Wellesley public meetings in 2022

Planning Board

The Planning Board will discuss an appeal regarding a variance decision for 20 Oakland Street. The board will also consider appointing an Interim Senior Planner and discuss the Housing Coordinator position.

• Appeal of variance decision (ZBA 2022-81B) at 20 Oakland Street
• Appointment of Interim Senior Planner
• Discussion regarding Housing Coordinator position

The Planning Board voted to join a citizen's appeal regarding a Zoning Board of Appeals (ZBA) variance decision for 20 Oakland Street. The board also appointed an interim senior planner. A discussion was held regarding the potential for a full-time Housing Coordinator position.

• Voted 4-1 to join John Lanza’s appeal of ZBA decision ZBA 2022 81B for 20 Oakland Street
• Authorized Chair James Roberti to request funds from the Select Board to join the appeal and intervene (4-1)
• Appointed Emma Coates as Interim Senior Planner (4-0)

Wetlands Protection Committee

The Wetlands Protection Committee approved a waiver and Order of Conditions for a home rebuild at 60 Livingston Rd and issued a notice of non-significance for pool coping at 12 Clovelly Rd. A minor plan change for 1 Pickerel Rd was also approved. Several other residential projects were continued to the January 19 meeting.

• Approved waiver and Order of Conditions for 60 Livingston Rd rebuild (5-0)
• Issued notice of non-significance for 12 Clovelly Rd pool coping (5-0)
• Approved minor plan change for 1 Pickerel Rd restoration (5-0)
• Approved two-year extension of OOC for 179 Winding River Rd (5-0)
• Approved November 17 and December 8, 2022 meeting minutes (5-0)
• Continued 47 Carisbrooke Rd, 209 Cliff Rd, 1 Springdale Av, 96 Worcester St, and 3 Stevens St to Jan. 19

Affordable Housing Trust (formerly WHDC)

The Wellesley Housing Development Corporation Board of Directors will meet to discuss land trusts and vote on meeting minutes. The agenda also includes an update regarding 156 Weston Road.

• Discussion of land trusts
• Update on 156 Weston Road
• Vote on meeting minutes

The committee discussed the benefits of land trusts for preserving affordable housing affordability and control. Members received an update regarding a developer's site visit to 156 Weston Road.

• Approved minutes of November 29, 2022 (4-0)

Design Review Board

The board will review several new and continued applications for signage and minor construction projects. These include solar panel installations at Municipal Way and building improvements at Wellesley High School.

• Sign applications for 29-35 Washington Street
• Sign and awning application for 73 Central Street
• Minor construction for Wellesley High School concession and restroom building
• Solar panel installations at 4 Municipal Way and 20-30 Municipal Way
• Vestibule construction for Park 9 Fitness Center at 100 Worcester Street

The Board approved sign applications for 29-35 Washington Street and 73 Central Street, as well as construction projects at 4 Municipal Way and 100 Worcester Street. Applications for 55 Rice Street and 141 Linden Street were continued for further review. Two sign applications for 29-35 Washington Street were withdrawn.

• Approved sign application DRB-22-79 S for 29-35 Washington Street (4-0)
• Accepted sign application DRB-22-70 S for 73 Central Street with recommendations to reduce logo size and adjust borders (4-0)
• Approved solar panel installation DRB-22-76 M at 4 Municipal Way (4-0)
• Approved minor construction DRB-22-75 M at 100 Worcester Street (4-0)
• Continued DRB-22-78 M for 55 Rice Street school buildings to 1/11/23 (4-0)
• Continued sign application DRB-22-69 S for 141 Linden Street to 1/25/23 (4-0)
• Withdrew sign applications DRB-22-66 S and DRB-22-67 S for 29-35 Washington Street

Board of Public Works

The Board of Public Works is meeting jointly with the Select Board to receive an update on the town's stormwater utility. The agenda contains only this single discussion item, with no other business listed.

• Stormwater utility update

School Committee

The Wellesley School Committee will vote on the 2023-24 Academic Calendar and discuss a potential ATM Article regarding Hardy. The committee is also scheduled to review the FY23 Budget Calendar and discuss the Strategic Plan Focus Group process.

• Vote on the 2023-24 Academic Calendar
• Discussion/vote on a potential ATM Article regarding Hardy
• Review of the FY23 Budget Calendar
• Clean School Bus Grant discussion
• Acceptance of donations totaling $16,982.83

The Committee unanimously approved a request for a placeholder article on the Annual Town Meeting warrant for potential supplemental funding for the Hardy school. The 2023-24 Academic Calendar was also approved as presented. The Committee entered executive session to discuss collective bargaining strategy with the Wellesley Educators Association.

• Approved request for placeholder article on Annual Town Meeting warrant for supplemental Hardy school funding (5-0)
• Approved 2023-24 Academic Calendar as presented (5-0)
• Approved Consent Agenda gift acceptances (5-0)
• Voted to enter Executive Session for collective bargaining strategy (5-0)

Retirement Board

The board will review recent minutes and approve vouchers and cash reconciliation. They will also address the PERAC audit for years 2016-2020 and discuss next steps for Cost of Living Adjustments (COLA).

• Cost of Living Adjustment (COLA) next steps
• PERAC audit for years 2016-2020
• Approval of vouchers and review of cash books
• Processing of new members, retirees, and deaths

The Board approved withdrawal warrant #202219 totaling $31,079.53 for five members. It also voted to admit 14 new members and two retirees into the Wellesley Contributory Retirement System. The Board discussed the use of electronic signatures and requested legal guidance.

• Approved open session minutes from November 29, 2022 (3-0)
• Voted in two retirees: Matthew McLaughlin and Chief Richard Delorie
• Voted in 14 new members to the retirement system
• Approved withdrawal warrant #202219 for $31,079.53 (3-0)

Permanent Building Committee

The Permanent Building Committee subcommittee will review the status of all evaluations for Hardy trade contractors. The committee will also vote to balance trade evaluations and notify subcontractors.

• Review of the status of all contractor evaluations
• Vote to balance trade evaluations and notify subcontractors

The subcommittee reviewed and unanimously approved the final trade evaluation results for the Hardy project. Compass Project Management will send notification letters to all contractors who submitted a Statement of Qualifications by December 28, 2022.

• Approved final trade evaluation results (unanimous)

Permanent Building Committee

The subcommittee will review the schedule and process for evaluating proposals related to a Request for Proposals (RFP) for temporary space during the Town Hall renovation. The meeting also includes time for citizen comments.

• Review of schedule and process for evaluating RFP proposals for Town Hall renovation temporary space

The Town Hall Lease Space Selection Subcommittee reviewed two proposals for lease space. The subcommittee unanimously ranked 888 Worcester Street as the most advantageous option based on location, infrastructure, and cost. It recommended that the Permanent Building Committee begin lease negotiations with Wayne Office Park, LLC.

• Ranked 888 Worcester Street as the highest ranked non-price proposal
• Ranked 888 Worcester Street as the highest ranked price proposal ($27.5/SF vs $39/SF)
• Unanimously recommended 888 Worcester Street as the most advantageous space
• Recommended PBC begin negotiations with Wayne Office Park, LLC for 888 Worcester Street

Planning Board

The Wellesley Planning Board will review a zoning change for the Wellesley Park Smart Growth Overlay Zoning District. The meeting also includes discussions regarding the FY24 operating budget and a potential warrant article for 125 Oakland Street.

• Zoning change for The Nines – 40R Expansion
• Project of Significant Impact review for 110 Worcester Street
• Large House Review for 28 Beechwood Road
• Release of escrow funds for 1 Pickerel Road and 10 Oakland Circle
• Potential warrant article for Elizabeth Seton Nursing Home property at 125 Oakland Street

The Planning Board approved a Project of Significant Impact for 110 Worcester Street and a large house review for 28 Beechwood Road. The board also authorized the release of escrow funds for two properties and approved the FY24 operating budget.

• Approved PSI-22-03 for 110 Worcester Street (5-0)
• Approved LHR-22-13 for 28 Beechwood Road with lighting and engineering conditions (5-0)
• Approved release of $10,242.00 in escrow funds for 1 Pickerel Road (5-0)
• Approved release of $5,000.00 in escrow funds for 10 Oakland Circle (5-0)
• Approved FY24 Operating Budget (5-0)
• Voted to sponsor the REO Overlay Article for 125 Oakland Street for the Annual Town Meeting (5-0)
• Approved minutes for 4/20/21 (3-0-2)
• Approved minutes for 5/5/21 (4-0-1)

Council on Aging

The Board will conduct an interview for the COA Director candidate and hold deliberations regarding the position. Members will also vote on authorization to negotiate with a candidate. The meeting includes reviews of financial reports and staffing updates.

• Interview of COA Director candidate
• Vote on authorization to negotiate for Director position
• Approval of October 3 and November 17 meeting minutes
• Review of gift acceptances and programming expenses

The Board voted to offer the Director of Senior Services position to Deborah Greenwood and appointed a negotiating team to determine her salary. The Board also accepted three monetary gifts totaling $6,400. Members discussed concerns regarding class cancellation policies and program fee structures.

• Approved offer to Deborah Greenwood for Director of Senior Services (8-0, 1 abstention)
• Authorized Tony Parker and Kathleen Vogel to negotiate salary with Human Resources (Unanimous)
• Approved acceptance of $6,000 gift from Richard A. Campana Trust (Unanimous)
• Approved acceptance of $350 gift from FWCOA Holiday Lunch Donation (Unanimous)
• Approved acceptance of $50 gift from COA Patron Coffee Donation (Unanimous)
• Deferred approval of meeting minutes to the next meeting

School Councils

The Schofield Site Council will discuss ways to promote diversity, equity, and inclusion at the school. The council will also address how best to communicate with families when new staff members join the team.

• Discussion of UBU Day and METCO Family Friends Spring Event
• Communication strategies for announcing new staff members

Natural Resources Commission (NRC)

The Natural Resources Commission will hold a tree hearing regarding several properties on local streets. The commission will also discuss wetlands bylaw revisions and the FY24 Morses Pond operating budget.

• Tree hearing for trees at 64 Damien Rd, 38 Garrison Rd, 45 Fairbanks Ave, 19 Lawrence Rd, and 37 Cypress Rd
• Waterway access for residential construction at 15 Waterway
• Wetlands Bylaw Revisions
• Approval of FY24 Morses Pond Operating Budget

The Natural Resources Commission approved the removal of six public shade trees and granted conditional access through parkland for construction at 15 Waterway. The board also approved the FY24 Morses Pond Operating Budget. Proposed amendments to the Wetlands Protection Bylaws were discussed and will be considered at a future meeting.

• Approved removal of 6 public shade trees (5-0)
• Permitted construction access for 15 Waterway with conditions (5-0)
• Approved FY24 Morses Pond Operating Budget (5-0)
• Approved December 1 minutes as amended (5-0)

Permanent Building Committee

The Permanent Building Committee will receive project and transition updates regarding the Town Hall. The meeting also includes project updates for the Hunnewell and Hardy schools.

• Hunnewell School project update
• Hardy School project update
• Town Hall project and transition updates
• Review of minutes and invoices

The Permanent Building Committee approved several contract amendments and payments for the Town Hall, Hunnewell, and Hardy projects. The committee also approved the 90% submittal for the Hardy project to the MSBA.

• Approved WTR req. #10 for $2,857,999.00 (6-0)
• Approved OCO #2 for $83,064.00 (6-0)
• Approved 90% Submittal to the MSBA for Hardy project (6-0)
• Approved UEC Contract Amendment #1 for $13,970.00 (5-0)
• Approved STI Contract Amendment #1 for $64,000.00 (5-0)
• Approved SMMA Amendment #16 (Hunnewell) for $5,280.00 (6-0)
• Approved SMMA Amendment #10 (Hardy) for $5,280.00 (6-0)
• Approved Town Hall project buyout as proposed (head nod)

Board of Library Trustees

The Board of Library Trustees agenda contains only procedural boilerplate. There are no specific topics, decisions, or projects scheduled for discussion.

School Councils

The WHS School Council is discussing updates to quarterly electives, including the creation of a survey. The council also plans to review the Advisory Program by reaching out to Department Heads.

• Approval of previous meeting minutes
• Discussion regarding quarterly elective surveys and meeting frequency
• Review of Advisory Program mission alignment

Advisory Committee

The Advisory Committee will discuss the Wellesley Free Library overview and FY24 budgets. The meeting also includes reviews of FMD Warren HVAC and FMD FY24 budgets.

• Wellesley Free Library FY24 budgets overview
• FMD Warren HVAC
• FMD FY24 budgets

The committee approved the minutes from the December 7, 2022, meeting. Members received budget and project presentations from the Wellesley Free Library and the Facilities Management Department regarding the Warren HVAC renovation.

• Approved December 7, 2022, minutes (11-0)

Board of Public Works

The Wellesley Board of Public Works is meeting jointly with the Select Board to receive an update on the town's stormwater utility. The agenda contains only this single discussion item, with no other business listed.

• Stormwater utility update

Board of Public Works

The Wellesley Board of Public Works is meeting jointly with the Select Board to receive an update on the stormwater utility. The agenda contains only this single discussion item, with no other business listed.

• Stormwater utility update discussion

Board of Public Works

The Wellesley Board of Public Works is meeting jointly with the Select Board to receive an update on the town's stormwater utility. The agenda contains only this single informational item, with no other business listed.

• Stormwater utility update

Board of Public Works

The Board of Public Works will discuss several versions of the FY 2024 budgets, including tax impact operating and capital budgets. The meeting also includes updates on stormwater, PFAS, and the Recycling & Disposal Facility. Discussion is scheduled regarding the Rosemary/Longfellow Well Replacement.

• FY 2024 Tax Impact Operating Budget V.3
• FY 2024 Tax Impact Capital Budget V.4
• FY 2024 Stormwater Budget V.2
• FY 2024 Water & Sewer Budget V.2
• Rosemary/Longfellow Well Replacement discussion

Board of Public Works

The Board will discuss several versions of the FY 2024 tax impact operating and capital budgets. The agenda also includes updates on PFAS, stormwater, and the Recycling & Disposal Facility. Additionally, the board will discuss the Rosemary/Longfellow Well Replacement.

• FY 2024 Tax Impact Operating Budget V.3
• FY 2024 Tax Impact Capital Budget V.4
• FY 2024 Stormwater Budget V.2
• FY 2024 Water & Sewer Budget V.2
• Rosemary/Longfellow Well Replacement discussion

Board of Public Works

The Board will discuss several FY 2024 tax impact budgets, including operating, capital, stormwater, and water & sewer funds. Updates regarding PFAS, stormwater, and the Recycling & Disposal Facility are also scheduled. The meeting includes a discussion on the Rosemary/Longfellow Well Replacement.

• FY 2024 Tax Impact Operating Budget V.3
• FY 2024 Tax Impact Capital Budget V.4
• FY 2024 Stormwater Budget V.2
• FY 2024 Water & Sewer Budget V.2
• Rosemary/Longfellow Well Replacement discussion

Board of Public Works

The Board will review several FY 2024 tax impact budgets, including operating, capital, stormwater, and water & sewer versions. The agenda also includes updates on PFAS and a discussion regarding the Rosemary/Longfellow Well Replacement.

• FY 2024 Tax Impact Operating Budget V.3
• FY 2024 Tax Impact Capital Budget V.4
• FY 2024 Stormwater Budget V.2
• FY 2024 Water & Sewer Budget V.2
• Rosemary/Longfellow Well Replacement discussion

Municipal Light Board

The Municipal Light Board is meeting to review the FY2024 operating budget. The Director will present the budget for board approval.

• Approval of the FY2024 operating budget
• Approval of minutes

The Municipal Light Board met remotely to review the FY2024 Operating Budget. The Board unanimously approved the budget as presented by the Director.

• Approved FY2024 Operating Budget of $35,830,000 (unanimous)

Board of Health

This meeting consists of procedural items and departmental reports. The agenda includes community and environmental health updates.

• Community Health Update
• Environmental Health Update

The Board of Health approved the minutes from the November 3, 2022 meeting. Members discussed current COVID, Flu, and RSV trends and reviewed environmental health inspections and property corrections at 40 Williams Street.

• Approved minutes from 11/3/2022

Council on Aging

The Preliminary Screening Committee will hold an executive session to interview candidates and discuss qualifications for the Council on Aging Director of Senior Services position. Robin Tusino from the Town of Wellesley Human Resources Department will participate in this session.

• Initial interviews and discussion of candidates for the Council on Aging Director of Senior Services

The committee entered executive session to conduct initial interviews and review qualifications for the Council on Aging Director of Senior Services. The meeting adjourned while remaining in executive session.

• Voted 4-0 to enter executive session for Director of Senior Services interviews

Board of Library Trustees

The Board will discuss several draft items, including the FY24 operating budget and library calendar. The agenda also features a presentation by Fire Chief Rick DeLorie and updates on strategic planning.

• FY24 operating budget draft
• Library of Things policy draft
• MBLC Chapter 78 contract
• Presentation by Fire Chief Rick DeLorie

The Board of Library Trustees approved the FY24 operating budget and the FY24 calendar. The board also accepted $1,000 in donations and presented a resolution to Fire Chief Rick DeLorie. Discussion regarding the MBLC Chapter 78 contract for the Library Director was tabled.

• Approved FY24 Operating Budget of $2,953,358 (unanimous)
• Approved FY24 calendar as amended (unanimous)
• Accepted $1,000 in donations to the WFL Branch Fund and Director's Fund (unanimous)
• Approved minutes of November 15, 2022, as amended
• Tabled MBLC Chapter 78 contract discussion
• Entered Executive Session for negotiation strategy (unanimous)

Miscellaneous Committees

The Metrowest Regional Transit Authority will meet to discuss and consider approval of the Agency Title VI Program. The agenda also includes standard procedures such as public comments and scheduling the next meeting.

• Approval of Agency Title VI Program

Wetlands Protection Committee

The Wellesley Wetlands Protection Committee will hold a remote meeting to approve minutes and set dates, then conduct public hearings on numerous permit applications for work in wetland buffer zones and other protected areas. Notable items include a new NOI from SunLife for plaza improvements at 96 Worcester St, a continued NOI for a home rebuild at 60 Livingston Rd, and several new Orders of Conditions for road and property work.

• 96 Worcester St (SunLife Executive Park): new NOI for plaza entry and patio improvements
• 60 Livingston Rd: continued NOI to demolish/rebuild home in Vernal Pool Habitat and Buffer Zone
• Great Plain Av roadway: new COC (MA-DEP #324-0939)
• 16 Paine St: new COC (MA-DEP #324-0961)
• 32 Fuller Brook: admin approval of tree removal in Buffer Zone

The Committee issued several Certificates of Compliance and negative determinations for residential and town projects. A request to amend the Order of Conditions for 12 Sabrina Rd was denied, and several other notices of intent were continued to the next meeting.

• Denied amendment request for 12 Sabrina Rd (5-0)
• Approved Order of Conditions for 4 Twitchell St (5-0)
• Granted complete COC for 43 Whiting Rd (5-0)
• Issued negative determination for 49-R Russell Rd (5-0)
• Approved minor plan change for 121 Manor (5-0)
• Issued complete COC for Great Plain Av Roadway (5-0)
• Approved COC for 16 Paine St (5-0)
• Approved COC for 38 Windsor Rd (5-0)

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals is holding public hearings for two items continued from November 17, 2022. These include matters regarding the Hardy School at 293 Weston Road and 4 Twitchell Street.

• Public hearing: ZBA 2022-67 (Hardy School, 293 Weston Road)
• Public hearing: ZBA 2022-36 (4 Twitchell Street)

The Board approved a retroactive special permit for a garage built without permits at 4 Twitchell Street, finding it not substantially more detrimental than the previous structure. The approval includes conditions prohibiting living space or water service in the garage. The Board also closed the public hearing for the Hardy School project at 293 Weston Road.

• Approved retroactive special permit for garage at 4 Twitchell Street (3-0)
• Prohibited living space and Accessory Dwelling Units (ADU) in the 4 Twitchell Street garage
• Prohibited water service in the 4 Twitchell Street garage
• Closed public hearing for Hardy School site plan at 293 Weston Road (3-0)

Design Review Board

The Design Review Board is reviewing several applications for signs, awnings, and minor construction. The agenda includes continuations of previous cases and new reviews for various local properties.

• Antenna application for Wellesley Police Department at 485 Washington Street
• Sign applications for businesses at 29-35 Washington Street
• Minor construction review for Park 9 at 96 Worcester Street
• Large house review for 28 Beechwood Road
• Sign and awning applications for properties on Central Street

The Board approved several minor construction projects, a police department antenna replacement, and four sign applications. One sign application for 73 Central Street was continued to a future meeting.

• Approved minor construction at 96 Worcester Street (4-0)
• Approved Police Department antenna application at 485 Washington Street (4-0)
• Approved minor construction at 180 Linden Street (3-0)
• Approved sign at 70 Hastings Street with recommendations for size, color, and placement (4-0)
• Continued sign application for 73 Central Street to 12/21/22 (4-0)
• Approved sign at 50 Central Street with canopy alignment recommendation (4-0)
• Approved sign application for 35 Grove Street (4-0)
• Approved project at 28 Beechwood Road with recommendations for wood treatment, windows, and pavement (4-0)

Municipal Light Board

The Board will consider an electric rate adjustment and the FY2024 operating budget. Staff also recommends awarding contracts for switchgear and tree trimming services to the lowest bidders. The meeting includes a review of recent financial statements.

• Electric rate adjustment vote
• FY2024 Operating Budget approval
• Dead-Front Sectionalizing Padmounted Switchgear contract award
• Tree Trimming — Line Clearance Services contract award
• Review of August and September 2022 financial results

The Board approved rate increases to cover a $600k under-collection of fees plus an additional 5%. It also awarded contracts for switchgear and tree trimming services. In executive session, the Board discussed a solar project involving DPW roofs that may require a new bidding process.

• Authorized electric rate increases to cover $600k under-collection plus an additional 5% (unanimous)
• Approved $284,478 purchase of two switchgears from Wesco Distribution Inc. (unanimous)
• Awarded 3-year tree trimming contract to Pathfinder Tree Services LLC (unanimous)
• Approved November 2, 2022 meeting minutes

Miscellaneous Committees

The Board of Directors will review the FY24 collaborative budget during its second reading. The agenda also includes financial updates and an enrollment report. Additionally, the board will discuss a membership interview for Westborough Public Schools.

• Second reading of the FY24 Collaborative Budget
• Approval of staff appointments and terminations
• Westborough Public Schools membership interview
• Review of FY22-23 goals and enrollment report

Human Resources Board

The Human Resources Board will consider requests for a Town Clerk standing in range adjustment and changes to Election Worker compensation. The agenda also includes a discussion regarding the HR FY 24 budget.

• Town Clerk standing in range adjustment request
• Election Worker compensation change request
• HR FY 24 Budget discussion

The Board unanimously approved the proposed FY24 Human Resources Budget and the December 7, 2022 Ratification list. The Board suggested reclassifying the Assistant Town Clerk position to address a requested salary adjustment for Donna Whitham, with any resulting pay change to be retroactive to December 7.

• Approved FY24 proposed Human Resources Budget (unanimous)
• Approved December 7, 2022 Ratification list (unanimous)
• Approved November 8, 2022 minutes as amended (unanimous)
• Approved December 1, 2022 minutes as amended (unanimous)
• Suggested reclassifying Assistant Town Clerk position for future salary adjustment

Advisory Committee

The Wellesley Advisory Committee will hold a Q&A regarding an IT cybersecurity assessment. The agenda also includes overviews of the Natural Resources Commission and the Climate Action Committee.

• IT cybersecurity assessment Q&A
• Natural Resources Commission overview and budget discussion
• Climate Action Committee overview and update

The committee approved the minutes from the November 15, 2022, meeting. The session consisted primarily of informational presentations and discussions regarding town cybersecurity, Natural Resources Commission goals, and the proposed opt-in specialized energy code.

• Approved November 15, 2022 minutes (9-0)

Board of Public Works

The Wellesley Board of Public Works is meeting jointly with the Select Board to receive an update on the town's stormwater utility. The agenda contains only this single item, with no other business listed.

• Stormwater Utility Update

Board of Assessors

The Board of Assessors will meet with the Select Board. The agenda includes a presentation regarding the FY23 Tax Classification Public Hearing.

• FY23 Tax Classification Public Hearing presentation to the Select Board

School Committee

The School Committee will provide updates on DE&I and Hunnewell T&F projects. The meeting also includes a discussion regarding the Clean School Bus Grant and potential 2023 Annual Town Meeting articles.

• Discussion of potential 2023 Annual Town Meeting articles
• Update on Hunnewell T&F projects
• Clean School Bus Grant discussion
• DE&I update
• Approval of Swiss Exchange and Girls Varsity Lacrosse field trips

The School Committee approved a consent agenda including the 2024 Swiss Exchange and April 2023 Girls Varsity Lacrosse field trips. The committee received updates on the district's Equity Plan and the Hunnewell Track & Field projects. No vote was taken on the 2023-24 academic calendar or the clean school bus grant.

• Approved Consent Agenda including 2024 Swiss Exchange and April 2023 Girls Varsity Lacrosse field trips (5-0)
• Approved meeting minutes from Nov 1, 2022, and retreat minutes from Aug 24, 2022 (5-0)
• Tabled clean school bus grant
• Entered Executive Session to discuss collective bargaining strategy (4-0)

Audit Committee

The committee is scheduled to provide final approval for the Annual Comprehensive Financial Report from Powers & Sullivan. The meeting also includes a management letter review and attendance at a Selectman meeting.

• Final Approval of the Annual Comprehensive Financial Report – Powers & Sullivan
• Management Letter Review
• Approval of November 1 Meeting Minutes

The Audit Committee approved the 2022 Annual Comprehensive Financial Report and the accompanying Management Letter. The committee presented these results to the Select Board, noting a clean, unmodified audit opinion with no significant findings. The committee also elected a new chair.

• Approved minutes from November 14, 2022 meeting
• Unanimously approved 2022 Annual Comprehensive Financial Report (ACFR)
• Unanimously approved the Management Letter
• Unanimously approved Timothy Egan as the next Audit Committee Chair

Council on Aging

The Preliminary Screening Committee will conduct initial interviews and discuss candidate qualifications for the position of Council on Aging Director of Senior Services. The committee will also meet to approve minutes from the September 28, 2022, meeting.

• Initial interviews and discussion of candidates for the Council on Aging Director of Senior Services
• Approval of September 28, 2022, meeting minutes

The committee met to discuss candidates and qualifications for the Council on Aging Director of Senior Services position. The meeting was conducted entirely in executive session and adjourned without returning to open session.

• Voted 4-0 to enter executive session to discuss Director of Senior Services candidates

Planning Board

The Planning Board will continue reviews of a project at 110 Worcester Street and large house applications for Oakland and Worcester Streets. The board will also discuss a potential warrant article regarding 125 Oakland Street.

• Release of escrow funds for 120 Edmunds Road
• Project of Significant Impact review at 110 Worcester Street
• Large house reviews for 20 Oakland Street and 365 Worcester Street
• Discussion of potential warrant article for 125 Oakland Street

The Planning Board approved three Approval Not Required (ANR) plans for properties on Croton Street, Mansfield Road, and Worcester Street. The Board also authorized the release of $81,000.11 in escrow funds for 120 Edmunds Road. Several large house reviews and a project of significant impact were continued to future dates.

• Approved release of $81,000.11 in escrow funds for 120 Edmunds Road (5-0)
• Approved ANR PBC-22-10 for 29 Croton Street (5-0)
• Approved ANR PBC-22-11 for 21 Mansfield Road, pending adjusted mylar (5-0)
• Approved ANR PBC-22-12 for 367 Worcester Street (4-0-1)
• Continued PSI-22-03 for 110 Worcester Street to 12/19/22 (5-0)
• Continued LHR-22-05 for 20 Oakland Street to 1/22/23 (5-0)
• Continued LHR-22-06 for 365 Worcester Street to 1/22/23 (5-0)
• Approved edited minutes from 4/20/21, 4/27/21, and 9/6/22

Council on Aging

The Wellesley Council on Aging met to discuss and vote on the FY24 draft operating and capital budgets. The meeting also included a period for citizen comments regarding non-agenda items.

• FY24 COA draft operating and capital budgets

The Board unanimously approved the FY24 operating budget, which includes a $10,000 deficit due to a sunsetted grant. The FY24-FY28 capital budget was also approved, featuring a $25,000 request for power-assist restroom door hardware.

• Approved FY24 Operating Budget (Unanimous)
• Approved FY24-FY28 Capital Budget (8-1)
• Tabled discussion on door safety issues for a subsequent meeting

Climate Action Committee

The Climate Action Committee is discussing its Fiscal Year 2024 budget and next steps for bringing the Opt-in Stretch Code to the Annual Town Meeting. The agenda also includes planning for 2023 and upcoming presentations.

• Climate Action Committee FY 2024 Budget
• Next steps regarding bringing Opt-in Stretch Code to Annual Town Meeting
• Planning for CAC presentation to Advisory Committee
• Planning for 2023

The committee approved the proposed FY24 budget, noting that the Sustainability Director's salary will now be fully covered by the Select Board. Members also discussed outreach strategies for the Opt-in Specialized building energy code and potential methods to increase committee diversity in 2023.

• Approved November 2 meeting minutes as amended
• Approved proposed Climate Action Committee Fiscal Year 2024 Budget

School Councils

The provided agenda contains only procedural notice for the Hardy School Council and does not list any specific topics for discussion or decision.

Human Resources Board

The Human Resources Board is reviewing an employment action request. The board will consider a proposal from the Department of Public Works to hire at a rate above the established midpoint.

• Request for hiring above the midpoint – Department of Public Works

The Human Resources Board approved the hiring of Stephen Olsen as Water and Sewer Superintendent. The position includes a salary of $118,000 and a specific vacation accrual schedule.

• Approved hiring Stephen Olsen as Water and Sewer Superintendent at $118,000 salary (unanimous)

Natural Resources Commission (NRC)

The Natural Resources Commission will review capital and operating budgets for the NRC and Morse's Pond. The meeting also includes a discussion on the climate emergency and reports regarding tree canopy and field utilization.

• Capital budget update for NRC and Morse's Pond
• Schedule policy review
• Climate emergency discussion
• Tree canopy report
• Field utilization study

The Natural Resources Commission approved the amended FY24-28 Capital Plan and the FY24 Budget. The board reviewed the FY24 Operating Budget and deferred the Morses Pond Operating Budget to the next meeting.

• Approved FY24-28 NRC Capital Plan as amended (4-0)
• Approved FY24 Budget (4-0)
• Approved NRC Retreat Minutes (3-0-1)
• Approved October 20 minutes (3-0-1)
• Approved November 3 minutes (3-0-1)
• Approved November 17 minutes (4-0)

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will conduct several public hearings regarding various property applications. The board will also consider a request for determination that proposed changes at 3 Burke Lane are minor modifications.

• Request for determination of minor modifications at 3 Burke Lane
• Public hearing for 405 Linden Street
• Public hearing for 165 Linden Street (Orvis)
• Public hearing for 25-1 Washington Street (MGB)
• Public hearing for 978 Worcester Street (MGB)

The Board granted a front yard width variance for a home at 20 Oakland St and approved special permits for new signage at 165 Linden St, 978 Worcester St, and 25 Washington St. Other actions included approving a cottage renovation at 405 Linden St and a new home construction at 36 Avon Road.

• Found proposed changes to 3 Burke Lane project insubstantial (Unanimous)
• Approved special permit for 17-inch letters at 165 Linden St; lighting off by 9pm (Unanimous)
• Approved special permit for Orthopedic Walk In sign at 978 Worcester St (Unanimous)
• Upheld Building Inspector's decision regarding 20 Oakland St (Unanimous)
• Granted front yard width variance for Lot 3 at 20 Oakland St (Unanimous)
• Approved special permit to renovate cottage and rebuild garage at 405 Linden St (Unanimous)
• Approved special permit for new home at 10 Great Plain Ave (Unanimous)
• Approved special permit for new home at 36 Avon Road with 8ft rear fence (Unanimous)

Permanent Building Committee

The Permanent Building Committee will discuss project updates for the Hunnewell and Hardy schools. The meeting also includes a Munis budget review and an HVAC presentation from Warren.

• Hunnewell School project update
• Hardy School project update
• Munis budget review
• Warren HVAC presentation
• Review of minutes and invoices

The Permanent Building Committee approved two specific project payments and authorized staff to sign off on certain costs below the Guaranteed Maximum Price. The committee also reviewed a proposal for the Warren HVAC project to use unoccupied construction to reduce costs.

• Approved Shawmut’s CR020 for Middle School Building Systems in the amount of $9,120 (4-0)
• Approved Consigli’s OAL #1 for Town Hall elevator work in the amount of $225,960 (4-0)
• Authorized SG to sign items below the GMP number and bring them back to the Committee later
• Approved 11/10/22 meeting minutes (3-0)
• Approved submitted invoices as presented (3-0)

Municipal Light Board

The Municipal Light Board will review August and Fiscal Year 2023 financial statements. The Director will present the FY24 Operating plan for a vote. The board will also discuss staff reorganization and Wellesley DPW solar projects.

• Approval of August & FY 2023 Financial Statements
• FY24 Operating presentation and vote
• MLP Staff Reorganization
• Feedback request for Wellesley DPW Solar Projects

Board of Health

This is a brief agenda with a single item: a joint meeting between the Board of Health and the Advisory Committee. No specific topics or decisions are listed, so the meeting appears to be procedural or preliminary.

• Joint meeting with Advisory Committee

Board of Health

The Wellesley Board of Health is holding a remote meeting with its Advisory Committee. This agenda contains only the meeting notice and does not list specific topics for discussion.

• Meeting with the Advisory Committee

Advisory Committee

The Advisory Committee meeting scheduled for November 30, 2022, was cancelled. No items were discussed or decided during this session.

Recreation Commission

The Wellesley Recreation Commission will discuss the FY 24 budget and Sprague pickleball. The meeting also includes a Director's Report regarding fall and winter programming.

• FY 24 Budget
• Sprague Pickleball
• Fall and winter programming report

The Recreation Commission approved the FY 24 operating and capital budgets as presented. The commission also approved the meeting minutes from August 18, 2022. Members discussed noise mitigation and sight lines for Sprague Pickleball.

• Approved August 18, 2022 minutes (4-0)
• Approved FY 24 operating budget as presented (4-0)
• Approved FY 24 capital budget as presented (4-0)

Affordable Housing Trust (formerly WHDC)

The Board will discuss the scope of services for Baumann and Baumann CPA and potential funding for the Wellesley Housing Authority Community Room at Morton Circle. The meeting also includes an update on a decarbonization audit for 156 Weston Road.

• Vote on Baumann and Baumann CPA scope of services
• Discussion of funding for Wellesley Housing Authority Community Room at Morton Circle
• Update on decarbonization audit for 156 Weston Road

The board approved a contract for tax services and expressed support for a special act to allow Community Preservation Committee funds to be used for affordable housing renovations. The board also supported requesting 40R funds for the Washington Street community room project.

• Approved October 27, 2022 minutes (3-0)
• Approved scope of services for Baumann and Baumann CPA for FY22 1099 tax submittal (3-0)
• Supported a special act at Town Meeting to allow CPA funds for affordable housing renovation (3-0)
• Supported requesting 40R funds for the renovation of the Washington Street community room (3-0)

School Councils

The WMS School Council will meet to approve minutes from the October 25, 2022 meeting. The council will also hold discussions regarding the 2023-24 school year budgets, bullying, and a resource guide.

• Approval of October 25, 2022 minutes
• Discussion on SY 23-24 Budgets
• Discussion on Bullying and Resource Guide

School Committee

The Wellesley School Committee will hold a remote meeting on November 29, 2022. The agenda includes an executive session regarding collective bargaining strategy with the Wellesley Educators Association and a period for public comment.

• Executive session regarding collective bargaining strategy with the Wellesley Educators Association

Retirement Board

The board will discuss a base Cost of Living Adjustment (COLA) subject to Town Meeting approval and a 5% Local COLA option. The meeting includes a presentation on the PRIM Board and PRIT Fund. Members will also review recent retirees and new system members.

• Proposed COLA increase to base, subject to Town Meeting approval
• 5% Local COLA option retroactive to July 1, 2022, subject to Select Board approval
• Vote on a new office scanner for the Wellesley Town Hall move
• PRIM Board and PRIT Fund Overview presentation

The Board approved a retroactive 2% Cost of Living Adjustment (COLA) and a plan to increase the COLA base by $1,000 annually for three years. The Board also approved several payroll and bill warrants, new system memberships, and staff salary increases.

• Approved retroactive additional 2% COLA effective July 1, 2022, subject to Select Board approval (5-0)
• Approved increasing COLA base by $1,000 each July 1 for 3 years (to $21,000 by 2025), subject to Town Meeting approval (5-0)
• Approved Payroll Warrants 20221031 ($1,218,985.72) and 20221130 ($1,227,989.79) and Bill Warrant 202218 ($15,967.38) (5-0)
• Approved 2.75% salary increase for Maureen Selvidge to $33.88/hour and 2.5% increase for Lynn Whynot to $123,000 (5-0)
• Approved purchase of a second scanner for Retirement Office not to exceed $1,500 (5-0)
• Voted Thomas Gillespie as retiree and seven new members into the retirement system
• Approved open session minutes from November 29, 2022 (5-0)

Board of Health

The Board of Health will review amendments to the fee and permit schedule, including new plan review and food process fees. The meeting also includes updates on summer camps and the 90 Williams Street pool project. Additionally, the board will discuss the programming budget for the "Families Eat Together" initiative.

• Amendment of fee and permit schedule with new plan review and food process fees
• Update on 90 Williams Street pool and project
• Summer camp update
• Budget discussion for "Families Eat Together" initiative

The Board of Health amended the fee and permit schedule to include charges for special food process reviews. The Board also approved funding for a town-wide community initiative.

• Approved $200 overall plan review fee for special processes requiring HACCP (3-0)
• Approved $200 add-on annual food permit fee for each special process (3-0)
• Approved $5,000 for the Families Eat Together Program from Healthy Wellesley (3-0)

Board of Health

This agenda consists of procedural reports and health updates. No specific decisions, public hearings, or items for vote are listed.

• Chairman's Report
• Director's Report
• Community Health Update
• Environmental Health Update

Affordable Housing Trust (formerly WHDC)

The WHDC Board of Directors will meet to vote on meeting minutes and a scope of services for Baumann and Baumann CPA. The board will also discuss funding for the Wellesley Housing Authority Community Room at Morton Circle and receive an update on a decarbonization audit for 156 Weston Road.

• Vote on Baumann and Baumann CPA scope of services
• Discussion regarding funding for the Wellesley Housing Authority Community Room at Morton Circle
• Update on the decarbonization audit for 156 Weston Road

School Committee

The Wellesley School Committee will discuss school improvement plans for WMS, WHS, PAWS, and ES. The agenda includes votes on bathrooms at Sprague and proprietary items for building projects. The committee will also review various gift acceptances and field trip approvals.

• Vote on bathroom upgrades at Sprague
• Discussion of 2023-24 Academic Calendar
• $35,000 donation for Sprague Fields rebound wall installation
• $65,000 donation for Sprague Fields lighting and sound design/permitting
• Approval of school improvement plans for WMS and WHS

The School Committee unanimously approved a proposal to add bathrooms at Sprague field and proprietary specifications for the Hardy elementary school project. The committee also approved a consent agenda including gift acceptances and a field trip. A draft of the 2023-24 academic calendar was presented for future vote.

• Approved proposal to add bathrooms at Sprague field (5-0)
• Approved proprietary specifications for Hardy project door locks, water fountains, security and management systems (5-0)
• Approved Consent Agenda including October 25 minutes, gift acceptances, JSA Winter Congress 2023 field trip, and surplus IT device (5-0)
• Tabled vote on 2023-24 academic calendar to next meeting

School Councils

The Upham School Council meeting includes discussions on the Elementary School Improvement Plan (SIP) and a transition plan from SKILLS to Hardy. The agenda also covers Social/Emotional Learning (SEL) for Upham.

• Elementary School SIP (School Improvement Plan)
• SKILLS to Hardy transition plan
• Social/Emotional Learning (SEL) for Upham
• HHU Update

Design Review Board

The Wellesley Design Review Board will consider several sign applications for properties on Linden Street, Washington Street, and Walnut Street. The board is also reviewing minor construction requests for the Municipal Light Plant battery storage and Park 9 property.

• Sign applications for Newton Wellesley Executive Office Park at 40, 60, 62, and 70 Walnut Street
• Minor construction request for battery storage at 4 Municipal Way
• Sign applications for PNPS Nursing & Home Care and Axiom Learning at 29-35 Washington Street
• Sign application for Karma Asian Fusion at 165 Linden Street
• Minor construction request for Park 9 property at 96 Worcester Street

The Board approved several sign applications for Linden Street and Walnut Street and a battery storage project at Municipal Way. One site project at Worcester Street was partially approved, while two other matters were continued to December.

• Approved 180 Linden Street #10 sign with 17-inch lettering (4-0)
• Approved battery storage project at 4 Municipal Way (3-0)
• Approved signage at 40 Walnut Street (4-0)
• Approved signage at 60 Walnut Street (4-0)
• Approved signage at 62 Walnut Street (4-0)
• Approved signage at 70 Walnut Street (4-0)
• Approved areas 1 and 4 of 96 Worcester Street project (4-0)
• Continued 165 Linden Street, 29-35 Washington Street (DRB-22-66 S and DRB-22-67 S) to 12/7/22 (4-0)

Miscellaneous Committees

The Board of Registrars will meet to approve minutes from the November 14, 2022 meeting. The board will also perform a post-election tabulation of international UOCAVA ballots received between November 8 and November 18, 2022.

• Approval of minutes from the November 14, 2022 meeting
• Counting of international UOCAVA ballots postmarked by November 8, 2022

The Board of Registrars approved the minutes from the November 14, 2022 meeting. The Board also oversaw the counting of 7 eligible international UOCAVA ballots postmarked by November 8, 2022.

• Approved minutes from 11/14/2022 meeting (unanimous)
• Counted 7 eligible international UOCAVA ballots

Playing Fields Task Force

The Playing Fields Task Force will discuss field applications and receive an update on the Weston & Sampson Field Study. The agenda also includes project updates and a general discussion regarding fields.

• Weston & Sampson Field Study update
• Field applications
• Project updates
• General Fields discussion

The Task Force approved the minutes from September 9 and October 14, 2022. Members reviewed a field utilization project presentation and received updates on the lacrosse wall and track and field facilities.

• Approved September 9, 2022 meeting minutes (11-0)
• Approved October 14, 2022 meeting minutes (11-0)

Council on Aging

The Council on Aging will vote on an LPI contract renewal and the appointment of an Acting Director. The meeting includes a Director's Report regarding finances and fitness room monitoring. Personnel updates about the director search will also be discussed.

• Vote on LPI contract renewal
• Vote on appointing an Acting Director
• Review of gift acceptances
• Update on fitness room monitoring
• Approval of October and November meeting minutes

The Board appointed Kate Burnham as Acting Director of the Council on Aging. The Board also reaffirmed a one-year contract term for LPI printing services and accepted several monetary gifts for lunch and coffee subsidies.

• Appointed Kate Burnham as Acting Director (Unanimous)
• Reaffirmed one-year contract term for LPI printing services (Unanimous)
• Approved monetary gifts from Judith Frager, Simons Fund, and Friends of Wellesley Council on Aging (Unanimous)
• Approved October 13, 2022 meeting minutes (Unanimous)
• Approved July 21, 2022 meeting minutes (Unanimous)
• Deferred action on October 3, 2022 meeting minutes

School Councils

The provided text is a meeting notice for the Fiske School Council. No specific agenda items or topics are listed in the document.

Natural Resources Commission (NRC)

The Natural Resources Commission will discuss draft FY24-27 capital budgets for Morses Pond and other NRC items. The agenda also includes an update on the Hunnewell Track and Field and a bench donation request for Washington Street at Maugus.

• Draft FY24-27 Capital Budgets (NRC, Morses Pond)
• Draft FY 24 Operating Budgets
• Hunnewell Track and Field Update
• Bench Donation Request: Washington Street At Maugus
• Open Space and Recreation Plan Update

The Natural Resources Commission approved the FY24-28 NRC and Morses Pond Capital Budgets. The board also accepted the donation of a memorial bench from the O’Neil family for placement near Washington and Maugus Ave.

• Approved FY24-28 NRC and Morses Pond Capital Budgets (5-0)
• Approved gift and placement of a memorial bench near Washington and Maugus Ave (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals is continuing two previously scheduled public hearings. These items involve the Hardy School at 293 Weston Road and a property at 4 Twitchell Street.

• Public hearing for ZBA 2022-67: 293 Weston Road (Hardy School)
• Public hearing for ZBA 2022-36: 4 Twitchell Street

The Board held public hearings for a school project and a residential garage permit. No final decisions were made on either matter; both petitions were continued to the next meeting.

• Continued petition for Hardy School project (ZBA 2022-67) to December 8, 2022 (unanimous)
• Continued petition for garage at 4 Twitchell Street (ZBA 2022-36) to December 8, 2022 (unanimous)

Permanent Building Committee

The committee will address contract amendments and the Clerk of the Works. The meeting also includes new business and administrative reviews of minutes and invoices.

• Contract Amendments
• Clerk of the Works
• Review of minutes and invoices

The Committee approved a major GMP amendment for the Town Hall renovation and several smaller contracts for construction administration and exploratory work. The board also approved pending project invoices.

• Approved Consigli GMP Amendment #1 for $18,918,664.00 (4-0)
• Approved Schwartz Silver amendment #5 for CA services for $506,560.00 (4-0)
• Approved Consigli Precon CO #4 for exploratory work for $5,516.10 (4-0)
• Approved submitted project invoices (4-0)

Wetlands Protection Committee

The committee will review several public hearing requests regarding construction and land use within protected wetland areas. The agenda also includes discussions on potential bylaw changes related to climate change.

• Bylaw updates regarding climate change consideration
• Home demolition and rebuild at 60 Livingston Rd
• Plaza entryway and landscaping improvements at 96 Worcester St
• Notice of Violation for 1 & 2 Pickerel Rd
• Tree removal in Buffer Zone at 47 Overbrook Dr

The Committee approved several residential construction projects and a park naturalization effort. It also resolved a wetlands violation at 1 & 2 Pickerel Rd without a fine, provided the owner submits a Notice of Intent. Several other projects were continued to December 8 for further review or revised plans.

• Approved negative determination for lawn naturalization at 1 Brook St (5-0)
• Issued Order of Conditions for home and driveway at 1 Sunnyside Av (5-0)
• Issued Order of Conditions for addition and deck at 25 Wellesley Av (5-0)
• Approved minor plan change for tree removal/mitigation at 165 Winding River Rd (5-0)
• Approved positive determination of applicability for hardscape at 209 Cliff Rd (5-0)
• Resolved wetlands violation at 1 & 2 Pickerel Rd with no fine pending NOI submission
• Approved removal of a safety-hazard tree at 179 Winding River Rd
• Delegated signatures to the Wetlands Administrator for the meeting (5-0)

Miscellaneous Committees

The Board of Directors will hold a public hearing regarding the FY24 Collaborative Budget first read presentation. The agenda includes a review of the FY2021-2022 financial audit and the Executive Director's annual report. The board will also address staff appointments, terminations, and student enrollment.

• Public hearing for FY24 Collaborative Budget first read presentation
• FY2021-2022 Financial Audit by Borgatti Harrison & Co.
• Approval of staff appointments and terminations
• Review of Executive Director’s annual report and SY2022-2023 goals
• Discussion regarding student enrollment

Miscellaneous Committees

The ACCEPT Education Collaborative Board of Directors will hold a public hearing regarding the proposed FY24 budget. The meeting includes a presentation of the budget for its first reading and opportunities for public comment.

• Public hearing for the FY24 ACCEPT Education Collaborative Budget

Permanent Building Committee

The Hardy Trade Contractors Pre-Qualification subcommittee will meet to discuss the status of all evaluations. The committee is scheduled to vote on balancing trade evaluations and sending notifications to subcontractors.

• Review status of all evaluations
• Vote on balance of trade evaluations and subcontractor notifications

Permanent Building Committee

The subcommittee will discuss the status of all Hardy Trade Contractors Pre-Qualification evaluations. Members are scheduled to vote on balancing these evaluations and sending notifications to subcontractors.

• Review status of all evaluations
• Vote to balance trade evaluations and notify subcontractors

The Hardy Trade Prequalification Subcommittee reviewed contractor evaluations. The committee approved prequalification results for roofing, flashing, waterproofing, damproofing, and caulking. Elevators will be bid as non-prequalified.

• Approved evaluation results for Waterproofing, Damproofing & Caulking and Roofing & Flashing (unanimous)
• Determined Elevator trade category will be bid as non-prequalified

Board of Public Works

The Board is reviewing the FY 2024 tax impact capital budget and the FY 2024 stormwater budget. The agenda also includes a contract award for sodium chloride and updates on water management programs.

• FY 2024 Tax Impact Capital Budget V.3
• FY 2024 Stormwater Budget V.1
• Contract Award — Sodium Chloride (Road Salt & Solar Salt)
• Rosemary/Longfellow Well Replacement discussion
• MWRA Metropolitan Water Tunnel Program update

The Board approved the FY 2024 Tax Impact Capital Budget and awarded a road salt contract to Mid-American Salt. Members also voted to rescind the State of Water Supply Conservation. The Board reached a consensus to oppose DEP proposed changes to water registration withdrawals.

• Approved FY 2024 DPW Tax Impact Capital Budget, Version 3, totaling $10,492,000 (3-0)
• Awarded road salt contract #23S-420-1704 to Mid-American Salt at $66.91/Ton (3-0)
• Rescinded the State of Water Supply Conservation declared June 7, 2022 (3-0)
• Approved October 18, 2022 Open Session Minutes (2-0)
• Deferred decision on Rosemary/Longfellow Well Replacements pending PFAS regulatory clarity
• Consensus reached to support Director in opposing DEP water registration conditions

Board of Library Trustees

The Board will discuss draft FY24 capital requests and operating budgets. The meeting also includes updates on the MLP Solar Project and the library's strategic plan mission, vision, and values.

• FY24 Capital Request – DRAFT
• FY24 Operating Budget – DRAFT
• MLP Solar Project Update
• Strategic Plan Mission, Vision & Values discussion
• Conference & Study Rooms policies update

The Board approved the FY24 Capital Request and updated the Study Room Policy to ensure equitable access. The Board also approved the minutes from the October 12, 2022 meeting.

• Approved FY24 Capital Request of $154,300 (Unanimous)
• Approved amended Study Room Policy regarding 15-minute advance reservations (Unanimous)
• Approved October 12, 2022 meeting minutes with minor edits
• Tabled Library of Things Best Practice review until next month
• Entered Executive Session for negotiation strategy (Unanimous)

Trails Committee

The committee will review updates on Centennial Meadow, Map House repairs, and Memorial Grove trail repair. Discussions include the five-year project plan and recruiting new members. The agenda also covers recent trail event wrap-ups and budget reviews.

• Updates on Centennial Meadow and Map House repairs
• Review of Kid’s Trails Day and Wellesley Grand Tour events
• Discussion regarding Sudbury Path trail markers and Paintshop Pond trails
• Planning for water fountain locations and committee recruitment
• Review of the budget and five-year project plan

The committee voted to bring a DPW proposal for erosion and drainage work at Centennial Reservation to the NRC for approval. Members also agreed to maintain current committee size and meeting scheduling practices.

• Approved October 18, 2022 meeting minutes (Unanimous)
• Approved motion to take $8,250 DPW proposal for Centennial Reservation S-trail repairs to NRC (Unanimous)
• Decided to maintain current committee size with no set limit
• Decided to continue scheduling meetings month-to-month rather than on set monthly dates
• Appointed Rick Mongeau to take over trail monitoring and map house responsibilities

School Committee

The School Committee will hold an open session including reports and public comment. The committee will also enter an executive session regarding strategy for collective bargaining with the Wellesley Teachers’ Association.

• Executive session regarding collective bargaining strategy with Wellesley Teachers’ Association

Advisory Committee

The meeting agenda includes a planning overview and update. Other items include citizen speak, liaison updates, and the approval of minutes.

• Planning overview and update
• Citizen Speak
• Liaison updates
• Minutes approval

The committee approved the minutes from the November 9, 2022 meeting. The session primarily consisted of a planning overview and updates regarding zoning, housing thresholds, and department activities.

• Approved November 9, 2022 minutes (9-0)

Miscellaneous Committees

The Board of Registrars will meet to approve minutes from the November 8, 2022, meeting. The agenda includes updates regarding the November 8 State Election and the March 7, 2023, Annual Town Election. The board will also count eligible ballots received after the polls closed on November 8.

• Approval of minutes from 11/8/2022 meeting
• Update on November 8, 2022 State Election
• Update on March 7, 2023 Annual Town Election
• Counting of eligible ballots received after the November 8 election

The Board of Registrars approved the previous meeting minutes and observed the tabulation of domestic ballots postmarked by November 8. The Town Clerk provided an update that the Annual Town Election is scheduled for March 7, 2023.

• Approved previous meeting minutes (unanimous)

Miscellaneous Committees

The Metrowest Regional Transit Authority will discuss the agency safety plan and rider community representatives. The board is also scheduled to consider approving contracts for an insurance broker and a Deputy Administrator/Chief Operating Officer.

• Approval of Agency Safety Plan
• Contracts for Deputy Administrator/Chief Operating Officer
• Insurance Broker contract
• Discussion on Rider Community & Disabled Commuter Board Representatives
• Administrator's Report on metrics, fare collection, and grants

Planning Board

The Wellesley Planning Board will review several development items, including a Project of Significant Impact at 110 Worcester Street. The agenda also includes large house reviews and various Zoning Board of Appeal cases. Additionally, the board will discuss the appointment of an interim Planning Director.

• Project of Significant Impact review for 110 Worcester Street (BCSP Park 9 Property)
• Large House Reviews for 20 Oakland Street and 365 Worcester Street
• Release of escrow funds for 81 Arnold Road
• Approval Not Required Plan for 37 Cypress Road
• Discussion on hiring a new Planning Director and interim staff

The Planning Board appointed Senior Planner Eric Arbeene as Interim Planning Director effective November 21, 2022. The board also approved a lot split at 37 Cypress Road and released escrow funds for 81 Arnold Road. Several Zoning Board of Appeal cases were reviewed with staff recommendations for approval or delayed action.

• Appointed Eric Arbeene as Interim Planning Director (4-0)
• Approved ANR PBC-22-09 to split 37 Cypress Road into two lots (4-0)
• Approved release of escrow funds for 81 Arnold Road (4-0)
• Continued PSI-22-03 (110 Worcester Street) to December 5, 2022 (4-0)
• Continued LHR 22-05 (20 Oakland Street) to December 5, 2022 (4-0)
• Continued LHR-22-06 (365 Worcester Street) to December 5, 2022 (4-0)
• Accepted minutes of 2/16/21 and 3/21/21 (3-0-1)
• Accepted minutes of 9/20/22 (4-0)

Planning Board

The Wellesley Planning Board will hold a public hearing regarding a special permit application for the BCSP Park 9 Property. The project proposes converting 72,000 square feet of office space in Building 3 into laboratory space. The review focuses on potential impacts to water, sewer, traffic, and other infrastructure.

• Special Permit application PSI-22-03 for 110 Worcester Street
• Conversion of 72,000 square feet of office space into laboratory space
• Review of impacts on water, sewer, storm drainage, electric power, solid waste, fire protection, and traffic

Audit Committee

The Audit Committee will review the Annual Comprehensive Financial Report from Powers & Sullivan. The meeting also includes a management letter review and approval of October 17 meeting minutes.

• Review of Annual Comprehensive Financial Report – Powers & Sullivan
• Management Letter Review
• Approval of October 17th Meeting Minutes

The Audit Committee reviewed a draft of the Annual Comprehensive Financial Report (ACFR) and discussed topics for the Management Letter. The committee provided feedback to be incorporated into the next draft. No final approval of the ACFR was made during this meeting.

• Approved minutes from the October 17, 2022 meeting
• Requested revisions to the draft ACFR to be incorporated by Powers & Sullivan

School Councils

The Schofield Site Council is meeting to review the District Strategic Plan and WEF Walks. The council will also discuss school dismissal procedures, including PickUp Patrol and carline.

• District Strategic Plan updates
• School dismissal procedures (PickUp Patrol, Carline, Back Path)
• Diversity, Equity & Inclusion discussion
• WEF Walks updates

Board of Assessors

The Board will review proposed FY2023 commercial and residential property values. The meeting also includes an executive session to discuss potential litigation regarding a tax appeal for 868 Worcester St.

• Proposed FY2023 commercial and residential values
• Discussion of pending ATB appeal for 868 Worcester St

Permanent Building Committee

The Permanent Building Committee will receive project updates regarding Town Hall, Hunnewell School, and Hardy School. The meeting also includes reviews of minutes, invoices, and new business.

• Town Hall project update
• Hunnewell School project update
• Hardy School project update
• Review of minutes and invoices

The Committee approved several payments and contracts for the Hunnewell and Hardy school projects. This included a $2.5M requisition for WT Rich and multiple approvals for Shawmut and Souza True Partners. The Committee also approved bid package #1 for the Hardy project.

• Approved WT Rich Requisition #9 for $2,503,142 (5-0)
• Approved Shawmut Requisition #9 for $9,646.94 (6-0)
• Approved Hardy bid package #1, early trade package (6-0)
• Approved Souza True Partners contract for structural peer review for $4,500 (6-0)
• Approved Amendment #2 to release $76,126 for switch gear purchase (6-0)
• Approved 10/22/22 minutes (4-0)
• Approved 10/27/22 minutes as amended (4-0)
• Approved submitted invoices as presented (5-0)

Advisory Committee

The Advisory Committee will discuss preparations for the upcoming Annual Town Meeting, including a debrief of the Special Town Meeting and reviewing presenter templates. The committee will also receive an update from the School Committee.

• School Committee overview and update
• Special Town Meeting (STM) debrief
• Review of meeting template for presenters
• Annual Town Meeting calendar and scheduling

The committee approved the minutes from the October 24, 2022 meeting. The session primarily consisted of a presentation by the School Committee and Superintendent regarding district objectives, budget, and enrollment, as well as preparation for the Annual Town Meeting.

• Approved October 24, 2022 minutes (8-0)

School Councils

The Bates School Council is meeting via Zoom to discuss the School Improvement Plan. The council will also discuss the Fiscal Year 2024 budget.

• School Improvement Plan
• Budget FY 24

School Councils

This is a routine meeting of the Wellesley school councils. The agenda includes approving previous minutes, reviewing action items, discussing school improvement plans, and receiving constituency reports. No specific decisions or proposals are detailed.

• Approve previous meeting minutes
• Review action items
• Discuss school improvement plans
• Constituency reports

Miscellaneous Committees

The Town Clerk’s Office will tabulate the results of the Advanced Process Ballots for the State Election scheduled for November 8, 2022. The reading of these results is open to the public.

• Tabulation of Advanced Process Ballot results for the State Election

Miscellaneous Committees

The Board of Registrars will meet to approve minutes from the September 20, 2022 meeting and receive Town Clerk updates. The agenda includes the tabulation and counting of ballots for the November 8, 2022 State Election.

• Approval of minutes from the September 20, 2022 meeting
• Advanced processing and tabulation of ballots
• Counting of ballots for the November 8, 2022 State Election
• Return of results from the November 8, 2022 State Election

The Board of Registrars oversaw the tabulation of ballots, including UOCAVA specially qualified and regular voters. Unofficial results for the November 8, 2022 Election were posted at 10:30 PM.

• Approved minutes from 9/20/2022 meeting (unanimous)

Human Resources Board

The Human Resources Board will consider several personnel-related requests. These include salary range adjustments, hiring requests above the midpoint, and a performance award.

• Salary range adjustments for DPW and IT
• Requests for hiring above the midpoint in DPW and Financial Services
• Performance award request for Financial Services/Select Board
• Vacation variance request for SEC

The Board approved the hiring of a payroll manager and a part-time senior civil engineer. It also granted salary range adjustments for a senior civil engineer and the GIS manager, along with a performance award and a vacation variance.

• Approved three weeks of vacation for Janet Mosley (unanimous)
• Approved hiring Carol Hladick as Payroll Manager at $85,000 with three weeks of vacation (unanimous)
• Approved $2,487.04 performance recognition award for Sally Rose (unanimous)
• Approved salary adjustment for Gerry Bruno to $92,000 (unanimous)
• Approved hiring Eilish Corey as part-time Senior Civil Engineer at pro-rated $55,000 with pro-rated 4 weeks vacation (unanimous)
• Approved salary adjustment for Michael Thompson to $102,221 (unanimous)
• Approved November 8, 2022 Ratification list (unanimous)
• Approved October 11, 2022 minutes as amended (unanimous)

Council on Aging

The Wellesley Council on Aging is conducting a board retreat at the Tolles Parsons Center. The meeting focuses on reviewing governance, roles, and developing goals for fiscal years 2023 through 2025.

• Review of board roles and responsibilities
• Development of COA goals for FY23-FY25
• Creation of a plan to achieve established goals

The Board held a retreat to discuss core values, a vision statement, and short and long term goals. No formal votes or policy decisions were recorded during the session.

Natural Resources Commission (NRC)

The Natural Resources Commission and Select Board will hold a joint meeting. The agenda includes discussing and voting on a vacant position until the next election.

• Vote regarding a vacant position until the next election

Miscellaneous Committees

The Town Clerk has issued a notice regarding advanced processing of early voted ballots at Town Hall. Processing sessions are scheduled for November 4 and November 5, 2022. Results will be announced after polls close on November 8th at 8:00 PM.

• Early voting advanced processing at Town Hall
• Ballot processing session starting at 9:00 AM on November 4, 2022
• Ballot processing session starting at 9:00 AM on November 5, 2022

Miscellaneous Committees

The Wellesley Town Clerk has announced the schedule for early voting advanced processing at Town Hall. Sessions are scheduled for November 4 and November 5, 2022. Results will be announced after polls close on November 8th at 8:00 PM.

• Early voting advanced processing sessions on November 4 and November 5, 2022
• Announcement of election results after polls close on November 8th at 8:00 PM

School Councils

The provided document contains only procedural boilerplate regarding meeting notice requirements. No specific topics, discussions, or decisions are documented for this meeting.

Board of Health

The agenda consists of procedural items and scheduled departmental reports. No specific decisions, contracts, or public hearings are listed in this document.

Board of Health

The November 3, 2022, Board of Health agenda consists of procedural items and scheduled reports. No specific decisions or projects are listed in the text.

• Chairman's Report
• Director's Report
• Community Health Update
• Environmental Health Update

Board of Health

The Board will discuss community health updates, including COVID-19 and vaccine information. A key discussion item involves a semipublic pool at 40 Williams Street constructed without required regulatory review. The meeting also covers food service proposals and permit renewals.

• Review of semipublic pool construction at 40 Williams Street lacking Board approval
• Updates on new food service proposals and annual permit renewals
• Community health and social work programming reports

The Board reviewed a semi-public pool at 40 Williams Street constructed without required review or approval. Developers agreed to remedy violations and submit new plans for approval. The Board approved meeting minutes from September 8 and September 29, 2022.

• Approved meeting minutes from 9/8/22 and 9/29/22
• Required pool developers at 40 Williams Street to remedy violations and submit new plans for approval

Natural Resources Commission (NRC)

The Natural Resources Commission meeting includes candidate introductions and deliberation regarding an NRC vacancy. The agenda also provides time for public comment.

• Candidate introductions for an NRC vacancy
• Deliberation and selection of a candidate for the NRC vacancy

The Natural Resources Commission interviewed seven candidates to fill a vacancy left by Allison Burson. The commission voted to recommend Michael D’Ortenzio to the Select Board for final appointment.

• Rejected appointment of Peter D’Anieri (2-2)
• Approved recommendation of Michael D’Ortenzio to the Select Board (3-1)
• Voted to adjourn meeting (5-0)

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will review requests for minor modifications and conduct several public hearings. Some items are continuations from previous meeting dates.

• Determination request: 39 Atwood Street
• Determination request: 3 Burke Lane
• Public hearing: 4 Twitchell Street
• Public hearing: 6 Bryn Mawr Road
• Public hearings for various addresses including 464 Washington Street

The Zoning Board of Appeals granted special permits for a home addition at 6 Bryn Mawr Road, an ADU at 130 Abbott Road, and a two-family home at 25 Oak Street. The Board also approved signage requests for businesses on Washington Street and Linden Street. Several other petitions were continued or withdrawn.

• Approved special permit for addition at 6 Bryn Mawr Road (unanimous)
• Approved special permit for ADU at 130 Abbott Road (unanimous)
• Approved special permit for two-family home at 25 Oak Street (unanimous)
• Approved special permit for mudroom at 147 Walnut St (unanimous)
• Approved special permit for sign at 464 Washington Street (unanimous)
• Approved special permit for sign at 165C Linden St (unanimous)
• Ruled proposed changes at 39 Atwood St and 3 Burke Lane require public hearings (unanimous)
• Continued hearings for 4 Twitchell St and 88 Crest Road

Climate Action Committee

The Climate Action Committee will discuss next steps for bringing the Opt-in Stretch Code to the Annual Town Meeting. The meeting also includes updates on sustainable zoning and the Property Assessed Clean Energy Program.

• Green Communities Annual Report
• Opt-in Stretch Code next steps
• Property Assessed Clean Energy Program update
• Sustainable zoning update

The Climate Action Committee approved draft warrant article language to adopt the Opt-in Specialized building energy code for the Annual Town Meeting 2023. The committee also approved the minutes from the October 7 meeting.

• Approved draft article language to adopt the Opt-in Specialized building energy code
• Approved October 7 meeting minutes

Municipal Light Board

The Municipal Light Board will review July 2022 financial results and the FY2024 through FY2028 Capital Plan for a vote. The meeting also includes discussions regarding a cost of services study, rate adjustments, and a sustainability update.

• Review of FY2024 through FY2028 Capital Plan
• Cost of services study and rate adjustment discussion
• Review of July 2022 financial results
• MLP/DPW Site Solar Project update

The Board unanimously approved the FY2024 Capital Plan. Members also reviewed July 2022 financial results and discussed rate adjustments and sustainability initiatives.

• Approved September 28, 2022 meeting minutes
• Approved FY2024 Capital Plan (unanimous)

Historic District Commission

The commission will discuss the potential addition of Christopher Spagnuolo as an HDC member. The meeting also includes the approval of minutes from the September 7, 2022, meeting.

• Discussion of potential HDC member Christopher Spagnuolo
• Approval of minutes from September 7, 2022

The Commission voted to recommend the appointment of a new member to the board. The minutes from the September 7, 2022, meeting were also approved.

• Recommended appointment of Christopher Spagnuolo to a 3-year term (5-0)
• Approved 9/7/22 meeting minutes (5-0)

Advisory Committee

The Advisory Committee meeting scheduled for November 2, 2022, was cancelled. No items were discussed or decided.

Permanent Building Committee

The Hardy Trade Contractors Pre-Qualification Subcommittee will review the status of two out of three evaluations. The committee will vote on releasing early trade evaluations and notifying subcontractors. Members will also discuss evaluation goals.

• Vote on early release of trade evaluations and subcontractor notification
• Review status of 2/3 evaluations
• Discussion of evaluation goals

School Committee

The School Committee will discuss the FY23 budget recast and vote on FY24 budget guidelines. The meeting also includes discussions regarding MCAS assessments and potential 2023 ATM articles.

• Recast FY23 Budget
• Vote on School Committee FY24 Budget Guidelines
• MCAS Assessments
• Potential 2023 ATM Articles

The School Committee approved adjustments to the FY23 budget and adopted the operating budget guidance for FY24. The committee also reviewed spring 2022 MCAS achievement and growth results across elementary, middle, and high school levels.

• Approved Consent Agenda including October 11, 2022 minutes (unanimous)
• Approved FY23 Adjusted Budget and related budget transfers (unanimous)
• Approved FY24 operating budget guidance (unanimous)

Planning Board

The Wellesley Planning Board will discuss multiple Zoning Board of Appeals cases at this meeting. The agenda also includes a continued Large House Review for 112 Abbott Road. Additionally, the board will receive updates regarding the hiring of a new Planning Director and interim staff.

• Large House Review for 112 Abbott Road
• ZBA-2022-68 at 464 Washington Street
• ZBA-2022-69 at 130 Abbott Road
• Update on hiring a new Planning Director and interim staff

The Planning Board approved a large house review for 112 Abbott Road with specific driveway conditions. The Board also reviewed several Zoning Board of Appeals (ZBA) special permit requests and approved multiple sets of previous meeting minutes.

• Approved LHR-22-08 for 112 Abbott Road with a 10-foot wide permeable paver driveway (5-0)
• Recommended ZBA approval for 6 Byrn Mawr Road reconstruction and addition
• Recommended ZBA approval for wall sign at 464 Washington Street
• Recommended ZBA approval for ADU at 130 Abbott Road
• Recommended ZBA approval for town house at 25 Oak Street
• Recommended ZBA approval for mudroom at 147 Walnut Street
• Recommended ZBA approval for wall sign at 165C Linden Street
• Recommended ZBA delay action on 88 Crest Road to obtain more information

Miscellaneous Committees

The scheduled testing of voting machines for the November 8, 2022, State Election was marked as cancelled and not needed. This item was submitted by Town Clerk KC Kato.

• Cancelled voting machine testing

Affordable Housing Trust (formerly WHDC)

The Board of Directors is meeting to review minutes and provide updates on specific housing initiatives. Discussions include the status of 156 Weston Road and the MBTA Communities update.

• Update on 156 Weston Road
• Decarbonization Audit
• Tours of Wellesley Affordable Housing
• MBTA Communities Update
• Potential Housing Projects Update

The committee approved the minutes from September 15, 2022. Members discussed a decarbonization audit for 156 Weston Road and received an update on MBTA Communities statute revisions regarding inclusionary zoning.

• Approved minutes of September 15, 2022 (3-0)

Miscellaneous Committees

The Department of Public Utilities will conduct a virtual hearing regarding Boston Gas Company/National Grid's 2019-2021 Three-Year Energy Efficiency Plan Term Report. The Department will review the report to verify reported savings, benefits, and costs. The review also includes descriptions of investigations into potential fraud within the Mass Save program.

• Review of 2019-2021 energy efficiency plan term report
• Investigation of potential fraud in the Mass Save program
• Determination of final cost recovery and performance incentive payments
• Virtual public hearing scheduled for October 27, 2022

Planning Board

The Wellesley Planning Board will discuss the process for hiring a new Planning Director. The meeting also includes discussion regarding interim Planning Department staffing.

• Process for hiring New Planning Director
• Interim Planning Department Staffing

Board of Health

The October 27, 2022, Wellesley Board of Health meeting agenda consists of procedural items and reports. It includes updates on community and environmental health, but no specific decisions or public hearings are listed.

Permanent Building Committee

The committee will discuss progress updates regarding the Town Hall, Hunnewell School, and Hardy School projects. The meeting also includes administrative business concerning minutes and invoices.

• Town Hall project update
• Hunnewell School project update
• Hardy School project update
• Review of minutes and invoices

The committee approved a payment requisition for WT Rich and authorized proprietary specifications for building systems. Members also reached a consensus to proceed with early bid packages for the Hardy project to maintain the September 2024 opening schedule despite budget risks.

• Approved WT Rich Requisition #8 for $2,378,910.00 (5-0)
• Approved proposed proprietary specifications for water fountains, building control, security, and lock systems (5-0)
• Approved 10/6/22 meeting minutes (5-0)
• Approved 10/3/22 meeting minutes (4-0)
• Approved submitted invoices (5-0)
• Decided to stay the course with November bidding for Hardy early trade packages

Wetlands Protection Committee

The committee will review multiple Notices of Intent for residential construction and renovations within riverfront areas and buffer zones. The agenda also includes a request to convert lawn to a naturalized area at 1 Brook St. Additionally, staff will provide an update on revising the Wetland Bylaw and Regulations.

• Notice of Intent for single-family home construction at 1 Sunnyside Av
• Notice of Intent for a two-story addition at 25 Wellesley Av
• Request to convert lawn to a naturalized area at 1 Brook St
• Certificate of Compliance for rebuilding a single-family home at 64 Halsey Av
• Update on revising the Town Wetland Bylaw and Regulations

The Wetlands Protection Committee approved Certificates of Compliance for properties at 52 Martin Road and 32 Boulevard. The committee denied a request for a partial Certificate of Compliance at 64 Halsey. Several other Notice of Intent hearings were continued to the November 17 meeting.

• Approved return of escrow balance for 81 Croton St (4-0)
• Approved complete COC for 52 Martin Road (4-0)
• Approved complete COC for 32 Boulevard (4-0)
• Denied request for partial COC at 64 Halsey
• Approved delegation of WPC signatures to Wetlands Administrator (4-0)
• Approved minutes from 10/06/22 (4-0)
• Tabled 58 Greylock Rd for subsequent meeting
• Continued hearings for 1 Sunnyside Av, 4 Twitchell, 25 Wellesley Ave, 60 Livingston Rd, 1 Brook St, and 89 Ledgeways to 11/17

Permanent Building Committee

The Hardy Trade Contractors Pre-Qualification subcommittee will review the status of two out of three evaluations. The committee will also vote on early release of trade evaluations and sending notifications to subcontractors.

• Review status of 2/3 evaluations
• Vote on early release of trade evaluations and subcontractor notification
• Review evaluation goals

School Councils

This meeting serves as an introductory session for the WMS School Council to approve May 2022 minutes and set context for their upcoming work. The agenda includes member introductions and an opening activity.

• Approval of May 2022 minutes
• Introductions and context setting for council work

School Committee

This meeting will occur only if the Special Town Meeting is not adjourned on October 24, 2022. The committee plans to hold an executive session regarding collective bargaining strategy with the Wellesley Educators Association.

• Executive session regarding collective bargaining strategy with the Wellesley Educators Association

School Committee

The School Committee will discuss FY24 budget guidelines and review the SY21-22 school bullying annual report. The agenda also includes enrollment reports and updates on Sprague Field projects and Hunnewell T&F. An executive session is scheduled regarding collective bargaining with the Wellesley Educators Association.

• SY21-22 Annual Report - School Bullying
• FY24 Budget Guidelines discussion
• Enrollment Report for October 1, 2022
• Sprague Field Projects
• Hunnewell T&F updates

Miscellaneous Committees

The Town Clerk’s Office is conducting testing of voting machines for the upcoming Wellesley State Election on November 8, 2022. This testing session is open to the public at Wellesley Town Hall.

• Voting machine testing for the November 8, 2022, State Election

Retirement Board

The Wellesley Retirement Board will discuss updates regarding Cost of Living Adjustments (COLA). The meeting also includes approving minutes, reviewing vouchers, and noting recent retirements and new members.

• Update discussion on Cost of Living Adjustments (COLA)
• Approval of September 27, 2022 minutes
• Review of vouchers and cash reconciliation
• Executive Session regarding a disability application

The Board approved the September payroll and October bill warrants. It also voted in several new members and retirees into the Wellesley Contributory Retirement System. The Board discussed a potential cost-of-living-adjustment increase for the next meeting.

• Approved Payroll Warrant 20220930 for $1,201,310.24 (5-0)
• Approved October Bill Warrant 202217 for $24,020.09 (5-0)
• Approved open session minutes from September 27, 2022 (5-0)
• Voted in 3 retirees: Gerard Sullivan, Christopher Seaver, and Wayne Sullivan
• Voted in 26 new members, primarily teaching assistants and paraprofessionals
• Entered executive session to review a disability application by Gerard Sullivan (5-0)

Advisory Committee

The Advisory Committee meeting scheduled for Tuesday, October 25, 2022, was cancelled. No items were discussed or voted upon.

Advisory Committee

The Advisory Committee meeting consists of procedural items including citizen speak and the approval of minutes. The committee may also discuss and vote on STM Warrant articles if necessary.

• Possible vote on STM Warrant articles
• Approval of administrative items and minutes

The Wellesley Advisory Committee met on October 24, 2022, and approved minutes from October 19 and October 21, 2022, each by a 10-0 vote. No substantive decisions were made; the meeting was procedural only.

• Approved October 19, 2022 minutes (10-0)
• Approved October 21, 2022 minutes (10-0)
• Adjourned meeting at 5:37 p.m. (10-0)

Advisory Committee

The Advisory Committee will discuss the budget and financing for Town Hall interior renovations. The committee will also discuss and vote on STM Warrant articles as necessary.

• Town Hall interior renovation budget and financing
• Discussion and vote on STM Warrant articles

The Advisory Committee voted 11-2 to recommend favorable action on Article 2, which would raise and appropriate $23,679,142 for the Town Hall interior renovation at 525 Washington Street. The committee first rescinded its previous vote on the article 13-0 before taking the new vote. The project is financed through redeployed funds, $13 million in free cash, and an inside levy of $8,260,681.

• Rescinded previous vote on Article 2 (13-0)
• Recommended favorable action on Article 2 for $23,679,142 Town Hall interior renovation (11-2)

School Councils

The provided notice for the Fiske School Council meeting contains no specific topics or agenda items for discussion. The meeting is scheduled to take place at the Fiske Principal's Office.

Natural Resources Commission (NRC)

The Natural Resources Commission will discuss updates to long-term goals and draft FY24-27 capital budgets. The meeting also includes a Trails Committee appointment and discussion regarding containers at Diane Warren Field.

• Appointment of Rick Mongeau to the Trails Committee
• Review of draft FY24-27 Capital Budgets
• Discussion of containers at Diane Warren Field
• Assignment of committee positions and liaison roles

The Natural Resources Commission voted 5-0 to appoint Rick Mongeau to the Trails Committee, filling a vacancy. The commission also re-elected Jay McHale as Chair, Bea Bezmalinovic as Vice Chair, and Allison Burson as Secretary, each by 5-0 votes. A motion to make Bezmalinovic Chair was denied 0-5. The NRC discussed capital budget items, including adding a Pump Track to FY2028, and deferred a decision on storage containers at Diane Warren Fields pending more information from the Playing Fields Task Force.

• Approved Rick Mongeau to Trails Committee (5-0)
• Denied motion to make Bea Bezmalinovic Chair (0-5)
• Approved Jay McHale to continue as Chair (5-0)
• Approved Bea Bezmalinovic as Vice Chair (5-0)
• Approved Allison Burson as Secretary (5-0)
• Deferred storage container request at Hunnewell to Playing Fields Task Force
• Added Pump Track project to FY2028 capital plan
• Adjourned meeting at 8:35 PM (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct public hearings on two items. This includes a continuation of case ZBA 2022-36 for 4 Twitchell Street and an item regarding the Hardy School at 293 Weston Road.

• ZBA 2022-36: Jennifer & Marc Charney, 4 Twitchell Street (continued)
• ZBA 2022-67: Town of Wellesley/School Department, 293 Weston Road (Hardy School)

The Zoning Board of Appeals continued two petitions. The first, for 4 Twitchell Street, was continued to November 3 because the Wetlands Protection Committee had not yet acted. The second, for the new Hardy School at 293 Weston Road, was continued to November 17 to allow time for a traffic study and construction management plan. No final approvals were granted.

• Continued ZBA 2022-36 (4 Twitchell Street) to November 3, 2022 (unanimous)
• Continued ZBA 2022-67 (Hardy School, 293 Weston Road) to November 17, 2022 (unanimous)

Permanent Building Committee

The meeting includes a session for citizen speak and a review of the GMP draft. No other specific agenda items are listed.

• GMP Draft Review
• Citizen Speak

The Permanent Building Committee approved a total project budget of $23,679,142 for the Town Hall renovation, with a guaranteed maximum price (GMP) not to exceed $18,918,664, to be presented at Special Town Meeting. The vote was 4-0. The committee also reviewed the RFP for temporary lease space and the STM presentation, and scheduled a November 17 meeting to vote on the final GMP.

• Approved $23,679,142 Town Hall renovation project budget with GMP not to exceed $18,918,664 (4-0)
• Scheduled November 17 meeting to vote on final GMP and SSA's CA amendments

Design Review Board

The Wellesley Design Review Board will consider several sign applications for businesses including Karma Asian Fusion and Atelier. The board will also discuss a major construction project at 110 Worcester Street.

• Sign application for Karma Asian Fusion at 180 Linden Street and 165 Linden Street
• Sign application for Atelier at 180 Linden Street #106
• Sign applications for Mass General Brigham Healthcare at 25-1 Washington Street, Newton and 978 Worcester Street
• Major construction project at 110 Worcester Street

The Board approved a proposal to convert 60% of the building at 110 Worcester Street to lab space, with a recommendation to clean up the north-north-west wall geometry and minimize sound continuator height. Several sign applications were continued or approved with conditions, and minutes from prior meetings were adopted.

• Approved DRB-22-55 M 110 Worcester Street lab conversion with recommendations (4-0)
• Continued DRB-22-57 S 165 Linden Street sign application to November 9, 2022 (4-0)
• Continued DRB-22-56 S 180 Linden Street #10 sign application to November 9, 2022 (4-0)
• Approved DRB-22-58 S 25-1 Washington Street sign with relocation and alignment conditions (4-0)
• Approved DRB-22-59 S 978 Worcester Street sign with special permit recommendation and directional sign renaming (4-0)
• Approved minutes of August 10, 2022 (4-0)
• Approved minutes of April 14, 2021 and September 14, 2022 (3-0)

Miscellaneous Committees

The Education Collaborative Board of Directors will meet to review student enrollment updates and strategic initiatives for SY2022-2023. The agenda also includes reviewing financial reports and the appointment of a Treasurer.

• Approval of September 14, 2022, meeting minutes
• Review of Profit & Loss and Budget vs. Actual reports
• Discussion of FY2024 salaries
• Appointment of Treasurer
• Discussion regarding Westborough Public Schools

Miscellaneous Committees

The Board of Directors will review meeting minutes, staff changes, and student enrollment updates. Financial reports regarding profit and loss, budget performance, and FY2024 salaries are also on the agenda.

• Approval of September 14, 2022, meeting minutes
• Review of Profit & Loss and Budget vs Actual reports
• Discussion of FY2024 salaries
• Appointment of Treasurer
• Westborough Public Schools update

Planning Board

The Planning Board will review several Large House applications and Zoning Board of Appeals items. The meeting also includes approvals for plans not requiring full board review and the approval of past meeting minutes.

• Large House Reviews for 30 Bancroft Road, 112 Abbott Road, 20 Oakland Street, and 365 Worcester Street
• Zoning Board of Appeals items for 464 Washington Street, 130 Abbott Road, and 25 Oak Street
• Approval of plans for 100 Wellesley Avenue and 5 Caroline Street/16 Laurel Avenue

Planning Board

The Wellesley Planning Board will conduct reviews for several large house applications and Zoning Board of Appeals items. The board will also consider plans at 100 Wellesley Avenue and 5 Caroline Street/16 Laurel Avenue that do not require full approval.

• Large House Reviews for 30 Bancroft Road, 112 Abbott Road, 20 Oakland Street, and 365 Worcester Street
• Plan approvals for 100 Wellesley Avenue and 5 Caroline Street/16 Laurel Avenue
• Zoning Board of Appeals reviews for properties including 464 Washington Street and 130 Abbott Road

The Wellesley Planning Board approved three Approval Not Required (ANR) plans for 100 Wellesley Avenue and 5 Caroline Street/16 Laurel Avenue, and a major modification to a large house review at 30 Bancroft Road. Two large house reviews were continued to future meetings, and a Zoning Board of Appeals review was postponed.

• Approved ANR PBC-22-06 for 100 Wellesley Avenue (5-0)
• Approved ANR PBC-22-08 for 5 Caroline Street/16 Laurel Avenue (5-0)
• Approved major modification to LHR-16-03 for 30 Bancroft Road (5-0)
• Continued LHR-22-05 for 20 Oakland Street to 11/14/22 (5-0)
• Continued LHR-22-06 for 365 Worcester Street to 11/14/22 (5-0)
• Continued LHR-22-08 for 112 Abbott Road to 11/1/22 (5-0)

Planning Board

The Wellesley Planning Board is scheduled to review several Large House applications and "Approval Not Required" plans. The meeting also includes discussion of multiple Zoning Board of Appeals items for various residential addresses.

• Large House Review for 30 Bancroft Road
• Approval Not Required Plan for 100 Wellesley Avenue
• ZBA items including 464 Washington Street and 130 Abbott Road
• Large House Review for 112 Abbott Road
• Approval Not Required Plan for 5 Caroline Street/16 Laurel Avenue

Advisory Committee

The Advisory Committee will discuss Municipal Light Plant projects and potential votes on STM Warrant articles. The meeting also includes updates from various town liaisons.

• Municipal Light Plant overview and projects
• Discussion and possible vote on STM Warrant articles
• Liaison updates for Library, Schools, DPW, and others
• Approval of minutes

The Advisory Committee received a presentation from the Municipal Light Plant (MLP) board chair and director covering current projects, renewable energy credits, rates, and future plans. No substantive decisions were made; the only action taken was approval of the October 12, 2022 meeting minutes (11-0).

• Approved October 12, 2022 meeting minutes (11-0)

Board of Public Works

The Board will discuss updates for the FY 2024 tax impact capital and operating budgets. The agenda also includes updates on stormwater, PFAS, and an irrigation well request for 5 Clock Tower Drive.

• FY 2024 Tax Impact Capital Budget V. 2
• FY 2024 Tax Impact Operating Budget V. 2
• FY 2024 Water & Sewer Budgets V. 1 Update
• Irrigation Well Request — 5 Clock Tower Drive
• Stormwater and PFAS updates

The Board of Public Works voted 3-0 to approve an application for drilling an irrigation well at 5 Clock Tower Drive. The meeting also included updates on the proposed Stormwater Enterprise Fund, PFAS treatment system, and FY2024 budgets, but no other votes were taken.

• Approved irrigation well application at 5 Clock Tower Drive (3-0)
• Approved minutes of September 13, 2022 meeting (3-0)

Trails Committee

The Wellesley Trails Committee will discuss project budgets for Map house repair and Centennial meadow. The committee also plans to elect a new chair and consider Rick Mongeau for membership.

• Consideration of Rick Mongeau as a new committee member
• Budgeting for Map house repair and Centennial meadow
• Sudbury Path maintenance updates
• Election of a new chair
• Review of the budget

The committee approved funding for repairs to nine map houses and voted unanimously to recommend Rick Mongeau for appointment. Eric Sofen was asked to develop a plan for water fountains along trails. Jay Prosnitz was elected as the new chair. The committee also discussed erosion repairs at the Cecil Reservation and a potential Paintshop Pond Trail project with Wellesley College.

• Approved minutes of September 7, 2022 (unanimous)
• Recommended Rick Mongeau for appointment to the Trails Committee (unanimous)
• Approved funding for repairs to nine map houses (unanimous)
• Elected Jay Prosnitz as new Chair (unanimous)

Miscellaneous Committees

The West Suburban Veterans’ Services District will meet to discuss the hiring of a new Deputy Director. The agenda also includes discussions regarding salary reclassifications and updates to job descriptions.

• Discussion of hiring a new Deputy Director
• Discussion of salary reclassifications and job description updates

Miscellaneous Committees

The West Suburban Health Group Board will meet via remote participation on October 18, 2022. The agenda includes a vote on the CY23 Rate Renewal and approval of minutes from the August 24, 2022 meeting. The board will also review treasurer, wellness, and dashboard reports.

• Vote on CY23 Rate Renewal
• Approval of August 24, 2022 Board meeting minutes
• Treasurer’s Report
• GBS Reports
• Good Health Gateway Dashboard Report

Audit Committee

The committee will discuss and vote on the retirement audit and receive a cybersecurity update. Members will also review and approve financial statements for the Wellesley Municipal Light Plant.

• Retirement audit discussion and vote
• Cybersecurity update
• Wellesley Municipal Light Plant financial statements approval

The Wellesley Audit Committee voted unanimously to approve the Financial Statements of the Wellesley Contributory Retirement System and the Wellesley Municipal Light Plant. The committee also received a cybersecurity update from the IT director, noting planned actions including new policies, MDR vendor, MFA, and a new Cybersecurity Administrator position. Minutes from the September 19 meeting were approved. No other substantive decisions were made.

• Approved minutes of September 19, 2022 meeting (unanimous)
• Approved Financial Statements of the Wellesley Contributory Retirement System (unanimous)
• Approved Financial Statements of the Wellesley Municipal Light Plant (unanimous)

Miscellaneous Committees

The West Suburban Veterans’ Services District will discuss the hiring of a new Deputy Director. The meeting also includes discussions regarding salary reclassifications and updates to job descriptions.

• Hiring of a new Deputy Director
• Reclassification of salaries and updates to job descriptions

Playing Fields Task Force

The Playing Fields Task Force will discuss field applications, fees, and project updates. The meeting includes a review of the Sound Policy and discussion regarding amplified sound. Members will also address the impact of the Hardy School project on playing fields.

• Field applications and fees
• Amplified Sound discussion & Sound Policy review
• Hardy School project field impact
• Project updates

The Playing Fields Task Force discussed the amplified sound policy, noting that permit holders must request NRC approval for sound use on NRC properties. Field fee information is still being gathered, and the Field Maintenance Fund balance has been decreasing. Project updates included the lacrosse wall needing refreshed pricing and the WHS Track & Field project being 10% funded. The meeting was adjourned with no votes taken.

• No decisions were made; the meeting consisted of discussion and updates only.

Recreation Commission

The Recreation Commission will discuss the Morses Pond project and provide an interboard meeting update. The Director's Report will also cover upcoming fall and winter programming.

• Morses Pond project/PBC meeting
• Interboard meeting update
• Fall programming report
• Winter programming report

The Recreation Commission heard multiple residents complain that pickleball play at Sprague courts is noisy and intrusive. Commissioners agreed to look into noise abatement and hours of operation before the next meeting. The Commission also approved the August 18, 2022 minutes (4-0-1, Wolfson abstaining) and received updates on the Morses Pond project, which has been delayed to FY25 with a $4 million cost increase.

• Approved August 18, 2022 minutes (4-0-1, Wolfson abstaining)
• Agreed to study noise abatement and hours of operation for Sprague pickleball courts before next meeting
• Noted Morses Pond project delayed to FY25 with $4M cost increase; possible $1M in value-engineering savings
• Noted Select Board reported town reserves at 20% and FY24 budget guideline expected at 3%

Council on Aging

The Wellesley Council on Aging will meet to vote on FY23 gift acceptance and the final FY22 Annual Town Report. The board also plans to discuss fitness room policies and vaccine and mask protocols. Updates regarding the Director search and FY24 budget are also scheduled.

• Vote on FY23 Gift Acceptance
• Vote on FY22 Annual Town Report final version
• Fitness room policy discussion
• Vaccine and mask policy review
• Vote on Assistant Director search committee

The Wellesley Council on Aging voted 6-0-2 to rescind its February 2022 policy requiring patrons to provide proof of vaccination and wear masks. The board then voted 6-2 to declare the Tolles Parsons Center a "mask friendly" building. The decisions were made after discussion about personal responsibility, patron attendance, and current town policy.

• Rescinded the Council on Aging policy requiring proof of vaccination and mask wearing (6-0-2, with two abstentions).
• Declared the Tolles Parsons Center a "mask friendly" building (6-2).
• Approved minutes of July 21, 2022, and September 15, 2022 (as amended).
• Accepted monetary gifts totaling $1,504.97 from Friends of Wellesley Council on Aging and various patrons.
• Approved the Council on Aging Report to the Town of Wellesley, with a correction to a board member's name.
• Agreed to compile all council policies into one accessible location, with a systematic review over the next several months.
• Tentatively set November 7, 2022, as a retreat date for the board.
• Appointed a committee to focus on searches for assistant director and program manager positions.

School Councils

The Schofield Site Council will review Principal Entry Plan findings and discuss proposed School Improvement Plan (SIP) goals. The meeting also includes updates on enrollment and the FY '24 budget.

• Discussion of proposed School Improvement Plan (SIP) goals
• Review of Principal Entry Plan findings
• FY '24 budget update
• Enrollment update
• Selection of 2022-2023 council co-chair

School Committee

The School Committee will hold a joint meeting with the Permanent Building Committee. The agenda includes an update on the Hardy Project.

• Hardy Project update

School Committee

The Policy Subcommittee will hold a discussion regarding an overview of policies to be addressed during the 2022-23 school year. This is a remote meeting.

• Overview of policies to be discussed during SY2022-23

Permanent Building Committee

The committee will receive project updates regarding the Town Hall, Hunnewell School, and Hardy School. The meeting also includes administrative business involving minutes and invoices.

• Town Hall project update
• Hunnewell School project update
• Hardy School project update
• Review of minutes and invoices

The Permanent Building Committee (PBC) and School Committee reached consensus to proceed with early bid packages for the Hardy School project, committing approximately $20 million despite uncertainty about the final budget. The decision aims to maintain the September 2024 opening schedule, with the understanding that any cost overruns would require returning to Town Meeting for additional funding. The PBC also approved a $2,378,910 payment for the Hunnewell School project and proprietary specifications for the Hardy School.

• Approved WT Rich Requisition #8 for Hunnewell School in the amount of $2,378,910.00 via 5-0 roll call vote.
• Approved proposed proprietary specifications for Hardy School (water fountains, building control, security, and lock systems) via 5-0 roll call vote.
• Consensus reached to proceed with early bid packages for Hardy School, committing ~$20M, to maintain September 2024 opening schedule.
• Approved minutes from September 22, 2022 meeting via 3-0 roll call vote (MT abstained).
• Approved submitted invoices as presented via 4-0 roll call vote.

Board of Library Trustees

The Board of Library Trustees will review reports from the Director and the Foundation. The meeting includes discussions regarding a draft capital request and the library's strategic plan.

• Presentation by Strategic Plan Consultant Stephanie Chase
• Review of Draft Capital Request
• Discussion of Collection Policy & Request for Reconsideration
• Update from Wellesley Free Library Foundation
• Rescheduling of April Trustee meeting

The Board of Library Trustees approved a revised Collection Development Policy and a Request for Reconsideration of Library Resources, both with minor edits. They also approved $3,000 from State Aid for the strategic plan consultant to attend two in-person meetings. A draft FY24 Capital Budget Request was presented for a vote at the next meeting.

• Approved revised WFL Collection Development Policy (moved by Ann R., seconded by Diane S.)
• Accepted Request for Reconsideration of Library Resources with minor edits (moved by Ann R., seconded by Diane S.)
• Approved $3,000 from State Aid for strategic plan consultant in-person visits (moved by Ann H., seconded by Ann R.)
• Accepted two donations totaling $1,400 to Director's Fund in memory of Gary Woods (moved by Diane, seconded by Ann R.)
• Approved minutes of September 7, 2022 (moved by Ann H., seconded by Diane S.)
• Rescheduled April Trustee meeting to Thursday, April 13 at 7 pm

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals is meeting to approve decisions and conditions for two cases. These involve properties at 97 Russell Road and 525 Washington Street.

• Approval of decision and conditions for 97 Russell Road (ZBA 2021-56)
• Approval of decision and conditions for 525 Washington Street (ZBA 2022-52)

The Zoning Board of Appeals unanimously approved Site Plan Approval for the Town Hall at 525 Washington Street, subject to revisions discussed during the meeting. The Board also unanimously granted a variance and a special permit for a retaining wall at 97 Russell Road, finding that the literal enforcement of the zoning bylaw would cause substantial hardship due to the shape and topography of the land.

• Approved Site Plan Approval for Town Hall at 525 Washington Street, with revisions (3-0)
• Granted variance for 97 Russell Road due to shape and topography hardship (3-0)
• Granted special permit for retaining wall exceeding 4 feet within 10 feet of property line at 97 Russell Road (3-0)

Advisory Committee

The Advisory Committee will receive an overview of upcoming Department of Public Works (DPW) projects. The meeting also includes updates from various town liaisons, such as the School Committee and Select Board. Administrative items and minutes approval are also on the agenda.

• DPW overview and upcoming projects
• Liaison updates for several town boards
• Approval of administrative items and minutes

The Advisory Committee received updates from the Department of Public Works on PFAS treatment, the Walnut Street project, and a proposed stormwater utility fee. No votes were taken on these items; the only formal action was approval of the September 28, 2022 meeting minutes (11-0).

• Approved September 28, 2022 meeting minutes (11-0)

Permanent Building Committee

The subcommittee will review the status of 1/3 and early release trade evaluations for Hardy Trade Contractors Pre-Qualification. No votes are anticipated during this meeting.

• Review status of 1/3 evaluations
• Review status of early release trade evaluations

The subcommittee reviewed preliminary trade evaluations for the Hardy project but took no final votes. Two trade contractors were disqualified for incomplete submissions. Early release trades (waterproofing, roofing, elevators) remain pending further reference checks and evaluations. The next meeting is scheduled for October 26.

• Disqualified 2 trade contractors for incomplete SOQ submissions
• Deferred approval of early release trades (WDC, roofing, elevators) to next meeting
• Scheduled next meeting for October 26, 2022

Youth Commission

The commission will review 2022 summer programs, including the Wellesley Green Shirts program. The meeting includes discussions regarding the Youth Director annual review and budget review. The agenda also features a screening of 'If Only' in collaboration with WHS and WMSPTSO.

• 2022 Summer update and Wellesley Green Shirts program
• 'If Only' screening with WHS & WMSPTSO
• Youth Director annual review
• Budget Review
• Wellesley Youth and Families Case Management discussion

The Youth Commission decided to meet quarterly starting in FY 2023, approved a motion to that effect, and will not add additional weeks to summer programs due to significant cancellations. The board tabled the Youth Director's annual review because a full board was not present, and HR waived the requirement for FY 2022. The successful Wellesley Green Shirts pilot program will continue.

• Approved quarterly meeting schedule for FY 2023 (motion by Chris C., seconded by Chris S.)
• Decided not to add additional weeks to summer programs (Eco Camp, Fire Rescuers, Youth Academy) due to cancellations
• Tabled Youth Director annual review until a future date; HR waived requirement for FY 2022
• Continued Wellesley Green Shirts Youth Program after successful pilot matching 14-21 year olds with municipal positions

School Committee

The Bates School Committee will meet to discuss the start of school updates. The committee will also address the FY24 budget.

• Start of school updates
• FY24 Budget

School Committee

The Wellesley School Committee will discuss the FY24 budget calendar and guidelines and provide an update on facilities projects. The committee is also scheduled to vote on the Superintendent’s contract extension.

• Vote on Superintendent’s contract extension
• Finalization of the FY22 Adjusted Budget
• Discussion of FY24 budget calendar and guidelines
• Update on facilities projects
• Approval of gift acceptances, including $1,500 for WHS PTSO Student Laptop Fund

The School Committee unanimously approved a four-year contract extension for Superintendent David Lussier, running from July 1, 2023 to June 30, 2027, with the same structure and benefits as the current contract. The Committee also accepted a finalized FY22 budget with a $1,360,727 turnback to the town, and discussed the Hardy school project's cost overruns and potential schedule delays. No public comment was received.

• Approved superintendent's contract extension through June 30, 2027 (unanimous)
• Accepted finalized FY22 budget with $1,360,727 turnback to town (unanimous)
• Approved consent agenda including minutes, gift acceptances, and surplus declaration (unanimous)
• Entered executive session to discuss collective bargaining with Wellesley Educators Association (unanimous)

Historic District Commission

The Wellesley Historic District Commission will conduct an interview with potential member Christopher Spagnuolo. The commission will also consider the approval of minutes from July 28, 2021, and September 7, 2022.

• Interview with potential HDC member Christopher Spagnuolo
• Approval of minutes from 7/28/21 and 9/7/22

The Wellesley Historic District Commission held a remote meeting on October 11, 2022, with three members present. They interviewed Christopher Spagnuolo for a commission vacancy but took no substantive decisions. Approval of minutes from July and September meetings was postponed to November.

• Postponed approval of minutes from 7/28/21 and 9/7/22 to November meeting

Human Resources Board

The Human Resources Board is reviewing an update to the compensation and salary plan for 40 Series and 50/60 Series employees. The agenda also includes approval of minutes and a ratification list.

• Update to compensation and salary plan for 40 Series and 50/60 Series
• Approval of ratification list
• Approval of the minutes

The Human Resources Board approved three FY24 compensation increases for town employees: a 3% increase for the 40 Series, a 2% base plus merit increase for the 50/60 Series, and a 3% midpoint increase for the 50/60 Series merit pay plan. All votes were unanimous. The board also approved the October 11, 2022 ratification list and the September 21, 2022 meeting minutes as amended.

• Approved FY24 3% midpoint increase for Merit Pay Plan 50/60 series (unanimous)
• Approved FY24 2% base plus merit increase for Merit Pay Plan 50/60 series (unanimous)
• Approved FY24 3% increase for 40 Series (unanimous)
• Approved October 11, 2022 Ratification list (unanimous)
• Approved September 21, 2022 minutes as amended (unanimous)

Natural Resources Commission (NRC)

The Natural Resources Commission is continuing its retreat from October 3. The meeting includes reviewing the commission's mission, long-term goals, and the five-year Capital Plan.

• Review and augment 5-year Capital Plan
• Discuss policy questions, revisions, and bylaw changes
• Set objectives and goals

The Natural Resources Commission reviewed its 2021-22 accomplishments and set objectives for FY23, focusing on climate action, tree canopy, and policy updates. It discussed adding capital plan items for projects like Squirrel Road restoration and a mountain bike pump track. The board agreed to update its policy manual and shift its annual retreat to spring.

• Approved minutes of October 3 and 11 retreat (12/1/2022)
• Agreed to focus FY23 goals on Climate Action Plan alignment, especially tree canopy assessment
• Discussed adding capital plan items: Squirrel Road/Fuller Brook restoration (FY2025), Centennial Park trials (FY2024), mountain bike pump track assessment (FY2024), water fountains (FY2028), Weston & Sampson field study recommendations (FY2028), Hunnewell Track landscaping (FY2026)
• Agreed to update NRC Policy Manual, with revisions to be presented for public comment
• Agreed to meet with candidates for open NRC position
• Agreed to shift annual retreat to spring

Climate Action Committee

The Climate Action Committee will discuss next steps regarding the Opt-in Stretch Code, sustainable zoning, and the Property Assessed Clean Energy Program. The committee also plans to discuss the preliminary FY24 budget and project updates.

• Next steps for Opt-in Stretch Code
• Next steps for sustainable zoning
• Next steps for Property Assessed Clean Energy Program
• Plans for Green Collaborative
• Preliminary FY24 budget discussion

The Wellesley Climate Action Committee voted to approve its annual report and agreed to pursue the Municipal Opt-In Specialized Energy Code and the Property Assessed Clean Energy (PACE) program. The committee also discussed sustainable zoning, the Green Collaborative, and the preliminary FY24 budget.

• Approved the Climate Action Committee Annual Report (moved by Martha Collins, seconded by Fred Bunger).
• Agreed to ask the Select Board to sponsor a warrant article for the Municipal Opt-In Specialized Energy Code.
• Agreed to pursue the Property Assessed Clean Energy (PACE) program for commercial properties.

School Councils

The provided document contains only standard legal notice boilerplate. No specific agenda items, discussions, or decisions are listed for this meeting.

Miscellaneous Committees

A special meeting of Precinct F Town Meeting Members will be held via Zoom on October 6, 2022. The purpose is to elect a new member to fill an existing vacancy in the precinct's representation. The elected official will serve until the next annual election.

• Election of one Town Meeting Member for Precinct F

Miscellaneous Committees

A special meeting of Precinct A Town Meeting members is called to elect representatives for two existing vacancies. The elected members will serve until the next annual election.

• Special election for two Precinct A Town Meeting Member vacancies

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will conduct business meetings and public hearings regarding various property requests. The board will determine if proposed changes at 39 Atwood Street and 3 Burke Lane qualify as minor modifications. Several other cases, including a variance modification at 65-85 Grove Street, are also on the agenda.

• Minor modification determination for 39 Atwood Street
• Minor modification determination for 3 Burke Lane
• Variance modification at 65-85 Grove Street
• De novo hearing for 405 Linden Street
• Case for 58 Cartwright Road awaiting revised plans

The Zoning Board of Appeals voted unanimously that proposed changes at 39 Atwood Street and 3 Burke Lane are not minor modifications and will require public hearings. The board approved a special permit for a renovation at 4 Twitchell Street, subject to conditions, and modified a 1975 variance for parking at 65 Grove Street. Several other petitions were continued or approved with conditions.

• Found proposed changes at 39 Atwood Street not a minor modification, requiring public hearing (unanimous)
• Found proposed changes at 3 Burke Lane not a minor modification, requiring public hearing (unanimous)
• Approved special permit for renovation at 4 Twitchell Street, subject to Historical Commission approval and stormwater compliance (unanimous)
• Modified 1975 variance at 65 Grove Street to eliminate space P4, designate 9 guest and 8 unreserved spaces, and add dumpster screening (unanimous)
• Approved Site Plan Approval for lab conversion at 93 Worcester Street, subject to BSL-2 limit and biennial reports (unanimous)
• Continued variance petition for AC unit at 15 Rice Street to February 2, 2023 for sound mitigation plan (unanimous)
• Continued enforcement appeal at 15 Rice Street to February 2, 2023 (unanimous)
• Approved variance for side-facing garage at 58 Cartwright Road, subject to Order of Conditions (unanimous)

Permanent Building Committee

The Permanent Building Committee will review contract documents related to the Hardy School. The meeting also includes a period for citizen speak and new business.

• Hardy School contract documents review
• Citizen Speak
• New Business

The Permanent Building Committee voted 6-0 to authorize CPM to submit the 60% Construction Document package to the Massachusetts School Building Authority (MSBA) for the Hardy School project. The committee accepted numerous value engineering (VE) items to balance the budget, including eliminating under-slab radon piping, using scuppers for roof drainage, and reducing lighting package costs by $25,000. Several VE items were rejected, such as reducing HVAC equipment tonnage, eliminating lightning protection, and reducing security glazing. The committee also discussed the project budget and decided not to proceed with an early trade package due to financial risk, which will delay the project start by about four months.

• Approved 6-0: Authorized CPM to submit the 60% CD package to MSBA.
• Accepted: Eliminate under-slab radon piping but retain risers.
• Accepted: Use scuppers for overflow roof drainage.
• Accepted: Fire protection piping gauge, provided no code issues.
• Rejected: Reduce HVAC equipment tonnage (next size down insufficient).
• Tasked: SMMA to review lighting package and commit to a $25K reduction.
• Rejected: Eliminate lightning protection (typical practice for town buildings).
• Rejected: Proceed with early trade package due to financial risk in current bidding environment.

Wetlands Protection Committee

The committee will review several applications for home additions, driveway relocations, and habitat management within protected wetland areas. The agenda includes requests for new construction at various addresses and an Eagle Scout project to manage invasive species. Administrative items include approving past meeting minutes and reviewing vegetation management proposals.

• New construction and renovation proposals at 108 & 112 Abbott Rd, 1 Sunnyside Av, and 60 Livingston Rd
• Boston Gas Company request to extend an Order of Conditions for gas pipeline mitigation at 66 Walnut St
• Eagle Scout project to manage invasive species within the buffer zone of Reeds Pond at 60 Woodside Av
• Administrative approval for tree removal at 22 Wilson St and 39 Pilgrim Rd
• Notice of violation regarding unpermitted work at 1 & 2 Pickerel Rd

The Wetlands Protection Committee voted 4-1 to issue an Order of Conditions for a garage addition, pool, and drainage modifications within the buffer zone and 25-foot No-Disturbance Zone at 108 & 112 Abbott Road. The committee also approved several other permits, including after-the-fact restoration at 26 Morses Pond Rd (5-0) and an Eagle Scout invasive species project at 60 Woodside Av (5-0). Multiple hearings were continued to October 27, including the 1 Sunnyside Ave home construction.

• Approved Order of Conditions for 108 & 112 Abbott Rd garage/pool in buffer zone (4-1)
• Approved after-the-fact Order of Conditions for tree cutting at 26 Morses Pond Rd (5-0)
• Approved Order of Conditions for Eagle Scout invasive species project at 60 Woodside Av (5-0)
• Approved extension of Order of Conditions for Boston Gas pipeline at 66 Walnut St (5-0)
• Approved negative determination for addition at 33 Cornell Rd (5-0)
• Approved negative determination for driveway/retaining walls at 81 Croton St (5-0)
• Approved minor plan change for AC unit at 112 Mayo Av (5-0)
• Continued hearings for 1 Sunnyside Ave, 4 Twitchell St, 25 Wellesley Av, and 60 Livingston Rd to October 27

Design Review Board

The Design Review Board will consider several new and continued applications. These include requests for an antenna at 106 Central Street, minor construction at 84 Central Street, and various sign applications. The board will also review a retaining wall application for 41 Chestnut Street.

• Antenna application for AT&T Mobility at 106 Central Street
• Minor construction for Webster Bank at 84 Central Street
• Sign applications for Orvis and Y6 Yoga Six on Linden Street
• Retaining wall application for 41 Chestnut Street
• Sign application for Johnny Was at 37 Central Street

The Wellesley Design Review Board unanimously approved six applications, including signage and facade changes at 84 Central Street, an AT&T antenna at 106 Central Street, and signage for Orvis, Yoga Six, and Johnny Was. The board also approved a retaining wall at 41 Chestnut Street and minutes from prior meetings. All votes were 4-0.

• Approved DRB-22-48 M for 84 Central Street: three equal sign bands, black/grey awning, smaller rear sign reviewed by Zoning Officer (4-0)
• Approved DRB-22-49 A for 106 Central Street: AT&T/Dish Wireless antenna on existing pole at Wellesley College (4-0)
• Approved DRB-22-50 S for 165 Linden Street B2: 14-inch sign for Orvis, with recommendation to increase to 17 inches if ZBA approves (4-0)
• Approved DRB-22-53 S for 200 Linden Street 200D: centered signage for Yoga Six studio (4-0)
• Approved DRB-22-51 R for 41 Chestnut Street: retaining wall as presented (4-0)
• Approved DRB-22-52 S for 37 Central Street: wooden sign with gooseneck lighting for Johnny Was (4-0)
• Approved minutes from 3/10/21, 3/31/21, and 7/13/22 as edited (4-0)

Council on Aging

The Council on Aging will interview three candidates for the Director of Senior Services position. The board also plans to vote on approving a kitchen wish list and establishing a finance working group.

• Vote to approve Kitchen Wish List
• Vote to establish Finance Working Group
• Interviews with three candidates for Director of Senior Services
• Process summary for the Director of Senior Services search committee

The Board voted unanimously (9-0) to recommend Eric Poulin for the Director of Senior Services position after interviewing three candidates. They also approved a kitchen wish list and established a finance working group.

• Approved forwarding kitchen wish list to Joe McDonough for feasibility study (10-0)
• Approved finance working group of Kathleen Vogel, Marlene Allen, and Tory DeFazio (10-0)
• Recommended Eric Poulin for Director of Senior Services (9-0)
• Authorized Tony Parker and Kathleen Vogel to notify HR to initiate hiring process (9-0)

Planning Board

The Wellesley Planning Board will hold a public hearing regarding changes to the Hardy Road layout. The meeting also includes reviews of large house applications and several Zoning Board of Appeals items.

• Public hearing: Alterations to Hardy Road Layout
• Large House Review: 30 Bancroft Road major modification
• Site Plan Approval: 93 Worcester Street
• Modification of a variance: 65-85 Grove Street

The Planning Board voted 4-0 to support the expansion of Hardy Road, including land taking, to enhance aspects of a new school. The board also continued several large house reviews and made recommendations on multiple zoning appeals.

• Approved expansion of Hardy Road with land taking for new school (4-0)
• Continued LHR-16-03 for 30 Bancroft Road to 10/19/22 (4-0)
• Continued LHR-22-05 for 20 Oakland Street to 10/19/22, extended action deadline to 10/22/22 (4-0)
• Continued LHR-22-06 for 365 Worcester Street to 10/19/22, extended action deadline to 10/22/22 (4-0)
• Took no position on ZBA-2022-39 (15 Rice Street) appeal
• Recommended ZBA approve variance for air conditioning unit at 15 Rice Street (ZBA-2022-65)
• Recommended ZBA approve special permit for 265 Weston Road (ZBA-2022-51)
• Recommended ZBA approve site plan for 93 Worcester Street bio-lab with conditions (ZBA-2022-64)

Planning Board

The Wellesley Planning Board will hold a public hearing to review proposed changes to the layout of Hardy Road. The proposal includes the alteration and expansion of this public way.

• Public hearing regarding the alteration and expansion of Hardy Road

Natural Resources Commission (NRC)

The Natural Resources Commission is holding a retreat to review its mission, long-term goals, and annual accomplishments. The agenda includes discussions on policy revisions, bylaw changes, and the five-year Capital Plan.

• Review and augmentation of 5-year Capital Plan
• Discussion of policy questions, revisions, and bylaw changes
• Assignment of Board Officer Positions
• Setting of objectives and goals

The Natural Resources Commission reviewed its mission and accomplishments from the prior year, including a tree canopy assessment and completion of the Open Space and Recreation Plan. The board discussed and agreed on goals for FY23, such as aligning with the Climate Action Plan, reviewing policy guidelines, and seeking inter-board collaboration. The Executive Director presented a 5-year capital plan with proposed additions for trail restoration, water fountains, and a mountain bike pump track. No formal votes were taken; all items were discussed and agreed upon as planning objectives.

• Agreed to focus on goals aligning with Climate Action Plan, especially tree canopy assessment
• Agreed to continue education efforts on sustainability issues outside the Climate Action Plan
• Agreed to review and update NRC policy guidelines, especially on encroachment and enforcement
• Agreed to seek opportunities to collaborate with other boards
• Discussed additions to 5-year capital plan: Squirrel Road/Fuller Brook restoration (FY2025), Centennial Park trails (FY2024), mountain bike pump track assessment (FY2024), water fountains (FY2028), field utilization study recommendations (FY2028), and Hunnewell Track landscaping (FY2026)
• Agreed to explore Japanese Knotweed removal along Fuller Brook and feasibility of a town nursery
• Agreed to shift annual retreat to spring to align with other town boards

Board of Health

The Board will consider a variance request for a geothermal well located at 148 Walnut St. The meeting also includes updates on community health, PFAS, and social work administration.

• Variance Request: Geothermal Well at 148 Walnut St.
• Environmental Health Update regarding PFAS
• Community Health and Nurse Report

The Board of Health voted to approve a variance request for a geothermal well at 148 Walnut Street. They also approved continued participation in the Inter-Municipal Agreement with NC-8 for shared public health services and authorized funding over $500 for office expenses. The meeting included updates on COVID-19 and flu trends, with the department planning flu clinics and test distribution.

• Approved variance request for geothermal well at 148 Walnut St. (unanimous)
• Approved signing Inter-Municipal Agreement with NC-8 for Public Health Excellence grant (unanimous)
• Approved funding over $500 for office expenses (unanimous)

Council on Aging

The Preliminary Screening Committee met to discuss logistics for a Board meeting involving interviews with finalists. The remainder of the agenda consists of procedural items.

• Logistics planning for Board meeting interviews with finalists

The Wellesley Council on Aging Preliminary Screening Committee met remotely and approved minutes from four prior meetings (9/14, 9/20, 9/23, 9/26/2022) unanimously. The committee also discussed logistics for upcoming interviews with finalists, including scheduling and question crafting. No other substantive decisions were made.

• Approved minutes for 9/14/2022, 9/20/2022, 9/23/2022, and 9/26/2022 (4-0)

Municipal Light Board

The Municipal Light Board will review June 2022 financial results and year-to-date statements for Fiscal Year 2022. The board is also asked to approve the CY21 Department of Public Utilities Annual Report and award a contract for single phase pole mounted transformers.

• Approval of the CY21 DPU Annual Report
• Awarding of bid for Single Phase Pole Mounted Transformers
• Review of June 2022 financial results
• Discussion of Wellesley Library & DPW solar projects

The Wellesley Municipal Light Board approved a $96,880 purchase of single-phase pole-mounted transformers from Wesco Distribution Inc. for Ermco Transformers. The board also approved the calendar year 2021 Department of Public Utilities Annual Report and the minutes from the August 31, 2022 meeting. The Director reviewed FY22 financial results and FY23 objectives, and staff presented the fourth-quarter reliability report and a sustainability update. The board entered executive session to discuss the Cost of Services Study and the Library & DPW Solar Project.

• Approved $96,880 purchase of single-phase pole-mounted transformers from Wesco Distribution Inc. for Ermco Transformers (items 1 and 2).
• Approved the calendar year 2021 Department of Public Utilities Annual Report.
• Approved the minutes from the August 31, 2022 MLB meeting.
• Entered executive session to discuss the Cost of Services Study and the Wellesley Library & DPW Solar Project.

Advisory Committee

The committee is scheduled to discuss and vote on two STM Warrant Articles. These items involve the Hardy Road expansion and Town Hall interior renovations. The agenda also includes citizen speak and administrative updates.

• Article 6 – Hardy Road expansion
• Article 2 - Town Hall Interior Renovations/Funding Strategy
• Citizen Speak

The Advisory Committee voted to recommend favorable action on Article 2, the Town Hall interior renovation, with a 10-1 vote. They also voted 11-0 to recommend Article 6, the expansion of Hardy Road. The committee discussed financing details, including redeployed funds and the Guaranteed Maximum Price, and heard public concerns about the Hardy School project.

• Recommended favorable action on Article 6 (Hardy Road expansion) (11-0)
• Recommended favorable action on Article 2 (Town Hall interior renovation, $22.9M) (10-1)
• Approved September 21, 2022 minutes (10-0)

Permanent Building Committee

The subcommittee will review the list of Statements of Qualifications received for Hardy trade contractor pre-qualification. Members will divide these documents for evaluation and review draft scorecards and evaluation documents. No votes are anticipated during this meeting.

• Reviewing Statements of Qualifications (SOQ) received
• Dividing SOQs for evaluation
• Reviewing draft scorecard and evaluation documents

The Hardy Trade Prequalification Subcommittee approved the scorecard and evaluation criteria for reviewing statements of qualifications from 98 firms. The vote was 6-0-0. The subcommittee also reviewed the schedule for evaluating submissions and releasing early trades.

• Approved scorecard and evaluation criteria for trade prequalification (6-0-0)

School Committee

The Wellesley School Committee will review a demographic study presentation and building projects update. The committee is scheduled to vote on grant acceptances, district goals, and motion language for Special Town Meeting Article 7. Members will also discuss the Superintendent’s contract extension.

• Vote on contract for Communications and Strategic Plan Development
• FutureThink Demographic Study presentation
• Vote on grant acceptances
• Vote on Special Town Meeting Article 7 motion language
• Discussion of Superintendent’s contract extension

The Wellesley School Committee unanimously approved a $99,000 contract with Melwood Global for communications and strategic plan support, accepted $3,585,273 in FY23 federal and state grants, approved language for Special Town Meeting Article 7 (bus turnaround easement), and adopted the 2022-23 District and Superintendent Goals. A superintendent contract extension was discussed but not voted on; a vote is scheduled for the next meeting.

• Approved $99,000 contract with Melwood Global for communications/strategic plan support (5-0)
• Accepted $3,585,273 in FY23 federal and state grants (5-0)
• Approved Special Town Meeting Article 7 motion language for bus turnaround easement (5-0)
• Approved 2022-23 District and Superintendent Goals (5-0)
• Approved consent agenda including September 6 minutes and trip approval (5-0)

Retirement Board

The board will discuss a 5% Cost of Living Adjustment effective July 1, 2022. Members will also review Powers & Sullivan financial statements for the years 2020 and 2021. The agenda includes updates on new members, retirees, and recent deaths.

• 5% Cost of Living Adjustment (COLA) effective July 1, 2022
• Powers & Sullivan Financial Statements for years ended December 31, 2021 and 2020
• Approval of attendance at MACRS Fall Conference
• Updates on new members, retirees, and deaths

The Wellesley Retirement Board approved four recent retirees and 27 new members into the contributory retirement system, and approved two warrants totaling $217,000 for transfers and benefits. The board also accepted a draft financial statement for 2020-2021 and approved conference attendance for staff, though no one plans to attend.

• Approved four retirees: Kevin Donahue, Robert Furdon, Brian Spencer, William Shaughnessy (unanimous)
• Approved 27 new members including Ryan Smith, Sandra Gallagher, Lisa Wolf, and others (unanimous)
• Approved Transfer Warrant 202215 for $184,956.51 (unanimous)
• Approved September Bill Warrant 202216 for $32,035.19 (unanimous)
• Accepted draft financial statement from Powers & Sullivan for 2020-2021 (unanimous)
• Approved attendance at MACRS Fall Conference for board and staff (unanimous)

Council on Aging

The Preliminary Screening Committee is meeting to conduct initial interviews and discuss candidates for the position of Council on Aging Director of Senior Services. Robin Tusino from the Wellesley Human Resources Department will participate in the executive session.

• Initial interviews for Council on Aging Director of Senior Services
• Discussion of candidate qualifications

The Preliminary Screening Subcommittee of the Wellesley Council on Aging voted unanimously (4-0) to enter executive session to interview a candidate for the position of Council on Aging Director of Senior Services. The subcommittee did not return to open session after the closed-door discussion.

• Approved entering executive session for candidate interview (4-0)

Council on Aging

The Preliminary Screening Committee will hold an executive session to conduct initial interviews and discuss candidates for the Council on Aging Director of Senior Services position. Robin Tusino from the Wellesley Human Resources Department will participate in the session.

• Interviews for Council on Aging Director of Senior Services
• Discussion of candidate qualifications

The Preliminary Screening Subcommittee of the Council on Aging Board voted unanimously (4-0) to enter executive session to interview a candidate for the position of Council on Aging Director of Senior Services. The session was held under M.G.L. C.30A, §21(a)(8) to protect the town's ability to attract qualified applicants. The subcommittee did not return to open session and adjourned at 1:16 PM. No other substantive decisions were made.

• Entered executive session for candidate interview (4-0)
• Allowed HR Director Robin Tusino to participate in executive session
• Allowed Select Board member Beth Sullivan Woods to observe executive session
• Adjourned meeting in executive session at 1:16 PM

Council on Aging

The Remote Preliminary Screening Committee meeting scheduled for September 23, 2022, was cancelled. The agenda included an executive session regarding candidates for the Council on Aging Director of Senior Services position.

Permanent Building Committee

The Permanent Building Committee will provide updates on the Town Hall, Hunnewell School, and Hardy School projects. The meeting also includes discussion of a Warren Mechanical Study and funds release.

• Hunnewell School project update
• Hardy School project update
• Town Hall project update
• Warren Mechanical Study
• Funds Release

The Permanent Building Committee approved returning $2M from the Middle School Building Systems project and $352k from the Library project to the town, while holding funds for warranties. They also approved a structural peer review RFP for Hardy School, agreed to proceed with a Hunnewell catch basin fix, and discussed the Warren Building feasibility study, asking for a revised plan assuming an empty building.

• Approved release of $2M from MSBS and $352k from Library project to town (4-0)
• Approved Hardy School structural peer review RFP, authorizing S. Gagosian to sign (5-0)
• Agreed to proceed with Hunnewell catch basin replacement with pre-cast concrete unit, pending DPW written approval
• Approved 9/8/22 meeting minutes (3-0, MK abstained)
• Approved submitted invoices (4-0)
• Requested FMD to investigate vacant-building construction for Warren Building and return with findings

Human Resources Board

The Human Resources Board will meet to discuss salary and compensation. The agenda includes a vote on the Merit Pay Plan increase matrix and approval of the ratification list.

• Vote on Merit Pay Plan increase matrix
• Presentation on salary and compensation
• Recognition award - COA
• Approval of the ratification list

Advisory Committee

The Advisory Committee will hold a public hearing regarding the October 2022 Special Town Meeting warrant articles. The committee will also discuss and potentially vote on these articles. Article 9 concerning the disposal of property is also included on the agenda.

• Public hearing on October 2022 Special Town Meeting warrant articles
• Discussion and possible vote on 2022 STM Warrant Articles
• Article 9 regarding disposal of property

The Advisory Committee voted unanimously to recommend favorable action on several Special Town Meeting warrant articles, including a $700,000 transfer to the Worker's Compensation Trust Fund and a $100,000 transfer for risk management claims. They also recommended approving $500,000 for the Wellesley Office Park development agreement and a bus turnaround easement at Williams Street. The committee tabled Article 6 (Hardy Road modifications) by a 10-3 vote pending additional information, and recommended approval of the disposal of a surplus DPW truck.

• Recommended favorable action on $700K Worker's Comp Trust Fund transfer (13-0)
• Recommended favorable action on $100K risk management claims transfer (13-0)
• Recommended favorable action on $500K Wellesley Office Park development agreement (13-0)
• Recommended favorable action on bus turnaround easement at 55-56 Williams Street (13-0)
• Tabled Article 6 (Hardy Road modifications) pending additional information (10-3)
• Recommended favorable action on disposal of surplus DPW truck (Article 9) (13-0)
• Approved September 14, 2022 meeting minutes (11-0)

Advisory Committee

The Advisory Committee is holding a public hearing regarding the warrant for the October 24, 2022, Special Town Meeting. This notice contains procedural information only and does not list specific items or proposals.

The Advisory Committee voted unanimously to recommend favorable action on several Special Town Meeting warrant articles, including a $700,000 transfer to the Worker's Compensation Trust Fund and a $100,000 transfer for risk management claims. The committee tabled Article 6 (Hardy Road expansion) pending additional information, with a 10-3 vote. They also recommended approval of a $500,000 payment to John Hancock under a development agreement and a non-exclusive bus easement at Williams Street.

• Recommended favorable action on $700K Worker's Compensation Trust Fund transfer (13-0)
• Recommended favorable action on $100K risk management claims transfer (13-0)
• Recommended favorable action on $500K John Hancock development agreement payment (13-0)
• Recommended favorable action on bus easement at 55-56 Williams Street (13-0)
• Tabled Article 6 (Hardy Road expansion) pending additional information (10-3)
• Recommended favorable action on disposal of surplus DPW truck (Article 9) (13-0)
• Approved September 14, 2022 meeting minutes (11-0)
• Adjourned public hearing on Special Town Meeting warrant (13-0)

Council on Aging

The Preliminary Screening Committee will hold an executive session to interview and discuss candidates for the Council on Aging Director of Senior Services position. Robin Tusino from the Wellesley Human Resources Department is authorized to participate in this session.

• Executive session regarding candidates for the Council on Aging Director of Senior Services position
• Participation of Robin Tusino from the Town of Wellesley Human Resources Department

The Preliminary Screening Subcommittee of the Wellesley Council on Aging voted unanimously to enter executive session to interview a candidate for the Director of Senior Services position, citing the need to protect the town's ability to attract qualified applicants. The subcommittee did not return to open session after the interview. No other business was conducted.

• Approved entering executive session to interview a candidate for the Council on Aging Director of Senior Services position, with Human Resources and a Select Board observer permitted, by a 4-0 roll call vote

School Committee

The Wellesley School Committee will hold a remote meeting on September 20, 2022. The agenda includes public comment and an executive session to discuss litigation strategy.

• Executive session regarding litigation strategy

Miscellaneous Committees

The Board of Registrars will review the State Primary Election and discuss voter registration in congregate settings. The board is scheduled to vote on an election plan for the November 8, 2022 state election, including early voting and tabulation schedules.

• Approval of September 6, 2022 minutes
• Review of State Primary Election
• Voter registration in congregate settings
• Vote on November 8, 2022 election plan
• Early voting and central tabulation schedules

The Board of Registrars unanimously approved the early voting in-person schedule and advanced central tabulation plan for the November 8, 2022 State Election as recommended by the Town Clerk. The board also tabled a discussion on offering early voting at congregate settings like Waterstone to develop a policy for alternative locations. Minutes from the September 6 meeting were approved as amended.

• Approved early voting in-person schedule for Oct. 22-Nov. 4 (unanimous)
• Approved advanced central tabulation schedule for Nov. 4-5 (unanimous)
• Approved minutes from 9/6/2022 as amended (unanimous)
• Tabled policy for early voting at congregate settings for future development

Planning Board

The Wellesley Planning Board will hold a public hearing regarding drainage regulations. The meeting includes preliminary subdivision hearings for properties on Worcester Street and large house reviews. The board will also review several Zoning Board of Appeals items.

• Public hearing on drainage regulations
• Preliminary subdivision hearings for 93 Worcester Street and 96, 100 & 110 Worcester Street
• Large house review for 30 Bancroft Road
• Review of Zoning Board of Appeals items including 15 Rice Street and 65-85 Grove Street

The Planning Board voted 4-0-1 to adopt new drainage regulations aimed at maintaining compliance with state MS4 regulations and avoiding state fines. The board also approved two preliminary subdivision plans for properties on Worcester Street and continued several large house review hearings.

• Adopted drainage regulations as stated in draft document dated 8/25/22 (4-0-1, Woodward abstained)
• Accepted Preliminary Subdivision Plan PB-22-E-1 for 93 Worcester Street and directed staff to deliver comments (5-0)
• Accepted Preliminary Subdivision Plan PB-22-E-2 for 96, 100 & 110 Worcester Street and directed staff to deliver comments (5-0)
• Continued LHR-16-03 for 30 Bancroft Road to 10/3/22 (5-0)
• Continued LHR-22-08 for 112 Abbott Road to 10/19/22 and extended action deadline to 10/24/22 (5-0)
• Approved LHR-22-12 for 50 Longfellow Road as outlined in 9/16/22 Staff Report, eliminating condition #4 and amending condition #5 (5-0)
• Accepted Planning Board minutes of 7/11/22, 7/20/22, and 7/25/22 with adjustment to 7/11/22 minutes (5-0)

Planning Board

The Wellesley Planning Board is holding a public hearing to review and approve proposed drainage regulations. These updates concern Section 5.8 Drainage Review of the Zoning Bylaw.

• Public hearing for proposed drainage regulations under Section 5.8 of the Zoning Bylaw

Council on Aging

The Preliminary Screening Committee will meet in executive session to discuss initial candidates and qualifications for the position of Council on Aging Director of Senior Services. Robin Tusino from the Wellesley Human Resources Department is authorized to participate in this session.

• Executive session regarding candidate interviews and qualifications for Director of Senior Services
• Participation of Robin Tusino from the Town of Wellesley Human Resources Department

The meeting was cancelled and no substantive decisions were made. The agenda included a planned executive session for candidate interviews, but no actions were taken.

Audit Committee

The Audit Committee will review the financial statements for the Wellesley Municipal Light Plant and the Retirement Plan. The committee will also receive an update regarding the Powers & Sullivan audit engagement renewal.

• Review of Wellesley Municipal Light Plant Financial Statements
• Review of Retirement Plan Financial Statements
• Update on Powers & Sullivan audit engagement renewal

The Audit Committee reviewed the completed audits of the Wellesley Municipal Light Plant (MLP) and the Wellesley Retirement Plan financial statements. No substantive decisions were made; the committee discussed adding a disclosure footnote to the MLP statements regarding pension liabilities and scheduled future meetings to approve the statements and the Annual Comprehensive Financial Report.

• Approved minutes of May 6, 2022 meeting (unanimous)
• Agreed to add disclosure footnote to MLP financial statements on pension liabilities
• Scheduled October 17, 2022 meeting to approve MLP and Retirement Plan financial statements
• Scheduled November 14, 2022 meeting to review Annual Comprehensive Financial Report
• Scheduled December 5, 2022 meeting to approve Annual Comprehensive Financial Report

Council on Aging

The scheduled meeting for the Wellesley Council on Aging Preliminary Screening Committee on September 16, 2022, was canceled. No items were discussed or decided.

Council on Aging

The Remote Preliminary Screening Committee Meeting scheduled for September 15, 2022, was canceled. The agenda included an executive session to discuss candidates for the Council on Aging Director of Senior Services position.

• Executive session regarding candidates for the Council on Aging Director of Senior Services

Council on Aging

The Council on Aging will review vaccine and mask policies and discuss survey results for fitness and transportation services. The board will also consider votes on gift acceptance, newsletter policy updates, and the director search process.

• Review of vaccine and mask policies
• Vote on FY23 gift acceptance
• Update on the Director search and consultant
• Fitness center and transportation survey results
• Newsletter policy update regarding age and participation

The Wellesley Council on Aging Board voted to maintain its current mask and vaccination policy for at least another month, with plans to revisit the issue in October and consider separating masking and vaccination requirements. The board also approved $461.21 for 100 custom coasters to celebrate the Tolles Parsons Center's 5th anniversary, accepted monetary gifts totaling $3,419.77, and pre-approved $2,000 for consultant services in the director search.

• Maintained current mask and vaccination policy, to revisit in October
• Approved $461.21 for 100 custom coasters from marketing account (unanimous)
• Accepted monetary gifts totaling $3,419.77 from Friends of COA (unanimous)
• Approved $60.58 expenditure for Board/Staff refreshments (unanimous)
• Pre-approved $2,000 for consultant services for director search (unanimous)
• Approved amended Age and Participation policy as second read (unanimous)
• Approved minutes from August 25, 2022 meeting (unanimous)

Affordable Housing Trust (formerly WHDC)

The Board of Directors will discuss updates for 156 Weston Road, including home inspections and decarbonization audits. The agenda also includes updates on MBTA Communities and the final affordable housing market study. The board will vote on previous meeting minutes.

• Vote on meeting minutes
• 156 Weston Road inspection and decarbonization audit updates
• MBTA Communities update
• Final Affordable Housing Market Study

The Wellesley Housing Development Corporation (WHDC) unanimously approved the minutes from its July 21 and August 16, 2022 meetings. Members discussed the home inspection report for 156 Weston Road, noting extensive repairs and potential costs, and considered partnering with outside organizations like Habitat for Humanity. The board also discussed the MBTA Communities update, with a member advocating for a second look at the Tailby Lot project. The meeting adjourned at 8:52 am.

• Approved minutes of July 21, 2022 (4-0).
• Approved minutes of August 16, 2022 (4-0).
• Discussed 156 Weston Road inspection findings and potential cost estimates.
• Discussed decarbonization audit status (still awaiting finalization).
• Discussed MBTA Communities update, including Tailby Lot as a potential site.
• Adjourned at 8:52 am (4-0).

Natural Resources Commission (NRC)

The commission will discuss the Charles River Watershed Association Dam Removal and a Trails Project update. The meeting also includes reports regarding the Charles River Climate Compact and various permits.

• Charles River Watershed Association Dam Removal update
• Trails Project update
• Charles River Climate Compact discussion
• Director's report on permits

The Natural Resources Commission approved the minutes from September 1, 2022, by a 4-0 vote, with one abstention. The meeting included presentations on dams from the Charles River Watershed Association and on upcoming trails projects, as well as updates on Morses Pond, tree planting, and the Playing Fields Task Force. No substantive decisions were made beyond the minutes approval.

• Approved minutes of 9/1/2022 (4-0, one abstention)

Wetlands Protection Committee

The committee is reviewing multiple applications for land use and construction within wetland buffer zones. These items include residential additions, well replacements, and a new sports center development.

• Construction of a sports center and parking at 900 Worcester St/Rt 9
• Well replacements at 271 and 272 Worcester St
• Garage addition, pool, and drainage modifications at 108 & 112 Abbott Rd
• Single-family home construction at 1 Sunnyside Av
• Tree cutting restoration at 26 Morses Pond Rd

The Wetlands Protection Committee approved an Order of Conditions (OOC) for well replacements at 271-272 Worcester St and a Certificate of Compliance (COC) for the sports center at 900 Worcester St, both by 4-0 votes. Several other applications were continued to the October 6 meeting, including 179 Winding River Rd, 108 & 112 Abbott Rd, 1 Sunnyside Ave, 4 Twitchell St, 26 Morses Pond Rd, and 25 Wellesley Ave. The committee also discussed a fine reduction and tree planting at 81 Croton St.

• Approved OOC for 271-272 Worcester St well replacements (4-0)
• Approved COC for 900 Worcester St sports center (4-0)
• Continued 179 Winding River Rd COC to October 6
• Continued 108 & 112 Abbott Rd NOI to October 6
• Continued 1 Sunnyside Ave NOI to October 6
• Continued 4 Twitchell St NOI to October 6
• Continued 26 Morses Pond Rd NOI to October 6
• Continued 25 Wellesley Ave NOI to October 6

Council on Aging

The Preliminary Screening Committee is meeting to conduct initial interviews and discuss candidates for the Council on Aging Director of Senior Services position. This business will be conducted in an executive session.

• Initial interviews and discussion of candidates for the Council on Aging Director of Senior Services
• Approval of minutes from the September 2, 2022, Executive Session

The Preliminary Screening Subcommittee of the Wellesley Council on Aging voted unanimously (4-0) to enter executive session to discuss initial candidates and qualifications for the Director of Senior Services position. The subcommittee did not return to open session after the closed discussion. No other substantive decisions were made.

• Approved 4-0 to enter executive session to discuss candidates for Director of Senior Services under M.G.L. C.30A, §21(a)(8)

Design Review Board

The Wellesley Design Review Board will consider several new and continued applications. These include requests for signage and minor construction at various local addresses.

• Sign application for VV Beauty Spa at 451 Worcester Street
• Sign application for Veritas at Elmwood at 42 Elmwood Road
• Sign applications for Dan Gordon Landscape Architects at 267 and 269 Washington Street
• Minor construction review for Johnny Was at 37 Central Street
• Minor construction review for the Warren Building at 90 Washington Street

The Board approved a standby emergency generator at 90 Washington Street, funded by ARPA, with a recommendation to screen it with evergreens. Several sign and mural applications were also decided: a mural at 37 Central Street was continued to a later meeting for revisions, while signs at 451 Worcester Street, 42 Elmwood Road, 269 Washington Street, and 267 Washington Street were approved with specific conditions. All votes were unanimous 4-0.

• Approved DRB-22-45 M for 90 Washington Street (emergency generator) with evergreens screening, unanimous 4-0.
• Continued DRB-22-41 M for 37 Central Street (mural) to 9/28/22 meeting with revisions, unanimous 4-0.
• Approved DRB-22-42 S for 451 Worcester Street (sign) with centering and alignment conditions, unanimous 4-0.
• Approved DRB-22-43 S for 42 Elmwood Road (sign modification) as presented, unanimous 4-0.
• Approved DRB-22-46 S for 269 Washington Street (awning and door decal) as presented, unanimous 4-0.
• Approved DRB-22-44 S for 267 Washington Street (sign) with alignment recommendation and ZBA approval suggestion, unanimous 4-0.
• Approved minutes for 5/11/22 and 6/8/22 as presented, and 5/25/22 and 6/22/22 as edited, unanimous 4-0.
• Adjourned meeting at 8:02 PM, unanimous 4-0.

Climate Action Committee

The committee will discuss the process for developing an EV First Policy. Members are also preparing for the 2023 Annual Town Meeting, specifically regarding the Opt-in Stretch Code and sustainability articles.

• Process for developing an EV First Policy
• Preparations for 2023 Annual Town Meeting (Opt-in Stretch Code)
• Assistance to Planning re: sustainability articles

The Climate Action Committee voted to support bringing the Specialized Opt-in Energy Code to the 2023 Annual Town Meeting. Members also discussed working with the Planning Board on sustainability zoning amendments and heard updates on municipal solar, battery storage grants, and electric HVAC replacements.

• Approved minutes from July 29 meeting (moved by Laura Olton, seconded by Martha Collins)
• Voted to support adoption of the Specialized Opt-in Energy Code at ATM 2023 (moved by Martha Collins, seconded by Lise Olney)
• Voted to adjourn at 5:15 p.m. (moved by Martha Collins, seconded by Fred Bunger)

Miscellaneous Committees

The Board of Directors will approve staff appointments for the 2022-2023 school year and review several policy handbooks. The meeting includes financial updates regarding budgets, audits, and transportation. Additionally, the Board plans to appoint a Chairperson, Vice Chairperson, and Treasurer.

• Approval of May 11, 2022 meeting minutes
• Staff appointments, reappointments, and terminations for SY 2022-2023
• Review of Employee Policies Handbook and student services manuals
• Financial updates including Profit & Loss and Budget vs Actual reports
• Appointment of Chairperson, Vice Chairperson, and Treasurer

Advisory Committee

The Advisory Committee will address the Hardy Road expansion and a funding strategy for Town Hall interior renovations. The meeting also includes administrative updates and citizen speak.

• Article 6 – Hardy Road expansion
• Article 2 – Town Hall Interior Renovations/Funding Strategy
• Administrative items, liaison updates, and minutes approval

The Advisory Committee discussed two major articles: the Hardy Road expansion as part of the $70M school project, and the Town Hall interior renovation funding strategy using $13.8M in free cash and $8.5M in inside-the-levy borrowing. No votes were taken on these articles; the meeting was informational. The committee approved the September 7, 2022 minutes (9-0) and adjourned (12-0).

• Approved September 7, 2022 meeting minutes (9-0)
• Adjourned meeting (12-0)

Board of Public Works

The Board will discuss the FY 2024 tax impact capital and operating budgets. The meeting also includes reviews of water and sewer budgets and commercial tipping fee rates. Contract awards for software and sewer rehabilitation are on the agenda.

• FY 2024 Tax Impact Capital and Operating Budgets
• FY 2024 Water & Sewer Capital & Operating Budget
• Commercial tipping fee rates
• Contract award for utility asset and operations management software
• Contract award for sewer system rehabilitation

The Board of Public Works approved two contracts: a $663,335 sewer system rehabilitation contract to National Water Main Cleaning Co. and a $160,000 software package for utility asset management from Utility Cloud. Both were approved unanimously (3-0). The board also discussed deferring the Stormwater Enterprise Fund proposal to Annual Town Meeting and reviewed initial FY2024 budgets.

• Approved $663,335 sewer system rehabilitation contract to National Water Main Cleaning Co. (3-0)
• Approved $160,000 software package for utility asset management from Utility Cloud (3-0)
• Approved July 12, 2022 meeting minutes (2-0, one abstention)
• Deferred Stormwater Enterprise Fund discussion to Annual Town Meeting (no vote, consensus)

School Committee

The committee will welcome the Interim METCO Director and receive an update on Hunnewell Track & Field Projects. Members will also discuss draft District/Superintendent Goals and vote on new job descriptions for community engagement and payroll roles.

• Vote on job descriptions for Community Engagement Coordinator and Accounting Coordinator
• Update on Hunnewell Track & Field Projects
• Approval of gift acceptances, including $7,725.40 from Bates School PTO
• Trip approval for the Debate Team conference in New York, NY

The Wellesley School Committee unanimously approved job descriptions for a Coordinator for Community Engagement (.75 FTE) and an Accounting Coordinator for RAO & Payroll. The committee also received an update on the Hunnewell Track & Field projects, noting a $50,115 shortfall for bathrooms and a $1.5M fundraising target for lights, sound, and team rooms. The meeting included a report on the district's strategic plan and goals for the 2022-23 school year.

• Approved job descriptions for Coordinator for Community Engagement and Accounting Coordinator - RAO & Payroll (unanimous)
• Approved consent agenda including gift acceptances and trip approval for Debate Team conference (unanimous)
• Entered executive session for collective bargaining and litigation strategy (unanimous)

Natural Resources Commission (NRC)

This meeting is a retreat focused on internal planning and goal setting. The commission will review its mission, accomplishments, and the 5-year capital plan.

• Review of 5-year Capital Plan
• Discussion of policy questions and bylaw changes
• Assignment of Board Officer Positions

Board of Assessors

The Board will meet in executive session to discuss potential litigation at the Appellate Tax Board regarding several property tax appeals. These discussions involve properties on Washington Street and Worcester Street for various fiscal years.

• Potential ATB litigation: 239-251 Washington St
• Potential ATB litigation: 422 Worcester St
• Potential ATB litigation: 694 Worcester St
• Potential ATB litigation: 868 Worcester St

Council on Aging

The Preliminary Screening Committee will hold an executive session to conduct initial interviews and discuss qualifications for the Council on Aging Director of Senior Services position. The committee will also approve minutes from the September 2, 2022, executive session.

• Interviews for Council on Aging Director of Senior Services
• Approval of September 2, 2022, Executive Session minutes

The Preliminary Screening Subcommittee of the Council on Aging Board met in executive session to conduct initial interviews for the Director of Senior Services position. The subcommittee did not return to open session after the interviews. No other substantive decisions were made.

• Entered executive session to interview candidates for Director of Senior Services (unanimous)
• Adjourned in executive session without returning to open session

Playing Fields Task Force

The task force will review major event and fall field applications. Members will also receive updates on the Field Utilization and Optimization Study, WHS Track and Field, Lacrosse Wall, and Aqueduct Bathrooms. The agenda includes a general discussion regarding playing fields.

• Major Event Applications
• Fall field applications
• Field Utilization and Optimization Study update
• WHS Track and Field project update
• Aqueduct Bathrooms project update

The Playing Fields Task Force approved field applications for Boys Lacrosse and Cub Scouts, and conditionally approved applications for Gorilla Lacrosse and Beantown Bombers, pending resolution of schedule conflicts. The group also discussed updates on the field utilization study, WHS track and field, lacrosse wall, and Aqueduct bathrooms, and noted that the HS turf replacement is planned for the 2026 budget.

• Approved Boys Lacrosse and Cub Scout field applications (unanimous)
• Conditionally approved Gorilla Lacrosse and Beantown Bombers applications, pending schedule conflict resolution (unanimous)
• Approved minutes from July 15, 2022 meeting (Selectboard abstained)

Miscellaneous Committees

The West Suburban Veterans’ Services District will hold its quarterly meeting to discuss district staffing, outreach, and the FY24 budget. The agenda also includes an update on Veteran's Day and the approval of minutes from the April 25, 2022, meeting.

• Approval of April 25, 2022, meeting minutes
• Director's update on district staffing and outreach
• Discussion regarding Veteran's Day
• Review of the FY24 budget

Miscellaneous Committees

The West Suburban Veterans’ Services District will hold its quarterly meeting on September 8, 2022. The agenda includes approving minutes from the April 25, 2022, meeting and a director's update regarding staffing, outreach, and the FY24 budget.

• Approval of April 25, 2022, meeting minutes
• Director’s update on district staffing
• Discussion regarding FY24 budget
• Update on Veteran's Day and outreach

Board of Health

This meeting consists of routine administrative reports and health updates. No specific ordinances, contracts, or public hearings are listed on the agenda.

• Chairman's Report
• Director's Report
• Community Health Update
• Environmental Health Update

Board of Health

The Board of Health will review updates regarding COVID-19 boosters and vaping. The meeting also includes reports on school health dashboards and the MetroWest Youth Health Survey.

• COVID-19 booster updates
• Vaping discussion
• MetroWest Youth Health Survey
• School health dashboard update

The Board voted to remove the COVID information hub from the town website homepage and move COVID-related information to the Health Department webpage. The Board also discussed COVID test distribution, the new bivalent booster, and plans for future regulations on biolabs and summer camp compliance. No other substantive decisions were made.

• Approved minutes from 8/11/22 and 8/18/22 (unanimous)
• Voted to remove COVID information hub from town homepage and house COVID info on Health Department webpage

Permanent Building Committee

The committee will receive project updates for the Hunnewell School, Hardy School, and Town Hall. The agenda also includes a review of the FY22 Annual Report and administrative business regarding minutes and invoices.

• Hunnewell School project update
• Hardy School project update
• Town Hall project update
• FY22 Annual Report
• Minutes and invoices

The Permanent Building Committee approved several contract amendments and payments for ongoing school and town hall projects. Key actions included a $942,988 payment for Hunnewell School work, a $15,510 contract amendment for ash sampling at the same site, and a $7,150 amendment for AV bidding services at Town Hall. The committee also approved the FY22 annual report and a selection committee for the Town Hall temporary space lease.

• Approved SSA Contract Amendment #4 for $7,150 for Town Hall AV bidding phase services (4-0)
• Approved Selection Committee members for Town Hall Temporary Space Lease, with addition of SL (4-0)
• Approved SMMA Contract Amendment #15 for $15,510 for Hunnewell School ash sampling and geo-environmental services (5-0)
• Approved WTR Payment Requisition #7 for $942,988 for Hunnewell School (5-0)
• Approved Shawmut Pre-con Requisition #9 for $9,640.94 for Hardy School (5-0)
• Approved FY22 PBC Annual Report as presented, with potential addition of fund release info (4-0)
• Approved 8/25/22 meeting minutes as presented (3-0, DG abstained)
• Approved submitted invoices as presented (4-0)

Board of Library Trustees

The Board of Library Trustees is holding a retreat to discuss library operations and governance. The meeting includes reviewing the collection policy and establishing goals for FY23 and the FY24–FY28 long-range plan. The board will also elect officers and appoint committee members.

• Election of Officers
• FY24–FY28 Long Range Plan
• Collection Policy & Plan
• Board Committee Appointments
• Annual Funds Request

The Board of Library Trustees unanimously approved several financial items, including $34,000 from State Aid for annual expenses and $10,000 to hire a consultant for the FY24-FY28 strategic plan. They also accepted $3,785 in donated funds, approved a new Foundation Board nominee, and reinstated current officers. The meeting included reports on upcoming events and a review of the collection plan and policy.

• Approved $34,000 from State Aid for annual expenses (unanimous)
• Approved $10,000 from State Aid for strategic planning consultant (unanimous)
• Accepted $3,785 in donated funds to Director's Fund (unanimous)
• Approved Carol Carlson's appointment to Foundation Board for 3-year term (unanimous)
• Reinstated current officers: Marla Robinson (Chair), Ann Howley (Vice Chair), Ann Rappaport (Secretary) (unanimous)
• Approved minutes of July 11, 2022 with minor revisions (unanimous)

Trails Committee

The Wellesley Trails Committee will meet to swear in committee members and receive a report on the Boulder Brook Eagle Scout Project. The agenda includes updates on several maintenance items, such as the Sudbury Path and Morses Pond trail damage. The committee will also review the budget and upcoming fall walks.

• Swearing in of Trails Committee members
• Boulder Brook Eagle Scout Project Report
• Sudbury Path maintenance update
• Morses Pond trail damage review
• Review of committee budget

The Wellesley Trails Committee decided to cancel a proposed alternative trail on MassBay land at Centennial due to significant complexity and cost. The committee also approved submitting a proposed FY24 budget to the NRC, based on the Five-Year Project Plan. Additionally, they voted to not reopen an overgrown trail behind the water treatment plant at Morses Pond and to remove it from the trail map.

• Cancelled the new trail project on MassBay land at Centennial due to significant complexity and cost.
• Approved submitting the proposed FY24 budget to the NRC for consideration.
• Decided to not reopen the trail behind the water treatment plant at Morses Pond and to remove it from the trail map.
• Approved the meeting minutes for June 22, 2022, by unanimous vote.

Historic District Commission

The Historic District Commission will consider an application for a Certificate of Appropriateness at 323 Washington Street. The meeting also includes the approval of minutes from June 2021 and June 2022.

• Certificate of Appropriateness for 323 Washington Street (HDC 22-01)
• Approval of minutes from 6/29/21 and 6/14/22

The Commission approved a Certificate of Appropriateness for replacing the garage doors at 323 Washington Street with black aluminum/vinyl-clad doors, noting the garage's rear location made the vinyl acceptable. The vote was unanimous 5-0. The Commission also approved minutes from two prior meetings and briefly discussed the low volume of recent applications.

• Approved Certificate of Appropriateness HDC 22-01 for garage door replacement at 323 Washington Street (5-0)
• Approved minutes of June 29, 2021 and June 14, 2022 as edited (5-0)

Miscellaneous Committees

The commission will discuss legislative bill updates and a project regarding data on incarcerated women. Members are also planning for the Voices Against Violence Walk and reviewing Athena Council recruitment.

• Reviewing policies and procedures for Commissioners
• Recruitment of new members for the Athena Council
• Planning for the Voices Against Violence Walk on September 17th
• Updates on supported legislative bills

Planning Board

The Wellesley Historic District Commission will hold a public hearing regarding application HDC 22-01. The proposal by the Wellesley Historical Society, Inc. involves replacing garage doors.

• Public hearing for garage door replacement at 323 Washington Street

Advisory Committee

The Advisory Committee will consider appropriating funds for water and sewer at the 40R development. The agenda also includes an easement acceptance on Williams Street and Town Hall interior renovations.

• Appropriation of funds for water/sewer at 40R development
• Acceptance of easement at Williams Street for school bus turnaround
• Rescinding or transferring debt and appropriating premiums
• Town Hall interior renovations

The Advisory Committee discussed several articles for the upcoming Special Town Meeting, including a $22 million Town Hall interior renovation, a water/sewer payment for a 40R development, an easement for a school bus turnaround, and a debt rescission. No votes were taken on these items; the committee heard presentations and asked questions. The meeting was largely informational and procedural.

• Approved August 31, 2022 minutes (11-0)
• Adjourned meeting (11-0)

Board of Assessors

The Board will discuss potential litigation regarding several properties in executive session. The board will also receive a status update on hiring an Assessor Technician.

• Potential ATB litigation for 239-251 Washington St (FY21, FY22)
• Potential ATB litigation for 422 Worcester St (FY21, FY22)
• Potential ATB litigation for 694 Worcester St (FY20, FY21, FY22)
• Potential ATB litigation for 868 Worcester St (FY21, FY22)
• Assessor Technician new hire status update

School Committee

The School Committee will discuss adding Grade 9 to STAR Academy and review reports on school enrollment and COVID-19. The meeting also includes updates on facilities projects and public engagement strategies. Additionally, the committee will consider various gift acceptances and medical billing invoices.

• Discussion regarding adding Grade 9 to STAR Academy
• Review of school opening report covering enrollment and COVID-19
• Approval of NE Medical Billing Invoices for $3,455.14 and $1,617.60
• Acceptance of a $40,000 grant from Wellesley Education Foundation, Inc.
• Updates on facilities projects

The School Committee unanimously approved Star Academy's request to add Grade 9 for the upcoming school year, following a review led by Assistant Superintendent Sandy Trach. The Committee also approved the consent agenda, including gift acceptances and prior meeting minutes, and discussed updates on school opening, facilities projects, and proposed new staff positions.

• Approved Star Academy adding Grade 9 (unanimous)
• Approved June 21, 2022 meeting minutes (4-0, 1 abstention)
• Approved remainder of consent agenda (unanimous)
• Approved adjournment (unanimous)

Miscellaneous Committees

The Town Clerk’s Office will tabulate and read the results from the Advanced Processed Ballots for the September 6, 2022, State Primary Election. This reading is open to the public. Results from in-person voting will be announced at individual precincts.

• Reading of Advanced Processed Ballots tabulator results for the State Primary Election

Miscellaneous Committees

The Board of Registrars will review the results of the September 6, 2022 Primary and conduct the final counting of ballots. The agenda also includes approving minutes from June 30, 2022, and receiving updates from the Town Clerk.

• Return of September 6, 2022 Primary results and final ballot count
• Approval of June 30, 2022 meeting minutes

The Board of Registrars met and approved the minutes from the July 30, 2022 meeting. No other substantive decisions were made; the meeting adjourned shortly after.

• Approved minutes from 7/30/2022 (unanimous)

Planning Board

The Planning Board will conduct reviews for several preliminary subdivision applications and large house projects. The agenda includes discussions on properties located on Worcester Street, Marshall Road, Abbott Road, and Oakland Street. Additionally, the board will address a referral regarding Hardy Road.

• Preliminary subdivision at 93 Worcester Street
• Preliminary subdivision at 96, 100 & 110 Worcester Street
• Large house review for 20 Marshall Road
• Large house reviews for 112 Abbott Road, 20 Oakland Street, and 365 Worcester Street
• Release of escrow funds for 26 Lantern Lane

The Planning Board approved an Approval Not Required (ANR) subdivision for 200-202 Washington Street (4-0). Several public hearings and large house reviews were continued to later dates. The board also authorized the planning director to release escrow funds for 26 Lantern Lane and scheduled a public hearing on the Hardy Road expansion.

• Approved ANR subdivision PBC-22-07 for 200-202 Washington Street (4-0)
• Continued preliminary subdivision PB 22-E-1 for 93 Worcester Street to 9/20/22 (4-0)
• Continued preliminary subdivision PB 22-E-2 for 96, 100 & 110 Worcester Street to 9/06/22 (4-0)
• Approved major modification to LHR-22-03 for 20 Marshall Road (propane tank installation) (4-0)
• Continued LHR-22-08 for 112 Abbott Road to 9/20/22, extended action deadline to 9/23/22 (4-0)
• Continued LHR-22-05 for 20 Oakland Street to 10/03/22, extended action deadline to 10/05/22 (4-0)
• Continued LHR-22-06 for 365 Worcester Street to 10/03/22, extended action deadline to 10/05/22 (4-0)
• Authorized planning director to release escrow funds for 26 Lantern Lane (4-0)

Miscellaneous Committees

The Town Clerk has announced sessions for early voting advanced processing at Town Hall. Ballots will be opened and deposited on September 2 and September 3, 2022. Results will not be announced until after polls close on September 6th at 8:00 PM.

• Early voting advanced processing sessions on September 2 and September 3
• Ballot processing location at Town Hall, 525 Washington Street

Council on Aging

The Preliminary Screening Committee will discuss initial candidates and qualifications for the Council on Aging Director of Senior Services position. The committee will also approve minutes from four previous executive sessions held in June and July 2022.

• Discussion of candidates and qualifications for the Council on Aging Director of Senior Services
• Approval of minutes from Executive Sessions on June 23, July 6, July 12, and July 18, 2022

The Preliminary Screening Committee of the Wellesley Council on Aging met remotely and voted unanimously to enter executive session to discuss initial candidates for the Director of Senior Services position. The motion cited the need to protect applicant confidentiality under state law. No other substantive decisions were made, and the meeting adjourned in executive session.

• Approved motion to enter executive session to discuss COA Director candidates (4-0)

Miscellaneous Committees

This notice provides the schedule for opening and depositing early voted ballots at Town Hall. Processing sessions are scheduled for September 2 and September 3, 2022. Results will be announced after polls close on September 6 at 8:00 PM.

• Early voting ballot processing sessions on September 2 and September 3, 2022
• Announcement of results following poll closure on September 6 at 8:00 PM

School Committee

The Wellesley School Committee will hold a remote meeting on September 1, 2022. The agenda includes reports and an executive session regarding bargaining strategies for the Wellesley Teachers Association and non-union personnel.

• Executive session regarding collective bargaining with Wellesley Teachers Association
• Executive session regarding contract negotiations with non-union personnel

The School Committee voted unanimously to enter executive session to discuss collective bargaining with the Wellesley Teachers Association and contract negotiations with the superintendent. No substantive decisions were made in open session; the meeting was largely procedural.

• Approved motion to enter executive session for collective bargaining strategy (5-0)

Natural Resources Commission (NRC)

The Natural Resources Commission will review several environmental status reports. This includes discussions on the climate emergency, tree health, and pond conditions. The commission will also conduct retreat planning.

• Climate Emergency discussion
• Aqueduct Bathroom Update
• Tree Health Update
• Pond Update
• Hazard Mitigation Plan update

The Wellesley Natural Resources Commission approved minutes from its August 4 and August 18 meetings, both 4-0. The commission discussed drought conditions, blue-green algae at Morses and Bezanson ponds, tree health, and a gas leak survey. No new business was voted on; the meeting focused on reports and planning for a retreat.

• Approved minutes of 8/04/2022 (4-0)
• Approved minutes of 8/18/2022 (4-0)

Zoning Board of Appeals

The Zoning Board of Appeals is conducting public hearings for several property-related matters. These include continuations of previous cases and new applications involving Wellesley College, Needham Bank, and local businesses.

• Wellesley College applications for 33 Dover Rd, 629 Washington St, and 828 Washington St
• Continuation of Town Hall project at 525 Washington Street
• Zoning application for FR Linden Square, Inc. at 180 Linden Street (Oath Pizza)
• Continuation of 6 Bryn Mawr Rd LLC at 6 Bryn Mawr Road
• Zoning application for Needham Bank at 458 Washington Street

The Zoning Board of Appeals renewed three special permits for Wellesley College properties (33 Dover Road, 629 Washington Street, 828 Washington Street) for three years, and approved a special permit for two halo-lit wall signs for Oath Pizza at 180 Linden Street. The board also renewed special permits for a chiropractic practice at 889 Worcester Street, Needham Bank's ATM drive-up at 458 Washington Street, and non-accessory parking for the Unitarian Universalist Society at 309 Washington Street. A special permit was granted for a two-story addition at 46 Beechwood Road, and several petitions were continued or dismissed.

• Renewed special permits for Wellesley College properties at 33 Dover Road, 629 Washington Street, and 828 Washington Street (unanimous)
• Approved special permit for two halo-lit wall signs for Oath Pizza at 180 Linden Street (unanimous)
• Renewed special permit for chiropractic practice at 889 Worcester Street (unanimous)
• Renewed special permit for Needham Bank ATM drive-up at 458 Washington Street (unanimous)
• Renewed special permit for non-accessory parking at 309 Washington Street (unanimous)
• Granted special permit for two-story addition at 46 Beechwood Road (unanimous)
• Continued petitions for 6 Bryn Mawr Road, 265 Weston Road, and 405 Linden Street
• Dismissed petition for 38 Lowell Road without prejudice (unanimous)

Municipal Light Board

The Municipal Light Board will review May 2022 financial results and fiscal year-to-date statements. The meeting includes a vote on awarding a contract for a 72.5KV Dead — Tank Circuit Breaker and a discussion of a battery storage project during executive session.

• Vote to award the 72.5KV Dead — Tank Circuit Breaker contract to the lowest bidder
• Discussion of Battery Storage Project in executive session
• Review of May 2022 financial results and FY22 year-to-date statements
• Supply chain and sustainability updates

The Wellesley Municipal Light Board approved two major purchases: a $62,121 circuit breaker from Mitsubishi Electric Power Products and authorized the director to finalize a contract with Citizens Energy for a Battery Energy Storage System (BESS) based on a shared-savings split. Both votes were unanimous. The board also reviewed May 2022 financials and discussed FY23 director objectives and sustainability initiatives.

• Approved $62,121 purchase of 72.5kV Dead Tank Circuit Breaker from Mitsubishi Electric Power Products (unanimous)
• Authorized director to finalize BESS contract with Citizens Energy based on shared-savings split (unanimous)
• Approved June 29, 2022 public session minutes as presented (unanimous)

Advisory Committee

The Advisory Committee will review the FY23 financial results. The meeting also includes discussions regarding risk management and workers compensation supplements for FY23.

• FY23 Financial Results
• Risk Management and Workers Compensation FY23 Supplemental
• Minutes Approval

The Advisory Committee reviewed preliminary FY22 financial results showing strong reserves of approximately $28 million, or 20% of projected revenue, exceeding the Select Board's 8-12% target. The committee discussed two supplemental appropriation requests for Special Town Meeting: $700,000 for Workers' Compensation and $100,000 for Risk Management, both to be funded from free cash. No votes were taken on these items; they were presented for discussion only. The meeting also included liaison reports on school construction projects, the Town Hall renovation, and other town matters.

• Approved June 14, 2022 minutes (7-0, 5 abstentions)
• Approved August 10, 2022 minutes (10-0, 2 abstentions)
• Discussed $700,000 Workers' Compensation supplemental for Special Town Meeting (no vote taken)
• Discussed $100,000 Risk Management supplemental for Special Town Meeting (no vote taken)
• Heard liaison report on Hunnewell school construction on schedule for late spring 2024 opening
• Heard liaison report on Hardy school RFP phase with cost escalation due to inflation
• Heard liaison report on Town Hall renovation project cost estimate rising from $18.5M to ~$22M
• Heard liaison report on proposed biolab at 93 Worcester St. with public hearing ongoing

Retirement Board

The Board will discuss a proposed 5% Cost of Living Adjustment (COLA) effective July 1, 2023. The meeting also includes approving minutes and vouchers. Additionally, the Board will review recent retirees and new members.

• Proposed 5% COLA effective July 1, 2023
• Approval of July 26, 2022 minutes
• Review of vouchers and cash reconciliation
• Processing of new members and recent retirees

The Board approved a 3% Cost of Living Adjustment (COLA) effective July 1, 2022. They discussed an additional 2% COLA retroactive to July 1, 2022, which would require state law approval and potentially Annual Town Meeting approval; Segal Consulting estimates the additional 2% would increase unfunded liability by $1.5 million. The Board also discussed increasing the COLA base from $18,000 to $21,000 in $1,000 increments, with each $1,000 increase estimated to add $1.3 million to unfunded liability and $30,000 to annual normal cost. All other warrants and member enrollments were approved unanimously.

• Approved open session minutes from July 26, 2022 (5-0).
• Approved enrollment of two new retirees (Stephen Neshe, Walter Snow) and five new members (Amanda Cummings, Paul Manganaro, Alavro Sosa, Stephanie Hawkinson, Ryan Griffis).
• Approved Payroll Warrant #20220729 ($1,188,981.82) and Payroll Warrant #20220831 ($1,207,948.62).
• Approved July Bill Warrant #202211 ($205,416.93), Withdrawal Warrant #202212 ($24,936.76), Transfer Warrant #202213 ($179,714.82), and August Bill Warrant #202214 ($27,121.00).
• Approved a 3% Cost of Living Adjustment (COLA) effective July 1, 2022.
• Discussed but did not vote on an additional 2% COLA retroactive to July 1, 2022, pending state law and potential Town Meeting approval.
• Discussed but did not vote on increasing the COLA base from $18,000 to $21,000 in $1,000 increments.
• Adjourned at 10:23 a.m.

Council on Aging

The Council on Aging will discuss vaccine and mask policies, including contact tracing and notification procedures. The board is also scheduled to vote on FY23 gift acceptance and funding for a Boston Pops bus trip. Additionally, the meeting includes updates on fitness center and transportation surveys.

• Vote on FY23 gift acceptance
• Vote on Boston Pops bus trip funding (FY21 EOEA)
• First read of vaccine and mask policy review
• Launch of fitness center and transportation surveys
• Update on the director search

The Wellesley Council on Aging Board approved a $2,000 allocation from FY21 EOEA surplus for a December 2022 Holiday Pops excursion to Symphony Hall, with an estimated $89 per-person fee. The board also accepted monetary and non-monetary gifts totaling $537.66 plus hand weights, and approved a revised Age and Participation Policy that removes an under-60 invitation clause and adds a pre-registration requirement. A new survey on mask and vaccination policies was directed to gauge patron participation impact.

• Approved $2,000 from FY21 EOEA surplus for Holiday Pops excursion (unanimous)
• Accepted $537.66 in gifts from Friends of Wellesley Council on Aging and hand weights from Sharon Blake (unanimous)
• Approved revised Age and Participation Policy with amendments removing under-60 invitation and adding pre-registration requirement (unanimous)
• Approved Nominating Committee members: Parker, Rosefsky, Ferrante, DeFazio, Trumbull (unanimous)
• Approved minutes of July 28, 2022 (unanimous)

Miscellaneous Committees

The Town Clerk's Office is conducting testing of voting machines for the Wellesley Annual Town Election on September 6, 2022. This testing process is open to members of the public.

• Voting machine testing for the September 6, 2022, Annual Town Election

Permanent Building Committee

The Permanent Building Committee will receive project updates for Town Hall, Hunnewell School, and Hardy School. The agenda also includes a requisition for Middle School Systems and administrative business regarding minutes and invoices.

• Middle School Systems requisition
• Town Hall project update
• Hunnewell School project update
• Hardy School project update
• Review of minutes and invoices

The Permanent Building Committee approved a $11,896 credit and a $440,438.10 final payment for the Middle School Building Systems project, contingent on the architect's signature. They also approved a $78,400 amendment for Hardy School traffic signal design. Discussions on Town Hall renovation presentations focused on whether to include a fossil-free building goal.

• Approved Shawmut CO019 $11,896 credit (5-0)
• Approved Shawmut Requisition #16 final payment $440,438.10 (5-0)
• Approved SMMA Amendment #9 for Hardy School traffic signal design $78,400 (5-0)
• Approved 8/11/22 minutes (3-0, 1 abstention)
• Approved submitted invoices (4-0)

Wetlands Protection Committee

The committee will consider several new requests for activity within buffer zones, including a single-family home at 1 Sunnyside Av and well replacements at 271, 272 Worcester St. The agenda also includes administrative approvals for tree removals and certificates of compliance for the Edge Sports Group LLC project.

• Change of driveway pavement material at 76 Bristol Rd
• Well replacements at 271, 272 Worcester St
• Garage addition, pool, and drainage modifications at 108 & 112 Abbott Rd
• Single-family home and driveway construction at 1 Sunnyside Av
• Certificates of Compliance for sports center and roadway improvements at 900 Worcester St

The Wellesley Wetlands Protection Committee approved an amended Order of Conditions for 76 Bristol Rd, changing porous driveway pavement to standard asphalt with rain barrel conditions. They also approved a buffer zone waiver for 108 & 112 Abbott Rd, a minor plan change for 85 Ledgeways, and certificates of compliance for two projects at 900 Worcester St. Several other items were continued to the next meeting.

• Approved amended Order of Conditions for 76 Bristol Rd (5-0)
• Approved buffer zone waiver for 108 & 112 Abbott Rd (5-0)
• Approved minor plan change for 85 Ledgeways (5-0)
• Issued Certificate of Compliance for 900 Worcester St/Route 9 (5-0)
• Issued Certificate of Compliance for 900 Worcester St sports center (5-0)
• Continued 271 & 272 Worcester St well replacement to Sept 15
• Continued 108 & 112 Abbott Rd to Sept 15
• Continued 1 Sunnyside Ave to Sept 15

School Committee

The School Committee will hold a retreat to discuss future areas of focus. The agenda also includes a discussion regarding the format for meetings during the 2022-2023 school year.

• School Committee retreat
• Discussion of future committee focus areas
• Discussion on the format of 2022-2023 meetings

The Wellesley School Committee held a retreat to discuss norms, a communication and engagement plan, and a strategic plan. They considered engaging a consultant this fall and discussed meeting formats, deciding to hold the first meeting of each month in person and others via Zoom. No formal votes were taken on substantive items; the only vote was to adjourn.

• Adjourned meeting (5-0)

Miscellaneous Committees

The West Suburban Health Group Steering Committee will meet on August 24, 2022. The agenda includes a vote to approve minutes from May 2, 2022, and discussions regarding medical advice and bill negotiation services.

• Approval of May 2, 2022, meeting minutes
• Recommendations for Expert Medical Advice & Bill Negotiation Services
• Discussion of the PinnacleCare Contract
• Review of GBS Invoice, Roster, and Website Agreements

Miscellaneous Committees

The West Suburban Health Group Board will meet remotely on August 24, 2022. The board will vote on minutes from the May 24 meeting and review recommendations regarding proposals for expert medical advice and bill negotiation services. Additionally, members will discuss and vote on health carrier travel benefits.

• Approval of May 24, 2022, board meeting minutes
• Review of Steering Committee recommendations for medical advice and bill negotiation service proposals
• Discussion and vote on health carrier travel benefits

Board of Assessors

The Board of Assessors will discuss potential litigation regarding pending Appellate Tax Board appeals for several properties. The board will also receive a status update on the hiring of a new Assessor Technician.

• Litigation discussion for 239-251 Washington St (FY21, FY22)
• Litigation discussion for 380-386 Washington St (may be withdrawn)
• Litigation discussion for 422 Worcester St (FY21, FY22)
• Litigation discussion for 694 Worcester St (FY20, FY21, FY22)
• Assessor Technician new hire status update

Miscellaneous Committees

The Town Clerk’s Office will test voting machines for the Wellesley Annual Town Election scheduled for Tuesday, September 6, 2022. This testing is open to the public.

• Voting machine testing for the upcoming Annual Town Election

Planning Board

The Planning Board will discuss preliminary subdivisions on Worcester Street and several Large House Reviews. The meeting also includes reviews of multiple Zoning Board of Appeal cases and Scenic Road matters. Many items are continuations from previous meetings.

• Preliminary subdivision for 93 Worcester Street
• Preliminary subdivision for 96, 100 & 110 Worcester Street
• Large House Reviews at 112 Abbott Road and 50 Longfellow Road
• Zoning Board of Appeal cases including 525 Washington Street
• Scenic Road review for 15 The Waterway

The Wellesley Planning Board held a remote meeting on August 22, 2022, and voted unanimously to continue several preliminary subdivision and large house review applications to future meetings. No final decisions were made on any of the projects. The board also agreed with staff recommendations on several Zoning Board of Appeal cases, including recommending approval of special permit renewals for Wellesley College student housing and faculty dwellings, and recommending denial of a special permit for a home addition at 46 Beechwood Road.

• Continued preliminary subdivision PB 22-E-1 (93 Worcester Street) to 9/6/22 (4-0)
• Continued preliminary subdivision PB 22-E-2 (96, 100 & 110 Worcester Street) to 9/6/22 (4-0)
• Continued large house review LHR-22-05 (20 Oakland Street) to 9/6/22, extended action deadline to 9/30/22 (4-0)
• Continued large house review LHR-22-06 (365 Worcester Street) to 9/6/22, extended action deadline to 9/30/22 (4-0)
• Continued large house review LHR-22-08 (112 Abbott Road) to 9/6/22, extended action deadline to 9/10/22 (4-0)
• Continued large house review LHR-22-12 (50 Longfellow Road) to 9/20/22 (4-0)
• Agreed with staff recommendation to not make a recommendation on ZBA 2022-59 (38 Lowell Road)
• Agreed with staff recommendations on ZBA cases 2022-54 through 2022-61, including recommending approval of special permit renewals and denial of a special permit for 46 Beechwood Road

Recreation Commission

The Recreation Commission is meeting to discuss the 2022 season for Morses Pond, including a potential extended season. The agenda also includes updates on summer camp, fiscal year-end reports, and the Director's report for fall and winter 2022.

• Morses Pond 2022 extended season discussion
• Summer Camp updates
• FY 22 EOY review
• Morses Pond project/PBC meeting update
• Director's Report for Fall and Winter 2022

The Recreation Commission was informed that Morses Pond beach will be unguarded for the remainder of the season starting August 21 due to insufficient lifeguards. The Commission approved minutes from July 14 and discussed extending gate access through September. A $108,000 surplus from FY22 was returned to the town's general fund.

• Approved July 14, 2022 minutes (4-0)
• Noted Morses Pond beach will be unguarded from August 21 due to lifeguard shortage
• Extended season gate access through Labor Day weekend, then weekends weather permitting
• FY22 end-of-year surplus of $108,000 returned to town general fund
• Discussed Morses Pond project delay; will seek meeting with NRC, CPC, Select Board

Affordable Housing Trust (formerly WHDC)

The WHDC Board of Directors will discuss affordable housing development with Bart Mitchell of Community Builders Inc. The meeting also includes updates regarding 156 Weston Road and MBTA Communities.

• Discussion with Bart Mitchell, Community Builders Inc., on developing affordable housing
• Home inspection and decarbonization audit updates for 156 Weston Road
• MBTA Communities update
• Final edits to the Affordable Housing Market Study

The Wellesley Housing Development Corporation (WHDC) met on August 18, 2022, and heard a presentation from Bart Mitchell, CEO of Community Builders, about affordable housing development strategies. No substantive decisions were made; the board deferred approval of the previous meeting's minutes and adjourned.

• Minutes of July 21, 2022, deferred until next meeting
• Meeting adjourned at 9:09 am (3-0)

School Committee

The Wellesley School Committee is scheduled to discuss and vote on easements for William Street and Hardy Road. The meeting also includes the approval of executive session minutes from May 2022 and a discussion regarding contract negotiations with non-union personnel.

• Vote on William Street Bus Turnaround Easement
• Vote on Hardy Road Easement
• Approval of Executive Session minutes from 5/19/22 and 5/31/22
• Discussion regarding contract negotiations with non-union personnel

The Wellesley School Committee voted unanimously to approve the William Street Turnaround Easement (5-0) and the Hardy Road Easement Plan (4-0, with one abstention). The committee also voted 5-0 to enter executive session for contract negotiations and to approve prior executive session minutes. No public comment was received.

• Approved William Street Turnaround Easement (5-0)
• Approved Hardy Road Easement Plan (4-0, Chow abstained)
• Voted to enter executive session for contract negotiations and approve prior minutes (5-0)

Board of Health

The Board of Health will receive updates on community and college COVID-19 status. The meeting also includes a report on school COVID-19 planning from the Superintendent of Schools and Director of Nursing Services.

• School COVID-19 Planning update
• Community and college COVID-19 updates
• Environmental Health Update

The Board of Health approved minutes from July 15, discussed school COVID-19 preparations with Superintendent Lussier, approved a variance for an irrigation well at 5 Clocktower Drive, and authorized $5,000 from the Healthy Wellesley Fund for staff APHA conference attendance. No votes were taken on COVID testing or vaccination mandates.

• Approved minutes from July 15, 2022 Board of Health meeting (unanimous)
• Approved variance for irrigation well setback at 5 Clocktower Drive (2-0)
• Approved $5,000 from Healthy Wellesley Fund for staff APHA conference attendance

Natural Resources Commission (NRC)

The Natural Resources Commission will conduct a discussion on the climate emergency with the Climate Action Committee. The meeting also includes a tree hearing for several properties. Additionally, the commission will address pesticide H.R. 7266.

• Tree hearing for various locations including 12 Everett St and 4 Hastings St
• Discussion on climate emergency with Climate Action Committee
• Review of Pesticide H.R. 7266
• Approval of August 4, 2022 minutes

The Natural Resources Commission voted 5-0 to remove seven trees deemed dead or hazardous at 12 Everett St., 15 Maugus Ave., 1 Kenilworth Rd., 54 Fiske Rd., 20 Kipling Rd., 99 Great Plain Ave., and 32 Beechwood Rd. Decisions on two other trees (4 Hastings St. and 57 Whittier Rd.) were deferred. The commission also heard a presentation from the Climate Action Committee on potential collaboration and discussed a proposed letter opposing federal pesticide legislation, with a vote deferred to the next meeting.

• Approved removal of 7 trees (12 Everett, 15 Maugus, 1 Kenilworth, 54 Fiske, 20 Kipling, 99 Great Plain Ave., 32 Beechwood) by DPW (5-0)
• Deferred decision on tree removal at 4 Hastings St. and 57 Whittier Rd.
• Deferred vote on letter opposing federal pesticide legislation HR 7266 to next meeting

Zoning Board of Appeals

The Zoning Board of Appeals will discuss recent trends in garage projects seeking special protection under specific bylaws and case law. The board also intends to identify areas in the Zoning Bylaw for the Planning Board to consider for future changes.

• Discussion of garage project protections under Section 17 of the ZBL and Chap 40(A) Section 6
• Identification of potential Zoning Bylaw changes for the Planning Board

The Zoning Board of Appeals discussed whether detached garages and other accessory structures qualify for the same legal protections as main homes under state law and Wellesley's zoning bylaw. After debate, the board reached consensus to continue its current practice of evaluating each special permit application on its own merits, applying a 'detriment to the neighborhood' standard. No formal policy or bylaw change was adopted; the board agreed to consider drafting clearer guidelines for future meetings.

• Consensus to continue case-by-case review of accessory structure applications using the detriment-to-neighborhood standard
• Agreed to consider drafting a formal policy or bylaw amendment for future town meeting, but no action taken
• Discussed but did not vote on whether accessory structures are protected under Chapter 40A, Section 6
• No applications for permits or variances were voted on at this business meeting

Recreation Commission

The August 11, 2022, meeting agenda for the Recreation Commission is limited to a discussion regarding the schedule. No other specific business or decisions are listed in the provided text.

• Schedule discussion

Permanent Building Committee

The subcommittee will review the Hardy Trade Contractors prequalification process and timeline. Members will discuss scoring criteria, including similar project experience. The committee will also vote on whether to release the RFQ.

• Review of prequalification process and timeline
• Discussion regarding scoring criteria
• Vote to release the RFQ

The Hardy Trade Prequalification Subcommittee approved the Request for Qualifications (RFQ) and scoring criteria for the Hardy project, as amended during the meeting. The vote was unanimous (9-0). The committee also set a schedule for reviewing submissions and evaluations, with qualifications due September 21, 2022.

• Approved RFQ and scoring criteria as amended (9-0)
• Set prequalification review schedule through November 2022
• Established similar project experience threshold at 67% of trade estimate value

Permanent Building Committee

The Permanent Building Committee will discuss a change order for the Middle School and recreation schedules. The meeting also includes project updates for Town Hall, Hunnewell School, and Hardy School.

• Middle School change order
• Recreation schedule discussion
• Town Hall project update
• Hunnewell School project update
• Hardy School project update

The Permanent Building Committee approved several financial actions for ongoing school projects, including a $694,687 credit for uncommitted funds (4-0), a $1,349,531 requisition for Hunnewell School (5-0), and an $83,632 builders risk insurance policy (5-0). The committee also discussed delays to the Morse's Pond project due to COVID-related school project backlogs, with no formal decision made on that project. Minutes from previous meetings and submitted invoices were approved.

• Approved Shawmut CO018 credit for uncommitted funds $694,687 (4-0)
• Approved WTR OCO#001 for $4,122 (5-0)
• Approved WTR Requisition #06 for $1,349,531 (5-0)
• Approved Cabot Risk Strategies Builders Risk policy $83,632 (5-0)
• Approved 6/9/22 minutes as amended (3-0, one abstention)
• Approved 7/28/22 minutes as amended (4-0)
• Approved submitted invoices (4-0)

Design Review Board

The Wellesley Design Review Board will consider several new and continued applications. These include sign applications for various businesses and minor construction projects. The board will also conduct a design review for Hardy School and a large house review.

• Sign applications for Mathnasium at 464 Washington Street and M & T Bank at 200 Linden Street
• Minor construction for apartments at 5 Overbrook Drive
• Minor construction for BCSP Park Nine at 96 Worcester Street
• Hardy School design review at 293 Weston Road
• Large house review for 50 Longfellow Road

The Design Review Board approved all eight applications before it, including signage, building modifications, and the Hardy School project. Each approval was unanimous, with some carrying design recommendations. No applications were denied or tabled.

• Approved signage at 464 Washington Street (3-0)
• Approved signage at 200 Linden Street (4-0)
• Approved building modification at 5 Overbrook Drive (4-0)
• Approved building modification at 96 Worcester Street (4-0)
• Approved vinyl window sign at 165 Linden Street Unit C (4-0)
• Approved signage at 40 Central Street (4-0)
• Approved Hardy School project at 293 Weston Road (3-0, 1 abstention)
• Approved new home at 50 Longfellow Road (4-0)

Advisory Committee

The Advisory Committee will conduct an orientation covering its definition and role in Town Meeting, as well as how the committee operates. Finance Director Sheryl Strother will also provide a financial orientation.

• Discussion of Advisory Committee definition and Town Meeting role
• Overview of how the Advisory Committee works
• Financial orientation by Finance Director Sheryl Strother
• Citizen Speak session for residents

The Wellesley Advisory Committee met on August 10, 2022, for an orientation and training session for new members. No substantive decisions were made; the meeting was procedural, covering committee materials and an overview of municipal finance. The next meeting is scheduled for August 31, with a Special Town Meeting at the end of October.

• Adjourned meeting at 6:53 p.m. (unanimous roll call vote)

Human Resources Board

The Human Resources Board will review employment actions, including requests for vacation carryover and an update to the General Wage Schedule. The meeting also includes approval of minutes and a ratification list.

• Update General Wage Schedule
• Requests for vacation carryover
• Approval of ratification list
• Approval of minutes

Planning Board

The Wellesley Planning Board will continue discussions on preliminary subdivisions for 93, 96, 100, and 110 Worcester Street. The meeting also includes a review of adequacy for 15 The Waterway and discussion regarding drainage regulations.

• Preliminary subdivision review for 93 Worcester Street
• Preliminary subdivision review for 96, 100 & 110 Worcester Street
• Review of Adequacy & Scenic Road for 15 The Waterway
• Large House Review for 112 Abbott Road
• Discussion regarding drainage regulations

The Wellesley Planning Board approved an Approval Not Required (ANR) application for 108/112 Abbott Road, confirming the parcel is non-buildable. Several other hearings were continued to the next meeting, including preliminary subdivisions at 93 and 96/100/110 Worcester Street, a scenic road review for 15 The Waterway, and a Large House Review for 112 Abbott Road. The board also adopted submittal calendars for projects of significant impact and reviews of adequacy.

• Approved ANR PBC-22-05 for 108/112 Abbott Road (4-0)
• Continued preliminary subdivision PB 22-E-1 for 93 Worcester Street to 8/22/22 (4-0)
• Continued preliminary subdivision PB 22-E-2 for 96, 100 & 110 Worcester Street to 8/22/22 (4-0)
• Found 15 The Waterway a public way; no further action required (4-0)
• Continued scenic road hearing for 15 The Waterway to 8/22/22 (4-0)
• Continued Large House Review LHR-22-08 for 112 Abbott Road to 8/22/22, extended action deadline to 8/25/22 (4-0)
• Tabled review of minutes from 6/6/22, 6/21/22, and 6/27/22 to 8/22/22
• Adopted submittal calendars for PSIs and ROAs (4-0)

Natural Resources Commission (NRC)

The Natural Resources Commission will discuss a field utilization study and next steps for Hunnewell Track and Field. The meeting also includes updates on the Tree Canopy Study, Open Space and Recreation Plan, and lighting retrofits.

• Field Utilization Study discussion
• Hunnewell Track and Field next steps
• Tree Canopy Study update
• Open Space and Recreation Plan update
• Permits for Dog Jog Hunnewell Field

The Natural Resources Commission approved the July 7, 2022 meeting minutes (4-0) and discussed several ongoing projects, including a field utilization study, trail maintenance, and climate action efforts. No major policy decisions were made; most items were informational updates or discussions.

• Approved minutes of 7/07/2022 meeting (4-0)
• Noted Dog Jog permit at Hunnewell Field was withdrawn
• Signed lighting retrofit contract for Hunnewell Field (fall installation)
• Aqueduct bathroom project: water and sewer connected, opening expected in weeks
• Lawn conversion project: DPW agreed not to mow area, designs pending

Zoning Board of Appeals

The Wellesley Zoning Board of Appeals will conduct public hearings for various property applications. The agenda includes several continuances from previous meeting dates regarding specific addresses.

• Silva Development at 36 Sheridan Road
• Jennifer & Marc Charney at 4 Twitchell Street
• Timothy Eaton & Catherine Dyer at 58 Upson Road
• Wellesley (E & A) LLC at 50 Central Street
• Edward & Michelle Jacobs at 97 Russell Road

The Zoning Board of Appeals approved a special permit for Silva Development to raze and rebuild a nonconforming single-family home at 36 Sheridan Road, finding it not substantially more detrimental to the neighborhood. The board also granted a variance for a garage at 58 Upson Road, extended a variance for 175 Walnut Street, and approved special permits for signs and garage replacements. A hearing for 4 Twitchell Street was continued to October 6, 2022.

• Approved special permit for 36 Sheridan Road teardown/rebuild (unanimous)
• Granted variance for garage at 58 Upson Road (unanimous)
• Extended variance for 175 Walnut Street for six months to Jan 15, 2023 (unanimous)
• Approved special permit for Lululemon sign at 50 Central Street with illumination condition (unanimous)
• Approved special permit for garage replacement at 12 Woodlawn Avenue (unanimous)
• Approved special permit for deck extension at 3 Pickerel Road (unanimous)
• Continued hearing for 4 Twitchell Street to Oct 6, 2022 (unanimous)
• Closed hearing for 97 Russell Road, decision to be voted later (unanimous)

Wetlands Protection Committee

The committee is reviewing active matters and holding public hearings for several property modification requests. These include a proposed garage addition and pool at 108 & 112 Abbott Rd and driveway changes at 57 Valley Rd. Administrative business includes approving recent meeting minutes and extending remote meetings through March 2023.

• Approval of patio extension and erosion control at 121 Manor Av
• Request to extend driveway and modify plantings at 57 Valley Rd
• Proposed garage addition, pool, and drainage changes at 108 & 112 Abbott Rd
• Change from porous pavement to asphalt at 76 Bristol Rd
• Tree removal approval for 115R Mayo Rd

The Wellesley Wetlands Protection Committee approved a revised planting plan for 81 Croton Street (4-0) and approved an Order of Conditions for 121 Manor Avenue and 57 Valley Road. Hearings were continued for 4 Twitchell Street, 108 & 112 Abbott Road, and 76 Bristol Road. A minor plan change was approved for 85 Ledgeways (4-0).

• Approved revised planting plan at 81 Croton St (4-0)
• Approved Order of Conditions for 121 Manor Ave (4-0)
• Approved Order of Conditions for 57 Valley Rd (4-0)
• Continued hearing for 4 Twitchell St to August 25
• Continued hearing for 108 & 112 Abbott Rd to August 25
• Postponed hearing for 76 Bristol Rd to August 25
• Approved minor plan change for 85 Ledgeways (4-0)
• Approved minutes for June 2 and July 14, 2022 (4-0)

Board of Health

The Board of Health will receive community and environmental health updates. Beacon Capital is scheduled to present a plan regarding the conversion of office space at 93 Worcester Street into life science lab space.

• Presentation on converting 93 Worcester Street to life science lab space
• Community Health Update
• Environmental Health Update

The Board of Health discussed the conversion of office space at 93 Worcester Street to life sciences lab space, presented by Beacon Capital, with plans before the Zoning Board and Select Board Committee. The board also reverted to the previous meeting minutes format and received updates on COVID-19, camp inspections, and health department space expansion. No formal votes or decisions were taken on these items.

• Reverted to previous meeting minutes format (unanimous)
• Heard presentation on 93 Worcester St. lab conversion (no vote)
• Noted permit granted for lab work in July 2022
• Scheduled next meeting for August 18, 2022
• Cancelled August 11, 2022 meeting

Planning Board

The Wellesley Planning Board is holding a special meeting to address multiple Zoning Board of Appeals items. The agenda also includes reviewing minutes from 2021 and 2022 and receiving reports from the Planning Director and Chair.

• ZBA-2022-15: 36 Sheridan Road
• ZBA-2022-36: 4 Twitchell Road
• ZBA-2022-53: 58 Upson Road
• ZBA-2022-47: 50 Central Street
• ZBA-2021-56: 97 Russell Road

The Wellesley Planning Board reviewed seven Zoning Board of Appeals cases and agreed with staff recommendations on all, including special permits, variances, and findings. The board also approved meeting minutes from three prior dates. No substantive decisions were made beyond these recommendations and approvals.

• Supported special permit for demolition/replacement at 36 Sheridan Road
• Supported variance for garage/carport at 58 Upson Road
• Supported special permit for wall sign at 50 Central Street
• Supported special permit finding for Russell Road project
• Supported variance extension for 175 Walnut Street
• Supported special permit for garage/shed at Woodlawn Avenue
• Supported special permit for deck at 3 Pickerel Road
• Approved minutes of 9/13/21, 9/20/21 (4-0-1) and 5/16/22 (5-0)

Climate Action Committee

The Climate Action Committee will meet to vote on committee leadership. The meeting also includes a discussion regarding a draft letter to the Massachusetts Department of Energy Resources concerning the Building Code.

• Vote on Climate Action Committee leadership
• Discussion of draft letter to MA Department of Energy Resources re: Building Code
• Update on DOER Climate Leaders Program
• Update on municipal and community outreach

The Climate Action Committee appointed Susan Morris as chair and Laura Olton as vice chair. It approved comments to the Massachusetts DOER on the proposed updated building energy code, with amendments. The committee also appointed members to draft comments on DOER's proposed Climate Leaders Program. No other substantive decisions were made.

• Appointed Susan Morris as CAC chair
• Appointed Laura Olton as CAC vice chair
• Approved comments to DOER on proposed building energy code with amendments
• Appointed Marybeth, Laura, and Janet to write comments on DOER Climate Leaders Program
• Approved meeting minutes from May 27, June 16, and June 30

Board of Public Works

The Wellesley Board of Public Works is holding a remote meeting on July 28, 2022, at 7:30 PM. The sole agenda item is a discussion of the project schedule with the Permanent Building Committee. This is a discussion item, not a decision or vote.

• Discussion of project schedule with Permanent Building Committee

Council on Aging

The Wellesley Council on Aging will meet to approve previous meeting minutes and discuss the Director's report. This includes a vote on FY23 gift acceptance and an update on the FY22 budget closeout. The board will also receive reports from the Expansion and Outreach working groups.

• Vote on FY23 gift acceptance
• FY22 budget closeout update
• Expansion Working Group report
• Outreach Working Group report
• Approval of April 21 and June 23, 2022 meeting minutes

The Council on Aging accepted multiple monetary and non-monetary gifts, approved prior meeting minutes, and discussed budget closeouts, programming, and building updates. The board also scheduled a staff/board gathering and noted the incoming director's conditional acceptance.

• Approved minutes of April 21, 2022 (9-0-1, Sibold abstained)
• Approved minutes of June 23, 2022 (9-0-1, Sibold abstained)
• Accepted all monetary and non-monetary gifts (10-0)
• Scheduled staff/board get-together for August 29, 2022
• Proposed August 25, 2022 for next board meeting

Permanent Building Committee

The Permanent Building Committee will receive project updates regarding the Town Hall Renovation, Hunnewell School, and Hardy School. The agenda also includes a discussion on DPW scheduling and administrative business.

• Town Hall Renovation project update
• Hunnewell School project update
• Hardy School project update
• DPW schedule discussion
• Review of minutes and invoices

The Permanent Building Committee approved a $11,200 change order (CO#3) to Consigli's contract for the Town Hall renovation, covering NFPA 241 services that were excluded from the original contract. The committee also discussed delaying DPW projects by a year due to staffing constraints, with members suggesting a shorter delay to fall 2023. Minutes and invoices were approved, and a notification letter to abutters about a traffic light at Hardy and Weston Roads was approved.

• Approved Consigli CO#3 for $11,200 (4-0)
• Approved 7/14/22 minutes (3-0, DG abstained)
• Approved submitted invoices (4-0)
• Approved sending notification letter to abutters about traffic light at Hardy and Weston Roads

School Committee

The School Committee meeting includes discussions regarding a Hardy Road easement and the William Street bus turnaround. The agenda also covers reports and an executive session for non-union personnel contract negotiations.

• Hardy Road Easement
• William Street Bus Turnaround
• Executive session: strategy for non-union personnel contract negotiations

The School Committee discussed the Hardy and Hunnewell projects, with Hardy on track and Hunnewell on schedule. They agreed to authorize approval for a 16-foot way on Hardy Road to allow buses and pick-up/drop-off, with the Planning Board to take it to the Town for a vote. They also discussed a license for a bus turnaround at Williams Street due to insufficient space at the Nines housing complex. The meeting moved into executive session for contract negotiations with the Superintendent, which was approved unanimously.

• Authorized approval for a 16-foot way on Hardy Road for bus access (unanimous)
• Approved entering executive session for Superintendent contract negotiations (5-0)

Retirement Board

The Wellesley Retirement Board will review June 2022 minutes and approve vouchers and cash books. The agenda includes discussions regarding the O’Leary Case, Day Owed Time, and the Belmont Retirement System 3(8)c bill. The board will also address a dependent allowance overpayment correction.

• Discussion of O’Leary Case and Day Owed Time
• Review of December 31, 2021 GASB 67&68 Report
• Belmont Retirement System 3(8)c bill discussion
• Dependent allowance overpayment correction
• Approval of June 21, 2022 minutes and vouchers

Planning Board

The Wellesley Planning Board will review several Zoning Board of Appeals cases. The agenda also includes large house reviews and a review of adequacy for 15 The Waterway.

• Review of Adequacy & Scenic Road at 15 The Waterway
• Large House Reviews for 112 Abbott Road and 128 Cliff Road
• Zoning Board of Appeals cases including 36 Sheridan Road and 58 Upson Road
• Approval not required for 100 Wellesley Avenue and 108/112 Abbott Road

The Wellesley Planning Board approved an Approval Not Required (ANR) application for 100 Wellesley Avenue, allowing the property to be subdivided without a formal subdivision plan. The board also continued hearings for 15 The Waterway (Review of Adequacy and Scenic Road), 108/112 Abbott Road (ANR and Large House Review), and postponed Zoning Board of Appeals coverage and minutes review to future meetings. All votes were unanimous (5-0).

• Approved ANR PBC-22-06 for 100 Wellesley Avenue (5-0)
• Continued Review of Adequacy for 15 The Waterway to Aug 8, 2022 (5-0)
• Continued Scenic Road hearing for 15 The Waterway to Aug 8, 2022 (5-0)
• Continued ANR PBC-22-05 for 108/112 Abbott Road to Aug 8, 2022 (5-0)
• Continued Large House Review LHR-22-08 for 108/112 Abbott Road to Aug 8, 2022 (5-0)
• Approved Large House Review LHR-22-07 for 128 Cliff Road per staff report (5-0)

Planning Board

The Wellesley Planning Board will hold a public hearing regarding an application by Michael J. Quinn. The hearing concerns proposed work at 15 The Waterway, which is designated as a Scenic Road.

• Public hearing for scenic road application at 15 The Waterway
• Proposed work submitted by Michael J. Quinn

Council on Aging

The meeting includes the introduction of a new board member and a summary of the search committee process for the Director of Senior Services. The board will also conduct interviews with two candidates from the Human Resources Department.

• Introduction of a new board member
• Search committee process summary for Director of Senior Services
• Interviews with two Human Resources candidates

Affordable Housing Trust (formerly WHDC)

The WHDC Board of Directors will discuss the updated draft Affordable Housing Market Study. The board will also receive updates regarding home inspections and decarbonization audits for 156 Weston Road.

• Vote on meeting minutes
• Discussion of updated draft Affordable Housing Market Study
• Home inspection update for 156 Weston Road
• Decarbonization audit update for 156 Weston Road

The Wellesley Housing Development Corporation reviewed a draft Affordable Housing Market Study, which found only about 21 attainable market properties and a need for units in the 30-60% Area Median Income bracket. The HDC discussed strategies including income-restricted ADUs, workforce housing, and density, and requested the study's executive summary be updated with key points. No formal decisions were made beyond approving the June minutes and adjourning.

• Approved minutes of June 16, 2022 (5-0)
• Requested executive summary of market study be updated with 3-5 bullets on infeasibility of market-rate homeownership up to 140% AMI

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding case ZBA 2022-52. This item involves the Town of Wellesley and the Permanent Building Committee for the property at 525 Washington Street.

• Public hearing for case ZBA 2022-52

The Zoning Board of Appeals held a public hearing on the Town Hall renovation project (ZBA 2022-52) and voted unanimously to continue the hearing to September 1, 2022. The project involves interior renovations, accessibility improvements, and site work, but no final decision was made. The Board requested additional documentation, including a construction management plan and details on parking, stormwater, and hazardous materials.

• Continued hearing to September 1, 2022 (unanimous)

Planning Board

The Wellesley Planning Board held a special meeting on July 20, 2022. The agenda includes a matter related to Zoning Board of Appeals case ZBA-2022-52 for 525 Washington Street.

• ZBA-2022-52 regarding 525 Washington Street (Town Hall)

The Planning Board discussed the Town Hall renovation project (ZBA-2022-52) but took no formal votes or decisions. Members noted the lack of tree protection and sparse plantings in the plan, and were informed that the Planning Department will move to 888 Worcester Street.

• No formal decisions or votes taken during the meeting

Board of Assessors

The Board of Assessors will discuss pending appeals at the Appellate Tax Board in executive session for several properties. The board will also consider a proposal regarding the valuation and appraisal of Utility Personal Property.

• Executive session discussions on ATB litigation for Central St, Washington St, and Worcester St properties
• Valuation and potential appraisal proposal for Utility Personal Property

Council on Aging

The Preliminary Screening Committee will hold an executive session. This session is to discuss initial candidates and qualifications for the position of Council on Aging Director of Senior Services.

• Executive Session regarding candidates and qualifications for Director of Senior Services

The Preliminary Screening (Search) Subcommittee of the Council on Aging voted unanimously (4-0) to enter executive session to discuss initial candidates and qualifications for the position of Council on Aging Director of Senior Services. The subcommittee did not return to open session, and the meeting adjourned in executive session. No other substantive decisions were made.

• Approved motion to enter executive session for candidate screening (4-0)

Board of Health

The Board of Health will receive a report on PFAS from the Director of Public Works and an update on COVID-19 planning. The meeting also includes a report on recent state legislation regarding local public health funding.

• Report on PFAS from David Cohen, Director, Department of Public Works
• COVID-19 update and planning
• Report on recent state legislation regarding improvements and funding for local public health

The Wellesley Board of Health approved the minutes from its June 15, 2022 meeting. The board discussed a new biolab tenant at 53 Worcester Street, with members agreeing to add the issue to the next meeting agenda and review regulations from other communities. COVID-19 case numbers showed a slight uptick, and the board planned a community communication on current plans. No formal votes were taken on these discussion items.