West Jefferson public meetings in 2025

Strategic Planning Committee

The Strategic Planning Committee will meet to discuss coordination between the Village and schools. Superintendent Dr. Jessica Mamais will lead a discussion on students, housing, and communication regarding growth.

• Discussion with Superintendent Dr. Jessica Mamais regarding students and housing
• Discussion on communication between schools and Council regarding growth

The Strategic Planning Committee excused Erica Bogner from the meeting, adopted the agenda for December 17, 2025, and approved the minutes from the December 10, 2025 meeting. All motions passed unanimously.

• Excused Erica Bogner from the meeting (2‑0)
• Adopted the December 17, 2025 agenda (2‑0)
• Approved the December 10, 2025 minutes (2‑0)

Council

The Council will meet to approve past minutes and receive reports from various committees and departments. The meeting includes the recognition of Linda Hall and Howard Wade for their service on the Village Council.

• Recognition of Linda Hall and Howard Wade for service on Village Council
• Approval of December 1, 2025, Regular meeting minutes
• Approval of December 1, 2025, Council Rules and Employee Benefits meeting minutes

The West Jefferson Village Council adopted the December 15 agenda and the minutes from the December 1 regular meeting, the Rules Committee meeting, and the Employee Benefits Committee meeting. Motions to excuse Council members Erica Bogner and Jeff Patterson were approved. The Council recognized outgoing members Linda Hall and Howard Wade, then adjourned until the January 5, 2026 meeting.

• Adopted December 15 agenda (all in favor)
• Adopted December 1 regular meeting minutes (all in favor)
• Adopted December 1 Rules Committee minutes (all in favor)
• Adopted December 1 Employee Benefits Committee minutes (all in favor)
• Excused Council member Erica Bogner (all in favor)
• Excused Council member Jeff Patterson (all in favor)
• Recognized outgoing members Linda Hall and Howard Wade (all in favor)
• Adjourned meeting, reconvening Jan 5, 2026 (all in favor)

Strategic Planning Committee

The Strategic Planning Committee will consider having American Structure Inc. provide services for a Comprehensive Plan, as suggested by the Montrose Group. The committee will also hear from Chairperson Little about potential short‑term retail development on a property owned by Coughlin as a possible downtown solution. No formal motions or approvals are listed beyond the usual agenda adoption and adjournment.

• Discuss possible engagement of American Structure Inc. to provide Comprehensive Plan services (suggested by Montrose Group)
• Consider potential short‑term retail development on Coughlin’s property as a downtown solution

The committee adopted the meeting agenda unanimously and adjourned at 4:44 p.m. by unanimous consent. Members decided to wait for cost proposals from each vendor before making a recommendation. The clerk will coordinate a follow‑up with Montrose Group after the cost figures are received.

• Adopted agenda (unanimous)
• Adjourned meeting at 4:44 p.m. (unanimous)
• Postponed vendor recommendation pending cost figures
• Clerk to coordinate follow‑up with Montrose Group after cost figures received

Council Rules Committee

The Council Rules Committee will adopt its agenda, approve the minutes from the August 18, 2025 meeting, and discuss changes to the rules prepared by the Assistant Law Director. After discussion, the committee may vote on whether to recommend those changes to the full Council.

• Adopt the December 1, 2025 agenda
• Approve minutes of the August 18, 2025 Committee meeting
• Discuss rule changes sent by the Assistant Law Director
• Vote on recommending the rule changes to Council
• Motion to adjourn

The committee approved the agenda and the minutes from the August 18, 2025 meeting. It then voted to adopt the recommended changes to the Council Rules, including revisions to Section 6.2, and to forward the recommendation to the full Council. The motion passed unanimously with two votes in favor and none against.

• Adopted December 1 agenda (unanimous)
• Approved August 18, 2025 committee minutes (unanimous)
• Adopted recommendation to revise Council Rules (2‑0, 0 abstentions)

Employee Benefits Committee

The West Jefferson Employee Benefits Committee will consider a revision to the Employee Policy Handbook because of a change in the uniform policy. The committee will decide whether to recommend legislation 25-051 to the City Council. The meeting also includes approval of the minutes from the August 18, 2025 Joint Committee meeting, which were approved at the October 6, 2025 Council meeting. All other agenda items are standard procedural motions.

• Approval of minutes from the August 18, 2025 Joint Committee meeting (approved at the Oct 6, 2025 Council meeting)
• Discussion of a change to the Employee Policy Handbook due to a change in the Uniform Policy
• Consideration of recommending legislation 25-051 to the Council

The Employee Benefits Committee adopted the December 1 agenda and approved the minutes from the August 18, 2025 Joint Committee meeting. The committee voted 3‑0 to add a Uniform Allowance Policy (policy 11.08) to the Employee Policy Handbook, making the allowance taxable and specifying amounts of $500 for Public Service staff and $1,000 for Police staff. The meeting was adjourned at 6:12 p.m.

• Adopted December 1, 2025 agenda (3‑0)
• Approved August 18, 2025 Joint Committee minutes (3‑0)
• Approved addition of Uniform Allowance Policy to Employee Handbook (3‑0)
• Motion to adjourn passed (3‑0)

Council

The West Jefferson Village Council will hold a public hearing and vote on Ordinance 25-044 to rezone Parcel #10-02022.000 from a Condominium District to a Planned Residential District. The council will also consider several resolutions and ordinances, including a new uniform policy for village employees (Resolution 25-050), amendments to the employee handbook (Ordinance 25-051), reductions in the 2025 general fund appropriations (Ordinance 25-052), and setting employee pay rates (Ordinance 25-053). Additional items include accepting the annexation of four parcels totaling about 247.73 acres (Resolution 25-054) and amending council rules (Resolution 25-055).

• Ordinance 25-044: Rezone Parcel #10-02022.000 from Condominium to Planned Residential
• Resolution 25-050: Adopt new uniform policy for village employees with annual allowance
• Ordinance 25-051: Amend employee handbook to update uniform allowance policy
• Ordinance 25-052: Reduce appropriations in the 2025 General Fund budget
• Resolution 25-054: Accept annexation of ~247.73 acres (parcels #08-00933.002, 08-00933.001, 08-00933.000, 08-00933.003)

The council voted 6-1 to adopt Ordinance 25-044, rezoning Parcel #10-02022.000 from a Condominium District to a Planned Residential District. They also approved Resolution 25-046 establishing a uniform policy and annual allowance for village employees (6-0-1). Additional actions included passing Ordinance 25-051 updating the employee handbook, Ordinance 25-052 reducing appropriations, Ordinance 25-053 setting employee pay rates, Resolution 25-054 annexing about 247.73 acres, and Resolution 25-055 amending council rules, with vote totals as recorded.

• Ordinance 25-044 rezoning Parcel #10-02022.000 passed 6-1-0
• Resolution 25-046 uniform policy and allowance for employees passed 6-0-1 (Jeff Patterson abstained)
• Ordinance 25-051 employee handbook amendment passed 6-0-1 (Jeff Patterson abstained)
• Ordinance 25-052 reducing appropriations passed 7-0-0
• Ordinance 25-053 setting employee pay rates passed 6-0-1 (Jeff Patterson abstained)
• Resolution 25-054 annexation of ~247.73 acres passed 6-1-0
• Resolution 25-055 amendment of council rules passed 7-0-0

Strategic Planning Committee

The West Jefferson Strategic Planning Committee will discuss the possibility of hiring Planning Next, as suggested by the Montrose Group, to provide services for the village's Comprehensive Plan. The committee will also have a brief discussion of a recent Bellefontaine visit that included Mayor Crissman and Jason Duff from Small Nation. Standard motions to adopt the agenda, approve the October 22nd minutes, and adjourn will also be considered.

• Discuss possibility of hiring Planning Next for Comprehensive Plan services (suggested by Montrose Group)
• Brief discussion of Bellefontaine visit with Mayor Crissman and Jason Duff from Small Nation
• Motion to adopt the agenda
• Motion to approve October 22nd Committee minutes

The Strategic Planning Committee adopted the November 19 agenda unanimously. It approved the minutes from the October 22 meeting with all members in favor. Clerk Tisha Edwards was assigned to contact Dave Robinson of The Montrose Group, LLC to obtain names of additional vendor firms. The meeting was adjourned by unanimous motion.

• Adopted agenda (unanimous)
• Approved October 22 minutes (unanimous)
• Clerk to contact Dave Robinson for additional vendor names (task assigned)
• Adjourned meeting (unanimous)

Council

The West Jefferson Village Council will consider three items: an ordinance to fund a new comprehensive strategic plan, a resolution adopting the Madison County multi‑jurisdictional hazard‑mitigation 5‑year plan update, and an ordinance appropriating funds for current expenses for the fiscal year ending December 31, 2026. These items are the only new business items on the agenda.

• Ordinance 25‑046 – authorizes supplemental funds for preparing a new comprehensive and strategic plan for the village
• Resolution 25‑048 – adopts the Madison County multi‑jurisdictional hazard mitigation 5‑year plan update
• Ordinance 25‑049 – makes appropriations for current expenses and other expenditures for FY ending Dec 31 2026

The council excused Mayor Ray Martin from the meeting and adopted both the agenda and the minutes from the November 3 meeting. They waived the required readings and unanimously approved Ordinance 25‑046, providing supplemental funds for a new comprehensive strategic plan. They also adopted Resolution 25‑048, joining the Madison County multi‑jurisdictional hazard‑mitigation 5‑year plan update. Finally, they waived the readings and passed Ordinance 25‑049, authorizing appropriations for current expenses for the fiscal year ending December 31, 2026.

• Excused Mayor Ray Martin from the November 17, 2025 meeting (7-0-0)
• Adopted the November 17, 2025 agenda (7-0-0)
• Adopted the minutes of the November 3, 2025 meeting (7-0-0)
• Waived the 24‑hour reading and approved Ordinance 25‑046 for strategic‑plan funding (7-0-0)
• Adopted Resolution 25‑048, joining the Madison County hazard‑mitigation 5‑year plan update (7-0-0)
• Waived the 2nd reading and approved Ordinance 25‑049 for FY 2026 appropriations (7-0-0)

Finance Committee

The Finance Committee will review the budget and determine a recommendation to Council regarding Ordinance 25-049. The committee may also discuss costs associated with the Comprehensive & Strategic Plan.

• Ordinance 25-049: Appropriations for current expenses and expenditures for the fiscal year ending December 31, 2026
• Discussion of costs for the Comprehensive & Strategic Plan

The committee voted unanimously to recommend the 2026 Development Budget, a $300,000 appropriation for the Comprehensive and Strategic Plan, a new uniform policy with an annual allowance (Resolution 25-050), and a reduction in 2025 appropriations (Ordinance 25-052) to the Village Council. All four recommendations received 3 Yays, 0 nays, and 0 abstentions.

• Recommend 2026 Development Budget to Council (3 Y, 0 N, 0 A)
• Recommend $300,000 for Comprehensive and Strategic Plan to Council (3 Y, 0 N, 0 A)
• Recommend Resolution 25-050 adopting new uniform policy and annual allowance to Council (3 Y, 0 N, 0 A)
• Recommend Ordinance 25-052 reducing 2025 appropriations to Council (3 Y, 0 N, 0 A)

Council

The West Jefferson City Council will consider Ordinance 25-047, which would authorize a supplemental appropriation in the general fund to permit payments to the City of London, the Village of Mount Sterling, the Village of Plain City, and contract inspectors. The meeting also includes routine approval of the agenda and past minutes, reports from various committees and city departments, and a motion to adjourn and set the next meeting date.

• Ordinance 25-047: supplemental appropriation for payments to City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors
• Approval of agenda and past minutes from October 20, 2025 meetings
• Committee reports from Development, Employee Benefits, Finance, Parks & Recreation, Police, Public Service & Special Events, Council Rules, and Strategic Planning
• Department reports from Mayor, Public Service, Recreation & Special Events, Finance, Police, Development, and Information Technology
• Motion to adjourn and schedule next council meeting for November 17, 2025 at 7:00 P.M.

The council waived the second reading of Ordinance 25-047 and then passed the ordinance, authorizing a supplemental appropriation in the General Fund to make payments of $81,000 to the City of London, the Village of Mount Sterling, and the Village of Plain City. Both motions passed unanimously, 7-0-0. The agenda and several prior meeting minutes were also adopted without opposition.

• Waived second reading of Ordinance 25-047 (7-0-0)
• Approved Ordinance 25-047 supplemental appropriation $81,000 (7-0-0)
• Adopted November 3, 2025 agenda (unanimous)
• Adopted October 20, 2025 council minutes (unanimous)
• Adopted October 20, 2025 Development Committee minutes (unanimous)
• Adopted October 16, 2025 Strategic Planning Committee minutes (unanimous)
• Adopted October 22, 2025 Strategic Planning Committee minutes (unanimous)
• Adopted October 22, 2025 Budget Workshop minutes (unanimous)

Finance Committee

The Finance Committee will review the 2026 Development Department Budget and discuss funding for a Comprehensive & Strategic Plan and uniform allowances. The committee will also consider Ordinance 25-047 regarding supplemental appropriations for payments to other municipalities and contract inspectors.

• Review of 2026 Development Department Budget
• Funding discussion for Comprehensive & Strategic Plan
• Funding discussion for Uniform Allowance
• Ordinance 25-047: Supplemental appropriation for payments to City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors

The committee unanimously adopted the November 3, 2025 agenda and approved the October 6, 2025 Finance Committee minutes. No other formal motions or votes were recorded during the meeting.

• Adopted agenda (all in favor)
• Approved October 6 minutes (all in favor)

Strategic Planning Committee

The committee will consider approving the August 27 minutes that were missed at the cancelled September 17 meeting. It notes that the October 16 meeting minutes will be presented for approval at the council meeting on November 3, 2025. The committee will hear from Montrose Group LLC about possibly providing services for a new strategic plan.

• Approve August 27 committee minutes (previously unapproved due to cancelled September 17 meeting)
• Refer October 16 meeting minutes for council approval on November 3, 2025
• Montrose Group LLC to discuss providing services for a Strategic Plan

The Strategic Planning Committee adopted the October 22 agenda after a motion by Erica Bogner and a second by Jimmy Little, with all members in favor. The committee also approved the August 27 meeting minutes, which had not been signed previously, again with unanimous support. The meeting was then adjourned at 4:35 p.m. by unanimous vote.

• Adopted agenda (all in favor)
• Approved August 27 Committee minutes (all in favor)
• Adjourned meeting at 4:35 p.m. (all in favor)

Development Committee

The Development Committee will discuss a Council recommendation regarding Ordinance 25-044. This involves a proposal to rezone a specific parcel from C-CONDO to a Planned Residential District (PRD).

• Discussion of Ordinance 25-044 to rezone Parcel #10-02022.000 from C-CONDO to PRD

The Development Committee adopted its agenda and approved the August 4 minutes, both unanimously. The committee voted 3‑0 to recommend Resolution 25‑044, which would rezone parcel #10‑02022.000 from C‑Condo to a Planned Residential District. A public hearing on the rezoning is scheduled for December 1, 2025. The meeting was adjourned unanimously.

• Adopt agenda (motion by Jimmy Little, seconded by Howard Wade) – all in favor
• Approve August 4, 2025 minutes (approved at Aug 18, 2025 Council meeting) – all in favor
• Recommend Resolution 25‑044 to rezone parcel #10‑02022.000 from C‑Condo to PRD – 3 yeas, 0 nays, 0 abstaining
• Set public hearing for rezoning on Dec 1, 2025 (not a vote, noted in discussion)
• Adjourn meeting (motion by Jimmy Little, seconded by Howard Wade) – all in favor

Council

The West Jefferson Council will discuss the purchase of a used jet-vac truck and the first reading of a rezoning ordinance. The body will also receive reports from various village departments and committees.

• Resolution 25-045: Spend up to $50,000.00 for a used combination jet-vac truck
• Ordinance 25-044: First reading to rezone Parcel #10-02022.000 from C-CONDO to PRD (Planned Residential District)

The council unanimously approved the October 20 agenda. It also approved the minutes from the October 6 council meeting and the October 6 finance committee meeting. No other motions were voted on or decided during this session.

• Approved October 20 agenda (All in favor)
• Approved minutes of October 6 council meeting (All in favor)
• Approved minutes of October 6 finance committee meeting (All in favor)

Strategic Planning Committee

The committee will discuss the benefits of a recent trip to Japan and strategies for soliciting landowners to annex into the village. Members will also prepare goals for an upcoming meeting with the Montrose Group on October 22.

• Discussion of Japan trip benefits
• Annexation strategies for properties north on Middle Pike and west side properties
• Preparation for October 22 meeting with Montrose Group

The committee reviewed ideas for a 5‑year and 50‑year vision, potential grocery‑store options, annexation incentives, and water‑sewer infrastructure. No motions were adopted; members agreed to wait for input from the Montrose Group before developing a new strategic plan. The clerk will schedule a meeting with the mayor of Bellefontaine and "Small Nation" before the end of the year, and a Montrose Group presentation is set for October 22.

Council

The West Jefferson Council will meet to receive a presentation from a Schottenstein representative regarding the Darby Place plan. The meeting also includes standard committee and department reports.

• Presentation of the Darby Place plan by Schottenstein

The council adopted the October 6 agenda after a motion by Howard Wade and second by Jimmy Little, with all members voting in favor. They also approved the minutes from the September 2 regular meeting and the August 18 joint committee meeting, each passed unanimously. No other substantive actions were taken.

• Approved October 6 agenda (unanimous)
• Approved September 2 council minutes (unanimous)
• Approved August 18 joint committee minutes (unanimous)

Finance Committee

The Finance Committee will adopt its agenda and consider approval of the Joint Committee meeting minutes from August 18, 2025. The Finance Director will brief the committee on items to be discussed at upcoming budget meetings. The committee may make a recommendation to Council if a motion is moved. The meeting will end with a motion to adjourn.

• Motion to adopt the agenda
• Vote to approve Joint Committee meeting minutes from August 18, 2025
• Finance Director presentation on upcoming budget items
• Potential recommendation to Council
• Motion to adjourn

The committee adopted its agenda unanimously. Members discussed payroll increases, uniform allowances, donations, tax‑levy options, and insurance costs, but no final actions were taken on any of these items. A motion to adjourn was passed unanimously.

• Adopt agenda (all in favor)
• Adjourn meeting (all in favor)

Council

The council adopted the September 2 agenda with all members in favor. It also approved the minutes of the August 18 regular council meeting and the August 18 council rules committee meeting, each by unanimous consent. No vote result was recorded for the proposed Resolution 25‑037 in this excerpt.

• Approved September 2 agenda (all in favor)
• Approved August 18 council meeting minutes (all in favor)
• Approved August 18 council rules committee minutes (all in favor)

Strategic Planning Committee

The Strategic Planning Committee decided to invite County Economic Development Director David Kell to the September 17 meeting and Public Service Director John Mitchell to the October 1 meeting. Before inviting the organization Small Nation, the committee will first consult with David Kell, John Mitchell, and Development Director Tom Hale. The committee also agreed to discuss additional invitees for the October 224 meeting.

• Invite David Kell to September 17 meeting
• Invite John Mitchell to October 1 meeting
• Discuss invitees for October 224 meeting
• Consult David Kell, John Mitchell, and Tom Hale before inviting Small Nation

Council Rules Committee

The committee is meeting to discuss suggested corrections, additions, or deletions to its rules. Members will coordinate with the Law Director to review the legalities of these rules before deciding whether to recommend them to Council.

• Discussion of suggested rule changes
• Legal review of rules by the Law Director

The Council Rules Committee adopted its agenda after a motion by Linda Hall and second by Jeff Patterson, with all members in favor. Members discussed numerous possible changes to the council's procedural rules, including training timelines, conflict‑of‑interest language, and voting thresholds, and agreed to consult the Law Director before finalizing any revisions. No formal rule changes were approved at this meeting. The committee adjourned at 6:44 p.m. after a unanimous motion.

• Adopted meeting agenda (unanimous)
• Adjourned meeting (unanimous)

Joint Council Committees

The joint Finance and Employee Benefits Committee approved three resolutions: changing the building and zoning code enforcement official to a development office supervisor, creating public service water and wastewater operator positions, and setting pay rates for those positions. All three measures passed unanimously or with unanimous support among present members. The committee then voted to recommend the three resolutions to the Village Council. No supplemental budget request was made, with an estimated cost of about $800.

• Approved Resolution 25-039 amending the building and zoning code enforcement official position (4-0)
• Approved Resolution 25-040 creating public service water/wastewater operator positions (2-0)
• Approved Resolution 25-041 setting pay rates for water/wastewater operators (3-0)
• Recommended all three resolutions to the Village Council (4-0)

Council

The council passed Resolution 25-036 authorizing the mayor and public service director to sign a pre‑annexation agreement for parcels #08-00933.002, .001, .000 and .003. It also approved a temporary waiver to allow bow hunting on village land (Resolution 25-038) and changed the zoning code enforcement official’s title (Resolution 25-039). Additional actions created new water and wastewater operator positions, set their pay rates, and designated the clerk to attend public‑records training. All motions passed with a 7‑0‑0 vote.

• Approved Resolution 25-036 pre‑annexation agreement for four parcels (7-0-0)
• Approved Resolution 25-038 temporary bow‑hunting waiver (7-0-0)
• Approved Resolution 25-039 change of zoning code enforcement title (7-0-0)
• Approved Resolution 25-040 creation of water/wastewater operator positions (7-0-0)
• Approved Resolution 25-041 set pay rates for water/wastewater operators (7-0-0)
• Approved Resolution 25-042 clerk designated for public‑records training (7-0-0)
• Adopted meeting agenda (7-0-0)
• Approved minutes of August 4, 2025 meeting (7-0-0)

Development Committee

The committee approved its agenda and the minutes from the March 12, 2025 meeting, both unanimously. It then voted 3‑0 to recommend Resolution 25‑036, which authorizes a pre‑annexation agreement, to the Village Council. The recommendation will be considered at the council meeting scheduled for August 18, 2025. The meeting was adjourned unanimously.

• Approved agenda (unanimous)
• Approved March 12, 2025 minutes (unanimous)
• Recommended Resolution 25-036 to Council (3-0)
• Adjourned meeting (unanimous)

Council

The council voted 7-0 to adopt Resolution 25-035, granting consent for the Ohio Department of Transportation to enter the village’s right-of-way for work on State Route 42 (Project 109072). The resolution carries no cost to the village. Routine motions to adopt the agenda and approve the July 21 minutes were also approved unanimously. The meeting was adjourned by unanimous consent.

• Adopted agenda – unanimous approval
• Approved July 21, 2025 council minutes – unanimous approval
• Approved July 21, 2025 Council Rules Committee minutes – unanimous approval
• Approved Resolution 25-035 (ODOT consent for State Route 42) – 7-0 vote
• Motion to adjourn – unanimous approval

Council Rules Committee

The Council Rules Committee met on July 21, 2025, with three members present and a quorum declared. The committee adopted its agenda by unanimous consent. Members reviewed a draft set of council rules, agreed to take the draft home for further review, and planned to reconvene at a future date to finalize recommendations.

• Adopted agenda (unanimous – all in favor)
• Agreed to take draft rules home for review and suggestions
• Planned to set a future meeting to reconvene and discuss rule revisions

Council

The council adopted the July 21, 2025 agenda and approved the minutes from the July 7, 2025 meeting, both by unanimous consent. The meeting was then adjourned to reconvene on August 4, 2025. No other substantive actions or votes were taken.

• Adopt July 21, 2025 agenda – all in favor
• Approve July 7, 2025 minutes – all in favor
• Adjourn meeting – all in favor

Council

The council adopted three service agreements with regional fire and EMS districts and waived the mid‑year tax budget. All four resolutions (25‑031, 25‑032, 25‑033, 25‑034) passed unanimously with a 7‑0‑0 vote. The Planning & Zoning Commission’s regular Wednesday meeting was cancelled due to lack of cases.

• Adopted Resolution 25-031 authorizing service agreement with Central Townships Joint Fire District (7-0-0)
• Adopted Resolution 25-032 authorizing fire and EMS services agreement with Jefferson Township (7-0-0)
• Adopted Resolution 25-033 authorizing service agreement with Madison County Emergency Medical District (7-0-0)
• Adopted Resolution 25-034 authorizing Director of Finance to waive the mid-year tax budget (7-0-0)
• Cancelled Wednesdays Planning & Zoning Commission meeting due to no cases (no vote)

Strategic Planning Committee

The committee approved the meeting agenda with all members in favor. A motion to reassign Council member Howard Wade was presented but was denied. The members also agreed informally to hold committee meetings once a month.

• Adopt agenda – unanimous approval
• Motion to reassign Council member Howard Wade – denied
• Committee agreed to meet monthly – consensus

Council

The council adopted its agenda and approved the minutes from the June 2 regular and finance committee meetings. It then passed Ordinance 25-027, confirming the Director of Finance as Acting Clerk of Council. The meeting was adjourned to reconvene on July 7, 2025.

• Adopted agenda (all in favor)
• Approved June 2 regular meeting minutes (all in favor)
• Approved June 2 finance committee minutes (all in favor)
• Passed Ordinance 25-027, confirming Finance Director as Acting Clerk (7-0-0)
• Adjourned meeting (all in favor)

Council

The council adopted Resolution 25-028 authorizing the mayor to apply for the Ohio Public Works Commission state capital improvement and loan transportation improvement programs. The council waived the reading and then passed Ordinance 25-029, a supplemental appropriation in the General Fund for payments to neighboring municipalities and contract inspectors. The council also waived the reading and passed Ordinance 25-030, a supplemental appropriation for various funds. All motions passed with a 7‑0‑0 vote.

• Adopted Resolution 25-028 authorizing mayor to apply for state capital improvement program (7-0-0)
• Waived reading of Ordinance 25-029 (7-0-0)
• Passed Ordinance 25-029 supplemental appropriation (7-0-0)
• Waived reading of Ordinance 25-030 (7-0-0)
• Passed Ordinance 25-030 supplemental appropriations (7-0-0)

Finance Committee

The committee approved its agenda and the minutes from the May meeting. It voted unanimously to recommend Ordinance 25-029, which would provide a supplemental appropriation for payments to the City of London, Mount Sterling, Plain City and contract inspectors. It also voted unanimously to recommend Ordinance 25-030, which would provide supplemental appropriations for liability insurance premiums. The meeting was adjourned after a unanimous motion.

• Approved agenda (unanimous)
• Approved May minutes (unanimous)
• Recommended Ordinance 25-029 to Council (3-0)
• Recommended Ordinance 25-030 to Council (3-0)
• Motion to adjourn passed (unanimous)

Finance Committee

The committee adopted its agenda and approved the May 19 minutes unanimously. It voted 3‑0 to recommend Ordinance 25-029, which would authorize a supplemental appropriation in the General Fund for fee payments to neighboring entities. It also voted 3‑0 to recommend Ordinance 25-030, authorizing supplemental appropriations for liability insurance premiums. Both recommendations were sent to the Village Council for action.

• Adopt agenda (unanimous)
• Approve May 19 minutes (unanimous)
• Recommend Ordinance 25-029 to Council (3-0)
• Recommend Ordinance 25-030 to Council (3-0)
• Adjourn meeting at 6:10 p.m. (unanimous)

Employee Benefits Committee

The Employee Benefits Committee approved its agenda and the minutes from the April 21 joint committee meeting. It voted 3-0 to recommend the part‑time Recreation & Special Events Labor and Maintenance position to the Village Council. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved minutes of April 21 joint committee meeting (unanimous)
• Recommended PT Recreation & Special Events Labor position to Council (3-0)
• Adjourned meeting (unanimous)

Council

The council voted 5‑2 to adopt Resolution 25‑025, accepting the fifth amendment to the Greenhaven development and extending the Phase 2 closing date to June 2026. It also unanimously approved Resolution 25‑023 (part‑time recreation worker job description), Resolution 25‑024 (transfer of stale‑dated check funds), and Resolution 25‑026 (qualified land‑hunting permit amendment). The first reading of Ordinance 25‑027 was scheduled for the June 2 meeting.

• Adopted Resolution 25‑023 job description and salary (7‑0)
• Adopted Resolution 25‑024 transfer of stale‑dated check funds (7‑0)
• Adopted Resolution 25‑025 fifth amendment to Greenhaven development, extending Phase 2 closing date (5‑2)
• Adopted Resolution 25‑026 qualified land‑hunting permit amendment (7‑0)
• Scheduled 1st reading of Ordinance 25‑027 for June 2 meeting

Council

The council voted 1‑5‑0 to reject Resolution 25-014, which would have approved the preliminary development plan for the Gateway Pointe project at I‑70 and Rt 29. The council unanimously approved Ordinance 25-020, removing the deposit requirement and setting new rental rates for the Village Community Center. Resolution 25-021 recognizing donations to local organizations, the waiver of the second reading of Ordinance 25-022, and the adoption of Ordinance 25-022 authorizing supplemental TIF appropriations each passed with a 6‑0 vote. A motion to table Resolution 25-023 for a part‑time recreation and special events labor position also carried unanimously.

• Rejected Resolution 25-014 (Gateway Pointe preliminary development plan) – vote 1‑5‑0
• Approved Ordinance 25-020 (community center rental rates, deposit removed) – vote 6‑0
• Adopted Resolution 25-021 recognizing donations to local organizations – vote 6‑0
• Waived second reading of Ordinance 25-022 (supplemental TIF appropriations) – vote 6‑0
• Adopted Ordinance 25-022 (supplemental TIF appropriations) – vote 6‑0
• Tabled Resolution 25-023 (part‑time recreation & events worker job description) – vote 6‑0

Finance Committee

The committee adopted its agenda unanimously. It voted 3‑0 to recommend Ordinance 25‑022, which would use $810,300 of TIF funds for two water‑main projects. It also voted 3‑0 to recommend Resolution 25‑023 to create a separate part‑time recreation and special‑events labor position. The meeting was adjourned by unanimous motion.

• Adopted agenda (unanimous)
• Recommended Ordinance 25‑022 authorizing $810,300 TIF funding for water‑main projects (3‑0)
• Recommended Resolution 25‑023 to establish separate part‑time recreation labor job description (3‑0)
• Motion to adjourn passed (unanimous)

Joint Council Committees

The committee adopted the meeting agenda after a motion by Jimmy Little and second by Linda Hall, with all members voting in favor. The minutes from the March 3 Joint Committee meeting were also approved by unanimous consent. No other formal actions were recorded in this session.

• Adopted agenda (all in favor)
• Approved March 3 Joint Committee minutes (all in favor)

Council

The council adopted Resolution 25-017 concerning the annexation of 81.769 acres. It waived the 2/4 reading and unanimously approved Ordinance 25-018, which raises pay rates for Village Police Department employees. It also waived the 2/4 reading and unanimously approved Ordinance 25-019, setting shift‑differential rates for police staff. The first reading of Ordinance 25-020, which updates community‑center rental rates and removes the deposit requirement, was scheduled for a May 5 hearing.

• Adopted Resolution 25-017 (annexation statement) – 7-0
• Waived 2/4 reading of Ordinance 25-018 – 7-0
• Passed Ordinance 25-018 (police pay increase) – 7-0
• Waived 2/4 reading of Ordinance 25-019 – 7-0
• Passed Ordinance 25-019 (police shift differential) – 7-0
• First reading of Ordinance 25-020 (community‑center rental rates, deposit removal) scheduled for May 5

Council

The council unanimously waived the second‑reading requirement for Ordinance 25‑016 and then approved the ordinance authorizing supplemental appropriations in various TIF funds. Both motions passed with a 7‑0 vote. The meeting was adjourned and set to reconvene on April 21, 2025.

• Waived 2¢ reading of Ordinance 25‑016 (7-0)
• Approved Ordinance 25‑016 authorizing supplemental TIF appropriations (7-0)
• Adjourned meeting and scheduled next regular meeting for April 21, 2025 (unanimous)