Wilbraham public meetings in 2024

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will vote on Assistant Superintendent Douglas Slaughter's contract, reconsider the 2024-25 school calendar, and refer development of AI guidelines, equity statement, and graduation requirements to the Policy Subcommittee. The committee will also receive a monthly budget update and may vote on submitting a revised regional agreement to DESE. A public comment period is included, and executive session is planned for collective bargaining and other confidential matters.

• Vote on Assistant Superintendent for Finance, Operations, and Human Resources contract
• Reconsideration of 2024-25 school calendar
• Possible vote to submit a revised regional agreement to DESE regarding transfer of WMS to HWRSD
• Adoption of several nondiscrimination policies (AC, ACA, ACAB, ACGA, ACGB series)
• Donation of OptiClean Air Scrubbers from DCNE and donation to Jason Misiaszek Memorial Scholarship Fund

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing regarding a variance application. The board is considering whether to allow a single-family home on a lot that does not meet minimum frontage requirements.

• Variance application (ZBA24-08) for property at 4V Mohawk Street & 181 Manchonis Road owned by Christopher Nascembeni

The Wilbraham Zoning Board of Appeals approved a variance (ZBA24-08) allowing Christopher Nascembeni to build a single-family home on a lot with 53.87 feet of frontage, less than the minimum required, at 4V Mohawk Street and 181 Manchonis Road. The board voted 3-0 after considering hardship arguments, including avoiding development of Mohawk Street and Manchonis Road that would open the neighborhood to cut-through traffic. The approval was granted despite concerns about a storm drain on the property and the lack of deed restrictions from a prior auction sale.

• Approved variance ZBA24-08 for single-family home on undersized frontage lot (3-0)
• Denied request to develop Mohawk Street and Manchonis Road to meet frontage requirements
• Noted Select Board will not intervene in the matter

Community Preservation Committee

The committee is meeting to discuss suggested changes to the FY26 Community Preservation Agreement application. Members will also receive updates on new and ongoing projects and establish the FY26 schedule.

• Review of FY26 CPA Application and suggested changes
• Updates on new FY26 projects
• Updates on projects in progress
• Creation of FY26 schedule

Finance Committee

The Finance Committee will review a $46,723.54 request for funds (RFT) for dispatch services connecting Ridge Road to Hovey Hill via Aviat Link. The committee will also discuss the Building Utilization Committee and the possible appointment of a Finance Committee member to that body.

• RFT – Dispatch - Ridge Road to Hovey Hill, Aviat Link $46,723.54
• Discussion regarding the Building Utilization Committee and appointment of a Finance Committee member

The Wilbraham Finance Committee approved a reserve fund transfer of $45,723.54 to replace the Aviat link for Ridge Rd to Hovey Hill, fixing the radio service for the east side of town. The vote was 6-0. The committee also discussed appointing one member to the new Building Utilization Committee at the January 8, 2025 meeting.

• Approved $45,723.54 reserve fund transfer for Aviat link replacement (6-0)
• Scheduled appointment of one member to Building Utilization Committee for January 8, 2025

Library Board of Trustees

The Library Board of Trustees will discuss the director search process, the FY2025 materials budget, and receive a preliminary FY2026 budget from the director. Updates on the Brooks Room project, front building lighting, and landscaping are also scheduled. The board will review the policy subcommittee's work on materials selection and consider after-hours use of the Brooks Room.

• Discussion of director search process
• FY2025 Materials Budget
• FY2026 Preliminary budget presentation
• Brooks Room project and after-hours use update
• Policy Subcommittee on Materials Selection

The Wilbraham Public Library Board of Trustees unanimously accepted the FY2026 preliminary budget as presented. The board also approved the October 15, 2024 minutes with corrections. No other substantive decisions were made; the meeting included updates on the director search, Brooks Room availability, and fundraising.

• Accepted FY2026 preliminary budget (unanimous)
• Approved Oct 15, 2024 minutes with corrections (unanimous)

Regional Emergency Communications Executive Board

The Regional Emergency Communications Executive Board will meet to review the operating budget and the performance of the communications center. The board will also discuss BPD accreditation under new business.

• Operating budget review
• Performance review of the communications center
• BPD accreditation

Economic Development Committee

The Economic Development Committee will meet to discuss updates on the Municipal Parking RFQ and the Boston Road Holiday Lights. The body will also identify vacant parcels in the business district and provide an ARPA update.

• Municipal Parking RFQ update
• Business district vacant parcel identification and outreach
• Boston Road Holiday Lights, ERC5 update
• ARPA update

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will meet to reorganize and discuss a series of policies concerning nondiscrimination, harassment, and Title IX procedures. The committee is expected to vote on eight specific policies including those on sexual harassment and civil rights grievance procedures.

• Vote on AC-Nondiscrimination Policy Including Harassment and Retaliation
• Vote on ACA-Nondiscrimination on the Basis of Sex
• Vote on ACAB-Sexual Harassment policy
• Vote on ACGB-Title IX Sexual Discrimination Grievance Procedure
• Reorganization of the subcommittee

Board of Water Commissioners

The Wilbraham Board of Water Commissioners will discuss a proposed meter testing fee increase, sign a consecutive water agreement for The Gardens development, and receive updates on lead service line replacement and the asset management plan. Other business includes reviewing daily flows, outstanding balances, and hardship/abatement requests.

• Discussion of meter testing fee increase
• Signature of consecutive water agreement for The Gardens
• Update on lead service line replacement
• Update on asset management plan
• Reserved fund transfer and Brookmont Pump Station update

The Wilbraham Board of Water Commissioners voted unanimously to suspend installation of new or replacement second meters until a revised plan is developed, following conflicting readings between main and irrigation meters. They also approved using reserve funds for the Brookmont Pump Station upgrade, estimated at $43,000, with the exact amount to be finalized later. The board approved one hardship waiver with fees/interest waived, denied two abatements, and accepted the November minutes.

• Approved minutes of November 8, 2024 meeting (unanimous)
• Approved use of reserve funds for Brookmont Pump Station upgrade (estimated $43,000)
• Suspended installation of new or replacement second meters until further notice (unanimous)
• Approved one hardship waiver with late fees and interest waived
• Denied two abatements
• Approved replacing main meters if they cause reading discrepancies

Community Preservation Committee

The Community Preservation Committee is meeting to review and discuss the FY26 Community Preservation Act application, receive updates on FY25 projects and work in progress, and establish the FY26 schedule. The agenda also includes public comment, correspondence, and outstanding questions.

• Review and discuss suggested changes to FY26 CPA application
• Updates on new FY25 projects
• Create FY26 schedule for project submissions and reviews
• Updates on projects currently in progress

HWRSD Technology/Finance & Operations Subcommittee

The Technology/Finance & Operations Subcommittee of the Hampden-Wilbraham Regional School Committee will meet December 11, 2024. Agenda items include capital expenditures, the 2025-2026 budget, and an update on the new assistant superintendent. No votes or decisions are listed; these are discussion items.

• Capital expenditures discussion
• 2025-2026 budget discussion
• Update on new assistant superintendent

Board of Assessors

The Board of Assessors will meet to discuss office budgets, warrants, and accounting notices. The board is scheduled to review abatement and exemption reports, as well as Chapter 61A and 61B applications.

• FY25 office budget and invoices
• Abatement and exemption reports
• Chapter 61A and 61B applications
• Motor vehicle and trailer excise abatements
• Real estate and personal property abatement applications

The Board of Assessors approved multiple FY2025 tax warrants, including real estate, personal property, sewer, and water liens, totaling over $24.9 million. They also approved three Chapter 61B applications, approved one in part, and denied one. The board approved prior meeting minutes and signed various administrative reports.

• Approved FY2025 Real Estate Commitment warrant of $23,738,840.37
• Approved FY2025 CPA Surcharge warrant of $286,314.54
• Approved FY2025 Personal Property Commitment warrant of $743,937.00
• Approved FY2025 Apportioned Main St Sewer warrant of $157,886.00
• Approved FY2025 Sewer Use Liens of $8,286.25 and Water Use Liens of $20,193.86
• Approved 3 Chapter 61B applications (2-0)
• Approved 1 Chapter 61B application in part (2-0)
• Denied 1 Chapter 61B application (2-0)

Open Space and Recreation Plan Committee

The Wilbraham Open Space and Recreation Plan Committee will review a letter regarding rogue bike trails and bike signage, discuss a new survey timeline, and receive updates on trailwork, maps, and kiosks. The meeting is mostly procedural, including approval of last meeting's minutes and committee liaison updates.

• Discussion of Bicycle Shop Letter/Rogue Bike Trails/Bike Signage
• New Survey Timeline presented by Sue and Michelle
• Update on New Maps, Kiosks and Blaze Painting from Bill M
• Trailwork Update from Jay
• Review of Town Report Article

The Wilbraham Open Space and Recreation Plan Committee approved the October 24, 2024 minutes unanimously (10-0) and reviewed progress on the current 7-year plan. They decided to post trail etiquette notices at kiosks, submit a Town Report article, and plan to begin a new survey in fall 2025, aiming for 350-375 responses. No major policy decisions were made; the meeting focused on administrative updates and future planning.

• Approved October 24, 2024 meeting minutes (10-0)
• Decided to post trail etiquette notices at kiosks, particularly at Alton's/McDonald's
• Decided to submit an article based on Town Report information for publication
• Planned to begin new survey distribution in fall 2025, targeting 350-375 responses

Personnel Advisory Board

The Personnel Advisory Board will review and approve the Social Media Policy as old business. They will also consider amendments to the Personal Time Off Policy and a new Probationary Employment Period policy for non-union employees. The board will first approve minutes from the previous meeting.

• Final review and approval of Social Media Policy
• Amendment to Personal Time Off Policy for non-union employees
• New policy: Probationary Employment Period for non-union employees
• Approval of November 12, 2024 meeting minutes
• Discussion of HR Functions

The Personnel Advisory Board approved the final draft of the Social Media Policy with edits from labor counsel and forwarded it to the Select Board for approval. The board also approved amendments to the Personal Time Off policy to align with new software-based accrual rules, and discussed but did not finalize a new probationary period policy for non-union employees, sending it to labor counsel for review.

• Approved minutes of November 12, 2024 meeting (4-0)
• Approved final draft of Social Media Policy, forwarded to Select Board (4-0)
• Approved amendments to Personal Time Off policy (4-0)
• Discussed probationary period policy, no vote; draft sent to labor counsel

Historical Commission

The Historical Commission is reviewing budget figures and a proposal from PVPC for a Town Cemeteries project. The body is also monitoring the status of the Memorial School Building Re-use Study and the installation of brass picture ID plates.

• Review of FY budget: $300 appropriated and $9.00 expended for administrative costs
• Review of PVPC proposal for Town Cemeteries project prior to December 18 deadline
• Availability of $250 from previous signage project for future historic area signs
• Status update on Memorial School Building Re-use Study Commission appointment
• Installation of temporary markers for permanent brass picture ID plates

The Wilbraham Historical Commission approved the November meeting minutes and scheduled its 2025 meeting dates through June. The commission discussed ongoing projects, including the Memorial School preservation and the Four Town Cemeteries CPA application, but took no substantive votes on these items. The meeting was procedural, with no new business.

• Approved November meeting minutes as presented
• Set 2025 meeting dates: Jan 28, Feb 25, Mar 25, Apr 22, May 13, Jun 10 (all Tuesdays at 7:00 PM)

Wilbraham Housing Authority

The Wilbraham Housing Authority will hold a regular board meeting on December 10, 2024, at the Pines Development. The board will vote on the Annual Plan and consider a cell phone reimbursement policy change disallowed under 2025 budget guidelines. The meeting also includes updates on wait lists for family and elderly units and a bathroom renovation project at the Pines.

• Vote on Annual Plan presentation
• Discussion of cell phone reimbursement not allowed under 2025 budget guidelines ($25/month)
• Update on waiting lists for 2 Family Units and 2 Elderly Units (one at the Pines, one at Mile Morgan Court)
• Awaiting next low bidder on Project 339116 Bathroom Renovation at the Pines
• Approval of September Treasurer's Report and invoices/checks

Sustainable Budget Committee

The Sustainable Budget Committee will discuss and finalize a list of 60 properties from town property cards for consideration by the Select Board. The meeting includes opening public comment and approval of previous minutes. No decisions on the properties themselves are being made at this meeting.

• Discussion of 60 Select Board properties from town property cards
• Finalize list for Select Board consideration
• Open Forum for public comment
• Approval of minutes from prior meeting

Conservation Commission

The Conservation Commission will hold three public hearings to determine the applicability of regulations for residential and trail projects. The body will also review minutes from the November 18, 2024 meeting.

• Septic system replacement at 10 Rice Drive
• Hiking trail improvements at 215R Soule Rd — Sawmill Pond
• Erosion and sink hole improvements at 35 Linwood Drive

The Wilbraham Conservation Commission approved three Requests for Determination of Applicability on December 9, 2024, all with conditions. A replacement septic system at 10 Rice Drive, a hard-packed accessible trail at Sawmill Pond (215R Soule Road), and erosion/sinkhole improvements at 35 Linwood Drive were each issued Positive #5, Negative #3 determinations with erosion control requirements. The commission also approved the minutes from November 18, 2024, and adjourned.

• Approved septic system replacement at 10 Rice Drive with erosion controls (4-0)
• Approved Sawmill Pond All Persons Woodland Trail with erosion controls and no stockpiling within 50' of resource area (4-0)
• Approved erosion/sinkhole improvements at 35 Linwood Drive with erosion controls and materials stored outside buffer zone (4-0)
• Approved minutes of November 18, 2024 (4-0)

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will vote on proposed superintendent evaluation goals, the assistant superintendent's contract, and a possible revised regional agreement to transfer Wilbraham Middle School to the district. The committee will also hear a presentation on a planned student trip to Iceland in April 2026, receive an accountability report, and discuss enrollment and transportation budget changes.

• Vote on Assistant Superintendent for Finance, Operations, and Human Resources Douglas Slaughter's contract (Item 6a)
• Discussion and possible vote to submit a revised Regional Agreement to DESE for review regarding transfer of Wilbraham Middle School to HWRSD (Item 9b)
• Vote on proposed superintendent evaluation goals (Item 5b)
• Presentation of a student trip to Iceland in April 2026 by science teacher Ms. Hicklen (Item 4a)
• Explanation of LPVEC budget deadline for transportation changes (three-tier busing) (Item 6b)

Planning Board

The Planning Board will hold a public hearing on a special permit for a 320 sq ft accessory building at 11 Pineywoods Avenue. They will also discuss updates to the Solar By-law, Accessory Dwelling Units By-law, and Subdivision Regulations. Additionally, they will receive an update on the Gardens of Wilbraham project and review two non-subdivision plans.

• Public hearing for special permit (SP24-03) for 320 sq ft garage at 11 Pineywoods Avenue (Jeffrey James Soja)
• Discussion of amendments to the Solar By-law
• Update on Gardens of Wilbraham project
• Non-subdivision plan 24-04 for 299 Stony Hill Road (Kabren Realty Trust, John Bonavita Trustee)
• Discussion of Accessory Dwelling Units By-law

The Wilbraham Planning Board approved two nonsubdivision plans (24-04 and 24-05) and voted to close the public hearing and prepare a draft decision for a special permit for a detached garage at 11 Pineywoods Avenue. The board also discussed potential solar by-law changes, received an update on the Gardens of Wilbraham project, and reviewed draft accessory dwelling unit and subdivision regulations.

• Closed public hearing for SP24-03 (garage at 11 Pineywoods Ave) (5-0)
• Authorized draft decision for SP24-03 special permit with conditions (5-0)
• Approved Nonsub Plan 24-04 (299 Stony Hill Road lot split) (5-0)
• Approved Nonsub Plan 24-05 (392V Glendale Road lot split) (5-0)

Cultural Council

The Wilbraham Cultural Council is meeting to continue reviewing grant allocations. The council will also determine the date for its January meeting.

• Grant allocation review

Hampden County Regional Retirement Board

The Board will review and vote on the 2025 budget and 2025 meeting dates. The meeting includes voting to reaffirm several warrants and retirement allowances, as well as considering new retirement applications and member enrollments.

• Vote to reaffirm warrants including $4,719,238.94 for monthly retirement allowances
• Vote to reaffirm a $2,500,000.00 transfer from PRIT to Money Market
• Vote to consider new retirement applications for 9 individuals
• Vote to accept and file new member applications for multiple towns
• Vote on the 2025 Budget

Council on Aging

This is a procedural meeting of the Wilbraham Council on Aging. The agenda includes approval of prior minutes, a director's report, and an update on the Dementia Friendly Community initiative. No significant decisions or funding actions are listed.

• Update on Dementia Friendly Community initiative from Katie
• Director’s report on senior center operations
• New member status discussion
• Vote to approve minutes of previous meetings

Cemetery Commission

The Wilbraham Cemetery Commission is holding a meeting to discuss administrative and cemetery operations, as well as the budget and Community Preservation Act (CPA) funds for stone restorations. The agenda also includes approval of previous meeting minutes and old/new business items.

• Discuss CPA funds and stone restorations.
• Review budget and financial matters.
• Discuss administration and cemetery operations.
• Approve previous meeting minutes from September 11, 2024.

Historical Commission

The Historical Commission will meet to vote on motions regarding the Maple Street and Memorial School historic areas. The body will also review budget balances and the status of active projects including the Memorial School and the town properties inventory.

• Vote on Maple Street Historic Area motion
• Vote on Memorial School Historic Area motion
• Review of $300 administrative budget and $250 historic area signs balance
• Status update on Memorial School re-purposing information
• Discussion of Wilbraham cemeteries inventory report

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet on November 26, 2024, to discuss potential modifications to the Regional Agreement. Topics include school committee member terms, compliance with one person, one vote constitutional requirements, vocational education cost assessment, and transportation. The meeting is open to the public in person and via live stream.

• Discussion of school committee member terms commencement
• Discussion of one person, one vote compliance method
• Discussion of vocational education costs assessment
• Discussion of assessment method and apportionment of district costs
• Discussion of in-district student transfers and transportation

Sustainable Budget Committee

The Sustainable Budget Committee will discuss 60 properties owned by the Select Board, using data from town property cards. The meeting also includes an open forum, approval of past minutes, and planning for future meetings.

• Discuss 60 Select Board properties from town property cards

Economic Development Committee

The Economic Development Committee will meet to discuss vacant parcels in the business district and review a Municipal Parking Request for Qualifications (RFQ). The agenda also includes a citizens open forum and approval of past meeting minutes. No votes on binding actions are scheduled.

• Review of Municipal Parking RFQ
• Discussion of vacant parcel identification and outreach in business district
• Citizens open forum for public input
• Review of past meeting minutes
• Future meeting schedule

Board of Assessors

The Board of Assessors will discuss prior meeting minutes, FY25 office invoices, and review the FY26 budget. They will also consider warrants, condominium master deeds, correspondence, and applications under Chapter 61/61B for property tax deferrals. Old business includes a possible executive session on pending tax appeals and abatements.

• FY26 budget review
• Chapter 61/61B applications for forestry/agricultural tax deferrals
• Motor vehicle and trailer excise abatements
• Exemption applications for property taxes
• Executive session for pending property tax appeals and valuations

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will interview three finalists for the Assistant Superintendent for Finance, Operations and H/R position, deliberate, and vote to authorize the superintendent to enter negotiations with the chosen candidate. The meeting also includes a MASC training session and an executive session to discuss strategy for collective bargaining and an MIAA appeal.

• Interview finalists for Assistant Superintendent for Finance, Operations and H/R: Douglas Slaughter (6:15-7:00) and William Metzger (7:05-8:00) — third finalist not named in agenda
• Vote to authorize superintendent to negotiate with chosen candidate (8:30-8:35)
• Executive session on negotiation strategy with nonunion personnel and collective bargaining with HWEA Unit A & C
• Executive session to discuss MIAA appeal strategy

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a special permit for a family day care and a variance for a single-family home. The board will also consider a project change for a restaurant and approve previous meeting minutes.

• Special permit for family day care home at 12 Stonegate Circle
• Variance for single-family home frontage at 4V Mohawk Street & 181 Manchonis Road
• Minor project change for non-conforming restaurant at 2391 Boston Road

Cultural Council

The Wilbraham Cultural Council will hold a meeting to review grant allocations. The agenda contains a single item: Grant Allocation review. No specific proposals or dollar amounts are listed. The next meeting is tentatively scheduled for December 4, 2024.

• Grant Allocation review (single agenda item)

Finance Committee

This is a joint meeting of the Finance Committee and Select Board to discuss the committee's goals for the FY26 budget process. The agenda also includes discussions on Memorial School, Free Cash, and the Hampden-Wilbraham Regional School District (HWRSD).

• Discussion of Finance Committee goals for FY26 budget process with Select Board
• Memorial School
• Free Cash
• HWRSD (Hampden-Wilbraham Regional School District)

Sustainable Budget Committee

The Sustainable Budget Committee is meeting to discuss 60 properties listed on the Select Board's town property cards. The agenda also includes an open forum and approval of previous meeting minutes.

• Discussion of 60 Select Board properties from town property cards
• Open forum for public comment
• Approval of minutes from previous meeting

Conservation Commission

The Conservation Commission will hold a public hearing regarding a request to change a building footprint. The commission will also review meeting minutes from August and September 2024.

• Public hearing for RJ Chapdelaine regarding building footprint change at 733 Main Street

Board of Registrars

The Board of Registrars will meet to review and count specific mail-in ballots. This process applies to ballots received from outside the United States by November 15, 2024, that were postmarked by November 5, 2024.

• Review and count of mail-in ballots received from outside the United States

Fire Commissioners

The Wilbraham Fire Commissioners are meeting to discuss old business, new business, and receive the Fire Chief's report. The agenda includes no specific proposals, contracts, or public hearings.

• Old Business
• New Business
• Fire Chief's Report

Wilbraham Housing Authority

The Wilbraham Housing Authority is meeting to review the Executive Director's report and financial statements. The board will consider a vote to disqualify the lowest bidder for bathroom renovations at The Pines due to concerns over the bid amount.

• Vote to disqualify low bidder for Project 339116 Bathroom Renovation at The Pines
• Review of next low bid for bathroom renovations at $28,450
• Approval of October 8, 2024 minutes
• Review of September Treasurer's Report and invoices
• Update on CPA funds award letter from the Town

Personnel Advisory Board

The Personnel Advisory Board will meet to discuss the town's social media and health and safety policies. The board is also scheduled to review town human resources functions and job descriptions.

• Review and discussion of Social Media Policy
• Health and Safety Policy Statement
• Review of Town Human Resources Functions and Job Descriptions

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet to discuss the Regional Agreement and receive an update on Innovative Pathways. The meeting includes reorganization and standard procedural items. No votes or final decisions are listed on the agenda.

• Discussion of the Regional Agreement between Hampden and Wilbraham
• Innovative Pathways program update
• Reorganization of committee officers

Wilbraham Housing Authority

The Wilbraham Housing Authority is meeting to review the Executive Director's report and address unfinished business regarding contractor bids. The board will consider a vote to disqualify a low bidder for bathroom renovations at The Pines due to a bid being too low and under the bond level.

• Vote on October 8, 2024 minutes
• Proposed disqualification of low bidder for Bathroom Renovation at the Pines
• Review of next low bid for renovations at $28,450
• Discussion of a $33,000 bid for renovations

Wilbraham Housing Authority

The Wilbraham Housing Authority will consider disqualifying the apparent low bidder for a bathroom renovation at The Pines (Project 339116) because their bid was too low and under bond level; the next lowest bid is $28,450. The board will also review the completed Agreed Upon Procedures with no exceptions, the CPA award letter from the town, and the draft 2026 Annual Plan. Treasurer's reports and invoices will be voted on.

• Vote to disqualify low bidder on bathroom renovation at The Pines (est. $33,000; next bid $28,450)
• Executive Director reports AUP completed with no exceptions; placed on every-other-year program
• CPA funds award letter received from Town; proceeding with process
• Draft 2026 Annual Plan posted; public meeting scheduled for December 10, 2024
• Four vacant units (2 family, 2 elderly); working through waiting lists

Town Clerk's Office

The Town of Wilbraham will conduct a post-election tabulation session required by the VOTES Act. Officials will review and count ballots received between 6 p.m. and 8 p.m. on Election Day, mail-in ballots postmarked by November 5 and received by November 8, and accepted provisional ballots.

• Post-election tabulation per Chapter 92 of the Acts of 2022 (VOTES Act)
• Count ballots received by Town Clerk between 6 p.m. and 8 p.m. on Election Day
• Count mail-in ballots postmarked on or before November 5, received by 5 p.m. November 8
• Count accepted provisional ballots

Board of Water Commissioners

The Board of Water Commissioners is meeting to conduct a public hearing. The session will focus on updated regulations and revisions for the Water Department.

• Public hearing regarding Water Dept. updated regulations and revisions

Board of Water Commissioners

The Board of Water Commissioners will discuss routine updates including daily flows, billing, and algae in Quabbin Reservoir. A public hearing is scheduled at 9:15 a.m. to consider proposed revisions to the Water Department regulations. The board will also meet with Jeff Faulkner regarding an Asset Management Plan and review the Lead Service Line and The Gardens Consecutive Water Agreement.

• Public hearing at 9:15 a.m. on Water Dept. Updated Regulations & Revisions
• 9:00 a.m. appointment with Jeff Faulkner on Asset Management Plan
• Update on Chrysosphaerella Algae in Quabbin Reservoir
• Lead Service Line discussion
• Update on The Gardens Consecutive Water Agreement

Broadband Committee

The Broadband Advisory Committee is meeting to receive project updates. The agenda also includes time for other business and a citizen's open forum.

• Project update(s)

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will meet to approve minutes from October, appoint a 5th board member for a 5-year term, and discuss preliminary funding assumptions with Segal. The board will vote on warrants totaling $5,222,681.62, a $4,000,000 transfer from the PRIT fund to the money market, and new retirement allowances for multiple towns. Additional items include accepting injury notices, new member applications, and reviewing budget breakdowns, PERAC memos, and Medicare rates.

• Appointment of 5th board member for term Dec 2, 2024 – Dec 1, 2029
• Vote to reaffirm warrants totaling $5,222,681.62 from October 31, 2024
• Vote to transfer $4,000,000 from PRIT fund to money market account
• New superannuation and accidental disability retirement allowances for 17 individuals across multiple towns
• Election results certifying Robert Taylor and Steven Castelli as board members (Jan 2025 – Dec 2027) and Dawn Fonte as Advisory Council representative

Council on Aging

The Council on Aging will meet to review the Director's report and receive an update on the Dementia Friendly Community initiative. The body will also address new member status and approve previous meeting minutes.

• Dementia Friendly Community update from Katie
• Director’s report
• New member status

Planning Board

The Planning Board Subcommittee is meeting to provide a status update and review draft revisions to the town's subdivision regulations.

• Review of draft revisions to Subdivision Regulations

Board of Assessors

The Board of Assessors will meet to conduct a 2025 Tax Classification Hearing. The board will also review budget invoices, tax exemptions, and land use applications.

• 2025 Tax Classification Hearing
• Chapter 61, 61A, and 61B applications
• Motor vehicle and trailer excise abatements
• Exemption applications
• FY25 office budget invoices

Town Clerk's Office

The Town Clerk's Office will open and deposit early voted ballots at Town Hall on Saturday, November 2, 2024, starting at 8:00 a.m. until completed. Observers may attend but are asked to register in advance by email. No results will be released until after polls close on November 5, 2024.

• Processing of early voted ballots at 240 Springfield Street on Nov. 2, 2024, 8:00 a.m. to completion
• Observers asked to register via [email protected] (registration not required to attend)
• Results will not be announced until after polls close on Nov. 5, 2024

Finance Committee

The Finance Committee will hold a largely procedural meeting, including approval of minutes from prior meetings and assignment of liaison roles to town departments and the Hampden-Wilbraham Regional School District. The main substantive item is discussion and feedback on a draft budget memo.

• Approve minutes from April 24, May 21, June 3, and July 10, 2024
• Assign liaisons to town departments
• Assign liaisons to Hampden-Wilbraham Regional School District
• Discuss and provide feedback on a draft budget memo
• Set future meeting schedule

Open Space and Recreation Plan Committee

The Open Space and Recreation Plan Committee will meet to discuss several trail and recreation projects, including rogue trail removal, a new survey, and updates to maps and kiosks. They will also welcome a new member and address trailwork with Boy Scouts. The meeting is in person only.

• Discussion of rogue trail removal and a bicycle trail conference
• New survey for the recreation plan
• New maps, kiosks, and blaze painting
• Trailwork with Boy Scouts
• Possible new Rice Trail under back burner items

Economic Development Committee

The Economic Development Committee will meet to discuss business district vacant parcel identification and outreach. The body will also review a Municipal Parking RFQ and meet with WPD Chief Ed Lennon.

• Discussion with WPD Chief Ed Lennon
• Business district vacant parcel ID and outreach
• Review of Municipal Parking RFQ
• Review of candidates for open position

Election Commission

The Election Commission is meeting solely to test election tabulators for the upcoming State Election on Tuesday, November 5, 2024. This is a procedural, pre-election equipment check.

• Testing of election tabulators for the State Election on November 5, 2024

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will meet to discuss the MIAA situation and the Assistant Superintendent search. The body will consider a vote on increasing substitute rates for teachers and paraprofessionals.

• Vote on recommended teacher/paraprofessional substitute rate increase
• Possible vote on MIAA situation
• Update on Assistant Superintendent search
• Innovation Career Pathways Part A Application
• Upstander Training- Rethinking Discipline Initiative Grant

Election Commission

The Election Commission will meet on Thursday, October 24, 2024, to test all election tabulators for the upcoming State Election on November 5, 2024. The testing may be canceled if completed earlier on October 23. This is a procedural meeting to ensure voting equipment readiness.

• Testing of all election tabulators for the November 5, 2024 State Election (may be canceled if testing completed on October 23)

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board Advisory Council is holding a special meeting. They will review and approve prior meeting minutes, certify nomination papers and set the ballot order for the Members' Representative position, and elect a council member to serve as the Council's Representative on the Retirement Board for a three-year term from January 1, 2025 to December 31, 2027. Old and new business will also be discussed.

• Approval of minutes from August 28, 2024
• Certification of nomination papers and ballot order for Members' Representative position
• Election of Advisory Council Representative for three-year term (2025-2027)

HWRSD Curriculum Subcommittee

The Hampden-Wilbraham Regional School District Curriculum Subcommittee will meet to conduct a reorganization and receive an update on the Early Literacy Consortium from the Director of Curriculum and the District Literacy Coach. No votes or decisions are listed on the agenda.

• Early Literacy Consortium update from Mrs. Curtin and Ms. Remillard-Morin

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continued public hearing on a variance application (ZBA24-08) to permit a single-family home on a lot with less than the minimum required frontage. The property is at 4V Mohawk Street & 181 Manchonis Road, owned by Christopher Nascembeni. No other business is scheduled.

• Continued public hearing (ZBA24-08) for a variance to build a single-family home on property at 4V Mohawk Street & 181 Manchonis Road, owned by Christopher Nascembeni – lot has less than minimum required frontage.

Board of Assessors

The Board of Assessors will discuss the FY2025 classification hearing and overlay, review abatement and exemption applications, and handle routine items such as invoices, warrants, and correspondence. The meeting also covers approval of prior meeting minutes and scheduling the next meeting. No final decisions are indicated on the agenda.

• FY2025 classification hearing discussion
• FY2025 overlay discussion
• Chapter 61B applications
• Motor vehicle and trailer excise abatements
• Exemption applications

Election Commission

The Election Commission will meet to conduct testing of all election tabulators in preparation for the State Election scheduled for Tuesday, November 5, 2024. This is a procedural meeting focused solely on equipment verification.

• Testing of all election tabulators for the November 5, 2024 State Election

Sustainable Budget Committee

The Sustainable Budget Committee will hold a meeting including public comment, approval of previous meeting minutes, and a discussion of 60 properties from the Select Board's town property cards. A future meeting schedule will also be set.

• Open Forum for public comment
• Approval of meeting minutes
• Discussion of 60 Select Board properties from Town Property Cards
• Future meeting schedule discussion

Personnel Advisory Board

The Personnel Advisory Board is meeting to organize its leadership and set a meeting schedule. The board will discuss a new Health and Safety Policy Statement and review a Social Media Policy.

• New Policy: Health and Safety Policy Statement
• Review and discussion of Social Media Policy
• Election of board chair
• Approval of April 2, 2024 meeting minutes

Historical Commission

The Historical Commission will vote on designating the Maple Street, Agricultural, and Memorial School areas as local historic areas. The body is also reviewing repurposing companies for the Memorial School and updating sign submissions to the CPC.

• Votes on designating Maple Street, Agricultural, and Memorial School local historic areas
• Review of repurposing companies Trinity, Frist Resource, Springfield Way Finders, NHP Foundation, and Arch Committee LLC
• Budget reports showing $300 for administration, $250 for signs, and $75 for stone marker replacement
• Resubmission of Maple Street and Main Street Agricultural area signs to the CPC
• Discussion of the Red Bridge Tour to be scheduled by Ludlow Historical Commission

HWRSD Technology/Finance & Operations Subcommittee

The Technology/Finance & Operations Subcommittee will review the previous year's budget approval process and establish deadlines for the current year. The body will also discuss the impact of collective bargaining and a staff departure on the budget process.

• Review of last year's budget approval process
• Establishment of current year budget deadlines
• Discussion on the impact of collective bargaining on the budget process
• Discussion on the impact of Aaron's departure

Broadband Committee

This meeting has been cancelled. No business will be conducted.

Election Commission

The Election Commission will meet to test all election tabulators for the upcoming State Election on November 5, 2024. The meeting may be canceled if testing is completed the previous day.

• Testing of all election tabulators for the State Election on Tuesday, November 5, 2024

Zoning Board of Appeals

The Zoning Board of Appeals is continuing a public hearing from September 19, 2024, for a variance application (ZBA24-08) to allow a single-family home on a lot with less than minimum required frontage at 4V Mohawk Street and 181 Manchonis Road, owned by Christopher Nascembeni. The board will discuss the request and then continue the meeting to October 24, 2024, due to member availability.

• Public hearing continued for variance ZBA24-08 to allow a single-family home on undersized lot at 4V Mohawk Street and 181 Manchonis Road

Election Commission

The Election Commission will meet to test all election tabulators for the upcoming State Election on Tuesday, November 5, 2024. This is a routine procedural step to ensure voting equipment functions correctly.

• Testing of all election tabulators for the November 5, 2024 State Election

Library Board of Trustees

The Library Board of Trustees will hold a regular meeting to discuss routine business including approval of minutes, reports from the chair and library director, policy subcommittee updates, and an update on the Brooks Room after-hours use. The board will also review financial reports, a staffing update, the FY26 budget timeline, and building renovation projects (Brooks Room, front lighting, roof). No major votes or public hearings are scheduled.

• Policy Subcommittee update
• Brooks Room after-hours use update
• Financial reports and FY26 budget timeline discussion
• Building renovations: Brooks Room project, front lighting, and roof update
• Director priorities and staffing update

Board of Water Commissioners

The Board of Water Commissioners will hold a public hearing on proposed water department regulations and consider revisions. They will also discuss water main replacements on Shady Lane and a leak on Beechwood, a hydrant replacement on Miller St, and an update on algae in Quabbin Reservoir. Other business includes billing updates, abatements, a water agreement draft for The Gardens, lead service line issues, and an asset management plan.

• Public hearing on Water Department Regulation
• Water Department Regulation revisions
• Miller St hydrant replacement
• Shady Lane water main replacement
• Beechwood water main leak

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will consider multiple votes, including appointing an interim assistant superintendent for finance, operations, and HR, approving middle school make-up days and a sick bank, and discussing a lease amendment with the Hampden Select Board. The committee will also hold executive sessions for negotiations with the teacher's union and nonunion personnel.

• Vote on appointing Camie Lamica as Interim Assistant Superintendent for Finance, Operations and H/R
• Discussion and possible vote on Hampden Select Board's proposed edits to lease amendment
• Vote on Middle School Make-Up Days
• Vote on Question 2 Resolution
• Discussion and possible vote on MIAA situation

Planning Board

The Wilbraham Planning Board will hold a public hearing and vote on a special permit (SP24-02B) for Roger L. Chapdelaine to construct a 3,000-square-foot detached accessory building at 10V Federal Lane. The board will also discuss potential amendments to the Accessory Dwelling Units by-law and receive updates on subdivision regulation amendments and solar projects.

• Draft decision on Special Permit SP24-02B for a 3,000 sq ft detached accessory building at 10V Federal Lane
• Discussion of Accessory Dwelling Units by-law
• Appointment at 5:45 PM for Lawrence Cook at 285 Three Rivers Road regarding commissioning activities
• Subdivision Regulation Amendment Project update
• Solar project updates

Wilbraham Housing Authority

The Wilbraham Housing Authority will meet on October 8, 2024, to review minutes, hear an executive director's report, and vote on treasurer's reports and bills. Key topics include an upcoming agreed-upon procedures audit, preparation of the annual plan, difficulties renting a second-floor unit at Miles Morgan Court, a temporary transfer for an ADA unit, and a health department reinspection for mice. The board is awaiting a CPA funding award letter from the town and will apply for sustainability money for lighting upgrades at Miles Morgan Court.

• AUP audit scheduled for October 17, 2024
• Annual plan to be presented at December board meeting
• Trouble renting second floor at Miles Morgan Court (too small, stairs)
• Health department reinspection for mice; tenant's last chance before Notice to Quit
• Applying for sustainability money for lighting upgrades at Miles Morgan Court

Broadband Committee

The Wilbraham Broadband Advisory Committee is meeting to receive project updates and discuss a business model for broadband, including public-private partnership (PPP) opportunities, objectives, and parameters. The meeting also includes administrative updates and an open session for public comment. No votes or decisions are anticipated on the agenda.

• Project updates on broadband initiatives
• Miscellaneous administrative updates
• Business model discussion on public-private partnership (PPP) opportunities, objectives, and parameters
• Citizen's open forum for public comments

Planning Board

The Planning Board subcommittee will meet to review draft revisions to the town's subdivision regulations. The agenda includes approval of previous meeting minutes and discussion of next steps. This is a working session, not a public hearing.

• Review of draft revisions to Subdivision Regulations

Cultural Council

The Wilbraham Cultural Council is holding a routine meeting to review the treasurer's report, consider new member applications, and discuss outreach to 2023 grant applicants. The council will also set grant priorities and address committee vacancies for secretary, Facebook manager, PR, and treasurer positions.

• Treasurer's report
• Status of new member applications
• Outreach to 2023 grant applicants
• Discussion of grant priorities
• Filling committee needs: Secretary, Facebook manager, PR, Treasurer

Board of Assessors

The Wilbraham Board of Assessors will hold a routine administrative meeting to review the FY25 LA-3 tax classification form, approve invoices and the office budget, and handle motor vehicle excise abatements and uncollectible personal property. The board may also enter executive session to discuss pending property tax appeals and valuations.

• FY25 LA-3 (tax classification) review
• Motor vehicle & trailer excise abatements
• Prior year uncollectible personal property
• Invoices / FY25 office budget review
• Possible executive session for property tax negotiations

Sustainable Budget Committee

The Sustainable Budget Committee will meet to discuss Town Property Cards and establish a future meeting schedule. The session also includes an open forum and the approval of previous minutes.

• Discussion of Town Property Cards
• Determination of future meeting schedule

The Sustainable Budget Committee discussed reviewing about 60 properties assigned to the Select Board to identify those with potential for further investigation. They considered two approaches for deeper review: adding members from other town boards or handing the list to Town Hall resources. They looked at two specific properties but made no formal decisions.

• Reviewed 260v Ridge Rd. (11.4 acres, landlocked, public purpose restriction)
• Reviewed 7 Apple Hill Rd. (3.96 acres, 50 ft frontage, potential wetlands issues)
• Tentatively scheduled next meeting for Tuesday 10/14 at 5pm at Town Hall

Broadband Committee

The Wilbraham Broadband Advisory Committee is meeting to receive project updates. The committee will discuss business model objectives, parameters, and Public-Private Partnership (PPP) opportunities.

• Discussion of business model objectives and parameters
• Review of Public-Private Partnership (PPP) opportunities

Planning Board

The Planning Board will continue a public hearing on a special permit (SP24-02) for a 3,000-square-foot detached accessory building with a height exceeding 20 feet at 10V Federal Lane. They will also consider a draft decision for a separate 702-square-foot accessory apartment at the same address. Other agenda items include an administrative amendment to a sign master plan for Delaney's Market at 2030 Boston Road and a ridgeline hillside review for 524 Ridge Road. The board will receive updates on zoning bylaw amendments, subdivision regulations, the Affordable Homes Act, and Complete Streets.

• Continued public hearing for special permit for a 3,000 sq ft detached accessory building with building height over 20 ft at 10V Federal Lane (Roger L. Chapdelaine)
• Draft decision on special permit for a 702 sq ft accessory apartment at 10V Federal Lane
• Administrative amendment to sign master plan (SP19-03) for Delaney's Market at 2030 Boston Road
• Ridgeline hillside review for 524 Ridge Road (Joe Fusco)
• Planning Director's report including approval of June 2024 zoning bylaw amendments and Affordable Homes Act updates

Open Space and Recreation Plan Committee

The Open Space and Recreation Plan Committee will discuss trail-related projects, including a possible new Rice Trail, new maps and kiosks, and a new survey. They will also review updates from a bicycle trail conference and committee liaisons. The meeting includes approval of past minutes and public comment.

• Approval of last meeting's minutes
• Discussion of bicycle trail conference
• New maps, kiosks, and blaze painting
• Possible new Rice Trail
• New survey from Joe and Sue

The Open Space and Recreation Planning Committee held a discussion with mountain bikers about trail use, with most members favoring keeping current casual biking rules unless a compromise is reached. No formal decision was made; the issue will be presented at an October 17th Bike Trail Conference. The committee also approved the previous meeting minutes and discussed trail maps and kiosks.

• Approved June 26 meeting minutes (12-0)
• Discussed mountain bike trail use, no formal vote taken
• Agreed to present trail use discussion at October 17th Bike Trail Conference
• Tabled new survey to October meeting
• Tabled trailwork help to October meeting
• Tabled committee liaison updates to October meeting

Historical Commission

The Historical Commission will vote on proposals to designate Maple Street, Agricultural Area, and Memorial School as local historic areas. They will also consider a $5,925 invoice for stone marker replacement, a $300 administrative budget, and a $250 sign fund balance. New business includes a project notification under Section 106 for 2417 Boston Road and a Tinkham Road marker request.

• Vote on designating Maple Street Historic Area as a town historic area
• Vote on designating Agricultural Area Historic Area as a town historic area
• Vote on designating Memorial School Local Historic Area
• Invoice of $5,925 for stone marker replacement from a $6,000 account
• Project notification for building supply use at 2417 Boston Road under Section 106 of the National Preservation Act

Economic Development Committee

The Economic Development Committee will discuss outreach for vacant parcels in the business district and review a Municipal Parking Request for Qualifications (RFQ). The committee will also consider candidates for an open position.

• Business district vacant parcel identification and outreach
• Review of Municipal Parking RFQ
• Selection of candidates for open position

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will vote on the student handbook and the closure of student activities accounts. Members will also discuss a lease amendment for the Hampden Board of Selectmen and receive updates on mold and transportation.

• Vote on Student Handbook
• Vote on closure of Student Activities Accounts
• Discussion and possible vote on revised lease amendment for Hampden BOS
• Monthly budget update from Assistant Superintendent Mr. Osborne
• Update on Medical Behavioral Health Emergency Response Plan

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a variance application (ZBA24-08) to allow a single-family home on a lot with less than the minimum required frontage, located at 4V Mohawk Street and 181 Manchonis Road. The board will also approve minutes from March 21 and June 20, 2024, and discuss a revised Complete Streets Policy and updates to zoning bylaw amendments.

• Public hearing on variance application (ZBA24-08) for property at 4V Mohawk Street & 181 Manchonis Road
• Approval of minutes from March 21, 2024 and June 20, 2024
• Town Planner report on revised Complete Streets Policy
• Zoning By-law Amendments update

HWRSD School Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet to discuss the Regional Agreement. The committee will also receive an update on Innovative Pathways.

• Discussion of Regional Agreement
• Innovative Pathways update

Board of Assessors

This is a routine meeting of the Board of Assessors to review prior minutes, approve invoices under the FY25 office budget, and handle warrants (MVE Commitment #05). The board will also discuss the HERO Act and consider motor vehicle excise abatements and prior-year uncollectible personal property. An executive session may be held to discuss property matters closed to public inspection.

• Invoices / FY25 Office Budget approval
• MVE Commitment #05 warrant
• HERO Act discussion (AW)
• Motor Vehicle & Trailer Excise Abatements
• Prior Year Uncollectible Personal Property

Sustainable Budget Committee

The committee will hold a session focused on organization and mission definition, followed by a review of town property cards. No specific proposals or voting items are listed on this agenda, which is primarily procedural.

• Review of town property cards
• Committee organization discussion
• Committee mission discussion
• Other business (unspecified)
• Schedule next meeting

Library Board of Trustees

The Wilbraham Library Board of Trustees will discuss a reorganization, consider a modification to the behavior policy, and review library hours. They will also hear building updates on the Brooks Room project, front lighting, and roof, and receive the director's report on programs, ARIS/financial aid submissions, website plans, and a new copier lease.

• Behavior Policy modification discussion
• Library hours review
• Brooks Room project update (part of building renovations)
• New copier lease consideration
• Parking lot spaces review

Conservation Commission

The commission will hold a public hearing on a request for determination of applicability for septic system repairs at 53 Lake Drive. It will also discuss a proposed bylaw for a 25- to 50-foot no-disturb buffer zone, consider an extension of conditions on 733 Main Street, and review several requests for certificates of compliance. A discussion on the denial of a ground-mount solar notice of intent on Glendale Road in Hampden is also scheduled.

• Public hearing: septic system repairs at 53 Lake Drive
• Discussion: proposed 25’–50’ no-disturb buffer zone bylaw
• Request for extension of order of conditions — 733 Main Street
• Requests for certificates of compliance: 17 Bellows Road (DEP 341-170 & 341-182) and 10 Victoria Lane (DEP 341-189 & 341-0293)
• Discussion: denial of notice of intent for ground-mount solar on Glendale Road, Hampden

The Wilbraham Conservation Commission met on September 16, 2024, and issued a Negative #3 Determination for a septic system repair at 53 Lake Drive, with conditions. It also approved minutes from July 15, 2024, issued four Certificates of Compliance for properties on Bellows Road and Victoria Lane, and extended an Order of Conditions for 733 Main Street by three years.

• Issued Negative #3 Determination for septic repair at 53 Lake Drive, with conditions (spoils outside 100-ft buffer, erosion controls, 2 business days notice) (unanimous)
• Approved minutes of July 15, 2024 (unanimous)
• Issued Certificate of Compliance for 17 Bellows Road DEP File 341-170 (unanimous)
• Issued Certificate of Compliance for 17 Bellows Road DEP File 341-182 (unanimous)
• Issued Certificate of Compliance for 10 Victoria Lane DEP File 341-189 (unanimous)
• Issued Certificate of Compliance for 10 Victoria Lane DEP File 341-0293 (unanimous)
• Extended Order of Conditions for 733 Main Street by three years (unanimous)

Board of Water Commissioners

The Board of Water Commissioners will discuss the MWRA FY25 Water Assessment, review daily flows and outstanding balances, and consider abatements/hardships. They will also receive updates on water department regulations and Chrysosphaerella algae in Quabbin Reservoir. Additionally, the board will discuss consecutive water agreements, including a draft for The Gardens. The meeting includes approval of minutes and old business.

• MWRA FY25 Water Assessment
• Chrysosphaerella Algae in Quabbin Reservoir update
• WMA Consecutive Water Agreement
• The Gardens Consecutive Water Agreement Draft
• Water Department Regulation Update

Sustainable Budget Committee

The provided document for the Wilbraham Sustainable Budget Committee meeting is a copy of the Wikipedia main page from September 12, 2024. It contains no business items, proposals, or decisions pertaining to the committee. The committee's actual agenda was not included.

Broadband Committee

The Wilbraham Broadband Advisory Committee will discuss project updates including a contract with CCI Systems, Spectrum's fiber upgrade, and a municipal fiber feasibility study. The meeting is virtual and includes a citizen's open forum.

• Update on CCI Systems, Inc. contract
• Spectrum's fiber upgrade project update
• Municipal fiber project feasibility discussion
• Citizen's open forum for public input

Cemetery Commission

The Wilbraham Cemetery Commission will meet to discuss routine administrative and cemetery operations, including approval of previous meeting minutes and budget/financial matters. No specific decisions or dollar amounts are listed; the agenda is largely procedural.

• Approval of previous meeting minutes from June 20, 2024
• Discussion of administration operations
• Discussion of cemetery operations
• Budget and financial review
• CPA funds and stone restorations

Wilbraham Housing Authority

The Wilbraham Housing Authority will hold a regular board meeting at the Pines Development. Items include a Board of Health reinspection for mice at a unit with potential Housing Court involvement, and the ADA bathroom project moving to bid stage. The board will also discuss CPA funds procurement policies and vote on treasurer reports and invoices.

• Board of Health reinspection for mice at a unit; tenant warned of possible Housing Court if not corrected
• ADA bathroom at the Pines moves to bid stage
• Discussion of CPA funds and procurement policies with town official Nick Breault
• Staff transition: Bonnie Bassilakis training replacement Tricia Bouchie
• Treasurer's reports and invoices to be voted on

Advisory Board of Health

The coalition is meeting to review budget reports and project updates regarding planner procurement. Members will also vote on the location for posting meeting documents and receive an update on arboviral reports.

• Vote on meeting and meeting documents posting location
• Planner procurement project update
• Arboviral report update by John Briggs
• Budget report update from FRCOG Staff
• Discussion on WebEOC and 24/7 contacts

Planning Board

The Planning Board Subcommittee is meeting to review the status and draft revisions of the town's subdivision regulations. The session focuses on updating these regulations and determining the schedule for future meetings.

• Review of draft revisions to Subdivision Regulations

Council on Aging

The Council on Aging will meet to review the Director's report and receive an update on the Dementia Friendly Community initiative. The body will also address new member status and approve previous meeting minutes.

• Dementia Friendly Community update
• Director's report
• New member status

Planning Board

The Planning Board will conduct a site visit at 10V Federal Lane to review a special permit application (SP24-02) from Roger L. Chapdelaine. The proposal seeks to construct a 3,000-square-foot detached accessory building with a height exceeding 20 feet. No final decision will be made at the site visit; it is for information gathering only.

• Site visit for special permit SP24-02 at 10V Federal Lane
• Applicant: Roger L. Chapdelaine; property owner: Catherine Jurgens
• Proposed 3,000 sq ft detached accessory building
• Building height exceeds 20 ft, requiring special permit
• Planning Board members will inspect the property to assist in review

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board Advisory Council will hold a special meeting to handle election-related business. They will review and approve the election timetable for selecting two member representatives, nominate a chair for the election committee, and approve prior meeting minutes.

• Approve minutes from November 16, 2023 meeting
• Nominate Dawn Fonte as Chair of the Election Committee
• Review and approve Memo and Election Timetable for election of 2 Member Representatives to the Retirement Board

Board of Assessors

The Board of Assessors is holding a routine meeting to review prior meeting minutes, the FY25 office budget, and invoices. Items for discussion include a Veteran's Exemptions update from DLS Bulletin 2024-5, motor vehicle excise abatements, and uncollectible personal property. The agenda is largely procedural.

• Veteran's Exemptions Update — DLS Bulletin 2024-5
• Motor Vehicle & Trailer Excise Abatements
• Prior Year Uncollectible Personal Property
• Executive session for exemption appeals (if necessary)

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will vote on reaffirming a $24,000,000 transfer from the Money Market account to the PRIT fund, consider terminating a contract with PBI for a new one with ABL Tech, and discuss the election process for an open board member position. The board will also consider two accidental disability applications: one from Raymond Circe (Agawam) and another from Kenneth Tetreault (Ludlow) based on medical panel responses.

• Vote to reaffirm $24,000,000 transfer from Money Market to PRIT fund (Item #8)
• Review and possible vote on terminating PBI contract and new contract with ABL Tech, tabled from July 10 meeting (Item #15)
• Discussion and vote on election process for open Board Member and Fifth Member positions (Item #17)
• Vote to consider accidental disability application for Raymond Circe (Agawam) and request PERAC medical panel (Item #22)
• Board to discuss failure to provide annual statement of earned income for 2023 by two accidental disability retirees (Item #23)

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss and vote on a modification to the TWB lease, hear updates on equity improvement plans, strategic plan, transportation, and receive FY24/FY25 budget memos. The committee will also take a third reading and possible vote on 31 policies covering student discipline, dress code, bullying, and more.

• Vote on modifying TWB lease
• Third reading and potential vote on 31 policies (e.g., student discipline, dress code, bullying prevention)
• Discussion of Equity Improvement Plans for Stony Hill and Soule Road schools
• Transportation update including GPS app and driver shortage
• Donation of $25,950 from Distributor Corporation of New England

Board of Water Commissioners

The Board of Water Commissioners will discuss the MWRA FY25 water assessment, outstanding balances, abatements and hardships, and proposed regulation updates. They will also receive an update on Chrysosphaerella algae in the Quabbin Reservoir. No votes or decisions are listed on the agenda.

• MWRA FY25 Water Assessment
• Daily Flows review
• Outstanding Balance discussion
• Abatements and Hardships
• Chrysosphaerella Algae in Quabbin Reservoir Update

The Wilbraham Board of Water Commissioners met on August 16, 2024, and unanimously accepted the July 19, 2024 meeting minutes. No substantive decisions were made; the board received updates on daily water flows, a faulty meter at 4 Jeffrey Lane, improving algae conditions in the Quabbin Reservoir, and the ongoing Shady Lane water main project. The board also noted the resignation of Jeffrey Ladue from the Water Department.

• Accepted July 19, 2024 meeting minutes (unanimous)
• Noted faulty meter at 4 Jeffrey Lane; will be tested once more
• Acknowledged Shady Lane water main project progress; first service tap scheduled for Aug 19, 2024
• Noted Jeffrey Ladue's resignation; job posting planned in coming weeks

Election Commission

This meeting of the Wilbraham Election Commission was canceled. No business was conducted.

Planning Board

The Planning Board will hold a public hearing on a special permit for a 3,000 sq ft detached accessory building with height over 20 ft and a 702 sq ft accessory apartment at 10V Federal Lane. The board will also consider an administrative amendment to the sign master plan for Delaney's Market at 2030 Boston Road. Additionally, the board will receive updates on solar projects, subdivision regulation amendments, Complete Streets policy, Affordable Homes Act/ADUs, and zoning by-law recodification.

• Public hearing on special permit SP24-02 for accessory building and apartment at 10V Federal Lane (Roger L. Chapdelaine)
• Administrative amendment to sign master plan SP19-03 for Delaney's Market at 2030 Boston Road (Peter Rosskothan)
• Updates on solar project developments
• Updates on subdivision regulation amendment project
• Updates on Affordable Homes Act/accessory dwelling units

The Wilbraham Planning Board approved a motion to draft a decision granting a special permit for a 702 sq. ft. accessory apartment at 10V Federal Lane, while continuing the public hearing for the proposed 3,000 sq. ft. accessory building (barn) to September 25, 2024. The board also approved minutes from April and May meetings, and discussed a proposed sign change at Delaney's Market, requesting the applicant return with revisions.

• Approved minutes of April 17 and May 22, 2024 meetings as amended (5-0)
• Closed public hearing for accessory dwelling unit (ADU) at 10V Federal Lane (5-0)
• Continued public hearing for accessory building (barn) at 10V Federal Lane to Sept 25, 2024 (5-0)
• Authorized Planning Director to draft decision granting accessory apartment approval with conditions (5-0)
• Scheduled site walk for Sept 3, 2024 to review barn location and line of sight
• Requested Peter Rosskothen return Sept 25 with smaller sign version and landlord present for Delaney's Market sign proposal

Election Commission

The Election Commission is meeting to conduct the testing of all election tabulators. This process is in preparation for the State Primary scheduled for Tuesday, September 3, 2024.

• Testing of all election tabulators for the September 3 State Primary

Conservation Commission

The Conservation Commission will meet to discuss a proposed bylaw for a 25- to 50-foot no-disturb buffer zone. The body will also review tree removal requests and extensions for orders of conditions.

• Discussion of Bylaw for a 25’- 50’ No Disturb Buffer Zone
• Tree removal request for private property at 5 Brookside Rd
• Extension of Order of Conditions for 285 Three Rivers Road
• DPW request for Extension of Order of Conditions — Bundled NOI
• Discussion of Notice of Intent denial for ground mount solar on Glendale Road, Hampden

Council on Aging

The Council on Aging will meet to review the Director's report and receive an update on the Dementia Friendly Community initiative. The body will also vote on previous meeting minutes.

• Dementia Friendly Community update from Katie
• Director's report

Board of Assessors

This is a procedural meeting with standard agenda items including approval of prior minutes, review of FY25 office budget and invoices, handling of correspondence, and discussion of FY2025 appeals. The board may also enter executive session to discuss pending property tax negotiations and exemptions. No specific votes or decisions are listed in the agenda.

• Review and approval of prior meeting minutes
• Discussion of FY25 office budget and invoices
• Handling of FY2025 appeals (dated July 26, 2024)
• Possible executive session for property tax negotiations

Board of Water Commissioners

The Board of Water Commissioners will convene at 8:45 am in Town Hall to accept minutes and discuss routine water department matters including the MWRA FY25 water assessment, daily flows, outstanding balances, and recent water main breaks. Sewer regulations will also be reviewed.

• MWRA FY25 Water Assessment review
• Water Main Break discussion
• Sewer Regulation Update
• Chrysosphaerella Algae in Quabbin Reservoir review
• Capital Planning Project

The Board of Water Commissioners approved seven abatements/hardships, including payment plans and fee waivers for specific properties, and signed the WMA Consecutive Water System Agreement after language changes. They also accepted the June minutes, noted the MWRA FY25 assessment is within budget, and discussed water main repairs and an algae bloom in Quabbin Reservoir.

• Approved 7 abatements/hardships, including payment plans and fee waivers
• Signed WMA Consecutive Water System Agreement
• Accepted June 19, 2024 meeting minutes unanimously
• Issued shut off notices for balances of $500 and above
• Approved payment plan for 10 Stirling Dr
• Approved payment plan for 908 Tinkham Rd
• Approved waiver of demand and interest fees for 3 Hitchcock Rd
• Approved abatement and waiver for 7 Laurel Lane

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on two special permit applications. One seeks to build a 320-square-foot garage at 11 Pineywoods Avenue, requiring variances for setbacks and building coverage. The other asks to alter a non-conforming restaurant at 2391 Boston Road by adding a 1,600-square-foot structure and a 225-square-foot deck. The board will consider whether to approve these requests.

• Special permit (ZBA24-06) for a 320 sq ft accessory building at 11 Pineywoods Avenue, with variances for rear and side setbacks and building coverage
• Special permit (ZBA24-07) to alter a pre-existing non-conforming restaurant at 2391 Boston Road, owned by D&V Property Holdings LLC, adding 1,600 sq ft and a 225 sq ft deck
• Both items are public hearings; no decisions listed prior to the hearing

The Wilbraham Zoning Board of Appeals approved two applications. A variance was granted to build a 320-square-foot garage at 11 Pineywoods Avenue, and a special permit was granted for a 1,600-square-foot addition and deck at 2391 Boston Road for a new restaurant. Both were approved unanimously (4-0).

• Approved variance (ZBA24-06) for 320 sq ft garage at 11 Pineywoods Ave (4-0)
• Approved special permit (ZBA24-07) for 1,600 sq ft restaurant addition at 2391 Boston Road (4-0)

Broadband Committee

The Broadband Advisory Committee is meeting to review updates on government administration and project timelines. The body will discuss Select Board approval of marketing funds and the status of the CCI Systems, Inc. contract.

• Select Board approval of marketing funds
• CCI Systems, Inc. contract update
• Review of promotional calendar and materials
• Updates regarding Wilbrahamfiber.com and the municipal website

Wilbraham Housing Authority

The Wilbraham Housing Authority is meeting to discuss three vacant units, a tenant's pest complaint that has been referred to the Board of Health, and ongoing efforts to install surveillance cameras in the parking lot. The board will also vote on June minutes, invoices and checks, and the treasurer's report for June. The executive director's performance review is scheduled by EOHLC for July 17.

• Three vacancies: one family unit occupied July 11, one at MMC, one at The Pines
• Tenant complaint about mice; pest control contacted; Board of Health notified
• Still seeking surveillance cameras for parking lot (unfinished business)
• First quarterly report of fiscal year prepared by accountant Gary DePace
• Vote on invoices, checks, and treasurer's report for June

Conservation Commission

The Conservation Commission will meet to review requests for Certificates of Compliance and vote on 2024 deer hunting permits. The body will also consider membership renewals for professional associations.

• Certificate of Compliance request for Cedar Ridge Estates
• Certificate of Compliance request for Cedar Ridge Detention Basin & Release of Bond
• Certificate of Compliance request for 9 Briar Cliff Drive
• MACC renewal fee of $604.00
• MSMCP renewal fee of $20.00

Planning Board

The Planning Board will hold a public hearing regarding changes to the zoning by-law for the retail sales of new and used automobiles and trucks. The board will also consider a draft decision for a farm stand at 651 Main Street and review solar energy facility agreements.

• Public hearing on proposed zoning by-law amendments for automobile and truck sales
• Draft decision for a 30 foot by 45 foot farm stand at 651 Main Street
• Solar energy facility decommissioning performance security agreement for Three Rivers MA Solar, LLC

Finance Committee

The committee will consider reserve fund transfer requests from the Town Accountant and for HWRSD fire panels. Members will also vote on new committee leadership and address liaison vacancies.

• Reserve Fund Transfer Request from Derek Geser, Town Accountant
• Reserve Fund Transfer Request for HWRSD Fire Panels
• End of Year Transfers
• Committee Reorganization (Chair, Vice Chair, and Liaison Vacancies)

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will review retirement applications, warrants, and bank balances. The board is scheduled to vote on selecting a security door estimate and potentially terminating a contract with PBI for ABL Tech. The agenda also includes a $3,500,000.00 fund transfer from PRIT to cover July payroll and expenses.

• Vote to terminate contract with PBI and establish a new contract with ABL Tech
• Vote on one of three security door estimates
• Reaffirm $3,500,000.00 transfer from PRIT to cover July payroll and expenses
• Review retirement applications for members in Agawam, East Longmeadow, Ludlow, and others
• Reaffirm warrants issued June 28, 2024

HWRSD School Committee

The committee will elect a Chair, Officers, and subcommittee assignments for the 2023-2024 year. Members will also vote on international trips to Greece and Spain and school improvement plans for Mile Tree and WMS. Additionally, the committee will conduct second readings of various student policies.

• Election of Chair, Officers, and Subcommittee assignments
• Vote on international trips to Greece and Spain
• Approval of Mile Tree and WMS School Improvement Plans
• Vote on MRHS and WMS Student Activity Accounts and limits
• Second reading of various Section J, K, and L policies

Broadband Committee

The Wilbraham Broadband Advisory Committee will review updates regarding the CCI Systems, Inc. contract and municipal bonding issues. The meeting also includes discussions on private funding options and marketing materials.

• CCI Systems, Inc. contract update
• Municipal bonding stipulations/issues
• Private funding options discussion
• Review of promotional calendar and materials
• Updates on Wilbrahamfiber.com and survey statistics

Broadband Committee

The committee will discuss RFQ recommendations and a roadmap for October. Members will also review promotional budgets, yard signs, and flyers. Updates regarding Wilbrahamfiber.com and the municipal website are scheduled.

• RFQ recommendations update
• Roadmap to October presentation
• Promotional calendar and budget update
• Yard sign and flyer review
• Wilbrahamfiber.com updates

Ambulance Advisory Board

The Ambulance Oversight Committee has scheduled a meeting for June 26, 2024. The agenda consists of procedural items including abatements, old business, and new business. No specific topics or decisions are detailed in the notice.

Historical Commission

The Historical Commission will review the May 21, 2024 minutes and discuss budget items including a $6,000 stone marker replacement. Members will consider motions to establish new historic areas on Maple Street and in the Main Street agricultural area. The agenda also includes discussions regarding property form updates and pickleball court locations.

• Motion for Maple Street area historic designation
• Motion for Main Street agricultural area historic designation
• $6,000 for stone marker replacement
• Property form updates costing $450 per form or $720 per property
• Discussion on pickleball court locations

Open Space and Recreation Plan Committee

The committee will discuss updates regarding new maps, kiosks, blaze painting, and trailwork. Members will also address logo street signs, conservation matters, and tasks for July through September.

• Updates on new maps, kiosks, and blaze painting
• Discussion of logo street signs and conservation matters
• Review of trailwork plans
• Identification of July to September tasks
• Introduction of a new CPC Liaison

Library Board of Trustees

The Library Board of Trustees will discuss the FY2026-FY2029 Strategic Plan and director evaluation goals. The meeting also includes updates on Local 98 contract negotiations and library building projects.

• Strategic Plan FY2026-FY2029
• Local 98 contract negotiations update
• Brooks Room project update
• Front of building lighting and roof updates

Stormwater Committee

The Stormwater Committee will review findings from a town-wide culvert assessment and bank stabilization study. This presentation is funded through the Municipal Vulnerability Plan Program.

• Presentation of Culvert Assessment and Bank Stabilization findings
• Review of MVP Program-funded study results

Cemetery Commission

The commission will welcome new member Todd Magill and review minutes from April 2, 2024. Discussion topics include cemetery operations, paperwork updates, and potential fee changes. The board will also address budget matters, CPA funds, and stone restorations.

• Welcome new member Todd Magill
• Discussion of cemetery operations
• Updating paperwork, flyers, and fee changes
• CPA Funds and stone restorations
• Recruitment for a volunteer Cemetery Accountant position

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two special permit applications. The board will consider a dog grooming business at 2650 Boston Road and a building materials business at 2417 Boston Road.

• Special permit for a dog grooming business at 2650 Boston Road
• Special permit for a building materials business at 2417 Boston Road
• Proposed 8,630 s.f. building and exterior storage yard at 2417 Boston Road

HWRSD School Committee

The committee will vote to authorize fund transfers to close the fiscal year 2024 books. The meeting also includes a discussion regarding the use of Thornton Burgess School.

• Vote on transferring funds to close FY24 books
• Discussion regarding the use of Thornton Burgess School

Conservation Commission

The Conservation Commission will hold a pre-construction meeting for 26V Stirling Drive. The agenda also includes reviewing tree removal requests for properties on Springfield Street and Soule Road.

• Pre-construction meeting at 26V Stirling Drive
• Tree removal requests for 608 Springfield Street and 180 Soule Road
• Funding request for Whitford/Herrick Place Pond and Step Replacement Project
• Certificate of Compliance for Cedar Ridge Detention Basin

Broadband Committee

The committee will discuss membership status and review RFQ evaluations. Members will also review the revised Wilbrahamfiber.com website, promotional materials, and the marketing budget.

• Review of RFQ evaluations
• Review of revised Wilbrahamfiber.com website
• Discussion of yard signs and flyers
• Marketing budget review
• Municipal website updates

HWRSD School Committee

The committee will review a monthly budget update and hear a report on international field trips. Members are scheduled to vote on the Middle School Program of Studies and the Superintendent's evaluation. The agenda also includes first readings for numerous student and school policies.

• Vote on Middle School Program of Studies
• Vote on Superintendent Evaluation
• Possible vote on technology-related policies (GBEE, JIJC, KDC)
• Monthly budget update
• First reading of various student and school policies

Planning Board

The Planning Board will hold a public hearing regarding site plan approval for a 30-foot by 45-foot farm stand at 651 Main Street. The meeting also includes the annual post-election reorganization of board officers and updates on solar projects and subdivision regulations.

• Public hearing for a 30' x 45' farm stand at 651 Main Street
• Ridgeline Hillside Review for 454V Ridge Road
• Annual post-election reorganization of Planning Board officers
• Updates on solar projects and subdivision regulation amendments

Hampden County Regional Retirement Board

The board will meet to reaffirm warrants including over $4.5 million in monthly retirement allowances. Agenda items include a proposed increase for Donna Cleaning Service's monthly fee and a review of the PBI contract. The board will also consider several new applications for retirement.

• Vote to reaffirm warrants including $4,558,493.26 in monthly retirement allowances
• Proposed increase for Donna Cleaning Service from $500.00 to $575.00 per month
• Vote to reaffirm a $3,500,000.00 transfer from PRIT to Money Market
• Review of PBI contract and consideration of another company
• Vote on medical panel responses for Frank Lucia's accidental disability benefits

Board of Assessors

The Board of Assessors will meet to address board reorganization and review motor vehicle and trailer excise abatements. The agenda also includes a presentation from the Treasurer and discussion regarding Chapter 61A application policy.

• Reorganization of the Board of Assessors
• Motor vehicle & trailer excise abatements
• Chapter 61A application policy
• Presentation from Treasurer
• Chapter 61 liens

HWRSD Superintendent Evaluation Subcommittee

The Superintendent Evaluation Subcommittee will meet to conduct a discussion regarding superintendent evaluations. The agenda also includes standard procedural items.

• Discussion of Superintendent Evaluations

Wilbraham Housing Authority

The board will vote on completing the underground cable replacement project at Miles Morgan Court. This includes approving a change order and final payment of $8,570.26. The meeting also covers maintenance updates regarding roof leaks and carpet cleaning.

• Vote on $1,611.01 change order for cable replacement at Miles Morgan Court
• Vote on final payment of $8,570.26 for project #339113
• Update on chimney inspection for roof leak at Family Houses
• Notice of recertifications starting at Miles Morgan Court

Economic Development Committee

The Economic Development Committee will review the Municipal Parking RFQ and discuss identification and outreach for vacant parcels in the business district. The committee will also discuss officer roles and candidates for an open position.

• Review of Municipal Parking RFQ
• Business district vacant parcel ID and outreach
• Discussion regarding committee officer roles
• Candidates for open position

Conservation Commission

The Commission will conduct a pre-construction meeting for 26V Stirling Drive. The agenda also includes an event request for the Crane Hill Disc Golf Senior Games and updates regarding Sawmill Pond and Brookmont Circle.

• Pre-construction meeting at 26V Stirling Drive
• Crane Hill Disc Golf Senior Games event request
• Certificate of Compliance and bond release for Cedar Ridge Detention Basin
• Ratification of emergency certificate for 17/19 Brookmont Circle
• Update on Sawmill Pond All Persons Trail & Pavilion at the Community Garden

Regional Emergency Communications Executive Board

The Regional Emergency Communications Executive Board meeting includes a review of the operating budget and the communications center's performance. The agenda contains no specific details regarding new or old business.

• Operating Budget Review
• Performance/Review of the Communications Center

HWRSD Policy Subcommittee

The HWRSD Policy Subcommittee will meet to discuss and potentially vote on several district policies. The agenda includes reviews of digital use, student physical examinations, and community relations protocols.

• Possible vote on technology use policies (IJNDB, GBEE, JICJ, KDC)
• Possible vote on student physical examination policy (JLCA)
• Possible vote on school/community relations goals (KA, KBA, KBE)
• Possible vote on public gifts and media relations policies (KCD, KDB, KDD)
• Possible vote on public complaints and nonpublic school relations (KE, LBC)

Board of Water Commissioners

The meeting agenda includes discussions on water main replacement and regulation updates for both the water and sewer departments. The provided notice does not include specific details regarding these items.

• Water Main Replacement Project
• Water Department Regulation Update
• Tier Structure for Commercial Accounts
• Sewer Regulation Update
• WMA Consecutive Water System Agreement

Cultural Council

The Wilbraham Cultural Council will review its financial status and social media/PR efforts. The meeting also includes discussions regarding the Peach Festival, grantee follow-up assignments, and planning for 2025.

• Financial status review
• Peach Festival discussion
• Grantee follow-up assignments
• 2025 priorities planning
• Setting 2025-26 meeting dates

Council on Aging

The Council on Aging will meet to conduct a by-law review and receive an update on the Dementia Friendly Community initiative. The agenda also includes a director's report and discussion regarding a potential new member.

• Dementia Friendly Community update from Katie
• By-Law review
• Potential new COA Member
• Approval of previous meeting minutes

Finance Committee

The Finance Committee will meet to review and vote on articles necessary to finalize the FY2025 budget for the Annual Town Meeting.

• Review and vote on FY2025 budget articles

By-Law Study Committee

The By-Law Study Committee is meeting to prepare for the Annual Town Meeting. The committee will discuss a potential presentation and ways to answer questions from attendees.

• Discussion of potential Annual Town Meeting presentation
• Preparation for answering attendee queries

Commission on Disability

The Commission on Disability will evaluate a proposed grant application and review minutes from the March 21, 2024 meeting. The agenda also includes discussions regarding town disability forms and potential equipment for community events.

• Evaluation of a proposed COD grant application
• Discussion of the Town’s Disability Indicator Form
• Discussion of an Alzheimer’s/Wanderer/Cognitive Issue Alert
• Discussion of a mobile, height adjustable, adult sized changing table for community events

Broadband Committee

The Wilbraham Broadband Advisory Committee will discuss administrative updates and review design RFQ evaluations. The body will also review the revised wilbrahamfiber.com website and promotional materials from EntryPoint.

• Review of design RFQ evaluations
• Review of revised wilbrahamfiber.com website
• Discussion of EntryPoint yard signs and flyers
• Preparation for Town Meeting
• Status update on new committee member Shaun Haines

HWRSD Curriculum Subcommittee

The Hampden-Wilbraham Regional School District Curriculum Subcommittee is meeting to discuss new business. The primary item for discussion is the Middle School Program of Studies presented by WMS Principal Mr. Derosia.

• Middle School Program of Studies

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss and potentially vote on the FY25 budget. This reconsideration is based on an offer from the Wilbraham Board of Selectmen and Wilbraham Finance Committee.

• Reconsideration of FY25 budget

Open Space and Recreation Plan Committee

The committee will meet at the Oakland Trailhead to discuss trail-related updates and projects. The agenda includes reviews of trail maps, signage, and trailwork.

• Middle School Student Project
• Trail Maps Update
• Logo and street signs
• Trailwork update
• Discussion of new survey, newspaper articles, new kiosks, and blaze painting

HWRSD School Committee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on several district policies. The items focus on technology use and a wide range of student-related regulations under Section J.

• Technology policies: IJNDB (Empowered Digital Use), GBEE (Personnel Use), JICJ (Student Use), and KDC (Community Use)
• Student conduct and discipline policies: JIC (Student Discipline), JICA (Dress Code), and JICFA/JICFB (Hazing and Bullying)
• Student health and welfare policies: JL (Student Welfare), JLC (Health Services), JLCA (Physical Examinations), and JLCB (Immunizations)
• Student financial policies: JQ (Student Fees, Fines, and Charges)
• Educational opportunity policies: JB (Equal Educational Opportunities) and JBB (Educational Equity)

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on several district policies. The agenda focuses on technology use and a wide range of Section J policies regarding student welfare and conduct.

• Technology policies: IJNDB (Empowered Digital Use), GBEE (Personnel Use), JICJ (Student Use), and KDC (Community Use)
• Student conduct policies: JIC (Student Discipline), JICA (Dress Code), and JICFB (Bullying, Hazing, and Intimidation)
• Student welfare policies: JKAA (Physical Restraint), JL (Student Welfare), and JLC (Health Services)
• Administrative policies: JH (Student Absences), JQ (Student Fees, Fines, and Charges), and JFBB (School Choice)

Planning Board

The Planning Board will consider administrative amendments to special permits for properties on Boston Road and Three Rivers Road. The board will also discuss a ridgeline hillside review and the used car sales by-law. Additionally, the board will receive updates on solar projects and subdivision regulation amendments.

• Administrative amendment to special permit SP23-04, Lia Toyota Landscaping, 2145 Boston Road
• Ridgeline hillside review, 15V Peak Road
• Administrative amendment to special permit SP23-05(B), 285 Three Rivers Road, equipment pad modifications
• Administrative amendment to special permit SP23-05(A), 285 Three Rivers Road, request for extension
• Used car sales by-law discussion

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will meet to discuss budget figures for fiscal year 2025. The meeting is scheduled for May 21, 2024, at the Wilbraham Senior Center.

• FY25 Budget Figure Discussion

Library Board of Trustees

The Library Board of Trustees will meet to discuss board reorganization and the director evaluation process. The meeting includes updates on the strategic plan and Local 98 contract negotiations. Trustees will also review building projects including the Brooks Room and roof updates.

• Board reorganization
• Director evaluation process
• Local 98 contract negotiations update
• Brooks Room project update
• Roof and front of building lighting updates

Finance Committee

The Finance Committee is holding a public budget forum to present and discuss the FY25 budget. This is an in-person meeting at the Wilbraham Senior Center.

• FY25 Budget presentation and discussion

Finance Committee

The Finance Committee is attending a joint meeting with the Select Board and HWRSD School Committee. The body will discuss the budget figure for the FY25 HWRSD budget.

• Discussion of FY25 HWRSD budget figure

Historical Commission

The commission will review the April 16, 2024 minutes and discuss current budget allocations. Members are reviewing a Federal Proposal for Memorial School and property form update costs.

• $300 administrative budget approved
• $250 historical signs budget approved
• $6,000 stonemarker replacement budget approved
• Property form updates costing $450 per form or $720 per property
• Underground Tunnel Project currently on hold

Broadband Committee

The committee is reviewing a Design RFQ update and the status of new member Shaun Haines. Discussion includes project updates regarding EntryPoint Networks and various marketing initiatives for Wilbrahamfiber.com.

• Design RFQ update/review
• New Committee Member status update (Shaun Haines)
• EntryPoint Networks project discussion
• Wilbrahamfiber.com updates
• Town Meeting participation and preparation

Board of Assessors

The Board of Assessors will meet to discuss office budgets, warrants, and correspondence. The body is scheduled to review FY24 real estate, personal property, and motor vehicle excise abatements.

• FY24 real estate and personal property abatements
• Motor vehicle and trailer excise abatements
• Invoices and office budget
• Chapter 61A application policy
• Executive session for negotiations or exemption appeals

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will meet to receive updates on the strategic plan and bullying prevention. The body will discuss the FY25 budget and conduct second readings of policies regarding technology use by personnel, students, and the community.

• Discussion of FY25 Budget
• Second reading of Policy GBEE-Personnel Use of Technology
• Second reading of Policy JIJC-Student Use of Technology in School
• Second reading of Policy KDC-Community Use of Digital Resource
• Bullying Prevention Plan Revision update

Wilbraham Housing Authority

The Board will review financial statements, quarterly reports, and invoices. Discussion includes a bathroom remodel at #9 Pines and the progress of ARPA-funded repaving for The Pines parking lot.

• Bathroom remodel at #9 Pines involving an accessible shower
• ARPA funded repaving of The Pines parking lot (Project #339110)
• Payment application #1 for $41,035.75 for Miles Morgan Court underground cable replacement
• Fiscal Year End Quarterly Financial Statement and Tenant Accounts Receivables Data

HWRSD School Committee

The committee will discuss and possibly vote on responses to informal communications received from the Wilbraham Finance Committee. The meeting includes a call to order and a pledge of allegiance.

• Response to informal communications from Wilbraham Finance Committee

Board of Water Commissioners

The Board of Water Commissioners will review water department regulations and the tier structure for commercial accounts. The meeting includes updates on the Water Main Replacement Project and lead service line inspections.

• Miller St. Water Main Break
• Water Main Replacement Project
• Lead Service Line Inspections
• Tier Structure for Commercial Accounts
• Quabbin Reservoir Proposed Landfill Update

Community Preservation Committee

The committee is meeting to prepare for the upcoming Town Meeting and recap a Finance Committee meeting. Members will also discuss a grant agreement and plan presentations for June.

• Town Meeting preparation
• Recap of Finance Committee meeting
• Grant agreement discussion
• Planning for Coalition Presentations on June 5th and June 18th

Election Commission

The Election Commission is meeting to conduct testing of all election tabulators. This testing is in preparation for the upcoming town election on May 18, 2024.

• Testing of all election tabulators for the May 18, 2024 town election

Election Commission

The Election Commission will conduct testing on all election tabulators. This process is in preparation for the town election scheduled for May 18, 2024.

• Testing of all election tabulators for the May 18, 2024, town election

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss the FY25 budget and potential litigation regarding the Town of Wilbraham's operating assessment. The body will also consider votes on boiler bids and a wide range of personnel and technology policies.

• Vote on boiler bids
• Discussion of FY25 Budget and Preliminary Town Warrant
• Possible votes on 27 policies covering staff ethics, employment, and digital resources
• Donation of $2,494 from Falcon Athletic Booster Association for a pole vault standard
• Donation of approximately $12,500 from Power Ad Company for an indoor score table

Broadband Committee

The Broadband Advisory Committee will meet to receive updates on government administration, design RFQs, and grants. The body will also discuss project updates from EntryPoint Networks and marketing efforts for Wilbrahamfiber.com.

• Digital Equity Grant update via PVPC
• Design RFQ update
• EntryPoint Networks project discussion
• Wilbrahamfiber.com updates
• Town Meeting preparation and Reminder Article discussion

Cultural Council

The Cultural Council will review the treasurer's report and provide updates on social media and public relations. Members will discuss grantee follow-up assignments and volunteer opportunities for local events. The body will set 2025 priorities and the next grant cycle calendar at the June 5 meeting.

• Grantee follow-up assignments
• Volunteer opportunities for book packets, Book Sale, WUP, and Peach Festival
• Treasurer's report review

Council on Aging

The Council on Aging will meet to receive reports from the Director and updates on specific community programs. The body will also vote on the approval of previous meeting minutes.

• Dementia Friendly Community update from Katie
• Aging Mastery Program update from Diane
• Director's report

Open Space and Recreation Plan Committee

The committee will review trail changes for new maps and receive updates on invasive species and trailwork. Members will also discuss a middle school student project and potential future meetings at a trail location.

• Middle School Student Project presentation
• Trail changes for new maps
• 12 Mile Boy Scout invasive species update
• Marcy Tree trailwork update
• Discussion of logo street signs, new survey, newspaper articles, new kiosks, and blaze painting

By-Law Study Committee

The By-Law Study Committee is reviewing the status of bylaw amendments for the Annual Town Meeting and updates to the General Code. The committee will also discuss potential new bylaws regarding economic development, personnel, mail-in voting, and hybrid meetings.

• Status of bylaw amendments for Annual Town Meeting
• General Code Update
• Amendment regarding number of selectmen
• Potential bylaws for economic development and personnel
• Potential bylaws for mail-in voting and hybrid meetings

By-Law Study Committee

The By-Law Study Committee is meeting to discuss the status of bylaw amendments and expected proposals for the upcoming Annual Town Meeting. The committee will also plan the agenda and date for its next meeting.

• Status of bylaw amendments
• Expected Annual Town Meeting amendment proposals

HWRSD Superintendent Evaluation Subcommittee

The Superintendent Evaluation Subcommittee will meet to conduct organizational discussions. The committee is also scheduled to discuss artifacts and recommended superintendent evaluation ratings.

• Organizational Discussion
• Discussion of Artifacts
• Discussion of Recommended Superintendent Evaluation Ratings

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss the FY25 budget and review numerous district policies. The committee may vote on a series of Section E policies regarding safety, emergency plans, and building management.

• Possible vote on Section E policies including Safety Program, First Aid, and Emergency Plans
• Discussion of FY25 Budget by the Finance & Operations Sub Committee
• Second reading of policies regarding Equal Employment Opportunity and Staff Ethics
• Second reading of policies regarding Professional Staff Salary Schedules and Hiring
• Superintendent update on partnership with Boston Children's Hospital to study CSTAG implementation

Finance Committee

The Finance Committee will meet to vote on ATM Warrant Articles and discuss the Recreation Revolving fund. The agenda also includes a review of Community Preservation Projects and HWRSD.

• Vote on ATM Warrant Articles
• Discussion of Recreation Revolving fund regarding Pavilion Revenue Income
• Review of Community Preservation Projects with Chair Tracey Plantier
• Discussion of HWRSD

Board of Assessors

The Board of Assessors will meet to discuss real estate, personal property, and motor vehicle excise abatements. The agenda includes a review of the Chapter 61A application policy and office budget invoices.

• FY24 real estate and personal property abatements
• Motor vehicle and trailer excise abatements
• Chapter 61A application policy
• Office budget invoices

Conservation Commission

The Conservation Commission will hold public hearings regarding enforcement orders for two properties. The body will also review the minutes from the March 26, 2024 meeting.

• Enforcement Order for new construction at 555 Ridge Rd (Rakeshkumar Patel)
• Enforcement Order for work in/around buffer zone/resource area at 780 Tinkham Rd (Aleksandr Verbetsky)

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet to discuss the feasibility of relocating 6th grade students to Green Meadows. The committee will also discuss modifications to the Regional Agreement that do not involve moving 8th grade to the high school.

• Feasibility of moving 6th grade to Green Meadows
• Regional Agreement modifications not involving moving 8th grade to the high school

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on four policies regarding technology use. These policies cover instruction, personnel, students, and community digital resources.

• IJNDB--Empowered Digital Use Policy Use of Technology in Instruction
• GBEE-Personnel Use of Technology
• JIJC-Student Use of Technology in Schools
• KDC-Community Use of Digital Resources

Broadband Committee

The Broadband Advisory Committee is meeting to review a design Request for Qualifications (RFQ) and receive updates on a Digital Equity Grant via PVPC. The body will also discuss project updates from EntryPoint Networks and marketing efforts for Wilbrahamfiber.com.

• Digital Equity Grant updates via PVPC
• Design RFQ review and discussion
• Project updates from EntryPoint Networks
• Review of Competitive Advantages document
• Mailing list generated via Wilbrahamfiber.com

Planning Board

The Planning Board will hold public hearings regarding zoning by-law amendments and a site plan for the Wilbraham Monson Academy. The board will also review a non-subdivision plan and discuss used car sales by-laws.

• Public hearing on zoning by-law amendments to update 'Board of Selectmen' to 'Select Board'
• Public hearing on corrective amendments for Child Care Facilities and the Flood Plain Overlay District
• Site plan approval (SPA24-01) for Gill Chapel building renovation and parking expansion at 404 Main Street
• Non-subdivision plan 24-03 for Wilson & Family Real Estate, LLC at 4 Hillcrest Drive
• Discussion on used car sales by-law with Peter Zimmerman and Mark Novak

Library Board of Trustees

The Library Board of Trustees will review the FY2025 budget and the 3rd Quarter Financial Report. The board will also discuss staffing updates and the status of several building renovation projects.

• FY2025 Budget and Sunday operations discussion
• Library of Things loan limits
• Local 98 and UPSEU contract negotiations update
• Brooks Room project update
• Front of building lighting and roof updates

Historical Commission

The Historical Commission is discussing budget allocations and the cost of updating property forms via PVPC. The body is also reviewing the state registration status of the Memorial School.

• Budget items: $300 administrative, $250 historical signs, and $6,000 stonemarker replacement
• PVPC property form costs: $450 to update existing forms and $720 for new forms
• Memorial School Form B approved for State Registration
• Vote on Roberta Albano for the CPC Committee
• New town plan scheduled for 2025-2026

Advisory Board of Health

The Advisory Board of Health will review a shared service agreement for public health services with Longmeadow Health Director Finn McCool. The board will also discuss the Opioid Settlement Fund and review regulations regarding blighted properties.

• Shared Service Agreement for the Delivery of Public Health Services with Finn McCool
• Opioid Settlement Fund discussion
• Review of Wilbraham Blighted Property Regulations

By-Law Study Committee

The By-Law Study Committee is reviewing several proposed changes to town by-laws in preparation for the Annual Town Meeting. The review includes updates to regulations regarding highways, sales, and municipal property.

• Proposed change from 'Board of Selectmen' to 'Select Board'
• Review of proposed by-laws for highway repair and fire hydrants
• Review of regulations for ice cream truck vendors
• Discussion on flag raising on municipal property

Senior Center Building Committee

The Senior Center Building Committee will meet to review a cost update from P3 and receive an update from Friends. The body will also vote to approve minutes from previous meetings.

• Review of cost update from P3
• Update from Friends

Wilbraham Housing Authority

The board is meeting to review the Executive Director's report on pest control and recertifications. Members are discussing security camera requirements and seeking quotes for new landscaping equipment and vehicle maintenance.

• Review of security camera needs with Eastern Electronics and DeRenzy
• Quotes for new lawn mower, weed wacker, and truck undercoating
• Approval of March 12, 2024 minutes
• Vote on invoices, checks, and Treasurer's Report

Planning Board

The Planning Board Subcommittee is meeting to review the status and draft revisions of the town's subdivision regulations. The session will conclude with a discussion on next steps and the scheduling of the next meeting.

• Review of draft revisions to Subdivision Regulations

Conservation Commission

The Conservation Commission will conduct public hearings regarding enforcement orders for two separate properties. The body will also review minutes from the March 26, 2024 meeting.

• Enforcement Order for new construction at 555 Ridge Rd (Rakeshkumar Patel)
• Enforcement Order for work in/around buffer zone/resource area at 780 Tinkham Rd (Aleksandr Verbetsky)

Board of Water Commissioners

The Board of Water Commissioners will meet to discuss the FY25 budget and water project loan funding from the MWRA. The agenda includes reviews of daily flows, meter readings, and the lead service line inventory. The board will also address water and sewer regulation updates.

• FY25 Budgets
• MWRA-Water Project Loan Funding
• Water Dept-Water Main Replacement
• Lead Service Line Inventory
• Quabbin Reservoir Proposed Landfill

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will consider votes on appointing an interim Director of Student Services and elementary school choice. The body will also review a large volume of district policies and discuss a cell tower RFP.

• Vote on appointing Adam Garand as Interim Director of Student Services
• Vote on Elementary Grades School Choice
• Discussion of Cell Tower RFP and Amendment
• Discussion of FY25 Budget by the Finance & Operations Sub Committee
• Review and possible votes on purchasing and bidding policies (DJ and DJE)

Broadband Committee

The Broadband Advisory Committee will review updates on municipal fiber and digital equity grants. The body will also discuss a design RFQ and project updates from EntryPoint Networks.

• Municipal Fiber Grant Program updates
• Digital Equity Grant updates via PVPC
• Design RFQ review and discussion
• EntryPoint Networks project updates
• Marketing handout for Town Meeting on 6.3.24

Planning Board

The Planning Board will hold a public hearing to adopt regulations for battery energy storage systems and modify large-scale ground-mounted solar energy system rules. The board will also review several hillside reviews and special permit amendments.

• Public hearing on zoning by-law amendments for battery energy storage and solar energy systems (Sections 1.3, 3.4, 10.7, and new Section 10.9)
• Ridgeline hillside review for Al Joyce at 5V Ely Road
• Ridgeline hillside review for Christopher & Taylor Wright at 15V Peak Road
• Administrative amendment to special permit SP21-04 for a fence at 6 Burt Lane
• Administrative amendment to special permit SP23-05(B) for National Grid equipment pad at 285 Three Rivers Road

Cultural Council

The Council will review previous minutes and a report from the Treasurer. Discussion includes social media updates, grant follow-up assignments, and setting priorities for 2025.

• Treasurer’s Report
• Social Media/PR update
• Grantee follow-up assignments
• 2025 Priorities discussion

Finance Committee

The Finance Committee will meet to vote on budgets and review capital planning updates. The meeting includes a report on Community Preservation projects from the Community Preservation Committee Chair.

• Vote on budgets
• Capital Planning Updates
• Community Preservation Projects report
• HWRSD discussion

Hampden County Regional Retirement Board

The Board will vote to approve new retirement allowances and applications, accept new member filings, and reaffirm several payment warrants. Members will also discuss a new service agreement with PTG and potential attendance at 2024 conferences.

• Vote to reaffirm $3,000,000.00 transfer from PRIT to Money Market for April 2024 payroll and expenses
• Vote to approve new retirement allowances for six individuals and retirement applications for five individuals
• Vote to accept and file new member applications for 28 individuals across multiple towns
• Discussion and vote on a new service agreement offered by PTG
• Executive session to consider an accidental disability application for Kenneth Tetreault of Ludlow Public Schools

Personnel Advisory Board

The Wilbraham Personnel Advisory Board will convene on April 2 at the Town Office Building to approve October meeting minutes and continue reviewing employee policies. IT Director Nathan DeLong is scheduled to attend discussions regarding updates to the telecommuting and social media guidelines. These policy reviews establish operational standards for remote work and online conduct, which shape daily municipal operations and staff expectations.

• Approval of October 10, 2023 meeting minutes
• Continuing review of the Telecommuting/Work from Home Policy
• Continuing review of the Social Media Policy
• IT Director Nathan DeLong scheduled to attend for policy discussions

Cemetery Commission

The Wilbraham Cemetery Commission will meet to review cemetery finances and discuss upcoming work at Adams, East Wilbraham, and Glendale cemeteries. The agenda lists planned conversations about monument repairs, new brochures, and future projects. No specific project details, budgets, or final decisions are included in this notice.

• Review of cemetery finances
• Discussion of Adams Projects and monument repair
• Planning for informational brochures
• Overview of future cemetery projects

Board of Assessors

The Board of Assessors will meet to discuss real estate and motor vehicle excise abatements for FY24. The board will also review exemption applications and office budget invoices. An executive session is scheduled to discuss a public employee matter.

• FY24 real estate abatements
• Motor vehicle and trailer excise abatements
• Exemption applications
• Office budget invoices and warrants
• Executive session regarding a public employee

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on several district policies. The items include guidelines for negotiations and the acceptable use of digital resources.

• Vote on Section H policies: HA (Negotiations Goals), HB (Negotiations Legal Status), and HF (School Committee Negotiating Agents)
• Vote on Section I policies: IJND (Access to Digital Resources), IJNDB (Empowered Digital Use Policy), and IJNDC (Internet Publication-Acceptable Use of Digital Resources)

Capital Planning Committee

The Capital Planning Committee will review capital requests for ransomware security storage and the re-appropriation of FY22 camera project funds. The body will also review and vote on projects and discuss the department meeting schedule.

• IT – RUBIK Ransomware Security Storage request
• Re-appropriation of FY22 Camera Project Funds to TH Camera Project

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will interview three finalists for the Director of Student Services position. The committee will deliberate and vote to authorize the Superintendent to enter negotiations with the chosen candidate.

• Interviews with finalists Joshua Dickson, Matthew Holloway, and Amy Emory
• Vote to authorize Superintendent to negotiate with the selected candidate
• Executive session for strategy and negotiations with nonunion personnel

Library Board of Trustees

The Wilbraham Public Library Board of Trustees is scheduled to meet with the Finance Committee. The agenda does not list specific items for decision or discussion.

Finance Committee

The Finance Committee and Select Board are holding a joint meeting to discuss and vote on budgets. The agenda includes reviews of library funding, capital planning, and community preservation projects.

• Budget discussion with Library Director Karen Ball and Library Trustees
• Capital Planning updates
• Community Preservation projects presentation by Tracey Plantier
• Memorial School discussion
• Vote on budgets

Board of Registrars

The Board of Registrars is meeting for a meet and greet with the new Registrar.

• Meet and greet for new Registrar

Open Space and Recreation Plan Committee

The committee will review changes for new trail maps and receive updates on spring trailwork. Members will also discuss Alltrails/recreation and community activities.

• Trail changes for new maps
• Spring trailwork update
• Alltrails/recreation update
• Discussion of logo street signs, new survey, newspaper articles, new kiosks, and blaze painting

Conservation Commission

The Conservation Commission will conduct public hearings regarding an invasive vegetation project and a construction enforcement order. The body will also consider a support request for annual bacteria sampling.

• Invasive Vegetation Removal Project at Twelve Mile Brook (Philip Matthews)
• Enforcement Order for new construction at 555 Ridge Rd (Patel Rakeshkumar)
• Ratification of Enforcement Order for 555 Ridge Road
• Care 4 Rivers annual bacteria sampling support request

Economic Development Committee

The Economic Development Committee will meet to review bids for the Municipal Parking Project and discuss a proposed zoning change regarding used car licensing. The body will also review candidates for an open position and receive updates on a holiday decoration event.

• Review of Municipal Parking Project bids
• Proposed zoning change for used car licensing
• Review of candidates for open position
• Updates on Wilbraham Holiday Decoration Event

HWRSD Budget Roundtable Group

The Hampden-Wilbraham Regional School District (HWRSD) School Committee will meet with local town boards and planning committees on March 25, 2024. Attendees will review the FY 25 budget overview presented by Assistant Superintendent Mr. Osborne, receive a strategic plan update from Superintendent Provost, and discuss capital planning needs. The group will also consider sending a budget recap to participating towns in the fall.

• FY 25 budget overview presentation by Assistant Superintendent Mr. Osborne
• Strategic plan update from Superintendent Provost
• Discussion of district capital planning needs
• Planning to send a budget recap to Hampden and Wilbraham towns in the fall
• Next meeting scheduled for April 4, 2024, at Minnechaug Regional High School

Regional Emergency Communications Executive Board

The Regional Emergency Communications Executive Board is meeting to review the current operating budget and evaluate communications center performance. The agenda also lists a discussion on the FY2025 budget specifically related to Belchertown. Standard procedural items include old business, public comments, and adjournment.

• Operating Budget Review
• Performance/Review of the Communications Center
• New Business: FY2025 Budget (Belchertown)

Finance Committee

The Finance Committee is scheduled to attend the Hampden-Wilbraham Regional School District (HWRSD) annual budget roundtable meeting. This is a joint session held at Minnechaug Regional High School.

• HWRSD School Committee annual budget roundtable

Commission on Disability

The Wilbraham Commission on Disability will review January meeting minutes and discuss several operational matters. Key topics include a municipal ADA improvement grant, a separate commission grant application, and potential affiliation with the Wilbraham-Hampden Scholarship Foundation for scholarships. The group will also address social media use, leadership roles, and membership.

• Review of January 25, 2024 meeting minutes
• Discussion of Municipal ADA Improvement Grant with Select Board member Michael A. Squindo
• Discussion of a COD grant application
• Discussion of COD scholarships and possible affiliation with the Wilbraham-Hampden Scholarship Foundation
• Discussion of commission leadership roles (membership, Vice Chairperson, Secretary)

Finance Committee

The Finance Committee is holding an emergency meeting to vote on the HWRSD budgets. No other business is listed on the agenda.

• Vote on HWRSD Budgets

HWRSD Curriculum Subcommittee

The Hampden-Wilbraham Regional School District Curriculum Subcommittee is meeting to discuss new business. The primary agenda item is the High School Internship Program.

• High School Internship Program presentation by Ms. Considine

Zoning Board of Appeals

The Zoning Board of Appeals will hold three public hearings regarding special permits for business operations and land use. The board will also review minutes from the January 25, 2024 meeting.

• Special permit for a medical spa at 380 Main Street
• Special permit for a 466+ square foot patio addition at The Local Table N Tap, 2039 Boston Road
• Special permit to remove approximately 5,000 cubic yards of rock at 285 Three Rivers Road

Broadband Committee

The committee is meeting to receive updates on government administration, grants, and contracts. The session includes discussions on EntryPoint Networks and planning for upcoming promotional events.

• Digital Equity Grant via the Pioneer Valley Planning Commission
• OAP contract status update
• MLP status update
• EntryPoint Networks project discussion
• Promotional planning for Town Meeting (6.3.24) and Peach Blossom Fest (6.14 & 6.15.24)

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will conduct a public hearing and a required vote on the FY25 budget. The meeting also includes a vote on School Choice and a discussion regarding the Student Opportunity Act.

• Public hearing and vote on the FY25 Budget
• Vote on School Choice
• Memo regarding Student Opportunity Act (SOA)
• Executive session to discuss litigation strategy for Case No.: MUP-22-9541 et al

By-Law Study Committee

The Wilbraham By-Law Study Committee met on March 20, 2024, to review the status of proposed town bylaw amendments and general code updates. Members discussed DPW/Town Engineer suggestions for stormwater regulations, a proposed flag policy, and potential changes to the number of selectmen. These items are currently under discussion rather than final decisions, and any approved changes would require action at the Annual Town Meeting before altering local rules or town governance.

• Discussion of status for Annual Town Meeting amendment proposals and housekeeping updates
• General code update review
• DPW/Town Engineer suggested bylaw amendments focusing on stormwater management
• Proposed flag bylaw introduction
• Discussion on amending the town bylaw to change the number of selectmen

Library Board of Trustees

The Library Board of Trustees will meet to review reports on library programs, staffing, and contract negotiations. The board will also receive updates on the Brooks Room project and building lighting.

• Local 98 and UPSEU contract negotiations update
• Brooks Room project update
• Front of building lighting update
• New Catalog and Website update
• Policy subcommittee report

Historical Commission

The Historical Commission is discussing the impact of registering the Memorial School with the state and addressing questions from the Select Board regarding renovation and sale options. The body is also reviewing budget items and updating the town's property inventory for the state.

• Budget items: $6,000 for Tinkham Rd Meeting House Marker, $300 for office supplies, and $250 for signs
• Discussion of Memorial School Form B registration and its effect on demolition or sale of the property
• Review of plans for WMA Chapel renovation and small white house demolition
• Proposal for new historical signs and stone markers for 2024 CPC funding
• Review of state letter regarding Boston Road paving

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on a series of policies. These include guidelines for school buildings, security, and a wide range of professional and support staff employment regulations.

• Review of Section E policies regarding buildings, grounds, and security cameras
• Review of Section G policies on equal employment and staff ethics
• Discussion of staff conduct and drug-free workplace policies
• Review of professional staff salary schedules and hiring processes
• Discussion of support staff contracts and compensation plans

Capital Planning Committee

The Capital Planning Committee will meet to review capital requests and vote on projects. The committee will also review and potentially revise the department meeting schedule.

• Review of capital requests
• Voting on projects
• Review of department meeting schedule

Planning Board

The Planning Board will hold public hearings regarding zoning by-law amendments and a site plan for the Wilbraham Monson Academy. The board will also review special permits for an accessory apartment and a commercial sign master plan.

• Public hearing on zoning by-law amendments regarding the Select Board, child care facilities, and the Flood Plain Overlay District
• Public hearing for site plan approval (SPA24-01) for Gill Chapel renovation and parking expansion at 404 Main Street
• Draft decision for special permit (SP23-13) for an accessory apartment at 592 Ridge Road
• Draft decision for special permit (SP24-01) for a sign master plan at 6 Burt Lane
• Review of non-subdivision plan 24-02 for 48, 50, and 53 Lake Drive

Finance Committee

The Finance Committee will meet to discuss the HWRSD budget with school administration and the School Committee Chair. The body is scheduled to vote on budgets and receive updates from the Capital Planning Committee.

• Budget discussion with HWRSD officials
• Capital Planning Committee updates
• Vote on budgets

Board of Assessors

The Board of Assessors will meet to discuss office budget invoices and the reappointment of the Principal Assessor. The board will also review abatement applications for real estate, personal property, and motor vehicles.

• Reappointment of Principal Assessor
• FY24 real estate and personal property abatements
• Motor vehicle and trailer excise abatements
• Penalty tax certificates and Chapter 61A lien releases
• Exemption applications

HWRSD Technology/Finance & Operations Subcommittee

The Hampden-Wilbraham Regional School District Finance & Operations Subcommittee will meet to review current cost-cutting savings. The committee will also discuss preliminary budget information for fiscal year 2025.

• Discussion of cost cutting savings in the district
• Review of preliminary FY25 budget information

Wilbraham Housing Authority

The Board will review minutes from the February 14, 2024 meeting and receive reports from the Executive Director. Discussions include pest control services, bathroom renovations, and potential expansion of family housing in Wilbraham.

• $325.00 for Graduate Pest Control mice treatment and stations at The Pines
• $34,335.00 budgeted for ADA Bathroom Unit renovation at The Pines (Project #339116)
• Quotes requested for parking lot lighting and security cameras at The Pines
• Discussion regarding extending Family Housing in Wilbraham

Conservation Commission

The Conservation Commission will hold a public hearing regarding a request for determination of applicability for a utility project. The body will also review compliance certificates and event requests.

• Public hearing for Massachusetts Electric Company regarding a new utility pole and 4G Communication Unit at 33 Cottage Ave
• Request for Certificate of Compliance for 4 Iroquois Lane
• Request for Friends of Recreation Falcon Trail Race at McDonald Nature Preserve
• Updates on CPA Applications for Sawmill Pond Trail and Thayer Brook Pavilion

Community Preservation Committee

The Community Preservation Committee will hold a public hearing to review allowable project components. The body will discuss and vote on project proposals and review the Annual Town Report.

• Discussion and vote on project proposals
• Review of allowable project components
• Review of Annual Town Report

Capital Planning Committee

The Capital Planning Committee will review and vote on various capital requests. The meeting includes discussions on equipment for the DPW, IT, and Recreation departments.

• DPW requests for a Loader and F450 Dump
• IT request for Security Based Cloud Storage
• Recreation requests for a Truck w/ Plow, Zero Turn Mower, and Turbo Vac Sweeper

HWRSD Technology/Finance & Operations Subcommittee

The Hampden-Wilbraham Regional School District Finance & Operations Subcommittee will meet to discuss current cost cutting savings within the district. The body will also review preliminary budget information for fiscal year 2025.

• Discussion of district cost cutting savings
• Review of preliminary FY25 budget information

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss budget updates, school choice, and regional agreement revisions. The body will consider votes on the High School Program of Studies and multiple policy updates across sections B, C, D, and E.

• Vote on High School Program of Studies
• Discussion and possible vote on removal of nuisance tree
• Discussion of reorganization and possible Regional Agreement revisions
• Third reading and possible vote on 14 policies regarding administration, goals, and committee conduct
• First reading of 12 policies including safety programs, emergency plans, and school bus safety

Broadband Committee

The committee will discuss updates regarding government administration, the OAP contract, and the MLP. The meeting includes project updates from EntryPoint Networks and a discussion on the BEAD Challenge via the MA Broadband Coalition.

• OAP contract status update
• MLP status update
• EntryPoint Networks project updates
• Alliance For Quality Broadband discussion
• BEAD Challenge process via MA Broadband Coalition

Finance Committee

The Finance Committee will vote on budgets and review a budget memo from Police Chief Lennon. The body will also discuss the HWRSD budget and a letter regarding Memorial School.

• Vote on budgets
• Police Budget Memo from Chief Lennon
• HWRSD budget discussion
• Finance Committee letter regarding Memorial School

Senior Center Building Committee

The Senior Center Building Committee will meet to review project punch list items and cost updates. The body will also discuss updates regarding FF&E purchases and reports from the Friends group.

• Review of punch list items
• Review of cost update
• FF&E Purchase updates

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet to discuss a community forum and determine next steps. The meeting is scheduled for March 5, 2024.

• Discussion of Community Forum and Next Steps

Planning Board

The Planning Board subcommittee is meeting to review draft revisions to the town's subdivision regulations. The session includes a status update and a discussion regarding next steps for the regulatory updates.

• Review of draft revisions to Subdivision Regulations

Capital Planning Committee

The Capital Planning Committee will vote for committee officers and review several capital requests. The body will discuss funding needs for public safety, schools, and town facilities.

• Review of school fire system for WMS
• Review of request for a fire truck
• Review of paving for Town Hall, Memorial roof, and Library chiller
• Review of Town Hall cameras and electrical control weapons for Police
• Nominations and votes for Capital Committee Officers

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on 18 different policies. These items cover school safety, facility management, and student transportation.

• Vote on BBBE- Unexpired Term Fulfillment
• Review of safety policies including EB- Safety Program, EBB- First AID, and EBC- Emergency Plans
• Review of facility policies including EC- Buildings and Ground Management and ECAF- Security Cameras in Schools
• Review of transportation policies including EEAE- School Bus Safety Program and EEAEC- Student Conduct on School Bus
• Review of EFC- Free and Reduced Price Food Services

Finance Committee

The Finance Committee will meet to vote on budgets and discuss capital budget planning. The agenda includes a review of a fire engine purchase and discussions regarding Memorial School.

• Vote on budgets
• Fire engine purchase discussion with Chief Andrews
• Capital budget planning with Barbara Hancock
• Memorial School discussion with Select Board
• Sustainable Budget Taskforce

Library Board of Trustees Policy Review Subcommittee

The Library Board of Trustees Policy Subcommittee is meeting to discuss the policy review schedule.

• Policy review schedule

Open Space and Recreation Plan Committee

The committee is meeting to discuss updates to town recreation assets and planning documents. Members will review drafts for a new survey and a trail brochure.

• Crane Hill signage
• Draft of a new survey
• Draft of a trail brochure
• Updates on new kiosks and blaze painting
• Status update on Sawmill trailwork

Election Commission

The scheduled meeting of the Wilbraham Election Commission for February 23, 2024, was canceled. No items were addressed or decided upon during this session.

Election Commission

The Election Commission will conduct testing of all election tabulators. This testing is in preparation for the Presidential Primary scheduled for March 5, 2024.

• Testing of all election tabulators for the Presidential Primary

Broadband Committee

The committee is meeting to receive updates on digital equity and municipal fiber grants. Members will discuss the MA Broadband Coalition, the BEAD Challenge Process, and a project with EntryPoint Networks.

• Digital Equity Grant update
• MA Municipal Fiber Grant Program opening March 11, 2024
• Open Access Provider contract update
• MA Dark Money Bill (S.2804/H.4628) update
• EntryPoint Networks project discussion

Planning Board

The Planning Board will conduct public hearings regarding a commercial sign master plan and the use of a garage as an apartment. The board will also discuss potential zoning bylaw amendments for used car sales and battery energy storage facilities.

• Public hearing for commercial signage master plan at 6 Burt Lane
• Public hearing for accessory apartment at 592 Ridge Road
• Solar project fence change at 285 Three Rivers Road
• Bond reduction request for Golden Nozzle (SP21-09)
• Discussion of zoning bylaw amendments for battery energy storage and used car sales

Election Commission

The Election Commission will conduct testing of all election tabulators for the upcoming Presidential Primary.

• Testing of all election tabulators for the Presidential Primary

Finance Committee

The Finance Committee will discuss budget items with the Facilities Director, COA Director, and Nick Breault. The meeting also includes discussions regarding the Sustainable Budget Taskforce and HWRSD.

• Budget discussion with Sam Boyd, Facilities Director
• Budget discussion with Paula Dubord, COA Director
• Budget recommendations from Nick Breault
• Sustainable Budget Taskforce discussion
• HWRSD discussion

By-Law Study Committee

The By-Law Study Committee will review the status of proposed amendments for the Annual Town Meeting. The meeting includes discussions on general code updates, DPW-suggested stormwater bylaws, and the number of selectmen.

• Discussion of DPW/Town Engineer suggested bylaw amendments regarding stormwater
• Discussion of bylaw amendment regarding the number of selectmen
• Discussion of Flag Flying Bylaw
• Review of Committee Annual Report

Board of Assessors

The Board of Assessors will meet to discuss office budgets and process various tax-related applications. The agenda includes reviews of real estate, personal property, and motor vehicle excise abatements. The board will also consider Chapter 61A land applications and exemption requests.

• FY24 real estate and personal property abatements
• Motor vehicle and trailer excise abatements
• Chapter 61A land applications
• Exemption applications
• Office budget and invoices

Historical Commission

The Historical Commission is discussing the scope and cost of a preservation plan and the need for professional help to present to the CPC for the 2025 budget. The body is also reviewing active projects and unfinished business regarding historical signage.

• Discussion of preservation plan cost estimated at $25k to $30k
• Review of Memorial School Form B regarding building plans and window materials
• Discussion of inventoried properties cost and time frame
• Update on historical signage and stone marker locations presented to CPC
• Research on the Pesky Serpent location

Senior Center Building Committee

The Senior Center Building Committee will meet to review the P&P two-week schedule and cost updates from P3. The committee will also discuss FF&E purchase updates and receive an update from Friends.

• Review of P&P 2 week schedule
• Review of cost update from P3
• FF&E Purchase updates
• Update from Friends

HWRSD Planning Committee

The HWRSD School Committee and Planning Committee are hosting a community forum to discuss district reorganization. The meeting includes comments from the Principal of Dennis Yarmouth Regional High School and a section for public comment.

• Community Forum on District Reorganization
• Comments from Kendra Bennett, Principal of Dennis Yarmouth Regional High School

HWRSD School Committee

The School Committee is hosting a forum to gather public input on two potential district reorganization options. The committee is also proposing changes to the Regional Agreement to allow students to be educated anywhere within the district regardless of hometown.

• Community forum on district reorganization options
• Option 1: Stony Hill (grades 2-3) and Soule Road (grades 4-5)
• Option 2: Stony Hill and Soule Road both as 2-5 configurations
• Proposed revision to Regional Agreement regarding hometown education requirements
• Proposed revision or elimination of the within-district transfer process

Council on Aging

The Council on Aging will meet to review director and program reports. Discussions include updates on the Dementia Friendly Community and the Aging Mastery Program.

• Dementia Friendly Community update
• Aging Mastery Program update

Senior Center Building Committee

The meeting scheduled for February 13, 2024, was cancelled. The original agenda included reviews of the P&P schedule and P3 cost updates.

Personnel Advisory Board

The Personnel Advisory Board will review meeting minutes from October 10, 2023. The board will also continue discussions regarding the Telecommuting/Work from Home policy and the Social Media Policy with IT Director Nathan DeLong in attendance.

• Review of Telecommuting/Work from Home Policy
• Review of Social Media Policy

Board of Assessors

The scheduled meeting for the Wilbraham Board of Assessors on February 13, 2024, has been canceled. No business was conducted.

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on 17 policies within Section E. These policies cover school safety, facility management, and student transportation.

• Review of safety and emergency policies (EB, EBB, EBC, EBCD, EBCFA)
• Review of buildings and grounds management and security (EC, EC-1, ECA, ECAF)
• Review of transportation policies including bus safety and student conduct (EEAA, EEAE, EEAEB, EEAEC, EEAJ)
• Review of food services policy (EFC)
• Review of technology security and records retention (EHAA, EHB)

Wilbraham Housing Authority

The board will meet to vote on the budget for the fiscal year ending March 2025. Members will also consider the final completion of a roof replacement project at The Pines. The meeting includes reports on a new truck and underground cable work.

• Vote on budget for Fiscal Year End 3/2025
• Vote on Certificate of Final Completion for Project #339092 Roof Replacement Pines
• Update on MMC Underground Cable Project #339113 (4 bids received)
• Update on Project #339116 ADA Bathroom Unit at Pines
• Delivery of new truck on January 29, 2024

Conservation Commission

The Conservation Commission is meeting to determine if specific projects at Boston Road and Monson Road impact jurisdictional wetlands. The body will also review a forest cutting plan and certificates of compliance for local properties.

• Determination of Applicability for 2407 & 2417 Boston Road
• Determination of Applicability for utility pole installation and tree cutting on Monson Road
• Forest Cutting Plan for 30V Burleigh Road
• Order of Conditions for 26V Stirling Drive
• Certificate of Compliance request for 3 Squire Drive

Cultural Council

The Cultural Council will meet to review the 2024 allocation budget and social media updates. The body will also discuss priorities for 2025 and assign grantee follow-ups.

• 2024 Allocation Budget update
• 2025 priorities discussion
• Grantee follow-up assignments
• Social Media/PR update

Finance Committee

The Finance Committee is meeting to discuss budgets with representatives from the Hampden-Wilbraham Regional School District and the Department of Public Works. The body will also review and revise its department meeting and future meeting schedules.

• Budget discussion with HWRSD Superintendent Dr. John Provost and Asst. Superintendent Aaron Osborne
• Budget discussion with Tonya Capparello, DPW
• Budget discussion with Dave Graziano, Tree warden
• Review and revision of Department meeting schedule

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review Regional Agreement language regarding cost apportionment, payment methods, and student transfers.

• Discussion of four district reconfiguration models
• Review of Regional Agreement language on assessment and payment of district costs
• Review of Regional Agreement language on in-district student transfers
• Determination of a Community Forum date

Library Board of Trustees

The Library Board of Trustees will review community survey results and discuss a land acknowledgment. The board will also receive reports on 2024 holiday schedules, financials, and contract negotiations.

• Community Survey Results
• Brooks Room project
• Front of building lighting
• Local 98 and UPSEU contract negotiations
• Paul Critchley, New England Lean Consulting

Hampden County Regional Retirement Board

The Board will vote on new retirement allowances, retirement applications, and new member filings. The meeting includes votes to reaffirm warrants and a large fund transfer to cover February 2024 payroll and expenses.

• Vote to reaffirm transfer of $4,500,000.00 from PRIT to Money Market for February 2024 payroll
• Vote to approve new retirement allowances for 8 individuals, including residents of Agawam, Ludlow, Palmer, and Wilbraham
• Review of 11 new applications for retirement
• Vote to request a medical panel for Accidental Disability application by Philip Levesque
• Vote to consider medical panel responses for Accidental Disability benefits for Benjamin Sanchez

HWRSD Technology/Finance & Operations Subcommittee

The Finance & Operations Subcommittee will discuss current cost cutting savings within the district. The body will also review preliminary budget information for FY25 and an update on reconfiguration costs.

• District cost cutting savings
• Preliminary FY25 budget information
• Cost of reconfiguration update

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will discuss the FY25 budget preview and a school bus fire. The body will consider votes on seven policies following a third reading and review several others on first and second readings. An executive session is scheduled to discuss litigation strategy regarding the case Kevin Edward Landers v. Hampden-Wilbraham Regional School District.

• FY25 Budget Preview presented by Mr. Osborne
• Possible vote on 7 policies including Nondiscrimination and School Committee Member Authority
• Memorandum regarding a $20,000 anonymous donation for the MRHS scoreboard
• Discussion of Regional Agreement revisions
• Preschool Needs Assessment and Budget update

Planning Board

The Planning Board will conduct public hearings regarding a commercial sign master plan and the use of a garage as an accessory apartment. The board will also discuss zoning by-law amendments for used car sales and battery energy storage facilities.

• Public hearing for a sign master plan at 6 Burt Lane (Pafumi’s Restaurant)
• Public hearing for a 900 square foot accessory apartment at 592 Ridge Road
• Discussion on zoning by-law amendments to allow used car sales
• Draft decision for a 7.35 acre estate lot plan at 5V Red Gap Road
• Discussion on decommissioning bond for solar facility at 651 Main Street

Finance Committee

The Finance Committee will meet to conduct budget discussions with the Fire Department and Police Department. The agenda also includes discussion regarding HWRSD, the Sustainable Budget Taskforce, and a review of the department meeting schedule.

• Budget Discussion - Chief Andrews, Fire Department
• Budget Discussion - Chief Lennon, Police Department
• HWRSD discussion
• Sustainable Budget Taskforce discussion

Board of Assessors

The Board of Assessors reviewed and voted on various real estate and motor vehicle tax abatements. The body also processed Chapter 61 and 61A forestry and agricultural land applications and approved one invoice for $8,854.00.

• Approved one Chapter 61 application for 14.20 acres at 30V Burleigh Road
• Approved FY25 Chapter 61A applications for 9 properties, including 651 Main St and 875 Stony Hill Rd
• Denied FY25 Chapter 61A application for 89 Burleigh Rd
• Approved 9 real estate abatement applications and 17 motor vehicle/trailer abatements totaling $3,555.86
• Approved 6 real estate exemption applications totaling $3,800.00 in real estate and $57.00 in CPA exemptions

Open Space and Recreation Plan Committee

The committee will review 2024 goals, a draft survey with recreation revisions, and a draft trail brochure. Members will also discuss updates regarding kiosks, blaze painting, and trail work involving Chaug students.

• 2024 Open Space Plan Goals
• CPC Proposal Memo and CPC Update
• Draft survey with Recreation Revisions
• Updates on new kiosks and blaze painting
• Trailwork and trailhead camera updates

Planning Board

The Planning Board Subcommittee is meeting to review the status and draft revisions of the town's subdivision regulations. The body will discuss next steps for the update process.

• Review of draft revisions to Subdivision Regulations

Economic Development Committee

The Economic Development Committee will meet to discuss a business expansion and finalize a parking project. The body will also review a Business West interview and article.

• Route 20 Bar and Grille expansion
• Finalization of Parking Project
• Wilbraham holiday decoration event
• Review of Business West interview and article
• Selection of candidates for open position

Board of Water Commissioners

The Board of Water Commissioners will meet to discuss the FY25 budget and updates to water and sewer regulations. The agenda includes reviews of daily flows, lead service line inventory, and a draft article for the Town Meeting regarding the Water AMP.

• FY25 Budgets
• Irrigation Meter Replacement Program
• Lead Service Line Inventory
• Draft Article-Water AMP Town Meeting
• The Woods Leak & Abatement

Community Preservation Committee

The Community Preservation Committee will meet to review submitted project applications and discuss estimated FY25 numbers. The body will also address the Annual Town Report and outstanding issues.

• Review of submitted project applications
• Discussion of estimated CPA FY25 numbers
• Review of Annual Town Report

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit for a retail store. The board will also review minutes from previous meetings and receive reports from the Planning Director.

• Public hearing for special permit (ZBA23-09) for a beer and wine retail store at 6 Burt Lane
• Planning Director's report on 6 Burt Lane patio, Pafumi’s Restaurant
• Planning Director's report on the Annual Report

Commission on Disability

The Commission on Disability will meet to review past minutes and discuss commission membership, including roles for Vice Chairperson and Secretary. The agenda also includes discussions regarding the 2023 Annual Report, grant applications, and setting future goals.

• Review of February 10, 2022 meeting minutes
• Discussion of COD membership, Vice Chairperson, and Secretary
• Discussion of 2023 Annual Report
• Discussion of COD grant application
• Presentation on disability awareness initiatives in HWRSD

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will meet to discuss and potentially vote on two district policies. The meeting focuses on updating purchasing guidelines and removing bidding requirements.

• Possible vote to update Policy DJ-Purchasing
• Possible vote to remove Policy DJE-Bidding Requirements

Broadband Committee

The Broadband Advisory Committee will discuss grant updates and review the draft Annual Town/Committee Report. The meeting includes a session with EntryPoint Networks to address bid-related questions and determine next steps.

• Meeting with EntryPoint Networks for bid related Q&A
• Digital Equity Grant update and follow-up with PVPC
• MA Municipal Fiber Grant Program reminder
• Review of draft Annual Town/Committee Report
• Update on MA Dark Money Bill (S.2804/H.4628)

Finance Committee

The Finance Committee will hold budget discussions with the I.T. Director and Regional Communications Director. The body will also review a fund request for Cisco Duo MFA and discuss the Veterans Budget.

• Technology & Efficiency Fund Request for Cisco Duo MFA
• Budget discussion with I.T. Director Nate Delong
• Budget discussion with Regional Communications Director Anthony Gentile
• Veterans Budget review
• Capital Planning Subcommittee discussion

Historical Commission

The Wilbraham and Ludlow Historical Commissions met to review the status of the Red Bridge Power Station following a building collapse. Project engineer Debby Mackey LeMay presented findings on riverbed erosion as a potential cause. The commissions discussed the feasibility of repairs versus site abandonment.

• Review of Red Bridge Power Station building collapse causes
• Discussion of the Wilbraham Historical Commission's role in reviewing replacement structure designs
• Discussion on insurance caps and the economic feasibility of repairs versus removal of the site and dam

Conservation Commission

The Conservation Commission meeting scheduled for January 23, 2024, was cancelled.

By-Law Study Committee

The Bylaw Study Committee is reviewing various potential changes to town bylaws. Discussions include animal control, stormwater regulations, and the number of selectmen.

• Proposed Animal Control Officer bylaw amendments
• Review of DPW/Town Engineer suggested stormwater amendments
• General Code Update discussion
• Potential amendment regarding the number of selectmen
• Discussion on creating bylaws to govern the Committee

HWRSD Technology Subcommittee

The Hampden-Wilbraham Regional School District Technology Subcommittee will meet to receive updates on WAPS and camera systems. The committee will also schedule future meetings.

• WAPS Update
• Camera Systems Update

HWRSD Technology/Finance & Operations Subcommittee

The Hampden-Wilbraham Regional School District Finance & Operations Subcommittee will meet to review preliminary budget information for FY25. The committee will also discuss current cost-cutting savings and provide an update on reconfiguration costs.

• Discussion of cost cutting savings in the district
• Preliminary FY25 budget information
• Update on the cost of reconfiguration

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review language for the Regional Agreement regarding member terms, voting compliance, and cost assessments.

• Discussion of four district reconfiguration models
• Review of Regional Agreement language on school committee member terms
• Discussion of 'one person, one vote' U.S. Constitution compliance
• Review of vocational education cost assessments
• Discussion of district cost apportionment, payment, and student transfers

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review proposed language for the Regional Agreement regarding voting, costs, and student transfers.

• Discussion of four district reconfiguration models
• Regional Agreement language on school committee member terms
• Compliance with one person, one vote U.S. Constitution requirement
• Assessment of vocational education costs
• Assessment method, apportionment and payment of district costs

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will review budget updates and a revised regional agreement. The body will also consider first and second readings for numerous policies regarding nondiscrimination, committee authority, and superintendent contracts.

• Vote on MRHS 'Adopt A Senior Program'
• Discussion regarding Revised Regional Agreement
• Second reading of policies including AC-Nondiscrimination and BA-School Committee Operational Goals
• First reading of policies including CBD-Superintendent’s Contract and BHE-Use of Electronic Messaging
• Review of 2023 Annual Town Report

HWRSD Curriculum Subcommittee

The Hampden-Wilbraham Regional School District Curriculum Subcommittee is meeting to discuss new business. The primary agenda item is an update to the High School Program of Studies provided by MRHS Principal Mr. Hale.

• High School Program of Studies Update

Finance Committee

The Finance Committee will discuss budgets with the Veterans Agent and the Recreation Director. The body will also review financial policies and the HWRSD.

• Budget discussion with Jered Sasen, Veterans Agent
• Budget discussion with Bryan Litz, Recreation Director
• Review of financial policies
• Discussion regarding HWRSD

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review specific language in the Regional Agreement regarding member terms, voting compliance, and cost assessments.

• Discussion of four district reconfiguration models
• Review of Regional Agreement language on school committee member terms
• Discussion of 'one person, one vote' U.S. Constitution compliance
• Review of vocational education cost assessments
• Discussion of district cost apportionment, payment, and student transfers

Historical Commission

The Historical Commission is meeting to review a Form B submission for the Memorial School. The body will also discuss a sequence for reviewing inventoried properties and a proposed budget for the Wilbraham Community Preservation Committee.

• Review of Memorial School Form B for submission to Mass Historical Commission
• Proposal for the sequence of reviewing inventoried buildings
• Proposal for a first-year budget to be submitted to the Wilbraham CPC

By-Law Study Committee

The committee is reviewing several potential changes to town bylaws. Discussions include animal control, general code updates, and DPW/Town Engineer suggestions regarding stormwater.

• Animal Control Officer suggested bylaw amendments
• General Code update
• DPW/Town Engineer suggested bylaw amendments (stormwater)
• Amendment of bylaw regarding number of selectmen
• Creation of bylaws governing the Bylaw Study Committee

Library Board of Trustees

The Library Board of Trustees will review community survey results and discuss a land acknowledgment. The board will also receive reports on 2024 holiday schedules and contract negotiations for Local 98 and UPSEU.

• Community Survey Results
• Brooks Room project
• Front of building lighting
• Local 98 and UPSEU contract negotiations
• 2nd Quarter Financials

Library Board of Trustees

The Library Board of Trustees Policy Subcommittee is meeting to discuss the policy review schedule. This is a focused session regarding the timing and order of policy evaluations.

• Policy review schedule

Community Preservation Committee

The Community Preservation Committee will meet to review updates on prior fiscal year projects and discuss proposed projects regarding recreation, historical sites, and housing. The meeting includes a presentation by Stuart Saginor of the Community Preservation Coalition.

• Discussion of proposed recreation, historical, and housing projects
• Review of the Annual Town Report
• Presentation by Stuart Saginor of the Community Preservation Coalition

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will discuss and potentially vote on various district policies. These include policies regarding School Committee operations and administrative goals and contracts.

• Review of Section B policies including School Committee policy development, electronic messaging, and compensation
• Review of Section C policies including Superintendent's contract and evaluation
• Discussion of administration goals and staff relations policies
• Review of policy implementation and approval of handbooks and directives
• Discussion of the School District Annual Report policy

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review proposed language for the Regional Agreement regarding voting, costs, and student transfers.

• Four district reconfiguration models
• Regional Agreement language on school committee member term commencement
• Compliance method for 'one person, one vote' U.S. Constitution requirement
• Assessment of vocational education costs
• District cost assessment, apportionment, and payment methods

Council on Aging

The Council on Aging will meet to review the Director's report and receive updates on specific senior initiatives. The body will also vote on the minutes from previous meetings.

• Dementia Friendly Community update
• Aging Mastery Program update
• Director's report

Planning Board

The Planning Board will hold two public hearings regarding special permits for property use and lot plans. The board will also receive updates on subdivision regulations and specific local projects.

• Public hearing for Bryan Stadnicki at 5V Red Gap Road regarding a flexible non-subdivision estate lot plan
• Public hearing for Michael & Christina Pietras at 592 Ridge Road to use 900 square feet of a garage as an accessory apartment
• Subdivision regulation update from PVPC
• Project changes for 285 Three Rivers
• Construction updates for 6 Burt Lane

Wilbraham Housing Authority

The board will meet to vote on the renewal of the Executive Director's contract and approve financial reports. The meeting includes updates on underground cable work at Miles Morgan Court and ADA unit repairs at The Pines.

• Vote on Executive Director’s Contract Renewal
• Update on Underground Cable Project #339113 at Miles Morgan Court
• Bathroom repairs for an ADA unit at The Pines
• Rent recertification for 29 Pines Units and 9 Family Units
• Vote on invoices, checks, and quarterly treasurer's report

Finance Committee

The Finance Committee will review the library budget and a regional dispatch storage server upgrade. The meeting also includes an introduction to municipal finance and feedback on financial policies.

• Budget discussion with Library and Wilbraham Library Trustees
• Regional Dispatch Storage Server Upgrade
• Financial Policies feedback
• Capital Planning Committee appointment
• HWRSD discussion

Board of Assessors

The Board of Assessors will meet to discuss the 2023 Annual Town Report and office budget. The board will also review various tax-related applications and abatements.

• Chapter 61 and 61A land applications
• FY24 real estate and personal property abatements
• Motor vehicle and trailer excise abatements
• Exemption applications
• 2023 Annual Town Report

Senior Center Building Committee

The Senior Center Building Committee will review a two-week schedule from P&P and a cost update from P3. The body will also discuss updates regarding FF&E purchases and the Friends group.

• Review of P&P 2 week schedule
• Review of cost update from P3
• FF&E Purchase updates
• Update from Friends

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will discuss four district reconfiguration models. The committee will also review proposed language for the Regional Agreement regarding member terms, voting compliance, and cost assessments.

• Discussion of four district reconfiguration models
• Regional Agreement language on school committee member terms
• Compliance method for 'one person, one vote' constitutional requirement
• Assessment of vocational education costs
• District cost apportionment, payment methods, and student transfers

Personnel Advisory Board

The board will review meeting minutes from October 10, 2023. IT Director Nathan DeLong will attend to continue discussions regarding the town's policy on telecommuting/work from home and the social media policy.

• Review of Telecommuting/Work from Home Policy
• Review of Social Media Policy

By-Law Study Committee

The scheduled meeting for the Bylaw Study Committee on January 8, 2024, was canceled. The original agenda intended for the committee to report progress and potential recommendations to the Select Board.

Conservation Commission

The Conservation Commission will hold public hearings regarding a tree removal request and a proposal for four single-family homes. The body will also receive updates on the Red Bridge Hydrodam and discuss CPA applications for Sawmill Pond and Thayer Brook Pavilion.

• Notice of Intent for four single-family homes at 26V Stirling Drive
• Tree removal request for 24 Brookmont Drive
• Red Bridge Hydrodam updates
• Crane Hill Disc Golf event request for February 3, 2024
• Extension of Order of Conditions for Bennett Pond

Broadband Committee

The Broadband Advisory Committee will meet with the Select Board to discuss the Wilbraham Fiber Project. The committee intends to provide a formal recommendation for an Open Access Provider.

• Formal recommendation of an Open Access Provider for the Wilbraham Fiber Project

Broadband Committee

The Broadband Advisory Committee will review financial evaluations and make a recommendation for an Open Access Provider award. The body will also discuss a roadmap for network design, governance options, and a budget proposal for a broadband department.

• Open Access Provider RFP financial evaluations and award recommendation
• Network Design/Deployment roadmap
• Governance options recommendation
• Budget proposal for broadband department formation and funding
• Logistics for central office location and materials storage

Cultural Council

The Cultural Council will meet to review the treasurer's report and discuss social media and public relations updates. The body will also address the recruitment of new members and assign grantee follow-up tasks.

• Recruitment of new members
• Grantee follow-up assignments
• Social Media/PR update

By-Law Study Committee

The committee will discuss the status of current bylaw amendments and expected proposals for the Annual Town Meeting. The meeting also includes a discussion regarding the date for the next full meeting.

• Discussion of bylaw amendment status
• Review of expected Annual Town Meeting amendment proposals