Wilsonville public meetings in 2021

Development Review Board B

This agenda is a notice that the Development Review Board Panel B meeting scheduled for December 27, 2021 has been cancelled. The next Panel A meeting is scheduled for January 24, 2022. No items will be discussed or decided at this meeting.

• Meeting cancelled for December 27, 2021
• Next meeting: DRB Panel A on January 24, 2022

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on financing for the Public Works Complex, the Clackamas County Climate Action Plan, and the City Hall Renovation Project. During the meeting, the council will consider creating a new Arts, Culture, and Heritage Commission, approve a second reading of a zone map amendment for a church property, and hold a public hearing on a supplemental budget adjustment. Several consent agenda items involve contracts for construction, engineering, and maintenance services.

• Resolution 2941: creating the Arts, Culture, and Heritage Commission
• Ordinance 853 (2nd reading): zone change from RA-H/FDA-H to PDR-4 on 2.39 acres for Meridian United Church of Christ
• Resolution 2942: supplemental budget adjustment for FY 2021-22 (public hearing)
• Resolution 2937: contract with 2KG Contractors for City Hall Renovation Project
• Resolution 2945: professional services agreement with Murraysmith for Charbonneau Lift Station Rehabilitation (CIP #2106)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity & Inclusion Committee is meeting to continue its discussion on an inclusive engagement framework for city projects and to further develop its mission and values. The agenda includes approval of the November 9, 2021 minutes and is otherwise a working session with no final decisions listed.

• Approve minutes from November 9, 2021
• Continue discussion on inclusive engagement framework for city projects
• Continue discussion on mission and values

Development Review Board A

The Development Review Board Panel A meeting scheduled for December 13, 2021 has been cancelled. The next meeting is scheduled for January 10, 2022. This notice is procedural only, with no items for discussion or decision.

• Meeting cancelled for December 13, 2021
• Next meeting scheduled for January 10, 2022

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to review minutes, hear citizen input, and present its goals, work plan, and pen-pal program to representatives from Kitakata, Japan, for feedback. The agenda also includes a holiday traditions presentation and open discussion. This is a routine advisory board meeting focused on cultural exchange activities.

• Approval of 11.10.21 minutes
• Presentation of Goals and Work Plan with feedback from Kitakata
• Presentation of Pen-Pal Program with feedback from Kitakata
• Holiday Traditions Presentation
• Open discussion

Planning Commission

The Wilsonville Planning Commission meets to discuss administrative matters, a work session on the Frog Pond East and South Master Plan, and informational updates including city council minutes and the 2022 work program. No formal decisions are scheduled; the meeting includes public input and remote participation options.

• Consideration of November 10, 2021 Planning Commission Minutes
• Frog Pond East and South Master Plan work session (Pauly)
• 2022 Planning Commission Work Program review
• Recognition of Commissioner Greenfield’s years of service

City Council

The Wilsonville City Council will hold a work session on Aurora Airport policies, climate rulemaking, ARPA funding, and city attorney recruitment, followed by a regular meeting with a consent agenda, new business, and public hearings. Key actions include authorizing borrowing for the water treatment plant expansion, approving the Urban Forest Management Plan, and a first reading of a zone map amendment for a church property.

• Resolution No. 2939: Authorizes full faith and credit borrowing for water treatment plant expansion
• Resolution No. 2938: Approves Urban Forest Management Plan (public hearing)
• Ordinance No. 853: Zone map amendment from RA-H/FDA-H to PDR-4 on 2.39 acres (Tax Lot 5500) for Meridian United Church of Christ
• Work session: Aurora Airport Comprehensive Plan Policies, Climate-Friendly and Equitable Communities Rulemaking, ARPA Funding, City Attorney Recruitment

Library Board

The Wilsonville Public Library Board is meeting to handle routine business, including approving prior minutes and receiving reports from staff and affiliated groups. The main forward-looking items are discussions of the FY23 goals and objectives and the FY23 budget, along with a review of policies and procedures.

• FY23 Goals & Objectives Discussion
• FY23 Budget Discussion
• Strategic Plan
• Annual Report
• Policies and Procedures

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 397, a request for a five-year temporary use permit for a sales office and model homes in the Clermont Subdivision. The board will also consider approving minutes from its October 25 meeting and receive communications from board members and staff.

• Public hearing on Resolution No. 397: Five-Year Temporary Use Permit for sales office and model homes at 11490 SW Tooze Road (Tax Lots 7200, 7290, 7300, 7400, 7500, 7600)
• Applicant: Polygon WLH, LLC; Representative: Pacific Community Design for Taylor Morrison Northwest LLC
• Consent agenda: Approval of minutes from October 25, 2021 DRB Panel B meeting
• Board member communications: Results of November 8, 2021 DRB Panel A meeting and recent City Council action minutes

City Council

The Wilsonville City Council will hold a public hearing to review an appeal of a Development Review Board decision regarding a parking area for the Villebois Village Center Mixed Use Development. The council will also discuss several work session topics, including vertical housing development zones and transit-oriented development, and consider consent agenda items such as a solid waste rate schedule and a development agreement with Taylor Morrison.

• Appeal hearing on Villebois Village Center parking area approval (Case DB21-0022 and DB21-0023)
• Resolution No. 2931 adopting Republic Services solid waste rate schedule effective Jan 1, 2022
• Resolution No. 2935 authorizing development agreement with Taylor Morrison for Clermont Subdivision in Villebois
• Work session on Vertical Housing Development Zones and Wilsonville Transit Center TOD
• Small Business Saturday Proclamation and City Attorney Employment Agreement

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will hold a virtual meeting to discuss budget updates, review past festival activities, and plan future events including a winter/spring activity guide and a visit to the Japanese American Museum of Oregon. The board will also review a pen-pal program webpage and consider a community enhancement project.

• Budget update presented by Seiji
• Review of Harvest Festival Activity and Council Presentation
• Pen-Pal Program webpage review
• Wilsonville Winter/Spring Activity Guide content due Nov. 17
• Visit to Japanese American Museum of Oregon (Fri-Sun 11am–3pm, $8 each) discussed

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting virtually to receive updates from its tourism marketing contractor, JayRay, and to review and evaluate proposals for the 'Explore Wilsonville' tourism campaign. The committee will discuss proposal evaluation criteria, score initial proposals, and set interview dates for finalists. Public comments can be submitted by email before the meeting.

• Review and evaluate 'Explore Wilsonville' proposals
• Discuss geolocation and influencer campaign updates from JayRay
• Set interview dates for finalists (Dec. 1, 1-3 pm if needed)
• Public comments due Nov. 9, 2021 by email

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity & Inclusion Committee is meeting to continue its work on mission and values, and to discuss an inclusive engagement framework for city projects. The agenda includes approval of minutes from previous meetings and is open for public comment via email.

• Approval of minutes from September 14 and October 12, 2021
• Continued discussion on mission and values
• Discussion of inclusive engagement framework for city projects

Development Review Board A

The Development Review Board Panel A is holding a public hearing on a request by Meridian United Church of Christ (Frog Pond Church) to rezone its property at 6750 SW Boeckman Road from Residential Agricultural-Holding (RA-H) to Planned Development Residential-4 (PDR-4). The board will also consider a Stage I Master Plan, Stage II Final Plan, Tentative Partition Plat, and a setback waiver for the site. The board's action on the zone change is a recommendation to the City Council. The rest of the agenda is routine, including approval of prior minutes and staff communications.

• Zone Map Amendment from RA-H to PDR-4 for Meridian United Church of Christ (Frog Pond Church)
• Stage I Master Plan and Stage II Final Plan for the church property
• Tentative Partition Plat for the site
• Setback/Zero Lot Line waiver request
• Public hearing on Resolution No. 396

Urban Renewal Agency

The Wilsonville Urban Renewal Agency Board will consider a resolution authorizing the city manager to sign a professional services agreement with Murraysmith, Inc. for owner's representative services on the Boeckman Road Corridor Project. The agenda also includes approval of minutes from the October 18, 2021 meeting. No new, continuing, or public hearing items are listed.

• Resolution No. 322 authorizing contract with Murraysmith, Inc. for Boeckman Road Corridor Project (CIP #2102, 4205, 4206, 4212)
• Approval of minutes from October 18, 2021 URA meeting

City Council

The Wilsonville City Council will hold a regular meeting on November 1, 2021, to discuss and vote on key items including adopting the Oregon Residential Specialty Code and authorizing a professional services agreement for the Boeckman Road Corridor Project. The meeting will also include a work session on vertical housing development zones, urban forest management, and residential building code adoption.

• Adopt Oregon Residential Specialty Code via Resolution No. 2926
• Authorize $X professional services agreement with Murraysmith, Inc. for Boeckman Road Corridor Project Owner’s Representative Services (Capital Improvement Project #2102, 4205, 4206, 4212)
• Work session on Vertical Housing Development Zones
• Work session on Urban Forest Management Plan
• Work session on Residential Building Code Adoption

Library Board

The Wilsonville Public Library Board will hold a routine meeting to receive updates from staff and volunteers, including a youth services report, librarian’s report, and progress on the library’s strategic plan. No formal decisions are listed on the agenda.

Development Review Board B

The Development Review Board Panel B will hold public hearings on two major projects: a mixed-use development in the Villebois Village Center and a renovation of the Oregon Department of Administrative Services North Valley Complex. The board will also consider approving minutes from its September 27 meeting. The agenda is otherwise routine, with no other substantive items.

• Resolution No. 393-B: Villebois Village Center mixed-use development, including SAP Central Amendment, preliminary and final development plans, and Type C tree removal plans (cases DB21-0010 through DB21-0024)
• Resolution No. 395: Oregon Department of Administrative Services North Valley Complex renovation at 26755 SW 95th Avenue, including site design review, Type C tree plan, Class III sign permit, parking waiver, and SROZ map verification (cases DB21-0025 through DB21-0056)
• Consent agenda: approval of minutes from September 27, 2021 DRB Panel B meeting

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a supplemental budget adjustment for fiscal year 2021-22 via Resolution No. 321. The agenda also includes approval of minutes from the July 19, 2021 meeting. No other new or continuing business is listed.

• URA Resolution No. 321 authorizing a supplemental budget adjustment for FY 2021-22
• Approval of minutes from July 19, 2021 URA meeting

City Council

The Wilsonville City Council will hold a regular meeting with a work session on the Frog Pond East and South Master Plan and the 2021 Solid Waste Collection Rate Report, followed by a business meeting. The council will consider resolutions on planning fees for middle housing, the Old Town Neighborhood Plan, and an interim development agreement with Taylor Morrison for parks in Villebois, plus second readings of ordinances on the Town Center Streetscape Plan, middle housing code changes, and a zone change in Villebois. A public hearing will address a supplemental budget adjustment for FY 2021-22.

• Resolution 2928: Amends Planning Division fee schedule, adding fees for middle housing land divisions and refining wireless facility fees
• Resolution 2929: Amends Old Town Neighborhood Plan, continuing as non-regulatory tool
• Resolution 2930: Interim development agreement with Taylor Morrison Northwest, LLC for Regional Parks 5 and 6 in Clermont Subdivision, Villebois
• Ordinance 851 (2nd reading): Amends Comprehensive Plan and Development Code to increase middle housing allowance, including rezone in Old Town
• Ordinance 852 (2nd reading): Zone change from Public Facility to Village on ~1.40 acres in Villebois Village Center (Costa Pacific Communities)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board meeting agenda contains only procedural boilerplate with no decisions, proposals, or discussions listed.

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Urban Forest Management Plan and the Frog Pond East and South Master Plan. The commission will also consider approving the September 8, 2021 meeting minutes and receive informational updates on City Council actions and the 2021 work program. No formal public hearings are scheduled; public input is limited to items not on the agenda for hearings.

• Work session: Urban Forest Management Plan (45 minutes)
• Work session: Frog Pond East and South Master Plan (45 minutes)
• Consideration of September 8, 2021 Planning Commission minutes
• Informational: City Council Action Minutes (September 9 & 20, 2021)
• Informational: 2021 PC Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to approve prior minutes, introduce new members, brainstorm event ideas, discuss fundraising and budget, and revisit its strategic plan. The agenda includes concrete items like flyers for a forest bathing event, an origami workshop, and a pen pal program, plus a council approval date of October 18.

• Approval of 8.11.21 minutes
• New board member introductions: Sruthy Menon & Kevin Stewart
• Event ideas: Shinrin Yoku (Forest Bathing), Origami Workshop at Community Center, Pen Pal Program
• Fundraising/budget discussion led by Seiji Shiratori
• Strategic plan revisit including council approval on October 18 and school outreach

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss its mission and values, and to develop strategies. The agenda includes a call to order, a discussion of mission and values, a strategies session, and adjournment. Public comments can be submitted by email before the meeting.

• Discussion of committee mission and values
• Development of strategies
• Public comment deadline: October 11 at 12:00pm via email

Development Review Board A

The Development Review Board Panel A will hold a public hearing on a proposal to build a new public works facility for the City of Wilsonville. The request includes a master plan, final plan, site design review, tree removal, sign permit, and lot line adjustment. The board will also approve minutes from a previous meeting and receive updates from other board and council actions.

• Public hearing on Resolution No. 394 for a new City of Wilsonville Public Works Facility
• Stage I Master Plan (DB21-0017), Stage II Final Plan (DB21-0018), Site Design Review (DB21-0019)
• Type C Tree Removal Plan (DB21-0020) and Class 3 Sign Permit (DB21-0021)
• Lot Line Adjustment (AR21-0010) for Tax Lots 1800 and 1900, Section 14A, T3S R1W
• Consent agenda: approval of May 10, 2021 meeting minutes

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting virtually to discuss updates on community enhancement projects and funds, and to consider a proposed draft application packet with revised processes, timeline, and outreach. The agenda includes a consent agenda for the July 14 meeting summary and a conflict of interest item. Public comments can be submitted by email before the meeting.

• Consent agenda: July 14, 2021 meeting summary
• Project updates and update on project funds
• Proposed draft application packet
• Proposed revised process with project preferences
• Proposed timeline and program outreach

Library Board

The Wilsonville Public Library Board is meeting to approve minutes, receive reports on youth services and library operations, discuss the strategic plan, and elect officers for fiscal year 2022. The agenda is largely routine, with no major decisions or public hearings listed.

• Election of officers for fiscal year 2022
• Youth Services Report
• Strategic Plan discussion
• Policies and Procedures review
• Friends of the Library and Library Foundation reports

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity & Inclusion Committee is meeting to hear presentations from the Library, Parks and Recreation, and Communications departments, and to discuss holiday decorations and events. The agenda also includes approval of the August 10, 2021 meeting minutes. Public comments can be submitted by email before the meeting.

• Library presentation
• Parks and Recreation presentation
• Communications presentation
• Holiday decorations and events discussion
• Approval of August 10, 2021 meeting minutes

Development Review Board A

The Wilsonville Development Review Board Panel A meeting scheduled for September 13, 2021 has been cancelled. The next regular meeting is scheduled for October 11, 2021. No business items are listed for this date.

• Meeting cancelled
• Next meeting: October 11, 2021

City Council

The Wilsonville City Council will hold a public hearing and first reading of Ordinance No. 849, which would approve a single-property urban renewal plan for the Twist Bioscience WIN Zone. The council will also consider consent items including a CM/GC contract with Kiewit for the water treatment plant expansion and a SMART gas service agreement with NW Natural. A pre-council work session covers the I-5 pedestrian bridge, middle housing, City Hall water leak repairs, and the WIN Zone adoption.

• Ordinance No. 849 – 1st reading: Twist Bioscience WIN Zone urban renewal plan
• Resolution No. 2917: CM/GC contract with Kiewit Infrastructure West Co. for Willamette River Water Treatment Plant Expansion (CIP #1144)
• Resolution No. 2918: SMART agreement with NW Natural Gas for high pressure gas service at 28879 SW Boberg Road
• Resolution No. 2923: Sole source selection of Friends of Trees for FY 2021-22
• Work session: I-5 Pedestrian Bridge and Gateway Plaza Project update

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss three major planning topics: the Town Center Streetscape Plan, the I-5 Pedestrian Bridge, and Middle Housing. No formal decisions are scheduled; these are discussion items. The agenda also includes routine administrative matters like approving minutes and informational updates.

• Work session on Town Center Streetscape Plan (45 min)
• Work session on I-5 Pedestrian Bridge (45 min)
• Work session on Middle Housing (60 min)
• Consideration of July 14, 2021 Planning Commission minutes
• Informational: City Council Action Minutes (July 19, 2021)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet virtually to debrief its August 3 meeting with Kitakata, brainstorm future Zoom schedules, and review a draft strategic plan assigning tasks and setting dates. The board will also honor the late Cathy Rice and receive a brief presentation on her legacy.

• Review draft strategic plan and assign tasks
• Debrief August 3 meeting with Kitakata and brainstorm Zoom schedule
• Presentation in memory of Cathy Rice
• Board comment on October 18 council work session (20 minutes) scheduled by Erica

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will hold a procedural meeting to review and adopt its bylaws, review public meeting law and Roberts Rules of Order, and select a chair and vice chair. No substantive decisions or public hearings are scheduled.

• Adopt committee bylaws
• Review Public Meeting Law and Roberts Rules of Order
• Select committee chair and vice chair

Development Review Board A

This is a notice that the Development Review Board Panel A meeting scheduled for August 9, 2021, has been cancelled. The next meeting is scheduled for September 13, 2021. No decisions or discussions will take place at this cancelled meeting.

• Meeting cancelled
• Next meeting scheduled for September 13, 2021

City Council

The Wilsonville City Council will hold a public hearing to decide whether to authorize a Progressive Design Build (PDB) alternative contracting method for the Boeckman Road Corridor Project. The council will also discuss vertical housing development zones, community enhancement program recommendations, and a city manager employment agreement. The agenda includes an executive session for real property, legal, and performance evaluation matters.

• Public hearing on Resolution No. 2916 authorizing PDB for Boeckman Road Corridor (CIPs 4212, 4206, 4205, 2102)
• Resolution No. 2920 allocating second round of Community Enhancement Funds for FY 2021/2022
• Work session on Vertical Housing Development Zones
• Work session on PDB alternative contracting method for Boeckman Road Corridor
• City Manager Employment Agreement discussion

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business, including the Youth Services and Librarian's reports, the Strategic Plan, and the FY22 work plan presentation. They will also elect officers for fiscal year 2022 and review policies and procedures. The meeting is routine and procedural, with no major decisions or public hearings on the agenda.

• Youth Services Report
• Librarian's Report
• Strategic Plan review
• FY22 work plan presentation
• Election of officers for fiscal year 2022

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting on July 26, 2021 was cancelled. The next meeting is scheduled for August 23, 2021.

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider two resolutions authorizing intergovernmental agreements for short-term subordinate urban renewal debt. The agreements fund capital improvement projects in the Year 2000 Plan District and the West Side Plan District.

• URA Resolution No. 319: Intergovernmental agreement for Year 2000 Plan District debt to fund capital improvements
• URA Resolution No. 320: Intergovernmental agreement for West Side Plan District debt to fund capital improvements

City Council

The Wilsonville City Council will meet July 19 to consider intergovernmental agreements, including sharing costs for the Willamette River Water Treatment Plant expansion with Sherwood. They will also discuss housing affordability grants and review storm response reports.

• Intergovernmental Agreement with Sherwood to share costs of Willamette River Water Treatment Plant expansion
• Resolution No. 2908: Professional services agreement with PFM Financial Advisors, LLC for financial advisory services
• Resolution No. 2913: Three-year renewal of service agreement with Metereaders LLC for $X (amount not specified)
• Resolution No. 2911: Support for 2021-23 Planning Assistance Direct Grant application for Wilsonville Housing Needs Analysis
• Resolution No. 2912: Support for grant application to fund housing affordability components of Frog Pond East and South Master Plan

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting virtually to select a chair and vice chair, and to hear presentations from grant applicants before discussing and deciding on the applications. The agenda also includes approval of the previous meeting's summary.

• Select a Chair and Vice Chair
• Application presentations and discussion/decision
• Consent agenda: May 11, 2021 meeting summary

Planning Commission

The Wilsonville Planning Commission will hold a legislative hearing on the WIN Program Urban Renewal Plan and a work session on middle housing parking standards and other updates. The commission will also consider the June 9, 2021 meeting minutes and receive informational updates on City Council actions and the 2021 work program.

• Public hearing on WIN Program Urban Renewal Plan
• Work session on middle housing parking standards and other updates
• Consideration of June 9, 2021 Planning Commission minutes
• Informational: City Council action minutes from June 7 and 21, 2021
• Informational: 2021 PC Work Program

Development Review Board B

The regularly scheduled Development Review Board Panel B meeting for June 28, 2021, has been cancelled. The next meeting is scheduled for July 26, 2021. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancelled for June 28, 2021
• Next meeting scheduled for July 26, 2021
• Contact: Shelley White, Planning Administrative Assistant, (503) 570-1575

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business including the Youth Services and Librarian's reports, the Strategic Plan, and a proposed FY22 Work Plan. The board will also review the annual calendar, policies and procedures, and receive reports from the Friends of the Library and Library Foundation. No votes or decisions are listed on the agenda.

• FY22 Work Plan Proposal
• Strategic Plan review
• Youth Services Report
• Policies and Procedures review
• Friends of the Library and Library Foundation reports

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a resolution authorizing staff to create a single-property urban renewal area for economic development, to be called the Twist Bioscience Wilsonville Investment Now (WIN) Zone. The agenda also includes approval of the June 7, 2021 meeting minutes and a citizen input period. No public hearings are scheduled.

• URA Resolution No. 318 to create a single-property urban renewal area for Twist Bioscience (WIN Zone)
• Approval of minutes from June 7, 2021 URA meeting

City Council

The Wilsonville City Council will hold a regular meeting with an executive session, work session, and legislative actions. Key decisions include approving amendments to the city's fee schedule for wireless communication facilities and adopting a collective bargaining agreement with SEIU Local 503. The work session will discuss the Town Center Streetscape Plan, fee schedule changes, a Bird Scooters presentation, and Twist Bioscience URA implementation.

• Resolution No. 2905: Amends fee schedule to add wireless communication facility planning, technical design review, and appeal fees
• Resolution No. 2906: Adopts collective bargaining agreement with SEIU Local 503
• Work session: Town Center Streetscape Plan discussion
• Work session: Bird Scooters presentation
• Work session: Twist Bioscience Wilsonville Investment Now Zone URA implementation

Development Review Board A

This meeting of the Wilsonville Development Review Board Panel A has been cancelled. No items will be discussed or decided. The next regular meeting is scheduled for July 12, 2021.

• Meeting cancelled for June 14, 2021
• Next meeting scheduled for July 12, 2021

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider a development agreement with Twist Bioscience Corporation for the Wilsonville Investment Now (Win) Program, and will hold a public hearing to adopt the FY2021-22 budget and declare intent to collect tax increment. The agenda also includes approval of the March 15, 2021 meeting minutes.

• URA Resolution No. 315: Authorizing development agreement with Twist Bioscience Corporation for Win Program benefits
• URA Resolution No. 317: Adopting budget, making appropriations, and declaring intent to collect tax increment for FY2021-22
• Consent agenda: Approval of March 15, 2021 URA meeting minutes

City Council

The Wilsonville City Council will hold a work session and regular meeting on June 7, 2021. They will discuss city goals, middle housing, a Twist Bioscience development agreement, and a bridge finance plan. In the regular meeting, they will consider a budget resolution, a supplemental budget adjustment, and second readings of two ordinances to rezone 2.25 acres at 28700 SW Canyon Creek Road South for higher-density residential use.

• Ordinance No. 847: comprehensive plan map amendment from Residential 0-1 to Residential 4-5 dwelling units per acre on 2.25 acres at 28700 SW Canyon Creek Road South
• Ordinance No. 848: zone map amendment from RA-H to PDR-3 on the same property
• Resolution No. 2903: adopting FY 2021-22 budget, making appropriations, and declaring ad valorem tax levy
• Resolution No. 2904: supplemental budget adjustment for FY 2020-21
• Resolution No. 2900: support grant agreement with Wilsonville Community Sharing

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business, including the Youth Services and Librarian's reports, the Strategic Plan, and a proposed FY22 Work Plan. They will also review policies and procedures and hear updates from the Friends of the Library and Library Foundation. The meeting includes a public comment period and is held both in person and via Zoom.

• FY22 Work Plan Proposal
• City Budget Committee Meetings
• Strategic Plan
• Policies and Procedures review
• Youth Services Report

Development Review Board B

The Development Review Board Panel B will hold public hearings on two items: a Stage II Final Plan Modification and related approvals for a 29,300-square-foot auditorium addition at Wilsonville High School, and an Abbreviated Significant Resource Impact Report and Large Lot Exception for a single-family home with an accessory dwelling unit. The board will also consider consent agenda items, including approval of prior meeting minutes.

• Resolution No. 391: Wilsonville High School auditorium addition, 55 ft high, 29,300 sq ft, with parking lot modifications, synthetic turf, and LED lighting at 6800 SW Wilsonville Road
• Height waiver, Site Design Review, Type C Tree Removal Plan, and Class III Sign Review and Waiver for the high school project
• Resolution No. 392: Abbreviated SRIR and SROZ Large Lot Exception for a single-family home with ADU on Tax Lot 1500, Section 24A
• Consent agenda: approval of March 22, 2021 DRB Panel B minutes

Budget Committee

The Wilsonville Budget Committee will reconvene to hold a public hearing on the proposed FY 2021-22 city budget, hear department presentations, and deliberate on a motion to approve the budget. An urban renewal budget committee meeting will follow to consider the FY 2021-22 urban renewal budget. The meeting is scheduled for May 20, 2021, at Wilsonville City Hall.

• Public hearing for the proposed FY 2021-22 City of Wilsonville Budget
• Department presentations: Policy and Administration, Community Development, Parks & Recreation, Library, Public Safety
• Motion to approve the FY 2021-22 Proposed Budget
• Urban renewal budget presentation and public hearing
• Motion to approve the FY 2021-22 Urban Renewal Proposed Budget

Budget Committee

The Wilsonville Budget Committee is meeting to review and discuss the proposed Fiscal Year 2021-22 budget, including the Capital Improvement Program and operating budgets for Transportation and Public Works. The agenda includes public hearings for citizen input and a recess until May 20, 2021. This is a working session focused on budget review, not final approval.

• Public hearing for proposed FY 2021-22 City of Wilsonville Budget
• FY 2021-22 Capital Improvement Program overview and capital projects
• FY 2021-22 operating budget presentations for Transportation and Public Works
• Election of Budget Committee Chair
• Approval of FY 2021-22 Budget Committee minutes

City Council

The Wilsonville City Council is meeting to handle routine business, including several consent agenda resolutions. Key items include authorizing a construction contract for the 2021 Street Maintenance Project, adopting an intergovernmental agreement with Metro for the Community Enhancement Program, and extending the local state of emergency. The meeting also includes proclamations, committee appointments, and recognition of the Public Works Director.

• Resolution 2895: Construction contract with Eagle-Elsner, Inc. for 2021 Street Maintenance Project (CIP #4014, 4118, 4725)
• Resolution 2897: Intergovernmental agreement with Metro to continue Community Enhancement Program
• Resolution 2898: Adopting FY 2021/22 Five-Year Action Plan for Tourism Development Strategy
• Resolution 2899: Extending local state of emergency and emergency measures
• Pride Month and National Public Works Week proclamations

City Council

The Wilsonville City Council is holding a two-day retreat and goal-setting session. The agenda is primarily a structured workshop with team-building, context mapping, and goal refinement exercises, rather than a meeting with specific decisions or public hearings. The council will review accomplishments, discuss themes, and finalize and prioritize goals for the city.

• Goal setting process overview
• Team building exercise: Aligning with a Vision
• Context mapping exercise
• Goal refinement parts 1 and 2
• Finalize goals and prioritization exercise

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board is meeting to discuss and review various park and recreation items, including potential projects and plans. The agenda appears to be mostly procedural, with no major decisions or public hearings listed.

• Review of park projects and plans
• Discussion of recreation programs
• Potential updates to park facilities

Planning Commission

The Wilsonville Planning Commission is holding a regular meeting with a work session on Middle Housing, a topic that affects housing options for residents. The commission will also consider approving the April 14, 2021 meeting minutes and receive informational updates on City Council actions and the 2021 work program. Public comment is invited for items not on the formal hearing schedule.

• Work session on Middle Housing (60 minutes)
• Consideration of April 14, 2021 Planning Commission minutes
• Informational: City Council Action Minutes (April 5 & 19, 2021)
• Informational: 2021 PC Work Program

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting virtually to consider the City Manager's recommendation for the second round of grant applications, vote on it, and discuss additional application criteria and timing. Public comments were accepted by email before the meeting.

• Vote on City Manager Recommendation for Application Round 2
• Discussion of additional application criteria and timing
• Approval of March 30, 2021 meeting summary

Development Review Board A

The Development Review Board Panel A is holding a public hearing on a revised proposal for an 8-lot residential subdivision at 28700 and 28705 SW Canyon Creek Road South. The applicant seeks a Comprehensive Plan Map Amendment, Zone Map Amendment, and approvals for a master plan, final plan, site design review, tree plan, and tentative subdivision plat. The board's action on the map amendments is a recommendation to the City Council. The agenda also includes approval of prior meeting minutes and citizen input.

• Public hearing on Resolution No. 388 (revised) for Canyon Creek 8-Lot 5-Lot Subdivision
• Comprehensive Plan Map Amendment from Residential 0-1 to Residential 4-5 dwelling units per acre
• Zone Map Amendment from Residential Agriculture-Holding (RA-H) to Planned Development Residential 3 (PDR-3)
• Request for Stage I Master Plan, Stage II Final Plan, Site Design Review, Type C Tree Plan, and Tentative Subdivision Plat
• Waiver no longer needed in revised design

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to handle routine business: approving minutes, hearing citizen input, and receiving updates on outreach efforts. The board will also confirm dates for facilitation and hear a presentation on Japanese gardens and their Oregon connection.

• Confirm dates/times for facilitation with Erica Behler
• Japanese Culture Share presentation on Japanese Gardens and the Oregon Connection by Aaron Reyna
• Oregon Sister City Outreach Update
• Local Business Outreach Update

City Council

The Wilsonville City Council will hold a regular meeting on May 3, 2021, to discuss and vote on several key items. The council will review and potentially approve resolutions related to purchasing three CNG buses, creating a Diversity, Equity, and Inclusion (DEI) committee, and allocating community enhancement funds for the next fiscal year. The meeting includes a pre-council work session discussing vertical housing development zones, community enhancement program recommendations, and DEI committee bylaws.

• Resolution No. 2892: Authorize SMART to purchase three 21-passenger CNG buses from Davey Coach Sales, Inc.
• Resolution No. 2893: Create a Diversity, Equity, and Inclusion (DEI) Committee
• Resolution No. 2894: Allocate Community Enhancement Funds for Fiscal Year 2021/2022
• Pre-council work session on Vertical Housing Development Zones (VHDZ)
• Pre-council work session on Diversity, Equity, and Inclusion Committee Bylaws

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business including the youth services report, librarian's report, strategic plan, and re-opening. The board will also review policies and procedures and hear reports from the Friends of the Library and Library Foundation. No new business items are listed on the agenda.

• Youth Services Report
• Librarian's Report
• Strategic Plan
• Re-Opening
• Policies and Procedures

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting virtually to handle routine business, including approving meeting minutes and the FY 2021-22 action plan. They will also hear updates from their marketing contractor, JayRay, and receive a tourism lodging tax update. The meeting includes discussions on committee vacancies and reappointments.

• Approve FY 2021-22 1/5-Year Action/Implementation Plan
• Approve meeting minutes from Dec 17, 2020 and Feb 10, 2021
• Discuss committee vacancies for Position #3 and #5, and reappointments of Beth Price and Brian Everest
• Receive JayRay annual and Q3 reports
• Tourism lodging tax update

City Council

The Wilsonville City Council will hold a work session and regular meeting, deciding on the recommended design for the Boeckman Dip project and discussing middle housing. The council will also consider a consent item to extend a tourism promotion contract, and a public hearing on a continuance for the Canyon Creek Subdivision zone change.

• Resolution No. 2890: Authorize staff to proceed with recommended design for Boeckman Dip Project
• Resolution No. 2891: Extend professional services agreement with Jayray Ads & PR, Inc. for Explore Wilsonville tourism promotion
• Public hearing: Request to continue Ordinance Nos. 847 & 848 (Canyon Creek Subdivision comprehensive plan and zone map amendments) to May 17, 2021
• Work session: Middle Housing in Wilsonville Project update
• Proclamations: Earth Day, Bike Month, Building Safety Month

Planning Commission

The Wilsonville Planning Commission will hold a work session on middle housing, a topic likely to affect future housing options. The meeting also includes approval of previous minutes and informational items on City Council actions and the 2021 work program. No formal public hearings are scheduled.

• Work session on Middle Housing (45 minutes)
• Consideration of March 10, 2021 Planning Commission Minutes
• City Council Action Minutes (March 1 & 15, 2021) - informational
• 2021 PC Work Program - informational

Development Review Board A

The Development Review Board Panel A is holding a public hearing on Resolution No. 388, a request to rezone and approve an 8-lot residential subdivision at 28700 and 28705 SW Canyon Creek Road South. The applicant seeks a Comprehensive Plan Map Amendment, Zone Map Amendment, and approvals for a Stage I Master Plan, Stage II Final Plan, Site Design Review, Type C Tree Plan, Tentative Subdivision Plat, and a Waiver. The item was continued from the March 8, 2021 meeting. The board will also consider consent agenda items and receive communications.

• Public hearing on Resolution No. 388 for Canyon Creek 8-Lot Subdivision
• Comprehensive Plan Map Amendment from Residential 0-1 to Residential 4-5 dwelling units per acre
• Zone Map Amendment from Residential Agriculture-Holding (RA-H) to Planned Development Residential 3 (PDR-3)
• Approval of Stage I Master Plan, Stage II Final Plan, Site Design Review, Type C Tree Plan, Tentative Subdivision Plat, and Waiver
• Consent agenda: approval of March 8, 2021 meeting minutes

City Council

The Wilsonville City Council will hold a regular meeting on April 5, 2021, with an executive session, work session, and public hearing. They will consider resolutions authorizing construction and planning contracts, and a request to continue a public hearing on the Canyon Creek Subdivision. The agenda also includes proclamations and reports.

• Resolution 2887: Construction contract with Braun Construction for Old Farm Road Phase I (CIP #1500/2500/4500/7500)
• Resolution 2888: Professional services contract with Angelo Planning Group for Frog Pond East and South Master Planning
• Public hearing: Request to continue Ordinance Nos. 847 & 848 (Canyon Creek Subdivision) to April 19, 2021
• Proclamations: Volunteer Appreciation Month and Tree City USA/Arbor Day
• Work session: Diversity, Equity and Inclusion Committee Bylaws; Town Center Streetscape Plan; Frog Pond East and South Update

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to discuss future etiquette training, a Japanese cultural presentation on forest bathing, and outreach assignments for Oregon sister cities and local businesses. The agenda is mostly informational and planning-focused, with no major decisions or financial items listed.

• Introduction of Shinobu Chrisman by Bob Yokoyama
• Discussion of future etiquette training led by Adrienne Scritsmier
• Japanese Cultural Share: Introduction to Shinrin Yoku (forest bathing) by Erica Behler
• Oregon Sister City Outreach Assignment by Erica Behler
• Local Business Outreach Assignment by Erica Behler

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business, including the library's reopening plan, strategic plan, and various reports. The agenda includes routine items such as approval of minutes and reports from staff and affiliated groups, with no major decisions or public hearings listed.

• Library Reopening Plan
• Strategic Plan
• Youth Services Report
• Librarian's Report
• Notify Council of Expiring Terms

Development Review Board B

The Wilsonville Development Review Board Panel B is meeting to elect a 2021 chair and vice-chair, approve prior meeting minutes, and hold a public hearing on a two-year temporary use permit for Richmond American Homes. The permit would allow a construction office trailer and sales office at the Frog Pond Meadows Subdivision. The agenda also includes board and staff communications.

• Public hearing on Resolution No. 390: two-year temporary use permit for a 20' by 8' construction office trailer and sales office at Frog Pond Meadows Subdivision
• Site addresses: 6672 and 6682 SW Brisband Street and 27781 SW Alder Lane, Wilsonville
• Election of 2021 chair and vice-chair
• Approval of minutes from November 23, 2020 DRB Panel B meeting

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing the city manager to sign an agreement for preliminary engineering services for the 5th Street railroad crossing, part of the 5th Street/Kinsman Road Extension Project. The board will also approve minutes from the previous meeting. No new, continuing, or public hearing items are scheduled.

• URA Resolution No. 316 authorizing city manager to execute agreement for preliminary engineering services for grade crossing improvements with Portland & Western Railroad (Phase II)
• Approval of minutes from March 1, 2021 URA meeting

City Council

The Wilsonville City Council will hold a regular meeting to vote on several resolutions, including extending the local state of emergency, adopting updated building and fire codes, and authorizing the purchase of an electric transit bus. The council will also hear reports and updates, but no new business or continuing business items are listed.

• Extend local state of emergency via Resolution No. 2882
• Adopt Oregon Plumbing and Electrical Specialty Codes via Resolution No. 2883
• Approve Tualatin Valley Fire & Rescue Fire Prevention Code via Resolution No. 2884
• Authorize SMART to buy a 35’ electric bus and charging equipment via Resolution No. 2885
• Hear public hearing on FY 2020-21 supplemental budget adjustment via Resolution No. 2886

Development Review Board A

The Development Review Board Panel A will hold public hearings on two items: a proposed 8-lot single-family subdivision at 28700 SW Canyon Creek Road South, which requires multiple land-use approvals including a comprehensive plan and zone map amendment, and a site design review for a new 7-foot metal fence at 26055 SW Canyon Creek Road. The board will also elect its 2021 chair and vice-chair and approve minutes from a prior meeting.

• Resolution No. 388: Canyon Creek 8-Lot Subdivision — comprehensive plan amendment from 0-1 to 4-5 dwelling units per acre, zone change from RA-H to PDR-3, plus master plan, final plan, site design review, tree plan, tentative plat, and waiver
• Resolution No. 389: WPI Fence — site design review for a 7-foot metal perimeter fence with access gates at 26055 SW Canyon Creek Road
• Election of 2021 Chair and Vice-Chair
• Approval of minutes from January 11, 2021 meeting

Urban Renewal Agency

The Wilsonville Urban Renewal Agency Board is meeting to consider a consent agenda that includes authorizing the city manager to execute a construction contract with Moore Excavation, Inc. for the 5th Street/Kinsman Road Extension Project, and approving minutes from the February 18, 2021 meeting. No new, continuing, or public hearing items are scheduled.

• Resolution No. 314 authorizing construction contract with Moore Excavation, Inc. for 5th Street/Kinsman Road Extension Project
• Approval of February 18, 2021 URA meeting minutes

Library Board

The Wilsonville Public Library Board is meeting to discuss ongoing business, including the Youth Services and Librarian's reports, the Strategic Plan, the Annual Board Report Card, and policies and procedures. They will also hear updates from the Friends of the Library and the Library Foundation, and consider comments to the City Council. The agenda is largely routine, with no major decisions or public hearings listed.

• Youth Services Report
• Librarian's Report
• Strategic Plan review
• Annual Board Report Card
• Policies and Procedures discussion

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will hold a virtual meeting to discuss past virtual exchange meetings, a cultural marker for the C.C.C. Wilsonville Campus, and emeritus member introductions. The board will also receive a history presentation and school communications update.

• Emeritus member introductions (Bev Schalk and Lois Reimer)
• Cultural marker planning for C.C.C. Wilsonville Campus
• Debrief of virtual exchange meetings with Kitakata
• History presentation by Bev Schalk
• School communications update by Lois Reimer

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board agenda contains only boilerplate procedural language and no substantive items, ordinances, or public hearings.

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee will meet virtually to approve its FY2021-22 action plan, fill a committee vacancy, and hear updates on regional tourism and city programs. The agenda also includes a report from its tourism marketing contractor and a discussion of the Arts, Culture and Heritage Strategy.

• Review/approve FY2021-22 1/5-Year Action/Implementation Plan with budget notations
• Recruit for committee Position #3, three-year term, formerly held by Jeff Brown
• December 2020 City Restaurant COVID-19 Business Assistance Grant Program update
• Arts, Culture and Heritage Strategy implementation and Arts and Culture Commission formation
• 2021 Legislative Update

Planning Commission

The Wilsonville Planning Commission holds its February 10, 2021 meeting to consider administrative minutes, a 60-minute work session on HB 2001 middle housing compliance, and informational updates on transportation performance and the 2021 work program. No formal decisions are scheduled; public testimony is accepted on non-hearing items.

• Consideration of January 13, 2021 Planning Commission minutes
• HB 2001 Compliance Middle Housing work session (Pauly)
• Transportation Performance Evaluation (Le)
• 2021 PC Work Program presentation

City Council

The Wilsonville City Council will hold a regular meeting with an executive session, work session, and evening session. Key items include a resolution to refund outstanding borrowings, a contract amendment for I-5 Pedestrian Bridge design services, and work session discussions on middle housing, Town Center Streetscape Plan, and council representation assignments.

• Resolution No. 2878 authorizing refunding of outstanding borrowings
• Resolution No. 2872 authorizing contract amendment with Dowl, LLC for I-5 Pedestrian Bridge advance engineering design services
• Work session on Middle Housing Project
• Work session on Town Center Streetscape Plan
• Restaurant Relief Program Update

Library Board

The Wilsonville Public Library Board will convene to approve prior meeting minutes, receive updates from youth services and librarians, and discuss the FY22 budget, strategic plan, and library policies. No formal decisions are listed on the agenda.

• Approval of December 2, 2020 meeting minutes
• FY22 Budget discussion
• Strategic Plan review

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to conduct routine organizational business, including a mayor's welcome, Roberts Rules of Order training, a bylaw review, and officer appointments for 2021. The board will also discuss next steps, including a proposed virtual exchange meeting with Kitakata staff on February 8 at 4:00 PM. The agenda is primarily procedural, with no major policy decisions or public hearings.

• Roberts Rules of Order training
• Bylaw review
• 2021 Board Officer Appointments
• Proposed virtual exchange meeting with Kitakata staff on 2/8 at 4:00 PM

Budget Committee

The Wilsonville Budget Committee is meeting to receive a financial forecast presentation and a mid-year review of the FY 2020-21 budget. The agenda includes a forecast model presentation by Merina & Company and a financial review by the Finance Director and Assistant Finance Director. No decisions are listed on the agenda.

• Forecast model presentation by Rob Moody, Merina & Company
• FY 2020-21 mid-year financial review by Finance Director Cathy Rodocker and Assistant Finance Director Keith Katko

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will meet on January 21, 2021, to consider a supplemental budget adjustment for fiscal year 2020-21. No new business or continuing business items are listed. The meeting follows standard procedural items including a roll call and citizen input.

• URA Resolution No. 312: Supplemental budget adjustment for fiscal year 2020-21

City Council

The Wilsonville City Council will hold a work session and regular meeting, including discussion on purchasing a CCTV inspection system and vehicle for $125,968, and a public hearing on a supplemental budget adjustment for FY2020-21. The agenda also includes updates on the Public Works Complex, state legislative agenda, and other items.

• Purchase of CUES CCTV inspection system and vehicle for $125,968
• Public hearing on Resolution No. 2871 for supplemental budget adjustment FY2020-21
• Discussion on City participation in Willamette Falls and Landings Heritage Area Coalition
• Update on Public Works Complex
• 2021-22 State Legislative Agenda discussion

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board is meeting virtually to handle routine business: approving prior minutes, appointing 2021 board officers, and receiving a mid-year staff report. The board will also begin discussing its goals for 2021. No major decisions or public hearings are on the agenda.

• Approval of October 8, 2020 meeting minutes
• 2021 board officer appointments
• Mid-year staff report
• Initial discussion of 2021 board goals

Development Review Board A

The Development Review Board Panel A will hold a public hearing regarding a proposal for a new activity center at the Charbonneau Village Center. The board will review requests for a Stage II Final Plan Modification, Site Design Review, and a Tentative Plat for the property located at 32050 SW Charbonneau Drive.

• Public hearing for Resolution No. 387 regarding the Charbonneau Activity Center
• Stage II Final Plan Modification (DB20-0049)
• Site Design Review (DB20-0050)
• Tentative Plat for Condominium Plat Amendment (DB20-0051)
• Approval of October 12, 2020 meeting minutes

City Council

The Wilsonville City Council will hold a swearing-in ceremony for newly elected Mayor Julie Fitzgerald and Councilors Kristin Akervall and Joann Linville, then conduct regular business. The council will consider consent agenda items including professional services agreements for the Stormwater Master Plan Update and the Elligsen Well Facility Rehab and Upgrades projects, plus an extension of the local state of emergency. A pre-council work session will cover an emergency declaration update, the stormwater contract award, and representation assignments to regional and state boards.

• Swearing-in of Mayor Julie Fitzgerald, Councilor Kristin Akervall, and Councilor Joann Linville
• Resolution No. 2848: Professional services agreement with Brown and Caldwell for Stormwater Master Plan Update (CIP #7064)
• Resolution No. 2862: Professional services agreement with Keller Associates for Elligsen Well Facility Rehab and Upgrades (CIP #1083)
• Resolution No. 2870: Extending local state of emergency and emergency measures
• Work session: Stormwater Master Plan contract award and intergovernmental board representation assignments