West University Place public meetings in 2023

Senior Services Board

The Senior Services Board will meet to approve minutes, hear citizen comments, and focus on developing SMART goals for the coming year. Members will also brainstorm ideas for future activities, discuss increasing male participation, and receive reports from various committees and city council.

• Approval of minutes from Nov. 9, 2023
• Developing SMART goals for mission and vision
• Brainstorming ideas for the coming year
• Discussion on involving more men
• Reports from APAC, Senior Services, Parks and Recreation, and City Council

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to approve November minutes, discuss the 2024 budget, and review several community initiatives including a volunteer Green Team, tree light removal, and updates on social media and school programs. The agenda is mostly routine business and reports, with no major policy decisions or public hearings scheduled.

• 2024 RSWRB budget discussion
• Creation of Volunteer 'Green Team'
• Tree light removal
• Food waste and solid waste statistics report
• Houston marathon Mayor's breakfast food compost bins

City Council

The Employee Benefits Trust is meeting to approve the minutes from its November 13, 2023 meeting. The agenda contains only this single action item, making it a procedural meeting with no new decisions or discussions.

• Approve minutes of November 13, 2023 Employee Benefits Trust meeting

City Council

The West University Place City Council will hold a special meeting to evaluate the City Manager, then a regular meeting to consider several items. Key actions include awarding a $98,600 contract to Dana Safety Supply for upfitting four police interceptors, and approving an ordinance to schedule a joint public hearing on proposed zoning changes. The council will also discuss a compensation study and set goals for 2024-2025.

• Award $98,600 contract to Dana Safety Supply, Inc. for upfitting four Ford Interceptors
• Approve ordinance calling joint public hearing on zoning amendments: sports courts and consolidation of SF-1, SF-2, SF-3 districts
• Discuss compensation and classification study update
• Executive sessions for City Manager evaluation and real property deliberation
• Council goals workshop for 2024-2025 priorities

Building & Standards Commission

The Building and Standards Commission will hold a public hearing and vote on a variance request for 3602 Georgetown St. to allow a side-street entry garage door 10 feet from the property line, where 18 feet is required. Staff recommends denial, citing lack of demonstrated hardship. The agenda also includes board orientation, approval of September 7, 2023 minutes, and possible executive session.

• Public hearing on variance Docket No. 2023-0013 for 3602 Georgetown St. (garage door setback 10 ft vs. required 18 ft)
• Staff recommendation to deny the variance
• Approval of minutes from September 7, 2023
• Board member orientation and swearing-in
• Possible executive session under Texas Gov't Code Ch. 551

Parks & Recreation Board

The West University Place Parks and Recreation Board is holding a regular meeting on December 6, 2023, to approve minutes, receive updates from the City Council and Friends group, and hear reports from park ambassadors. The agenda includes a parks and recreation update on the Colonial Wooden Deck and Wier Park, as well as miscellaneous items like Centennial Events and the Marathon. No specific decisions or proposals are listed; the meeting appears to be primarily for discussion and updates.

• Colonial Wooden Deck update
• Wier Park update
• Centennial Events and Marathon discussion
• Park Ambassador reports for multiple parks
• Citizen comments (3-minute limit)

City Council

The West University Place City Council will receive an update on the new Public Works facility, including exterior design options (Options 2 and 3), project schedule, and the construction manager at risk process. The council will also consider routine consent agenda items, including approving meeting minutes, receiving the September financial report, and awarding a bid for disaster grant program management.

• Public Works facility update: exterior design options 2 and 3, schedule, CMAR process
• Consent agenda: approve November 13, 2023 meeting minutes
• Consent agenda: receive September 2023 monthly financial report
• Consent agenda: award Recovery and Disaster Grant Program Management bid to DCMC Partners

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing and vote on Docket No. 2023-0012, a variance request by Yesely & Justin Love for the property at 6328 Buffalo Speedway. The applicants seek two variances: one to reduce the required separation between driveway approaches from 24 feet to 18 feet for a circular driveway, and another to use pervious pavers instead of natural vegetation to meet the 50% front yard pervious area requirement. The board will also conduct new member orientation and approve minutes from the October 26, 2023 meeting.

• Public hearing and decision on variance for circular driveway at 6328 Buffalo Speedway (Docket 2023-0012)
• Variance to reduce driveway approach separation from 24 ft to 18 ft
• Variance to allow pervious pavers in lieu of natural vegetation for 50% front yard pervious area
• Board member orientation led by City Attorney Scott Bounds
• Approval of meeting minutes from October 26, 2023

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board is meeting to approve October minutes, introduce 2023-2024 members, and conduct new member orientation covering recycling rules, event calendars, and duty assignments. The board will also discuss volunteer needs for the Dec. 4 tree lighting event and hear staff reports on food waste and solid waste statistics.

• New member orientation on recyclables and non-recyclables rules
• Tree lighting event Dec. 4 — volunteers and leader needed
• Staff report on food waste stats
• Staff report on solid waste statistics incl. Shred It day weights
• Introduction of 2023-2024 board members, Council liaison, staff

City Council

The West University Place City Council will hear a presentation on additional modeling for the Westside Drainage and Pavement Improvements project, with cost estimates up to $100 million, and discuss design options for Buffalo Speedway gateway signage. The council will also consider authorizing the city manager and attorney to opt out of a PFAS-related lawsuit settlement with 3M and Dow Chemical, and will vote on routine items including fund transfers, purchasing policy updates, and designating representatives to the Houston-Galveston Area Council.

• Westside drainage project: presentation on mitigated solution, detention requirements (116-208 acre-feet), and cost up to $100M
• Buffalo Speedway esplanade and gateway signage: design concepts with estimated construction cost of $204,750
• PFAS litigation: proposed settlement with 3M and Dow Chemical; council to authorize opt-out or remain in suit
• Transfer of funds to Employee Benefits Trust for January 2024 contributions
• Resolution to designate representative and alternate to 2024 H-GAC General Assembly

City Council

The Employee Benefits Trust and City Council will consider approving direct contracts with United Healthcare for medical and dental insurance, following a request for proposals that found cost savings. The medical plan would change from Blue Cross Blue Shield to a United Healthcare High Deductible Health Plan with a 10% cost reduction, and a PPO alternative with lower deductibles and copays. The dental plan also moves to United Healthcare, with savings at every benefit level. The council will also authorize monthly transfers from the city to the trust to fund the premiums.

• Authorize direct contract for medical insurance with United Healthcare
• Authorize direct contract for dental insurance with United Healthcare
• Estimated 2024 medical cost: $1,707,419 vs. budgeted $2,079,600
• Estimated 2024 dental cost: $76,429 vs. budgeted $103,300
• Continue HSA contributions of $1,500 (employee only) and $2,500 (employee + dependents) for HDHP enrollees

Senior Services Board

The Senior Services Board is meeting to approve minutes, hear citizen comments, and discuss the board's mission, vision, and ageism. The board will also set structures and focus for December. The agenda is largely procedural and planning-oriented, with no major decisions or financial items listed.

• Citizen comments limited to 3 minutes per speaker
• Discussion of mission and vision
• Discussion of ageism
• Planning structures and focus for December
• Upcoming events: Volunteer Thank You Luncheon Nov. 14, Thanksgiving Potluck Nov. 22, Christmas Tree Lighting Dec. 4, Christmas Concert Dec. 10

Zoning & Planning Commission

The Zoning and Planning Commission will consider approving a preliminary report recommending consolidation of the SF-1, SF-2, and SF-3 single-family zoning districts into one unified SF district, with two overlay districts to preserve existing regulations. The meeting also includes public comments, board member orientation, and approval of previous meeting minutes.

• Consolidation of SF-1, SF-2, SF-3 into a single SF district
• Creation of Rotated Corner Overlay District (RCOD) and Old Building Site Overlay District (OBSOD)
• Subdivision of Article 7 into Articles 7A, 7B, 7C, 7D
• Board member orientation on legal responsibilities
• Approval of October 12, 2023 meeting minutes

Parks & Recreation Board

The Parks and Recreation Board will hold its regular meeting, including nominations and votes for Secretary and Vice-Chair, citizen comments, and approval of the October minutes. The board will receive updates on the Edloe Pathway Project, Colonial Wooden Deck, Wier Park, and other items, as well as reports from park ambassadors.

• Nominations and vote for Secretary and Vice-Chair
• Approval of October 4, 2023 minutes
• Update on Edloe Pathway Project
• Update on Colonial Wooden Deck (Byron)
• Update on Wier Park

City Council

The Employee Benefits Trust is meeting to authorize new contracts for employee medical, dental, vision, life, disability, and employee assistance programs. Staff recommends switching medical and dental insurance to United Healthcare, renewing vision with UHC, and changing disability waiting periods with Blue Cross Blue Shield. The estimated total cost is $1,831,751, within the budgeted $2,267,132.

• Authorize direct contract with United Healthcare for medical insurance (estimated $1,707,419)
• Authorize direct contract with United Healthcare for dental insurance (estimated $76,429)
• Authorize direct contract with United Healthcare for vision insurance (estimated $12,873)
• Authorize direct contract with Blue Cross Blue Shield for life, AD&D, and disability (estimated $73,515)
• Authorize direct contract with UTEAP for employee assistance program (estimated $4,876)

City Council

The West University Place City Council will discuss and potentially act on several items, including authorizing monthly transfers to the Employee Benefits Trust for 2024 benefits, discussing water system improvements, approving an investment policy, and selecting a 2024 cost-of-living adjustment. The agenda also includes a Citizens Academy graduation ceremony and routine consent items.

• Transfer of funds to Employee Benefits Trust for 2024 benefits, estimated $1,831,751
• Discussion of water system improvements
• Resolution adopting the city's investment policy
• Select a 2024 Cost of Living Adjustment option for employees
• Award bank depository contract to JPMorgan Bank

Parks & Recreation Board

The November 1 Parks and Recreation Board meeting is canceled and rescheduled for November 7, 2023. The agenda for the rescheduled meeting includes officer nominations, citizen comments, approval of minutes, and updates on parks projects.

• Nominations for Secretary and Vice-Chair
• Edloe Pathway Project update
• Colonial Wooden Deck (Byron) update
• Wier Park update
• Christmas Tree Lighting Ceremony and Centennial Events discussion

Zoning Board of Adjustment

The West University Place Zoning Board of Adjustment will hold public hearings and decide on two requests: a special exception to build a sports court at 3307 Sunset Blvd. without a principal structure, and a variance to use the narrow site '3/7' exception for a lot over 6,000 sq ft at 3609 Plumb St. The board will also approve minutes from the September 28 meeting.

• Special exception for sports court at 3307 Sunset Blvd. (Docket 2023-0010)
• Variance for 3/7 exception at 3609 Plumb St. (Docket 2023-0011)
• Public hearing and decision on both dockets
• Approval of September 28, 2023 meeting minutes

City Council

The City Council will consider a professional services agreement for cast iron waterline design and a memorandum of understanding with Tri-Sports. The agenda also includes updates on the Weslayan Traffic Corridor and appointments for various city boards and commissions.

• Professional Services Agreement with IDS Engineering Group for cast iron waterline design up to $297,060
• 2024 Memorandum of Understanding with West University Tri-Sports
• Appointments and reappointments for six city boards and commissions for the 2023-2025 term
• Support for the 2024 Chevron Houston Marathon event
• Weslayan Traffic Corridor update from Kimley Horn

Zoning & Planning Commission

The Zoning and Planning Commission will consider approving a preliminary report recommending consolidation of the SF-1, SF-2, and SF-3 single-family zoning districts into one unified SF district, with two overlay districts to preserve special regulations. The meeting also includes public comments and approval of previous meeting minutes.

• Consider approval of preliminary report on SF district consolidation
• Proposed creation of Rotated Corner Overlay District (RCOD)
• Proposed creation of Old Building Site Overlay District (OBSOD)
• Proposed subdivision of Article 7 into Articles 7A, 7B, 7C, 7D
• Public comments limited to 3 minutes per speaker

Senior Services Board

The Senior Services Board is meeting for its final session of the current board term, with reports from various committees and recognition of outgoing members. The agenda includes approval of minutes, citizen comments, and updates from liaisons. This is largely a routine wrap-up meeting rather than a decision-making session.

• Final meeting for board members Shannon Carroll and John Montgomery
• Reports from APAC, Good Neighbor Team, Parks and Recreation, Senior Services, and Council Liaison
• Citizen comments limited to 3 minutes per speaker
• Special refreshments to honor rolling-off board members

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to review progress on the food composting initiative, including curbside collection presentations and webpage updates. They will also discuss community events, a possible HGAC grant for West U Elementary, and receive staff reports on waste statistics and outreach materials.

• Progress report on food waste curbside collection presentation to seniors
• Discussion of possible HGAC Grant Application for West U Elementary School
• Participation in Halloween Dash and Fun Run (Oct. 28)
• Shred It event (Nov. 4) needs a chair
• Staff report on food waste and solid waste statistics

City Council

The West University Place City Council will consider approving an interlocal agreement with Harris County Flood Control District and Southside Place for the Poor Farm Ditch channel rehabilitation project between Bellaire and University Boulevards. The project, estimated to cost $31,286,000, is funded by the District, with each city contributing $150,000 to finish design documents. The council will also hold a closed session on pending litigation and personnel matters, and consider routine consent agenda items including police vehicle purchases and a UPS replacement.

• Approve interlocal agreement for Poor Farm Ditch project; each city pays $150,000 for design completion
• Purchase police in-car video systems from Axon Enterprises via BuyBoard Contract 648-21
• Approve $129,421 purchase of uninterruptible power supply from SolidIT Networks
• Adopt ordinance amending 2023 budget by $140,000 to buy three Ford Police Interceptors from Phil Brannen Ford
• Approve interlocal agreement with Houston-Galveston Subsidence District for H2O Lab conservation program

Parks & Recreation Board

The West University Place Parks and Recreation Board is holding its final meeting of the 2021-2023 term, presided over by Chair Will Bertron. The agenda consists primarily of procedural items, including the approval of September 7, 2023 minutes and updates from the City Council and Friends Board. The Parks and Recreation Director will provide status updates on the Edloe Pathway Project, the Colonial Wooden Deck, and Wier Park, as well as upcoming community events. The meeting concludes with reports from park ambassadors and a transition to the 2023-2025 board members, whose first meeting is scheduled for November 1, 2023.

• Approval of minutes from the September 7, 2023 meeting
• Status update on the Edloe Pathway Project
• Status update on the Colonial Wooden Deck (Byron)
• Status update on Wier Park
• Reports from park ambassadors for Colonial, Friends, Huffington, Jennie Hughes, Judson, Whitt Johnson, and Wier Parks

City Council

The West University Place City Council will consider adopting the 2024 budget, the 2023 tax rate, and the 2024 fee schedule. They will also vote on contracts for Wier Park landscape architecture and professional auditing services, and discuss a capital improvement plan. The meeting includes public comments and a closed session for legal matters.

• Adopt 2024 budget and ratify property tax increase
• Set 2023 tax rate at $0.260840 per $100 valuation (2.81% increase)
• Approve $72,000 contract with Burditt Consultants for Wier Park landscape architecture
• Approve contract with Weaver and Tidwell for auditing services
• Adopt FY 2024-2028 Capital Improvement Plan

City Council

The West University Place City Council is holding a special meeting to interview applicants for the city's various boards and commissions. The agenda includes only the call to order, the interviews, and adjournment, with no other substantive items.

• Interview applicants for city boards and commissions

City Council

This is a special meeting of the West University Place City Council. The only substantive item is interviewing applicants for the city's various boards and commissions. The meeting is otherwise procedural, with no other decisions or discussions listed.

• Interview applicants for city boards and commissions

City Council

This is a special meeting of the West University Place City Council, convened solely for a closed executive session. The council will consult with the city attorney about a pending lawsuit, Case Number 202308661, in Harris County District Courts (City of West University Place Texas v Park, Thomas). No public action is scheduled; the meeting is for discussion only.

• Closed executive session to discuss litigation: City of West University Place Texas v Park, Thomas (Case No. 202308661)
• Consultation with City Attorney Scott Bounds and City Manager Dave Beach

City Council

The West University Place City Council is holding a special meeting to hear public comments on the proposed 2024 budget and the 2023 tax rate. The proposed tax rate is $0.260840 per $100 assessed value, a 5.97% decrease from the current rate. The council will vote on the tax rate and adopt the budget at its September 25 meeting.

• Proposed 2024 budget totals $128.9 million in expenditures across all funds
• Proposed tax rate of $0.260840 per $100 assessed value, down from $0.277402
• Fee increases: 3.5% solid waste, 6% water, 3% sewer, plus higher ambulance and building permit fees
• General fund expenditures up $1.543M, including 4% COLA and up to 3% merit raises for staff
• Vehicle replacement purchases: $613,000 for police and public works vehicles

City Council

The West University Place City Council is holding a special meeting to interview applicants for the city's various boards and commissions. The agenda includes only this interview session, along with the call to order and adjournment, and is otherwise procedural.

• Interview applicants for city boards and commissions
• Special meeting held at Municipal Building Conference Room, 3800 University Boulevard
• Council may convene in closed session for personnel matters

Zoning & Planning Commission

The Zoning and Planning Commission will consider approving preliminary reports on two zoning changes: one to define and regulate sports courts and practice enclosures (including pickleball and batting cages), and another to consolidate the SF-1, SF-2, and SF-3 single-family districts into one. The meeting also includes public comments and approval of past meeting minutes.

• Proposed new definitions for 'Sport Court' and 'Practice Enclosure' in Section 2-102
• Amendments to Tables 7-5b and 7-6 to regulate sport courts and practice enclosures, including 8-foot fencing and no lighting
• Special exception process for sport courts/practice enclosures via Zoning Board of Adjustment
• Consolidation of SF-1, SF-2, and SF-3 zoning districts into a single SF district
• Approval of minutes from nine prior meetings (Sept 2022 to July 2023)

Senior Services Board

The Senior Services Board is meeting in person to approve minutes, hear citizen comments, and discuss several operational items. Key topics include a data review and update process, recommendations for the structure of a new board, and an update on the Food Waste Program. The agenda also includes reports from various committees and liaison officers.

• Approval of minutes from June 8, 2023
• Discussion on structure recommendations for new board
• Food Waste Program Update
• Reports from APAC, Good Neighbor Team, Parks and Recreation, Senior Services, and Council Liaison

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will discuss the rollout of the food composting initiative, aiming for a September go-live, and hear a presentation from Moon Shot on improving collection rates. The board will also review progress on door hangers, distribution maps, and other waste reduction programs.

• Presentation from Moon Shot on improving collection rates
• Food composting initiative rollout targeting September go-live
• Door hanger progress and distribution map update
• West U Elementary Boo Bash volunteer request (Oct 14, 10:00-2:00)
• Review of RSWRB duties and responsibilities

The Board approved the use of postcard mailers to promote food waste composting. The City will purchase 20 compost buckets at $25 each, while Zero Waste will donate 20 buckets. The Board also committed $500 to Zero Waste and Moonshot and $3,300 for mailers.

• Approved August meeting minutes
• Approved proceeding with a postcard mailer for food waste compost collection
• Approved purchase of 20 compost buckets at $25 each
• Committed $500 to Zero Waste and Moonshot
• Committed $3,300 for mailers
• Decided Spring Currents article topic will be food waste

City Council

The West University Place City Council will hold a special meeting to discuss a lawsuit and real property in executive session, then a regular meeting to accept the completed Buffalo Speedway project and receive design concepts for median and gateway signage improvements. The council will also consider routine consent agenda items including body camera replacement and a grant award.

• Acceptance of Buffalo Speedway Drainage Improvements Project CSJ 0912-72-360
• Discussion of design options for Buffalo Speedway esplanade and gateway signage at Bissonnet St. and W. Holcombe Blvd.
• Contract with Axon Enterprises for body camera replacement
• Reappointment of five members to the Friends of West U Parks Board
• Acceptance of grant from Texas Department of Emergency Management for lift station portable generator

Council approved the completion of the Buffalo Speedway project and authorized a contract for police body camera replacements. Members were reappointed to the Friends of West University Place Parks Board and a grant for a lift station portable generator was accepted.

• Accepted completion of Buffalo Speedway project (5-0)
• Approved reappointment of 5 members to Friends of West University Place Parks Board (5-0)
• Approved contract with Axon Enterprises for body camera replacement (5-0)
• Accepted grant award from Texas Department of Emergency Management for lift station portable generator (5-0)
• Approved City Council Minutes of August 28, 2023, and Budget Workshop Minutes of August 31, 2023 (5-0)
• Directed staff to provide concept variations for Buffalo Speedway Esplanade and Gateway Signage Option 2

Building & Standards Commission

The Building & Standards Commission approved an appeal to remove a tree at 3104 Georgetown St. after determining the tree was diseased, damaged, dead, or a hazard. The commission also approved meeting minutes from December 1, 2022, and June 1, 2023.

• Approved meeting minutes of December 1, 2022
• Approved meeting minutes of June 1, 2023
• Approved appeal to remove tree at 3104 Georgetown St. (5-0)

Parks & Recreation Board

The Parks and Recreation Board is meeting to discuss updates on the Wier Park concept, the Edloe Pathway Project, and the 2024 budget process, including rental fees and the Colonial Wooden Deck. The board will also hear reports from park ambassadors and receive updates from the City Council and Friends of West University Place Parks.

• Wier Park Concept Updates
• Edloe Pathway Project
• 2024 Budget Process – Rental Fees, Colonial Wooden Deck (Byron)
• Recreation Center Hours of Operation
• Approval of Minutes: June 14, 2023

The board approved the minutes from the June meeting. Members discussed staffing shortages affecting Recreation Center hours and the condition of the Colonial deck, as well as progress on the Edloe walking path.

• Approved June PRB meeting minutes (unanimous)

City Council

The City Council met for a budget workshop to review the draft proposed 2024 Budget. City Manager Beach and Finance Director Kalka presented the draft, which included city finances, the Capital Improvement Program, tax rates, staffing, fees, and revenue and expenditures. No formal votes were taken on budget items during this session.

• Adjourned the meeting (5-0)

City Council

The West University Place City Council will hear a 90% design update for the Wastewater Treatment Plant Improvement Project, consider awarding a benefits brokerage contract to HUB Advisors, and vote on appropriating $150,000 for the Poor Farm Ditch final design. The meeting also includes public comments and approval of prior minutes.

• Wastewater Treatment Plant Improvement Project – 90% design update and feedback
• Select HUB Advisors as benefits brokerage/consultant; contract $41,935/year for 3 years with 5% increases in years 4-5
• Appropriate $150,000 for City's portion of Poor Farm Ditch final design
• Approve City Council minutes of August 14, 2023

City Council approved funding for the final design of the Poor Farm Ditch project and selected a benefits brokerage firm. The council also approved the meeting minutes from August 14, 2023.

• Appropriated $150,000 for the City’s portion of the Poor Farm Ditch final design (5-0)
• Selected HUB Advisors as the city’s benefits brokerage and consultant (5-0)
• Approved City Council Meeting Minutes of August 14, 2023 (5-0)

City Council

The West University Place City Council will hold a special meeting and a regular meeting on August 14, 2023. The regular meeting includes setting public hearing dates for the 2024 budget and 2023 tax rate, receiving certified tax estimates and collection rates, and voting on a proposed 'not to exceed' property tax rate of $0.260840. The council will also discuss an update on stormwater modeling for the Westside Drainage and Pavement Improvements project and consider a consent agenda with routine items.

• Set public hearings for 2024 budget and 2023 tax rate for September 18, 2023, at 6:00 p.m.
• Adopt resolution for record vote on 2023 property tax rate of $0.260840 (not to exceed)
• Receive 2023 certified estimated taxable value, collection rate (100.06%), and tax rate calculation worksheet
• Discuss stormwater modeling update for Westside Drainage and Pavement Improvements (west side of city, Brays Bayou outfall)
• Approve minutes of July 24, 2023, and receive May 2023 monthly finance report

City Council adopted a resolution proposing a 2023 property tax rate and scheduled public hearings for the 2024 budget and 2023 tax rate. The council also accepted certified tax estimates and collection rates from the Harris County Tax Assessor-Collector.

• Proposed 2023 property tax rate not to exceed $0.260840 (5-0)
• Scheduled 2024 Budget and 2023 Tax Rate public hearings for September 18, 2023 (5-0)
• Approved 2023 Certified Estimated Taxable Value, Collection Rate, and Tax Rate Calculation Worksheet (5-0)
• Approved City Council Minutes of July 24, 2023 (5-0)
• Received May 2023 Monthly Finance Report (5-0)

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will discuss the rollout of the food composting initiative, targeting a Labor Day go-live, and receive updates from stream leads. The board will also review July minutes, hear reports on the New Neighbor Program and social media, and discuss re-applying for board membership by September 8.

• Food composting initiative target go-live: September (Labor Day)
• Feedback on West U labeled compost buckets from Zero Waste and Moonshot
• Door hanger progress and distribution map for composting program
• Re-apply for Board membership by Sept 8
• Winter Currents theme: 'Myth busters – Curbside recycling'

The Board unanimously approved the purchase of 20 compost buckets from Zero Waste at $25 each. Members discussed the rollout of the food composting initiative planned for September and reviewed progress on resident door hangers.

• Approved purchase of 20 Zero Waste compost buckets at $25 each (Unanimous)
• Approved July meeting minutes (Pass)

Zoning Board of Adjustment

The Zoning Board of Adjustment denied a request for a special exception to allow a driveway connecting two intersecting streets. The board also approved the meeting minutes from May 25, 2023.

• Denied special exception for driveway connecting two intersecting streets at 3701 Sunset Blvd. (4-1)
• Approved May 25, 2023 meeting minutes (5-0)

City Council

The City Council will hear a presentation on the city's water infrastructure, including existing conditions, modeling results, and proposed improvements. They will discuss and provide feedback on projects such as a new water well, distribution line upgrades, plant improvements, and replacement of the Bellaire Elevated Storage Tank. No formal action is recommended on this item.

• Discussion of water system improvements including new water well, Wakeforest distribution line, Milton and Wakeforest plant upgrades, and Bellaire EST replacement
• Estimated project costs: Wakeforest Distribution Line $8,479,000; Milton Plant Upgrades $5,048,000; New Water Well $5,198,000; Bellaire EST Replacement $7,386,000; Wakeforest Plant Upgrades $2,906,000
• Consent agenda includes approval of July 10, 2023 City Council minutes and acceptance of June 2023 Quarterly Investment Report

The City Council approved the meeting minutes from July 10, 2023, and accepted the June 2023 Quarterly Investment Report via a consent agenda. The council also received a presentation on existing water infrastructure and future needs.

• Approved City Council Minutes of July 10, 2023 (4-0)
• Accepted June 2023 Quarterly Investment Report (4-0)

Zoning & Planning Commission

The Zoning and Planning Commission will consider consolidating the SF-1, SF-2, and SF-3 zoning districts into a single SF district, with exceptions handled by overlay districts. They will also discuss new regulations for sports courts, including pickleball and batting cages. The agenda includes public comments and routine procedural items.

• Consolidation of SF-1, SF-2, SF-3 into unified SF district with overlay districts (OBSOD, RCOD)
• Discussion of sports court regulations for pickleball and batting cages
• Review of revised zoning map and redline drafts for Articles 2, 3, 5, 7A, 7B, 7C, 8, 10, 11, 12
• Public comments limited to 3 minutes per speaker

The Commission discussed potential setbacks and limits for basketball goals. They voted to have staff prepare a preliminary report based on the proposed draft for review at the next meeting. The SF District Consolidation item was deferred to the next meeting for further changes.

• Approved motion for staff to prepare a preliminary report on sports courts (5-0)
• Deferred SF District Consolidation to the next meeting for proposed changes

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will discuss the rollout of a food composting initiative, aiming for a September (Labor Day) go-live, and consider ways to increase subscriptions. The board will also review progress on the West U Collects App, food waste statistics, and solid waste diversion rates. Updates from board members and staff will be presented, along with a reminder to re-apply for board membership by July 21.

• Food composting initiative target go-live: September (Labor Day)
• Ideas for generating new subscriptions, e.g., raffle compost bins, prizes
• Goal: achieving a 50% Solid Waste Diversion Rate
• West U Collects App update: progress toward completing revisions
• Re-apply for Board membership by July 21

The Board approved the June meeting minutes and discussed a target September launch for a food composting initiative. Members coordinated outreach efforts including door hangers and a presentation to seniors. Staff provided updates on the West U Collects app and solid waste statistics.

• Approved June meeting minutes
• Scheduled food waste collection presentation for September 19

City Council

The West University Place City Council will hold a special meeting for an executive session, then a regular meeting to discuss and potentially act on several items. Key actions include accepting the Wier Park concept design, approving a METRO grant application for sidewalk repairs, and hearing a crime trends presentation. The agenda also includes routine consent items like meeting minutes and a finance report.

• Accept Wier Park concept design and authorize funding request to Friends of West U Parks Fund
• Approve METRO grant application for sidewalk repair with up to $400,000 local match
• Hear crime trends presentation from Police Chief Ken Walker
• Approve City Council minutes of June 26, 2023
• Accept April 2023 Finance Report

City Council authorized a funding request to begin the bid process for the Wier Park concept design. The Council also approved a grant application for sidewalk repair and rehabilitation. No action was taken during the special executive session.

• Approved funding request to Friends of West University Park Fund to begin Wier Park bid process (5-0)
• Approved submittal of Houston METRO grant application for sidewalk repair and authorized $15,500 spend (5-0)
• Approved City Council Meeting Minutes of June 26, 2023 (5-0)
• Accepted April 2023 Finance Report (5-0)

City Council

The West University Place City Council is meeting to consider a $70,000 change order for additional sidewalk repairs under the 2023 Concrete Paving Replacement Program, and to proclaim July as National Parks and Recreation Month. The consent agenda includes approving meeting minutes, a second-reading ordinance on parking on unimproved surfaces, and a board appointment.

• $70,000 change order to TB Construction for additional sidewalk repairs/replacement
• Proclamation of July 2023 as National Parks and Recreation Month
• Second reading of ordinance prohibiting parking on unimproved surfaces (Chapter 46, Section 46-47)
• Appointment of Sarah Covington to Friends of West U Parks Fund Board (Position 12, term to Aug 31, 2025)
• Approval of June 12, 2023 City Council minutes

City Council approved a change order for additional sidewalk repairs and passed an ordinance prohibiting parking on unimproved surfaces. The Council also appointed a new member to the Friends of West U Parks Fund Board and proclaimed July 2023 as National Parks and Recreation Month.

• Approved $70,000 Change Order to TB Construction for sidewalk repairs (5-0)
• Approved ordinance prohibiting parking on unimproved surfaces (5-0)
• Appointed Sarah Covington to the Friends of West U Parks Fund Board (5-0)
• Approved City Council Minutes of June 12, 2023 (5-0)
• Proclaimed July 2023 as National Parks and Recreation Month

Parks & Recreation Board

The Parks and Recreation Board is meeting to discuss and potentially take action on Wier Park concept updates, as well as receive updates on the Edloe Pathway Project, operational analysis, and the 2024 budget process including rental fees. The agenda also includes citizen comments, approval of minutes, and reports from council, Friends, and park ambassadors.

• Wier Park concept updates discussion and possible action
• Edloe Pathway Project update
• Operational Analysis & Financial Sustainability update
• 2024 Budget Process – Rental Fees discussion
• Park Ambassador reports for multiple parks

The Board unanimously approved the conceptual design for Wier Park, which includes new shade structures, expanded play areas, and ADA accessibility features. The board also approved the minutes from the May 10 meeting.

• Approved Wier Park conceptual design (Unanimous)
• Approved May 10 meeting minutes

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to discuss the rollout of the food composting initiative, review updates from stream leads, and consider actions to achieve a 50% solid waste diversion rate. The agenda includes reports on the West U Collects app, food waste statistics, and solid waste data. This is a working meeting with no public hearings or votes on specific contracts.

• Recap of food composting initiative rollout timeline
• Discussion of New Neighbor Program
• Update on achieving 50% solid waste diversion rate
• West U Collects app update (ATRS bins, Mendit, food waste curbside vendors)
• Food waste and solid waste statistics

The Board approved the minutes from the May meeting. Members discussed food waste composting initiatives, including potential compost containers at the Community Center and city offices. Staff reported that 327 households are currently using food waste services, collecting 33,000 lbs of waste.

• Approved May meeting minutes
• Voted unanimously to adjourn meeting

City Council

The West University Place City Council will consider an ordinance prohibiting parking on unimproved surfaces in front and side yards, with a fine up to $500, after a party led to cars parked on grass and tree root zones. The council will also appoint a Mayor Pro Tem and accept the 2022 Annual Comprehensive Financial Report, which received a clean audit opinion.

• First reading of ordinance adding Section 46-47 to Chapter 46, prohibiting parking on unimproved surfaces (grass, gravel) in front/side yards, with exceptions for city/school maintenance vehicles and active construction work.
• Appointment of Mayor Pro Tem for the council term.
• Acceptance of the fiscal year 2022 Annual Comprehensive Financial Report (ACFR) with an unqualified audit opinion.
• Approval of meeting minutes from May 22 and May 31, 2023.
• Receipt of the March 2023 monthly financial report.

City Council appointed John Montgomery as Mayor Pro Tem and approved the first reading of an ordinance prohibiting parking on unimproved surfaces. The Council also accepted the 2022 Annual Comprehensive Financial Report.

• Appointed Councilmember John Montgomery as Mayor Pro Tem (5-0)
• Approved first reading of ordinance prohibiting parking on unimproved surfaces (5-0)
• Accepted the 2022 Annual Comprehensive Financial Report (5-0)
• Approved City Council Minutes of May 22 and May 31, 2023 (5-0)
• Received the March 2023 Monthly Financial Report (5-0)

Zoning & Planning Commission

The Zoning and Planning Commission will hold a regular meeting to discuss potential new regulations for outdoor lighting, the consolidation of the SF-1, SF-2, and SF-3 zoning districts into a single single-family district, and additional specifications for sports courts and activities such as pickleball and batting cages. Public comments will be taken on agenda items.

• Discussion of additional restrictions/regulations for outdoor lighting
• Discussion of consolidating SF-1, SF-2, and SF-3 zoning districts into one single-family district
• Discussion of additional specifications/regulations for sports courts, including pickleball and batting cages

Senior Services Board

The Senior Board is meeting to handle routine items like approving minutes and hearing public comments, followed by presentations on food waste, the Handy Person program, and a recap of the current term. The board will also receive updates from various committees and liaisons, and consider new business.

• Presentation on Food Waste by Monte Edlund
• Handy Person program discussion
• Recap of this term
• APAC update by Karen Kenny
• Good Neighbor Team update by Mardi Turner

The board received reports on the city's food waste program, recreation center fee modifications, and park improvements. No formal actions were taken on the May 11, 2023, minutes. The board is awaiting the appointment of a new board by City Council in August or September.

• No action taken on approving May 11, 2023 minutes
• Adjourned meeting at 3 pm

Building & Standards Commission

The Building and Standards Commission will consider an appeal by Spyros A. Maragos, owner of 5932 Auden St., regarding building official decisions on the adjacent property at 5928 Auden St. The appeal raises concerns about fill dirt, a fence gate, and A/C unit placement. Staff recommends dismissal because Maragos is not the permit applicant. The commission will also approve minutes from three prior meetings.

• Appeal by Spyros A. Maragos regarding 5928 Auden St. (fill dirt, fence gate, A/C units)
• Staff recommendation to dismiss the appeal
• Approval of minutes from May 5, June 2, and July 7, 2022 meetings

The Building & Standards Commission dismissed an appeal concerning yard elevation, a fence gate, and A/C unit placement at 5928 Auden St. The commission found no building code violations and determined the requested relief was outside its scope.

• Approved May 5, 2022 meeting minutes
• Approved June 2, 2022 meeting minutes
• Approved July 7, 2022 meeting minutes
• Dismissed appeal for 5928 Auden St. (5-0)

City Council

This special meeting is purely procedural, focusing on the transition of power following the recent election. The council will issue certificates of election to newly elected members and administer oaths of office to the new mayor and council. No policy decisions, budget items, or ordinances are on the agenda.

• Issuance of Certificates of Election to newly elected council members
• Swearing-in ceremony for Mayor Susan Sample and newly elected councilmembers
• Presentation of gifts to outgoing councilmembers
• Comments from Mayor and outgoing/incoming councilmembers

The City Council met for a special session to issue Certificates of Election and administer Oaths of Office to the newly elected mayor and council members. No legislative or policy decisions were made during the meeting.

• Issued Certificates of Election to the newly elected mayor and council
• Administered Oaths of Office to the newly elected Council
• Adjourned special meeting (4-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing and decide on a special exception request for 5502 Buffalo Speedway to keep the existing nonconforming driveway configuration for a new home, citing protection of two large live oak trees. The board may approve, deny, or approve with conditions. The agenda also includes approval of the March 23, 2023 meeting minutes.

• Special exception request (Docket 2023-0005) for 5502 Buffalo Speedway to maintain existing driveway configuration
• Applicant: Mirador River Oaks 9, LP; property purchased for $1,828,000.00
• City Forester supports the request, noting a compliant driveway would risk damaging two live oak trees (50" and 32")
• Public hearing and decision on the special exception
• Discussion and possible approval of March 23, 2023 meeting minutes

The Zoning Board of Adjustment approved a special exception to allow a nonconforming driveway to remain in its current configuration for a new home. This decision was made to reduce the risk of damage to two large Live Oak trees on the property.

• Approved special exception for driveway design and location at 5502 Buffalo Speedway (5-0)
• Approved meeting minutes from March 23, 2023 (5-0)

City Council

City Council adopted an ordinance denying CenterPoint Energy's application to amend its distribution cost recovery factor. The council also approved several service contracts and amendments to the Zoning Ordinance.

• Denied CenterPoint Energy's application to amend its distribution cost recovery factor (3-0-1)
• Approved one-year agreement with The Goodman Corporation for grant services (4-0)
• Approved contract with Ceres Environmental for debris removal and disposal services (4-0)
• Approved agreement with Witt O’Brien’s for debris monitoring services (4-0)
• Approved Zoning Ordinance amendments regarding artificial turf, curb cuts, book sharing exchanges, and the 3/7 exception for narrow lots (4-0)
• Approved City Council meeting minutes from May 8 and May 17, 2023 (4-0)
• Proclaimed May 21–27, 2023, as EMS Week in West University Place

City Council

The City Council is holding a special meeting to approve a resolution canvassing the official results of the May 6, 2023 general election, as required by state law. The resolution declares Susan Sample elected mayor and John Montgomery, Shannon Carroll, Clay Brett, and Matt Hart elected as council members, based on the vote totals in the attached tabulation. This is the only substantive item on the agenda; the meeting otherwise consists of calling the meeting to order and adjourning.

• Resolution canvassing May 6, 2023 election results (first and final reading)
• Mayor: Susan Sample (1,776 votes)
• Council members: John Montgomery (1,776), Shannon Carroll (1,573), Clay Brett (1,545), Matt Hart (1,394)
• Total turnout: 2,366 of 11,418 registered voters (20.72%)

The City Council held a special meeting to certify the results of the May 6, 2023, General Election. The resolution was approved on first and final reading.

• Approved resolution canvassing the results of the May 6, 2023, General Election (2-0)

Zoning & Planning Commission

The Zoning and Planning Commission will consider consolidating the SF-1, SF-2, and SF-3 single-family zoning districts into one unified district, with an update on drafting new regulations and a zoning map. They will also discuss adding specifications and regulations for sports courts, including pickleball and batting cages. Public comments are invited on these agenda items.

• Consolidation of SF-1, SF-2, and SF-3 single-family districts into one district
• Update on new zoning map and drafting of sub-articles for the consolidated district
• New regulations for sports courts, including pickleball and batting cages
• Public comments limited to 3 minutes per speaker

The commission discussed proposed changes to the SF District consolidation and sports court ordinances. No final decisions were made on these items; the commission requested revised documents and changes for review at the next meeting.

• Requested redline and clean copies of SF District consolidation changes for next meeting
• Requested revisions to sports court ordinance requirements for next meeting
• Adjourned meeting (5-0)

Senior Services Board

The Senior Services Board will meet to hear two presentations: a final report on financial sustainability and operational analysis, and a presentation on the Facilities Master Plan. The board will also approve minutes from the previous meeting and receive updates from various committees via email.

• Presentation: Farrell Buller 110% Final Report on Financial Sustainability and Operational Analysis
• Presentation: Dave Beach on the Facilities Master Plan
• Approval of minutes from April 13, 2023
• Citizen comments limited to 3 minutes each
• Updates from APAC, Good Neighbor Team, Parks and Recreation, Senior Services, and Council Liaison

The Board approved the March 9, 2023, minutes and reviewed a financial sustainability update for the Parks and Recreation Department. Members discussed the development of a senior 'Skills Bank' and received updates on park maintenance and city drainage projects.

• Approved minutes from March 9, 2023

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss parks and recreation items, including a concept presentation for Wier Park, an update on operational analysis and financial sustainability, and reports from park ambassadors. The board will also consider approving the minutes from the April 5, 2023 meeting. Citizen comments are limited to three minutes per speaker.

• Wier Park concept presentation and discussion
• Operational Analysis & Financial Sustainability update
• Approval of April 5, 2023 minutes
• Park Ambassador reports for multiple parks
• Council update from Mayor Pro Tem John Montgomery

The board approved the minutes from the April 5th meeting. Members reviewed a proposed design for Weir Park and received a presentation on operational analysis and financial sustainability regarding cost recovery and fee structures.

• Approved April 5th meeting minutes (unanimous)

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to approve April minutes, hear from ITR's Dean Gorby, and discuss the timeline and rollout of a food composting initiative. The agenda also includes a history of West U recycling, board member reports on programs like the New Neighbor Program and Shred-It, and staff updates on the West U Collects app and waste statistics.

• Q&A session with Dean Gorby of ITR
• Proposed timeline and rollout of food composting initiative
• History of West U recycling presented by Orzeck
• New Neighbor Program report by Barnwell
• West U Collects app update on ATRS bins, Mendit, and food waste curbside vendors

The Board approved the March meeting minutes and discussed the rollout of a food composting initiative. Members reviewed reports on Earth Day activities and a recent Shred-It event. Staff are updating the West U Collects App to include new bin locations and food waste collection companies.

• Approved March meeting minutes (Pass)

City Council

The West University Place City Council will hold a special and regular meeting on May 8, 2023. The regular meeting includes a first reading of an ordinance amending the zoning code to allow artificial turf in front yards, regulate curb cuts for circular driveways, permit book-sharing exchanges (Little Free Libraries), and revise the 3/7 exception for narrow lots. The council will also consider agreements for traffic engineering services, a Weslayan Street corridor study, and discuss the 2024-2028 Capital Improvement Program.

• Approve ordinance amending zoning for artificial turf, curb cuts, book sharing exchanges, and 3/7 exception (first of two readings)
• Approve on-call traffic engineering services agreement with Kimley-Horn (one year, two one-year renewals)
• Approve professional services agreement with Kimley-Horn for Weslayan Street Corridor Study, not to exceed $75,000
• Discuss 2024-2028 Capital Improvement Program and provide feedback
• Approve resolution authorizing participation in Houston Coalition of Cities regarding CenterPoint Energy proceedings

The City Council approved amendments to the zoning ordinance on first and final reading, covering artificial turf, curb cuts, book sharing exchanges, and the 3/7 exception for narrow lots. They also approved a one-year traffic engineering services agreement with Kimley-Horn (with two one-year renewal options) and a $75,000 Weslayan Street Corridor Study. A resolution authorizing participation in the Houston Coalition of Cities concerning CenterPoint Energy was approved, with Councilmember Barnes abstaining. The council discussed the preliminary 2024-2028 Capital Improvement Program and received a sustainability update, but took no action on those items.

• Approved zoning ordinance amendments on first and final reading (5-0)
• Approved traffic engineering services agreement with Kimley-Horn for one year with two one-year renewal options (5-0)
• Approved $75,000 Weslayan Street Corridor Study with Kimley-Horn (4-1, Carroll opposed)
• Approved resolution authorizing participation in Houston Coalition of Cities for CenterPoint Energy proceedings (4-0, Barnes abstained)
• Approved consent agenda including April 17, 2023 minutes, 2022 budget amendment, and February 2023 finance report (5-0)

City Council

City Council approved several professional service contracts, including a new financial system and storm drainage modeling. The council also appointed a new Municipal Court Clerk and issued a public service proclamation.

• Approved $715,795 agreement with Tyler Technology for Enterprise Resource Planning Financial System (5-0)
• Approved $100,000 contract to Halff Associates, Inc. for storm drainage modeling (5-0)
• Appointed Victoria Saldivar as Municipal Court Clerk effective July 1, 2023, or upon current clerk's retirement (5-0)
• Approved agreement with Jones Lang LaSalle Brokerage, Inc. for professional real estate services (5-0)
• Proclaimed May 7–13, 2023, as Public Service Recognition Week
• Approved March 27 and April 9, 2023, meeting minutes via consent agenda (5-0)
• Accepted March 2023 Quarterly Investment Report and January 2023 Monthly Financial Report via consent agenda (5-0)

Zoning & Planning Commission

The Zoning and Planning Commission is meeting to consider final reports on several proposed zoning ordinance changes, including the 3/7 Exception for narrow lots, curb cut approvals, artificial turf regulations, book sharing exchanges, consolidation of single-family districts, and sports court rules. The commission voted 6-1 to recommend changes to the 3/7 Exception and unanimously to recommend curb cut clarifications. These reports will be forwarded to City Council for final action.

• 3/7 Exception: adds garage-in-rear-yard requirement and special exception process for narrow lots under 55 feet wide and 6,000 sq ft
• Curb cuts: clarifies approval for circular driveways and additional curb cuts on corner lots, through lots, and busy streets (Bissonnet, Buffalo Speedway, West Holcombe, Bellaire, Kirby)
• Artificial turf: final report on regulations for front yard installation
• Book sharing exchanges: final report on front yard structure rules
• SF District Consolidation: proposal to merge SF-1, SF-2, SF-3 into one single-family district

The Zoning & Planning Commission approved and submitted final reports regarding 3/7 exceptions, curb cuts, artificial turf, and book sharing exchanges to the City Council. Discussions on sports courts and SF District Consolidation were deferred to the next meeting.

• Approved submission of 3/7 Exception final report to City Council (4-1)
• Approved submission of Curb Cuts final report to City Council (5-0)
• Approved submission of Artificial Turf final report to City Council (5-0)
• Approved submission of Book Sharing Exchanges final report to City Council (5-0)
• Approved ordinance language for the four final reports (4-0)

Senior Services Board

The West University Place Senior Services Board meets to approve March minutes, hear a financial sustainability and operational analysis update, discuss the Skills Bank and programming questions, and receive monthly reports from committees including APAC, Good Neighbor Team, Parks and Recreation, and Senior Services. The agenda is largely routine oversight and reporting, with no major decisions or public hearings listed.

• Presentation on 110% Update on Financial Sustainability and Operational Analysis
• Skills Bank discussion led by Candyce Beneke
• Programming questions from board members
• Monthly reports from APAC, Good Neighbor Team, Parks and Recreation, Senior Services, and Council Liaison

The Board approved the minutes from the March 9, 2023 meeting. Members discussed a proposed resident alert system, a financial sustainability update for Parks and Recreation, and the development of a senior skills bank.

• Approved minutes from March 9, 2023

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to approve March minutes, hear member reports, and discuss summer work assignments. They will continue a food waste composting proposal and review city staff updates on waste diversion statistics and app improvements.

• New Neighbor Program update
• Spring Festival report
• Food waste composting proposal by Gregory/Fehl (continued from March)
• Discussion of 50% solid waste diversion rate goal
• WTDWIT app and ATRS bins update

The Board decided to publish the 'What to Do with It' brochure in the Fall Currents article. Members coordinated volunteers for the May 6 Shred-It event and requested updates to the city's recycling website.

• Approved March meeting minutes
• Decided to publish the 'What to Do with It' brochure for the Fall Currents article
• Appointed Sheth to chair the May 6 Shred-It event
• Requested city website updates to include 2022 Recycling Guidelines and 2023 WTDWI update
• Requested city website add clean aluminum foil and cardboard food boxes to acceptable items list

City Council

The West University Place City Council is meeting to consider several items, including rejecting bids for the Colonial Park Pool Deck project, awarding a professional real estate services agreement, and receiving an update on the parks and recreation financial sustainability strategy. The agenda also includes a proclamation for Older Americans and Volunteer Month and routine consent agenda items.

• Reject bids for Colonial Park Pool Deck project: Shirley and Sons ($210,000 base; $332,000 with alternate) and Landscape Art, Inc. ($388,740.40 base; $432,425.40 with alternate) were over budget or incomplete.
• Award agreement with Jones Lang LaSalle Brokerage, Inc. for professional real estate services.
• Receive update on Operational Analysis and Financial Sustainability Strategy for Parks and Recreation by 110%.
• Proclaim May 2023 as Older Americans and Volunteer Month.
• Approve City Council minutes of March 27, 2023.

City Council rejected two bid proposals for the Colonial Park Pool Deck replacement because they were over budget and incomplete. The city will now seek pricing to remove part of the deck to create a green space instead. Council also approved amended minutes from the March 27 meeting.

• Rejected bid proposals from Shirley and Sons and Landscape Art, Inc. for Colonial Park Deck Replacement (5-0)
• Proclaimed May 2023 as Older Americans and Volunteer Month
• Approved amended March 27, 2023 meeting minutes (5-0)
• Removed Professional Real Estate Services agreement with Jones Lang LaSalle Brokerage, Inc. from agenda

Parks & Recreation Board

The Parks and Recreation Board is meeting to discuss parks and recreation items, including an operational analysis and financial sustainability update, a trial period for tennis/pickleball, and reports from park ambassadors. The agenda also includes citizen comments, approval of minutes, and updates from the Friends group and City Council.

• Operational Analysis & Financial Sustainability Update by Susan White
• Tennis/Pickleball trial period discussion
• Park Ambassador reports for Colonial, Friends, Huffington, Jennie Hughes, Judson, Wier, and Whitt Johnson Parks
• Wier Park update by Chair Will Bertron
• Citizen comments limited to 3 minutes each

The board approved the February meeting minutes. Staff recommended maintaining current tennis lesson reservation policies despite a citizen request for relaxation. The board discussed potential updates to inflatable amusement rules in parks.

• Approved February PRB meeting minutes (unanimous)

City Council

The West University Place City Council will hold a special and regular meeting to consider several contracts and public hearings. Key items include approving a $85,904 agreement with The Goodman Corporation to administer a $2.5 million EPA grant for the Milton Street Water Line Replacement Project, and awarding a $335,000 contract to All-Terra Engineering for on-call construction materials testing. The council will also hold a joint public hearing with the Zoning and Planning Commission on proposed zoning ordinance amendments regarding artificial turf, book-sharing exchanges, curb cuts, and the '3/7 Exception' for side-yard setbacks. The meeting begins with an executive session on a personnel matter concerning the Municipal Court Clerk.

• Approve $85,904 contract with The Goodman Corporation to administer a $2.5 million EPA grant for the Milton Street Water Line Replacement Project
• Award $335,000 contract to All-Terra Engineering, Inc. for on-call construction materials testing services
• Joint public hearing on zoning amendments for artificial turf, Little Free Libraries, curb cuts, and the 3/7 Exception
• Proclaim April 1, 2023 as Arbor Day; City recognized as Tree City USA for 33rd consecutive year
• Consent agenda includes $250,000 sewer lining contract, $108,000 storm sewer maintenance, $80,000 pavement lifting, and $67,687 for police vests

City Council decided not to proceed with enclosing Poor Farm Ditch between University Boulevard and Bissonnet Street after a study found it was not hydraulically feasible. The council will repurpose remaining funds to evaluate open channel design options instead. Several infrastructure and equipment contracts were also approved.

• Cancelled Phase 2 and 3 of Poor Farm Ditch enclosure study and repurposed funds for open channel design options (Unanimous)
• Approved $85,904 agreement with The Goodman Corporation for EPA grant administration (5-0)
• Approved contract with All-Terra Engineering, Inc. for on-call construction materials testing (5-0)
• Approved $250,000 contract with National Works, Inc. for sanitary sewer lining (5-0)
• Approved contract up to $108,000 with National Works Inc. for storm sewer maintenance (5-0)
• Approved contract up to $80,000 with Concrete Raising Corporation for pavement lifting (5-0)
• Approved $67,687 purchase order with Velocity Systems for police assault vests and ballistic plates (5-0)
• Proclaimed April 1, 2023, as Arbor Day in West University Place

Zoning & Planning Commission

The Commission approved finalizing and submitting preliminary reports to City Council regarding artificial turf, curb cuts, and the 3/7 exception. A final report for book sharing exchanges was approved with changes to installation guidelines and height regulations.

• Approved finalizing artificial turf preliminary report for City Council (7-0)
• Approved finalizing curb cuts preliminary report for City Council (7-0)
• Approved final report for book sharing exchanges with installation and height changes (6-1)
• Approved finalizing 3/7 exception preliminary report for City Council (7-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing and decide on a variance request for properties at 3410 and 3416 Sunset Blvd. The applicant seeks to allow a 10.208-foot interior side yard setback instead of the required 12.25 feet to build a new home while preserving two oak trees. The board will also consider approving minutes from the November 17, 2022 meeting.

• Variance request Docket 2023-0002 for 3410 and 3416 Sunset Blvd. to reduce interior side yard setback from 12.25 ft to 10.208 ft.
• Public hearing on the variance, with board deliberation and decision.
• Approval of meeting minutes from November 17, 2022.

The Zoning Board of Adjustment approved a variance for a residential project at 3410 and 3416 Sunset Blvd. The board also approved the meeting minutes from November 17, 2022, and August 25, 2022.

• Approved variance for 10.208’ interior side-yard setback at 3410 and 3416 Sunset Blvd (5-0)
• Approved meeting minutes from November 17, 2022 and August 25, 2022 (5-0)

City Council

The West University Place City Council will hold a special and regular meeting to consider several public works contracts, including a $265,617 waterline installation on Law Street, a $500,000 on-call concrete paving contract, and rejecting all bids for Weslayan traffic signals. The council will also vote on a proclamation for Beverly Loftis Severe Weather Week and a consent agenda covering radio purchases, opioid settlements, a refuse truck, and budget amendments.

• Approve $265,617 contract with ISJ Underground, LLC for waterline on 4100-4200 blocks of Law Street
• Approve $500,000 on-call concrete paving contract with TB Concrete Construction, Inc.
• Reject all bids for Weslayan traffic signals construction
• Proclaim May 13-17, 2023 as Beverly Loftis Severe Weather Week
• Approve $97,120.56 purchase of Motorola radios and $275,037 refuse truck

City Council rejected all bids for Weslayan traffic signals because the lowest bid exceeded the budget by approximately $218,000. The Council approved several other infrastructure contracts and equipment purchases, including a new waterline and a refuse truck.

• Rejected all bids for Weslayan traffic signals (3-2)
• Approved contract with TB Concrete Construction, Inc. for on-call concrete paving (5-0)
• Approved $265,617 contract with ISJ Underground, LLC for Law Street waterline construction (5-0)
• Approved $275,037 purchase of a refuse vehicle (5-0)
• Approved $97,120.56 purchase of Motorola radios (5-0)
• Approved resolution to participate in opioid settlements with Allergan, CVS, Walgreens, and Walmart (5-0)
• Adopted ordinance amending FY 2023 Budget for FY 2022 carryover (5-0)
• Proclaimed May 13–17, 2023, as Beverly Loftis Severe Weather Week

Senior Services Board

The board approved the minutes from January and February. Members discussed potential ideas for a community building and agreed to develop a list of questions for residents to gather input on the facility's needs.

• Approved January and February meeting minutes

Parks & Recreation Board

This is a regular Parks and Recreation Board meeting with routine reports and updates. The board will hear citizen comments, approve February minutes, and receive updates from staff, the Friends group, and the City Council. A consultant for Wier Park has been approved, and park ambassadors will report on various parks.

• Wier Park consultant approved (Burditt)
• Approval of February 8, 2023 minutes
• Operational Analysis & Financial Sustainability Update by Susan White
• Park Ambassador reports for Colonial, Friends, Huffington, Jennie Hughes, Judson, Recreation Center, Whitt Johnson, and Wier parks
• Citizen comments limited to 3 minutes each

City Council

This is a special meeting with a single substantive item: the City Council will convene in executive session to interview a candidate for Municipal Court Clerk under Texas Government Code Section 551.074 (personnel matters). After the closed session, the council may reconvene to take any desired action, then adjourn. No other business is on the agenda.

• Executive session to interview candidate for Municipal Court Clerk
• Possible action on the candidate after executive session

The City Council convened a special meeting and entered an executive session to interview candidates for the Municipal Court Clerk position. No substantive action was taken during the meeting.

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board is meeting to discuss ways to achieve a 50% solid waste diversion rate, including a food waste composting proposal. They will also review reports on summer events, a waste reduction update, and the status of a food waste request for quotes.

• Gregory/Fehl food waste composting proposal
• Discussion of ideas to achieve 50% solid waste diversion rate
• WULL carnival report
• Summer events RSWRB will attend
• Food waste RFQ status update

The Board discussed a food waste composting proposal and plans to request City Council support on the March 27 agenda. The Board also decided not to participate in the July 4 event.

• Approved February meeting minutes
• Decided not to participate in July 4 event
• Proposed seeking City Council support for composting on March 27 agenda

City Council

This is a special meeting with a single substantive item: the City Council will convene in executive session under Texas Government Code Section 551.074 to interview candidates for the Municipal Court Clerk position. No votes or decisions are listed on the agenda; any action resulting from the closed session would be considered after reconvening. The rest of the agenda is procedural (call to order, adjourn).

• Executive session to interview Municipal Court Clerk candidates (TGC 551.074)

The City Council convened a special meeting and entered an executive session to interview candidates for the Municipal Court Clerk position. No action was taken following the session.

City Council

The West University Place City Council will consider awarding a $5,995,950 contract to Conrad Construction Co. for the Eastside Paving and Drainage Improvements – Package 1, which includes storm sewer and concrete roadway work on University Boulevard from Buffalo Speedway to Kirby Drive. The council will also consider a 5-year crack sealing contract, a budget amendment and contract for Well #9 rehabilitation, and several other routine items.

• Award $5,995,950 contract to Conrad Construction Co. for University Blvd. paving and drainage (Package 1)
• Award 5-year crack sealing contract to W & R Construction Co., $75,000 first year
• Adopt ordinance and award up to $422,866 to C&C Water Services for Well #9 rehabilitation
• Call joint public hearing for March 27, 2023 on Zoning Ordinance amendments
• Reschedule April 24 meeting to April 17 for early voting

City Council approved several infrastructure contracts, including a major drainage project on University Boulevard and a well rehabilitation. The council also scheduled a joint public hearing on zoning amendments and adjusted the April meeting calendar.

• Approved $5,995,950 contract with Conrad Construction Co., Ltd. for Eastside Paving and Drainage Improvements – Package 1 (5-0)
• Awarded 5-year crack sealing contract to W & R Construction Co., LLC for $75,000 in the first year (5-0)
• Approved budget amendment and contract with C&C Water Services, LLC for Wakeforest Well #9 rehabilitation not to exceed $422,866 (5-0)
• Approved ordinance for Joint Public Hearing on March 27, 2023 regarding Zoning Ordinance amendments (5-0)
• Rescheduled April 24, 2023 meeting to April 17, 2023 (5-0)
• Approved February 13, 2023 meeting minutes (5-0)
• Approved resolution to provide food compost bins to residents at a 50% discount (5-0)

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board is meeting to discuss routine business including approval of January minutes, board member reports, and updates on recycling and solid waste programs. They will also hear a staff report on the food waste request for quotes (RFQ) status and solid waste statistics. The agenda is largely procedural with no major decisions or public hearings listed.

• Food waste RFQ status update
• New Neighbor Program report
• WULL Carnival 2/25/23 and Easter Spring Festival 4/01/23 planning
• Tree lights removal report
• Solid waste statistics review

The Board decided to discontinue its participation in the 4th of July event due to a shortage of board members. Members also approved the January meeting minutes and discussed upcoming recycling initiatives for local schools and community festivals.

• Approved January meeting minutes
• Decided to discontinue participation in the 4th of July event
• Agreed to hold the next tree light removal event on January 6, 2023

City Council

The West University Place City Council will discuss and possibly act on several items, including an update on the West Side Drainage Project with options for underground stormwater detention, a recommendation to approve two vendors for food waste collection and composting, and a zoning and planning commission update on sports court regulations. The consent agenda includes routine items such as approving minutes, calling the May 6 general election, and a budget amendment for waterline design.

• Approve $97,760.50 change order to HDR Engineering for waterline design for Eastside Paving and Drainage Project Package 2
• Approve ordinance calling May 6, 2023 General Election
• Receive November 2022 Monthly Financial Report
• Approve 2023 contract amendment with Minor Design for graphic design
• Discuss and provide direction on sports court regulations including pickleball and batting cages

City Council approved two referred vendors for food waste collection and composting services. The Council also passed a consent agenda including a budget amendment for east side waterline design and the calling of a general election for May 6, 2023.

• Approved Zero Waste of Houston and Moon Shot as food waste collection vendors and a 50 percent cost shared composting bin (5-0)
• Approved ordinance calling for the May 6, 2023 General Election (5-0)
• Approved $97,760.50 budget amendment and change order to HDR Engineering for east side waterline design (5-0)
• Approved 2023 Graphic Design Contract Amendment with Minor Design (5-0)
• Approved City Council Minutes of January 23, 2023 (5-0)
• Received November 2022 Monthly Financial Report (5-0)
• Directed Zoning and Planning Commission to review noise, light, visibility and hours for sports courts and activities

Zoning & Planning Commission

The Zoning and Planning Commission is meeting to discuss and potentially approve amendments to the Zoning Ordinance regarding curb cuts and driveways. The proposed changes clarify when additional curb cuts are allowed for circular driveways, corner lots, through lots, and busy streets. The commission will also discuss front and side yard setback requirements and regulations for sports courts.

• Proposed amendments to Table 7-5a, Note 5, regulating curb cuts for circular driveways, corner lots, through lots, and busy streets (Bissonnet, Buffalo Speedway, West Holcombe, Bellaire, Kirby)
• Discussion of front and side yard setback requirements for structures like little free libraries, play structures, sandboxes
• Discussion of additional specifications for sports courts, including pickleball and batting cages
• Public comments and procedural matters

The Commission approved preliminary reports regarding curb cuts and corner lots and front and side yard setback requirements. A decision on sports courts was deferred to seek further input from City Council.

• Approved preliminary report on curb cuts/corner lots and forwarded to City Council (6-0)
• Approved preliminary report on front and side yard setback requirements (5-1)
• Tabled sports courts decision pending City Council workshop input

Senior Services Board

The Senior Services Board is meeting to approve minutes, hear citizen comments, and hold a workshop to review the mission and vision, brainstorm ideas for the new Community Building, and prioritize next steps. Monthly reports will be given by various committee liaisons. The agenda is largely procedural and planning-focused, with no specific decisions or dollar amounts listed.

• Workshop to review mission and vision and brainstorm ideas for new Community Building
• Review of ideas already gathered by George Baker
• Monthly reports from APAC, Good Neighbor Team, Parks and Recreation, Senior Services, and Council Liaison
• Citizen comments limited to three minutes per speaker

The board reviewed a hybrid model for the 110% project and received updates on the Edloe Pathway and Weir Park projects. Members discussed visits to other senior centers to help prioritize goals for the new community center. No formal votes were taken during the meeting.

• Selected a hybrid model for the 110% project
• Deferred approval of minutes to the March meeting

Parks & Recreation Board

The Parks and Recreation Board is meeting to discuss an operational analysis and financial sustainability update, receive reports from the Friends group, council, and park ambassadors, and consider actions related to Wier Park, including a consultant overview and user group selection. The agenda also includes approval of minutes and citizen comments.

• Operational Analysis & Financial Sustainability Update by Susan White and Farrell Buller
• Wier Park Update: consultant overview and user group selection
• Park Ambassador reports for Colonial, Friends, Huffington, Jennie Hughes, Judson, Recreation Center, and Whitt Johnson parks
• Approval of minutes from January 11, 2023
• Citizen comments limited to three minutes each

The board approved the minutes from the January 11 meeting. Members discussed a financial sustainability update and received reports on city drainage and park maintenance.

• Approved Jan. 11 meeting minutes (unanimous)

City Council

City Council approved a budget amendment and contract for the Edloe Street Pathway Project and appointed Danny Cameron as Public Works Director. The council also approved utility write-offs and updates to the city's flood ordinance. One item regarding a paving and drainage change order was pulled from the agenda.

• Approved appointment of Danny Cameron as Public Works Director (5-0)
• Approved $216,000 budget amendment for Edloe Street Pathway Project (4-1)
• Approved easement agreement with T/H Land Holdings, LTD (4-1)
• Awarded $672,719.20 contract to PMG Project Management Group, LLC (4-1)
• Authorized City Manager to execute Edloe Street Pathway contract and easement (4-1)
• Approved ordinance amending Flood Ordinance (Ch. 18, Art. IX) and Ch. 74 (5-0)
• Authorized write-off of $4,004.04 in uncollectable utility accounts (5-0)
• Accepted December 2022 Quarterly Investment Report (5-0)

Zoning & Planning Commission

The West University Place Zoning and Planning Commission is meeting to consider preliminary reports and proposed ordinance changes. Key items include modifications to the 3/7 Exception for narrow lots, a review of old stock housing rules, and a proposal to consolidate the SF-1, SF-2, and SF-3 zoning districts. The commission will also discuss artificial turf, curb cuts, setbacks, and sports courts.

• Proposed changes to the 3/7 Exception for narrow lots, adding a 6,000 sq ft area limit and requiring garages in the rear yard
• Preliminary report on Old Stock Housing recommends no ordinance changes, but suggests a task force to study tax-relief incentives
• Proposal to consolidate SF-1, SF-2, and SF-3 zoning districts into one unified Single-Family district
• Discussion of regulations for artificial turf in front yards and landscaped areas
• Review of front and side yard setback requirements for structures like little free libraries and play structures

The Commission approved a preliminary report on the 3/7 Exemption and a report on SF District Consolidation. Several other items, including Old Stock Housing and sports court regulations, were tabled or sent back for staff revisions.

• Approved 3/7 Exemption preliminary report with minor corrections (6-0)
• Approved SF District Consolidation preliminary report with table additions (6-0)
• Forwarded Artificial Turf preliminary report to City Council
• Tabled Old Stock Housing item
• Requested revisions to Curb Cuts/Corner Lots report for next meeting
• Requested staff guidelines for Front and Side yard Setback Requirements (free little libraries)
• Requested staff revisions to Sports Courts definitions and requirements

Parks & Recreation Board

The Parks and Recreation Board is holding a regular meeting with citizen comments, approval of minutes, and updates from the Friends group, City Council, and the Parks Director. Park ambassadors will report on various parks, and a consultant will lead a Beneficiary of Service Workshop. The meeting is largely procedural with routine reports and updates.

• Approval of minutes from December 7, 2022
• Friends Update by Sami Morrison
• Council Update by Mayor Pro Tem John Montgomery
• Park Ambassador Reports for Colonial, Friends, Huffington, Jennie Hughes, Judson, Whitt Johnson Parks, and Recreation Center
• Beneficiary of Service Workshop led by Farrell Buller

The Board approved the minutes from the December meeting. Members received updates on the Edloe Street project, Wier Park planning, and a financial sustainability strategy presentation.

• Approved December PRB meeting minutes (unanimous)

Senior Services Board

The board reviewed citizen commentary regarding senior exemptions and police protection. Members received updates on a $10 million property sale to the City of Houston and the approval of the Edloe project. No formal votes on policy or funding were taken by the board.

• Received report that Rafino hills property was sold to the City of Houston for $10 million
• Received update that the Edloe project was approved with a projected February start
• Discussed Weir Park ADA changes and $100k cost to dispose of rubber chips

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board is meeting to approve December minutes and hear reports on community programs, including the Tree Light Ceremony, New Neighbor Program, and the West U Collects app. They will also discuss upcoming events like the WULL Carnival and the Master Recycler Class, plus receive a staff report on recycling stats and storage.

• Tree Light Removal Project report
• West U Collects App update
• WULL Carnival on Feb 25, 2023
• New board members process
• Social media themes discussion

The Board approved the December meeting minutes and moved to invite potential new members to upcoming February and March meetings. Members also agreed to update the West U Collects App and WTDWI annually.

• Approved December meeting minutes (Pass)
• Approved motion to invite potential Board members to February 14 and March 7 meetings
• Decided to update West U Collects App and WTDWI annually

City Council

The West University Place City Council is meeting to discuss the Edloe Street Pathway Project, where bids exceeded the architect's estimate and project budget, and to consider options like phasing or alternative materials. They will also review the citizen satisfaction survey results, approve a comprehensive financial management policy, and amend the flood ordinance. Several routine contracts are on the consent agenda.

• Edloe Street Pathway Project: bids ranged from $667,381.60 to $871,625.00, exceeding the $531,000 budget; staff to return with recommendations by Feb 13
• Citizen Satisfaction Survey: 862 responses received; results to be presented by consultant Ron Gailey
• Ordinance amending Chapter 18, Article IX (Flood Ordinance) and Chapter 74, Sections 74-31a (3), (4), (5)
• Consent agenda: award SAFEbuilt, LLC $80,000 for zoning administration and community development services
• Consent agenda: award C N Koehl Urban Forestry Inc. $70,000 for urban forestry services

City Council voted to proceed with the Edloe Street Pathway project by accepting the low bid. The Council also adopted a new Comprehensive Financial Management Policy and approved the first reading of an ordinance regarding flood plain elevation.

• Approved accepting low bid for Edloe Street Pathway Project (4-1)
• Approved resolution adopting Comprehensive Financial Management Policy (5-0)
• Approved first reading of ordinance amending flood plain elevation rules (5-0)
• Awarded $80,000 zoning and building services contract to SAFEbuilt, LLC (5-0)
• Awarded $70,000 urban forestry services contract to C N Koehl Urban Forestry Inc. (5-0)
• Approved City Council Minutes of December 12, 2022 (5-0)
• Proclaimed January 8–14, 2023, as Edmund L. Burnett Week