West Melbourne public meetings in 2022

City Council

The City Council will hold a workshop to discuss the 2022 West Melbourne Analysis of Fire Services Alternatives, a study exploring the feasibility of establishing a municipal fire department. No formal action is expected during the workshop. The regular meeting includes public hearings on a proposed industrial development at 205 Coastal Lane and action on street repaving contracts.

• Public hearing on small-scale comprehensive plan map amendment for 205 Coastal Lane from Institutional and Urban Density Residential to Industrial
• Public hearing on rezoning 205 Coastal Lane from Institutional and Multiple Family Dwelling to Light Industrial and Warehousing
• Public hearing on a 30-year development agreement for an industrial warehouse/flex space at 205 Coastal Lane
• Action on annual street repaving: rejecting a $1,109,466.43 bid and authorizing a $728,871.04 contract with Asphalt Paving Systems, Inc.
• Action on West Belt Filter Press Rehabilitation Project: awarding a $198,450 contract to GSM Engineered Fabric, LLC

City Council approved the first reading of ordinances to rezone a 16.44-acre property at 205 Coastal Lane for light industrial use. The council also awarded a reduced street repaving contract and a filter press rehabilitation project. A workshop was scheduled for early 2023 to further discuss fire service alternatives.

• Approved first reading of Ordinance No. 2022-24 to change 205 Coastal Lane land use to Industrial (6-1)
• Approved first reading of Ordinance No. 2022-25 to rezone 205 Coastal Lane to Light Industrial and Warehousing (6-1)
• Rejected $1.1M repaving bid; approved $728,871.04 contract with Asphalt Paving Systems, Inc. for 13 roads (unanimous)
• Awarded $198,450 contract to GSM Engineered Fabric, LLC for West Belt Filter Press Rehabilitation (unanimous)
• Postponed Martinez property rezoning and development agreement hearings to January 17, 2023 (unanimous)
• Approved 2023 meeting schedule with August 1 meeting added and start time moved to 6:00 p.m. (6-1)
• Voted to schedule a February or March workshop to discuss Fire Services Alternatives (7-0)
• Approved consent agenda including Resolution No. 2022-26 and FDEP grant funding agreement LPA0406 (unanimous)

Planning and Zoning

The Planning and Zoning Board will hold public hearings on three items for a 16.44-acre property at 205 Coastal Lane: a future land use map amendment to Industrial, a rezoning to Light Industrial and Warehousing, and a development agreement for an industrial warehouse/flex space. Three related items for the Space Coast Town Center project have been postponed to the January 10, 2023 meeting. The board will also elect a 2023 chair and vice-chair and approve prior meeting minutes.

• Small-scale comprehensive plan map amendment for 205 Coastal Lane from Institutional/Urban Density Residential to Industrial (SSA-2022-05)
• Rezoning of 205 Coastal Lane from Institutional/Multiple Family Dwelling to Light Industrial and Warehousing (REZ-2022-07)
• Development agreement for an industrial warehouse/flex space on the 16.44-acre site at 205 Coastal Lane (DA-2022-04)
• Three Space Coast Town Center items (SSA-2022-08, REZ-2022-09, DA-2022-04) postponed to January 10, 2023
• Election of 2023 chair and vice-chair for the board

The Board recommended approval for a land use amendment, rezoning, and development agreement for a 16.44-acre property to allow for mixed-use flex space. A separate request regarding the Space Coast Town Center was postponed. The Board also elected its 2023 leadership.

• Recommended approval of comprehensive plan map amendment for 205 Coastal Lane to Industrial (6-0)
• Recommended approval of rezoning 205 Coastal Lane to Light Industrial and Warehouse (6-0)
• Recommended approval of development agreement for 205 Coastal Lane for 30 years with 5-year extensions (6-0)
• Postponed consideration of Space Coast Town Center amendment and rezoning until January 10, 2023 (6-0)
• Approved Chris Jaudon as Chair and Rob Brothers as Vice Chair for 2023 (6-0)
• Approved October 12, 2022 meeting minutes (5-0)
• Excused Board Member Jim Liesenfelt (6-0)

City Council

The City Council will vote on a proposed $1 million settlement agreement with Masci General Contractor, Inc. to resolve a lawsuit stemming from the Wickham Road Reconstruction Project. The trial is set to begin December 5, 2022. The city's insurer negotiated the settlement, and the city does not admit any liability. Approval requires a motion to authorize the Deputy Mayor to sign.

• Vote on $1,000,000 settlement with Masci General Contractor to end litigation over Wickham Road Project
• Settlement includes dismissal of all claims against the city with prejudice and dismissal of city's pending appeal
• City admits no error, omission, liability, or unlawful conduct under the agreement
• Trial scheduled for December 5, 2022, in Brevard County Circuit Court
• Special meeting justification requires affirmative vote of four council members

The City Council approved a $1 million settlement agreement regarding a case involving Masci General Contractor, Inc. The decision followed recommendations from claims counsel and city attorneys to limit risk to taxpayers.

• Approved $1 million settlement agreement for Masci General Contractor, Inc. case (4-1)

City Council

The City Council will certify the November 8 election results, swear in re-elected members, and select a deputy mayor. They will also consider several action items including approving architectural changes for Eden at Heritage Lakes, purchasing 34 police portable radios, and authorizing $281,924 for motor control centers and $71,840 for injection well testing.

• Adopt Resolution No. 2022-23 certifying November 8, 2022 election results
• Approve architectural changes for Eden at Heritage Lakes allowing Hardie Plank siding and specific accent colors
• Authorize purchase of 34 portable XL-95P police radios and accessories
• Approve $281,924 purchase of replacement Motor Control Centers for Dewatering Building at Ray Bullard Water Reclamation Facility
• Authorize $71,840 agreement with A.C. Schultes of Florida for mechanical integrity testing of Class 1 Injection Well

The Council certified the November 8, 2022, election results and selected a Deputy Mayor. Several board reappointments were approved, and the Council authorized multiple equipment purchases for the police and water facilities. A site plan amendment for Eden at Heritage Lakes was also approved.

• Approved Resolution No. 2022-23 certifying November 8, 2022, election results (unanimous)
• Appointed Stephen Phrampus as Deputy Mayor for a one-year term (unanimous)
• Approved reappointments for Business Advisory, Board of Adjustment, Code Enforcement, and Planning & Zoning boards (unanimous)
• Approved site plan amendments for Eden at Heritage Lakes regarding elevations and doors (6-1)
• Authorized purchase of 34 portable XL-95P Police radios (unanimous)
• Approved $281,924 purchase of Motor Control Centers for Ray Bullard Water Reclamation Facility (unanimous)
• Authorized $71,840 agreement with A.C. Schultes for Class 1 Injection Well testing (unanimous)
• Approved Council member appointments to various outside boards and committees (unanimous)

Code Enforcement Board

The Board found three properties in violation of city codes and released liens for two properties following payment. One case regarding a car lot was found in violation despite claims of grandfathered status. The December meeting will be canceled unless staff identifies urgent cases.

• Released lien for 4345 W New Haven Ave (5-0)
• Found 731 Samuel Huntington Lane in violation; granted 10 days to comply or $25/day fine (5-0)
• Found 1770 S John Rodes Blvd in violation; granted 30 days to remove vehicles or $100/day fine (5-0)
• Found 748 John Carroll Lane in violation; granted 14 days for trash cans ($25/day) and 30 days for dead trees ($100/day) (5-0)
• Released lien for 1380 W New Haven Ave after receipt of $5,250 (5-0)
• Tabled case for 7629 Coral Drive
• Tabled case for 9075 Ellis Road due to conflict of interest
• Approved canceling December meeting unless staff notifies Board of urgent cases (5-0)

Board of Adjustment

The Board of Adjustment approved conditional use permits for a 7-Eleven convenience store and a veterinary clinic. The Board also voted to move its regular meeting time to 6:30 p.m. and requested a zoning code revision regarding veterinarian fencing.

• Approved 7-Eleven conditional use and initial site plan with modified conditions (5-0)
• Approved veterinary clinic conditional use permit at 1795 W. New Haven Avenue (4-1)
• Approved request for staff to propose a zoning code revision to City Council regarding veterinarian wooden fencing (5-0)
• Approved moving meeting time to 6:30 p.m. (consensus)
• Approved December 16, 2021 meeting minutes (5-0)
• Approved keeping the 2023 meeting calendar as stands with no changes (5-0)
• Decided to wait for a full Board before appointing a new Chair and Vice-chair

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board approved a request for the Recreation Department to compare city facility rental fees with other Brevard County municipalities. The board also appointed a Co-Chair and tabled a discussion on smoking restrictions in city parks.

• Approved May 11, 2022 minutes (7-0)
• Appointed Linda Palardy as Board Co-Chair
• Tabled implementation of FL HB 105 regarding smoking restrictions
• Approved request for Recreation Department to study and compare facility rental fees with other local municipalities (7-0)

City Council

The City Council will hold public hearings and vote on second readings of two ordinances to change the future land use and zoning of a 0.83-acre property at 1340 S. Wickham Road from Brevard County commercial designations to City of West Melbourne Commercial (COM) and Commercial Wickham (C-W), allowing a retail mini garden center and nursery. The council will also consider continuing a site plan amendment for Eden at Heritage Lakes, selecting Bank of America as banking services provider, and awarding a $170,645.88 contract for an agriculture tractor with boom mower.

• Second reading of Ordinance 2022-22: comprehensive plan map amendment for 1340 S. Wickham Road from Brevard County NC to City COM future land use
• Second reading of Ordinance 2022-23: rezoning 1340 S. Wickham Road from BU-1-A to City C-W, contingent on map amendment approval
• Authorize City Manager to negotiate a 5-year contract with Bank of America for banking services, with up to five 1-year renewals
• Award $170,645.88 contract to Tiger Bengal for a John Deere 6110M tractor with boom mower
• Reappoint Jennifer Curran to Police Officers' Retirement Board of Trustees for term ending November 19, 2026

The Council approved a comprehensive plan map amendment and rezoning for a 0.83-acre property on S. Wickham Road. They also authorized a five-year contract with Bank of America and the purchase of a new agricultural tractor. Discussion on the Eden at Heritage Lakes site plan was delayed.

• Approved Ordinance No. 2022-22 to change 1340 S. Wickham Road future land use to Commercial (unanimous)
• Approved Ordinance No. 2022-23 to rezone 1340 S. Wickham Road to Commercial Wickham (unanimous)
• Authorized City Manager to negotiate a 5-year contract with Bank of America (4-3)
• Approved $170,645.88 purchase of John Deere Model 6110M tractor with mower (unanimous)
• Tabled discussion on Eden at Heritage Lakes amended site plan until November 22, 2022 (unanimous)
• Approved October 18, 2022 meeting minutes (unanimous)
• Reappointed Jennifer Curran to Police Officers’ Retirement Board of Trustees (unanimous)
• Authorized third amendment to Brevard County interlocal agreement for Stormwater Education (unanimous)

City Council

The City Council is holding a special meeting to vote on entering a private attorney-client session to discuss litigation strategy and a settlement demand in the Masci General Contractor lawsuit. The case involves the City of West Melbourne and other defendants. After the closed session, the Council may take formal action on the settlement.

• Vote to justify holding a special meeting (requires 4 affirmative votes)
• Authorize private attorney-client session under Florida law to discuss settlement in Masci General Contractor, Inc. vs. Jacob Engineering Group, City of Melbourne, and City of West Melbourne (Case No. 05-2015-CA-046973)
• Closed session to discuss Plaintiff's settlement demand dated September 8, 2022
• Possible formal action on settlement after reconvening public meeting

The City Council held a special meeting to discuss litigation strategy and settlement negotiations. Following a private attorney-client session, the Council voted to authorize a settlement payment.

• Authorized a settlement payment up to $50,000 (5-2)

Police Officers' Retirement Board of Trustees

The West Melbourne Police Officers' Retirement Board will hold its quarterly meeting to elect officers, review investment performance, and approve plan expenditures. The board will also consider reappointing a trustee and ratifying retirement elections.

• Reappointment of Jennifer Curran as fifth member for a four-year term expiring November 19, 2026
• Ratify early retirement election for Jennifer Curran (100 percent joint & survivor)
• Ratify normal retirement election for Richard Wiley (100 percent joint & survivor)
• Acknowledge refund of member contributions for Evelyn Moyer in the amount of $36,036.01
• Renewal of fiduciary liability insurance with U.S. Specialty Insurance Company

The Board approved liquidating $250,000 from domestic equities and global fixed income to fund a pending DROP payout. Other actions included approving quarterly expenditures and ratifying retirement elections for two members.

• Approved liquidating $125,000 from domestic equities and $125,000 from global fixed income (unanimous)
• Approved plan expenditures of $26,682.46 and receipts of $377,727.82 for Q4 FY 2021/2022 (all-yes)
• Retained Scott Morgan as Chairman and Jennifer Curran as Secretary (all-yes)
• Reappointed Jennifer Curran as fifth member for a four-year term expiring Nov 19, 2026 (all-yes)
• Ratified retirement elections for Jennifer Curran and Richard Wiley (unanimous)
• Approved minutes of July 27, 2022 meeting (unanimous)
• Acknowledged member contribution refund for Evelyn Moyer ($36,036.01) and share account distributions for Christina Navedo and Jennifer Curran ($6,902.19 each) (unanimous)
• Acknowledged receipt of FY 2021/2022 accounting report showing $73,333 in administrative expenses (all-yes)

Planning and Zoning

The Planning and Zoning Board will hold public hearings on a small-scale comprehensive plan map amendment and a rezoning for a 0.83-acre property at 1340 S. Wickham Road, changing its designation from Brevard County Neighborhood Commercial to City of West Melbourne Commercial. Two other agenda items—a code amendment for mixed-use regulations and a preliminary plat with development agreement for ITG Townhomes at Pinecrest—have been withdrawn. The board will also vote on the 2023 meeting calendar and approve minutes from the September 13, 2022 meeting.

• Small-scale comprehensive plan map amendment for 1340 S. Wickham Road (SSA-2022-07) to change land use from Brevard County NC to City of West Melbourne COM
• Rezoning for 1340 S. Wickham Road (REZ-2022-08) from Brevard County BU-1A to City of West Melbourne C-W
• Code amendment to Chapter 98 for mixed-use regulations in C-NH and C-W districts (LDR 2022-03) — WITHDRAWN
• Preliminary plat for ITG Townhomes at Pinecrest, 1425 Wickham Road (SSA-2022-06) — WITHDRAWN
• Development agreement for ITG Townhomes at Pinecrest, 1425 Wickham Road — WITHDRAWN

Planning and Zoning

The Planning and Zoning Board is discussing a staff-initiated proposal to update citywide parking codes for shopping centers and mixed-use projects. Several other public hearing items regarding mixed-use regulations and the ITG Townhomes at Pinecrest project have been postponed.

• Proposed code amendment to Chapter 74 regarding citywide off-street parking and loading areas
• Postponement of preliminary plat for ITG Townhomes at Pinecrest (1425 Wickham Road)
• Postponement of development agreement for ITG Townhomes at Pinecrest (1425 Wickham Road)
• Postponement of code amendment LDR 2022-03 for Community Redevelopment Area Districts (C-NH and C-W)

Business Advisory Board

The Board will hear about the Brevard Schools Career & Technology Internship Program. Members will also prepare for a joint meeting with the Parks & Recreation Advisory Board and receive information regarding the City’s Comprehensive Plan update.

• Brevand Schools Career & Technology Internship Program presentation
• September 14, 2022, joint meeting with Parks & Recreation Advisory Board
• September 12, 2022, Comprehensive Plan visioning session

Community Redevelopment Agency

The Joint Community Redevelopment Agency is considering a resolution to adopt its budget for the upcoming fiscal year. The proposed budget includes expenditures for loan repayments, administrative fees, and land acquisition reserves.

• Resolution No. 2022-01 to approve the FY 2022-2023 budget
• $100,000 annual principal loan repayment to the City of West Melbourne
• $5,000 for a required separate Agency financial audit
• Reserves for land acquisitions in the Ellis Road and US-192 corridors

Planning and Zoning

The Planning and Zoning Board will consider a code amendment for mixed-use regulations in Community Redevelopment Area Districts. The board will also review a preliminary plat and development agreement for a mixed-use project at 1425 Wickham Road.

• Code amendment to Chapter 98 regarding mixed-use regulations in C-NH and C-W districts
• Preliminary plat for ITG Townhomes at Pinecrest (1425 Wickham Road) featuring 20 townhome lots and 2 commercial/residential lots
• Development agreement for a mixed-use master plan at 1425 Wickham Road

Police Officers' Retirement Board of Trustees

The Board will review plan expenditures, investment performance, and legal clarifications regarding death benefits. The meeting includes presentations from shortlisted actuarial firms and a discussion regarding the fifth member vacancy.

• Presentations from Foster & Foster and GRS regarding actuarial services
• Investment performance report from AndCo for quarter ended June 30, 2022
• Refund of $16,050.84 for Karl Martezian
• Refund of $13,086.56 for William Paz
• Approval of administrative expense budget for Plan Year 2022/2023

Planning and Zoning

The Planning and Zoning Board will consider recommendations for City Council regarding three development applications. These include a small-scale map amendment for townhomes and a large-scale amendment and rezoning for the St Johns River Water Management District.

• Small Scale Comprehensive Plan Map Amendment for ITG Townhomes at 1425 Wickham Road (2.4 acres from LD-RES to MD-RES)
• Large Scale Comprehensive Plan Map Amendment for St Johns River Water Management District (59.24 acres from LD-RES to INST)
• Rezoning request for St Johns River Water Management District (59.24 acres from R-1A to P-1)

Business Advisory Board

The Business Advisory Board is meeting to discuss a recommendation for the City Council to reduce the millage rate for fiscal year 2022-2023. The board will also receive an update on proposed developments within the city.

• Proposed millage rate reduction from 2.4248 to 2.1367
• Estimated ad valorem revenues of $5.16 million for 2022-2023
• Development update on proposed city projects
• Approval of February 28, 2022 meeting minutes

Police Officers' Retirement Board of Trustees

The Board is meeting to receive, review, and discuss responses to a Request for Proposal (RFP) for actuarial services. The Board may decide to shortlist responses for future presentations or follow its Administrative Rules and Procedures.

• Review of Request for Proposal (RFP) responses for actuarial services

Planning and Zoning

The Planning and Zoning Board will consider several land use and rezoning requests. These include a 51.38-acre residential project by Pulte Homes near St. Johns Heritage Parkway and various amendments for the Space Coast Town Center.

• Future land use amendment for 51.38 acres at St. Johns Heritage Parkway (Pulte Homes)
• Rezoning of 51.38 acres to R-2 residential near US 192 and St. Johns Heritage Parkway
• Development agreement for the Pulte Homes St. Johns Heritage Parkway project
• Site plan approval for Integra at Heritage Apartments, a 320-unit complex
• Rezoning and land use amendments for Space Coast Town Center property

Community Redevelopment Agency

The Board is reviewing a proposed annual budget and work plan for the upcoming fiscal year. The proposal includes funding for administrative filings, membership fees, an independent audit, and a loan repayment to the City.

• $105,800 total proposed agency expenditure budget
• $402,800 reserve for future land acquisition along Ellis Road and US 192 corridors
• $100,000 loan payment to the City of West Melbourne
• Proposed $5,000 for an independent financial audit

Planning and Zoning

The Planning and Zoning Board meeting included several postponed requests regarding a 51.38-acre site near US 192. These postponed items include a large scale comprehensive plan map amendment, a rezoning request, and a development agreement for the Pulte Homes project.

• Postponed: Large Scale Comprehensive Plan Map Amendment for St. Johns Heritage Parkway (LSA-2022-01)
• Postponed: Rezoning of 51.38 acres near US 192 and St. Johns Heritage Parkway (REZ-2022-02)
• Postponed: Development Agreement for Pulte Homes at St. Johns Heritage Parkway (DA-2022-02)
• Land Development Regulations Code amendment regarding Landscape Code (LDR 2022-03)
• Final Plat request for Space Coast Town Center Phase 1A Replat (SIT-2022-01)

Police Officers' Retirement Board of Trustees

The Board of Trustees will meet to approve expenditures and contributions for the second fiscal quarter of 2021/2022. The meeting includes investment performance reports and the acknowledgment of specific member contribution rollovers and refunds.

• Approval of plan expenditures and contributions for the second fiscal quarter of 2021/2022
• Investment performance report for quarter ended March 31, 2022
• Status report on capital call for Brookfield Super-Core Infrastructure Fund (BSIP)
• Member contribution rollovers for Steven Stanley ($7,516.29), David Rausch ($5,250.63), and Rafael Benitez-Sifontes ($813.21)
• Member contribution refund for Tracey Rodriguez ($928.60)

Planning and Zoning

The Planning and Zoning Board will review several land use and rezoning requests. These include industrial conversions at 3780 and 3820 Minton Road and residential-to-institutional changes for city-owned property on Park Hill Boulevard.

• Map amendment: Change 6.29 acres at 3780 and 3820 Minton Road from Commercial to Industrial
• Rezoning: Change 6.29 acres at 3780 and 3820 Minton Road from Low Density Commercial to Light Industrial and Warehousing
• Development Agreement: Sawgrass Center indoor climate control self-storage facility at 3780 and 3820 Minton Road
• Map amendment: Change 4.51 acres of city property on Park Hill Boulevard from Low Density Residential to Institutional
• Rezoning: Change 4.51 acres of city property on Park Hill Boulevard from Single-Family Residential to Institutional

Planning and Zoning

The Board is reviewing several items including a single-family home request at 571 Orange Grove Avenue, a zoning code amendment for screen rooms, and an apartment site plan. The meeting also includes a review of the Greenleaf subdivision preliminary plat.

• Small Scale Comprehensive Plan Map Amendment: 571 Orange Grove Avenue
• Rezoning request: 571 Orange Grove Avenue
• Zoning Code amendment: Residential screen room setbacks (LDR 2022-02)
• Initial/Conceptual Site Plan: Legacy Apartments (199 units on 13.79 acres)
• Preliminary Plat: Greenleaf Subdivision (55 lot single-family residential)

Community Redevelopment Agency

The West Melbourne-Brevard County Joint Community Redevelopment Agency is meeting to receive its annual report for the 2020-2021 fiscal year. This report is required by Florida Statutes to provide a financial statement of assets, liabilities, income, and operating expenses.

• Approval of December 14, 2021 minutes
• Receipt of FY 2020-2021 Community Redevelopment Agency Annual Report

Business Advisory Board

The Board will receive a presentation from Waste Management, Inc. of Florida regarding a new communications system for commercial customer accounts. Assistant City Manager Tim Rhode will also provide an update on City projects scheduled for the next 12 months.

• Presentation from Waste Management, Inc. of Florida on commercial customer account enhanced communications system
• Update on City projects occurring in the next 12 months from Assistant City Manager Tim Rhode
• Approval of minutes from April 26, 2021

Planning and Zoning

The Planning and Zoning Board will hold a public hearing to consider a preliminary plat for a new residential subdivision. The board will also receive an annual update on the Capital Improvement Plan.

• Preliminary plat for Greenleaf subdivision: proposed 55 lot single-family residential development west of Minton Road and Carriage Gate Drive

Police Officers' Retirement Board of Trustees

The Board is meeting to approve first-quarter expenditures and contributions for 2021/2022. Members will review an annual actuarial valuation and investment performance reports. The meeting includes a report on the Brookfield Super-Core Infrastructure Fund.

• Annual actuarial valuation as of October 1, 2021
• Investment performance report for quarter ended December 31, 2021
• Member contribution refund for Shane Popa in the amount of $5,770.36
• Update signature authorization forms for Salem Trust Company and Chevy Chase Company
• Status report on capital call for Brookfield Super-Core Infrastructure Fund (BSIP)

Parks and Recreation Advisory Board

The board is reviewing progress reports and budget updates for several city park projects. The meeting also includes an election for board personnel.

• Parks Maintenance Building Expansion Project completed in August 2021 for $332,275
• Clement’s Wood Park Restroom Renovation project bid at $109,260
• Veteran’s Memorial Complex Landscaping and Irrigation project bid at $42,333.67
• Splash Pad maintenance and resurfacing bid at $151,355
• VMC Tennis Courts resurfacing and painting cost of $14,737