Wilbraham public meetings in 2025

Board of Assessors

The Board of Assessors will meet to discuss the office budget, invoices, and the Annual Town Report. The body will review FY2026 warrants for real estate, personal property, CPA, and Main St Sewer betterments. The meeting includes reviews of Chapter 61B applications and various tax exemption reports.

• FY2026 Real Estate, Personal Property, and CPA warrants
• FY2026 Betterments for Main St Sewer
• Chapter 61B application
• FY2026 exemption applications and reports
• Motor vehicle and trailer excise abatements

The Board approved the FY2026 office budget and the Bishop & Associates invoice for utility valuations. It adopted the Assessors Annual Town Report and signed FY2026 tax warrants, including a $24,284,113.20 real estate commitment. The board granted a Chapter 61B application for 452V Monson Road and several Chapter 61A applications, denied one Chapter 61A request, and approved FY26 real‑estate exemptions totaling $8,010.00. All actions were approved by unanimous or recorded votes.

• Approved FY2026 office budget (unanimous consent)
• Approved Bishop & Associates utility valuation invoice (unanimous consent)
• Adopted Assessors Annual Town Report (3‑0)
• Signed FY2026 tax warrants, including $24,284,113.20 real estate commitment (unanimous consent)
• Granted Chapter 61B application for 452V Monson Road (2‑0, Wesolowski abstained)
• Granted Chapter 61A applications for 288 Main St and ASV Silver St (3‑0)
• Denied Chapter 61A application for 89 Burleigh Road (3‑0)
• Approved FY26 real‑estate exemptions totaling $8,010.00 (3‑0)

HWRSD School Committee

The Hampden‑Wilbraham Regional School Committee will consider several votes, including a request to submit a Statement of Interest to the Massachusetts School Building Authority for Wilbraham Middle School and to withdraw from the MSBA Accelerated Repair Program. Other items up for vote are an MOU on security‑camera access, the 2026‑27 school calendar, and approval of a Women’s Health Advocacy Club at Minnechaug Regional High School. The meeting also includes a monthly budget update and updates from various subcommittees.

• Vote on MOU regarding access to security cameras to the Policy Subcommittee
• Vote on the 2026‑27 school calendar
• Vote to approve the Women’s Health Advocacy Club at Minnechaug Regional High School
• Vote on submitting a Statement of Interest to the MSBA for Wilbraham Middle School and withdrawing from the MSBA Accelerated Repair Program
• Monthly budget update presented by the Assistant Superintendent for Finance, Operations, and Human Resources

Zoning Board of Appeals

The Wilbraham Zoning Board of Appeals will hold public hearings on two special permit applications. One application (ZBA25-11) seeks permission for Jackie Sarkis to operate a consignment boutique at 5 Burt Lane, owned by JS & GS Realty, LLC. The second application (ZBA25-12) seeks permission for Michelle Stallworth and Alexa Burke to operate a pottery studio at 6 Burt Lane, Unit #103, owned by 2 Crane Park, LLC (formerly 6 Burt Lane, LLC).

• Special permit ZBA25-11: consignment boutique at 5 Burt Lane (JS & GS Realty, LLC)
• Special permit ZBA25-12: pottery studio at 6 Burt Lane, Unit #103 (2 Crane Park, LLC)

Library Board of Trustees

The Library Board of Trustees will meet to review reports and conduct old and new business. The agenda includes a discussion on the 2027 budget and library closing days.

• 2027 Budget
• Library closing days
• Staff survey
• Staff holiday

The Library Board approved signing a statewide petition urging increased school funding. It also adopted a policy to use GoTo Meeting for all meetings and record only when deemed necessary. Trustees gave a vote of confidence to the Library Director to proceed with the draft budget, and they approved a series of holiday closure dates for 2026.

• Approved signing statewide school funding petition (unanimous)
• Approved using GoTo Meeting for all meetings and recording only when needed (unanimous)
• Approved vote of confidence for Library Director to move forward with draft budget (unanimous)
• Approved multiple 2026 holiday closures (April 10, May 9, July 3‑4, Nov 20, Nov 25 5 pm, Dec 24 noon, Dec 26) (unanimous)

HWRSD Technology/Finance & Operations Subcommittee

The Hampden‑Wilbraham Regional School District Technology, Finance & Operations Subcommittee will meet to review preliminary assessment and budget figures for the upcoming school year. The committee will also consider capital planning matters related to MSBA projects. No formal decisions are guaranteed; the agenda notes that discussion topics may change.

• Call to Order
• Pledge of Allegiance
• Preliminary assessment and school budget numbers
• Capital planning – MSBA projects
• Adjournment

Select Board

The Select Board will hold a public hearing regarding delinquent taxes for CIMA Italian Restaurant and Chop House. The board will also consider cell tower permits for 540 Stony Hill Road and review catering and bakery permit applications.

• Public hearing on $11,638.64 in delinquent taxes for Minton, LLC (CIMA Italian Restaurant and Chop House)
• Cell tower permit authorization request for 540 Stony Hill Road from Verizon Wireless and/or Vertical Bridge, LLC
• Catering permit application for Katelynn Burnett dba Uniquely Your Catering at 1 Crane Park
• Residential kitchen bakery application for Sweet Caroline Baking Co. at 4 Winterberry Drive
• Executive session to discuss contracts for the Fire Chief and Town Administrator

Building Utilization Committee

The Building Utilization Committee voted to include the old Police Department building, Red School House, and the current Town Hall in the Request for Information (RFI) study. The motion was carried unanimously with an 8‑0 vote. The meeting then adjourned.

• Approved inclusion of old WPD building, Red School House, and Town Hall in RFI (8-0)
• Adjourned meeting (8-0)

Wilbraham Housing Authority

The Wilbraham Housing Authority board will vote on a $2,900 change order (Project #339110) to remove the small island in the parking lot at The Pines Development, 88 Stony Hill Road. The meeting will also address the postponed Annual Plan Meeting, now set for January 13, 2026 at the same site. Unfinished business includes Project #339117 for window and door replacement in family units, and the Executive Director will report on apartment screenings and a renovation applying for Vacant Unit Upgrades.

• Vote on Change Order Project #339110 – removal of small island in Pines Parking Lot – $2,900
• Annual Plan Meeting postponed to Jan 13 2026, 10:00 a.m., The Pines Development
• Unfinished Business: Project #339117 – window and door replacement for family units
• Executive Director report: screening for 2 apartments and renovation applying for VUI (Aging in Place)
• Treasurer’s reports and invoice approvals

Open Space and Recreation Plan Committee

The committee will discuss town report materials and preview action plan goals for 2026. The meeting includes a presentation by Dana Lemon and updates on conservation and signage.

• Dana Lemon Presentation
• Town Report Materials review
• ConCom Update
• Update on new maps, kiosks, blazing, and bike signs
• 2026 Action Plan Goals preview

The committee approved the minutes from the previous meeting unanimously. Members discussed trail‑closure signage, a beaver‑dam mitigation proposal costing $5,475, and other project updates, but no formal actions were approved. The meeting was adjourned at 8:10 PM.

• Approved prior meeting minutes (unanimous)

Cemetery Commission

The Cemetery Commission will meet to discuss applying for a Community Preservation Act (CPA) grant for restoration work at Adams. The body will also review mowing services and standard operating procedures for cemetery duties.

• CPA grant application for restoration work at Adams
• Review of mowing service
• Update on SOPs for cemetery duties
• Review of Commissioner Compensation
• Cemetery walk-throughs to assess historical stone damage

The commission reviewed plans for a stone‑restoration grant and discussed distributing funds to all cemeteries. Members reported progress on new Standard Operating Procedures, including cremation burials and water‑tank preparation. The FY2027 budget was reviewed, with further explanation deferred to the absent budget officer. No formal actions, approvals, or votes were recorded.

Select Board

The board will hear a public hearing on delinquent personal and real‑property taxes owed by Eagle Cove, LLC and Minton, LLC, totaling $16,776.65 and $11,638.64 respectively. A separate hearing will consider The Guilty Grape LLC’s application to amend its Sec.15 liquor license location to 461‑465 Main Street. The board will also discuss a new fee schedule for the Zoning Board of Appeals and hold an executive session on contract negotiations and the possible sale or lease of the Coleman Barn property.

• Public hearing: Eagle Cove, LLC – $16,776.65 delinquent taxes (2025 personal, 2024‑2025 real estate)
• Public hearing: Minton, LLC – $11,638.64 delinquent taxes (2025 personal, 2024‑2025 real estate)
• Public hearing: The Guilty Grape LLC – amendment to Sec.15 liquor license location to 461‑465 Main Street
• Consideration of a new fee schedule for the Zoning Board of Appeals
• Executive session to discuss Town Administrator and Fire Chief contract negotiations and possible transaction involving the Coleman Barn

Board of Water Commissioners

The Board of Water Commissioners will discuss several operational updates, including daily flow data, water and sewer billing, hardship abatements, staffing, the Miller Street water main replacement project, the asset management program, and MWRA daily flow reports. The Sewer Department will provide an update on sewer regulation. No formal decisions are indicated; the agenda consists of informational updates.

• Miller St. Water Main Replacement Project – Update
• Water/Sewer Billing – Update
• Hardships/Abatements – Update
• Asset Management Program – Update
• Sewer Regulation – Update

Scantic Valley Regional Health Trust

The Scantic Valley Regional Health Trust Board will meet remotely on Dec 3, 2025. The agenda includes a vote to approve the October 8, 2025 meeting minutes, reports on wellness programs, finances, and GBS, a discussion of the FY27 preliminary renewal, and updates from carriers and other vendors. The meeting will conclude with any other business.

• Approval of minutes of the October 8, 2025 meeting (vote)
• Wellness program report by Marcy Morrison
• Treasurer’s report by Paul Pasterczyk
• FY27 preliminary renewal discussion
• Carrier reports and other vendor reports

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will vote to approve warrants totaling over $5.1 million, reaffirm new retirement allowances for several employees, and consider applications for new members and accidental disability.

• Vote to approve warrants totaling $5,148,777.21
• Vote to accept new member applications from Agawam, Ludlow, and other towns
• Vote to consider accidental disability application for Jeffrey Hitchborn
• Vote to reaffirm transfer of $6,000,000 from PRIT to Berkshire Money Market
• Vote to accept new retirement allowances for 7 retirees

Advisory Board of Health

The Advisory Board of Health will meet to conduct an ABOH evaluation and discuss health-related matters. The agenda includes a period for committee open discussion.

• ABOH evaluation

Cultural Council

The Wilbraham Cultural Council will meet to continue its review of grant applications. No other agenda items are listed for this meeting.

• Continued grant application review

Board of Assessors

The Wilbraham Board of Assessors will review prior meeting minutes and discuss several agenda items. Key topics include the FY26 and FY27 office budgets, motor vehicle excise fees, Main Street sewer improvements, real estate and personal property assessments, and Chapter 61B applications. The board will also consider exemption applications and schedule the next meeting.

• Review and approve FY26 and FY27 office budgets
• Consider Motor Vehicle Excise #06
• Discuss Main Street sewer improvements
• Review Chapter 61B applications
• Consider FY2026 exemption applications

The Board approved the FY2027 office budget and a $72,883.09 motor vehicle excise tax levy. It set the FY2026 property tax rate at $17.45 per $1,000. Numerous Chapter 61B land‑use applications and several motor‑vehicle, real‑estate and personal‑property abatements were granted.

• Approved FY2027 office budget (unanimous consent)
• Approved Motor Vehicle Excise Tax levy $72,883.09 (unanimous consent)
• Set FY2026 tax rate at $17.45 per $1,000 (3-0)
• Granted listed Chapter 61B applications (3-0)
• Granted additional Chapter 61B applications in part (3-0)
• Approved FY2025 motor vehicle and trailer abatements totaling $609.88 (3-0)
• Approved FY2026 real‑estate exemptions totaling $18,226.00 (3-0)
• Approved FY2026 personal‑property abatements $1,278.00 and $42.25 (3-0)

Historical Commission

The Historical Commission is meeting to review budget requests and future Community Preservation Act (CPA) requests. The body will also receive updates on a stone marker and the cost to rebuild a stone wall.

• Budget request
• Stone marker update from Charlie Bennett
• Stone wall rebuild costs from Charles Clark
• Future CPA requests
• Term dates for new members

Select Board

The Wilbraham Select Board will meet jointly with the Hampden Selectboard. The board is expected to discuss the HWRSD Agreement, the Wilbraham Middle School, and budgetary matters.

• HWRSD Agreement
• Wilbraham Middle School
• Budgetary matters

Cemetery Commission

The Cemetery Commission will meet to discuss applying for a Community Preservation Act (CPA) grant for additional rests. The board will also review mowing services, winter cemetery conditions, and standard operating procedures.

• Application for CPA grant for additional rests
• Review of mowing services
• Discussion on Commissioner Compensation
• Review of Winter in the Cemeteries
• Update on SOPs for binders and historical stones

Conservation Commission

The Conservation Commission will hold public hearings for a Notice of Intent and DPW tree work. The body will also discuss an Eagle Scout project and a Certificate of Compliance.

• Notice of Intent (DEP#341-0393) for 28 Mill Brook Drive
• RDA for DPW Tree Work at Sewer Pump Station
• Eagle Scout Project by James Wadzinski
• Enforcement Order clerical edit for 28 Mill Brook Drive
• Certificate of Compliance for 23 Deerfield Drive

The Conservation Commission continued the public hearing for DEP#341-0393 to January 5 2026, issued a negative determination with conditions for the tree‑removal request, and approved an order of conditions for DEP#341-0392. It also approved a revised enforcement order for 28 Mill Brook Drive and a Certificate of Compliance for 23 Deerfield Drive.

• Continued public hearing for DEP#341-0393 (motion passed)
• Issued negative 3 with conditions and negative 6 finding for tree‑removal request (motion passed)
• Approved order of conditions for DEP#341-0392 as written (motion passed)
• Approved revised enforcement order for 28 Mill Brook Drive (motion passed)
• Approved Certificate of Compliance for 23 Deerfield Drive (motion passed)
• Approved meeting minutes from November 18 2025 (motion passed)
• Adjourned meeting at 8:06 PM (motion passed)

Economic Development Committee

The Economic Development Committee will meet to review past minutes and discuss several local projects. The agenda includes updates on municipal parking and community events.

• Municipal Parking project
• Holiday Wreath project
• Community Communication Event

The committee approved the minutes from the October 29 meeting. No other actions were formally approved, denied, or tabled. The members discussed logistics for a public meeting on the parking project, but no decisions were recorded.

• Approved October 29 meeting minutes

Playground & Recreation Commission

The commission will review budget reports and consider funding requests for fiscal year 2027. The body is also reviewing bills for the Water Spray Park and referee services.

• Town of Wilbraham (Water Spray Park) bill: $7,858.90
• Ed Stokowski (TDJ Refs) bill: $7,850.00
• T-Mobile bill: $97.75
• FY 27 Budget and Capital Funding Requests
• Community Preservation report on McLaughlin Dugouts

Select Board

The Select Board will discuss a draft fee schedule for the Zoning Board of Appeals, a draft plan for Main Street‑Crane Park, and a sewer abatement request for 175 Stony Hill Road. It will note the resignations of two administrative assistants and consider signing a support letter for casino mitigation funds. An executive session will be held to plan collective‑bargaining strategy for town contracts and unions.

• Draft fee schedule for Zoning Board of Appeals
• Draft Plan for Main Street‑Crane Park
• Sewer abatement request – 175 Stony Hill Road
• Resignations: Deanna Lavigne (Assessors Office) and Rachel Hudson (Building/Conservation Office)
• Sign Casino Mitigation Funds support letter

HWRSD School Committee

The Hampden‑Wilbraham Regional School Committee will consider updates from the Wilbraham‑Hampden Academic Trust and a school improvement plan for Wilbraham Middle School. The meeting includes a presentation on the MASBA schematic design and a third reading with possible vote on a series of policies covering competency determination, graduation requirements, staff gifts, student fundraising, parent advisory councils, building access, nutrition and civil‑rights complaints. An executive session will be held to discuss collective‑bargaining strategy with the teachers union and related litigation matters.

• WHAT update presented by Ms. Judd, President of the Wilbraham‑Hampden Academic Trust
• Wilbraham Middle School improvement plan presented by Principal Mr. Derosia
• MASBA schematic design presented by Assistant Superintendent Dr. Slaughter
• Third reading and possible vote on policies such as IKFE competency determination, graduation requirement, staff gifts, student fundraising, parent advisory councils, building access, nutrition and civil‑rights complaint procedures
• Executive session to discuss collective‑bargaining strategy with HWEA and related litigation

Building Utilization Committee

The Building Utilization Committee will meet to conduct Workshop Session #2. The agenda consists primarily of procedural items and a workshop session.

• Workshop Session #2

Finance Committee

The Finance Committee will meet to discuss the Select Board/Town Administrator budget letter and an MSBA grant. The body will also address vacancies in the Capital Planning Committee and departments lacking a liaison.

• Select Board/Town Administrator budget letter discussion
• MSBA Grant discussion
• Capital Planning Committee vacancy
• Departments with no Liaison
• Budget and future meeting schedules

The committee approved the minutes from four previous meetings. A motion passed to add Xiomara DeLobato to the Capital Planning Committee. The meeting was adjourned after a vote.

• Approved minutes of March 26, April 2, August 6 and September 24, 2025 (6-0)
• Accepted Xiomara DeLobato to the Capital Planning Committee (5-0, 1 abstain)
• Diane Diehl appointed to the Finance Committee seat (by Select Board)
• Assigned liaison roles: Xiomara DeLobato – Library; Jennifer Leydon – DPW, Tree Warden, I.T.; Diane Diehl – Assessors, Cemetery, Conservation, Sealer of Weights and Measures, Select Board
• Adjourned meeting (6-1)

Conservation Commission

The Wilbraham Conservation Commission will hold a public hearing on a Notice of Intent (DEP#341-0393) for 28 Mill Brook Drive. The commission will consider an enforcement order for the same address, a tree removal request at 16 Bungalow Point, and discuss the 28 Longview Drive RDA and unauthorized trails. Additional discussion will address a tree fall at 260 Crane Hill Road.

• Notice of Intent — DEP#341-0393, 28 Mill Brook Drive (public hearing)
• Enforcement order — 28 Mill Brook Drive
• Tree removal request — 16 Bungalow Point
• Discussion — 28 Longview Drive RDA
• Discussion — Unauthorized trails

Library Board of Trustees

The Library Board of Trustees will meet to review reports and address old business. Discussions include the Brooks Room policy, a quarterly financial report, and updates on leave buyouts and the parking lot.

• Brooks Room Policy
• Quarterly Financial Report
• Leave buy out update
• Parking lot update

The Trustees accepted the October 21, 2025 meeting minutes. They approved the Brooks Room policy with edits. They also accepted the FY 2026 Quarter 1 financial report. The meeting was then adjourned unanimously.

• Accepted October 21, 2025 minutes (unanimous)
• Approved Brooks Room policy with edits (unanimous)
• Accepted FY 2026 Quarter 1 financials (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Select Board will conduct public hearings regarding pole locations on Ridge Road and Leemond Street. The board will also interview three candidates for the Finance Committee and discuss the FY27 budget process.

• Public Hearing: National Grid and Verizon pole locations on Ridge Road #31024260
• Public Hearing: National Grid pole location on Leemond Street #31219789
• Finance Committee interviews for Mary McNally, Diane Diehl, and Shana Vreeland
• Authorization to hire a Transfer Station Operator and a Firefighter/EMT
• Temporary Food Establishment Permits for four vendors at the Wilbraham United Church Holly Fair

Mile Tree School Council

The Mile Tree School Community Council will meet to develop a parent communication survey. Members will also discuss the council's remaining tasks and the meeting schedule.

• Creation of Parent Communication Survey
• Discussion of remaining council tasks
• Discussion of meeting schedule

Board of Assessors

The Board of Assessors will meet to discuss the FY2026 tax rate and the FY26 office budget. The board will also review correspondence and the status of a property at 1241 Stony Hill Rd.

• FY2026 tax rate
• FY26 office budget
• Western Mass. Council Inc. Boy Scouts of America / 1241 Stony Hill Rd
• FY2026 exemption applications
• Motor vehicle & trailer excise abatements

The Board of Assessors approved the October 29, 2025 meeting minutes and an $800 Pitney Bowes postage bill. It approved $2,234.44 in 2025 motor vehicle and trailer abatements and denied Levy 2024 Bill #15599. Several real‑estate exemption applications were rescinded or denied.

• Approved October 29, 2025 minutes (2‑0)
• Approved Pitney Bowes postage bill $800.00 (unanimous)
• Approved 2025 motor vehicle and trailer abatements $2,234.44 (2‑0)
• Denied Levy 2024 Bill #15599 (2‑0)
• Rescinded 1 Clause 22 exemption (2‑0)
• Denied 2 Clause 22 exemption applications (2‑0)
• Denied 1 Clause 37A exemption application (2‑0)
• Denied 1 Clause 42 exemption application (2‑0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a special permit (ZBA25-10) to expand a non‑conforming structure owned by Michael and Laura Barcome at 579 Main Street. The board will also consider approval of the minutes from the July 17, 2025 meeting. A discussion of the board’s application fee schedule is scheduled.

• Public hearing – special permit ZBA25-10 for expansion at 579 Main Street
• Approval of minutes from the July 17, 2025 meeting
• Discussion of Zoning Board of Appeals application fees

HWRSD Technology/Finance & Operations Subcommittee

The Technology, Finance & Operations Subcommittee will meet to discuss the district’s budget timeline and how it will engage stakeholders. The committee will also review capital planning, including MSBA projects and the replacement of tiles at Wilbraham Middle School. No formal decisions are listed on the agenda.

• Discuss Budget Timeline and Engagement
• Review Capital Planning – MSBA Projects
• Review Capital Planning – Wilbraham Middle School Tiles

Wilbraham Housing Authority

The board will vote on the low‑bid contract for Project #339117 to replace windows and doors at the Family Houses, valued at $146,760. They will also consider the ongoing bathroom renovation (Project 339116) and a recent $4,800 water‑heater replacement at the Pines Development. The Executive Director’s report includes completed parking lot paving and upcoming plans for benches and possible tree removal. An executive session will present top nominees for the Executive Director position and hold a vote.

• Vote on low‑bid $146,760 contract for Project #339117 window/door replacement (Family Houses)
• Review of $4,800 water‑heater replacement at the Pines Development and recommendation for another heater
• Ongoing bathroom renovation (Project 339116) by Alfa Design in purchasing stage
• Completed parking lot paving at the Pines Development; future benches and tree removal planned
• Executive session to present and vote on top Executive Director nominees

Board of Water Commissioners

The Board of Water Commissioners will review updates on daily water flows, billing, sewer abatements, the Friendly’s foreclosure status, and the Miller Street water main replacement project, as well as an asset management program. No formal decisions are listed; the meeting appears to be informational.

• Water/Sewer Billing – Update
• Sewer Abatements
• Friendly’s Foreclosure Status
• Miller St. Water Main Replacement Project – Update
• Asset Management Program – Update

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will meet to review school improvement plans, monthly budget updates, and MSBA projects. The agenda includes a second reading of multiple policies and a public comment period.

• Second reading of 11 policies including student fundraising and civil rights
• Monthly Budget Update presented by Assistant Superintendent Dr. Slaughter
• MSBA Projects Update
• Public comment period (max 2 minutes)
• Executive Session to discuss collective bargaining strategy with HWEA

Building Utilization Committee

The Building Utilization Committee will hold its regular meeting, beginning with a pledge of allegiance and an open forum for residents. The agenda includes a presentation by Shannon Walsh, Principal Planner for Historic Preservation, and the start of a workshop process to analyze recently acquired data. The meeting will also review prior minutes, address any other business, and set future meeting dates.

The Building Utilization Committee met on November 6, 2025 at Wilbraham Town Hall. The only formal action taken was a motion to adjourn, which passed unanimously with an 8‑0 vote. No other approvals, denials, or policy decisions were recorded.

• Motion to adjourn passed 8-0

HWRSD Negotiations Subcommittee

The Hampden-Wilbraham Regional School District Negotiations Subcommittee will meet in executive session. The body will discuss collective bargaining strategy regarding HWEA Unit A and Unit C contracts.

• Collective bargaining strategy for HWEA Unit A and Unit C contracts

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will vote on reaffirming a $6,000,000 transfer from the PRIT fund to Berkshire Money Market, accept reconciled bank balances for Berkshire and Peoples banks as of Sept 30 2025, and approve warrant transfers and new retirement allowances. It will also consider new retirement applications, new member applications, and review budget, Medicare rate, and trial‑balance items for the upcoming fiscal year.

• Vote to reaffirm PRIT Fund transfer of $6,000,000.00 to Berkshire Money Market
• Vote to accept reconciled balances for Berkshire Bank and Peoples Bank as of Sept 30 2025
• Vote to reaffirm warrant transfers, including amounts such as $33,086.30 and $5,800,000.00
• Vote to approve new retirement allowances for retirees listed in the agenda
• Vote to accept new member applications for multiple units (e.g., Agawam, East Longmeadow, Hampden/Wilbraham)

Cultural Council

The Wilbraham Cultural Council will meet to review grant applications. The meeting is scheduled for Wednesday, November 5, 2025, at 7 pm in Conference Room 1 at the Wilbraham Town Hall.

• Grant Application Review
• Next meeting scheduled for December 3, 2025

Historical Commission

The Wilbraham Historical Commission will hold an in‑person meeting to welcome new members, review budget information, and consider ongoing and upcoming projects. The agenda also includes time for old business, new business, and scheduling the next meeting.

The commission voted unanimously to approve a $20,000 project to hire preservationist Shannon Walsh to update the historic inventory for four town cemeteries. The cost will be placed on the FY 2026 town budget as a warrant article for the May Annual Town Meeting. New members Judi Theocles and Chuck Clark were welcomed to the commission.

• Approved $20,000 cemetery inventory project (unanimous vote)
• Welcomed new members Judi Theocles and Chuck Clark

Board of Assessors

The Wilbraham Board of Assessors will hold a Tax Classification Hearing as new business. The hearing will address property tax classifications and related appeals. The board may enter an executive session, if necessary, to discuss pending tax or exemption appeals and confidential valuation matters.

• Tax Classification Hearing (new business)
• Potential Executive Session (old business) to discuss tax appeals and valuations

Select Board

The Select Board will conduct a public hearing regarding 2026 tax classifications and discuss an MWRA loan. The meeting includes reviews of food truck permits and interviews for the Historical Commission.

• Public Hearing: 2026 Tax Classification
• MWRA Loan discussion with Assistant Town Administrator
• Request for overflow parking at Crane Park, Gazebo Park, and Brookmont Drive for Wilbraham United Church Holly Fair
• Temporary Food Truck permits for Travelin’ Tom’s Coffee and Kona Ice at MRHS
• Approval of hire for a Part Time Dispatcher

Conservation Commission

The Conservation Commission will hold a public hearing regarding a Notice of Intent for 28 Mill Brook Drive. The body will also discuss a DPW sidewalk project and an ADU requirement.

• Public hearing: Notice of Intent DEP#341-0393 for 28 Mill Brook Drive
• Certificate of Compliance (CoC) request for 16 Briar Cliff Drive
• Discussion: DPW Sidewalk Project on Springfield Street/Stony Hill Road
• Discussion: 579 Main Street ADU requirement

The Conservation Commission voted to continue the public hearing for DEP#341-0393 until November 19, 2025. It also approved issuing a Certificate of Compliance with conditions #28, 42g, 42h, and 44. The minutes from the October 22, 2025 meeting were approved as amended.

• Extended DEP#341-0393 public hearing to Nov 19, 2025 (approved)
• Issued Certificate of Compliance with conditions #28, 42g, 42h, and 44 (approved)
• Approved October 22, 2025 meeting minutes as amended (approved)

Playground & Recreation Commission

The commission will review bills for approval and discuss budget reports. The meeting includes updates on the Celebrity Bartender Event and the McLaughlin Dugouts. Members will also discuss Memorial School building utilization and naming rights for fund development.

• Bills for approval including Ondrick ($25,000.00 and $5,213.75) and King Gray ($5,375.00)
• Celebrity Bartender Event scheduled for Nov. 26
• McLaughlin Dugouts report
• Memorial School heat and building utilization survey
• Alternative Fund Development Program regarding naming rights

Board of Assessors

The Wilbraham Board of Assessors will review the FY26 office budget and related invoices. It will discuss a residential solar exemption and a Section 8A exemption under M.G.L. 59. A classification hearing presentation will be considered, along with FY2026 exemption applications and motor vehicle and trailer excise abatements. The meeting also includes routine items such as prior minutes and scheduling the next meeting.

• Discussion of Residential Solar Exemption
• Review of FY26 Office Budget & Invoices
• Presentation on Classification Hearing
• Consideration of FY2026 Exemption Applications
• Motor Vehicle & Trailer Excise Abatements

The Board approved a $950 Vision Statement of Work for the FY2026 office budget by unanimous consent. It voted 3‑0 to seek voter approval to not impose the excise tax established by MGL 59 Section 8A. The Board also approved motor vehicle and trailer abatements for 2025 and 2024, denied one 2025 abatement application, and approved FY26 real estate exemptions for veterans, blind, and police/fire personnel. The next meeting was scheduled for November 13, 2025.

• Approved Vision Statement of Work for FY2026 office budget – $950 (unanimous consent)
• Approved motion to seek voter approval to reject MGL 59 Section 8A excise tax (3‑0)
• Approved October 1, 2025 regular session minutes (2‑0)
• Approved 2025 motor vehicle and trailer abatements – $4,284.14 (3‑0)
• Approved 2024 motor vehicle and trailer abatements – $1,004.60 (3‑0)
• Denied Levy 2025 Bill #8779 motor vehicle abatement (3‑0)
• Approved FY26 real estate exemptions for veterans, blind, police/fire (3‑0)
• Scheduled next Board meeting for November 13, 2025 at 4:30 pm

HWRSD Planning Committee

The Hampden-Wilbraham Regional School District Planning Committee will meet on October 29, 2025 at 5:30 p.m. in the district office conference room at 621 Main Street, Wilbraham, and via a YouTube live stream. The agenda includes a call to order, a pledge of allegiance, and an update on the proposed amendment of the regional agreement with discussion of next steps. The meeting may also address any other items permitted by law.

• Update and next steps on proposed amendment of the regional agreement

Economic Development Committee

The committee will review past meeting minutes and hold a citizens open forum. It will discuss the Municipal Parking project, the Holiday Wreath project, and a Community Communication Event. The meeting will also set the date for the next meeting before adjourning.

• Municipal Parking project
• Holiday Wreath project
• Community Communication Event
• Citizens open forum
• Review past meeting minutes

The committee approved the minutes from the September 17 meeting. It decided to put the planned public meeting on hold until early next year. The next committee meetings were scheduled for December 1 and December 15, 2025.

• Approved September 17 meeting minutes
• Postponed public meeting to early 2026
• Scheduled next committee meetings for Dec 1 and Dec 15, 2025

Cable TV Advisory Committee

The committee will review and approve the minutes from the prior meeting. It will discuss process and next steps with Bill August, and consider a framework for future cable license meetings. Additional discussion will cover future actions, review items, and scheduling the next meeting date.

• Review and approval of prior meeting minutes
• Discussion with Bill August about process and next steps
• Discussion of future cable license meeting framework
• Discussion of future action and review items
• Scheduling the next meeting date

Open Space and Recreation Plan Committee

The committee will discuss a new bylaw for conservation and open space violations. Members will also review updates on trailwork, bog bridges, and the Sawmill opening.

• New Bylaw for Conservation/Open Space Violations
• McDonald Habitat Restoration
• Update on new maps, kiosks, blazing, and bike signs
• Sawmill opening
• Town Report materials

The committee approved the minutes of the previous meeting unanimously (10‑0). The proposed Bog Bridge over water on conservation land was tabled after it was determined the bridge is not on town property. The meeting was adjourned by a unanimous motion (10‑0).

• Approved previous meeting minutes (10-0)
• Tabled Bog Bridge project pending property clarification (no vote recorded)
• Adjourned meeting (10-0)

HWRSD School Committee

The Hampden‑Wilbraham Regional School Committee will consider new business items including an E‑Bike safety discussion, a restructuring of the Student Services Department, and votes on Spain, Cirque du Soleil, and Newport Mansions field trips. The meeting also includes a monthly budget update, a hiring update, subcommittee reports, and a consent agenda for approving minutes. An executive session is scheduled to discuss strategy related to collective bargaining and related legal matters.

• E‑Bike safety discussion (new business)
• Restructure of Student Services Department
• Vote on Spain trip for Minnechaug students
• Vote on Cirque du Soleil field trip for WMS students
• Executive session on collective bargaining strategy

Building Utilization Committee

The Building Utilization Committee will meet to start a workshop process to analyze acquired data. The meeting also includes a citizens open forum and a review of past minutes.

• Workshop process to analyze acquired data

Mile Tree School Council

The Mile Tree School Community Council will meet on Oct. 22, 2025 to discuss the School Improvement Plan. Members will review the draft, analyze its final portion, and make any needed revisions. The council will also brainstorm strategies for increasing parent engagement and will open the floor for public comment.

• Review draft of the School Improvement Plan (SIP)
• Analyze the final part of the SIP
• Make necessary revisions to the SIP
• Brainstorm ways to plan for parent engagement at Mile Tree
• Public comment

Conservation Commission

The Conservation Commission will hold a public hearing on a Notice of Intent identified as DEP#341-0392, a town-wide bundled application presented by the Wilbraham DPW. The meeting will also discuss an Eagle Scout bridge construction project. Commission members will review the minutes from the September 24 and October 6, 2025 meetings.

• Notice of Intent – DEP#341-0392 (town-wide bundled NOI) presented by Wilbraham DPW
• Eagle Scout Project – bridge construction
• Review of meeting minutes from September 24, 2025
• Review of meeting minutes from October 6, 2025

The Conservation Commission voted to close the public hearing for DEP#341-0392 and to issue an Order of Conditions within 21 days. The commission also approved the minutes from the September 24 and October 6, 2025 meetings as written. After completing business, the commission adjourned at 7:32 PM.

• Closed public hearing for DEP#341-0392 and set 21‑day deadline for Order of Conditions (motion passed)
• Approved September 24, 2025 meeting minutes as written (motion passed)
• Approved October 6, 2025 meeting minutes as written (motion passed)
• Adjourned meeting at 7:32 PM (procedural)

Library Board of Trustees

The Wilbraham Library Board of Trustees will discuss a placemaking grant and review several policy items, including the Teen Loft, Room Booking, and Display policies. The board will also hear the Library Director’s FY26 first‑quarter financial report. The meeting includes reports from the Chair and the Friends group before adjourning.

• Placemaking grant
• FY26 1st Quarter Financial report
• Teen Loft Policy
• Room Booking Policy
• Display Policy

The Board unanimously approved two hour‑change motions: closing at 5 pm on the Wednesday before Thanksgiving and closing to the public from 9 am‑12 pm on Friday, November 14 for staff training. It also approved revisions to the Teen Loft and Community Boards policies, and unanimously accepted the prior meeting minutes and a new email circulation procedure. Votes on the Brooks Rooms policy and the FY26 Q1 financials were tabled for future discussion.

• Accepted September 30, 2025 minutes (unanimous)
• Approved email circulation of minutes by secretary (unanimous)
• Approved library close at 5 pm on Wednesday before Thanksgiving 2025 (unanimous)
• Approved library close for staff training 9‑12 am on Friday, Nov 14 2025 (unanimous)
• Approved revisions to Teen Loft Policy effective Oct 21 2025 (unanimous)
• Approved Community Boards policy effective Oct 21 2025 (unanimous)
• Tabled Brooks Rooms policy for discussion and vote at next meeting
• Tabled FY26 1st Quarter financial vote until next meeting

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will convene an executive session. The session is called to discuss strategy regarding collective bargaining or litigation concerning the HWEA Unit A and Unit C contracts. No formal decisions are listed on the agenda.

• Adjourn to executive session to discuss collective bargaining or litigation strategy for HWEA Unit A and Unit C contracts

Select Board

The Wilbraham Select Board will meet on Oct. 20, 2025 to consider consent agenda items, including permits and event requests, and to hold a public hearing on a petition for pole and wire locations at Maplewood Drive presented by National Grid and Verizon. The meeting will also include reports, an open forum, budget matters, a request for a new part‑time dispatcher hire, and signing of treasury warrants. After the open session, the Board will enter an executive session to discuss strategy for negotiations with non‑union personnel and collective‑bargaining issues with several unions.

• Public hearing: petition for pole and wire locations at Maplewood Drive #31105646 (Massachusetts Electric Company dba National Grid and Verizon New England, Inc.)
• Temporary food establishment permit for Friends of Wilbraham Seniors, Inc. at 250 Springfield Street on 11/7/25
• Banner/sign request by Falcon Youth Football Association for Select Board approved locations 11/15/25‑11/22/25
• Use of public property request by Friends of Wilbraham Seniors for events at 250 Springfield Street (11/7/25 & 11/22/25) and exclusive parking at 240 Springfield Street
• Executive session to discuss strategy for negotiations with non‑union personnel and collective‑bargaining matters with multiple unions

Advisory Board of Health

The Advisory Board of Health will meet to approve previous minutes, welcome a new member, and reorganize committee roles. The meeting will also include open discussion and the scheduling of future dates.

• Approval of minutes from April 11, 2024
• Welcome of new member Jennifer Puhalski
• Reorganization of committee roles
• Open discussion session
• Discussion of future agenda items

The Advisory Board of Health approved the minutes from April 11, 2024 by a 7‑0 vote. It also approved that the current officers—Chairman Frank Barbaro, Vice Chair Tom Gould, and Clerk Teri Brand—remain in their roles, again by a 7‑0 vote. The board discussed the resignation of Health Director Finn McCool and the town's opioid settlement funds but took no action on those topics. The meeting was adjourned at 6:17 p.m. after a 7‑0 vote.

• Approved minutes from 04/11/24 (7-0)
• Approved officers continue in current roles (7-0)
• Adjourned meeting (7-0)

Board of Water Commissioners

The Board of Water Commissioners will meet to discuss water department operations. The agenda includes reviews of daily flows, outstanding balances, and water/sewer billing.

• Daily flows review
• Outstanding balance discussion
• Water/Sewer billing

Zoning Board of Appeals

The Wilbraham Zoning Board of Appeals will meet on Thursday, October 16, 2025 at 5:30 PM. The agenda includes an administrative amendment to Special Permit ZBA24-05 for the property at 2417 Boston Road. The board will also vote to approve the minutes from the June 12, 2025 meeting. The session will be held in person and streamed via GoToMeeting.

• Administrative amendment to Special Permit ZBA24-05 for 2417 Boston Road
• Approval of minutes from the June 12, 2025 ZBA meeting

HWRSD Negotiations Subcommittee

The Hampden-Wilbraham Regional School District Negotiations Subcommittee will meet in executive session. The body will discuss strategy regarding collective bargaining for HWEA Unit A and Unit C contracts.

• Executive session regarding HWEA Unit A and Unit C contracts

Wilbraham Housing Authority

The board will consider bids for Project #339117, which involves replacing windows and doors on family houses, with a pre‑bid conference scheduled for October 16 at 116 Manchonis Rd and a bid deadline of October 24. The meeting will also review the parking lot paving progress at the Pines Project #339110, discuss the annual plan draft, and receive the treasurer’s September 2025 report. Additionally, the search committee will meet to plan interview questions for the new Executive Director.

• Project #339117 family houses windows and doors – bid opened Oct 8, pre‑bid conference Oct 16, bid deadline Oct 24
• Parking lot paving progress at the Pines Project #339110
• Bathroom renovation Project #339116 with Alfa Design – product ordering emphasized
• Treasurer’s Report for September 2025 and quarterly report (invoices and checks)
• Search Committee meeting to discuss applicant process and interview questions for new Executive Director

HWRSD Negotiations Subcommittee

The Hampden-Wilbraham Regional School District Negotiations Subcommittee will meet in executive session. The body will discuss strategy regarding collective bargaining for HWEA Unit A and Unit C contracts.

• Collective bargaining strategy for HWEA Unit A contract
• Collective bargaining strategy for HWEA Unit C contract

HWRSD School Committee

The HWRSD School Committee, joined by representatives from Hampden and Wilbraham, will hold a multi‑board meeting on October 9, 2025. The agenda includes a site visit to the bleachers, discussion of the FY27 capital and operating budget timeline, and several items related to the Restated Regional Agreement such as windows, doors, HVAC repairs, and roof projects. Additional topics cover capital planning for district‑owned properties and a request for a Wilbraham fall town meeting. The meeting will conclude with public comment, a consent agenda, and an executive session on collective‑bargaining strategy.

• Site visit to bleachers (6:35‑7:05)
• FY27 budget process discussion – timeline for capital and operating budget
• Restated Regional Agreement – windows, doors, HVAC system, and capital cost treatment
• Capital planning for district‑owned properties – bleachers, Mile Tree roof, Stony Hill roof
• Request for Wilbraham fall town meeting

Select Board

The Select Board is scheduled to attend a multi-board meeting with the Hampden-Wilbraham Regional School District on October 9, 2025. The meeting will be held at Minnechaug Regional High School and will include a quorum of the Select Board members.

• Select Board to attend HWRSD School Committee meeting
• Multi-board meeting at Minnechaug Regional High School
• Quorum of Select Board members anticipated to attend

Building Utilization Committee

The Building Utilization Committee will meet to start a workshop process to analyze acquired data. The meeting also includes a citizens open forum and a review of past minutes.

• Workshop process to analyze acquired data

The committee voted 6‑0 to pause pursuit of National Historic Designation for Memorial School and to invite preservationist Shannon Walsh to the next meeting. The meeting minutes were approved unanimously. The meeting was then adjourned.

• Hold back on pursuing National Historic Designation for Memorial School (6‑0)
• Invite preservationist Shannon Walsh to attend the next BUC meeting (6‑0)
• Approve meeting minutes (6‑0)
• Adjourn meeting (6‑0)

HWRSD Policy Subcommittee

The Hampden-Wilbraham Regional School District Policy Subcommittee will meet to discuss and potentially vote on 11 different policies. These items cover student graduation, staff conduct, and nutrition program procedures.

• Vote on IKFE - Competency Determination and IKF - Graduation Requirements
• Vote on GBEBC - Gifts to and Solicitations by Staff
• Vote on JJE - Student Fund-Raising Activities and KBE - Relationships with Parent/Booster Organizations
• Vote on ECAB - Access to Buildings and Grounds
• Vote on EFBA - School Food and Nutrition-Meal Modifications and Civil Rights Complaint policies for child nutrition

Cable TV Advisory Committee

The committee will review and approve the previous meeting minutes and continue its review of the existing cable license. It will discuss the future operational and capital needs of the Wilbraham Public Access (WPA) service and consider a framework for future cable licensing. The meeting will also set the date for the next session.

• Review and approval of minutes
• Continued review of existing cable license
• Review and discuss WPA future operation needs
• Review and discuss WPA future capital needs
• Discuss future cable license framework

The committee voted 3‑0 to approve a draft copy of the cable license and the proposed budget projections for a ten‑year plan. The meeting was then adjourned at 12:54 PM.

• Approved draft cable license and 10-year budget projections (3-0)

Select Board

The Select Board will meet to discuss municipal contracts, tax abatement programs, and various business licenses. The meeting includes an executive session regarding personnel and collective bargaining negotiations.

• FY27 Senior and Veteran Tax Abatement Program approval
• Awarding of Municipal Electricity Supplier Contract
• Used Car License application for Wilbraham Motorsports LLC at 8 Stony Hill Road
• Tobacco Sales Permit application for Roosters Chicken & Waffles at 2341 Boston Road
• Reappointment of Sarah Fila to the Board of Appeals as Associate for a 3-year term

Conservation Commission

The Wilbraham Conservation Commission will consider a Notice of Intent for a project at 28 Mill Brook Drive submitted by Nathan Moriarty (DEP#341-0393). It will also address an Order of Condition issued for 48V/S0V Lake Drive (DEP#341-0391). The meeting includes review of the September 24, 2025 commission minutes. All items are scheduled as public hearings.

• Notice of Intent – 28 Mill Brook Drive (DEP#341-0393) – public hearing
• Order of Condition issued for 48V/S0V Lake Drive (DEP#341-0391)
• Review of Conservation Commission minutes from September 24, 2025
• Reminder of 48‑hour notice requirement under MGL 30A §18‑25

The commission voted to continue the hearing on DEP #341-0393 (28 Mill Brook Drive) to November 3, 2025 at 6:30 PM. It also approved the Order of Conditions for DEP #341-0391 (Hedge Hog Industries) as written by Christopher Brown. The members discussed possible protocols for addressing property‑owner encroachments, but no action was taken on that topic.

• Approved continuation of hearing for DEP #341-0393 to Nov 3, 2025 (motion passed)
• Approved Order of Conditions for DEP #341-0391 (motion passed)

Economic Development Committee

The Economic Development Committee will meet to review previous meeting minutes. The body will discuss a holiday lights project and a community communication event.

• Holiday Lights project
• Community Communication Event

Playground & Recreation Commission

The commission will review bills totaling $31,720.73 and receive reports on sports associations, including baseball and football. The body will also discuss field rentals for ELHS and a naming rights program for fund development.

• Payment of $27,563.00 to TPC (Turbo Vac)
• Payment of $4,060.00 to Play-Well TEKnologies
• Payment of $97.73 to T-Mobile
• Discussion of dugouts at McLaughlin for the Softball Association
• Alternative Fund Development Program regarding naming rights

Scantic Valley Regional Health Trust

The Scantic Valley Regional Health Trust will meet to review wellness and treasurer reports. The board is scheduled to vote on CY26 Senior renewals.

• Vote on CY26 Senior renewals
• Wellness program report from consultant Marcy Morrison
• Treasurer's report from Paul Pasterczyk
• Good Health Gateway Annual Report

Mile Tree School Council

The Mile Tree School Council will elect and confirm its officers, set the 2025–2026 meeting calendar, and review open meeting requirements. The council will then examine the draft School Improvement Plan, analyze its second half, and make any needed revisions. The meeting will conclude with other business, public comment, and adjournment.

• Election/confirmation of council officers (Chair/Co‑Chair, Secretary)
• Establish meeting calendar for 2025–2026
• Review open meeting requirements
• Review draft School Improvement Plan
• Analyze second half of the SIP and make revisions as applicable

Board of Assessors

The Board of Assessors will meet to discuss the FY26 office budget, property values, and motor vehicle excise abatements. The agenda also includes a public hearing on warrants and an executive session.

• FY26 OFFICE BUDGET
• FY2026 PROPERTY VALUES
• MOTOR VEHICLE & TRAILER EXCISE ABATEMENTS
• WARRANTS ~ MV Excise and Farm Animal Excise
• Appointment: Western Mass. Council Inc. Boy Scouts of America

The Board appointed Lawrence LaBarbera as Acting Chairman and approved the September 10 regular‑session minutes. It approved a $64,500 budget for the Senior and Veterans Work Abatement program from the FY2026 overlay. The Board also approved two tax warrants and granted several real‑estate and motor‑vehicle abatement settlements, while denying one levy application.

• Appointed Lawrence LaBarbera as Acting Chairman (approved 2‑0)
• Approved September 10, 2025 regular‑session minutes (approved 2‑0)
• Approved $64,500 Senior and Veterans Work Abatement program cost (approved 2‑0)
• Approved Motor Vehicle Excise Tax warrant #05 for $113,532.43 (unanimous consent)
• Approved Farm Animal Excise warrant for $1,358.02 (unanimous consent)
• Granted RE abatement settlements: 2022 #30 ($10,196.94), 2023 #22 ($8,723.44), 2024 #31 ($5,877.36), 2025 #13 ($4,672.04)
• Approved motor‑vehicle and trailer abatements: 2025 (20 apps, $1,473.60), 2024 (16 apps, $2,547.11), 2023 (3 apps, $430.18)
• Denied Levy 2025 Bill #16719 application (denied 2‑0)

Hampden County Regional Retirement Board

The Hampden County Regional Retirement Board will vote on accidental disability applications for Kelly Miller and Sean Burt. The board will also consider approving several warrants for payments and reviewing new retirement applications and member enrollments.

• Warrant #45 for Monthly Retirement Allowances: $4,952,499.13
• Warrant #43 for Refunds and Transfers to Other Systems: $572,372.95
• Accidental Disability application vote for Kelly Miller (Town of Southwick Police)
• Accidental Disability medical panel response vote for Sean Burt (Town of Ludlow)
• Vote to reaffirm a transfer for warrants of $5,200,000.00

Cultural Council

The Cultural Council will meet to discuss goals and priorities for 2026. The body will also review the submission calendar and Mass Cultural Council website logistics.

• Review of 2026 Goals and Priorities
• Discussion of submission calendar and meeting schedule
• Mass Cultural Council website logistics

Open Space and Recreation Plan Committee

The Open Space and Recreation Plan Committee will discuss new town conservation and open space land protocols and consider penalties for violations. Additional items include updates on the Sawmill opening, new maps and bike signage, and a trailwork progress report. The meeting will also feature a public audience and set the next meeting date.

• New Town Conservation/Open Space Land Protocols
• Penalties for Conservation/Open Space Violations
• Sawmill Opening
• New Maps, Kiosks, Blazing, Bike Signs Update
• Trailwork Update

The Open Space and Recreation Committee approved the prior meeting minutes unanimously and adjourned the session unanimously. It decided to forward the proposed NEMBA bog‑bridge project to the Conservation Commission, declined to fund a Boy Scout Eagle project, and ordered police to remove an illegal cross on town land. The committee also assigned tasks to update the Sawmill webpage, paint Alton’s Way trail markers, and schedule a scout‑led trail‑clearing event for October 4.

• Approved minutes of the previous meeting (9‑0)
• Adjourned the meeting (9‑0)
• Forwarded NEMBA bog‑bridge proposal to the Conservation Commission
• Stated Open Space will not fund the Boy Scout Eagle project
• Police removed an illegal cross placed on town land
• Joe will update the Sawmill webpage with new accessibility information
• Bill M. will paint Alton’s Way trail markers (yellow then white)
• Scheduled trail‑clearing work for Saturday, October 4 with scouts

Library Board of Trustees

The Library Board of Trustees will meet to discuss administrative reports and library operations. The agenda includes reviews of staff performance and the summer reading program.

• Performance reviews
• Summer Reading Program
• Endowment discussion
• Website update
• Building and grounds updates

The trustees unanimously accepted the June 18, 2025 regular and executive session minutes. They approved an early closure of the library at noon on Christmas Eve. The meeting was then adjourned unanimously.

• Accepted June 18, 2025 regular session minutes (unanimous)
• Accepted June 18, 2025 executive session minutes (unanimous)
• Approved library closing at noon on Christmas Eve
• Adjourned meeting (unanimous)

Select Board

The Wilbraham Select Board will consider several personnel and contract actions, including signing the anticipated Police Chief contract and approving a full‑time dispatcher hire. The board will also address a vacancy on the Advisory Board of Health and discuss a tobacco sales permit application for Roosters Chicken & Waffles. Additional items include signing treasury warrants and accepting the resignation of a part‑time recycling attendant.

• Sign Police Chief contract (anticipated)
• Approve full‑time dispatcher hire
• Sign treasury warrants
• Declare vacancy on the Advisory Board of Health
• Discuss tobacco sales permit application for Roosters Chicken & Waffles

The Select Board approved its consent agenda by unanimous voice vote. It appointed Jennifer Puhalski to the Advisory Board of Health and approved a used‑car sales license for Zimmy's Enterprise LLC, both unanimously. The Board reappointed Police Chief Ed Lennon for three years and hired Susan Gilbert as a full‑time dispatcher, each by unanimous voice vote. Several resignations were accepted, including the part‑time recycling attendant and the Health Director.

• Approved consent agenda (unanimous voice vote)
• Appointed Jennifer Puhalski to Advisory Board of Health (unanimous voice vote)
• Approved Used Car Sales License for Zimmy's Enterprise LLC (unanimous voice vote)
• Reappointed Ed Lennon as Police Chief for 2025‑2028 (unanimous voice vote)
• Appointed Melissa Harter as Library Municipal Records Officer (unanimous voice vote)
• Hired Susan Gilbert as Full‑Time Dispatcher at $26.92/hr (unanimous voice vote)
• Accepted resignation of Frank Pasteris, part‑time Recycling Attendant (unanimous voice vote)
• Accepted resignation of Finn McCool, Health Director (unanimous voice vote)

HWRSD School Committee

The Hampden‑Wilbraham Regional School Committee will discuss several old‑business items, including bleacher plans, a multi‑board meeting, an Open Meeting Law document, and the Early Literacy Consortium grant. New business includes an e‑bike safety discussion and a vote on a public higher‑education resolution responding to federal funding cuts. The meeting also features a FY24 audit report, subcommittee updates, a consent agenda, a strategic plan update, and an executive session on collective‑bargaining strategy.

• Vote on Public Higher Education Resolution addressing federal funding cuts
• E‑Bike Safety discussion
• Presentation of FY24 audit by Assistant Superintendent Dr. Slaughter
• Bleachers discussion (old business)
• Executive session on collective‑bargaining strategy with HWEA

Finance Committee

The Finance Committee will hold an open forum for public comments. It will discuss the upcoming joint meeting of the School Committee and Select Board. The committee will review an invitation from Spectrum. Finally, it will set dates for future meetings.

• Open Forum for public comments
• Discussion of School and Select Board joint meeting
• Discussion of Spectrum invitation
• Planning future meeting schedule

The committee decided that the chair will attend the upcoming joint School and Select Board meeting, and member Jennifer Leydon offered to attend as well. The committee also decided not to attend the Spectrum press conference about broadband upgrades. A motion to adjourn the meeting passed with four votes in favor and two against.

• Chair to attend joint School/Select Board meeting (approved)
• Jennifer Leydon offered to attend joint meeting (noted)
• Committee declined to attend Spectrum press conference (denied)
• Motion to adjourn meeting passed (4-2 vote)

HWRSD Negotiations Subcommittee

The Hampden-Wilbraham Regional School District Negotiations Subcommittee will meet in executive session. The session is called to discuss strategy regarding collective bargaining for HWEA Unit A and Unit C. The meeting is closed under M.G.L. c., Chapter 30A Section 21(a)(3). No other agenda items are listed.

• Discuss collective bargaining strategy for HWEA Unit A and Unit C

Conservation Commission

The Conservation Commission will hold public hearings for two Notices of Intent. The body will also review Certificates of Compliance and discuss specific property lots.

• Notice of Intent for 48/50V Lake Drive (Hedge Hog Industries Corporation)
• Town-Wide Bundled NOI for Wilbraham DPW
• Certificate of Compliance request for 285 Three Rivers Solar Project
• Discussion regarding Redbridge Road Lot (Lawrence Lloyd)
• Discussion regarding 650 Tinkham Road

The Conservation Commission approved Certificates of Compliance for the DPW Town‑Wide Bundled NOI (DEP#341‑0295) and for ASD Three Rivers MA Solar LLC (DEP#341‑0364). It closed the public hearing for DEP#341‑0391 and will issue an Order of Conditions within 21 days. Hearings for DEP#341‑0393 and the Notice of Intent DEP#341‑0392 were continued to October 6 and October 22, respectively. The commission also authorized Tom Bretta to reinstall compliant concrete bounds at 650 Tinkham Road.

• Approved Certificate of Compliance for DPW Town‑Wide Bundled NOI DEP#341‑0295
• Approved Certificate of Compliance for ASD Three Rivers MA Solar LLC DEP#341‑0364
• Closed public hearing for DEP#341‑0391 and ordered conditions within 21 days
• Continued hearing for DEP#341‑0393 until October 6, 2025
• Continued Notice of Intent DEP#341‑0392 until October 22, 2025
• Authorized Tom Bretta to install compliant concrete bounds at 650 Tinkham Road

Historical Commission

The commission will present minutes from the April meeting for approval and review the FY 2025 budget, including a $300 administrative appropriation with $9 spent and a $250 balance for historic area signs. It will discuss updates on the Memorial School repurpose project and the replacement of the First Church organized marker. Unfinished business includes the Underground RR Tunnel project, which is on hold due to a member's family illness, and coordination of a Red Bridge tour with the Ludlow Historical Commission.

• FY 2025 administrative budget: $300 appropriated, $9 expended
• $250 balance remaining for historic area sign project
• Memorial School repurpose project awaiting committee feedback
• Replacement of First Church organized marker project update
• Underground RR Tunnel project placed on hold due to member illness

Select Board

The Select Board will review an application for a temporary food establishment permit for Smokehouse at Sonny’s Place, operated by Dave Mickiewicz, to serve at the W.H.A.T. fundraising event at Fern Valley Farms, 1331 Tinkham Road, on September 28, 2025. The board will also consider scheduling a joint meeting with the HWRSD School Committee and request information before that meeting. The meeting will be conducted virtually via GoToMeeting.

• Application for Temporary Food Establishment Permit for Smokehouse at Sonny’s Place (Dave Mickiewicz) at Fern Valley Farms, 1331 Tinkham Road, 9/28/25
• Consideration of a joint Select Board/HWRSD School Committee meeting (date/time to be set, request for information)
• Announcement per MGL C.30(A), S.20 and Chapter 2 of the Acts of 2023

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding special permits and a variance for two local properties. The board is considering the continuation of a dog business and the addition of retail auto sales to a transportation business.

• Special permit (ZBA25-08) for dog training and boarding business at 6 Blueberry Hill Road
• Special permit (ZBA25-09) for retail sales of used automobiles and trucks at 8 Stony Hill Road
• Variance (ZBA25-09) for parking within front and rear yard setbacks at 8 Stony Hill Road

The Zoning Board unanimously approved the March 20, 2025 meeting minutes. It granted a temporary special permit to Justine and Matthew Antunes for their dog training and boarding business at 6 Blueberry Hill Road, limited to six dogs, indoor operations only, and set to expire the day after the May 2026 Town Meeting (vote 3‑0). The Board also approved Mark Nowak’s request for a special permit to sell used automobiles and a variance to park vehicles within front and rear yard setbacks at 8 Stony Hill Road, with limits on vehicle numbers and signage requirements (vote 3‑0).

• Approved March 20, 2025 minutes (unanimous)
• Approved temporary special permit for dog boarding at 6 Blueberry Hill Rd; max 6 dogs, indoor only, expires day after May 2026 Town Meeting (3‑0)
• Approved special permit for used automobile sales at 8 Stony Hill Rd; max 15 vehicles on site, max 5 for sale outdoors (3‑0)
• Approved variance allowing parking within front and rear yard setbacks at 8 Stony Hill Rd (3‑0)
• Meeting adjourned by unanimous consent at 6:52 PM

Economic Development Committee

The Economic Development Committee will hold an open meeting with a pledge of allegiance and a citizen open forum. It will review past meeting minutes and discuss collaboration on the municipal parking project and the holiday lights project. The committee will also plan a community communication event and draft an outreach letter for a vacant parcel in the business district, and set dates for future meetings.

• Municipal Parking project discussion
• Holiday Lights project discussion
• Business District vacant parcel outreach letter preparation
• Community Communication Event planning
• Citizens open forum

The Economic Development Committee approved the amended meeting minutes with a unanimous vote. The members discussed outreach strategies, a social‑media project, a parking project, and a community event, but no formal approvals or denials were recorded for those items.

• Accepted amended minutes (unanimous)

Select Board

The Select Board will vote on awarding a design services contract for the Miller Street watermain installation. It will also authorize hiring a part‑time dispatcher and sign treasury warrants for a contract with CBIZ, Inc. Additional items include accepting the resignation of a part‑time dispatcher and reviewing several temporary food and alcohol permit applications.

• RFQ award – design services for Miller St watermain installation project
• Authorization to hire a part‑time dispatcher
• Sign Treasury Warrants for CBIZ, Inc. contract
• Accept resignation of Part Time Dispatcher Jordan Dunham
• Review of temporary food establishment permits for The Cookie Fairy LLC and Daily Bread Baking Co. at Fern Valley Farms

The Select Board approved the consent agenda, adding temporary food permits for Joy Cup Bubble Tea LLC and The Sugar Chalet. They hired Renee Forgues as a Firefighter/EMT contingent on background check and program completion. The board rescinded the July 14 motion that barred a Fall 2025 Special Town Meeting, reopening that option. Numerous town officials were reappointed for the 2025‑2026 terms.

• Approved consent agenda with Joy Cup Bubble Tea LLC and The Sugar Chalet (unanimous voice vote)
• Hired Renee Forgues as Firefighter/EMT (unanimous voice vote)
• Rescinded motion to not hold Fall 2025 Special Town Meeting (unanimous voice vote)
• Reappointed Nick Breault as Town Administrator (unanimous voice vote)
• Reappointed Michael Andrews as Fire Chief (unanimous voice vote)
• Reappointed Tonya Capparello as DPW Director/Town Engineer (unanimous voice vote)
• Reappointed Derek Geser as Town Accountant (unanimous voice vote)
• Reappointed Ed Poulin as Electrical Inspector (unanimous voice vote)

Board of Water Commissioners

The Board of Water Commissioners will interview Tighe & Bond and Wright-Pierce regarding the Miller St Water Main Project RFQ. The meeting also includes a continued public hearing concerning a Water Department water rate increase.

• Interviews with Tighe & Bond and Wright-Pierce for Miller St Water Main Project RFQ
• Continued public hearing on Water Department water rate increase
• Review of daily flows
• Review of outstanding balances
• Water/Sewer billing discussion

The commissioners unanimously accepted the minutes from the August 22 and September 4 meetings. They reviewed water flow and outstanding balances, then voted to recommend Tighe & Bond for the Miller Street water main project. The meeting was adjourned after a motion was made and seconded.

• Accepted August 22 and September 4 minutes (unanimous)
• Recommended Tighe & Bond for Miller St. water main project (vote passed)
• Adjourned meeting (motion made and seconded)

Board of Water Commissioners

The Wilbraham Board of Water Commissioners will hold a continued public hearing on a proposed increase to water rates. The meeting is scheduled for September 12, 2025 at 10:15 a.m. in Town Hall, 240 Springfield Street. No decision is listed; the agenda item is a hearing to gather public input.

• Public hearing on water rate increase

The Board of Water Commissioners held a public hearing on a water rate increase. No residents attended. A motion to close the hearing and proceed with the selected rate was approved. The meeting was then adjourned.

• Approved proceeding with water rate increase (motion passed)
• Adjourned meeting (motion passed)

Board of Assessors

The Board of Assessors will approve prior meeting minutes, examine the FY26 office budget and related invoices, and consider correspondence including requests from Wilbraham Monson Academy and Chapter 61B modification, rollback, and lien release. It will also review the FY2026 preliminary value analysis and discuss prior‑year uncollectible motor vehicle excise and personal property taxes. An executive session may be called for negotiations on tax appeals or valuation matters.

• Review FY26 office budget and invoices
• Consider correspondence from Wilbraham Monson Academy
• Consider Chapter 61B modification, rollback request, and lien release
• Examine FY2026 preliminary value analysis
• Discuss prior‑year uncollectibles for motor vehicle excise & personal property

The Board approved the July 30, 2025 Open Session minutes, renewed two office contracts, and declared 389 Main Street tax‑exempt. It discontinued Chapter 61B for the property at 459 Mountain Road effective FY 2026 and signed a corrected lien release for 6 Hitching Post Lane. The Board also approved motor‑vehicle and trailer tax abatements for 2023‑2025 and uncollectible tax amounts for 2021, and proposed a 97 % assessment ratio for FY 2026. The next meeting was scheduled for October 1, 2025.

• Approved July 30, 2025 Open Session Minutes (3‑0)
• Renewed Nearmap contract for $8,720.00 (unanimous consent)
• Renewed Marshall & Swift contract for $688.20 (unanimous consent)
• Declared 389 Main Street tax‑exempt (unanimous consent)
• Discontinued Chapter 61B for 459 Mountain Road effective FY2026 (unanimous consent)
• Signed corrected lien release for 6 Hitching Post Lane (unanimous consent)
• Approved 2025 Motor Vehicle and Trailer abatements – 45 items, $9,015.27 (3‑0)
• Approved 2021 Personal Property uncollectibles – $1,014.28 (2‑1)

Scantic Valley Regional Health Trust

The Scantic Valley Regional Health Trust Board will approve the minutes from the June 17, 2025 meeting, hear a wellness program report, and consider a vote on a charge for the Health Tracks six‑week fitness program. The meeting will also include the treasurer’s report and updates from GBS, carriers, and other vendors.

• Approval of minutes from the June 17, 2025 meeting
• Wellness program report and possible vote on Health Tracks six‑week fitness program charge
• Treasurer’s report
• GBS reports
• Carrier and other vendor reports

HWRSD School Committee

The Hampden‑Wilbraham Regional School Committee will review old business items, receive a monthly budget update, and vote on compensation rates for temporary staff, closing and opening student activity accounts, and preschool sliding‑scale tuition. Subcommittees will provide updates, and the superintendent will report on the strategic plan, enrollment, and school openings. An executive session is scheduled to discuss collective‑bargaining strategy with the HWEA. The meeting will conclude with adjournment.

• Vote on compensation rates for temporary staff
• Vote to close existing student activity accounts
• Vote to approve new student activity accounts
• Discussion of preschool sliding‑scale tuition
• Executive session to discuss collective‑bargaining strategy with HWEA

Select Board

The Select Board will meet in executive session at 5:30 PM on September 10, 2025. The session is called under G.L. Chapter 30A, Section 21(a)(1) to consider discipline, dismissal, or complaints against a public employee. No other agenda items are listed.

• Executive session to discuss discipline, dismissal, or complaints regarding a public employee (per G.L. Chapter 30A, §21(a)(1)).

Building Utilization Committee

The Building Utilization Committee will meet to discuss their approach to data analysis. The meeting may be suspended to conduct a site visit to the DPW Waste Treatment Facility.

• Discussion of data analysis approach
• Potential site visit to DPW Waste Treatment Facility

The Building Utilization Committee approved the minutes from the 08/20/2025 meeting with a 5‑0 vote. No other actions or policies were approved, denied, or tabled during this meeting.

• Accepted minutes from 08/20/2025 (5-0)

Cable TV Advisory Committee

The Cable TV Advisory Committee will review and approve the minutes from the previous meeting. It will continue reviewing the existing cable license and discuss the town’s future operation needs, including a possible broadcast content server replacement for budgeting. The committee will also consider the future cable license framework and plan upcoming actions.

• Review and approval of minutes
• Continued review of existing cable license
• Review and discuss WPA future operation needs
• Discuss broadcast content server replacement for budget planning
• Discuss future cable license framework

The committee tabled the previous meeting’s minutes. Budget materials were distributed and members discussed future costs for a replacement broadcast content server. The next meeting was scheduled for October 7, 2025 at noon. The meeting was adjourned by a 3‑0 vote.

• Tabled minutes (no vote recorded)
• Distributed budget materials (no vote recorded)
• Discussed future cost for replacement broadcast content server (no vote recorded)
• Scheduled next meeting for Oct 7, 2025 at noon (3-0)
• Adjourned meeting (3-0)

Wilbraham Housing Authority

The Wilbraham Housing Authority will vote on a low re-bid for a bathroom renovation project and review the executive director's report, which includes updates on recertifications, hiring, and parking lot paving at the Pines Development.

• Vote on low re-bid for Project 339116 Bathroom Renovation
• Executive Director's Report: recertifications completed at Miles Morgan Court
• Executive Director's Report: parking lot paving at Pines Development
• Executive Director's Report: Annual Plan due October 30, 2025
• Vote on invoices and checks and August 2025 Treasurer's Report

Cemetery Commission

The Cemetery Commission will meet to welcome a new East Cemetery Commissioner and discuss administrative updates. The body will review veteran markers and graves in coordination with Veteran’s Services. Members will also discuss IT procurement and software migrations for cemetery mapping.

• Veteran’s markers and graves
• CIMS Desktop and Microsoft 11 Migration maps
• IT procurement of tablets
• Adams Grave Restoration update
• Glendale Cemetery monument repair update

The commission voted unanimously to appoint Erica Sabia as Clerk and Natashia Ayres as Chair. A unanimous motion also directed Todd Magill to research possible compensation options for commissioners. The board decided to table the tablet purchase discussion until after the upcoming Microsoft migration. No other substantive actions were taken.

• Appointed Erica Sabia as Clerk (unanimous)
• Appointed Natashia Ayres as Chair (unanimous)
• Approved motion for Todd Magill to research commissioner compensation options (stipend, plot, town services) (unanimous)
• Tabled discussion on purchasing tablets pending migration outcome

Conservation Commission

The Conservation Commission approved several actions: it continued the Notice of Intent for DEP #341-0391 and DEP #341-0392 until September 24, 2025; it issued a partial Certificate of Compliance for 20 Wellfleet Drive (DEP#341-0387) with conditions 26, 40, 47, and 48; it ratified the enforcement order for 28 Mill Brook Drive dated August 22, 2025; and it approved the minutes from August 4, 2025 as amended.

• Continue Notice of Intent for DEP #341-0391 to Sept 24, 2025 (motion passed)
• Continue Notice of Intent for DEP #341-0392 to Sept 24, 2025 (motion passed)
• Issue partial Certificate of Compliance for 20 Wellfleet Drive (DEP#341-0387) with conditions 26, 40, 47, 48 (motion passed)
• Ratify enforcement order for 28 Mill Brook Drive dated Aug 22, 2025 (motion passed)
• Approve minutes from August 4, 2025 as amended (motion passed)

Board of Water Commissioners

The Board of Water Commissioners will meet to discuss a Request for Qualifications (RFQ) regarding Miller St. The board will review and provide a recommendation for this item.

• Review and recommendation for Miller St RFQ

The Board reviewed four RFQ proposals for water services and selected Tighe & Bond and Wright Pierce as the top candidates. A motion was approved to invite those two firms to interview at the September 12 meeting, while the other two proposals were declined. The meeting was then adjourned.

• Invite Tighe & Bond for interview (approved)
• Invite Wright Pierce for interview (approved)
• Decline the other two RFQ proposals (approved)
• Adjourn the meeting (approved)

Economic Development Committee

The Economic Development Committee will meet to review past minutes and discuss several town projects. The body will address the Municipal Parking project and a community event planned for September. Members will also discuss outreach letters for vacant parcels in the Business District.

• Municipal Parking project
• Holiday Lights project
• September community event
• Business District vacant parcel outreach letter
• Election of Officers

The Economic Development Committee unanimously appointed Christal Russo as Chair, Jeffrey Smith as Vice Chair, and Brittany Meece as Clerk. It also voted to postpone the public meetings for the municipal parking project and the Wreaths of Wilbraham project until October.

• Appointed Christal Russo as Chair (unanimous)
• Appointed Jeffrey Smith as Vice Chair (unanimous)
• Appointed Brittany Meece as Clerk (unanimous)
• Postponed public meeting for municipal parking project to October
• Postponed public meeting for Wreaths of Wilbraham project to October

Select Board

The board unanimously approved the consent agenda, awarded a three‑year ambulance billing contract to Comstar, and approved a National Grid pole petition on Sterling Drive. They also moved the public hearing on additional pole petitions to September 8, 2025, and adopted the FY 26 select‑board goals.

• Approved consent agenda as presented (unanimous voice vote)
• Awarded 3‑year ambulance billing contract to Comstar (unanimous voice vote)
• Approved National Grid pole petition on Sterling Drive (unanimous voice vote)
• Continued public hearing on Monson and Glendale pole petitions to 09/08/2025 (unanimous voice vote)
• Adopted FY26 select board goals (unanimous voice vote)

Board of Water Commissioners

The Board of Water Commissioners will meet to discuss daily flows, outstanding balances, and the Miller St Water Main Project. The meeting includes a continued public hearing regarding a water rate increase.

• Public hearing on Water Dept. water rate increase
• Update on Miller St Water Main Project

The Board voted unanimously to accept the minutes from the July 18, 2025 meeting. No shut‑off notices will be issued; outstanding water and sewer balances will be placed on lien. Commissioners agreed to review the Miller Street water‑main replacement proposals at the September 4, 2025 meeting.

• Accepted July 18 minutes (unanimous)
• Decided not to issue shut‑off notices; outstanding balances will be liened
• Agreed to review Miller St water‑main replacement proposals at Sep 4 meeting

Board of Water Commissioners

No members of the public attended the special hearing on the water rate increase. The board voted to continue the hearing for one more month, setting the next meeting for September 12, 2025 at 10:15 a.m. The comment period will stay open until that meeting.

• Public hearing on water rate increase continued to September 12, 2025
• Comment period kept open until the next meeting

HWRSD School Committee

The Hampden-Wilbraham Regional School Committee will vote on the student handbook and discuss potential amendments to the Regional Agreement. The meeting includes introductions of new principals and updates on the district budget and federal grants.

• Vote on Student Handbook
• Vote on District Review Self-Assessment Indicators 1.1.1 and 1.3.1
• Discussion and possible vote on Wilbraham Fall Town Meeting regarding Regional Agreement amendments
• Introduction of new principals for Mile Tree School and Stony Hill School
• Budget and federal grants update (Title I, II, IV, and IDEA)

Zoning Board of Appeals

The board approved a special permit (ZBA25‑06) for Peter Zimmerman to sell up to five used automobiles and trucks ancillary to his motor‑vehicle repair business at 3 Railroad Avenue, with specified hours and parking limits (vote 3‑9). The board approved, by a 3‑0 vote, the applicant’s request to withdraw the special‑permit application (ZBA25‑07) for 2511 Boston Road without prejudice. The board approved, by a 3‑0 vote, a motion to continue the public hearing on the dog‑training and boarding business (ZBA25‑08) to September 18, 2025, to allow time for a legal opinion.

• Approved special permit ZBA25-06 for used‑car sales at 3 Railroad Ave (3-9)
• Approved withdrawal without prejudice of ZBA25-07 application for 2511 Boston Rd (3-0)
• Approved continuation of ZBA25-08 hearing to Sep 18, 2025 (3-0)

Conservation Commission

The commission voted to continue the Notice of Intent for DEP #341-0391 until the September 8, 2025 meeting. The minutes from the August 4, 2025 meeting were approved as written. The commission stated that work on the retaining wall at 28 Mill Brook Drive cannot continue until a proper Notice of Intent is filed. No other actions were decided.

• Continued Notice of Intent for DEP #341-0391 until Sept. 8, 2025 (motion approved)
• Approved minutes from August 4, 2025 as written (motion approved)
• Denied further work on 28 Mill Brook Drive retaining wall until Notice of Intent filed

Building Utilization Committee

The Building Utilization Committee accepted the minutes from the July 30, 2025 meeting with a 7‑0 vote. The committee then adjourned the meeting. Members discussed a four‑session workshop series and proposed future meeting dates for September.

• Approved minutes from 07/30/2025 (7-0)
• Meeting adjourned

Select Board

The Select Board unanimously approved the consent agenda, adopted the town counsel’s draft response to an Open Meeting Law complaint, and approved hiring Yoslyn Feliz Carroll as a part‑time dispatcher for the regional emergency communications center. The board also signed treasury warrants and scheduled a 30‑minute meeting with Charter Spectrum for late August. It decided to seek legal counsel on the 2026 Hill Climb event and to send a letter to the school committee requesting a joint budget meeting. No other motions received votes.

• Approved consent agenda (unanimous voice vote)
• Adopted draft response to Open Meeting Law complaint (unanimous voice vote)
• Approved hire of Yoslyn Feliz Carroll as part‑time WRECC dispatcher (unanimous voice vote)
• Signed treasury warrants (unanimous voice vote)
• Scheduled 30‑minute Charter Spectrum meeting for likely Aug 25 (no vote)
• Decided to seek legal counsel on 2026 Hill Climb event approval (no vote)
• Agreed to send letter to school committee requesting joint budget meeting (no vote)
• Discussed and continued Select Board goals for the year (no vote)

Finance Committee

The committee voted Todd Schneider as chair and Kevin Hanks as vice chair, with both motions passing. A motion to adjourn the meeting at 7:44 p.m. was approved unanimously (2‑0). A second motion to adjourn at 7:45 p.m. also passed with a roll‑call vote of four yes and one no.

• Todd Schneider elected chair (roll‑call vote: 6 yes, 1 abstain)
• Kevin Hanks elected vice chair (roll‑call vote: 6 yes, 1 abstain)
• Adjournment at 7:44 p.m. approved unanimously (2‑0)
• Adjournment at 7:45 p.m. approved (4 yes, 1 no)

Conservation Commission

The Conservation Commission approved a revised Order of Conditions for DEP #341-0390, adjusting condition #36F. It also approved partial and complete Certificates of Compliance for 19 Bellows Road and 33 Shirley Street. The commission adopted a new abutter‑notification procedure for the Lake Drive project and approved the July 9 minutes as amended.

• Approved Order of Conditions for DEP #341-0390 (adjusted condition #36F)
• Approved partial Certificate of Compliance for 19 Bellows Road (DEP #341-182)
• Approved complete Certificate of Compliance for 19 Bellows Road (DEP #341-170)
• Approved partial Certificate of Compliance for 33 Shirley Street (DEP #341-61)
• Approved complete Certificate of Compliance for 33 Shirley Street (DEP #341-74)
• Approved minutes from July 9, 2025 as amended
• Approved abutter notification to be sent only to The Woods of Wilbraham condo association for Lake Drive project

Board of Assessors

The Board approved the June 17, 2025 meeting minutes (3‑0). It approved the FY2026 office budget and signed the Nearmap renewal quote by unanimous consent. The Board signed a warrant for Motor Vehicle Excise Tax Commitment #04 in the amount of $147,245.67 and approved several motor vehicle and trailer abatements, while denying two levy applications. The next regular meeting was scheduled for September 10, 2025.

• Approved June 17, 2025 meeting minutes (3‑0)
• Approved FY2026 office budget and signed Nearmap renewal quote (unanimous consent)
• Signed abatement reports for DOR decision on Tinkham Road properties (unanimous consent)
• Signed warrant for Motor Vehicle Excise Tax Commitment #04, $147,245.67 (unanimous consent)
• Approved 57 motor vehicle/trailer abatements totaling $6,439.76 (3‑0)
• Approved 4 motor vehicle/trailer abatements totaling $261.93 (3‑0)
• Denied Levy 2025 Bill #12594 (3‑0)
• Denied Levy 2025 Bill #2013 (3‑0)

Building Utilization Committee

The Building Utilization Committee accepted the minutes from the July 9, 2025 meeting by a 7‑0 vote. Members discussed a future site visit on August 20, 2025. Surveys for town employees, library staff, fire department personnel, and residents were prepared, with revisions noted, and the committee set the survey period to begin on August 15, 2025 and close on September 30, 2025.

• Minutes from 07/09/2025 accepted (7-0)
• Surveys scheduled to begin 8/15/2025 and end 9/30/2025

Select Board

The Board approved the amended consent agenda unanimously. It then approved a Section 14 Special Alcohol Service for Unbroken Wings at the Fountain Park Summer Concert by a 2‑1 vote. The Board appointed Erica Sabia to the Cemetery Commission with unanimous support. Finally, the Board voted to support the Tree Warden’s actions on the National Grid vegetation management program.

• Approve amended consent agenda (3-0)
• Approve Section 14 Special Alcohol Service for Unbroken Wings (2-1)
• Appoint Erica Sabia to the Cemetery Commission (3-0)
• Support Tree Warden’s National Grid vegetation management actions (3-0)

Cable TV Advisory Committee

The committee elected Janet as chair with a 4‑0 vote. Sandy was elected vice chair, also by a 4‑0 vote. Bob was elected secretary with a 3‑1 vote. The meeting was adjourned at 12:18 p.m. after a unanimous 4‑0 motion.

• Elected Janet as chair (4‑0)
• Elected Sandy as vice chair (4‑0)
• Elected Bob as secretary (3‑1)
• Adjourned meeting (4‑0)

Zoning Board of Appeals

The Zoning Board granted a special permit for a boutique hotel and restaurant at 2589 Boston Road, adding conditions on hours, fire and public works compliance, and a six‑month 24‑hour manager requirement. It also approved an administrative modification to the special permit for 2417 Boston Road and a modification allowing EV chargers at 2144 Boston Road. All three actions were approved unanimously.

• Approved special permit ZBA25-05 for hotel and restaurant at 2589 Boston Road (3-0)
• Approved administrative modification to special permit ZBA24-05 for 2417 Boston Road (3-0)
• Approved administrative modification for EV chargers at 2144 Boston Road (3-0)

Conservation Commission

The Conservation Commission approved an Order of Conditions for the 2632 Boston Road project, a partial Certificate of Compliance for 14 Wellfleet Drive, and deer hunting permits on nine properties for FY26. The minutes from the June 16 and June 24 meetings were also approved. No other substantive actions were taken.

• Approved Order of Conditions for 2632 Boston Road project (unanimous)
• Approved partial Certificate of Compliance for 14 Wellfleet Drive (unanimous)
• Approved deer hunting permits on nine properties for FY26 (unanimous)
• Approved minutes from June 16, 2025 (unanimous)
• Approved minutes from June 24, 2025 (unanimous)

Building Utilization Committee

The committee accepted the minutes from the June 11, 2025 meeting with an 8‑0 vote. A motion to adjourn the July 9 meeting was made, seconded, and carried. The members discussed future site visits and reviewed surveys, but no further actions were decided.

• Accepted June 11, 2025 minutes (8-0)
• Adjourned meeting (motion passed)

Conservation Commission

The Conservation Commission reviewed the compliance request for 337 Maynard Road, noting that wetland mitigation requires monitoring reports for 2025 and 2026. A motion by Joseph Cantalini to issue a partial Certificate of Compliance—releasing the garage addition and lawn stabilization while withholding wetland mitigation release—was seconded by Stoughton Smead and approved by Christopher Brown, James Coletta, and James Murphy. The meeting was then adjourned.

• Issued partial Certificate of Compliance for 337 Maynard Road (approved)
• Adjourned meeting (approved)

Open Space and Recreation Plan Committee

The committee unanimously approved the minutes from the previous meeting (7‑0). Members agreed to resume trail marking, signage, and kiosk work on the Alton’s Way Loop in late August or early September, weather permitting. A joint meeting with Conservation and other stakeholders is being planned for early September to discuss the new Action Plan. The meeting was adjourned unanimously (7‑0).

• Approved minutes of previous meeting (7‑0)
• Agreed to resume trail marking, signs and kiosks in late Aug/early Sep
• Planned joint meeting on Sept 9 to discuss Action Plan responsibilities
• Adjourned meeting (7‑0)

Board of Water Commissioners

The Board of Water Commissioners deferred approval of the May 9, 2025 minutes until a quorum is present. Eleven hardship requests were approved to waive late fees and interest, and two requests were accepted for payment plans. A special public hearing on increasing water rates was scheduled for July 18, 2025. The meeting was adjourned at 9:47 a.m.

• Deferred approval of May 9, 2025 minutes (no vote recorded)
• Approved 11 hardship requests to waive late fees and interest
• Accepted 2 hardship requests for payment plans
• Scheduled special public hearing on water rate increase for July 18, 2025
• Adjourned meeting at 9:47 a.m.

Library Board of Trustees

The Trustees voted to offer the Library Director job to Melissa Harter and to dissolve the Search Committee. They also moved to Executive Session to discuss salary and contract negotiations. The meeting minutes from June 17 were accepted unanimously.

• Offer Library Director position to Melissa Harter – approved unanimously
• Dissolve Library Director Search/Screening Committee – approved unanimously
• Move to Executive Session for salary and contract negotiations – approved unanimously by roll‑call
• Accept June 17, 2025 meeting minutes – approved unanimously
• Board instructed B. Galanek to send thank‑you letter to Wilbraham Friends of the Library
• Board decided no June 26, 2025 meeting needed; next meeting set for September 16, 2025

Board of Assessors

The Board approved the May 20, 2025 meeting minutes (3‑0) and signed the WB Mason invoice for $1,419.43. It also approved FY2026 preliminary warrants for real estate ($22,996,132.88), CPA surcharge ($271,142.30) and personal property ($714,619.28) by unanimous consent. In executive session, the Board approved motor‑vehicle and trailer abatements totaling $5,033.87 (2‑0), denied two motor‑vehicle abatements, and granted three real‑estate abatements (3‑0).

• Approved May 20, 2025 minutes (3‑0)
• Signed WB Mason invoice $1,419.43 (unanimous consent)
• Approved FY2026 Preliminary Real Estate warrant $22,996,132.88 (unanimous consent)
• Approved FY2026 Preliminary CPA Surcharge warrant $271,142.30 (unanimous consent)
• Approved FY2026 Preliminary Personal Property warrant $714,619.28 (unanimous consent)
• Approved motor‑vehicle and trailer abatements $5,033.87 (2‑0, 1 abstain)
• Denied two motor‑vehicle abatements (3‑0)
• Granted real‑estate abatements RE #9A, #9B, #9C (3‑0)

Library Board of Trustees

The trustees unanimously approved the minutes from the May 20, 2025 meeting. They also unanimously accepted the J. Godfrey family’s proposed fountain to be installed on the library grounds. The Library Director Search Committee’s open‑session and executive‑session minutes from May 28, 2025 were approved unanimously. The board scheduled a June 26 meeting to discuss the new director’s contract.

• Approved May 20, 2025 Board minutes (unanimous)
• Approved J. Godfrey family fountain for library grounds (unanimous)
• Approved Library Director Subcommittee open‑session minutes from May 28, 2025 (unanimous)
• Approved Library Director Subcommittee executive‑session minutes from May 28, 2025 (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Conservation Commission voted to continue the public hearing for 2632 Boston Road and the Certificate of Compliance request for 337 Maynard Road until the July 9, 2025 meeting. It also approved the June 2, 2025 public and executive minutes as written, and approved the Crane Hill Disc Golf Club event request. The meeting was adjourned at 7:01 PM.

• Approved continuation of public hearing for 2632 Boston Road to July 9, 2025
• Approved continuation of Certificate of Compliance request for 337 Maynard Road to July 9, 2025
• Approved public minutes from June 2, 2025 as written
• Approved executive minutes from June 2, 2025 as written
• Approved Crane Hill Disc Golf Club event request
• Adjourned meeting at 7:01 PM

Zoning Board of Appeals

The Zoning Board of Appeals voted 3‑0 to withdraw the special permit request for a dog grooming business at 15 Old Boston Road. It also voted 3‑0 to grant a special permit for a 4,900‑sq‑ft addition and medical office use at 2632 Boston Road. The Board acknowledged the transfer of ownership of the car wash at 2138 Boston Road.

• Withdraw special permit application for dog grooming business at 15 Old Boston Road (3-0)
• Approve special permit for 4,900‑sq‑ft addition and medical office use at 2632 Boston Road (3-0)
• Acknowledge ownership transfer of car wash at 2138 Boston Road (unanimous consent)

Building Utilization Committee

The committee approved the minutes from the May 4 meeting unanimously. A motion to adjourn was made by Stanley Soja and carried with a vote of 2°7. No other substantive actions were taken.

• Approved May 4 minutes (unanimous)
• Adjourned meeting (vote 2°7)

Cultural Council

The Wilbraham Cultural Council met with a quorum and read and approved the Treasurer’s Report. The council discussed 2026 goals, volunteer opportunities, and noted a vacancy on the board. No other formal actions or votes were recorded.

• Treasurer’s Report approved (no vote tally recorded)

Cemetery Commission

The commission approved the appointment of Wilfred Renaud as the Cemetery Commission Account/Business Manager for a one‑year term. The board also noted planned restoration work at Adams and East Wilbraham Cemeteries costing an estimated $10,800, and a new mowing contract of $42,000 that will be signed next week. FY2026 budget was submitted unchanged from FY2025.

• Appointed Wilfred Renaud as Account/Business Manager – approved
• Planned restoration work at Adams and East Wilbraham Cemeteries – $10,800 estimated cost
• New mowing contract with Menard’s Mowing – $42,000, contract to be signed next week
• FY2026 budget submitted unchanged from FY2025 – noted, no increase

Select Board

The board approved the consent agenda, a seasonal camp license for Wilbraham & Monson Academy, and a new food establishment permit for Venice Pizza & Ice Cream. It also approved water system bond documents authorizing up to $4 million in borrowing from MWRA with a 0% loan. Additionally, the board approved the HR Coordinator’s starting salary of $87,477 and moved to continue the National Grid/Verizon public hearing to July 14, 2025.

• Approved consent agenda (unanimous voice vote)
• Approved seasonal camp license for Wilbraham & Monson Academy Beech Tree Day Camp (voice vote, Squindo abstained)
• Approved Venice Pizza & Ice Cream annual food establishment permit (unanimous voice vote)
• Approved water system bond documents authorizing up to $4 million borrowing (roll call: Squindo Yes, Ducey Yes, Bunnell Yes)
• Approved HR Coordinator starting salary of $87,477 (unanimous voice vote)
• Continued public hearing on National Grid/Verizon petition to July 14, 2025 at 7:10 pm (unanimous voice vote)

Conservation Commission

The commission approved the minutes from the May 5, 2025 meeting. It issued Positive 2A, Positive 5, Negative 2 and Negative 5 determinations for CSX Transportation’s vegetation management plan. The commission also approved the Senior Games event at Crane Hill Park on June 22, 2025, with an amendment to the application date.

• Approved CSX Transportation vegetation management determinations (Positive 2A, Positive 5, Negative 2, Negative 5)
• Approved minutes from the May 5, 2025 meeting
• Approved Senior Games event at Crane Hill Park on June 22, 2025 (amended date)

Select Board

The Select Board moved to hold an executive session to discuss strategy for negotiations with nonunion personnel, as directed by M.G.L. c. 30A, 21(a)(2). The motion was seconded and approved by a roll‑call vote of Chair Squindo, Vice Chair Ducey, and Clerk Bunnell. The board entered executive session at 6:18 PM and did not return to open session during this meeting.

• Approved executive session on HR negotiations (3‑0)

Open Space and Recreation Plan Committee

The Open Space and Recreation Plan Committee approved the minutes from the previous meeting with a 1‑0‑0 vote. No new business was acted on, and a motion was presented that received a 0‑0 vote. Items on the agenda were postponed to the June 24 meeting, which was scheduled for 7 PM at Town Hall.

• Approved previous meeting minutes (vote 1-0-0)
• Motion presented (Bill S., seconded by Michelle) received a 0-0 vote

Board of Assessors

The Board of Assessors reorganized after the May elections, naming John M. Wesolowski as Chairman, Lawrence LaBarbera as Clerk, and Roger J. Roberge as a Member (3‑0 each). It approved the April 23, 2025 meeting minutes, a $498.61 WB Mason purchase order, and continued the FY2026 FVAC “Average” rating for Chapter Land values (3‑0). The Board also approved a $161,024.54 Motor Vehicle Excise Tax commitment and approved motor vehicle abatements totaling $1,093.39 for 2024 and $5,813.90 for 2025, while denying several 2024 abatement applications (3‑0).

• Nominated John M. Wesolowski as Chairman (3-0)
• Nominated Lawrence LaBarbera as Clerk (3-0)
• Nominated Roger J. Roberge as Member (3-0)
• Approved April 23, 2025 meeting minutes (3-0)
• Approved WB Mason order $498.61 (unanimous consent)
• Approved FY2026 FVAC rating of “Average” for Chapter Land values (3-0)
• Approved Motor Vehicle Excise Tax Commitment #03 $161,024.54 (unanimous consent)
• Approved 2024 motor vehicle abatements $1,093.39 and 2025 abatements $5,813.90 (3-0)

Library Board of Trustees

The Library Board approved a slate of officers, naming B. Galanek as Chair, A. Holstrom as Secretary, and K. Grycel as Treasurer. The Board also accepted the April 17, 2025 minutes, rescheduled a June meeting, and set three future meeting dates. Additional actions included planning a public goodbye reception for K. Ball and agreeing not to hold meetings in July or August.

• Approved officer slate: B. Galanek Chair, A. Holstrom Secretary, K. Grycel Treasurer (unanimous)
• Accepted minutes from April 17, 2025 meeting (unanimous)
• Rescheduled June 24, 2025 meeting to June 26, 2025 at 4 pm
• Agreed not to schedule Board meetings in July or August
• Set next meeting dates: June 17, 2025 at 3 pm; June 18, 2025 at 4 pm; June 26, 2025 at 4 pm
• Planned public goodbye reception for K. Ball on August 29, 2025
• Scheduled June 17, 2025 meeting to finalize library director interview questions
• Motion to adjourn the meeting (unanimous)

Select Board

The board approved an executive session to discuss collective‑bargaining strategy. It then elected Mike Squindo as Chair, Mark Ducey as Vice Chair, and Susan Bunnell as Clerk for the upcoming year. The consent agenda was approved except for the Crane Hill Disc Golf Club application, and the public hearing on the pole‑location petition was postponed to June 2. Finally, the board voted to hire Sofia Bletsos as the town’s Human Resources Coordinator.

• Approved executive session on collective‑bargaining strategy (roll‑call vote: Bunnell, Squindo, Ducey yes)
• Elected Mike Squindo as Chair for ensuing year – unanimous voice vote
• Elected Mark Ducey as Vice Chair for ensuing year – unanimous voice vote
• Elected Susan Bunnell as Clerk for ensuing year – unanimous voice vote
• Approved consent agenda except Crane Hill Disc Golf Club application – unanimous voice vote
• Continued public hearing on pole petition to June 2, 2025 at 7:05 pm – unanimous voice vote
• Approved hiring Sofia Bletsos as Human Resources Coordinator – unanimous voice vote
• Postponed decision on pole‑location petition pending further information – unanimous voice vote

Building Utilization Committee

The committee discussed current usage of the Memorial building and raised safety and ADA‑compliance concerns. No formal approvals, denials, or votes were recorded. The committee scheduled tours of former WPD and Public Works facilities for May 28, 2025, and set a Building Utilization Committee open meeting for that evening. The meeting was then adjourned.

• Schedule tours of former WPD and Public Works facilities for May 28, 2025 (JS)
• Set BUC open meeting for May 28, 2025 at 7:00 PM (JS)
• Motion to adjourn adopted (SS motion, seconded by JS)

Cemetery Commission

The commission reviewed six bids for a three‑year mowing contract for the town’s cemeteries. It recommended awarding the $42,000 contract to Menard’s Mowing, with a secondary recommendation for KDT Associates at $53,250 if the primary award cannot be finalized. Commissioner Todd Magill recused himself from the review and vote due to a familial relationship with a bidder. No final vote or approval was recorded.

• Reviewed six bids for three-year cemetery mowing contract
• Recommended awarding $42,000 contract to Menard’s Mowing
• Proposed secondary recommendation of $53,250 contract to KDT Associates
• Commissioner Todd Magill recused himself from review and vote

Select Board

The board signed the warrants needed for the 2025 Annual Town Meeting. No new business was presented. The board later attended the Annual Town Meeting that evening. No other actions were taken.

• Signed warrants (approved)

Board of Water Commissioners

The Board unanimously accepted the minutes from the April 11, 2025 meeting. It approved 11 water abatements and approved both residential and commercial water rate increases with a 3‑0 vote. The Board also approved scheduling a public hearing on the rate increase for June 20, 2025 and set a sanitary survey for June 6, 2025. The minutes note that a FEMA generator grant was declined.

• Accepted April 11, 2025 minutes (unanimous approval)
• Approved 11 water abatements (no waivers)
• Approved residential and commercial water rate increase (3-0)
• Approved scheduling of water rate increase public hearing (3-0)
• Scheduled sanitary survey for June 6, 2025
• Recorded that FEMA generator grant was declined
• Adjourned meeting (motion passed)
• Discussed appointing Water Commissioners as Sewer Advisory Board (no decision)

Conservation Commission

The commission reviewed a proposed update to the 975V Stony Hill Road plan and a motion to approve executive session minutes from April 7 and April 23, 2025. Both motions were presented and supported by members, but the minutes do not record a final vote or outcome. The commission also provided information on building on 5V Red Gap Road, with no decision made. The meeting was adjourned at 7:18 PM.

Open Space and Recreation Plan Committee

The committee approved the minutes from the previous meeting (9‑0). Members expressed support for extending the Open Space Action Plan by three years, adding a 2029‑2031 segment, and will rewrite the draft to reflect the discussion. The committee unanimously agreed to add a turn‑around area for large vehicles on the Spring Hill property and approved a letter of appreciation for volunteer birdhouse caretaker Dana Lemon. Additional agreements included supporting a student birdhouse project and adopting new trail maps and signage updates.

• Approved minutes from previous meeting (9-0)
• Supported extension of Open Space Action Plan to 2029‑2031
• Unanimously agreed to add turn‑around area for plows on Spring Hill property
• Approved letter of appreciation for volunteer Dana Lemon
• Agreed to support 8th‑grader birdhouse civics project
• Approved adjournment motion (9-0)

Select Board

The board approved the sewer commitment of $446,706.44 for the October‑through‑April 2025 billing cycle. It also approved sewer abatements of $3,037, assigned two police officers to polling places for the 2025 elections, and awarded the Brookmont Drive water booster contract to Carlson Systems LLC for $49,880. Additional contracts for highway materials were awarded to Genmar Enterprises Inc., EJ Prescott Inc., and TrueStone LLC.

• Approved sewer commitment of $446,706.44 (unanimous voice vote)
• Approved sewer abatements of $3,037 (unanimous voice vote)
• Assigned 2 police officers to town polling places for 2025 elections (unanimous voice vote)
• Awarded Brookmont Drive Water Booster System contract to Carlson Systems LLC for $49,880 (unanimous voice vote)
• Awarded Wilbraham Highway Materials contracts to Genmar Enterprises Inc., EJ Prescott Inc., and TrueStone LLC (unanimous voice vote)
• Approved Fern Valley Market LLC annual food establishment permit and milk/cream license (unanimous voice vote)
• Continued public hearing on National Grid pole petition to May 19 (unanimous voice vote)
• Approved Dominic John Inc. liquor license amendments (unanimous voice vote)

Board of Assessors

The board approved the 2025 Motor Vehicle and Trailer Abatement applications, granting 95 abatements for a total of $13,601.54. It also approved a memo to the Select Board about three properties on Tinkham Road owned by the Wilbraham Nature and Cultural Center. The board denied a 2024 abatement application (Levy 2024 Bill #10926) and rescinded a previously approved Clause 22 exemption. The next meeting was set for May 20, 2025.

• Approved FY2025 Motor Vehicle and Trailer Abatements (95) – $13,601.54 (3‑0)
• Approved FY2024 Motor Vehicle and Trailer Abatements (5) – $1,344.37 (3‑0)
• Approved memo to Select Board about properties at 883, 875, 901 Tinkham Road (3‑0)
• Denied 2024 Motor Vehicle and Trailer Abatement (Levy 2024 Bill #10926) (3‑0)
• Denied 1 Clause 22 Exemption application (3‑0)
• Rescinded a previously approved Clause 22 Exemption application (3‑0)
• Granted Real Estate abatement RE #10 (3‑0)
• Scheduled next meeting for May 20, 2025 at 4:30 pm (3‑0)

Conservation Commission

The Wilbraham Conservation Commission approved a 14x20 (or 16x20) shed at 10 Pease Street, noting it meets the Wetlands Protection Act exemption and is more than 50 ft from wetlands. The commission postponed further discussion of the proposed changes to 975V Stony Hill Road to the May 5 meeting. The garage project at 9 Western View Drive was deferred pending a site visit and additional review.

• Approved shed at 10 Pease Street (exempt from Wetlands Protection Act)
• Postponed discussion of 975V Stony Hill Road changes to May 5, 2025
• Deferred garage project at 9 Western View Drive pending site visit

Building Utilization Committee

The Building Utilization Committee paused at 7:05 PM for tours of the fire and police facilities. After the tours ended at 8:45 PM, one of the five members left, leaving the committee without a quorum, so the meeting could not reconvene. No actions were approved, denied, or tabled. The next meeting is scheduled for May 1, 2025.

Library Board of Trustees

The Library Board unanimously approved the Safe Child Policy draft, contingent on review by the town attorney. The board also approved a traveling Art Metal exhibit for the front lawn and accepted the third‑quarter financial report subject to audit. All minutes presented were accepted unanimously, and the meeting was adjourned.

• Accepted March 18, 2025 minutes (unanimous)
• Accepted Safe Child Policy minutes for 3/6/25 (unanimous)
• Accepted Safe Child Policy minutes for 4/3/25 (unanimous)
• Accepted Safe Child Policy minutes for 4/14/25 (unanimous)
• Approved Safe Child Policy draft pending town attorney review (unanimous)
• Approved traveling Art Metal project for front lawn if available (unanimous)
• Accepted 3rd quarter financials subject to audit (unanimous)
• Adjourned meeting (unanimous)

Select Board

The board approved its consent agenda, which covered several temporary food establishment permits and special alcohol licenses. The board voted unanimously to hire Michael Minahan as a firefighter/EMT. Additional actions included appointing Britney Meece to the Economic Development Committee, approving $107.43 in sewer abatements, and accepting the resignation of Thomas Reavey from the Board of Registrars.

• Approved consent agenda items (temporary food permits, alcohol licenses) – passed unanimous voice vote
• Hired Michael Minahan as firefighter/EMT – passed unanimous voice vote
• Appointed Britney Meece to Economic Development Committee – passed unanimous voice vote
• Approved sewer abatements totaling $107.43 – passed unanimous voice vote
• Accepted resignation of Thomas Reavey from Board of Registrars – passed unanimous voice vote
• Adjourned the meeting – passed unanimous voice vote

Board of Water Commissioners

The Board approved the FY26 water budget with a 3‑0 vote, including a request to borrow up to $4,000,000 with $135,000 annual payments. One water abatement was approved, but late fees and interest were not waived. The revised Asset Management Plan and the rate‑increase hearing were both approved. The Brookmont Drive water booster system was put out to bid and FY25 remaining budget was encumbered for the project.

• Approved FY26 water budget and $4M borrowing request (3-0)
• Approved one water abatement, late fees and interest not waived
• Approved revised Asset Management Plan
• Approved rate‑increase hearing
• Accepted March 7, 2025 minutes (unanimously)
• Put Brookmont Drive water booster system out to bid and encumber FY25 budget

Conservation Commission

The Conservation Commission approved a three‑year extension of the Order of Conditions for DEP #341-0357 at Bruuer Pond. It also continued the request for a Certificate of Compliance for 650 Tinkham Road until the April 23 meeting and approved the amended meeting minutes. The board directed the Chairman to contact the Health Inspector about septic plans near wetlands and set a policy that future plans be reviewed before approval. Public access for debris removal on conservation property was permitted, but motorized vehicles are prohibited; a town official will handle vehicle‑required removal.

• Approved three‑year extension of Order of Conditions for DEP #341-0357 (Bruuer Pond)
• Continued request for Certificate of Compliance for 650 Tinkham Road until April 23 meeting
• Approved amended meeting minutes
• Chairman will contact Health Inspector to discuss septic plans installed against wetlands
• Commission agreed future project plans must be reviewed before approval
• Permitted public access for debris removal on conservation property; motorized vehicles prohibited, town official to retrieve debris if needed

Playground & Recreation Commission

The commission approved the February 3 and March 3, 2025 meeting minutes unanimously. It voted to fund the Memorial School facilities budget at $60,000 rather than the requested $100,000 and to begin the process of shutting the building down. The meeting was adjourned at 6:30 pm.

• Approved February 3, 2025 minutes (all in favor)
• Approved March 3, 2025 minutes (all in favor)
• Fund Memorial School facilities at $60,000, not $100,000 (vote to not fund $100k)
• Adjourned meeting at 6:30 pm (motion by Stogner)

Library Board of Trustees Policy Review Subcommittee

The Library Board Policy Subcommittee agreed to revise the Safe Child Policy so staff will wait a maximum of 20 minutes with an unattended child and police will be called. A draft of the revised policy was sent to the Library Director for staff review, with feedback requested by April 11, 2025. The next subcommittee meeting was scheduled for April 14, 2025 at 3:30 pm.

• Adopted staff wait‑time limit of 20 minutes for unattended children
• Adopted language stating police will be called when a child is left unattended
• Sent revised Safe Child Policy draft to Library Director for staff feedback
• Requested staff feedback on draft policy by April 11, 2025
• Scheduled next subcommittee meeting for April 14, 2025 at 3:30 pm

Finance Committee

The committee approved a $15,000 reserve fund transfer for Fire Department vehicle repairs and reduced the OPEB budget by $250,000, leaving a $250,000 balance. It also allocated $250,000 of free cash to the operational budget, adjusted the Engineering budget to $413,717, and increased the Highway wages line item to $865,307, bringing the total Highway budget to $2,405,932. Additional actions included raising the Tree Warden budget by $116,006, approving a $2,500 SNAP revolving fund for FY26, and authorizing borrowing of up to $4 million for water infrastructure projects.

• Approved $15,000 Fire Dept reserve fund transfer (unanimous yes)
• Reduced OPEB budget by $250,000, leaving $250,000 balance (5-2 yes)
• Allocated $250,000 free cash to operational budget (5-2 yes)
• Amended Engineering Department budget to $413,717 (unanimous yes)
• Changed Highway wages line item to $865,307, total Highway budget $2,405,932 (unanimous yes)
• Raised Tree Warden budget by $116,006 (unanimous yes)
• Approved Article 16 SNAP revolving fund with $2,500 limit for FY26 (unanimous yes)
• Authorized borrowing up to $4 million for water infrastructure projects (unanimous yes)

Building Utilization Committee

The committee announced a February 2026 deliverable to the Select Board. Guidance was given that site visits do not require open‑meeting posting, provided no business is deliberated. The members unanimously elected Jeffrey A. Smith as Chair (with Smith abstaining) and James Rooney as Vice Chair. The Clerk position remains vacant.

• Appointed Jeffrey A. Smith as Chair (unanimous, Smith abstained)
• Appointed James Rooney as Vice Chair (unanimous)

Finance Committee

The committee approved budgets for several departments, including a $30,515,000 appropriation for the Hampden‑Wilbraham Regional School District. It also adopted special‑cash projects totaling $2,146,472 and allocated OPEB and capital stabilization funds. A motion to reopen the Highway department and cut the sidewalk budget by $150,000 was rejected. The meeting was adjourned after the votes were recorded.

• Approved $1,425,207 Dept #301 Regional School District (8-0)
• Approved $560,273 Dept #630 Recreation (8-0)
• Approved $2,072,323 Dept #420 Highway (6-2)
• Approved $30,515,000 Dept #300 Regional School District (6-2)
• Approved $2,146,472 free‑cash special projects (8-0)
• Allocated OPEB $500,000 and Capital Stabilization $400,000 (7-1)
• Failed motion to reopen Highway and cut sidewalk budget $150,000 (2-6)
• Adjourned meeting (5-3)

Board of Assessors

The Board approved the March 4, 2025 regular session minutes (3‑0) and signed two office invoices totaling $1,312.92. It reappointed Christopher Keefe as Principal Assessor (3‑0) and approved motor‑vehicle excise tax warrants for $345,656.24 and $75.43. A motion to transfer surplus to the Overlay Surplus Account was tabled (3‑0). In executive session, the Board approved 40 motor‑vehicle and trailer abatement applications totaling $4,980.88.

• Approved March 4, 2025 regular session minutes (3‑0)
• Signed WB Mason invoice $812.92 (unanimous consent)
• Signed Pitney Bowes invoice $500.00 (unanimous consent)
• Reappointed Christopher Keefe as Principal Assessor (3‑0)
• Approved Motor Vehicle Excise Tax Commitment #02 $345,656.24 (unanimous consent)
• Approved Motor Vehicle Excise Tax Commitment #02R $75.43 (unanimous consent)
• Tabled motion to transfer surplus to Overlay Surplus Account (3‑0)
• Approved 2024 and 2025 motor‑vehicle/trailer abatements totaling $4,980.88 (3‑0)

Open Space and Recreation Plan Committee

The committee approved the minutes from the Jan 28 meeting by a 12‑0 vote. It unanimously approved David Kim’s Eagle Scout plan to build a bench on the Twelve Mile Brook Trail, slated to start in late April. Members decided to prioritize trail blazing before adding signage, approved birdhouses at McDonald’s Preserve with a condition to avoid mowing areas, and adjourned the meeting with a 12‑0 vote.

• Approved Jan 28 meeting minutes (12‑0)
• Approved David Kim’s Eagle Scout bench project (unanimous)
• Decided to blaze trails before installing signage
• Approved birdhouses at McDonald’s Preserve (avoid mowing areas)
• Adjourned meeting (12‑0)

Zoning Board of Appeals

The Zoning Board of Appeals granted a special permit for Western Recycling to install a 6,000‑gallon above‑ground diesel storage tank at 120 Old Boston Road, with a 3‑0 vote. The board also approved a special permit for Matthew Reid to operate a screen‑printing home business in his garage at 10 Joan Street, also 3‑0. Minutes from prior meetings were approved unanimously. The meeting adjourned at 6:19 PM.

• Approved special permit for 6,000‑gallon diesel tank at 120 Old Boston Road (3-0)
• Approved special permit for screen‑printing home occupation at 10 Joan Street (3-0)
• Approved minutes from Sep‑Dec 2024 meetings (unanimous)

Finance Committee

The committee approved the minutes from March 5, 2025. It approved a $100,000 recommendation for Stony Hill Accessible Playground equipment and a $25,000 budget for the Spec Pond Walking Path, while rejecting funding for a $700,000 Middle School HVAC upgrade and a $275,000 Soule Road School HVAC upgrade. The board also recommended that the Select Board explore a pilot program with Wilbraham‑Monson Academy. All motions passed by roll‑call vote.

• Approved March 5, 2025 meeting minutes (unanimous)
• Recommended $100,000 for Stony Hill Accessible Playground Equipment Project (unanimous)
• Approved $25,000 for Spec Pond Walking Path Project (5-1)
• Rejected $700,000 Middle School HVAC system (not voted in favor)
• Rejected $275,000 Soule Road School HVAC system (not voted in favor)
• Recommended to Select Board to discuss pilot program with Wilbraham‑Monson Academy (unanimous)
• Motion to adjourn the meeting passed (unanimous)