West Melbourne public meetings in 2023

City Council

The City Council will hold public hearings regarding a development agreement for 9075 Ellis Road and a six-month moratorium on Live Local Act permits. The agenda also includes several decisions on utility, vehicle, and park maintenance contracts.

• Public hearing for development agreement at 9075 Ellis Road
• Second reading of Ordinance No. 2023-30 to establish a Live Local Act moratorium
• $249,058.00 contract for sanitary sewer gravity mains pipe replacement
• $348,876.00 agreement with Hazen and Sawyer for wellsite design
• $76,430.00 contract for a 2024 GMC Sierra 3500 HD utility truck

Community Redevelopment Agency

The West Melbourne-Brevard County Joint Community Redevelopment Agency will select a chair and vice chair for 2024, approve the August 1, 2023 minutes, and adopt Resolution No. 2023-03 setting four meeting dates for 2024. The agenda is largely procedural, with no major policy or funding decisions on the table.

• Adopt Resolution No. 2023-03 setting 2024 CRA meeting dates: March 5, May 21, August 20, December 17
• Selection of chair and vice chair for 2024
• Approval of August 1, 2023 meeting minutes

Planning and Zoning

The Planning and Zoning Board will hold public hearings on two final plat applications: Greenleaf Subdivision (55 single-family lots) and Space Coast Town Centre West (1 lot, 2 tracts). Two items on the agenda—a land use map amendment and a rezoning for 3090 Dairy Road—have been withdrawn. The board will also discuss the Live Local Act and moratorium, and consider minutes from the November 7 meeting.

• Final plat for Greenleaf Subdivision: 55 single-family lots on 22.89 acres, southwest of I-95 and west of Minton Road
• Final plat for Space Coast Town Centre West: 1 lot and 2 future development tracts on 73.68 acres, west of St. Johns Heritage Parkway, south of U.S. 192
• Withdrawn: Small-scale comprehensive plan map amendment (SSA-2023-07) for 1.94 acres at 3090 Dairy Road
• Withdrawn: Rezoning (REZ-2023-08) for 1.94 acres at 3090 Dairy Road from Brevard County RR-1 to City R-1A
• Discussion of Live Local Act and moratorium

Board of Adjustment

The Board of Adjustment will consider a conditional use permit and site plan for a new public sewer lift station at 601 Manor Place. The meeting also includes the selection of a Chair and Vice-chair and approval of the 2024 meeting calendar.

• Conditional Use Permit and Site Plan: Manor Place Sewer Lift Station (601 Manor Place)
• Approval of 2024 Board of Adjustment Meeting Calendar
• Selection of Chair and Vice-chair
• Review of August 24, 2023, meeting minutes

City Council

The City Council will hold public hearings on several property annexations and rezoning requests for 195 Coastal Lane and 5305 Cattle Drive. The agenda also includes a $505,891.51 contract for street resurfacing and a six-month moratorium on certain development permits.

• Annexation and rezoning of 195 Coastal Lane to Industrial (IND) and Light Industrial & Warehousing (M-1)
• Rezoning of 6.89 acres at 5305 Cattle Drive from Agricultural Residential to Residential Agricultural
• $505,891.51 contract for street resurfacing of 13 City roads, Police Department Road, and Gail Boulevard
• $44,071.00 purchase of a 2023 Nissan Ariya
• Six-month moratorium on development permit applications under the Live Local Act

City Council

The City Council will review several land use amendments, including the annexation and rezoning of 195 Coastal Lane for industrial use. The meeting also includes a budget increase of $221,140.89 for previously ordered vehicles and the selection of a new Deputy Mayor.

• Annexation and rezoning of 3.55 acres at 195 Coastal Lane to Industrial (IND) and Light Industrial & Warehousing (M-1)
• Rezoning of 6.89 acres at 5305 Cattle Drive from Agricultural Residential to Residential Agricultural
• Budget increase of $221,140.89 for vehicles ordered in September 2022
• Five-year agreement with Flock Safety for an annual amount of $30,000.00
• Postponement of development agreement for Madison Holdings at 9075 Ellis Road

City Council

The City Council will interview five applicants to fill a vacancy created by Pat Bentley's selection as Mayor. The appointed member will serve the remainder of the term until November 2024.

• Interview and selection of one applicant from five candidates: William H. Johnson, Alexis McGuire, Mary D. Renfro, Linda Smura, and Helen Voltz
• Swearing-in ceremony for the new council member
• Potential special election cost exceeding $40,000 if a vacancy is not filled by December 17

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board is receiving status updates on three ongoing projects: the Parks and Recreation Master Plan, the Home Depot beautification project at the Veterans Memorial Complex, and the pour-in-place surface replacement at Space Coast Field of Dreams. The board will also hear about upcoming events, including the West Melbourne Tree Lighting on December 1, 2023. No votes or decisions are scheduled; the agenda consists of informational updates and routine items.

• Parks and Recreation Master Plan: GAI Consultants, LLC awarded contract; kick-off meeting held October 16, 2023; site visit October 20, 2023
• Home Depot project: $5,150 grant from Home Depot Foundation; project completed October 20, 2023; new dumpster enclosure, landscaping, and benches added
• Space Coast Field of Dreams: full replacement of playground and ballfield surfaces awarded to Bliss Products for $750,468; construction began early September; playground reopened, striping pending
• West Melbourne Tree Lighting scheduled for December 1, 2023

Planning and Zoning

The Planning and Zoning Board will hold public hearings on several land-use changes, including an amended development agreement for 9075 Ellis Road, a future land use map amendment and rezoning for 5305 Cattle Drive, and similar requests for 3090 Dairy Road and 195 Coastal Lane. The board will make recommendations to City Council on each item. Two items for 3090 Dairy Road are marked as requests to postpone.

• Amended development agreement for Madison Holdings of Brevard, LLC at 9075 Ellis Road, with staff recommending approval on condition that concrete or cement mixing be prohibited.
• Future land use map amendment for 6.89 acres at 5305 Cattle Drive from Brevard County RES-1 to City of West Melbourne LD-RES.
• Rezoning of 5305 Cattle Drive from Brevard County AU to City of West Melbourne R-A.
• Future land use map amendment for 1.94 acres at 3090 Dairy Road from Brevard County RES-4 to City of West Melbourne LD-RES (request to postpone).
• Rezoning of 3090 Dairy Road from Brevard County RR-1 to City of West Melbourne R-1A (request to postpone).

Police Officers' Retirement Board of Trustees

The Board will review investment performance, legislative updates regarding House Bill 3, and plan expenditures for the final fiscal quarter of 2022/2023. The meeting includes acknowledging member contribution refunds and a premium tax distribution.

• Review of Investment Performance Report for quarter ended September 30, 2023
• Acknowledge receipt of $252,691.27 premium tax distribution
• Acknowledge member contribution refund of $19,281.05 for Sandra Jenkins
• Acknowledge member contribution refund of $8,199.23 for Donald May
• Renewal of fiduciary liability insurance with U.S. Specialty Insurance Company

Code Enforcement Board

The West Melbourne Code Enforcement Board will hold a hearing on October 19, 2023, to consider four property violation cases. The board will review old business from a previously tabled case and new cases involving sanitation, building articulation, and property maintenance issues. The board may impose penalties and liens for violations.

• Case 22-0044 & 22-0218: Dead trees at 748 John Carroll Lane (Josephine Santangelo Estate)
• Case 23-0135: Building articulation violation at 1573 S. Wickham Road (Wickham LLC)
• Case 23-0189: Multiple violations at 116 Hollywood Blvd (Ray Wright) including grass/weeds, inoperable vehicles, abandoned property, garbage, and conditions
• Case 23-0190: Inoperable vehicles at 5361 Frederick Ave (John & Effa Braz)

City Council

The City Council will consider a process for advertising a vacancy on the Council to fill an unexpired term. Additionally, staff has recommended postponing a public hearing regarding commercial outdoor sales screening until January 16, 2024.

• Postponement of zoning text amendment for commercial outdoor sales screening
• Selection of a Deputy Mayor if needed
• Process for filling the unexpired City Council term vacancy
• Beautification Award presentation to The Yard Pro-Landscape and Garden Supply

City Council

The West Melbourne City Council will hold a special meeting to appoint a Mayor from among its current members. The appointed individual will serve the remainder of the term ending November 19, 2024.

• Selection of Mayor to fill unexpired term ending November 19, 2024
• Determination of justification for the Special Meeting

Planning and Zoning

The Planning and Zoning Board will hold a public hearing on a proposed code amendment to Chapter 98 (Zoning) to add regulations for accessory outdoor sales and dispensing machines in commercial zoning districts citywide. The board will make a recommendation to City Council, which will take final action. The agenda also includes approval of the previous meeting's minutes and routine reports.

• Public hearing on code amendment LDR-2023-09 to regulate outdoor product dispensing machines in C-P, C-1, C-2, C-NH, C-W, and GTWY-I districts
• Approval of minutes from September 12, 2023 meeting
• Board member reports and planning director reports

City Council

The West Melbourne City Council will vote on a collective bargaining agreement with the Coastal Florida Police Benevolent Association. The Council will also review the results of the City Manager's one-year performance evaluation.

• Adoption of Resolution No. 2023-15 for a police union contract ending June 30, 2025
• Review and acceptance of the City Manager’s one-year performance evaluation results
• Presentation of a Beautification Award to The Yard Pro-Landscape and Garden Supply
• Recognition of Mayor Hal Rose for his years of service

City Council

The City Council will consider adopting the 2023-2024 budget and setting a millage rate of 1.9948. The meeting also includes several public hearings regarding land use, rezoning, and subdivision plats.

• Adoption of FY 2023-2024 budget and 1.9948 millage rate
• Rezoning and land use requests for property near John Rodes Blvd and Ellis Road
• Approval of preliminary plats for Sunrise Estates and Space Coast Town Center West Phase I
• Engineering agreement with Hazen and Sawyer for a reverse osmosis water plant
• Code amendment regarding residential driveway separation distances

Planning and Zoning

The Planning and Zoning Board will hold public hearings on two preliminary plats, a utility plan amendment, a RaceTrac development agreement, and a citywide code amendment. It will make recommendations to City Council on these items. The agenda also includes approval of the August 9, 2023 minutes and public comments.

• Preliminary plat for Sunrise Estates: 131 single-family lots and 124 townhome lots on 51.37 acres, east of St. Johns Heritage Parkway south of U.S. 192
• Preliminary plat for Space Coast Town Centre West Phase 1: 1 lot and 2 future tracts on 73.68 acres, west of St. Johns Heritage Parkway
• 3rd amendment to Space Coast Town Center development agreement to relocate sewer line layout
• Re-hearing for RaceTrac development agreement at John Rodes Blvd and Ellis Road, rezoning 3.86 acres from IND to COM
• Code amendment to LDR Chapter 63/74/86 adding residential community driveway separation requirements

City Council

The City Council will hold public hearings on the proposed 1.9948 millage rate and the 2023-2024 budget. The meeting also includes several second readings for code amendments and rezoning requests.

• Proposed FY 2023-2024 millage rate of 1.9948 per thousand dollars of taxable value
• Adoption of the 2023-2024 stormwater fund budget and assessment roll
• Five-year agreement with Flock Safety for ALPR services at $27,500.00 annually
• Rezoning of city-owned lift station property on Griffith Lane to P-1 (Institutional)
• Rezoning of 591 Ponderosa Street from RU-1-11 to R-1A (Single-Family Residential)

City Council unanimously accepted a tentative millage rate of 1.9948 and the tentative 2023-2024 budget. The council also approved several zoning ordinances and a stormwater utility budget. A final public hearing for the budget and millage rate is set for September 20, 2023.

• Accepted tentative FY 2023-2024 millage rate of 1.9948 (Unanimous)
• Approved tentative 2023-2024 budget (Unanimous)
• Adopted Resolution No. 2023-11 for 2023-2024 stormwater fund budget (7-0)
• Approved Ordinance No. 2023-13 deleting residential accessory uses in Commercial Parkway district (Unanimous)
• Approved Ordinance No. 2023-14 extending temporary housing limit from 18 to 36 months (Unanimous)
• Approved Ordinance No. 2023-19 and 2023-20 rezoning 0.06 acres on Griffith Lane to Institutional (Unanimous)
• Approved Ordinance No. 2023-17 and 2023-18 rezoning 0.60 acres at 591 Ponderosa Street to Single-Family Residential (Unanimous)
• Set final budget and millage public hearing for September 20, 2023 (Unanimous)

City Council

The City Council has scheduled a special meeting for September 6, 2023. The agenda includes a closed session to provide authority to the employer negotiator for labor negotiations with the Coastal Florida Police Benevolent Association.

• Closed session for labor negotiations with Coastal Florida Police Benevolent Association

The City Council held a special meeting to authorize a closed session. This session was conducted to provide authority to the employer negotiator regarding labor negotiations with the Coastal Florida Police Benevolent Association.

• Approved justification for closed session regarding Coastal Florida Police Benevolent Association negotiations (unanimous)

Board of Adjustment

The Board of Adjustment will review requests for conditional use permits and site plan approvals. Items include a storefront church office and gathering space at 4195 West New Haven Avenue and an industrial development at 9075 Ellis Road.

• Conditional Use Permit for Elevation Church at 4195 West New Haven Ave (Units 12-14)
• Initial Site Plan Approval for Elevation Church office and accessory gatherings
• Conditional Use Permit and Initial Site Plan for industrial development at 9075 Ellis Road
• Industrial development proposal covering over 5 acres on the south side of Ellis Road

The Board of Adjustment approved a conditional use permit for Elevation Church to operate an office and gathering space. The board also reviewed a request for an industrial development on Ellis Road, though the provided minutes end before a final decision was recorded for that item.

• Approved conditional use permit and initial site plan for Elevation Church at 4195 West New Haven (5-0)
• Modified Elevation Church occupancy limit to a maximum of 100 people
• Approved February 23, 2023 meeting minutes (5-0)
• Excused absences of Adam Gaffney and Teresa Breault (5-0)

Code Enforcement Board

The West Melbourne Code Enforcement Board will hold a hearing on August 17, 2023, to address two property code violations. The board will consider imposing penalties and liens for a dead tree violation at 748 John Carroll Lane and multiple violations including garbage, weeds, inoperable vehicles, and fence maintenance at 5380 Frederick Avenue. The meeting also includes approval of the July 20, 2023 minutes and swearing in of witnesses.

• Case 22-0044 & 22-0218: 748 John Carroll Lane, dead trees (IPMC 302.1), order imposing penalties and liens
• Case 23-0076: 5380 Frederick Avenue, garbage/trash, grass/weeds, inoperable vehicles, wall/fence maintenance, order finding violations and penalties
• Approval of minutes from July 20, 2023 hearing

The Board found code violations regarding garbage, overgrowth, an inoperable vehicle, and fence maintenance at 5380 Frederick Avenue. The property owner was granted 30 days to reach compliance before daily fines begin. Two other cases were tabled.

• Approved minutes from July 20, 2023 (4-0)
• Tabled Case No. 22-0044 & 22-0218 for 748 John Carroll Lane until September 21, 2023 (4-0)
• Found violations for Case No. 23-0076 at 5380 Frederick Avenue (4-0)
• Granted 30 days for 5380 Frederick Avenue to reach compliance, followed by a $50.00 per day fine (4-0)

City Council

The City Council will hold public hearings on several land use amendments, including annexations for 591 Ponderosa Street and a Griffith Lane lift station. The agenda also includes decisions on solid waste services and water main construction projects.

• Second reading of Ordinance No. 2023-15 to annex 591 Ponderosa Street
• Resolution No. 2023-10 to increase the 2022-2023 fiscal budget by $750,468
• Seven-year solid waste services franchise agreement with Waste Management, Inc. of Florida
• Rejection of a $2,964,910 bid from Metro Equipment Services for Hollywood Boulevard water line replacement
• Contract with Cacique Utilities for Wickham Road watermain crossing in the amount of $387,970

The City Council approved the annexation of properties at 591 Ponderosa Street and a sewer lift station on Griffith Lane. Council also advanced first readings for rezoning these properties and a code amendment regarding the Commercial Parkway district.

• Approved second reading of Ordinance No. 2023-15 to annex 591 Ponderosa Street (unanimous)
• Approved second reading of Ordinance No. 2023-16 to annex sewer lift station on west side of Griffith Lane (unanimous)
• Approved first reading of Ordinance No. 2023-17 to change future land use at 591 Ponderosa Street to Low-Density Residential (unanimous)
• Approved first reading of Ordinance No. 2023-18 to rezone 591 Ponderosa Street to Single-Family Residential R-1A (unanimous)
• Approved first reading of Ordinance No. 2023-19 to change future land use of Griffith Lane lift station to Institutional (unanimous)
• Approved first reading of Ordinance No. 2023-20 to rezone Griffith Lane lift station to Institutional P-1 (unanimous)

Planning and Zoning

The West Melbourne Planning and Zoning Board will hold public hearings and make recommendations to City Council on several items, including a land use map amendment and rezoning for 591 Ponderosa Street, preliminary plats for two subdivisions, two code amendments, and a land use change for a city-owned lift station. The board will also consider minutes from its July 11 meeting. All items are recommendations; final decisions rest with City Council.

• Land use change and rezoning for 0.60 acres at 591 Ponderosa Street from Brevard County RES 6/RU-1-9 to City LD-RES/R-1A
• Preliminary plat for Sunrise Estates: 131 single-family lots and 124 townhome lots on 51.37 acres west of I-95 and south of U.S. 192
• Preliminary plat for Space Coast Town Centre West Phase 1: 1 lot and 2 tracts on 73.68 acres west of St. Johns Heritage Parkway
• Land use change and rezoning for 0.06 acres at city-owned lift station on Griffith Lane from RES 4/RU-1-11 to INST/P-1
• Code amendments: remove accessory residential use in C-P district; extend temporary housing from 18 to 36 months

The Planning and Zoning Board recommended several land use and zoning amendments to the City Council, including residential changes at 591 Ponderosa Street and institutional zoning for a city-owned lift station. The board also recommended a code amendment to prohibit all residential uses in the Commercial Parkway zoning district. Two preliminary plat approvals were continued to September 12, 2023, due to advertising errors.

• Recommended approval of land use change to Low Density Residential for 591 Ponderosa Street (6-0)
• Recommended approval of rezoning to R-1A for 591 Ponderosa Street (6-0)
• Recommended approval of land use change to Institutional for city-owned lift station on Griffith Lane (6-0)
• Recommended approval of rezoning to P-1 for city-owned lift station on Griffith Lane (6-0)
• Recommended approval of amendment to Section 98-365 to prohibit residential accessory uses in C-P zoning (6-0)
• Continued Sunrise Estates preliminary plat hearing to September 12, 2023 (6-0)
• Continued Space Coast Town Centre West Phase I preliminary plat hearing to September 12, 2023 (6-0)
• Approved July 11, 2023 meeting minutes with amendments (6-0)

City Council

The City Council will hold public hearings regarding the annexation of properties at 591 Ponderosa Street and a sewer lift station on Griffith Lane. The Council will also consider repair options for Space Coast Field of Dreams and a change order for the Sheridan Road septic to sewer project.

• First reading of Ordinance No. 2023-15 for annexation of 591 Ponderosa Street
• First reading of Ordinance No. 2023-16 for annexation of a sewer lift station on Griffith Lane
• $59,880.00 change order for additional data collection on the Sheridan Road Septic to Sewer Project
• Selection of repair or replacement options for Space Coast Field of Dreams surface
• Presentation of the Third Quarter Budget Status report

The City Council approved a full surface replacement of all fields at Space Coast Field of Dreams and authorized a change order for the Sheridan Road septic to sewer project. The council also passed first readings for two property annexations.

• Approved full surface replacement of all fields at Space Coast Field of Dreams from Bliss Products for $760,468 (4-3)
• Approved Change Order #1 for the Sheridan Road Septic to Sewer Project in the amount of $59,880 (unanimous)
• Approved first reading of Ordinance No. 2023-15 to annex property at 591 Ponderosa Street (unanimous)
• Approved first reading of Ordinance No. 2023-16 to annex sewer lift station property on West Side of Griffith Lane (unanimous)
• Approved Regular City Council minutes from July 18, 2023 (unanimous)
• Accepted the Third Quarter Budget Status report (unanimous)

Community Redevelopment Agency

The Joint West Melbourne-Brevard County Community Redevelopment Agency will consider adopting Resolution No. 2023-02, approving its fiscal year 2023-2024 budget. The budget includes $664,200 in projected revenues, a $500,000 pledge for the Ellis Road widening project, and a $1,557,000 reserve for future stormwater projects. The board will also approve minutes from the May 16, 2023 meeting.

• Adopt Resolution No. 2023-02 approving the FY 2023-2024 CRA budget of $664,200 in revenues and $106,550 in expenditures
• $500,000 pledge for the Ellis Road widening project to support an INFRA grant application
• $1,557,000 reserve for future stormwater projects in the CRA
• $100,000 loan repayment to the City of West Melbourne
• Approve minutes of the May 16, 2023 meeting

The Board unanimously adopted Resolution No. 2023-02 to approve the joint Community Redevelopment Agency budget for fiscal year 2023-2024. The budget includes a $500,000 commitment for the Ellis Road Project to support a $50 million federal grant application.

• Approved May 16, 2023 minutes (unanimous)
• Adopted Resolution No. 2023-02 approving the Joint CRA budget for fiscal year 2023-2024 (unanimous)

Police Officers' Retirement Board of Trustees

The Board will review investment performance for the quarter ended June 30, 2023, and discuss updates regarding House Bill 3. The meeting includes the ratification of an early retirement election and approval of the administrative expense budget for Plan Year 2023/2024.

• Ratification of early retirement election for Joseph Jones effective September 1, 2023
• Approval of administrative expense budget for Plan Year 2023/2024
• Acknowledgment of $30,970.43 member contribution refund for William Hicks
• Acknowledgment of $1,824.32 member contribution refund for Kaleb Martin
• Review of Investment Performance Report and House Bill 3 compliance

The Board approved the administrative expense budget for the 2023/2024 plan year and updated administrative rules to stop paying interest on member contribution refunds. The Board also ratified an early retirement election and approved quarterly expenditures.

• Approved 2023/2024 administrative expense budget of $97,350 (unanimous)
• Approved revisions to Administrative Rules and Procedures to discontinue interest payments for participants separating service (all-yes)
• Approved Q3 FY 2022/2023 plan expenditures of $32,595.37 and receipts of $155,854.53 (all-yes)
• Ratified early retirement election for Joseph Jones effective September 1, 2023 (unanimous)
• Approved refunds of member contributions for William Hicks ($30,970.43) and Kaleb Martin ($1,824.32) (all-yes)
• Directed plan administrator to provide interest earnings refund for Officer Hicks (consensus)
• Acknowledged Division of Retirement's approval of the 2022 Annual Report (all-yes)
• Approved April 26, 2023 meeting minutes (unanimous)

Code Enforcement Board

The Board approved a large lien for fence maintenance violations and released a $1,000 lien for a property on Ellis Road. Several new cases were found in violation, with compliance deadlines and fines established for unpermitted work and site plan issues.

• Released $1,000 lien for violations at 9075 Ellis Road (4-0)
• Imposed $78,100 lien for wall and fence maintenance at 3009 Elizabeth Street (4-0)
• Found violations at 562 Lake Ashley Circle; granted 30 days to comply or $25/day fine (4-0)
• Found violations at 1220 S. Wickham Road; granted 14 days to comply or $250/day fine (4-0)
• Found violations at 4325 W New Haven Avenue regarding tree removal (4-0)
• Waived $1,800 fine for tree removal at 4325 W New Haven Avenue (4-0)
• Approved May 18, 2023 meeting minutes (4-0)

Board of Adjustment

The Board of Adjustment is considering a postponement for a conditional use permit and initial site plan for a planned industrial development at 9075 Ellis Road. The applicant requested the delay to review neighbor comments and meet with staff regarding the project layout.

• Postponement of case #CUP-2023-02 (9075 Ellis Road) to August 24, 2023
• Planned industrial development over 5 acres on the south side of Ellis Road

The Board of Adjustment postponed a conditional use permit and site plan request for an industrial development. The board also approved the minutes from the February 23, 2023 meeting.

• Approved February 23, 2023 meeting minutes (5-0)
• Postponed conditional use permit and initial site plan request for 9075 Ellis Road until August 24, 2023 (5-0)

City Council

The City Council will consider several requests regarding a proposed RaceTrac gas station and convenience store near Ellis Road and John Rodes Boulevard. Additionally, the council will discuss a proposed millage rate of 1.9948 per thousand dollars of taxable value for the upcoming fiscal year.

• Proposed denial of land use amendment for RaceTrac at Ellis Road and John Rodes Boulevard
• Proposed denial of rezoning from M-1 to C-1 for the RaceTrac property
• Proposed denial of a development agreement for the 3.86-acre RaceTrac site
• Second reading of Ordinance No. 2023-11 regarding signage revisions
• Second reading of Ordinance No. 2023-12 regarding Chapter 66 Administration

The City Council established a proposed millage rate for the 2023-2024 fiscal year and selected Waste Management as the preferred solid waste services provider. The council also approved updates to the city's sign code and administration chapters. A public hearing regarding a RaceTrac development agreement was delayed until September 20.

• Established proposed millage rate of 1.9948 per thousand dollars of taxable value (Unanimous)
• Selected Waste Management as preferred solid waste services provider (Unanimous)
• Approved Ordinance No. 2023-11 amending sign code for C-NH, C-W, IB, and GTWY-1 districts (Unanimous)
• Approved Ordinance No. 2023-12 deleting Chapter 66 and creating Chapter 64 Administration (Unanimous)
• Delayed RaceTrac comprehensive plan amendment and rezoning hearing to September 20 (Unanimous)
• Approved June 20, 2023, regular City Council minutes (Unanimous)
• Approved appointment of voting delegate for Florida League of Cities Annual Conference (Unanimous)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will receive updates on the Parks and Recreation Master Plan, which was awarded to GAI Consultants, LLC, and discuss upcoming events. They will also consider old business items including the Home Depot project and recreation fee review, and new business such as Field of Dreams surface repair, a sustainability report, and outdoor restrooms at Bryant Adams Park. The agenda includes several items with no attachments or staff reports.

• Parks and Recreation Master Plan update (awarded to GAI Consultants, LLC)
• Field of Dreams surface repair/replacement
• Outdoor restroom facilities at Bryant Adams Park
• Recreation fee review (no attachments)
• Home Depot project update

The Board approved the May 10, 2023 meeting minutes. Members received updates on the Parks and Recreation Master Plan, upcoming community events, and the status of various park facility improvements.

• Approved May 10, 2023 minutes (5-0)

Planning and Zoning

The Planning and Zoning Board will hold a public hearing on a development agreement for a RaceTrac convenience store with gas pumps on 3.86 acres at the southeast corner of John Rodes Blvd and Ellis Road. Staff recommends denial, and the board's recommendation will go to City Council. The agenda also includes approval of prior meeting minutes and routine reports.

• Development agreement (DA-2023-02) for RaceTrac gas station on 3.86 acres at John Rodes Blvd and Ellis Road
• Staff recommends denial of the development agreement
• Property owned by Intercontinental Trade and Management, Inc.
• Approval of minutes from June 14, 2023 meeting

The board recommended that City Council deny the development agreement for a proposed RaceTrac gas station and convenience store. Staff and board members cited unresolved issues regarding traffic impacts, landscaping, and the lack of an interlocal agreement between the City of West Melbourne and the City of Melbourne.

• Approved June 14, 2023 meeting minutes (6-0)
• Recommended denial to City Council of the RaceTrac Development Agreement and revised conceptual site plan (6-0)

Business Advisory Board

The Business Advisory Board will hear a presentation from City Manager Tim Rhode on the proposed 2023-2024 budget, including a recommended millage rate of 2.0081 mills (down from 2.1186), and will provide comments. Planning staff will also update the board on the comprehensive plan and seek input. The board will discuss the format for future meetings. The agenda includes routine items like approving minutes from February 27, 2023.

• Proposed 2023-2024 budget totals $52,943,185, a 5% decrease from current year
• Recommended millage rate of 2.0081 mills (rolled-back rate) vs. current 2.1186 mills
• General fund expenditures proposed at $19,081,860, a 2.04% increase
• Comprehensive plan update from planning staff
• Discussion on future meeting format

City Council

The City Council will hold a workshop to discuss the draft preliminary budget for fiscal year 2022-2023. The regular meeting includes public hearings on sign code revisions, administrative code changes, and land use amendments at Ellis Road and John Rodes Boulevard.

• First reading of Ordinance No. 2023-11 regarding signage in C-NH, C-W, IB, and GTWY-1 districts
• First reading of Ordinance No. 2023-12 to replace Chapter 66 Administration with Chapter 64
• Stantec Consulting Services Inc. task order for Fire Department study up to $30,400
• GAI Consultants, LLC. agreement for Parks Master Plan services up to $123,800
• Resolution No. 2023-09 to rescind the Recreation Impact Fee Agreement for Legacy Apartments

City Council approved the first readings of ordinances to update the sign code for specific zoning districts and reorganize the City Code's administration chapter. The Council also approved a continuance for a rezoning request at Ellis Road and John Rodes Boulevard and rescinded a recreation impact fee agreement.

• Approved first reading of Ordinance No. 2023-11 to amend sign code for C-NH, C-W, IB, and GTWY-1 districts (unanimous)
• Approved first reading of Ordinance No. 2023-12 to replace Chapter 66 with Chapter 64 Administration (7-0)
• Approved continuance of rezoning request for Southeast Corner of Ellis Road and John Rodes Boulevard until July 18 (unanimous)
• Adopted Resolution No. 2023-09 rescinding Recreation Impact Fee Agreement for Legacy Apartments (unanimous)
• Approved June 6, 2023 Regular City Council minutes (unanimous)

Planning and Zoning

The West Melbourne Planning and Zoning Board will hold public hearings on four items, including a request by RaceTrac Petroleum to change the future land use and zoning of a 3.86-acre vacant property at the southeast corner of John Rodes Blvd and Ellis Road from industrial to commercial to build a gas station and convenience store. The board will also consider two city-initiated code amendments to the Land Development Regulations regarding signs and administration. Staff recommends denial of the RaceTrac land-use change, citing inconsistency with the city's comprehensive plan.

• Small-scale comprehensive plan map amendment (SSA-2023-02) for 3.86 acres at John Rodes Blvd and Ellis Rd from IND to COM
• Rezoning (REZ-2023-03) of same property from M-1 (Light Industrial) to C-1 (Low Density Commercial)
• Code amendment (LDR-2023-04) to Chapter 72 (Signs) to add requirements for C-NH, C-W, I-B, and GTWY-I districts
• Code amendment (LDR-2023-05) to replace Chapter 66 (Administration) with new Chapter 64
• Approval of April 12, 2023 minutes; board previously recommended denial of a rezoning at 165 and 225 Campbell Drive

The Planning and Zoning Board recommended that City Council deny both a map amendment and rezoning request for a RaceTrac service station at John Rodes Boulevard and Ellis Road. The board also recommended approval of two staff-initiated code amendments regarding sign requirements and administrative regulations.

• Recommended denial of small-scale land use map amendment for RaceTrac service station (4-0)
• Recommended denial of rezoning for RaceTrac service station (4-0)
• Recommended approval of staff-initiated amendment to Chapter 72, Signs for specific zoning districts (4-0)
• Recommended approval of staff-initiated amendment to delete Chapter 66 and create Chapter 64, Administration
• Approved April 12, 2023 meeting minutes (4-0)
• Excused Chairman Jaudon and Board Members Kapnoula and Spagnoli (4-0)

City Council

The City Council will hold a workshop to discuss proposed capital improvements and sewer maintenance for the 2023-2024 fiscal year. The regular meeting includes a public hearing on increasing water consumption rates and decisions on insurance plans and park repairs.

• Public hearing and second reading of Ordinance No. 2023-10 to increase water consumption rates
• Adoption of Resolution No. 2023-08 for 2023-2024 group insurance plans
• $73,117.06 agreement with Rep Services for surface repairs at Space Coast Field of Dreams
• Memorandum of Understanding with Brevard County regarding legal advertising
• Discussion of proposed capital improvements and major sewer maintenance projects

The City Council unanimously approved an ordinance to increase water consumption rates and adopted resolution No. 2023-08 for employee group insurance. The council also held a budget workshop to review proposed capital improvements and sewer maintenance projects.

• Approved Ordinance No. 2023-10 to increase water consumption rates effective August 1, 2023 (Unanimous)
• Adopted Resolution No. 2023-08 approving group insurance plans for 2023-2024 (Unanimous)
• Approved Regular City Council minutes from May 16, 2023 (Unanimous)

Code Enforcement Board

The Code Enforcement Board found violations regarding a missing Business Tax Receipt, abandoned property, and unpermitted improvements at 7629 Coral Drive. The property owner was granted 180 days to reach compliance.

• Approved minutes from April 20, 2023 (5-0)
• Excused Board Members Robert Luber and Andrew Jones (5-0)
• Found violations for lack of Business Tax Receipt, abandoned property, and unpermitted improvements at 7629 Coral Drive (5-0)
• Granted 180 days to come into compliance for 7629 Coral Drive, followed by a $100 per day fine (5-0)

City Council

The City Council is considering a change order for the Ray Bullard Water Reclamation Facility BNR Project. Additionally, officials are reviewing preliminary drawings for a new Building Department building that includes Council Chambers.

• Change Order #1 for Ray Bullard Water Reclamation Facility BNR Project to include engineering design
• Withdrawal of the Town Center Overlay zoning text amendment public hearing
• Postponement of the water rate increase public hearing until June 6, 2023
• Approval of $133,790.10 for fiscal year 2023-2024 law enforcement dispatch services agreement

The City Council authorized a change order for the Ray Bullard Water Reclamation Facility BNR project and approved a fee analysis for a fire department. The Town Center Overlay item was withdrawn by staff, and the council discussed potential improvements for the Field of Dreams park.

• Approved Change Order #1 for Ray Bullard Water Reclamation Facility BNR Project not to exceed $116,920 (Unanimous)
• Authorized City Manager to engage Stantec for a fire department fee analysis (Unanimous)
• Approved Regular City Council minutes from May 2, 2023 (Unanimous)

Community Redevelopment Agency

The West Melbourne-Brevard County Joint Community Redevelopment Agency will consider recommending its proposed FY 2023-2024 budget and work plan to the West Melbourne City Council and Brevard County Commission. The $598,800 budget includes $106,550 in appropriations, plus reserves of $648,925 for future Ellis Road corridor land acquisition and $476,425 for stormwater projects. The board will also vote on approving the March 7, 2023 minutes.

• Proposed FY 2023-2024 budget totals $598,800 in revenues, with $106,550 in appropriations
• $648,925 reserve for future land acquisition along Ellis Road corridor
• $476,425 reserve for future stormwater projects in the CRA
• $100,000 loan repayment to City, leaving $100,000 balance
• Possible project: 30 decorative street lights on U.S. 192 for $1,000,000

The Board approved the minutes from the March 7, 2023 meeting. City Manager Rhode presented the FY 2023-2024 budget and work plan, including proposed reserves for land acquisition and stormwater projects, though no formal vote on the budget was recorded.

• Approved March 7, 2023 minutes (7-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review and discuss the draft Parks Master Plan scope of services, which has been posted as a request for proposals (RFP) on Demandstar. The board will also receive updates on facility rental fees, the Home Depot project, and upcoming events. The meeting includes approval of the March 8, 2023 minutes and a management report on the Parks and Recreation Department reorganization following the director's retirement.

• Parks Master Plan RFP posted April 28, 2023; proposals due May 31, 2023
• Facility rental fees review (no attachments)
• Home Depot project update (no attachments)
• Upcoming events: Community Market, Seniors Day, StoryTime, Pickleball Instruction, and more
• Parks and Recreation Department reorganization after Director Rich Boprey's retirement

The board approved the minutes from the March 8, 2023 meeting. Members received updates on the Home Depot project and the Parks Master Plan RFP process, and discussed a departmental reorganization moving maintenance back to Public Works.

• Approved March 8, 2023 minutes (7-0)
• Tabled facility rental fees review

City Council

The City Council will hold a workshop to refine budget priorities and review revenue projections for fiscal year 2023-2024. The regular meeting includes discussions on a new building department, classification study results, and a law enforcement dispatch agreement.

• Proposed pay plan increase to $16.00 hourly minimum wage effective October 1, 2023
• $133,790.10 law enforcement dispatch services agreement for fiscal year 2023-2024
• Postponement of public hearing for water rate increase ordinance until June 6, 2023
• Initial projection of total City revenues at $50,068,063 for fiscal year 2023-2024
• Proposed new Building Department building with Council Chambers

The City Council unanimously approved a classification and compensation study that adjusts employee pay toward market rates, including a 2% minimum adjustment, a new pay plan effective May 14, 2023, and an increase in the minimum wage to $16.00 per hour effective October 1, 2023. The council also postponed a public hearing on a water rate increase to June 6, 2023, and agreed to move forward with a concept for a City Hall annex for the Building Department and Council Chambers.

• Approved Classification and Compensation Study (unanimous)
• Adopted Resolution 2023-05 to amend budget for pay adjustments (unanimous)
• Adopted Resolution 2023-06 for pay plan effective May 14, 2023 (unanimous)
• Adopted Resolution 2023-07 increasing minimum wage to $16.00/hour effective Oct 1, 2023 (unanimous)
• Postponed water rate increase public hearing to June 6, 2023 (unanimous)
• Approved consent agenda including dispatch services agreement ($133,790.10) (unanimous)
• Agreed to proceed with City Hall annex concept for Building Department and Council Chambers (unanimous)
• Tabled fire services alternatives discussion until next meeting (unanimous)

Police Officers' Retirement Board of Trustees

The Board will review quarterly investment performance and legislative updates. The meeting includes the approval of plan expenditures and acknowledgment of member contribution refunds.

• Approval of January 25, 2023, meeting minutes
• Investment performance report from AndCo for quarter ended March 31, 2023
• Refund of $1,750.60 in member contributions for Nicholas Earl
• Refund of $1,220.16 in member contributions for Kevin Sweeney
• Refund of $6,166.33 in member contributions for Mark Knott

The Board approved second-quarter expenditures and acknowledged receipts for the plan. Members voted to stop paying interest on the refund of member contributions and ratified updated rebalancing instructions for the fund's custodian.

• Approved January 25, 2023 meeting minutes (unanimous)
• Approved $36,656.90 in plan expenditures for Q2 FY 2022/2023 (all-yes)
• Acknowledged $139,475.16 in receipts to the plan (all-yes)
• Acknowledged member contribution refunds for Nicholas Earl, Kevin Sweeney, and Mark Knott (all-yes)
• Directed plan administrator to remove interest payments from refund of contributions in Administrative Rules and Procedures
• Ratified February 15, 2023 letter to Salem Trust Company amending quarterly rebalancing instructions (unanimous)

Code Enforcement Board

The Board closed a case regarding a tampered water meter after the owner paid in full. A separate case involving fire violations at 51 NW Carolina Street was found in violation, but no fines were issued as the tenant corrected the issues.

• Approved March 16, 2023 minutes (5-0)
• Closed Case No. 23-0008 (415 Daniel Drive) as complied
• Found violations for Case No. 2023-0067 (51 NW Carolina Street, Unit 103) with no fines (5-0)

City Council

The City Council will hold a first reading for an ordinance to increase water consumption rates effective August 1, 2023. The meeting also includes public hearings for updates to parking standards and automotive repair zoning in the C-NH and C-W districts.

• First reading of Ordinance No. 2023-10 to increase water consumption rates
• Second reading of Ordinance No. 2023-07 regarding automotive repair facilities in C-NH and C-W districts
• Second reading of Ordinance No. 2023-02 amending off-street parking and loading area standards
• Withdrawal of rezoning request for 8.9 acres at 165 and 225 Campbell Drive
• Closed session for labor negotiations with Coastal Florida Police Benevolent Association

Council approved ordinances to update automotive repair zoning and off-street parking standards. A first reading of an ordinance to increase water consumption rates was approved, with a public hearing scheduled for May 2, 2023. A rezoning request for property on Campbell Drive was withdrawn.

• Approved Ordinance No. 2023-07 to revise automotive repair facility language in C-NH and C-W zoning districts (Unanimous)
• Approved Ordinance No. 2023-02 to increase parking requirements for shopping centers under 70,000 square feet and mixed use developments (Unanimous)
• Approved first reading of Ordinance No. 2023-10 to increase water consumption rates effective August 1, 2023 (Unanimous)
• Approved April 4, 2023, City Council minutes (Unanimous)
• Rezoning request for 165 and 225 Campbell Drive withdrawn by applicant

Planning and Zoning

The Planning and Zoning Board will hold a public hearing on a request to rezone 8.9 acres at 165 and 225 Campbell Drive from R-1AA to R-1A single-family residential, which would allow slightly smaller lots. The board will make a recommendation to City Council, which has final authority. The agenda also includes approval of the March 14, 2023 minutes and staff and board reports.

• Rezoning of 8.9 acres at 165 & 225 Campbell Drive from R-1AA to R-1A (REZ-2023-02), applicant Jim Trauger for Jean E. Thornburg Trust
• Proposed change would reduce minimum lot size from 85'x100' to 75'x100'
• Applicant plans a single-family residential subdivision; property is being sold
• Surrounding properties are R-1AA single-family homes; west side is Melbourne Village commercial/community center
• Board will also approve minutes from March 14, 2023 meeting

The Planning and Zoning Board voted to recommend that City Council deny a rezoning request for a property at 165 and 225 Campbell Drive. The request sought to change the zoning from R-1AA (Single-Family Residential) to R-1A (Single-Family Residential).

• Approved March 14, 2023 meeting minutes (7-0)
• Recommended denial to City Council of rezoning 165 and 225 Campbell Drive from R-1AA to R-1A (7-0)

City Council

The City Council will hold a workshop to begin identifying strategic priorities for the 2023-2024 fiscal year budget. The regular meeting includes public hearings regarding land use amendments for a Volvo dealership and updates to parking and automotive repair codes.

• Rezoning and land use amendment for 4340 West New Haven Avenue (Volvo Dealership)
• Engineering task order for Westbrooke Flood Risk Reduction Project up to $110,000
• Engineering task order for Norfolk Parkway and Shallow Creek Boulevard traffic signal up to $88,950
• Code amendment for automotive repair facilities in C-NH and C-2 districts
• Revision to off-street parking standards for shopping centers under 70,000 square feet

City Council approved a comprehensive plan amendment and rezoning for a Volvo dealership at 4340 West New Haven Avenue. The council also authorized engineering task orders for a flood risk reduction project and a new traffic signal. A budget workshop was held to discuss strategic priorities for the 2023-2024 cycle.

• Approved future land use map amendment for 4.2 acres at 4340 W. New Haven Avenue (Unanimous)
• Approved rezoning of 4.2 acres at 4340 W. New Haven Avenue to Commercial Parkway with Interchange Commercial Overlay (Unanimous)
• Approved first reading of Ordinance No. 2023-07 to revise automotive repair facility definitions in C-NH and C-W districts (Unanimous)
• Approved first reading of Ordinance No. 2023-02 to update off-street parking standards (Unanimous)
• Continued public hearing for Town Center Overlay extension to May 16, 2023 (Unanimous)
• Appointed Gregory Perlberg to the Parks & Recreation Advisory Board (5-2)
• Authorized $110,000 engineering task order for Westbrooke Flood Risk Reduction project (Unanimous)
• Authorized $88,950 engineering task order for Norfolk Parkway and Shallow Creek Boulevard traffic signal (Unanimous)

City Council

The City Council will consider several actions regarding the 4.2-acre Volvo dealership at 4340 West New Haven Avenue, including its annexation into city limits to connect to city sewer. The agenda also includes a review of the Parks Master Plan scope of services and the City Manager's six-month performance evaluation.

• Annexation of 4.2 acres at 4340 W. New Haven Avenue (Volvo)
• Future land use map amendment for 4340 W. New Haven Avenue
• Rezoning of 4340 W. New Haven Avenue to City of West Melbourne C-P
• Review of Parks Master Plan scope of services
• Six-month performance evaluation of the City Manager

Council approved the annexation of 4.2 acres at 4340 West New Haven Avenue and passed a first reading for a comprehensive plan map amendment and rezoning for the Volvo dealership. The Council also directed staff to pull a permit for the Doherty Drive extension.

• Approved annexation of 4.2 acres at 4340 W. New Haven Avenue (unanimous)
• Approved first reading of Ordinance No. 2023-08 for future land use map amendment (unanimous)
• Approved first reading of Ordinance No. 2023-09 for rezoning to Commercial Parkway with Interchange Commercial Overlay (unanimous)
• Directed staff to pull the St. Johns River Water Management District permit for Doherty Drive extension
• Received and filed the FY 2021-2022 Annual Comprehensive Financial Report (unanimous)
• Accepted summary results of City Manager Rhode's six-month performance evaluation (unanimous)
• Approved City Council minutes from March 7 and March 11, 2023 (unanimous)

Code Enforcement Board

The Board granted a 30-day extension to a resident to resolve a water meter tampering violation. A separate property was found in violation of fence maintenance standards, and a third case was closed as compliant.

• Granted 30-day extension to April 20, 2023, for Case No. 2023-0008 (water meter tampering) (7-0)
• Found violations for Case No. 2022-0214 (fence maintenance at 709 John Adams Lane) (7-0)
• Ordered compliance for Case No. 2022-0214 by April 10, 2023, with a $10 daily fine thereafter (7-0)
• Closed Case No. 2022-0179 (inoperable vehicle at 235 Park Hill Blvd) as compliant
• Approved February 16, 2023, meeting minutes (7-0)

Planning and Zoning

The Planning and Zoning Board will hold public hearings on four items: a land use map amendment and rezoning for a Volvo dealership at 4340 W. New Haven Avenue, and two city-initiated code amendments—one defining vehicle repair as a conditional use in certain commercial districts, and another revising the Town Center Overlay district. The board will make recommendations to City Council on all items.

• Small-scale comprehensive plan amendment for 4.20 acres at 4340 W. New Haven Avenue from Brevard County CC to City of West Melbourne COM
• Rezoning of 4.20 acres at 4340 W. New Haven Avenue from Brevard County BU-1 to City of West Melbourne C- (Commercial Parkway) with Interchange Commercial Overlay
• Code amendment to define vehicle repair and make it a conditional use in C-NH and C-W zoning districts
• Code amendment to revise Town Center Overlay: add R-1A and P-1 zoning, prohibit corrugated metal roof parapets for non-residential, extend southern boundary to Norfolk Parkway and Minton Road

The Planning and Zoning Board recommended several code amendments and land use changes to City Council. This includes a map amendment and rezoning for a Volvo dealership to allow for sewer connection and expanded services. The board also recommended updates to vehicle repair definitions and the Town Center Overlay boundaries.

• Recommended approval of future land use map amendment for 4340 W New Haven Avenue (5-0)
• Recommended approval of rezoning 4340 W New Haven Avenue to Commercial Parkway with ICO (5-0)
• Recommended approval of code amendments to vehicle repair facility definitions and use tables (5-0)
• Recommended approval of Town Center Overlay boundary extension and adding R-1A zoning (5-0)
• Denied recommendation to prohibit corrugated metal parapet roofs in Town Center Overlay
• Approved January 10, 2023 meeting minutes (5-0)
• Excused Board Members Bernkopf and Spagnoli (5-0)

City Council

The City Council will hold a special workshop to discuss the 2022 West Melbourne Analysis of Fire Services Alternatives. The council aims to determine the next course of action regarding these service options.

• Discussion of the 2022 West Melbourne Analysis of Fire Services Alternatives

Council held a special workshop to review the 2022 West Melbourne Analysis of Fire Services Alternatives report. The body discussed whether to establish a city fire department, remain with Brevard County Fire and Rescue, or partner with other municipalities. No final decision was made; staff will present follow-up information in May.

• Justified the special workshop (unanimous)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review and comment on the draft Parks Master Plan scope of services, and receive updates on facility projects including the Westbrooke restroom refurbishment, pickleball courts, Home Depot grant project, and playground inspector certification. The agenda also includes a review of facility rental fees and upcoming events.

• Review of draft Parks Master Plan scope of services
• Update on Westbrooke restroom refurbishment ($55,000 project)
• Update on pickleball court conversion at Bryant Adams Park ($19,657)
• Update on Home Depot grant project ($5,150 for Veteran's Memorial Complex)
• Playground Inspector Certification training ($585)

The Board reviewed a draft Scope of Services for a Parks Master Plan to identify community needs and budget for upgrades. Members discussed trail connectivity, sidewalk gaps, and RFP wording. The board also received updates on restroom refurbishments and pickleball court conversions.

• Approved January 11, 2023 minutes (6-0)
• Tabled Facility Rental Fees Review

City Council

The City Council will vote on a resolution to officially name the private internal driveways at the Integra Heritage apartment complex. The meeting also includes a proclamation recognizing March as Irish American Heritage Month and the introduction of new city employees.

• Resolution No. 2023-04 naming private driveways at Integra Heritage apartments
• Proclamation for Irish American Heritage Month presented to Ancient Order of Hibernians
• Introduction of new police officers, recreation workers, and a maintenance worker

The City Council approved the official naming of private internal driveways for Integra Heritage apartments. The Council also approved the minutes from the February 21, 2023, meeting.

• Approved Resolution No. 2023-04 naming private internal driveways in Integra Heritage apartments (unanimous)
• Approved February 21, 2023, regular City Council meeting minutes (unanimous)

Community Redevelopment Agency

The West Melbourne-Brevard County Joint Community Redevelopment Agency will receive the FY 2021-2022 annual report, as required by Florida Statutes. The report covers activities, finances, and projects in the redevelopment area. The meeting also includes approval of prior minutes and public comments.

• Receive FY 2021-2022 annual report
• Approve January 17, 2023 minutes
• Public comments

The Board approved the minutes from the January 17, 2023 meeting. Planning Director Fischer presented the FY 2021-2022 annual report, and members discussed infrastructure funding limits and potential lighting projects.

• Approved January 17, 2023 minutes (7-0)
• Excused Board Member Kristine Zonka (7-0)

Business Advisory Board

The Business Advisory Board will consider recommending approval of parking standard changes that increase required parking for shopping centers under 70,000 square feet and establish a shared parking methodology for mixed-use developments. The board will also receive an update from planning staff on 2023 development projects. The agenda includes approval of minutes from prior meetings and public comments.

• Revisions to Chapter 74, Off-Street Parking and Loading Areas: increase parking ratio to 1 space per 275 sq ft for shopping centers under 70,000 sq ft; keep 1 per 300 sq ft for larger centers
• New Section 74-56: standardized methodology for shared parking in mixed-use developments
• Grandfathering clause for existing developments conforming to prior parking requirements
• 2023 Development Project Update from planning staff
• Approval of minutes from August 22, 2022 and January 11, 2023

The Business Advisory Board recommended approval of amendments to Chapter 74 regarding off-street parking. The changes would increase required parking for shopping centers under 70,000 square feet and establish standard mixed-use parking methodology.

• Approved minutes of August 22, 2022 and January 11, 2023 (6-0)
• Recommended approval of Parking Standard changes for shopping centers under 70,000 square feet and mixed-use developments (6-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing on a conditional use permit and initial site plan for a proposed industrial/business center on the west side of Coastal, east of Interstate 95 and north of U.S. 192. The board will also swear in a new member and select a chair and vice-chair. The meeting includes approval of previous minutes and a report on future meeting times.

• Public hearing for U.S. 192 Business Center conditional use permit and initial site plan (CUP-2023-01)
• Swearing in of newly appointed board member
• Selection of chair and vice-chair
• Approval of November 16, 2022 meeting minutes
• Discussion of March 23, 2023 meeting starting at 6:30 p.m.

The Board of Adjustment approved a conditional use permit and initial site plan for an industrial/business center on the west side of Coastal Lane. The approval included five specific conditions regarding landscaping and road waivers, while removing a staff recommendation for evergreen trees.

• Elected Claudia Sprague as Chair (7-0)
• Elected Bill Johnson as Vice Chair (7-0)
• Approved November 16, 2022 meeting minutes (7-0)
• Approved Conditional Use Permit and initial site plan for U.S. 192 Business Center (7-0)

City Council

The City Council will hold a public hearing and vote on the first reading of an ordinance to annex 4.20 acres at 4340 West New Haven Avenue for the Volvo dealership. The owner seeks annexation to connect to city sewer and expand with a service bay and car wash. Other items include a proclamation for a teacher, a traffic enforcement agreement, and setting a 10 p.m. meeting time limit.

• Annexation of 4340 West New Haven Avenue (Volvo dealership) – first reading of Ordinance 2023-05
• Proclamation recognizing Tramella Woods as Teacher of the Year
• Private traffic enforcement agreement with The Willows at Sawgrass Lakes Neighborhood Association
• Resolution 2023-03 to set a 10:00 p.m. time certain for council meetings unless extended
• Directing staff to create an ordinance for an Elected Officials Pension Plan

The City Council approved the first reading of an ordinance to annex 4.20 acres at 4340 West New Haven Avenue. The council also decided against creating an elected officials pension plan and set a 10:00 p.m. time limit for meetings.

• Approved first reading of Ordinance No. 2023-05 to annex 4.20 acres at 4340 West New Haven Avenue (unopposed)
• Approved Resolution No. 2023-03 setting a meeting end time of 10:00 p.m. unless extended (7-0)
• Denied creation of an ordinance for an Elected Officials Pension Plan (7-0)
• Authorized City Manager to create an ordinance clarifying City Code Sections 74-87 and 86-53 regarding entrance and exit driveways (unanimous)
• Approved February 7, 2023 meeting minutes (unanimous)
• Approved Private Traffic Enforcement Agreement with The Willows at Sawgrass Lakes Neighborhood Association, Inc (unanimous)

Code Enforcement Board

The Board reduced a fine for a property on Samuel Chase Lane and found violations for a property on Daniel Drive. The owner of the Daniel Drive property was given 30 days to come into compliance regarding a tampered water meter.

• Approved reduced fine of $300 for 731 Samuel Chase Lane (8-0)
• Found violations of Section 58-106 (d) for 415 Daniel Drive (8-0)
• Granted 30 days for 415 Daniel Drive to reach compliance; $25/day fine after March 16, 2023 (8-0)
• Approved January 19, 2023 minutes (8-0)
• Case No. 2022-0233 for 690 John Hancock Lane closed in compliance

City Council

The City Council will hold public hearings on two ordinances to rezone and change the future land use map for the 19.71-acre Martinez property, incorporating it into the Space Coast Town Center. The council will also interview applicants for a Board of Adjustment vacancy, approve a one-year lease for senior programs, and discuss a new building department with council chambers.

• Second reading of Ordinance 2023-03 to amend future land use map for 19.71-acre Martinez property from Brevard County CC/NC to City PI
• Second reading of Ordinance 2023-04 to rezone Martinez property from Brevard County BU-2/AU to City GTWY-I, with condition on comprehensive plan approval
• Approve 10% multi-family total unit reduction in Space Coast Town Center development agreement master plan
• Approve one-year lease of city-owned property at 3125 Fell Road to Aging Matters in Brevard for senior programs
• Reject bid of $425,520.80 and award cured-in-place pipe lining contract to Insituform Technologies for $334,394.50 via piggyback on St. Augustine contract

City Council approved the rezoning of a 19.71-acre parcel for the Space Coast Town Center and reduced the allowed multi-family units by 10%. The council also updated the Five-Year Capital Improvement Plan and approved several recreation impact fee agreements. A one-year lease for senior programs at 3125 Fell Road was also authorized.

• Appointed Teresa Breault to the Board of Adjustment (unanimous)
• Approved Ordinance No. 2023-03 to change land use to Parkway Interchange (7-0)
• Approved Ordinance No. 2023-04 to rezone property to Gateway Interchange (unanimous)
• Approved 10% reduction of multi-family units for Space Coast Town Center (passed without opposition)
• Approved Ordinance No. 2023-01 updating the Five-Year Capital Improvement Plan (unopposed)
• Approved one-year lease of 3125 Fell Road to Aging Matters in Brevard (7-0)
• Approved Recreation Impact Fee Credit Agreement with Integra Heritage LLC (unanimous)
• Approved Recreation Impact Fee Credit Agreement with Legacy West Melbourne, LLC (7-0)

Police Officers' Retirement Board of Trustees

The Police Officers' Retirement Board will hear the annual actuarial valuation as of October 1, 2022, and declare the expected rate of investment return for plan assets. They will also consider a plan interpretation on reallocating share plan forfeitures to active DROP participants and approve refunds totaling $25,598.60 to two former members. Investment performance and opportunities in tangible/real assets will be discussed.

• Presentation of annual actuarial valuation as of October 1, 2022
• Declare expected annual rate of investment return for plan assets
• Request for board interpretation on reallocation of share plan forfeitures to active DROP participants
• Refund of $12,000 to Sandra Jenkins and $13,598.60 to Joshua Perez-Lopez
• Share account distributions of $5,919.56 and $7,386.47 to Charles Finsted and Richard Wiley

The Board approved a revised actuarial valuation that reduces the expected annual investment return from 6.65% to 6.45%. This change, along with a new 20-year amortization period for experience gains and losses, increased the city's required contribution rate to 12.66%. The Board also approved new investment allocations and administrative contracts.

• Reduced assumed rate of investment return from 6.65% to 6.45% (unanimous)
• Approved 'fresh start' for unfunded liability with 20-year amortization (carried)
• Approved $26,053.62 in Q1 FY 2022/2023 expenditures and $181,919.27 in receipts (all-yes)
• Approved $5,000 fee for GRS Consulting to handle share plan reconciliation and annual reports (unanimous)
• Approved 50/50 allocation between EuroPacific Growth and DFA International Value funds (unanimous)
• Maintained practice of not reallocating share plan forfeitures to DROP participants (all-yes)
• Approved member contribution refunds and share account distributions (unanimous)
• Consensus to move future meetings to the police department training room

Code Enforcement Board

The Board imposed a $700 lien on one property and found three other properties in violation of city codes. One property was ordered to remove asphalt millings within seven days or face daily fines.

• Imposed $700 lien on 731 Samuel Huntington Lane (5-0)
• Found violation of garbage and trash accumulation at 2260 Crippen Court (5-0)
• Found violations for site plan and permit issues at 9075 Ellis Road (4-1)
• Ordered removal of millings at 9075 Ellis Road within 7 days or $100/day fine (4-1)
• Found violation of fire prevention codes at 4260 W New Haven Avenue (5-0)
• Approved minutes from November 17, 2022 (5-0)

City Council

The City Council will hold public hearings and consider approving a comprehensive plan map amendment and rezoning for a 16.44-acre property at 205 Coastal Lane from institutional and residential to industrial, along with a development agreement for an industrial warehouse/flex space. The council will also consider a similar amendment and rezoning for the 19.71-acre Martinez property to include it in the Space Coast Town Center. Other action items include authorizing a $60,000 land purchase for a septic-to-sewer project lift station and awarding a $405,385 contract for sanitary lift station rehabilitation.

• Second reading of Ordinance 2022-24: small-scale comprehensive plan map amendment for 205 Coastal Lane from Institutional and Urban Density Residential to Industrial
• Second reading of Ordinance 2022-25: rezoning 205 Coastal Lane from Institutional and Multiple Family Dwelling to Light Industrial and Warehousing
• Public hearing and approval of development agreement for industrial warehouse/flex space at 205 Coastal Lane
• First reading of Ordinance 2023-03: future land use map amendment for 19.71-acre Martinez property to Parkway Interchange
• Authorize $60,000 purchase of land and easement at 8855 Sheridan Road for septic-to-sewer project lift station

The City Council unanimously voted to remove the Heritage Oaks Boulevard/Doherty Drive extension from the 2040 Comprehensive Plan following significant resident opposition. The council also approved several rezoning requests and a contract for sanitary lift station rehabilitation.

• Removed Heritage Oaks Boulevard/Doherty Drive Extension from 2040 Comprehensive Plan (unanimous)
• Approved rezoning and development agreement for 16.44-acre property at 205 Coastal Lane (unanimous)
• Approved first reading of rezoning and development agreement for 19.71-acre Martinez property (unanimous)
• Approved $405,385 contract to Hinterland Group and Barney's Pumps for lift station rehabilitation (unanimous)
• Approved $60,000 land purchase and easement at 8855 Sheridan Road (unanimous)
• Adopted Resolution No. 2023-02 to budget for City Council member pensions per state statute (unanimous)
• Approved first reading of Ordinance No. 2023-01 updating the Five Year Capital Improvement Plan (unanimous)
• Approved Resolution No. 2023-01 naming private driveways in Legacy Apartments (unanimous)

Community Redevelopment Agency

The Board elected Hal Rose as Chair and Stephen Phrampus as Vice Chair. The agency adopted a resolution establishing four meeting dates for 2023. The August 9, 2022 meeting minutes were approved.

• Selected Hal Rose as Chair and Stephen Phrampus as Vice Chair (7-0)
• Approved August 9, 2022 minutes (7-0)
• Adopted CRA Resolution No. 2023-01 setting 2023 meeting dates (7-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will discuss and possibly act on two old business items: whether to maintain current policies on smoking in parks (FL HB 105) and whether to adjust facility rental fees after reviewing a survey of other Brevard County rates. They will also receive updates on several park projects, including a Home Depot grant at Bryant Adams Park, pickleball courts, and bathroom refurbishments.

• Review of FL HB 105 smoking regulation; staff recommends maintaining current policies
• Facility rental fees review; staff recommends tabling for further analysis
• Home Depot grant project at Bryant Adams Park: new bleachers with cover at no cost to city
• Pickleball courts delayed; expected completion within next month
• Clements Wood Park project complete; awaiting swings for toddler swing set

The Parks and Recreation Advisory Board decided to maintain the current smoking ordinance without changes. The review of facility rental fees was postponed to a future meeting to allow staff to gather more comparative data.

• Approved minutes from Nov 16, 2022 (6-0)
• Decided to take no action on FL HB 105 smoking ordinance (6-0)
• Tabled facility rental fees review until March 8, 2023 (7-0)

Planning and Zoning

The Planning and Zoning Board will hold public hearings on a citywide parking code amendment and on three related requests to expand the Space Coast Town Center project by adding the 19.71-acre Martinez property. The board will make recommendations to the City Council, which has final decision authority.

• Code amendment LDR-2022-04: update Chapter 74 parking rules, increasing required parking for shopping centers under 70,000 sq ft to 1 space per 275 sq ft and adding a mixed-use shared parking method
• Small-scale comprehensive plan map amendment SSA-2022-08: change 19.71 acres on St. Johns Heritage Parkway from Brevard County CC/NC to PI (Parkway Interchange)
• Rezoning REZ-2022-09: rezone same 19.71 acres from Brevard County BU-2/AU to City of West Melbourne GTWY-1 (Gateway Interchange District)
• Development agreement amendment: include Martinez property in Space Coast Town Center project, setting development standards
• Approve minutes of December 6, 2022 meeting

The board recommended City Council approve updates to citywide parking regulations and the inclusion of a 19.71-acre property into the Space Coast Town Center project. The expansion includes recommendations for land use changes, rezoning, and an amended development agreement.

• Recommended approval of Ordinance No. 2023-01 to update parking code (4-0)
• Recommended approval of Ordinance No. 2023-03 to change 19.71 acres to Parkway Interchange land use, pending school capacity analysis (4-0)
• Recommended approval of Ordinance No. 2023-04 to rezone 19.71 acres to Gateway Interchange District (4-0)
• Recommended approval of 2nd Amendment to Space Coast Town Center Development Agreement to add 19.71 acres (4-0)
• Approved December 6, 2022 meeting minutes with two modifications (4-0)
• Excused absent board members Liesenfelt, Spagnoli, and Anderson (4-0)