoning Ordinance regarding front yard measurements
• Authorized street closures for Independence Day Parade and Cerny Park festival
• Appointed Freddy Segura to Tourism and Arts Commission, Susan Kasprowicz to Bicyclist and Pedestrian Advisory Commission, Kennedy Hartsfield to Zoning Board of Appeals, and Natalie Clemens to Plan Commission
• Authorized $318,499.17 in expenditures for invoices due by June 19, 2023
• Approved Alderman Wilkie as Aldermanic Liaison for the EMRP Workgroup

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee of the Whole will consider approving street closures for the Independence Day parade and Cerny Park festival, review design visualizations and remediation updates for OTRS#2, and consider renewing the city prosecutor's contract. Informational updates on FY 2024 work plans for Administration, Finance, and Police will also be presented.

• Street closures for Independence Day parade route, staging, and Cerny Park festival
• Presentation of OTRS#2 design visualizations
• Informational report on OTRS#2 remediation activities
• Contract renewal for City prosecutor services with Christine Charkewycz
• FY 2024 Work Plans and Decision Packages for Administration, Finance, and Police

The committee recommended that the City Council approve street closures for the July 3 parade and July 4 Cerny Park festival. It also recommended the renewal of the City prosecutor contract with Christine Charkewycz. No action was taken on OTRS#2 design visualizations or remediation reports.

• Recommended City Council authorize street closures for Independence Day Parade and Cerny Park festival (Voice Vote)
• Recommended City Council approve contract renewal for City Prosecutor Christine Charkewycz for June 1, 2023 through May 31, 2024 (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Plan Commission recommended City Council approval for a cannabis dispensary at Route 59 and Ferry Road and text amendments regarding flag lots. A public hearing for a Casey's Retail Company project was continued to June 8, 2023. Discussions were held regarding proposed parking text amendments, but no final decision was recorded.

• Recommended City Council approval of Special Use Permit for adult use cannabis dispensary at 4S120 N. IL. Route 59
• Recommended City Council approval of zoning ordinance text amendments for flag lots and landlocked lots
• Continued public hearing for 28W050 Warrenville Road (Casey’s Retail Company) to June 8, 2023

Environmental Advisory Commission

The Warrenville Environmental Advisory Commission is holding a regular meeting to discuss several environmental initiatives. Items include sorting battery recycling, wrapping up Arbor Day 2023, planning booths for community festivals, and discussing a 'No Mow May' program. The commission will also discuss the annual Ferry Creek Stream Clean-Up and the Greenest Region Compact.

• Sorting and packaging of battery recycling
• Arbor Day 2023 wrap-up
• Planning EAC booths at Multicultural Festival, Summer Daze, and 4th of July
• Discussion of 'Now Mow May' or 'No Mow 'til Mother's Day'
• Discussion of annual Ferry Creek Stream Clean-Up

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission will hold a regular meeting to discuss the upcoming Multicultural Festival on June 10, 2023, including commissioner participation and setup/takedown. They will also receive updates on a volunteer survey, an HOA newsletter informational piece, and DEI training, and consider approval of the April 18, 2023 minutes.

• Discussion of Multicultural Festival – June 10, 2023
• Status update on survey to highlight volunteers
• Discussion of work groups for Objectives and Training
• Status update on DEI training
• Approval of April 18, 2023 minutes

The Commission approved the January 17, 2023 minutes. Members discussed logistics and supply needs for the June 10, 2023 Multi-Cultural Fest and reviewed progress on volunteer surveys and DEI training options.

• Approved January 17, 2023 minutes (unanimous)

City Council

The Warrenville City Council is meeting to consider a consent agenda with multiple items, including a zoning ordinance change for vertical additions to non-conforming single-family homes, several professional services agreements for development plan review, a bulk rock salt purchase, and a $436,131 contract for Well No. 13 and Water Treatment Plant site improvements. They will also vote on a $91,500 contract for construction engineering on the Batavia Road Resurfacing Project and approve expenditures for invoices. The meeting includes proclamations for National Police Week and National Public Works Week, recognition of a retirement, and a presentation of the redesigned city website.

• Ordinance O2023-21: zoning change for vertical additions to non-conforming single-family dwellings
• Resolution R2023-32: $436,131 contract with Fox Excavating Inc. for Well No. 13 and Water Treatment Plant site improvements
• Resolution R2023-30: $91,500 contract for Batavia Road Resurfacing Project construction engineering
• Resolution R2023-31: $295,754.50 Motor Fuel Tax expenditure for FY2024 street maintenance
• Resolution R2023-29: bulk rock salt purchase agreement with Compass Minerals America, Inc.

The City Council approved a consent agenda including several professional service agreements for development plan reviews and infrastructure projects. The council also updated the zoning ordinance for non-conforming single-family dwellings and assigned aldermen to various task forces.

• Passed ordinance O2023-21 amending zoning for vertical additions to non-conforming single-family dwellings
• Approved two-year professional services agreements with Bollinger Environmental, Inc., Engineering Resources Associates, Gewalt Hamilton Associates, Inc., and Kimley-Horn and Associates, Inc.
• Approved contract with Engineering Resource Associates, Inc. for Batavia Road Resurfacing Project ($91,500 plus expenses)
• Approved $436,131 contract to Fox Excavating Inc. for Well No. 13 and Water Treatment Plant Site Improvements
• Approved expenditure of $295,754.50 in Motor Fuel Tax revenue for FY 2024 street and highway maintenance
• Approved bulk rock salt purchase agreement with Compass Minerals America, Inc.
• Approved Independence Day fireworks permit for Five Alarm Fireworks
• Approved Aldermanic Liaison Assignments for various task forces and boards

Tourism & Arts Commission

The Warrenville Tourism and Arts Commission is meeting to discuss and review two grant program applications: the Hotel Tax Grant Program and the Warren Tavern Grant Program. They will also discuss summer meetings, an annual brochure and postcard, and the Aesthetic Enhancement Program. The meeting is in-person only, with no virtual option.

• Review of Hotel Tax Grant Program application
• Review of Warren Tavern Grant Program application
• Discussion of annual brochure and postcard
• Discussion of Aesthetic Enhancement Program
• Approval of April 13, 2023 minutes

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is meeting to discuss plans for the 2023 Bike Rodeo and a fall trail cleanup event, and to review action items. The agenda also includes approval of the April 11, 2023 minutes, citizen comments, and a staff report.

• Discussion on Bike Rodeo 2023
• Discussion on Fall Trail Clean Up Event
• Review of Action Items
• Approval of April 11, 2023 minutes

Community Development Committee of the Whole

The Warrenville Community Development Committee of the Whole is meeting to discuss community and economic development, including a zoning ordinance revision, consultant contracts for development plan reviews, and a staff recommendation to include the Plan Commission Chairman in economic development discussions. The committee will also review the FY 2023 work program and a code enforcement activity report.

• Presentation on community and economic development success, challenges, and opportunities
• Update on traditional development Zoning Ordinance revision initiative
• Consideration of consultant contracts for private development plan review services
• Discussion of staff recommendation to include Plan Commission Chairman in future City Council Economic Development Representatives discussions
• Review and file Bi-monthly Code Enforcement Activity Report

The Committee recommended that the City Council approve resolutions for four consultant contracts to provide private development plan review services. Other items, including a presentation on economic development and zoning updates, resulted in no committee action.

• Recommended City Council approve four consultant contracts for private development plan review services (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold public hearings on several items, including special use permits for a Casey's gas station and outdoor storage at 28W050 Warrenville Road, and for NuMed Partners to remodel a facility at 4S120 N. IL Route 59 into an adult-use cannabis dispensary. The board will also continue a hearing on nonconformities text amendments and discuss text amendments on flag lots, lighting, and automotive special uses. The meeting is scheduled for May 4, 2023, at 7:00 p.m. at City Hall.

• Special use permit for Casey's gas station and outdoor storage at 28W050 Warrenville Road (Project No. SUP-2022-1004)
• Special use permit for adult-use cannabis dispensary at 4S120 N. IL Route 59 (Project No. SUP-2023-0003)
• Continued public hearing on nonconformities text amendments to the Zoning Ordinance
• Text amendments to revise flag lot definitions and front yard depth measurement
• Text amendments to revise lighting standards and consider automotive special uses

The Plan Commission voted to recommend City Council approval of text amendments to the zoning ordinance that would permit vertical additions to legal non-conforming front and rear yard setbacks without a public hearing. The commission also continued public hearings for a Casey's gas station redevelopment and a NuEra cannabis dispensary proposal to future meetings.

• Recommended City Council approval of text amendments to permit vertical additions to legal non-conforming front and rear yard setbacks (voice vote, approved)
• Continued public hearing for Casey's Retail Company redevelopment at 28W050 Warrenville Road to May 18, 2023 (voice vote, approved)
• Continued public hearing for NuEra cannabis dispensary at 4S120 IL Route 59 to May 18, 2023 (voice vote, approved)

City Council

The Warrenville City Council will vote on several consent agenda items, including a $1.2 million contract for the Summerlakes Resurfacing Project and a $167,300 software consulting agreement. The meeting also includes proclamations and recognition of outgoing and incoming officials, followed by a separate agenda for the newly elected council.

• Resolution R2023-23: Summerlakes Resurfacing Project contract to Geneva Construction Company for $1,197,631.48
• Resolution R2023-24: Construction engineering services for Summerlakes Resurfacing Project to Thomas Engineering Group for $134,848.32 plus reimbursables
• Resolution R2023-22: ERP Software Selection Consulting Services agreement with Baecore Group for $167,300
• Ordinance O2023-20: Site specific amendment for Synata Bio, Inc. at 4575 Weaver Parkway in Cantera subarea H
• Appointment of David Kratz as trustee of Police Pension Fund Board for two-year term

The City Council approved several contracts for infrastructure and software consulting via a consent agenda. The council also administered oaths of office to newly elected officials and appointed committee chairs.

• Approved $1,197,631.48 contract for Summerlakes Resurfacing Project to Geneva Construction Company
• Approved $167,300 agreement with Baecore Group, Inc. for ERP Software Selection Consulting Services
• Approved $134,848.32 contract with Thomas Engineering Group, LLC for Summerlakes Resurfacing construction engineering
• Approved site specific and major amendment to PUD for Synata Bio, INC. at 4575 Weaver Parkway
• Appointed David Kratz as trustee of the Police Pension Fund Board of Trustees
• Authorized $289,241.44 for invoices due on or before May 15, 2023
• Appointed Alderman Aschauer as Chairman and Alderman Kruckenberg as Vice Chairman of the Finance and Public Safety Committee
• Appointed Alderman Lockett as Vice Chairman of the Community Development Committee

Board of Fire & Police Commissioners

The Warrenville Board of Fire and Police Commissioners is meeting to approve minutes from prior meetings, review correspondence, and discuss two items: lateral-transfer police officer positions and the sergeant promotional exam, including vendor and qualifier language updates. The board will also enter closed session to discuss employee matters.

• Discussion of Lateral-Transfer Police Officer positions (Motion to Amend Previously Adopted)
• Discussion of Sergeant promotional exam, vendor, and qualifier language updates (Motion to Amend Previously Adopted)
• Approval of minutes from February 28, March 14, and April 4, 2023 meetings
• Review of mail and correspondence
• Closed session for employee appointment, employment, compensation, discipline, performance, or dismissal

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold second public hearings on a site-specific amendment for Synata Bio at 4575 Weaver Parkway (concrete pad, fencing, nitrogen tank) and on nonconformities text amendments to Zoning Ordinance #1018. New business includes a public hearing on parking text amendments and a continued hearing for Casey's Retail Company's special use permit request at 28W050 Warrenville Road, which was postponed due to incomplete notification. The board will also approve minutes from the April 6 meeting.

• 4575 Weaver Parkway / Synata Bio: concrete pad, fencing, nitrogen storage tank (PUD-2023-0001, second hearing)
• Zoning Ordinance #1018 nonconformities text amendments (second hearing)
• 28W050 Warrenville Road / Casey's: gas station, outdoor storage, landscape relief (SUP-2022-1004, continued to May 4)
• Zoning Ordinance #1018 parking text amendments (public hearing)
• Approval of April 6, 2023 meeting minutes

The Plan Commission recommended that City Council approve a site-specific amendment for a nitrogen storage tank and associated fencing. Other items, including zoning text amendments for nonconformities and parking, were discussed and continued to future meetings.

• Recommended approval to City Council for 8’9” nitrogen storage tank, concrete pads, and 8’ polyvinyl screening fence at 4575 Weaver Parkway (Unanimous)
• Continued public hearing for Casey’s Retail Company at 28W050 Warrenville Road to May 4, 2023 (Unanimous)
• Continued public hearing for Zoning Ordinance #1018 Parking Text Amendments to May 18, 2023 (Unanimous)
• Approved minutes of the April 20, 2023 meeting as amended

Environmental Advisory Commission

The Environmental Advisory Commission will discuss and consider continuing the battery recycling program, plan for Arbor Day 2023, and discuss a potential 'No Mow May' initiative. The meeting is a regular business meeting with no public hearings or major contracts.

• Consideration of continuation of the Battery Recycling Program
• Sorting and packaging of battery recycling
• 2023 Arbor Day planning
• Discussion of 'No Mow May' or 'No Mow 'til Mother's Day'

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission is holding a regular meeting to discuss recruitment for the commission and other city boards, receive status updates on a community art project and city history research, and form work groups for objectives and training. The agenda includes routine items like call to order, roll call, citizen comments, and approval of previous minutes.

• Discussion of recruitment for IDEC and other City Boards and Commissions
• Status update on Community Art Project ideas
• Status update on City history research for website update
• Formation of work groups for Objectives and Training

The Commission unanimously approved the March 21, 2023 minutes. Members discussed strategies to diversify the city's volunteer base and assigned work groups to handle HOA newsletter outreach, DEI training research, and Multicultural Fest preparations.

• Approved March 21, 2023 minutes (unanimous)
• Proposed monthly social media highlights for city volunteers
• Planned paper applications for June Multicultural Fest
• Proposed recruiting student volunteers from WWSHS Government and Speech clubs
• Assigned Commissioners Wood and Pelfrey to draft HOA newsletter informational piece
• Assigned Commissioner Pelfrey to research DEI training and pricing

City Council

The Warrenville City Council will consider a consent agenda with multiple ordinances and resolutions, including the FY 2024 municipal budget, road program contracts, and zoning amendments for cannabis businesses and chicken coops. They will also vote on liquor license changes and various appointments. Public comment is in-person only.

• Ordinance O2023-13 adopting FY 2024 Municipal Budget
• Resolution R2023-18 awarding 2023 Road Program to Geneva Construction for $1,642,325.64
• Resolution R2023-20 awarding Virginia and Central Avenues Storm Sewer Improvements to A Lamp Concrete for $1,398,960.99
• Ordinance O2023-16 amending zoning for cannabis business establishments
• Ordinance O2023-17 amending zoning for chicken coops

The City Council approved the FY 2024 Municipal Budget and multiple ordinances regarding zoning and liquor licenses. Several high-value contracts for road work and storm sewer improvements were awarded. The Council also authorized staff to order vehicle and equipment replacements as opportunities arise.

• Adopted FY 2024 Municipal Budget (O2023-13)
• Awarded 2023 Road Program contract to Geneva Construction Company for $1,642,325.64
• Awarded Virginia and Central Avenues Storm Sewer Improvements contract to A Lamp Concrete Contractors, Inc. for $1,398,960.99
• Approved $76,410 professional services agreement with Engineering Enterprises, Inc. for manhole rehabilitation
• Approved zoning amendments regarding cannabis business establishments and chicken coops
• Decreased class A1 Liquor Licenses from five to four and increased class A3 Licenses from one to two
• Authorized staff to place orders for vehicle and equipment replacements (6-1)
• Approved intergovernmental agreement with PACE to add Uber Service for residents

Tourism & Arts Commission

The Warrenville Tourism and Arts Commission is meeting in person to discuss the annual brochure and postcard, the Aesthetic Enhancement Program, and review final reports from the L.D. Sunday Music Matinees. The agenda includes routine items like approval of minutes and citizen comments, with no major decisions or public hearings listed.

• Discussion of Annual Brochure and Postcard
• Discussion of Aesthetic Enhancement Program
• Review of Final Reports – L.D. Sunday Music Matinees

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is holding a regular meeting to discuss the draft Bikeway Implementation Plan status update, plan community events like the Bike Rodeo and trail cleanup, and consider creating an annual recognition award. The agenda also includes approval of the March 14, 2023 minutes and citizen comments.

• Discussion on Draft of Bikeway Implementation Plan Status Update
• Discussion on Bike Rodeo 2023
• Discussion on BPAC Table at Elementary Spring Events
• Discussion on Fall Trail Clean Up Event
• Discussion on Proposal to Create an Annual Recognition Award for those who Promote Biking, Walking and Related Safety Education

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee recommended several contracts and ordinances for City Council approval, including software consulting and sewer repairs. The committee also moved to prohibit groundwater use at specific sites and approved updates to maintenance plans.

• Recommended $167,300 contract with Baecore Group, Inc. for ERP software selection (Voice Vote)
• Recommended ordinance prohibiting groundwater use at Old Town Redevelopment Site #2 and Voegtle’s property (Voice Vote)
• Recommended $76,410 agreement with Engineering Enterprises, Inc. for manhole rehabilitation (Voice Vote)
• Recommended authorization to order five Dodge Durango police vehicles if CMRP bid results are favorable (Voice Vote)
• Recommended adding a fall trash pick-up event to the FY 2024 BPAC Work Plan (Voice Vote)
• Recommended updates to the Enterprise Maintenance and Replacement Plan (EMRP) and Capital Maintenance and Replacement Plan (CMRP) (Voice Vote)
• Recommended amendment to PACE intergovernmental agreement to add Uber Access Service (Voice Vote)
• Recommended ordinance to install stop signs at Jefferson St/Second St and Haylett Ave/Greenview Ave (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Plan Commission recommended that City Council increase the number of adult use cannabis dispensaries from one to two and allow them in the Cantera Special Development District. Other zoning amendments regarding chicken coops and filing procedures were recommended for approval, while a proposal for second-story additions was continued.

• Recommended City Council approval to increase adult use cannabis dispensaries from one to two (Unanimous)
• Recommended City Council approval to permit adult use cannabis dispensaries in the Special Development District/Cantera (Unanimous)
• Recommended City Council approval to exempt chicken coops from accessory structure maximum yard coverage calculations (Unanimous)
• Recommended City Council approval to require 1 electronic and 15 physical submissions for filing procedures (Unanimous)
• Continued public hearing for vertical additions to legal non-conforming setbacks (4-2)
• Continued public hearing for 4575 Weaver Parkway/Synata Bio nitrogen tank proposal (Unanimous)
• Approved March 23, 2023 meeting minutes

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting to consider police officer candidate background summaries, conduct interviews, and make recommendations. The board will also enter closed session to discuss personnel matters, as allowed under state law. The meeting is in-person only, with no virtual option.

• Consideration of police officer candidate background summaries
• Police officer candidate interviews and recommendations
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment/employment matters

City Council

The Warrenville City Council will hold a public hearing on the FY 2024 budget and consider its first reading. The consent agenda includes several ordinances, such as changes to police employment approvals, water/sewer rates, liquor licenses, and a 5.2% wage increase for non-represented employees. The meeting is mostly routine, with approvals of minutes and reports.

• Public hearing for FY 2024 budget
• Ordinance O2023-08: amend police employment approval process
• Ordinance O2023-10: water/sewer rate changes and Naperville wastewater capital charge
• Ordinance O2023-12: reduce Class A2 liquor licenses from 8 to 7
• Approve 5.2% FY 2024 market wage increase for non-represented employees

The City Council held a public hearing and approved the first reading of the FY 2024 Municipal Budget. Through a consent agenda, the council approved several ordinances regarding police employment, water and sewer rates, and liquor licenses. A 5.2% market wage increase for non-represented employees was also approved.

• Approved first reading of ordinance O2023-13 adopting the FY 2024 Municipal Budget
• Approved 5.2% FY 2024 market wage increase for non-represented employees
• Approved ordinance O2023-10 amending water and sewer service rates
• Approved ordinance O2023-12 decreasing class A2 Liquor Licenses from eight to seven
• Approved ordinance O2023-08 regarding Police Department employment-related actions
• Approved ordinance O2023-09 for disposal of City owned personal property via auction
• Authorized expenditures for invoices due on or before April 17, 2023, totaling $261,722.15
• Approved recruitment for one part-time police officer to start after May 1, 2023

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee of the Whole is considering several items, including water and sewer rate increases tied to a Naperville wastewater plant upgrade, changes to police hiring practices and authorized strength, and FY 2024 budget discussions. The meeting is a regular in-person session with remote viewing only; public comment is in-person only.

• Consideration of water and sewer rate increases and a fee for the Naperville Wastewater Treatment Plant upgrade
• Consideration of changes to FY 2024 Authorized Strength ordinance to add three part-time police officer positions and begin recruitment for one before May 1, 2023
• Consideration of an ordinance amending City Code Title 4, Chapter 1, Section 1 to reflect current police hiring practices
• Consideration of FY 2024 non-union market adjustment
• Consideration of a request to dispose of surplus City property via PropertyRoom.com

The Public Safety and Finance Committee recommended several budget and operational changes for City Council approval, including utility rate hikes to fund a wastewater plant upgrade. The committee also recommended a market wage increase for non-union staff and changes to police staffing and hiring codes.

• Recommended 5% water rate increase and 10% sewer rate increase for the next three years (Voice Vote)
• Recommended new Naperville Wastewater Treatment Plant Capital Improvement Fee (Voice Vote)
• Recommended 5.2% FY 2024 market increase for non-represented employees (Voice Vote)
• Recommended increasing part-time police officer positions from one to three (Voice Vote)
• Recommended ordinance to update police hiring practice language in City Code (Voice Vote)
• Recommended using PropertyRoom.com to dispose of surplus City property (Voice Vote)
• Recommended adding 'No Mow May' and solar energy education to FY 2024 EAC Work Plan (Voice Vote)
• Recommended paying off TIF #4 Developer Note in FY 2023, adding $346,695.13 to FY 2023 budget (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Plan Commission/Zoning Board of Appeals will hold a public hearing on a request by Synata Bio to amend the Cantera District plan at 4575 Weaver Parkway, adding a concrete pad, fencing, and a nitrogen storage tank. The applicant did not complete notification requirements, so the hearing is expected to be continued to April 6. The board will also discuss the 2023 calendar, a form-based code initiative, a special census, duplexes, and parking data for new apartments.

• Public hearing continued for PUD-2023-0001: concrete pad, fencing, nitrogen storage tank at 4575 Weaver Parkway
• 2023 Plan Commission/ZBA calendar
• Informational update on Form-Based Code Initiative
• Informational update on Special Census
• Review of actual parking use data for new apartment projects

The Plan Commission continued a public hearing for a project at 4575 Weaver Parkway to April 6, 2023, because the applicant did not complete requirements in time. The board also approved the minutes from the March 9, 2023 meeting.

• Continued public hearing for 4575 Weaver Parkway/Synata Bio to April 6, 2023 (Unanimous)
• Approved minutes of March 9, 2023 meeting as amended (Passed)

Inclusion, Diversity, Equity, and Awareness Commission

The Commission approved the January 17, 2023 minutes and added a new objective for FY 2024 to update the city website with a more diverse history. Members also assigned specific tasks for the June 2023 Multicultural Fest and discussed recruitment strategies for city boards.

• Approved January 17, 2023 minutes (unanimous)
• Approved adding objective to FY 2024 to update website with a broadened and more diverse city history (unanimous)
• Assigned kindness rock craft for June 2023 Multicultural Fest to Commissioner Wood
• Assigned creation of a hashtag for kindness rocks to Commissioner Legger

City Council

The Warrenville City Council will vote on a $10.7 million general obligation bond for capital improvements, plus a consent agenda covering a liquor manufacturing special use permit, outdoor storage approval, and purchase of four police vehicles. The meeting also includes a closed session to discuss employee matters.

• Ordinance O2023-05: $10,700,000 General Obligation Bonds for capital improvements
• Ordinance O2023-06: special use permit for liquor manufacturing at 30W180 Butterfield Road
• Ordinance O2023-07: landscape plan and special use permit for outdoor storage at 3S450 Route 59
• Resolution R2023-14: $166,762 for four 2023 Dodge Durango Police Pursuit Vehicles
• Resolution R2023-15: $62,895 agreement with Codametrics for zoning regulations

The City Council approved the issuance of up to $10.7 million in bonds to finance capital improvements. The council also passed a series of consent agenda items including police vehicle purchases and zoning permits.

• Approved issuance of up to $10.7M General Obligation Bonds, Series 2023 (8-0)
• Approved purchase of four 2023 Dodge Durango Police Pursuit Vehicles for $166,762 (8-0)
• Approved special use permit for liquor manufacturing at 30W180 Butterfield Road (8-0)
• Approved landscape plan and special use permit for outdoor storage at 3S450 Route 59 (8-0)
• Approved professional services agreement with Codametrics for zoning regulations up to $62,895 (8-0)
• Authorized partial closure of Stafford Place for annual Bike Rodeo (8-0)
• Directed Plan Commission to hold public hearing on increasing dispensary permits from one to two (8-0)
• Appointed Megan Legler to the Inclusion, Diversity, Equity, and Awareness Commission (8-0)

City Council

The Warrenville City Council is holding a budget workshop to review the Fiscal Year 2024 budget, covering major funds and decision packages. Discussions will include water and sewer rate recommendations and the Naperville Surcharge. This is a discussion and review session, not a final vote.

• FY 2024 budget review for General Fund, Capital Maintenance and Replacement, Motor Fuel Tax, Hotel Tax, Water and Sewer, TIF #3, and TIF #4 funds
• Water and sewer rate recommendations
• Naperville Surcharge discussion
• Major initiatives discussion

The City Council held a budget workshop to review major funds and proposed expenditures for fiscal year 2024. The council approved the inclusion of various department decision packages in the budget. Discussions included projected water and sewer rate increases to fund treatment plant upgrades in Naperville.

• Approved inclusion of FY 2024 Budget decision packages (8-0)

Tourism & Arts Commission

The Tourism and Arts Commission will review FY 2024 Hotel Tax Grant award letters and the Warren Tavern Funding Assistance award letter, and discuss the Aesthetic Enhancement Program and annual brochure/postcard. They will also introduce a new senior accountant and approve the previous meeting's minutes.

• Review of FY 2024 Hotel Tax Grant Award Letters
• Review of FY 2024 Warren Tavern Funding Assistance Award Letter
• Discussion of Aesthetic Enhancement Program
• Discussion of Annual Brochure and Postcard
• Introduction of Senior Accountant Faranaz Kavina

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is holding a regular meeting to discuss several items, including the 2023 Bike Rodeo, involvement with elementary spring events, and a proposal to create an annual recognition award for promoting biking, walking, and safety education. The agenda also includes approval of the previous meeting's minutes, citizen comments, and a staff report.

• Discussion on Bike Rodeo 2023
• Discussion on involvement with elementary spring events
• Proposal to create an annual recognition award for promoting biking, walking, and safety education
• Review of action items

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will hold a special meeting to consider approving initial and final eligibility lists for probationary police officer positions. The meeting is in-person only, with no virtual option. A closed session is scheduled to discuss employee matters.

• Approve Initial Eligibility List for Probationary Police Officer
• Approve Final Eligibility List for Probationary Police Officer
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment, employment, compensation, discipline, performance, or dismissal

Community Development Committee of the Whole

The Warrenville Community Development Committee of the Whole will discuss and consider several items, including a request to increase the number of adult-use cannabis dispensary special use permits, ordering four Dodge Durango police pursuit vehicles, and a proposed FY 2024 Citywide Work Program. The meeting also includes consideration of a Bike Rodeo event, Magnolia tree sapling distribution, a Special Census cost estimate, and reviews of parking data and department reports.

• Consideration to increase number of adult use cannabis dispensary special use permits
• Consideration to order four Dodge Durango Police Pursuit Vehicles
• Discussion of proposed FY 2024 Citywide Work Program
• Consideration of Bike Rodeo event partial street closures request
• Consideration to submit Special Census cost estimate request

The Community Development Committee of the Whole recommended several actions for City Council approval, including the purchase of police vehicles and a request for a Special Census. The committee also moved to allow a second cannabis dispensary permit and partial street closures for a community event.

• Recommended approval of partial closure of Stafford Place for Bike Rodeo on May 20, 2023 (Voice Vote)
• Recommended approval to solicit donations for the 17th annual Bike Rodeo (Voice Vote)
• Recommended approval of Environmental Advisory Commission's magnolia tree sapling distribution plan (Voice Vote)
• Recommended purchase of four 2023 Dodge Durango Police Pursuit Vehicles for $166,762 (Voice Vote)
• Recommended Plan Commission hold public hearing to increase cannabis dispensary permits from one to two and allow them in Cantera PUD (Voice Vote)
• Recommended authorization to submit a Request for Cost Estimate for a Special Census to the U.S. Census Bureau (Voice Vote)

Plan Commission/Zoning Board of Appeals

The Plan Commission/Zoning Board of Appeals will hold continued public hearings on two special use permits: one for liquor manufacturing at 30W180 Butterfield Road (CIMA-PRIDE Stores) and one for existing outdoor storage at 3S450 Illinois Route 59 (Beacon Supply-Boone Roofing). The board will also discuss zoning ordinance text amendments from its FY2023 work plan and administrative code revisions. Other agenda items include public comments, approval of minutes, and staff reports.

• Continued public hearing for SUP-2022-1002: special use permit for liquor manufacturing without retail/tasting room and foundational landscape relief at 30W180 Butterfield Road
• Continued public hearing for SUP-2023-0001: special use permit for existing outdoor storage and final landscape plan at 3S450 Illinois Route 59
• Discussion of zoning ordinance text amendments from FY2023 work plan and administrative code revisions
• Public comments accepted via email (max 500 words) if requested to be read aloud

The Plan Commission and Zoning Board of Appeals recommended City Council approval for a liquor manufacturing facility and outdoor storage at two different sites. The boards also discussed several proposed zoning ordinance text amendments regarding parking, lighting, and automotive uses.

• Recommended City Council approval of special use for liquor manufacturing at 30W180 Butterfield Road
• Recommended City Council approval of landscape relief for 30W180 Butterfield Road
• Recommended City Council approval of special use permit for outdoor storage at 3S450 Illinois Route 59
• Recommended City Council approval of final landscape plan for 3S450 Illinois Route 59
• Approved minutes from February 23, 2023 meeting

City Council

The Warrenville City Council is holding its regular meeting, which includes a police department budget presentation, public comments, and approval of minutes. Key items include a consent agenda with a temporary use permit for park district events and a first reading of a $10.7 million general obligation bond ordinance for capital improvements. A closed session is scheduled to discuss employee or legal counsel matters.

• Police Department FY 2024 Budget Presentation
• Temporary Use Permit for Warrenville Park District Special Events (2023-2025)
• First reading of ordinance O2023-05 for $10,700,000 General Obligation Bonds, Series 2023
• Invoices paid up to March 1, 2023: $60,930.90
• Expenditures for invoices due by March 20, 2023: $234,470.45

The City Council approved a temporary use permit for Warrenville Park District special events through 2025. The Council also held a first reading for an ordinance to issue up to $10.7 million in General Obligation Bonds for capital improvements.

• Approved Temporary Use Permit for Warrenville Park District Special Events (2023-2025)
• Offered first reading of ordinance O2023-05 for General Obligation Bonds up to $10.7M
• Authorized expenditures for invoices due by March 20, 2023, totaling $234,470.45
• Approved invoices paid up to March 1, 2023, totaling $60,930.90
• Approved the meeting agenda (Voice Vote)
• Approved February 21, 2023, meeting minutes (Voice Vote)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and reviewing correspondence. They will receive an update on the police officer recruitment process, interview a police officer candidate, and make a recommendation. They will also discuss lateral-transfer police officer positions and may enter closed session to discuss employee matters.

• Police Officer candidate interview and recommendation
• Informational update on Police Officer recruitment process
• Discussion of Lateral-Transfer Police Officer positions
• Approval of January 24, 2023 Regular and Closed Session minutes
• Closed session under 5 ILCS 120/2(c)(1) for employee appointment/employment matters

Plan Commission/Zoning Board of Appeals

The Warrenville Plan Commission/Zoning Board of Appeals will hold public hearings on two special use permits: one for liquor manufacturing at 30W180 Butterfield Road (CIMA-PRIDE Stores) and one for existing outdoor storage at 3S450 Illinois Route 59 (Beacon Supply-Boone Roofing). They will also consider a temporary use permit for the Warrenville Park District to hold events from 2023 through 2025, some involving street closures and alcohol sales. The meeting includes public comments, approval of minutes, and reports from staff and the mayor.

• Special use permit for liquor manufacturing without retail/tasting room at 30W180 Butterfield Road (SUP-2022-1002)
• Special use permit for existing outdoor storage and final landscape plan at 3S450 Illinois Route 59 (SUP-2023-0001)
• Temporary use permit for Warrenville Park District events 2023-2025, including street closures and alcohol sales (TUP-2023-0001)
• Approval of minutes from February 9, 2023 meeting

The Plan Commission unanimously recommended that City Council approve a temporary use permit for the Warrenville Park District to hold ten annual events from 2023 through 2025. Two other special use permit requests for commercial properties were continued to a future meeting.

• Recommended conditional approval of Temporary Use Permit for Warrenville Park District events 2023-2025 (Unanimous)
• Continued public hearing for 30W180 Butterfield Road liquor manufacturing request to March 9, 2023
• Continued public hearing for 3S450 Illinois Route 59 outdoor storage request to March 9, 2023
• Approved minutes from February 9, 2023 meeting

City Council

The Warrenville City Council is meeting to consider a consent agenda with multiple items, including approving a final plat for a public works subdivision, adopting a revised zoning map, and approving several resolutions for contracts and agreements. The council will also hear a budget presentation for the Community Development Department and receive various reports and minutes.

• Final Plat of Subdivision for Warrenville Public Works Resubdivision No.3 (O2023-02)
• Revised Zoning District Map 2023 (O2023-03)
• Agreement with All Information Services, Inc. for $104,496 annual cost (R2023-09)
• IDOT agreement for $419,258 in federal funds, cost-shared with $268,723 STP and $150,535 local (R2023-11)
• Hotel Tax grants: $20,000 to Historical Society, $138,896.74 to various applicants, $6,642.88 for Warren Tavern capital improvements

The City Council approved a consent agenda including hotel tax grants for the Warrenville Historical Society and Warren Tavern. The council also authorized several public works agreements and a general obligation bond issuance.

• Approved $20,000 Hotel Tax Fund grant for Warrenville Historical Society
• Approved $138,896.74 in Hotel Tax grant funding for various FY 2024 applicants
• Approved $6,642.88 in Hotel Tax funds for Warren Tavern capital improvements
• Approved up to $3,357 in Hotel Tax funds for Warren Tavern liability insurance
• Approved $104,496 annual agreement with All Information Services, Inc. (AIS)
• Approved amended IDOT agreement for $419,258 in Federal Participation funds
• Authorized general obligation bond issuance as presented by Speer Financial
• Designated Codametrics as preferred consultant for Zoning Overlay District Initiative

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission is holding a regular meeting to discuss recruitment for city boards, updates on community art and land blessing events, and to review objectives. The agenda includes routine items like minutes approval and citizen comments, with the main business being work group formation and objective review.

• Discussion of recruitment for IDEC and other City Boards and Commissions
• Status update on Community Art Project ideas
• Status update on Land Blessing Event/City history
• Review and discussion of updated Objectives List
• Formation of work groups for Objectives and Training

Tourism & Arts Commission

The Tourism and Arts Commission is meeting in person to review and approve its 2022 annual report, and to discuss the Aesthetic Enhancement Program and the annual brochure and postcard. The agenda includes routine items like minutes approval and citizen comments, with no major decisions or public hearings listed.

• Review and approve 2022 Annual Report
• Discussion of Aesthetic Enhancement Program
• Discussion of Annual Brochure and Postcard
• Approval of January 12, 2023 minutes

Public Works and Infrastructure Committee of the Whole

The Public Works and Infrastructure Committee recommended several contracts and funding agreements for City Council approval, including a debt issuance for water infrastructure. The committee also reviewed the proposed FY 2024 Public Works budget and work plan.

• Recommended 12-month IT managed services agreement with AIS for $104,496
• Recommended general obligation bond issuance for new water tower and well site
• Recommended three-year newsletter printing contract with Plerus (Creekside) Publishing
• Recommended temporary license agreement for Lexington Homes construction trailer at Brayman Court
• Recommended amended Local Agency Agreement with IDOT for Diehl Road project ($419,258 total)
• Recommended Codametrics as preferred consultant for Zoning Overlay District
• Recommended authorization to advertise bids for 2023 construction projects prior to FY 2024 budget approval
• Recommended Joint Funding Agreement for Batavia Road Resurfacing Project

Plan Commission/Zoning Board of Appeals

The Plan Commission unanimously recommended approval of a minor resubdivision for the Public Works property to separate the detention pond from Harding Field. Additionally, a public hearing was closed for a development project at 27501 Bella Vista Parkway after the owner withdrew the application.

• Recommended approval of the final plat of subdivision for Warrenville Public Works Resubdivision No. 3 (Unanimous)
• Closed public hearing for 27501 Bella Vista Parkway following owner's withdrawal of application (Approved)
• Approved minutes from the January 19, 2023 meeting (Approved)

City Council

The Warrenville City Council will hold its regular meeting with presentations on the FY2024 budgets for the Administration and Finance departments. The council will also vote on a consent agenda that includes adopting the 2021 international building codes and approving bond reductions for the Lexington Trace project. Public comment is available in-person only.

• Ordinance O2023-01 adopting 2021 International Building, Mechanical, Fuel Gas, Existing Building, Residential, Energy Conservation, Fire, Swimming Pool and Spa Codes, and 2020 National Electric Code
• Resolution R2023-06 reducing public improvements bond for Lexington Trace Unit 2
• Resolution R2023-07 reducing public improvements bond for Lexington Trace Unit 3
• Report of invoices paid up to February 1, 2023: $94,844.19
• Authorize expenditures for invoices due by February 21, 2023: $701,003.36

The City Council approved a series of building and electrical code amendments and authorized over $700,000 in invoice expenditures. The council also approved bond reductions for two Lexington Trace projects. Budget presentations for the Administration and Finance departments were delivered.

• Passed ordinance O2023-01 adopting 2021 International and 2020 National Electric codes
• Passed resolution R2023-06 reducing public improvements bond for Lexington Trace Unit 2
• Passed resolution R2023-07 reducing public improvements bond for Lexington Trace Unit 3
• Authorized $701,003.36 for invoices due on or before February 21, 2023
• Approved report of invoices paid up to February 1, 2023, totaling $94,844.19
• Approved Master Debit Card Expenditures for January 2023 in the amount of $13,047.16

Police Pension Board

The Warrenville Police Pension Board will meet to approve minutes, financial reports, and payments, and to consider several pension-related items. Key decisions include increasing the fund's minimum operating cash balance from $250,000 to $400,000, approving a service retirement benefit for Adam M. Catt, and a contribution refund for Emily A. Bell. The board will also set 2023 cost-of-living adjustments and file prior pension documents.

• Increase minimum operating cash balance from $250,000 to $400,000
• Service retirement pension benefit for Adam M. Catt
• Pension contribution refund for Emily A. Bell due to separation
• 2023 Cost of Living Adjustments (COLA)
• Payments to Lauterbach and Amen for actuarial and compliance reports

Public Safety and Finance Committee of the Whole

The Public Safety and Finance Committee will consider several FY2024 funding requests, including Historical Society director/curator funding, Tourism and Arts Commission hotel tax grants, and Warren Tavern funding and liability insurance. They will also discuss the FY2024 citywide work plan and receive updates on FY2023 work plans. Public comment is in-person only; remote viewing is available.

• Consideration of Historical Society request for Director/Curator funding for FY 2024
• Consideration of Tourism and Arts Commission Hotel Tax Grant recommendations for FY 2024
• Consideration of The Warren Tavern Funding Assistance Request for FY 2024
• Consideration of The Warren Tavern Liability Insurance Funding Request
• Consideration of Police Department request to solicit and accept donations for Special Olympics Illinois and National Night Out Against Crime

The Public Safety and Finance Committee recommended several funding allocations from the Hotel Tax Fund for FY 2024, including grants for the Historical Society, the Warren Tavern, and various arts and tourism events. The committee also recommended allowing the Police Department to solicit donations for 2023 events.

• Recommended $20,000 Hotel Tax Fund grant for Historical Society Museum Director and Curator (Voice Vote)
• Recommended $138,896.74 in Hotel Tax grant funding for FY 2024 Tourism and Arts Commission recommendations (Voice Vote)
• Recommended $6,642.88 in Hotel Tax funds for Warren Tavern capital investments (Voice Vote)
• Recommended up to $3,357 in Hotel Tax funds for Warren Tavern liability insurance premiums (Voice Vote)
• Recommended approval for Police Department to solicit donations for 2023 Special Olympics Illinois and National Night Out events (Voice Vote)

Plan Commission/Zoning Board of Appeals

The commission elected Commissioner Taylor as Vice-Chairman and approved the FY 2024 Work Plan and 2022 annual reports. A public hearing regarding a proposed warehouse facility at 27501 Bella Vista Parkway was continued to February 9, 2023.

• Elected Commissioner Taylor as Vice-Chairman of the Plan Commission and Zoning Board of Appeals (Unanimous)
• Approved FY 2024 Work Plan (Passed)
• Approved 2022 Plan Commission Annual Report with corrections (Unanimous)
• Approved 2022 Zoning Board of Appeals Report with corrections (Unanimous)
• Continued public hearing for 27501 Bella Vista Parkway to February 9, 2023 (Unanimous)
• Approved minutes of December 8, 2022 meeting (Passed)

Environmental Advisory Commission

The Environmental Advisory Commission is meeting to discuss and decide on general staff report content, plan 2023 Arbor Day activities including Magnolia seedling distribution, receive updates on native plantings and pollinators, discuss solar promotion materials, and research a possible single-use plastic ban. The agenda includes routine items like approving minutes and citizen comments.

• 2023 Arbor Day Planning
• Planning for Magnolia seedlings Arbor Day 2023 distribution
• Update on native trees/plantings/pollinators
• Discuss solar promotion/educational materials
• Research into a Single-Use Plastic Ban

Inclusion, Diversity, Equity, and Awareness Commission

The Inclusion, Diversity, Equity, and Awareness Commission holds its regular meeting, starting with a swearing-in ceremony for new members and chairperson. Business includes confirming a new meeting location, considering a Land Blessing Event, discussing Community Art Project ideas, and reviewing outreach events, objectives, and training goals.

• Swearing-in ceremony for new commission members and chairperson
• Confirm new location for February 21, 2023 meeting
• Consideration of Land Blessing Event
• Discussion regarding Community Art Project ideas
• Discussion regarding Outreach Events Calendar and potential event opportunities

The Commission approved moving the February 21, 2023 meeting to the Community Development Meeting Room. Members decided to participate in three outreach events annually plus Christmas tree decorating. The group also discussed researching native American land history for city website updates.

• Approved October 18, 2022 minutes (unanimous)
• Approved moving February 21, 2023 meeting location to Community Development Meeting Room (unanimous)
• Determined participation in 3 annual outreach events plus Christmas tree decorating
• Extended FY2023 Objectives to FY 2024

City Council

The Warrenville City Council is meeting to approve a consent agenda with several resolutions, including a contract with Axon Enterprise for police security cameras, a community survey agreement with Policy Confluence, and a $500 sponsorship for Operation Safe Celebration. The meeting also includes a proclamation honoring the library director and routine approvals of minutes and expenditures.

• Resolution R2023-02: waive bidding and approve Axon Enterprise agreement for police security cameras
• Resolution R2023-01: approve Policy Confluence community survey services and designate Aldermen Lockett and Weidner to Strategic Planning work group
• Resolution R2023-04: reduce security for 'The Westlyn' project improvements and enter two-year maintenance period
• Approve $500 sponsorship of 2023 Operation Safe Celebration Post Prom events
• Authorize expenditures of $628,059.15 for invoices due by February 6, 2023

The City Council approved a series of resolutions via a consent agenda, including agreements for police security cameras and community survey services. The council also authorized over $628,000 in invoice expenditures and approved a $500 sponsorship for Post Prom events.

• Approved agreement with Policy Confluence, Inc. for community survey services (8-0)
• Approved agreement with Axon Enterprise, Inc. for Police Department security cameras (8-0)
• Endorsed the 2023 Legislative Action Program of the DuPage Mayors and Managers Conference (8-0)
• Approved security reduction and bill of sale for 'The Westlyn' project (8-0)
• Approved $500 sponsorship for 2023 Operation Safe Celebration Post Prom events (8-0)
• Allocated Eligo Energy civic contributions to Trailhead Project solar power and charging bench improvements (8-0)
• Authorized expenditures for invoices due by February 6, 2023, totaling $628,059.15 (8-0)
• Approved agenda and December 19, 2022, meeting minutes (Voice Vote)

Bicyclist and Pedestrian Advisory Commission

The Bicyclist and Pedestrian Advisory Commission is meeting to discuss and review several items, including the 2023 Bike Rodeo, a bike donation program in Batavia, a draft report on the Bikeway Implementation Plan, and the Bicyclist and Pedestrian Map. These are discussion items, not final decisions.

• Discussion on Bike Rodeo 2023
• Overview of Bike Donation and Distribution Program in Batavia
• Review draft of report on Bikeway Implementation Plan
• Review Bicyclist and Pedestrian Map

Community Development Committee of the Whole

The Community Development Committee of the Whole will consider several items, including seeking a no further remediation letter for Old Town Redevelopment Site #2, adopting updated building/fire/electric codes, and approving an interview room recording system contract. They will also discuss sponsoring a 2023 post-prom event, allocating electrical aggregation civic contribution to solar improvements at the Trailhead Project, and review routine reports on the FY 2023 work program, retail vacancy, and code enforcement.

• Consideration to seek focused no further remediation letter for Old Town Redevelopment Site #2
• Consideration of adoption of updated building, fire, and electric codes
• Consideration of interview room recording system contract
• Consideration of Council sponsorship of 2023 post prom event
• Consideration of staff recommendation to allocate electrical aggregation civic contribution to Trailhead Project solar improvements

The Committee recommended several actions for City Council approval, including the adoption of 2021 International Building and Residential Codes and a new police interview recording contract. They also recommended proceeding with a remediation letter for Old Town Redevelopment Site #2 and allocating energy contributions to solar improvements.

• Recommended City Council direct staff to proceed with OTRS #2 focused no further remediation letter (Voice Vote)
• Recommended City Council adopt updated 2021 International Building and Residential Codes and local amendments (Voice Vote)
• Recommended City Council approve five-year contract with Axon Enterprise, Inc. for interview room recording system (Voice Vote)
• Recommended City Council approve $500 sponsorship for 2023 Operation Safe Celebration post-prom events (Voice Vote)
• Recommended City Council allocate Eligo Energy civic contributions to Trailhead Project solar and charging bench improvements (Voice Vote)

Plan Commission/Zoning Board of Appeals

The regular meeting of the Plan Commission/Zoning Board of Appeals scheduled for Thursday, January 5, 2023, at 7:00 p.m. has been canceled. No business will be conducted at this meeting.

• Meeting canceled