West University Place public meetings in 2025

Facilities Utilization Task Force

The Facilities Utilization Task Force will meet on December 16, 2025 at 4:00 p.m. to review its goals, objectives, and feasibility needs. A major agenda item is a discussion of the West University Place library update that was presented to City Council on December 8, 2025. The task force will also hear from John Harbaugh, Branch Manager, and consider scheduling library tours and site visits. No formal actions are indicated; the items are for discussion.

• Review of Task Force goals and objectives
• Review of Task Force feasibility needs
• Discussion of West University Place Library update presented to City Council on Dec 8, 2025
• Discussion with John Harbaugh, Branch Manager, regarding the library
• Consideration of scheduling library tours and site visits

Zoning & Planning Commission

The Zoning and Planning Commission will discuss several items referred by City Council for review and recommendation. The body will establish priorities for updating the City's Zoning Ordinance across multiple categories of business and land use.

• Review of regulations for Sexually Oriented Businesses and other restricted businesses including pawn shops, payday lenders, head shops, washaterias, and tattoo studios
• Evaluation of new regulations for outdoor yard art and sculptures
• Review of Accessory Dwelling Unit (ADU) location and placement standards
• Review of lighting regulations regarding light trespass and seasonal displays
• Land use review of Kirby Drive from Times Street to University Boulevard and fencing along Bissonnet Street

The Zoning & Planning Commission adjourned the December 11, 2025 meeting by a unanimous vote. No formal actions or votes were taken on the City Council‑requested zoning topics. No prior meeting minutes were presented for approval. The next regular meeting was confirmed per the adopted schedule.

• Adjourned meeting (unanimous vote)

Senior Services Board

The Senior Services Board will meet to appoint a secretary and discuss the Play West U app. The board will also review monthly reports and determine future initiatives.

• Appointment of Secretary position
• Discussion of Play West U App
• Monthly reports from Senior Services Manager, Parks & Recreation Director, Good Neighbor Team, and APAC Representative

Recycling & Solid Waste Reduction Board

The West University Place Recycling & Solid Waste Reduction Board will meet on Dec. 9, 2025 at 6:30 pm in the Community Building. The agenda includes routine reports, event updates, and a discussion to arrange a tour of the WM recycling facility. The board will also consider a City Council liaison appointment and updates to document storage and social‑media scheduling.

• Schedule tour of WM recycling facility – Melgoza
• City Council liaison appointment – Edlund, All
• New events schedule for 2026 calendar year – Kozdron
• Document storage improvements (e.g., Google Docs) – need lead
• West U Staff Report: trash & recycling statistics and zero‑waste collection

The board approved the November 2025 minutes unanimously. It appointed Mayor Sample as the City Council liaison and adopted a water‑conservation and native‑planting theme for the February 2026 Currents article. Staff were tasked to investigate Google Drive and SharePoint for document storage, to track citywide recycling statistics, and to report on a WM recycling MRF tour in early 2026.

• Approved November 2025 minutes (unanimous)
• Appointed Mayor Sample as City Council liaison
• Adopted water conservation and native planting theme for Currents article (Feb 2026)
• Assigned Andrew Hung to investigate Google Drive for document storage
• Assigned David Melgoza to consult IT on SharePoint for document storage
• Tasked David Melgoza to report on WM recycling MRF tour (Jan/Feb 2026)
• Tasked David Melgoza and Mike Leech to track citywide recycling and waste statistics

City Council

The City Council will meet to discuss infrastructure updates, including the Poor Farm Ditch project and solar panels for the Public Works Facility. The body is also considering new regulations for vacant structures and e-bike/e-scooter usage.

• Contract with Queens Constructors, LLC for 2025 Sidewalk Replacement Services not to exceed $800,000
• Budget amendment of $453,772 for sidewalk replacement (Ordinance 3101)
• Discussion of new regulations for vacant structures
• Update on Harris County Flood Control District project to widen Poor Farm Ditch from Bellaire Blvd. to University Blvd.
• Resolution 2025-21 to establish the Facilities Utilization Task Force

The council unanimously approved the Vacant Structure Ordinance and a budget amendment authorizing a contract up to $800,000 for the 2025 Sidewalk Replacement Services Project. Council members were also unanimously appointed as liaisons to four city boards. The Consent Agenda items—including prior meeting minutes, the September 2025 financial report, a water‑well easement ordinance, and a water‑meter easement with Houston—were approved without dissent.

• Approved Vacant Structure Ordinance 3100 (first reading) – unanimous
• Approved Council liaison appointments to Parks & Rec, Senior Services, Recycling & Solid Waste, and Friends of Parks Fund boards – unanimous
• Adopted Ordinance 3101 and awarded Queens Constructors contract up to $800,000 for sidewalk replacement – unanimous
• Approved Consent Agenda items A (minutes), B (financial report), D (Water Well 10 easement ordinance), and E (water‑meter easement) – unanimous
• Approved Consent Agenda item C (Facilities Utilization Task Force resolution) after separate motion – unanimous

Parks & Recreation Board

The Board will nominate a Secretary and Vice-Chair and select members for various committees and park ambassador roles. The meeting includes a presentation on the Parks and Open Space Master Plan and proposed improvements to the West U Recreation Center.

• Proposed West U Recreation Center Improvements
• Selection of committees for Program Planning, Fees, Park Projects, and Tennis and Pickleball
• Selection of Park Ambassadors for nine city parks and the recreation center
• Parks and Open Space Master Plan presentation
• Nominations for Secretary and Vice-Chair

The Parks & Recreation Board elected Sarah Barrett as Secretary, Jacob Mossawir as backup Secretary, and Beck Brownlie as Vice Chair, each approved unanimously. The board also approved the minutes from the October 1, 2025 meeting unanimously. No other business was taken.

• Elected Sarah Barrett as Secretary (unanimous)
• Elected Jacob Mossawir as backup Secretary (unanimous)
• Elected Beck Brownlie as Vice Chair (unanimous)
• Approved October 1, 2025 meeting minutes (unanimous)

Facilities Utilization Task Force

The Facilities Utilization Task Force will meet to introduce members and define the group's goals and roles. The body will receive a legal overview and TOMA training from the City Attorney and determine its future meeting schedule.

• Introduction of Task Force members and goals
• Legal requirements and TOMA training presentation by City Attorney
• Establishment of meeting frequency, dates, times, and locations

City Council

This notice is for a public event on December 1, 2025. The document states that no formal action will be taken and the City Council will not be deliberating as a governing body.

• 37th Annual Christmas Tree Lighting Ceremony at 6104 Auden Street

Zoning Board of Adjustment

The board voted 5‑0 to approve the variance request for 6218 Auden St., allowing a zero‑foot street‑side yard setback to construct a covered drop‑off lane and canopy along Milton Street. The motion was made by Shaffer Braun and seconded by Myrenda Takashima. The board also approved the April 24, 2025 meeting minutes and adjourned the meeting, each with a 5‑0 vote.

• Approved variance for 6218 Auden St. zero‑foot street‑side yard setback (5-0)
• Approved April 24, 2025 meeting minutes (5-0)
• Adjourned meeting (5-0)

Senior Services Board

The Senior Services Board will convene in person at the Community Building at 6104 Auden to approve prior minutes, receive a presentation on the Texas Open Meetings Act, and review board accomplishments from 2023 to 2025.

• Approval of October 9, 2025 Senior Services Board minutes
• Texas Open Meetings Act (TOMA) presentation by City Attorney Loren Smith
• Overview of 2023-2025 Senior Services Board accomplishments
• Discussion regarding the Secretary Position
• Public comment period for citizens

The Senior Services Board reviewed and approved the minutes from its October 9, 2025 meeting. No other actions, approvals, or votes were recorded during the November 13 session.

• Approved October 9, 2025 meeting minutes

Recycling & Solid Waste Reduction Board

The board will approve the October 2025 minutes, review the new member information packet, and discuss recent recycling event reports. It will also hear a staff report on food‑waste statistics and plan upcoming events such as the December 1 tree lighting. No formal decisions, contracts, or ordinance actions are listed on the agenda.

• Approval of October 2025 minutes
• Review of new member information packet
• Report on biannual recycling event held Nov. 1
• Planning of Dec. 1, 2025 tree lighting event
• Staff report on food waste statistics from Zero Waste

The Recycling & Solid Waste Reduction Board approved the October 2025 meeting minutes by unanimous vote. Members agreed that new board members will attend a Master Recycling class in early 2026 and that the board will tour the WM Materials Recovery Facility soon. Assignments were made for upcoming events, with Hayward and Hung hosting the Dec 1 tree‑lighting event and Castillo and Edlund hosting the Jan 11 Mayor’s Marathon Breakfast.

• Approved October 2025 minutes (unanimous)
• Agreed new members will attend Master Recycling class/workshops in early 2026
• Determined board will tour WM MRF as soon as possible
• Assigned Hayward and Hung to host Dec 1 tree‑lighting event
• Assigned Castillo and Edlund to host Jan 11 Mayor’s Marathon Breakfast

City Council

The West University Place City Council will consider approving two Memoranda of Understanding—one with Tri‑Sports and another with the West University Aquatics Club—to support youth sports and swimming programs. It will adopt Ordinance 3098 to issue the 2025 Certificates of Obligation. The council will also adopt Ordinance 3099, amending the 2025 budget by $611,000 for Milton Water Plant improvements, and receive the August 2025 Monthly Financial Report.

• Approve 2026‑2030 MOU with West University Tri‑Sports Association
• Approve 2026‑2030 MOU with West University Aquatics Club (Piranhas)
• Adopt Ordinance 3098 authorizing issuance of 2025 Certificates of Obligation
• Adopt Ordinance 3099 amending the 2025 budget by $611,000 for Milton Water Plant improvements
• Receive the City’s August 2025 Monthly Financial Report

The council adopted Ordinance 3099, amending the 2025 budget by $611,000 for Milton Water Plant improvements. It also adopted Ordinance 3098 to issue the 2025 Certificates of Obligation and approved two youth‑sports memoranda of understanding. All motions passed unanimously.

• Approved Ordinance 3099 amending 2025 budget by $611,000 for Milton Water Plant improvements (unanimous)
• Adopted Ordinance 3098 authorizing issuance and sale of 2025 Certificates of Obligation (unanimous)
• Approved 2026‑2030 MOU with West University Tri‑Sports Association, authorizing City Manager to execute (unanimous)
• Approved 2026‑2030 MOU with West University Aquatics Club (Piranhas Swim Team), authorizing City Manager to execute (unanimous)
• Approved Consent Agenda items: August 2025 Monthly Finance Report and budget amendment (unanimous)
• Adjourned the regular meeting (unanimous)

City Council

The West University Place City Council will approve the minutes from two special meetings held on October 15 and 16, 2025. It will adopt Resolution 2025-18 to appoint or reappoint members to the city’s various boards, commissions, and task forces. A public safety update will be presented by Chief Gary D. Ratliff, with no action recommended.

• Approve City Council minutes for the October 15, 2025 special meeting (Consent Agenda A)
• Approve City Council minutes for the October 16, 2025 special meeting (Consent Agenda B)
• Adopt Resolution 2025-18 appointing/reappointing members to boards, commissions, and task forces
• Public Safety Update presentation by Chief Gary D. Ratliff (no action recommended)
• Recess to executive session to discuss board and commission appointments

The council unanimously approved the consent agenda, which included the October 15 and 16 special meeting minutes. It then approved Resolution 2025‑18, appointing and reappointing members to the city’s boards, commissions and task forces. Both actions were approved by unanimous vote.

• Approved consent agenda (October 15 minutes) – unanimous
• Approved consent agenda (October 16 minutes) – unanimous
• Approved Resolution 2025‑18 appointing/reappointing board, commission, task force members – unanimous
• Recessed regular meeting to executive session – action taken
• Adjourned executive session – unanimous
• Adjourned regular meeting – unanimous

City Council

The West University Place City Council will hold a special meeting to interview applicants for various city boards and commissions.

• Interviews for City Boards and Commissions applicants

The council did not approve, deny, or table any measures. Council members interviewed applicants for the Building and Standards Commission, Zoning Board of Adjustments, Zoning and Planning Commission, Recycling and Solid Waste Reduction Board, Parks Board, Senior Services Board, Family Board, and Facilities Utilization Task Force. The meeting was adjourned at 8:15 p.m.

City Council

The West University Place City Council will hold a special meeting on October 29, 2025 at 6:00 p.m. in the Municipal Building Conference Room, 3800 University Boulevard. The agenda includes calling the meeting to order, interviewing applicants for the city’s various boards and commissions, and adjourning. No other business is listed.

• Call meeting to order
• Interview applicants for the city’s various boards and commissions
• Adjourn

The City Council met in a special session on October 29, 2025. Council members interviewed applicants for the Building and Standards Commission, Zoning Board of Adjustments, Zoning and Planning Commission, Recycling and Solid Waste Reduction Board, Parks Board, Senior Services Board, Family Board, and Facilities Utilization Task Force. No other business was considered, and the meeting was adjourned.

City Council

The West University Place City Council will consider several actions, including approving the 2025 Updated Parks and Open Space Master Plan. The Council will also authorize support for the 2026 Chevron Houston Marathon, approve the transfer of funds to the Employee Benefits Trust, and adopt a resolution amending the 2025‑2026 fee schedule. Routine consent agenda items such as the October 13 minutes and the opioid settlement resolution will also be voted on.

• Approve the 2025 Updated Parks and Open Space Master Plan
• Authorize the City Manager to support the 2026 Chevron Houston Marathon
• Transfer monthly funds to the City of West University Place Employee Benefits Trust starting January 2026
• Adopt Resolution No. 2025‑19 amending the 2025‑2026 fee schedules
• Approve the City Council Minutes of October 13, 2025

The council authorized the City Manager to support the 2026 Chevron Houston Marathon, approved the 2025 Updated Parks and Open Space Master Plan, and approved the monthly transfer of funds to the Employee Benefits Trust starting January 2026. It also cancelled the first December meeting, and adopted the consent agenda items, including the opioid settlement resolution and fee‑schedule amendment. All motions passed unanimously.

• Authorized City Manager to support 2026 Chevron Houston Marathon (unanimous)
• Approved 2025 Updated Parks and Open Space Master Plan (unanimous)
• Authorized monthly transfer of funds to Employee Benefits Trust beginning Jan 2026 (unanimous)
• Cancelled the first City Council meeting in December (unanimous)
• Approved Consent Agenda, including opioid settlement resolution (unanimous)
• Approved Consent Agenda, adopting amended 2025‑2026 fee schedules (unanimous)
• Accepted September 2025 Quarterly Investment Report (unanimous)
• Adjourned regular meeting (unanimous)

City Council

The West University Place Employee Benefits Trust will consider authorizing direct contracts for medical insurance with Blue Cross Blue Shield, dental and vision insurance with Cigna, and a direct care clinic with Next Level Urgent Care. The meeting will also address continuing HSA contributions of $1,500 for employee‑only coverage and $2,500 for dependent coverage. After these items, the EBT meeting will be adjourned and the regular City Council meeting will reconvene.

• Authorize a direct contract for medical insurance with Blue Cross Blue Shield
• Authorize a direct contract for dental insurance with Cigna
• Authorize a direct contract for vision insurance with Cigna
• Authorize a direct contract for a Direct Care Clinic with Next Level Urgent Care ($60 per employee per month, estimated $100,800 for the pilot year)
• Continue HSA contributions: $1,500 annually for employee‑only coverage and $2,500 for dependent coverage

City Council

The West University Place City Council will call the meeting to order. It will interview applicants for the city’s various boards and commissions. The meeting will then be adjourned.

• Call meeting to order
• Interview applicants for the city’s various boards and commissions
• Adjourn

The council convened a special meeting on Oct. 16, 2025. Council members interviewed applicants for the Building and Standards Commission, Zoning Board of Adjustments, Zoning and Planning Commission, Recycling and Solid Waste Reduction Board, Parks Board, Senior Services Board, Family Board, and Facilities Utilization Task Force. No formal decisions or votes were taken, and the meeting adjourned at 10:00 p.m.

City Council

The West University Place City Council will call the meeting to order, interview applicants for the city's various boards and commissions, and then adjourn.

• Interview applicants for the city's various boards and commissions

The West University Place City Council met on October 15, 2025, to interview applicants for several city boards and commissions. No motions, approvals, denials, or votes were recorded. The meeting was adjourned at 10:00 p.m.

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to discuss waste management audits and food waste statistics. The board is also coordinating staffing for several October and November community events.

• Waste Management audit and 'At Your Door' report by Shanna Lopez
• Food waste statistics from Zero Waste
• Biannual Recycling Event on Nov. 1
• Planning for Tree lighting event on Dec. 1
• Review of literature for updates and reprinting

The board unanimously approved the September 2025 meeting minutes. It resolved to keep National Night Out waste stations on the event calendar. The board assigned waste stations and volunteer responsibilities for the WUES Boo Bash, Texas Unplugged Night, and Full Moon Fest, and designated Monte Edlund and others for specific tasks. It approved printing 600 Fall Recycling Initiative flyers and unanimously thanked outgoing board members.

• Approved September 2025 meeting minutes (unanimous)
• Resolved to keep National Night Out waste stations on event calendar (unanimous)
• Assigned three waste stations and four volunteers per station for WUES Boo Bash (Oct 18); Monte Edlund to bring items
• Assigned one waste station for Texas Unplugged Night (Oct 21); Allison Kozdron to coordinate seed planting
• Assigned two waste stations for Full Moon Fest (Oct 24)
• Designated Allison Davis to chair Fall Recycling Event (Nov 1) and produce brochure/composting handouts
• Approved printing 600 Fall Recycling Initiative flyers (Leech)
• Unanimously thanked outgoing board members

City Council

The City Council will hold a public hearing and vote on an alcohol variance for a business at 6203 Edloe St. #A. The body will also consider adopting the city's annual Investment Policy and an agreement to install LED street lights.

• Public hearing and vote on alcohol variance for Party Baby USA, LLC (d/b/a Bash) at 6203 Edloe St. #A
• Resolution No. 2025-17 to adopt the City’s Investment Policy
• LED Street Light Installation Agreement with CenterPoint Energy
• July 2025 Monthly Financial Report

The council voted unanimously to grant Party Baby USA, LLC an alcohol variance for its location at 6203 Edloe St. #A. It also unanimously adopted the city’s Investment Policy (Resolution No. 2025‑17) and approved an LED street‑light conversion agreement with CenterPoint Energy. All consent‑agenda items were approved and the meeting was adjourned.

• Approved alcohol variance for Party Baby USA, LLC (unanimous)
• Approved Resolution No. 2025‑17 adopting the Investment Policy (unanimous)
• Approved LED Street Light Installation Agreement with CenterPoint Energy (unanimous)
• Approved consent‑agenda items (unanimous)
• Adjourned special meeting (unanimous)
• Adjourned regular meeting (unanimous)

Senior Services Board

The Senior Services Board will meet to discuss progress on sing-along planning and set dates for fall sessions. The board will also receive reports from city staff and the Good Neighbor Team.

• Sing-along dates for November 6 and December 4
• Report on the October 2 second session outreach
• News from the Harris County Library West U location
• Monthly reports from Senior Services Manager and Parks & Recreation Director

The Senior Services Board approved the September 11, 2025 meeting minutes. The motion was made by Robin and seconded by George. No other formal actions were taken during the meeting.

• Approved September 11, 2025 minutes (motion by Robin, seconded by George)

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss the Parks and Open Space Master Plan and the Halloween Dash 5K and Kids Fun Run. The meeting includes updates on West U Recreation Center improvements and reports from various park ambassadors.

• Halloween Dash 5K and Kids Fun Run (October 25, 2025)
• Parks and Open Space Master Plan
• West U Recreation Center Improvements

The Parks & Recreation Board approved the September 3, 2025 meeting minutes by unanimous vote. The board also unanimously approved the Open Space Master Plan update and the recommendation to present the plan to the City Council. No other formal actions were decided at this meeting.

• Approved Sep 3 2025 minutes (unanimous)
• Approved Open Space Master Plan update and recommendation to present to City Council (unanimous)

City Council

The council will vote to adopt the FY 2026 budget (Ordinance 3096) and ratify the related property tax increase. It will also adopt the 2025 property tax rate (Ordinance 3097) with specified M&O and debt service rates. Additional actions include accepting the 2026‑2035 Capital Improvement Plan, approving the FY 2026 fee schedule, and authorizing participation in the opioid settlement.

• Adopt FY 2026 Budget – Ordinance 3096
• Adopt 2025 Property Tax Rate – Ordinance 3097 (M&O $0.176728, debt service $0.052713, overall rate 0.229441)
• Accept 2026‑2035 Capital Improvement Plan
• Approve FY 2026 Fee Schedule – Resolution No. 2025‑16
• Authorize City’s participation in Purdue Pharma & Slacker Family opioid settlement – Resolution No. 2025‑15

The council approved Ordinance 3096 adopting the FY 2026 budget and ratified the accompanying property‑tax increase. It also set the maintenance‑and‑operations tax rate at $0.176728 per $100 valuation, the debt‑service rate at $0.052713 per $100, and lowered the overall rate to 0.229441. The 2026‑2035 Capital Improvement Plan and the FY 2026 fee schedule were accepted. Additional items on the consent agenda, including an opioid settlement resolution and a special‑events permit for the Mediterranean Festival, were also approved.

• Adopted Ordinance 3096 FY 2026 budget (unanimous record vote)
• Ratified property‑tax increase reflected in FY 2026 budget (unanimous record vote)
• Approved maintenance‑and‑operations tax rate $0.176728 per $100 valuation (unanimous record vote)
• Approved debt‑service tax rate $0.052713 per $100 valuation (unanimous record vote)
• Approved overall tax rate decrease to 0.229441 (unanimous record vote)
• Accepted 2026‑2035 Capital Improvement Plan (unanimous)
• Approved FY 2026 fee schedule via Resolution No. 2025‑16 (unanimous)
• Approved consent‑agenda items including opioid settlement resolution and Mediterranean Festival special‑events permit (unanimous)

City Council

The council will conduct an open public hearing on the proposed 2026 budget, as required by Texas Local Government Code. It will also hold an open public hearing on the 2025 tax rate. The finance director will present a proposed tax rate of $0.229441 per $100 assessed value, a 5.16% decrease from the current rate. Fee schedules for solid waste, water and sewer services are proposed to increase.

• Open Public Hearing on the 2026 Budget (Agenda Item 4)
• Close Public Hearing on the 2026 Budget (Agenda Item 5)
• Open Public Hearing on the 2025 Tax Rate (Agenda Item 6)
• Proposed 2026 Tax Rate: $0.229441 per $100 assessed value (5.16% decrease)
• Fee schedule changes: solid waste rates +7% ($2.63/mo), water/sewer rates +$5.58/mo for average household

The City Council voted unanimously to conduct a public hearing on the 2026 budget and later closed it. It also approved a public hearing on the 2025 tax rate and closed that hearing unanimously. The meeting was then adjourned by unanimous vote.

• Approved conducting public hearing on 2026 budget (unanimous)
• Closed public hearing on 2026 budget (unanimous)
• Approved conducting public hearing on 2025 tax rate (unanimous)
• Closed public hearing on 2025 tax rate (unanimous)
• Adjourned meeting (unanimous)

Zoning & Planning Commission

The West University Place Zoning and Planning Commission will consider Docket #2025-0016, a proposed replat of lots 16, 17, and 18 in Block 9, Rice Court on Jarrard Street. The replat covers about 0.36 acre and would create two single‑family residential lots. Staff has reviewed the plat and recommends approval. A public hearing on the replat is scheduled as part of the meeting.

• Public hearing on Docket #2025-0016 for replat of lots 16‑18, Block 9, Rice Court (Jarrard St.)
• Staff recommendation to approve the proposed replat
• Proposed replat creates two single‑family residential lots on ~0.36 acre
• Compliance with Texas Local Government Code Sec. 212.015 and Sec. 74‑56 notice requirements
• Attachments: proposed replat map, neighborhood notification letter, notification map, list of notified properties, legal notice

The Zoning & Planning Commission unanimously approved a conditional replat of Lots 16, 17, and 18 in Block 9, Rice Court, pending confirmation and correction of the public‑notice publication. No formal action was taken on the reference materials concerning sculptures and accessory structures; they were entered into the record for future discussion. The meeting was then adjourned unanimously.

• Approve conditional replat of Lots 16‑18, Block 9, Rice Court (unanimous)
• Enter sculpture reference materials into record; no action taken
• Adjourn meeting (unanimous)

Senior Services Board

The West University Place Senior Services Board will approve minutes from the June 12 meeting, demonstrate the Play West U app and discuss online registration, and finalize dates for a fall sing‑along series. The board will also review commitments for boards and commissions and hear monthly reports from senior services, parks & recreation, and community partners. Public comments are scheduled before adjournment.

• Approval of minutes from the June 12, 2025 meeting
• Play West U App Demo & Online Registration Information
• Sing‑Along Planning: dates set for Oct 2, Nov 6, Dec 4
• Boards & Commissions: commitments, opportunities, applications
• Monthly reports from Senior Services Manager Michelle Blunt and others

The Senior Services Board approved the minutes from the June 12, 2025 meeting after a motion by Karen and a second by George. The meeting was then adjourned by a unanimous vote following a motion by Eileen and a second by George. No other substantive actions or votes were recorded.

• Approved June 12, 2025 minutes (motion by Karen, seconded by George)
• Adjourned meeting unanimously (motion by Eileen, seconded by George)

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will review several topics, including the outcome of the West U Elementary Parade, a discussion of household hazardous waste collection costs and statistics, and updates on ballfield signage and water‑conservation education ideas. The board will also consider a proposed op‑ed on plastic recycling and receive staff reports on food‑waste statistics and upcoming Currents articles. No formal actions are listed; the meeting appears to be informational and planning‑focused.

• Household Hazardous Waste (HHW) collection cost discussion
• Update from subcommittee on ballfield signage
• Water conservation community education ideas
• Action needed on plastic recycling op‑ed in the Chronicle
• Food waste statistics report from Zero Waste

The board approved the minutes from the August 2025 Recycling & Solid Waste Reduction Board meeting by unanimous vote. Members also agreed to try the cheaper grill‑cover options for trash cans at Colonial Parks. No other formal motions or votes were recorded.

• Approved August 2025 minutes (unanimous)
• Agreed to try cheaper grill‑cover options for trash cans (no vote recorded)

City Council

The West University Place City Council will meet on September 8, 2025, to discuss and vote on several key items, including a change order for wastewater treatment plant improvements, certificates of obligation for drainage and water projects, and amendments to purchasing policies and city ordinances. The meeting will also include a discussion on sales tax collection processes with a consultant from HdL Companies.

• Approve Change Order No. 1 for Wastewater Treatment Plant Improvements WW2102 with Persons Services Corporation for $365,743.94
• Approve Resolution No. 2025-13 for Certificates of Obligation (CO) for Westside Drainage Improvements ($342,000 NTE) and Cast Iron Water Line Replacement-Phase 1 ($2,941,000 NTE)
• Amend Purchasing Policy via Resolution No. 2025-14
• Amend Code of Ordinance Section 2-132 on Contracts and Agreements via Ordinance No. 3095 (first reading)
• Discuss sales tax collection processes with HdL Companies (no action required)

The West University Place City Council unanimously approved a $365,743.94 change order for the Wastewater Treatment Plant Improvements project. It also approved Resolution 2025-13 to issue Certificates of Obligation, Resolution 2025-14 to amend the Purchasing Policy, and Ordinance 3095 to amend the Code of Ordinance Section 2-132. A vote of 3‑2 adopted amended Council Rules of Procedure, and the consent agenda items were approved unanimously.

• Approved Change Order No. 1 for Wastewater Treatment Plant ($365,743.94) – unanimous
• Approved Resolution No. 2025-13, Notice of Intent to Issue Certificates of Obligation – unanimous
• Approved Resolution No. 2025-14, amendment to the Purchasing Policy – unanimous
• Adopted Ordinance 3095, amendment to Code of Ordinance Section 2-132 – unanimous
• Approved amended Council Rules of Procedure (Ordinance 3094) – 3 aye, 2 nay
• Approved consent agenda items (meeting minutes, June 2025 financial report) – unanimous
• No action taken on Sales Tax Collection Discussion
• Adjourned regular meeting – unanimous

Parks & Recreation Board

The Board will review an EBikes ordinance and receive updates on the West U Recreation Center improvements. The meeting includes budget highlights and a review of the Parks and Open Space Master Plan.

• EBikes Ordinance
• West U Recreation Center Improvements
• Budget Highlights
• Parks and Open Space Master Plan

The Parks & Recreation Board approved the minutes from its May 28, 2025 meeting by unanimous consent. No other formal actions were taken; the board received updates on e‑bike signage, recreation‑center plans, budget recovery rates, and upcoming park events. The next board meeting was scheduled for October 1, 2025.

• Approved May 28, 2025 meeting minutes (unanimous)

City Council

The City Council will hold a workshop to discuss the 2026 proposed budget, including city finances, staffing, and fees. The session includes a review of the Capital Improvement Program and proposed tax rates.

• Proposed tax rate of $0.229441 per $100 valuation
• Proposed tax increase for the 2025 tax year (rate is higher than no-new-revenue rate)
• Public hearing on proposed tax rate scheduled for September 15, 2025, at 6:30 PM
• Estimated tax on average homestead of $3,855.88
• Total tax levy on all properties estimated at $20,730,145

The council discussed the proposed 2026 budget but took no action on it. Mayor Pro Tem Barnes moved to adjourn, and the motion passed unanimously. No other decisions were made.

• Adjourned meeting (unanimous)

City Council

The City Council will consider an ordinance to prohibit electric riding toys and small motorized vehicles in several city parks and recreation facilities. The body will also receive an update on Recreation Center improvements and discuss tree topping at 3837 Rice Blvd.

• Ordinance 3089 to prohibit electric riding toys and small motorized vehicles in 10 designated park areas
• Ordinance 3094 to update Council Rules of Procedure Rules 5, 9, 11, 12, and 25
• Discussion of tree topping and replacement requirements at 3837 Rice Blvd.
• Presentation on West University Recreation Center Improvements budget and design
• Resolution No. 2025-12 to appoint and reappoint seven members to the Friends of West University Parks Fund

The council unanimously approved the consent agenda, which included the appointment of members to the Friends of West University Parks Fund and the approval of the August 11, 2025 meeting minutes. No action was taken on the proposed electric riding toy ordinance, the recreation center improvements update, the council rules amendment, or the urban forest preservation discussion.

• Approved consent agenda items (unanimous)
• Approved appointment of Nacy Kate Prescott, Kelly Beth Hapgood, Sarah Covington, Mary Frances DuMay, Christine Parker, and Kimberly Eads to Friends of West University Parks Fund (unanimous)
• Approved minutes of the August 11, 2025 meeting (unanimous)
• No action taken on Ordinance 3089 amending Chapter 58 to restrict electric riding toys in parks
• No action taken on Recreation Center Improvements update
• No action taken on Ordinance 3094 adopting changes to Council Rules of Procedure
• No action taken on Urban Forest Preservation and Enhancement issue regarding tree topping at 3837 Rice Blvd.

Recycling & Solid Waste Reduction Board

The Recycling & Solid Waste Reduction Board will discuss household hazardous waste collection and signage for city parks. The board will also review actions to support conservation efforts following a new water and sewer rate structure passed by Council.

• Door-to-door household hazardous waste pickup
• Potential hazardous waste drop-off at biannual recycling day
• Recycling vs. trash signage at ballfields and city parks
• Conservation efforts related to new water and sewer rate structure
• Food waste statistics report

The board approved the June 2025 meeting minutes unanimously. It assigned Allison to gather HHW generation data and tasked Beach and Leech with obtaining pricing for a HHW recycling event. A subcommittee for park and ballfield signage was formed with members Gregory, Fehl, and Kozdron. The board also approved endorsement of three Saturday recycling classes to be listed in the West U Leisure Guide.

• Approved June 2025 minutes (unanimous)
• Assigned Allison to obtain HHW generation data from WM
• Tasked Beach and Leech to get updated vendor pricing for HHW event
• Formed park and ballfield signage subcommittee (Gregory, Fehl, Kozdron)
• Approved endorsement of three Saturday recycling classes

City Council

The City Council will consider a proposed 2025 property tax rate and discuss funding for the 2026-2035 Capital Improvement Plan. The body will also vote on several infrastructure contracts and update its rules of procedure.

• Proposed 2025 property tax rate of $0.229441
• Concrete Maintenance Services contract with H&N Contractor Management Services, LLC not to exceed $350,000.00
• Westside Roadway Reconstruction Phase 1 design agreement with IDS Engineering Group for $216,840.00
• Public hearings for 2026 Budget and 2025 Tax Rate proposed for September 15, 2025
• Recycling materials contract award to Waste Management for a two-year term

The council approved Resolution 2025‑11 setting the 2025 property tax rate at $0.229441, and accepted the 2025 certified taxable value and collection rate (Resolution 2025‑10). It also approved a $350,000 concrete maintenance contract and a $216,840 design services agreement for Westside Roadway Reconstruction Phase 1. The public hearing date for the 2026 budget and 2025 tax rate was set for September 15, 2025, and a two‑year waste‑management recycling contract was adopted. Additionally, August 11, 2025 was proclaimed West University Elementary School’s 100th Anniversary Day.

• Approved Resolution 2025‑11 property tax rate $0.229441 (unanimous)
• Approved Resolution 2025‑10 certified taxable value and collection rate (unanimous)
• Approved $350,000 Concrete Maintenance Services contract with H&N Contractor Management Services (unanimous)
• Approved $216,840 design services contract with IDS Engineering for Westside Roadway Reconstruction Phase 1 (unanimous)
• Set public hearing date for 2026 budget and 2025 tax rate to September 15, 2025 (unanimous)
• Approved two‑year Waste Management recycling contract (unanimous)
• Proclaimed August 11, 2025 as West University Elementary School 100th Anniversary Day
• Approved City Council minutes of July 28, 2025 (unanimous)

City Council

The City Council will consider accepting a rate study that proposes increasing base recovery fees from 18% to 25% for water and sewer services. The proposal includes adjusting volumetric thresholds to promote water conservation. Council will also discuss the formation of a Facilities Utilization Task Force.

• Acceptance of 2025 Water and Wastewater Rate Study
• Formation of Facilities Utilization Task Force
• Contract renewal with Aqua-Metric Sales Company for $58,605.79
• H2O LAB! Interlocal Agreement with Harris-Galveston Subsidence District
• Cancellation of second City Council meetings in November and December 2025

The City Council unanimously accepted the 2025 Water and Wastewater Rate Study. It also unanimously approved the creation of a Renovation Task Force, outlining its objectives, membership, applicant process, timeline, and board liaison. The council cancelled the second City Council meetings scheduled for November and December 2025 and approved the renewal of the Aqua‑Metric electronic meter‑reading contract for $58,605.79. Additionally, the June 2025 Quarterly Investment Report was accepted.

• Accepted 2025 Water and Wastewater Rate Study (unanimous)
• Approved formation of Renovation Task Force (unanimous)
• Cancelled second City Council meetings in Nov/Dec 2025 (unanimous)
• Accepted June 2025 Quarterly Investment Report (consent agenda)
• Approved Aqua‑Metric contract renewal for $58,605.79 (consent agenda)

City Council

The City Council will review the proposed 10-year Capital Improvement Plan and receive a preliminary 2026 budget update. Members will also discuss the formation of a Renovation Task Force and potential amendments to Council rules and procedures.

• Proposed 2026-2035 Capital Improvement Plan and funding options
• Contract award to Envirodyne Laboratories, Inc. for wastewater plant testing not to exceed $77,620 for first two years
• Safe Streets and Roads for All Grant Application approval
• Discussion on 2025 debt issuance for projects totaling $15,775,000
• Proposed amendments to Code of Ordinances Appendix B, Rule 12

The City Council approved the Renovation Task Force and a grant application for the Safe Streets and Roads for All program. It also approved a contract with Envirodyne Laboratories, Inc. for wastewater‑treatment plant testing, up to $77,620 for the first two years and up to $200,000 for years three‑through‑five. Routine consent‑agenda items—including the June 23, 2025 minutes, the April 2025 finance report, and other items—were approved without separate discussion. The council discussed the 2026‑2034 Capital Improvement Plan and the preliminary 2026 budget but took no formal action on them.

• Approved Renovation Task Force (unanimous)
• Approved Safe Streets Grant application (unanimous)
• Approved Lab Services Bid Award to Envirodyne Laboratories, up to $77,620 (first two years) and up to $200,000 (years three‑five) (unanimous)
• Approved City Council Minutes of June 23, 2025 (unanimous)
• Approved April 2025 Monthly Finance Report (unanimous)
• Discussed 2026‑2034 Capital Improvement Plan (feedback only)
• Discussed 2026 Budget (feedback only)
• No action taken on Council Rules and Procedures amendment

City Council

The City Council will discuss a water and wastewater cost of service and rate design study presented by Raftelis. The body is also considering the appointment of Michael Leech as Public Works Director and several charter-related ordinance amendments.

• Appointment of Michael Leech as Public Works Director
• Presentation and discussion of water and sewer rate design study
• Resolution No. 2025-09 for 3836 Amherst Street property purchase reimbursement
• Ordinance No. 3093 to amend the fiscal year 2025 budget
• Ordinances No. 3090, 3091, and 3092 to amend City Code regarding notices, meeting requirements, and City Secretary supervision

The council proclaimed July 2025 as Parks and Recreation Month. Michael Leech was appointed Public Works Director, effective July 21, 2025. No action was taken on the water and sewer rate study or on security camera access in public buildings. All consent‑agenda items, including charter revisions and a budget amendment, were approved unanimously.

• Proclaimed July 2025 as Parks and Recreation Month (unanimous)
• Approved Michael Leech as Public Works Director, effective July 21, 2025 (unanimous)
• No action taken on Water and Sewer Rate Study (discussion only)
• No action taken on Security Camera Access in public buildings (discussion only)
• Approved consent agenda items: June 9 minutes, charter revisions (Ordinances 3090‑3092), reimbursement resolution 2025‑09, and budget amendment Ordinance 3093 (unanimous)

Senior Services Board

The Senior Services Board will meet to discuss scheduling and next steps for a fall sing-along series. The board will also review reports from city staff and the Good Neighbor Team.

• Planning for sing-alongs on Sept 4, Oct 2, Nov 6, and Dec 4
• Online information access demo
• Discussion of Boards & Commissions commitments and applications

The board approved the minutes from the May 9, 2025 meeting as presented. No other actions were voted on; the remainder of the agenda consisted of informational updates and planning discussions. A demo of online information access was shown, and future sing‑along dates were set for the fall. Applications for the next board term will be released soon.

• Approved May 9, 2025 minutes (as presented)

Recycling & Solid Waste Reduction Board

The Recycling & Solid Waste Reduction Board will meet to review reports on community outreach and waste statistics. The board will hold a roundtable discussion on water conservation ideas for West University Place.

• Roundtable discussion on water conservation ideas
• Food waste statistics report from Leo/Donna
• Proposal for trash and recycling bin covers at the ballpark
• Report on New Neighbors and Seniors Good Neighbor presentation
• Public Works Week breakfast report

The Recycling & Solid Waste Reduction Board approved the minutes from the May 2025 meeting by unanimous consent. No other formal motions were voted on. The board discussed several initiatives, including a hazardous‑waste program and a $10,000 water‑conservation education request, but these were not decided at this meeting.

• Approved May 2025 RSWRB minutes (unanimous)

City Council

The City Council is considering three ordinances to update the City Code following a May 3, 2025, special election. These changes involve official newspaper requirements, the frequency of required council meetings, and the supervision of the City Secretary.

• Ordinance No. 3090: Remove requirement for designating an official newspaper
• Ordinance No. 3091: Remove requirement for two regular meetings per month
• Ordinance No. 3092: Designate City Council as supervisor and evaluator of the City Secretary
• Contract award to Hawkins Inc. for treatment chemicals totaling $90,000 over 2 years
• Acceptance of fiscal year 2024 Annual Comprehensive Financial Report and Federal Single Audit Report

The council unanimously approved Ordinance No. 3090, 3091, and 3092, amending the city charter to remove the official newspaper requirement, eliminate the two‑meeting‑per‑month rule, and designate the council as supervisor of the city secretary. Councilmember Barnes was appointed Mayor Pro Tem. The council also accepted the FY 2024 Annual Comprehensive Financial Report and Federal Single Audit, and approved a $90,000 two‑year contract with Hawkins Inc. for treatment chemicals.

• Approved Ordinance No. 3090 (remove official newspaper requirement) – unanimous
• Approved Ordinance No. 3091 (remove two meetings per month requirement) – unanimous
• Approved Ordinance No. 3092 (make council supervisor of city secretary) – unanimous
• Appointed Councilmember Barnes as Mayor Pro Tem – unanimous
• Accepted FY 2024 Annual Comprehensive Financial Report and Federal Single Audit – unanimous
• Approved Treatment Chemicals contract with Hawkins Inc., $45,000 per year, $90,000 total – unanimous
• Approved consent agenda items including minutes for May 14 and May 19 meetings – unanimous
• Adjourned regular meeting – unanimous

Building & Standards Commission

The Building and Standards Commission will hold a public hearing to decide on a variance request for a property at 2738 Talbott St. The applicant seeks to rebuild a fence in its previous location, which encroaches 4.8 feet into the city's right-of-way. City staff recommends denying the request.

• Public hearing for Docket No. 2025-0001 regarding a fence variance at 2738 Talbott St.
• Approval of meeting minutes from May 1, 2025

The Building & Standards Commission approved a variance permitting the Williams to rebuild a fence outside their property line in the city right‑of‑way at 2738 Talbott St., with a recommendation for a formal encroachment agreement. The motion passed unanimously with no dissenting votes. The commission also approved the May 1 2025 meeting minutes. No other items were decided.

• Approved motion to suspend regular meeting (5-0)
• Approved variance for fence at 2738 Talbott St. (5-0)
• Approved May 1, 2025 meeting minutes (5-0)

Parks & Recreation Board

The Board will meet to consider recommended actions regarding EBikes ordinances. The meeting includes updates on the Parks and Open Space Master Plan and Wier Park pickleball and tennis facilities.

• EBikes Ordinances recommended action
• Parks and Open Space Master Plan update
• Wier Park Pickleball/Tennis updates
• Reports from Park Ambassadors for Colonial, Edloe Pathway, Friends, Huffington, Jennie Hughes, Judson, Whitt Johnson, and Wier parks

The Parks & Recreation Board approved the minutes from the May 7, 2025 meeting by unanimous consent. The board also unanimously adopted the language of the proposed e‑bike and motorized toy ordinance drafted by the City Attorney. The proposal to convert the racquetball/squash courts was tabled for future consideration. The meeting was adjourned by unanimous consent.

• Approved May 7, 2025 meeting minutes (unanimous consent)
• Adopted language of e‑bike/motorized toy ordinance (unanimous)
• Tabled conversion of racquetball/squash courts
• Adjourned meeting (unanimous consent)

City Council

The City Council will conduct swearing-in ceremonies for newly elected officials and appoint a Director of Public Works. The body will also consider establishing an Underground Utility Task Force and revising a recycling ordinance.

• Appointment of a Director of Public Works
• Resolution to establish the Underground Utility Task Force and appoint members
• Adoption of Ordinance 3085 (second and final reading) regarding Recycle Board Ordinance water conservation education
• Proclamation of May 18–24, 2025, as Emergency Medical Services (EMS) Week

The City Council approved a resolution to formally establish the Underground Utility Task Force and appointed its initial members, with the motion passing unanimously. The council also proclaimed May 18‑24, 2025 as Emergency Medical Services (EMS) Week and adopted the revised Recycling and Solid Waste Reduction Board Ordinance (Ordinance 3085) as part of the consent agenda, both unanimously. The consent agenda also included approval of the May 12, 2025 meeting minutes. The appointment of a Director of Public Works was postponed at the request of the City Manager and candidate, so no action was taken.

• Established Underground Utility Task Force and appointed members (unanimous)
• Proclaimed May 18‑24, 2025 as Emergency Medical Services Week
• Approved May 12, 2025 City Council meeting minutes (unanimous)
• Adopted revised Recycling and Solid Waste Reduction Board Ordinance 3085 (unanimous)
• Postponed appointment of Director of Public Works (no action)

City Council

The City Council will canvass the results of the May 3, 2025, General and Special Elections, making official the election of Mayor Susan Sample and four Council Members, and adopting proposed Charter amendments. The meeting also includes canvassing the Special Bond Election results. These actions are routine and mandatory; the council does not have discretion over the canvass.

• Canvass General Election results for Mayor and four Council Members (Ordinance 3086)
• Canvass Special Bond Election results (Ordinance 3087)
• Adopt Charter amendments changing meeting frequency, ordinance publication, City Manager powers, and City Secretary duties
• Voters approved amendments to Sections 2.09, 2.12, 2.13, 6.02, and 6.03 of the City Charter

The council adopted Ordinance 3086, which canvasses the May 3, 2025 general and special (charter) election results, on first and final reading. It also adopted Ordinance 3087, which canvasses the May 3, 2025 special bond election results, on first and final reading. Both motions passed unanimously. The meeting was then adjourned unanimously.

• Approved Ordinance 3086 (unanimous)
• Approved Ordinance 3087 (unanimous)
• Adjourned meeting (unanimous)

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to approve April meeting minutes and discuss several community outreach events, including an Earth Day update, the Easter Spring Festival, and a bi-annual recycling event. The board will also hear a staff report on food waste statistics and consider creating covers for trash and recycling bins at the ballpark to consolidate waste stations.

• WUES Earth Day report and update
• Easter Spring Festival at Colonial Park
• Waste Management Tour report
• Bi-annual recycling event planning
• Creating covers for trash and recycling bins at the ballpark

The Recycling & Solid Waste Reduction Board approved the April 2025 minutes by unanimous consent. The new RSWRB mission statement was confirmed by the city council. The board deferred the WULL Dugout Service update to the next meeting. No other substantive actions were taken.

• Approved April 2025 minutes (unanimous)
• Mission statement confirmed by council
• WULL Dugout Service update postponed to next meeting

City Council

The City Council will consider adopting an ordinance on first reading that adds water conservation education to the Recycling and Solid Waste Reduction Board's responsibilities. The council will also proclaim May 18–24 as Public Works Week, approve routine consent agenda items (including a 2024 year-end budget amendment and appointments to the Friends Board), and then recess for an executive session to discuss the Public Works Director position.

• Adopt Ordinance 3085 on first reading to add water conservation education to the Recycling and Solid Waste Reduction Board
• Proclaim May 18–24, 2025 as Public Works Week
• Approve 2024 year-end budget amendment (ordinance on first and final reading)
• Appoint Elizabeth Scofield and Travis Johnson to the Friends Board (terms expiring Aug. 31, 2027)
• Executive session to deliberate personnel matters for the Public Works Director

The council adopted a revision to the Recycling and Solid Waste Reduction Board ordinance and approved the FY2024 year‑end budget amendment, both unanimously. It also proclaimed May 18‑24, 2025 as Public Works Recognition Week and confirmed two Friends Board appointments. All consent‑agenda items were approved without dissent.

• Proclaimed May 18‑24, 2025 as Public Works Recognition Week (unanimous)
• Adopted Ordinance 3085 revising the Recycling Board ordinance (unanimous)
• Approved City Council minutes for April 28, 2025 (unanimous)
• Adopted FY2024 year‑end budget amendment (unanimous)
• Received February 2025 monthly financial report (unanimous)
• Appointed Elizabeth Scofield and Travis Johnson to Friends Board (unanimous)
• Recessed to executive session on personnel matters (unanimous)
• Adjourned regular meeting (unanimous)

Zoning & Planning Commission

The Zoning and Planning Commission will consider guidance for the use of xeriscape and desert-tolerant landscaping in front yards. The body will also discuss potential amendments to the City’s Zoning Ordinance regarding outdoor lighting regulations to address enforcement challenges.

• Review of guidance for xeriscape/desert-tolerant landscaping in front yards (Appendix A; Article 7; Table 7A-3)
• Discussion on amending outdoor lighting regulations (Article IX) to reduce subjectivity in glare enforcement
• Approval of meeting minutes from February 13, 2025, and March 20, 2025

Senior Services Board

The Senior Services Board will hold a regular meeting to approve prior minutes, plan a community sing-along event, and recognize Volunteer and Older Americans Month with a proclamation. Monthly reports will be given by the Senior Services Manager, Parks & Recreation Director, Good Neighbor Team, APAC, and City Council liaison. Public comments are limited to three minutes per speaker.

• Approval of minutes from April 10, 2025
• Dementia Friends group photo
• Sing-Along planning (who, what, when, where, why)
• Proclamation for Volunteer and Older Americans Month
• Monthly reports from Senior Services Manager, Parks & Recreation, Good Neighbor Team, APAC, and City Council liaison

The Senior Services Board approved the minutes from the April 10, 2025 meeting after a motion by Diane Ayers and a second by Candyce Beneke. No vote tally was recorded. The board also received reports on senior services, parks and recreation, and volunteer updates, but no additional actions were decided.

• Approved April 10, 2025 minutes (motion by Diane Ayers, seconded by Candyce Beneke)

Parks & Recreation Board

The Parks and Recreation Board will hold a public meeting to discuss and take action on several items, including final recommendations from the Pickleball/Tennis Committee and a proposed ordinance restricting motorized vehicles in parks. The board will also receive updates on recreation software, the Parks and Open Space Master Plan, and a pets-in-parks ordinance.

• Final Pickleball/Tennis Committee recommendations – possible action
• Ordinance recommendation – Motorized Vehicles in Parks – old business
• Recreation software app demonstration – Parks & Recreation update
• Parks and Open Space Master Plan – review and comment
• Misc. Events and Pets in Parks Ordinance – update from director

The board unanimously approved adding two new pickleball courts to the existing tennis courts at Wier Park. They also unanimously approved removing part of the middle divider between the tennis courts. A motion to table noise‑abatement measures for six to twelve months, with optional signage, was unanimously approved. The board voted by majority to rename holiday events to more inclusive titles such as “Holiday Tree Lighting” and “Spring Festival.”

• Approved adding two pickleball courts at Wier Park (unanimous)
• Approved removing portion of middle divider between tennis courts (unanimous)
• Approved tabling noise‑abatement measures for 6‑12 months, with signs (unanimous)
• Approved holiday name changes to inclusive titles (majority approval)
• Approved minutes from April 2, 2025 PRB meeting (unanimous)

Building & Standards Commission

The Building and Standards Commission will discuss proposed amendments to the 2021 International Fire Code that would add safety requirements for residential electric vehicle charging stations and electric storage systems. The staff proposal includes requiring fire-resistant wall assemblies, alarms, and fire-rated doors in new construction and remodels. The commission may also approve minutes from the April 3, 2025 meeting.

• Discussion of proposed amendments to 2021 International Fire Code regulating residential EV charging stations and electric storage systems
• Proposed 2-hour fire-resistant wall assembly for new garage construction with EV charging stations
• Proposed requirement for alarms/detectors and 90-minute fire-rated garage door
• Proposed requirements for remodels and additions including alarms and fire-rated doors
• Possible approval of meeting minutes from April 3, 2025

The Building & Standards Commission voted unanimously to recommend proposed amendments to the 2021 International Fire Code concerning residential electric vehicle charging stations and electric storage systems. The recommendation authorizes the commission chair to finalize the language and present it to the City Council. The commission also approved the April 3, 2025 meeting minutes and then adjourned.

• Approved recommendation of fire code amendments for residential EV charging (unanimous)
• Approved April 3, 2025 meeting minutes (unanimous)
• Approved motion to adjourn (unanimous)

City Council

The City Council will consider awarding a $247,455 construction contract to Queen Constructors for a METRO sidewalk grant improving transit access for seniors and individuals with disabilities. Council will also discuss the Westside Drainage Project Phase 1 update and vote on consent agenda items including amendments to pet restrictions in parks, a year-end budget amendment, and a $58,000 software payment.

• Award contract to Queen Constructors LLC for $247,455 under METRO Section 5310 sidewalk grant
• Discuss Phase 1 of the Westside Drainage Project and provide feedback
• Adopt ordinance amending Chapter 14 to allow certain pet exceptions in parks and recreation facilities
• Adopt ordinance for FY2024 year-end budget amendment on first and final reading
• Approve $58,000 payment to Central Square Technologies for Virtual Gate software services

The council approved a Metro Sidewalk Grant Construction Agreement for Queen Constructors, LLC, not to exceed $247,455. It also proclaimed May 4‑10, 2025 as Public Service Recognition Week and May 2025 as Older Americans and Volunteer Month. The consent agenda items—including a pets‑in‑parks ordinance amendment, a FY2024 year‑end budget amendment, a $58,000 payment to Central Square Technologies, the March 2025 investment report, and the April 14, 2025 meeting minutes—were approved unanimously. No action was taken on the proposed ISJ Underground Utilities contract for the Westside Drainage project.

• Approved Metro Sidewalk Grant Construction Agreement to Queen Constructors, LLC, up to $247,455 (unanimous)
• Declared May 4‑10, 2025 as Public Service Recognition Week
• Declared May 2025 as Older Americans and Volunteer Month
• Approved amendment to Chapter 14 “Animals” to allow pet exceptions in parks (consent agenda, unanimous)
• Approved FY2024 year‑end budget amendment (consent agenda, unanimous)
• Approved $58,000 payment to Central Square Technologies for 2025 Virtual Gate software contract (consent agenda, unanimous)
• Accepted March 2025 Quarterly Investment Report (consent agenda, unanimous)
• Approved minutes of the April 14, 2025 City Council meeting (consent agenda, unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings to consider three variance requests. Two requests concern a property at 4112 Judson St./4107 Emory Ave. regarding garage size and setbacks, while one request concerns a garage structure at 2716 Pemberton Dr.

• Docket 2025-0012: Request to remove a one-car, one-story restriction on a previous variance for 4112 Judson St./4107 Emory Ave.
• Docket 2025-0013: Request for 674 additional sq ft of non-garage space and a 2.9-foot side yard setback variance for 4112 Judson St./4107 Emory Ave.
• Docket 2025-0014: Request for 527 additional sq ft of non-garage space and an 11-inch height variance for an existing garage at 2716 Pemberton Dr.

The West University Place Zoning Board of Adjustment approved three separate variance requests for garage accessory structures, removing a setback condition on one property and allowing larger footprints and reduced side‑yard setbacks on two others. All approvals were unanimous (4‑0). The board also approved the March 27, 2025 meeting minutes.

• Approved variance removing garage setback condition for 4112 Judson St./4107 Emory St. (4-0)
• Approved variance allowing 1,758‑sq‑ft garage accessory building and 2.9‑ft side‑yard setback reduction for 4112 Judson St./4107 Emory St. (4-0)
• Approved variance allowing 1,727‑sq‑ft garage accessory structure and 11‑in height increase for 2716 Pemberton Dr. (4-0)
• Approved March 27, 2025 meeting minutes (4-0)

City Council

The City Council will hold a special meeting regarding real property and a regular meeting to discuss park ordinances and infrastructure contracts. Key decisions include awarding a waterline replacement contract and prohibiting certain electric riding toys in parks.

• Contract award to ISJ Underground Utilities LLC for Milton Waterline Replace project not to exceed $2,424,058
• Agreement with IDS Engineering Group for Milton Waterline construction-phase services not to exceed $82,370
• Proposed ordinance to prohibit electric riding toys and small motorized vehicles in parks (Chapter 58)
• Proposed ordinance to allow certain exceptions for pets in parks and recreation facilities (Chapter 14)
• Proclamation of April 13-19, 2025, as National Public Safety Telecommunicators Week

The council unanimously approved a $2,424,058 contract with ISJ Underground Utilities to replace the Milton waterline. They also approved an $82,370 agreement with IDS Engineering Group for construction‑phase engineering services on the project. The council adopted an amendment allowing certain pet exceptions in parks and recreation facilities. Mayor Sample proclaimed April 13‑19 2025 as National Public Safety Telecommunicators Week, while the electric riding toys ordinance was sent back for revision.

• Approved $2,424,058 Milton Waterline replacement contract (unanimous)
• Approved $82,370 construction‑phase engineering services agreement (unanimous)
• Adopted amendment allowing pet exceptions in parks (unanimous)
• Proclaimed April 13‑19 2025 National Public Safety Telecommunicators Week (unanimous)
• Directed staff to revise electric riding toys ordinance (no action taken)
• Approved March 24, 2025 City Council minutes (consent agenda, unanimous)
• Received January 2025 monthly finance report (consent agenda, unanimous)
• Rescheduled May 26, 2025 council meeting to May 19, 2025 (consent agenda, unanimous)

Senior Services Board

The Senior Services Board will meet to hear a presentation on Alzheimer’s by Karen Kenny, discuss a new publication, and receive monthly reports from staff and liaisons. The agenda also includes approval of prior minutes and a citizen comment period.

• Presentation on Alzheimer’s by Karen Kenny (APAC)
• Discussion of a new publication
• Monthly reports from Senior Services Manager, Parks & Recreation Director, Good Neighbor Team, APAC, and City Council liaison
• Approval of March 13, 2025 minutes
• Weather-permitting walkabout

The Senior Services Board approved the minutes from the previous meeting after noting minor formatting and punctuation corrections. The board then adjourned the meeting at 3:07 p.m. following a motion to adjourn by Karen Kenny, seconded by Jennifer Sickman.

• Approved previous meeting minutes (minor corrections noted)
• Adjourned meeting (motion by Karen Kenny, seconded by Jennifer Sickman)

Recycling & Solid Waste Reduction Board

The Recycling & Solid Waste Reduction Board will discuss updating its mission statement to include water conservation, review a composting survey, and plan upcoming community events. The meeting also covers reports on food waste stats, updated recycling guidelines, and board involvement in a water use reduction strategy.

• Discussion and possible revision of mission statement to include water conservation (item 3d)
• Composting survey discussion (item 3g)
• Report on Waste Management updated recycling guidelines (item 4b)
• Planning for Earth Day social media, Shred-it event May 3, and Public Works Week (items 3h)

The board approved the March 2025 meeting minutes. It agreed to modify its mission statement to incorporate water conservation. Members decided the board will not meet in July 2025. The meeting was unanimously adjourned until May 13, 2025 at 6:30 PM.

• Approved March 2025 meeting minutes (motion passed)
• Adopted revised board mission statement including water conservation (agreement)
• Decided board will not meet in July 2025
• Adjourned meeting until May 13, 2025, 6:30 PM (unanimous vote)

Building & Standards Commission

The Building and Standards Commission will discuss proposed fire code regulations for battery walls and electric vehicle charging in residential garages, and enforcement of general contractor responsibilities including a new $1,000 fee for temporary stop work orders. They will also consider approval of minutes from the March 6, 2025 meeting and may convene in closed session.

• Discuss fire code regulations for battery walls and EV charging in garages
• Discuss enforcement of general contractor responsibilities including a $1,000 temporary stop work order fee (up from $0)
• Consider approval of March 6, 2025 meeting minutes
• Possible executive session for legal consultation

The Building & Standards Commission asked staff to add door‑rating, storage‑wall and other city code provisions for EV charging stations and to bring them to the next meeting. It also directed the new building official, starting in May, to develop a formal process and recommendations for a proposed stop‑work order fee. The commission approved the March 6, 2025 minutes and then adjourned the meeting.

• BSC asked staff to add door‑rating, storage‑wall provisions and 2‑3 examples from other cities for EV charging code (task assigned)
• BSC directed the new building official to develop a formal process and recommendations on a stop‑work order fee (task assigned)
• Approved March 6, 2025 minutes (AYES: Hance, Craig, Matthews, Spedale, Shah; NOES: none)
• Adjourned meeting (AYES: Hance, Craig, Matthews, Spedale, Shah; NOES: none)

Parks & Recreation Board

The Board will review recommended actions for ordinances regarding e-bikes and pets in parks. Members will also discuss the Parks and Open Space Master Plan and receive design updates for the Recreation Center.

• EBikes and Pets in Parks Ordinances
• Pickleball/Tennis Committee recommendations
• PGAL Recreation Center Design Update
• Parks and Open Space Master Plan update
• Colonial Park West improvements and signage

The Parks & Recreation Board unanimously approved the February 27, 2025 meeting minutes. The board decided there will be no fee increases for 2026 and will keep the current recreation‑center software provider while moving to a cloud‑based system. Upcoming meeting dates were set, moving the June 4 meeting to May 28 and scheduling the next regular meeting for May 7.

• Approved February 27, 2025 minutes (unanimous)
• Decided no park fee increase for 2026
• Decided to retain current software provider and switch to cloud‑based solution
• Scheduled next PRB meeting for May 7, 2025 at 6:30 p.m.
• Rescheduled June 4 PRB meeting to May 28, 2025

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings and decide on two special exception requests. One is for a driveway location change at 6602 Buffalo Speedway to avoid destroying a 28-inch live oak. The other is for a sports court encroaching into the rear setback at 3615 Pittsburg St. The board will also approve meeting minutes from January 23, 2025.

• Public hearing for special exception at 6602 Buffalo Speedway: allow a curb cut in a different design or location to preserve a qualified tree
• Public hearing for special exception at 3615 Pittsburg St.: allow a sports court to encroach into the rear setback
• Deliberation and decision on both special exception requests
• Approval of January 23, 2025 meeting minutes

The West University Place Zoning Board of Adjustment approved a special exception to allow a curb‑cut in a different design or location at 6602 Buffalo Speedway, with a 4‑1 vote. The board also approved a special exception for a sports court encroachment at 3615 Pittsburg Street, voting 5‑0. Minutes from the January 23, 2025 meeting were approved unanimously.

• Approved special exception for driveway curb‑cut at 6602 Buffalo Speedway (4-1)
• Approved special exception for sports court encroachment at 3615 Pittsburg St (5-0)
• Approved January 23, 2025 meeting minutes (5-0)

City Council

The West University Place City Council will consider several contracts, including a three-year virtual gate maintenance agreement with Minuteman Security and Life Safety for $580,854.63, an amendment with SAFEbuilt for community development services up to $108,000, and a construction inspection services agreement with IDS Engineering for up to $169,250. The council will also proclaim April 12, 2025 as Arbor Day and handle routine consent agenda items including minutes and a purchasing cooperative resolution. Executive sessions are planned to discuss real property and the city manager's employment.

• Virtual Gate Maintenance Agreement: approve $193,583.21/year, $580,854.63 total over three years with Minuteman Security and Life Safety
• SAFEbuilt Agreement Amendment: up to $108,000 for chief building official duties, plan review, and building inspection services
• Construction Inspection Services: up to $169,250 with IDS Engineering for various capital improvement projects
• Arbor Day Proclamation: declare April 12, 2025 as Arbor Day, recognizing 35th consecutive Tree City USA designation
• Consent agenda: approve March 10 minutes, join NCTCOG TXShare purchasing cooperative, and adopt FY2025 budget amendments for purchase order rollovers

The City Council proclaimed April 12, 2025 as Arbor Day. It approved an amendment to the SAFEbuilt agreement for up to $108,000 of building official services. It approved a construction inspection services agreement with IDS Engineering, Inc. for up to $169,250. It also approved the consent‑agenda items, including the March 10 minutes, TXShare purchasing participation, and a 2025 budget amendment.

• Proclaimed April 12, 2025 as Arbor Day (Ayes: Sample, Montgomery, Hart, Brett)
• Approved SAFEbuilt amendment up to $108,000 for chief building official duties (Ayes: Sample, Montgomery, Hart, Brett)
• Approved IDS Engineering construction inspection services agreement up to $169,250 (Ayes: Sample, Montgomery, Hart, Brett)
• Approved City Council minutes of March 10, 2025 (Ayes: Sample, Montgomery, Hart, Brett)
• Approved participation in NCTCOG TXShare purchasing cooperative (Ayes: Sample, Montgomery, Hart, Brett)
• Approved 2025 budget amendment for purchase orders and capital appropriations rollovers (Ayes: Sample, Montgomery, Hart, Brett)
• Approved 3% salary raise amendment for City Manager (Ayes: Sample, Montgomery, Hart, Brett)
• Adjourned both regular and special meetings (Ayes: Sample, Montgomery, Hart, Brett)

Zoning & Planning Commission

The Zoning and Planning Commission will hold a public hearing regarding a request to consolidate multiple lots into one at 3804 and 3810 Milton Street. The body will also review and consider amendments to the city's outdoor lighting regulations to address enforcement challenges.

• Public hearing for Docket 2025-0001: replat of 3804 and 3810 Milton Street (0.69 acres) for West University Baptist Church
• Discussion and potential action on amending Zoning Ordinance lighting regulations regarding glare and light trespass

The Zoning & Planning Commission closed the public hearing and then approved the replat for the West U Baptist Church parking lot, both with unanimous 7‑0 votes. Members agreed to test a 0.25 foot‑candle lighting standard using a light meter and to share results at the next meeting. Approval of the meeting minutes was deferred to the next meeting. The commission adjourned the session with a unanimous vote.

• Closed public hearing on replat (7-0)
• Approved 3804 and 3810 Milton replat (7-0)
• Agreed to pilot light‑meter testing of 0.25 foot‑candle limit and discuss at next meeting
• Deferred approval of meeting minutes to next meeting
• Motion to adjourn passed (7-0)

Senior Services Board

The Senior Services Board will meet to review monthly reports and receive updates from PGAL and regarding the May 3, 2025 elections. The meeting includes a potential walkabout and a period for citizen comments.

• Approval of minutes from January 9, 2025 and February 13, 2025
• PGAL updates from Justine Markowski
• Election updates for May 3, 2025
• Monthly reports from Senior Services, Parks & Recreation, Good Neighbor Team, and APAC

The Senior Services Board approved minutes from Jan 9 and Feb 13, and heard updates from City Manager Dave Beach on the upcoming city election, including Prop D for the library and community building, and a water rate study. PGAL presented new layouts for the library and community building, incorporating the newly purchased land. No formal votes were taken on substantive matters; the meeting was informational.

• Approved minutes from Jan 9 and Feb 13
• Adjourned meeting

City Council

The City Council will hold a special meeting for an executive session on real property, then a regular meeting. Key actions include awarding a $15,951,500 contract for Wastewater Treatment Plant Phase I improvements to Persons Services Corporation, approving engineering and construction services contracts totaling $1,091,027, and discussing a water and sewer rate study that may lead to future rate adjustments. The police department will give an update on communications, and consent items include approval of meeting minutes and a financial report.

• Award base bid of $15,951,500 to Persons Services Corp. for WWTP Phase I improvements
• Approve $854,027 construction engineering contract with IDS Engineering Group
• Approve $237,000 construction phase services contract with Kimley Horn
• Discuss water and sewer rate study (contract with Raftelis for $49,800 already awarded)
• Police Department update on communications (no action required)

The City Council awarded a $15,951,500 contract to Persons Services Corporation for Wastewater Treatment Plant Phase I improvements and authorized the City Manager to execute it. The Council also approved a not-to-exceed $854,027 agreement with IDS Engineering Group for construction engineering services and a not-to-exceed $237,000 agreement with Kimley-Horn for construction phase services. Councilmember Montgomery voted against the Kimley-Horn agreement. The Council discussed the water and wastewater rate study and received a police department update, but took no action on either item.

• Awarded a $15,951,500 contract to Persons Services Corporation for Wastewater Treatment Plant Phase I improvements and authorized the City Manager to execute the contract.
• Approved a not-to-exceed $854,027 agreement with IDS Engineering Group for construction engineering professional services and authorized the City Manager to execute the agreement.
• Approved a not-to-exceed $237,000 agreement with Kimley-Horn for engineering services during the construction phase and authorized the City Manager to execute the agreement (vote: 3-1, Montgomery opposed).
• Approved the consent agenda, including the February 24, 2025, meeting minutes and the December 2024 preliminary monthly finance report.

Building & Standards Commission

The Building and Standards Commission will hold a public hearing regarding a request to rebuild a fence that encroaches 4.8 feet into the city's right-of-way. Staff recommends denying the variance, stating the fence can be built on the property line without damaging existing trees.

• Public hearing for Docket No. 2025-0001: variance request for fence at 2738 Talbott St.
• Discussion on amending Chapter 18 of the Code of Ordinances regarding stationary generator locations

The Building & Standards Commission tabled a variance request for 2738 Talbott St. until June 5, 2025, at the applicant's request. The commission also approved a proposed ordinance change regarding stationary generator placement, forwarding it to City Council for final approval. Minutes from the February 6, 2025 meeting were approved.

• Tabled variance Docket 2025-0001 for 2738 Talbott St. until June 5, 2025 (5-0)
• Approved proposed language change for stationary generator clearance, forwarded to City Council (5-0)
• Approved February 6, 2025 meeting minutes (5-0)

Recycling & Solid Waste Reduction Board

The Recycling & Solid Waste Reduction Board will hold a routine meeting with updates on school programs, zero waste protocol implementation, and a proposal to add water conservation to its mission statement. No major ordinances or contracts are on the agenda; discussion focuses on community education and event planning.

• Discussion of Zero Waste protocol and Vendor Letter implementation
• Mission statement revision to include water conservation
• Update on West University Elementary School (WUES) recycling program
• Report on food waste statistics and Waste Management updates
• Planning for upcoming events: Easter Spring Festival, Shred-it event, and Senior presentation

The Recycling & Solid Waste Reduction Board discussed updating its mission statement to include water conservation, following a suggestion from City Manager Dave Beach. The board also agreed to get involved earlier with WULL before the next carnival to improve zero-waste efforts, and approved the January 2025 meeting minutes. No formal votes were taken on the mission statement or WULL involvement; these were discussion items.

• Approved January 2025 meeting minutes (motion by Fehl, second by Gregory)
• Agreed to get involved earlier with WULL before the next carnival (discussion item)
• Discussed revising mission statement to include water conservation (no vote)
• Scheduled next meeting for April 8, 2025, at 6:30 PM (unanimous)

Parks & Recreation Board

The Parks and Recreation Board will discuss survey results on pickleball and tennis use, analyze RecTrac data, and explore potential new court locations. The board will also receive updates on the Recreation Center, a 2026 fee schedule, Colonial Park West improvements, and the Parks and Open Space Master Plan. Public comments are invited on agenda-related items.

• Presentation of Recreation Center and Pickleball/Tennis Survey Results by Ron Gailey and Ryan Young
• Tennis and Pickleball RecTrac Data Analysis by Committee Chair Nina Springer and Recreation Manager Brittany Bakes
• Discussion to explore potential new court locations led by Chair Stephanie Magers
• Update on Colonial Park West improvements and access
• Review of 2026 Fee Schedule and Recreation Software

The Parks and Recreation Board heard a presentation on a community survey about Recreation Center improvements and pickleball/tennis facilities, with 1,250 responses. The board discussed potential new pickleball court locations and will continue evaluating options. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved minutes from February 5, 2025 meeting (unanimous)
• Discussed survey findings on Recreation Center and pickleball/tennis facilities
• Agreed to continue evaluating potential pickleball court locations at future meetings

City Council

The City Council will hold a special meeting at 6 p.m. for an executive session on real property, then reconvene for a regular meeting at 6:30 p.m. The regular agenda includes appointing Tracy Garcia as City Secretary, approving a $579,268 contract amendment with Tyler Technologies for utility billing software and payment processing over five years, and approving a $219,420 internet service contract with PureSpeed Lightwave. The council will also hear an IT system update (no action required) and discuss real property following the executive session.

• Appointment of Tracy Garcia as City Secretary effective March 31, 2025
• Amendment with Tyler Technologies for utility billing software and payment processing: $290,668 year one, $579,268 total over five years
• Five-year internet service contract with PureSpeed Lightwave: $43,884 per year, $219,420 total
• Consent agenda includes amendment with Axon Enterprises for four in-car police cameras: $39,700 per year, $158,000 over four years
• Resolution to add Texas Department of Information Resources to city's purchasing cooperatives

The City Council approved the purchase of property at 3836 Amherst Street for $1,161,000, authorizing the City Manager to execute the purchase documents. They also approved the appointment of Tracy Garcia as City Secretary, a contract amendment with Tyler Technology for utility billing software, a five-year internet service contract with PureSpeed Lightwave, and several consent agenda items. The meeting included an executive session on real property and public comments on the Facilities Master Plan and wastewater treatment plant.

• Approved property purchase at 3836 Amherst for $1,161,000 (5-0)
• Appointed Tracy Garcia as City Secretary effective March 31, 2025 (5-0)
• Approved Tyler Technology contract amendment for utility billing software, $290,668 year one, $579,268 over five years (5-0)
• Approved PureSpeed Lightwave internet contract, $43,884/year, $219,420 over five years (5-0)
• Approved Axon vehicle camera contract amendment, $39,700/year, $158,000 over four years (4-0, Hart abstained)
• Approved resolution to join Texas DIR Cooperative Contracts Program (5-0)
• Approved minutes of February 10, 2025 (5-0)

Zoning & Planning Commission

The Zoning and Planning Commission will discuss and consider recommending amendments to the city's outdoor lighting ordinance. The current ordinance uses a subjective 'glare' standard for light trespass, which staff finds difficult to enforce. Staff proposes adopting a replicable, quantitative measure (such as footcandle limits) and using a light meter for enforcement. The commission may recommend a specific standard to City Council after reviewing benchmark cities like Bellaire and Hunters Creek Village.

• Discuss and consider amending Article IX (Outdoor Lighting Regulations) to replace subjective 'glare' standard with measurable footcandle limits
• Staff recommends a quantitative light-spill standard and use of a light meter for enforcement
• Review of benchmark city ordinances: Bellaire (0.2 fc), Hedwig Village (2.5 fc), Hunters Creek Village (0.5 fc)
• Current ordinance carries a fine of up to $500 per violation per day
• Approve minutes from November 6, 2024 and January 9, 2025 meetings

The Zoning & Planning Commission discussed ongoing issues with the city's subjective outdoor lighting ordinance and heard from a resident at 4135 Coleridge St. about a neighbor's light glare. The commission asked staff to conduct a site visit with a new light meter to measure light spill and to arrange a field trip for members to see different light levels for context. The commission also approved the November 6, 2024, and January 9, 2025, meeting minutes unanimously.

• Approved November 6, 2024, and January 9, 2025, meeting minutes (7-0)
• Directed staff to conduct a site visit with a light meter at 4135 Coleridge St. to measure light spill
• Scheduled a field trip for ZPC members to observe light levels for footcandle context

Senior Services Board

This is a regular meeting of the West University Place Senior Services Board to approve minutes from January 9, 2025, hear presentations from the Recycling Board, Harris County Library, and PGAL, and receive monthly reports from city staff and liaisons. Public comments are also accepted.

• Approval of minutes from January 9, 2025
• Presentation by Allison Kozdron, West U Recycling Board
• Presentation by John Harbaugh, Harris County Library
• PGAL updates from Justine Markowski
• Monthly reports from Senior Services Manager, Parks & Recreation Director, Good Neighbor Team, APAC, and City Council liaison

The Senior Services Board met on February 13, 2025, and heard presentations from the Recycling Committee, the West University Library, and PGAL on updated floor plans for the community building and library. No formal votes or decisions were taken; the board approved the January minutes at the March meeting instead. The board discussed joining Zero Waste events, a new events catalogue, and the upcoming bond election for the community building/library on the May ballot.

• January minutes deferred for approval to March meeting
• Heard recycling presentation on Zero Waste events and composting options
• Heard library presentation on services and programs
• Heard PGAL presentation on updated floor plans for community building and library
• Noted community building/library bond will be on May ballot solo

Recycling & Solid Waste Reduction Board

The board will review solid waste and food waste statistics provided by city staff. Members will discuss sustainability efforts and coordinate participation in upcoming community events, including the West U Little League Opening Ceremonies and the Easter Spring Festival.

• Review of food waste and solid waste statistics
• West U Little League Opening Ceremonies event participation (2/22/25)
• Easter Spring Festival at Colonial Park (4/11/25)
• Presentation to Senior Board (2/13/25)
• ITR update

The Recycling & Solid Waste Reduction Board discussed and reviewed draft Zero Waste Events Protocol and vendor letter/packet, which will be finalized with modifications for use at WULL and Spring Festival. The board also noted that approximately 1,000 pounds of Christmas lights were collected, and an alternative donation site is being sought since Texas Art Asylum will not accept them. No formal votes were taken on these items; the only action was approving the January 2025 minutes.

• Approved minutes of January 2025 meeting (motion by Davis, second by Hayward)
• Reviewed draft Zero Waste Events Protocol and vendor letter; to be finalized with modifications
• Noted 1,000 pounds of lights collected at Christmas Tree Lighting; alternative donation site being investigated
• Agreed to reduce marathon recycling stations from two to one next year
• Scheduled board presentation to Senior Board on 2/13/25 and Seniors Good Neighbor on 5/1/25
• Assigned Hayward and Gregory to work on composting survey for April/May distribution

City Council

The City Council will discuss calling a special bond election and a special charter election for May 3, 2025. The body will also review a 10-year Capital Improvement Plan and consider a contract for bond counsel services.

• Proposed May 3, 2025, Special Bond Election and Special Charter Election
• Proposed $82,000 expenditure for Colonial Park West End Improvements funded by Friends of West University Parks Fund
• Proposed contract with Orrick, Herrington & Sutcliffe, LLP for legal bond counsel services
• Review of the 2025–2034 Capital Improvement Plan
• Discussion of Tennis and Pickleball Committee findings regarding programming and space

The City Council voted to place four propositions on the May 3, 2025, special bond election ballot, including a fourth proposition for sidewalks and urban planning concepts, after the Attorney General's Office determined that Phases 2, 3, and 4 of the Facilities Master Plan must be separate measures. The council also approved a $22,000 budget amendment and up to $82,000 in Friends of West University Parks Fund expenditures for Colonial Park West End improvements, and accepted the 2025-2034 Capital Improvement Plan. No action was taken on pickleball programming and space discussion.

• Approved ordinance calling May 3, 2025, special bond election with four propositions (3-0, Montgomery abstained)
• Approved $22,000 budget amendment for Colonial Park West End improvements (4-0)
• Approved Friends of West University Parks Fund expenditure up to $82,000 for Colonial Park (4-0)
• Approved resolution and contract with Orrick for bond counsel services (4-0)
• Accepted 2025-2034 Capital Improvement Plan as amended (4-0)
• Approved consent agenda including special charter election, November 2024 financial report, and January 27, 2025 minutes (4-0)

Building & Standards Commission

The Building and Standards Commission will consider amending the city's ordinance to allow alternative permeable materials for driveways, such as pervious concrete, permeable pavers, turf pavers, and gravel grids. They will also evaluate existing code on stationary generator locations and consider amendments to Chapter 18 of the Code of Ordinances. Additionally, the Commission will discuss and possibly approve the minutes from its January 16, 2025 meeting.

• Discussion on amending driveway building materials to allow permeable options (pervious concrete, permeable pavers, turf pavers, gravel pave plastic grid)
• Evaluation of stationary generator location regulations and possible amendment to Chapter 18 of the Code of Ordinances
• Consideration of meeting minutes from January 16, 2025

The Building & Standards Commission discussed driveway material options and proposed updates to generator location rules, but took no final action on either item. They approved the January 16, 2025 meeting minutes. The board requested staff reports for the next meeting on both topics.

• Approved January 16, 2025 meeting minutes (5-0)
• Requested staff report on driveway materials for next meeting
• Requested updated ordinance language on generator location for next meeting

Parks & Recreation Board

The Parks and Recreation Board will meet to review 2024 activities and discuss a proposed TV channel policy for the Recreation Center's cardio and weight rooms. The meeting includes updates on recreation center surveys and reports from park ambassadors.

• Proposed TV channel policy for cardio/weight room to limit content to Business, Sports, and Cooking channels
• Review of 2024 Year in Review report
• Discussion of Recreation Center and Pickleball/Tennis surveys
• Parks & Recreation Activity Guide redesign update
• Reports from ambassadors for Colonial, Edloe Pathway, Friends, Huffington, Jennie Hughes, Judson, Wier parks, and the Recreation Center

The Parks and Recreation Board heard presentations on a resident survey about Recreation Center improvements and tennis/pickleball courts, plus architectural scenarios for the center. No formal decisions or votes were taken; the board only discussed options and offered suggestions. The meeting also included updates on the Friends of West U Parks fundraiser and the nearly complete Recreation Center trail.

• Approved minutes from January 8, 2025 meeting (unanimous)
• Heard survey presentation by Ron Gailey's team on Rec Center and tennis/pickleball preferences
• Heard PGAL scenarios for Rec Center updates, including indoor playground and fitness area
• Discussed Library and Senior/Community Center plans; no action taken
• Noted Friends of West U Parks sold out Park Lovers' Ball (686 tickets)
• Reported Friends approved up to $82,000 for lighting and improvements at Colonial Park west end
• Noted Recreation Center Trail Project nearly complete; ribbon cutting Feb 17
• Adjourned at 8:44 p.m. by unanimous consent

City Council

The council will vote to appoint Assistant Police Chief Gary Ratliff as Police Chief effective Feb 3, and adopt an ordinance calling for a May 3 Special Charter Election. They will also discuss forming a task force to explore burying electric utilities, receive a presentation on pedestrian safety, and consider awarding a $1,007,650 contract for exterior tank rehabilitation at the Wake Forest Water Plant.

• Appointment of Police Chief Gary Ratliff effective Feb 3, 2025
• Ordinance ordering May 3, 2025 Special Charter Election (first reading)
• Discussion to establish an Underground Utility Task Force to review burying electric utilities
• Contract award to TanksCo Inc. for $1,007,650 ($1,060,000 not to exceed) for Wake Forest Water Plant tank rehabilitation
• Proclamation recognizing retiring Police Chief Ken Walker and City Secretary Thelma Gilliam

The City Council voted to adopt an ordinance calling for a May 3, 2025, Special Charter Election on first reading, and directed staff to submit a bond package for the Facilities Master Plan (FMP) projects to the Attorney General's office for ballot review. The council also approved the appointment of Gary Ratliff as Police Chief, awarded a $1,007,650 contract for the Wake Forest Water Plant tank rehabilitation, and approved the consent agenda. No action was taken on several discussion items, including the Underground Utility Task Force, Family Board, and capital improvement funding details.

• Adopted ordinance calling for May 3, 2025 Special Charter Election (5-0)
• Directed staff to submit FMP Phase 2-4 projects as one bond package for Attorney General review
• Appointed Gary Ratliff as Police Chief effective Feb 3, 2025 (5-0)
• Awarded $1,007,650 contract to TanksCo Inc. for Wake Forest Water Plant tank rehab (5-0)
• Approved consent agenda including 2025 General Election ordinance and $101,268 radio purchase (5-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing and decide on a special exception request for a third curb cut at 4223 & 4229 Villanova St. The applicant seeks to add an extra driveway for a residential development on a consolidated lot. Staff recommends approval contingent on completing a building site designation form or re-platting. The board will also consider minutes from the December 19, 2024 meeting.

• Docket 2024-0010: public hearing and decision on special exception for third curb cut at 4223 & 4229 Villanova St.
• Applicant proposes circular driveway plus straight driveway 55 feet away for garage.
• Staff recommends approval subject to lot consolidation or building site designation.
• Property is a consolidation of three 50-ft lots creating 150-ft frontage; current ordinance allows max two curb cuts for circular driveways.
• Meeting minutes from December 19, 2024 to be reviewed.

The Zoning Board of Adjustment approved a special exception allowing a third curb-cut at 4223 & 4229 Villanova, contingent on the submitted Building Site Designation form. The board also approved the December 19, 2024 meeting minutes. All votes were unanimous (5-0).

• Approved special exception for third curb-cut at 4223 & 4229 Villanova (5-0)
• Approved December 19, 2024 meeting minutes (5-0)

Building & Standards Commission

The Building and Standards Commission will discuss and possibly act on amending ordinances regarding fire code regulations for electric vehicle charging stations in garages, requiring additional irrigation meters, and allowing alternative driveway materials. They will also evaluate a referred item on stationary generator locations. Public comments will be accepted.

• Discuss amending fire code to require fire-resistant walls and alarms for EV charging stations in new construction and remodels
• Consider requiring separate irrigation meters for water systems
• Evaluate allowing permeable driveway materials such as pervious concrete, permeable pavers, grass pavers, and turf pavers
• Consider amending Chapter 18 of Code of Ordinances regarding stationary generator locations
• Select a Vice-Chair for the commission

The Building & Standards Commission voted not to require separate irrigation meters for new construction, after discussing costs and enforcement. The board also asked staff to revise proposed fire code language on EV charging stations and to table generator placement rules pending the Zoning and Planning Commission's work. No public comments were made.

• Approved motion not to require separate irrigation meters for new construction (unanimous)
• Approved Bruce Beneke as Vice-Chairman (unanimous, Beneke abstained)
• Approved December 5, 2024 meeting minutes (unanimous)
• Asked staff to revise fire code language on EV charging stations and bring back next meeting
• Asked staff to research permeable driveway options and Southside regulations
• Tabled stationary generator location rules pending Zoning and Planning Commission review

Recycling & Solid Waste Reduction Board

The Recycling and Solid Waste Reduction Board will meet to discuss routine business, including a sustainability presentation to City Council, updates on composting and recycling education, and planning for upcoming community events. Staff will report on food waste and solid waste statistics. The board will also assign leads for waste management at several events.

• Discussion of sustainability presentation to City Council
• Christmas Tree Lighting Removal Report
• Composting article in West U Neighbors
• Upcoming events waste management: Houston Marathon Mayor's Breakfast (1/19), West U Softball Parade (2/8), Little League Opening Ceremonies (2/22), Easter Spring Festival (4/11)
• Staff report on food waste and solid waste statistics

The Recycling & Solid Waste Reduction Board discussed next steps after its City Council presentation, agreeing to pursue water conservation measures, hire a consultant for tiered water rates, and study LEED certification costs. Composting efforts were set aside for now. The Board also voted to cancel participation in the West U Softball Parade and approved minutes from December.

• Approved December 2024 meeting minutes (unanimous)
• Voted to cancel participation in West U Softball Parade (2/8/25)
• Agreed to hire third-party consultant for tiered water rate structure
• Set aside composting efforts to focus on other sustainability opportunities
• Commissioned LEED certification cost study for Rec Center and Colonial Park pool
• Directed preparation of Zero Waste Event protocol for March agenda

City Council

The City Council will discuss ordering general and special elections for May 3, 2025, and appointing an Acting City Secretary. The body will also review updates on the water system and the Bellaire Elevated Storage Tank.

• Proposed $11,045,554 contract to Tegrity Contractors Inc. for the Public Works Facility
• Ordinances to call for a General Election and Special Election on May 3, 2025
• Appointment of Austin Bishop as Acting City Secretary
• Contract with Linebarger, Goggan, Blair & Sampson, LLP for court collections
• Updates on Milton Water Plant, Wakeforest Water Plant, and ground storage tanks on Milton Street

The City Council awarded the Phase I Public Works Facility construction contract to Tegrity Contractors Inc. for $11,045,554, and approved the appointment of Austin Bishop as Acting City Secretary. The council also ordered the May 3, 2025 General Election but took no action on a special election, and received updates on the Bellaire Elevated Storage Tank and water system improvements without action.

• Awarded $11,045,554 contract to Tegrity Contractors for Public Works Facility (4-0)
• Appointed Austin Bishop as Acting City Secretary (4-0)
• Adopted ordinance ordering May 3, 2025 General Election (4-0)
• Approved consent agenda including Linebarger legal services contract and October 2024 financial report (4-0)
• No action taken on special election or bond election language
• No action taken on Bellaire Elevated Storage Tank evaluation update
• No action taken on water system improvement projects update

Zoning & Planning Commission

The Zoning and Planning Commission will discuss and consider action on two proposed amendments to the City's zoning ordinance: one regarding HVAC/generator placement and another on sight distance at major thoroughfare intersections. Staff recommends no action on HVAC/generator pending input from the Building & Standards Commission. The meeting includes public comments and procedural items.

• Consider proposed amendment on sight distance analysis at intersections with major thoroughfares, including Bissonnet Street and Kirby Drive
• Discussion of HVAC/generator placement amendment; staff recommends no action pending Building & Standards Commission guidance
• Public comments allowed for agenda items (3-minute limit per speaker)
• Review of existing noise ordinance provisions related to mechanical equipment (Section 54-41)

The Zoning & Planning Commission discussed but took no final action on generator/HVAC placement regulations, tabling the item pending further review by the Building and Standards Commission. The commission also agreed to wait for a staff visibility study before considering additional sight distance requirements at major thoroughfares. No formal votes were taken on these items.

• Tabled generator/HVAC placement regulations pending BSC review
• Agreed to wait for visibility study before acting on sight distance requirements

Senior Services Board

The Senior Services Board will meet to introduce new Senior Services Manager Michelle Blunt and receive an overview from Assistant Police Chief Gary Ratcliff on traffic and pedestrian safety. The board will also hear a PGAL update on the Community Building and receive monthly reports from staff and committees. Public comments are invited on agenda-related matters.

• Introduction of new Senior Services Manager Michelle Blunt
• Assistant Police Chief Gary Ratcliff overview on traffic and pedestrian safety
• PGAL update on the Community Building at 6104 Auden
• Monthly reports from Senior Services, Parks, Good Neighbor Team, APAC, and City Council
• Citizen comments limited to three minutes per speaker

The Senior Services Board met January 9, 2025, and approved the December 12, 2024 minutes. The board heard presentations on traffic and pedestrian safety from Assistant Police Chief Gary Ratcliff, an update on the Library and Community Building project, and updates on the Leisure Guide and new track at the rec center. No formal votes were taken on these items; the meeting was informational.

• Approved minutes from December 12, 2024
• Introduced new Senior Services Manager Michelle Blunt
• Heard traffic safety overview from Assistant Police Chief Gary Ratcliff
• Discussed traffic count strips for problem areas
• Heard PGAL update on Library & Community Building
• Announced Leisure Guide and Hi Neighbor will be combined and sent to all households
• Heard update on new track at rec center, funded by Fun Run sponsors
• Noted new GNT leaders Soraya Brombacher and Angela Mahmarian

Parks & Recreation Board

The Parks and Recreation Board will meet to review updates regarding the Recreation Center and potential survey questions from PGAL. The board will also discuss the Parks & Open Space Master Plan and ordinance updates concerning pets and motorized vehicles in parks.

• Recreation Center update and potential survey questions by PGAL
• Ordinance updates regarding motorized vehicles and pet exceptions in parks
• Parks & Open Space Master Plan update
• Tennis Committee Survey
• Introduction of Assistant Police Chief Gary Ratliff

The Parks and Recreation Board approved the October and December 2024 meeting minutes unanimously. They reviewed draft plans for the Recreation Center expansion, including a new indoor playground option, and discussed a survey to be sent to residents and pool users. The Board also heard updates on the Colonial Park improvements, ordinance changes for motorized vehicles and pets, and a tennis/pickleball survey. No formal votes were taken on these items; they were discussion and planning items.

• Approved October 1, 2024 meeting minutes (unanimous)
• Approved December 4, 2024 meeting minutes (unanimous)
• Reviewed Rec Center draft plans and survey questions (no vote)
• Discussed sending Rec Center survey to residents and pool users (no vote)
• Heard update on Colonial Park improvements funded by Friends of West U Parks (no vote)
• Discussed ordinance changes for motorized vehicles and pets in parks (no vote)
• Reviewed tennis/pickleball survey plan (no vote)