Westbrook public meetings in 2024

City Council

The Westbrook City Council holds a special meeting to take final action on appointing a new City Clerk and other board appointments, and to conduct first readings on several grant and contract authorizations. Key first-reading items include acceptance of a $500,000 brownfield grant and loan for cleanup at Mill Lane and 921 Main Street, a $472,410 environmental contract for the Saccarappa Park Restoration Project, and a 4% pay adjustment for 38 non-union employees. The council also hears an update on a proposed fire training facility and a vacancy announcement for the Ward 1 seat.

• Confirm Ellis Ledoux as City Clerk (final vote)
• Accept $500,000 brownfield grant and low-interest loan for cleanup at Mill Lane and 921 Main Street (first reading)
• Authorize $472,410 contract with Credere Associates for Saccarappa Park Restoration Project (first reading)
• Accept $34,118 in Maine Bureau of Highway Safety grants for speed, distracted driving, and pedestrian enforcement (first reading)
• Approve 4% across-the-board pay adjustment for 38 non-union employees with additional market-based adjustments (first reading)

The Westbrook City Council held a special meeting on December 16, 2024, approving several resolutions and orders. They confirmed Ellis Ledoux as the new City Clerk and Registrar of Voters, adopted appointments to various boards, and amended the ordinance for regular meeting times. The council also gave initial approval to multiple grant acceptances and a salary adjustment for non-union employees.

• Adopted Resolve 2024-20 approving appointments to boards & committees (5-0-1)
• Adopted Resolve 2024-21 confirming Ellis Ledoux as City Clerk (5-0-1)
• Adopted Order 2024-146 amending ordinance for regular meeting times (4-1-1)
• Approved first reading of Order 2024-147 accepting Maine Bureau of Highway Safety grants
• Approved first reading of Order 2024-148 accepting Edward Byrne Memorial Justice Assistance Grant
• Approved first reading of Order 2024-149 accepting Brownfields Revolving Loan Fund grant & loan
• Approved first reading of Order 2024-150 for Brownfields services contract for Saccarappa Park
• Approved first reading of Order 2024-151 for salary adjustments for non-union employees

Planning Board

The Westbrook Planning Board will discuss a site plan and subdivision application for a 740-unit mixed residential complex on Stroudwater Street near Westbrook Middle School. The board will also consider a 2-year extension request for the Maple Grove Subdivision, a 125-unit multifamily complex on Clover Lane, to allow construction through July 2027.

• Workshop on 740-unit mixed residential development on Stroudwater Street, zone Gateway Commercial and Residential Growth Area 2
• Request for 2-year extension to complete Maple Grove Subdivision (125-unit multifamily) on Clover Lane, approved July 2023
• Public hearing and comment opportunities via hybrid meeting format

City Council

The Westbrook City Council will hold its regular meeting, starting with inaugural ceremonies for newly elected councilors, followed by election of a president and vice president, and committee assignments for 2025. The council will vote on several orders including confirming emergency expenditures for demolition at 122 Cumberland Street, purchasing four electric vehicles, amending the Land Use Ordinance to allow commercial equipment rental in Industrial Park Districts, and buying vactor nozzles. Two public hearings are scheduled for liquor licenses at Apple Cinemas and The Picklr.

• Confirm $47,377.17 in emergency expenditures for demolition of 122 Cumberland Street (court-ordered dangerous building)
• Authorize $82,046 for purchase of four new electric vehicles from Bill Dodge Auto Group, funded by federal grant
• Public hearing on Land Use Ordinance amendment to define and allow Commercial Equipment Rental in Industrial Park District
• Authorize $6,752.40 for four Vactor nozzles for sewer maintenance
• Public hearings on liquor licenses for Apple Cinemas (183 County Rd) and The Picklr (31 Main St)

Recreation and Conservation Commission

The Recreation and Conservation Commission will discuss city staff updates including WRCC financials, Mountain Division Trail, and Lincoln Street Boat Launch Dock. A summary of the Westbrook Water Talk will be presented. The commission will also discuss a proposed crosswalk on Landing Road, review meeting policies and procedures, and begin strategic planning for 2025-2027. Two public comment periods are scheduled.

• City staff update on WRCC Financials
• City staff update on Mountain Division Trail
• City staff update on Lincoln Street Boat Launch Dock
• Discussion of Landing Road Crosswalk
• Strategic planning discussion for 2025-2027

City Council

The City Council is meeting to finalize the sale of 921 Main Street to Quaker Lane Associates LLC and consider several land use and zoning amendments. The body will also vote on equipment purchases and the confirmation of emergency demolition expenditures.

• Sale of 921 Main Street to Quaker Lane Associates LLC for $424,200.93
• Public hearing on Shoreland Zoning map amendments for 921 Main St and 10 Dana Ct
• Confirmation of $47,377.17 in emergency expenditures for demolition at 122 Cumberland Street
• Purchase of four electric vehicles from Bill Dodge Auto Group for $82,046
• Designation of Saccarappa Island (Map 032 Lot 108) as a Green Space

Planning Board

The Planning Board will consider several site plan and subdivision requests, including residential developments and industrial expansions. The board will also review a request to designate Saccarappa Island as green space and a proposed amendment to the Land Use Ordinance.

• 216 Lincoln St: Proposal for 36 duplex-style dwelling units
• 500 Spring Street: Proposal for a 250-unit multifamily residential complex
• Saccarappa Island (Map 032 Lot 108): Request to designate as Green Space
• 11 County Road: Proposal for an 8,000-sf warehouse and expanded parking
• Land Use Ordinance amendment to allow Commercial Equipment Rental in Industrial Park District

City Council

The City Council will hold second and final readings on the FY 2025 Capital Improvement Program, which totals $4,452,510 for municipal projects and $4,900,000 for school projects, including bond financing for Lincoln Street reconstruction and ADA upgrades at Canal School and Westbrook High School. New business includes a proposed amendment to reduce the residency requirement for property tax assistance from 10 to 8 years, the appointment of a parking enforcement constable, and first readings on the purchase and sale of 921 Main Street and a related shoreland zoning map amendment. The Council will also authorize a tuition payment to the Maine Criminal Justice Academy and disbursements from the Downtown Facade Program.

• Approve FY 2025 Capital Improvement Program: $4.45M municipal (Lincoln Street reconstruction, $1.6M with $500K developer contribution) and $4.9M school (Canal School vestibule/ADA, $1.7M bond; WHS restroom ADA, $1.4M)
• Authorize purchase and sale agreement between city and Quaker Lane Associates LLC for 921 Main Street
• Amend Land Use Ordinance Shoreland Zoning Map for 921 Main St and 10 Dana Ct to fully place parcels in General Development Shoreland Zone
• Disburse $44,851.93 in Downtown Facade Program funds to three applicants (Maine Dovetail, Westbrook Historical Society, Emerald Management)
• Amend Property Tax Assistance Ordinance to reduce residency requirement from 10 to 8 years for income-eligible seniors

City Council

This is a Facilities & Streets committee meeting of the Westbrook City Council. The primary agenda item is an informational overview on traffic enforcement and speeding mitigation, presented by Police Chief Sean Lally and Director of Engineering & Public Services Eric Dudley. No votes or decisions are scheduled; the item is for discussion only.

• Informational overview on traffic enforcement and speed mitigation by Police Chief and Engineering Director

City Council

The Westbrook City Council will consider final approval of the $9.35 million FY2025 Capital Improvement Program (CIP), including bond-funded street reconstruction and school upgrades, and a three-year collective bargaining agreement with the Westbrook Police Association. Second and final readings are scheduled for several items: a bulletproof vest grant, engineering for Highland Lake Dam, pedestrian beacons, and a public safety fiber network. New business includes a Halloween mass gathering permit, a boardwalk accessibility change order, and purchases for the facade program and a skid steer.

• Order 2024-126: Approving FY2025 CIP – $4.45M municipal (Lincoln Street reconstruction with $500K developer contribution) and $4.9M school projects (Canal School vestibule/restrooms, high school ADA restrooms, energy lighting)
• Order 2024-127: Collective bargaining agreement with Westbrook Police Association – 5%+ raises every six months over three years (Jan 2025 – Dec 2027)
• Order 2024-123: Contract with SLR International for Highland Lake Dam engineering – not to exceed $48,500
• Order 2024-124: Purchase of six Rectangular Rapid Flashing Beacons from Eberl Iron Works – $43,396.08 funded by CDBG
• Order 2024-129: Change order for Presumpscot River Boardwalk Accessibility Enhancement Project

Recreation and Conservation Commission

The Recreation and Conservation Commission will review updates on the Cornelia Warren Recreational Complex and the Open Space Plan for 4 & 7 Dana Street. The body will also discuss the Gorham Connector and strategic planning for 2025–2027.

• Open Space Plan Review for 4 & 7 Dana Street
• Cornelia Warren Recreational Complex survey results and proposal
• Gorham Connector discussion
• 2025–2027 WRCC Strategic Planning
• City staff updates on Mountain Division Trail, Saccarappa Park, and Musical Playground

City Council

The City Council will take final votes on a new three-year police union contract with six semiannual 5% raises and a $9.35 million combined municipal-school capital improvement plan. Second-reading items include a $14,500 contract for columbarium design and a $51,588 community center security system. New business includes first readings for Highland Lake Dam repairs ($48,500), pedestrian crossing beacons ($43,396), a public safety fiber network agreement, and acceptance of a bulletproof vest grant ($6,217).

• Second reading: $14,500 contract with Sebago Technics for Arthur P. Girard Columbarium design at Woodlawn Cemetery
• Second reading: $51,588 purchase and installation of door access control and monitoring system at Fred C. Wescott Community Center
• Order 2024-126: approve FY2025 Capital Improvement Program ($4,452,510 municipal + $4,900,000 school projects including Lincoln Street reconstruction and Canal School safety/ADA upgrades)
• Order 2024-127: approve 2025-2027 collective bargaining agreement with Westbrook Police Association (6 semiannual 5% wage adjustments)
• Order 2024-124: award bid for six rectangular rapid flashing beacons ($43,396) for pedestrian crossings

City Council

The joint City Council and School Committee will review the proposed FY 2025 Capital Improvement Program (CIP), totaling $9,352,510 for municipal and school projects. The municipal CIP includes 13 projects such as Lincoln Street reconstruction ($1.6 million), sidewalk and drainage improvements, and vehicle replacements, with $1.1 million in bond financing and $500,000 in developer contributions. The school CIP includes 9 projects, notably a $1.7 million secure vestibule and ADA bathroom renovation at Canal Elementary and a $1.4 million restroom renovation at Westbrook High School, both proposed for spring 2025 bond borrowing. The meeting also includes updates on public water amenity discussions and planning for collaborative communication.

• Lincoln Street & Mayberry Road street improvements: $1.6M total, $1.1M bond, $500K developer contribution (WORG Group, LLC)
• Canal Elementary secure vestibule and ADA-compliant bathrooms: $1.7M proposed for spring 2025 bond
• Westbrook High School restroom renovation for ADA compliance: $1.4M proposed for spring 2025 bond
• LED lighting conversions at multiple schools (Canal, Congin, Westbrook Middle, WRVC): total $1.13M through energy-efficiency lease-purchase
• Police vehicles & equipment ($105K) and fire command vehicles ($119K) approved in prior council orders

Planning Board

The Planning Board will conduct a site walk and meeting to review several residential subdivisions and site plans. Key items include a large mixed-use complex and a request to amend the city's zoning map and land use ordinance.

• Proposed 110-unit mixed-use complex and Riverwalk Trail expansion at 4 & 7 Dana Street and 921 Main
• Proposed zoning map amendment to extend Shoreland Zoning – General Development District 600’ westerly along the Presumpscot River
• Proposed 36-unit duplex residential complex at 216 Lincoln St (Rivermeadow Phase II)
• Proposed 9-unit subdivision consisting of three 3-unit structures at 511 Bridge St
• Request to amend Land Use Ordinance to allow Large Equipment Commercial Rental Use in the Industrial Park District

The Westbrook Planning Board approved a site plan, subdivision, and conditional use application for a 9-unit condominium development at 511 Bridge Street, with conditions including tree maintenance coordination with abutters and road repaving. The board also approved a site plan amendment to convert a sinking building at 2 Chabot Street into a parking facility, and recommended a zoning map amendment to the City Council. Two other projects were continued to future meetings pending permits and design refinements.

• Approved 9-unit subdivision at 511 Bridge St (7-0)
• Approved site plan amendment for parking facility at 2 Chabot St (7-0)
• Recommended zoning map amendment for 921 Main St & 10 Dana St to City Council (7-0)
• Continued 4 & 7 Dana St mixed-use project to future meeting (7-0)
• Continued Rivermeadow Phase IIA subdivision to Nov 5 meeting (7-0)
• Approved minutes from Aug 20 & Sep 3 meetings (7-0)

City Council

The Westbrook City Council will hold a special meeting on September 23, 2024, to act on unfinished business and second/final readings of several orders. Key items include a public hearing and vote on a zoning map change for ten properties in the Prides Corner area, amendments to drainage ordinance penalties, and approval of three MDOT partnership agreements for street improvements. The council will also consider purchases for police vehicles and equipment, a collective bargaining agreement with the dispatch unit, and the annual General Assistance Ordinance.

• Public hearing on amending zoning map and Land Use Ordinance for Prides Corner Smart Growth Area (Order 2024-107)
• MDOT three-party partnership for a downtown Main Street streetscape plan ($350,000, 75% federal)
• MDOT partnership for Saco Street paving ($435,000, 75% federal) and Stroudwater Street mill/fill ($150,000)
• Purchase of a 2024 Chevy Tahoe patrol vehicle for $51,637.40 and a 2024 Harley Davidson motorcycle for $18,923
• Approval of 2024-2027 collective bargaining agreement with Westbrook Dispatch Unit (Teamsters Local #340)

Recreation and Conservation Commission

The commission will discuss the open space plan for 511 Bridge Street and green space on Saccarappa Island. The meeting includes a funding request from Freenotes Harmony and a discussion on public tree planting.

• Open Space Plan Review for 511 Bridge Street
• Conceptual funding request from Freenotes Harmony
• Green Space Discussion regarding Saccarappa Island (032-108)
• Public Tree Planting discussion
• Updates on Mountain Division Trail and Dana Street Application

Library Advisory Committee

The Library Advisory Committee will hold a routine meeting covering the director's report, Friends of the Library update, and collection and programming updates. No major decisions or public hearings are on the agenda.

• Collection and programming updates
• Friends of the Walker Memorial Library update
• Approval of March 26, 2024 minutes

City Council

The City Council holds public hearings on three land use ordinance amendments: expanding the Rock Row contract zone to include a Larrabee Road parcel and adding congregate care and multifamily as permitted uses; clarifying subdivision and site plan review processes; and updating cemetery definitions to allow private cemeteries in RGA1. The council also takes final action on a street opening permit for a proposed 9-unit housing project at 511 Bridge Street, authorizes easements for Vertical Harvest utilities at the downtown parking garage, approves a $25,260 traffic signal monitoring unit, and ratifies a three-year collective bargaining agreement with AFSCME Public Services employees providing annual wage increases of 3-3.5%.

• Public hearing on Order 2024-95: expanding Rock Row contract zone to include Larrabee Road parcel, adding congregate care facility and multifamily dwelling as permitted uses, and updating sign standards.
• Street opening permit (Order 2024-92) for a 9-unit housing project at 511 Bridge Street, breaking a street moratorium that expires in 2026.
• Approval of Order 2024-99: three-year collective bargaining agreement with AFSCME for 29 public services positions, with wage increases of 3% (FY25), 3.5% (FY26), and 3.5% (FY27).
• Authorization of $25,260 for a traffic signal field monitoring unit (Order 2024-98) at Eisenhower Drive & Spring Street and County Road & Spring Street.
• New business includes orders authorizing MDOT three-party partnership agreements for improvements to Saco Street, Stroudwater Street, and Main Street (Orders 2024-104, 2024-105, 2024-106).

Planning Board

The Westbrook Planning Board will consider a second one-year extension for an approved site plan at 31 Spiller Drive. The board will also workshop two proposals: an expansion of Millbrook Estates affordable housing with two additional 36-unit buildings, and a zoning map amendment to extend Shoreland Zoning along the Presumpscot River. No final votes are expected on the workshop items.

• Site plan approval extension request for 31 Spiller Drive (Troiano Properties) to extend approval through September 6, 2025
• Workshop on Millbrook Estates Phase III & IV at 300 East Bridge Street: two additional 36-unit multifamily affordable housing structures
• Zoning map amendment to extend Shoreland Zoning – General Development District approximately 600 feet westerly along the Presumpscot River over 921 Main St and part of 10 Dana St

The Westbrook Planning Board approved a second one-year extension for the site plan approval at 31 Spiller Drive (Troiano Properties, LLC), extending it through September 6, 2025. The board also held a workshop on the Millbrook Estates Phase III & IV expansion (two 36-unit multifamily buildings) and discussed a zoning map amendment for shoreland zoning along the Presumpscot River, but took no votes on these items.

• Approved second 1-year extension for site plan at 31 Spiller Drive (unanimous)
• Held workshop on Millbrook Estates Phase III & IV expansion (no vote)
• Discussed zoning map amendment for shoreland zoning at 921 Main St and 10 Dana St (no vote)

Planning Board

The Westbrook Planning Board will hold a workshop on two proposals: a 9-unit subdivision at 511 Bridge Street (three 3-unit structures) and an 8,000-square-foot warehouse at 11 County Road. No public hearings or votes are scheduled; these are discussion items.

• Workshop on site plan for 8,000-sf warehouse and expanded parking at 11 County Road by AMB Mechanical Inc. (Industrial Park District)
• Workshop on site plan, subdivision, and conditional use for a 9-unit subdivision (three 3-unit structures) at 511 Bridge Street by Troiano Properties LLC (Residential Growth Area 2)
• Hybrid meeting format with in-person and remote participation options
• Public comment opportunity during designated portions using Zoom raise-hand feature

Planning Board

The Westbrook Planning Board is holding a hybrid meeting on August 6, 2024. The board will decide on new business items including a site plan for a Buddhist temple and cultural center on Cumberland St, redevelopment of a gas station at 925 Main St, and a zoning map amendment for the Prides Corner Smart Growth Area. Workshop items include a warehouse at 11 County Road, a 9-unit subdivision at 511 Bridge St, and 18 additional multifamily units at 50 & 84 Austin St.

• Watt Samaki Buddhist Temple and Cambodian Cultural Center – new campus on Cumberland St
• 925 Main – demolition and redevelopment of existing gas station (Westbrook Quick Mart, LLC)
• Amendment to zoning map and Land Use Ordinance for Prides Corner Smart Growth Area (Bridgton Rd)
• 11 County Road – 8,000-sf warehouse and expanded parking (AMB Mechanical Inc.)
• 511 Bridge St – 9-unit subdivision with three 3-unit structures (Troiano Properties, LLC)

City Council

The Westbrook City Council will hold final readings on expenditures for an outdoor pool feasibility study ($8,000), a police K-9 vehicle upfit ($22,573.32), and fire department EMS racking ($3,515.67). New business includes reevaluating a business license for The Selfie Room at 33 Elmwood Avenue, and adopting EMS non-emergency transport fees ($735 and $1,400). Two-reading land-use amendments related to the Rock Row contract zone and cemetery definitions require public hearings on September 9, 2024.

• Outdoor pool/aquatic facility needs assessment with community engagement, up to $8,000 to Good Group Decisions
• Police K-9 vehicle upfit for 2023 Ford Explorer, $22,573.32 from Benner’s Auto
• New EMS billing rates: $735 for basic life support non-emergency transport, $1,400 for advanced
• Street opening moratorium waiver for housing project at 511 Bridge Street (420-foot section)
• Land-use amendments for Rock Row contract zone, signs, and cemeteries (public hearings Sept. 9)

The City Council approved second and final reading of orders authorizing an outdoor pool needs assessment, police K-9 vehicle equipment, and fire department EMS racking. It also conditionally approved a business license for The Selfie Room with a 6-month review and an 8pm closing time. A street opening permit for a housing project at 511 Bridge Street was tabled. Several other orders were adopted, including amendments to the fee schedule, vendor lists, and land use ordinances.

• Approved Orders 2024-85 through 2024-87 (pool study, K-9 vehicle, EMS racking) (6-0-1)
• Conditionally approved business license for The Selfie Room with 8pm closing and 6-month review (5-1-1)
• Adopted Order 2024-88 amending distracted driving grant funds (6-0-1)
• Adopted Order 2024-89 amending EMS billing rates fee schedule (6-0-1)
• Adopted Order 2024-90 amending vendor lists (6-0-1)
• Adopted Order 2024-91 amending boardwalk accessibility project (6-0-1)
• Tabled Order 2024-92 (street opening permit for 511 Bridge Street) (6-0-1)
• Adopted Order 2024-93 amending wastewater pretreatment ordinance (6-0-1)

Recreation and Conservation Commission

The Recreation and Conservation Commission will hear a presentation on a community engagement initiative for a relocated outdoor pool/aquatic facility, including a feasibility study and three public meetings from August to October 2024. Staff will also provide updates on Bicentennial Park Trail work, Mountain Division Trail, the Watt Samaki Buddhist Temple and Cambodian Cultural Center, Warren Rec Complex, and Main Street Accessibility. Public comment periods are scheduled at the beginning and end of the meeting.

• Outdoor Pool/Aquatic Facility Needs Assessment & Community Engagement Initiative (presentation and feasibility study)
• Bicentennial Park Trail Work (Portland Trails)
• Mountain Division Trail update
• Watt Samaki Buddhist Temple and Cambodian Cultural Center update
• Main Street Accessibility project

Planning Board

The Planning Board will consider amendments to the Land Use Ordinance regarding cemeteries and the Rock Row Contract Zone. The board will also hold a workshop on expanding the Prides Corner Smart Growth Area and reviewing a site plan for a new mixed-use complex.

• Amendment to allow private cemeteries in the RGA1 District
• Expansion of the Rock Row Contract Zone to include land west of Larrabee Road
• Workshop on expanding the Prides Corner Smart Growth Area
• Site plan review for 110 residential units and Riverwalk Trail expansion at 4 & 7 Dana Street

City Council

The Westbrook City Council is reviewing several items related to city infrastructure and public safety equipment. This includes confirming emergency expenditures for a sinkhole repair on Main Street and authorizing new vehicles for the Fire Department. The council will also consider community engagement plans for a potential outdoor aquatic facility.

• Confirming $63,127.97 in emergency repairs for a Main Street sinkhole
• Authorizing $119,400 to purchase and upfit two Ford Explorers for the Fire Department
• Approving up to $8,000 for community engagement regarding an outdoor pool facility
• Authorizing $22,573.32 for Police K-9 vehicle equipment
• Amending City Hall renovation costs by an additional $8,326.33

City Council

The City Council will consider amendments to the FY 2024-25 municipal and school budgets following a failed school budget referendum. The council will also review an order to purchase two Ford Explorers for the Fire Department. Committee updates regarding Austin Street Extension are also scheduled.

• Amendment to FY 2024-25 Annual Budget reducing school budget by $722,134
• Purchase of two Ford Explorers for the Fire Department totaling $119,400
• Adjustment of property tax payment due date to September 5, 2024
• Committee report on Austin Street Extension

City Council

The City Council is reviewing amendments to the FY 2024-25 municipal and school budgets. These changes include a $722,134 reduction in proposed school spending following a previous failed validation. The council is also setting voter registration and polling hours for the July 16 referendum.

• $722,134 reduction to the proposed FY 2024-25 school budget
• Setting polls for July 16, 2024, from 6:00 am to 8:00 pm
• Moving property tax payment due date to September 5, 2024
• Establishing voter registration hours for the upcoming referendum

Recreation and Conservation Commission

The commission will review city staff updates regarding the Dana Street Sketch Plan and Mountain Division Trail. The meeting also includes discussions on a fence at Bracket Street/Beaver Pond and an assessment of bike racks on Main Street.

• Dana Street Sketch Plan update
• Mountain Division Trail update
• Bracket Street/Beaver Pond Fence
• Main Street Bike Rack Inventory and Assessment

City Council

The City Council is reviewing several orders including a $4 million EPA Brownfields Cleanup Grant for the Riverwalk North Pedestrian Connectivity Project. The meeting also includes final votes on a new three-year contract for Fire and Rescue and design work for Route 302 reconstruction. Additionally, the council will consider support for a regional rapid transit study.

• $4 million EPA Brownfields Cleanup Grant for Riverwalk North Pedestrian Connectivity Project
• 2024-2027 Collective Bargaining Agreement with Fire and Rescue Unit
• $128,189.36 contract for Route 302 Reconstruction Project design
• Award of audit services bid to Wipfli, LLP
• Mass Gathering Permit for Quarryside Concerts at Rock Row

Library Advisory Committee

The meeting includes a report from the Library Director and an update from the Friends of the Walker Memorial Library. The committee will also discuss collection and programming updates.

• Approval of March 26, 2024 minutes
• Library Director’s Report
• Friends of the Walker Memorial Library Update
• Collection and programming updates

Planning Board

The board will consider several site plan applications, including a new 8,000 square foot warehouse on County Road and a place of worship on Spring Street. Discussions also include proposed changes to the land use ordinance regarding review processes and cemetery definitions.

• Site plan for an 8,000 +/- sf business office/warehouse at 740 County Road
• Amendment to remove car wash hours of operation at 959 Spring Street
• Extension request for three single-family structures at 41 Arlington Avenue
• Proposed creation of a place of worship at 860 Spring Street
• Ordinance amendments regarding subdivision review and cemetery definitions

City Council

The Westbrook City Council will hold public hearings on three land use ordinance amendments: allowing small-scale emergency shelters, adding two 36-unit affordable senior housing buildings at Millbrook Estates, and updating floodplain management for FEMA compliance. The council will also consider final approvals for trail improvements, community center flooring, and dispatch workstations, plus new business including a climate action plan and a $4 million EPA grant for the Riverwalk North project.

• Public hearing on emergency shelter ordinance (Order 2024-61)
• Public hearing on Millbrook Estates contract zone amendment (Order 2024-62)
• Public hearing on floodplain management update (Order 2024-63)
• Authorize $33,850 for trail improvements at Bicentennial Park and East Bridge Street (Order 2024-64)
• Award bid for Route 302 reconstruction design to Stantec for $128,189.36 (Order 2024-73)

Planning Board

The Westbrook Planning Board will hold public hearings and regular business on May 21, 2024, including requests to extend site plan approvals for two municipal solar projects and a 204-unit residential complex, as well as new site plan and subdivision applications. The board will also workshop a gas station redevelopment at 925 Main. Staff recommends approval for the extension requests and the 674 Bridgton Road redevelopment.

• 2-year extension for Rocky Hill Solar Project (municipal solar array on capped landfill)
• 2-year extension for Sandy Hill Solar Project (municipal solar array)
• 1-year extension for 204-unit residential complex at 984 Spring Street
• Site plan for redevelopment of commercial lot at 674 Bridgton Road (performance guarantee $459,848)
• Subdivision for 17-unit development at Rte 25/Conant Street

City Council

The Westbrook City Council is holding a special meeting to take final action on several orders, including the sale of five tax-acquired properties, the purchase of a replacement police vehicle, and expenditures for fire and streets equipment. The council will also hold first readings on land use ordinance amendments regarding emergency shelters, Millbrook Estates, and floodplain management, as well as other items like trail improvements and dispatch center workstations. Public hearings for the ordinance amendments are scheduled for June 3, 2024.

• Sale of five tax-acquired properties (Order 2024-54)
• Purchase of 2023 Ford Expedition for Police Department at $53,854.30 (Order 2024-55)
• Acceptance of $7,500 Enbridge grant for force door simulator (Order 2024-56)
• Expenditure of $14,368.87 for Vactor truck repairs (Order 2024-57)
• First reading of emergency shelter ordinance amendment (Order 2024-61)

Planning Board

The Westbrook Planning Board is meeting to consider several land use ordinance amendments, including updates to the Millbrook Estates contract zone, new regulations for emergency shelters, and a floodplain management overhaul to align with new FEMA maps. The board will also hold workshops on a proposed Buddhist temple campus and an expansion of the Rock Row contract zone. Public comment is available in person or remotely via Zoom.

• Amendment to Millbrook Estates contract zone to increase building height and dwelling units
• New ordinance defining and permitting emergency shelters and transitional housing
• Repeal and replace of floodplain management ordinance for new FEMA Flood Insurance Rate Maps effective June 20, 2024
• Workshop: Site plan for Watt Samaki Buddhist Temple campus on Cumberland St (Map 10 Lot 18 & Map 11 Lot 5)
• Workshop: Rock Row contract zone expansion on Larrabee Road (Phase IV) with density and sign standard flexibility

City Council

The Westbrook City Council is holding a regular meeting with final votes on several orders, including the FY 2024-2025 municipal and school budgets, school budget warrants, and the wastewater division budget with sewer user rates. The council will also consider a land purchase from Sappi North America, grant acceptances, and various equipment purchases. A new business license application for The Selfie Room is on the agenda for consideration.

• Order 2024-49: Approving FY 2024-2025 Annual Budget & Appropriations
• Order 2024-50: Approving FY 2024-2025 School Budget Warrants
• Order 2024-51: Approving Wastewater Division Budget, Portland Water District Assessment, Sewer Assessment & Setting Sewer User Rates for CY 2025
• Order 2024-48: Authorizing Purchase & Sale Agreement with Sappi North America for 921 Main Street, 10 Dana Street & 0 Main Street for $375,000
• Order 2024-47: Authorizing Acceptance & Expenditure of $900,000 Brownfields Revolving Loan Fund Grant & Loan for Saccarappa Park Redevelopment

City Council

The Westbrook City Council is holding a special meeting to take final action on several bids and purchases, including paving services, a plow truck, LED lights, and electric vehicle lease buyouts. The council will also hold first readings on the FY 2024-2025 municipal and school budgets, a $375,000 land purchase from Sappi North America, and several grants and contracts. Public comment is scheduled twice on the agenda.

• Award paving bid to Dayton Sand & Gravel Company, Inc. for 2024-2025 paving seasons
• Purchase 2025 Western Star plow truck for $262,472 from Freightliner and Western Star of Maine
• Buy four leased 2021 Hyundai Ioniq EVs for $75,730 grant plus $7,060 city share
• Accept $900,000 Brownfields Revolving Loan Fund grant and loan for Saccarappa Park
• Approve $375,000 purchase of three riverfront parcels from Sappi North America

City Council

The Westbrook City Council is holding a special meeting to take final action on several items, including a $150,000 planning study for Route 302 reconstruction, purchase of solar road signs, and a new firewall for the library. They will also consider first readings on contracts for paving services, a new plow truck, LED lights for Riverbank Park, and lease buyouts for electric vehicles. The agenda includes routine items like minutes approval, a proclamation, and a public safety commission appointment.

• Order 2024-33: $150,000 planning study grant agreement with Maine DOT for Route 302 (Bridgton Road) reconstruction
• Order 2024-34: $12,435.80 purchase of solar flashing signs for Bridgton Road intersections
• Order 2024-38: Award of bid to Dayton Sand & Gravel for paving services 2024-2025
• Order 2024-39: $262,472 purchase of a 2025 Western Star plow truck
• Order 2024-41: Lease buyouts for four electric vehicles, funded by $75,730 grant

City Council

The Finance Committee is reviewing the proposed FY 2024-2025 city and school budgets, including specific departments like Assessing, Sewer, and Public Services. They will also revisit several budget items, including a request to reduce health insurance costs and library temp salaries. The committee will refer the proposed budgets to the City Council for consideration.

• Review of proposed FY 2024-2025 budget for Assessing, Sewer, and Public Services departments
• Request to reduce health insurance figure by approximately $60,000 (Mayor Morse)
• Request to reduce library temp salaries budget line to $16,000 (Councilor Rairdon)
• Request to revisit Mayor & City Council salaries (Councilor Rairdon)
• Referral of proposed FY 2025 city and wastewater budgets to City Council

Recreation and Conservation Commission

The Recreation and Conservation Commission is meeting to discuss financials, city staff updates, and several project items, including the 58 Lincoln St boat launch RTP grant, Riverwalk board replacement and soil study, and an e-bike grant for Walker Memorial Library. The commission will also hear from the Presumpscot Regional Land Trust and Portland Trails, including funding requests for the East Bridge Street Trail and Bicentennial Park Trail Connection. Public comment periods are scheduled.

• 58 Lincoln St Boat Launch – RTP Grant
• Riverwalk South Board Replacement Project
• Riverwalk North – Preliminary Soil Study
• Walker Memorial Library – E-Bike Grant
• Funding Request – East Bridge Street Trail and Bicentennial Park Trail Connection

City Council

The Westbrook City Council Finance Committee is reviewing the proposed FY 2024-2025 city budget, with department heads presenting their budget requests. This is a working session to examine specific departmental budgets, not a final vote. The full proposed budget is available online for public review.

• Police budget presented by Chief Sean Lally
• Fire & Rescue budget presented by Chief Steve Sloan
• Dispatch and Information Technology budgets presented by Director Greg Hamilton
• General Assistance budget presented by Director Harrison Deah
• Planning & Code Enforcement budget presented by Director Jennie Franceschi

City Council

The Finance Committee is reviewing the proposed FY 2024-2025 city budget, with presentations from department heads on school, community services, library, and administrative spending. The meeting also includes an executive session to discuss labor contracts with the Fire & Rescue Unit, Public Services Department, and Public Safety Dispatch Unit.

• School Department budget presented by Dr. Peter Lancia
• Community Services, Recreation, and Library budgets reviewed
• Mayor's Office, Legal, and Public Transit budgets presented
• Executive session on labor contracts with Fire & Rescue, Public Services, and Dispatch units

Planning Board

The Westbrook Planning Board will hold a site walk and regular meeting to discuss a proposed 17-unit subdivision on Route 25/Conant Street, along with amendments to the Land Use Ordinance regarding emergency shelters and subdivision/site plan review processes. The meeting is hybrid, allowing remote participation.

• 2024.07: 17-unit subdivision in two multiple-family structures on Route 25/Conant Street
• 2023.27: Discussion on amendments for family emergency shelters and transitional housing
• 2024.09: Amendment to clarify subdivision and site plan review processes
• Planner's Business: Floodplain Ordinance discussion

City Council

The Westbrook City Council will hold final votes on four bid awards, including a $1.84 million sewer pump station upgrade, and will hear the FY 2025 budget message. The council will also consider several new orders, including a $150,000 planning study for Route 302 and the purchase of solar road signs. A referral to the Finance Committee for the proposed FY 2024-2025 budget is on the agenda.

• Award bid to Apex Construction for Melcher Court Pump Station Upgrade at $1,836,000
• Award bid to Insituform Technologies for sewer lining at $102,175
• Award bid to Electric Light Company for traffic signal maintenance
• Sale of three ambulances and four stretchers to Ambulance Network for $35,000
• Authorize $150,000 planning study grant with Maine DOT for Route 302 reconstruction

Library Advisory Committee

The Library Advisory Committee is meeting to approve prior minutes, hear the Library Director's report, and receive an update from the Friends of the Walker Memorial Library. New business includes a programming and outreach update and establishing the committee's meeting schedule. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Approval of minutes from August 15, 2023
• Library Director's report
• Friends of the Walker Memorial Library update
• Programming and outreach update
• Establishment of meeting schedule

Recreation and Conservation Commission

The Recreation and Conservation Commission is meeting to discuss several items, including a boat launch project, trail construction, and a public trail easement. They will also review a social media policy for city boards and discuss potential conflicts of interest for commissioners. The meeting includes public comment periods.

• 58 Lincoln St Boat Launch – RTP Grant
• Rivermeadow Preserve - Trail Construction
• SAPPI Public Trail Easement
• Use of Social Media by City Boards, Committees and Commissions
• WRCC Roles and Responsibilities – Conflicts of Interest

City Council

The Westbrook City Council will hold a special meeting to take final action on several orders, including a settlement with Gorham Sand & Gravel, purchases of vehicles and equipment, and bids for sewer and traffic projects. They will also hear an appeal of a denied tow truck driver license and consider the sale of property and ambulances.

• Settlement & Release Agreement with Gorham Sand & Gravel, Inc. for $177,870.97
• Purchase of two replacement pickup trucks from Rowe Ford for $138,384
• Award of bid for Melcher Court Pump Station Upgrade to Apex Construction for $1,836,000
• Sale of three ambulances and four stretchers to Ambulance Network for $35,000
• Appeal of denied tow truck driver Robert Boynton for Yaz Towing

Recreation and Conservation Commission

The Recreation and Conservation Commission is meeting to discuss a Recreational Trails Program grant for improvements to the boat launch at 58 Lincoln Street. They will consider a request to use $4,000 in Open Space funds as matching funds for the grant. The meeting includes a project description and grant details.

• Recreational Trails Program Grant for 58 Lincoln Street Boat Launch Improvements
• Request to use $4,000.00 in Open Space funds as matching funds
• Project and grant descriptions to be presented

Planning Board

The Westbrook Planning Board is reviewing several development applications, including a site plan amendment for a garage at 590 Bridgton Road. Other items include discussions regarding multi-unit subdivisions on East Bridge Street and Conant Street, and a land use ordinance amendment for Millbrook Estates.

• Site Plan Amendment: 590 Bridgton Road (Coastal Road Repair, LLC) for a +/-15,800sf garage
• Subdivision Workshop: 341 East Bridge Street (Diversified Properties, Inc.) for a 5-unit subdivision
• Site Plan Workshop: 674 Bridgton Road (Delta Realty, LLC) for commercial redevelopment
• Subdivision/Site Plan Workshop: 98 East Bridge Street (MTR Development) for a 3-unit subdivision
• Subdivision/Site Plan Workshop: Conant Street (Frank Pecoraro) for a 17-unit subdivision

City Council

The Westbrook City Council is meeting to decide on several financial and operational items, including updated EMS billing rates, acceptance of a highway safety grant, and multiple contracts and purchases. They will also hold a business license appeal hearing for The Selfie Room and discuss a settlement agreement in executive session.

• Business license appeal hearing for The Selfie Room at 33 Elmwood Drive
• Order 2024-16: Amending master fee schedule for EMS billing rates
• Order 2024-19: Purchase of two replacement pickup trucks from Rowe Ford for $138,384
• Order 2024-20: Agreement with Wright-Pierce for sewer/storm drain upgrade up to $210,000
• Order 2024-23: Sale of WEIC property in Scarborough to Ecomaine for $48,000

Recreation and Conservation Commission

The Recreation and Conservation Commission is meeting to review financials, hear a city project update from R. Saunders, and elect 2024 officers. Public comment periods are scheduled, but no specific decisions or proposals are listed on the agenda.

• Election of 2024 officers
• Presentation by R. Saunders on city project update
• Financial review
• Public comment periods

City Council

The Westbrook City Council is holding a special meeting to take final action on several items, including purchasing land on Pride Street for a new fire station, accepting grants, and approving a sewer ordinance amendment for accessory dwelling units. The council will also handle the resignation of Mayor Michael T. Foley, swear in Acting Mayor David C. Morse, and call a special election for November 5, 2024. A business license appeal hearing for The Selfie Room is scheduled.

• Purchase of 2.3-acre Pride Street parcel from Central Maine Power for $250,000 for a new fire station
• Acceptance of $13,733 Edward Byrne Memorial Justice Assistance Grant for ballistic shields and Knox Boxes
• Acceptance of $135,373 Maine EMS Sustainability Funding for EMS provider recruitment and retention
• Amendment to sewer ordinance allowing accessory dwelling units to connect to existing sewer service
• Special election for Mayor set for November 5, 2024, following Mayor Foley's resignation

Planning Board

The Westbrook Planning Board will hold a workshop to discuss three items: a private way and site plan for a new business office/warehouse at 740 County Road, a site plan amendment at 590 Bridgton Road, and an amendment to the Land Use Ordinance regarding emergency shelters. No final decisions are scheduled; these are discussion items.

• Private way Larson Drive and 8,000 sf office/warehouse at 740 County Road (CM-Wallace, LLC)
• Site plan amendment at 590 Bridgton Road for 15,800 sf garage, material storage, employee parking (Coastal Road Repair, LLC)
• Discussion on Land Use Ordinance amendment for family emergency shelters, accessory emergency shelters, and transitional housing

City Council

The Westbrook City Council Finance Committee is meeting to receive a presentation of the FY2024 audit from Wipfli, LLP, which includes the single audit report for the year ended June 30, 2023. The audit found no material weaknesses in internal control or compliance issues, but identified one significant deficiency (item 2023-001). The meeting is primarily informational, with no votes or decisions scheduled.

• Presentation of FY2024 audit by Christian Smith of Wipfli, LLP
• Audit report covers year ended June 30, 2023
• No material weaknesses in internal control identified
• One significant deficiency reported (item 2023-001)
• Federal expenditures totaled $8,852,729 as of balance forward

City Council

The Westbrook City Council will hold public hearings on three land use ordinance amendments regarding driveway standards, residential care facilities, and extended care facilities, and will take final votes on several orders including a $9,442 City Hall front desk renovation and a $27,132 animal shelter contract. The council will also consider first readings on accepting grants, a parking garage security amendment, and a $250,000 land purchase for a new fire station. Mayor Michael T. Foley has announced his resignation effective February 12, 2024, with Council President David C. Morse to become Acting Mayor.

• Order 2024-13: Purchase 2.3-acre parcel on Pride Street from Central Maine Power for $250,000 for new fire station
• Order 2024-2: Authorize $9,442.24 City Hall front desk renovation with W.B. Mason
• Order 2024-6: Approve FY 2025 animal shelter contract with Animal Refuge League of Greater Portland at $27,132
• Order 2024-9: Accept $13,733 Edward Byrne Memorial Justice Assistance Grant for ballistic shields and Knox Boxes
• Order 2024-10: Accept $135,373 Maine EMS Sustainability Funding for EMS provider recruitment/retention

Recreation and Conservation Commission

The Recreation and Conservation Commission is meeting to discuss financials, the 2024 meeting schedule, and updates on city projects including the Riverwalk South Revitalization. They will also review planning updates on green space and open space, and hear public comment.

• Riverwalk South Revitalization project update
• Green space planning update
• Open space discussion
• 2024 meeting schedule
• Public comment periods

Planning Board

This Planning Board meeting was cancelled due to inclement weather. All agenda items, including a site plan review for a new business office/warehouse at 740 County Road and a discussion on emergency shelter ordinance amendments, will be placed on the February 6, 2024 agenda.

• Meeting cancelled due to weather; rescheduled to Feb. 6, 2024
• Site plan review for 8,000 sf business office/warehouse at 740 County Road (CM-Wallace, LLC)
• Discussion on Land Use Ordinance amendment for emergency shelters, including family and accessory shelters
• Proposed private way, Larson Drive, to provide frontage for two lots

City Council

The Westbrook City Council is meeting to take final action on several orders, including a $2.5 million bond for the Melcher Court sewer pump station, a $623,532 boardwalk accessibility project, and a $1 million bond for mold remediation at the Performing Arts Center. They will also consider first readings on land use ordinance amendments and a new animal shelter contract. The agenda includes routine items like minutes approval, reappointments, and public comment.

• Order 2023-133: $2.5M bond for Melcher Court Sewer Pump Station reconstruction
• Order 2023-136: Award bid to Great Falls Construction for $623,532 Presumpscot River Boardwalk Accessibility Enhancement
• Order 2023-138: $1M bond for mold remediation at Westbrook Performing Arts Center
• Order 2024-3: Land use ordinance amendment on driveway entrance standards (public hearing Feb 5)
• Order 2024-6: $27,132 animal shelter contract with Animal Refuge League of Greater Portland

City Council

The Westbrook City Council and School Committee are meeting jointly to receive updates on school capital improvement projects, the FY 2025 budget, and current city building and housing projects. No votes or decisions are listed on the agenda; it is primarily an informational session.

• School Capital Improvement Project Updates
• FY 2025 Budget update
• Update on Current Building & Housing Projects