Westbrook public meetings in 2024

Board of Finance

The Board of Finance will hold a regular meeting to consider an appropriation of $180,000 from the Board of Education capital reserve for the second phase of the Daisy HVAC upgrade project. The board will also discuss and possibly set the FY25-26 budget calendar, approve minutes and bills, and receive reports from the Treasurer and First Selectman. A public comment period and an executive session on public health and safety are also scheduled.

• Appropriation of up to $180,000 from Board of Education capital reserve for Daisy HVAC upgrade Phase 2
• Discussion and possible action on FY25-26 budget calendar
• Approval of minutes from November 13, 2024 Special Meeting
• Treasurer’s and First Selectman’s reports
• Public comment and executive session on public health and safety

The Westbrook Board of Finance approved a $180,000 appropriation from the Board of Education capital reserve for Phase 2 of the Daisy HVAC upgrade, with one abstention. The board also closed capital projects totaling $491,235, approved a $12,000 progress payment to Seward and Monde, and approved a $7.00 appropriation to cover a deficit in the Welding Workshop capital project. Year-end budget transfers of $997.00 were approved, and the FY25-26 Budget Calendar was tentatively approved.

• Approved $180,000 appropriation for Daisy HVAC Phase 2 (abstention: Ehlert)
• Closed capital projects totaling $491,235, returning remaining funds to Fund Balance
• Approved $12,000 progress payment to Seward and Monde
• Appropriated $7.00 to cover Welding Workshop capital project deficit
• Approved year-end budget transfers of $997.00
• Tentatively approved FY25-26 Budget Calendar

Retirement / Pension Board

The Westbrook Retirement Board is holding a regular meeting to approve minutes, hear public input, and conduct a portfolio review. No specific proposals or decisions are detailed on the agenda; the meeting is largely procedural.

• Portfolio review of retirement/pension investments
• Public input period
• Approval of prior meeting minutes
• New and old business discussion

The Retirement Board met and approved the minutes from the November 19, 2024 meeting. The board reviewed the USI/Hooker & Holcombe portfolio report, noting all benchmarks were met with no recommended changes. No new business or public input was received, and pension document updates were deferred for further discussion.

• Approved minutes of 11/19/24 meeting (unanimous)
• Reviewed portfolio report; no changes recommended
• Deferred pension document updates to next meeting

Board of Fire Commissioners

The Board of Fire Commissioners will hear financial updates on current and next fiscal year budgets and the capital budget, along with reports from the Fire Chief and Fire Marshal covering service statistics, training, equipment, inspections, and community relations. Old business includes a town ordinance ad hoc committee update, while new business covers Massachusetts Fire Academy training, department election results, an upcoming banquet, and a fire police policy. Action items include approval of bills and setting the next meeting date.

• Approval of minutes from 9/19/24 regular, 10/17/24 special, and 11/13/24 special meetings
• Finance updates on current fiscal year budget, capital budget, and next fiscal year budget
• Fire Chief's report on fire calls, administrative matters, training, apparatus/equipment, inventory, and community relations
• Fire Marshal's report on inspections, investigations, plan reviews/permits, community relations, inventory, and administrative matters
• New business items: Massachusetts Fire Academy training, meeting calendar, department election results, upcoming WFDB banquet, and Fire Police Policy

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hold a special meeting to consider three applications in upland review areas: a detached garage at 125 Beechtree Lane, a single-family residence at 42 Cross Road, and a Notice of Violation at 915 Essex Road. The commission may vote on the applications after public comment.

• 125 Beechtree Lane (Map 130, Lot 003): application for a detached garage in the 100' upland review area, possible vote.
• 42 Cross Road (Map 114, Lot 028): application for a single-family residence, sanitary system, well, driveway, utilities, and site grading in the upland review area, possible vote.
• 915 Essex Road (Map 137, Lot 016): Notice of Violation.

The Inland Wetlands & Watercourses Commission unanimously approved a detached garage at 125 Beechtree Lane and a new single-family home at 42 Cross Road. A Notice of Violation for 915 Essex Road was tabled. No public comments were made.

• Approved detached garage at 125 Beechtree Lane (unanimous)
• Approved single-family residence at 42 Cross Road (unanimous)
• Tabled Notice of Violation at 915 Essex Road

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review sidewalk connectivity and town center initiatives. The joint session includes updates on Boston Post Road projects and a bill for Rand Construction. Separate sessions will address wastewater solutions and zoning subcommittees.

• Sidewalk/Pedestrian Connectivity updates for Boston Post Road (West, East, and Town Line)
• Payment of $7,795.89 to Rand Construction
• Westbrook Place Mural Project and Adopt A Spot Program
• Town Center Wastewater Solution
• NCD Zoning Subcommittee discussion

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will discuss the current fiscal year budget, revenue, and begin planning for the FY25/26 budget. They will also receive reports on visit statistics, policy review, staffing, and training. Old business includes updates on a safety grant, marketing, and signage/website. The meeting will conclude with setting the next meeting date.

• FY25/26 Budget Planning (New Business)
• Safety Grant Update (Old Business)
• Marketing update (Old Business)
• Signage/Website discussion (Old Business)
• Policy Review (Administrative Supervisor's Report)

The Westbrook Visiting Nurses & Public Health Board met on December 11, 2024, and approved the November minutes (as amended) and the 2025 meeting calendar. No substantive policy decisions were made; the meeting focused on reports and updates.

• Approved November 13, 2024 minutes as amended (all approved)
• Approved 2025 meeting calendar (all approved)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing and consider decisions on two variance applications. Appeal No. 2024-022 requests a reduced setback from 40 feet to 20.4 feet on Wrights Pond Road due to IWWC comments. Appeal No. 2024-023 requests a reduced setback from 15 feet to 10.1 feet at 481 McVeagh Road to install a generator. The board will also review minutes, bills, and correspondence.

• Appeal No. 2024-022: variance from required 40' setback to 20.4' on Wrights Pond Road (Map 108, Parcel 006, RR/FPOD zones)
• Appeal No. 2024-023: variance from required 15' setback to 10.1' at 481 McVeagh Road (Map 151, Parcel 053, MDR zone) for generator installation
• Discussion and possible decision on both appeals following public hearing
• Review of Public Hearing and Regular Meeting minutes from 28 August 2024

The Westbrook Zoning Board of Appeals unanimously granted two variances: one for a front setback reduction on Wrights Pond Road and another for a generator setback on McVeagh Road. The board also approved a fee increase for upfront charges by a 4-1 vote and approved invoices for the recording clerk and legal notice publication.

• Granted variance for 20.4' front setback on Wrights Pond Road (unanimous)
• Granted variance for 10.1' generator setback at 481 McVeagh Road (unanimous)
• Approved fee increase for upfront charges (4-1)
• Approved $968.69 invoice for recording clerk (unanimous)
• Approved $54.00 invoice for legal notice publication (3-2)

Board of Education

The Board of Education will consider electing officers and assigning subcommittees, hold second readings on a civility bylaw and a business operations policy, and act on sunsetting and updating personnel and student policies related to sexual harassment. Members will also review the draft 2025-26 school calendar, receive enrollment and budget updates, and discuss an AFT MOU agreement in executive session.

• Election of officers under Bylaw 9120
• Second reading of Bylaw 9273 (Civility) and Policy 3170 (Business/Non Instructional Operations)
• Sunset of personnel policies 4118.11, 4218.11, 4118.113, 4218.113 and student policies 5145, 5165, 5145.4 on sexual harassment
• First reading of new Policy 4100 (Prohibition of Sex Discrimination) and Policy 5200 (Students)
• Draft 2025-26 school calendar presented for first review

The Board of Education elected Kim Walker as Chair, Don Perreault as Vice Chair, and Christine Kuehlewind as Secretary for 2025-26. The board unanimously adopted Bylaw 9273 (Civility) and Policy 3170 (Business/Non-Instructional Operations), and sunset several sexual harassment policies to be replaced by new policies 4100 and 5200. It also authorized the superintendent to close out the WHS HVAC project and reallocate funds to Daisy and WMS HVAC projects, and to finalize an AFT MOU for a Multilingual Learner Instructional Support Assistant position.

• Elected Kim Walker as Chair, Don Perreault as Vice Chair, Christine Kuehlewind as Secretary (unanimous)
• Adopted Bylaw 9273-Civility (unanimous)
• Adopted Policy 3170-Business/Non-Instructional Operations (unanimous)
• Sunset 4000 series sexual harassment policies, replaced by Policy 4100 (unanimous)
• Sunset 5000 series sexual harassment policies, replaced by Policy 5200 (unanimous)
• Authorized superintendent to closeout WHS HVAC project and reallocate funds to Daisy and WMS HVAC projects (unanimous)
• Authorized superintendent to finalize AFT MOU for Multilingual Learner Instructional Support Assistant (unanimous)
• Approved minutes of November 12, 2024 regular meeting (unanimous)

Board of Education

The Fiscal and Facilities Subcommittee is meeting to discuss school infrastructure and maintenance. The body will review recent roof work and the draft 2025-2026 10-year capital plan.

• Review of recent roof work and scans
• Discussion of snow removal and grounds contracts
• Status update on 2024-2025 capital items
• Draft Capital Plan for 2025-2026 - 10 Year Plan

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission is conducting a site walk. The body will review violations at 915 Essex Road.

• Site walk at 915 Essex Road (Tax Assessor Map 137, Lot 016) to review violations

The Inland Wetlands & Watercourses Commission held a site walk on December 7, 2024, for a proposed volleyball/basketball court at 915 Essex Road. No decisions were made; the commission noted the large earthwork area and discussed the court's proximity to Trout Brook, with the applicants willing to move it farther from the slope. The applicants did not yet have court dimensions, and setback questions remain.

• No formal decisions made; site walk only

Coastal Resiliency Committee

The Coastal Resiliency Committee meeting scheduled for December 5, 2024, was cancelled.

Coastal Resiliency Committee

The committee is meeting to review the September 13, 2024, draft Coastal Resiliency Plan and discuss grant deadlines. Members will also consider approving payments to engineering and resiliency consultants.

• Approval of bill for Colliers Engineering & Design in the amount of $20,388
• Approval of bill for Resilient Land and Water
• Review of Draft Coastal Resiliency Plan dated 9/13/24
• Discussion of NFWF Grant deadline extended to March 15, 2025
• Update on CT Port Authority projects for Town Dock and Duck Island Breakwater

Library Board of Trustees

The Westbrook Public Library Board of Trustees will hold its annual meeting to elect officers, appoint committees, and review and possibly appoint a librarian. The board will also set the meeting schedule for 2025. A review of current library staff is listed for historical context only.

• Election of officers for the Board of Trustees
• Appointment of committees
• Review and appointment of Librarian
• Schedule for 2025 Board meetings

Library Board of Trustees

The Westbrook Public Library Board of Trustees is holding its regular monthly meeting. The agenda consists of routine procedural items: call to order, reports (secretary, financial, library director, committees), public participation, correspondence, old and new business, and adjournment. No specific actionable items, dollar amounts, or projects are listed on the agenda.

• Routine monthly meeting with no specific items or decisions detailed in the agenda

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hold a regular meeting to review two new applications: a detached garage at 125 Beechtree Lane and a single-family residence with septic, well, and driveway at 42 Cross Road, both in the upland review area. The commission will also address a notice of violation at 915 Essex Road and approve minutes from August 6, 2024, among other routine business.

• 125 Beechtree Lane – application for detached garage in 100-foot upland review area
• 42 Cross Road – application for single-family residence, sanitary system, well, driveway, utilities, and grading in upland review area
• 915 Essex Road – Notice of Violation
• Bills: $78.55 for 8/6/24 minutes, $60.00 for CACIWC annual membership, $60.00 for CT Bar Association legal training

Water Pollution Control Authority

The regular meeting scheduled for November 27, 2024, has been cancelled. No items were decided or discussed.

Harbor Management Commission

The commission will hold a regular hybrid meeting to consider a dock application at 716 Boston Post Road and discuss updates to the Harbor Management Plan. Updates include inserting harbormaster information, updating marina names, and revising wording on town dock, swimming, and beach association boundaries.

• Dock application review – 716 Boston Post Road
• Update Harbor Management Plan: Insert harbormaster information
• Update Harbor Management Plan: Update marina names
• Update Harbor Management Plan: Wording of town dock and swimming
• Update Harbor Management Plan: Wording of beach association boundaries and DEEP approval

Westbrook Housing Authority

The Westbrook Housing Authority will hold a regular meeting to approve minutes, receive a treasurer's report, and discuss old business including the Small Cities Grant and laundry equipment, as well as new business regarding a holiday party.

• Discussion of Small Cities Grant
• Discussion of laundry equipment
• New business: Holiday party
• Treasurer report and management comments

Board of Finance

The regular meeting of the Westbrook Board of Finance scheduled for November 20, 2024, was cancelled.

Board of Education

The Westbrook Board of Education Policy Subcommittee will consider updating personnel (Series 4000) and student (Series 5000) policies to align with new Title IX legislation. The meeting also includes approval of October 23, 2024 minutes, a standing review of business office policies (3000 Series), and discussion of the district vision. No votes are scheduled; this is a discussion meeting.

• Approval of minutes from October 23, 2024
• Update Series 4000 Personnel policies for Title IX compliance
• Update Series 5000 Student policies for Title IX compliance
• Review of 3000 Series Business Office policies (standing item)
• Discussion of District Vision (standing item)

Board of Finance

This is a regular meeting of the Westbrook Board of Finance with procedural items including election of officers, approval of minutes, and financial reports. The board will discuss appropriations, budget transfers (details attached), and a grant approval. A 2026 calendar discussion and approval is also on the agenda.

• Election of officers
• Approval of minutes from October 15, 2025 regular meeting
• Budget transfers (various – see attached list)
• Grant approval (item unspecified)
• 2026 calendar discussion and approval

Conservation Commission

This regular meeting includes routine administrative items: approval of October 2024 meeting minutes, payment of bills totaling $185.68 (Kathy King $125.68, CACIWC $60.00), and updates on open space. No major decisions or public hearings are on the agenda.

• Approval of October 15, 2024 regular meeting minutes
• Payment of $125.68 to Kathy King for October minutes
• Payment of $60.00 to CACIWC for annual Commission membership
• Open Space Updates discussion

Retirement / Pension Board

This regular meeting of the Westbrook Retirement Board covers approval of past minutes, scheduling of 2025 meetings, public input, and review of pension documents. The agenda is largely procedural with no specific proposals or votes listed.

• Approval of minutes from previous meeting
• Discussion of 2025 regular meeting schedule
• Review of pension documents
• Public input period

Planning Commission

The Planning Commission is reviewing four special permit and zone map amendment requests. The body will also discuss the status of several Boston Post Road sidewalk projects and the Coastal Resiliency Plan.

• ZC 2024-020: Special Permit for Adult Day Care Center at 373 Horse Hill Road
• ZC 2024-021: Special Permit for ChildCare Center at 1166 Boston Post Road
• ZC 2024-022: Special Permit for Change of Use Plumbing Business at 447A Spencer Plains Road
• ZC 2024-023: Zone Map Amendment from HDR to NCD at 1393 Boston Post Road
• Payment of $6,368.56 to NL Jacobson for STEAP 22 BPR Sidewalks East

Zoning Board of Appeals

The Zoning Board of Appeals has cancelled its public hearing and regular meeting scheduled for November 13, 2024. No business will be conducted. The notice was issued by Chair Bonnie Hall on October 9, 2024.

• Meeting cancelled; no public hearing or decisions

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will review the current fiscal year budget, discuss revenue, and begin planning for the next fiscal year and capital budget. The agenda also includes reports on visit statistics, policy review, staffing, and training. No votes on specific expenditures or policy changes are scheduled.

• Current fiscal year budget update
• Revenue review
• Next fiscal year budget planning
• Capital budget discussion
• Policy review and staffing updates

Board of Finance

The Board of Finance will consider minutes, hear reports from the Treasurer and First Selectman, discuss appropriations and budget transfers (details attached), and hold a discussion with possible action regarding the Fire Department. The meeting also includes public comment and an executive session on public health and safety.

• Fire Department Discussion/Possible Action
• Appropriations
• Budget Transfers (various – see attached)
• Executive Session – Public Health and Safety
• Public Comment

Board of Finance

The Board of Finance will meet to review the Treasurer's and First Selectman's reports. The body will consider appropriations and various budget transfers. There is a scheduled discussion and possible action regarding the Fire Department.

• Budget transfers
• Appropriations
• Fire Department discussion and possible action
• Executive Session regarding Public Health and Safety

Town Meetings

This special town meeting will vote on accepting state and foundation grants and appropriating ARPA funds for various projects, including HVAC upgrades at three schools, road paving, sidewalk construction, and a fire code overhaul. The meeting also considers a utility easement on Old Mail Trail and closing out several capital projects with deficit appropriations.

• Accept $542,994.38 in state grants for HVAC projects at Westbrook High School, Middle School, and Daisy Elementary School
• Appropriate $434,500 from ARPA funds for paving four roads
• Appropriate $179,256.02 from ARPA funds for sidewalk installation
• Accept $7,000 grant from Westbrook Foundation for a chimney lining project at Bushnell House
• Repeal and replace Chapter 7 of the Westbrook Code of Ordinances on Fire Prevention and Protection

Library Board of Trustees

This is a procedural monthly meeting of the Westbrook Public Library Board of Trustees. The agenda includes routine reports from the secretary, library director, and committees, as well as public participation and discussion of old and new business. No specific decisions or notable items are listed.

Board of Education

The Board of Education will discuss the CT Next Generation Accountability Report regarding assessment data and chronic absenteeism. Members may vote on a civility bylaw and a budget/non-instructional operations policy. The meeting also includes updates on enrollment and budget development.

• CT Next Generation Accountability Report on assessment data and chronic absenteeism
• Possible vote on Bylaw 9273 - Civility
• Possible vote on Policy 3170 Budget/Non Instructional Operations
• Field trip request for France
• Appointment of Evelyn Cuenca as MLL Support Assistant at WHS

Board of Education

The Westbrook Board of Education Fiscal and Facilities Subcommittee will meet to discuss recent roof work and scans, evaluate shed equipment and snow removal contracts, and receive updates on current projects and capital items. The primary focus will be reviewing a draft capital plan for 2025-2026, as well as 5-year and 10-year projections.

• Review of recent roof work and scans
• Shed, equipment, and contracted services (snow removal)
• Update on current projects and status of 2024-2025 capital items
• Draft capital plan for 2025-2026, 5-year, and 10-year

Coastal Resiliency Committee

The committee is reviewing the September 13, 2024, draft of the 4 Shore Coastal Resiliency Plan. Members will also consider a bill for engineering services and discuss updates to harbor and hazard mitigation plans.

• Approval of Colliers Engineering & Design bill for $20,388
• Review of Draft Coastal Resiliency Plan dated 9/13/24
• NFWF Grant deadline extension to March 1, 2025
• CT Port Authority Small Harbor Improvement Projects for Town Dock and Duck Island Breakwater
• Updates to Hazard Mitigation and Harbor Management Plans

Westbrook Housing Authority

This is a special meeting of the Westbrook Housing Authority. The board will discuss the Small Cities Grant under old business and address tenant concerns under new business. Other agenda items include approval of minutes, treasurer report, and management comments. No votes or dollar amounts are specified in the agenda.

• Old Business: Small Cities Grant discussion
• New Business: Tenant Concerns
• Approval of Minutes
• Treasurer Report
• Management Comments

Conservation Commission

The Westbrook Conservation Commission will conduct a site walk at 558 Horse Hill Road to plan out trails. The public is invited to attend.

• Site walk at 558 Horse Hill Road for trail planning

Zoning Board of Appeals

The Zoning Board of Appeals public hearing and regular meeting scheduled for October 23, 2024 has been cancelled. No items will be discussed or decided.

Water Pollution Control Authority

The Water Pollution Control Authority will hold a regular meeting. They will discuss the Town Center Community System, including a report on soil testing for the Riggio Building and Town Green. They will also consider approval of the 2025 meeting schedule and discuss WPCA authority.

• Discussion on Town Center Community System
• Report on soil testing for Riggio Building and Town Green
• Approval of 2025 WPCA Meeting Schedule
• WPCA authority discussion
• Approval of regular meeting minutes from 9/25/24

Board of Education

The Westbrook Board of Education Policy Subcommittee will meet to review and discuss several policies, including a civility bylaw (CABE Bylaw 9273) and the Non-lapsing Education Fund policy (CABE Policy 3171.1). They will also consider new legislation impacting policies and continue a standing review of business office policies in the 3000 series. The meeting includes approval of minutes from May 2, 2024.

• Approval of minutes from May 2, 2024
• Review of Civility policy – CABE Bylaw 9273
• Discussion of Non-lapsing Education Fund – CABE Policy 3171.1
• Review of new legislation impacting policies
• Standing review of Policy Impacting Business Office (3000 Series)

Harbor Management Commission

The Westbrook Harbor Management Commission will hold a regular meeting on October 22, 2024. The agenda includes approval of previous minutes, reports from the chairman and harbormaster, and new business items. The commission will review the Harbor Management Plan and consider approval of the 2025 meeting calendar.

• Review of the Harbor Management Plan
• Approval of the 2025 HMC meeting calendar

Westbrook Housing Authority

The Westbrook Housing Authority is holding a special meeting to review the Small Cities Grant under old business and address tenant concerns under new business. Other agenda items include approval of minutes, treasurer's report, and management comments. The agenda is largely procedural with no specific votes or dollar amounts listed.

• Discussion of Small Cities Grant (Old Business)
• Tenant Concerns (New Business)
• Approval of prior meeting minutes
• Treasurer Report
• Management Comments

Planning Commission

The Planning Commission will discuss a subdivision modification on Toby Hill Road and utility easement referrals. The body will also review special permit applications for regrading and non-conforming use at two Boston Post Road locations.

• Subdivision Modification: Toby Hill Road (Essex Land Trust)
• Utility Easement Referral: 187 Old Mail Trail
• Special Permit: 362 Boston Post Road (Wetmore’s Marina) for parking lot regrading
• Special Permit: 997 Boston Post Road (Krauzser’s Convenience Store & Deli) for non-conforming use
• Payments for GZA Haz Mit Plan ($6,700 and $4,200) and NL Jacobson BPR Sidewalks West ($2,746.54)

Board of Fire Commissioners

The Board of Fire Commissioners will hold a special meeting to receive the Fire Marshal's report covering inspections, investigations, and community relations. Old business includes reviewing proposed changes to the town ordinance and an abatement/pension update. New business involves discussing a policy for fire watch/stand-by and commission policies. The board will also approve bills and set the next meeting date.

• Review of proposed changes to town ordinance
• Discussion of WFD policy for fire watch/stand-by
• Abatement/pension update
• Approval of bills
• Review of commission policies and procedures

Board of Finance

The Board of Finance will discuss and take action on remaining American Rescue Plan Act (ARPA) funds. They will consider two appropriations: $18,378 from ARPA funds to Safe Harbor for a drinking water chlorine feed pump, and $182 from the Land Use operating budget to cover a deficit in the closed Kirtland Landing capital project. The meeting also includes budget transfers, approval of minutes, and other routine business.

• Discussion and action on remaining ARPA funds
• Appropriation of $18,378 from ARPA to Safe Harbor for a drinking water chlorine feed pump
• Appropriation of $182 from Land Use operating budget to cover Kirtland Landing capital project deficit
• Budget transfers (various, see attached)
• Acceptance of grants, capital project closeout, approval of bills, and 2025 meeting calendar discussion

The Westbrook Board of Finance approved several appropriations from ARPA funds, including $434,500 for paving, $179,256.02 for sidewalk replacement, $150,000 for transfer station scale/site work, and smaller amounts for Visiting Nurses, Social Services, and Town Clerk early voting. They also approved a $18,378 Safe Harbor water pump installation, $15,000 for sidewalks, year-end transfers of $273,932.52, and accepted grants totaling $554,512.38. All items are forwarded to the Board of Selectmen and/or Town Meeting for final approval.

• Appropriated $434,500 for paving from ARPA funds
• Appropriated $179,256.02 for sidewalk replacement on Fishing Brook and West Pond Meadow
• Appropriated $150,000 for scale and site work at transfer station
• Appropriated $5,000 to Visiting Nurses for isolation equipment (Dahl abstained)
• Appropriated $25,000 to Social Services for resident needs
• Appropriated $2,400 to Town Clerk for early voting support
• Appropriated $18,378 to Safe Harbor for chlorine feed pump (Ehlert abstained)
• Approved year-end transfers of $273,932.52

Retirement / Pension Board

The regular meeting of the Westbrook Retirement Board scheduled for October 15, 2024, has been cancelled. No items were discussed or decided.

Conservation Commission

This is a regular meeting of the Westbrook Conservation Commission with mostly procedural items: approval of prior minutes, payment of small bills ($141.39 and $51.98), and open space updates. No major decisions or controversial items are on the agenda.

• Approval of August 20, 2024 regular meeting minutes
• Payment of $141.39 for Kathy King (minutes) and $51.98 for Amazon Suncast cart
• Open Space Updates

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review sidewalk connectivity and local improvement projects. The session includes updates on wastewater solutions and zoning subcommittees.

• Sidewalk/Pedestrian Connectivity updates for Boston Post Road (West, East, and Town Line)
• Westbrook Place Mural Project
• Adopt A Spot Program
• Historic District Signs
• Payment of $47.46 to Kathy Savona for September meeting minutes

Visiting Nurses & Public Health Board

The board will discuss current and future fiscal year budget planning and revenue. The meeting includes reports on visit statistics, staffing, and administrative matters. Members will also review updates on the WYFS Grant and staff safety.

• Current and next fiscal year budget planning
• Revenue review and capital budget
• WYFS Grant update
• Staff safety discussion
• Flu postcard marketing

Board of Education

The Board of Education will review the budget timeline and process for the 2025-26 school year. The meeting also includes updates on student enrollment and the district's strategic planning development.

• Budget Guidelines for 2025-26 Budget Development
• October Census enrollment update
• District Vision, Mission, and Strategic Planning Development update
• Review of check listings and expenditure reports
• New hires for paraprofessionals Sylvana Burno and Zachary Bunnell

Board of Education

The Teaching and Learning Subcommittee will receive updates on English Language Arts curriculum for grades 1–8 and SAT prep, as well as the K-5 Amplify reading program. They will also discuss district vision, mission, and strategic planning. No votes or decisions are scheduled; this is a discussion-only meeting.

• ELA curriculum updates for grades 1–8, including CKLA Knowledge and CKLA Skills files for grades 1–4
• ELA SAT Prep (2024) curriculum update
• K-5 Reading Program – Amplify presentation
• District vision, mission, and strategic planning discussion
• Approval of minutes from March 26, 2024

Board of Education

The Communications and Marketing Subcommittee will review the CABE Board of Education Leadership Award rubric. The group will also hold an initial discussion regarding District Vision and Strategies Planning work.

• Review of CABE Board of Education Leadership Award rubric
• Initial discussion on District Vision and Strategies Planning work

Coastal Resiliency Committee

The Coastal Resiliency Committee will review a draft of the 4 Shore Coastal Resiliency Plan and discuss extending the NFWF grant deadline to January 1, 2025. They will also consider approving a $20,388 bill for engineering services and discuss hazard mitigation plan updates and a new proposal.

• Approval of $20,388 payment to Colliers Engineering & Design for services dated 9/3/24
• Review of draft Coastal Resiliency Plan received 9/13/24
• NFWF grant deadline extended to January 1, 2025
• Hazard Mitigation Plan Update under Other Business
• Proposal from Resilient Land & Water dated 9/28/24

Inland Wetlands & Watercourses Commission

The Westbrook Inland Wetlands & Watercourses Commission will discuss an application for a sanitary system installation and intermittent drainage swale redirection at 41 Roberts Road, within 100 feet of an inland wetland. The meeting also includes approval of August 6, 2024 meeting minutes, a $78.55 bill for minutes transcription, and other regular business. New business is listed as blank.

• 41 Roberts Road – sanitary system installation and redirection of intermittent drainage swale within 100 feet of inland wetland
• Approval of regular meeting minutes from August 6, 2024
• Bill for Lucille Houde for minutes of 8/6/24 in amount of $78.55

Board of Education

The Teaching and Learning Subcommittee is meeting to receive updates on English Language Arts (ELA) curriculum for grades 1 through 8 and SAT prep. The body will also discuss the K-5 Amplify reading program and district strategic planning.

• ELA Curriculum updates for grades 1-8 and SAT Prep
• K-5 Reading Program-Amplify
• District Vision, Mission, and Strategic Planning

Board of Education

The Board of Education Policy Subcommittee will meet to review and discuss several policies, including the civility policy (CABE Bylaw 9273), the non-lapsing education fund (CABE Policy 3171.1), and any new legislation affecting policies. The meeting will also include a standing item on policies impacting the business office (3000 series). The subcommittee will first approve minutes from May 2, 2024.

• Approval of minutes from May 2, 2024
• Review of civility policy – CABE Bylaw 9273
• Review of non-lapsing education fund – CABE Policy 3171.1
• Discussion of new legislation impacting policies
• Standing item: policy impacting business office (3000 series)

Library Board of Trustees

The meeting agenda consists entirely of procedural items: call to order, reports from the secretary, finance, library director, and committees, public participation, and old/new business. No specific decisions or proposals are listed.

NCD CTC CB Zoning District Subcommittee

The NCD/CTC/CB Zoning Regulation Update Committee will continue its review of several zoning regulations, including design standards, sidewalk regulations, EV charging stations, change of use, financial guaranties, outdoor dining, and MV location approval. No final decisions are on the agenda; this is a discussion and review session.

• Continued review of design review regulations
• Discussion of sidewalk regulations
• Review of EV charging station requirements
• Consideration of change of use provisions
• Review of financial guaranty and outdoor dining regulations

Water Pollution Control Authority

The Water Pollution Control Authority will review soil testing reports for the Riggio Building and Town Green. The body will also hold a discussion regarding WPCA authority.

• Soil testing report for Riggio Building and Town Green
• Discussion on Town Center Community System
• WPCA authority discussion

Harbor Management Commission

The Harbor Management Commission will meet to discuss the Harbor Management Plan. The agenda also includes reports from the Chairman and Harbormaster.

• Review of Harbor Management Plan

Board of Fire Commissioners

The Board of Fire Commissioners will review updates on the current and next fiscal year budgets, a proposed change to the town ordinance (ad hoc committee), the Westbrook Fire Department pension/points system, and department software. The board will also consider a review of the department's structure and safety policies. Action items include approval of bills and confirmation of the next meeting date.

• Update on current fiscal year budgets and capital budget
• Ad Hoc Committee update/review of proposed changes to town ordinance
• WFD Pension/Points System Update
• Review of Westbrook Fire Department/Board of Fire Commissioners Structure and Safety Policies
• Approval of bills

The Board of Fire Commissioners approved transferring the Westbrook Fire Department's chief's vehicle to the Board of Selectmen for town use. They also discussed budget adjustments, fire department updates, and a new 911 call center RFP. No bills were approved, and the next meeting is set for December 17, 2024.

• Approved transfer of chief's vehicle to Board of Selectmen (all approved)
• Approved minutes from 4/18/24 and 8/15/24 meetings (all approved)
• Seated alternate member Paul B. (all approved)
• Adjourned at 8:11 pm (all approved)

Planning Commission

The Westbrook Planning Commission will hold a special meeting to consider a subdivision modification on Toby Hill Road requested by the Essex Land Trust, and a zoning referral for a special permit to regrade the parking lot at Wetmore's Marina at 362 Boston Post Road. Public comments will be heard on non-agenda items.

• Subdivision modification on Toby Hill Road (applicant: Essex Land Trust, property owner: Sharon Vumbaco)
• Zoning referral ZC2024-016 for special permit/CAM to regrade parking lot at Wetmore's Marina, 362 Boston Post Road (applicant: SLR Engineering)

Board of Finance

The Board of Finance will consider three appropriations totaling $55,685 from operating budgets to cover deficits in closed capital projects from FY23-24. They will also review budget transfers, discuss the FY23-24 contingency encumbrance, and receive an update on the BOE HVAC Committee. The meeting includes a public comment period and an executive session on public health and safety.

• Appropriation of up to $19,392 from Public Works to West Beach Jetties account
• Appropriation of up to $30,293 from Facilities to Energy Efficiency account
• Appropriation of up to $6,000 from Facilities to Town Hall LED Sign account
• Budget transfers (various, see attached)
• Executive session on public health and safety

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurses & Public Health Board will hear reports on the current and next fiscal year budgets, revenue, and capital budget. They will also discuss updates on the WYFS Grant, a time study, and new Medicaid programs. The meeting includes approval of previous minutes and setting the next meeting date.

• Review of current fiscal year budget and planning for next fiscal year
• Discussion of capital budget
• Update on Westbrook Youth & Family Services (WYFS) Grant
• Update on new Medicaid programs
• Approval of minutes from June 12 and July 23, 2024

The Westbrook Visiting Nurses & Public Health Board met on September 11, 2024, and approved the minutes from the June 12 and July 23 meetings. The board reviewed the current budget and revenue, which exceeded projections for FY23/24, and discussed new state laws on home care safety effective in October, including additional client screenings. No major policy decisions were made; the meeting was procedural and informational.

• Approved minutes from 6/12/24 and 7/23/24 meetings (all approved)
• Reviewed current fiscal year budget and revenue status
• Requested monthly expenses be added to administrative report including ARPA and grant funds
• Discussed new state laws on home care safety, to create a policy
• Considered wearable panic buttons for staff, cost to be investigated
• Next meeting scheduled for October 9, 2024 at 7pm

Board of Education

The Fiscal and Facilities Subcommittee of the Westbrook Board of Education will meet to discuss updates on the HVAC system, facilities, the WHS roof, and a draft capital plan for 2025-2026. No final decisions are expected; these are discussion items for planning.

• HVAC update and next steps
• WHS roof update
• Draft Capital Plan 2025-2026
• Facilities update

Board of Education

The Westbrook Board of Education will hold a regular meeting on September 10, 2024, at 6:00 p.m. in the WHS Library. Items of business include a vote on an application for CABE Board Recognition, approval of committee meetings and a field trip request for the WMS 8th grade class to NYC, and a review of enrollment and financial reports. The board will also consider personnel appointments and may enter executive session to discuss superintendent goals.

• Vote on submission of application for CABE Board Recognition
• Field trip request for WMS 8th grade class to NYC on Dec. 5, 2024
• HVAC Ad Hoc committee report under Fiscal & Facilities
• Professional appointment of Christina Davia as Physical Therapist
• Executive session to discuss Superintendent's Goals 2024-2025 and 2025-2026

Planning Commission

The Planning Commission will discuss a subdivision modification on Toby Hill Road and two zoning referrals. The body will also review bills for sidewalk projects and provide updates on town infrastructure plans.

• Subdivision modification at Toby Hill Road for Essex Land Trust
• Zoning referral for regrading of parking lot at Wetmore’s Marina (362 Boston Post Road)
• Special Permit for parking area improvements on Horse Hill Road
• Payment of $5,518.45 to Jacobson Assoc for BPR West Sidewalk STEAP 20
• Payment of $3,114.37 to Jacobson Assoc for BPR West Sidewalks STEAP 20

Coastal Resiliency Committee

The September 5, 2024 meeting of the Westbrook Coastal Resiliency Committee was cancelled. No decisions or discussions were held.

Library Board of Trustees

The September 3, 2024 meeting of the Westbrook Public Library Board of Trustees has been cancelled as of August 28, 2024. No decisions or discussions will occur at this meeting.

• Meeting cancelled

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission meeting for September 3, 2024, was cancelled due to lack of business. No items were decided or discussed.

• Old business item (41 Roberts Road, sanitary system near wetland) carried over from prior meeting, not acted upon due to cancellation

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on two variance requests. Both applications seek exceptions to zoning regulations to allow for residential construction projects.

• Appeal No. 2024-013: Request for variances at 23 Apogee Lane to add a second story to an existing house
• Appeal No. 2024-014: Request for variances at 133 Second Avenue to tear down an existing house and build a new house

Water Pollution Control Authority

The Water Pollution Control Authority will discuss the Town Center Community System, with a report on soil testing for the Riggio Building and Town Green. The board will also consider approval of minutes from July 24, 2024, bills, correspondence, and a Health Department report. New business may be introduced.

• Discussion on Town Center Community System with soil testing report for Riggio Building and Town Green
• Approval of minutes from July 24, 2024 regular meeting
• Review of bills and correspondence
• Health Department report
• New business items

The Westbrook Water Pollution Control Authority held a regular meeting with no substantive votes. They approved the July 24, 2024 minutes with an addition, received reports, and discussed the proposed Town Center Wastewater Community System, including soil testing, costs, and public outreach. No formal decisions were made on the system.

• Approved July 24, 2024 meeting minutes with addition (unanimous)
• Noted no new bills; bills paid by Board of Selectmen
• Received monthly Discharge Monitoring Report for Water's Edge
• Reported two properties now in compliance with septic pump-out ordinance
• Discussed Town Center Wastewater System; no action taken

Harbor Management Commission

The Westbrook Harbor Management Commission will hold a regular meeting on August 27, 2024. The agenda includes a pre-consultation for the Gandolfo Dock/Walkway, a notification of a dock application at 716 Boston Post Road, and discussion of plans with the Army Corps of Engineers. The commission will also approve minutes from June 25, 2024, and receive reports from the chairman and harbormaster.

• Pre-consultation for Gandolfo Dock/Walkway
• Notification of dock application for 716 Boston Post Road
• Discussion of meeting/plans with Army Corps of Engineers

The Westbrook Harbor Management Commission approved a dock/walkway at 177 Old Mail Trail and a dock application at 716 Boston Post Road, both with unanimous votes. It also approved spending up to $150 for 'No Swimming or Diving' signs at the Town Dock. The commission discussed dredging and grant applications but took no action on those items.

• Approved Gandolfo Dock/Walkway at 177 Old Mail Trail (unanimous)
• Approved dock application for 716 Boston Post Road (unanimous)
• Approved up to $150 for 'No Swimming or Diving' signs at Town Dock (unanimous)
• Approved June 25, 2024 meeting minutes (unanimous)

Town Meetings

The Westbrook Special Town Meeting will consider six resolutions, including appropriating $155,000 from Contingency to pay off an ambulance note and mortgage, and $50,000 for a forensic audit of the Westbrook Ambulance Association. Other items include $13,000 for an animal control interlocal agreement with neighboring towns, $5,000 from ARPA funds for VNA home care visits, $296 to cover a police radar project deficit, and authorizing an easement for an off-site sewage system on Sagamore Terrace Road.

• $155,000 appropriation from Contingency to pay ambulance note and mortgage held by Key Bank
• $50,000 appropriation from Contingency for a forensic audit of the Westbrook Ambulance Association
• $13,000 appropriation from Contingency for animal control interlocal agreement with Essex, Deep River, and Chester
• $5,000 appropriation from ARPA Grant Fund to VNA for home care visits
• Authorization for an easement to Joanne Vitarelli for an off-site sewage system on Sagamore Terrace Road

The Westbrook Town Meeting approved several appropriations, including $163,000 from Contingency to pay an outstanding mortgage on the Westbrook Ambulance Association (WAA) building, preventing foreclosure. It also approved $75,000 from Fund Balance for a forensic audit of the WAA. Other approvals included $5,000 for VNA home care visits, $13,000 for an animal control interlocal agreement, $296 for police radar capital, and an easement for a sewage system.

• Appropriated up to $5,000 from ARPA Grant Fund to VNA for home care visits (unanimous)
• Appropriated up to $13,000 from Contingency to Animal Control Budget for interlocal agreement with Essex, Deep River, Chester (unanimous)
• Appropriated $296 from Police Dept. Operating Budget to Police Radar Capital (unanimous)
• Authorized easement to Joanne Vitarelli for sewage system on Sagamore Terrace Road West (unanimous)
• Appropriated up to $163,000 from Contingency to Ambulance for outstanding Key Bank mortgage (unanimous)
• Appropriated $75,000 from Fund Balance for forensic audit of Westbrook Ambulance Association (unanimous)

Board of Finance

The Board of Finance will review updates on the Board of Education capital project and Fire Department radios. The body is deciding on two appropriations for the police department and home care nurses.

• Appropriation not to exceed $296 from Police Department operating budget to Radar capital project
• Appropriation not to exceed $5,000 from ARPA funds for Nurses for home care visits
• Fire Department Radio update and operating/capital review
• Board of Education Capital Project update

The Westbrook Board of Finance unanimously approved three appropriations totaling $18,296, forwarding them to a Town Meeting for final approval: $296 from the Police Department operating budget to cover a radar capital deficit, $5,000 from ARPA funds for nurse home care visits, and $13,000 from Contingency for the animal control agreement with Essex. The board also approved the Treasurer's reports, closed capital projects as presented, and accepted the Director of Finance report. No budget transfers were made, and no action was taken in executive session.

• Appropriated $296 from Police operating to Radar Capital to cover deficit (unanimous)
• Appropriated $5,000 from ARPA funds for nurse home care visits (unanimous)
• Appropriated $13,000 from Contingency for animal control agreement with Essex (unanimous)
• Approved Treasurer's reports for June and July (unanimous)
• Closed capital projects as presented by Director of Finance (unanimous)
• Accepted Director of Finance report (unanimous)
• Approved minutes of June 13, June 17, and August 2 meetings (unanimous)

Retirement / Pension Board

The Retirement Board will meet to review pension documents and the current portfolio. The agenda also includes time for public input and new and old business.

• Review of pension documents
• Portfolio review

Conservation Commission

The Conservation Commission will vote on minutes from June and July, approve payments totaling $1,045.46 for equipment and a pollinator garden, and receive updates on the Boggio and Higgins open space properties. The agenda is largely procedural with no major decisions or public hearings.

• Approval of $304.83 to Kathy King's Ace Hardware for hoses, bird feeders, motor oil, and landscaping supplies
• Approval of $441.69 to Van Wilgen's Garden Center for Mulvey pollinator garden plants
• Approval of $81.96 to Home Depot for Mulvey garden plants
• Approval of $216.98 to Amazon for a 40V cordless push mower
• Open space updates on Boggio and Higgins properties

The Westbrook Conservation Commission approved minutes, payments for supplies and services, and discussed potential open space acquisitions. No major land purchases were decided; the Boggio and Higgins properties remain under discussion with financial constraints noted.

• Approved minutes of 6/18/2024 and 7/16/2024 meetings (6-0)
• Approved $106.75 payment to Kathy Savona for recording services (6-0)
• Approved $304.83 payment to Steward's Ace Hardware for supplies (6-0)
• Approved $441.69 payment to Van Wilgen's Garden Center for pollinator garden (6-0)
• Approved $81.96 payment to Home Depot for pollinator garden plants (6-0)
• Approved $216.98 payment to Amazon for cordless push mower (6-0)
• Approved $937.50 payment to All Habitat Services for herbicide application (6-0)
• Adjourned meeting at 7:37 p.m. (6-0)

Board of Fire Commissioners

The Board of Fire Commissioners is holding a special meeting to conduct a hearing regarding the removal of Ashley Cusson as a member of the Westbrook Fire Department. The board will also receive notification of an investigation and disciplinary action, then deliberate in executive session before possibly voting on removal.

• Hearing regarding removal of Ashley Cusson from the Westbrook Fire Department
• Notification of investigation and disciplinary action taken by the department
• Executive session to discuss the removal matter
• Possible vote on removal of Ashley Cusson

The Board of Fire Commissioners held a special hearing on August 15, 2024, to consider the removal of Firefighter Ashley Cusson from the Westbrook Fire Department. After hearing testimony from both the department and Ms. Cusson, the board voted 3-2 against modifying the discipline, thereby upholding the department's decision to dismiss her. The board also agreed to review and improve department policies regarding junior members.

• Seated alternate member Paul Beaulieu as voting member for the hearing (all approved)
• Motion to modify discipline for Firefighter Cusson failed (2-3)
• Westbrook Fire Department's disciplinary action (dismissal) upheld
• Board to work with chiefs to review and improve policies regarding junior members

Board of Finance

The Board of Finance and Board of Selectmen are holding a special joint meeting to discuss a public health and safety matter in executive session, with possible action to be taken. The agenda is otherwise procedural with no other items listed. The meeting is scheduled for August 7, 2024, at the Mulvey Municipal Center.

The Board of Selectmen and Board of Finance held a joint special meeting and declared the situation at the Westbrook Ambulance Association an emergency, authorizing the First Selectman to act under an Emergency Order. The Board of Finance unanimously approved a $233,714 appropriation — $80,714 from Contingency and $153,000 from Fund Balance — to pay an outstanding Key Bank note/mortgage and fund a forensic audit, forwarding it to a Town Meeting for final action.

• Declared Westbrook Ambulance Association situation an emergency, authorized First Selectman to proceed under Emergency Order (unanimous)
• Approved $163,000 appropriation for Key Bank note/mortgage, forwarded to BOF and Town Meeting (unanimous)
• Approved $70,000 appropriation for forensic audit of Westbrook Ambulance Association, forwarded to BOF and Town Meeting (unanimous)
• Authorized First Selectman to contract with Sansiveri, Kimball & Co., LLP for forensic accounting services (unanimous)
• Approved $233,714 total appropriation ($80,714 Contingency, $153,000 Fund Balance) for note/mortgage and audit, forwarded to Town Meeting (unanimous)

Library Board of Trustees

The Board of Trustees will meet to approve the July 2024 financial report and meeting minutes. Members will continue evaluating investment options for the library's special funds and discuss a staff resignation.

• Approval of July 2024 Financial Report
• Evaluation of Vanguard investment options for special funds
• Discussion of staff resignation and open position

The Westbrook Public Library Board of Trustees held a special meeting on August 6, 2024, primarily to discuss the library's Vanguard investment account. They agreed to first determine the board's ability to make investment choices and risk tolerance before seeking further advice. The board also approved the July 2024 meeting minutes and the financial report for July. No other substantive decisions were made; other items were informational updates.

• Approved July 2, 2024 meeting minutes (all in favor)
• Approved July financial report as presented (all in favor)
• Agreed to determine investment decision-making ability and risk tolerance before seeking Vanguard advice

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will meet to discuss old business regarding a property at 41 Roberts Road. The body will also review minutes from the July 2, 2024, meeting.

• Discussion of sanitary system installation and drainage swale redirection at 41 Roberts Road
• Payment of $94.26 to Lucille Houde for June 4, 2024 minutes

Coastal Resiliency Committee

The Westbrook Coastal Resiliency Committee will consider approving three invoices from Colliers Engineering & Design totaling $56,417.45, hear an update on the 4Shore Coastal Resiliency Plan (Chapters 1-3 and project prioritization), and discuss the extended NFWF grant deadline to October 31, 2024. A public meeting on the plan is scheduled for August 29, 2024.

• Approval of bills: Colliers Engineering & Design invoices for $23,108.43 (4/8/24), $12,394.17 (5/6/24), and $20,914.85 (7/18/24)
• NFWF grant application deadline extended to October 31, 2024
• Update on 4Shore Coastal Resiliency Plan Chapters 1, 2, and 3 and project prioritization
• Public meeting scheduled for August 29, 2024 at Mulvey Municipal Center at 6:30 pm
• Discussion of Hazard Mitigation Plan as other business

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on four separate appeals for zoning variances. These requests involve adding stories, dormers, or constructing new homes on residential properties.

• Appeal 2024-013: Variance to add a second story at 23 Apogee Lane
• Appeal 2024-014: Variance to tear down and build a new house at 133 Second Avenue
• Appeal 2024-015: Variance to construct two dormer additions at 165 Old Mail Trail
• Appeal 2024-016: Variance to construct two dormers on an accessory structure at 42 Bellstone Avenue

Water Pollution Control Authority

The Westbrook Water Pollution Control Authority will hold a regular hybrid meeting to review minutes and bills, receive updates on the Riggio Building and health department report, and discuss the Town Center Community System and the format of future meetings (live or hybrid). No votes or financial decisions are noted on the agenda; all items are for discussion or routine approval.

• Discussion on the Town Center Community System
• Discussion of live or hybrid meeting formats for future meetings
• Status update on the Riggio Building
• Approval of special meeting minutes from April 24, 2024
• Review of bills and correspondence

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will discuss weekend therapy pay rates and review pay rates and insurance reimbursement rates for all per diem disciplines. No votes or decisions are scheduled beyond confirming the next meeting date.

• Discussion of weekend therapy pay rates
• Review of pay rates for all per diem disciplines
• Review of insurance reimbursement rates for per diem disciplines
• Confirm date/time for next meeting

The Westbrook Visiting Nurses & Public Health Board approved increases to extended hours pay rates for nurses and physical/occupational therapists. The motion, made by Kim Bennett and seconded by Gina Fifield, passed unanimously. The next regular meeting is scheduled for September 11, 2024.

• Approved increase of extended hours nurse visit rate to $75
• Approved increase of extended hours PT/OT eval rate to $90
• Approved increase of extended hours PT/OT visit rate to $75

Conservation Commission

The Westbrook Conservation Commission will meet to approve minutes and bills totaling $853.27, including supplies from Steward's Ace Hardware and a pollinator garden at Mulvey. The agenda also includes updates on open space and new business items.

• Consideration of bills: Kathy Savona $106.75, Steward's Ace Hardware $304.83 (hoses, motor oil, bamboo stakes, etc.), Van Wilgen's Garden Center $441.69 for Mulvey pollinator garden
• Discussion of open space updates and new business

Retirement / Pension Board

The July 16, 2024 regular meeting of the Westbrook Retirement Board has been cancelled. No business will be conducted.

• Meeting cancelled

Planning Commission

The commission will review zoning regulation amendments regarding the TIC District and cannabis establishments. The agenda also includes a referral for a proposed easement at 132 Old Salt Works Road and updates on several sidewalk projects.

• Zoning amendment for TIC District (ZC 2024-013)
• Zoning amendment regarding cannabis establishments (ZC 2024-015)
• Proposed easement at 132 Old Salt Works Road
• Updates on Boston Post Road sidewalk projects
• Payments to Jacobson Associates for various sidewalk work

Library Board of Trustees

The Westbrook Public Library Board of Trustees will hold its monthly meeting on July 2, 2024. The agenda consists only of standard procedural reports and administrative business.

• No specific projects, contracts, or ordinances are listed on this agenda.

Inland Wetlands & Watercourses Commission

The Commission will consider a proposal for 41 Roberts Road involving a sanitary system installation near an inland wetland and the redirection of a drainage swale. The agenda also includes the approval of May 7, 2024 meeting minutes and a bill payment of $88.62.

• Sanitary system installation at 41 Roberts Road within 100 feet of inland wetland
• Redirection of an intermittent drainage swale at 41 Roberts Road
• Approval of May 7, 2024 meeting minutes
• Bill payment of $88.62 for June 4, 2024 minutes

Zoning Board of Appeals

The public hearing and regular meeting of the Westbrook Zoning Board of Appeals scheduled for June 26, 2024, has been cancelled. The provided text contains only this cancellation notice.

Water Pollution Control Authority

The regular meeting of the Westbrook Water Pollution Control Authority scheduled for June 26, 2024, has been cancelled. No agenda items were listed for discussion or decision.

Harbor Management Commission

The Harbor Management Commission will review reports from the Chairman and Harbormaster. The meeting includes discussions regarding the status of online, beach, and Patchogue River moorings, as well as various marker buoys.

• Status updates for online, beach, and Patchogue River moorings
• Review of marker buoys south of Menunketesuck
• Discussion regarding the New Rock Buoy off West Beach
• Status update on all marker buoys

Retirement / Pension Board

The regular meeting of the Westbrook Retirement Board scheduled for June 18, 2024, has been cancelled. No other items were listed on the agenda.

Conservation Commission

The meeting consists of procedural items including the approval of May 21, 2024 minutes and various commission reports. The agenda also includes open space updates and payment of recent bills.

• Payment to Kathy Savona for $152.50
• Payment to Steward’s Ace Hardware for oil ($5.99) and landscape fabric ($44.99)

NCD CTC CB Zoning District Subcommittee

The committee will discuss proposed cannabis regulations. Members will also continue reviewing zoning regulations for the NCD, CTC, and CB districts.

• Discussion of proposed cannabis regulations
• Continued review of NCD, CTC, and CB zoning regulations

Board of Finance

The Board of Finance is holding a special meeting for a discussion regarding the WPCA Septic Project. The agenda also includes public comment and procedural items.

• Discussion - WPCA Septic Project

Board of Finance

The Board of Finance will meet to elect officers and approve minutes from the May 13, 2024 meeting. The agenda includes an appropriation for a recreation center feasibility study and discussions regarding ARPA funds.

• $45,400 appropriation for Recreation Center feasibility study
• Senior Center budget transfer
• Discussion of Ad Hoc Community Center
• Discussion of ARPA Funds
• Election of Board Officers

Visiting Nurses & Public Health Board

The Board will review the current fiscal year budget, revenue, and planning for the next fiscal year. The meeting also includes administrative reports on staffing, policy reviews, and the WYFS Grant update.

• Current fiscal year budget update and revenue review
• Next fiscal year budget planning
• Administrative reports on staffing and policy review
• WYFS Grant update
• Therapy On-Call discussion

Planning Commission

The Commission will review a parking referral for the south side of 558 Hoorse Hill Road. The meeting also includes status updates on sidewalk projects and various town plans.

• Parking referral for 558 Hoorse Hill Road
• Jacobson Associates payment of $9,059.40 for BPR West Sidewalks
• Jacobson Associates payment of $2,724.71 for BPR East Sidewalks
• Updates on Boston Post Road sidewalk projects
• Coastal Resiliency Plan and Hazard Mitigation Plan status

Library Board of Trustees

This agenda lists only routine procedural items for the Westbrook Public Library Board of Trustees. No specific projects, contracts, or public hearings are detailed in the provided text.

• No substantive items listed; the schedule covers standard monthly procedures.

Board of Education

The Westbrook Board of Education will review district finances and approve May meeting minutes during its regular June session. Members are expected to vote on Policy 5001, which sets admission rules for children five years old or younger into public schools, and a new educator evaluation plan that outlines how school staff performance will be reviewed. The agenda also covers enrollment updates, end-of-year activities, and personnel appointments.

• Vote on Policy 5001 regarding admission to public schools at or before age five
• Vote on a new educator evaluation plan (Enclosure 3)
• Review of district financial reports and line item transfers
• Approval of May 9 and May 14 meeting minutes via consent agenda
• Updates on June enrollment, graduation, and end-of-year activities

Inland Wetlands & Watercourses Commission

The commission will hold a public hearing regarding the replacement of drainage pipes at 163 and 171 Grove Beach Road South. The meeting also includes a review of a sunroom addition application for 10 Fishing Brook Road.

• Public hearing: Grove Beach Road drainage pipe replacement
• Application for sunroom addition at 10 Fishing Brook Road
• Payment to Lucille Houde ($103.39)
• Payment to ESRI for ArcGIS maintenance ($460.00)

NCD CTC CB Zoning District Subcommittee

The NCD/CTC/CB Zoning Commission Regulation Update Committee is meeting to review zoning regulations for the NCD, CTC, and CB districts. The session includes a discussion on specific regulation topics and the approval of April 29, 2024, meeting minutes.

• Review of Zoning Regulations for NCD, CTC, and CB Districts
• Approval of April 29, 2024 meeting minutes

Harbor Management Commission

The Harbor Management Commission will review reports from the Chairman and Harbormaster. The meeting includes status updates regarding online, beach, and Patchogue River moorings.

• Status of Online Moorings
• Status of Beach Moorings
• Status of Patchogue River Moorings

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on several variance requests. These include requests for new construction, home expansions, and the installation of equipment. One item involves a request to reverse a Zoning Enforcement Official's decision.

• Appeal 2024-002: Request to tear down house and build new house with 320sf deck at 15 Mels Road
• Appeal 2024-004: Request to replace two sheds with one shed and add walk-in cooler at 198 Essex Road
• Appeal 2024-008: Request to reverse Zoning Enforcement Official decision at 168 Cold Spring Drive
• Appeal 2024-009: Request for reconstruction and expansion of upper floor at 119 Old Mail Trail
• Appeal 2024-010: Request to construct 18’ x 22’ garage with second story storage at 24 Goodrich Avenue

Water Pollution Control Authority

The Water Pollution Control Authority will review minutes from the April 24, 2024, special meeting and process bills. The agenda includes updates on the Riggio Building status and a Health Department report. Members will also discuss the Town Center Community System and potential live or hybrid meeting formats.

• Riggio Building status update
• Town Center Community System discussion
• Discussion of live or hybrid meetings
• Health Department report

Conservation Commission

The Conservation Commission will meet to approve minutes and process payments for signage and appraisals. The body will also discuss open space updates and trail upkeep volunteers.

• Payment of $1,400.00 to Stephen Flanagan for Boggio property appraisal summary
• Payment of $472.00 to Lighthouse Signs for two Toby Hill Woods signs
• Payment of $122.00 to Kathy King
• Payment of $25.98 to Amazon for two private property signs

Retirement / Pension Board

The Westbrook Retirement Board is holding its regular meeting to approve minutes, hear public input, and review pension documents and the investment portfolio. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Approval of minutes
• Public input
• Pension documents review
• Portfolio review
• New and old business

Westbrook Housing Authority

The Westbrook Housing Authority is holding a special meeting to discuss the Small Cities Grant. The agenda includes a treasurer report, management comments, and tenant concerns.

• Small Cities Grant discussion
• Contract signing for Small Cities Grant

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission is meeting for a site walk. The purpose is to view a specific area for a proposed storm water drainage pipe.

• Site walk at 187 Grove Beach Road South (Tax Assessor Map 196, Lot 065) regarding a proposed storm water drainage pipe

Board of Education

The Board of Education will discuss and potentially vote on policies regarding school admission for children age five or younger and credit for online courses. The meeting includes a review of May 2024 enrollment and April 2024 financial reports.

• Policy 5001: Admission to Public Schools at or Before Age Five (First Reading)
• Policy 6172: Credit for Online Courses (Second Reading and possible vote)
• Field trip request from Eric Gerhardt
• Professional appointment of Alicia Grendi as Special Ed Teacher
• Review of April 2024 check listings and expenditure report

Board of Finance

The Board of Finance is considering several appropriation resolutions. These include funding requests for Public Works, the Senior Center, a septic project study, and library furniture.

• $100,000 appropriation to Public Works for chipping and disposal services
• $64,000 ARPA fund appropriation to the Senior Center for programs and services
• $89,100 ARPA fund appropriation for Town Center Septic Project evaluation study
• $4,500 contingency appropriation to the Library for tables and chairs

Board of Finance

The Board of Finance is holding a special meeting to set the mill rate for Fiscal Year 2024/25. This meeting follows the town budget vote.

• Setting the mill rate for Fiscal Year 2024/25

Board of Education

The Board of Education is holding a special meeting to discuss and potentially vote on a new purchase. The primary item is the authorization for the Superintendent to acquire a student transit van.

• Authorization for Superintendent to purchase student transit van

Visiting Nurses & Public Health Board

The board will review the current and next fiscal year budgets, including revenue and capital budget planning. The meeting includes reports on visit statistics, policy reviews, and a grant update. An executive session is scheduled to discuss personnel matters.

• Current and next fiscal year budget planning
• Revenue and capital budget review
• WYFS Grant update
• Time Study update
• Executive session regarding personnel matters

Library Board of Trustees

The May 7, 2024, Westbrook Public Library Board of Trustees meeting agenda consists only of standard procedural items. No specific topics or decisions are listed in the provided text.

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hold a public hearing regarding a drainage project on Grove Beach Road S. The body will also consider an application for a sunroom addition at 10 Fishing Brook Road.

• Public hearing: Grove Beach Road drainage project involving pipe replacement and installation at 163, 171, and 185 Grove Beach Road S.
• Application for sunroom addition at 10 Fishing Brook Road
• Payment of $103.39 to Lucille Houde for April minutes

Forest Commission

The Forest Commission will discuss a new bridge installation at the brook behind the transfer station, funded by a 2022 grant with a May 6, 2024 extension pending. They will also review two aging, safety-impaired bridges that are part of a new 2024 grant application awaiting approval. Additionally, the commission will consider a possible teenage forest intern, Shawn Weeks, as discussed at the Selectman's April 3rd meeting.

• Discussion of new bridge installation at stepping stones area in brook behind transfer station (2022 grant, extension pending)
• Discussion of two remaining 20-year-old safety-impaired bridges (2024 grant application awaiting approval)
• Discussion of possible teenage forest intern Shawn Weeks

Board of Education

The Policy Subcommittee is meeting to discuss student attendance. The primary focus is a review of the Shipman model regarding admission to public schools at or before age five.

• Review of Policy 5112 – Student Attendance Policy
• Review of Shipman model for admission to public schools at or before age five

Coastal Resiliency Committee

The meeting of the Westbrook Coastal Resiliency Committee scheduled for May 2, 2024, was cancelled. No business was conducted.

Board of Education

The Fiscal and Facilities Subcommittee is meeting to receive updates on school building systems. The discussion focuses on HVAC and electrical status at Westbrook High School and general facilities.

• HVAC update
• Westbrook High School (WHS) electrical update
• General facilities update

NCD CTC CB Zoning District Subcommittee

The NCD/CTC/CB Zoning Commission Regulation Update Committee is meeting to discuss its scope and purpose. The body will review the Zoning Map and specific regulations for the NCD, CTC, and CB districts, including business district standards and use-related requirements.

• Review of NCD, CTC, and CB District boundaries on the Zoning Map
• Discussion of Section 3 (Business Districts) regarding permitted uses and dimensional standards
• Review of Section 6 (Use-Related Standards)
• Review of Section 7 (Development Standards)
• Discussion of Plan of Conservation and Development and Affordable Housing Plan

Zoning Board of Appeals

The public hearing and regular meeting of the Zoning Board of Appeals scheduled for April 24, 2024, has been cancelled.

Water Pollution Control Authority

The Water Pollution Control Authority will discuss the status of the Riggio Building and the Town Center Community System. The meeting also includes an introduction for new member Kristen Meyer and a report from the Health Department.

• Introduction of new member Kristen Meyer
• Riggio Building status update
• Discussion on Town Center Community System
• Health Department Report
• Discussion of new meeting format

Harbor Management Commission

The Harbor Management Commission will review reports on channel buoys, consider a Westbrook Foundation grant, and discuss mooring applications for Patchogue and Beach areas. These items appear on the April 23 meeting agenda for commission consideration rather than immediate votes.

• Status update on channel and rock buoys
• Review of a Westbrook Foundation grant application
• Discussion of mooring applications for Patchogue and Beach
• Approval of March 26, 2024 meeting minutes

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review sidewalk connectivity projects and a tax incentive ordinance. The joint session includes updates on mural projects and historic district signage.

• Sidewalk/Pedestrian Connectivity updates for Essex Road, Spencer Plains Road, and Boston Post Road
• Westbrook Place Mural Project
• Tax Incentive Ordinance
• CIP Budget Request
• Payment of $46.08 for March meeting minutes

Board of Fire Commissioners

The Board will receive updates on current and next fiscal year budgets. The agenda includes discussions regarding junior firefighter policies, the Chief’s vehicle, and the Town Ordinance Ad Hoc Committee. Reports from the Fire Chief and Fire Marshal regarding operations and inspections will also be presented.

• Current and next fiscal year budget updates
• Town Ordinance Ad Hoc Committee update
• WFD Pension/Points System Update
• Junior Firefighter Policies
• Approval of bills

Board of Finance

The Westbrook Board of Finance is holding a special meeting for a budget public hearing. The agenda includes a presentation regarding the FY 24-25 budget and capital items.

• FY 24-25 Budget/Capital Presentation

Board of Finance

The Westbrook Board of Finance will review standard financial reports and approve recent meeting minutes. Members are scheduled to consider a proposed $19,000 appropriation for the Library Fund for fiscal year 2024-25, which supports local library operations. The agenda also covers budget transfers, approval of the Tax Collector Suspense List, and the appointment of town auditors to ensure financial oversight.

• Approve $19,000 appropriation from Library Fund unassigned balance for FY2024-25
• Review budget transfers across town accounts
• Approve Tax Collector Suspense List
• Appoint new municipal auditors
• Approve minutes from March and April 2024 meetings

Board of Finance

The Board of Finance will hold a special meeting following a budget public hearing. The board intends to adjust the fiscal year 2024-2025 budget as needed.

• Adjustments to the FY 24-25 budget

Retirement / Pension Board

The Westbrook Retirement Board regular meeting scheduled for April 16, 2024, has been cancelled. No items will be discussed or decided at this meeting.

Conservation Commission

The Conservation Commission will meet to approve minutes and pay bills for riverfront plants and Earth Day materials. The body will also discuss scheduling a walk of Toby Hill VIII and trail upkeep volunteers.

• Payment of $137.25 to Kathy King
• Payment of $152.00 to CT RIVER COASTAL CONSERVATION DISTRICT (CRCCD) for Mulvey Riverfront walk plants
• Payment of $85.07 to Amazon for Earth Day materials
• Scheduling a walk of Toby Hill VIII

Board of Education

The Board of Education will meet to discuss the 2024-2025 Healthy Food Certification and the first reading of Policy 6172 regarding virtual and online courses. The meeting includes a budget update and a legislative update from State Representative Devin Carney.

• Vote on Healthy Food Certification 2024-2025
• First reading of Policy 6172: Distance Education Virtual/Online Courses
• Review of April 2024 enrollment and budget update
• Professional resignation of Brittany Cussano, Special Education Teacher
• Executive session for contract negotiations and legal counsel evaluation

Board of Education

The Board of Education is holding a special meeting for a board retreat and workshop. The session will focus on the legal rights and responsibilities of board members.

• Workshop on Legal Rights and Responsibilities of Board Members

Visiting Nurses & Public Health Board

The board will review the current fiscal year budget and plan for the next fiscal year. The agenda also includes a final review of the bylaws and an update on the WYFS grant.

• Current fiscal year budget update
• Next fiscal year budget planning
• Capital budget review
• WYFS grant update
• Bylaw final review

Planning Commission

The Planning Commission will review a coastal site plan for sidewalk improvements on Boston Post Road. The body will also consider a zoning text amendment regarding ZBA neighbor notification and a special permit for a motor vehicle repair business.

• Coastal Site Plan Review: Boston Post Road West Sidewalk Improvements (Riverview Road to Bellstone Avenue)
• ZC 2024-009: Zoning Regulation Text Amendment for ZBA Neighbor Notification
• ZC 2024-010: Special Permit for Prime Repair motor vehicle repair at 447-A Spencer Plains Road
• Payment of $2,933.72 to Badger Daylighting Corp for BPR East – STEAP 22
• Payment of $152.50 to Recording Secretary for March meeting

Coastal Resiliency Committee

The Coastal Resiliency Committee is meeting to discuss updates to the 4 Shore Coastal Resiliency Plan, specifically Chapters 1 and 2. The body will also review potential priority areas identified by Colliers Engineering & Design and discuss flood mitigation for Chalker Beach and Cold Spring Brook neighborhoods.

• Bill for Colliers Engineering & Design in the amount of $43,153.75
• Review of 4 Shore Coastal Resiliency Plan Chapters 1 and 2
• Discussion of Colliers Site Visit priority areas
• LISFF Grant application for Chalker Beach/Cold Spring Brook flood mitigation

Library Board of Trustees

The Westbrook Public Library Board of Trustees is scheduled for its monthly meeting on April 2, 2024. The provided agenda lists only standard administrative items like financial reports and committee updates. No specific projects, contracts, or substantive policy votes are detailed in the text.

• The agenda contains only routine procedural items and does not list specific rezonings, contracts, fee changes, or public hearings.

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will meet to discuss old business regarding a drainage pipe installation. The body will also review minutes from the March 5, 2024, meeting and process specific fund releases.

• Installation of 18-inch diameter drainage pipe at 185 Grove Beach Road S.
• Payment of $88.62 to Lucille Houde for March minutes
• Review fund release of $4,660.87 for Stannard Woods
• Review fund release of $3,085.00 for Toby Hill VI I
• Review fund release of $4,893.09 for Toby Hill VI

Board of Finance

The Westbrook Board of Finance will hold a special meeting to discuss the fiscal year 2024-25 operating budget and the five-year capital plan. Members may vote on these items during the session. The agenda also includes a discussion on the mill rate and an executive session for contingency matters.

• Discussion and possible vote on the FY 24-25 operating budget
• Discussion and possible vote on the five-year capital plan
• Mill rate discussion
• Executive session for contingency matters
• Public comment period

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on three separate appeals. These include requests for building variances at two residential properties and a location approval for a repairer license.

• Appeal No. 2024-002: Request to tear down a house and build a new house with a 320sf deck at 15 Mels Road
• Appeal No. 2024-005: Request for a handicap bathroom, deck, and lift at 17 Trolley Avenue
• Appeal No. 2024-006: Location Approval for Repairer License at 447-A Spencer Plains Road

Water Pollution Control Authority

The Westbrook Water Pollution Control Authority scheduled a regular virtual meeting for March 27, 2024. The agenda contains only procedural boilerplate because this meeting has been cancelled. No items were discussed or decided.

• No substantive agenda items are listed due to the cancellation.

Harbor Management Commission

The Westbrook Harbor Management Commission will review harbor maintenance updates at its March 26 meeting. Staff and contractors will report on Patchogue River moorings, marker buoy placement by Sound Site Services, and the current condition of the entry channel. These items affect local boating access and navigation safety for residents using the harbor. No final votes or funding approvals are listed in this agenda.

• Review of Patchogue River moorings
• Update on marker buoy plans and placement timing by Sound Site Services
• Discussion on the condition of the entry channel

Board of Education

The Teaching and Learning Subcommittee is meeting to discuss the district's strategic plan process, specifically the vision and mission. The group will also preview the Educator Evaluation Plan.

• Preview of Educator Evaluation Plan
• Discussion of District Vision and Mission for the Strategic Plan Process

Board of Education

The Westbrook Board of Education is holding a special meeting to review an updated Capital Plan. The board may vote on the plan following a discussion.

• Updated Capital Plan discussion and possible vote

Board of Education

The Policy Subcommittee is meeting to review and discuss updates to two specific board policies. The body will compare current Westbrook policies against updated CABE and Shipman versions.

• Review of Policy 5112 – Student Attendance Policy
• Review of Policy 6172.6 – Distance Education Virtual/Online Courses

Westbrook Housing Authority

The Westbrook Housing Authority will meet to discuss a base rent increase effective May 1, 2024. The body will also review recertifications and a Small Cities Grant.

• Base rent increase effective May 1, 2024
• Small Cities Grant
• Tenant recertifications

Conservation Commission

The Conservation Commission is conducting a site walk on March 22, 2024. The purpose of the meeting is to hike the trail at Toby Hill VII.

• Site walk at Toby Hill VII at the end of Halls Road

Planning Commission

The Planning Commission will discuss a subdivision lot line revision and two zoning referrals. The body will also review the FY 24/25 CIP Budget and various sidewalk project updates.

• Subdivision modification for 242-244 Toby Hill Road (Toby Hill Woods)
• Special Permit Modification for cannabis manufacturing at 1244 Old Clinton Road
• Zoning Regulation Text Amendment for ZBA Neighbor Notification
• Payment of $3,131.45 to Jacobson for BPR East – STEAP 22
• Payment of $218.55 to Jacobson for BPR West – STEAP 20

Board of Finance

The Westbrook Board of Finance will conduct routine administrative business, including approving minutes from four recent meetings and receiving standard financial reports. The agenda outlines budget transfers, a review of individual department budgets for possible action, and the closure of capital projects.

• Approve meeting minutes from February 21, February 27, February 29, and March 12
• Authorize $1,415 appropriation to cover a deficit in the closed E-Ticket Reader Capital Project
• Process budget transfers between town accounts
• Review individual department budgets for possible action
• Close out other capital projects

Retirement / Pension Board

The Westbrook Retirement Board regular meeting scheduled for March 19, 2024, has been cancelled. No items were discussed or decided.

• Meeting cancelled

Visiting Nurses & Public Health Board

The board will discuss current and future fiscal year budget planning, including the capital budget and revenue. Members will also review visit statistics, staffing matters, and the organization's bylaws.

• Current fiscal year budget update and revenue review
• Next fiscal year budget planning
• Capital budget review
• WYFS grant update
• Bylaw review

Conservation Commission

The Conservation Commission will meet to approve minutes and pay bills for clerical services and lake permits. The body will also receive open space updates and reports from the chairman and commission members.

• Payment of $152.50 to Kathy King for February minutes
• Payment of $175.00 to All Habitat Services, Inc. for Lake Laconia CT DEEP Annual Permit fee
• Payment of $312.50 to All Habitat Services, Inc. for contract deposit

Board of Finance

The Board of Finance is holding a special meeting to conduct reviews of individual department budgets. The board may take action on these budget items during the session.

• Individual department budget review and possible action

Town Meetings

The Town of Westbrook will hold a Special Town Meeting to act on several appropriation requests and amendments to the Code of Ordinances. Decisions include funding for emergency services, health programs, and local grants.

• Appropriation of up to $50,000 from ARP A Grant Fund for Emergency Services Radios
• Appropriation of up to $43,200 from ARP A Grant Fund for Health Department Falls Prevention programs
• Appropriation of up to $15,000 from ARP A Grant Fund to Women and Families Center Sexual Assault Crisis Services
• Proposed amendment to Building Department fee schedule (Chapter 5, Article 1, Section 5-4)
• Proposed addition of a Tax Incentive Ordinance chapter to the Code of Ordinances

Board of Finance

The Westbrook Board of Finance is meeting to review individual department budgets. The board will also consider an appropriation of $40,000 for battery-powered tools for a fire truck.

• $40,000 appropriation for battery powered tools for fire truck
• Individual department budget reviews and possible action

Board of Finance

The Joint Board of Finance and Board of Selectmen are holding a special meeting to discuss the Capital Plan. The agenda also includes other business and public comment.

• Capital Plan Discussion

Board of Education

The Westbrook Board of Education will meet to discuss and potentially vote on the 2024-2025 Capital Plan and a new graduation policy. The board will also consider authorizing the development of an Educator Diversity Recruitment and Retention Plan for the CSDE.

• Vote anticipated on Capital Plan 2024-2025
• First reading and possible vote on Policy 6146 (Graduation Policy)
• Vote anticipated on authorization for Educator Diversity Recruitment and Retention Plan
• Review of check listings and budget expenditure reports
• Personnel updates: hire of Jane Chick (Paraprofessional) and resignation of Scott Strang (Campus Monitor)

Library Board of Trustees

The Westbrook Public Library Board of Trustees will hold its monthly meeting on March 5, 2024. The agenda consists only of standard procedural reports and business items.

• No specific projects, contracts, or ordinances are listed on this agenda.

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will discuss a drainage pipe installation and a lot line revision. The body will also consider several fund releases and bills for legal and administrative services.

• Lot line revision and proposed garage at 242 & 244 Toby Hill Road
• Installation of 18-inch diameter drainage pipe at 185 Grove Beach Road S.
• Legal advice bill from Robinson & Cole for $525.00
• Review fund releases for 2 Pettipaug, 41 Pequot Park Rd, and 517 Pond Meadow Rd
• Payment to Lucille Houde for February minutes in the amount of $118.16

Board of Finance

The Board of Finance will conduct a review of individual department budgets. This special meeting includes the possibility of taking action on these items.

• Individual department budget review and possible action

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on three variance requests. These applications involve the installation of a shed, a home addition, and the reconstruction of two houses.

• Appeal No. 2024-001: Variances for an 8’ x 12.5’ shed and 44sf addition at 126 Captains Drive
• Appeal No. 2024-002: Variances to tear down a house and build a new house with a 320sf deck at 15 Mels Road
• Appeal No. 2024-003: Variances to tear down and reconstruct a house at 75 Bellstone Avenue

Water Pollution Control Authority

The regular meeting of the Westbrook Water Pollution Control Authority scheduled for February 28, 2024, has been cancelled.

Harbor Management Commission

The Commission will review the Harbormaster's report regarding OnlineMoorings recommendations and Patchogue River mooring occupancy. The meeting also addresses the 2025 budget approval and changes to porta-potty rental management.

• OnlineMoorings status, including payment options and inspection requirements
• Patchogue River mooring occupancy and availability for 2024
• Notification of the 2025 Budget approval by the Board of Selectmen
• Transfer of porta-potty rental management to the Director of Public Works

Board of Finance

The Board of Finance will conduct reviews of individual department budgets for possible action. The meeting also includes an executive session regarding contingency discussion.

• Individual department budget review and possible action
• Executive session – Contingency Discussion

Board of Education

The Fiscal and Facilities Subcommittee will meet to receive an update and hold a discussion regarding the Community Center. The body will also address the Capital Plan.

• Community Center update and discussion
• Capital Plan

Board of Education

The Policy Subcommittee is meeting to elect a chairperson and discuss updates to the graduation policy. The discussion will compare current Westbrook policy 6146 against recommended updates based on practice and new legislation.

• Election of Subcommittee Chairperson
• Review of recommended updates to Graduation Policy 6146

Board of Education

The Board of Education will hold a special meeting to receive a presentation and conduct a vote on the Superintendent's proposed budget for fiscal year 2024-2025. The meeting also includes reports on February 2024 enrollment and financial expenditure reviews.

• Vote on Superintendent’s Proposed Budget for Fiscal Year 2024-2025
• Review of February 2024 enrollment figures
• Appointment of Elizabeth Saunders as Athletic Trainer
• Hiring of Cassondra Rodriguez (Paraprofessional) and Jeanne Moore (WMS Secretary)
• Review of check listing and expenditure reports

Board of Finance

The Board of Finance will review the FY25 operating budget and department budgets approved by the BOS. The agenda also includes appropriations for radios and health-falls prevention programs using ARPA funds.

• $50,000 ARPA appropriation for radios
• $43,200 ARPA appropriation for health-falls prevention programs
• Presentation of the BOS approved FY25 operating budget
• Discussion regarding a recreation grant

Board of Education

The Board of Education is holding a special meeting to conduct interviews and discussions regarding board member candidates. The meeting includes a possible vote on a candidate following an executive session.

• Interviews and discussion of BOE member candidates
• Possible vote on a candidate

Conservation Commission

The Conservation Commission will hold a regular meeting to review minutes and open space updates. The agenda consists primarily of procedural items and reports.

• Payment of $183.00 to Kathy King for November and December meetings

Retirement / Pension Board

The Westbrook Retirement Board is holding a regular meeting to approve minutes, hear public input, and review pension documents and the investment portfolio. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of minutes from November 21, 2023
• Public input session
• Review of pension documents
• Portfolio review

Visiting Nurses & Public Health Board

The board will discuss current and future fiscal year budget planning and revenue. The meeting includes reports on visit statistics, staffing, and policy reviews. Members will also review the organization's bylaws.

• Current and next fiscal year budget planning
• Capital budget review
• Bylaw review
• WYFS grant update
• State Survey update

Town Meetings

The special town meeting scheduled for February 13, 2024, has been cancelled. The agenda included items on ARPA funding for sexual assault services, an election grant, building fee changes, a tax incentive ordinance, a seawall repair appropriation, and a soccer grant.

• Meeting cancelled
• $15,000 from ARPA for Women and Families Center
• $10,500 grant for early voting costs
• Building Department fee schedule amendment
• New Tax Incentive Ordinance

Town Meetings

The Westbrook Special Town Meeting will vote on six items: appropriating $15,000 from ARPA funds for sexual assault crisis services; accepting a $10,500 state grant for early voting costs; amending the building department fee schedule; adding a tax incentive ordinance to the code; transferring $5,840 for seawall repair; and accepting a $1,000 soccer grant.

• $15,000 from ARPA Grant Fund to Women and Families Center for sexual assault counseling
• $10,500 state grant for early voting implementation costs
• Amendment to Chapter 5, Article 1, Section 5-4 of the Westbrook Code for new building department fees
• New Tax Incentive Ordinance chapter added to the Code of Ordinances
• $5,840 from Public Works General Fund to Seawall Repair Capital Project

Board of Education

The Board will hear a presentation on the Superintendent’s proposed budget for fiscal year 2024-2025 and is expected to vote on it. Other business includes a student representative report, an enrollment update, and approval of minutes from two special meetings. The agenda also covers financial reports, committee updates, and several personnel actions including a new athletic trainer and paraprofessional.

• Superintendent’s Proposed Budget for FY 2024-2025 – presentation and anticipated vote
• Enrollment report for February 2024
• Consent agenda: approval of minutes from Jan 24 and Feb 6 special meetings
• Personnel: Elizabeth Saunders (Athletic Trainer), Cassondra Rodriguez (Paraprofessional), Jeanne Moore (WMS Secretary)
• Board committee reports on policy, fiscal/facilities, teaching/learning, and communications

Planning Commission

The Planning Commission will review zoning referrals for four special permits. The body will also discuss the FY 24/25 CIP Budget and various sidewalk project updates.

• Special Permit for Farm Stand and Seasonal Events at 142 Cross Road
• Special Permit for Earth Excavation and Fill at 29 Pequot Park Road
• Special Permit for Family Locker Room at 201 Spencer Plains Road
• Special Permit for Convenience Store at 1257 Boston Post Road
• Payment of $9,952.41 to Jacobson for BPR East – STEAP 22

Library Board of Trustees

The Board of Trustees will hold its monthly meeting at the Westbrook Public Library. The agenda includes reports from the Secretary, Director, and various committees.

• Financial Report
• Library Director's Report
• Committee Reports

Conservation Commission

The Conservation Commission is holding a special meeting to conduct a pre-application review. The body will discuss proposed activity at 314 Flat Rock Place submitted by Lexington Partners.

• Pre-application review for 314 Flat Rock Place (Assessor ID Map 165/Lot 025, Map 165/Lot 28, and Map 165/Lot 24)

Board of Education

The Fiscal and Facilities Subcommittee is meeting to review a facilities study with R. LaFleur. The session will also include the approval of minutes from the January 9, 2024 meeting.

• Review of facilities study with R. LaFleur

Board of Education

The Board of Education is holding a special meeting to conduct its second budget development workshop. The body will also meet in executive session to discuss the process for filling a board vacancy.

• Budget Development Workshop #2
• Executive session regarding process to fill BOE vacancy

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will conduct a pre-application review for Lexington Partners and consider a lot line revision and garage proposal. The body will also review a referral for a micro cultivation facility and vote on several fund releases.

• Pre-application review for activity at 314 Flat Rock Place (Lexington Partners)
• Lot line revision and proposed garage at 242 & 244 Toby Hill Road
• Referral from Old Saybrook for a micro cultivation facility at 9 Custom Drive
• 150% review fund releases for Lorensen Toyota ($2,117.60), Westbrook Honda ($2,921.25), and Gateway/Lorensen ($2,137.48)
• Payment of $73.85 to Lucille Houde and $39.00 to Amazon

POCD Implementation Committee

The POCD Implementation Committee is meeting to review staff contributions and establish goals for 2024. The agenda consists primarily of procedural updates and planning for the year.

• Discussion of staff contributions
• Establishment of 2024 goals

Coastal Resiliency Committee

The February 1, 2024 meeting of the Westbrook Coastal Resiliency Committee has been cancelled. No items were discussed or decided.

Health & Safety Committee

The Health & Safety Committee will hold a regular meeting postponed from January 9th. They will hear reports from department representatives, review safety reports and claims, and vote on a revised Bloodborne Pathogens (BBP) policy. The meeting also includes setting the 2024 meeting schedule.

• Approval of revised Bloodborne Pathogens (BBP) policy
• Review of claims
• Report from department representatives
• Safety report
• Set 2024 meeting schedule

Joint Town Center Revitalization Committee & Economic Development Commission

The Westbrook Economic Development Commission and Town Center Revitalization Committee will meet jointly to hear updates on several pedestrian connectivity grants, the Westbrook Place Mural Project, and the Adopt A Spot program. The EDC will also discuss a tax incentive ordinance ahead of a February 13 town meeting, while the TCRC will review a wastewater solution and the 2024/2025 budget.

• Sidewalk/pedestrian connectivity grants: CCGP for Essex Road and Spencer Plains Road, STEAP 2020 for Boston Post Road (West), TA Set Aside for Boston Post Road (East), STEAP 2022 for Boston Post Road East (Town Line)
• Westbrook Place Mural Project update
• Adopt A Spot Program discussion
• Tax Incentive Ordinance – Town Meeting February 13, 2024 (EDC item)
• Westbrook Outlets Redevelopment (Other Business)

Zoning Board of Appeals

The public hearing and regular meeting of the Zoning Board of Appeals scheduled for January 24, 2024, has been cancelled.

Water Pollution Control Authority

The Water Pollution Control Authority will review the October 2023 meeting minutes and recent bills. The agenda includes updates on the Riggio Building, a Health Department report, and discussions regarding the Town Center Community System.

• Fiscal Year 2024/2025 Budget discussion
• Election of new WPCA officers
• Riggio Building status update
• Town Center Community System discussion

Board of Education

The Communications and Marketing Subcommittee is meeting to elect a chairperson and discuss the Hall of Fame. The body will also determine the committee's focus for the 2023-2024 period.

• Election of Chairperson
• Discussion of Hall of Fame
• Determination of 2023-2024 Committee Focus

Board of Education

The Westbrook Board of Education will review the Superintendent's proposed budget for the 2024-25 fiscal year. The board is also expected to vote on the 2024-2025 district calendar. Other discussions include enrollment and indoor air quality reporting.

• Presentation of Superintendent’s Proposed Budget for Fiscal Year 2024-25
• Anticipated vote on 2024-2025 District Calendar
• Annual Reporting for Indoor Air Quality (Tools for Schools) update
• Personnel changes: resignation of Alex Oporto and Lynda Fisher; hiring of Thomas Brookes
• Review of check listings and expenditure reports

Harbor Management Commission

The scheduled meeting for the Westbrook Harbor Management Commission on January 23, 2024, has been cancelled.

Ad Hoc Energy Committee

The Ad Hoc Energy Committee is meeting to elect a chairperson and approve November 2023 minutes. The body will receive updates on a solar canopy and an intern, and discuss next steps for an EV charging station and additional solar.

• Election of Chairperson
• Update on Solar Canopy
• Next steps for EV Charging Station
• Discussion of additional solar

Board of Education

The Board of Education will review the Superintendent's proposed budget for fiscal year 2024-25. Members are also expected to vote on the 2024-2025 district calendar.

• Presentation of Superintendent’s Proposed Budget for Fiscal Year 2024-25
• Anticipated vote on 2024-2025 District Calendar
• Annual Reporting for Indoor Air Quality (Tools for Schools) update
• Personnel changes including resignation of custodian Alex Oporto and paraprofessional Lynda Fisher
• New hire of custodian Thomas Brookes

Conservation Commission

The regular meeting scheduled for January 16, 2024, was cancelled due to weather. No decisions were made.

Retirement / Pension Board

The January 16, 2024 regular meeting of the Westbrook Retirement Board was cancelled. No items were discussed or decided.

• Meeting cancelled

Board of Education

The Communications and Marketing Subcommittee is meeting to elect a chairperson and establish the committee's focus for 2023-2024. The group will also discuss the Hall of Fame.

• Election of Chairperson
• Discussion of Hall of Fame
• Determination of Committee Focus for 2023-2024

Board of Fire Commissioners

The Board of Fire Commissioners is meeting to review the budgets for the Westbrook Fire Department, Fire Marshal, and the Board of Fire Commissioners. The agenda also includes confirming the date and time for the next meeting.

• WFD Budget review
• FM Budget review
• BOFC Budget review

Visiting Nurses & Public Health Board

The Board will discuss financial reports and budget planning for the current and next fiscal years. Members will also review visit statistics, policy, and staffing matters. The meeting includes a review of pay rates for all disciplines.

• Review of visit pay rates for all disciplines
• Current and next fiscal year budget planning
• Revenue and capital budget review
• WYFS Grant Collaboration update
• Review of visit statistics and staffing matters

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission is meeting to discuss old business regarding a regrading application and a consulting fee request. The body will also review bills for minutes and legal notices.

• Application to regrade in the upland review area at 951 Old Clinton Road, Unit 11
• Request from Dave Milano for $1,360.00 from 150% consulting engineering fee balance at 7 Pequot Park Road
• Bill for Lucille Houde for December minutes in the amount of $118.16
• Bill for Hartford Courant for legal notices for public hearing in the amount of $73.98

Board of Education

The Fiscal and Facilities Subcommittee is meeting to elect a chairperson and review a facilities study for Daisy Ingraham, Westbrook Middle School, and Westbrook High School. The body will also discuss a draft 10-year capital plan and initial budget requests by school.

• Review of facilities study for Daisy Ingraham, Westbrook Middle School, and Westbrook High School
• Discussion of draft 10-year capital plan
• Review of initial budget requests by school

Board of Education

The Board of Education will conduct its first budget development workshop. Members will also vote on a board member resignation and discuss the process for filling the resulting vacancy.

• Vote on acceptance of Board of Education member resignation
• Discussion on process to fill BOE vacancy
• Budget Development Workshop #1

Coastal Resiliency Committee

The committee will discuss updates regarding the 4 Shore Coastal Resiliency Plan, specifically stakeholder meetings with town staff, emergency services, and businesses. The body will also consider the approval of two bills for engineering services.

• Approval of Colliers Engineering & Design bill (11/6/23) for $6,086.15
• Approval of Colliers Engineering & Design bill (12/6/23) for $3,655.00
• Update on 4 Shore Coastal Resiliency Plan stakeholder meetings

Library Board of Trustees

The agenda contains only standard procedural items for the monthly board meeting. The session will include reports from the Secretary, Director, and various committees.

• Financial Report
• Library Director's Report
• Committee Reports