West University Place public meetings in 2024
83 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Zoning Board of Adjustment
The Zoning Board of Adjustment will consider a variance request for 3117 Carnegie Street to allow a garage to remain with a 2.4-foot interior side setback instead of the required 3 feet, and a 4.6-foot rear yard setback instead of 5 feet. The garage was built under a permit later found to be issued in error. Staff recommends approval with conditions including fire-rated walls and non-operable windows.
- Variance request for interior side yard setback of 2.4 ft (required 3 ft) and rear yard of 4.6 ft (required 5 ft)
- Permit for garage remodel was issued in error; structure was built as new construction
- Staff recommends approval with conditions
- Conditions include fire-rated wall assemblies and non-operable translucent windows
- Project involves a two-story garage with guest quarters at 3117 Carnegie Street
The Zoning Board of Adjustment approved a variance for a two-story garage at 3117 Carnegie, allowing reduced side and rear setbacks. The approval includes conditions from the staff report, such as meeting all other zoning requirements, maintaining a 2-foot overhang clearance, and complying with building and floodplain codes. The motion carried 5-0.
- Approved variance for garage at 3117 Carnegie to allow 2.6-ft side and 4.4-ft rear setbacks (5-0)
- Conditions include: all other zoning requirements met, overhang at least 2 ft from side property line, compliance with International Building Code, and floodplain requirements satisfied
Senior Services Board
The Senior Services Board will approve minutes from November, receive monthly reports from staff and city council liaisons, and hold an idea exchange for 2025 programs. Public comment is invited with a three-minute limit per speaker.
- Approval of minutes from November 14, 2024
- Monthly reports from Senior Services, Parks, Good Neighbor Team, APAC, and City Council
- Idea Exchange for 2025 – bring ideas creatively wrapped or in a decorated envelope
- Public comment period relevant to Senior Board agenda
- Holiday refreshments provided
The Senior Services Board approved the agenda and previous meeting minutes with a correction. Members received updates on the upcoming trail resurfacing project, the appointment of James Novak as Fire Chief, and ongoing infrastructure and traffic discussions. No formal policy decisions were made beyond the agenda and minutes approval.
- Approved agenda and previous meeting minutes (motion by Diana, seconded by Geri)
- Noted correction of misspelling in previous agenda
- Received update on decomposed granite trail replacement with rubber surfacing (Jan 2-24)
- Heard report on James Novak's appointment as Fire Chief
- Discussed Poor Farm Ditch drainage project and water treatment plant repair plan
- Acknowledged traffic flow studies and Milton Street truncation consideration
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will hold a routine meeting with no major decisions on the agenda. Members will receive updates on a sustainability presentation given to City Council, local school programs, and staff reports on food waste and solid waste statistics. Upcoming community events including a Christmas tree recycling collection and seasonal festivals will also be reviewed.
- Report on Sustainability Presentation to City Council
- WUES (West University Elementary School) update
- Christmas Tree Lighting Removal event on 1/11/25
- Food waste statistics from staff report
- ITR (InSinkErator?) update from staff
The Recycling & Solid Waste Reduction Board discussed the City Council's reception of their sustainability presentation, noting that curbside composting was not well received because residents can subscribe individually. They decided not to host booths at upcoming softball and Little League events, instead focusing on event sustainability and waste stations. The board also reviewed Living Earth's yard waste procedures and set action items for future meetings.
- Approved November 2024 meeting minutes (motion by White, second by Pai)
- Decided not to host booths at West U Softball Parade and Little League Opening Ceremonies, will work with WUSA/WULL on waste stations
- Deferred Currents article and Easter Spring Festival planning to January meeting
- Adjourned to January 14, 2025 at 6:30 PM (unanimous)
City Council
The City Council will meet to decide on the appointment of a new Fire Chief and review recommendations for city charter amendments. The body will also discuss infrastructure projects and award several service contracts.
- Appointment of James Novak to the position of Fire Chief
- Contract for Recreation Center jogging track improvements to Kraftsman Commercial Playgrounds not to exceed $172,600
- Three-year graphic design services contract to Eddy Alexender (first year estimated $33,500, not to exceed $50,000)
- Resolution authorizing participation in the Kroger Opioid Settlement
- Adoption of the Covered Applications and Prohibited Technology Policy regarding social media on government devices
The City Council appointed James Novak as Fire Chief effective December 9, 2024, and awarded a contract for Recreation Center jogging track improvements to Kraftsman Commercial Playgrounds for $212,600, including a green color option. The council also approved the consent agenda, which included adopting a social media policy, authorizing participation in the Kroger opioid settlement, and awarding a graphic design services contract. No action was taken on the Charter Review Committee update, Recycling Board recommendations, North Poor Farm Ditch concepts, or Facilities Master Plan Phase II update.
- Appointed James Novak as Fire Chief (4-0, Carroll absent)
- Awarded $212,600 contract to Kraftsman Commercial Playgrounds for jogging track improvements (4-0)
- Approved consent agenda including social media policy, opioid settlement, and graphic design contract (4-0)
🗳️ How they voted (4 roll-call votes)
Building & Standards Commission
The Building & Standards Commission will hold a regular meeting to discuss potential amendments to the city's fire code regarding battery walls and electric cars in residential garages, as well as the definition of 'major remodel' and HVAC unit location regulations. They may also consider approval of prior meeting minutes and possibly convene in executive session for legal or economic development matters.
- Discuss amending fire code for battery walls and electric cars in garages (fire-resistant assemblies or alarms required for new construction and retrofits)
- Discuss redefining 'major remodel' vs 'major improvement'
- Discuss HVAC unit location and possible amendment to Chapter 18 of the Code of Ordinances
- Consider approval of November 7, 2024 meeting minutes
The Building & Standards Commission approved a motion to delete the outdated definition of 'major remodel' from the code and forward the change to City Council for approval. The board also directed staff to incorporate public comments on fire codes (including electrical energy storage systems and the 2020 National Electrical Code) into revised language for review at the next meeting. Staff was asked to revise generator clearance language (12 or 18 inches) and send it to the Zoning and Planning Commission for input. The November 7, 2024 meeting minutes were approved as amended.
- Approved motion to delete 'major remodel' definition and forward to City Council (5-0)
- Approved November 7, 2024 meeting minutes as amended (5-0)
- Directed staff to revise fire code language incorporating public comments on electrical energy storage systems and 2020 NEC
- Directed staff to revise generator clearance language and forward to Zoning and Planning Commission for input
🗳️ How they voted (2 roll-call votes)
Parks & Recreation Board
The Parks and Recreation Board will discuss and vote on recommending updates to park ordinances regarding motorized vehicles and pet exceptions for City Council consideration. Other agenda items include updates from the Pickleball/Tennis Committee, Programming Committee, and Recreation Center design progress. The board will also hear reports from park ambassadors and a Friends of Parks overview.
- Action on Ordinance Updates – Motorized Vehicles and Pet Exceptions in Parks (recommendation for City Council)
- Pickleball/Tennis Committee update via email from Brittany Bakes and Chair Nina Springer
- Programming Committee report including Fall Event Wrap Up and Holiday Consideration
- Recreation Center update from PGAL
- Parks & Open Space Master Plan update from Parks and Recreation Director Susan White
City Council
The West University Place City Council will hold a special meeting at 5:00 PM to recess into executive session for deliberations on the purchase, exchange, lease, or value of real property and on the employment, evaluation, and duties of the Fire Chief. At 5:45 PM, the regular meeting will convene to consider a consent agenda including approval of the November 11, 2024 meeting minutes and receipt of the September 2024 monthly financial report. Following the meeting, Council will attend the Annual Tree Lighting ceremony at Friends Park.
- Executive session to deliberate real property and Fire Chief employment
- Approval of November 11, 2024 City Council meeting minutes
- Receipt of September 2024 Monthly Financial Report
- Public comments opportunity for agenda and non-agenda items
- Annual Tree Lighting ceremony at Friends Park at 6:00 PM
🗳️ How they voted (2 roll-call votes)
Zoning Board of Adjustment
The Zoning Board of Adjustment will hold a public hearing to decide on a variance request for a single-family home. The applicant seeks to use pervious pavers and Blackstar gravel instead of natural vegetation for 17% of the front yard to facilitate a circular driveway design.
- Docket No. 2024-0008: Variance request for 3733 Arnold St. regarding front yard landscaping standards
- Proposed use of pervious pavers and Blackstar gravel in lieu of natural vegetation
- Request to allow 17% of front yard area to deviate from required landscape standards
- Review of meeting minutes from October 24, 2024
Senior Services Board
The Senior Services Board will meet to approve minutes from October, receive a presentation from PGAL, and hear monthly reports from staff and liaisons. Citizen comments are also invited on agenda-related matters.
- Approval of minutes from October 10, 2024
- PGAL presentation (topic unspecified)
- Monthly reports from Toby Brooks (Sr. Services), Susan White (Parks), Mardi Turner (GNT), Karen Kenny (APAC), and John Montgomery (City Council)
- Public comment period for agenda-related items
City Council
The City Council may have a quorum present for a town hall regarding the Facilities Master Plan – Phase 2. This is not a scheduled meeting of the City Council.
- Facilities Master Plan – Phase 2 – Town Hall
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will consider revisions to a sustainability presentation for City Council, along with reports on recent community events and upcoming activities. They will also review staff updates on food waste and solid waste statistics, an ITR update, and set a date for presenting board suggestions on sustainability to City Council.
- Boo Bash Report
- Full Moon Fest Report
- Recycling Event Report
- Revisions to Sustainability Presentation for City Council
- Staff report on food waste stats and solid waste statistics
City Council
The City Council will review recommendations from the Charter Review Committee for proposed charter amendments, including changes to meeting frequency and publication requirements, with a potential special election in May 2025. The Council will also discuss phases 3 and 4 of the Facilities Master Plan and consider accepting an EPA grant for the Milton Street Waterline Replacement Project. A resolution casting the city's vote for a director to the Harris Central Appraisal District Board is on the agenda. The meeting begins with a special session to discuss the city manager's employment in executive session.
- Charter Review Committee report recommending changes to Section 2.09 (meeting frequency) and Section 2.12 (official newspaper) among others
- Discussion of Facilities Master Plan phases 3 and 4 alternatives
- Acceptance of EPA grant award for Milton Street Waterline Replacement Project
- Resolution to cast vote for director to Harris Central Appraisal District Board
- Approval of November 4, 2024 meeting minutes and August 2024 monthly financial report
🗳️ How they voted (6 roll-call votes)
Building & Standards Commission
The Building and Standards Commission will hold a regular meeting to discuss and consider amendments to city ordinances. Items include updates to fire code regulations for electric vehicle charging stations and power walls, redefining "major remodel" for permitting, and changes to the tree ordinance and shared fence agreement. No final votes are expected; these are discussion items.
- Discuss fire code amendments for EV charging stations and power walls in garages (new construction and retrofits)
- Review and potentially redefine "major remodel" versus "major improvement" with flexible timeframes (6-24 months)
- Consider amendments to the city tree ordinance to comply with state law
- Evaluate HVAC unit location code changes referred from Zoning & Planning Commission
- Present amendments to the building-shared fence agreement form and ordinance
🗳️ How they voted (3 roll-call votes)
Zoning & Planning Commission
The Zoning and Planning Commission will hold a public hearing and consider action on a replat for 6714 and 6718 Belmont St. to remove a 30-foot front setback for a townhome development. The commission will also discuss and consider amendments to the zoning ordinance regarding the location of generators and mechanical equipment, as well as regulations for retaining walls, including height limits and engineering requirements.
- Public hearing on replat (Docket 2024-0006 & 2024-0007) for 6714 and 6718 Belmont St., by Mirador Custom Homes LLC, to allow townhome construction by removing a 30-foot front setback.
- Discussion and possible action on amending zoning ordinance for mechanical equipment (e.g., generators) location requirements.
- Discussion and possible action on amending zoning ordinance for retaining wall height limits and engineering requirements.
- Approval of meeting minutes from October 10, 2024.
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will hear an update from CenterPoint Energy on its $5B Greater Houston Resiliency Initiative, a multi-phase plan to improve grid reliability after Hurricane Beryl. Council will also consider a resolution to appoint the city manager to the Government Aggregation Project Board and authorize him to contract for electricity at the most favorable rate. A discussion on citywide pedestrian mobility corridor enhancements is scheduled, and the council will convene an executive session to evaluate the city manager.
- Presentation and discussion of CenterPoint Energy's $5B resiliency plan (Phase 2: $550M investment by June 2025) for storm-hardening and outage reduction
- Discussion of citywide pedestrian mobility corridor enhancements
- Proposed resolution to appoint city manager to Government Aggregation Project Board and authorize electricity provider contract
- Consent agenda: approval of October 28, 2024 council minutes
- Executive session to deliberate employment and evaluation of the city manager
🗳️ How they voted (3 roll-call votes)
City Council
The Employee Benefits Trust (EBT) is meeting to consider a single action: approving the minutes from its October 14, 2024 meeting. That prior meeting included votes to renew medical, dental, and vision insurance with United Healthcare and disability coverage with Blue Cross Blue Shield of Texas. The current meeting is largely procedural with no new proposals.
- Approve minutes of the October 14, 2024 EBT meeting
- Minutes document renewal of medical insurance contract with United Healthcare (Alternative Package 1, HMO employee cost reduced to $0)
- Minutes document renewal of dental and optional vision insurance with United Healthcare
- Minutes document renewal of life, AD&D, and short/long-term disability insurance with Blue Cross Blue Shield of Texas
- Meeting adjourns and reconvenes as the regular City Council meeting
City Council
The City Council will vote on a $427,750 contract with Gulf Coast Pavers to repair shifting and settled pavers at four intersections on Buffalo Speedway. Other action items include authorizing support for the 2025 Chevron Houston Marathon, terminating a construction manager at risk contract with Christensen Building Group, and hearing an update from CenterPoint Energy. The council will also recognize Citizens Academy graduates and designate representatives to the Houston-Galveston General Assembly.
- $427,750 paver repair contract with Gulf Coast Pavers, Inc. for Buffalo Speedway intersections
- Termination of Construction Manager at Risk contract with Christensen Building Group
- Authorizing support for the 2025 Chevron Houston Marathon in West University Place
- Adopting DBE and Title VI policies for the METRO sidewalk grant project
- Approving a Memorandum of Understanding with Tri-Sports for 2025
🗳️ How they voted — 1 divided vote
Zoning Board of Adjustment
The West University Place Zoning Board of Adjustment will hold a public hearing on a special-exception request to add two play structures at The Children’s Place pre-school ministry, 3303 Bissonnet St. The board may approve, deny, or approve with conditions after deliberation.
- Special exception for 2 additional play structures at The Children’s Place pre-school, 3303 Bissonnet St
- Docket No. 2024-0005; staff recommends approval
- Public hearing and decision at 6:30 p.m. in Municipal Building, 3800 University Blvd.
City Council
The City Council will first hold a special meeting at 6 PM for an executive session on the Park lawsuit, then reconvene at 6:30 PM for the regular meeting. Key items include approving a contract amendment with SAFEbuilt for building and community development services, discussing the Facilities Master Plan Phase II for the Senior Center, Library, and Community Building, and authorizing continued monthly transfers to the Employee Benefits Trust. The consent agenda includes approval of meeting minutes and the July 2024 financial report.
- Executive session on the Park lawsuit (legal update under Section 551.071)
- Authorize monthly transfer of funds to Employee Benefits Trust (estimated $2,147,900 for 2025 benefits)
- Approve contract amendment with SAFEbuilt for building services, increasing contract to $95,500
- Discuss Facilities Master Plan Phase II: size, mass, and placement of new Senior Center, Library, and Community Building
- Adopt resolution for the city's Investment Policy (no changes)
🗳️ How they voted (6 roll-call votes)
City Council
The Employee Benefits Trust will consider authorizing direct contract renewals for medical, dental, and vision insurance with United Healthcare and for life, AD&D, and disability insurance with Blue Cross Blue Shield of Texas for the 2025 plan year. The trust also will authorize the continued monthly transfer of city funds to pay premiums. Staff recommends a medical plan option that increases deductibles and out-of-pocket maximums to reduce the premium increase to an estimated 12.81%.
- Authorize renewing medical insurance with United Healthcare under Option 2 (higher deductibles) with an estimated annual increase of $191,294 (12.81%)
- Authorize renewing dental insurance with United Healthcare at no premium change
- Authorize renewing vision insurance with United Healthcare at an estimated $301.20 annual increase (2.52%)
- Authorize a direct contract with Blue Cross Blue Shield of Texas for life, AD&D, and short- and long-term disability, with an estimated annual decrease of $7,633 (-19.02%)
- Authorize monthly transfer of up to $2,147,900 from the city to the Employee Benefits Trust for 2025 premiums
🗳️ How they voted (2 roll-call votes)
Zoning & Planning Commission
The Zoning and Planning Commission will consider approving a replat of 6714 and 6718 Belmont Avenue to remove the current 30-foot front setback, allowing construction of a townhome development. City staff does not object to the request. The commission will also discuss potential amendments to the city's zoning ordinance regarding noise ordinance, HVAC unit locations, basketball goal setback language, and the definition of a structure. Approval of the September 12, 2024 meeting minutes is also on the agenda.
- Replat without vacation for 6714 & 6718 Belmont Ave to remove 30ft front setback for townhome development
- Discussion of noise ordinance and the efficacy/cost of requiring sound cabinets
- Evaluation of existing code on HVAC unit location to resolve ambiguity
- Clarification of 'street line' language for basketball goal setbacks
- Review of the definition of 'structure' in zoning code
🗳️ How they voted (4 roll-call votes)
Senior Services Board
The Senior Services Board will consider approving minutes from September 12, 2024, receive an update on the Soraya Brombacher Memories & Recipes Book and a plan for its sale, and participate in a walkability observation activity. Monthly reports will be given by Toby Brooks (Senior Services), Susan White (Parks), Mardi Turner (GNT), Karen Kenny (APAC), and John Montgomery (City Council). Public comments are invited on agenda items.
- Status update on Soraya Brombacher Memories & Recipes Book and plan for sale of books
- Walkability activity — observation and spatial awareness (wear comfortable shoes)
- Monthly reports from Toby Brooks (Sr. Services), Susan White (Parks), Mardi Turner (GNT), Karen Kenny (APAC), John Montgomery (City Council)
- Approval of minutes from September 12, 2024
- Public comments limited to three minutes per speaker, relevant to Senior Board matters
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will discuss a presentation of sustainability suggestions to City Council, review upcoming community events (Boo Bash, Full Moon Fest, Recycling Event), and receive staff reports on food waste and solid waste statistics. No votes on ordinances or contracts are scheduled.
- Discussion of presentation to City Council on Board suggestions for City sustainability
- Update on the status of a 3-unit recycling composting station suggestion
- Upcoming events: Boo Bash (Oct 19), Full Moon Fest (Oct 25), Recycling Event (Nov 2)
- Staff reports on food waste stats and solid waste statistics
- Status of request for a Living Earth presentation
Building & Standards Commission
The Building and Standards Commission will discuss proposed ordinance amendments including fire code regulations for battery walls and electric vehicles in garages, and clarifying the definition of 'major remodel' vs. 'major improvement.' Staff will also discuss retiring the building-shared fence agreement form, requiring contractors to notify adjacent property owners of substantial outdoor activity, and potential tree ordinance amendments to comply with state law. The meeting includes public comment and approval of prior minutes; no votes are scheduled on these discussion items.
- Discuss amending fire code for battery walls and electric cars in garages
- Discuss definition of 'major remodel' vs. 'major improvement' and staff application
- Discuss retirement of building-shared fence agreement form
- Discuss requiring contractors to notify adjacent property owners for outdoor activity
- Discuss potential tree ordinance amendments to comply with state law
🗳️ How they voted — 1 divided vote
Parks & Recreation Board
The Parks and Recreation Board will meet to discuss the 2025 fee schedule and updates to ordinances regarding motorized vehicles and pet exceptions in parks. The meeting includes updates on urban planning and reports from various park ambassadors.
- 2025 Parks and Recreation Fee Schedule
- Ordinance updates for motorized vehicles and pet exceptions in parks
- Facilities and Urban Planning Update by PGAL
- Discussion of Halloween Dash & Fun Run, Movies in the Park, Full Moon Fest, and Fathers & Flashlights
Zoning Board of Adjustment
The Zoning Board of Adjustment will hold a public hearing to decide on a special exception request for St. Andrews Presbyterian Church. The request seeks to modify an approved site plan to allow two additional play structures at The Children’s Place pre-school ministry.
- Special exception request for two additional play structures at 3303 Bissonnet St (Docket No. 2024-0005)
- Public comments on meeting minutes from February 22, 2024
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will discuss and prepare a path forward for recommending three sustainability thrusts to City Council: LEED certification, water conservation, and progressive solid waste. Other business includes calendar updates, a school supply donation drive, and a suggestion for recycling/composting stations at city events. Staff will report on food waste and solid waste statistics.
- Review three sustainability thrusts (LEED certification, water conservation, progressive solid waste) for Council recommendation
- Discuss path forward for preparing a Council presentation
- Proposal for recycling/composting station at all city events
- School supply donation drive update
- Staff report on food waste statistics and solid waste data
City Council
The West University Place City Council will consider two options for the Wastewater Treatment Plant Improvement Project: accept the single $29,811,000 bid from Industrial TX Corporation or reject it and proceed with a phased approach starting with floodwater resiliency improvements estimated at $17.4 million. The council will also vote on adopting the Fiscal Year 2025 Budget, setting the 2024 tax rate (a 2.72% decrease to $0.241930 per $100 valuation), approving the Capital Improvement Plan for 2025-2029, and adopting the 2025 Fee Schedule. Consent agenda items include reappointing members to the Friends of West U Parks Fund Board and authorizing a reimbursement resolution for ELPH property purchase expenditures.
- Accept or reject $29,811,000 bid from Industrial TX Corp for Wastewater Treatment Plant improvements (budget $17.34M)
- Adopt ordinance for FY2025 Budget and ratify property tax increase
- Set 2024 property tax rate at $0.241930 per $100 valuation (2.72% decrease)
- Accept Capital Improvement Plan for FY2025-2029
- Approve FY2025 Fee Schedule resolution
🗳️ How they voted — 1 divided vote
City Council
The City Council will hold three public hearings: on proposed changes to building permit fees (including increases to fence, driveway, street/curb, and pool/spa motor fees, and discontinuation of house movers renewal fee), the 2025 annual budget, and the 2024 tax rate. No votes will be taken; the council will vote on the tax rate at a meeting on September 23.
- Fence or wall permit fee: increase from $0.75 to $1.00 per linear foot
- Driveway permit fee: increase from $100 to $150
- Street or curb permit fee: increase from $25 to $50
- Pool/spa motor replacement fee: increase from $50 to $75
- Service connection fees: short-side +$35, long-side +$50; house movers renewal fee discontinued
The City Council held three public hearings on September 16, 2024: one on building permit fees, one on the proposed 2025 budget, and one on the 2024 tax rate. No formal decisions were made during the meeting; the hearings were held to receive public input. The tax rate vote is scheduled for September 23, 2024.
- Opened and closed public hearing on building permit fees (no action taken)
- Opened and closed public hearing on 2025 budget (no action taken)
- Opened and closed public hearing on 2024 tax rate (no action taken)
- Adjourned meeting at 8:15 p.m. (4-0, Carroll absent)
🗳️ How they voted (1 roll-call vote)
Zoning & Planning Commission
The Zoning and Planning Commission will discuss and possibly take action on a series of proposed amendments to the city's zoning ordinance, covering lighting regulations for holiday decorations and light trespass, noise ordinance changes for generators and quiet hours, and clarifications to rules on HVAC units, driveway length, basketball goals, and the definition of structure. The commission will also hear public comments and approve meeting minutes from March and August 2024.
- Proposed amendment to lighting ordinance to address holiday/decorative lighting timeframe and light trespass from commercial properties
- Change to noise ordinance to allow generators during power outages with sound-attenuated enclosures
- Modification of quiet hours to permit residential use of outdoor space for barbecues and social gatherings later in the evening
- Review of driveway length requirement of 18 feet from property line to prevent vehicles from overhanging sidewalks
- Clarification of basketball goal location and definition of structure in the code
The Zoning & Planning Commission voted unanimously to recommend no changes to City Council on four items: the lighting ordinance, quiet hours, driveway length from garage doors, and basketball goal locations. The commission also asked staff to gather more information on noise ordinance amendments for generators and to draft ordinance changes for HVAC unit locations and retaining wall definitions. Minutes from March 21 and August 8, 2024, were approved.
- Recommended no changes to lighting ordinance (6-0)
- Recommended no changes to quiet hours ordinance (6-0)
- Recommended no changes to driveway length from garage door (6-0)
- Recommended no changes to basketball goal location rules (6-0)
- Requested staff info on generator noise cabinet costs and decibel levels
- Requested draft ordinance for HVAC unit location changes
- Requested draft requirements for retaining walls
- Approved March 21, 2024 minutes (6-0)
🗳️ How they voted (4 roll-call votes)
Senior Services Board
The Senior Services Board will receive a presentation from PGAL architects on programming needs and required spaces for current and future senior services. The board also will consider approving June 2024 minutes and receive updates on the Memories & Recipes Book project and outreach efforts. Monthly reports from city staff and council liaison are scheduled. Public comment is limited to three minutes per speaker on agenda-relevant topics.
- Presentation by PGAL architects on programming spaces and facility needs
- Approval of minutes from June 13, 2024
- Update on Soraya Brombacher Memories & Recipes Book project
- Outreach update from Debbie Pedrick on raising awareness of senior services
- Monthly reports from Parks, GNT, APAC, and City Council liaison
The Senior Services Board heard updates on the Master Facilities Plan Phase 2, including proposed senior, social, and library spaces, with discussions on gym space, parking, and acoustics. Monthly reports noted increased senior center trips and complimentary Colonial Pool memberships for seniors 65+ (renew by Sept 15). No formal votes were taken; the meeting was informational and procedural.
- Approved previous meeting minutes (motion by Diana Ayers, seconded by Geri Wood)
- Adjourned meeting (motion by Diana, seconded by Soraya)
City Council
The City Council will hold a special meeting with an executive session on a property lawsuit, then convene the regular meeting to discuss and potentially approve a $3,562,538 professional services agreement with HDR Engineering for design of a new storm sewer trunkline as part of the Westside Drainage Improvements Phase I. Council will also receive updates on the Public Works Facility Construction Manager at Risk process and on Phase II building programming for the Facilities Master Plan. The consent agenda includes adopting the Water Conservation and Drought Contingency Plans on second reading.
- Award contract to HDR Engineering, Inc. for $3,562,538 for westside drainage improvements and storm sewer trunkline design, with a budget amendment on first and final reading
- Second and final reading of ordinance adopting Water Conservation and Drought Contingency Plans
- Update on Construction Manager at Risk (CMAR) process for the new Public Works Maintenance Facility at 5004 Dincans
- Update on Facilities Master Plan Phase II building programming for a senior center, community building, and library
- Executive session to discuss real property and pending litigation: City of West University Place v. Franklin, Cause No. 2023-63640
The City Council approved a $3,562,538.50 contract with HDR Engineering for design of a new storm sewer trunkline as part of the Westside Drainage Improvements Phase I, and adopted the corresponding FY2024 budget amendment on first and final reading. The council also approved the consent agenda, including minutes, financial report, and a $66,977.74 Microsoft licensing renewal. No other substantive decisions were made; the meeting included updates on the Public Works facility and Facilities Master Plan, with public comments requesting a vote on the community building project.
- Approved $3,562,538.50 contract with HDR Engineering for Westside Drainage Phase I design (5-0)
- Adopted FY2024 budget amendment for Westside Drainage project on first and final reading (5-0)
- Approved consent agenda including August 12, 2024 minutes, May 2024 financial report, and Microsoft licensing renewal (5-0)
- Approved Microsoft licensing renewal with SHI Government Solutions for $66,977.74 for one year (5-0)
🗳️ How they voted (4 roll-call votes)
Building & Standards Commission
The Building and Standards Commission will consider amending the City's ordinance on three topics: strengthening fire resilience for certain homes and uses, requiring annual irrigation system inspections for residential properties, and defining major remodels to require a Certificate of Occupancy before reoccupancy. Public comments will be taken on these items.
- Review of Fire Code to strengthen structure fire resiliency on certain sized homes and uses
- Discussion on requiring annual residential irrigation system inspections
- Review of major remodel definition and proposal for Certificate of Occupancy requirement
🗳️ How they voted (2 roll-call votes)
Parks & Recreation Board
The Parks and Recreation Board will discuss the 2025 fee schedule and provide an update on the Park and Open Space Master Plan. The board will also review the 2025 Capital Projects for the Rec Center Track and Colonial West Enhancements.
- Approval of 2024/2025 Tennis Committee Members
- Review of 2025 Parks and Recreation Fee Schedule
- Park and Open Space Master Plan update
- 2025 Capital Projects: Colonial West Enhancements and Rec Center Track
- Facilities and Urban Planning – Phase II
The Parks and Recreation Board unanimously approved the new Tennis Committee members and the minutes from the June 5 meeting. They also discussed updates on the Facilities Master Plan, fee changes, and park projects, but no other formal votes were taken.
- Approved minutes from June 5 PRB meeting (unanimous)
- Approved new Tennis Committee members (unanimous)
City Council
The City Council is holding a workshop to discuss the proposed 2025 annual budget. Members will review city finances, tax rates, and the Capital Improvement Program to provide staff with direction.
- Discussion of 2025 Proposed Budget
- Review of Capital Improvement Program
- Discussion of tax rates, staffing, and fees
The City Council met in a budget workshop to discuss the proposed 2025 budget, including finances for all funds, capital improvements, tax rates, staffing, fees, and revenues/expenditures. No formal decisions were made; the session was for discussion and staff feedback. The meeting adjourned at 2:14 p.m.
- Discussed proposed 2025 budget (no vote taken)
- Received staff presentation on budget and finances
City Council
The City Council will consider accepting a $500,000 METRO sub-grant for ADA sidewalk improvements, with a $100,000 local match, and discuss a Police Department communications plan to improve public safety notifications. They will also vote on adopting updated Water Conservation and Drought Contingency Plans on first reading, and reject a bid from Industrial TX Corporation for the Wastewater Treatment Plant improvement project. Consent items include approval of meeting minutes, a monthly financial report, and a $66,977.74 Microsoft licensing renewal.
- METRO Interagency Agreement: accept $500,000 sub-grant (80% federal/20% local) for sidewalk improvements
- Police Department Communications presentation on expanding public safety notifications
- Water Conservation and Drought Contingency Plans ordinance on first reading, with updated Stage 3 irrigation restrictions
- Resolution rejecting bid from Industrial TX Corporation for Wastewater Treatment Plant improvement project
- Microsoft Licensing renewal with SHI Government Solutions for $66,977.74
The City Council tabled a decision on rejecting the sole bid for the Wastewater Treatment Plant improvement project until September 23, after discussion about funding. Council approved an interagency agreement with METRO to accept a sub-grant, and approved the Water Conservation and Drought Contingency Plans on first reading. The consent agenda, including the Microsoft licensing renewal, was approved unanimously.
- Tabled resolution to reject WWTP bid from Industrial TX Corporation until Sept 23
- Approved METRO interagency agreement for sub-grant (5-0)
- Approved Water Conservation and Drought Contingency Plans on first reading (5-0)
- Approved consent agenda including $66,977.74 Microsoft licensing renewal (5-0)
🗳️ How they voted (4 roll-call votes)
Building & Standards Commission
The Commission will discuss and consider actions to amend city ordinances regarding building codes, materials, and safety requirements. These reviews aim to align local rules with state law and international residential and electrical codes.
- Proposed updates to the Electrical Code to include 2020 National Electrical Code and 2021 International Residential Code
- Review of driveway building materials to allow additional pervious materials instead of concrete
- Discussion on requiring Certificates of Occupancy for major remodels and renovations
- Review of noise ordinance to allow generators during power outages with sound attenuated enclosures
- Evaluation of HVAC unit installation locations and irrigation system requirements
The Building & Standards Commission met and discussed potential amendments to city ordinances, including definitions of structures, driveway materials, electrical and fire codes, HVAC locations, irrigation backflow inspections, remodels, and noise. No formal decisions or votes were taken; the commission agreed to address these items in a staged approach, with irrigation, fire code, and major remodels to be discussed at the next meeting. The meeting adjourned with a motion that carried unanimously.
- Adjourned meeting (5-0, with abstentions none)
🗳️ How they voted (1 roll-call vote)
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will meet to discuss a 'Repair Café' event, review the past year, and develop recommendations on sustainability topics for the West U Council, including water conservation, solid waste policy, and LEED certification. The board will also receive staff reports on ITR tour dates, food waste statistics, and solid waste data, and may discuss its focus for the remainder of the term.
- Repair Café event presentation by Steve Stelzer
- Year in Review presentation by Allison Kozdron
- Recommendations on sustainability thrusts: water conservation, Solid Waste Progressive Policy, City Buildings LEED certification
- Discussion and determination of board activity focus for remainder of term
- Staff report on ITR Tour dates, food waste stats, and solid waste statistics
The Recycling & Solid Waste Reduction Board heard presentations from three teams on water conservation, a progressive solid waste policy, and LEED certification for new city facilities. These recommendations are intended for City Council consideration. No formal votes were taken on these proposals; the board also approved the May meeting minutes and discussed the upcoming Repair Café event.
- Approved May meeting minutes (motion by Clingenpeel, second by Pai)
- Heard water conservation recommendations from Edlund, Barnwell, Monacelli, White
- Heard progressive solid waste policy ideas (free composting, reduced trash pickup, $50 trash fee)
- Heard LEED certification recommendation for new Master Plan facilities
- Discussed Repair Café event on September 28, 11am-3pm at John Neighbors room
- Requested flyer for West U Elementary Mustang News and social media promotion
- Adjourned to September 24 at 6:30 PM
City Council
The City Council will consider a resolution to accept the 2024 certified estimated taxable value, collection rate, and tax rate calculations, then vote on a proposed 'not to exceed' tax rate of $0.241930 per $100 valuation. They will also schedule public hearings on the 2025 budget and 2024 tax rate for September 16, 2024. The consent agenda includes a $90,000 biosolids management contract, acceptance of a grant for the Wakeforest Water Plant generator, assignment of easements for Poor Farm Ditch improvements, and a $200,000 budget amendment for the ELPH property acquisition.
- Record vote on proposed property tax rate of $0.241930 per $100 valuation
- Schedule public hearings for 2025 budget and 2024 tax rate on September 16, 2024
- Award $90,000 annual contract to K3BMI for biosolids management
- Accept grant from Texas Division of Emergency Management for Wakeforest Water Plant generator
- Approve $200,000 budget amendment for ELPH Enterprises pipeline property acquisition
The City Council adopted a resolution proposing a 'not to exceed' property tax rate of $0.241930 per $100 valuation for 2024, passing unanimously 5-0. They also accepted the certified estimated taxable value, collection rate, and tax rate calculation worksheet from the Harris County Tax Assessor-Collector. Public hearings for the 2025 budget and 2024 tax rate were scheduled for September 26, 2024. The consent agenda was approved, including a biosolids management contract and a budget amendment for property acquisition.
- Adopted resolution proposing 'not to exceed' tax rate of $0.241930 (5-0)
- Accepted 2024 Certified Estimated Taxable Value (5-0)
- Accepted 2024 Certification of Estimated Collection Rate (5-0)
- Accepted 2024 Tax Rate Calculation Worksheet (5-0)
- Scheduled public hearings for 2025 Budget and 2024 Tax Rate for September 26, 2024 (5-0)
- Approved consent agenda items A, B, D, E (5-0)
- Approved biosolids management contract with K3BMI at $90,000 annually (5-0)
- Approved budget amendment of $200,000 for ELPH property acquisition (5-0)
🗳️ How they voted (5 roll-call votes)
City Council
The West University Place City Council is holding a workshop to discuss urban planning matters. The session focuses on Phase II of the Facilities Master Plan.
- Facilities Master Plan – Urban Planning (Phase II)
The City Council held a workshop and discussed Phase II of the Facilities Master Plan, including urban planning elements like street parking, sidewalks, trees, and a green gathering space. Council consensus was to move forward with the '2's' concept, and the City Manager confirmed the consultant has what he needs to begin designing buildings. No formal votes were taken; the only motion was to adjourn, which passed unanimously.
- Consensus to move ahead with the '2's' concept for Facilities Master Plan Phase II
- Adjourned workshop (4-0, Brett absent)
🗳️ How they voted (1 roll-call vote)
Zoning & Planning Commission
The Zoning and Planning Commission will discuss and consider amending several sections of the city's zoning ordinance, including lighting regulations for holiday decorations and light trespass, noise rules for generators and quiet hours, HVAC unit placement, driveway length, basketball goal location, and the definition of a structure. These items are referred from City Council and are under discussion; no final action is listed on the agenda.
- Review lighting ordinance to address holiday/decorative lighting timeframes and commercial light overspill
- Consider noise ordinance changes to allow generators during power outages with sound enclosures
- Modify quiet hours to permit later outdoor barbecues and social gatherings
- Clarify HVAC unit location rules and driveway length requirement of 18 feet from property line
- Clear up code ambiguity on basketball goal/hoop placement and definition of a structure
🗳️ How they voted (1 roll-call vote)
City Council
This is a special meeting of the West University Place City Council, primarily to recess into executive session to discuss the purchase, exchange, lease, or value of real property as permitted by Texas law. No other substantive items are on the agenda; the meeting is limited to procedural actions and the closed session.
- Recess into executive session for deliberation on real property (purchase, exchange, lease, or value) under Section 551.072 of the Texas Government Code
The City Council met and immediately recessed into executive session to discuss real property matters under Texas law. No action was taken during the session, and the meeting adjourned without any substantive decisions.
- Recessed into executive session for real property discussion (unanimous)
- Adjourned executive session with no action taken (unanimous)
- Adjourned regular meeting (unanimous)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will discuss and provide direction on funding options for the proposed 2025-2029 Capital Improvement Plan (CIP), which includes major projects like West Side Paving & Drainage ($117.97M), facility upgrades, and water/sewer improvements. Staff will present debt issuance timelines and estimated tax rate and water/sewer base rate impacts. No final decisions will be made; the discussion will inform the 2025 budget preparation.
- West Side Paving & Drainage Improvements: $117.97M over 2025-2029
- Facility Master Plan Phase II (Library/Community/Senior Center): $12.07M in 2025
- Facility Master Plan Phase III (Fire Station): $13.455M in 2026-2027
- New Water Well No. 10: $5.817M in 2025
- Bellaire Elevated Storage Tank Replacement: $11.092M in 2028-2029
The City Council met on July 22, 2024, but took no substantive decisions. The meeting included an executive session with no action taken, public comments, and a presentation on Capital Improvement Plan (CIP) funding options that was deferred to the 6:30 p.m. meeting due to time constraints. The council adjourned at 6:25 p.m.
- Adjourned executive session and reconvened meeting (5-0)
- Adjourned the regular meeting at 6:25 p.m. (5-0)
🗳️ How they voted (1 roll-call vote)
City Council
The West University Place City Council will discuss appointing an Assistant Prosecutor, adopt a resolution updating the Repetitive Loss Area Analysis to potentially improve flood insurance discounts, and approve a $108,322.66 network switch purchase. The consent agenda includes a $625,000 budget amendment for Hurricane Beryl debris removal, a $150,000 amendment for the Poor Farm Ditch project, and various interlocal agreements. Council will also discuss Capital Improvement Plan funding options.
- Resolution adopting Repetitive Loss Area Analysis addendum to potentially raise CRS flood insurance discount from 15% to 20% or 25%
- $108,322.66 agreement with ianAsher openSolutions for network switch infrastructure hardware and cloud management services
- $625,000 budget amendment for debris monitoring and removal from Hurricane Beryl
- $150,000 budget amendment for the Poor Farm Ditch project
- Discussion on Capital Improvement Plan funding options
🗳️ How they voted (5 roll-call votes)
City Council
The City Council will consider a resolution to continue the local state of disaster declaration issued on July 7, 2024, due to Hurricane Beryl. Additionally, Mayor Sample will provide an update regarding the waiver of permit fees for residents repairing property damage.
- Resolution to continue the local state of disaster declaration
- Update on waiving permit fees for Hurricane Beryl repairs
City Council
The City Council is meeting to continue the local state of disaster declaration following Hurricane Beryl. The council will consider authorizing funds for debris monitoring and hauling services. There will also be an update regarding a two-month waiver of permit fees for property repairs.
- Authorization of up to $125,000 for debris monitoring by Goodwyn Mills Cawood
- Authorization of up to $500,000 for debris hauling by Ceres Environmental Services
- Continuation of the local State of Disaster declaration due to Hurricane Beryl
- Update on waiving permit fees for property repairs resulting from Hurricane Beryl
🗳️ How they voted (3 roll-call votes)
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will discuss recommendations regarding water conservation, solid waste policy, and LEED certification for city buildings. The board will also determine its focus for the remainder of its current term. Staff reports on food waste and solid waste statistics are also scheduled.
- Sustainability recommendations for West U Council
- Determination of Board activity focus
- Staff report on food waste statistics
- Staff report on solid waste statistics
City Council
The Council will discuss funding options and debt timelines for the 2025-2029 Capital Improvement Program, including estimated impacts on tax and water/sewer rates. The Council also plans to appoint a candidate to the Assistant Prosecutor position.
- Appointment of an Assistant Prosecutor
- Discussion of 2025-2029 Capital Improvement Program funding
- Estimated impact of CIP projects on tax and water/sewer rates
- Approval of June 24, 2024, meeting minutes
- Receipt of April 2024 Monthly Financial Report
City Council
The West University Place City Council will hold a workshop regarding urban planning. The session will cover matters related to Phase II of the Facilities Master Plan.
- Phase II of the Facilities Master Plan
City Council
The Council will review options to accelerate the Sidewalk Repair/Replacement Program across four city areas. They will also consider street pavement replacement for the 4000 block of Swarthmore St. Additionally, the meeting includes a proclamation for Parks and Recreation Month.
- Sidewalk Repair/Replacement Program update with an estimated $1,505,000 total cost
- Proposed street pavement replacement for the 4000 block of Swarthmore St. at an estimated $550,000
- Proclamation of July 2024 as Parks and Recreation Month
- Approval of June 10, 2024, City Council meeting minutes
🗳️ How they voted (2 roll-call votes)
City Council
The West University Place City Council will hold a workshop regarding matters related to Phase II of the Facilities Master Plan and Urban Planning. No other specific agenda items are listed for this meeting.
- Phase II of the Facilities Master Plan
🗳️ How they voted (1 roll-call vote)
Senior Services Board
The Senior Services Board will hear a presentation from PGAL architects regarding ongoing projects. The meeting includes reflections on a recent field trip to several senior centers and monthly reports. A proposal for a parks fee schedule will also be presented.
- Presentation by PGAL architects Justine Markowski and Jeff Gerber
- Reflections on June 3 field trip to senior centers in Frisco, Lewisville, and Grand Prairie
- Parks fee schedule proposal from Susan White
- Ongoing project updates
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will discuss sustainability thrusts for West University Place. Members will also determine the board's activity focus for the remainder of their term. Staff reports on food waste and solid waste statistics are scheduled.
- Discussion on sustainability thrusts for West U
- Recommendations to City Council regarding sustainability focus
- Determination of Board activity focus for the remainder of the term
- Staff report on food waste and solid waste statistics
City Council
The City Council will consider appointing nine members to the Charter Review Committee and discussing the 2022 Facilities Master Plan. The agenda also includes approving contracts for security cameras and a portable generator, as well as adopting an ordinance regarding CenterPoint Energy rates.
- Contract award of $151,980.60 to Minuteman Security Technologies for security cameras
- $159,000.00 contract award to Technology International, Inc. for a portable generator
- Ordinance denying the effective date of new CenterPoint Energy Houston Electric, LLC rates
- Appointment of nine members to the Charter Review Committee
- Acceptance of the 2023 Federal Single Audit Report and Annual Comprehensive Financial Report
🗳️ How they voted (7 roll-call votes)
Parks & Recreation Board
The West University Place Parks and Recreation Board will review a proposal for the 2025 park and recreation fee schedule, which establishes future costs for city programs and facility access. Officials will also discuss Phase II of the facility master plan, detailing planned upgrades to local parks and the recreation center at 4210 Bellaire Blvd. The agenda includes routine updates on Wier Park, ambassador reports for multiple neighborhood sites, and standard board business.
- Proposal for the 2025 Parks and Recreation Fee Schedule
- Facility Master Planning – Phase II discussion
- Wier Park Ribbon Cutting update
- Ambassador reports for Colonial, Edloe Pathway, Huffington, Jennie Hughes, Judson, Whitt Johnson, and Recreation Center parks
City Council
The West University Place City Council will hold a special session for executive deliberations before convening its regular meeting. At this session, council members will discuss findings from a 2024 compensation study intended to maintain competitive salaries for recruitment and retention. They will also vote on several routine consent agenda items, including vendor contracts and equipment purchases that support daily municipal operations.
- Approve a two-year chlorine gas contract with PVS DX, Inc., for $82,700.00
- Purchase radio equipment from Motorola for $79,076.28
- Buy a refuse truck for $291,253.85 and amend the 2024 budget
- Award a two-year fuel delivery contract with Mansfield Oil
- Discuss findings from the 2024 Compensation and Classification Study by Gallagher Benefits Services
🗳️ How they voted (2 roll-call votes)
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board is meeting to discuss recycling station operations, prepare suggestions for the June Sustainability Planning Meeting, and review updates on community events like the Shred It event and Earth Day. The board will also hear a staff report on solid waste, food waste, and recycling statistics, and consider simplifying the new neighbor procedure.
- Discussion of recycling station operations
- Preparing suggestions for June Sustainability Planning Meeting
- Shred It event held May 4
- West U Centennial event May 4
- Currents article deadline May 22
City Council
The West University Place City Council will consider a $184,107.10 contract for Buffalo Speedway esplanade improvements to maintain local streetscapes and pedestrian areas. The council will also vote on a one-year software maintenance extension with Harris Systems for $91,331.72, amendments to the 2023 year-end budget, and an agreement providing access to a Memorial Hermann Mobile Stroke Unit for emergency medical care. Additionally, staff will present a city flag redesign proposal and recommend proclamations recognizing Public Works Week and EMS Week.
- Award a contract to Landscape Art, Inc., for $184,107.10 to improve the Buffalo Speedway esplanades
- Approve a one-year software support extension with Harris Systems, USA, Inc., for $91,331.72
- Adopt an ordinance approving amendments to the 2023 Year-End Budget
- Review an agreement for use of the Memorial Hermann Mobile Stroke Unit
- Discuss and take action on the proposed city flag redesign project
🗳️ How they voted (5 roll-call votes)
Senior Services Board
The Senior Services Board will meet to review a report on the Centennial event and receive updates on ongoing projects. The board will also discuss ideas for the Community Building and field trips.
- Centennial Event attendee report
- Community Building ideas and field trip planning
- Project updates from Debbie Pedrick, Soraya Brombacher, and Kay Bryan
Parks & Recreation Board
The Board will receive an update on Phase II of the Facilities Master Plan. The meeting also includes updates regarding Wier Park, summer events, and the Fee Committee.
- Facilities Master Plan Update – Phase II
- Parks & Recreation Update (Wier Park, Fee Committee, Summer Events)
- Park Ambassador reports for various city parks
- Friends of the Parks overview
City Council
The West University Place City Council will consider a contract award to Weathermatic for the Smart Water Irrigation Project and an agreement with Harris Galveston Subsidence District. The council will also discuss the 2025–2029 Capital Improvement Plan and review zoning ordinance amendments. Additionally, the agenda includes proclamations for National Public Service Recognition Week and Water Safety Month.
- $118,050 contract award to Weathermatic for Smart Water Irrigation Project
- Easements with the City of Houston for sidewalks at a new public works facility
- Amendments to the zoning ordinance regarding Sports Court and Practice Enclosures
- Discussion of the 2025–2029 Capital Improvement Plan
- Proclamations for National Public Service Recognition Week and Water Safety Month
🗳️ How they voted (3 roll-call votes)
Senior Services Board
The Senior Services Board will meet to review the Facilities Master Plan for the Community Building. The board will also discuss the Centennial Event and receive project and monthly reports.
- Presentation on the Facilities Master Plan for the Community Building by City Manager Dave Beach
- Discussion regarding the Centennial Event and the need for a coordinator
- Project updates from Debbie Pedrick, Soraya Brombacher, and Kay Bryan
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board is meeting to discuss routine business including updates on community events, social media, and school outreach. Staff will report on food waste and solid waste statistics, and the board will consider tour dates and shirt selection. The agenda is largely procedural with no major decisions or public hearings.
- Shred It event scheduled for May 4
- West U Centennial event on May 4
- Currents article deadline of 5/22/24
- Food waste and solid waste statistics to be reported
- ITR Tour dates and board meeting attendance discussion
City Council
The council will review amendments to the zoning ordinance regarding sports courts and the consolidation of single-family residential districts. Additionally, officials will consider a resolution regarding CenterPoint Energy rates and authorize a $282,000 purchase for a new refuse truck.
- Amendments to the zoning code for sports courts and single-family district consolidation
- Resolution authorizing participation in the Houston Coalition of Cities regarding CenterPoint Energy
- Ordinance suspending new CenterPoint Energy rates for 90 days
- $282,000 purchase of a new refuse truck
- Appointment of Casey Garrett as Chief Prosecutor
🗳️ How they voted (7 roll-call votes)
Parks & Recreation Board
The Parks and Recreation Board will receive updates on Wier Park and the Fee Committee from the Parks and Recreation Director. The agenda also features reports from various park ambassadors and a council update. Citizens may provide public comments during the meeting.
- Wier Park update
- Fee Committee update
- Park Ambassador reports
- Approval of March 6, 2024 minutes
- Council update from Shannon Carroll
City Council
The West University Place City Council will consider a contract for paving and drainage improvements that include upsizing storm sewer lines, replacing roadways and sidewalks on Duke, Wakeforest, and Rice streets. Staff also recommends approving a two-year waste management services contract with Republic Services and an alcohol variance for Tiny's No. 5 at 3636 Rice Boulevard. Routine items like meeting minutes and budget carryover amendments are scheduled for approval via consent agenda.
- Approve contract with TB Concrete Construction for Eastside Paving and Drainage Improvements – Package 2 ($7,890,985.00)
- Approve two-year transfer station services contract with Republic Services (with three one-year renewal options)
- Public hearing on alcohol variance request for Tiny's No. 5 at 3636 Rice Boulevard
- Adopt ordinance amending the Fiscal Year 2024 budget for carryover of fiscal year 2023 encumbrances and appropriations
🗳️ How they voted (5 roll-call votes)
Zoning & Planning Commission
The Zoning and Planning Commission will consider approving a final report to merge SF-1, SF-2, and SF-3 zoning districts into one unified Single-Family (SF) District. The body will also discuss new regulations for sports courts, including pickleball and batting cages.
- Proposed consolidation of SF-1, SF-2, and SF-3 zoning districts into one SF District
- Proposed creation of Rotated Corner Overlay District (RCOD)
- Proposed creation of Old Building Site Overlay District (OBSOD)
- Final report on specifications for sports courts, pickleball, and batting cages
- Selection of a Vice-Chairman
🗳️ How they voted (1 roll-call vote)
City Council
The West University Place City Council will consider several items including a new bucket truck purchase and a multi-year printing services contract. The agenda also includes discussions regarding a city flag redesign and an Arbor Day proclamation. Additionally, the council will address board appointments and financial reports.
- Purchase of a $98,900 bucket truck from Sourcewell Cooperative
- 3-year printing and mailing services contract with Specialty Bindery & Printing (Year 1: $50,595)
- Proclamation of March 23, 2024, as Arbor Day
- $3,349.39 reimbursement and funding for Tri-Sports capital project improvements
- Appointment of Katy Turner to the Friends of West U Parks Fund Board
🗳️ How they voted (5 roll-call votes)
Senior Services Board
The Senior Services Board will meet to review prior work and identify priorities for a new community building. The meeting includes updates on communications, the Centennial project, and programming ideas.
- Review of priorities for new community building
- Centennial project update from Soraya Brombacher
- Programming ideas from Kay Bryan
- Communications update from Debbie Pedrick
Parks & Recreation Board
The Parks and Recreation Board will receive updates regarding Wier Park, the 2025 CIP Projects, and the Fee Committee. Additionally, park ambassadors will present reports for several local parks.
- Wier Park update
- 2025 CIP Projects update
- Fee Committee update
- Park Ambassador reports
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will meet to discuss community events, including the West U Centennial and Easter Spring Festival, and review recycling and solid waste data. The board will also hear updates on various programs and staff reports.
- West U Centennial event planning and standardization of future events
- West U Easter Spring Festival on March 23, 9-11am at Recreation Center Park
- Historical recycling data review
- Food waste stats and solid waste statistics including November Shred-It metal weights
- ITR Tour update
City Council
The West University Place City Council will review several infrastructure and service contracts. Items include selecting exterior finishes for a new Public Works facility and reviewing new designs for the city flag. The council will also consider professional services agreements for engineering, forestry, and landscape maintenance.
- $983,000 agreement with Pierce Goodwin Alexander & Linville for community building and library design
- $167,849 annual contract for landscape services with Landscape Professionals of Texas
- $150,000 agreement with IDS Engineering Group for city engineering services
- $70,000 agreement with C. N. Koehl Urban Forestry, Inc. for urban forestry services
- Presentation of four design concepts for a new West University Place city flag
🗳️ How they voted — 4 divided votes
Zoning Board of Adjustment
The Zoning Board of Adjustment will hold a public hearing to decide on a variance request for a property at 3025 University Blvd. The applicant seeks to reduce the required side yard setback from 10 feet to 5 feet to build a pickleball court. City staff recommends denying the request due to a lack of demonstrated hardship.
- Docket No. 2024-0001: Variance request for 5-foot side yard setback at 3025 University Blvd. for a pickleball court
- Selection of Vice-Chairman for term ending August 31, 2025
- Approval of meeting minutes from November 16, 2023
🗳️ How they voted (1 roll-call vote)
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board will meet to hear a zero-waste presentation from Leo Brito and review staff reports on solid waste statistics, including food waste and November Shred-It event weights. The board will also discuss updates on community events and outreach efforts. The meeting includes routine items like approving January minutes and setting the March meeting date.
- Zero Waste Presentation by Leo Brito
- Food waste stats and solid waste statistics including November Shred-It event weights
- Christmas string lights recycling: weights on trees recycled versus landfilled
- West U Easter Spring Festival on March 23, 9-11am at Colonial Park
- West U Currents newsletter due 2/22/24
City Council
The City Council will hold a joint public hearing regarding proposed amendments to the Zoning Ordinance. Additionally, the council is considering several water system improvement contracts and a request for an alcohol variance.
- Zoning ordinance amendments regarding residential sports courts and district consolidation
- Wakeforest Distribution Line Improvements contract: $529,380 to IDS Engineering Group
- Wakeforest Plant Upgrades design contract: $487,695.00 to IDS Engineering Group
- Milton Water Plant Upgrades contract: $163,925.00 to IDS Engineering Group
- Water Well No. 10 design contract: $713,639.00 to IDS Engineering Group
🗳️ How they voted — 1 divided vote
Zoning & Planning Commission
The Zoning and Planning Commission is considering amendments to the City's Zoning Ordinance. The proposal includes consolidating residential zoning districts SF-1, SF-2, and SF-3, and establishing new regulations for sports courts and practice enclosures.
- Consolidation of residential zoning districts SF-1, SF-2, and SF-3
- Creation of a Rotated Corner Overlay District (RCOD)
- Creation of an Old Building Site Overlay District (OBSOD)
- New regulations for sports courts, including tennis courts and practice enclosures
- Proposed penalty of up to $2,000.00 per day for Zoning Ordinance violations
🗳️ How they voted — 1 divided vote
Senior Services Board
The Senior Services Board will meet to review 2023 data and determine priorities for future goals. The board will also discuss communications and a centennial project involving memories and recipes.
- Discussion of Centennial memories and recipes project
- Review of 2023 data for goal setting
- Review of 'Notes from the Whiteboard' and priority choices
- Reports from APAC, GNT, Senior Services, Parks and Recreation, and City Council
Parks & Recreation Board
The Parks and Recreation Board will meet to receive updates from the Parks and Recreation Director regarding Wier Park and a potential Smart Irrigation Grant. The agenda also includes reports from various Park Ambassadors covering several local parks.
- Wier Park update including possible Smart Irrigation Grant
- Park Ambassador reports for Colonial Park, Edloe Pathway, Friends Park, Huffington Park, Jennie Hughes Park, Judson Park, Recreation Center, Whitt Johnson Park, and Wier Park
City Council
The City Council is considering several infrastructure contracts, including Wier Park improvements and concrete maintenance services. The agenda also includes an ordinance to schedule a joint public hearing regarding residential sports courts and the consolidation of single-family zoning districts.
- Contract award to Jerdon Enterprises, L.P. for Wier Park improvements up to $876,519.35
- Contract award to TB Concrete Construction, Inc. for concrete maintenance services in the amount of $800,000
- Purchase of fire department bunker gear from Municipal Emergency Services for $109,184.00
- Ordinance to set a Joint Public Hearing for February 12, 2024, regarding zoning amendments
- Termination of the Police Department's participation in the DEA Tactical Diversion Squad
🗳️ How they voted (6 roll-call votes)
Senior Services Board
The Senior Services Board will meet to review a communications overview and discuss priority choices based on SMART goals. The board will also review a current activity survey and structure for a report back.
- Review of communications director information
- Discussion of 'Notes from the Whiteboard & Kay’s idea list'
- Review of Current Activity Survey structure
- Reports from APAC, Senior Services, Parks and Recreation, and City Council
Parks & Recreation Board
The board will review updates regarding Wier Park, Marathon, Founders Day, and the Master Plan Refresh. The agenda also includes reports from various Park Ambassadors and a Council update.
- Approval of December 6, 2023 minutes
- Parks & Recreation Director update on Master Plan Refresh
- Park Ambassador reports for multiple locations including Colonial Park and Edloe Pathway
- Friends Board overview
Recycling & Solid Waste Reduction Board
The Recycling and Solid Waste Reduction Board is meeting to discuss recycling and solid waste studies, community education, and upcoming events. Agenda items include updates on social media, school programs, and a food composting initiative, as well as planning for the West U Easter Spring Festival. The board will also review staff reports on food waste, solid waste statistics, and Christmas light recycling.
- West U Easter Spring Festival on March 23, 9-11 am at Recreation Center Fields, seeking volunteers and event chair
- Food compost bins to be placed at Houston Marathon Mayor's breakfast
- Staff report on food waste stats and solid waste statistics including Shred It day weights
- Christmas string lights recycling update
- Tree light removal report
City Council
The City Council will consider approving a budget amendment and purchasing real estate from ELPH Enterprises for storm drainage improvements, as well as discussing public hearing on alcohol variance and garbage truck procurement.
- Approve purchase agreement with ELPH Enterprises for $4.5 million
- Public hearing for alcohol variance to Mercato WU, LLC at 3642 University Boulevard
- Purchase of a new garbage truck