Westbrook public meetings in 2025

Zoning Commission

The Westbrook Zoning Commission will receive several applications, including a conversion of a garage into an ADU at 1021 Old Clinton Road. It will also review a special permit for the Harbor House Condominium Complex at 756 Boston Post Road and a change of use from office to professional services at 36 Westbrook Place, both slated for public hearings on January 26, 2026. Additional discussion will continue on a FEMA‑compliant house lift at 13 Beach Court.

• ZC2025-017 – conversion of garage into ADU, 1021 Old Clinton Road (Applicant: J. Gedney)
• ZC2025-020 – special permit for Harbor House Condominium Complex, 756 Boston Post Road (public hearing Jan 26, 2026)
• ZC2025-021 – change of use from office to professional services, 36 Westbrook Place (public hearing Jan 26, 2026)
• ZC2025-016 – FEMA‑compliant house lift project, 13 Beach Court (continuing discussion)

The commission voted 5‑0 to accept a two‑car garage and accessory dwelling unit site plan at 1021 Old Clinton Road, a harbor‑house condominium complex site plan and special permit at 756 Boston Post Road, and a special permit to change use at 36 Westbrook Place. The commission also voted 5‑0 to table a FEMA‑compliance house‑lift site plan for 13 Beach Court and to approve the November 24, 2025 minutes.

• Approved Coastal Area Management Site Plan for two‑car garage/ADU at 1021 Old Clinton Rd (5:0)
• Approved Coastal Area Management Site Plan & Special Permit for Harbor House Condominium Complex at 756 Boston Post Rd (5:0)
• Approved Special Permit for change of use from office to service at 36 Westbrook Place (5:0)
• Tabled discussion of FEMA compliance house‑lift site plan at 13 Beach Court (5:0)
• Approved November 24, 2025 meeting minutes (5:0)
• Adjourned meeting at 7:18 p.m. (5:0)

Board of Finance

The Westbrook Board of Finance will approve the minutes from the November 19, 2025 meeting, hear the Treasurer’s and First Selectman’s reports, and consider appropriations and budget transfers. The board will also discuss the FY26‑27 budget calendar and possible actions related to it. All agenda items are procedural and no specific dollar amounts or contracts are listed.

• Approval of November 19, 2025 minutes
• Treasurer’s Report
• First Selectman’s Report
• Appropriations
• FY26‑27 Budget Calendar Discussion and Possible Action

Retirement / Pension Board

The Westbrook Retirement Board's regular meeting scheduled for December 16, 2025 was cancelled. No agenda items were discussed or decided.

Board of Fire Commissioners

The Board of Fire Commissioners will meet to receive updates from the Fire Chief and Fire Marshal. The body will discuss and review the budget for the next fiscal year. The meeting also includes the approval of bills and WFD elections.

• Next fiscal year budget review
• WFD elections
• Approval of bills

The Board approved seating Paul Beaulieu as a voting member. It approved the minutes from the November 20, 2025 meeting. The Board authorized reimbursement for the secretary’s time. The next meeting was set for January 15, 2026 and the February meeting will focus on SOP and policy review.

• Seated Paul Beaulieu as voting member – all approved
• Approved minutes from 11/20/25 meeting – all approved
• Reimbursed secretary for time – all approved
• Set next meeting for Thursday, Jan 15, 2026 at 6:00 pm – all approved
• Planned February meeting focus on SOP/SOG and policy review – all approved
• Adjourned meeting at 7:24 pm – all approved

Westbrook Housing Authority

The Westbrook Housing Authority special meeting will review the camera issue from prior business, consider plans for snow removal, and hear tenant concerns. An executive session will be held at the end of the meeting. No decisions are recorded in the agenda.

• Old Business – review of cameras
• New Business – discussion of snow removal
• Tenant Concerns – hearing from residents
• Executive Session – closed portion of the meeting

The Authority unanimously approved the minutes from the previous meeting. It also unanimously approved the purchase of a new camera system. Farrells Four Seasons was chosen as the snow‑plowing contractor for the 2025‑2026 season. A motion was made to proceed to executive session before adjourning.

• Approved previous meeting minutes (unanimous)
• Approved purchase of new camera system (unanimous)
• Selected Farrells Four Seasons as snowplow provider for 2025‑2026
• Motion to proceed to executive session

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will review the current fiscal year budget, revenue, and next year's planning. The meeting will also cover administrative updates, old business regarding home health programs, and confirm the date for the next session.

• Review current fiscal year budget and revenue
• Plan next fiscal year budget
• Review administrative supervisor's report
• Discuss home health residency program
• Confirm date for next meeting (1/14/25)

The board approved the minutes from the November 12, 2025 meeting. An agency anniversary celebration for 2027 was added as an ongoing agenda item for the coming year. The next regular meeting was scheduled for January 14, 2026.

• Approved minutes from 11/12/25 meeting (unanimous)
• Added 2027 agency anniversary celebration as an ongoing agenda item
• Set next regular meeting for Jan 14, 2026

Zoning Board of Appeals

The Zoning Board of Appeals announced that its public hearing and regular meeting set for December 10, 2025 will not take place. No agenda items were considered. The cancellation was signed by Chairman Bonnie Hall.

Coastal Resiliency Committee

The Coastal Resiliency Implementation Committee will review engineering requests for proposals, the status of the Town Dock and Duck Island Breakwater, and stormwater system mapping. The meeting also includes a public hearing for the Plan of Conservation and Development scheduled for January 12, 2026.

• Engineering Request for Qualifications (RFQ)
• Town Dock and Duck Island Breakwater status
• Stormwater System Mapping
• Plan of Conservation and Development public hearing
• Grant/Funding Opportunities

The Committee approved a contract with Shore Design to engineer the Town Dock and Duck Island Breakwater project, issuing an $8,000 check to start work. It also authorized Peter Gillespie to develop a scope of services with Resilient Land & Water and Weston & Sampson, and approved up to $1,000 from the General Engineering budget for the DEEP Climate Resilience grant application. All motions mentioned were passed unanimously.

• Contract signed with Shore Design for Town Dock/Duck Island Breakwater; $8,000 check processed (unanimous)
• Authorized Peter Gillespie to work with Resilient Land & Water and Weston & Sampson on scope of services (unanimous)
• Approved up to $1,000 from General Engineering budget for DEEP Climate Resilience grant application and authorized First Selectman to sign documents (unanimous)
• Accepted minutes of 11/12/25 meeting as presented (unanimous)
• Motion to appoint Resilient Land & Water withdrawn
• Motion to adjourn the meeting passed unanimously

Board of Education

The Westbrook Board of Education will meet to elect officers, review proposed policy revisions, and discuss the 2026-2027 school calendar. The agenda includes a consent agenda for minutes and financial reports.

• Election of Board officers
• Review of proposed policy revisions
• Preview of 2026-2027 District Calendar
• Approval of November 11, 2025 meeting minutes
• Review of Check Listings and Expenditure Report

The Board elected Kim Walker as Chair, Don Perreault as Vice Chair, and Elizabeth Fernandes as Secretary. It accepted a $2,000 donation to the Drama/Musical Department and unanimously approved both the Preschool curriculum and the Multilingual and English Learning curriculum. The Board also approved the BOE Subcommittee meeting calendar, sunset Policy 3280.1, and approved the November 11, 2025 meeting minutes.

• Kim Walker elected Chair (5 votes)
• Don Perreault elected Vice Chair (5 votes)
• Elizabeth Fernandes elected Secretary (5 votes)
• Accepted $2,000 donation to Drama/Musical Department (unanimous)
• Approved Preschool curriculum (unanimous)
• Approved Multilingual and English Learning curriculum (unanimous)
• Approved BOE Subcommittee meeting calendar through Dec 2026 (unanimous)
• Sunset Policy 3280.1 (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen will hold a regular meeting to consider several possible actions. Items include a public hearing on the Environmental Health Services fee schedule, a donation of an icehouse and outbuilding from Gustafson Farm, updates to land use fees, a veteran tax exemption recommendation, and acceptance of a foundation grant for social services transportation. The agenda also lists a PR contract status report, a roof committee recommendation, a benefit solutions plan document, and setting a date for the town meeting, along with various appointments and resignations.

• Public Hearing – Environmental Health Services Fee Schedule – Possible Action
• Bushnell House – Donation of icehouse and out house from Gustafson Farm – Possible Action
• Update Land Use Fees – Possible Action
• Veteran’s Tax Exemption – Assessor Pam Aldred – Possible Action
• Acceptance of Foundation Grant – Social Services – Transportation

The Selectmen unanimously approved a $16,650 grant from the Westbrook Foundation to support the town's Transportation Program. They also authorized $1,000 from the General Engineering Budget for a DEEP climate‑resilience grant application and accepted fee‑schedule amendments for health and building services, forwarding them to Town Meeting. Several appointments were confirmed, including the Assistant Tax Collector and members of the River Valley Transit Board.

• Approved Westbrook Foundation $16,650 grant for Transportation Program (unanimous)
• Authorized up to $1,000 from General Engineering Budget for DEEP grant application (unanimous)
• Accepted Environmental Health Services Fee Schedule amendments and forwarded to Town Meeting (unanimous)
• Accepted Building Department Fee Schedule amendments and forwarded to Town Meeting (unanimous)
• Accepted Progressive Benefit Solutions plan and authorized First Selectman to sign (unanimous)
• Re‑appointed John Hall to a 4‑year term on the River Valley Transit Board (unanimous)
• Appointed John Palermo as Open Burning Official for a 4‑year term (unanimous)
• Appointed Jessica DaRe as Assistant Tax Collector, $28/hr, 30‑hour week (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen will hold a public hearing on a possible update to the Environmental Health Services fee schedule. They will also discuss a donation of an icehouse and outhouse from the Gustafson Farm for the Bushnell House, and consider updates to land‑use fees. Additional items include a status report on the PR contract, a roof committee recommendation, and a veteran tax exemption request.

• Public hearing on Environmental Health Services Fee Schedule – possible action
• Donation of icehouse and outhouse from Gustafson Farm for Bushnell House – possible action
• Update Land Use Fees – possible action
• Status Report – PR Contract – possible action
• Veteran’s Tax Exemption – Assessor Pam Aldred – possible action

Coastal Resiliency Committee

The Coastal Resiliency Implementation Committee will hold interviews with engineering firms Weston and Sampson. The agenda also lists a GZA item and a presentation titled “Resilient Land and Water.” Standard procedural items such as call to order, roll call, and adjournment are included.

• Interview with engineering firm Weston
• Interview with engineering firm Sampson
• GZA agenda item
• Presentation titled “Resilient Land and Water”
• Procedural items: call to order, roll call, adjournment

The Coastal Resiliency Implementation Committee met on Dec. 8, 2025 and interviewed three engineering firms—Weston & Sampson, GZA, and Resilient Land and Water—in response to the town's RFP. No formal actions or approvals were made; the committee will review the proposals at its Dec. 9 meeting. The meeting was unanimously adjourned at 4:21 p.m.

School HVAC Building Committee

The School HVAC Building Committee will review updates on the Daisy and Westbrook Middle School HVAC projects. It will discuss plans for the Westbrook High School HVAC system. The meeting also includes routine items such as approving minutes, handling bills, and scheduling the next meeting.

• Approval of Minutes
• Bills
• Update on HVAC Projects – Daisy and Westbrook Middle School
• Committee discussion on next steps for Westbrook High School HVAC System
• Schedule next meeting

The committee unanimously approved the minutes from the November 17 meeting. They also unanimously authorized a $26,000.01 payment to Nero for the Westbrook Middle School HVAC project, contingent on final inspection and required letters. The meeting was adjourned unanimously at 6:00 p.m.

• Approved minutes from 11/17/25 (unanimous)
• Authorized $26,000.01 Nero invoice payment for Westbrook Middle School, pending inspection and co‑brand letters (unanimous)
• Adjourned meeting at 6:00 p.m. (unanimous)

Library Board of Trustees

The Westbrook Public Library Board of Trustees will hold its annual meeting. Trustees will elect officers, appoint committees, and consider the review and appointment of the Library Director. They will also review the investment policy and set the schedule for 2026 meetings. A follow‑up monthly meeting will occur after adjournment.

• Election of Officers
• Appointment of Committees
• Review and Appointment of Library Director
• Annual Review of Investment Policy
• Schedule for 2026 Meetings

The Board unanimously approved the slate of officers for 2026. It reappointed Library Director Michelle Centore and renewed the Investment Policy without changes. The Board also accepted the proposed meeting schedule for 2026, including the annual meeting date.

• Approved 2026 slate of officers (all in favor)
• Continued standing committee structure (all in favor)
• Reappointed Michelle Centore as Library Director (all in favor)
• Renewed Investment Policy with no changes (all in favor)
• Accepted 2026 meeting schedule (all in favor)

Library Board of Trustees

The Westbrook Public Library Board of Trustees will meet on December 2, 2025 at 7:00 pm. The agenda includes standard items such as the call to order, reports from the secretary, finance, director and committees, and public participation. The board will consider old and new business items before adjourning.

The board unanimously approved the November 5, 2025 meeting minutes. They also unanimously accepted the December financial report. The meeting was then adjourned unanimously.

• Approved November 5, 2025 meeting minutes (unanimous)
• Approved December financial report (unanimous)
• Adjourned meeting (unanimous)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will consider an application to remove a garage and construct a 1,360 sf two‑bedroom year‑round home, including a pervious stone drive and a septic system, at 219 Old Kelsey Point Road (Tax Assessor Map 193, Lot 070). The commission will also approve minutes from the September 2, 2025 meeting, address reimbursement bills, discuss possible regulation changes, and set future meeting dates.

• Application to remove garage and build 1,360 sf 2‑bedroom home at 219 Old Kelsey Point Road, Lot 070, Tax Assessor Map 193
• Approval of regular meeting minutes from 9/2/25
• Reimbursement bills: Rose Monroe $129.44; Heidi Wallace $79.94 (August mileage) and $59.92 (September mileage)
• Discussion of possible regulation changes
• Setting of commission meeting dates for 2026‑2027

Retirement / Pension Board

The Retirement Board will hold a special meeting to review pension documents and the current portfolio. The board is also expected to discuss the 2026 regular meeting schedule.

• Review of pension documents
• Portfolio review
• Proposed 2026 regular meeting schedule (3rd Tuesday of the month)

The Retirement Board approved the minutes from the August 19, 2025 meeting unanimously. No public input was received. The board discussed but took no action on the 2026 meeting schedule. The meeting was adjourned unanimously at 6:54 p.m.

• Approved 8/19/25 meeting minutes (unanimous)
• No action taken on 2026 regular meeting schedule
• Adjourned meeting (unanimous)

Harbor Management Commission

The regular Harbor Management Commission meeting scheduled for Nov 25, 2025 at 6:00 p.m. in the South Conference Room of the Mulvey Municipal Building was cancelled. No agenda items were considered.

Water Pollution Control Authority

The Water Pollution Control Authority will review the Town Center Community Wastewater System and provide updates on the Riggio Building. The body will also consider approving the 2026 meeting calendar.

• Town Center Community Wastewater System discussion
• Riggio Building updates
• Approval of 2026 WPCA Meeting Calendar

The Authority unanimously approved the minutes from the August 27, 2025 meeting. It also approved payment of two invoices from Jacobson and Associates: Invoice #101634 for $1,241,49 and Invoice #101805 for $226.45. Finally, the 2026 WPCA meeting calendar was approved, with no meetings planned for November or December 2026.

• Approved August 27, 2025 meeting minutes (unanimous)
• Approved payment of Invoice #101634 ($1,241,49) and Invoice #101805 ($226.45) (unanimous)
• Approved 2026 WPCA meeting calendar, excluding November and December (unanimous)

Zoning Commission

The Westbrook Zoning Commission will hold a public meeting to consider a site plan application for a therapeutic massage studio at 174 Boston Post Road. The agenda also includes the election of officers and the approval of the October 27, 2025, meeting minutes.

• Vote on site plan for therapeutic massage studio at 174 Boston Post Road
• Election of Zoning Commission officers
• Approval of October 27, 2025, meeting minutes
• Review of 2026 meeting schedule
• Review of Zoning (ZEO) Report

The commission received two site‑plan applications, one for 174 Boston Post Road and another for 13 Beach Court, both unanimously. It then approved the change of use for 174 Boston Post Road to a therapeutic massage studio, requiring parking repainting and compliance with filing requirements. Officers were elected and the 2026 meeting schedule and prior minutes were also approved.

• Received ZC2025-015 site plan for 174 Boston Post Road (5-0)
• Received ZC2025-016 coastal area management site plan for 13 Beach Court (5-0)
• Approved ZC2025-015 change of use to therapeutic massage studio with conditions (5-0)
• Elected Harry Ruppenicker Jr. as Chairman (5-0)
• Elected Dwayne Xenelis as Vice Chairman (5-0)
• Elected Linda Nolf as Secretary (5-0)
• Approved 2026 meeting schedule (5-0)
• Approved October 27, 2025 minutes (5-0)

Board of Finance

The Board of Finance will discuss and approve the 2026 calendar and review various budget transfers. The meeting will also include a public comment period and an executive session on public health and safety.

• Approval of October 15, 2025 minutes
• Treasurer's report
• First Selectman's report
• Grant approval
• Executive session on public health and safety

Retirement / Pension Board

The Westbrook Retirement Board regular meeting scheduled for November 18, 2025 at 5:00 p.m. was cancelled. No agenda items were discussed or decided.

Board of Education

The Teaching and Learning Subcommittee is meeting to discuss preschool and multilingual/English learning curricula. The body will also review mathematics assessment data.

• Preschool Curriculum
• Multilingual and English Learning Curriculum
• Review of mathematics assessment data

Board of Selectmen

The Board of Selectmen will hold a public hearing on matters presented by the Connecticut Municipal Development Authority. They will also discuss updates to town land‑use fees and receive status reports on the PR contract and the Town Dock/Duck Island Road breakwater contract. Additional agenda items include accepting foundation grants, setting the 2026 meeting schedule, and planning fireworks for the town's 250th anniversary. An executive session will consider a library assistant interview and a possible contract with the Assessor.

• Public Hearing – Connecticut Municipal Development Authority (CMDA)
• Update Land Use Fees
• Status Report – PR Contract
• Status Report – Town Dock/Duck Island Road Breakwater Contract
• Acceptance of Foundation Grants

The Board of Selectmen unanimously approved joining the Connecticut Municipal Development Authority (CMDA) program and authorized the First Selectman to sign related documents. They also awarded the Town Dock/Duck Island Breakwater engineering contract to Shore Design, PLLC, pending attorney review. Additional actions included accepting several foundation grants, adopting the 2026 meeting schedule, appointing a fireworks planning committee, and hiring a Library Assistant.

• Opted into CMDA program, authorize First Selectman to sign (unanimous)
• Awarded Town Dock/Duck Island Breakwater engineering contract to Shore Design, PLLC, contingent on attorney review (unanimous)
• Accepted $40,000 Westbrook Foundation grant for Pickle Ball court (unanimous)
• Accepted $6,000 Westbrook Foundation grant for vacation camp aid (unanimous)
• Accepted $1,500 Community Foundation of Middlesex County library grant (unanimous)
• Adopted 2026 Board of Selectmen regular meeting schedule (unanimous)
• Appointed members to Ad Hoc Fireworks Committee for America 250 celebration (unanimous)
• Appointed Lisa Pauszek as Library Assistant, $16.35/hr, up to 10 hrs/week (unanimous)

Ad Hoc School Roof Committee

The Ad Hoc School Roof Committee will discuss and vote on a recommendation to the Board of Selectmen. The meeting also includes an update on the Ad Hoc BOE HVAC Committee regarding the high school. The agenda lists approval of minutes and the next meeting date.

• Vote on recommendation to Board of Selectmen
• Update on Ad Hoc BOE HVAC Committee – High School
• Approval of minutes – 9/30/25
• Next meeting date
• Meeting at Mulvey Municipal Center

The committee unanimously approved the minutes from the September 30, 2025 meeting. It also unanimously approved a letter recommending school roof projects to be forwarded to the Board of Selectmen. Members discussed HVAC options for the high school but made no final decision. The next meeting is scheduled for January 20 at 6 pm.

• Approved minutes of 9/30/25 meeting (unanimous)
• Approved letter recommending roof projects to Board of Selectmen (unanimous)
• Adjourned meeting at 6:42 pm (unanimous)

Coastal Resiliency Committee

The Westbrook Coastal Resiliency Implementation Committee will discuss the current status of the request for proposals for the Town Dock and Duck Island Breakwater. It will also provide updates on resiliency regulations, stormwater system mapping, the Natural Hazard Mitigation Plan, and an engineering RFQ. The agenda includes a review of the 2026 meeting schedule, an update to the Plan of Conservation and Development, and information on several grant and funding opportunities.

• RFP status for Town Dock and Duck Island Breakwater
• Resiliency Regulation Updates
• Stormwater System Mapping
• Engineering RFQ
• Grant opportunities: LIS Community Impact Fund (due Nov 21) and LIS Ecosystems Grant (due Dec 16)

The Coastal Resiliency Implementation Committee amended its agenda to discuss the Engineering RFP immediately after item 5. The committee accepted the minutes from the October 14 meeting and approved interviews with three engineering firms. It also accepted the 2026 meeting schedule and adjourned the meeting unanimously.

• Amended agenda to discuss Engineering RFP after item 5 (unanimous)
• Accepted minutes of 10/14/25 meeting (unanimous)
• Approved interviews with GZA, Weston & Sampson, and Resilient Land & Water (unanimous)
• Accepted 2026 meeting schedule as presented (unanimous)
• Adjourned meeting at 3:25 p.m. (unanimous)

Board of Education

The Westbrook Board of Education Policy Subcommittee meeting approved the September 30, 2025 minutes, reviewed several 3000‑Series policy items, examined the monthly task schedule for policy compliance, and discussed a proposed agenda for the November 18, 2025 meeting. No final decisions beyond approvals and reviews were indicated.

• Approval of September 30, 2025 Board of Education minutes
• Review of 3000‑Series policy items 3280 and 3280.1 (M. Luft)
• Review of 3000‑Series policy item 3281 (C. Kuehlewind)
• Review of 3000‑Series policy items 3293.1, 3300, and 3320 (K. Walker)
• Discussion of proposed policy agenda for the November 18, 2025 meeting

The Board approved the September 30, 2025 minutes unanimously. It marked four existing policies as reviewed and added them to the December 9, 2025 agenda. Ten policies were revised and placed on the agenda for a first reading, and a sunset recommendation for policy #3280.1 was also added. Review of the monthly task schedule was postponed to 2026.

• Approved September 30, 2025 minutes (unanimous)
• Marked policies #3280, #3326, #3435, #3515 as reviewed (added to Dec 9 agenda)
• Added revised policies #3260, #3281, #3293.1, #3300, #3320, #3434, #3440, #3453, #3511, #3514 to Dec 9 agenda for first reading
• Recommended sunset of policy #3280.1 (added to Dec 9 agenda)
• Postponed review of monthly tasks to a future 2026 meeting

Visiting Nurses & Public Health Board

The board will review the current fiscal year budget and plan for the next fiscal year. Members will also discuss visit statistics, staffing matters, and internship programs.

• Current fiscal year budget update and revenue review
• Next fiscal year budget planning
• Administrative reports on visit statistics and staffing
• Review of Home Health residency and Internship programs
• Planning for the 2027 Anniversary

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing and potentially decide on a variance request for a property at 17 Hammock Road North. The applicants are seeking to build a three-car garage that would deviate from required setback distances.

• Appeal No. 2025-015: Request to construct a 28’ x 26’ x 23.32’ high three car garage at 17 Hammock Road North
• Variance request for North setback: 40.8’ requested instead of 50’ required
• Variance request for West setback: 43.7’ requested instead of 50’ required

Board of Education

The Board of Education will meet to discuss budget guidelines and the district's strategic planning update. Members are expected to vote on policies regarding artificial intelligence and home schooling. The meeting also includes a review of November enrollment and financial expenditure reports.

• Vote anticipated on Budget Guidelines
• Vote anticipated on Policy 6141.3273, 4118.53/4218.53 regarding Artificial Intelligence
• Vote anticipated on Policy 6172.3 regarding Home Schooling
• Review of November Enrollment Report
• Review of check listings and expenditure reports

The Board approved the updated budget guidelines and adopted two new policies—Artificial Intelligence (policy 6141.3272, 4118.53/4218.53) and Home Schooling (policy 6172.3). The minutes from the October 14, 2025 meeting were also approved. All motions passed unanimously.

• Adopted Artificial Intelligence policy 6141.3272, 4118.53/4218.53 (unanimous)
• Adopted Home Schooling policy 6172.3 (unanimous)
• Approved updated budget guidelines (unanimous)
• Approved minutes of October 14, 2025 meeting (unanimous)
• Adjourned meeting at 7:03 p.m. (unanimous)

Board of Education

The Westbrook Board of Education Fiscal and Facilities Subcommittee will open the meeting, approve the minutes from the January 8, 2025 session, and review the draft capital plan. No decisions are recorded beyond the review; the meeting will then adjourn.

• Approve minutes from the January 8, 2025 Board of Education meeting
• Review the draft capital plan for the district

Board of Education

The Policy Subcommittee is meeting to discuss updates to the cell phone policy and review several policies in the 3000 series. The body will also examine the Board of Education's monthly task schedule based on policy requirements.

• Cell phone policy review update
• Review of 3000 series policies: 3280, 3280.1, 3281, 3293.1, 3300, and 3320
• Review of BOE Schedule of Monthly Tasks and Topics

Library Board of Trustees

The Westbrook Public Library Board of Trustees will hold its monthly meeting. Trustees will hear the Secretary’s Report, Financial Report, Library Director’s Report, and committee updates. The agenda includes public participation, correspondence, old business, and new business items. No specific decisions or contracts are listed in the agenda.

The board approved the revised October 7, 2025 meeting minutes and accepted a notice to record a prior attendance. It also adopted the November financial report and approved the state‑mandated policies presented earlier. The meeting was then adjourned.

• Approved revised October 7, 2025 minutes (all in favor)
• Approved notice to document Shankar’s July 1, 2025 attendance (all in favor)
• Approved November financial report (all in favor)
• Approved state‑mandated policies (all in favor)
• Adjourned meeting (all in favor)

Conservation Commission

The Westbrook Conservation Commission will conduct a site clean‑up of the Tom Odell Memorial Open Space located west of 1411 Boston Post. A working crew will clean and trim the area, and members of the public are invited to attend. The agenda was submitted by Environmental Planner Heidi K. Wallace on 10/28/25.

• Clean and trim Tom Odell Memorial Open Space (west of 1411 Boston Post, Tax Assessor Map 182, Lot 057)

Commission members cleared overgrown vegetation at the Tom O'Dell Memorial Open Space property. The trails were reported to look appreciably better after the work. The commission agreed that a revisit with a brush hog machine would be beneficial. No formal votes were recorded.

• Agreed to revisit the site with a brush hog machine (no vote recorded)

School HVAC Building Committee

The Westbrook Board of Education HVAC Building Committee will meet to receive an update on HVAC projects at Daisy and Westbrook Middle School. The committee will also discuss options for HVAC systems at Westbrook High School. Routine business includes a welcome, approval of minutes, consideration of bills, a chairperson report, scheduling the next meeting, and adjournment.

• Update on HVAC projects – Daisy and Westbrook Middle School
• Discuss options for HVAC systems for Westbrook High School
• Approval of minutes
• Consideration of bills
• Chairperson report and scheduling of next meeting

The committee unanimously approved the minutes from the August 20 meeting. It also approved a $33,297.50 payment to Nero for the WMS project. The $29,600.01 final Nero invoice was tabled pending additional documentation. Members agreed to explore Option 2 (VRF and ducted system) for the high‑school HVAC replacement.

• Approved 8/20/25 meeting minutes (unanimous)
• Approved Nero bill $33,297.50 for WMS project (unanimous)
• Tabled $29,600.01 final Nero invoice pending operating and warranty documents
• Agreed to further explore HVAC Option 2 (VRF & ducted) for Westbrook High School
• Advised that $8,000 Eversource electrical upgrade invoice could not be waived
• Adjourned meeting at 6:19 p.m. (unanimous)

Harbor Management Commission

The Harbor Management Commission will meet to review the 2025 boating season and consider a Connecticut Department of Energy and Environmental Protection Coastal Zone Permit application for timber groin repairs at Grove Beach Point.

• Review of 2025 Boating Season
• COP Application for Grove Beach Point timber groin repairs
• Meeting at Mulvey Municipal Building, 866 Boston Post Road

The Harbor Management Commission approved the minutes from the August 26, 2025 meeting. No bills or correspondence required action. The commission then adjourned the meeting at 6:07 p.m.

• Approved August 26, 2025 minutes (7-0)
• Adjourned meeting (7-0)

Zoning Commission

The Zoning Commission will consider a possible vote on a Special Permit and Conditional Use (CAM) for a mixed‑use retail/residential project at 1119 Boston Post Road. It will also vote on three Coastal Area Management Site Plan applications for additions to single‑family residences at 314 Essex Road, 70 Captains Drive, and 96 Captains Drive. A public hearing for the 1119 Boston Post Road permit is scheduled, and a pre‑application discussion will address Rural Residential setback requirements on Minnow Lane.

• Possible vote – Special Permit & CAM – 1119 Boston Post Road – mixed‑use retail/residential
• Possible vote – ZC2025-012 – Coastal Area Management Site Plan – 314 Essex Road – addition to existing single‑family residence
• Possible vote – ZC2025-013 – Coastal Area Management Site Plan – 70 Captains Drive – addition to existing single‑family residence
• Possible vote – ZC2025-014 – Coastal Area Management Site Plan – 96 Captains Drive – addition to existing single‑family residence
• Pre‑application discussion – Rural Residential zoning setback requirements for Minnow Lane (correspondence dated Oct 8 2025)

The Westbrook Zoning Commission voted unanimously to receive three coastal area management site‑plan applications (316 Essex Road, 70 Captains Drive, 96 Captains Drive). It then approved those three site‑plan applications and a special permit & coastal area management site‑plan for 1119 Boston Post Road mixed‑use development, each with a 5‑0 vote and listed conditions. The commission also closed the public hearing on the applications with a 5‑0 vote.

• Received application ZC 2025-0012 – COASTAL AREA MANAGEMENT SITE PLAN – 316 Essex Road (5:0)
• Received application ZC 2025-0013 – COASTAL AREA MANAGEMENT SITE PLAN – 70 Captains Drive (5:0)
• Received application ZC 2025-0014 – COASTAL AREA MANAGEMENT SITE PLAN – 96 Captains Drive (5:0)
• Approved COASTAL AREA MANAGEMENT SITE PLAN – 316 Essex Road (5:0)
• Approved COASTAL AREA MANAGEMENT SITE PLAN – 70 Captains Drive (5:0)
• Approved COASTAL AREA MANAGEMENT SITE PLAN – 96 Captains Drive (5:0)
• Approved Special Permit & COASTAL AREA MANAGEMENT SITE PLAN – 1119 Boston Post Road mixed‑use (5:0) with conditions
• Closed public hearing on the applications (5:0)

Westbrook Housing Authority

The Westbrook Housing Authority will meet to approve the 2026 budget. The body will also discuss cameras and tenant concerns.

• 2026 Budget Approval
• Discussion of cameras
• Tenant concerns

The board approved the 2026 Housing Authority budget, adding $10,140 for audit work, with a unanimous vote. The earlier discussion on cameras was tabled pending more information and will be revisited at a future meeting. The meeting was then adjourned by unanimous consent.

• Approved 2026 Budget with $10,140 audit funding (unanimous)
• Tabled cameras discussion pending further information
• Approved motion to adjourn meeting (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen will review status reports on the PR contract and the Town Dock/Duck Island Road breakwater contract. They will consider a request for additional funds for the Transfer Station scale. The agenda also includes re‑appointments to the Harbor Commission, the IWWC, and several police officers, plus executive‑session interviews for park‑and‑recreation and maintenance candidates.

• Status Report – PR Contract
• Status Report – Town Dock/Duck Island Road Breakwater Contract
• Transfer Station Scale – request for additional funds
• Re‑appointments: Harbor Commission (Kurt Schilling), IWWC (Dwayne Xenelis, Samantha Marone), Police Officers (Gelven, McKenna, Miller, O’Neill, Pederson, Rentkowicz, Rutkis, Sacco, Wyzykowski, Hoffman, Broderick)
• Executive Session – personnel interviews for Park & Rec Coordinator and maintenance positions

The Selectmen unanimously approved an appropriation of up to $60,000 to fund the Transfer Station Scale. They also confirmed several personnel appointments, including the Harbor Commission, IWWC members, police officers, and various town staff. The meeting minutes from 10/14/25 were approved. All actions were taken without dissent.

• Approved up to $60,000 appropriation for Transfer Station Scale (unanimous)
• Appointed Kurt Schilling to the Harbor Commission (unanimous)
• Re‑appointed Dwayne Xenelis and Samantha Marone to the IWWC (unanimous)
• Re‑appointed Police Officers Gelven, McKenna, Miller, O’Neill, Pederson, Rentkowicz, Rutkiss, Sacco, Wyzykowski, Hoffman and Broderick (unanimous)
• Appointed Nick Perregaux as Recreation Coordinator, $26/hr (unanimous)
• Appointed Stephan Hathaway as Landscape Supervisor, $35/hr (unanimous)
• Appointed Erick Gutzmer as Groundman, $30/hr (unanimous)
• Appointed Chris Kostek as Maintainer III, $33/hr (unanimous)

Water Pollution Control Authority

The regular hybrid meeting of the Westbrook Water Pollution Control Authority scheduled for October 22, 2025 at 7:00 p.m. in the Mulvey Municipal Building was cancelled. No agenda items were considered.

Conservation Commission

The Westbrook Conservation Commission will conduct a site walk at 1:00 p.m. on October 22, 2025, at 431 Horse Hill Road (Tax Assessor Map 156, Lot 018). The purpose is to review the property for trail continuance. The public is invited to attend.

• Site walk at 1:00 p.m. to review trail continuance at 431 Horse Hill Road (Tax Assessor Map 156, Lot 018)

The Westbrook Conservation Commission walked the borders of the 18.86‑acre parcel at 431 Horse Hill Road with the owner, Jason Wallace. The walk identified the property’s boundaries, terrain and its connection to existing trail systems. No formal decisions, approvals, or denials were made during this meeting.

Zoning Board of Appeals

The Zoning Board of Appeals will hear appeals for two properties requesting variances from setback and height regulations. The board will discuss and possibly decide on the requests for a three-car garage at 17 Hammock Road North and a new house at 15 Mels Road.

• Appeal No. 2025-015: 17 Hammock Road North, variance for 3-car garage
• Appeal No. 2025-016: 15 Mels Road, variance to elevate and construct new house
• Review of July 23, 2025, meeting minutes
• Public hearing and regular meeting agenda
• Correspondence and bills to be addressed

Retirement / Pension Board

The regular meeting of the Westbrook Retirement Board scheduled for October 21, 2025, has been cancelled.

Conservation Commission

The Westbrook Conservation Commission will review the July 15, 2025 meeting minutes and approve a $125.68 bill for Kathy Savona. Members will discuss scheduling a trail clean‑up and receive open‑space updates. A site walk is planned for 431 Horse Hill Road, owned by Jason Wallace, at 1:00 p.m. on Wednesday, October 22, 2025.

• Review July 15, 2025 regular meeting minutes
• Approve bill for Kathy Savona – $125.68
• Set date and time for trail clean‑up (old business)
• Site walk for 431 Horse Hill Road, owned by Jason Wallace, on Oct 22, 2025 at 1:00 p.m.
• Open space updates

The Westbrook Conservation Commission approved the July 15, 2025 meeting minutes and a $125.68 payment to the recording clerk, each by a 4‑0‑0 vote. Members agreed to hold a trail clean‑up at the Tom O'Dell Memorial Open Space on Oct. 29, 2025 at 11:00 a.m. and to conduct a site walk at 431 Horse Hill Road on Oct. 22, 2025 at 1:00 p.m. The meeting was adjourned by a unanimous vote.

• Approved 7/15/2025 minutes (4-0-0)
• Approved $125.68 payment to Kathy Savona (4-0-0)
• Scheduled trail clean‑up at Tom O'Dell Memorial Open Space on Oct. 29, 2025 at 11:00 a.m.
• Scheduled site walk at 431 Horse Hill Road on Oct. 22, 2025 at 1:00 p.m.
• Adjourned meeting (4-0-0)

Board of Fire Commissioners

The Board of Fire Commissioners will discuss current and future fiscal year budgets and the capital budget. The meeting includes reports from the Fire Chief and Fire Marshal, as well as a review of the Fire Marshal's contract.

• Current and next fiscal year budget updates
• Capital Budget review
• Fire Marshal review and contract
• Review of stipends
• Approval of bills

The Board of Fire Commissioners seated John G. as a voting member and approved the minutes from the July 17, 2025 meeting. It also approved the list of fire department members eligible for stipends and authorized secretary bills totaling two hours. Several items—inventory reports, property inspections, and Schedule B—were tabled until the next meeting.

• John G. seated as voting member (approved)
• Minutes from 7/17/25 approved
• Stipend list for fire department members approved
• Secretary bills for 2 hours approved
• Inventory reports tabled until next meeting
• Property inspections tabled until next meeting
• Schedule B tabled until next meeting
• Motion to adjourn approved

Board of Finance

The Board of Finance will review and approve the minutes from the September 17, 2025 meeting, hear the Treasurer’s and First Selectman’s reports, and consider appropriations and budget transfers as outlined in attached documents. The agenda also includes a preliminary budget discussion requested by T. Cozza and an executive session on public health and safety.

• Approval of September 17, 2025 meeting minutes
• Treasurer’s Report
• First Selectman’s Report
• Consideration of appropriations
• Consideration of budget transfers (see attached)

The Board approved the September 17, 2025 meeting minutes. It unanimously accepted the Treasurer’s report and the financial report update. The Board also approved budget transfers totaling $315,541.92. The meeting was adjourned unanimously.

• Approved September 17, 2025 minutes
• Accepted Treasurer’s report (unanimous)
• Approved budget transfers of $315,541.92 (unanimous)
• Accepted financial report update (unanimous)
• Adjourned meeting (unanimous)

Coastal Resiliency Committee

The Coastal Resiliency Committee will review minutes from September and discuss the status of the Town Dock and Duck Island Breakwater. The agenda includes updates on stormwater system mapping, resiliency regulations, and potential grant opportunities.

• Review of September 9, 2025 meeting minutes
• Stormwater System Mapping discussion
• Town Dock and Duck Island Breakwater status update
• Resiliency Regulation Updates
• LIS Community Impact Fund application due Nov 21

The committee accepted the minutes from the September 9, 2025 meeting after a motion by Ron Botelho and a second by Kevin Wynne, passing unanimously. The meeting was then adjourned at 3:17 p.m. following a motion by Marilyn Ozols, seconded by Ron Botelho, also passing unanimously. No other substantive actions or approvals were taken at this meeting.

• Accepted minutes of 9/9/25 meeting (unanimous)
• Adjourned meeting at 3:17 p.m. (unanimous)

Board of Education

The Westbrook Board of Education will vote on new policies for artificial intelligence, home schooling, and tuition, as well as approve a field trip request for the Boston Pops concert. The meeting also includes a review of the 2025-26 budget timeline and a student climate presentation.

• Vote anticipated on Tuition Policy 3240
• Vote anticipated on Material and Service Policy 3250
• First reading of Artificial Intelligence Policy 6141.3273
• First reading of Home Schooling Policy 6172.3
• Vote anticipated on Music Dept. Boston Pops field trip

The Westbrook Board of Education approved the budget timeline and process for the 2025‑26 school year and appointed Don Perreault to assist with budget guidelines. It also adopted the Tuition Policy (3240) and the Material and Service Policy (3250) by bypassing first readings. The board approved a music department field trip to Boston on Dec. 19, 2025, and ratified the September 9, 2025 meeting minutes. All votes were unanimous.

• Approved Budget Timeline and Process for 2025‑26 (unanimous)
• Appointed Don Perreault to work with the superintendent on budget guidelines (unanimous)
• Adopted Tuition Policy 3240, bypassing first reading (unanimous)
• Adopted Material and Service Policy 3250, bypassing first reading (unanimous)
• Approved Music Department field trip to Boston, MA on Dec. 19, 2025 (unanimous)
• Approved September 9, 2025 meeting minutes (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen will consider a contract renewal for the Clean In Between service and receive status reports on the public relations contract and the Town Dock/Duck Island Road breakwater contract. The meeting also includes a request from SUNY Maritime College regarding a Turtle Submarine project and several personnel interviews and appointments. All items are scheduled for discussion during the regular meeting on October 14, 2025.

• Request from SUNY Maritime College – Turtle Submarine
• Clean In Between – Contract Renewal
• Status Report – PR Contract
• Status Report – Town Dock/Duck Island Road Breakwater Contract
• Appointments/Re‑appointments/Resignations – Harbor Commission

The Board of Selectmen unanimously approved the renewal of the Clean in Between cleaning contract for one year. They also approved the minutes from the September 25, 2026 meeting, entered an executive session on a personnel matter, and established a non‑union recreation coordinator position at $26.00 per hour. The meeting was then adjourned.

• Renewed one-year Clean in Between cleaning contract (unanimous)
• Approved minutes of 9/25/26 BOS meeting (unanimous)
• Entered executive session for Park & Rec staffing matter (unanimous)
• Established and posted Non-Union Recreation Coordinator position, 40 hrs/week at $26.00/hr (unanimous)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen will review contract renewals for a cleaning service and a dock breakwater project, along with a request from SUNY Maritime College. The meeting includes executive sessions for personnel matters and a status report on a public relations contract.

• Contract renewal for Clean In Between
• Status report on PR Contract
• Status report on Town Dock/Duck Island Road Breakwater Contract
• Request from SUNY Maritime College – Turtle Submarine
• Executive sessions for personnel matters

Visiting Nurses & Public Health Board

The board will review the current fiscal year budget and plan for the next fiscal year. Members will also discuss visit statistics, policy reviews, and staffing matters. The meeting includes planning for the 2027 Anniversary.

• Current fiscal year budget update
• Next fiscal year budget planning
• Revenue review
• Home Health residency and Internship Programs
• 2027 Anniversary Planning

The board reviewed the minutes of the September 10, 2025 meeting and approved them unanimously. No other motions were voted on; the remaining reports were informational. The meeting was then adjourned unanimously.

• Approved September 10, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Library Board of Trustees

The Westbrook Public Library Board will hear standard reports, allow public participation, and address any old and new business items. No specific decisions or contracts are listed in the agenda.

• Call to Order
• Financial Report
• Library Director’s Report
• Old Business
• New Business

The trustees approved the August 5, 2025 special meeting minutes after a motion and second. The meeting was then formally adjourned by a motion and second. No other substantive actions were decided.

• Accepted August 5, 2025 special meeting minutes (motion by Shankar, second by Cietanno)
• Adjourned the meeting (motion by Cassidy, second by Cietanno)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will meet to approve the minutes from the September 2, 2025 meeting and consider bills, including a payment of $129.44 to Rose Monroe for September minutes.

• Approval of Regular meeting minutes 9/2/25
• Payment of $129.44 to Rose Monroe for September minutes
• Public Comment Period (maximum 15 minutes)

Planning Commission

The Westbrook Planning Commission will meet on October 1, 2025 to discuss the Draft Plan of Conservation and Development Update covering 2025‑2035. The agenda includes this discussion, a notice of the next meeting on October 14, 2025, and standard procedural items.

• Discussion of Draft Plan of Conservation and Development Update 2025‑2035

Board of Education

The Westbrook Board of Education Policy Subcommittee will review several policy items. Topics include an Artificial Intelligence policy for the CABE, a cell phone use policy, a home school policy, and policies affecting the Business Office reading assignments. No decisions are recorded in the agenda.

• Artificial Intelligence – CABE policy
• Cell Phone Use policy
• Home School Policy
• Policies impacting Business Office reading assignments (M. Luft, K. Walker, C. Kuehlewind)

The board unanimously approved the August 12, 2025 meeting minutes. The Policy Subcommittee approved the CABE artificial‑intelligence policy and will present it at the October 14 BOE meeting as a first reading. Several business‑office policies were marked reviewed or slated for further discussion at upcoming meetings, and the session adjourned unanimously.

• Approved August 12, 2025 minutes (unanimous)
• Approved AI policy to move forward to Oct 14 BOE meeting (first reading)
• Moved Cell Phone Policies to Oct 28 policy committee meeting for further discussion
• Moved Homeschooling policy review to Oct 28 policy committee meeting
• Marked Policy 3000 Concept and Roles as reviewed on Sep 30, 2025
• Marked Policy 3220 State and Federal Aid as reviewed on Sep 30, 2025
• Revised Policy 3240 Tuition (removed line) and sent to Oct 14 BOE meeting for vote
• Adopted Policy 3250 Material and Service with revision (removed "diploma") and sent to Oct 14 BOE meeting for vote

Ad Hoc School Roof Committee

The committee will meet to review and discuss reports and information regarding school roofs. The body will also address committee resource needs.

• Review and discussion of school roof reports
• Discussion of committee resource needs

The Ad Hoc School Roof Committee approved the minutes from its August 5, 2025 meeting by unanimous vote. Members discussed roof conditions, maintenance plans, and potential funding, but no funding decisions were made. The meeting was adjourned at 6:55 p.m. by unanimous consent.

• Approved minutes of 8/5/25 meeting (unanimous)
• Adjourned meeting at 6:55 p.m. (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen will receive updates on the school roof committee, the PR contract, the Town Dock/Duck Island Road breakwater contract, and the Ted Lane Field dugout. They will also consider an Early Voting Grant. Reappointments for the Conservation Commission and the IWWC will be confirmed.

• Early Voting Grant
• Status Report – Town Dock/Duck Island Road Breakwater Contract
• Status Report – PR Contract
• Update from Westbrook School Roof Committee
• Ted Lane Field – Status of dugout

The Board of Selectmen unanimously approved the $7,530.16 Early Voting Grant from the State of Connecticut and authorized the First Selectman to sign the paperwork. They also re‑appointed three members to the Conservation Commission and two members to the Inland Waterways & Wetlands Commission. The minutes from the September 9, 2025 meeting were approved, and the meeting was adjourned.

• Accepted $7,530.16 Early Voting Grant and authorized First Selectman to sign (unanimous)
• Re‑appointed Sheridan Bauman, Richmond Bell, and Molly Bernstein to Conservation Commission (unanimous)
• Re‑appointed Howard Benisvy and Karl Gelotte to Inland Waterways & Wetlands Commission (unanimous)
• Approved minutes of the 9/9/25 meeting (unanimous)
• Adjourned meeting at 6:57 p.m. (unanimous)

Water Pollution Control Authority

The scheduled regular hybrid meeting of the Westbrook Water Pollution Control Authority for September 24, 2025 was cancelled. No agenda items were considered or decided.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings and potentially decide on two variance applications. Both requests involve deviations from zoning regulations to allow for new construction or modifications on residential lots.

• Appeal No. 2025-015: Variance request for a 28’ x 26’ x 23.32’ high three car garage at 17 Hammock Road North
• Appeal No. 2025-016: Variance request to elevate and construct a new house at 15 Mels Road

Zoning Board of Appeals

The Westbrook Zoning Board of Appeals public hearing and regular meeting scheduled for September 24, 2025 has been cancelled. No agenda items will be heard or decided at this time.

Zoning Board of Appeals

The Zoning Board of Appeals announced that its public hearing and regular meeting set for September 24, 2025 will not take place. No agenda items were considered.

Sustainable Westbrook

The Sustainable Westbrook Committee will elect a chair and adopt a meeting schedule for 2025‑2026. An open discussion will feature Summer Mitchell, a SustainableCT Fellow, and an introduction to QPlus. The committee will also review the 2024 Point Audit and receive a staff report.

• Elect Chair
• Adopt 2025 & 2026 meeting schedule
• Open discussion with Summer Mitchell and QPlus introduction
• Review of 2024 Point Audit
• Staff report

The Sustainable Westbrook Commission elected Ryan Engels as chairman by unanimous vote. The commission also adopted a meeting schedule for 2025‑2026, listing six specific dates, with unanimous approval. The meeting was then adjourned at 7:43 PM by unanimous consent.

• Elected Ryan Engels as Chairman (unanimous)
• Adopted 2025‑26 meeting schedule with dates 9/24/25, 1/28/26, 3/25/26, 5/27/26, 7/22/26, 9/23/26 (unanimous)
• Adjourned meeting at 7:43 PM (unanimous)

Harbor Management Commission

The Harbor Management Commission’s regular meeting set for September 23, 2025 at 6:00 p.m. in the South Conference Room of the Mulvey Municipal Building was cancelled. Consequently, no agenda items were considered or decided at this time.

Zoning Commission

The Zoning Commission will hold a public hearing and a possible vote regarding a special permit for a municipal storage and maintenance building. Another special permit application for a mixed-use project has been continued to October.

• Public hearing and possible vote on ZC2025-011: Special Permit for Municipal Storage/Maintenance Building at 156 McVeagh Road
• Continued hearing for ZC2025-007: Special Permit & CAM for Mixed Use Retail/Residential at 1119 Boston Post Road

The Zoning Commission closed the public hearing unanimously. It then approved the special permit for 156 McVeagh Road with a list of conditions, also unanimously. The commission approved the August 25, 2025 minutes and adjourned the meeting at 7:46 p.m., each vote 5‑0.

• Closed public hearing (5:0)
• Approved special permit for 156 McVeagh Rd with conditions (5:0)
• Approved August 25, 2025 meeting minutes (5:0)
• Adjourned meeting at 7:46 p.m. (5:0)

Board of Finance

The Board will vote on appropriating up to $1,640 from the Contingency fund to the Health Department for a lead inspection. It will also review various budget transfers as outlined in the attached documents. Updates from the Board of Education Roof Committee and a discussion on dissolving the Health Insurance Fund are on the agenda. The meeting includes standard reports, public comment, and an executive session on public health and safety.

• Appropriation of up to $1,640 for a health department lead inspection
• Review of various budget transfers (see attached)
• Board of Education Roof Committee update
• Discussion on dissolution of the Health Insurance Fund
• Executive session on public health and safety

The Board of Finance voted unanimously to close the Health Insurance Fund and move the remaining $3,252,392 to the General Fund, committing those funds for future health‑care costs. It also appropriated up to $1,640 for a lead inspection by the Health Department. The Board accepted a $5,000 historical preservation grant, a $75,000 State Port Authority grant for the town dock, and a $200,000 grant for the Duck Island Breakwater. Additionally, it approved payment of a $15,100 bill for Seward and Monde.

• Closed Health Insurance Fund and transferred $3,252,392 to General Fund (unanimous)
• Committed transferred funds for future health‑care costs ($1,349,482 town, $1,902,910 Board of Education) (unanimous)
• Appropriated up to $1,640 from Contingency for lead inspection (unanimous)
• Accepted Historical Document Preservation Grant of $5,000 (unanimous)
• Accepted State Port Authority Grant of $75,000 for town dock (unanimous)
• Accepted State Port Authority Grant of $200,000 for Duck Island Breakwater (unanimous)
• Approved payment of $15,100 to Seward and Monde (unanimous)
• Approved minutes of July 16, 2025 meeting (unanimous)

Retirement / Pension Board

The Westbrook Retirement Board regular meeting scheduled for September 16, 2025 was cancelled. No agenda items were discussed or decided.

Conservation Commission

The Westbrook Conservation Commission's regular meeting scheduled for September 16, 2025 was cancelled. No agenda items were discussed or decided.

Joint Town Center Revitalization Committee & Economic Development Commission

The Joint Town Center Revitalization Committee and Economic Development Commission will review updates on sidewalk and pedestrian projects, the Westbrook Place mural, the Adopt‑A‑Spot program, historic district signage, and outlet redevelopment. The committee will also consider the Town Center Wastewater Solution and the Thriving Communities Initiative. The Economic Development Commission will discuss its Business Recognition Program, the NCD Zoning Subcommittee, and recent chamber and development updates.

• Sidewalk/Pedestrian Connectivity Projects – Boston Post Road (West)
• Westbrook Place Mural Project
• Adopt A Spot Program
• Town Center Wastewater Solution
• Business Recognition Program

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will hold its regular meeting on September 10, 2025. The agenda includes a financial report with a current fiscal year budget update and the start of next fiscal year budget planning. Reports on administrative supervision, old‑business items such as the Home Health residency program, and a PAC meeting summary will also be presented. The board will confirm the date and time for its next meeting.

• Financial Report – current fiscal year budget update
• Financial Report – start of next fiscal year budget planning
• Administrative Supervisor Report – staffing/administrative matters
• Old Business – Home Health residency program
• New Business – PAC meeting summary

The board accepted the minutes from the August 13, 2025 meeting. It approved the PAC meeting report. It also approved a $90 rate for a patient visit to complete Discharge OASIS by an extended‑hours staff member. All motions passed unanimously.

• Accepted August 13, 2025 minutes (unanimous)
• Approved PAC meeting report (unanimous)
• Approved $90 rate for Discharge OASIS patient visits (unanimous)

Coastal Resiliency Committee

The Coastal Resiliency Implementation Committee will discuss the town's Natural Hazard Mitigation Plan. Members will consider an Engineering Request for Qualifications. The committee will receive status updates on the Town Dock and Duck Island Breakwater RFPs, review recent resiliency regulation updates, and examine stormwater system mapping.

• Natural Hazard Mitigation Plan
• Engineering Request for Qualifications (RFQ)
• Status update on Town Dock and Duck Island Breakwater RFPs
• Resiliency Regulation Updates
• Stormwater System Mapping

The committee unanimously approved the minutes from the August 12, 2025 meeting. Members discussed the Hazard Mitigation Plan, the engineering RFQ, and stormwater mapping. The committee decided to interview firms and recommend at least two candidates for the Board of Selectmen’s consideration. The meeting was adjourned unanimously.

• Approved 8/12/25 meeting minutes (unanimous)
• Decided to interview firms and recommend at least two candidates for BOS consideration
• Planned to refine and post RFQ for coastal resiliency project (responses due 10/14/25)
• Adjourned meeting (unanimous)

Board of Education

The Westbrook Board of Education will discuss school openings and enrollment. The board is expected to vote on a new district mission statement and a policy regarding restorative practices for challenging behavior.

• Vote on Policy 5144.12 Challenging Behavior Prevention – Restorative Practices Responses in Student Discipline
• Vote on Westbrook Public Schools District Mission Statement and Priority Goals
• Vote on Policy 3541.5 Transportation Safety Complaints/Records and Reports
• Discussion on disposal of library books
• Appointment of Emily Gorki as Athletic Trainer

The Westbrook Board of Education unanimously approved the district mission statement and five strategic priority goals. It also adopted two new policies by bypassing first readings, authorized the disposal of outdated library books, and approved the submission of the CABE Board Recognition application. The board further approved the 2025‑2026 Board of Education goals and the superintendent’s goals for the same period.

• Approved submission of CABE Board Recognition application (unanimous)
• Authorized disposal of outdated library books (unanimous)
• Adopted Policy 5144.12 Challenging Behavior Prevention Restorative Practices (unanimous)
• Adopted Policy 3541.5 Transportation Safety Complaints/Records (unanimous)
• Approved Westbrook Public Schools District Mission Statement (unanimous)
• Approved District Strategic Priority Goals (unanimous)
• Approved 2025‑2026 Board of Education goals (unanimous)
• Approved 2025‑2026 Superintendent’s goals (unanimous)

Board of Education

The Board will approve the minutes from the April 8, 2025 meeting. It will consider presenting the CABE Leadership Award. The committee will discuss plans for upcoming Community Conversations. The meeting will then adjourn.

• Approve minutes from the April 8, 2025 meeting
• Consider the CABE Leadership Award
• Plan upcoming Community Conversations

The subcommittee elected M. Luft as chair by unanimous vote. The board then adjourned the meeting at 8:25 p.m. by unanimous vote. A second AI event was discussed but no decision was made.

• Appointed M. Luft as Chair of the Communications and Marketing Subcommittee (unanimous)
• Adjourned meeting at 8:25 p.m. (unanimous)

Board of Selectmen

The Board will receive an update from the Westbrook School Roof Committee and a report on the status of opioid funds. It will hear status reports on the PR contract and the Town Dock/Duck Island Road Breakwater contract. The Board will consider a request for easements on Old Mail Trail referred by the Planning Commission and a request to appropriate money for a lead inspection.

• Request for easements on Old Mail Trail (referral from Planning Commission)
• Request to appropriate funds for lead inspection
• Status report on PR contract
• Status report on Town Dock/Duck Island Road Breakwater contract
• Update from Westbrook School Roof Committee

The Selectmen unanimously voted to forward easement requests for 189 Old Mail Trail and 137 Old Mail Trail to the Town Meeting for further consideration. They also approved a $1,640 appropriation for a lead inspection and sent it to the Board of Finance. The meeting minutes from 8/28/25 were approved, and the board entered an executive session to discuss impending litigation before adjourning.

• Board of Finance added executive session on impending litigation to agenda (unanimous)
• Selectmen forwarded easement request for 189 Old Mail Trail to Town Meeting (unanimous)
• Selectmen forwarded easement request for 137 Old Mail Trail to Town Meeting (unanimous)
• Selectmen appropriated $1,640 for lead inspection, forwarded to Board of Finance (unanimous)
• Selectmen approved minutes of 8/28/25 BOS meeting (unanimous)
• Selectmen entered executive session to discuss impending litigation (unanimous)
• Selectmen adjourned the meeting (unanimous)

Planning Commission

The Westbrook Planning Commission will hold a hybrid meeting to review town and agency referrals, including utility easements for two properties on Old Mail Trail and a special permit for a municipal equipment storage building on McVeagh Road. The commission will also discuss correspondence related to sidewalk projects and climate action planning.

• Utility easement referrals for 137 and 189 Old Mail Trail
• Special permit and referral for municipal equipment storage building at 156 McVeagh Road
• Review of CTDOT sidewalk project comments for East Sidewalk OS Town Line
• Public information meeting on Natural Hazard Mitigation Plan scheduled for 6:30 PM

The commission unanimously approved utility easements for 137 Old Mail Trail and 189 Old Mail Trail, limiting them to prevent additional residential construction. It also approved the special permit and CGS 8‑24 referral for the Municipal Equipment Storage Building at 156 McVeagh Road. Additionally, the commission approved payment of a $125.68 invoice and adopted the August 11, 2025 regular meeting minutes.

• Approved utility easement for 137 Old Mail Trail (unanimous)
• Approved utility easement for 189 Old Mail Trail (unanimous)
• Approved special permit and CGS 8‑24 referral for Municipal Equipment Storage Building at 156 McVeagh Road (unanimous)
• Approved payment of $125.68 invoice (unanimous)
• Approved August 11, 2025 regular meeting minutes (unanimous)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hear three old-business applications for residential work near wetlands and a cease and desist order, then approve prior meeting minutes and handle routine bills. Public comment is allowed for up to 15 minutes.

• 159 Old Horse Hill Road: single-family residence, grading, and driveway in 100 ft. upland review area
• 41 Roberts Road: deck construction in the upland review area
• 915 Essex Road: Cease and Desist Order review
• Approval of minutes from 8/5/25 and 8/12/25 site walk
• Rose Monroe $251.36 for August minutes, Amazon $40.48 for monitor holders

The Inland Wetlands & Watercourses Commission unanimously approved a single‑family residence at 159 Old Horse Hill Road, a deck at 41 Roberts Road, and administrative approval for silt fence, check dams, and dirt removal at 915 Essex Road. The minutes and the commission’s bills for August and July were also approved unanimously.

• Approved single‑family residence at 159 Old Horse Hill Road (unanimous)
• Approved deck construction at 41 Roberts Road (unanimous)
• Approved administrative removal of dirt, silt fence and check dams at 915 Essex Road (unanimous)
• Approved meeting minutes (unanimous)
• Approved payment of bills for August minutes, monitor holders, and July mileage (unanimous)
• Adjourned meeting at 7:42 p.m. (unanimous)

Board of Selectmen

The Board of Selectmen will review a resident request for a no-smoking ordinance at public beaches and a request for easements on Old Mail Trail. The body will also discuss the status of opioid funds and a facilities maintenance project.

• Resident request for smoking/cannabis ordinance at public beaches
• Request for easements on Old Mail Trail
• Status report on speed bump requests
• Status of Opioid Funds
• Tentative Town Meeting date set for 9/18/25

The Board approved several actions, including forwarding two easement requests on Old Mail Trail to the Planning Commission, scheduling a Town Meeting for September 18, 2025, and authorizing interlocal agreements to process volunteer firefighter tax abatements. It also established a five‑member Ad Hoc Sustainable CT Committee, appointed members to it, extended full‑time employment for Jhan Urreste‑Angulo, and appointed Joseph Liguori as a part‑time police officer. All motions passed unanimously.

• Forwarded easement request for 137 Old Mail Trail to Planning Commission (unanimous)
• Forwarded easement request for 189 Old Mail Trail to Planning Commission (unanimous)
• Scheduled Town Meeting for Thursday, September 18, 2025 at 7 p.m. (unanimous)
• Authorized interlocal agreements for volunteer firefighter tax abatement program (unanimous)
• Established a 5‑member Ad Hoc Sustainable CT Committee (unanimous)
• Appointed Ryan Engels, Marcia Simon, Jacob Allgaier, Andrew Livingstone to Sustainable CT Committee (unanimous)
• Extended full‑time permanent employment to Jhan Urreste‑Angulo, effective immediately (unanimous)
• Appointed Joseph Liguori as part‑time Police Officer at $36.01 hourly, start mid‑late October 2025 (unanimous)

Water Pollution Control Authority

The Water Pollution Control Authority will meet to review bills and reports. The agenda includes discussions on the Town Center Community Wastewater System and updates regarding the Riggio Building.

• Town Center Community Wastewater System
• Riggio Building updates
• Health Department Report

The Authority unanimously approved the June 25, 2025 meeting minutes. It also granted Charter Oak Tavern permission to provide seasonal outdoor seating on the Town Green. No other substantive actions were taken; discussions included the Town Center Wastewater Community System and coastal‑resilience recommendations.

• Approved June 25, 2025 WPCA meeting minutes (unanimous)
• Authorized outdoor seating for Charter Oak Tavern (seasonal, weather‑dependent)

Zoning Board of Appeals

The Zoning Board of Appeals meeting scheduled for August 27, 2025, has been cancelled. The notice was issued on July 23, 2025.

• Meeting cancelled
• Notice dated July 23, 2025

Harbor Management Commission

The Westbrook Harbor Management Commission will hold its regular meeting on August 26, 2025, to discuss the 2025 boating season and further plans for swimming at the town dock. The meeting will also include routine procedural items such as approving minutes and receiving reports.

• Review of 2025 Boating Season
• Further Discussion of Swimming at Town Dock

The commission approved the minutes from the June 24 meeting and two invoices: $130 for a lighthouse sign and $1,500 for work by Sound Side Construction on pier pilings. All members voted in favor on each motion. No new business was introduced, and the meeting was adjourned at 6:22 p.m.

• Approved June 24, 2025 meeting minutes (unanimous)
• Approved Lighthouse Signs invoice $130 (unanimous)
• Approved Sound Side Construction invoice $1,500 (unanimous)
• Recommended contacting CT DEEP and Town Attorney about No Wake Buoys (discussion)
• Adjourned meeting at 6:22 p.m. (unanimous)

Zoning Commission

The Westbrook Zoning Commission will decide on a text amendment to the Neighborhood Commercial zoning rules and continue a public hearing on a mixed-use retail-residential project at 1119 Boston Post Road. Commissioners will also review a pre-application for antique storage at 313 Pond Meadow Road.

• Vote on ZC2025-008: Floor Area Ratio coverage change in NCD zoning
• Public hearing on ZC2025-007: Mixed-use retail/residential at 1119 Boston Post Road
• Pre-application review for Black Rock Galleries at 313 Pond Meadow Road
• Hearing on ZC2025-008 continued to September 22, 2025
• Approval of July 27, 2025 meeting minutes

The Zoning Commission opened public hearings for two applications (ZC2025-007 and ZC2025-008) and later closed the hearing for ZC2025-008. It then approved the regulation text amendment to allow a Floor Area Ratio of up to 0.4 in the Neighborhood Commercial District, effective September 5 2025, with specified conditions. The commission also approved the July 27 2025 minutes and adjourned the meeting.

• Opened public hearing for ZC2025-007 (5:0)
• Opened public hearing for ZC2025-008 (5:0)
• Closed public hearing for ZC2025-008 (5:0)
• Approved FAR amendment to 0.4 in NCD district with conditions (5:0)
• Approved July 27, 2025 minutes (4:0, 1 abstention)
• Adjourned meeting at 8:30 p.m. (5:0)

School HVAC Building Committee

The Board of Education HVAC Building Committee will meet to discuss progress on HVAC projects. The committee will review updates regarding Daisy and Westbrook Middle School and the status of rebate submissions.

• Update on HVAC projects at Daisy and Westbrook Middle School
• Update on rebate submissions

The Board of Education HVAC Building Committee approved the July 9, 2025 meeting minutes unanimously. They approved four Nero Air Conditioning invoices—$325,386.87 and $15,000 for Westbrook Middle School, $220,224.63 and $45,313.85 for Daisy—by unanimous vote. The committee adjourned the meeting at 5:45 p.m. with a unanimous motion.

• Approved July 9, 2025 meeting minutes (unanimous)
• Approved Nero Air Conditioning invoices: $325,386.87, $15,000 (Westbrook Middle School) and $220,224.63, $45,313.85 (Daisy) (unanimous)
• Adjourned meeting at 5:45 p.m. (unanimous)

Board of Finance

The Westbrook Board of Finance regular meeting scheduled for August 20, 2025, at 6:30 p.m. at the Mulvey Municipal Center has been cancelled. No decisions or discussions will occur at this meeting.

Retirement / Pension Board

The Retirement Board will meet to review the current investment portfolio. The agenda consists of standard procedural items and a review of assets.

• Portfolio Review

The Retirement Board approved the July 15, 2025 minutes by unanimous vote. The board discussed pension document distribution, a possible RFP for portfolio services, and moving meeting start times to 6 p.m., but no formal actions were taken on those items. The meeting was then adjourned unanimously.

• Approved July 15, 2025 minutes (unanimous)
• Adjourned meeting at 5:55 p.m. (unanimous)

Conservation Commission

The Westbrook Conservation Commission has cancelled its regular meeting scheduled for August 19, 2025. No business, decisions, or discussions will take place at this time.

Joint Town Center Revitalization Committee & Economic Development Commission

The regularly scheduled joint meeting of the Town Center Revitalization Committee and Economic Development Commission on August 14, 2025, at 7pm in the Multimedia Room of the Mulvey Municipal Building has been cancelled. No business will be conducted at this meeting.

Visiting Nurses & Public Health Board

The board will meet to review referral trends and a town newsletter article. Members will also discuss budget planning and a collaboration with WHS regarding internships.

• Review of referral trends
• Town Newsletter Article
• Budget planning
• Internship/WHS collaboration

The board decided the agency should pursue an article in each Westbrook Events Newsletter. It agreed to begin annual budget planning each September with quarterly check‑ups. The board approved creating a senior‑student internship program, with Kim Bennett assisting in development. It also approved trialing the Home Health Residency Grant to place a new RN as per‑diem staff.

• Agreed agency should seek an article in each Westbrook Events Newsletter
• Agreed to start annual budget planning each September with quarterly reviews
• Approved development of senior‑student internship program, Kim Bennett to assist
• Approved trial of Home Health Residency Grant program for per‑diem RN

Coastal Resiliency Committee

The Coastal Resiliency Implementation Committee will meet to discuss and prioritize recommendations and projects from the Coastal Resiliency Plan. Members will also review funding sources and consider engineering requests for proposals (RFPs) for the Town Dock and Buck Island Breakwater.

• Discussion of Coastal Resiliency Plan Recommendations/Projects - Prioritization
• Review of Funding Sources for resiliency projects
• Engineering RFP/RFQ for Town Dock and Buck Island Breakwater

The committee approved the minutes from the July 8, 2025 meeting. It unanimously amended the agenda to move item 7 (Engineering RFP/RFQ) and item 8 (RFP for Town Dock and Duck Island Breakwater) to the discussion. The meeting was then adjourned by unanimous vote.

• Accepted minutes of 7/8/25 meeting (unanimous)
• Amended agenda order to discuss items 7 and 8 (unanimous)
• Adjourned meeting (unanimous)

Board of Education

The Westbrook Board of Education’s Policy Subcommittee will meet to discuss updates to student discipline policies and a review of business office policies for the 2025-2026 school year. The meeting will also preview future discussions on artificial intelligence policies.

• Review of Challenging Behavior Prevention-Restorative Practices Responses in Student Discipline (CABE policy 5144.12)
• Discussion of Policies Impacting Business Office (3000 series) for 2025-2026
• Preview of Artificial Intelligence policy (CABE) for future agenda

The subcommittee approved the April 29, 2025 minutes unanimously. It decided to advance the Shipman model policy on challenging‑behavior prevention and the CABE safety‑complaints policy to the September Board of Education meeting for approval. The meeting was adjourned unanimously at 5:50 p.m.

• Approved April 29, 2025 minutes (unanimous)
• Moved Shipman model policy on challenging‑behavior prevention to September BOE meeting for approval
• Moved CABE model policy 3541.5 on safety/transportation complaints to September BOE meeting for approval
• Adjourned meeting at 5:50 p.m. (unanimous)

Board of Education

The Westbrook Board of Education will hold its regular meeting on August 12, 2025, at 6:00 p.m. in the WHS Library. The agenda includes routine procedural items, financial report reviews, and votes on end-of-year financials, check listings, and personnel appointments. No substantive policy decisions or major discussions are listed beyond standard board operations.

• Vote on end-of-year financials 2024-2025
• Approval of minutes from June and July 2025 meetings
• Professional appointments: Karen Alers-Mercado (Bilingual), Klaire Carregal (Chemistry), Alexander Sipala (Business Education), Michaela Super (Special Education)
• Non-certified appointments: Randi Wilson (RBT), Emily Vallee (Paraprofessional), Laurie Kentner (Paraprofessional)
• Vote anticipated on MOU agreement with WEA (Executive Session)

The Board approved the minutes from four June meetings unanimously. It authorized the $13,000 fiscal surplus to be placed in the non‑lapsing fund account. The Board also voted unanimously to let Superintendent Martineau enter into a memorandum of understanding with the Westbrook Education Association. New hires for the 2025‑26 school year were approved, including teachers and support staff.

• Approved June 3, June 17, and July 9 meeting minutes (unanimous)
• Authorized placement of $13,000 surplus into non‑lapsing fund (unanimous)
• Authorized Superintendent Martineau to enter MOU with WEA (unanimous)
• Approved appointment of Karen Alers‑Mercado, bilingual teacher (Daisy)
• Approved appointment of Klaire Carregal, chemistry teacher (WHS)
• Approved appointment of Alexander Sipala, business education teacher (WHS)
• Approved appointment of Michaela Super, special education teacher (WMS)
• Approved appointment of Randi Wilson, RBT (WMS) and other paraprofessionals

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will perform a site walk for an application submitted by Ryan Marcell. The commission is reviewing a proposal for a single family residence, grading, and a driveway.

• Site walk at 159 Old Horse Hill Road (Tax Assessor Map 113, Lot 20)
• Application for single family residence, grading, and driveway in 100 ft. upland review area

The Inland Wetlands & Watercourses Commission approved a device to deter beaver dam construction at 897 East Pond Meadow Road, a deck at 41 Roberts Road, and continued review of a house at 159 Old Horse Hill Road with a site walk scheduled. All votes were unanimous.

• Approved beaver-deterrent device at 897 East Pond Meadow Road (unanimous)
• Approved deck construction at 41 Roberts Road (unanimous)
• Approved minutes of 7/1/25 meeting (unanimous)
• Approved payment of bills totaling $224.22 (unanimous)

Town Meetings

The Westbrook Special Town Meeting will consider accepting a $320,000 state grant for a sidewalk project and adopting amended pension plans for town employees and volunteers. The meeting will also address a police department deficit and a new ordinance prohibiting loitering.

• Accept $320,000 grant for Goodspeed Drive to Old Forge Road sidewalk project
• Adopt amended and restated pension plans for employees, firefighters, and constables
• Appropriate up to $11,949 to cover a police department Taser capital project deficit
• Appropriate up to $70,000 from contingency for Westbrook Ambulance Association fees
• Consider adding a new 'Loitering Prohibited' ordinance to the Westbrook Code of Ordinances

The Special Town Meeting authorized the First Selectman to accept a $320,000 state DOT grant for the Goodspeed Drive to Old Forge Road sidewalk improvement. It also added a new "Loitering Prohibited" ordinance to the town code. Several pension plans for town employees, volunteer firefighters, and constables were approved, and funds were appropriated for a police Taser deficit and ambulance‑association fees.

• Authorized acceptance of $320,000 DOT grant for sidewalk project (unanimous voice vote)
• Added "Loitering Prohibited" ordinance to Westbrook Code of Ordinances (unanimous voice vote)
• Approved amended Retirement Plan, effective July 1 2025 (voice vote, 1 nay)
• Approved amended Volunteer Firefighters Pension Plan, effective July 1 2025 (unanimous voice vote)
• Approved amended Constables (Police) Pension Plan, effective July 1 2025 (unanimous voice vote)
• Appropriated up to $11,949 from Police Department fund for Taser project deficit (unanimous voice vote)
• Appropriated up to $70,000 from Contingency for First Selectman's ambulance‑association fees (unanimous voice vote)
• Authorized acceptance of $5,000 State Library grant for historic document preservation (unanimous voice vote)

Board of Selectmen

The Board of Selectmen will meet to discuss and potentially take action on the Town Hall union contract. The agenda also includes updates on attendance policies and resident requests regarding public beaches and speed bumps.

• Discussion and possible action on Town Hall Union Contract
• Resident request regarding smoking and cannabis at public beaches
• Status report on request for speed bumps
• Appointment of Assistant Animal Control Officer
• Executive session for FD Admin. Asst. and Police Officer candidates

The Board unanimously ratified the municipal union contract and extended its health, wage, and longevity benefits to non‑union elected officials and clerks. It also approved an updated Time and Attendance Policy, appointed Dawn M. Caffery as Assistant Animal Control Officer and Jennifer Liappes as the Westbrook Fire Department Administrative Assistant, and approved the prior meeting minutes. An executive session was held to discuss personnel matters.

• Ratified municipal union contract dated 7/1/25‑6/30/28 (unanimous)
• Extended union contract health, wage, and longevity benefits to non‑union elected officials and clerks (unanimous)
• Approved updated Time and Attendance Policy (unanimous)
• Appointed Dawn M. Caffery as Assistant Animal Control Officer (unanimous)
• Approved minutes of 7/24/25 and 8/6/25 meetings (unanimous)
• Entered executive session for personnel matter (unanimous)
• Appointed Jennifer Liappes as Westbrook Fire Department Administrative Assistant, 35 hrs/week at $27/hr (unanimous)
• Adjourned meeting at 6:40 p.m. (unanimous)

Planning Commission

The Planning Commission will consider a zoning regulation amendment regarding the Floor Area Ratio in the NCD District. The body will also receive updates on various sidewalk projects and the Plan of Conservation and Development.

• Zoning Regulation Amendment ZC 2025–008 for Harbor House Condominiums, LLC
• Invoice for Jacobson – BPR East Sidewalks – STEAP 22 for $2,761.49
• Status updates for Boston Post Road West, East, and OS Town Line sidewalk projects
• Discussion on Town Center Waste Water
• Natural Hazard Mitigation Plan update for September 10

Board of Selectmen

The Board of Selectmen is holding a special meeting to address a personnel matter. The body will conduct interviews and may appoint a candidate for the Assistant Assessor position.

• Interviews for Assistant Assessor
• Possible appointment of Assistant Assessor

The Board entered an executive session for a personnel interview and resumed the regular session ten minutes later. It then unanimously approved the appointment of Taylor Warner as Assistant Assessor (35‑hour week at $23.75 per hour, effective 8/25/25). The meeting was adjourned unanimously.

• Entered executive session for personnel matter (unanimous)
• Appointed Taylor Warner as Assistant Assessor, 35 hrs/week at $23.75/hr (unanimous)
• Adjourned meeting (unanimous)

Library Board of Trustees

The Board of Trustees will meet to review reports and conduct general business. The agenda consists of procedural boilerplate items.

The Board voted to accept the July 1, 2025 monthly meeting minutes as presented. It also approved the July financial report. The meeting was then adjourned. No other substantive actions were taken.

• Accepted July 1, 2025 minutes (unanimous)
• Accepted July financial report (unanimous)
• Adjourned meeting (unanimous)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will consider three property applications. The body will review requests for residential construction and a river device to prevent beaver dams.

• 159 Old Horse Hill Road: application for a single family residence, grading and driveway
• 897 East Pond Meadow Road: application for a device in Falls River to deter beaver dam construction
• 41 Roberts Road: application to construct a deck in the upland review area
• Payment of bills: Amazon $82.83 and Rose Monroe $141.39

The Inland Wetlands & Watercourses Commission unanimously approved the installation of a beaver‑dam deterrent device at 897 East Pond Meadow Road and accepted a deck construction application at 41 Roberts Road. The meeting minutes from July 1, 2025, and payments for two bills were also approved. The commission then adjourned.

• Approved beaver‑dam deterrent device at 897 East Pond Meadow Road (unanimous)
• Accepted deck construction application at 41 Roberts Road (unanimous)
• Approved meeting minutes (7/1/25) (unanimous)
• Approved payment of bills $141.39 and $82.83 (unanimous)
• Adjourned meeting (unanimous)

Ad Hoc School Roof Committee

The committee will meet to review and discuss reports and information regarding school roofs. The body will also discuss committee resource needs.

• Review and discussion of school roof reports

The committee tabled approval of the minutes. Jeff Tindall was assigned to procure estimates for asbestos environmental testing of the high‑school roof and for re‑roofing the middle‑school roof. Chairman Ehlert will contact the Finance Office about hiring an architect, and the committee will request financial resources from the Board of Selectmen/Board of Finance. The meeting was unanimously adjourned.

• Minutes approval tabled (no vote recorded)
• Jeff Tindall to procure asbestos testing estimates for HS roof
• Jeff Tindall to procure re‑roofing estimates for MS roof
• Chairman Ehlert to contact Finance office about architect hiring process
• Committee to request BOS/BOF funding for environmental testing
• Committee to present recent work to Board of Selectmen at September meeting

Zoning Commission

The Zoning Commission will review applications for mixed-use development and regulation amendments. The body may vote on a site plan modification for a deli and ice cream shop and a temporary storage container application.

• ZC2025-007: Special Permit for mixed-use retail/residential at 1119 Boston Post Road
• ZC2025-008: Regulation Text Amendment for Floor Area Ratio Coverage in NCD district
• ZC2025-009: Outdoor seating and extended hours for Scoops & Slices at 977 Boston Post Road
• ZC2025-010: Site Plan Application for temporary storage container at 1244 Old Clinton Road
• Pre-Application Review for indoor/outdoor sports facility at 313 Pond Meadow Road

The Zoning Commission accepted three applications and set public hearings for two of them. It approved a minor modification for Scoops & Slices, extending hours to 9 pm and requiring handicap‑accessible outdoor seating with a gravel patio. The commission also approved a temporary storage container site plan at 1244 Old Clinton Road, requiring removal by December 31 2026. All motions passed unanimously.

• Accepted Special Permit & CAM for 1119 Boston Post Road; public hearing set for Aug 25, 2025 (5-0)
• Accepted Regulation Text Amendment for Harbor House Condominiums; public hearing set for Aug 25, 2025 (5-0)
• Accepted Minor Modification‑Site Plan for 977 Boston Post Road (Scoops & Slices) (5-0)
• Approved Site Plan and Minor Modification for 977 Boston Post Road: hours to 9 pm, handicap‑accessible seating, gravel patio (5-0)
• Approved Site Plan for temporary storage container at 1244 Old Clinton Road with removal condition Dec 31 2026 (5-0)
• Approved minutes from June 23, 2025 (5-0)
• Adjourned meeting at 7:48 pm (5-0)

Westbrook Housing Authority

The Westbrook Housing Authority will meet to review the Treasurer Report and management comments. The body will discuss ongoing business regarding grants and facility maintenance.

• Small Cities Grant
• Fire Hydrant Service
• Sprinkler Repair
• Cameras
• Landscaping

The Westbrook Housing Authority approved buying security cameras and later approved a chemical tick treatment, both passing unanimously. The minutes and Treasurer's Report were also approved unanimously. An executive session was held to discuss legal matters, and the meeting was adjourned.

• Approved purchase of security cameras (unanimous)
• Approved chemical tick treatment and schedule discussion for next season (unanimous)
• Approved minutes of May 19, 2025 meeting (unanimous)
• Accepted Treasurer's Report as presented (unanimous)
• Moved to executive session to discuss legal matters (unanimous)
• Adjourned meeting at 3:45 p.m. (unanimous)

Ad Hoc School Roof Committee

The committee is meeting to perform a roof walk at Westbrook High School. No other business items are listed on the agenda.

• Roof walk at Westbrook High School

The Ad Hoc School Roof Committee asked Garland to update the 2023 RAMP report for Westbrook High School. It also requested a preventative maintenance schedule with cost estimates for both the high school and middle school roofs. The meeting was unanimously adjourned.

• Requested Garland update 2023 RAMP report for High School (unanimous)
• Requested preventative maintenance schedule with cost estimates for High and Middle School roofs (unanimous)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen will consider a Town Hall union contract and the dissolution of the Health Insurance Fund. The meeting includes decisions on funding for police equipment and ambulance services.

• Capital appropriation for PD Tasers: $11,949.99
• Ambulance appropriation: $70,000
• Discussion and possible action on Town Hall Union Contract
• Dissolution of Health Insurance Fund
• Acceptance of Historic Documents Preservation Grant

The Selectmen voted unanimously to dissolve the town's Health Insurance Fund and transfer the remaining $3,252,392 to the General Fund, earmarking $1,349,482 for town health‑care actions and $1,902,910 for the Board of Education. They also approved the updated Loitering Ordinance, the Harbor Management Plan changes, and authorized the First Selectman to sign the National Opioid Settlement documents. Additional actions included capital appropriations for a Taser project and ambulance fees, and the appointment of a new Planning, Zoning and Development Director.

• Closed Health Insurance Fund and transferred $3,252,392 to General Fund (unanimous)
• Approved updated Loitering Ordinance and forwarded to Town Meeting (unanimous)
• Accepted Harbor Management Plan changes and forwarded to Town Meeting (unanimous)
• Authorized First Selectman to sign National Opioid Settlement documentation (unanimous)
• Appropriated up to $11,949 for Taser project deficit (unanimous)
• Appropriated up to $70,000 for ambulance fee coverage (unanimous)
• Authorized First Selectman to sign Historic Document Preservation Grant (unanimous)
• Appointed Peter Gillespie as Planning, Zoning and Development Director, retroactive July 1 2025, salary $95,908 (unanimous)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will perform a site walk to review an application for a single family residence. The visit focuses on grading and a driveway within a 100 ft. upland review area.

• Site walk at 159 Old Horse Hill Road (Tax Assessor Map 113, Lot 20)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing and possible decision regarding a variance request for a property at 41 Roberts Road. One other appeal regarding a cease-and-desist order has been withdrawn.

• Appeal No. 2025-014: Request for variances at 41 Roberts Road for vertical expansion to construct three dormers
• Appeal No. 2025-013: Appeal regarding a Cease-and-Desist Order at 62 Menunketesuck Road (WITHDRAWN)

Water Pollution Control Authority

The regular hybrid meeting of the Water Pollution Control Authority scheduled for July 23, 2025, has been cancelled.

Ad Hoc School Roof Committee

The committee is meeting to perform a roof walk at Westbrook High School. No other items are listed for decision or discussion.

• Roof walk at Westbrook High School

Board of Fire Commissioners

The Board of Fire Commissioners will receive end-of-year updates from the Fire Chief and Fire Marshal. Members will discuss the WFD pension/points system and review Standard Operating Procedures (SOP/SOG).

• Fire Chief and Fire Marshal end-of-year updates
• WFD Pension/Points System update
• SOP/SOG review
• Fire Marshal review and contract
• Approval of bills

The Board seated Paul Beaulieu as a regular member and approved the minutes from the May 15 meeting. It accepted the Schedule B plan as presented, approved secretary bills totaling 2.5 hours, and adjourned the meeting. All motions were approved unanimously.

• Seated Paul Beaulieu as a regular member (approved)
• Approved minutes from 5/15/25 meeting (approved)
• Accepted Schedule B plan as presented (approved)
• Approved secretary bills for a total of 2.5 hours (approved)
• Adjourned meeting at 8:02 pm (approved)

Inland Wetlands & Watercourses Commission

The site walk scheduled for July 17, 2025, was cancelled due to a heat advisory. The meeting has been rescheduled for July 24, 2025, at 4:00 P.M.

• Application for a single family residence, grading, and driveway at 159 Old Horse Hill Road (Tax Assessor Map 113, Lot 20)

Board of Finance

The Board of Finance will meet to discuss bonding and capital project closeouts. The body is deciding on two specific appropriations to cover budget deficits and fees.

• Appropriation of up to $70,000 from Contingency for Westbrook Ambulance Association fees
• Appropriation of up to $11,949 for the Police Speed Sign project deficit
• Discussion on bonding
• Capital Project Closeout
• Executive session regarding public safety

Retirement / Pension Board

The Retirement Board will meet to review pension plans for Town Hall, Police, and Fire Department employees. The board may take action on these reviews during the meeting.

• Pension plan reviews and possible action for Town Hall, Police, and FD

The board approved the minutes of the May 20 meeting and accepted provisions for active military duty and part‑time employees. It changed the plan terminology to use "police officer" instead of "constable." The board unanimously adopted resolutions urging the Board of Selectmen to adopt the Amended and Restated 2025 Town Pension Plan, Police Officer Pension Plan, and Volunteer Firefighters Pension Plan, all to become effective July 1 2025.

• Approved minutes of the 5/20/25 meeting (unanimous)
• Accepted active military duty provision in the pension plan (unanimous)
• Accepted part‑time employee provision in the pension plan (unanimous)
• Adopted term “police officer” in place of “constable” in pension documents (unanimous)
• Recommended Board of Selectmen adopt Amended and Restated 2025 Town Pension Plan effective July 1 2025 (unanimous)
• Recommended Board of Selectmen adopt Amended and Restated 2025 Police Officer Pension Plan and share draft with bargaining unit (unanimous)
• Recommended Board of Selectmen adopt Amended and Restated 2025 Volunteer Firefighters Pension Plan (unanimous)
• Adjourned the meeting at 6:20 p.m. (unanimous)

Conservation Commission

The Conservation Commission will meet to review June minutes and approve a payment for minutes preparation. The body will also discuss scheduling a trail cleanup and provide updates on 2025 Conservation Interns.

• Payment of $125.68 to Kathy Savona for June minutes
• Scheduling of trail clean up date and time
• Update on 2025 Conservation Interns

The Commission approved the June 17 meeting minutes (4‑0‑0) and authorized a $125.68 payment to Recording Clerk Kathy Savona (4‑0‑0). They set a trail cleanup for West Hill Woods on Saturday, July 26, time to be determined. The meeting was formally adjourned (4‑0‑0).

• Approved June 17, 2025 minutes (vote 4-0-0)
• Approved $125.68 payment to Recording Clerk (vote 4-0-0)
• Scheduled West Hill Woods trail cleanup for Saturday July 26 (time TBD)
• Adjourned meeting (vote 4-0-0)

Ad Hoc School Roof Committee

The committee is meeting to review its official charge and discuss available resources. The session includes general discussion and the approval of previous meeting minutes.

• Review of committee charge
• Discussion regarding committee resources
• Approval of minutes from 6/2/25 and 6/16/2025

The Ad Hoc School Roof Committee unanimously approved the minutes from the June 2 and June 16 meetings. The committee scheduled a roof walk for July 21 at 7:00 am and a Town Hall meeting for August 5 at 6 pm. The meeting was then adjourned by unanimous vote.

• Approved minutes of 6/2/25 and 6/16/25 (unanimous)
• Scheduled roof walk on July 21 at 7:00 am
• Scheduled Town Hall on August 5 at 6 pm
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will consider a zoning referral for a mixed-use special use permit at 1119 Boston Post Road. The body will also receive updates on sidewalk projects and the Plan of Conservation and Development.

• Special Use Permit for mixed use at 1119 Boston Post Road (NYC Realty LLC)
• Payment of $1,105.71 to Recording Secretary
• Payment of $67,173.69 to Jacobson for BPR East Sidewalks
• Payment of $4,945.62 to GZA for NHMP
• Status updates for sidewalk projects on Boston Post Road West, East, and OS Town Line

The commission unanimously approved the recommendation for a special‑use permit (ZC‑2025‑007) for the mixed‑use redevelopment at 1119 Boston Post Road. It also unanimously approved payments: up to 10% of the remaining GZA contract amount, $94.26 to the Recording Secretary, and $1,105.71 to Jacobson & Associates. The May 12, 2025 meeting minutes were approved unanimously.

• Approved special‑use permit recommendation for 1119 Boston Post Rd (unanimous)
• Approved payment of up to 10% of remaining GZA contract amount (unanimous)
• Approved payment of $94.26 to Recording Secretary (unanimous)
• Approved payment of $1,105.71 to Jacobson & Associates (unanimous)
• Approved May 12, 2025 Planning Commission minutes (unanimous)

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review infrastructure updates and town center projects. The joint session includes updates on pedestrian connectivity and redevelopment, followed by separate committee discussions on wastewater and zoning.

• Sidewalk/Pedestrian Connectivity updates for Boston Post Road (West), Boston Post Road East (Town Line), and Boston Post Road (East)
• Westbrook Place Mural Project
• Outlet Redevelopment Update
• Town Center Wastewater Solution
• NCD Zoning Subcommittee

School HVAC Building Committee

The committee is meeting to discuss the status of HVAC projects at Daisy and Westbrook Middle School. The session will also cover rebate submissions and the payment of bills.

• Update on HVAC projects at Daisy and Westbrook Middle School
• Review of rebate submissions
• Payment of bills

The board approved the minutes from the April 16 meeting unanimously. It then approved two contractor bills—$135,315.62 for the Westbrook Middle School HVAC project and $187,600.11 for the Daisy Elementary Phase II HVAC project—also unanimously. The meeting was adjourned by unanimous motion and the next meeting was scheduled for August 20.

• Approved April 16 minutes (unanimous)
• Approved Nero Air Conditioning bill $135,315.62 for Westbrook Middle School (unanimous)
• Approved Nero Air Conditioning bill $187,600.11 for Daisy Elementary Phase II (unanimous)
• Adjourned meeting at 5:35 p.m. (unanimous)

Board of Education

The Westbrook Board of Education will hold a special meeting to consider a contract for lighting in the WHS auditorium. The board will also hold a period for public comment on general concerns and agenda items.

• Vote on WHS auditorium lighting contract

The Board of Education voted unanimously to authorize Superintendent Kristina J. Martineau to enter into a contract with Supertech to replace and upgrade the Westbrook High School auditorium lighting system for $279,936. No other actions were taken at the special meeting.

• Approved $279,936 auditorium lighting contract (5-0 unanimous)

Coastal Resiliency Committee

The Westbrook Coastal Resiliency Implementation Committee will meet to review its mission, introduce members, and elect a chair and vice-chair. The group will also discuss recommendations and projects related to coastal resiliency planning.

• Election of Committee Chair and Vice-Chair
• Discussion of Coastal Resiliency Plan Recommendations/Projects

The committee elected Tony Cozza as chairman, Marilyn Ozols as vice‑chair, and Ron Botelho as corresponding secretary, each by unanimous vote. A motion to adjourn the meeting was also passed unanimously. The committee will meet monthly, next on August 12, 2025.

• Elected Tony Cozza as Chairman (unanimous)
• Elected Marilyn Ozols as Vice‑Chairman (unanimous)
• Elected Ron Botelho as Corresponding Secretary (unanimous)
• Motion to adjourn meeting passed unanimously

Health & Safety Committee

The Health & Safety Committee will hold a regular meeting to review department reports, safety data, and claims. The agenda consists of procedural items and general business.

• Report from Department Representatives
• Safety Report
• Review of Claims

The committee approved the minutes from the January meeting after a motion by Mr. Riggio and a second by Mr. Tindall, passing unanimously. A motion to adjourn was made by Ms. Riggio, seconded by Ms. Shaw, and the meeting was adjourned unanimously. No other substantive actions were decided.

• Approved January meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen will discuss possible action on the Town Hall union contract and the dissolution of the Health Insurance Fund. The meeting includes updates on the Community Center, Duck Island Town Dock RFP, and the Harbor Management Plan.

• Possible action on Town Hall Union Contract
• Dissolution of Health Insurance Fund
• Request for Proposal for Duck Island, Town Dock
• Status report on Harbor Management Plan
• Setting a date for the Town Meeting after August 8

The Selectmen unanimously approved adding a discussion item on editing the Hazardous Mitigation Plan. They also accepted and posted the draft Request for Proposals for engineering services for the Duck Island/Town Dock project. The Board authorized the First Selectman to contract with Joanne Galli to review the draft Hazardous Mitigation Plan at $27 per hour. Minutes from the June 26 meeting were approved unanimously.

• Added agenda item on editing Hazardous Mitigation Plan (unanimous)
• Accepted and posted RFP for Duck Island/Town Dock engineering services (unanimous)
• Authorized contract with Joanne Galli to review Hazardous Mitigation Plan at $27/hr (unanimous)
• Approved minutes of 6/26/25 BOS meeting (unanimous)

Library Board of Trustees

The Board of Trustees will meet to review reports and conduct general business. The agenda consists of procedural boilerplate items.

The Library Board approved the June 3, 2025 monthly meeting minutes and accepted the June financial report. It also approved the revised Library of Things policy. Discussion of the library’s role in the town’s 250th anniversary was tabled until the October meeting, and the board then adjourned.

• Approved June 3, 2025 meeting minutes (all in favor)
• Approved June 2025 financial report (all in favor)
• Approved revised Library of Things policy (all in favor)
• Tabled 250th anniversary participation ideas to October meeting
• Adjourned meeting (all in favor)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will review an application for a new home and related site work. The body will also address a Cease and Desist Order for a property on Essex Road.

• Application for single family residence, grading, and driveway at 159 Old Horse Hill Road
• Cease and Desist Order for 915 Essex Road
• Payment of $125.68 to Rose Monroe for June minutes
• Payment of $35.68 to Amazon for storage bags

The commission issued cease‑and‑desist orders for the property at 915 Essex Road, requiring the owners to hire an engineer and complete a survey within 60 days. For the application at 159 Old Horse Hill Road, the board asked the project engineer to provide alternative plans and scheduled a site walk to review the property. The commission unanimously approved the minutes from the June 3, 2025 meeting. It also unanimously approved payment of two bills totaling $161.36 and then adjourned.

• Issued cease‑and‑desist orders for 915 Essex Road; owners must hire engineer and survey within 60 days
• Requested additional options and scheduled a site walk for 159 Old Horse Hill Road project
• Approved June 3, 2025 meeting minutes (unanimous)
• Approved payment of bills: $125.68 for minutes and $35.68 for storage bags (unanimous)
• Adjourned the meeting at 8:10 p.m. (unanimous)

Board of Selectmen

The Board of Selectmen will review a community center feasibility study and harbor management plan. The meeting includes requests for proposals for a PR firm and the Duck Island Town Dock.

• Status update on Community Center Feasibility Study
• Request for Proposal for a PR Firm
• Request for Proposal for Duck Island, Town Dock
• MOU with State of CT Dept. of Emergency Services and Public Protection
• Re-appointment of Town Engineer

The Selectmen unanimously reappointed Jacobson as town engineer for one year starting July 1, 2025. They also adopted the State of Connecticut emergency services MOU, approved a PR‑firm RFP, and authorized compensation for Veronica’s youth conference. Additional actions included approving a roof‑committee charge, agreeing to a Duck Island dock engineering RFP, and appointing Don Izzo and a library assistant.

• Approved compensation for Veronica’s conference attendance (unanimous)
• Approved posting of PR‑firm RFP for three weeks (unanimous)
• Agreed to issue RFP for Duck Island Town Dock engineering (unanimous)
• Adopted State of Connecticut emergency services MOU (unanimous)
• Approved charge for Roof Committee (unanimous)
• Reappointed Jacobson as town engineer for one year, effective 7/1/25 (unanimous)
• Appointed Don Izzo as Telecommunications Director, $8,500/yr effective 7/1 (unanimous)
• Appointed library assistant, 35 hrs at current rate effective 7/21 (unanimous)

Water Pollution Control Authority

The Water Pollution Control Authority will meet to review bills and reports. The body will discuss the Town Center Community Wastewater System and updates regarding the Riggio Building.

• Town Center Community Wastewater System discussion
• Riggio Building updates
• Health Department Report

The Water Pollution Control Authority approved the minutes from the March 26, 2025 meeting unanimously. No bills, correspondence, new business, or old business were acted upon. The meeting was adjourned unanimously at 7:45 p.m.

• Approved March 26, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on variance requests for properties on Wesley Avenue and Old Mail Trail. One application for 15 Mels Road has been withdrawn.

• Appeal No. 2025-011: Variance request for two HVAC condensers at 80 Wesley Avenue
• Appeal No. 2025-012: Variance request to replace a 20’ x 21.2” garage with a 22.5’ x 30” garage on Old Mail Trail
• Appeal No. 2025-008: Application for 15 Mels Road withdrawn

Harbor Management Commission

The Harbor Management Commission will discuss final revisions to the Harbor Management Plan. The body will also consider recommended changes and updates to the Town Dock.

• Coastal Permit Application for 215 Old Salt Works Road to retain waterfront structures and repair a stone groin
• Final revisions to the Harbor Management Plan
• Recommended changes/updates to the Town Dock

The commission approved the minutes from the May 27 meeting. It also approved two sets of revisions to the Harbor Management Plan—those submitted by Harbormaster Charlie McSorley and by Commissioner Evan Cusson. The meeting was then adjourned at 6:29 p.m.

• Approved May 27, 2025 meeting minutes (all members voted in favor)
• Approved Harbormaster Charlie McSorley's Harbor Management Plan revisions (all members voted in favor)
• Approved Commissioner Evan Cusson's Harbor Management Plan revisions (all members voted in favor)
• Adjourned meeting at 6:29 p.m. (all members voted in favor)

Zoning Commission

The Westbrook Zoning Commission will hold a public hearing and possible votes on two applications: a site plan to convert 1430 Boston Post Road from retail to medical offices, and a regulation text amendment covering changes of use, sidewalks, outdoor dining, and electric vehicle charging stations. The meeting will also discuss fee schedule changes, an affordable housing committee update, and a zoning report.

• ZC2025-006: Site plan to change 1430 Boston Post Road from retail to medical offices
• ZC2025-005: Regulation text amendments for changes of use, sidewalks, outdoor dining, and EV charging stations
• Proposed fee schedule changes status report
• Affordable Housing Committee discussion
• Zoning (ZEO) Report

The Commission received and then approved the site‑plan application ZC2025-006 for 1430 Boston Post Road, changing the use from retail to medical/mental‑health counseling offices. The approval was granted with conditions requiring screened garbage areas, handicap signage, and limiting use to the first floor pending further permits. The vote on the approval was 4‑0 with one abstention.

• Received ZC2025-006 site‑plan application (4-0, 1 abstain)
• Approved change of use for 1430 Boston Post Road to medical offices with conditions (4-0, 1 abstain)
• Approved regulation amendments on use, sidewalks, outdoor dining, vehicle sites, finances, EV charging, and design review (5-0)
• Approved March 24, 2025 minutes as submitted (5-0)

Board of Selectmen

The Board of Selectmen is holding a special meeting to discuss and potentially take action regarding the use of Town property.

• Discussion and possible action on Use of Town Property

The Selectmen discussed safety concerns at the Ted Lane Little League fields. The board agreed to install purchased video cameras, add anti‑loitering signage, turn off electricity after events, and have police prioritize patrols in those areas. The meeting was adjourned by a unanimous motion.

• Agreed to install purchased video cameras on town fields (no vote recorded)
• Agreed to place anti‑loitering signage at Town Green, gazebo, ball fields (no vote recorded)
• Agreed to turn off electricity after concerts and ball games (no vote recorded)
• Agreed police will prioritize patrol and provide presence in those areas (no vote recorded)
• Motion to adjourn passed unanimously

Board of Finance

The Board of Finance will meet to elect officers and review financial reports. The body is considering a specific appropriation for equipment and the appointment of auditors.

• Proposed appropriation of up to $2,500 from Contingency to the Estuary for a new oven
• Election of Board Officers
• Appointment of Auditors
• Approval of Bills
• Acceptance of Grants

The Board of Finance elected Karl Gelotte as clerk and Paul Winch as chair. It approved several financial actions, including a $2,500 appropriation for the Estuary, a $2,000 transfer for drone‑training, appointment of auditors, and a $4,400 audit bill. The board also approved a $320,000 grant for the Connecticut DOT sidewalk improvement project and scheduled a future municipal bonding discussion.

• Elected Karl Gelotte as Clerk and Paul Winch as Chairman (unanimous)
• Approved minutes of the May 12, 2025 special meeting (unanimous)
• Appropriated up to $2,500 from Contingency to the Estuary for a new oven (unanimous)
• Transferred $2,000 from Other Operating Supplies to the Training Account for drone training (unanimous)
• Appointed Seward and Monde as Auditors for FY24‑25 (unanimous)
• Approved audit services bill to Seward and Monde for $4,400 (unanimous)
• Approved Connecticut DOT Sidewalk Improvement Project grant for $320,000 (unanimous)
• Voted to enter Executive Session at 7:14 pm (unanimous)

Retirement / Pension Board

The regular meeting of the Westbrook Retirement Board scheduled for June 17, 2025, has been cancelled.

Retirement / Pension Board

The Retirement Board will conduct a portfolio review and consider action on pension plans for Town Hall, Police, and Fire Department employees. The board is also scheduled to vote on the USI Investment Policy Statement.

• Approval of USI Investment Policy Statement
• Pension Plan Reviews and possible action for Town Hall, Police, and FD
• Portfolio Review

Board of Education

The Board of Education will hold a special meeting to discuss and potentially act on the leadership structure for WMS and WHS. The meeting includes executive sessions regarding the assignment of two public employees and the Superintendent's evaluation.

• Discussion and possible action on WMS and WHS Leadership Structure
• Possible action concerning the assignment of two public employees
• Possible action concerning the Superintendent’s contract

The Board voted to pilot a combined administrator model for Westbrook Middle School and Westbrook High School for the 2025‑2026 and 2026‑2027 school years. It also appointed Matthew Talmadge as principal and Amy Gallagher as assistant principal, each serving from July 1 2025 to June 30 2027. The Board gave Chairperson Kim Walker authority to negotiate and approve Superintendent Kristina Martineau’s contract through 2028. All votes were unanimous.

• Approved pilot consolidated leadership structure for WMS and WHS (2025‑2026 & 2026‑2027) – unanimous
• Appointed Matthew Talmadge as WMS/WHS Principal (July 1 2025‑June 30 2027) – unanimous
• Appointed Amy Gallagher as WMS/WHS Assistant Principal (July 1 2025‑June 30 2027) – unanimous
• Granted Kim Walker authority to negotiate and approve Martineau’s contract through 2028 – unanimous

Conservation Commission

The Westbrook Conservation Commission will meet to review minutes and handle administrative tasks. The body is scheduled to determine dates and times for trail cleanup.

• Payment of $94.26 to Kathy Savona for May minutes
• Scheduling of trail clean up

The Conservation Commission approved the June 20 meeting minutes and a $94.26 payment to the recording clerk, both unanimously. It also voted 4-0 to rename Toby Hill VIII to Toby Hill Woods East. Chairman Bell announced a $50,000 budget for open‑space acquisition for the next fiscal year. No new business was presented.

• Approved 5/20/25 meeting minutes (4-0-0)
• Approved payment of $94.26 to Recording Clerk (4-0-0)
• Approved naming Toby Hill VIII Toby Hill Woods East (4-0-0)
• Announced $50,000 budgeted for open‑space purchase for FY 2025‑26
• Discussed hiring senior citizens for summer internships (no vote)
• Planned continued trail cleanup at Horse Hill Woods (ongoing)
• No new business presented
• Adjourned meeting (4-0-0)

Ad Hoc School Roof Committee

The Westbrook Ad Hoc School Roof Committee will convene to hold general discussion about consulting services for a school roof project. No formal decisions are listed on this procedural agenda.

The Ad Hoc School Roof Committee reviewed roof ages and replacement timelines for Daisy, Westbrook Middle, and Westbrook High schools. Members discussed the need for a consultant or architect, deferring that topic to the next meeting. Approval of the June 2, 2025 minutes was tabled. The meeting was unanimously adjourned at 7:06 p.m.

• Tabled approval of June 2, 2025 minutes
• Unanimously adjourned meeting

Town Meetings

The town will consider several grant acceptances and capital appropriations for infrastructure, public safety, and education. The meeting includes votes on funding for townwide improvements and updates to the Land Use Fee Schedule.

• Appropriation of $556,550 for a Public Works maintenance shed and equipment
• Appropriation of $450,000 for townwide sidewalk improvements
• Appropriation of $452,000 for townwide security camera replacement and installation
• Acceptance of a $200,000 grant from the Connecticut Port Authority for the Duck Island seawall
• Proposed updates to the Land Use Fee Schedule in the Westbrook Code of Ordinances

The Special Town Meeting authorized the First Selectman to accept multiple grants and appropriated funds for a range of projects. Notable approvals include a $452,000 appropriation for a townwide security camera upgrade, $250,000 for a high‑school HVAC upgrade, and $300,000 for auditorium lighting. Additional grants were accepted for a teen toy library, dock planning, and seawall planning, and several capital projects were funded for roads, police, and public works.

• Approved $452,000 security camera upgrade (funded $235,450 from General Fund Capital Contribution and $216,550 from Unassigned General Fund Balance)
• Approved $250,000 HVAC upgrade at Westbrook High School (funded $120,000 from Board of Education Capital Reserve and $130,000 from Unassigned General Fund)
• Approved $300,000 auditorium lighting replacement at Westbrook High School (funded from Unassigned General Fund Balance)
• Approved $450,000 sidewalk improvements townwide (funded from General Fund Capital Contribution and LoCIP State funding)
• Authorized acceptance of $1,863 grant from Traveling Toys for a teen toy library at the Westbrook Public Library
• Authorized acceptance of $75,000 Connecticut Port Authority grant for Town Dock planning costs
• Authorized acceptance of $200,000 Connecticut Port Authority grant for Duck Island seawall planning costs
• Authorized acceptance of $5,000 State of Connecticut grant to fund an audit of the Code of Ordinances

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are holding a joint meeting to review infrastructure and development updates. The body will discuss pedestrian connectivity, coastal resiliency, and the Outlet redevelopment. Separate sessions will address wastewater solutions and zoning subcommittees.

• Updates on Boston Post Road (West and East) sidewalk and pedestrian connectivity projects
• Westbrook Place Mural Project
• Coastal Resiliency Plan
• Outlet Redevelopment update
• Bills for property maintenance from OSJL ($169.00 and $155.88) and minutes from Kathy Savona ($61.02)

Visiting Nurses & Public Health Board

The board will meet to review the current fiscal year budget and revenue. The session includes reports on visit statistics, policy reviews, and staffing matters.

• Current fiscal year budget update and revenue review
• RN Job Description review
• Marketing brainstorming session
• Town Newsletter article discussion

The board approved the minutes from the May 14 meeting. It adopted a unanimous motion to adjourn at 8:21 p.m. and scheduled the next regular meeting for Sept. 10, 2025. The board also agreed to assist with a town‑newsletter article, request key agency policies for review, and pursue a high‑school nursing internship program.

• Approved minutes from 5/14/25 (motion Lee L., second Gina F.)
• Adjourned meeting unanimously at 8:21 p.m.
• Set next regular meeting for Sept. 10, 2025 at 7 p.m.
• Board will assist drafting article for town newsletter
• Board requested Nursing Services, Admissions, and productivity policies for review
• Board will develop internship program with Westbrook High School and join Career Day events
• RN job description is under review and revision

Board of Selectmen

The regular meeting of the Board of Selectmen scheduled for June 10, 2025, was cancelled.

Planning Commission

The regular Planning Commission meeting scheduled for June 9, 2025, has been cancelled.

Board of Education

The Board of Education is holding a special meeting for a board retreat. The session focuses on the legal rights and responsibilities of board members.

• Board retreat and professional development on legal rights and responsibilities

The Board of Education met on June 3, 2025 at the WHS Library. Members attended a legal rights and responsibilities workshop led by Attorney Tom Mooney. A motion to adjourn was made and passed unanimously. No other substantive actions were taken.

• Adjourned meeting (unanimous vote)

Board of Education

The Board of Education will meet to establish its meeting schedule from January 2026 through January 2027. The session includes end-of-year updates for Daisy and Westbrook Middle School, as well as a review of June 2025 enrollment.

• Vote on BOE meeting dates for January 2026 – January 2027
• Review of June 2025 enrollment figures
• Resignation of elementary teacher Theresa Paulsen
• Review of budget narrative and expenditure report
• Reports on HVAC Ad Hoc and Town Energy

The Board of Education unanimously approved the schedule of board meetings for January 2026 through January 2027. It also unanimously approved the minutes from the May 13 and May 20, 2025 meetings. The Board noted the resignation of elementary teacher Theresa Paulsen effective June 30, 2025. The meeting was adjourned by unanimous vote.

• Approved BOE meeting dates for Jan 2026‑Jan 2027 (unanimous)
• Approved minutes of May 13 2025 and May 20 2025 meetings (unanimous)
• Noted resignation of elementary teacher Theresa Paulsen effective June 30 2025
• Reviewed May 8 2025 check listing $170,054.73 and May 22 2025 check listing $293,113.36
• Motion to adjourn passed (unanimous)

Library Board of Trustees

The Board of Trustees will meet to review financial and director reports. The agenda consists of procedural boilerplate items.

The Westbrook Public Library Board of Trustees met on June 3, 2025 and reviewed agenda items including reports, correspondence, old business, and new business. The minutes record no approvals, denials, or other actions taken. The meeting concluded with adjournment.

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will review two pending applications for construction in upland review areas. The body will also consider a payment for meeting minutes.

• Application for a 12’ x 16’ shed at 33 Kingfisher Lane
• Application for a 2-story mixed use building, paved driveway, and septic system at 1119 Boston Post Road
• Payment of $251.36 to Rose Monroe for April and May minutes

The Inland Wetlands & Watercourses Commission approved two permit applications, both by unanimous vote. The 1119 Boston Post Road mixed‑use building was approved with two monitoring and silt‑fence conditions. The commission also approved the prior meeting minutes and the payment of $251.36 for April and May bills.

• Approved 33 Kingfisher Lane shed application (unanimous)
• Approved 1119 Boston Post Road mixed‑use building application with two conditions (unanimous)
• Approved regular meeting minutes from 5/6/25 (unanimous)
• Approved payment of $251.36 for April and May minutes (unanimous)

Ad Hoc School Roof Committee

The committee is meeting to elect a chairman and hold general discussions. The agenda consists of procedural items.

• Election of Chairman

The committee nominated Chris Ehlert as chairman and the motion passed unanimously. The meeting was then adjourned by a unanimous vote. No other business was taken.

• Chris Ehlert nominated as committee chairman – motion passed unanimously
• Meeting adjourned – motion passed unanimously

Water Pollution Control Authority

The regular hybrid meeting scheduled for May 28, 2025, has been cancelled.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss and potentially decide on four separate appeals. These requests seek variances from zoning regulations to allow for new home construction, building modifications, and a mixed-use development.

• Appeal 2025-007: Variance for a new four-bedroom home at Mohican Road West
• Appeal 2025-008: Variance to join two rear dormers at 15 Mels Road
• Appeal 2025-009: Variance to replace two buildings with a retail office and two apartments at 1119 Boston Post Road
• Appeal 2025-010: Variance to replace a three-bedroom house and garage with a four-bedroom house at 69 Chapman Avenue

Harbor Management Commission

The Westbrook Harbor Management Commission will hold a regular meeting to discuss a Connecticut DEEP notification about a proposed 3’ x 140’ walkway affecting tidal wetlands, review final revisions to the Harbor Management Plan, and receive updates on channel markers and entry channel conditions. The meeting is procedural with no formal decisions listed.

• CT DEEP notification for STR177, LLC walkway project (3’ x 140’) affecting tidal wetlands
• Final revisions to Harbor Management Plan
• Channel Marker Update
• Entry Channel Condition/Depths Update

The Harbor Management Commission approved the minutes from the March 25, 2025 meeting. It voted to submit the discussed revisions to the Harbor Management Plan to the Board of Selectmen. The meeting was then adjourned at 6:38 p.m. No new business was presented.

• Approved March 25, 2025 minutes (all members voted in favor)
• Submitted Harbor Management Plan revisions to Board of Selectmen (all members voted in favor)
• Adjourned meeting at 6:38 p.m. (all members voted in favor)

Board of Selectmen

The Board of Selectmen will receive a status update on the Community Center Feasibility Study and discuss the Westbrook Schools Roof Committee. The body will also consider the acceptance of a Transportation Alternatives Grant for BPR E. sidewalks.

• Status update on Community Center Feasibility Study
• Acceptance of Transportation Alternatives Grant for BPR E. sidewalks
• Request for Proposal for a PR Firm
• Westbrook Schools Roof Committee discussion
• Second reading for Curt Murad appointment to ZBA alt.

The Board unanimously authorized the First Selectman to accept an $80,000 Transportation Alternative Grant for engineering and design of sidewalks from Goodspeed Drive to Old Forge Road, and to enter agreements with the Connecticut DOT and BL Companies. It also approved the creation of a Westbrook Schools Roof Committee and appointed its five members. Additionally, the Board authorized the First Selectman to sign the application for a COPS school‑violence prevention grant and appointed Curt Murad as an alternate ZBA member. All other items were tabled or procedural.

• Authorized acceptance of $80,000 Transportation Alternative Grant for sidewalk design (unanimous)
• Approved agreement with Connecticut DOT and BL Companies for design services (unanimous)
• Appointed Karl Gelotte, Chris Ehlert, Andrew Meise, Frank Nero, and Scott Hartzell to Westbrook Schools Roof Committee (unanimous)
• Authorized First Selectman to sign COPS School Violence Prevention Grant application (unanimous)
• Appointed Curt Murad as alternate ZBA member (unanimous)
• Approved minutes of the 5/13/25 meeting (unanimous)
• Added agenda discussion on COPS Grant (unanimous)
• Adjourned meeting at 6:51 p.m. (unanimous)

Board of Education

The Westbrook Board of Education will hold a special meeting to review enrollment projections and leadership structure for Westbrook Middle School and Westbrook High School. The public may comment on general concerns or agenda items, with guidelines provided for participation.

• Enrollment projections and leadership structure discussion for WMS/WHS
• Public comment session with time limits and participation rules

The Board voted unanimously to enter Executive Session and later to adjourn the meeting. Members agreed to gather additional input on the proposed leadership structure by having the superintendent email staff and families a survey. A special Board meeting will be scheduled in June to review survey results and consider a vote on the leadership model.

• Moved to Executive Session (unanimous vote)
• Adjourned meeting (unanimous vote)
• Agreed to obtain more feedback on leadership proposals
• Directed Superintendent to send survey to staff and families
• Planned special Board meeting in June to discuss survey results

Conservation Commission

The Westbrook Conservation Commission will meet to discuss new business including trail maintenance and signage. The body will review a notification from CT DEEP regarding proposed structures, dredging, and filling of tidal wetlands at 1275 Old Clinton Road.

• Notification from CT DEEP regarding 1275 Old Clinton Road tidal wetlands
• Installation of signage at Toby Hill
• Trail clearing
• Payment of $157.10 to Kathy Savona for April minutes

The commission approved the May 15 meeting minutes with a correction to include Chris Bazinet’s name (vote 4‑0‑0). It approved a $157.10 payment to recording clerk Kathy Savona (vote 3‑1‑0). It voted to table the CT DEEP notification about proposed structures, dredging and filling at 1275 Old Clinton Road until the June 17 meeting (vote 4‑0‑0). No other actions were decided.

• Approved May 15 meeting minutes (4-0-0)
• Approved $157.10 payment to Kathy Savona (3-1-0)
• Tabled CT DEEP notification on 1275 Old Clinton Road wetlands (4-0-0)

Retirement / Pension Board

The Westbrook Retirement Board will hold its regular meeting on May 20, 2025, at 5:00 p.m. in the Mulvey Municipal Center. The board will review the FD Pension Plan and may take action, along with approving minutes from the March 18, 2025 meeting. Public input and portfolio review are also on the agenda.

• Approval of minutes from March 18, 2025 meeting
• FD Pension Plan Review and Possible Action

The board voted unanimously to agree with the changes proposed to the professional portfolio. The FD pension plan review was tabled for later consideration. The minutes of the March 18, 2025 meeting were approved, and the meeting was adjourned unanimously.

• Agree with changes to professional portfolio (unanimous)
• FD pension plan review and possible action – tabled
• Approve minutes of 3/18/25 meeting (unanimous)
• Adjourn meeting (unanimous)

Zoning Commission

The regular Zoning Commission meeting scheduled for May 19, 2025, has been cancelled.

Board of Fire Commissioners

The Board of Fire Commissioners will meet to discuss administrative updates and the WFD Pension/Points System. The body will review standard operating procedures, scholarships, and property inspections. Members will also act on the approval of bills.

• WFD Pension/Points System update
• SOP/SOG review
• Equipment disposal
• Property inspections
• Approval of bills

The board seated Paul Beaulieu as a voting member. It approved the minutes from the April 17 meeting. It approved secretary bills totaling 2.5 hours. The next meeting was set for June 19, 2025.

• Seated Paul Beaulieu as voting member (unanimous)
• Approved minutes from 4/17 meeting (unanimous)
• Approved secretary bills totaling 2.5 hours (unanimous)
• Scheduled next meeting for June 19, 2025 at 6:00 pm

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will discuss the current fiscal year budget, revenue, and next fiscal year planning. The meeting also includes a report on visit statistics, policy review, staffing, and referral trends. The board will confirm the next meeting date.

• Financial report including current and next fiscal year budget planning
• Administrative supervisor's report on visit statistics, policy review, and staffing
• Old business discussion on referral trends and marketing
• Action item to confirm next meeting on June 11, 2025

The board accepted the minutes from the March 31, 2025 meeting. It approved the final budget for the next fiscal year. The board agreed to write quarterly articles for the Westbrook Events Newsletter and directed the administrator to obtain language‑line services under the town contract. The administrator will meet staff individually on productivity and the next meeting was set for June 11, 2025.

• Accepted March 31, 2025 minutes (motion Lee L., second Liz F., approved)
• Approved the final FY 2026 budget (approved by town)
• Decided to write quarterly articles for the Westbrook Events Newsletter
• Directed administrator to secure language‑line services under town contract
• Planned individual staff productivity meetings (admin to meet staff individually)
• Set next regular meeting for June 11, 2025 at 7 pm
• Adjourned meeting unanimously

Board of Selectmen

The Board of Selectmen will discuss updates from the Coastal Resiliency Committee and the Plan of Conservation and Development, consider a Land Use Fee Ordinance, and act on several grant acceptances and fund requests. Items include a $1,843.29 grant for library traveling toys, $2,500 for an oven replacement at Old Saybrook Estuary, and a Neighborhood Assistance Grant application. The board will also set a date for a town meeting and accept appointments and resignations.

• Land Use Fee Ordinance
• Acceptance of grant: Traveling Toys - $1,843.29
• Request for funds: Old Saybrook Estuary oven replacement - $2,500
• Set date for town meeting in late June
• Plan of Conservation and Development update

The Board of Selectmen unanimously accepted the Coastal Resiliency Plan and disbanded the original ad hoc committee. They created a new 7‑member implementation committee and appointed four members. Additional actions included funding the conservation plan update, modifying the Land Use Fee Ordinance, approving library funding, and setting the June 16, 2025 Town Meeting date.

• Accepted the Coastal Resiliency Plan (unanimous)
• Disbanded the Ad Hoc Coastal Resiliency Committee (unanimous)
• Created a 7‑member Ad Hoc Coastal Resiliency Implementation Committee (unanimous)
• Appointed Tony Cozza, Marilyn Ozols, Ron Botelho, Sid Holbrook to the Implementation Committee (unanimous)
• Appropriated up to $10,000 to update the Plan of Conservation and Development (unanimous)
• Modified the Land Use Fee Ordinance and forwarded it to Town Meeting (unanimous)
• Approved $19,000 Library Gift Fund use and forwarded to Town Meeting (unanimous)
• Scheduled Town Meeting for June 16, 2025 at 7 p.m. (unanimous)

Board of Education

The Westbrook Board of Education will hold a regular meeting on May 13, 2025, with votes anticipated on several items. Key new business includes a K-8 math curriculum overview, a non-lapsing funds account, and adopting the new Connecticut School Climate Policy (2025) while sunsetting older policies. The superintendent will also present an enrollment update and a strategic planning update with an anticipated vote.

• Math Curriculum Overview K-8
• Non-Lapsing Funds Account
• Adoption of Connecticut School Climate Policy (2025) and sunset of older bullying/hazing policies
• Strategic Planning Update with anticipated vote
• Policy second readings: Pesticide Application (3524.1) and Model Code of Conduct for Federal Awards (3542.22)

The Board approved the K‑8 math curriculum and opened a new Non‑Lapsing Educational Funds account at Liberty Bank. It adopted Connecticut's 2025 School Climate Policy and sunset the older Westbrook climate policy. The district mission and vision statement was approved, and three new policies on pesticides, procurement and lunch service were adopted.

• Approved K‑8 Math Curriculum (unanimous)
• Approved opening Non‑Lapsing Educational Funds account at Liberty Bank (unanimous)
• Adopted Connecticut School Climate Policy 5131.911 (unanimous)
• Sunset Westbrook climate policy 5131.914 (unanimous)
• Approved District Mission and Vision statement (unanimous)
• Adopted new Policy 3524.1 – Pesticide Application (unanimous)
• Adopted new Policy 3542.22 – Model Code of Conduct for Federal Awards (unanimous)
• Adopted new Policy 3542.41 – School Lunch Service Professional Standards (unanimous)

Board of Finance

The board will accept an audit, approve grants and bills, and review financial reports. After recessing for the town meeting, they will reconvene to discuss and vote on the mill rate for the FY 2025-2026 budget.

• Audit acceptance
• Acceptance of grants
• Approval of bills
• Vote on mill rate for FY 2025-2026 budget

The Board unanimously accepted the Seward and Monde audit and approved several prior meeting minutes. It appropriated up to $10,000 for the Plan of Conservation and Development update and $19,000 for library expenses. The Board accepted two Westbrook Foundation grants totaling $14,000 and approved a $2,800 advertising bill. Finally, it set the town’s FY2025‑26 mill rate at 22.50.

• Accepted Seward and Monde audit (unanimous)
• Approved minutes of March‑April meetings (unanimous)
• Appropriated up to $10,000 from Contingency to POCD update (unanimous)
• Appropriated up to $19,000 from Library Fund for ongoing expenses (unanimous)
• Accepted $12,135 Westbrook Foundation VNA grant (4‑1)
• Accepted $1,863 Westbrook Foundation Toy grant (4‑1)
• Approved $2,800 Shore Publishing advertising bill (unanimous)
• Set FY2025‑26 mill rate at 22.50 (unanimous)

Planning Commission

The Westbrook Planning Commission will hold a regular meeting with no public hearings or subdivisions. They will consider a CGS 8-24 referral for a driveway access agreement at First Congregational Church properties. The commission will also discuss sidewalk project updates, a Plan of Conservation and Development update proposal from Planimetrics, and other planning items.

• CGS 8-24 referral for driveway access agreement at First Congregational Church (1160 Boston Post Road, 9 Essex Road, 30 Norris Avenue)
• Sidewalk project updates: Boston Post Road West and East, STEAP 2022
• Jacobson – BPR East Sidewalks contract: $143,400 total, $75,120.60 paid, $68,279.40 remaining
• Plan of Conservation and Development Update – Planimetrics Proposal
• Coastal Resiliency Plan and Hazard Mitigation Plan updates

The commission unanimously approved a driveway access easement for the First Congregational Church. It also approved payment of two invoices totaling $13,657.10 and adopted the April 12, 2025 meeting minutes. Additionally, the board authorized $10,000 from a Special Fund for a significant amendment to the Plan of Conservation and Development, allowing the First Selectman to sign the contract.

• Approved driveway access easement agreement for First Congregational Church (unanimous)
• Approved payment of $157.10 invoice from Recording Secretary (unanimous)
• Approved payment of $13,500 invoice to Jacobson and Associates (unanimous)
• Approved adoption of April 12, 2025 Planning Commission regular meeting minutes (unanimous)
• Approved appropriation of $10,000 to Special Fund for POCD amendment and authorized First Selectman to sign contract (unanimous)

Town Meetings

Voters will decide whether to adopt the Annual Town Budget for Fiscal Year July 1, 2025 through June 30, 2026, as recommended by the Board of Finance. The meeting will also set tax due dates for motor vehicle, real estate, and personal property taxes, and approve the first year of the FY 2026-2030 Capital Improvement Plan. The budget and capital plan amounts are not specified in the agenda.

• Adoption of Annual Town Budget for FY 2025-2026 (amount not specified in agenda)
• Motor vehicle taxes due in full on July 1, 2025
• Real estate and personal property taxes: $100 or less due in full July 1, 2025; over $100 due in two installments (July 1, 2025 and January 1, 2026)
• Approval of FY 2026-2030 Capital Improvement Plan year one (amount not specified)
• Meeting at Westbrook High School Auditorium, 156 McVeagh Road, 7:00 PM

The Town of Westbrook unanimously adopted the annual budget for July 1 2025 through June 30 2026, totaling $35,344,014.00. Voters also approved the tax payment schedule for motor vehicle, real estate and personal property taxes. In addition, the Fiscal Year 2026‑2030 Capital Improvement Plan was approved for year one at $2,581,550. All actions passed by unanimous voice vote.

• Adopted Annual Town Budget FY 2025‑2026, amount $35,344,014.00 (unanimous voice vote)
• Set motor vehicle tax bills due July 1 2025 (unanimous voice vote)
• Set real estate and personal property tax bills $100 or less due July 1 2025 (unanimous voice vote)
• Set real estate and personal property tax bills over $100 payable in two installments (half due July 1 2025, half due Jan 1 2026) (unanimous voice vote)
• Approved FY 2026‑2030 Capital Improvement Plan year one, amount $2,581,550 (unanimous voice vote)

Joint Town Center Revitalization Committee & Economic Development Commission

This agenda is a cancellation notice. The Joint Economic Development Commission & Town Center Revitalization Committee Regular Meeting scheduled for May 8, 2025, is cancelled. No items will be discussed or decided.

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hold a regular meeting to discuss and potentially act on several applications for activities in upland review areas. Items include a major redevelopment at 1119 Boston Post Road replacing two mixed-use buildings with a new two-story building, new driveway, parking lot, and septic system. Also on the agenda are applications for stairs, a pool, and a shed. The commission will also approve minutes from the previous meeting.

• 3 Lake Louise Drive – application to build stairs with landings in upland review area
• 148 Osprey Circle – application for 16'x28' in-ground pool with patio and shed in upland review area
• 33 Kingfisher Lane – application for a 12'x16' shed in upland review area
• 1119 Boston Post Road – application to replace two mixed-use buildings with new 2-story mixed-use building, driveway, parking, septic system in upland review area
• Approval of regular meeting minutes from April 1, 2025

The commission unanimously approved four development applications: stairs and dock at 3 Lake Louise Drive, an in‑ground pool at 148 Osprey Circle, a shed at 33 Kingfisher Lane, and a mixed‑use building project at 1119 Boston Post Road. The meeting minutes were also approved unanimously, and the session was adjourned at 8:00 p.m.

• Approved stairs with dock at 3 Lake Louise Drive (unanimously approved)
• Approved in‑ground pool at 148 Osprey Circle (unanimously approved)
• Accepted shed at 33 Kingfisher Lane (unanimously accepted)
• Accepted mixed‑use building project at 1119 Boston Post Road (unanimously accepted)
• Approved meeting minutes (unanimously approved)
• Adjourned meeting at 8:00 p.m. (unanimously adjourned)

Library Board of Trustees

This is a regular monthly meeting of the Westbrook Public Library Board of Trustees. The agenda consists of standard procedural items including reports from the secretary, finance, library director, and committees, along with public participation and old/new business. No specific action items, projects, or financial figures are listed.

• No specific action items or dollar amounts identified; agenda is entirely routine reports and correspondence.

Board of Education

The Westbrook Board of Education's Policy Subcommittee will meet to review and discuss the Safe School Climate Plan (Shipman Model) and a related district policy on school climate. They will also approve minutes from the previous meeting and preview agenda items for May 20, including transportation safety complaints and several business office policies.

• Review of Safe School Climate Plan (Shipman Model)
• Consideration of Westbrook Policy 5131.914 on school climate
• Approval of April 2, 2025 meeting minutes

The Policy Subcommittee approved the April 2, 2025 minutes by unanimous vote. The meeting was adjourned at 6:10 p.m. by unanimous vote. No substantive policy changes were decided.

• Approved April 2, 2025 minutes (unanimous)
• Adjourned meeting at 6:10 p.m. (unanimous)

Zoning Commission

The regular meeting of the Westbrook Zoning Commission scheduled for April 28, 2025 has been cancelled. No items were discussed or decided.

Board of Selectmen

The Board of Selectmen will meet to discuss the acceptance of two Small Harbor Improvement Projects grants. The agenda also includes items regarding a church easement, school roof committee, and a request for proposal for a PR firm.

• Acceptance of SHIPP grants totaling $200,000 and $75,000
• Easement for Congregational Church
• Request for Proposal for a PR Firm
• Fair Housing Resolutions for Small Cities Grant regarding Worthington Manor
• Re-appointments for Fair Rent Commission and Fire Commissioners

The Board unanimously approved several state and local grants, including $200,000 and $75,000 Harbor Improvement grants, a $5,000 Town Clerk grant, and a $2,000 Fire Department grant. It also authorized the First Selectman to sign grant documents and to execute a driveway easement with the Congregational Church. The Board endorsed the Fair Housing Policy and re‑appointed members of the Fair Rent Commission. All motions passed unanimously.

• Accepted $5,000 Town Clerk grant for Code of Ordinances audit (unanimous)
• Authorized First Selectman to sign all grant documents (unanimous)
• Authorized First Selectman to execute driveway easement with Congregational Church (unanimous)
• Accepted $200,000 Small Harbor Improvement Grant for Duck Island seawall planning (unanimous)
• Accepted $75,000 Small Harbor Improvement Grant for Town Dock planning (unanimous)
• Endorsed Fair Housing Policy (unanimous)
• Accepted $2,000 CT Water Company grant for Fire Department training (unanimous)
• Re‑appointed four members to the Fair Rent Commission (unanimous)

Board of Finance

The Board of Finance will hold a special meeting to adjust the FY 25-26 Budget as needed. This meeting follows the budget public hearing.

• Adjustment of FY 25-26 Budget

The Board of Finance unanimously approved the FY 2025‑26 Operating Budget first at $35,344,001 and then at $35,344,014. It also unanimously approved the FY 2025‑26 Capital Improvement Plan for $2,581,550. All three measures were forwarded to the Town Meeting for final approval.

• Approved FY 2025‑26 Operating Budget $35,344,001 (unanimous)
• Approved FY 2025‑26 Operating Budget $35,344,014 (unanimous)
• Approved FY 2025‑26 Capital Improvement Plan $2,581,550 (unanimous)
• Adjourned meeting (unanimous)

Water Pollution Control Authority

The regular hybrid meeting of the Water Pollution Control Authority scheduled for April 23, 2025, has been cancelled.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing and regular meeting to discuss and possibly decide on six variance appeals. The applications seek relief from zoning regulations for properties in the HDR, FPOD, and LIMWA zones. Items include addressing non-compliance of a previous appeal, installing a FEMA-compliant generator, a vertical expansion, a garage replacement, and a full house tear-down and rebuild.

• Appeal 2025-004: Variances for non-compliance of previously granted appeal at 62 Menunketesuck Road.
• Appeal 2025-002: Variance to construct a FEMA-compliant generator on Old Mail Trail.
• Appeal 2025-003: Variance for a 279-square-foot vertical expansion at 32 Elm Avenue.
• Appeal 2025-005: Variance to replace a 20'x21' garage with a 24'x30' garage on Old Mail Trail.
• Appeal 2025-006: Variance to demolish a 2,131sf house and build a 2,800sf FEMA-compliant house at 137 Second Avenue.

The Zoning Board of Appeals heard Appeal 2025-004 for 62 Menunketesuck Road and Appeal 2025-002 for a generator on Old Mail Trail. Members discussed variances, setbacks, temporary certificates of occupancy and other compliance issues. No vote, approval, denial, or postponement was recorded for either appeal. The meeting adjourned at 8:26 p.m. with no substantive decisions made.

Harbor Management Commission

This meeting of the Westbrook Harbor Management Commission has been cancelled. No business will be conducted.

Board of Fire Commissioners

The Board of Fire Commissioners will meet to receive finance updates on current and next fiscal year budgets, hear the Fire Chief's and Fire Marshal's reports, and discuss old business including the pension/points system, software update, and fire watch/stand-by. New business includes election of officers, property inspections, and policy updates. The board will also vote on approval of bills and confirm the next meeting date.

• Finance updates: current fiscal year budgets, capital budget, next fiscal year budget update
• Old business: WFD Pension/Points System Update
• Old business: WFD Software Update
• Old business: Fire Watch/Stand-By Update
• New business: Election of Officers

The board seated Paul B. as a voting member and approved the minutes from the March 20 meeting. Kim B. was elected chairperson and appointed Brittany C. as secretary. The next regular meeting was set for Thursday, May 15, 2025 at 6:00 p.m. in the Firehouse Meeting Room, and a future walk‑through inspection will be held at North End Station. No other substantive actions were taken.

• Paul B. seated as voting member (approved)
• Minutes from 3/20/25 approved
• Kim B. elected chairperson (approved)
• Brittany C. appointed secretary (approved)
• Next meeting scheduled for Thursday, May 15, 2025 at 6:00 p.m. in Firehouse Meeting Room (approved)
• Future property‑inspection walk‑through to be held at North End Station (planned)

School HVAC Building Committee

The HVAC Building Committee is meeting to review bids for the Westbrook Middle School HVAC project. The agenda also includes approval of minutes and bills, as well as discussion of next steps.

• Review of Westbrook Middle School HVAC project bids

The HVAC Building Committee approved the March 24 minutes and authorized a $16,800 payment to Salamone & Associates for services. It also approved allowing the Superintendent to process invoices up to $20,000 without further committee approval. Finally, the committee awarded the middle‑school HVAC project to Nero Air Conditioning, Heating and Refrigeration for $535,000. All motions passed unanimously.

• Approved March 24, 2025 minutes (unanimous)
• Authorized payment of $16,800 to Salamone & Associates (unanimous)
• Allowed Superintendent to process invoices ≤ $20,000 without committee sign‑off (unanimous)
• Awarded Westbrook MS HVAC contract to Nero Air Conditioning, Heating and Refrigeration for $535,000 (unanimous)
• Adopted next‑step plan to draft contract for review by Superintendent, First Selectman, and Town Attorney (unanimous)
• Motion to adjourn the meeting at 6:03 p.m. (unanimous)

Retirement / Pension Board

The Retirement Board regular meeting scheduled for April 15, 2025 has been cancelled. No business was conducted.

• Meeting cancelled

Health & Safety Committee

The Westbrook Health & Safety Committee’s April 15, 2025 meeting is a routine session with no specific decisions or discussions posted beyond procedural items like approving minutes and receiving reports.

The scheduled Health & Safety Committee meeting on April 15, 2025 was canceled because a quorum was not present. No decisions, approvals, or votes were recorded.

Conservation Commission

The Westbrook Conservation Commission will hold a regular meeting to review a new application for stair construction within a conservation restriction in the Timberlane Subdivision. The commission will also approve minutes from October 2024, authorize bill payments totaling $429.09 for administrative and Earth Day supplies, and receive updates on open space.

• Application for stair construction in a Conservation Restriction in Timberlane Subdivision
• Bills: Kathy King $141.39 (minutes), All Habitat $175.00 (CT DEEP permit), Amazon $112.70 (Earth Day supplies)
• Approval of October 15, 2024 regular meeting minutes

The Westbrook Conservation Commission moved New Business to the top of the agenda, approved the prior meeting minutes, and authorized three expense payments. It voted unanimously to write a favorable memo to the Inland Wetlands Commission for a stair project in the Timberlane Conservation Restriction. The meeting was adjourned for the next regular session on May 21, 2024.

• Amended agenda to place New Business first (4-0-0)
• Approved 10/15/2024 meeting minutes (4-0-0)
• Approved $141.39 payment to Recording Clerk Kathy Savona (4-0-0)
• Approved $175.00 payment to All Habitat for CT DEEP permit work (4-0-0)
• Approved $112.70 payment to Amazon for Earth Day supplies (4-0-0)
• Approved memo favoring stair construction in Timberlane Conservation Restriction (4-0-0)
• Adjourned meeting until May 21, 2024 (4-0-0)

Planning Commission

The Westbrook Planning Commission will hold a hybrid meeting to discuss a zoning referral for regulation amendments covering change of use, sidewalks, outdoor dining, motor vehicle location approval, financial guarantees, EV charging stations, and design review. Other business includes updates on sidewalk projects along Boston Post Road, implementation of the Plan of Conservation and Development, a Coastal Resiliency Plan, town center wastewater, a Hazard Mitigation Plan, and proposed revisions to the Land Use Fee Schedule Ordinance. No public hearings or subdivisions are scheduled. The commission will also approve bills and minutes from February 2025.

• Zoning Referral ZC 2025-005: Town of Westbrook proposes amendments to zoning regulations on multiple topics including outdoor dining, sidewalks, and EV charging stations
• Sidewalk project updates: Boston Post Road West, TA Grant for Boston Post Road East, and STEAP 2022 Boston Post Road OS Town Line
• Proposed Land Use Fee Schedule Ordinance Revisions
• Bills totaling $4,219.17: Recording secretary ($122.04), GZA for NHMP ($2,000 and $1,900), NL Jacobson for BPR East STEAP 2022 ($197.13)
• Coastal Resiliency Plan and Hazard Mitigation Plan discussions

The commission reviewed ZC2025-005, a set of zoning regulation amendments, and found them consistent with the 2021 Plan of Conservation and Development and state statutes. It recommended specific text revisions and voted to support the amendments. The commission also approved payment of several listed bills and ratified the February 10, 2025 meeting minutes, each with unanimous votes.

• Approved support and recommendation for ZC2025-005 zoning regulation amendments (unanimous)
• Approved payment of General Accounts and Special Funds bills as presented (unanimous)
• Approved February 10, 2025 Planning Commission minutes with requested revision (unanimous)

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review updates on sidewalk connectivity and the Coastal Resiliency Plan. The body will also discuss FY25-26 budget requests and the Outlet Redevelopment project.

• Sidewalk/Pedestrian Connectivity updates for Boston Post Road (West and East)
• FY25-26 Operating and Capital Budget Requests update
• Westbrook Place Mural Project
• Town Center Wastewater Solution
• Payment of $40.68 to Kathy Savona for February minutes

Board of Education

The Westbrook Board of Education's Communications and Marketing Subcommittee will meet to plan upcoming community conversations and discuss the 2024-2025 Leadership Award submission. The meeting includes approval of prior minutes and is largely procedural and planning-focused.

• Community Conversations Planning
• Leadership Award 2024-2025 Submission
• Approval of March 11, 2025 minutes

Board of Selectmen

The Board of Selectmen will discuss a request from Westbrook High School to use opioid settlement funds, consider a resolution accepting an EMPG grant, and review forming a Roof Committee for school buildings. They will also consider issuing a request for proposals for a public relations firm, handle appointments and resignations, and hold an executive session on a personnel matter. No dollar amounts are specified in the agenda.

• Request for Use of Opioid Funds – Westbrook High School
• EMPG Grant Resolution
• Roof Committee – Westbrook Schools
• Request for Proposal – PR Firm
• Executive Session – Personnel Matter

Board of Selectmen

The Board will consider a request to use opioid settlement funds for Westbrook High School, a resolution for an EMPG grant, and a proposal for a roof committee for town schools. They will also review a request for proposals for a PR firm and handle appointments and approval of minutes.

• Request for Use of Opioid Funds – Westbrook High School
• EMPG Grant Resolution
• Roof Committee – Westbrook Schools
• Request for Proposal – PR Firm
• Appointments/Re-appointments/Resignations

The Board voted unanimously to allocate $13,875 of opioid settlement money to hire a part‑time substance‑abuse counselor for Westbrook schools. It also unanimously authorized the First Selectman to sign paperwork for the FY 2024 Emergency Management Performance Grant. Minutes from the March 27 and April 1 meetings were approved, and the Board entered and exited an executive session before adjourning.

• Approved $13,875 opioid‑fund allocation for school substance‑abuse counselor (unanimous)
• Authorized First Selectman to deliver documents for FY 2024 EMPG grant (unanimous)
• Approved minutes of 3/27/25 BOS meeting (unanimous)
• Approved minutes of 4/1/25 BOS meeting (unanimous)
• Entered executive session to discuss personal matter (unanimous)
• Adjourned meeting (unanimous)

Board of Education

The Westbrook Board of Education will hold a regular meeting on April 8, 2025. Votes are anticipated on new business including Healthy Food Certification for 2025–2026 and adoption of a K-8 ELA curriculum. The board will also consider first readings of policies on pesticides, a model code of conduct for federal procurements, and professional standards for food service personnel. Old business includes votes on policies regarding reports of suspected abuse and child sexual abuse response.

• Healthy Food Certification 2025-2026 (vote)
• ELA Curriculum K-8 adoption (vote)
• Policy 3524.1 – Pesticide Application (new, first reading)
• Policy 5141 – Child Sexual Abuse and Assault Response Policy (vote)
• Personnel: Alanna Marroney – Special Education Teacher assignment

The Board voted unanimously to certify that all food sold to students will meet Connecticut Nutrition Standards for the 2025‑2026 school year. It also approved exemptions for food and beverage sales at events after the regular school day or on weekends, provided the sales meet specified conditions. Additionally, the Board adopted Policy 4200 on suspected abuse, sunsetted Policies 5141.4 and 5141.511, and adopted Policy 5141 on child sexual abuse response.

• Approved Healthy Food Certification 2025‑2026 (C.G.S. 10‑215f) – unanimous
• Approved food exemption conditions for events – unanimous
• Approved beverage exemption conditions for events (C.G.S. 10‑221q) – unanimous
• Sunset policies 5141.4 and 5141.511 – unanimous
• Adopted Policy 4200 (Reports of Suspected Abuse) – unanimous
• Adopted Policy 5141 (Child Sexual Abuse and Assault Response) – unanimous
• Approved minutes of March 11, 2025 meeting – unanimous
• Adjourned meeting – unanimous

Board of Education

The Teaching and Learning Subcommittee is meeting to review the Grades K-8 Math Curriculum. The session also includes the approval of minutes from the March 11, 2025 meeting.

• Grades K-8 Math Curriculum

Town Meetings

The Westbrook Annual Town Meeting on April 8, 2025, will act on six items including designating May 12 for the budget meeting, electing a Fire Commissioner and five Fair Rent Commissioners, and voting on two appropriations totaling $133,778 from the unassigned fund balance for the Fire Department and wage increases. Voters will also consider a proposed new Open Burning Ordinance.

• Appropriate up to $80,000 from Unassigned Fund Balance for Fire Department shortfalls
• Appropriate up to $53,778 from Unassigned Fund Balance for wage increases for elected and Non-Union staff
• Consider and vote on adding a new Open Burning Ordinance to the town code
• Elect one Fire Commissioner for a three-year term ending April 30, 2028
• Elect five Fair Rent Commissioners for four-year terms ending May 15, 2029

The Annual Town Meeting designated May 12, 2025 as the date for the Annual Town Budget Meeting. William Cummings was reappointed as a Fire Commissioner for a three‑year term. The town approved up to $80,000 for the Fire Department and $53,778 for wage increases, and added a new Open Burning Ordinance to the Code of Ordinances.

• Designated May 12, 2025 as Annual Town Budget Meeting date (unanimous voice vote)
• Nominated and elected William Cummings as Fire Commissioner (voice vote)
• No action taken on nomination of five Fair Rent Commissioners (no nominations received)
• Appropriated up to $80,000 from Unassigned Fund to Fire Department (voice vote)
• Appropriated up to $53,778 from Unassigned Fund for wage increases (voice vote)
• Adopted new Open Burning Ordinance to be added to the Westbrook Code of Ordinances

Board of Finance

The Board of Finance will review open department items and consider votes on the Five Year Capital Plan and the FY 25-26 Operating Budget. The meeting also includes a discussion regarding the mill rate.

• Vote on FY 25-26 Operating Budget
• Vote on Five Year Capital Plan
• Mill rate discussion

The Board unanimously approved the FY26‑30 Capital Plan Year 1 for $2,581,550 and allocated $646,550 from the Fund Balance to cover the remaining capital fund. It also approved the FY26‑30 Capital Plan Years 2‑5 with amounts of $7,295,409, $4,698,244, $7,682,907 and $4,904,752, respectively, and sent them to Town Meeting for further action. The FY25‑26 Board of Education operating budget of $20,611,106 and the Town operating budget of $35,350,314 were approved and forwarded to Town Meeting. The Board entered an Executive Session (unanimously) and adjourned at 10:16 pm.

• Approved FY26‑30 Capital Plan Year 1 for $2,581,550 (unanimous) – forward to Town Meeting
• Allocated $646,550 from Fund Balance to fund remainder of Capital Fund (unanimous)
• Approved FY26‑30 Capital Plan Year 2 for $7,295,409 (unanimous) – forward to Town Meeting
• Approved FY26‑30 Capital Plan Year 3 for $4,698,244 (unanimous) – forward to Town Meeting
• Approved FY26‑30 Capital Plan Year 4 for $7,682,907 (unanimous) – forward to Town Meeting
• Approved FY26‑30 Capital Plan Year 5 for $4,904,752 (unanimous) – forward to Town Meeting
• Approved FY25‑26 Board of Education operating budget $20,611,106 (unanimous) – forward to Town Meeting
• Approved FY25‑26 Town operating budget $35,350,314 (unanimous) – forward to Town Meeting

Board of Education

The Policy Subcommittee is meeting to review several policies impacting the business office. The group will also discuss the Safe School Climate Plan and the School Climate Policy for future agendas.

• Pesticide Application policy 3524.1
• Reporting of Transportation Safety Complaints policy 3541.5
• Food Service Personnel Code of Conduct policy 3542.22
• Food Service Personnel Professional Standards policy 3542.41
• Charging Policy Food Service policy 3542.43

The subcommittee approved the February 25, 2025 minutes unanimously. It recommended adopting the Shipman model pesticide policy and moving it to the Board of Education meeting on April 8 for a first reading. It also recommended adopting new food‑service personnel policies and directed staff reviews of related policies, with further discussion scheduled for May.

• Approved February 25, 2025 minutes (unanimous vote)
• Recommended adoption of Shipman model pesticide policy; move to BOE April 8 (first reading)
• Recommended adoption of Shipman model Food Service Personnel Code of Conduct (policy 3542.22); move to BOE April 8 (first reading)
• Recommended adoption of CABE Food Service Personnel Professional Standards (policy 3542.41); move to BOE April 8 (first reading)
• Directed review and update of Charging Policy Food Service (policy 3542.43) for BOE April 8
• Tasked Superintendent Martineau and A. Burke to review and modify transportation safety complaints policy for May discussion
• Tasked Superintendent Martineau and C. Lester to check and update Food Service Personnel Code of Conduct with legal references
• Motion to adjourn passed unanimously

Board of Selectmen

The Westbrook Board of Selectmen is holding a special meeting. The board will enter an executive session to discuss public health and safety matters, with possible action to follow. The First Selectman will also deliver a report.

• Executive session for public health and safety with possible action
• First Selectman's report

The Board moved to enter an executive session at 7:01 p.m., which was seconded and passed unanimously. The executive session lasted until 8:08 p.m., after which the regular session resumed with no action taken. The meeting was then adjourned at 8:09 p.m. by a unanimous motion.

• Executive session motion passed unanimously
• Adjournment motion passed unanimously

Board of Finance

The Board of Finance is convening a special meeting to review open department items, hold an executive session regarding public health and safety with possible action, and conduct other business. The agenda is largely procedural except for the executive session.

• Executive session on public health and safety with possible action

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will meet on April 1, 2025, to review old business including a site plan revision for a proposed single-family residence at Wrights Pond Road and a Notice of Violation for site stabilization at 915 Essex Road. New business includes applications for stairs at 3 Lake Louise Drive and an in-ground pool and shed at 148 Osprey Circle. The commission will also consider approval of minutes, bills, a staff report, and an election.

• Site plan revision for proposed single-family residence at Wrights Pond Road (Tax Map 108, Lot 006)
• Notice of Violation for site stabilization at 915 Essex Road (Tax Map 137, Lot 016)
• Application for stairs with landings at 3 Lake Louise Drive (Tax Map 120, Lot 021)
• Application for in-ground pool, patio, and pool shed at 148 Osprey Circle (Tax Map 187, Lot 149)
• Bills: Heidi Wallace mileage and conference expenses ($227.58, $57.40, $60.00, $150.00)

The Inland Wetlands & Watercourses Commission unanimously approved four separate development applications: a single‑family residence on Wrights Pond Road, a site‑stabilization plan at 915 Essex Road, stairs with a dock at 3 Lake Louise Drive, and an in‑ground pool at 148 Osprey Circle. The commission also approved the meeting minutes, the listed expense reimbursements, and retained the existing officer slate. All motions passed with unanimous votes.

• Approved Wrights Pond Rd single‑family residence application (unanimous)
• Approved 915 Essex Rd site‑stabilization application (unanimous)
• Approved 3 Lake Louise Dr stairs and 12'×12' dock application (unanimous)
• Approved 148 Osprey Circle in‑ground pool application (unanimous)
• Approved meeting minutes from 2/4/25 (unanimous)
• Approved reimbursement of bills totaling $494.98 (unanimous)
• Approved retaining current officers: Chair Samantha Marone, Vice‑Chair Dwayne Xenelis, Secretary Karl Gelotte (unanimous)
• Adjourned meeting at 7:34 a.m. (unanimous)

Library Board of Trustees

The Board of Trustees will meet to review the Secretary's, Financial, and Library Director's reports. The agenda consists of standard procedural items.

The trustees accepted the March 4, 2025 meeting minutes and the March financial report, both unanimously. They adopted the finalized Food and Beverage Policy. They also approved two revisions to the Circulation Policy: a one‑week loan period for games and consoles, and blocking library accounts when fees exceed $25. The meeting was then adjourned.

• Accepted March 4, 2025 meeting minutes (all in favor)
• Accepted March financial report (all in favor)
• Adopted Food and Beverage Policy (all in favor)
• Approved circulation policy changes – 1‑week game loans and $25 fee block (all in favor)

Westbrook Housing Authority

The Westbrook Housing Authority will hold a regular meeting to approve minutes, receive a treasurer report, and hear management comments. Old business includes updates on the Small Cities Grant, completion of the laundry room, and recertifications. New business covers fire hydrant service and sprinkler repair. Tenant concerns will also be addressed.

• Update on Small Cities Grant
• Completion of laundry room project
• Recertifications discussion
• Fire hydrant service proposal
• Sprinkler repair item

The Westbrook Housing Authority approved the minutes from the November 25, 2024 meeting. The board accepted the Treasurer's Report as presented. The meeting was then adjourned. No other substantive actions were decided.

• Approved minutes of Nov 25, 2024 meeting (unanimous)
• Accepted Treasurer's Report as presented (unanimous)
• Adjourned meeting (unanimous)

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will hold a special meeting to review the current fiscal year budget, revenue, and begin planning for the next fiscal year, including revenue projections. They will also receive reports on visit statistics, policy, staffing, training, and referral trends. No final votes on substantive matters are listed; the primary action item is to confirm the next meeting date.

• Review of current fiscal year budget and revenue
• Next fiscal year budget planning with revenue projection
• Administrative supervisor report on visit statistics, policy, and staffing
• Discussion of referral trends and marketing
• Productivity tracking as new business

The board approved the minutes from the February 12, 2025 meeting. It also approved a $45,200 reduction in expenses for the next fiscal year budget. The board agreed to add a review of agency statistics to the September meeting agenda and to assist in revamping a patient questionnaire. The meeting adjourned unanimously.

• Approved February 12, 2025 meeting minutes (unanimous)
• Approved $45,200 expense reduction for next fiscal year budget (unanimous)
• Agreed to add agency statistics review to September meeting agenda (unanimous)
• Offered assistance to revamp patient questionnaire (unanimous)
• Scheduled next regular meeting for May 14, 2025 (unanimous)
• Adjourned meeting unanimously

Board of Selectmen

The Westbrook Board of Selectmen will meet on March 27, 2025, to discuss updates on the Bushnell House, review job descriptions, and consider a memorandum of understanding for the town planner. They will also vote on accepting a fire department grant and a lane use fee ordinance. Appointments and re-appointments to various boards and commissions will be addressed.

• Lane Use Fee Ordinance vote
• Fire Department Grant acceptance
• Job Description review for Telecommunications Director
• MOU for Town Planner
• Re-appointments to Harbor Management, Housing Authority, and Harbor Patrol/Marine Patrol

The Westbrook Board of Selectmen approved the updated Land Use Fee Ordinance and will send it to the Town Meeting for further action. The board also approved signage and a plaque for the historic Bushnell House, created a part‑time Telecommunications Director position, extended the Economic Development MOU and the CIRMA budget stabilization program through 2028, accepted a $2,000 fire‑training grant, and reappointed members to the Harbor Management Commission, Housing Authority, and Harbor Patrol. All motions passed unanimously.

• Approved revised Land Use Fee Ordinance (unanimous)
• Approved Bushnell House sign and plaque for Westbrook Heritage Museum (unanimous)
• Approved part‑time Telecommunications Director position (unanimous)
• Extended Economic Development MOU to June 30, 2025 (unanimous)
• Accepted $2,000 Connecticut Water fire‑training grant (unanimous)
• Extended CIRMA Budget Stabilization Program through 2028 (unanimous)
• Re‑appointed Harbor Management Commission members (unanimous)
• Re‑appointed Housing Authority members (unanimous)

Water Pollution Control Authority

The Westbrook Water Pollution Control Authority will hold a regular hybrid meeting. Items include approval of January minutes, bills, and correspondence. Discussions will cover the Town Center Community Wastewater System and updates on the Riggio Building. No specific actions or dollar amounts are listed in the agenda.

• Approval of minutes from January 22, 2025
• Town Center Community Wastewater System discussion
• Riggio Building updates
• Health Department report
• Bills and correspondence

The Westbrook Water Pollution Control Authority approved the minutes from its January 22, 2025 regular meeting after a motion by S. Mickens and a second by S. Brainard. The motion passed unanimously. No other substantive actions or votes were taken during the March 26, 2025 meeting.

• Approved January 22, 2025 WPCA meeting minutes (unanimous)

Zoning Board of Appeals

The public hearing and regular meeting of the Zoning Board of Appeals scheduled for March 26, 2025, has been cancelled.

Board of Finance

The Board of Finance will hold a special meeting to conduct a departmental budget review for the 2025-26 fiscal year. The session also includes a treasurer's report and a contingency executive session.

• Departmental Budget Review FY2025-26
• Treasurer's Report

Harbor Management Commission

The Harbor Management Commission will hold a hybrid meeting to conduct a final review of changes to the Harbor Management Plan and discuss marker buoy placement, as well as repairs to bent pilings in the Patchogue River. Other standard items include approval of minutes, bills, correspondence, and reports from the chairman and harbormaster.

• Final review of changes to the Harbor Management Plan
• Discussion of harbor marker buoy placement and timing
• Discussion of repairing/replacing bent Patchogue River marker pilings
• Discussion of possible installation of a dolphin at the confluence of the Patchogue and Menunketesuck Rivers

The Harbor Management Commission approved the minutes from the February 25, 2025 meeting. It also approved a payment to Chad Davenport to remove and reinstall two bent channel markers at #7 and the river confluence. The meeting was then adjourned, and no new business was presented.

• Approved February 25, 2025 meeting minutes (unanimous)
• Approved payment to Chad Davenport for removal and re‑installation of two bent channel markers (unanimous)
• Adjourned the meeting at 6:30 p.m. (unanimous)

School HVAC Building Committee

The HVAC Building Committee will receive an update on the Daisy HVAC Upgrade Phase I and review building plans for the Westbrook Middle School HVAC project. The committee will also discuss next steps, approve minutes, review bills, and hear the chairperson's report.

• Update on Daisy HVAC Upgrade Phase I
• Review of Westbrook Middle School HVAC building plans
• Approval of meeting minutes
• Discussion of bills
• Chairperson report and next steps

The committee unanimously approved the $98,631.66 invoice from Nero Air Conditioning and Heating. They also approved a $12,783.17 retainage payment to the same contractor. The board approved the building drawings and authorized the Westbrook Middle School HVAC project to be released for bidding. The next meeting was scheduled for April 16, 2025 at 5 p.m.

• Approved $98,631.66 invoice to Nero Air Conditioning (unanimous)
• Approved $12,783.17 retainage payment to Nero Air Conditioning (unanimous)
• Approved building drawings and released Westbrook Middle School HVAC project to bid (unanimous)
• Approved minutes of February 26, 2025 meeting (unanimous)
• Scheduled next meeting for 4/16/25 at 5 p.m. (unanimous)
• Adjourned meeting (unanimous)

Zoning Commission

The Westbrook Zoning Commission will continue a public hearing and possibly vote on a special permit application from Oxford Academy for additions and façade improvements to Knight Hall at 1393 Boston Post Road. The agenda also includes receipt of applications, a Zoning Enforcement Officer report, and approval of the February 24 minutes.

• Continued public hearing for special permit ZC2025-003: Oxford Academy Knight Hall additions and façade improvements at 1393 Boston Post Road
• Possible vote on the same special permit application

The commission voted 5‑0 to approve the Special Permit Application for Oxford Academy's Knight Hall additions and façade improvements, with conditions including health department approval and future parking provisions. The public hearing was closed unanimously, the February 24, 2025 minutes were approved, and the meeting was adjourned at 7:26 p.m.

• Approved Special Permit for Oxford Academy Knight Hall Additions and façade improvements (5‑0)
• Closed public hearing on the application (5‑0)
• Approved February 24, 2025 minutes (5‑0)
• Adjourned meeting at 7:26 p.m. (5‑0)

School HVAC Building Committee

The Board of Education HVAC Building Committee is meeting to discuss the Daisy HVAC Upgrade Phase I and review building plans for the Westbrook Middle School HVAC project.

• Update on Daisy HVAC Upgrade Phase I
• Review of Westbrook Middle School HVAC project building plans

Board of Fire Commissioners

The Board of Fire Commissioners will meet to discuss finance and budget updates from the Fire Marshal and Fire Chief. The meeting includes a review of a special appropriation request for FY24/25 and the NFY budget proposal.

• Special appropriation request for FY24/25
• NFY budget proposal
• Capital budget update
• Administrative Assistant job description review
• Approval of bills

The Board seated Paul Beaulieu as a voting member and approved the minutes from the January 16 meeting. It authorized the donation of outdated air packs, air bottles, and a hearse tool to Old Saybrook, North Madison, and Middlesex County Fire School. The Board also approved secretary bills for two hours of work and set the next meeting for April 17, 2025.

• Seated Paul Beaulieu as a voting member (all approved)
• Approved minutes from 1/16/25 meeting (all approved)
• Approved donation of surplus equipment to Old Saybrook, North Madison, and Middlesex County Fire School (all approved)
• Approved secretary bills totaling 2 hours for the Board (all approved)
• Confirmed next meeting date: Thursday, April 17, 2025 at 6:00 pm (all approved)

Board of Finance

The Board of Finance holds a special meeting to review departmental budget proposals for fiscal year 2025-26. No specific dollar figures or proposals are listed in the agenda.

• Departmental Budget Review for FY2025-26

The Board of Finance held a special meeting on March 20, 2025, and reviewed open budget items for several departments, but no votes were taken on those items. All discussed items remained open for future consideration. The board then unanimously voted to adjourn the meeting at 8:43 p.m.

• Adjourned meeting (unanimous)

Board of Finance

The Board of Finance will review proposed departmental budgets for the upcoming fiscal year. The board will also consider budget transfers for the Fire Department and discuss appropriations. Financial reports and the Treasurer's and First Selectman's reports are scheduled.

• Review of FY2025-26 Departmental Budgets
• Budget transfers for Fire Department
• Appropriations discussion
• Approval of minutes from February and March 2025 meetings
• Financial reports

The Westbrook Board of Finance unanimously approved the minutes from four prior meetings. It also unanimously voted to move $702.00 from the Fire Commissioners Part‑time Payroll Account to the Fire Admin Temporary Payroll Account. The board accepted the Director of Finance report as presented and then adjourned the meeting.

• Approved minutes of Feb 19, Mar 11, Mar 12, Mar 13 meetings (unanimous)
• Approved $702.00 fire payroll account transfer (unanimous)
• Accepted Director of Finance report (unanimous)
• Adjourned meeting (unanimous)

Retirement / Pension Board

The Retirement Board will meet to review the current portfolio. The agenda includes the approval of minutes from the December 17, 2024 meeting.

• Portfolio Review
• Approval of 12/17/24 minutes

The Westbrook Retirement Board unanimously approved the minutes from the 12/17/24 meeting. Board members discussed the 338 Advisory Plan, noting USI would update the equity portion of the portfolio to index funds while continuing under the existing contract with discretionary authority. No formal vote was taken on the portfolio change, and no public input or new business was presented.

• Approved 12/17/24 meeting minutes (unanimous)
• Discussed USI updating equity portfolio to index funds (no vote)
• Requested Joe DeRosa of USI attend a future meeting in person

Board of Finance

The Board of Finance will hold a special meeting to review the proposed departmental budgets for the 2025-26 fiscal year. This is the primary substantive item on the agenda, with public comment also scheduled. No specific budget figures or proposals are listed in the agenda.

• Departmental Budget Review FY2025-26

The Board of Finance held a special meeting to review departmental budget requests for FY 2025-26, discussing potential adjustments such as code update costs, possible reductions in professional services, and revenue verifications. No formal decisions or votes were made; the meeting was procedural, ending with a unanimous vote to adjourn.

• Reviewed Town Clerk budget, noting code update project may be billed over two years
• Discussed possible reductions in Assessor's Other Professional Services
• Reviewed Elections budget, considering reductions to keep flat and finalizing septic referendum timing
• Reviewed Police budget, noting private duty revenue finalized and DUI revenue to be verified
• Discussed possible donation for Veteran's Day chairs to reduce First Selectman budget
• Noted possible increase in HR budget if Police Medical Services are moved
• Reviewed Grant Agencies, noting potential increase for Probate Court costs
• Unanimously voted to adjourn at 8:45pm

Board of Finance

The Board of Finance will conduct a departmental budget review for fiscal year 2025-26. Members will also discuss the FY2025-26 Capital Plan.

• Departmental Budget Review FY2025-26
• FY2025-26 Capital Plan discussion

The Westbrook Board of Finance met on March 12, 2025, for a departmental budget review and capital plan discussion. No votes were taken on any budget items or the capital plan; the only action was a unanimous vote to adjourn. The minutes are subject to approval at the next regular meeting.

• Adjourned meeting unanimously at 7:07pm

Visiting Nurses & Public Health Board

The Board will discuss the current and next fiscal year budget, revenue, and capital needs. They will also review visit statistics, staffing, and a marketing plan update. No major votes or public hearings are scheduled; the agenda is largely procedural updates.

• Current fiscal year budget update and revenue review
• Next fiscal year budget planning and capital budget discussion
• Administrative Supervisor’s report on visit statistics and staffing
• Old business: marketing plan and website/Facebook page status
• Confirm next meeting date (April 9, 2025)

Board of Selectmen

The Board of Selectmen will discuss and vote on whether to send the town budget to a referendum or a town meeting. They will also consider using opioid settlement funds for social services, discuss a beach concession stand proposal from Hog Wild, and review a bid for a Valley Shore 911 Center needs assessment. Additionally, the board will review a job description for a Telecommunications Director and hold a joint capital budget review with the Board of Finance.

• Vote on budget method: referendum or town meeting
• Use of opioid settlement funds for Social Services
• Discussion of beach concession stand proposal from Hog Wild
• Award bid for Urban Grant – Valley Shore 911 Center Needs Assessment
• Capital Budget Review – joint discussion with Board of Finance

Board of Finance

The Board of Finance will hold a special joint meeting with the Board of Selectmen to review the capital budget. No votes or action items are listed; the discussion is preparatory.

• Joint discussion with Board of Selectmen on Capital Budget Review

The Board of Selectmen and Board of Finance approved the 2025/26 Municipal Capital Budget of $2,072,550 and forwarded it to the BOF. The BOS also voted to hold a Town Meeting on May 12, 2025, at 7 p.m. at the High School to vote on the 25/26 budget. Additionally, the board approved a 4-year seasonal contract with Hog Wild for the West Beach concession stand, and approved $595 in opioid funds for QPR suicide prevention training.

• Approved $595 in Opioid Funding for QPR suicide prevention training for Social Services Coordinator
• Declared May 11-17, 2025 as National Prevention Week in Westbrook
• Approved $702 for a temporary administrative assistant at the Fire Department
• Approved 4-year seasonal contract with Hog Wild for West Beach concession stand, April 2026-November 2029, $4,000/year plus $100 annual increase
• Awarded $39,000 contract to Silver Petrucelli & Associates for Valley Shore 911 Center needs assessment
• Scheduled budget vote at Town Meeting on May 12, 2025 at 7 p.m. at the High School
• Scheduled Annual Town Meeting for April 8, 2025 at 7:30 p.m. at Mulvey Municipal Center
• Approved 2025/26 Municipal Capital Budget of $2,072,550 and forwarded to BOF

Board of Education

The Westbrook Board of Education will hear the superintendent's proposed budget for fiscal year 2025-2026 and anticipates a vote on it. The board will also hold first readings of revised and new policies on child sexual abuse and assault reporting. Enrollment and chronic absenteeism updates are scheduled, along with personnel actions including a retirement and a new hire.

• Superintendent's Proposed Budget for Fiscal Year 2025-2026 presentation and anticipated vote
• First reading of revised Policy 4200 (Reports of Suspected Abuse)
• First reading of new Policy 5141 (Child Sexual Abuse and Assault Response Policy) replacing two existing policies
• Enrollment update for March and Chronic Absenteeism update
• Approval of minutes from February 11 and March 4, 2025 meetings

The Westbrook Board of Education unanimously approved the Superintendent's Proposed Budget and Capital Plan for Fiscal Year 2025-2026, which represents a 3.45% increase over last year's budget. The board also unanimously authorized Superintendent Martineau to reduce the budget for snow removal, ground maintenance, and roof repair items if the Board of Finance agrees to changes regarding facilities. Several policy changes were introduced for a first reading, with votes to adopt scheduled for the April meeting.

• Approved Superintendent's Proposed Budget and Capital Plan for FY2025-26 (unanimous)
• Authorized Superintendent to reduce budget for snow removal, ground maintenance, and roof repair based on Board of Finance action (unanimous)
• Approved minutes of Feb. 11 and Mar. 4, 2025 meetings (unanimous)
• Adjourned meeting at 7:26 pm (unanimous)

Board of Education

The Communications and Marketing Subcommittee of the Westbrook Board of Education will meet to select a chairperson, approve prior minutes, and discuss planning for community conversations. No major decisions or financial items are on the agenda.

• Selection of subcommittee chairperson
• Approval of minutes from October 8, 2024
• Planning for community conversations

The Communications and Marketing Subcommittee voted unanimously to select M. Luft as chairperson and approved the minutes from October 8, 2024. They agreed to move forward with planning an AI Community Conversations presentation with Mr. Matt Mevis on Thursday, May 22, to complement teacher professional development on May 23. Further planning will occur at the next meeting.

• Selected M. Luft as Chairperson (unanimous)
• Approved minutes of October 8, 2024 (unanimous)
• Agreed to plan AI Community Conversations presentation with Mr. Matt Mevis on May 22

Board of Education

The Teaching and Learning Subcommittee is meeting to select a committee chair and approve previous minutes. The primary focus of the meeting is the review and approval of the English Language Arts curriculum for grades K-8.

• Curriculum review and approval for ELA: Gr. K-8

The Teaching and Learning Subcommittee unanimously selected C. Kuehlewind as chair and approved prior minutes. It reviewed K-8 ELA curriculum materials, recommending MLL support strategies be added, and moved the full K-8 ELA curriculum review to the April 8, 2025 BOE meeting. No final curriculum approval was made.

• Selected C. Kuehlewind as subcommittee chair (unanimous)
• Approved minutes of October 8, 2024 (unanimous)
• Recommended moving K-8 ELA curriculum review to April 8, 2025 BOE meeting

Board of Selectmen

The Westbrook Board of Selectmen will hold a regular meeting on March 11, 2025, to decide whether to send the budget to a referendum or a town meeting. They will also discuss using opioid funds for social services, review a beach concession stand proposal, and award a bid for a Valley Shore 911 Center needs assessment. The board will set the date for the annual town meeting and hold a joint capital budget review with the Board of Finance.

• Vote on whether to adopt budget via referendum or town meeting
• Use of opioid funds for Social Services
• Discussion of beach concession stand with Hog Wild
• Award bid for Valley Shore 911 Center needs assessment under Urban Grant
• Joint capital budget review with Board of Finance

The Board of Selectmen approved the 2025/26 Municipal Capital Budget of $2,072,550 and forwarded it to the Board of Finance. They also awarded a $39,000 contract for a needs assessment at the Valley Shore 911 Center, approved a 4-year seasonal contract for the beach concession stand, and scheduled the budget vote for a Town Meeting on May 12, 2025.

• Approved $595 for QPR suicide prevention training (unanimous)
• Declared May 11-17, 2025 as National Prevention Week (unanimous)
• Approved $702 for temporary Fire Department administrative assistant (unanimous)
• Offered 4-year seasonal contract to Hog Wild for beach concession stand (unanimous)
• Awarded $39,000 contract to Silver Petrucelli & Associates for 911 center needs assessment (unanimous)
• Scheduled budget vote at Town Meeting on May 12, 2025 (unanimous)
• Scheduled Annual Town Meeting for April 8, 2025 (unanimous)
• Approved 2025/26 capital budget of $2,072,550 (unanimous)

Board of Education

The Westbrook Board of Education will hold a special meeting for Budget Development Workshop #2, continuing fiscal planning for the district. Public comment will be accepted on matters of general concern and agenda items. No votes or decisions are listed on the agenda.

• Budget Development Workshop #2 for fiscal planning

The Board of Education held a budget workshop and reached consensus to move the proposed budget, revised from a 4.61% to a 3.45% increase, forward to a vote at the March 11 meeting. No formal vote was taken on the budget itself; the only formal action was a unanimous motion to adjourn. Members discussed concerns about electricity costs, auditorium lighting replacement, and potential in-house grounds services.

• Consensus to move proposed budget (3.45% increase) to March 11 vote
• Adjourned meeting at 6:37 p.m. (unanimous)

Library Board of Trustees

The Westbrook Public Library Board of Trustees is holding its regular monthly meeting. The agenda consists of routine items: call to order, secretary’s report, public participation, financial report, library director’s report, committee reports, correspondence, old business, and new business. No substantive decisions or proposals are listed.

• Financial report and library director’s report are scheduled
• Committee reports and correspondence to be reviewed
• Old business and new business to be discussed

The Westbrook Public Library Board of Trustees voted to leave $25,000 in a liquid money market account and begin investing the remaining Vanguard funds into a balanced portfolio, following guidance from a Morgan Stanley advisor. The board also approved the 2025 Action Plan with revisions, accepted the February financial report and prior meeting minutes, and discussed changes to digital collections and staffing.

• Approved motion to keep $25,000 liquid and invest remaining funds (all in favor)
• Approved February 2025 meeting minutes as presented (all in favor)
• Accepted February financial report as presented (all in favor)
• Approved 2025 Action Plan with proposed revisions (all in favor)
• Adjourned meeting at 8:18 pm (all in favor)

Inland Wetlands & Watercourses Commission

The Westbrook Inland Wetlands & Watercourses Commission will hold a regular meeting with procedural items including approval of minutes, bills totaling $437.58, and an election for commission officers. No new or old business is listed. A 15-minute public comment period is also scheduled.

• Bills: Heidi Wallace mileage $227.58 (Jul-Dec 2024), CT Land Use webinar $60.00 for Samantha Marone, CAWS membership/conference $150.00 for Heidi Wallace
• Election of commission officers
• Approval of regular meeting minutes from February 4, 2025
• Public comment period (maximum 15 minutes)

Board of Selectmen

The Board of Selectmen will vote on awarding a bid for a needs assessment for the Valley Shore 911 Center using an Urban Grant. They will also discuss a beach concession stand contract with Hog Wild, consider a Historic Society request to install a statue on town property, and decide on a request for funds for a high school yearbook ad. Appointments and an executive session on the Assessor's status are also on the agenda.

• Historic Society request for statue installation on town property
• Discussion of Beach Concession Stand contract with Hog Wild
• Award bid for Urban Grant for Valley Shore 911 Center Needs Assessment
• Request for funds for Westbrook High School Yearbook Ad
• Executive session on personnel matter – Status of Assessor

The Board of Selectmen unanimously approved installing a statue of Dr. John Ely on town-owned property, likely at the Riggio Building/Fire Department site, with no town funds requested. They also approved a $120 yearbook ad, accepted a resignation, reappointed an alternate, and approved prior minutes. Discussion on a beach concession stand extension and HB 7067 was held with no action taken.

• Approved installation of John Ely statue on town property (unanimous)
• Approved $120 purchase of half-page ad in Westbrook High School yearbook (unanimous)
• Accepted resignation of Ryan Engels from IWWC (unanimous)
• Reappointed Janice Panella as alternate on IWWC (unanimous)
• Approved minutes of 2/11/25 meeting (unanimous)

School HVAC Building Committee

The committee will receive updates on the Daisy Elementary HVAC upgrade (Phase I and II) and the Middle School project, along with approval of minutes and bills. No votes or new proposals are scheduled; the agenda consists of progress reports and routine business.

• Update on Daisy HVAC Upgrade Phase I and II
• Update on Middle School Project and next steps
• Approval of minutes and bills

The committee unanimously approved a $24,657.92 invoice from Nero for HVAC work at Daisy Elementary School, with $14,080 retained until final project sign-off. Phase I of the Daisy HVAC project is complete, with punch list items forwarded to Nero, and Phase II is set to begin in June. The Westbrook Middle School HVAC project design is complete, with plans to go out to bid between March 24 and April 9. The committee also discussed an $8,000 electrical bill from Eversource, with the state expected to reimburse 30%.

• Approved $24,657.92 payment to Nero for Daisy HVAC (unanimous)
• Approved minutes of 12/11/24 HVAC Committee meeting (unanimous)
• Adjourned meeting at 5:22 p.m. (unanimous)

Water Pollution Control Authority

The regular hybrid meeting of the Water Pollution Control Authority scheduled for February 26, 2025 has been cancelled. No business was conducted.

Zoning Board of Appeals

The Westbrook Zoning Board of Appeals will hold a public hearing on a variance request from Stephen and Patricia Attoe for their property at 180 Boone Circle. They seek a reduction from the required 40-foot setback to 23 feet to install an air conditioning compressor. Following the hearing, the board will discuss and decide on the appeal. The regular meeting then covers minutes, bills, correspondence, and elections.

• Public hearing on Appeal No. 2025-001: variance from 40' to 23' setback for AC compressor at 180 Boone Circle
• Discussion and possible decision on the variance request
• Approval of public hearing and regular meeting minutes from 11 December 2024
• Elections for board positions

The Westbrook Zoning Board of Appeals unanimously granted a variance to Stephen and Patricia Attoe to install an air conditioning compressor at 180 Boone Circle, reducing the required 40-foot setback to 23 feet due to ledge and lot configuration. The board also approved prior meeting minutes, paid invoices, and nominated officers.

• Granted variance for AC compressor at 180 Boone Circle (unanimous)
• Approved Public Hearing Minutes of 11 December 2024 (unanimous)
• Approved Regular Meeting Minutes of 11 December 2024 (unanimous)
• Approved $80.00 invoice to Marino, Zabel & Schellenberg for legal services (unanimous)
• Approved payments to Shore Publishing for legal notices totaling $153.00 (unanimous)
• Approved $610.20 invoice to Recording Clerk Karen Amendola (unanimous)
• Nominated Bonnie Hall for Chairman and Jack Boehme for Vice-Chairman (unanimous)

Board of Education

The Westbrook Board of Education Policy Subcommittee will meet to review and discuss revisions to three existing policies: Policy #4200, Policy #5141.4, and Policy #5145.511. The subcommittee will also receive updates on policies impacting the Business Office (3000 Series) as a standing item.

• Review of Policy #4200 and Shipman model policy
• Review of Policy #5141.4 and Policy #5145.511 with CABE and Shipman model policies
• Standing item: policies impacting the Business Office (3000 Series)

The Policy Subcommittee reviewed current policies and model policies, agreeing to move a revised Policy #4200 and a new Shipman model policy (replacing #5141.4 and #5145.511) to the March 11 BOE regular meeting for first reading. They also assigned 3000-series policies for review and scheduled next agenda items. No final decisions were made; all actions are recommendations for the full board.

• Approved minutes of February 3, 2025 (unanimous)
• Moved revised Policy #4200 to BOE for first reading (unanimous)
• Moved to sunset Policy #5141.4 and #5145.511, adopt new Shipman policy (unanimous)
• Assigned 3000-series policies for prereading (unanimous)

Harbor Management Commission

The Harbor Management Commission will hold a regular hybrid meeting to discuss and potentially act on two dock-related permits: a license for Robert Glass at 70 Menunketesuck Road to modify a walkway and dock, and a CT DEEP Coastal General Permit for Bradford Porter at 1275 Old Clinton Road for a new residential dock. Old business includes updates to the Harbor Management Plan, changes to online moorings, harbor lines above Singing Bridge, and harbor/river dredging status. New business includes the election of officers.

• License #202406158-SDFTW for Robert Glass to modify a walkway and dock at 70 Menunketesuck Road
• CT DEEP Coastal General Permit for Bradford Porter for construction of a residential dock at 1275 Old Clinton Road
• Updates to the Harbor Management Plan
• Harbor/river dredging status discussion
• Election of officers

The Westbrook Harbor Management Commission approved two dock-related applications: a walkway/dock modification at 70 Menunketesuck Road and a new residential dock at 1275 Old Clinton Road. The commission also re-elected John Rie as Chairman and Evan Cusson as Vice Chair. No other substantive decisions were made; the meeting included reports on dredging, moorings, and the Harbor Management Plan.

• Approved application to modify walkway and dock at 70 Menunketesuck Road (unanimous)
• Approved application to construct residential dock at 1275 Old Clinton Road (unanimous)
• Re-elected John Rie as Chairman (unanimous)
• Re-elected Evan Cusson as Vice Chair (unanimous)

Zoning Commission

The Westbrook Zoning Commission will hold a public hearing on a special permit for additions and façade improvements at Oxford Academy's Knight Hall (1393 Boston Post Road), with a possible vote afterward. They will also consider a site plan for converting an existing retail building into a retail and art studio (1764 Boston Post Road), and review proposed text amendments covering changes of use, sidewalks, outdoor dining, and other zoning updates.

• Public hearing and possible vote on special permit ZC2025-003 for Oxford Academy Knight Hall additions and façade improvements at 1393 Boston Post Road.
• Possible vote on site plan ZC2025-004 for a retail and art studio in an existing building at 1764 Boston Post Road, Building 2.
• Review of text amendments ZC2025-005 proposed by the Town covering changes of use, sidewalks, outdoor dining, motor vehicle location approval, financial guarantees, EV charging stations, and design review.
• Zoning Enforcement Officer (ZEO) report and Planning, Zoning and Development annual report.

The Westbrook Zoning Commission voted unanimously to approve a site plan application for a retail and art studio space at 1764 Boston Post Road, with conditions including parking delineation, handicap accessibility, and lighting compliance. The commission also received a site plan application for a retail/art studio and set a public hearing for a regulation text amendment. The public hearing for the Oxford Academy special permit was continued to March 24, 2025.

• Approved site plan for retail/art studio at 1764 Boston Post Road (5-0)
• Received site plan application ZC2025-004 (5-0)
• Received regulation text amendment application and set public hearing for April 28, 2025 (5-0)
• Continued public hearing for Oxford Academy special permit to March 24, 2025
• Approved January 27, 2025 minutes (4-0, Xenelis abstained)

Board of Finance

The Board of Finance will consider appropriating up to $80,000 from the Unassigned Fund Balance to cover the Fire Department's anticipated shortfall. The board will also review the BOS-approved FY26 operating budget and hear department budget presentations. Other business includes approval of January meeting minutes and financial reports.

• $80,000 appropriation from Unassigned Fund Balance to Fire Department for shortfall
• Review of BOS Approved FY26 Operating Budget and Department Budget Review
• Approval of January 15, 2025 regular meeting minutes
• First Selectman's report and public comment period

The Board of Finance unanimously approved an $80,000 appropriation from Unassigned Fund Balance to the Fire Department to cover anticipated shortfalls, subject to Town Meeting approval. The board also approved several budget transfers, including $3,925 for building maintenance and $7,000 for vehicle maintenance. Financial reports were accepted as presented, and the board reviewed the FY26 operating budget with department heads.

• Approved $80,000 Fire Department appropriation (unanimous, sent to Town Meeting)
• Approved $3,925 transfer to Building Maintenance (unanimous)
• Approved $4,000 transfer to Vehicle Maintenance from Fire Communications (unanimous)
• Approved $3,000 transfer to Vehicle Maintenance from Medical Supplies (unanimous)
• Accepted Director of Finance report (unanimous)
• Approved minutes of January 15, 2025 (unanimous)

Retirement / Pension Board

The February 18, 2025 regular meeting of the Westbrook Retirement Board has been cancelled. No decisions or discussions will take place.

Retirement / Pension Board

This is a regular meeting of the Westbrook Retirement Board. The agenda includes approval of minutes, public input, review of pension documents and portfolio, and new/old business. No specific proposals or decisions are listed beyond routine items.

• Approval of minutes from previous meeting
• Review of pension documents
• Portfolio review
• Public input opportunity

Conservation Commission

The Conservation Commission will meet to approve minutes from October 15, 2024, and review pending bills. The agenda includes updates on open space and reports from the chair and commission members.

• Payment of $141.39 to Kathy King for November minutes
• Payment of $175.00 to All Habitat for CT DEEP permit application and fee
• Open Space updates

Joint Town Center Revitalization Committee & Economic Development Commission

The Economic Development Commission and Town Center Revitalization Committee are meeting to review sidewalk connectivity projects and FY25-26 budget requests. The joint session includes updates on the Westbrook Place Mural Project and a public meeting for the Coastal Resiliency Plan. Separate committee sessions will address wastewater solutions and zoning.

• Pedestrian connectivity updates for Boston Post Road (West), Boston Post Road East (Town Line), and Boston Post Road (East)
• FY25-26 Operating and Capital Budget Requests update
• Coastal Resiliency Plan public meeting scheduled for February 25, 2025
• Westbrook Place Mural Project and Adopt A Spot Program
• Payment of $40.68 to Kathy Savona for minutes

Visiting Nurses & Public Health Board

The Westbrook Visiting Nurse & Public Health Board will discuss the current and next fiscal year budgets, review revenue, and consider capital budget items. The board will also hear administrative reports on visit statistics, policy review, and marketing updates. No major decisions or public hearings are noted; the agenda is primarily informational and planning.

• Current fiscal year budget update and revenue review
• Next fiscal year budget planning and capital budget discussion
• Policy review and ADR update from administrative supervisor
• Marketing and website/Facebook page status update
• Confirm next meeting date (March 12, 2025 at 7pm)

The Westbrook Visiting Nurses & Public Health Board reviewed the current budget with no deficits, but noted decreased projected revenue due to a shift from traditional Medicare to Medicare Advantage. The board agreed that a formal marketing plan is needed before pursuing options, and declined to support a proposed 24-hour marketing/QA nurse position, citing low census and decreased revenue. The next fiscal year budget was presented to the Board of Selectmen with no adjustments requested.

• Approved minutes from 1/8/25 meeting (all in favor)
• Reviewed current budget with no deficits noted
• Noted decreased projected revenue due to Medicare Advantage shift
• Agreed to create a formal marketing plan before pursuing options
• Declined to support 24hr marketing/QA nurse position due to low census and revenue
• Scheduled next meeting for March 12, 2025 at 7pm
• Adjourned unanimously at 7:54 pm

Board of Education

The Westbrook Board of Education will hold a regular meeting on February 11, 2025, with votes anticipated on Title IX policies (both personnel and student versions) under new business. The agenda also includes a special education report, enrollment and budget updates from the superintendent, and acceptance of personnel resignations. Public comment is limited to 3 minutes per speaker.

• Vote on Policy 4100 (Personnel) and Policy 5200 (Students) Title IX procedures (sunset versions)
• First reading and vote on Title IX policies based on 2020 guidance
• Special Education Report by Special Services Director Fran Lagace
• Enrollment and Budget/Capital Plan updates from Superintendent
• Personnel resignations: WHS Guidance Counselor Jill Britton and Business Education teacher Sue McManus

The Board of Education voted unanimously to sunset current Title IX policies 4100 and 5200, then immediately reinstated them with 2020 guidance, forgoing a first reading. The board also approved the January 14, 2025 meeting minutes and reviewed check listings totaling $328,347.71. No other substantive decisions were made; the meeting included reports and acknowledgments.

• Sunset Title IX policies 4100 and 5200 (unanimous)
• Reinstated Title IX policies 4100 and 5200 with 2020 guidelines, forgoing first reading (unanimous)
• Approved January 14, 2025 meeting minutes (unanimous)

Board of Selectmen

The Board of Selectmen will conduct individual department budget reviews and discuss a draft ordinance regarding open burning. The body will also consider a request from the Historic Society to install a statue on town property.

• Individual Department Budget Reviews
• Historic Society request for statue installation on town property
• Draft ordinance regarding open burning
• Vacancies for Fair Rent (1) and U Park & Rec (1)

The Board of Selectmen reviewed multiple department budgets and unanimously voted to forward the 2025/26 Municipal Operating Budget of $14,779,475.00 to the Board of Finance for further action. The board also unanimously approved a draft Open Burning Ordinance and forwarded it to a Town Meeting. No other substantive decisions were made; the meeting included procedural approvals and an executive session with no action taken.

• Approved forwarding $14,779,475.00 2025/26 Municipal Operating Budget to BOF (unanimous)
• Approved Open Burning Ordinance and forwarded to Town Meeting (unanimous)
• Approved minutes of 1/23/25, 1/28/25, 1/30/25, and 2/5/25 meetings (unanimous)
• Added agenda item 5 'Approval of Budget/Forward to BOF' (unanimous)

Planning Commission

The Commission will take up a zoning referral for a special permit and CAM for additions and facade updates at Oxford Academy's Knight Hall. Also on the agenda are approval of bills totaling $7,965.84, discussion of the 2025/2026 CIP Budget, and proposed amendments to the commission's bylaws.

• ZC 2025-003 – Special Permit/CAM for Knight Hall additions and facade updates at 1393 Boston Post Road (Oxford Academy)
• Bills for approval: recording secretary meetings ($141.39 each) and consultant invoices ($5,600 and $2,083.05)
• Discussion of the Capital Improvement Program (CIP) Budget for 2025/2026
• Proposed amendments to the Planning Commission bylaws
• Sidewalk project updates on Boston Post Road (West, East, and STEAP 2022)

The Westbrook Planning Commission unanimously approved a recommendation for a special permit for Oxford Academy's proposed Knight Hall additions and façade updates at 1393 Boston Post Road. The commission also approved the 2025/2026 Capital Improvement Plan request and amendments to its by-laws. No public hearings or subdivision applications were held.

• Approved recommendation for ZC 2025-003 Oxford Academy special permit (unanimous)
• Approved payment of General Accounts and Special Funds bills (unanimous)
• Approved January 13, 2025 meeting minutes with corrections (unanimous)
• Supported 2025/2026 Capital Improvement Plan request (unanimous)
• Approved amendments to Planning Commission By-Laws (unanimous)

Coastal Resiliency Committee

The committee will review the Draft Coastal Resiliency Plan and discuss upcoming public meetings scheduled for February 24, 25, and 26, 2025. Members will also address grant statuses and harbor improvement projects.

• Approval of Colliers Engineering & Design bill for $20,388
• Review of Draft Coastal Resiliency Plan
• CT Port Authority Small Harbor Improvement Projects for Town Dock and Duck Island Breakwater
• LISFF/NFWF Grant Application for Old Saybrook Chalker/Chapman/Cold Spring Marsh Feasibility Analysis
• LIS Resilience Planning Support Program Grant for West Beach/Coral Sands/Pilots Point Area

The Coastal Resiliency Committee approved a partial invoice payment of $7,993.83 to Colliers Engineering & Design for the coastal resiliency plan, with the final draft expected the next day. The committee also approved the January 2025 meeting minutes and discussed the status of grants and upcoming public meetings.

• Approved partial payment of $7,993.83 to Colliers Engineering & Design (unanimous)
• Approved minutes of January 2025 meeting (unanimous)

Board of Selectmen

The Westbrook Board of Selectmen is holding a special meeting to conduct individual department budget reviews. They will also hear the First Selectman's report and hold an executive session on budget strategy. No specific dollar amounts or project details are listed in the agenda.

• Individual Department Budget Reviews
• Executive Session – Budget Strategy

The Board of Selectmen held a special meeting to review individual department budgets for the upcoming fiscal year, including Social Services, Treasurer, Park & Rec, Senior Center, Harbor Commission, IT, Board of Finance, Health Department, WPCA, Library, and various grants. No final budget vote was taken; the board agreed to vote after all presentations are complete. The board entered executive session to discuss budget-related personnel matters but took no action upon returning to regular session.

• Agreed to review all department budgets before final budget vote
• Reviewed budgets for Social Services, Treasurer, Park & Rec, Senior Center, Harbor Commission, IT, Board of Finance, Health Department, WPCA, Library, and grants
• Entered executive session to discuss budget-related personnel matters (unanimous)
• Adjourned meeting at 7:38 p.m. (unanimous)

Library Board of Trustees

The Board of Trustees will meet to review financial and director reports. The meeting includes public participation from Donna Castracane and Carol Hess of the Westbrook Finance Department.

• Financial report review
• Library Director's report
• Public participation with Westbrook Finance Department representatives

The Westbrook Public Library Board of Trustees accepted the January financial report and the January meeting minutes. The board postponed review of the 2025 Action Plan to the March meeting. No other substantive decisions were made; the remainder of the meeting was informational.

• Accepted January 7, 2025 meeting minutes (all in favor)
• Accepted January Financial Report (all in favor)
• Postponed 2025 Action Plan review to March meeting

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will discuss a proposal for a single family residence and associated infrastructure on Wrights Pond Road. The body will also review the FY 25/26 budget and conduct elections.

• Proposed single family residence, sanitary system, well, and driveway at Wrights Pond Road (Tax Assessor Map 108, Lot 006)
• Payment to Lucille Houde for 1/7/25: $94.26
• Payment to Amazon for digital voice recorder: $52.20
• CT Land Use webinar registration fees: $60.00 for Howard Benisvy and $60.00 for Leonard Goldberg
• Discussion of FY 25/26 budget

The Inland Wetlands & Watercourses Commission approved a proposed single-family residence at Wrights Pond Road, including a sanitary system, well, driveway, storm water recharge, deck, and grading in the upland review area. The approval was unanimous after the applicant submitted a revised site plan and established GPS elevation data. The commission also approved minutes, bills, and forwarded a $73,393 budget to the Board of Selectmen and Board of Finance.

• Approved Wrights Pond Road single-family residence application (unanimous)
• Approved minutes as amended (unanimous)
• Approved payment of bills totaling $266.46 (unanimous)
• Approved forwarding FY 2025-2026 budget of $73,393 to Board of Selectmen and Board of Finance (unanimous)

Board of Selectmen

The Board of Selectmen will meet for a special session to review individual department budgets. The meeting also includes the First Selectman’s Report.

• Individual department budget reviews

The Board of Selectmen held a special meeting to review the budgets for the ZBA, Building Official, Tax Collector, Town Clerk, Police, and Marine Patrol departments. No final votes were taken; the board agreed to adjust budgets as discussed and will vote after all presentations. The meeting adjourned unanimously.

• Reviewed ZBA, Building Official, Tax Collector, Town Clerk, Police, and Marine Patrol budgets
• Agreed to adjust budgets as discussed during reviews
• Deferred final budget vote until after all department presentations
• Adjourned meeting unanimously at 6:35 p.m.

Board of Selectmen

The Board of Selectmen will hold a special meeting to receive a presentation on the requested operating budget for fiscal year 2025/2026 and conduct individual department budget reviews.

• Presentation of the 25/26 Requested Operating Budget
• Individual Department Budget Reviews

The Board of Selectmen held a special meeting to review individual department budgets for the upcoming fiscal year. No final budget vote was taken; the board agreed to vote after all department presentations are complete. Budgets reviewed included Registrar of Voters, Public Works, Facilities, Emergency Management, Energy, Finance, Engineering, Legal, First Selectman, and HR.

• Agreed to hold final budget vote after all department presentations (unanimous)
• Reviewed Registrar of Voters budget
• Reviewed Public Works budget
• Reviewed Facilities budget
• Reviewed Emergency Management budget
• Reviewed Energy budget
• Reviewed Finance budget
• Adjourned meeting at 6:35 p.m. (unanimous)

Harbor Management Commission

The Harbor Management Commission is holding a regular hybrid meeting to discuss and potentially act on a license modification for a walkway and dock at 70 Menunketesuck Road. Other agenda items include updates on the Harbor Management Plan, online moorings, harbor lines above Singing Bridge, and dredging status. The commission will also hold an election of officers.

• License #202406158-SDFTW, Robert Glass - 70 Menunketesuck Road – Modify a walkway and dock for residential boating access
• Harbor Management Plan discussion
• Online Moorings – additions/changes
• Harbor lines above Singing Bridge
• Harbor/River dredging status

Zoning Commission

The Westbrook Zoning Commission will hold a public hearing and possibly vote on a special permit application for an adult daycare/offices at 447 Boston Post Road (ZC2024-024). They may also vote on modifications to approved special permits for sidewalk payments in lieu at 176 and 192 Boston Post Road. Commission business includes updates from the NCD-CTC-CB Zoning Subcommittee and the ZEO report.

• Public hearing and possible vote on special permit for Sarah Tuxis Adult Daycare/Offices at 447 Boston Post Road (ZC2024-024)
• Possible vote on special permit for Oxford Academy Knight Hall additions and façade improvements at 1393 Boston Post Road (ZC2025-003)
• Possible vote on modification to approved special permit ZC2022-18, payment in lieu of sidewalk at 176 Boston Post Road (ZC2025-001)
• Possible vote on modification to approved special permit ZC022-021, payment in lieu of sidewalk at 192 Boston Post Road (ZC2025-002)
• Discussion of NCD-CTC-CB Zoning Subcommittee amendment updates and ZEO report

The Westbrook Zoning Commission approved a special permit for the Sarah Tuxis Adult Daycare/Offices at 447 Boston Post Road, with conditions including two-way driveway access, ADA-compliant paving, and screening. The commission also approved two modifications to prior special permits, allowing payments in lieu of sidewalk installation: $4,000 for 176 Boston Post Road and $12,000 for 192 Boston Post Road. All votes were unanimous.

• Approved special permit for Sarah Tuxis Adult Daycare/Offices at 447 Boston Post Road with conditions (4-0)
• Approved modification to ZC2022-018 allowing $4,000 payment in lieu of sidewalk at 176 Boston Post Road (5-0)
• Approved modification to ZC2022-021 allowing $12,000 payment in lieu of sidewalk at 192 Boston Post Road, with payment schedule (5-0)
• Received applications for ZC2024-024 and ZC2025-003 (5-0)
• Set public hearing for Oxford Academy Knight Hall additions for February 24, 2025 (5-0)
• Approved minutes from November 25, 2024 and December 20, 2024 meetings (5-0)

Board of Education

The Westbrook Board of Education Policy Subcommittee will meet to discuss procedural steps for Title IX policies from 2024 and review next steps for 2020 policies. They will also review Shipman & Goodwin sample policies compared to Westbrook's policies 4200 (Reports of Suspected Abuse/Neglect of Children for Personnel) and 5141.4 (for Students). The committee will also address Business Office policies in the 3000 series as a standing item.

• Discuss procedural steps for 2024 Title IX policies
• Review and next steps for 2020 Title IX policies
• Review Policy 4200 - Reports of Suspected Abuse/Neglect of Children (Personnel)
• Review Policy 5141.4 - Reports of Suspected Abuse/Neglect of Children (Student)
• Standing item: Policy Impacting Business Office (3000 Series)

The Policy Subcommittee reviewed Title IX policies and decided to forward them to the Board of Education for action: the 2024 policy will be requested for sunset, and the 2020 policy will be brought to the February 11, 2025 meeting for adoption. The review of two abuse-reporting policies (4200 and 5141.4) was postponed to February 25. No other substantive decisions were made.

• Approved minutes of November 19, 2024 (unanimous)
• Selected K. Walker as Chairperson (unanimous)
• Moved to request sunset of 2024 Title IX policy at BOE
• Moved to bring 2020 Title IX policy to BOE February 11, 2025 for adoption vote
• Postponed review of Policies 4200 and 5141.4 to February 25 meeting

Westbrook Housing Authority

The Westbrook Housing Authority is meeting for a regular session with standard agenda items including approval of minutes, treasurer report, and management comments. Old business covers the Small Cities Grant and laundry equipment. No new business or specific actions are listed.

• Old business: Small Cities Grant discussion
• Old business: Laundry equipment update
• Approval of prior meeting minutes

Board of Selectmen

The Westbrook Board of Selectmen will discuss appropriations for the Fire Department and salary increases resulting from a wage study, a contract for HVAC work, and an easement on Pointina Road. The board will also review the budget overview and make several appointments. An executive session is scheduled to interview a handyman candidate with possible action.

• Fire Department status report with appropriation request
• Appropriation for salary increases from wage study recommendations
• Easement on Pointina Road
• Contract with Nero for Daisy HVAC
• Executive session to interview handyman candidate with possible action

The Board of Selectmen unanimously approved an $80,000 appropriation for the Fire Department to cover budget shortfalls in training, gear, and vehicle maintenance, forwarding it to the Board of Finance and Town Meeting. They also approved forwarding up to $53,778 for wage increases for non-union and elected officials as recommended by the Wage Study Committee. The board authorized the First Selectman to sign the Nero HVAC contract pending attorney review, made appointments and reappointments, and hired a handyman.

• Approved $80,000 Fire Department appropriation (unanimous)
• Approved $53,778 appropriation for wage increases (unanimous)
• Authorized signing Nero HVAC contract pending attorney review (unanimous)
• Appointed Zack Hayden to Cable TV Advisory Committee (unanimous)
• Reappointed Sid Holbrook to WPCA (unanimous)
• Reappointed Scott Brainard to WPCA (unanimous)
• Approved minutes of 1/14/25 meeting as amended (unanimous)
• Appointed Jhon Urreste-Angulo as Handyman, $26.50/hr (unanimous)

Town Meetings

The Westbrook Town Meeting will vote on five resolutions, including appropriating $180,000 from the Board of Education Capital Reserve for Phase 2 of the Daisy Ingraham Elementary School HVAC upgrade, accepting a $10,000 state grant for in-home safety enhancements, revising the Volunteer Firefighter Tax Exemption Program, endorsing revisions to wastewater management regulations, and appropriating $6,000 from the Fund Balance for a police vehicle.

• Appropriate $180,000 from Board of Education Capital Reserve for Phase 2 of Daisy Ingraham Elementary School HVAC Upgrade Project.
• Accept $10,000 state grant from Dept. of Social Services for in-home safety enhancements.
• Revise Chapter 17-9 Volunteer Firefighter Tax Exemption Program in the Town Code of Ordinances.
• Endorse rewrite of Chapter 18-26 through 18-47 Wastewater Management Regulations by the Water Pollution Control Authority.
• Appropriate $6,000 from Fund Balance for purchase of a police vehicle.

Water Pollution Control Authority

The Water Pollution Control Authority will hold a regular hybrid meeting with routine business including approval of prior minutes, bills, and correspondence. Items for discussion include the Town Center Community Wastewater System and updates on the Riggio Building. No new ordinances or contract votes are listed on the agenda.

• Approval of October 23, 2024 minutes
• Review of bills and correspondence
• Health Department report
• Discussion of Town Center Community Wastewater System
• Update on Riggio Building

The Westbrook Water Pollution Control Authority approved its proposed 2025-2026 budget of $12,503, an increase of $7,400 from the prior year, to fund additional testing and engineering attendance. The board also unanimously approved the October 23, 2024 meeting minutes. No other formal votes were taken; other items were informational or updates.

• Approved 2025-2026 WPCA budget of $12,503 (unanimous)
• Approved October 23, 2024 meeting minutes (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals public hearing and regular meeting scheduled for January 22, 2025, has been cancelled.

Conservation Commission

This regular meeting of the Westbrook Conservation Commission, scheduled for January 21, 2025, has been cancelled. No decisions or discussions took place. The agenda included review of October 2024 minutes, a bill for November minutes, and open space updates, but none were acted upon.

Board of Fire Commissioners

The Board of Fire Commissioners will discuss and potentially take action on proposed budgets for the Westbrook Fire Department, Fire Marshal, and Board itself for the upcoming fiscal year. Other business includes updates on a memorandum of understanding for an ordinance update, abatement and pension matters, and a software upgrade. The board will also consider a member for a refurbishment project, training at Massachusetts Fire Academy, and policy updates.

• Review of proposed budgets: WFD, Fire Marshal, Board of Fire Commissioners
• Update on MOU for updated ordinance
• Abatement and pension update
• WFD software update
• Administrative Assistant job description update

The Board of Fire Commissioners approved the proposed budgets for the Westbrook Fire Department, the Fire Marshal, and the Board itself, all pending minor clarifications or adjustments. The board also approved minutes, bills, and discussed updates on a pension abatement, software transition, and the ongoing administrative assistant vacancy. No major policy decisions were finalized; several items were tabled or deferred.

• Approved WFD proposed budget pending line-item clarification (all approved)
• Approved Fire Marshal proposed budget with potential minor changes (all approved)
• Approved Board of Fire Commissioners proposed budget (all approved)
• Approved minutes from 12/17/24 meeting (all approved)
• Approved secretary bills totaling 3 hours (all approved)
• Tabled board member on refurbishment until next meeting
• Scheduled next meeting for February 20, 2025 at 6:00pm

Board of Finance

The Board of Finance will meet to review the Treasurer and First Selectman reports. The body is considering an appropriation for a police vehicle and a possible appropriation for the Fire Department.

• $8,000 from Contingency to Police Cruiser capital budget for an additional car
• Possible Fire Department Appropriation

The Board of Finance unanimously approved appropriating $53,778 from Fund Balance to cover salary increases recommended by the Wage Study Committee and approved by the Board of Selectmen. They also approved a $6,000 appropriation from Contingency to the Police Cruiser capital budget for an additional police car, to be forwarded to a Town Meeting. The Fire Department discussion was tabled until next month, and the minutes from December 18, 2024, were approved.

• Approved $53,778 from Fund Balance for salary increases (unanimous)
• Approved $6,000 from Contingency to Police Cruiser capital budget (unanimous)
• Tabled Fire Department discussion until next month (unanimous)
• Approved minutes of December 18, 2024 (unanimous)
• Accepted Treasurer's report (unanimous)
• Accepted Director of Finance report (unanimous)

Board of Selectmen

The Board of Selectmen will discuss several funding appropriations for school facilities and emergency services. The meeting includes reviews of ordinances regarding wastewater and firefighter tax abatements. Members will also set the 2025/26 budget calendar and a date for the Town Meeting.

• Appropriation of $6,000.00 for a police cruiser
• Appropriation for Westbrook High School Welding Lab
• Appropriation for School HVAC Project (Daisy) and BOE Contract (Salamone) for Middle School HVAC
• Waste Water Ordinance and Tax Abatement Ordinance for firefighters
• Status report from the Wage Study Committee

The Board of Selectmen approved salary increases for seven non-union and elected positions, retroactive to July 1, 2024, and a new $3,000 annual longevity payment for employees with 20 years of service. The board also approved forwarding a $180,000 appropriation from the BOE Capital Reserve to fund the Daisy HVAC upgrade project to a Town Meeting. Several other items were approved, including a police cruiser purchase request, a tax abatement ordinance for volunteer firefighters, and appointments.

• Approved salary increases for First Selectman, Finance Director, Public Works Director, Tax Collector, Town Clerk, Executive Assistant, and HR Coordinator (unanimous)
• Approved $3,000 annual longevity payment for non-union and elected officials with 20 years of service, starting July 2025 (unanimous)
• Approved $180,000 appropriation from BOE Capital Reserve for Daisy HVAC project, forwarded to Town Meeting (unanimous)
• Approved Salamone & Associates contract for Middle School HVAC engineering services, contingent on Town Attorney review (unanimous)
• Approved $6,000 police cruiser purchase request, forwarded to BOF and Town Meeting (unanimous)
• Adopted Wastewater Management Regulations of Sewage Disposal Systems (unanimous)
• Approved Volunteer Firefighter Tax Abatement Ordinance, forwarded to Town Meeting (unanimous)
• Appointed Cary Broderick and William Hoffman as part-time Police Officers at $36.01/hour (unanimous)

Board of Education

The Communications and Marketing Subcommittee will meet to select a chairperson and approve previous minutes. The group will discuss planning for community conversations and outreach for the District Vision Survey.

• Selection of Subcommittee Chairperson
• Planning for Community Conversations
• Outreach for District Vision Survey

Board of Education

The Westbrook Board of Education will receive a presentation on the Superintendent's proposed budget for fiscal year 2025-26 and the 2025-2030 capital plan. Votes are anticipated on the educator evaluation plan, the 2025-2026 district calendar, and two policies prohibiting sex discrimination. The board will also act on personnel items including a resignation and an appointment.

• Superintendent's proposed FY25-26 budget presentation (Enclosure 1)
• Capital plan for 2025-2030 (Enclosure 2)
• Vote anticipated on 2025-2026 district calendar (Enclosure 5)
• Second reading and vote on Policy 4100 (Personnel) prohibiting sex discrimination
• Resignation of Marisa Twigg (Special Education Teacher at Daisy) and appointment of Nicole Gorman (Special Education Teacher at Daisy)

The Board of Education unanimously approved the 2025-2026 district calendar and the revised Educator Evaluation Plan as required by CSDE. The Superintendent presented a proposed FY 2025-2026 budget with a 4.61% increase, which board members commented on as fair; a second budget workshop is scheduled for early March. Policies on prohibition of sex discrimination (4100 and 5100) were also approved unanimously.

• Approved 2025-2026 district calendar (unanimous)
• Approved Educator Evaluation Plan with revisions (unanimous)
• Approved Policy 4100 Prohibition of Sex Discrimination (unanimous)
• Approved Policy 5100 Prohibition of Sex Discrimination (unanimous)
• Approved minutes of December 14, 2024 and January 8, 2025 meetings (unanimous)

Planning Commission

The Westbrook Planning Commission will review a zoning referral for a special permit and CAM for an adult day care center and offices at 447 Boston Post Road. The commission will also discuss the FY2025/2026 budget, hold its annual meeting including bylaw review and officer elections, and receive updates on sidewalk projects and other planning initiatives.

• Zoning referral ZC 2024-024 for a special permit/CAM for adult day care/offices at 447 Boston Post Road (owner Sarah Tuxis, applicant Michael Jurewicz)
• Discussion of FY2025/2026 budget
• Annual meeting: review of bylaws and election of officers
• Sidewalk project updates: 2020 STEAP Grant (Boston Post Road West), TA Grant (Boston Post Road East), STEAP 2022 (Boston Post Road – OS Town Line)
• Plan of Conservation and Development Implementation and Coastal Resiliency Plan updates

The Westbrook Planning Commission approved its 2025/2026 budget of $14,349, a $4,500 increase, and unanimously retained its existing officers. It also unanimously approved a zoning referral for an adult day care center at 447 Boston Post Road, finding it consistent with the Plan of Conservation and Development, and tabled a review of bylaws to the next meeting.

• Approved 2025/2026 Planning Commission budget of $14,349 (unanimous)
• Retained officers: Marilyn Ozols (Chair), Bill Neale (Vice Chair), Tammy Niedzwiecki (Secretary) (unanimous)
• Approved zoning referral ZC 2024-024 for adult day care at 447 Boston Post Road, consistent with POCD (unanimous)
• Approved payment of $4,100 bill to GZA for NHMP (unanimous)
• Approved November 18, 2024 meeting minutes (unanimous)
• Tabled bylaws review to next meeting

Board of Education

The Westbrook Board of Education Fiscal and Facilities Subcommittee will meet to review the capital plan for July 2025 through June 2030 and conduct an initial review of school budgets. No decisions are expected; the meeting is a discussion and review session.

• Discussion of the 5-year capital plan (July 2025 – June 2030)
• Initial review of school budgets

The Fiscal and Facilities Subcommittee met and approved the December 10, 2024 minutes, added and approved a new agenda item to select a committee chair, and unanimously nominated A. Miesse as Chair. The committee reviewed the proposed capital plan for July 2025–June 2030, prioritizing the replacement of the high school auditorium lighting system for 2025-2026 due to the system's failure and unavailability of parts, and discussed other facility needs. They also began an initial review of school budgets, comparing approved 2024-2025 lines to year-to-date expenditures. No final decisions were made on the capital plan or budget.

• Approved minutes of December 10, 2024 (unanimous)
• Added agenda item: Selection of Committee Chair (unanimous)
• Nominated A. Miesse as Committee Chair (unanimous)
• Adjourned at 5:55 p.m. (unanimous)

Board of Education

The Westbrook Board of Education is holding a special meeting focused on Budget Development Workshop #1, as part of its goal for budget development and fiscal management. The meeting includes a public comment period for residents to speak on general concerns and agenda items.

• Budget Development Workshop #1 for BOE Goal #4: Budget Development and Fiscal Management

The Board of Education reviewed the proposed 2025-2026 budget, which includes new requests and reductions, and voted to move it forward to a public input session on January 14, 2025. No formal approval or denial was made at this workshop.

• Moved proposed 2025-2026 budget to public input meeting (unanimous)

Visiting Nurses & Public Health Board

The board will hear the financial report including current year budget update and next fiscal year planning. The administrative supervisor will report on visit statistics, policy review, and staffing. Under new business, the board will elect officers for the coming year and review the annual report and agency statistics. The meeting also includes marketing updates and website status.

• Election of Board Officers
• Review of Annual Report/Agency Statistics
• Current fiscal year budget update and next fiscal year planning
• Administrative Supervisor's Report including visit statistics and policy review
• Marketing and website/Facebook page status and suggestions

The Westbrook Visiting Nurses & Public Health Board approved the proposed FY25/26 budget, which includes minor adjustments such as moving HCAPS survey costs between line items. The board also elected Gina F. as Chairman and Kim B. as Secretary, and reviewed financial status, visit statistics, and policy updates. No deficits were noted in the current budget.

• Approved minutes from 12/11/24 meeting (all approved)
• Approved FY25/26 budget proposal (all approved)
• Elected Gina F. as Chairman (all approved)
• Elected Kim B. as Secretary (all approved)

Library Board of Trustees

The Westbrook Public Library Board of Trustees is holding its monthly meeting. The agenda consists entirely of procedural items such as the secretary's report, financial report, and director's report. No specific action items or public hearings are listed.

The Westbrook Public Library Board of Trustees approved the proposed operating budget for fiscal year 2025-2026, including a $17,000 capital expenditure for conference room furniture. The board also accepted the December financial report and minutes, and discussed various operational updates.

• Approved FY2025-2026 operating budget and $17,000 capital for conference room furniture (all in favor)
• Accepted December 3, 2024 Annual Meeting Minutes (all in favor)
• Accepted December 3, 2024 Monthly Meeting Minutes (all in favor)
• Accepted January Financial Report as presented (all in favor)

Health & Safety Committee

The Health & Safety Committee is holding a regular meeting with standard agenda items including approval of minutes, reports from department representatives, a safety report, review of claims, and old/new business. No specific decisions or discussions are detailed in the agenda, indicating a procedural session.

• Approval of minutes from previous meeting
• Report from department representatives
• Safety report
• Review of claims
• Discussion of old and new business

The committee approved the October 2024 minutes and heard reports from department representatives. Health Director Faiella announced free radon test kits (50 available) and COVID-19 test kits, and noted no confirmed norovirus cases in Westbrook. The safety report reviewed two current claims, including a high-severity police officer injury with a $22,574 reserve. No formal decisions were made beyond the minutes approval.

• Approved October 2024 meeting minutes (unanimous)
• Discussed testing town buildings for radon (no action taken)
• Reviewed two current insurance claims, including police officer injury with $22,574 reserve
• Suggested library contact Fire Marshall for evacuation maps (no formal action)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will discuss a Notice of Violation at 915 Essex Road under old business, approve minutes from December meetings, and begin review of the FY25/26 budget. The meeting also includes public comment, bills, and staff reports.

• 915 Essex Road – Notice of Violation (old business)
• Approval of regular meeting minutes from 12/3/24 and site walk minutes from 12/7/24
• Bill payment: Lucille Houde for 8/6/24 minutes - $78.55
• Discussion of FY 25/26 budget
• Public comment period (max 15 minutes)

Inland Wetlands & Watercourses Commission

The Inland Wetlands & Watercourses Commission will hold a regular meeting on January 7, 2025, accessible via Zoom. They will discuss an old business item: a Notice of Violation at 915 Essex Road. New business includes a proposal for a single-family residence, sanitary system, well, driveway, storm water recharge, deck, and associated grading in the upland review area on Wrights Pond Road. The commission will also approve minutes, receive staff reports, and discuss the FY 25/26 budget.

• Notice of Violation at 915 Essex Road (Map 137, Lot 016)
• Proposed single-family residence on Wrights Pond Road (Map 108, Lot 006) with sanitary system, well, driveway, deck, and grading
• Approval of regular meeting minutes from 12/3/24 and site walk minutes from 12/7/24
• Bill for minutes transcription: $23.57
• Discussion of FY 25/26 budget

The Inland Wetlands & Watercourses Commission unanimously accepted a proposed single-family residence application at Wrights Pond Road, with conditions to preserve a plant species of concern. For the 915 Essex Road violation, the commission will require two separate applications for the volleyball court and parking lot, including details on location, size, materials, and erosion control. The FY 25/26 budget was tabled, and bills were approved.

• Accepted Wrights Pond Road residence application (unanimous)
• Required two applications for 915 Essex Road work (volleyball court, parking lot)
• Approved payment of bills ($23.57 to Lucille Houde) (unanimous)
• Tabled FY 25/26 budget

Coastal Resiliency Committee

The Coastal Resiliency Committee will review a draft of the 4 Shore Coastal Resiliency Plan and discuss an extended deadline for a NFWF grant application to March 15, 2025. Bills totaling over $23,000 from Colliers Engineering and Resilient Land and Water will be considered for approval. Updates on hazard mitigation, harbor management, and harbor improvement projects at Town Dock and Duck Island are also on the agenda.

• Approval of bills: Colliers Engineering & Design — $20,388; Resilient Land and Water — $2,991.25
• NFWF grant deadline extended to March 15, 2025
• Review of draft Coastal Resiliency Plan (dated 9/13/24)
• CT Port Authority small harbor improvement projects: Town Dock and Duck Island breakwater
• Grant application for Chalker/Chapman/Cold Spring Marsh feasibility analysis with Old Saybrook

The Coastal Resiliency Committee discussed the draft Coastal Resiliency Plan, with a request to extend the NFWF grant deadline to 3/15/25. Public meetings are scheduled for February 24-26, 2025. The committee also agreed to pursue a Long Island Sound Resilience Planning Grant for the Seaside Ave./Coral Sands area. A bill from Colliers Engineering & Design for $20,388.00 was tabled.

• Approved minutes of November 2024 meeting (unanimous)
• Requested NFWF grant deadline extension to 3/15/25
• Scheduled public meetings for Feb 24-26, 2025
• Agreed to pursue Long Island Sound Resilience Planning Grant
• Tabled Colliers Engineering & Design bill ($20,388.00)