Wellesley public meetings in 2021

Wellesley Housing Authority

The Wellesley Housing Authority held a special meeting to discuss an update regarding the Executive Director search. No other substantive business was scheduled for this meeting.

• Executive Director search update

Wellesley Housing Authority

The Board will review financial reports and approve previous meeting minutes. Proposed actions include approving state and federal contracts for a fee accountant and writing off uncollected rent from vacated tenants. The agenda also includes discussions on citizen speaking protocols and executive director interviews.

• Approval of state and federal fee accountant contracts with Fenton, Ewald & Associates
• Write off of $45,897.52 in uncollected rent for vacated tenants
• Second reading of protocols for citizen speak
• Review of Tenant Accounts Receivable report as of December 20, 2021

Miscellaneous Committees

The Board of Directors will review the FY 2020-2021 financial audit and a transportation assessment report from Public Management Associates, LLC. The meeting also includes discussions on financial reserve and capital plan policies.

• Approval of FY 2020-2021 Financial Audit
• Transportation Assessment Report by Public Management Associates, LLC
• Review of Financial Reserve and Capital Plan policies
• Updates on PPP loans and FY23 budget timeline
• Second reading of Post Accident Payment Policy for Drivers

Advisory Committee

The Advisory Committee will review the Annual Town Meeting Warrant Articles provided by the Select Board and Executive Director. The meeting also includes Citizen Speak and administrative matters such as minutes approval.

• Overview of Annual Town Meeting Warrant Articles
• Citizen Speak
• Minutes approval and liaison reports

The Advisory Committee met via Zoom and received an overview of potential Annual Town Meeting warrant articles from the Select Board and Executive Director. No warrant articles were voted on; the committee discussed topics such as downtown revitalization, sustainability staffing, and a proposed study of Town Meeting procedures. The committee approved the December 15, 2021 minutes (11-0) and adjourned.

• Approved December 15, 2021 minutes (11-0)
• Adjourned meeting at 8:15 p.m. (11-0)

Cultural Council

The Wellesley Cultural Council will review grant applications for cultural programs intended to benefit Wellesley citizens in 2022. The council also plans to hear the 2021 financial report and vote on grant approvals and award amounts.

• Review of 2022 grant applications for cultural programs
• Voting on grant proposal approvals and denials
• Voting on award amounts for approved applicants
• Presentation of the 2021 financial report by Treasurer David White

Retirement Board

The board will review 2022 budget planning and recent PERAC memos. The agenda also includes approving November 30, 2021 minutes and processing several new retirement system members from the DPW and School departments.

• Approval of 2022 Budget and planning
• Approval of new retirement system members from DPW and School departments
• Review of vouchers and cash reconciliation
• Review of recent PERAC memos

The Wellesley Retirement Board approved the November 30, 2021 meeting minutes, admitted 11 new members to the retirement system, and approved Warrant #202119 totaling $116,592.46 for transfer payments to other retirement systems. The board also reviewed PERAC memos and postponed the 2022 budget discussion to the next meeting.

• Approved November 30, 2021 meeting minutes (5-0)
• Voted in 11 new members to the retirement system
• Approved Warrant #202119 totaling $116,592.46 (5-0)
• Postponed 2022 budget and planning discussion

Planning Board

The board will discuss proposed zoning amendments for the upcoming Annual Town Meeting, including topics such as accessory dwelling units and sustainability proposals. The meeting also includes large house reviews and the review of several Zoning Board of Appeal cases.

• Discussion of potential zoning amendments including accessory dwelling units and sustainability proposals
• Large House Reviews for 175 Cliff Road, 159 Dover Road, 175 Walnut Street, and 216 Winding River Road
• Review of Zoning Board of Appeal cases at various addresses including Worcester Street and Avon Road
• Review of Planning Board rules regarding Tree and Drainage Bylaws
• Approval of a plan for 14 Birch Road

The Wellesley Planning Board approved an Approval Not Required plan for 14 Birch Road and three Large House Review applications (175 Cliff Road, 159 Dover Road, and 216 Winding River Road, the latter continued). The board also discussed potential zoning amendments for the Annual Town Meeting, including rezoning properties on Washington Street, and made recommendations on several Zoning Board of Appeals cases.

• Approved ANR for 14 Birch Road with conditions (5-0)
• Approved LHR-21-11 for 175 Cliff Road with conditions (5-0)
• Approved LHR-21-12 for 159 Dover Road with conditions (5-0)
• Continued LHR-21-05 for 175 Walnut Street to Jan 24, 2022 (5-0)
• Continued LHR-21-13 for 216 Winding River Road to Jan 13, 2022 (5-0)
• Approved motion to change General Residence Article to Article A and Map Article to Article B (3-1)
• Approved minutes of 10/4/21 and 10/18/21 (4-0)

Permanent Building Committee

The Permanent Building Committee sub-committee will review RFP submissions for the Construction Manager at Risk for the Town Hall Renovation project. The meeting will be held remotely.

• Review of CM at Risk RFP Submissions for Town Hall Renovation

School Councils

The Schofield Elementary School Council meeting scheduled for December 20, 2021, was canceled. The agenda included an update on the Debt Exclusion Vote and Multi-Tiered Systems of Support.

Select Board

The Select Board is reviewing a presentation regarding a potential Stormwater Enterprise Fund to manage drainage and water quality. The discussion includes a phosphorus control plan estimated to cost $27 million over 15 years. Other items include business license applications and preparations for the Annual Town Meeting.

• Common Victualler application for Laughing Monk Café at 90 Central Street
• Officer changes for Whole Foods Market Group at 442 Washington Street
• Presentation on Stormwater Enterprise Fund and phosphorus control costs
• Appropriation of funds for WHDC Affordable Housing Market Study
• Overnight parking pilot in Tailby Lot

The Wellesley Select Board unanimously approved several items, including a change in officers for Whole Foods, a Common Victualler license for Laughing Monk Café, and an overnight parking pilot in the Tailby Lot. The Board also voted to issue a preliminary assessment of denial for Verizon's cable license renewal, and approved funding for an affordable housing market study. All votes were 5-0.

• Approved change in officers/directors for Whole Foods Market Group (5-0)
• Approved Common Victualler License for Laughing Monk Café, hours 11am-11pm (5-0)
• Approved overnight parking pilot in Tailby Lot, Jan 1-Jun 30, 2022, up to 20 spots (5-0)
• Voted to issue preliminary assessment of denial for Verizon cable license renewal (5-0)
• Approved $16,750 for Affordable Housing Market Study with Barrett Planning LLC (5-0)
• Approved placing articles 1, 2, 4, 5, 6 on Annual Town Warrant (5-0)
• Approved minutes of Nov 8, 15, 22, 2021 as amended (5-0)

Wellesley Housing Authority

The Wellesley Housing Authority Special Board Meeting scheduled for December 16, 2021, was cancelled. The agenda included a discussion regarding an update on the Executive Director search.

• Executive Director Search Update

Board of Health

The Board of Health will review community health updates regarding COVID-19, including mask policies and vaccination status. The agenda also includes reports on tobacco regulations and the FY23 budget.

• COVID-19 dashboard and mask policy discussion
• Tobacco regulation updates
• FY23 Budget Update

The Wellesley Board of Health voted to approve the FY23 budget, which is due to the Advisory Committee on December 20. The board also discussed the ongoing COVID-19 surge, including a rise in cases, testing kit availability, and mask guidance, but took no formal action on a mask mandate. The meeting was otherwise procedural, with minutes from December 9 approved.

• Approved FY23 budget
• Approved minutes from December 9, 2021 meeting

Board of Public Works

The Board of Public Works is holding a public forum on PFAS. No other specific agenda items are listed for this meeting.

• PFAS Public Forum

Board of Public Works

The Board of Public Works is holding a remote meeting to conduct a public forum regarding PFAS. No other specific agenda items are listed for this session.

• PFAS Public Forum

The Board of Public Works held a public forum on PFAS contamination in Wellesley's water system, hearing presentations from DEP, MWRA, and consultants. No formal decision was made; the Board stated it would decide on a treatment method in the coming months and address an article at the next Annual Town Meeting. The only vote was to adjourn (3-0).

• Adjourned meeting (3-0)

Permanent Building Committee

The Permanent Building Committee will discuss renovations for the library and Town Hall interior. The agenda includes a DCAMM evaluation for the library roof and updates on the MSBS project. The committee will also address requisitions and funds release.

• Library renovation requisition
• Library roof DCAMM evaluation
• MSBS project update and requisition
• Town Hall interior renovation update
• Funds release

The Permanent Building Committee approved two construction payments: $72,029 to Nadeau for library interior work and $260,571.77 to Shawmut for Middle School building systems. They also approved releasing $134,184.88 in Hunnewell Feasibility funds to the Town. Meeting minutes from 12/9/21 and submitted invoices were approved unanimously.

• Approved Nadeau Requisition #11 for $72,029 (4-0)
• Approved Shawmut Requisition #09 for $260,571.77 (5-0)
• Approved release of $134,184.88 Hunnewell Feasibility funds to the Town (4-0)
• Approved meeting minutes from 12/9/21 (4-0)
• Approved submitted invoices as presented (4-0)

Council on Aging

The board will review financial matters including a vote on FY22 gift acceptance and the final FY23 operating and capital budget. The meeting also includes updates on fitness center survey results and new program highlights.

• Vote on FY22 Gift Acceptance
• Final FY23 Operating & Capital Budgeting
• December Fitness Center Survey
• New Program Highlights

The Wellesley Council on Aging unanimously accepted four monetary gifts totaling $1,535.14, including donations from the Friends of the Wellesley Council on Aging for subsidized lunches and coffee, and a general donation from Ellen and Michael Hallor. The board also discussed the FY23 budget, which includes $50,000 for a kitchen study, and scheduled a subcommittee retreat for January 10, 2022.

• Accepted $342.97 from FWCOA for November subsidized lunches (8-0)
• Accepted $890.15 from FWCOA for November free lunches (8-0)
• Accepted $102.02 from FWCOA for November subsidized coffee supplies (8-0)
• Accepted $200.00 from Ellen and Michael Hallor as general donation (8-0)
• Scheduled all-subcommittee retreat for January 10, 2022 at 11:00 am

Affordable Housing Trust (formerly WHDC)

The Wellesley Housing Development Corporation Board of Directors will meet to review meeting minutes and the FY22 Work Plan. The agenda also includes a discussion regarding 156 Weston Road.

• Vote on meeting minutes
• Review and vote on responses to Market Study Scope of Services
• Discussion of 156 Weston Road

The Wellesley Housing Development Corporation (WHDC) approved a proposal from Barrett Planning Group LLC for a market study, pending Select Board approval for funding. The board also discussed exploring the rental of a vacant town-owned property at 156 Weston Road and considered establishing a housing trust.

• Approved minutes of November 18, 2021 (5-0)
• Approved Barrett Planning Group proposal for market study (5-0)

Trails Committee

The committee will review ongoing trail projects and receive updates on the Open Space and Recreation Plan. Discussion topics include trail maintenance, monitoring, and upcoming spring walks.

• Updates on the Open Space and Recreation Plan
• Trail road-crossing at State and Overbrook
• Wellesley College / Lake Waban trails
• Centennial mowing, signage, and fence projects
• Spring 2022 walks

The Wellesley Trails Committee met on December 16, 2021, and approved the November meeting minutes. They discussed spring trail walks, trail monitor assignments, and the new 5-year plan, with comments due by January 5. No major decisions were made beyond routine approvals and scheduling.

• Approved November 16, 2021 meeting minutes (all but one abstention)
• Scheduled spring trail walks, to be advertised in late March
• Set January 5 deadline for comments on 5-year plan
• Discussed drafting letter to Traffic Committee about Forest St crossing (no action taken)

Advisory Committee

The committee will receive overviews of the Library and Council on Aging, including their FY23 budgets. The agenda also includes citizen speak and approval of minutes.

• Library Overview/FY23 Budget
• Council on Aging Overview/FY23 Budget
• Minutes Approval

The Advisory Committee heard presentations on the Wellesley Free Library and Council on Aging FY23 operating and capital budgets, discussing details such as the library's $219,000 capital request and the COA's kitchen study. No formal votes were taken on these budgets; the only actions were approving the December 8, 2021 minutes (10-0) and adjourning (10-0).

• Approved December 8, 2021 minutes (10-0)
• Adjourned meeting at 9:37 p.m. (10-0)

Board of Library Trustees

This meeting agenda consists only of procedural boilerplate. No specific topics, contracts, or decisions are listed for the Board of Library Trustees.

Design Review Board

The Design Review Board will review several construction and signage applications. The agenda includes major projects for Wellesley Middle School and Dana Hall School, along with residential house reviews.

• Major construction application for Wellesley Middle School repaving at 50 Kingsbury Street
• Major construction application for Dana Hall School class building at 21 Dana Road
• Sign and minor construction applications for 184 Worcester Street
• Sign applications for Bank of America at 342 Washington Street
• Large house reviews for 21 Riverdale Road and 27 Lathrop Road

The Wellesley Design Review Board approved sign and minor renovation plans for 184 Worcester Street, sign applications for Bank of America at 342 Washington Street, a major application for the Wellesley Middle School repaving project, and large house reviews for 21 Riverdale Road and 27 Lathrop Road. The board continued the hearing for the Dana Hall School Class Building at 21 Dana Road to January 12, 2022. All votes were unanimous (4-0).

• Approved sign and minor renovation plans for 184 Worcester Street (4-0)
• Approved sign applications for Bank of America at 342 Washington Street (4-0)
• Approved major application for Wellesley Middle School repaving project (4-0)
• Continued hearing for Dana Hall School Class Building to January 12, 2022 (4-0)
• Approved large house review for 21 Riverdale Road (4-0)
• Approved large house review for 27 Lathrop Road (4-0)

Board of Public Works

The Board of Public Works will discuss the Stormwater Utility and Walnut Street design. The meeting includes a contract award for an interim PFAS treatment system at Morses Pond. The Board will also review the FY 2023 Tax Impact Operating Budget and Water & Sewer Enterprise Fund Budget.

• Contract award for Morses Pond Water Treatment Plant interim PFAS treatment system procurement
• Stormwater Utility discussion
• Contract award for On-Call Professional Engineering Services
• Walnut Street design discussion
• FY 2023 Tax Impact Operating Budget and Water & Sewer Enterprise Fund Budget reviews

The Wellesley Board of Public Works awarded a $649,122.27 contract to Clean Harbors for an interim PFAS treatment system at Morses Pond, and approved the FY2023 DPW tax impact operating budget of $8,106,095 and the Water & Sewer Enterprise Fund budget totaling $26,219,411. The board also awarded an on-call professional engineering services contract to multiple firms. All votes were unanimous (3-0).

• Awarded Contract #22C-470-1683 for Morses Pond WTP Interim PFAS Treatment to Clean Harbors for $649,122.27 (3-0)
• Approved FY2023 DPW Tax Impact Operating Budget of $8,106,095 (3-0)
• Approved FY2023 Water & Sewer Enterprise Fund Budget: $16,419,117 for Water, $9,800,294 for Sewer (3-0)
• Awarded Contract #22S-410-1679 for On-Call Professional Engineering Services to Environmental Partners, JSL Engineering, Weston & Sampson, BETA Group, Tighe & Bond, and Wright Pierce (3-0)
• Approved minutes of October 19 and November 9, 2021 meetings (3-0)

Natural Resources Commission (NRC)

The Natural Resources Commission will discuss the FY23 capital and operating budgets. The meeting also includes discussions regarding Hunnewell Track and Field projects and a climate emergency item.

• FY23 Capital and Operating Budgets
• Hunnewell Track and Field Projects Discussion
• Climate Emergency discussion
• Kelly Field Courts MVP Project Proposal
• Lawn Conversion Project update

The Natural Resources Commission unanimously approved several budget adjustments, including adding $100,000 for dredging Duck Pond and Reeds Pond in FY2024 and FY2025, revising the FY2023 Morses Pond budget to include $3,500 for phosphorus treatment, and approving an operating budget adjustment pending HR decisions. The board discussed the Hunnewell Track and Field proposal but took no vote, with residents speaking both for and against the lighting and building plans. No other substantive decisions were made.

• Approved $100,000 addition to capital budget for dredging Duck Pond and Reeds Pond (unanimous)
• Approved operating budget adjustment for step adjustments pending HR decision (unanimous)
• Approved $3,500 revision to FY2023 Morses Pond budget for phosphorus treatment (unanimous)
• Approved minutes of November 18 and December 2, 2021 meetings (unanimous)

School Councils

The Wellesley Middle School Council will meet to approve minutes from November 2021. The agenda also includes discussions regarding the proposed Master Schedule and COVID-19 updates.

• Approval of November 2021 minutes
• Proposed Master Schedule discussion
• COVID-19 updates

School Committee

The Policy Subcommittee will discuss the JICFB Bullying Policy, Prevention & Intervention Plan. The committee is also scheduled to approve minutes from the May 20, 2021 meeting.

• Discussion of JICFB Bullying Policy, Prevention & Intervention Plan
• Approval of May 20, 2021 minutes

The Policy Subcommittee discussed revisions to the bullying policy, considering adoption of state language and MASC model policy sections. No final decisions were made; members will work independently and reconvene in the new year. The May 2021 minutes were approved.

• Approved May 20, 2021 minutes (1-0, 1 abstention)
• Discussed revising bullying policy JICFB with state and MASC language
• Agreed to work independently on policy language and reconvene in new year

School Committee

The School Committee will vote on the 2022-23 academic calendar and two school policies. The meeting includes an update on Hunnewell swing space planning and a presentation regarding WMS football transition. Members will also review the FY 23 budget calendar and accept various gift donations.

• Vote on the 2022-23 Academic Calendar
• Discussion of Policy AC (Nondiscrimination) and Policy JJA (Student Organizations)
• $27,000 professional development grant from Wellesley Education Foundation
• Update on Hunnewell Swing Space Planning
• Presentation regarding WMS Football Transition for SY2022-23

The Wellesley School Committee unanimously approved the 2022-23 academic calendar and reaffirmed policies AC (Nondiscrimination) and JJA (Student Organizations). They also approved the consent agenda, including minutes and gift acceptances. A presentation outlined the transition of 8th grade football to Wellesley Youth Football for fall 2022, and an update was given on Hunnewell swing space planning.

• Approved 2022-23 academic calendar (unanimous)
• Reaffirmed Policy AC - Nondiscrimination (unanimous)
• Reaffirmed Policy JJA - Student Organizations (unanimous)
• Approved consent agenda including minutes and gift acceptances (unanimous)

Miscellaneous Committees

The MetroWest Commission on the Status of Women will discuss interviewing new commissioners and selecting officers for 2022. The agenda includes updates on state grants, workforce surveys, and National Human Trafficking Awareness Day. Members will also review the Athena Council climate survey.

• Interview process for new commissioners
• Selection of 2022 officers
• Planning for National Human Trafficking Awareness Day
• Athena Council climate survey update
• Transition of communications and legislative responsibilities

Miscellaneous Committees

The West Suburban Health Group Board will meet remotely to review financial reports and committee updates. The board is scheduled to vote on the approval of October 14, 2021, meeting minutes and FY23 rate projections.

• Approval of October 14, 2021, meeting minutes
• Review of Treasurer's reports through November 2021 and FY21 Financial Audit status
• Review of Fund Balance and targets
• Vote on FY23 rate projections and Steering Committee recommendations

Historical Commission

The commission will conduct public hearings regarding preservation determinations at several addresses. The agenda also includes discussions on historic atlases, the plaque program, and Community Preservation Committee funding.

• Preservation determination: 159 Weston Road
• Preservation determination: 143 Brook Street
• Preservation determination: 11 Shaw Road
• Preservation determination: 17 Schaller Street
• Preservation determination: 265 Weston Road

The Wellesley Historical Commission voted to preferably preserve five properties: 159 Weston Road, 143 Brook Street, 17 Schaller Street, and 265 Weston Road, and continued the hearing for 11 Shaw Road. It also approved $7,500 in CPA funds to digitize the 1935 atlas, set a rolling 100-year basis for plaque applications, raised plaque fees from $25 to $50, and approved plaques for two homes.

• Approved preferably preserve 159 Weston Road (5-0)
• Approved preferably preserve 143 Brook Street (7-0)
• Continued hearing for 11 Shaw Road to Jan 10, 2022 (7-0)
• Approved preferably preserve 17 Schaller Street (7-0)
• Approved preferably preserve 265 Weston Road (7-0)
• Approved $7,500 CPA funds for 1935 atlas preservation (7-0)
• Approved rolling 100-year basis for plaque applications (7-0)
• Approved plaque fee increase from $25 to $50 (4-3)

Historical Commission

The Wellesley Historical Commission will hold public hearings to consider whether five buildings should be "Preferably Preserved." These reviews are conducted under the town's Historic Preservation Demolition Review bylaws.

• Preservation review: 159 Weston Road
• Preservation review: 143 Brook Street
• Preservation review: 11 Shaw Road
• Preservation review: 17 Schaller Street
• Preservation review: 265 Weston Road

Select Board

The Wellesley Select Board is meeting to discuss budget submittals. The agenda includes reports from several departments, including Police, Fire, and IT.

• Select Board Budget Submittals
• Police – Traffic & Parking
• Capital & Debt
• Climate Action Committee

The Select Board discussed and reviewed FY23 budget submittals for Police, Traffic & Parking, Facilities Management, Council on Aging, Fire, IT, Building, Finance, Treasurer, and Climate Action. No formal votes were taken; the Board will continue refining budgets at future meetings.

• Reviewed Police Department budget with 2.75% increase
• Reviewed Traffic & Parking budget with 1.9% personnel increase
• Reviewed Facilities Management budget with 4.13% increase
• Reviewed Council on Aging budget within guideline
• Reviewed Fire Department budget within guideline
• Reviewed IT budget below guideline
• Reviewed Building Department budget within guideline
• Reviewed Climate Action Committee budget with substantial increase

Select Board

The Select Board will vote on a maintenance agreement for the 40R development on Williams Street. The board is also reviewing annual renewals for various business, alcohol, and entertainment licenses. Additionally, members will discuss an overnight parking pilot in the Tailby Lot.

• Maintenance agreement with John Hancock for 40R development on Williams Street
• Annual renewals for common victualler, alcohol, and entertainment licenses
• New Year’s Eve hours extensions for several local restaurants
• Discussion of an overnight parking pilot in the Tailby Lot
• Select Board articles for the Annual Town Meeting Warrant

The Select Board voted unanimously to approve a revocable maintenance license agreement with John Hancock Life Insurance Company for the 40R development on Williams Street, delineating Town and property owner responsibilities. They also approved annual license renewals for 2022, New Year's Eve extensions for six establishments, and discussed but did not vote on several Town Meeting warrant articles, including overnight parking pilot and bylaw changes.

• Approved Williams Street maintenance license agreement with John Hancock (5-0)
• Approved annual license renewals for 2022 as amended (5-0)
• Approved New Year's Eve extensions for Jin's Fine Asian Cuisine, Alta Strada, The Cheese Shop, The Cottage, The Wellesley Tavern, Great Wok (5-0)
• Entered Executive Session for collective bargaining strategy (5-0)

Planning Board

The Planning Board will discuss potential zoning amendments for the upcoming Annual Town Meeting. This includes reviewing map changes for Washington Street and discussing topics such as accessory dwelling units and sustainability proposals. The board will also review tree and drainage bylaws.

• Zoning map changes for 219 - 229 Washington Street and 215 Washington Street
• Discussion of potential zoning amendments including accessory dwelling units and heat pumps
• Review of tree and drainage bylaws
• DPW report on stormwater

The Planning Board approved several zoning articles for the Annual Town Meeting warrant, including changes related to accessory dwelling units, commercial gun shops, lighting, signs, zoning maps, flood plains, definitions, town houses, and sustainability proposals. The approval was subject to formatting and minor revisions. The board also approved minutes from previous meetings and discussed stormwater management plans.

• Approved zoning articles for Annual Town Meeting warrant (5-0)
• Approved Planning Board minutes of November 13 and 20, 2021 (5-0)

Wellesley Housing Authority

The Wellesley Housing Authority special board meeting scheduled for December 9, 2021, was cancelled. The agenda included a discussion regarding an update on the Executive Director search.

• Executive Director search update

Board of Health

The Board of Health will review COVID-19 case numbers, vaccine clinics, and the public indoor space mask mandate. The meeting also includes a report on PFAS in town water sources.

• COVID-19 updates regarding cases, vaccine clinics, and indoor mask mandates
• Report on town water sources and PFAS
• Approval of November 23, 2021, meeting minutes
• Meeting schedule for January through March 2022

The Wellesley Board of Health met remotely and discussed the PFAS contamination in Morses Pond drinking water wells, noting the treatment plant is closed and the town is using MWRA water. They also reviewed COVID-19 case increases, masking advisories, and contact tracing changes. No formal votes were taken; the only action was approving the November 23, 2021 meeting minutes.

• Approved November 23, 2021 meeting minutes
• Discussed PFAS in Morses Pond wells; no action taken
• Discussed COVID-19 case increase; no mask mandate issued
• Discussed revising masking advisory; no vote
• Discussed contact tracing changes; no action
• Discussed vaccine availability; no action
• Discussed norovirus cases; no action
• Discussed tobacco paraphernalia shop; no action

Permanent Building Committee

The committee will discuss consultant amendments for the Hunnewell and Hardy schools, including a GMP for Hunnewell. They will also review an AV amendment for the Town Hall interior renovation.

• Hunnewell School GMP and consultant amendments
• Hardy School consultant and Shawmut amendments
• Town Hall Interior Renovation AV amendment
• Review of invoices and minutes

The Permanent Building Committee approved multiple contract amendments for the Hunnewell and Hardy school projects, including a $45,001,705 construction contract for W.T. Rich. They also authorized Compass to approve certain contract actions and approved several other amendments for project management and design services.

• Approved SMMA Contract Amendment #14 for Hunnewell CA/Closeout Services ($1,420,500) (6-0)
• Approved Compass Contract Amendment #9 for Hunnewell Building Construction/Closeout ($1,173,673) (6-0)
• Approved Compass Contract Amendment #10 for Commissioning Services ($202,400) (6-0)
• Approved W.T. Rich Contract Amendment #1 for Hunnewell GMP ($45,001,705) (6-0)
• Approved authorization for Compass to approve RTAs under $900k, allowances, transfers, and CM contingency (6-0)
• Approved SMMA Contract Amendment #8 for Hardy CA/Closeout ($5,479,000) (6-0)
• Approved Compass Contract Amendment #4 for Hardy ($1,612,827) (6-0)
• Approved Shawmut Contract Amendment #1 for Hardy ($154,255) (6-0)

Climate Action Committee

The Wellesley Climate Action Committee is meeting to discuss FY23 budget requests. The agenda also includes a period for citizens to speak and other additional business.

• FY23 budget requests

The Wellesley Climate Action Committee approved its FY 2023 budget, which includes the Director's full salary, $50,000 for CAP communication and engagement, and increased postage/direct mailing expenses. The vote was unanimous among the four members present.

• Approved FY 2023 budget with latitude for minor edits (unanimous)

Human Resources Board

The Human Resources Board is reviewing employment actions and personnel policy updates. Agenda items include sick time requests for the Council on Aging and salary range adjustments for the DPW. The board will also address FY 23 Budget matters.

• Sick time request for the Council on Aging
• Request for adjustment to standing in the range for the DPW
• Updates to personnel policies and procedures regarding 40 Series step increases
• FY 23 Budget discussion

Community Preservation Committee

The committee will discuss the Wellesley Housing Development Corporation and receive an update on the Historic Plaque Program. Members will also consider votes on requests from the Natural Resources Commission regarding open space, lawn conversion, and lighting retrofits at Diane Warren Field.

• Vote on Atlas Restoration request from Wellesley Planning Board
• Natural Resources Commission request for Comprehensive Open Space Utilization Study
• Natural Resources Commission request for Lawn Conversion Project
• Natural Resources Commission request for lighting retrofits at Diane Warren Field tennis courts
• Update on the Wellesley Historical Commission Historic Plaque Program

Board of Public Works

The Board of Public Works is scheduled to hold a remote meeting on December 8, 2021, at 6:30 PM. The agenda consists of a single item: a Department of Public Works overview covering PFAS and the budget. No specific decisions, votes, or dollar amounts are listed in the provided text.

• Department of Public Works overview
• PFAS discussion
• Budget review

Advisory Committee

The Advisory Committee will review overviews for the Department of Public Works and the Municipal Light Plant. These discussions will include PFAS and budget matters.

• Department of Public Works overview, PFAS, and budget
• Municipal Light Plant overview and budget
• Approval of minutes
• Liaison reports

The Advisory Committee heard detailed presentations from the Department of Public Works (DPW) and the Municipal Light Plant (MLP) on their FY23 budgets, operations, and capital plans. No formal votes were taken on these items; the only action was the unanimous approval of the November 17, 2021 minutes. Discussions covered PFAS, stormwater utility, recycling, and EV infrastructure.

• Approved November 17, 2021 minutes (14-0)

Council on Aging

The Wellesley Council on Aging Board Subcommittee met to approve minutes from November 3, 2021. The agenda includes continuing the definition of “vital” and establishing vitality goals for board consideration.

• Approval of November 3, 2021, meeting minutes
• Discussion on defining 'vital'
• Defining vitality goals for the COA Board to consider

The Vitality Subcommittee of the Wellesley Council on Aging met and agreed to make outreach its primary goal, aiming to measure vitality by tracking contacts with residents aged 65 and older. They discussed using volunteer callers, possibly from Wellesley High School, and an open house series to promote engagement. No formal votes were taken; the meeting was procedural and focused on planning.

• Consensus to make outreach the subcommittee's goal
• Approved minutes of Nov 3, 2021, as presented
• Agreed to rotate chair and minute-recorder roles among members
• Discussed generating a list of residents over 65 via Town Clerk's office
• Discussed volunteer outreach via phone and possible high school volunteers
• Discussed promoting an open house series, possibly tied to 2022 Wellesley's Wonderful Weekend
• Discussed using cable TV, phone, and newspaper for outreach

School Committee

The School Committee will discuss updates to Policy JJA regarding student organizations and Policy AC regarding nondiscrimination. The agenda also includes an update on the Hunnewell Track & Field projects and proposal. Additionally, the committee will review declarations of surplus for technology and WHS VHS tapes and books.

• Discussion: Policy JJA - Student Organizations
• Discussion: Policy AC - Nondiscrimination
• Declaration of Surplus: Technology
• Declaration of Surplus: WHS VHS tapes and books
• Update/Discussion: Hunnewell Track & Field Projects and Proposal

The Wellesley School Committee met remotely on December 8, 2021, and approved the consent agenda declaring technology and VHS tapes/books as surplus. A proposal to reaffirm non-discrimination and student organization policies was discussed but deferred to the next meeting. Updates were provided on the Hunnewell Track & Field projects, including design changes and next steps with the Natural Resources Commission.

• Approved consent agenda declaring surplus technology and WHS VHS tapes/books (4-0)
• Deferred vote on reaffirming Policy AC and JJA to next meeting
• Received update on Hunnewell Track & Field projects; no action taken

School Councils

The Bates School Council is meeting to discuss the Bates School Improvement Plan. This is the only item listed on the agenda.

• Bates School Improvement Plan

School Councils

The Sprague Elementary School Advisory Council is meeting to share the School Improvement Plan and provide a budget update. The council will also review successes and areas for improvement from the previous year and discuss a shared vision for the 2021-2022 school year.

• School Improvement Plan share
• Budget update
• Review of last year's successes and areas for improvement
• Discussion of 2021-2022 school goal

The Sprague Elementary School Advisory Council met on December 7, 2021, but did not complete the School Improvement Plan share, deferring it to January. The council discussed budget requests, including earmarking funds for new books with a DEI lens and adding positions for an Elementary Adjustment Counselor and a Math Specialist. They also reviewed last year's successes and areas for improvement, and began discussing how to welcome Hunnewell students and families during the 2022-2024 transition.

• Deferred School Improvement Plan share to January meeting
• Discussed budget requests for new books and two new positions (no vote recorded)
• Reviewed last year's goals and successes (no formal action)
• Identified focus on welcoming Hunnewell students and families (no formal action)

Miscellaneous Committees

The West Suburban Health Group Steering Committee will review FY23 rate projections for active employee plans. The committee may also vote on rate recommendations to the Board and discuss using the Fund Balance for FY23 funding.

• Approval of October 14, 2021 meeting minutes
• Appointment of an alternate to the MMRA Board
• Review of FY23 rate projections for active employee plans
• Discussion on funding distribution across BCBS, HPHC, and Tufts
• Discussion regarding Fund Balance use for FY23 funding

Planning Board

The Planning Board will hold public hearings regarding commercial gun shops and a project at 140-148 Weston Road. The board is also discussing potential zoning amendments for the Annual Town Meeting, including changes to Washington Street. Additionally, the meeting includes reviews for large house projects on Cliff Road and Dover Road.

• Public hearing regarding commercial gun shops
• Zoning map changes for 219-229 Washington Street and 215 Washington Street
• Public hearing for 140-148 Weston Road (The Bristol)
• Large house reviews for 175 Cliff Road and 159 Dover Road
• Discussion of sustainability proposals, including heat pumps

The Planning Board unanimously approved revisions to the RIO and PSI special permits for 140-148 Weston Road (The Bristol), including the option B exterior design, materials, and other changes, and authorized the Planning Director to finalize details and the Chair to sign the approval. The board also unanimously voted to continue two large house reviews—175 Cliff Road (LHR-21-11) and 159 Dover Road (LHR-21-12)—to the December 20, 2021 meeting. Additionally, the board approved funding to repair the 1897 Historic Atlas and digitize the 1935 Historic Atlas. A discussion on potential zoning amendments for gun shops was held but no decision was made.

• Approved revisions to RIO and PSI permits for 140-148 Weston Road (The Bristol), including option B exterior design, with unanimous 4-0 vote
• Continued large house review LHR-21-11 for 175 Cliff Road to December 20, 2021, with unanimous 5-0 vote
• Continued large house review LHR-21-12 for 159 Dover Road to December 20, 2021, with unanimous 5-0 vote
• Approved funding for repair of 1897 Historic Atlas and digitization of 1935 Historic Atlas, with unanimous 4-0 vote

Planning Board

The Planning Board is holding a public hearing for a proposed amendment to the Zoning Bylaw. The proposal would prohibit the manufacture, sale, or lease of certain weapons and ammunition in any part of the town. It also seeks to prohibit gunsmithing businesses in all zoning districts.

• Public hearing on proposed Zoning Bylaw amendment (Section 16.I)
• Proposed prohibition of weapon, ammunition, and related device sales or leases
• Proposed prohibition of gunsmithing businesses in all zoning districts

Audit Committee

The Audit Committee will review a management letter and approve the Annual Comprehensive Financial Report from Powers & Sullivan. The committee is also scheduled to attend a Selectman meeting.

• Approval of November 1 Meeting Minutes
• Final Approval of the Annual Comprehensive Financial Report – Powers & Sullivan
• Management Letter Review
• Attendance at Selectman Meeting

Council on Aging

The Wellesley Council on Aging Board Subcommittee will review identified priority goals, including action steps and staff support. The committee will also discuss the type and location of COVID-19 signage and the content of a COVID-19 article.

• Acceptance of November 8, 2021 minutes
• Review of priority goals and action steps
• Discussion on COVID-19 signage type and location
• Discussion on COVID-19 article content

The Vibrancy Subcommittee of the Wellesley Council on Aging met and reviewed a draft article promoting COVID-19 mitigations at the Tolles Parsons Center, emphasizing that the center is open. Members selected a mask-wearing poster for display and assigned follow-up tasks to obtain additional posters and coordinate with the library and facilities staff. No formal votes were taken; the meeting was procedural and planning-focused.

• Accepted minutes of November 18, 2021
• Reviewed and edited draft article on COVID-19 mitigations; Lori to refine for next meeting
• Selected mask poster with seniors wearing masks to be posted at Tolles Parsons Center
• Assigned Kathy to contact Health Department for additional poster samples
• Assigned Lori to review other sources for poster samples
• Assigned Dianne to contact Library about rolling notice screen for mask-wearing ad
• Assigned Dianne to explore with Greg: turn on fireplace without heat, place candy bowls at check-in and front desk, copy posters

Board of Library Trustees

The Board of Library Trustees is meeting to discuss the draft for the FY23 operating budget. The agenda includes updates on renovations, sculptures, and advisory presentations. The board will also review draft policies for meeting rooms and art exhibits.

• FY23 Operating Budget – Draft
• Meeting Room Policy and Application Draft
• Art Exhibit and Application Draft
• Renovation Update
• Sculpture Update

The Board of Library Trustees unanimously approved the FY23 operating budget totaling $2,881,344 ($2,209,717 in personal services and $671,627 in expenses), a 2.75% increase from FY22. They also approved a $3,136 pilot for direct MLS delivery to/from Hills Branch using State Aid, revised FY22 holiday closure calendar, updated meeting room policies, and the FY23 Action Plan. The Art Exhibit Policy and Application were discussed but not voted, expected next month.

• Approved minutes of November 8 and November 12, 2021, with minor revisions.
• Approved FY23 Operating Budget of $2,881,344 (2.75% increase from FY22).
• Appropriated $3,136 from State Aid to pilot direct MLS delivery to/from Hills Branch via Optima.
• Approved revised FY22 holiday closure calendar (closed 12/24-25 and 12/31-1/2).
• Approved revised Meeting Room Reservation Form, Rules of Conduct, and Meeting Room Policy.
• Approved Library's FY23 Action Plan.
• Agreed to purchase two copies of a book to honor Steve Gagosian for renovation help.
• Discussed Nancy Schön sculpture project; subcommittee to report on how to proceed.

Board of Assessors

The Board of Assessors will meet with the Select Board. The agenda includes a presentation concerning the FY22 Tax Classification Public Hearing.

• Presentation to the Select Board on the FY22 Tax Classification Public Hearing

The Board of Assessors met remotely with the Select Board for the FY22 tax classification public hearing. The Select Board voted to maintain a single tax rate of $11.68 for all property classes. The final recap sheet will be submitted to the Department of Revenue for approval.

• Select Board voted to maintain FY22 single tax rate of $11.68 for all classes of property

Select Board

The meeting includes a presentation and discussion regarding the Town Hall interior project. The agenda also provides time for citizen speak.

• Presentation and discussion on Town Hall Interior Project

The Select Board heard a presentation on the Town Hall Interior Project and expressed general agreement with the overall program, scope, and budget presented. The project shifted from a historic restoration with an annex to a renovation with leased office space, reducing costs. The Board discussed design details including the Juliani Room, Great Hall, accessibility, and restrooms. No formal vote was recorded; the Board expressed general agreement and will provide input as the project moves forward.

• Expressed general agreement with the Town Hall Interior Project's program, scope, and budget
• Discussed schematic design changes, including relocated departments and new layout
• Reviewed cost estimates, noting reductions from removing the annex and adding leased space
• Discussed accessibility improvements: new walkway, ramp, and revised parking
• Discussed Juliani Room changes and seating capacity concerns
• Discussed Great Hall acoustics and upgraded equipment
• Ms. Lanza volunteered to serve as second Board member on the project team with Mr. Ulfelder
• Meeting adjourned at 1:37 pm; next meeting scheduled for December 13, 2021

Select Board

The Select Board will hold a public hearing to determine if the town should use a single or split tax rate for fiscal year 2022. The meeting also includes discussions regarding Boston Marathon application deadlines and a traffic study waiver for Laughing Monk Restaurant.

• Vote on FY22 residential factor of 1.0 for tax classification
• Boston Marathon invitational application deadlines and $5,000 fundraising minimum
• Traffic study waiver request for Laughing Monk Restaurant
• Leasehold interest assignment at 900 Worcester Street to Albany Road Real Estate Partners
• Discussion regarding opioid settlement participation

The Select Board voted unanimously to adopt a residential factor of 1.0, setting a single tax rate for fiscal year 2022. They also approved the Boston Marathon invitational entry application period and $5,000 fundraising minimum, authorized participation in the opioid settlement, and approved several other items including a traffic study waiver for Laughing Monk restaurant and a reprecincting plan.

• Adopted residential factor of 1.0 for FY22 tax rate (5-0)
• Approved Boston Marathon invitational entry application period and deadlines (5-0)
• Approved $5,000 fundraising minimum for invitational bibs (5-0)
• Authorized Chair to sign Opioid Settlement Participation Agreement (5-0)
• Approved letter for Climate Action Committee Report (5-0)
• Approved disclosures for election workers (5-0)
• Waived traffic study for Laughing Monk restaurant at 90 Central Street (5-0)
• Approved updated Wellesley Reprecincting plan (4-0)

Council on Aging

The subcommittee will review goals discussed in November to determine their feasibility and establish priorities. Members will also identify action steps, assign tasks, and coordinate with other subcommittee groups.

• Approval of November 5, 2021, meeting minutes
• Review of goals discussed in November
• Identification of action steps and assignments for priority goals

The Visibility Subcommittee of the Wellesley Council on Aging met and approved its November 5, 2021 minutes. Members reviewed and adopted two goals: broadening the COA's reach through collaboration with other town boards and organizations, and developing diverse communication methods to reach residents, including those without technology access. No other substantive decisions were made.

• Approved November 5, 2021 meeting minutes (3-0)
• Adopted goal to broaden COA reach via collaboration with other town boards and organizations
• Adopted goal to develop diverse communication methods, including digital platforms, to reach residents

School Councils

The Upham School Council meeting includes introductions for new members and a review of Massachusetts bylaws for school site councils. The agenda also covers the HHU transitioning plan and the facilities plan for 2022 through 2024.

• MA bylaws for School Site School Councils
• HHU Transitioning plan
• Facilities plan for Upham 2022 thru 2024

Climate Action Committee

The committee will discuss components of the draft Climate Action Plan, including indicators and implementation blueprints. The agenda also includes reviewing FY23 budget requests and preparing for the 2022 Annual Town Meeting.

• Review of Draft Climate Action Plan components
• Climate Action Committee FY23 budget requests
• Preparation for Annual Town Meeting 2022
• Project updates

The Climate Action Committee approved revised language for the 2022 Warrant Article, reflecting that the Sustainability Director will report directly to the Executive Director. The committee also approved the minutes from its November 8 meeting. It deferred voting on the draft FY2023 budget until a later date.

• Approved the November 8 meeting minutes.
• Approved revised language for the 2022 Warrant Article (Article 12) to reflect the Sustainability Director reporting directly to the Executive Director.
• Deferred voting on the draft FY2023 budget.

Wellesley Housing Authority

The Wellesley Housing Authority held a special meeting to discuss an update regarding the search for a new Executive Director. No other business was listed on the agenda.

• Executive Director Search Update

Natural Resources Commission (NRC)

The Natural Resources Commission is meeting to discuss WHS Track and Field projects and the climate emergency. The Director's report includes updates on a field utilization study and staffing for two positions. A public forum for the Open Space and Recreation Plan is scheduled for December 7.

• WHS Track and Field Projects
• Climate Emergency discussion
• Open Space and Recreation Plan Public Forum announcement
• Field Utilization Study update
• Staffing updates for Secretary and Environmental Education roles

The NRC heard an updated School Committee proposal for the WHS track and field projects, which addressed prior questions on bathrooms, team rooms, lighting, and traffic. Four neighborhood residents presented concerns about night games and environmental impacts. The NRC agreed to consolidate any additional questions to send to the Schools by December 9, 2021. The commission also approved the October 21, 2021 minutes as revised.

• Approved the October 21, 2021 minutes as revised (unanimous).
• Agreed to consolidate additional questions on the WHS track/field project to provide to Schools by December 9, 2021.
• Agreed to release the Field Utilization Study as an RFP.
• Recognized Fridays for Futures, a local climate awareness group.
• Noted the NRC will host the Open Space and Recreation Plan Public Forum on December 7, 2021.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings for several residential and commercial properties. The board will also consider if a proposed change at 962 Worcester Street qualifies as a minor modification. Some items are scheduled to be continued to future meetings.

• Request for determination of minor modification at 962 Worcester Street
• Public hearing for Century Bank at 258 Washington Street
• Request to continue the 97 Russell Road hearing to January or February 2022
• Continuation of the application for 4 Larch Road

Permanent Building Committee

The Permanent Building Committee will discuss updates regarding the Library renovation and Town Hall renovation. The committee will also review draft contract amendments and GMPs for Hunnewell School and Hardy School. Additionally, the meeting includes a review of the library roof final invoice.

• Library renovation project update, change order, and COR review
• Final invoice and completion for the library roof
• Draft contract amendment and GMP review for Hunnewell School
• Draft contract amendment review for Hardy School

The Permanent Building Committee approved Nadeau Change Order #5 for the library interior project in the amount of $29,321, and Greenwood Requisition #4 final payment of $52,074.50 for the library roof project, both by 5-0 roll call votes. The committee also approved minutes from the 10/28/21 and 11/18/21 meetings, and invoices as presented. No other substantive decisions were made; other items were updates or discussions.

• Approved Nadeau Change Order #5 for library interior, $29,321, 5-0
• Approved Greenwood Requisition #4 final payment for library roof, $52,074.50, 5-0
• Approved minutes from 10/28/21 PBC meeting, 3-0 (MK, DG abstained)
• Approved minutes from 11/18/21 PBC meeting, 4-0 (MT abstained)
• Approved invoices as presented, 5-0

School Councils

The provided document contains only procedural boilerplate and does not list any topics, discussions, or decisions for the December 2, 2021, meeting.

School Councils

The provided document contains only the standard meeting notice and procedural requirements for public bodies in Wellesley. No topics, discussions, or decisions are recorded for the School Councils meeting on December 2, 2021.

Board of Assessors

The Board of Assessors will review the Tax Classification report. This review is in preparation for a Select Board hearing scheduled for December 6th.

• Review of Tax Classification report

The Board of Assessors reviewed the Tax Classification report for the Select Board's hearing on December 6th. Chief Assessor Donna McCabe will send a final copy to the Select Board and Assessors before the hearing. No formal decisions were made; the meeting was procedural.

• Reviewed the Tax Classification report presentation.
• Directed Chief Assessor McCabe to send the final report to the Select Board and Assessors prior to the December 6th hearing.

Miscellaneous Committees

The Department of Public Utilities is reviewing a petition from Boston Gas Company for an energy efficiency plan covering 2022 through 2024. The proposed $690,613,880 budget includes programs for residential, low-income, and commercial customers. Virtual public hearings are scheduled to receive comments on the filing.

• Proposed energy efficiency budget of $690,613,880
• Public hearings via Zoom on December 1 and December 2, 2021
• Potential monthly peak bill changes for residential heating customers

Miscellaneous Committees

The Department of Public Utilities is reviewing a petition from Boston Gas Company d/b/a National Grid regarding its Three-Year Energy Efficiency Plan. The proposed plan includes programs for residential, low-income, and commercial customers. Two virtual public hearings are scheduled for December 1 and December 2, 2021.

• Proposed $690,613,880 budget for the Three-Year Energy Efficiency Plan
• Potential monthly peak bill increase of $7.24 for residential heating customers in 2022
• Potential monthly peak bill decrease of $3.25 for residential heating customers in 2023
• Public hearings via Zoom on December 1 and December 2, 2021

Design Review Board

The Wellesley Design Review Board will consider new and continued applications during this meeting. This includes a sign application for 180 Linden Street and large house reviews for properties on Walnut Street and Winding River Road.

• Sign application for Terrazza by Advisors Living at S 180 Linden Street, Ste 105
• Large house review for 175 Walnut Street
• Large house review for 216 Winding River Road

The Board approved all three applications on the agenda. It accepted the signage plan for 180 Linden Street with conditions, including removing the blade sign and reducing sign size. It also approved the renovation at 175 Walnut Street and the landscape plan for 216 Winding River Road, each with specific recommendations. All votes were 4-0.

• Approved DRB 21-46S (180 Linden Street) signage with conditions: no blade sign, reduced sign size, brick reveal, vinyl window lines verified within bylaw, door lettering at 8 inches, centered wall sign, no lighting.
• Approved LHR-21-05 (175 Walnut Street) with recommendations: align second-floor window sills, treat base with different material, screen mechanical units, level garage front area, add plantings along property line, consider pervious pavers.
• Approved LHR-21-13 (216 Winding River Road) with recommendations: updated elevations, reduced lighting, reuse cobblestones, reconsider tree species, dark fence mesh, reduce/eliminate retaining wall, regrade to protect tree roots.

Municipal Light Board

The Municipal Light Board will review the FY2023 operating budget for a potential vote. The board will also discuss sustainability updates and the status of Advanced Metering Infrastructure RFP responses. Additionally, members will consider re-appointing board members to Energy New England.

• Review of the FY2023 Operating Budget
• Re-appointment of Board Members to Energy New England
• Sustainability update
• Advanced Metering Infrastructure RFP response status

The Wellesley Municipal Light Board unanimously approved the FY2023 operating budget of $33,087,000, which is $148,000 below actual FY2021 expenditures. The board also unanimously re-appointed three directors to the Energy New England, LLC board for three-year terms. Minutes from November 3 and November 30, 2021, were approved, and the board entered executive session to discuss Advanced Metering Infrastructure RFP responses.

• Approved FY2023 operating budget of $33,087,000 (unanimous)
• Re-appointed Raymond Saleeby, Thomas Whitney, and Christian Scorzoni as Energy New England, LLC directors for three-year terms (unanimous)
• Approved November 3, 2021 Public Session Minutes (unanimous)
• Approved November 30, 2021 Executive Session Minutes (unanimous)

Miscellaneous Committees

The Town Clerk’s Office will test voting machines for the Wellesley Special Election scheduled for December 7, 2021. The testing is open to the public at Wellesley Town Hall.

• Voting machine testing for the Wellesley Special Election

Retirement Board

The board will approve October 2021 meeting minutes and review vouchers, cash books, and cash reconciliation. The agenda also includes a cybersecurity review and annual reviews for retirement staff. Additionally, the board will process recent retirements, deaths, and new system members.

• Approval of October 26, 2021 meeting minutes
• Review of vouchers and cash reconciliation
• Cybersecurity review and retirement staff annual reviews
• Processing of new retirement system members from School, Library, and FAC departments
• Recording of recent retirements and deaths

The Wellesley Retirement Board approved a $100,000 increase to the PRIT Maintenance Balance, raising it from $850,000 to $950,000. The board also approved salary increases for two staff members, effective July 1, 2021: Maureen Selvidge was reclassified to Grade 49 Step 6 at $32.97 per hour, and Lynn Whynot's salary was set at $120,000. The board approved the October 26, 2021 meeting minutes, enrolled two recent retirees and ten new members into the retirement system, and approved three warrants for payroll, withdrawals, and bills.

• Approved the open session minutes from the October 26, 2021 meeting (5-0).
• Voted to enroll two recent retirees (Marita Byrnes, Robert Anderson) and ten new members into the Wellesley Contributory Retirement System.
• Approved payroll warrant #20211130 totaling $1,158,478.21 (5-0).
• Approved withdrawal warrant #202117 totaling $50,310.34 (5-0).
• Approved bill warrant #202118 totaling $18,963.28 (5-0).
• Voted to increase the PRIT Maintenance Balance from $850,000 to $950,000 (5-0).
• Voted to increase Maureen Selvidge's job classification to Grade 49 Step 6, effective July 1, 2021, at $32.97/hour (5-0).
• Voted to set Lynn Whynot's salary at $120,000, effective July 1, 2021 (5-0).

School Committee

The Wellesley School Committee will discuss school improvement plans for WMS and WHS. The committee will also discuss the 2022-23 academic calendar and vote on a working group assignment.

• Discussion of WMS/WHS School Improvement Plans
• Discussion of 2022-23 Academic Calendar
• Vote: Assignment of Melissa to Swing Space Working Group
• Declaration of surplus Upham VHS tapes

The School Committee unanimously approved the consent agenda (meeting minutes and declaring Upham VHS tapes surplus) and unanimously appointed Melissa Martin to the Swing Space Working Group. The 2022-23 academic calendar was discussed but not voted on; a vote is scheduled for the next meeting. The superintendent reported implementing an amended bias-based reporting procedure on November 23, 2021.

• Approved consent agenda including meeting minutes and surplus declaration
• Appointed Melissa Martin to the Swing Space Working Group
• Discussed 2022-23 academic calendar; vote deferred to next meeting
• Superintendent implemented amended bias-based reporting procedure on Nov 23

Wellesley Housing Authority

The Wellesley Housing Authority Board will consider a contract with the Dedham Housing Authority to administer the Section 8 program. The board is also scheduled to review bylaw changes regarding tenant board member requirements and discuss protocols for citizen speaking.

• Contract with Dedham Housing Authority for Section 8 administration
• Bylaw changes regarding tenant board member requirements
• Approval of November bill payments
• Discussion on protocols for citizen speaking

School Committee

The Wellesley School Committee will hold a remote meeting on November 24, 2021. The agenda includes committee reports and an executive session regarding contract negotiation strategies for non-union personnel. The committee will also approve the July 30, 2021, Executive Session minutes.

• Discussion of strategy regarding contract negotiations with non-union personnel
• Approval of July 30th, 2021 Executive Session Minutes

Board of Health

The Board of Health will discuss COVID-19 booster availability, indoor masking advisories, and the board's position on school mask mandates. The agenda also includes updates on flu vaccinations and recruitment for a Community Health Coordinator.

• COVID-19 booster availability and advisories
• Board position on school mask mandates
• Community Health Coordinator recruitment
• FY 2023 budget discussion
• Flu vaccination updates for specific populations

The Board of Health discussed a potential town-wide indoor mask mandate but decided not to implement one, instead agreeing to reissue an advisory encouraging mask use in indoor public spaces. The board also noted the school mask mandate remains in effect until at least January 15, 2022, and will provide a position after that date. No formal votes were taken on these items; the meeting was primarily informational and discussion-based.

• Approved the minutes from the November 4, 2021 meeting.
• Agreed to reissue an advisory encouraging mask use in indoor public spaces, but did not adopt a town-wide mask mandate.
• Will provide a position or advisory on school masking after the current DESE mandate expires on January 15, 2022.
• Issued provisional approval for construction and renovation at 90 Central Street (Laughing Monk Café).
• Completed a plan review of the former B-Good location at 102 Central Street.
• Noted a tobacco compliance officer found a non-compliant establishment selling rolling papers; the product was removed and a reinspection will be conducted.
• Received an application for a new tobacco paraphernalia establishment near Jins restaurant in the Lower Falls area.
• Will meet with the manager of the Starbucks on Linden Street to address high volume and streamline processes.

Planning Board

The Wellesley Planning Board will discuss potential zoning amendments for the Annual Town Meeting, including map changes and sustainability proposals. The board will also continue reviews of several Zoning Board of Appeal cases.

• Potential zoning map changes for 219 - 229 Washington Street
• Sustainability proposals, including heat pumps
• Review of Zoning Board of Appeal cases at various addresses
• Discussion regarding Accessory Dwelling Units and commercial gun shops
• FEMA Map Update and Flood Plain Revisions

The Planning Board discussed potential zoning amendments for the Annual Town Meeting, including map changes, bylaw corrections, and sustainability proposals, but took no final votes. The Board agreed with staff recommendations on eight Zoning Board of Appeals cases, including approving special permits for projects at 97 Russell Road, 30 Leighton Road, 7 Atwood Street, 112 Mayo Road, 34 Brook Street, and 26 Cavanagh Road, and denying permits for 4 Larch Road, 258 Washington Street (standing sign), and 962 Worcester Street. No formal decisions were made on the zoning amendments, which remain under discussion.

• Agreed to recommend ZBA approve a special permit for 97 Russell Road, subject to conditions including Design Review Board review of retaining walls and stormwater infiltration systems.
• Agreed to recommend ZBA deny a special permit for 4 Larch Road.
• Agreed to recommend ZBA approve a special permit for 30 Leighton Road.
• Agreed to recommend ZBA deny the standing sign special permit for 258 Washington Street, but approve the logo height and second wall sign.
• Agreed to recommend ZBA deny a special permit for a standing sign at 962 Worcester Street.
• Agreed to recommend ZBA approve a special permit for 7 Atwood Street, with a condition for stormwater infiltration systems.
• Agreed to recommend ZBA approve special permits for 112 Mayo Road and 34 Brook Street.
• Agreed to recommend ZBA approve a special permit for 26 Cavanagh Road, with a condition for vegetative screening around the air conditioning condenser.

School Councils

The Schofield School Council is meeting to review the updated and final School Improvement Plan. The agenda also includes discussion of FY23 budget changes and the approval of minutes.

• Updated and Final School Improvement Plan
• FY23 Budget Changes
• Review/Approval of minutes

Select Board

The Select Board will hold a continued public hearing to discuss and vote on modifications to the town's alcohol regulations. The meeting also includes votes regarding the designation of a Town Engineer for perambulation and the use of R. A. Babson funds for a Civil Discourse Initiative.

• Vote on modifications to Alcohol Regulations
• Vote to designate Town Engineer for Town Perambulation
• Discussion and vote on R. A. Babson fund allocation for Civil Discourse Initiative

The Select Board voted 5-0 to approve modifications to the rules and regulations governing alcoholic beverages, effective November 23, 2021, except for fee changes effective January 1, 2022. The Board also voted 5-0 to authorize David Hickey and Gerry Bruno as designees for the town's perambulation, and approved $8,600 from the Roger W. Babson fund for the Civil Discourse Initiative. Minutes from October 26 and 27, 2021 were approved as amended.

• Approved modifications to alcohol regulations (5-0), effective Nov 23, 2021, with fee changes effective Jan 1, 2022
• Authorized David Hickey and Gerry Bruno as Select Board designees for perambulation (5-0)
• Approved $8,600 from the Roger W. Babson fund for the Civil Discourse Initiative (5-0)
• Approved minutes of October 26 (as amended) and October 27, 2021 (5-0)

Miscellaneous Committees

The Playing Fields Task Force will meet to review field applications and names or references. The meeting includes progress updates on the Lacrosse Wall, Aqueduct Bathrooms, and WHS Track and Field projects.

• Field applications
• Field names/references
• Lacrosse Wall project update
• Aqueduct Bathrooms project update
• WHS Track and Field projects update

Wellesley Housing Authority

The scheduled meeting for the Wellesley Housing Authority on November 18, 2021, was cancelled. No business was conducted or decided upon during this session.

• Executive Director Search Update (item from cancelled agenda)

Board of Health

This meeting agenda consists of standard procedural reports and administrative items. No specific decisions, contracts, or public hearings are listed for this session.

Natural Resources Commission (NRC)

The Natural Resources Commission will review and approve capital and operating budgets for the NRC and Morses Pond. The meeting also includes a presentation on Hunnewell Track and Field projects and a discussion regarding climate emergency.

• Presentation on Hunnewell Track and Field projects including bathrooms, concessions, team rooms, and lighting
• Capital/operating budget review and approval for NRC and Morses Pond
• Discussion regarding Climate Emergency
• Announcement of Open Space and Recreation Plan Public Forum scheduled for December 7, 2021

The Natural Resources Commission unanimously approved a revised capital/operating budget, with funds for the Morses Pond shoreline restoration deferred for a year. The Commission also heard a presentation on the Hunnewell Track and Field project, including a proposed change of use for field lighting, and will send questions to the School Committee for follow-up. The CPC conditionally agreed to cover a funding gap for a harvester purchase, and the NRC is drafting an RFP for field utilization.

• Approved the revised NRC budget unanimously, with Morses Pond shoreline restoration funds deferred for a year.
• Heard a presentation on Hunnewell Track and Field project, including field lighting change of use; will send questions to School Committee.
• Noted CPC conditional agreement to cover harvester funding gap, enabling purchase.
• Drafting an environmental education/compliance position shared with Wetlands.
• Developing a draft RFP for field utilization, to be shared with other town bodies.
• Announced Open Space and Recreation Plan Public Forum on December 7, 2021.

Permanent Building Committee

The Permanent Building Committee will discuss progress and financial requisitions for several local projects. The agenda includes updates on the library renovation, MSBS, Hunnewell School, Hardy School, and Town Hall interior renovation.

• Library Renovation project update and COR review
• Library Roof requisition
• MSBS project update and requisition
• Hardy School project update and LOI review
• Town Hall Interior Renovation SD update

The Permanent Building Committee approved several payments and contract amendments, including Nadeau Requisition #10 ($157,238), Harriman Amendment #004 ($7,747.50), Shawmut Requisition #08 ($582,525.43), SMMA Amendment #013 ($29,056), WTR Preconstruction Change Order #002 ($4,090), and SMMA Amendment #007 ($6,600). The committee also authorized issuing letters of intent for Hunnewell construction trades, including structural steel to Norgate, and approved requests to separate overtime allowance and increase project management staffing. For Town Hall, the committee voted to invite five firms to submit RFP responses for CM at Risk.

• Approved Nadeau Requisition #10 for $157,238 (4-0).
• Approved Harriman Amendment #004 for $7,747.50 (5-0).
• Approved Shawmut Requisition #08 for $582,525.43 (5-0).
• Approved SMMA Amendment #013 for $29,056 (5-0).
• Approved WTR Preconstruction Change Order #002 for $4,090 (5-0).
• Approved release of LOIs for concrete, drywall, millwork, operable partitions, site work, and wall panels (5-0).
• Approved release of LOI to Norgate for structural steel (5-0).
• Approved OT allowance separation and increased PM staffing (5-0).

Council on Aging

The board will review the October 21 meeting minutes and consider a revision to the COA mission statement. The Director's report includes updates on FY23 budget drafts and FY22 gift acceptance. An executive session is scheduled regarding a personnel sick leave request.

• Revision of COA Mission Statement (possible vote)
• FY22 Gift Acceptance (possible vote)
• FY23 Operating and Capital Budgeting Draft Updates
• Executive session regarding a personnel sick leave request

The Council on Aging approved the FY23 operating budget draft, capital budget request, and EOEA proposed expenditures, all unanimously. The board also accepted October 2021 gifts and donations. A decision on revising the mission statement was deferred, with the current version to be used for the December 2nd budget submission.

• Approved minutes of October 21, 2021 meeting, 10-0
• Accepted all monetary and nonmonetary gifts, 10-0
• Approved FY23 Operating Budget draft, 10-0
• Approved FY23 Capital Budget request, 9-0
• Approved FY23 EOEA Proposed Expenditures, 9-0
• Deferred mission statement revision; current version to be used
• Entered Executive Session to discuss employee sick leave request, 9-0
• Adjourned meeting, 8-0

Affordable Housing Trust (formerly WHDC)

The Wellesley Housing Development Corporation Board of Directors will discuss the FY22 Work Plan and the 10 Boulevard Road site. The meeting also includes votes on meeting minutes and the Baumann and Baumann Engagement 990 Tax Return.

• Vote on Baumann and Baumann Engagement 990 Tax Return
• Discussion of FY22 Work Plan
• RFP/Scope of Service for Market Study
• Discussion of 10 Boulevard Road Site

The Wellesley Housing Development Corporation (WHDC) approved the minutes from September 23 and October 28, 2021. The board reviewed and discussed the draft Scope of Services for a Market Study, incorporating comments on median income and accessory dwelling units, with responses due in December. The board decided to hold the 10 Boulevard Road site project due to limitations from the DPW and Water/Sewer departments. Members indicated they would attend the CPC meeting on December 8, 2021, if possible.

• Approved minutes of September 23 and October 28, 2021 (unanimous).
• Discussed and reviewed the draft Scope of Services for the Market Study, with comments to be incorporated.
• Set deadline for responses to the Scope of Services in December, prior to the next meeting.
• Held the 10 Boulevard Road site project due to limitations from DPW and Water/Sewer.
• Indicated members would attend the CPC meeting on December 8, 2021, if possible.

Miscellaneous Committees

The Board of Registrars will meet to organize the board and review upcoming calendar items. The meeting includes discussions on reprecincting following the 2020 Census and identifying poll locations. Additionally, the board will be available to register eligible residents for the Massachusetts State Primary Election.

• Reprecincting related to the 2020 Census
• Review of poll locations
• Voter registration for the Massachusetts State Primary Election

The Board of Registrars met and unanimously elected George Porter as Chair. The board reviewed the 2021/2022 election calendar, new polling locations, and new districts resulting from the 2020 Census. No formal votes were taken on these items; the meeting was procedural and informational.

• Elected George Porter as Chair (unanimous)
• Reviewed 2021/2022 election calendar
• Reviewed new polling locations for 2021
• Reviewed new districts from 2020 Census

Advisory Committee

The Advisory Committee will receive an overview of the Climate Action Committee. The meeting also includes approval of minutes and liaison reports.

• Climate Action Committee overview
• Approval of minutes
• Liaison reports

The Wellesley Advisory Committee met via Zoom on November 17, 2021, hearing a presentation from the Climate Action Committee (CAC) on its work and fielding extensive questions about solar, electrification, and the $50,000 annual capital request. Members also discussed school enrollment declines and the School Committee's FY23 budget vote, requesting more information. The committee approved the November 10, 2021 minutes, 9-0 with two abstentions.

Design Review Board

The Wellesley Design Review Board will consider several continued applications regarding antennas and construction. This includes antenna requests for utility poles and Dish Wireless LLC, as well as construction projects on Hastings Street and Washington Street.

• Antenna application for various utility pole antennas
• Dish Wireless LLC antenna application at 372 Washington Street
• Minor construction application at 70 Hastings Street
• Major construction project for Bank of America at 342 Washington Street
• Large house reviews for 175 Cliff Road and 159 Dover Road

Human Resources Board

The Human Resources Board will consider requests for hiring above the midpoint in the Planning Department and reclassifications for Human Resources and the Select Board. The meeting also includes a review of employment statistics and updates to personnel policies.

• Request for hire above the midpoint in Planning Department
• Reclassification request for Human Resources
• Reclassification request for Select Board
• Review of employment statistics
• Updates to personnel policies and procedures

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing regarding ZBA 2021-89 at 17 Paine Street. This item was previously discussed during the November 4, 2021 meeting.

• ZBA 2021-89 Bryan Picariello 17 Paine Street (continued from November 4, 2021)

The Wellesley Zoning Board of Appeals unanimously approved a variance for Bryan Picariello to place two air conditioning condensers on the right side of the house at 17 Paine Street, within the side yard setback. The board had previously discussed whether the left side could comply with zoning, but determined it was not feasible due to space constraints and building code issues.

• Approved variance for two AC condensers on right side of house within side yard setback (3-0)

Trails Committee

The committee will review the 5-year plan project list and assign priorities to each project. Discussion includes a Washington Street sidewalk funding update and Centennial fencing maintenance. Members will also discuss trail monitoring assignments and the Spring 2022 walk schedule.

• Finalizing 5-year plan projects and priorities
• Washington Street sidewalk funding update
• Centennial fencing installation, vandalism, and mowing
• Reallocating assignments for trail monitoring and doggie bag dispensers
• Creating the Spring 2022 walk schedule

The Wellesley Trails Committee approved the October 20, 2021 meeting minutes and scheduled four spring walks with assigned leaders. They also redistributed trail monitor assignments, discussed the 5-year plan projects, and addressed fencing vandalism at Centennial. No formal votes were taken on substantive items beyond the minutes approval.

• Approved October 20, 2021 meeting minutes (6-0, Bob abstained)
• Scheduled spring walks: April 30 Brook Path (Jay), May 15 Grand Tour (Steve, Diane), May 21 Centennial (Joan), June 4 Carisbrooke (Eric)
• Redistributed trail monitor assignments due to member changes
• Discussed 5-year plan projects; Steve to draft, Denny to review

School Councils

The WMS School Council meeting includes a discussion regarding the School Improvement Plan. The council will also vote to approve the minutes from the October 2021 meeting.

• Approval of October 2021 minutes
• Discussion of the School Improvement Plan

School Committee

The Wellesley School Committee is meeting to vote on FY23 budget guidelines and the Playing Fields Task Force charter. The committee will also discuss mask mandate next steps and a liaison for the WMS paving project.

• Vote on FY23 budget guidelines
• Discussion/vote on Playing Fields Task Force (PFTF) Charter
• Discussion regarding mask mandate next steps
• Vote on a liaison for the WMS paving project
• Acceptance of gift donations, including $10,000.00 from the Taffy Zimbler Fund

The Wellesley School Committee approved the FY23 Operating Budget Guidelines, which set a 2.75% increase over the FY22 approved budget of $82,540,254 and require a level service budget. The vote was 4-1, with Jim Roberti dissenting. The Committee also approved the consent agenda, appointed Melissa Martin as liaison to the WMS paving project, and approved an amended Playing Fields Task Force charter.

• Approved FY23 Operating Budget Guidelines (4-1)
• Approved consent agenda including minutes and gift acceptances (4-0)
• Appointed Melissa Martin as liaison to WMS paving project (unanimous)
• Approved amended Playing Fields Task Force charter (unanimous)

Miscellaneous Committees

The Commission is meeting to debrief Domestic Violence Month events and review the attendance policy. Members will discuss legislative updates regarding the Healthy Youth and Consent bills and plan for 2022 officers.

• Debrief of Domestic Violence Month events held 10/7, 10/14, and 10/28
• Review of Commission meeting and event attendance policy
• Legislative updates on the Healthy Youth Bill and Consent Bill
• Discussion on selecting 2022 officers
• Search for a new Communications liaison

Planning Board

The Planning Board will discuss several potential zoning amendments, including rezoning requests for Washington Street and Worcester Street. The meeting also includes reviews of large house applications and various Zoning Board of Appeal cases.

• Rezoning requests for 219 Washington Street and 136-140 Worcester Street
• Discussion of zoning amendments regarding Accessory Dwelling Units and Gun Shops
• Large House Reviews for 62 Hampshire Road, 41 Chestnut Street, and 105 Albion Road
• Review of multiple Zoning Board of Appeal cases
• Discussion of the FY22 Budget

The Wellesley Planning Board approved Large House Review permits for 105 Albion Road and 62 Hampshire Road, both unanimously, with conditions including final plan submissions and tree protection. The board continued the review for 41 Chestnut Street to December 9, 2021, extending the action deadline to December 13, 2021, after concerns about the house's size and massing. Discussions on potential zoning amendments for the Annual Town Meeting, including rezoning requests for 219 Washington Street and 136-140 Worcester Street, were held but no decisions were made.

• Approved LHR-21-09 for 105 Albion Road (5-0)
• Approved LHR-21-04 for 62 Hampshire Road (5-0)
• Continued LHR-21-07 for 41 Chestnut Street to 12/9/21 (5-0)
• Approved minutes for 8/16/21 and 8/30/21 (4-0)

Planning Board

The public hearing regarding the review of adequacy at 30 Lantern Lane has been removed from the November 15, 2021, agenda. The notice states that no further review is required for this application.

• Removal of 30 Lantern Lane adequacy review application

Youth Commission

The Wellesley Youth Commission meeting includes discussions on 2022 summer programs and a collaboration with the WHS PTO for a short film. The board will also review budgets for 2021, 2022, and 2023.

• Review of 2021, 2022, and 2023 budgets
• Discussion of 2022 summer programs
• Short film collaboration with WHS PTO
• Youth Director performance review
• Town Mentoring Program discussion

Select Board

The Select Board will hold a public hearing regarding changes to local alcohol regulations. The board is also scheduled to vote on several business licenses and discuss the warrant for the Annual Town Meeting.

• Public hearing on alcohol regulation modifications
• Proposed All Alcoholic Beverages License for DM Hospitality LLC at 102 Central Street
• Vote to open the warrant for the Annual Town Meeting
• Change in manager for Rogers Pub at Babson College
• Change in owner for Dunkin Donuts at 277 Linden Street

The Select Board approved a Common Victualler license, All Alcohol Beverage License, and Entertainment License for DM Hospitality LLC, DBA Lockheart, at 102 Central Street, with a condition requiring an electronic ID scanner approved by the Wellesley Police Department. The board also continued a public hearing on alcohol regulation changes, approved a change in manager for Rogers Pub, and approved a change in owner for Dunkin Donuts at 277 Linden Street with conditions. The 2022 Annual Town Meeting warrant was opened with dates set.

• Approved Common Victualler license for DM Hospitality LLC, DBA Lockheart at 102 Central Street (5-0)
• Approved All Alcohol Beverage and Entertainment License for Lockheart with ID scanner condition (5-0)
• Continued public hearing on alcohol regulations to November 22, 2021 (5-0)
• Approved change in manager for Rogers Pub at Babson College to John Pagano (5-0)
• Approved change in owner for Dunkin Donuts at 277 Linden Street to Mark Pesce with trash/delivery conditions (4-0)
• Approved one-day license for Wellesley Free Library Foundation donor event (5-0)
• Opened 2022 Annual Town Meeting warrant with dates set (5-0)
• Approved ARPA Grant Agreement, $10,000 War Memorial Scholarship funds, $3,500 holiday lights donation, and John Duffy appointment to Board of Registrars (5-0 each)

School Committee

The Wellesley School Committee will hold a remote meeting on November 15, 2021. The agenda includes public comment and an executive session regarding litigation strategy. The committee will also approve minutes from the July 30, 2021, and October 15, 2021, executive sessions.

• Discussion of litigation strategy in executive session
• Approval of July 30, 2021, and October 15, 2021, Executive Session minutes

Board of Library Trustees

The Board will discuss a request regarding alcohol for a Foundation Event and a request for a Children's Mural. The agenda also includes new business and topics not anticipated by the Chair.

• Foundation Event / Alcohol Request
• Children’s Mural Request

The Board of Library Trustees unanimously approved two items: a request from the Wellesley Free Library Foundation to serve alcohol at a November 20, 2021 reception in the Main Library honoring Bank of America, and a $2,100 expenditure from State Aid for additional mural work in the Children's Room. Both motions passed without dissent.

• Approved Foundation request to serve alcohol at Nov. 20 reception (unanimous)
• Approved up to $2,100 from State Aid for mural completion (unanimous)

Community Preservation Committee

The Community Preservation Committee will discuss and vote on a lighting retrofit request for the Hunnewell Fields Complex. The meeting also includes an update regarding the Large Weed Harvester Appropriation from the Natural Resources Commission.

• Hunnewell Fields Complex Lighting Retrofit Request (Discussion and Vote)
• Update on Large Weed Harvester Appropriation
• Approval of October 2021 minutes

Wellesley Housing Authority

The scheduled meeting of the Wellesley Housing Authority Board for November 10, 2021, was cancelled. No business was discussed or decided.

Natural Resources Commission (NRC)

The November 10, 2021, Natural Resources Commission agenda consists of procedural attendance at a CPC meeting. No other specific items or business are listed in the provided text.

Advisory Committee

The Advisory Committee will hear presentations from the Board of Health and the School Committee. The meeting also includes citizen speak, liaison reports, and the approval of minutes.

• Board of Health presentation
• School Committee/Schools presentation
• Minutes Approval
• Liaison Reports

The Advisory Committee received presentations from the Board of Health and School Committee on their FY23 budget drafts, with discussion covering turnbacks, enrollment, and staffing. No formal budget decisions were made. The committee unanimously approved the October 27, 2021 meeting minutes (12-0).

• Approved October 27, 2021 minutes (12-0)
• Heard Board of Health FY23 budget overview
• Heard School Committee FY23 budget preview
• Adjourned meeting (12-0)

Climate Action Committee

The Climate Action Committee is hosting a webinar to preview the town's Draft Climate Action Plan. The Sustainability Director will discuss actions to reduce greenhouse gas emissions and build resilience to climate impacts.

• Preview of Wellesley’s Draft Climate Action Plan
• Discussion on reducing greenhouse gas emissions and building resilience

The Wellesley Climate Action Committee held a remote webinar to present draft actions for the town's Climate Action Plan. After the presentation, committee members and Sustainability Director Marybeth Martello answered questions and received feedback from participants. No formal decisions were made; the meeting was procedural and informational only.

• Presented draft Climate Action Plan actions to community members via webinar
• Received feedback and answered questions from webinar participants
• Adjourned meeting at 9:30 p.m. (motion by Fred Bunger, seconded by Martha Collins)

Board of Public Works

The Board will discuss the FY 2023 tax impact capital and operating budgets. The agenda includes updates on the Climate Action Plan, stormwater utility, and PFAS. Contract awards for winter de-icing liquids and road salt are also scheduled.

• Contract award for organic winter de-icing liquids
• Contract award for sodium chloride (road salt & solar salt)
• FY 2023 tax impact capital budget discussion
• FY 2023 tax impact operating budget discussion
• Water & Sewer Enterprise Fund budget updates

The Board of Public Works approved the FY2023 Tax Impact Capital Budget (Version 3) totaling $6,856,000, with $3,616,000 in cash capital and $3,240,000 from bonding and Chapter 90 funds. It also awarded contracts for organic winter de-icing liquids and road salt to the lowest bidders. The board deferred approval of October 19 minutes and discussed the stormwater utility, Climate Action Plan, and PFAS remediation plans without taking action.

• Approved FY2023 DPW Tax Impact Capital Budget Version 3, $6,856,000 total (3-0)
• Awarded Contract #22S-420-1681 for organic winter de-icing liquids to Evolution Liquids and Innovative Surface Solutions (3-0)
• Awarded Contract #22S-420-1682 for road salt to Eastern Minerals, Inc. at $67.00/ton (3-0)
• Approved Open Session Minutes of October 25 and October 26, 2021 (3-0)
• Deferred approval of October 19, 2021 minutes to next meeting
• Discussed stormwater utility enterprise fund for FY2023, no action taken
• Received Climate Action Plan update, no action taken
• Discussed PFAS remediation options and public forums, no action taken

School Councils

The Bates School Council will meet virtually to discuss topics regarding bias and behavior in young children. The meeting also includes a budget update.

• Discussions about bias in young children
• Discussions on responding to behavior in young children
• Budget update

School Councils

The School Council will review constituency reports and a semester proposal from Student Congress. The agenda also includes the School Improvement Plan (SIP) agenda and a discussion on bullying.

• Semester Proposal from Student Congress
• SIP Agenda
• Bullying Conversation
• Constituency Reports

Board of Assessors

The Board of Assessors will discuss proposed FY2022 commercial and residential values and the FY2023 budget. The meeting also includes updates on precinct changes and the status of several tax appeals.

• Proposed FY2022 commercial and residential values
• Exempt status review for Star Academy at St. Paul’s church
• Ratification of settlements for Linden Square, 50 Central Street, and 74 Central Street
• Report on precinct changes from the Town Clerk
• Tax Classification hearing scheduled for December 6th

The Board of Assessors approved all prior meeting minutes and received a report on precinct changes. Consultant John Ryan presented proposed FY2022 commercial and residential valuation changes. The board discussed the exempt status of Star Academy at St. Paul's church and noted the tax classification hearing is scheduled for December 6th. Several property tax appeals were settled or decided, including ratified settlements for Linden Square, 50 Central Street, and 74 Central Street.

• Approved minutes from prior meetings (Jan 19, Feb 3, Feb 10, Feb 24, Mar 10, May 11, May 18, Aug 26)
• Heard report on precinct changes from Town Clerk KC Kato
• Discussed proposed FY2022 commercial and residential valuation changes
• Discussed exempt status of Star Academy at St. Paul's church
• Ratified settlement for Linden Square tax appeal
• Ratified settlement for 50 Central Street tax appeal
• Ratified settlement for 74 Central Street tax appeal
• Noted ATB decisions for the town on 14 Massasoit Road and 48 Seaward Road

School Committee

The School Committee will discuss the FY23 budget guidelines and a memorandum of agreement with the WEA. The agenda also includes an update on the Climate Action Plan and discussions regarding MCAS assessments.

• Vote on FY23 Budget Guidelines
• Vote on MOA with WEA
• Vote on Playing Fields Task Force (PFTF) Charter
• Update on Climate Action Plan
• Gift donations including $10,000.00 to the Taffy Zimbler Fund

The Wellesley School Committee unanimously approved the FY22 adjusted budget and related transfers, and approved a Memorandum of Agreement with the Wellesley Educators Association (WEA) regarding mask mandates and other health protocols. The committee also received presentations on the Climate Action Plan, MCAS results, and discussed FY23 budget guidelines, but deferred action on the Playing Fields Task Force charter and a statement of support for Superintendent Lussier.

• Approved Consent Agenda including minutes from Oct 5 and Oct 12 (5-0)
• Approved FY22 adjusted budget and related budget transfers (5-0)
• Approved Memorandum of Agreement with WEA (4-0)
• Deferred Playing Fields Task Force charter to next meeting
• Deferred vote on statement of support for Superintendent Lussier

Planning Board

The Planning Board will continue its review of a large house project at 35 Pembroke Road. The meeting also includes updates on the Climate Action Plan and discussions regarding gun shops and potential zoning bylaw amendments.

• Large House Review (LHR-21-10) for 35 Pembroke Road
• Climate Action Plan update
• Discussion of gun shops
• Potential Zoning Bylaw amendments for 2022 Town Meetings

The Wellesley Planning Board approved the Large House Review application (LHR-21-10) for 35 Pembroke Road, with conditions from the November 5 staff report and additional board amendments. The vote was 4-1, with Vice-Chair Woodward dissenting. The board also discussed the Climate Action Plan update and a zoning change request from Wellesley Friendly Aid, but took no action on those items.

• Approved LHR-21-10 for 35 Pembroke Road with conditions (4-1)
• Authorized Chair Catherine Johnson to sign the permit

Historical Commission

The commission will conduct public hearings regarding preservation determinations for several local addresses. The agenda also includes discussions on the plaque program and community preservation funding.

• Preservation determination hearings for 20 Tappan Road, 100 Wellesley Ave, 460 Weston Road, and 10 Wall Street
• Plaque Program discussion
• Community Preservation Committee funding
• RFP for plaque program research

The Wellesley Historical Commission held public hearings on four preservation determinations. It voted unanimously (7-0) to designate 20 Tappan Road, 100 Wellesley Avenue, and 10 Wall Street as preferably preserved, meaning demolition would be detrimental to the town's heritage. It also voted unanimously (7-0) not to designate 460 Weston Road as preferably preserved, as it did not meet the bylaw criteria. The commission also discussed a plaque program and approved minutes from a prior meeting.

• Approved preferably preserved status for 20 Tappan Road (7-0)
• Approved preferably preserved status for 100 Wellesley Avenue (7-0)
• Approved preferably preserved status for 10 Wall Street (7-0)
• Denied preferably preserved status for 460 Weston Road (7-0)
• Approved minutes of 7/12/21 as edited (5-0-2)

Permanent Building Committee

The Permanent Building Committee Sub-Committee will review Request for Qualifications (RFQ) submissions for a Construction Manager at Risk regarding the Town Hall Renovation. The meeting is scheduled to be held remotely via conference line.

• Review of CM at Risk RFQ Submissions for Town Hall Renovation

Council on Aging

The Wellesley Council on Aging Board Subcommittee will meet to select a chairperson and note taker. The meeting also includes defining "vibrant" in relation to the COA and identifying priority items and action steps.

• Selection of Chairperson
• Selection of Note Taker
• Review of retreat notes
• Identification of priority items
• Discussion regarding staff support resources

The Vibrant subcommittee/COA Board met to brainstorm ways to make the Tolles Parsons Center (TPC) more vibrant, defining the goal as making it full of life, energetic, and fun. No formal decisions were made; the group discussed priorities such as making COVID-19 protocols more visible and generating a list of improvement ideas, including hanging local artwork, adding outdoor signs, and supporting a kitchen upgrade. Dianne Sullivan was agreed to serve as chairperson for three months, and the next meeting was scheduled for December 6, 2021.

• Agreed Dianne Sullivan will serve as chairperson for 3 months
• Agreed Tina Wang will take minutes
• Scheduled next meeting for Monday, December 6, 2021 at 11:00am at the TPC

Board of Library Trustees

The Board of Library Trustees is reviewing draft capital and operating budgets for fiscal year 2023. The agenda also includes an update on a sculpture gift proposal and a review of meeting room policies.

• Sculpture Gift Proposal Update
• Meeting Room policy review
• FY23 Capital Request – Draft
• FY23 Operating Budget – Draft

The Board of Library Trustees unanimously approved the FY23 Capital Budget Request of $219,300, which includes replacing the library's van with an electric vehicle. The board also discussed updates to the Meeting Room Rental Policy, including a two-hour minimum rental and a $25 cleaning fee for rooms with food, but deferred a vote until next month. A $300 gift from Barbara Morgenthaler was accepted for the Director's Fund.

• Approved FY23 Capital Budget Request of $219,300 (unanimous)
• Accepted $300 gift from Barbara Morgenthaler for Director's Fund (unanimous)
• Approved minutes of October 18, 2021 with minor revisions (unanimous)
• Tabled vote on Meeting Room Rental Policy updates until December meeting

Select Board

The board will review an update on the town's Climate Action Plan, which targets net-zero emissions by 2050. Members will also vote on changes to alcohol special legislation regarding seating requirements. A public hearing is scheduled for a new liquor license at 102 Central Street.

• Public hearing for DM Hospitality LLC's liquor and entertainment license at 102 Central Street
• Vote on modifying alcohol special legislation to remove seating capacity limits
• Appointment of Julisa Velaquez as a school crossing guard
• Presentation on the Climate Action Plan energy and building pathways
• Discussion regarding use of BAA funds for seasonal wreaths

The Select Board unanimously approved amended language for the Town's Special Act on alcohol seating requirements, appointed Julisa Velaquez as a school crossing guard, and allocated $3,600 from BAA funds for seasonal wreaths. They also approved a contract with Baumann & Baumann for tax filing services and continued the public hearing for DM Hospitality's liquor and entertainment licenses to November 15.

• Approved amended alcohol seating language from House Bill 4115 (5-0)
• Appointed Julisa Velaquez as school crossing guard until June 30, 2022 (5-0)
• Approved $3,600 from BAA funds for wreaths in commercial districts (5-0)
• Approved Baumann & Baumann CPA contract for Form 990 filing (5-0)
• Approved minutes of Sept 27, Oct 4, Oct 12, Oct 25 meetings (5-0)
• Continued DM Hospitality license hearing to Nov 15 (5-0)

Climate Action Committee

The Climate Action Committee will discuss the Climate Action Plan and the Green Communities Annual Report. The meeting also includes questions regarding project updates.

• Climate Action Plan discussion
• Green Communities Annual Report discussion
• Questions regarding Project Updates

The Climate Action Committee voted to support a letter initiated by Arlington and signed by 29 towns, urging DOER to pass the strongest possible stretch code for buildings. The committee also approved minutes from October 15, 19, and 29, and discussed the Climate Action Plan, including survey results and implementation blueprints.

• Endorsed letter to DOER for strong stretch code (unanimous)
• Approved minutes from October 15, 19, and 29 meetings

Council on Aging

This agenda contains only procedural items for the Wellesley Council on Aging Board Subcommittee. The meeting includes discussions regarding organization, purpose, and next steps.

The COA Visibility Sub-Committee met and decided on its leadership, with Susan Rosefsky as chair and Kathleen Vogel as secretary. The group discussed its purpose and goals, focusing on expanding communication with Wellesley seniors and partnering with other town departments. No formal votes were taken; the meeting was primarily organizational and planning-focused.

• Susan Rosefsky appointed chair
• Kathleen Vogel appointed secretary
• Goals discussed for expanding communication with seniors
• Next meeting scheduled for December 3, 2021

Planning Board

The Planning Board will continue reviews for large house applications at 35 Pembroke Road and 105 Albion Road. The board will also hold a public hearing on permit revisions for the Wellesley Park project at 140-148 Weston Road. Other business includes discussions regarding gun shops and potential zoning bylaw amendments.

• Large House Review: 35 Pembroke Road (continued to 11/8/21)
• Large House Review: 105 Albion Road
• Public Hearing: Revision to special permits for 140-148 Weston Road
• Discussion of potential Zoning Bylaw amendments for 2022 Town Meetings
• Discussion regarding gun shops

The Wellesley Planning Board voted unanimously to continue three pending matters: the Large House Review for 35 Pembroke Road to November 8, the Large House Review for 105 Albion Road to November 15, and the Project of Significant Impact for 140-148 Weston Road (Wellesley Park) to December 6. No final decisions were made on these items. The board also discussed future public hearings on gun shops and potential ZBA amendments for the 2022 Town Meeting.

• Continued LHR-21-10 for 35 Pembroke Road to November 8, 2021 (5-0)
• Continued LHR-21-09 for 105 Albion Road to November 15, 2021 (5-0)
• Continued PSI-20-01 for 140-148 Weston Road to December 6, 2021 (5-0)

Wellesley Housing Authority

The Wellesley Housing Authority Board will discuss an update regarding the search for a new Executive Director. The agenda contains no other substantive business items.

• Executive Director Search Update

Board of Health

The Board of Health will review community health updates, including COVID-19 dashboards and school testing data. The agenda also covers administrative topics such as staff recruitment and FY2023 budget highlights.

• COVID-19 dashboard and school testing updates
• Flu clinics and food donations
• Environmental health update regarding Starr Academy
• Recruitment of Community Health Coordinator
• FY2023 budget request highlights

The Board of Health approved the minutes from its September 30 and October 21 meetings. Members received updates on COVID-19 trends, including a decreased positivity rate, and discussed school testing and masking policies, but took no formal votes on these matters. The board deferred taking a position on a proposed masking agreement between the teachers union and the school district pending further review.

• Approved meeting minutes from 9-30-2021 and 10-21-2021
• Deferred taking a position on WPS masking MOU pending review
• Scheduled meeting with Advisory for November 10
• Scheduled walk-thru of Warren Building for Health Department space

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will consider a request for minor modification determination at 37 Morses Pond Road. The agenda also includes an extension request for 38 College Road and several scheduled public hearings.

• Minor modification determination for 37 Morses Pond Road
• Extension request for 38 College Road
• Public hearing for 163 Walnut Street
• Public hearing for 78 Whittier Rd
• Public hearing for 34 Bay View Road

The Wellesley Zoning Board of Appeals voted unanimously to allow the withdrawal without prejudice of a petition for a special permit at 163 Walnut Street, after members found the proposed addition too large and out of character with the neighborhood. The board also approved a special permit for a modest addition at 78 Whittier Road, granted a special permit for a garage roof replacement at 15 Wellesley Avenue, and continued several other petitions to future hearings.

• Determined changes at 37 Morses Pond Road are minor modifications, no public hearing required (unanimous)
• Allowed withdrawal without prejudice of 163 Walnut Street special permit petition (unanimous)
• Approved special permit for 400 sq ft addition at 78 Whittier Road (unanimous)
• Continued 34 Bay View Road raze/reconstruction petition to Jan 6, 2022 (unanimous)
• Continued 20 Cushing Road AC condenser variance petition to Jan 6, 2022 (unanimous)
• Granted special permit for garage roof replacement at 15 Wellesley Avenue, with conditions (unanimous)
• Granted special permit for second floor addition at 49 Leighton Road (unanimous)
• Granted two-year extension of special permit at 38 Collee Road (unanimous)

School Councils

The provided document contains only the standard procedural notice and meeting template for the Town of Wellesley. No specific topics, discussions, or decisions are recorded in the text.

The Hardy School Council approved its norms and discussed updates on the HHU project, including state funding and the upcoming Special Town Meeting votes on the Hunnewell and Hardy projects and swing space plan. The Council also reviewed district goals, cultural diversity walk-throughs, and the Hardy Cares program, with next steps focused on supporting school initiatives and analyzing VOCAL survey data.

• Approved Council norms
• Discussed state funding for Hardy project
• Noted upcoming Special Town Meeting votes on Hunnewell and Hardy projects and swing space plan
• Reviewed district goals for 21-22 and School Improvement Plan support
• Discussed Cultural Diversity Walk-Throughs and resource gaps
• Updated on Hardy Cares program for families in need
• Planned outreach to new families and staff

School Councils

The provided notice contains only procedural boilerplate regarding meeting requirements. No specific topics or items were listed for discussion at this meeting.

Climate Action Committee

The scheduled meeting for the Wellesley Climate Action Committee on November 4, 2021, was cancelled. No agenda items were addressed or decided.

Miscellaneous Committees

The West Suburban Veteran’s District will review meeting minutes from May 13, 2021. The agenda includes a director's update regarding retirement approval, FY 21 carryforward funds, and the FY23 budget. Members will also discuss office hours and the division of VSO duties among five towns.

• Approval of May 13th, 2011 meeting minutes
• Director's retirement approval
• Approval of FY 21 Carryforward Funds
• Discussion of FY23 Budget
• Discussion of office hours and VSO duties for five towns

The West Suburban Veterans District Board approved the FY23 budget, which includes a 2.5% increase to Personal Services line items and assumes Nancy works 35 hours per week. The Board also approved Sarada's Military Retirement Funds for FY21 ($5,654.25) and FY22 ($356.59), and approved the minutes of the May 13, 2021 meeting. No other substantive decisions were made.

• Approved FY23 budget with 2.5% increase to Personal Services and Nancy at 35 hours/week
• Approved Sarada's Military Retirement Funds: $5,654.25 (FY21) and $356.59 (FY22)
• Approved minutes of May 13, 2021 meeting (3-0-0)

Council on Aging

This subcommittee meeting focuses on organizational setup and defining its scope. Members will appoint a chair and notetaker, review the committee's purpose, and discuss ideas related to those purposes.

• Appointment of Subcommittee Chair and Notetaker
• Review of subcommittee purpose
• Definition of "vital"
• Discussion of ideas related to committee purposes

The Wellesley Council on Aging Board Subcommittee met and discussed the concept of 'vitality' as it applies to the COA as an organization, not just the Tolles Parsons Center. Members agreed to explore ways to measure vitality and to research the full scope of current COA programs and services. No formal decisions were made; the meeting was primarily a discussion of ideas and future tasks.

• Agreed that 'vitality' should apply to the COA as an organization, not just the Tolles Parsons Center
• Agreed that Tony Parker would run the meeting and take notes, with the role possibly rotating at future meetings
• Tony Parker agreed to research the full range of COA programs, services, and activities to establish a baseline for measuring vitality
• Tory Defazio agreed to talk with Fred Wright, a former COA member and Babson professor, about possible consultant resources

Design Review Board

The Wellesley Design Review Board will consider several new and continued applications. These include requests for signs, antennas on utility poles, and minor construction projects. The board will also discuss design guidelines and reorganization.

• Sign application for Wolfers the Lighting Experts at 61A Central Street
• Antenna applications for various utility pole antennas at A Hastings Street
• Antenna application for Dish Wireless LLC at A 372 Washington Street
• Minor construction application for GCP Hastings 1 & 2 LLC at M 70 Hastings Street
• Minor construction application for Kilmain House Elderly Development at M 505-513 Washington Street

The Wellesley Design Review Board approved the Wellesley Municipal Light Plant's application to add 35 pole-mounted antennas (DRB 21-42 A) with conditions, and approved a sign application for 61A Central Street. Two other applications were continued to November 17, 2021: an antenna application for 372 Washington Street and a minor construction application for 70 Hastings Street. The board also approved a minor construction application for 505-513 Washington Street and reorganized its leadership.

• Approved sign application for 61A Central Street (4-0)
• Approved WMLP antenna application for Hastings Street with conditions (3-0-1, Lin abstained)
• Continued antenna application for 372 Washington Street to November 17, 2021 (4-0)
• Continued minor construction application for 70 Hastings Street to November 17, 2021 (4-0)
• Approved minor construction application for 505-513 Washington Street with recommendations (4-0)
• Re-elected Jose Soliva as Chair and Juann Khoory as Vice-Chair (3-0)

Municipal Light Board

The Municipal Light Board will review the FY2023 through FY2027 Capital Plan and recent financial statements. The Board is asked to approve project costs for 900 Worcester Street using WECARE funds. Additionally, updates on sustainability and the Battery Energy Storage System contract are scheduled.

• Review of FY2023-FY2027 Capital Plan
• Approval of WECARE fund project costs for 900 Worcester Street
• FY2022 budget adjustment for Clean Comfort Program Extension
• Update on Battery Energy Storage System (BESS) contract status

The Municipal Light Board unanimously approved a $4,829,718 capital budget for FY2023, covering five-year distribution improvements. It also approved $102,296.60 in WECARE funds for the 900 Worcester Street solar installation and extended the Clean Comfort pilot program with an additional $75,000. The board approved prior meeting minutes and entered executive session to discuss battery storage RFP responses.

• Approved FY2023 Capital Budget of $4,829,718 (unanimous)
• Approved WECARE funding of $102,296.60 for 900 Worcester Street Solar Installation (unanimous)
• Extended Clean Comfort pilot program 6-8 months with additional $75,000 (unanimous)
• Approved September 30, 2021 Public Session Minutes (unanimous)
• Approved September 30, 2021 Executive Session Minutes (unanimous)

Select Board

The Select Board will hold an open session and an executive session. The executive session is for discussing legal strategy regarding Parents Defending Education v. Wellesley Public Schools, Et. Al.

• Executive session regarding litigation: Parents Defending Education v. Wellesley Public Schools, Et. Al.

School Committee

The Wellesley School Committee will hold a remote meeting on November 2, 2021. The agenda includes a period for public comment and an executive session regarding litigation strategy for Parents Defending Education v. Wellesley Public Schools, Et. Al.

• Public comment period
• Executive session regarding litigation strategy (Case No. 1:21-cv-11709)

School Committee

The School Committee will discuss the JICFB Bullying Policy, Prevention and Intervention Plan. The committee is also scheduled to vote on the SY21-22 District/Superintendent Goals.

• Discussion of JICFB Bullying Policy, Prevention and Intervention Plan
• Vote on SY21-22 District/Superintendent Goals
• Update on October 1, 2021 Enrollment Report
• Memorandum Of Understanding with Wellesley Educators Association

The Wellesley School Committee unanimously approved the SY21-22 District Goals, which include a new communications review goal, and the October 1, 2021 Enrollment Report. The Committee also discussed the bullying policy JICFB, with plans for a full policy review and additional training. A motion to accept the WEA Memorandum of Understanding was withdrawn to allow for public input.

• Approved SY21-22 District Goals (5-0)
• Approved October 1, 2021 Enrollment Report (5-0)
• Approved Consent Agenda including September 28, 2021 minutes (5-0)
• Withdrew motion to accept WEA MOA for further public input

Audit Committee

The committee will conduct a detailed review and discussion of the Annual Comprehensive Financial Report from Powers & Sullivan. The meeting also includes a management letter review and the approval of minutes from the October 20 meeting.

• Review of the Annual Comprehensive Financial Report – Powers & Sullivan
• Management Letter Review
• Approval of October 20 meeting minutes

Climate Action Committee

The committee will review its Annual Report and discuss next steps for the Climate Action Plan. The meeting includes a vote on increasing hours for the Climate Action Analyst position.

• Vote on increasing hours for the Climate Action Analyst position
• Review of the Climate Action Committee Annual Report
• Discussion regarding Climate Action Plan questions and next steps

The Climate Action Committee voted to approve its Fiscal Year 2021 Annual Report, with minor edits and clarifications. The committee also discussed supporting a full-time analyst position and upcoming CAP webinar.

• Approved FY21 Annual Report with minor edits (unanimous)

Miscellaneous Committees

The MetroWest Commission on the Status of Women is hosting a round-table discussion regarding healthy relationship education in classrooms. The event includes a panel conversation about current school curricula and resources available to educators. Participants will also brainstorm potential curriculum models for teaching healthy relationships.

• Round-table discussion on healthy relationship education
• Panel conversation on existing school curricula and educator resources
• Brainstorming session for future curriculum models

Wellesley Housing Authority

The Wellesley Housing Authority Board will review October bill payments and financial statements. The agenda includes a second reading of the Reasonable Accommodation Policy. Members will also discuss appointing a tenant to the board and changing town by-laws.

• Approval of FY 2022 Payment Standards and Utility Allowances Resolution #2021-60
• Second Reading – Reasonable Accommodation Policy
• Discussion regarding appointment of tenant to board
• Discussion on changing town by-laws for tenant appointments
• Approval of October Bill Payments/Warrant Resolution #2021-59

Board of Health

This meeting consists of procedural items and scheduled reports. The agenda includes updates on community health, environmental health, and administrative matters.

• Community Health Update
• Environmental Health Update

Permanent Building Committee

The Permanent Building Committee will discuss project updates for the Library, MSBS, and Town Hall interior renovation. The agenda also includes progress reports for Hunnewell School and Hardy School. Additionally, the committee will review a change order and amendment for the library renovation.

• Library renovation update, change order, and amendment
• Town Hall interior renovation CM RFQ and project update
• MSBS project update
• Hunnewell School project update
• Hardy School project update

The Permanent Building Committee approved several project-related actions, including a $25,586 credit change order for the library, a $2,605.58 amendment for library relocations, a $2,500 UEC proposal for Town Hall, and a non-binding demolition letter of intent for Hunnewell school. The committee also approved prior meeting minutes and invoices, and added language authorizing the staff to sign on behalf of the PBC for applicable motions.

• Approved Nadeau Change Order #04 for library, credit of $25,586 (3-0)
• Approved National Library Relocations Amendment #01 for $2,605.58 (3-0)
• Approved UEC proposal for Town Hall in amount of $2,500 (3-0)
• Approved non-binding demolition LOI with Costello for Hunnewell school (4-0)
• Approved 10/14/21 meeting minutes as presented (3-0)
• Approved submitted invoices as presented (3-0)
• Approved adding language 'and authorize SG to sign on behalf of the PBC' to prior motions (3-0)

Affordable Housing Trust (formerly WHDC)

The WHDC Board of Directors will hold an organizational meeting to discuss the FY22 work plan. This includes discussing RFP scopes for a market study and consultant services for an action plan. The board will also discuss the 10 Boulevard Road site.

• Vote on minutes
• FY22 Work Plan: RFP/Scope of Service for Market Study
• FY22 Work Plan: Consultant Services for Action Plan
• Discussion of 10 Boulevard Road site

The Wellesley Housing Development Corporation voted unanimously to authorize Bob Goldkamp to finalize and release the RFP for a 2009 Affordable Housing Market Study, with a recommended cost cap of $15,000 and a three-month draft timeline. The board also discussed but deferred an action plan proposal from Jenn Goldson until the market study is complete. Regarding the 10 Boulevard Road site, the board agreed that a 99-year lease restriction making the site undevelopable, and Meghan Jop will inquire with the DPW about redundant water/sewer lines that might remove the restriction.

• Authorized Bob Goldkamp to finalize and release the RFP for the 2009 Affordable Housing Market Study (4-0)
• Recommended a $15,000 upper limit for the market study cost
• Recommended a three-month draft timeline for the market study
• Deferred action on Jenn Goldson's action plan proposal until the market study is complete
• Agreed the 10 Boulevard Road site is undevelopable due to the 99-year lease restriction

Board of Public Works

This meeting agenda consists primarily of procedural items. The Board will address preparations for a Special Town Meeting and allow time for citizen speak.

• Special Town Meeting preparation

Advisory Committee

The Advisory Committee will discuss and potentially vote on STM Articles if necessary. The meeting also includes citizen speak, liaison reports, and the approval of minutes.

• Potential vote on STM Articles
• Approval of minutes
• Liaison reports
• Citizen Speak

The Wellesley Advisory Committee met via Zoom and approved the minutes from its October 26, 2021 meeting by a 13-0 vote. The meeting included liaison reports on the School Committee, COA, Board of Health, and DPW, with discussions on PFAS and potential capital expenses. No other substantive decisions were made; the meeting adjourned at 7:00 p.m.

• Approved October 26, 2021 minutes (13-0)

Select Board

The Select Board will meet to discuss and vote on a Debt Exclusion Election Warrant. The board will also consider approving the Glen Grove Subordination Agreement, which is contingent upon Special Town Meeting approval of Article 10.

• Vote on Debt Exclusion Election Warrant
• Approval of Glen Grove Subordination Agreement (contingent upon Special Town Meeting approval of Article 10)

The Select Board voted 5-0 to approve the warrant language for the December 7, 2021 special election on the debt exclusion, following Town Meeting action. It also approved the Glen Grove Subordination Agreement contingent on Special Town Meeting approval of Article 10. The board discussed issuing a statement on anti-bias and anti-racism, and expressed general support for a board member testifying on gas leak legislation.

• Approved debt exclusion election warrant for Dec. 7, 2021 special election (5-0)
• Approved Glen Grove Subordination Agreement contingent on Special Town Meeting approval of Article 10 (5-0)

School Committee

The October 27, 2021, Wellesley School Committee meeting was marked as cancelled. The tentative agenda included a discussion regarding the JICFB Bullying Policy, Prevention and Intervention Plan. The committee also planned to review meeting minutes from September 28, 2021.

• Discussion of JICFB - Bullying Policy, Prevention and Intervention Plan
• Review of September 28, 2021, meeting minutes

Miscellaneous Committees

This agenda is only a notice announcing a Special Town Meeting to be held on October 25 and 26, 2021. No specific items, decisions, or discussions are listed in this document.

• Special Town Meeting scheduled for October 25 and 26, 2021

Retirement Board

The board will process recent retirements and enrollments for various town departments. The meeting includes approving previous minutes and reviewing vouchers and cash books. A PRIT presentation by Francesco Daniele is also scheduled.

• Approval of September 28 and October 6, 2021 minutes
• Enrollment of new members in School, Library, COA, FAC, and IT departments
• Retirement of Oscar Vasquez
• PRIT presentation with Francesco Daniele
• Review of vouchers and cash reconciliation

The Wellesley Retirement Board approved the September 28 and October 6, 2021 meeting minutes, enrolled new members, and approved payroll, withdrawal, and bill warrants. The board also discussed PRIT investment updates and reviewed PERAC memos. All votes were unanimous.

• Approved open session minutes for September 28, 2021 (5-0)
• Approved open session minutes for October 6, 2021 (5-0)
• Approved payroll warrant #2021029 totaling $1,151,660.49 (5-0)
• Approved withdrawal warrant #202114 totaling $141,900.76 (5-0)
• Approved withdrawal warrant #202115 totaling $98,842.51 (5-0)
• Approved bill warrant #202116 totaling $20,455.72 (5-0)
• Voted to enroll 13 new members and one retiree into the retirement system

Board of Public Works

The meeting agenda consists of procedural items. The Board will discuss preparations for a Special Town Meeting and provide time for citizen speak.

• Special Town Meeting preparation

The Board voted 3-0 to amend the motion for Article 6, changing the requested amount from $6.8 million to $1.5 million for interim water treatment facilities. The amendment was made in preparation for Special Town Meeting, with the letter to be read to attendees. No other substantive decisions were made; the meeting was procedural and focused on this amendment.

• Amended Article 6 motion to $1.5M for interim water treatment (3-0)
• Directed Director Cohen to sign and distribute revised motion and letter

Advisory Committee

This meeting consists of procedural items including minutes approval, liaison reports, and administrative matters. The committee may also discuss and vote on STM Articles if necessary.

• Discussion and vote on STM Articles if necessary
• Minutes approval
• Liaison reports
• Administrative matters

The Advisory Committee voted 14-0 to recommend favorable action on Warrant Article 6, which would appropriate $1.5 million for interim water treatment systems to address PFAS, with borrowing authorization. The committee also rescinded its previous vote on Article 6 (13-0) before approving the revised motion. Minutes from October 20 and 25 were approved unanimously.

• Rescinded prior vote on Article 6 (13-0)
• Recommended favorable action on Article 6 for $1.5M interim PFAS water treatment (14-0)
• Approved October 20 and 25, 2021 minutes (14-0)

School Councils

The WMS School Council met to discuss future meeting times and member availability. The agenda also included approving minutes from May 2021 and reviewing the DESE vision for school councils.

• Approval of May 2021 minutes
• Discussion of meeting times and member availability
• Review of school council purpose and DESE vision

Select Board

The Wellesley Select Board will meet to discuss and vote on a debt exclusion election warrant and several items related to ARPA funds. The agenda also includes discussions regarding alcohol regulations and staff changes for the Climate Action Committee.

• Vote on Debt Exclusion Election Warrant
• Discussion of moving Climate Action Committee staff under the Select Board Office
• Vote on ARPA signatories for Norfolk County
• Vote on DPW ARPA funds contingent upon STM action
• Vote on Article 6 regarding Drinking Water/PFAS

The Select Board voted unanimously to approve the FY21 annual report and the disclosure filed by Amy Frigulietti. It also appointed Sheryl Strother and Meghan Jop as signatories for ARPA funding requests to Norfolk County, and supported Article 6 on drinking water/PFAS remediation. The Board discussed but did not vote on moving Climate Action Committee staff under the Executive Director's office.

• Approved FY21 Select Board Annual Report (5-0)
• Approved disclosure filed by Amy Frigulietti (5-0)
• Appointed Sheryl Strother and Meghan Jop as ARPA signatories for Norfolk County (5-0)
• Supported Article 6 on drinking water/PFAS remediation (5-0)

Miscellaneous Committees

This agenda is a notice for a Special Town Meeting to be held on October 25 and 26, 2021. No specific items or decisions are listed in this document.

Board of Public Works

This meeting consists of procedural items, including preparations for the Special Town Meeting. The agenda also provides time for Citizen Speak. No specific projects or contracts are listed in the agenda text.

• Special Town Meeting preparation
• Citizen Speak

The Board of Public Works voted 2-0 to accept and share a letter with the public and town entities regarding the planned approach to address PFAS contamination. The letter, read during the meeting, outlines an interim solution to meet future demands. The board also discussed applying for ARPA funding to cover PFAS-related costs.

• Approved sharing PFAS letter with public and town entities (2-0)
• Discussed ARPA funding application for PFAS costs

Advisory Committee

The meeting consists primarily of procedural items and a potential vote on STM Articles. Other agenda items include citizen speak, minutes approval, and liaison reports.

• Potential vote on STM Articles
• Minutes approval
• Liaison reports

The Advisory Committee discussed Special Town Meeting Warrant Article 6 regarding PFAS water treatment but took no formal vote, choosing to wait for possible revised motion language from DPW/BPW or the Select Board. No substantive decisions were made during the meeting; the only action was a unanimous vote to adjourn.

• Deferred vote on STM Warrant Article 6 pending possible revised motion (no vote taken)
• Adjourned meeting (14-0)

Select Board

The Select Board will discuss whether to proceed with Article 6 regarding drinking water and PFAS. The board will also consider moving Climate Action Committee staff under the Select Board Office. Additionally, members will vote on an officer change for California Pizza Kitchen's alcohol license.

• Discussion and vote on Article 6 (Drinking Water/PFAS)
• Discussion on moving Climate Action Committee staff to Select Board Office
• Vote on change in officers for California Pizza Kitchen alcohol license
• Discussion and vote on gifts

The Select Board voted 5-0 to approve the change in officers for California Pizza Kitchen's alcohol license and accepted a $30,000 gift from the Wellesley Free Library Foundation for Main Library renovation. The board discussed PFAS remediation and a potential winter Special Town Meeting but took no vote on that matter.

• Approved change in officers for California Pizza Kitchen alcohol license (5-0)
• Accepted $30,000 gift from Wellesley Free Library Foundation for Main Library renovation (5-0)

Miscellaneous Committees

A special election will be held to fill one vacant Town Meeting Member position for Precinct C. The election is scheduled for October 22, 2021, via Zoom. Only members of Precinct C are eligible to vote.

• Special election for a Town Meeting Member vacancy in Precinct C

School Committee

The School Committee Policy Subcommittee will meet remotely to discuss the JICFB Bullying Policy, Prevention & Intervention Plan. The committee will also review and approve minutes from the May 20, 2021 meeting.

• Discussion of Bullying Policy, Prevention & Intervention Plan (JICFB)
• Approval of May 20, 2021 minutes

School Committee

The Wellesley School Committee will discuss the JICFB Bullying Policy, Prevention and Intervention Plan. The meeting also includes reports from the Superintendent and Student Advisory Representatives.

• Discussion of JICFB Bullying Policy, Prevention and Intervention Plan
• Review of September 28, 2021, meeting minutes
• Reports from the Superintendent and Student Advisory Representatives

Miscellaneous Committees

This meeting is a technology test and preparation session for the upcoming Special Town Meeting. It includes an overview of Advisory STM and discussions regarding school projects, drinking water treatment funds, and outdoor dining bylaws.

• Article 2 and 3: School Projects
• Article 6: Funds for Drinking Water Treatment
• Article 9: Outdoor Dining Zoning Bylaw

The Select Board, School Committee, and Board of Public Works held a joint online meeting to test technology and prepare for Special Town Meeting. No votes were taken on any articles; the only voting was part of the tech test. Presentations covered school projects, drinking water treatment funds, and an outdoor dining zoning bylaw.

• No votes taken on any articles; meeting was for tech test and prep only
• Select Board, School Committee, and Board of Public Works opened their meetings; Advisory and Planning Board had no quorum
• Meeting adjourned at 8:25 PM

Miscellaneous Committees

As part of Domestic Violence Awareness Month, the MetroWest Commission on the Status of Women will host a teen-only listening circle. Led by the Athena Council, the session focuses on discussing interpersonal relationship violence and identifying necessary resources for young people.

• Teen-only listening circle regarding interpersonal violence
• Discussion on information and resource needs for youth

Wellesley Housing Authority

The board will consider a resolution regarding Deputy Director compensation during the Executive Director search. The meeting also includes an update on the status of the Executive Director search.

• Approval of Deputy Director Compensation (Resolution #2021-54)
• Executive Director Search Update

Board of Health

The Board of Health will receive updates regarding COVID-19, vaccines, and local schools. The meeting also includes discussions on the recruitment of a Community Health Coordinator and the FY 2023 budget.

• COVID-19 and vaccine updates
• Local schools update
• Town-wide mask issues
• Recruitment of Community Health Coordinator
• FY 2023 Budget

The Wellesley Board of Health met remotely and received updates on COVID-19 cases, including 34 positive cases over two weeks and a large outbreak at Star Academy. No formal votes or decisions were taken; the meeting was informational, covering budget guidelines, vaccine clinics, and environmental health updates.

• No formal votes or decisions taken; meeting was informational

Natural Resources Commission (NRC)

The Natural Resources Commission will review a presentation on the Climate Action Plan. The commission will also consider the Playing Fields Task Force Charter and review budgets for NRC and Morses Pond.

• Climate Action Plan presentation
• Playing Fields Task Force Charter review and possible vote
• Capital Budget Review and Approval: NRC and Morses Pond
• Operating Budget Review including staffing discussion
• Open Space and Recreation Plan Public Forum update

The Natural Resources Commission unanimously approved the revised Playing Fields Task Force Charter, which adds Wellesley Girls Lacrosse. The board also discussed capital and operating budgets, adding $100,000 for invasive species removal in FY 2027, and authorized a memorial plaque for Toby Stover. No public comments were made.

• Approved Playing Fields Task Force Charter as revised (unanimous)
• Added $100,000 to FY 2027 capital budget for invasive species removal
• Authorized placement of Toby Stover Memorial Plaque at Fuller Brook Boardwalk
• Approved annual retreat notes (September 23, 2021) as revised
• Approved minutes of October 7, 2021 as revised
• Cancelled November 4th NRC meeting

Council on Aging

The Board will vote on the FY21 Annual Town Report and FY22 gift acceptance. Discussion includes the FY23 budget draft and mission statement reviews.

• Vote on FY21 Annual Town Report
• Vote on FY22 Gift Acceptance
• Update on FY23 Operating & Capital Budgeting Draft
• Review of proposed goals and mission statement
• First read of newsletter policy updates

The Council on Aging approved the FY21 Annual Town Report for submission, authorized grammatical edits, and accepted monetary gifts from the Friends of the Wellesley Council on Aging. The board also reviewed financial updates and discussed future programming and subcommittee assignments.

• Approved FY21 Annual Town Report for submission (10-0)
• Authorized Chair Allen and Vogel to make grammatical edits and submit report (10-0)
• Accepted $256.00 donation for subsidized lunches and $461.25 for coffee supplies (10-0)
• Approved minutes of April 1, 2021 (9-0)
• Approved minutes of September 16, 2021 (9-0)

Miscellaneous Committees

The Board of Directors will elect a Chairperson and Vice Chairperson. The meeting includes reviews of employee handbooks, student COVID-19 protocols, and transportation routing updates.

• Election of Board Chairperson and Vice Chairperson
• Review of COVID-19 case and close contact protocols
• Update on FY 2021 audit and PPE loan
• Establishment of a Capital Fund Committee
• Transportation assessment and routing updates

Human Resources Board

The Human Resources Board is reviewing employment actions, including reclassifications for the Select Board and Health Department. The agenda also includes updates to personnel policies and the FY 23 50/60 Series Merit Pay Plan increases.

• Reclassification request for Select Board
• Reclassification request for Health Department
• FY 23 50/60 Series Merit Pay Plan increases
• Vacation variance request for Planning Department
• Personnel policies and procedures updates

Audit Committee

The Audit Committee will discuss and vote on the Wellesley Municipal Light Plant financial statements. The committee will also receive an update regarding cybersecurity vendor selection and timing.

• Cybersecurity vendor selection and timing update
• Wellesley Municipal Light Plant financial statements discussion and approval

The Audit Committee approved the FY2021 Municipal Light Plant (MLP) financial statements with four votes in favor; one member had departed before the vote. The committee also reviewed a cybersecurity presentation from the IT Director, discussed the impact of a retirement board discount rate change on deferred outflows, and approved the minutes from the September 20, 2021 meeting.

• Approved FY2021 Municipal Light Plant financial statements (4-0, one member absent)
• Approved minutes of September 20, 2021 meeting
• Noted discount rate change (6.625% to 6.0%) to be highlighted to Select Board on December 6

Advisory Committee

The Advisory Committee will receive updates regarding PFAS and STM warrant articles. The committee may also discuss and vote on STM warrant articles if needed.

• PFAS update from DPW/Meghan Jop
• STM Article 2 update from PBC, SMMA, and School Committee
• STM Article 11 update from Planning (David Himmelberger)
• Potential discussion and vote on STM Warrant Articles

The Advisory Committee discussed the PFAS water treatment plan, including a modified ARPA funding application to keep options open, and reviewed final budget changes for the Hunnewell school project. It was reported that the citizen petition for Article 11 (rezoning) will not proceed at Special Town Meeting. The committee approved the October 13, 2021 minutes (14-0) and adjourned.

• Approved October 13, 2021 minutes (14-0)
• Discussed PFAS water treatment plan; ARPA application modified to keep all options open
• Reviewed final Hunnewell school budget changes
• Noted Article 11 citizen petition withdrawn from Special Town Meeting
• Adjourned meeting (14-0)

Trails Committee

The committee is reviewing ongoing and new trail projects, including bike jumps at Boulder Brook Reservation and Centennial fences for upper meadow curves. The agenda also includes discussions regarding trail maintenance, the five-year plan, and potential funding from MPAC, MPO, Mass Trails, and DCR.

• Centennial fences for upper meadow curves
• Bike jumps at Boulder Brook Reservation
• Barton Road area trail cleanup day with WSL
• Discussion of MPAC, MPO, Mass Trails & DCR funding
• Review of Fall 2021 walks schedule and staffing

The Wellesley Trails Committee approved the September 22, 2021 meeting minutes unanimously. They discussed and planned several maintenance projects, including installing fencing at Centennial Park, addressing unauthorized trails at Boulder Brook Reservation, and scheduling a Barton Road cleanup. No formal votes were taken on these items; they were discussed and planned for future action.

• Approved September 22, 2021 meeting minutes (unanimous)
• Planned fencing installation for Centennial Park S-curves, $350 for materials
• Scheduled fencing installation for Oct. 23 at 9 am at Maugus Avenue entrance
• Scheduled Barton Road cleanup with Wellesley Service League for Oct. 24, 9-11 am
• Noted removal of unauthorized trails and bike jumps at Boulder Brook Reservation
• Discussed adding a 'Private Property' sign at Elizabeth Seton Residence trail
• Scheduled site walk for Newton Riverside connections on Nov. 6 or 7

Board of Assessors

The Board of Assessors will meet in executive session to discuss pending litigation scheduled for a hearing at the Massachusetts Appellate Tax Board. The discussion specifically concerns Linden Square.

• Litigation regarding Linden Square

The Board of Assessors met in executive session to discuss pending litigation and abatement applications. They authorized Chief Assessor Donna McCabe to accept a settlement with Federal Realty regarding property tax appeals for fiscal years 2018-2021. The settlement includes a $3,640,000 reduction in the FY2021 assessed value and sets the FY2022 value at $135,000,000.

• Authorized acceptance of Federal Realty settlement (unanimous)
• Approved $3,640,000 reduction in FY2021 assessed value to $142,000,000
• Set FY2022 assessed value at $135,000,000

Board of Public Works

The Board will discuss the FY 2023 tax impact operating and capital budgets. The agenda includes a PFAS update and the DPW monthly report. The Board will also review the Playing Fields Task Force Charter.

• FY 2023 Tax Impact Operating Budget — Version 1
• FY 2023 Tax Impact Capital Budget — Version 2
• PFAS Update
• Playing Fields Task Force Charter
• Water & Sewer Enterprise Fund Financial Statements

The Board of Public Works voted 3-0 to approve administrative revisions to the Playing Fields Task Force Charter, adding Girls Lacrosse and updating club names. The meeting also included discussion on PFAS contamination, with residents urging the town to stop using a contaminated well, and a review of FY2023 budget drafts. No other formal votes were taken.

• Approved Playing Fields Task Force Charter revisions (3-0)
• Approved minutes of September 14, 2021 meeting (3-0)
• Adjourned meeting (3-0)

Climate Action Committee

The committee will review lists of climate actions intended for the Climate Action Plan. The meeting also includes approval of minutes and a period for citizen comments.

• Review of climate action lists for the Climate Action Plan
• Approval of minutes
• Citizen's Speak

The Committee reviewed and discussed draft action lists from working groups organized around climate action pathways (energy, buildings, mobility, waste, natural resources, and governance). These lists will form the core of the Climate Action Plan to reduce greenhouse gas emissions over the next 5-7 years. The Committee made changes to the lists and reviewed the November timeline for stakeholder meetings. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved September 27 meeting minutes (unanimous)
• Discussed and modified draft action lists for Climate Action Plan pathways
• Reviewed November timeline for stakeholder meetings

Miscellaneous Committees

The Town Clerk will conduct a ballot order drawing for a special election. This election is held to fill one vacant Town Meeting Member position in Precinct C only.

• Ballot order drawing for Town Meeting vacancy
• Special election for Precinct C only

Planning Board

The Planning Board will hold public hearings regarding rezoning at 307 & 309 Washington Street and gun shops. The board will also continue reviews of large houses and several Zoning Board of Appeal cases. Additionally, members will review rules for drainage, trees, and large house reviews.

• Rezoning of 307 & 309 Washington Street
• Public hearing regarding gun shops
• Large House Reviews for 62 Hampshire Road and 41 Chestnut Street
• Review of drainage, trees, and large house regulations
• Discussion of potential Zoning Bylaw amendments for 2022

The Planning Board closed public hearings on a citizens petition to rezone 307 & 309 Washington Street and on gun shops, and accepted its October 17, 2021 report. It continued two large house reviews (62 Hampshire Road and 41 Chestnut Street) to November 15, 2021, and agreed with staff recommendations on ten Zoning Board of Appeals cases. The board also reappointed two Design Review Board members.

• Closed public hearing on citizens petition to rezone 307 & 309 Washington Street (5-0)
• Closed public hearing on gun shops (5-0)
• Accepted Planning Board report dated October 17, 2021, with changes (5-0)
• Continued LHR-21-04 for 62 Hampshire Road to 11/15/21, extended action deadline to 11/18/21 (5-0)
• Continued LHR-21-07 for 41 Chestnut Street to 11/15/21, extended action deadline to 11/18/21 (5-0)
• Agreed with staff recommendation to approve ZBA-19-76 (38 College Road) extension for up to two years
• Agreed with staff recommendation to deny ZBA-21-85 (163 Walnut Street) special permit
• Appointed Iris Lin as full member and Amir Kripper as alternate member of Design Review Board, three-year terms (5-0 each)

Board of Library Trustees

The Board of Library Trustees will review library policies regarding conduct and room usage. The meeting also includes a discussion on the FY23 capital request draft and an update on renovation funds and reopening plans.

• Review of Rules of Conduct, Conference Room, and Meeting Room policies
• FY23 Capital Request - Draft
• Renovation update regarding fund requests and reopening plans
• Wellesley Media Gift Recognition

Select Board

The board will vote on using $2.8 million in Free Cash to fund operational costs for the Hunnewell School internal swing space plan. They will also consider applying for $1.5 million in ARPA funds for an interim PFAS remediation project.

• $2.8 million Free Cash allocation for Hunnewell School swing space operations
• $1.5 million ARPA fund application for interim PFAS remediation
• Playing Fields Task Force Charter modification to include Girls Lacrosse
• Climate Action Plan liaison update

The Select Board voted unanimously to authorize an application for $1.5 million in ARPA funds for interim PFAS remediation at Morses Pond, and also recommended $2.8 million in Free Cash for Hunnewell School swing space costs. The board approved modifications to the Playing Fields Task Force Charter and accepted a $200,000 library foundation gift. All votes were 5-0.

• Approved Playing Fields Task Force Charter modification (5-0)
• Authorized $1.5M ARPA fund application for PFAS remediation (5-0)
• Recommended $2.8M Free Cash for Hunnewell swing space (5-0)
• Accepted $200,000 gift from Wellesley Free Library Foundation (5-0)
• Voted to enter Executive Session for collective bargaining and Open Meeting Law complaint (5-0)

School Committee

The School Committee will discuss and vote on Hunnewell construction funding. The meeting also includes an executive session to discuss potential litigation.

• Discussion/Vote: Hunnewell Construction Funding
• Executive Session regarding potential litigation

The School Committee unanimously endorsed the Permanent Building Committee's recommendation for the Hunnewell project, approving a not-to-exceed construction budget of $54,355,000 and recommending $2,800,000 for internal swing space operating costs, for a total of $57,155,000. The committee then voted unanimously to enter executive session to discuss potential litigation on an exigent matter, with no return to open session.

• Endorsed Hunnewell construction phase budget of $54,355,000 (5-0)
• Recommended $2,800,000 for internal swing space operating costs (5-0)
• Approved total construction phase budget of $57,155,000 (5-0)
• Entered executive session for potential litigation (5-0)

Climate Action Committee

The committee will discuss the Climate Action Plan schedule, outreach, and implementation blueprints. The meeting also includes preparations for the 2022 Annual Town Meeting and review of FY23 operating and capital budgets.

• Climate Action Plan schedule and outreach
• Implementation Blueprints for the CAP
• Preparations for the 2022 Annual Town Meeting
• FY23 operating and capital budgets

The Wellesley Climate Action Committee discussed and expressed support for a proposed governance change to have the Sustainability Director report to the Town's Executive Director, with a plan to bring it to Annual Town Meeting 2022. The committee also approved a $50,000 FY2022 capital budget request for community outreach consultant support, and agreed to include methane emissions reduction in the CAP's Governance pathway. No formal votes were taken on these items; the meeting was primarily discussion and planning.

• Supported proposed change for Sustainability Director to report to Executive Director (discussion, no vote)
• Approved $50,000 FY2022 capital budget request for outreach consultant support
• Agreed to include methane emissions reduction in Governance pathway of CAP
• Planned coordinated meeting for October 19 to review pathway action lists
• Deferred approval of September 27 meeting minutes to next meeting

Miscellaneous Committees

The MetroWest Commission on the Status of Women will host a panel for Domestic Violence Awareness Month. The event features families sharing stories about the impact of losing loved ones to interpersonal relationship violence. The session includes a moderated conversation and audience questions.

• Panel titled 'Shattered — The Impact of Interpersonal Violence on Loved Ones'
• Panelists Malcolm Astley, Mary Dunne, and Stephanie Deeley
• Moderated by MetroWest Commissioner Rachel Neimiec

Miscellaneous Committees

The West Suburban Health Group Board will discuss CY22 senior plan rates and a proposed change to the funding arrangement for Tufts Medicare Supplement with PDP Plus. The board will also address health plan pricing for FY23 following Fallon's departure.

• Proposed change to funding for Tufts Medicare Supplement with PDP Plus
• FY21 Financial Audit report
• CY22 senior plan rates
• FY23 health plan pricing and new limited network plans
• Harvard Pilgrim fitness benefit option

Miscellaneous Committees

The West Suburban Health Group Steering Committee will review CY22 senior plan rate proposals. The committee will also discuss recommendations regarding Fallon leaving the marketplace.

• CY22 Senior plan rate proposals and recommendations
• Planning for Fallon leaving the marketplace
• Approval of September 28, 2021 meeting minutes
• Treasurer’s report

Wellesley Housing Authority

The Wellesley Housing Authority Board will discuss a temporary appointment to the Executive Director position. The board will also receive an update regarding the Executive Director search.

• Discussion of a temporary appointment to the Executive Director position
• Update on the Executive Director search

Board of Health

The Wellesley Board of Health will hold a remote meeting to receive various reports. The agenda consists only of procedural items and departmental updates.

• Chairman's Report
• Director's Report
• Community Health Update
• Environmental Health Update

Permanent Building Committee

The committee will receive updates and review requisitions for the Library and MSBS projects. Discussion will also include construction manager selection for Town Hall interior renovations.

• Library renovation updates and requisitions
• MSBS updates and requisitions
• Town Hall interior renovation updates and construction manager selection
• Hunnewell School update
• Hardy School update

The Permanent Building Committee approved the Guaranteed Maximum Price (GMP) for the Hunnewell school project at $54,395,000, including $900,000 for swing space managed by the PBC. They also approved change orders and requisitions for the Library and MSBS projects, and authorized the chair to sign the MSBA Scope and Budget Agreement for Hardy. Several other routine items were approved.

• Approved Hunnewell GMP of $54,395,000 including $900K swing space (6-0)
• Approved Nadeau Requisition #9 for $259,112 for Library interior (4-0)
• Approved Shawmut Requisition #7 for $785,643.01 for MSBS (6-0)
• Approved Library change orders 018, 028R, 029 to move forward
• Approved MSBS change orders for missed casework and art room cabinets
• Authorized TG to sign MSBA Scope and Budget Agreement for Hardy (6-0)
• Approved Shawmut Pre-con Invoice #1 for $36,010 for Hardy (6-0)
• Approved PBC operating budget for APM training (5-0)

Council on Aging

The Council on Aging is conducting a board retreat as a continuation of the October 7 meeting. The session focuses on reviewing the agency's mission, governance roles, and vision for the next one to three years.

• Review of current COA mission
• Review of current governance, roles, and responsibilities
• Discussion of COA vision for the next 1-3 years
• Prioritization of goals and development of a roadmap

The Council on Aging board continued its retreat, finalizing a mission statement that describes the COA as a community resource for Wellesley's older adults (60+), their families, and caregivers. They created three subcommittees to develop action plans around vitality, visibility, and vibrancy, and discussed target groups including technologically isolated seniors and caregivers. Several agenda items were skipped due to time constraints, and the meeting adjourned unanimously.

• Adopted mission statement: 'The mission of the Wellesley COA is to serve as the community resource for Wellesley’s older adult residents (60+), their families, and caregivers; we provide enriching physical, social, emotional, and intellectual opportunities.'
• Formed subcommittee on reaching diversified groups (Parker, Ferrell, DeFazio)
• Formed subcommittee on visibility and interdepartmental communication (Rosefsky, Vogel, Allen)
• Formed subcommittee on vibrancy (Wang, Ferrante, Trumbull)
• Skipped governance review, vision, prioritization, and next steps agenda items due to time
• Adjourned meeting unanimously (10-0)

Affordable Housing Trust (formerly WHDC)

The scheduled organizational meeting for the Wellesley Housing Development Corporation was cancelled. The agenda included discussions regarding the FY22 work plan and the 10 Boulevard Road site.

Select Board

The Select Board meeting scheduled for October 14, 2021, was cancelled. The agenda had included discussions regarding an Open Meeting Law complaint and health insurance collective bargaining strategy.

• Open Meeting Law complaint discussion
• Health insurance collective bargaining strategy

Community Preservation Committee

The committee will discuss potential funding requests from the Natural Resources Commission, including lighting retrofits and lawn conversion projects. The agenda also includes a review of the CPC Financial Plan and approval of September 2021 minutes.

• Hunnewell Fields Complex Lighting Retrofit funding update
• Field Utilization Study funding update
• Lawn Conversion Project funding update
• Review of CPC Financial Plan
• Approval of September 2021 minutes

The Community Preservation Committee discussed a request for $400,000 in CPA funds to retrofit the Hunnewell Fields lights with modern LEDs, but took no vote and will continue the discussion at a future meeting. The NRC also presented two other potential funding requests: a $30,000 Open Space Utilization Study and a Lawn Conversion pilot program, both also without a vote. The committee reviewed its financial plan, noting $5.6 million in available funds and a 3% revenue growth.

• Approved the September 2021 meeting minutes with minor edits; Emily Maitin abstained.
• Adjourned at 9:00 p.m. by unanimous vote.
• Discussed, but did not vote on, a $400,000 CPA request to retrofit Hunnewell Fields lights with LEDs.
• Discussed, but did not vote on, a $30,000 Open Space Utilization Study request.
• Discussed, but did not vote on, a potential Lawn Conversion pilot program request.
• Reviewed the CPC financial plan, noting $5.6 million in available funds and a 3% revenue growth.
• Noted that Morses Pond Bathhouse and Beachfront project appropriations were moved to FY24 and FY25.
• Noted that the Wellesley Historical Society will not request funds at the 2022 ATM.

Natural Resources Commission (NRC)

The Natural Resources Commission will attend a Community Preservation Committee meeting. The purpose of the attendance is to discuss potential funding requests for fiscal year 2023.

• Discussion of potential FY23 CPC requests

The Community Preservation Committee heard a request from the Natural Resources Commission for $400,000 in CPA funds to retrofit lights at Hunnewell Fields with LED fixtures, but took no action, continuing discussion to a future meeting. The committee also reviewed the CPC financial plan, noting $5.6 million in available funds, and discussed potential future requests for an Open Space Utilization Study and a Lawn Conversion pilot program.

• Approved September 2021 meeting minutes with minor edits (Maitin abstaining)
• Discussed $400,000 CPA request for Hunnewell Fields lighting retrofit, no vote
• Reviewed CPC financial plan with $5.6 million available funds
• Noted Morses Pond Bathhouse project moved to FY24/FY25
• Heard update on Aqueduct Bathroom project, prefab building ordered

Advisory Committee

The meeting includes a town and financial update from Executive Director Meghan Jop, Finance Director Sheryl Strother, and Select Board Chair Tom Ulfelder. The agenda also covers citizen speak, liaison reports, and administrative items such as minutes approval.

• Town and financial update
• Citizen speak
• Liaison reports
• Minutes approval

The Wellesley Advisory Committee met on October 13, 2021, primarily to receive a financial update from the Select Board, Finance Director, and other officials on FY21 results, FY23 revenue assumptions, and capital prioritization. No formal decisions were made on these topics; the only votes were to approve the October 6, 2021 minutes (14-0) and to adjourn (13-0). The meeting also included liaison reports, notably that the School Committee had approved Option A for Hunnewell swing space.

• Approved October 6, 2021 minutes (14-0)
• Adjourned meeting at 8:37 p.m. (13-0)

Design Review Board

The board will consider sign and awning applications for businesses on Washington Street and Linden Street. It will also conduct a large house review and continue discussion of a Bank of America construction project.

• Sign/awning application for First Class Skin Pro at 263 Washington Street
• Sign application for Momentum Dance at 165 Linden Street
• Large House Review for 35 Pembroke Road
• Continued review of Bank of America construction project at 342 Washington Street
• Motion to move the October 27, 2021 meeting to November 3, 2021

The Wellesley Design Review Board approved four applications at its October 13, 2021 meeting: a sign for Momentum Dance at 165 Linden Street, a sign/awning permit for First Class Skin Pro at 263 Washington Street, a landscape/house review for 35 Pembroke Road, and a major construction project for Bank of America at 342 Washington Street. All approvals were unanimous (4-0). The board also rescheduled its October 27 meeting to November 3 to avoid conflict with Special Town Meeting.

• Approved Momentum Dance sign application at 165 Linden Street with conditions (4-0)
• Approved First Class Skin Pro sign/awning permit at 263 Washington Street (4-0)
• Approved LHR-21-10 for 35 Pembroke Road with conditions on landscaping and retaining walls (4-0)
• Approved DRB-21-21 M 342 Washington Street Bank of America project with conditions on entrance and landscaping (4-0)
• Rescheduled Design Review Board meeting from October 27 to November 3, 2021 (4-0)

Municipal Light Board

The Municipal Light Board will review and vote on the MLP's position regarding solar installation at Hunnewell School. The Board will also receive comments from the Climate Action Plan Energy Group for feedback.

• Vote on MLP's position regarding solar on Hunnewell School
• Review of Climate Action Plan Energy Group comments

Select Board

The Wellesley Select Board is meeting to vote on amended voter precinct maps and election polling locations. The board will also discuss FY23 budget guidelines and the potential use of ARPA funds for PFAS mitigation.

• Vote on amended 2020 Voter Precinct Map
• Vote on polling locations for elections
• Update on Traffic Box Art Program
• Vote on FY23 Budget Guidelines
• Discussion of ARPA funds for PFAS mitigation

The Select Board voted 5-0 to set FY23 budget guidelines, allowing a 2.75% operating budget increase for town and school departments and targeting 6.8% of the debt policy range for cash capital. The Board also approved amended 2020 voter precinct maps and legal descriptions, and designated polling locations for each precinct. Additionally, the Board discussed using ARPA funds for the Morses Pond well interim solution, potentially reducing borrowing from $6.8M to $5.3M, but took no formal vote on this matter.

• Approved amended 2020 Voter Precinct Maps and Legal Description (5-0)
• Approved polling locations for all precincts (5-0)
• Set FY23 budget guidelines: 2.75% operating increase for town and school departments, 6.8% debt policy for cash capital (5-0)
• Approved minutes of September 1, 2021 meeting (3-1-1, Lanza abstained)

School Committee

The Wellesley School Committee will meet to vote on a letter regarding state COVID-19 immunization requirements and discuss swing space options. The committee will also review district goals for the 2021-22 school year and finalize the FY21 budget.

• Vote on a letter regarding state COVID-19 immunization requirements
• Discussion and vote on swing space options
• Finalization of the FY21 budget
• Acceptance of gift donations, including $8,267.22 from WMS PTO

The School Committee unanimously approved Option A as the basis for Hunnewell swing space for the 2022-23 school year, which will host Hunnewell students across four other elementary schools during construction. Option C was removed from consideration, and Option B was not selected. The Committee also approved sending a letter to state legislators urging them to add the COVID vaccine to school requirements and to minimize exemptions.

• Approved Option A for Hunnewell swing space for 2022-23, hosting students at Bates, Sprague, Hardy, and Upham.
• Removed Option C from consideration by consensus.
• Approved sending a letter to state legislators urging COVID vaccine mandate and minimizing exemptions.
• Approved the Consent Agenda, including September 14, 2021 meeting minutes and gift acceptances.
• Approved receipt of FY22 federal and state grants totaling $4,904,447.
• Noted FY21 budget surplus of $3,148,800 returned to the Town.

Select Board

The Select Board will meet to discuss the upcoming October 2021 Special Town Meeting. This meeting is scheduled as a remote online session.

• Discussion regarding the October 2021 Special Town Meeting

The Select Board met with the Moderator to review the operation plan for the Special Town Meeting starting October 25, 2021. They discussed all eleven articles on the warrant, including who would present each and the timing. No formal decisions were made; the meeting was procedural.

• Reviewed Special Town Meeting operation plan (no vote)
• Discussed all 11 warrant articles for Oct 25 meeting

Miscellaneous Committees

The MetroWest Commission on the Status of Women will host a panel discussion for Domestic Violence Awareness Month. Panelists from Voices Against Violence, Jane Doe, and the District Attorney's office will discuss their work combating interpersonal violence in the region.

• Panel discussion regarding organizations and services combating interpersonal violence

Miscellaneous Committees

A special election will be held to fill one vacant Town Meeting Member position. This election is limited to members of Precinct C only.

• Special election for one Town Meeting Member vacancy

Wellesley Housing Authority

The board will review a presentation from D&V Mainsail regarding the Executive Director search process. The agenda also includes resolutions for exterior door replacement at 41 River Street and a maintenance employee reclassification. An executive session is scheduled to discuss negotiations with nonunion personnel.

• Approval of Certificate of Final Completion for exterior door replacement at 41 River Street
• Approval of maintenance employee reclassification
• Presentation from D&V Mainsail regarding the Executive Director search process
• Executive session to discuss negotiations with nonunion personnel

Natural Resources Commission (NRC)

The Natural Resources Commission will consider a fine for tree cutting at 196 Pond Rd. The meeting also includes reviews of the annual report and capital budgets for the NRC and Morses Pond. Additionally, the commission will discuss the climate emergency.

• Vote on tree cutting fine at 196 Pond Rd
• Annual Report review and approval
• Capital Budget Review: NRC and Morses Pond
• Discussion of Climate Emergency
• Open Space and Recreation Plan update

The Natural Resources Commission voted unanimously to issue a fine and damages of $4,520 for the illegal cutting of a public shade tree at 196 Pond Rd, and recommended the Director work with the property owner to select a replacement tree species. The board also unanimously approved the annual report and gave preliminary approval to the NRC and Morses Pond 5-year capital budgets, including a FY23 request of $525,000 for the department and $150,000 for Morses Pond. The September 2nd minutes were approved 4-0, while a vote on the Annual Retreat Notes was deferred.

• Approved $4,520 fine for illegal tree cutting at 196 Pond Rd (unanimous)
• Approved annual report (unanimous)
• Gave preliminary approval to NRC and Morses Pond 5-year capital budgets
• Approved September 2nd minutes (4-0)
• Deferred vote on Annual Retreat Notes

Zoning Board of Appeals

The Zoning Board of Appeals will discuss recent changes to case law. The agenda contains only this single discussion item.

• Discussion regarding recent changes to case law

The Zoning Board of Appeals held a business meeting to discuss recent case law and Wellesley's zoning bylaw regarding special permits for altering or reconstructing sheds and detached garages. No formal decisions or votes were taken; the board only deliberated and considered whether to consult the Planning Board about a possible bylaw amendment.

• Discussed case law on Chapter 40A, Section 6 for sheds/garages (no vote)
• Considered speaking to Planning Board about bylaw amendment (no action)
• Adjourned business meeting at 7:30 pm

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals is scheduled to conduct public hearings for eleven different cases. These items involve zoning appeals at various addresses throughout the town. One case, regarding 97 Russell Road, is a continuation from the September 2, 2021 meeting.

• Public hearing: 97 Russell Road (continued)
• Public hearing: 4 Larch Road
• Public hearing: 323 Washington Street
• Public hearing: 34 Brook Street
• Public hearing: 66 Denton Road

The Wellesley Zoning Board of Appeals held a public hearing on October 7, 2021, and made several decisions. It granted a variance for a side-entry garage at 23 Lawrence Road, approved a special permit for garage reconstruction at 130 Abbott Road, and renewed a special permit for the Wellesley Historical Society. Several other petitions were continued or withdrawn without prejudice.

• Granted variance for side-entry garage at 23 Lawrence Road (unanimous)
• Approved special permit for garage reconstruction at 130 Abbott Road (unanimous)
• Renewed special permit for Wellesley Historical Society for 2 years (unanimous)
• Approved special permit for signs at 962 Worcester Street (unanimous)
• Continued hearing for 97 Russell Road to Dec 2, 2021 (unanimous)
• Continued hearing for 4 Larch Road to Dec 2, 2021 (unanimous)
• Withdrawn without prejudice: 34 Brook St, 66 Denton Rd, 27 Atwood Rd, 24 Durant Rd (unanimous)
• Dismissed without prejudice: 34 Brook St, 26 Cavanagh Rd (unanimous)

Council on Aging

The Council on Aging is conducting a board retreat via a remote meeting. The session includes reviewing the current mission, governance roles, and discussing a vision for the next one to three years.

• Review of COA mission and governance/roles
• Discussion of vision for the next 1-3 years
• Prioritization of goals and roadmap development

The Council on Aging held a remote board retreat focused on level-setting, reviewing the COA's mission statement, clarifying board vs. staff roles, and brainstorming a vision for the next one to three years. No formal decisions were made; the session was discussion-only, with plans to assess working groups and subcommittees at the next meeting. The board voted unanimously (8-0) to adjourn.

• Voted unanimously (8-0) to adjourn the meeting
• No substantive decisions made; retreat was discussion-only
• Planned to assess working groups and subcommittees at next meeting

School Councils

The provided document contains only procedural boilerplate regarding meeting notice requirements. No specific topics or discussion items were included for the Wellesley School Councils meeting.

School Councils

The provided notice contains only procedural boilerplate regarding meeting notification requirements. No topics, decisions, or discussions are recorded for this School Council meeting.

Miscellaneous Committees

Various Wellesley boards and committees will meet to review the close of the FY21 and FY22 budgets. The meeting also includes discussions regarding the status of FY23 budget guidelines.

• Update on the close of FY21 and FY22 budgets
• Discussion on the status of FY23 budget guidelines
• Inter-board discussion regarding the budget

Retirement Board

The Wellesley Retirement Board scheduled a remote meeting for October 6, 2021. The primary agenda item was to finalize the selection of legal service provider(s).

• Finalizing selection of legal service provider(s)

The Wellesley Retirement Board voted unanimously to engage Murphy Hesse Toomey & Lehane (MHTL) as board counsel and the Law Offices of Michael Sacco as special counsel. The decision followed discussions about legal services providers and acknowledged past work by Sacco and Collins.

• Engaged Murphy Hesse Toomey & Lehane as board counsel (4-0)
• Engaged Law Offices of Michael Sacco as special counsel (4-0)

Advisory Committee

This meeting consists of procedural and administrative items. The agenda includes citizen speak, liaison reports, and minutes approval.

• Citizen Speak
• Liaison Reports
• Minutes Approval
• Administrative Items

The Advisory Committee approved the September 29, 2021 meeting minutes by a 14-0 vote and adjourned. No substantive decisions were made; the meeting was largely informational, covering liaison reports on the Planning Board's open public hearing on a citizen petition, school swing space options, and the upcoming budget process timeline leading to Annual Town Meeting in late March 2022.

• Approved September 29, 2021 meeting minutes (14-0)
• Adjourned meeting (14-0)

Miscellaneous Committees

This meeting is a special election to fill one Town Meeting Member vacancy. The election is open only to voters in Precinct D. It will be held remotely via Zoom on October 5, 2021.

• Special election for one Town Meeting Member vacancy (Precinct D only)

Precinct D Town Meeting Members held a special election on October 5, 2021, to fill a vacancy caused by a resignation. After a first round with no majority, a run-off was held, and Gail Frances Sullivan was elected with 15 votes. Her term expires at the next Annual Town Election in 2022.

• Elected Gail Frances Sullivan to fill Precinct D Town Meeting vacancy (15-8 in run-off)
• Conducted run-off vote after no candidate received majority in first round

Miscellaneous Committees

A special election will be held on October 5, 2021, to fill a single vacancy for a Town Meeting Member. This election is limited to members of Precinct E.

• Special election for one Town Meeting Member vacancy in Precinct E

Precinct E Town Meeting Members held a special election on October 5, 2021, to fill one seat vacated by a resignation. Anashua (Rani) R G Elwy received 13 of 23 votes and was elected to serve until the next Annual Town Election in 2022.

• Elected Anashua (Rani) R G Elwy to fill Town Meeting Member vacancy (13 votes)
• Kathy Qian Hellgren received 3 votes
• Odessa MB Sanchez received 6 votes
• 1 abstention recorded

Historical Commission

The Wellesley Historical Commission will conduct public hearings regarding preservation determinations for several residential addresses. The agenda also includes discussions on the plaque program and building eligibility definitions.

• Preservation determination hearings: 20 Tappan Road, 161 Cedar Street, 36 Patton Road, and 36 Sheridan Road
• RFP for Plaque Program Research
• Definition of Eligible Building
• Community Center/Wellesley Inn Chandeliers

The Wellesley Historical Commission voted 5-2 to deem 36 Patton Road preferably preserved, imposing a 12-month moratorium on demolition. It also unanimously deemed 161 Cedar Street not preferably preserved, continued the hearing for 20 Tappan Road to November 8, 2021, and unanimously preserved 36 Sheridan Road.

• Continued hearing for DR-2021-48 (20 Tappan Road) to November 8, 2021 (6-0).
• Deemed DR-2021-49 (161 Cedar Street) not preferably preserved (6-0).
• Deemed DR-2021-50 (36 Patton Road) preferably preserved with a one-year moratorium (5-2).
• Deemed DR-2021-51 (36 Sheridan Road) preferably preserved (7-0).
• Discussed plaque program and CPC funding; no formal action taken.

Historical Commission

The Historical Commission will hold public hearings to determine if four properties should be preferably preserved under town bylaws. The locations include 20 Tappan Road, 161 Cedar Street, 36 Patton Road, and 36 Sheridan Road. A request for a waiver modification at 24 Durant Road has been withdrawn.

• Preservation determination: 20 Tappan Road
• Preservation determination: 161 Cedar Street
• Preservation determination: 36 Patton Road
• Preservation determination: 36 Sheridan Road

School Councils

The Bates School Council will meet virtually on October 5, 2021. The agenda includes discussions regarding back to school feedback and the Hardy/Hunnewell proposal. The council will also address bias incident reporting protocols.

• Back to school feedback discussion
• Hardy/Hunnewell proposal discussion
• Bias incident reporting protocol discussion

School Committee

The School Committee will hold a presentation regarding swing space and phased redistricting options. The meeting also includes a community forum and listening session.

• Presentation on Swing space / Phased Redistricting Options
• Community Forum/Listening Session
• Discussion on Swing Space / Phased Redistricting Options

The Wellesley School Committee held a remote meeting to review three options for swing space and phased redistricting related to the construction of two new elementary schools (Hunnewell and Hardy). No decision was made; the Committee discussed the options and scheduled a vote for the October 12 meeting. The meeting included a community forum with questions and resident comments.

• Reviewed three swing space/redistricting options (A, B, C) for Hunnewell and Hardy construction
• Scheduled a vote on swing space options for the October 12 meeting
• Adjourned meeting unanimously (5-0)

Miscellaneous Committees

The MetroWest Regional Transit Authority Advisory Board will meet to continue discussions regarding the FY22 Fare Policy and option selection. The agenda also includes committee membership appointments and an address from Senate President Karen Spilka.

• Discussion and approval of FY22 Fare Policy & Option Selection
• Approval of a disabled community member from Marlborough
• Audit Finance Committee membership appointments
• Administrator Search Committee membership appointments
• Address by Senate President Karen Spilka

Planning Board

The board will continue public hearings regarding zoning for 307 & 309 Washington Street and gun shops. Discussions include the Barton Road Redevelopment Study and a tree violation at 196 Pond Road. The agenda also includes reviews of large house applications.

• Rezoning of 307 & 309 Washington Street
• Public hearing regarding gun shops
• Barton Road Redevelopment Study
• Tree violation at 196 Pond Road
• Large house reviews for 105 Albion Road and 35 Pembroke Road

The Wellesley Planning Board held a remote meeting on October 4, 2021, and took several actions. It voted unanimously to continue public hearings on a citizens petition to rezone 307 & 309 Washington Street and on gun shop zoning restrictions to October 18, 2021. The board also voted unanimously to fine the owner of 196 Pond Road $100 for a scenic road tree violation and require planting a 3-inch caliper tree. Additionally, it continued hearings on the Weston Road project and two large house reviews to November 4, 2021, and rescheduled its November 1 meeting to November 4. No final decisions were made on these items.

• Continued public hearing on rezoning 307 & 309 Washington Street to Oct 18, 2021 (5-0)
• Continued public hearing on gun shop zoning to Oct 18, 2021 (5-0)
• Issued $100 fine and required 3-inch caliper tree planting for 196 Pond Road scenic road violation (5-0)
• Continued PSI-20-01 for 140-148 Weston Road to Nov 4, 2021 (5-0)
• Rescheduled Nov 1 Planning Board meeting to Nov 4, 2021 (5-0)
• Continued LHR-21-09 for 105 Albion Road to Nov 4, 2021 (4-0)
• Continued LHR-21-10 for 35 Pembroke Road to Nov 4, 2021 (3-0)

Historical Commission

The Wellesley Historical Commission will hold public hearings to determine if buildings at four specific addresses should be preferably preserved. The commission will also consider a request to modify a previously approved waiver for 24 Durant Road.

• Preservation determination for 20 Tappan Road, 161 Cedar Street, 36 Patton Road, and 36 Sheridan Road
• Waiver modification for 24 Durant Road

Wellesley Housing Authority

The Wellesley Planning Board and Wellesley Housing Authority will hold a joint meeting to address several zoning and development items. Agenda topics include rezoning at 307 & 309 Washington Street and a presentation on the Barton Road Redevelopment Study. The board will also review tree violations on Scenic Road and large house applications.

• Rezoning of 307 & 309 Washington Street
• Barton Road Redevelopment Study presentation
• Tree violation at 196 Pond Road
• Permit revisions for 140-148 Weston Road (Wellesley Park)
• Large house reviews for 105 Albion Road and 35 Pembroke Road

Retirement Board

The Wellesley Retirement Board met remotely on October 4, 2021. The meeting's purpose was to finalize the selection of legal service provider(s).

• Finalizing selection of legal service provider(s)

The Wellesley Retirement Board voted unanimously to engage Murphy Hesse Toomey & Lehane (MHTL) as board counsel and the Law Offices of Michael Sacco as special counsel. The decision followed discussions about legal services and interviews from the September meeting. The board also scheduled its next meetings for October 26 and November 30, 2021.

• Engaged Murphy Hesse Toomey & Lehane as board counsel (4-0)
• Engaged Law Offices of Michael Sacco as special counsel (4-0)

Board of Assessors

The Board of Assessors will meet to discuss pending litigation scheduled for a hearing at the Massachusetts Appellate Tax Board. This discussion is intended to take place in executive session.

• Discussion of pending litigation at the Massachusetts Appellate Tax Board

The Board of Assessors held a brief open session and then voted unanimously to enter executive session to discuss active litigation scheduled for a hearing at the Massachusetts Appellate Tax Board. No members of the public spoke or requested to participate. The meeting adjourned at 3:50 p.m. after the executive session discussion.

• Voted to enter executive session to discuss pending litigation (3-0)

Select Board

The Select Board will consider a grant of location for Verizon New England to install underground conduit at Central Street and Crest Road. The board will also discuss hiring special counsel to negotiate environmental insurance claims related to PFAS remediation. Additionally, the meeting includes reviews of 2020 voter precinct maps and upcoming election polling locations.

• Grant of location for Verizon New England at Central Street and Crest Road
• Proposal for Eisenstein Malanchuk to negotiate environmental insurance claims
• Approval of 2020 Voter Precinct Map
• Polling locations for the December 7, 2020 election
• Update on mail-in voting

The Wellesley Select Board voted 5-0 to grant Verizon New England a location for underground conduit at Central Street and Crest Road, with conditions including sidewalk replacement and police-approved work hours. It also approved retaining Eisenstein Malanchuk for PFAS environmental insurance cost recovery at no cost to the town, and approved the 2020 Voter Precinct Map. The board approved the interim Town Wide Financial Plan and several licenses and appointments.

• Approved Verizon grant of location for underground conduit at Central Street and Crest Road (5-0)
• Approved retainer for Eisenstein Malanchuk for PFAS environmental insurance cost recovery (5-0)
• Approved 2020 Voter Precinct Map as presented (5-0)
• Approved Town Wide Financial Plan Interim Budget Update as amended (5-0)
• Approved one-day licenses for Wellesley Free Library Foundation and St. Andrew's Episcopal Church (5-0)
• Authorized $576.99 payment from SPED Stabilization Fund to New England Medical Billing (5-0)
• Appointed Ronald M. Pearson as school crossing guard until June 30, 2022 (5-0)
• Approved minutes of August 16, 2021 with amendment (3-2); approved minutes of August 31, September 13, and September 20, 2021 (5-0)

Wellesley Housing Authority

The Board will review recent minutes and approve September bill payments. Discussion includes second readings for the WHA by-laws and Outdoor Policy. The meeting also features first readings for rent collection and reasonable accommodation policies.

• Second reading of WHA by-laws (Resolution #2021-40)
• Second reading of Outdoor Policy (Resolution #2021-42)
• First reading of Rent Collection Policy
• First reading of Reasonable Accommodation Policy (PHN 2021-17)
• Approval of September Bill Payments/Warrant (Resolution #2021-52)

Board of Health

The Board of Health will discuss community health updates regarding COVID-19 and flu vaccination clinics. The meeting also covers business compliance with indoor mask advisories and administrative matters including the FY2022 budget.

• COVID-19 and school/college updates
• Flu vaccination clinics
• Business compliance with indoor mask advisory
• Recruitment of Community Health Coordinator
• FY2022 budget

The Board of Health voted to approve an indoor mask advisory recommending that everyone over age five wear a mask in indoor public settings. The board also approved the minutes from September 9, 2021. No other formal votes were taken; other items were informational updates.

• Approved indoor mask advisory for all over age 5 (unanimous)
• Approved minutes from September 9, 2021

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will meet remotely to review two draft decisions. The board is scheduled to discuss and approve items related to 28 Cameron Street and 485 Washington Street.

• Draft decision for 28 Cameron Street (Hunnewell School)
• Draft decision for 485 Washington Street (Police Station Parking Lot)

The Zoning Board of Appeals unanimously approved site plan approval for the Town of Wellesley's police station parking lot at 485 Washington Street (ZBA 2021-61) and for the Permanent Building Committee's project at 28 Cameron Street (Hunnewell School, ZBA 2021-39). Both approvals were granted with unanimous votes, and the Executive Secretary was authorized to sign the decisions. The board also discussed revisions to draft decisions and the Dover Amendment for the school project.

• Granted site plan approval for police station parking lot at 485 Washington Street (unanimous)
• Authorized Executive Secretary to sign decision for police station parking lot (unanimous)
• Granted site plan approval for Hunnewell School at 28 Cameron Street (unanimous)
• Authorized Executive Secretary to sign decision for Hunnewell School (unanimous)

Municipal Light Board

The board will review financial statements for June and July 2021 along with fiscal year-to-date results. Members are also scheduled to vote on recommendations to award bids for power cables, neutral cables, and padmount transformers.

• Vote on awarding power and neutral cable bids (Specification 22E-80-179)
• Vote on awarding three phase padmount transformer bids (Specification 22E-80-180)
• Review of June and July 2021 financial results
• Discussion of FY22 Director objectives

The Wellesley Municipal Light Board approved entering into an agreement with D.E. Shaw Renewable Investments to purchase solar renewable energy including environmental attributes. The board also authorized staff to negotiate and award a contract for a SCADA system and RTU retrofit for Devens, and approved purchases of power and neutral cable and three-phase padmount transformers. The meeting included an executive session on power supply and SCADA matters, and a review of financial statements and director objectives.

• Approved minutes of August 25, 2021 with year correction (unanimous)
• Authorized MLP Director to enter solar power purchase agreement with D.E. Shaw Renewable Investments
• Authorized staff to negotiate and award SCADA/RTU retrofit contract to Minsait ACS and/or QEI
• Approved $231,540 purchase of Power and Neutral Cable from Arthur J. Hurley Company
• Approved $335,505 purchase of transformers from Power Sales Group and Irby Utilities

Advisory Committee

The committee will continue a public hearing regarding the October 2021 Special Town Meeting Warrant Articles. They will also receive an update from the DPW on drinking water/PFAS and hold a vote on the warrant articles.

• Continuation of Public Hearing for October 2021 Special Town Meeting Warrant Articles
• Update on drinking water/PFAS from DPW
• Discussion and Vote on October 2021 Special Town Meeting Warrant Articles

The Advisory Committee voted to recommend favorable action on all October 2021 Special Town Meeting warrant articles, including a $55 million appropriation for a new Hunnewell Elementary School (10-4) and a $70 million appropriation for a new Hardy Elementary School (14-0). The committee also recommended $6.8 million for PFAS water filtration, $164,838 for custodial pay schedules, $150,000 for legal costs, zoning changes for outdoor dining, and a waiver for 50 Grove Street. The public hearing was adjourned with no additional public comments.

• Recommended favorable action on Article 2: $55M for Hunnewell replacement (10-4)
• Recommended favorable action on Article 3: $70M for Hardy replacement (14-0)
• Recommended favorable action on Article 6: $6.8M for PFAS water filtration (13-0)
• Recommended favorable action on Article 5: $164,838 for custodial pay (13-0)
• Recommended favorable action on Article 7: $150,000 for legal costs (13-0)
• Recommended favorable action on Article 9: outdoor dining zoning change (14-0)
• Recommended favorable action on Article 10: waiver for 50 Grove Street (14-0)
• Recommended favorable action on Article 4: land transfer for Hardy (14-0)

Retirement Board

The Wellesley Retirement Board will conduct interviews for potential legal service providers. The board also plans to approve the audited financial statement from December 31, 2020. Additionally, members will review recent personnel changes and conference attendance.

• Interviews for Legal Service Providers (Matthew Feeney, Christopher Collins, and Ira Zalenik)
• Approval of audited financial statement as of December 31, 2020
• Approval of attendance at virtual MACRS Fall 2021 Conference
• Review of new members, retirees, and recent PERAC memos

The Wellesley Retirement Board approved the draft audit for December 31, 2020, as prepared by Powers & Sullivan, and approved payroll warrant #20210930 and bill warrant #202113. The board also approved attendance at the virtual MACRS Fall Conference for members and staff. Interviews for legal services provider were conducted, with a special meeting scheduled to finalize the selection.

• Approved open session minutes for August 31, 2021 (5-0)
• Approved draft audit for December 31, 2020 (5-0)
• Approved attendance at virtual MACRS Fall Conference (unanimous)
• Approved payroll warrant #20210930 totaling $1,151,744.68 (5-0)
• Approved bill warrant #202113 totaling $37,540.05 (5-0)
• Interviewed 3 finalists for legal services provider; selection deferred to special meeting

School Committee

The Wellesley School Committee will meet to vote on the Panorama Education contract and Hunnewell Track & Field lighting. The committee will also discuss COVID-19 immunization requirements and building project budget authorizations.

• Vote on Hunnewell Track & Field Lighting
• Vote to approve ACCEPT Collaborative Capital Reserve Fund
• Vote on Panorama Education Contract
• Authorization for Chair to sign building project budget documents
• Discussion of COVID-19 immunization state requirements

The School Committee unanimously approved the Hunnewell Track & Field lighting proposal and design changes to team rooms and bathrooms for presentation to the Natural Resources Commission. They also approved a contract with Panorama Education for surveys, the creation of ACCEPT's Capital Reserve Fund, and authorization for the Chair to sign MSBA project documents. The Committee discussed two swing space options for Hunnewell construction, including a proposal to redistrict Upham students two years early (Option B), but took no vote; they changed the October 5 listening session to include a discussion and vote.

• Approved Hunnewell Track & Field lighting and design changes (5-0)
• Approved Panorama Education contract for surveys (5-0)
• Approved ACCEPT Collaborative Capital Reserve Fund creation (5-0)
• Authorized Chair to sign MSBA project scope and budget forms (5-0)
• Approved Consent Agenda including minutes and surplus declaration (5-0)
• Changed Oct 5 listening session to include discussion and vote on swing space options

Select Board

The Select Board is reviewing a proposal to redraw voting precincts following census data updates. Members will also discuss FY23 budget guidelines and vote on the warrant for the October 25 Remote Special Town Meeting. This warrant includes items such as land transfers and outdoor dining zoning changes.

• Proposed redrawing of voting precincts B, C, D, and G
• FY23 budget guideline recommendations of 2.5% operating and 6.8% capital
• Warrant for the October 25 Remote Special Town Meeting
• Modification of outdoor dining zoning provisions (Article 9)
• Land transfer (Article 4)

The Select Board voted 5-0 to approve the warrant for the Remote Special Town Meeting on October 25, 2021, and to authorize digital signatures. It also approved motions for Articles 4, 5, 7, 9, and 10 for the meeting. The board discussed reprecincting and FY23 budget guidelines but took no votes on those items.

• Approved warrant for Remote Special Town Meeting on Oct. 25, 2021 (5-0)
• Approved motions for Articles 4, 5, 7, 9, 10 for Special Town Meeting (5-0)
• Approved one-day licenses for Babson College events on Oct. 1 and Oct. 2 (5-0)
• Accepted COA gifts: $30,000 from Campana Fund and $9,698.42 from New Era Fund (5-0)
• Affirmed Michael Nilles as WHDC Treasurer through June 30, 2022 (5-0)

Climate Action Committee

The committee will discuss the process and timing for the Town's review of the draft Climate Action Plan. Members will also review plan elements including organization, blueprints, and evaluation criteria. Additionally, the committee will prioritize projects for a fall Green Communities grant application.

• Review of Climate Action Plan (CAP) draft process and timing
• Review of CAP elements such as organization, blueprints, and evaluation criteria
• Prioritization of projects for the Green Communities fall grant application

The Climate Action Committee voted unanimously to submit three shovel-ready projects in an October 8 Green Communities grant application seeking up to $200,000 in DOER funding: two hybrid police vehicles, heat pumps at the water treatment plant, and LED lighting at the water/sewer garage. A fourth project, LED lighting for the Hunnewell field, was not included in the application. The Committee also approved the September 9 meeting minutes as amended and discussed next steps for the Climate Action Plan.

• Approved September 9 meeting minutes as amended (unanimous)
• Approved three shovel-ready projects for Green Communities grant application (unanimous; Cindy Mahr absent)
• Excluded Hunnewell field LED lighting from grant application; may be reconsidered in 2022

Wellesley Housing Authority

The Board will consider approval of the Proposed Annual Plan for Fiscal Year 2022, which includes maintenance and capital improvement plans. Additionally, members will discuss proposals for an Executive Director search consultant.

• Approval of FY 2022 Proposed Annual Plan (Resolution #2021-48)
• Discussion and approval of Executive Director search consultant proposals (Resolution #2021-49)
• Review of the five-year Capital Improvement Plan

Natural Resources Commission (NRC)

The Natural Resources Commission is holding a retreat to review the Director’s overview, including budgets, staffing, and accomplishments. The agenda also includes discussions on the Open Space and Recreation Plan, goal setting, and board reorganization.

• Director's Overview of budgets, staffing, and accomplishments
• Open Space and Recreation Plan review
• Goal Setting and Action Steps
• Board Reorganization

The Wellesley Natural Resources Commission held its annual retreat on September 23, 2021, reviewing past accomplishments and setting priorities for 2022. The board unanimously elected Raina McManus as Chair, Laura Robert as Vice Chair, and Bea Bezmalinovic as Secretary. They also discussed capital projects, budgets, and new initiatives, but no formal votes were taken on substantive matters.

• Elected officers: Chair Raina McManus, Vice Chair Laura Robert, Secretary Bea Bezmalinovic (unanimous)
• Appointed liaisons: Jay McHale (Wetlands Protection Committee), Bea Bezmalinovic (Playing Fields Task Force), Raina McManus (Community Preservation Committee), Laura Robert (Trails Committee)
• Affirmed ten-year goals and set 2022 priorities
• Reviewed capital projects list, confirming first 16 as completed or ongoing
• Discussed potential support for DPW stormwater utility fee (no vote)
• Discussed bylaw change to allow NRC to ticket unauthorized tree removals (no vote)

Permanent Building Committee

The Permanent Building Committee will receive progress updates on several renovation projects, including the Library and MSBS. The committee will also review the Town Hall interior renovation and HVAC. Additionally, updates are scheduled for Hunnewell School and Hardy School.

• Library renovation update
• MSBS update
• Town Hall interior renovation and HVAC review
• Hunnewell School update
• Hardy School update

The Permanent Building Committee approved a $18,139 amendment to Schwartz Silver for the Town Hall Interior Renovation project, and a $2,362 change order to WT Rich for the Hunnewell facade material mockup. The committee also approved the September 9 meeting minutes and invoices, and discussed progress on the Library interior, MSBS, Hunnewell, and Hardy projects.

• Approved Schwartz Silver Amendment #1 for $18,139 (5-0)
• Approved WT Rich Change Order #1 for $2,362 (6-0)
• Approved 9/9/21 meeting minutes (5-0)
• Approved invoices as presented (5-0)
• Agreed to adjust November and December meeting dates to avoid holiday conflicts

Affordable Housing Trust (formerly WHDC)

The Wellesley Housing Development Corporation Board of Directors is conducting an organizational meeting. The agenda includes a vote on minutes and a discussion regarding the FY22 Work Plan.

• Vote on minutes
• Discussion of FY22 Work Plan

The Wellesley Housing Development Corporation (WHDC) approved the minutes from August 31, 2021, by a unanimous roll call vote. The board discussed and identified work plan items for FY22, including revising the affordable housing policy, transferring HDC funds under the Town Treasurer's jurisdiction, updating the Affordable Housing Market Study, and reviewing the stalled 10 Boulevard Road project. No formal decisions were made on these items; they were only discussed and listed as potential work plan items.

• Approved minutes of August 31, 2021 (5-0)
• Identified FY22 work plan items: revise housing policy, transfer funds to Town Treasurer, update market study, review 10 Boulevard Road

Miscellaneous Committees

The MetroWest Commission on the Status of Women will debrief recent programs and review commission attendance policies. Members will also plan four events scheduled for October 2021 regarding domestic violence and healthy relationship education.

• Debriefing Human Trafficking Awareness Panel and Purple Passion 5K Walk
• Review of Commissioner attendance policy
• Planning October 7 panel on organizations combating interpersonal violence
• Planning October 14 panel regarding the impact of interpersonal violence on families
• Planning October 21 teen listening circle and October 28 educator roundtable

Advisory Committee

The Advisory Committee will hold a public hearing regarding the warrant articles for the October 2021 Special Town Meeting. The meeting also includes liaison reports and the approval of minutes.

• Public hearing on October 2021 Special Town Meeting warrant articles
• Liaison reports and administrative items

The Advisory Committee held a public hearing on the October 2021 Special Town Meeting warrant articles, hearing citizen comments on Articles 2 and 3 (school building projects). No votes were taken on the articles; the hearing remains open until September 29, 2021. The committee approved minutes from September 1 and September 8, 2021, both by 13-0 votes.

• Approved September 1, 2021 minutes (13-0)
• Approved September 8, 2021 minutes (13-0)
• Held public hearing on Special Town Meeting warrant articles; no votes taken
• Public hearing remains open until September 29, 2021

Advisory Committee

The Advisory Committee is holding a public hearing regarding the warrant for the October 2021 Special Town Meeting. This notice serves as the formal announcement of the hearing in accordance with Section 11.7 of the Town Bylaw.

• Public hearing on warrant articles for the October 2021 Special Town Meeting

The Advisory Committee held a public hearing on the October 2021 Special Town Meeting warrant articles, hearing citizen comments on Articles 2 and 3 (school building projects). No votes were taken on the articles; the hearing remains open until September 29, 2021. The committee approved minutes from September 1 and September 8, 2021, both by 13-0 votes.

• Approved September 1, 2021 minutes (13-0)
• Approved September 8, 2021 minutes (13-0)
• Held public hearing on STM warrant articles; no action taken
• Adjourned meeting (14-0)

Trails Committee

The Wellesley Trails Committee approved the August 11, 2021 meeting minutes (5 yes, 2 abstentions) and welcomed new member Jay Prosnitz. They scheduled fall walks, discussed trail map additions, and planned a cleanup day with the Wellesley Service League. No major policy decisions were made; most items were routine updates and planning.

• Approved August 11, 2021 meeting minutes (5-0-2)
• Scheduled fall walks: Guernsey (Sept 26), North Forty (Oct 2), Town Forest (Oct 16)
• Planned Cleanup Day with Wellesley Service League at Barton Road on Oct 24
• Agreed to keep self-guided walks on website under new 'Favorite Walks' tab
• Discussed trail extension outreach to John Hancock (no decision)
• Scheduled site visit for Rosemary Brook at Town Forest North on Oct 17

Design Review Board

The Design Review Board is reviewing several applications for signage, minor construction, and major construction projects. The agenda also includes a large house review at 105 Albion Road.

• Major construction project for Bank of America at 342 Washington Street
• Signage for dropbox at Town Hall (525 Washington St)
• Large house review at 105 Albion Road
• Revisions to special permits for 140-148 Weston Road
• Minor construction project for Eastern Bank at 258 Washington Street

The Wellesley Design Review Board approved four applications: signage for Vascular Care Group at 981 Worcester Street, dropbox decals at Town Hall, lighting for We Rock the Spectrum Kids Gym, and a minor construction project for Eastern Bank. The board also approved modifications to the PSI-20-01 project at 140-148 Weston Road and the Large House Review for 105 Albion Road, each with specific conditions. The Bank of America project at 342 Washington Street was continued to the next meeting.

• Approved Vascular Care Group sign at 981 Worcester St, moved left and aligned to pilaster edge (4-0)
• Approved Town Hall dropbox decals, bright white lettering on three sides (4-0)
• Approved lighting for We Rock the Spectrum Kids Gym, recommending linear fixture (4-0)
• Approved Eastern Bank minor construction at 258 Washington St, with conditions on sign sizes and colors (4-0)
• Approved modifications to PSI-20-01 at 140-148 Weston Rd, including ADA ramp and roof deck stairs (4-0)
• Approved Large House Review for 105 Albion Rd, with recommendations on entrance scale and tree protection (4-0)
• Continued Bank of America project at 342 Washington St to October 13, 2021

Planning Board

The Planning Board is conducting public hearings regarding gun shops and a citizens petition to rezone 307 & 309 Washington Street. The meeting includes reviews of outdoor dining articles for the Special Town Meeting and several large house applications. The board will also discuss potential zoning bylaw amendments for 2022.

• Rezoning of 307 & 309 Washington Street
• Public hearings regarding gun shops
• Outdoor dining articles for Special Town Meeting
• Large House Reviews at 62 Hampshire Road and 41 Chestnut Street
• Review of drainage, trees, and large house regulations

The Wellesley Planning Board voted unanimously to continue the public hearing on the Citizens Petition to rezone 307 & 309 Washington Street to October 4, 2021, and also continued the Large House Review for 62 Hampshire Road to October 18, 2021, and for 41 Chestnut Street to October 18, 2021, with an extended action deadline of October 20, 2021. The board also issued recommendations on multiple Zoning Board of Appeals cases, including approving special permits for 49 Wall Street, 97 Russell Road, 323 Washington Street, 34 Brook Street, 26 Cavanagh Road, 130 Abbott Road, and 962 Worcester Street, while denying requests for 4 Larch Road, 27 Atwood Street, and 23 Lawrence Road. Additionally, the board voted unanimously to issue a favorable recommendation on Article 9 for Outdoor Dining for Restaurants at the October 2021 Special Town Meeting.

• Continued the public hearing for the Citizens Petition to rezone 307 & 309 Washington Street to October 4, 2021 (unanimous 4-0).
• Continued Large House Review LHR-21-04 for 62 Hampshire Road to October 18, 2021 (unanimous 4-0).
• Continued Large House Review LHR-21-07 for 41 Chestnut Street to October 18, 2021, and extended the action deadline to October 20, 2021 (unanimous 5-0).
• Recommended ZBA approve the Special Permit for 49 Wall Street (addition to non-conforming structure).
• Recommended ZBA approve the Variance for 97 Russell Road, subject to conditions including a 10-foot setback from Town land and stormwater infiltration systems.
• Recommended ZBA deny the Special Permit for 4 Larch Road (new non-conforming structure).
• Recommended ZBA approve the Special Permit renewal for 323 Washington Street (Wellesley Historical Society).
• Recommended ZBA approve the Special Permit for 34 Brook Street (porch enclosure).

Audit Committee

The Wellesley Audit Committee is meeting to discuss several financial reports and vendor updates. This includes reviews of the Municipal Light Plant and Retirement Plan financial statements. The committee will also receive an update on cybersecurity vendor selection and the audit engagement renewal with Powers & Sullivan.

• Update on Cybersecurity Vendor Selection
• Wellesley Municipal Light Plant Financial Statements
• Retirement Plan Financial Statements
• Update on Audit - Powers & Sullivan Engagement Renewal

The Wellesley Audit Committee approved the minutes from the May 10, 2021 meeting with edits. They reviewed the FY2021 audit plan with Powers & Sullivan, including the ACFR draft and pension fund work, with no material changes anticipated. The committee also discussed cybersecurity vendor selection, cash handling policy, and scheduled future meetings.

• Approved May 10, 2021 meeting minutes with edits
• Reviewed FY2021 audit plan and ACFR draft with Powers & Sullivan
• Noted no further security breaches or fraudulent unemployment claims
• Scheduled future meetings for October 20, November 1, and December 6, 2021

Select Board

The Board will receive an update on the PFAS remediation project, including estimated costs for interim and permanent water treatment solutions. Members will also vote on the warrant for a Remote Special Town Meeting covering school funding, union contracts, and zoning changes. Additionally, the Board will discuss the FY23 budget calendar.

• PFAS remediation project with total estimated costs in the range of $17 million
• Proposed $1.5 million interim water treatment solution
• Vote on Special Town Meeting articles for Hunnewell and Hardy Schools
• Discussion of FY23 Budget Calendar and Guidelines
• One-day license for Babson College

The Wellesley Select Board voted 5-0 to approve the FY23 Budget Calendar and to call a remote Special Town Meeting for October 25, 2021, with warrant dates set. It also voted 5-0 to support Articles 2 and 3 for the Special Town Meeting, related to school construction projects, with swing space financing to be determined later. The board approved minutes from August 16 and 24, 2021, and a one-day liquor license for Babson College's 'Back to Babson' event on October 2, 2021.

• Approved FY23 Budget Calendar (5-0)
• Called remote Special Town Meeting for Oct 25, 2021, with warrant open Sept 22 and close Sept 24 (5-0)
• Supported Special Town Meeting Articles 2 and 3 for school projects, with swing space financing to follow (5-0)
• Approved minutes of Aug 16 and Aug 24, 2021, as amended (5-0)
• Approved one-day liquor license for Babson College 'Back to Babson' event on Oct 2, 2021 (5-0)

Municipal Light Board

The Municipal Light Board will review and vote on a response to an editorial comment published in the Swellesley Report. The meeting also includes time for citizen speak.

• Review and approval of MLB response to Swellesley Report editorial comment

Council on Aging

The board will review financial updates, programming changes, and policy updates. Key items for a vote include the FY21 EOEA Annual Report, the FY21 Annual Town Report, and FY22 gift acceptance. The meeting will also include updates on COVID-19 and upcoming October events.

• Vote on FY21 EOEA Annual Report
• Vote on FY21 Annual Town Report
• Vote on FY22 gift acceptance
• COVID-19 update
• Wednesday lunch review

The Wellesley Council on Aging approved the FY21 EOEA Annual Report with a correction, accepted multiple monetary gifts totaling $40,252.43, and approved the August 19, 2021 meeting minutes. All votes were unanimous (8-0). The board also discussed program updates, including pilot classes, lunch program changes, and COVID-19 mask mandate compliance.

• Approved August 19, 2021 meeting minutes (8-0)
• Approved FY21 EOEA Annual Report with edit (8-0)
• Accepted gifts: $119.12, $364.89, $70, $30,000, $9,698.42 (8-0)
• Adjourned meeting at 5:54pm (8-0)

Human Resources Board

The Human Resources Board will discuss requests to reclassify positions for the Council on Aging and FMD. The board will also review the Merit Pay Plan Matrix for annual reviews and examine personnel policies.

• Request for Reclassification of Positions – Council on Aging
• Request for Reclassification of Position – FMD
• Review of Merit Pay Plan Matrix for annual reviews
• Personnel policies review

Board of Public Works

The Board of Public Works will discuss the FY 2023 Capital Budget Version 1. The agenda includes a PFAS update and reports from the DPW and Water & Sewer divisions. Financial statements for the Water & Sewer Enterprise Fund are also scheduled for review.

• FY 2023 Capital Budget — Version 1
• PFAS Update
• Water & Sewer Enterprise Fund Financial Statements
• DPW Monthly Report
• Water & Sewer Division Monthly Report

The Board of Public Works approved the July 13, 2021 meeting minutes unanimously. Director Cohen reported two PFAS treatment proposals from Environmental Partners: a $1.5 million interim solution (online by February) and a $5.3 million permanent solution (completion by May 2023), with plans under review. The Board reviewed the FY2023 capital budget (total $8,098,000) and monthly reports, but took no action on these items. The meeting adjourned at 5:47 PM.

• Approved July 13, 2021 meeting minutes (unanimous)
• Heard PFAS treatment proposals: $1.5M interim, $5.3M permanent (no action)
• Reviewed FY2023 capital budget version 1.0 (no action)
• Reviewed DPW monthly report (no action)
• Reviewed Water & Sewer financial statements and monthly reports (no action)
• Adjourned meeting at 5:47 PM (unanimous)

Historic District Commission

The Historic District Commission will consider a Certificate of Appropriateness for 29 Cottage Street. The agenda also includes reviewing minutes and the reappointment of a commission member.

• Certificate of Appropriateness for 29 Cottage Street
• Commission Member Reappointment

The Wellesley Historic District Commission unanimously approved a Certificate of Appropriateness (HDC-21-06) for 29 Cottage Street, allowing the applicant to replace a four-foot picket fence with a six-foot cedar stockade fence and install a 32-foot-long, six-foot-high cedar fence with a gate. The vote was 4-0. The commission also discussed reappointing members Pluton Angjeli and David Smith to new three-year terms, with both agreeing to serve; no minutes were presented, and no new business or citizen comments were recorded.

• Approved Certificate of Appropriateness HDC-21-06 for 29 Cottage Street, allowing a six-foot cedar stockade fence and a 32-foot-long front fence with gate, by a unanimous 4-0 vote
• Confirmed willingness of members Pluton Angjeli and David Smith to serve another 3-year term, with staff to notify the Select Board
• No minutes were presented for approval
• No new business items were discussed
• No citizens spoke during the Citizens Speak portion

Board of Assessors

The Wellesley Board of Assessors will meet to discuss active litigation scheduled for a hearing at the Massachusetts Appellate Tax Board. This discussion is intended to take place in executive session.

• Discussion of active litigation at the Massachusetts Appellate Tax Board

The Board of Assessors met in executive session to discuss abatement applications and pending litigation, specifically potential settlements for 50 Central Street and 74 Central Street. The board gave Chief Assessor Donna McCabe parameters to settle the appeals, which are for fiscal year 2019 only. The meeting was adjourned at 10:40 a.m. No formal votes were taken in open session.

• Discussed potential settlement of 50 Central Street and 74 Central Street (pending ATB appeals)
• Gave Chief Assessor parameters to settle the appeals
• Adjourned meeting at 10:40 a.m.

School Committee

The Wellesley School Committee will review updates on COVID-19 and several building projects, including the Middle School and Hardy. The committee will also discuss the Hunnewell Track & Field and a Walk to School Letter. Additionally, the meeting includes a review of recent gift acceptances.

• COVID-19 and building project updates for Middle School, Hardy, and Hunnewell
• Discussion regarding Hunnewell Track & Field
• Vote on Transportation letter series / Walk to School Letter
• Review of gift acceptances, including a $5,000 WHS PTSO grant
• Approval of August 24, 2021 meeting minutes

The School Committee discussed a proposal for Hunnewell Track & Field improvements, including LED lighting, bathrooms, and team rooms, with a vote scheduled for September 28. The Committee also approved the consent agenda and authorized the Chair to sign a sustainable transportation letter. No final decisions were made on the track project.

• Approved consent agenda including meeting minutes and gift acceptances (5-0)
• Authorized Chair to sign final sustainable transportation letter (5-0)
• Scheduled vote on Hunnewell Track & Field lighting, bathrooms, and team rooms for September 28
• Noted no executive session minutes to release

Planning Board

The Wellesley Planning Board is conducting public hearings for the Fall Special Town Meeting. Discussions include rezoning at 307 & 309 Washington Street and updates on outdoor dining and accessory dwelling units. The board will also review a project revision for 140-148 Weston Road.

• Rezoning of 307 & 309 Washington Street
• Project revision for 140-148 Weston Road (Wellesley Park)
• Large House Review for 78 Arnold Road
• Review of drainage, trees, and large house regulations

The Planning Board voted unanimously to continue the public hearing on the Citizens Petition to rezone 307 and 309 Washington Street to September 20, 2021. The Board also voted unanimously to continue the Gun Shops public hearing to the next meeting on September 20, 2021, and to continue the public hearing for the Project of Significant Impact (PSI-20-01) at 140-148 Weston Road to October 4, 2021. The Board closed public hearings on Outdoor Dining, Accessory Dwelling Units, Sustainable Zoning, Town House and Two-Unit Dwelling, and FEMA Map Update articles. The Board approved the Large House Review for 78 Arnold Road with conditions, by a 3-1 vote.

• Continued the Citizens Petition rezoning public hearing for 307 & 309 Washington Street to September 20, 2021 (unanimous 4-0).
• Continued the Gun Shops public hearing to the September 20, 2021 meeting (unanimous 4-0).
• Closed public hearings on Outdoor Dining, Accessory Dwelling Units, Sustainable Zoning, Town House and Two-Unit Dwelling, and FEMA Map Update articles (unanimous 4-0).
• Continued the public hearing on PSI-20-01 (140-148 Weston Road) to October 4, 2021 (unanimous 4-0).
• Approved Large House Review LHR-21-06 for 78 Arnold Road subject to conditions, including arborist assessment and boulder wall design review (3-1 vote).
• Authorized the Planning Director and/or Board Chair to sign permits for LHR-21-06 (unanimous 4-0).
• Approved the minutes of 6/16/21, 6/21/21, and 7/6/21 as amended (unanimous 4-0).

Planning Board

The Wellesley Planning Board will hold a public hearing regarding revisions to the Residential Incentive Overlay District (RIO) Special Permit. The application by LYX Wellesley Investment LLC involves the construction of a new three-story multi-family residential building.

• Public hearing on RIO Special Permit revisions for 140-148 Weston Road
• Proposed construction of a new three-story multi-family residential building

Historical Commission

The Wellesley Historical Commission will hold a public hearing regarding a preservation determination for 41 Service Road. The agenda also includes discussion of the plaque program and approval of minutes.

• Preservation determination DR-2021-43 at 41 Service Road
• Plaque Program

The Wellesley Historical Commission voted unanimously (7-0) to deem the building at 41 Service Road not preferably preserved, determining it failed to meet the bylaw criteria, including the requirement of occupancy within the last three years. The commission also approved plaques for eight houses, each with a construction date, in a unanimous vote.

• Deemed 41 Service Road not preferably preserved (7-0)
• Approved plaques for 38 Dover Road, 35 Washington St, 5 Pine Ridge Road, 2 Cottage Street, 36 Riverdale Road, 14 Woodlawn Avenue, 19 Elm Street, and 16 Elm Street (7-0)

Historical Commission

The Wellesley Historical Commission will hold a public hearing regarding a preservation determination for 41 Service Road. The agenda also includes the plaque program and approval of minutes.

• Preservation determination for 41 Service Road (DR-2021-43)
• Plaque Program

Board of Library Trustees

The Board of Library Trustees is holding a retreat to address annual goals and operational plans. Discussions include COVID-19 protocols, library policies, and renovation progress. The board will also conduct elections for officers and committee appointments.

• Sculpture gift proposal from Bates and Plath
• Renovation update regarding funds and opening plans
• Review of COVID-19 plans and policies
• Election of officers and committee board appointments
• Annual funds request

The Board of Library Trustees approved the revised Covid Policy and amended Rules of Conduct, accepted donations for the Children's Room murals and renovations, and approved the annual funds request including $41,500 from State Aid and $15,150 from the Director's Fund. They also approved a donor event at the Main Library on November 5, pending Select Board approval of the liquor license. The trustees discussed a proposed sculpture honoring Sylvia Plath and Katherine Lee Bates, supporting the Working Group's move to phase 2 to develop a concept model, while raising concerns about Plath's depictions of racial issues. Several items, including the Meeting Room and Conference Room policies, Annual Goals, and Committee Board Appointments, were tabled until the next meeting.

• Approved minutes of July 12, 2021 with minor revisions.
• Accepted donation from Maura Murphy and Michael Racette for Children's Room murals.
• Accepted donation from the Foundation for Metrowest's Pattillo Magpie Fund for renovations.
• Approved the revised Covid Policy.
• Approved the amended Rules of Conduct.
• Approved $41,500 from State Aid and $15,150 from the Director's Fund for annual funds.
• Reinstated current officers in their roles.
• Approved the donor event at the Main Library on November 5, pending Select Board approval of the liquor license.

Select Board

The Select Board will vote on modified language for a Special Act regarding alcohol seating requirements in restaurants. The Board will also review FY23 budget guidelines, including revenue projections and capital spending limits. Additionally, members will discuss several articles for an upcoming Special Town Meeting.

• Vote on modified Special Act language (H3861) for alcohol seating requirements
• Discussion of FY23 budget calendar and 2.5% property tax revenue assumption
• Review of $1.5 million in available ARPA funds
• Discussion of Special Town Meeting articles regarding school funding and outdoor dining zoning
• Vote on Special Education Stabilization Fund payment

The Select Board voted 5-0 to approve modified language for the state special act on alcohol seating, and approved a $150,000 supplemental increase to the FY22 Law Budget. The board also voted 5-0 to move forward to Special Town Meeting to subordinate the town's right of first refusal for the Glen Grove Apartments refinance request, and authorized a $314.39 payment from the SPED Stabilization Fund. The FY23 budget calendar was discussed but not voted on, and the board appointed Jennifer Smith as a crossing guard.

• Approved modified alcohol seating language (5-0)
• Approved $150,000 FY22 Law Budget supplemental (5-0)
• Approved Glen Grove right-of-first-refusal subordination for STM (5-0)
• Authorized $314.39 SPED Stabilization Fund payment (5-0)
• Appointed Jennifer Smith as Crossing Guard (5-0)

Board of Health

The agenda consists of procedural boilerplate and routine reports. No specific decisions or new projects are listed.

• Chairman’s Report
• Director’s Report
• Community Health Update
• Environmental Health Update

The Board of Health voted to approve an indoor mask advisory recommending that everyone over age five wear a mask in indoor public settings. The board also approved a plan for food service at the new Star Academy school, contingent on Health Department approval of the kitchen renovation. A tobacco fine reduction for B & P Auto was approved, requiring immediate payment of $300 with $700 held in abeyance pending any second violation within three years.

• Approved indoor mask advisory for ages 5+ in public indoor settings
• Approved food service plan for Star Academy, pending kitchen renovation approval
• Approved reduction of tobacco fine for B & P Auto: $300 paid now, $700 held in abeyance until 2024
• Noted B & P Auto paid the $300 fine (check received)

Permanent Building Committee

The Permanent Building Committee will review updates on several municipal renovation projects. Discussions include the library renovation, a library roof change order, and Town Hall interior renovation progress. The committee will also receive updates on MSBS, Hunnewell School, and Hardy School.

• Library renovation update and requisition
• Library roof update and change order
• Town Hall interior renovation schedule
• MSBS update and requisition
• Updates on Hunnewell and Hardy schools

The Permanent Building Committee voted 5-1 to pursue Option 1 for the Hardy school site circulation, which eliminates Lawrence Road access, and authorized $6,600 for a traffic study update. The committee also approved several requisitions and change orders, including Nadeau Requisition #8 ($324,057), Greenwood Change Order #01 (-$9,473 credit), Shawmut Requisition #06 ($3,607,342.67), and SMMA Amendment #012 ($2,310). All votes were unanimous except the Hardy option, with MK voting no.

• Approved Nadeau Requisition #8 for $324,057 (4-0).
• Approved Greenwood Change Order #01 for -$9,473 credit (4-0).
• Approved Shawmut Requisition #06 for $3,607,342.67 (5-0).
• Approved SMMA Amendment #012 for $2,310 for tree evaluation (5-0).
• Voted 5-1 to pursue Option 1 for Hardy site circulation, eliminating Lawrence Road access.
• Authorized $6,600 for BETA traffic study update for Hardy (6-0).
• Approved 8/26/21 meeting minutes (4-0, DG abstained).
• Approved invoices as presented (5-0).

School Councils

The document contains only procedural boilerplate regarding public meeting notice requirements. No specific topics, decisions, or discussions are documented for this meeting.

Climate Action Committee

The committee will discuss the Climate Action Plan (CAP), including questions and areas of overlap. The agenda also includes setting goals for the CAP Working Group Summit and reviewing an implementation blueprint template.

• Climate Action Plan (CAP) discussion
• Goals for CAP Working Group Summit
• Implementation blueprint template
• Project updates

The Committee approved minutes from four prior meetings, with an edit to the June 4 minutes. They discussed the Climate Action Plan (CAP) timeline, considering canceling the October Working Group Summit due to the unlikelihood of an in-person session, which would shift KLA budget to final plan design. Working group leads reported progress on buildings, mobility, energy, and governance. No final decision was made on the summit or timeline changes.

• Approved June 4 (as amended), June 14, June 28, and July 12 meeting minutes
• Discussed possible CAP timeline changes; no decision made
• Considered canceling October Working Group Summit; no decision made

Planning Board

The Advisory Committee will review several town articles, including a petition to rezone properties at 307 and 309 Washington Street. The meeting also covers drinking water borrowing and outdoor dining regulations.

• Rezoning of 307 and 309 Washington Street
• Drinking water borrowing (Article 6)
• Outdoor dining (Article 9)
• FY22 budget supplemental appropriations
• Hunnewell/Hardy school projects

Community Preservation Committee

This meeting consists of procedural items including liaison reports and old or new business. The committee will also approve June 2021 minutes and the 2021-2022 meeting calendar.

• Approval of June 2021 minutes
• Review of 2021-2022 meeting calendar
• Board/Committee Liaison Reports

The Community Preservation Committee approved the May 12, 2021 minutes as revised (8-0) and agreed to continue meeting on the second Wednesday of each month. No substantive funding decisions were made; the meeting focused on liaison reports and updates on ongoing projects.

• Approved May 12, 2021 minutes as revised (8-0)
• Agreed to continue meetings on second Wednesday monthly

Design Review Board

The Design Review Board will review several applications for signs and awnings. The agenda also includes a major construction project at 342 Washington Street and permit revisions for Weston Road.

• Sign and awning for Berkshire Hathaway Home Services at 310 Washington Street
• Signs for Vascular Care Group at 981 Worcester Street
• Sign and awning for Divergence Physical Therapy and Wellness at 330 Washington Street
• Major construction project for Bank of America at 342 Washington Street
• Revisions to RIO and special permit for 140-148 Weston Road

Design Review Board

The Design Review Board will review sign and awning applications for properties on Washington Street and Worcester Street. The meeting also includes a major construction project for Bank of America and permit revisions for 140-148 Weston Road.

• Sign and awning for Berkshire Hathaway Home Services at 310 Washington Street
• Signs for Vascular Care Group at 981 Worcester Street
• Sign and awning for Divergence Physical Therapy and Wellness at 330 Washington Street
• Major construction project for Bank of America at 342 Washington Street
• Revisions to RIO and special permit for 140-148 Weston Road

Advisory Committee

The Wellesley Advisory Committee is holding a remote meeting to review and discuss multiple articles, including a drinking water borrowing request, a citizen petition to rezone 307 and 309 Washington Street, outdoor dining regulations, FY22 budget supplemental appropriations, debt rescission or transfer, a right of first refusal for Glen Grove, and the Hunnewell/Hardy school projects. These are discussion items, with decisions to be made at a later Town Meeting.

• Drinking Water Borrowing (Article 6) – Department of Public Works
• Citizen Petition (Article 11) – Rezone 307 and 309 Washington Street
• Outdoor Dining (Article 9) – Planning Board/Select Board
• FY22 Budget Supplemental Appropriations (Article 7) – Select Board
• Hunnewell/Hardy School Projects (Articles 2 and 3) – School Committee/PBC

The Advisory Committee held a discussion-only meeting, reviewing several articles for the upcoming Special Town Meeting. No formal votes were taken on the substantive articles, which included a borrowing authorization for PFAS treatment equipment, a citizen petition to rezone two church-owned parcels, an outdoor dining proposal, a supplemental budget appropriation for legal expenses, and the Hunnewell and Hardy school projects. The committee did approve the minutes from the August 25, 2021 meeting.

• Approved August 25, 2021 meeting minutes (12-0)
• Discussed Article 6: borrowing for PFAS treatment equipment
• Discussed Article 11: rezoning 307 and 309 Washington Street
• Discussed Article 9: outdoor dining proposal
• Discussed Article 7: FY22 supplemental appropriation for legal expenses
• Discussed Article 8: rescind or transfer debt (possible deferral)
• Discussed Article 10: right of first refusal for Glen Grove
• Discussed Articles 2 and 3: Hunnewell and Hardy school projects

Natural Resources Commission (NRC)

The Natural Resources Commission will discuss advocacy for municipal reforestation and pesticide reduction bills. The meeting also includes discussions on the climate emergency and Pollinate Wellesley. Additionally, a permit for the Wellesley Hills Junior Women’s Club Wonder Run 5K is scheduled for review.

• Advocacy for Municipal Reforestation and Pesticide Reduction Bills
• Permit: Wellesley Hills Junior Women’s Club Wonder Run 5K
• Open Space and Recreation Plan
• Lighting Report

The Natural Resources Commission voted to support several state bills on reforestation, bottle bills, plastic bag reduction, and pesticide restrictions. They also agreed to let the Director administratively issue a permit for the Wellesley Hills Junior Women's Club Wonder Run 5K on October 2. The Lighting Report was accepted as final, and the minutes from 8/19/2021 were approved 4-0 with one abstention.

• Supported advocacy for municipal reforestation and pesticide reduction bills
• Agreed to issue permit administratively for the Wonder Run 5K on October 2
• Accepted the Lighting Report as final and posted it on the NRC website
• Approved the 8/19/2021 meeting minutes 4-0, with Bea Bezmalinovic abstaining

Zoning Board of Appeals

The Zoning Board of Appeals will conduct multiple public hearings regarding various residential addresses. The board will also consider a request to reduce a bond at 135 Great Plain Avenue and evaluate if a change at 24 Durant Road is a minor modification.

• Bond reduction request for 135 Great Plain Avenue
• Minor modification determination for 24 Durant Road
• Public hearings for properties on Avon Road, Oak Street, and Sheridan Road
• Continuance request for 97 Russell Road to October 7, 2021
• Continued reviews for 53 Martin Road and 12 Bryn Mawr Road

The Wellesley Zoning Board of Appeals reduced the bond for the Fieldstone mixed-income housing project from $466,941 to $149,609, and denied a request to treat changes at 24 Durant Road as a minor modification, requiring a new application. The board also granted several special permits and variances for residential projects, and continued or withdrew other petitions.

• Reduced Fieldstone project bond to $149,609 (unanimous)
• Denied minor modification for 24 Durant Road, required new application (unanimous)
• Granted special permit for AC unit at 12 Bryn Mawr Road (unanimous)
• Continued hearing for 97 Russell Road to October 7, 2021 (unanimous)
• Allowed withdrawal without prejudice for 34 Bay View Road (unanimous)
• Granted variance for HVAC at 53 Martin Road with 65 dB condition (unanimous)
• Approved special permits for 29 Avon Road, 4 Lafayette Circle, 25 Oak Street, 57 Sheridan Road, 56 Damien Road, 23 Wellesley Avenue (all unanimous)
• Allowed withdrawal without prejudice for 15 Wellesley Avenue (unanimous)

Advisory Committee

The Advisory Committee will discuss the Hunnewell Project and the Hardy Project in connection with the School Committee and School Department. The meeting also includes citizen speak and administrative items.

• Hunnewell Project discussion
• Hardy Project discussion
• Citizen Speak

The Advisory Committee held a discussion-only session on the proposed Hunnewell and Hardy elementary school projects, reviewing enrollment projections, construction costs, debt impact, and solar panel plans. No formal votes or decisions were made; the committee heard presentations and asked questions to inform future recommendations to Town Meeting.

• No formal votes taken; meeting was informational and discussion-only
• Adjourned 13-0 at 9:48 pm

Select Board

This meeting is a scheduled retreat for the Wellesley Select Board. The agenda includes citizen speak and training on Future Management Systems.

• Future Management Systems Training
• Citizen Speak

The Select Board held a retreat focused on Future Management Systems training with consultant Lyle Kirtman. The board discussed improving working relationships, establishing a code of conduct, and setting goals and a work plan. No formal votes or decisions were made; the meeting was informational and adjourned at 11:58 am.

• No warrants were approved during the meeting.
• The board discussed establishing a code of conduct for civility and professionalism.
• The board considered moving to a biweekly meeting schedule with one administrative and one in-depth discussion meeting per month.
• The board discussed creating a consistent work plan and project list for agendas.
• The board recommended meeting again within two weeks to work on this year's goals and work plan.
• The meeting was adjourned at 11:58 am.

Retirement Board

The Wellesley Retirement Board will meet to approve July 27, 2021 minutes and recent membership changes. The board is also scheduled to review the draft OPEB Investment Policy and evaluate proposals for legal services.

• Review updated draft OPEB Investment Policy
• Evaluate proposals for legal services
• Approval of July 27, 2021 minutes
• Review of vouchers and cash reconciliation

The Wellesley Retirement Board approved minutes, enrolled five new members, and approved payroll, bill, and withdrawal warrants totaling over $2.9 million. They also selected three legal services firms for interviews and postponed OPEB Investment Policy discussion to a later meeting.

• Approved July 27, 2021 open session minutes (5-0)
• Voted in five new retirement system members (Thi Thach-Hasan, Kenia Maldonado, Kaila Chanthboun, Monica Visco, and one other)
• Approved payroll warrant #20210730 totaling $1,148,952.56 (5-0)
• Approved bill warrant #202110 totaling $120,009.47 (5-0)
• Approved payroll warrant #20210831 totaling $1,151,471.83 (5-0)
• Approved withdrawal warrant #202111 totaling $409,637.90 (5-0)
• Approved bill warrant #202112 totaling $122,059.94 (5-0)
• Selected Murphy Hesse Toomey & Lehane, Law Offices of Michael Sacco, and Lawson & Weitzen for legal services interviews

Select Board

The Select Board will review pension actuarial reports and discuss the FY23 budget calendar. The board is scheduled to vote on merit increases for the Police and Fire Chiefs and a license request for 21B Washington Street. Members will also discuss articles for a Special Town Meeting.

• Merit increases for FY22 Executive Director, Police Chief, and Fire Chief
• License request to use 21B Washington Street by Jammin With You
• Special Town Meeting Warrant vote
• Hunnewell School Swing Space discussion
• Special Education Stabilization Fund Payment vote

The Wellesley Select Board voted on FY22 merit increases for three contract officials: 2% for Police Chief Rick DeLorie (5-0), 3% for Fire Chief Pilecki (4-0-1, Lanza abstained), and 3% for Executive Director Meghan Jop (4-1, Sullivan Woods opposed). The board also approved the Special Town Meeting Warrant, authorized payments from the SPED Stabilization Fund, and supported a Housing Authority letter on ARPA funds.

• Approved 2% merit increase for Police Chief Rick DeLorie (5-0)
• Approved 3% merit increase for Fire Chief Pilecki (4-0-1, Lanza abstained)
• Approved 3% merit increase for Executive Director Meghan Jop (4-1, Sullivan Woods opposed)
• Approved Special Town Meeting Warrant and authorized digital signatures (5-0)
• Authorized payment of $720.76 and $136.47 to New England Medical Billing from SPED Stabilization Fund (5-0)
• Approved co-signing Housing Authority letter advocating for ARPA funds (5-0)
• Supported Mobility Committee's letters on Rail Service, Micro-Transit, and Bus/Van Options (5-0)
• Denied Jammin with You request to use town land at 21B Washington Street; suggested using own parking lot

School Committee

The committee will introduce new administrators and provide updates on enrollment and elementary placements. An advisory presentation regarding the Hardy & Hunnewell project update is also scheduled. The meeting includes a discussion and vote on Star Academy.

• Introduction of new administrators
• Update on enrollment and elementary placements
• Hardy & Hunnewell project update regarding funding and enrollment
• Discussion and vote on Star Academy

The Wellesley School Committee voted unanimously to approve Star Academy's application to operate a private K-8 school in Wellesley, with a condition requiring Health Department approval for any on-site food preparation. The committee also received updates on COVID testing delays, performing arts protocols, and enrollment figures, but took no other formal votes.

• Approved Star Academy private school application (5-0)
• Approved Star Academy with condition: no on-site food prep without Health Department permit
• Adjourned meeting (5-0)

Planning Board

The Planning Board will hold a public hearing regarding a special permit revision for the Hunnewell School. The board will also discuss Special Town Meeting articles concerning outdoor dining and a petition to rezone 307 and 309 Washington Street. Additionally, members will review rules and regulations related to drainage, trees, and large house reviews.

• Public hearing: Hunnewell School special permit revision (PSI-20-03)
• Plan review: 24 and 30 Mayo Road (PBC-21-04)
• Large House Review: 78 Arnold Road (LHR-21-06)
• Special Town Meeting article: Outdoor Dining
• Citizens Petition to Rezone 307 and 309 Washington Street

The Wellesley Planning Board unanimously endorsed an Approval Not Required plan for 24 and 30 Mayo Road. The board also approved amendments to the Hunnewell School special permit, accepting costs for adaptive traffic signal controls and ADA ramps, and extending the performance deadline to August 31, 2024. The Large House Review for 78 Arnold Road was continued to September 13, 2021, and the board authorized a letter expressing grave concerns about development at 15 The Waterway until a title issue is resolved.

• Endorsed Approval Not Required Plan for 24 and 30 Mayo Road (5-0)
• Accepted cost of adaptive traffic signal controls, satisfying PSI Condition 6h (4-0)
• Accepted 29 ADA-compliant ramp locations and extended performance deadline to Aug 31, 2024 (4-0)
• Authorized chair to sign PSI condition amendments (4-0)
• Continued Large House Review for 78 Arnold Road to Sept 13, 2021 (5-0)
• Authorized letter to Select Board, NRC, Wetlands Committee about 15 The Waterway (5-0)

Board of Health

The Board will receive updates on COVID-19 cases, vaccination rates, and school mitigation status. The meeting also includes an environmental health update regarding Starr Academy and a report on recruiting a Community Health Coordinator.

• COVID-19 cases and vaccination rates update
• School COVID mitigation status report
• Environmental health update for Starr Academy
• Recruitment of a Community Health Coordinator

The Wellesley Board of Health approved a joint emergency order with the Select Board requiring masks for all municipal employees when engaging with the public indoors and for unvaccinated employees in all municipal buildings, effective September 1, 2021. The board also agreed to supply disposable masks to all municipal buildings and departments before the effective date. The order will be periodically reviewed based on case counts.

• Approved joint mask order for municipal buildings effective Sept 1, 2021
• Agreed to supply disposable masks to all municipal buildings and departments
• Approved minutes for Aug 18 and Aug 23, 2021 meetings
• Issued stop work order for Star Academy kitchen renovation (not to code)
• Reduced $1000 fine to $300 for B & P Auto tobacco violation, with $700 held in abeyance

Affordable Housing Trust (formerly WHDC)

This is an organizational meeting for the Affordable Housing Trust. The board will discuss and vote on officers, receive a financial update, and discuss the FY22 meeting schedule.

• Vote on officers
• Financial update
• FY22 meeting schedule discussion

The Wellesley Housing Development Corporation (WHDC), recently reconstituted by the Select Board, held its first meeting and elected officers for FY22. Robert Goldkamp and Micah O'Neil were voted Co-Chairs, Holly Grace as Secretary, and Mike Nilles as Treasurer. The board also reviewed finances, discussed properties and the Subsidized Housing Inventory, and agreed to hold future meetings on the second Thursday of each month at 8 am. No substantive project decisions were made.

• Elected Robert Goldkamp and Micah O'Neil as Co-Chairs for FY22
• Appointed Holly Grace as Secretary
• Appointed Mike Nilles as Treasurer
• Agreed to hold meetings on the second Thursday of the month at 8 am

Wellesley Housing Authority

The Wellesley Housing Authority will consider second readings of by-laws, a mission statement, and an outdoor policy. The board will also review maintenance completions and a $5,933.37 change order for window replacements.

• $5,933.37 change order for window replacement and lintel painting
• Right of First Refusal discussion for 50 Grove Street
• Certificate of Final Completion for siding and trim repair at Barton Road
• Second reading of WHA by-laws, mission statement, and outdoor policy

Board of Health

The Select Board and Board of Health will hold a joint meeting to discuss and vote on an indoor mask mandate for Town Buildings. The agenda also includes a session for citizen speak.

• Vote on indoor mask mandate for Town Buildings
• Citizen Speak session

Permanent Building Committee

The Permanent Building Committee will receive updates on the Library renovation, MSBS, Town Hall interior renovation, Hunnewell School, and Hardy School. The committee will also review a change order for the Library renovation.

• Library renovation change order and update
• Town Hall interior renovation update
• Hunnewell School update
• Hardy School update
• MSBS update

The Permanent Building Committee approved Change Order #3 for the Library Interior project in the amount of $30,794.00 and authorized Stephen Gagosian to sign. It also approved SMMA Amendment No. 6 for additional BETA traffic services for the Hardy project at $23,410.00, also authorizing Gagosian to sign. The committee reviewed project updates for MSBS, Town Hall Interior Renovation, Hunnewell, and Hardy, and approved the 8/12/21 meeting minutes and invoices.

• Approved Library Interior Change Order #3 for $30,794.00, with Stephen Gagosian authorized to sign (3-0 roll call).
• Approved SMMA Amendment No. 6 for Hardy traffic services for $23,410.00, with Stephen Gagosian authorized to sign (5-0 roll call).
• Approved the 8/12/21 meeting minutes as presented (4-0 roll call).
• Approved invoices as presented (4-0 roll call).
• Discussed Town Hall Interior Renovation schematic plan, including toilet distribution and layout changes; no formal action taken.
• Discussed Hunnewell project updates, including bid set posting and PV supply decision by MLP; no formal action taken.
• Discussed Hardy traffic study options and agreed to continue discussions at the next meeting; no formal action taken.
• No new business was presented.

Board of Assessors

The Board of Assessors will meet in executive session to discuss litigation regarding FY2018, FY2019, and FY2020 appeals at the Appellate Tax Board. The board will also discuss next steps for the Linden Square case following its continuance until October 5th.

• Discussion of ATB litigation for FY2018, FY2019, and FY2020 appeals
• Linden Square case update following hearing continuance to October 5th

The Board of Assessors held an executive session to discuss litigation strategy for pending Appellate Tax Board (ATB) appeals on FY2018, FY2019, and FY2020 assessments for Linden Square. The board voted unanimously (3-0) to meet in executive session and decided to defend the assessments, which are supported by an independent appraisal. The chief assessor will inform town counsel of the decision to defend.

• Voted to enter executive session to discuss litigation strategy (3-0)
• Decided to defend Linden Square assessments at the ATB for FY2018, FY2019, and FY2020 appeals

Board of Assessors

The Board of Assessors will meet in executive session to discuss pending litigation at the Appellate Tax Board for fiscal years 2018, 2019, and 2020. The board will also discuss next steps regarding the Linden Square case.

• Discussion of ATB litigation for FY2018, FY2019, and FY2020 appeals
• Linden Square case update following hearing continued until October 5th

Select Board

The Select Board will hold a joint meeting with the Board of Health. The boards will discuss and vote on an indoor mask mandate for Town Buildings.

• Vote on indoor mask mandate for Town Buildings

Miscellaneous Committees

The Board will review FY22 staff appointments and reappointments. The agenda also includes discussions on COVID-19 protocols for students and staff, transportation updates, and the election of board officers and committee members.

• Approval of FY22 Staff Appointments and Reappointments
• Review of COVID-19 student and staff protocols
• Election of Board Chairperson and Vice Chairperson
• First read of Post Accident Payment Policy for Drivers
• Transportation assessment and routing updates

Advisory Committee

The Advisory Committee is meeting to discuss the Hunnewell Project and the Hardy Project. The agenda includes reports involving the School Committee, School Building Committee, and various project management entities.

• Hunnewell Project and Hardy Project discussion
• Reports from SMMA and Compass Project Management
• Construction manager involvement including WT Rich & Shawmut

The Advisory Committee heard a detailed presentation on the Hunnewell and Hardy school projects, including financial impacts, sustainability goals, and project schedules. No formal votes were taken on the projects; the only actions were approving the August 18, 2021 minutes and adjourning.

• Approved August 18, 2021 minutes (unanimous)
• Adjourned meeting (unanimous)

Municipal Light Board

The Municipal Light Board will consider approving the FY21 Department of Public Utilities Annual Report. The board is also scheduled to vote on a power and neutral cable purchase and the Hunnewell School solar commitment.

• Approval of the FY21 DPU Annual Report
• Awarding items 1 and 2 of Bid Specification 22E-80-176 for power and neutral cable
• Vote on Hunnewell School solar commitment