Wilsonville public meetings in 2022

Development Review Board B

The Development Review Board Panel B meeting scheduled for December 26, 2022 has been cancelled. The next meeting will be Panel A on January 23, 2023. No decisions or discussions will take place at this cancelled meeting.

• Meeting cancelled
• Next meeting: DRB Panel A on January 23, 2023
• Contact: Shelley White, Planning Administrative Assistant, (503) 570-1575

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee is meeting remotely to discuss the theme, topics, venue, and possible dates for an upcoming lecture series. This is a planning discussion with no formal decisions or public hearings on the agenda.

• Discussion of lecture series theme, topics, venue, and possible dates
• Remote meeting via Zoom; public comment registration required by noon the day before
• Next full committee meeting scheduled for January 10, 2023 at 6:00 PM

The Diversity, Equity and Inclusion (DEI) Committee's Lecture Series Subcommittee met on December 22, 2022, and discussed potential themes, topics, venues, and possible dates for the lecture series. No formal decisions were made; the discussion was procedural and exploratory. The next meeting is scheduled for January 10, 2023.

• Discussed theme, topics, venue, and possible dates for lecture series (no formal action)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to handle routine business: approving minutes, hearing citizen input, discussing fundraising and budget, debriefing a recent delegation, and revisiting a host family survey. The agenda is mostly procedural and advisory, with no major decisions or contracts listed. Public comment is accepted by email or mail before the meeting.

• Approval of 11.9.2022 minutes
• Fundraising and budget discussion
• Debrief of delegation
• Revisit host family survey
• Public comment period

The Kitakata Sister City Advisory Board met to finalize preparations for the December 3-11 delegation visit, including the itinerary, host family pairings, and event logistics. The board reviewed a budget estimate projecting roughly $6,000 remaining after delegation expenses, which is expected to last until June 30. No formal motions were made; the only action noted was the previous purchase of four cherry trees for Town Center Park.

• Confirmed delegation itinerary for Dec. 3-11, including school visits, cherry tree planting, and Oregon coast trip
• Noted budget estimate: ~$6,000 remaining after delegation expenses, expected to last until June 30
• Assigned airport pickup duties: Dave drives 15-passenger van, Erica drives city van for luggage
• Seiji to lead sign making; Erica to provide key and materials
• Erica to coordinate Abella Italian Kitchen dinner setup; Councilors Akervall and Lineville to attend
• Erica to transfer Blazers game tickets to Dave
• Discussed event idea 'Sounds of Japan' for March 18 at Community Center
• Adrienne raised COVID questions; Erica stated city will not require testing and host families are not responsible for quarantining sick students

City Council

The Wilsonville City Council will hold its regular December 19 meeting to adopt two ordinances: the Frog Pond East and South Master Plan and new Airport Good-Neighbor policies designating the Aurora State Airport area as a special concern zone. Council will also vote on a supplemental budget adjustment and renew a transit contract with Optibus, Inc. Informational items include survey results on childcare and workforce needs.

• Adopt Frog Pond East and South Master Plan (Ordinance No. 870)
• Designate Aurora State Airport area as Area of Special Concern (Ordinance No. 871)
• Renew SMART transit contract with Optibus, Inc. (Resolution No. 3026)
• Authorize supplemental budget adjustment for FY 2022-23 (Resolution No. 3016)
• Adopt SMART Public Transportation Agency Safety Plan (Resolution No. 3009)

The Wilsonville City Council approved Palindrome as the successful proposer for the Transit Oriented Development (TOD) project near West Station, which will include about 121 low-income rental units for households earning no more than 60% of area median income. The council also adopted two ordinances on second reading: the Frog Pond East and South Master Plan (Ordinance No. 870) and airport good-neighbor policies designating the Aurora State Airport area as an Area of Special Concern (Ordinance No. 871). Additionally, the council approved a supplemental budget adjustment for FY 2022-23 (Resolution No. 3016) and authorized filing an amicus brief in three Oregon Court of Appeals cases related to airport lawsuits.

• Approved Palindrome as successful proposer for TOD project (5-0)
• Adopted Ordinance No. 870, Frog Pond East and South Master Plan (5-0)
• Adopted Ordinance No. 871, airport good-neighbor policies (5-0)
• Approved Resolution No. 3016, supplemental budget adjustment (5-0)
• Authorized filing amicus brief in Oregon Court of Appeals cases 179661, 179649, 179634 (5-0)
• Approved Consent Agenda including SMART safety plan, election canvass, and Optibus contract (5-0)
• Ratified appointments to Development Review Board, DEI Committee, Parks & Recreation Advisory Board, and Planning Commission (5-0)

Planning Commission

The regularly scheduled Planning Commission meeting for December 14, 2022, has been cancelled. The next meeting is scheduled for January 11, 2023.

• Meeting cancelled
• Next meeting January 11, 2023

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee meets to discuss updates on the flag policy, prohibited camping outreach, and additions to the cultural calendar including Oktoberfest. Subcommittee updates on Juneteenth and a lecture series are also on the agenda. The meeting is open to public comment via email or mail.

• Flag Policy discussion
• Prohibited Camping Outreach update
• Cultural Calendar addition: Oktoberfest
• Juneteenth Subcommittee Update
• Lecture Series Subcommittee Update

The Wilsonville DEI Committee approved the flag policy as presented and the November 8, 2022 minutes, both unanimously. They discussed prohibited camping outreach, recommending a resource-first approach, and declined to add Oktoberfest to the cultural calendar, instead referring it to the Arts, Culture and Heritage board. The Juneteenth subcommittee approved a music/DJ selection, and the lecture series received a $3,000 grant.

• Approved November 8, 2022 minutes (unanimous)
• Approved flag policy as presented (unanimous)
• Approved music/DJ selection for Juneteenth (unanimous)
• Referred Oktoberfest recognition to Arts, Culture and Heritage (no change to prior recommendation)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee is meeting to discuss and recommend a theme, topics, venue, and possible dates for a future lecture series. The agenda includes approval of minutes from October and November 2022 meetings. No other substantive decisions are listed.

• Discussion of theme, topics, venue, and possible dates for lecture series
• Approval of October 11, 2022 minutes
• Approval of November 8, 2022 minutes

The DEI Lecture Series Subcommittee approved minutes from its October 11 and November 8, 2022 meetings by unanimous consent. Members discussed potential venues and topics for a future lecture series, including costs and community concerns, but made no final decisions on theme, venue, or dates.

• Approved October 11, 2022 minutes (unanimous)
• Approved November 8, 2022 minutes (unanimous)

Development Review Board A

The Wilsonville Development Review Board Panel A meeting scheduled for December 12, 2022 has been cancelled. The next regular meeting is set for January 9, 2023. No items were discussed or decided at this meeting.

• Meeting cancelled
• Next meeting scheduled for January 9, 2023

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee’s Juneteenth Subcommittee will convene remotely to approve minutes from June and November 2022 and discuss updates on theme, vendors, and sponsors for future Juneteenth events. No formal decisions are listed on this agenda.

• Approve June 29, 2022 minutes
• Approve November 29, 2022 minutes
• Discuss theme, vendors, and sponsors for upcoming Juneteenth events

The DEI Juneteenth Subcommittee approved the June 29 and November 29, 2022 minutes, and approved hiring DJ Bryton Wallace for $300 for the 2023 Juneteenth celebration. Members discussed theme ideas, sponsors, and potential speakers, with follow-up actions assigned. No other substantive decisions were made.

• Approved June 29, 2022 minutes
• Approved November 29, 2022 minutes
• Approved DJ Bryton Wallace and $300 cost for 2023 Juneteenth music

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including the FY24 budget and goals, as well as policies and procedures. The agenda includes reports from staff and affiliated groups, but no specific decisions or votes are listed.

• FY24 Budget Discussion
• FY24 Goals and Objectives Discussion
• Policies and Procedures review
• Youth Services Report
• Strategic Plan discussion

The board approved the minutes from the October 26th meeting. The remainder of the meeting consisted of staff reports regarding budget discussions, strategic goals, and library programming.

• Approved October 26th meeting minutes

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session covering the cultural calendar, emerald ash borer response, the Willamette Water Supply pipeline project, and building codes. During the main meeting, the council will vote on resolutions and ordinances, including adopting structural and mechanical specialty codes, the Frog Pond East and South Master Plan, and airport good-neighbor policies. Public hearings are scheduled for the two ordinances.

• Resolution No. 3015 adopting Structural and Mechanical Specialty Codes
• Ordinance No. 870 adopting Frog Pond East and South Master Plan
• Ordinance No. 871 adopting airport good-neighbor policies and designating Aurora State Airport as Area of Special Concern
• Work session on Willamette Water Supply Program Wilsonville Area Pipeline Project (PLM_1.3)
• Work session on city response to Emerald Ash Borer

The Wilsonville City Council adopted Ordinance No. 870 on first reading, approving the Frog Pond East and South Master Plan with amendments including Exhibits D and G and additional edits from the staff presentation. The council also adopted Ordinance No. 871 on first reading, which amends the Comprehensive Plan to adopt airport good-neighbor policies and designate the Aurora State Airport and surrounding properties as an Area of Special Concern. All votes were 3-0.

• Adopted Ordinance No. 870 (Frog Pond East and South Master Plan) on first reading with Exhibits D and G (3-0)
• Adopted Ordinance No. 871 (Airport Good-Neighbor Policies and Area of Special Concern) on first reading (3-0)
• Approved Resolution No. 3015 adopting Structural and Mechanical Specialty Codes (3-0)
• Approved consent agenda including November 21, 2022 meeting minutes (3-0)
• Ratified reappointment of Synthea Russell to Budget Committee (3-0)
• Ratified reappointments to Development Review Board A, Kitakata Sister City Advisory Board (3-0)
• Approved appointments to Development Review Board, Kitakata Sister City Advisory Board, Parks & Recreation Advisory Board, Planning Commission, Wilsonville-Metro Community Enhancement Committee (3-0)
• Proclaimed December 5-9, 2022 as Wilsonville Wildcats Week

Diversity, Equity and Inclusion (DEI) Committee

This is a procedural meeting of the Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee. The agenda contains only call to order, roll call, consent agenda, committee discussion, and adjournment, with no specific items listed for discussion or decision.

• No specific agenda items listed

The Juneteenth Subcommittee met to plan the 2023 Juneteenth celebration, discussing entertainment, food vendors, a keynote speaker, and a save-the-date flyer. No formal decisions were made; action items were assigned to members for follow-up. The meeting was procedural and planning-focused.

• Assigned Jay Edwards to obtain DJ Wallace's music cost
• Assigned Luis to bring top 5 black-owned food vendor suggestions from 30 Best Foods blog
• Assigned Camryn Lau to research keynote speaker options
• Set save-the-date flyer for early 2023 and final flyer by April

Development Review Board B

The regularly scheduled Development Review Board Panel B meeting for November 28, 2022, has been cancelled. The next meeting is scheduled for January 23, 2023.

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on a local public contracting code update and a City Facilities Master Plan update. During the main meeting, the council will consider several resolutions, including adopting the 2022 Urban Renewal Strategic Plan and the Town Center Infrastructure Funding Plan, as well as approving the 2022 City Facility Master Plan findings. Consent agenda items include intergovernmental agreements and professional services contracts for traffic signal, water supply, and wastewater treatment projects.

• Resolution No. 3012: Adopting the 2022 Urban Renewal Strategic Plan
• Resolution No. 3013: Adopting the Town Center Infrastructure Funding Plan
• Resolution No. 3001: Approving findings of the 2022 City Facility Master Plan
• Resolution No. 2993: IGA for Stafford Road at 65th Avenue temporary traffic signal and traffic control changes
• Resolution No. 3005: Professional services agreement with DOWL for Willamette Water Supply PLM 1.3 construction inspection (CIP 1127)

The Wilsonville City Council approved and sent a letter to the Clackamas County Board of Commissioners opposing any removal of the French Prairie Rural Reserve for industrial development, citing concerns about transportation and farmland. The council also adopted resolutions approving the 2022 City Facility Master Plan, the 2022 Urban Renewal Strategic Plan, and the Town Center Infrastructure Funding Plan, all by 3-0 votes. The consent agenda, including several intergovernmental and professional services agreements, was approved unanimously.

• Approved and sent letter to Clackamas County on protecting French Prairie Rural Reserve (3-0)
• Adopted Resolution No. 3001 approving 2022 City Facility Master Plan (3-0)
• Adopted Resolution No. 3012 approving 2022 Urban Renewal Strategic Plan (3-0)
• Adopted Resolution No. 3013 approving Town Center Infrastructure Funding Plan (3-0)
• Approved Consent Agenda including Resolutions 2993, 3005, 3007, 3011 and meeting minutes (3-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider adopting the 2022 Urban Renewal Strategic Plan as recommended by the Urban Renewal Task Force, and will vote on a resolution authorizing an intergovernmental agreement for temporary traffic signal and control changes at Stafford Road and 65th Avenue. The consent agenda also includes approval of the October 17, 2022 meeting minutes. Public comment is invited on non-agenda items.

• Resolution No. 332: Adopt 2022 Urban Renewal Strategic Plan
• Resolution No. 333: Authorize intergovernmental agreement for Stafford Road at 65th Avenue temporary traffic signal and traffic control changes at 65th Avenue at Elligsen Road
• Approve minutes of October 17, 2022 meeting

The Urban Renewal Agency approved Resolution No. 332 adopting the 2022 Urban Renewal Strategic Plan as recommended by the Urban Renewal Task Force. The agency also approved the consent agenda, which included an intergovernmental agreement for traffic signal changes at Stafford Road and 65th Avenue, and the minutes from the October 17, 2022 meeting. All votes were unanimous (3-0).

• Adopted 2022 Urban Renewal Strategic Plan via Resolution No. 332 (3-0)
• Approved consent agenda including Resolution No. 333 authorizing intergovernmental agreement for temporary traffic signal at Stafford Road/65th Avenue (3-0)
• Approved minutes of October 17, 2022 meeting (3-0)

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with routine items like approving minutes and welcoming a new program coordinator. The main discussions include a debrief from a joint session with the DEI Committee, a review of a municipalities research document, and an update on public art projects and schedule.

• Approval of minutes from October 19, 2022
• Welcome Arts & Culture Program Coordinator Erika Valentine
• Debrief from joint session with DEI Committee
• Discussion about the Municipalities Research Document
• Public Art Update and Anticipated Schedule

The commission approved the minutes from the October 19, 2022 meeting. Members discussed municipal research and a proposed timeline for adopting a public art policy and procedure by spring.

• Approved minutes from 10.19.2022

Planning Commission

The Wilsonville Planning Commission will hold public hearings on two items: the Airport Good-Neighbor Policies and the Frog Pond East and South Master Plan. The commission will also consider approving minutes from four prior meetings and receive informational updates on City Council action minutes and the 2022-2023 work program.

• Public hearing: Airport Good-Neighbor Policies
• Public hearing: Frog Pond East and South Master Plan
• Consideration of minutes from Sept 14, Sept 28, Oct 12, and Oct 19, 2022 meetings
• Informational: City Council Action Minutes (Oct 3 & 17, 2022)
• Informational: 2022 & 2023 PC Work Program

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 409, a Stage 2 Final Plan Modification and Site Design Review for using an existing gravel building pad for inventory storage at the Mercedes-Benz dealership. The board will also consider approving minutes from its October 10, 2022 meeting. The agenda is otherwise routine, with no other substantive items.

• Public hearing on Resolution No. 409 for Mercedes-Benz inventory storage area (DB22-0005)
• Stage 2 Final Plan Modification (STG222-0005) and Site Design Review (SDR22-0005) for the south lot of the dealership
• Consent agenda: approval of October 10, 2022 meeting minutes

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to discuss tourism marketing updates from JayRay and the visual identity project timeline. The agenda includes approval of previous meeting minutes and updates from city and committee members. No major decisions or public hearings are scheduled.

• Approval of September 14, 2022 meeting minutes
• Tourism Marketing - JayRay Updates
• Visual Identity Project Update & Timeline

The committee approved the minutes from the September 14, 2022 meeting. Members reviewed summer marketing impact results and discussed potential 2023 advertising at PDX and updates to the Tourism Strategy.

• Approved September 14, 2022 Minutes (unanimous)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve prior minutes, review the full itinerary for the upcoming visit, and discuss welcome dinner updates, home stay pairings, and a host orientation scheduled for November 15. The board will also consider event ideas, including a Sounds of Japan event. The meeting is largely planning and administrative in nature, with no major decisions or financial actions listed.

• Approval of 10.12.2022 minutes
• Review full schedule for Kitakata visit
• Welcome dinner updates
• Home stay pairings
• Host orientation on 11/15 at 6pm at Parks and Rec Admin

The board reviewed the budget and finalized the daily itinerary for the visiting delegation arriving December 3. Members coordinated logistics for airport pick-up, host family orientations, and scheduled activities including school visits and a trip to the Oregon coast.

• Confirmed host family orientation for Nov. 15 at 6pm at Parks and Rec
• Scheduled delegation arrival for Dec. 3 with airport pick-up by Dave and Erica
• Planned 'Sounds of Japan' event for March 18 from 10am-12pm at the Community Center

Diversity, Equity and Inclusion (DEI) Committee

This is a procedural meeting of the Diversity, Equity and Inclusion (DEI) Committee's Lecture Series Subcommittee. The agenda lists only roll call, a consent agenda, and committee discussion and recommendation, with no specific topics or decisions detailed. The meeting was called to order at 7:58 pm.

• Meeting held at City Hall Council Chambers or via Zoom
• Next meeting scheduled for Tuesday, December 11, 2022 at 6:00 pm

The subcommittee discussed potential formats, titles, and topics for a lecture series that must be completed by June 30, 2023. No formal decisions were made, and several items were tabled for the next meeting.

• Tabled approval of October 11, 2022 minutes
• Tabled discussion on lecture series title
• Tabled selection of speakers and topics

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss several initiatives, including the 'Let's Talk Wilsonville' program, a cultural calendar, follow-up from a joint meeting with ACHC, and subcommittees for Juneteenth and a lecture series. The agenda also includes approval of the October 11, 2022 minutes and administrative updates.

• Approval of October 11, 2022 meeting minutes
• Introduction of 'Let's Talk Wilsonville' program
• Discussion of a cultural calendar
• Follow-up from joint ACHC and DEI Committee meeting
• Updates from Juneteenth and Lecture Series subcommittees

The committee approved a proposed Cultural Calendar featuring holidays and events for historically marginalized groups for City Council approval. The committee also recommended the film "Hidden Figures" for a Black History Month movie event in partnership with parks.

• Approved October 11, 2022 Minutes (unanimous)
• Recommended Cultural Calendar to City Council for approval (unanimous)
• Recommended showing "Hidden Figures" for Black History Month movie event

City Council

The Wilsonville City Council will hold a work session on the Frog Pond East and South Master Plan and a flag policy update, then a regular meeting to consider a Metro application for Frog Pond West Park, a solid waste rate report, and a contract amendment for curb ramp upgrades. The agenda includes consent items and a public hearing, with an executive session on performance evaluations to follow.

• Frog Pond East and South Master Plan discussion
• City flag policy and code Section 6.150 update
• Application to Metro for Frog Pond West Park property acquisition using Local Share Funds
• Resolution 3010: contract amendment with AKS Engineering for 2022 Curb Ramps Upgrade Project
• Resolution 3004: solid waste collection rate report and Republic Services rate schedule

The Wilsonville City Council approved the city's application to Metro for acquisition of the Frog Pond West Neighborhood Park property using Local Share Funds, with a 5-0 vote. The council also endorsed Councilor Linville's nomination to the state's Opioid Settlement Board (4-0-1, Linville abstaining), approved the consent agenda including a contract amendment for curb ramp design services, and adopted Resolution No. 3004 maintaining the current Republic Services rate schedule. No public hearings or continuing business were held.

• Approved application to Metro for Frog Pond West park acquisition (5-0)
• Endorsed Councilor Linville's nomination to Opioid Settlement Board (4-0-1)
• Approved consent agenda including Resolution No. 3010 for AKS Engineering contract amendment (5-0)
• Adopted Resolution No. 3004 maintaining Republic Services rate schedule (5-0)

Library Board

The Wilsonville Library Board is holding its regular monthly meeting, primarily consisting of routine reports and ongoing business. The board will hear updates from staff and affiliated organizations, and will discuss policies and procedures as well as the strategic plan. No major decisions or public hearings are scheduled.

• Approval of minutes from September 28, 2022
• Youth Services Report
• Librarian's Report
• Policies and Procedures discussion
• Strategic Plan discussion

The Wilsonville Library Board met on October 26, 2022, and approved the minutes from the September 28 meeting. The meeting was largely informational, with staff reports on youth services, library programs, a potential LSTA grant for a library bike, and new food donation procedures. No substantive policy decisions or votes were taken.

• Approved September 28 meeting minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee meeting scheduled for October 26, 2022 did not occur because a quorum was not reached. The agenda had included discussion of event theme, vendors, and sponsorship for a Juneteenth event, but no decisions or discussions took place.

• Meeting cancelled due to lack of quorum
• Agenda included event discussion (theme, vendors, music, food, speakers)
• Agenda included event sponsorship discussion

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting to select a chair and vice chair, and to review 2023 program materials and timeline. The agenda is mostly procedural, with no major decisions or public hearings listed.

• Select Committee Chair and Vice Chair
• Review 2023 Program Materials and Timeline
• Approve March 29, 2022 minutes
• Program update

The committee appointed a Chair and Vice Chair and approved changes to the 2023 Community Enhancement program application. New rules generally prohibit applicants from having active grants during the review process, though exceptions may be granted based on project performance.

• Approved March 29, 2022 Minutes (Unanimous)
• Appointed Amy Day as Chair and Jordan Herron as Vice Chair (Unanimous)
• Added requirement that applicants may not have active grants during review, with exceptions possible based on performance (Unanimous)
• Added application question regarding active CEP grants and exception requests (Unanimous)

Development Review Board B

The Wilsonville Development Review Board Panel B meeting scheduled for October 24, 2022, has been cancelled. The next meeting is scheduled for November 28, 2022. No agenda items were discussed or decided.

• Meeting cancelled for October 24, 2022
• Next meeting scheduled for November 28, 2022

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with consent agenda, citizen input, and new business. They will prepare questions for a joint meeting with the Diversity, Equity, and Inclusion Committee, define the term 'capacity development,' and discuss next steps for community cultural events and programs grants. The commission will also receive a status update on the full-time Arts and Culture Program Coordinator position.

• Approval of minutes from September 21, 2022
• Preparation for joint meeting with DEI Committee
• Discussion to define 'capacity development'
• Next steps for Community Cultural Events and Programs Grant
• Status update on full-time Arts and Culture Program Coordinator position

The commission discussed questions for an upcoming joint meeting with the DEI Committee and explored how to define and approach capacity building for local nonprofits. No formal decisions were made; the conversation was continued to a future meeting. The commission also noted that the retooled Community Cultural Events and Programs Grant would go to City Council on November 21, and that a new Arts and Culture Program Coordinator had been hired.

• Approved minutes of 9.21.2022 meeting (motion by Carlson, seconded by Schenk; 4 yea, 1 abstaining)
• Discussed questions to ask DEI Committee at joint meeting; no formal action taken
• Discussed definition and approach to capacity building for nonprofits; no formal action taken
• Noted grant would go to City Council on November 21 for approval
• Noted Arts and Culture Program Coordinator position filled with Erika Valentine

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission and the Diversity, Equity & Inclusion Committee meet jointly to review and discuss their respective goals and work plans. The meeting includes a community input session and a collaboration discussion.

• Review of Diversity, Equity and Inclusion Committee Goals & Work Plan
• Review of Arts, Culture and Heritage Committee Goal & Work Plan
• Joint collaboration discussion between the two committees

Planning Commission

The Wilsonville Planning Commission is holding a work session to discuss the Frog Pond East and South Master Plan. This is a discussion item, not a formal public hearing, though citizen input is allowed. No decisions are scheduled; the meeting is expected to adjourn after the discussion.

• Work session on Frog Pond East and South Master Plan (120 minutes)
• Citizen input period for non-hearing items
• Public testimony accepted via online card or email by 2:00 PM on meeting date

City Council

The Wilsonville City Council will meet to review and vote on several resolutions, including authorizing short-term urban renewal debt for capital projects and funding agreements for infrastructure improvements. The meeting also includes informational discussions on the 2022 Urban Renewal Strategic Plan and Town Center Infrastructure Funding Plan, as well as a public hearing for a supplemental budget adjustment.

• Authorize short-term subordinate urban renewal debt for 2000 Plan District capital projects
• Amend communications facility ground lease with Clackamas 800 Radio Group for Level C Reservoir site
• Approve $1.2M engineering consulting agreement with Consor North America for Boeckman Creek Interceptor and Trail Project
• Sign $450K construction agreement with Portland & Western Railroad for 5th Street railroad crossing reconstruction
• Vote on Resolution No. 2999 for FY 2022-23 supplemental budget adjustment

The Wilsonville City Council held a regular meeting on October 17, 2022, with three members present (Council President Akervall, Councilors Lehan and West) and two excused (Mayor Fitzgerald and Councilor Linville). The council approved the agenda, the consent agenda (including resolutions for an intergovernmental agreement, a ground lease amendment, a professional services agreement, and a railroad crossing agreement), and adopted Resolution No. 2999 authorizing a supplemental budget adjustment for fiscal year 2022-23. No new or continuing business was discussed, and no citizen input was given.

• Approved agenda order (3-0)
• Approved consent agenda including Resolution No. 2998 (intergovernmental agreement for urban renewal debt) (3-0)
• Approved Resolution No. 3002 (amendment to communications facility ground lease) (3-0)
• Approved Resolution No. 3003 (professional services agreement with Consor North America) (3-0)
• Approved Resolution No. 3006 (construction and funding agreement with Portland & Western Railroad) (3-0)
• Approved minutes of October 3, 2022 meeting (3-0)
• Adopted Resolution No. 2999 (supplemental budget adjustment for FY 2022-23) (3-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider several resolutions, including authorizing an intergovernmental agreement for short-term debt to fund a capital improvement project, approving a construction and funding agreement for a railroad grade crossing, and holding a public hearing on a supplemental budget adjustment for fiscal year 2022-23. The agenda also includes consent items for minutes and routine approvals.

• Resolution No. 328: Authorizes intergovernmental agreement with City of Wilsonville for short-term subordinate urban renewal debt for Year 2000 Plan District to fund capital improvement project
• Resolution No. 331: Authorizes City Manager to execute construction and funding agreement with Portland & Western Railroad, Inc. for re-construction of grade crossing at 5th Street Railroad Crossing (5th Street / Kinsman Road Extension Project)
• Resolution No. 330: Public hearing on supplemental budget adjustment for FY 2022-23
• Minutes of September 19, 2022 meeting

The Wilsonville Urban Renewal Agency approved a consent agenda that included an intergovernmental agreement for short-term urban renewal debt and a construction and funding agreement with Portland & Western Railroad, Inc. for the 5th Street / Kinsman Road Extension Project. The agency also held a public hearing and approved a supplemental budget adjustment for Fiscal Year 2022-23.

• Approved order of the agenda (3-0)
• Approved Consent Agenda including URA Resolution No. 328 and URA Resolution No. 331 (3-0)
• Approved URA Resolution No. 330 authorizing a FY 2022-23 supplemental budget adjustment (3-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review four Community Opportunity Grant applications, approve May meeting minutes, and receive department updates. The board is deciding whether to recommend funding for local organizations including the Wilsonville Choral Arts Society, DEI Committee, Robotics team, and Stage theater group.

• Wilsonville Choral Arts Society - Music Library Support ($3,600)
• Wilsonville DEI Committee - Lecture Series ($3,000)
• Wilsonville Robotics - Student Team Scholarships ($1,000)
• Wilsonville Stage - Purchase of Theatrical Blacks (Pipe and Drapes) ($2,608.48)
• Approval of minutes from May 12, 2022 meeting

The board voted to fully fund four community opportunity grant applications for arts, education, and diversity initiatives. The board also received updates on regional park playground installations and community center programming.

• Approved $3,600 grant for Wilsonville Choral Arts Society music library support (5-0)
• Approved $3,000 grant for Wilsonville DEI Committee lecture series (5-0)
• Approved $1,000 grant for Wilsonville Robotics student team scholarships (5-0)
• Approved $2,610 grant for Wilsonville Stage theatrical pipe and drapes (5-0)
• Approved May 12, 2022 meeting minutes (4-0)

Kitakata Sister City Advisory Board

The board will review a draft schedule and host family applications for upcoming activities. They will also receive budget updates regarding cherry blossom trees.

• Approval of September 14, 2022, minutes
• Budget updates regarding Cherry Blossom Trees
• Review of draft itinerary schedule
• Review of host family applications
• Scheduling of host family orientation

The board approved the August 10, 2022 minutes and discussed planning for the upcoming Kitakata student visit in December. They reviewed host family presentation materials, clarified that host family children cannot share a room with a student, and coordinated logistics including airport pickup, welcome breakfast, Blazers game, and farewell dinner. No formal votes were taken on substantive items.

• Approved minutes from 8/10/22 meeting
• Noted city policy: host family child cannot share room with sister city student
• Volunteered board members for logistics tasks (McMenamins catering, campus tour, van rental, afterschool activities)

Planning Commission

The Wilsonville Planning Commission will meet on October 12, 2022, at 6:00 PM to discuss administrative matters, a public hearing, a work session, and informational items. The meeting includes consideration of minutes, a cancelled wastewater treatment plan, and a transit master plan work session.

• Consideration of September 14, 2022 Planning Commission minutes
• Transit Master Plan work session (Lewis, 30 minutes)
• Town Center Infrastructure Funding Plan (Rybold, no staff presentation)
• 2022 PC Work Program (no staff presentation)

Diversity, Equity and Inclusion (DEI) Committee

This is a routine subcommittee meeting of the Wilsonville Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee. The only listed action is approval of the September 13, 2022 minutes; no substantive discussion items are on the agenda.

• Approval of September 13, 2022 meeting minutes

The Wilsonville Diversity, Equity and Inclusion Committee Lecture Series Subcommittee approved its September 13, 2022 minutes with unanimous consent. The subcommittee also discussed submitting an Opportunity Grant for a pilot education program and brainstormed potential topics, speakers, and event formats.

• Approved September 13, 2022 subcommittee minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee is meeting to approve the September 13, 2022 minutes and discuss several ongoing initiatives, including a cultural calendar, a local share outreach process report, and updates from the Juneteenth and Lecture Series subcommittees. The meeting is open to the public, with options for remote participation and public comment.

• Approval of September 13, 2022 meeting minutes
• Discussion of Cultural Calendar
• Local Share Outreach Process Report
• Juneteenth Subcommittee update
• Lecture Series Subcommittee update

The committee approved a draft Cultural Calendar highlighting dates important to historically marginalized communities. Staff will present the draft to the community for feedback before the committee makes a recommendation to the City Council in November.

• Approved September 13, 2022 meeting minutes (unanimous)
• Approved addition of Staff Updates to the agenda (unanimous)
• Approved draft Cultural Calendar (unanimous)

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 408, a request for a Class 3 Sign Permit for a 16-foot illuminated pylon sign at Wilsonville Honda. The board will also consider approving the minutes from its September 12, 2022 meeting. Public testimony must be submitted online by 2:00 PM on the meeting date.

• Public hearing on Resolution No. 408: Class 3 Sign Permit for 16-foot illuminated pylon sign at Wilsonville Honda (Case File DB22-0006)
• Consent agenda: approval of minutes from September 12, 2022 DRB Panel A meeting

City Council

The City Council will conduct second readings of ordinances regarding two 12-lot residential subdivisions near SW Frog Pond Lane. The meeting also includes a resolution to establish local discharge limitations for industrial users of the sanitary sewer system.

• Ordinance No. 868: Annexing 4.92 acres at 7315 SW Frog Pond Lane for a 12-lot subdivision
• Ordinance No. 869: Zone map amendment for 4.07 acres at 7314 SW Frog Pond Lane for a 12-lot subdivision
• Resolution No. 2994: Establishing local discharge limitations for industrial sanitary sewer users
• Pre-council work session on Frog Pond East and South Master Plan
• Review of the September 2022 draft Solid Waste Collection Rate Report

The City Council approved the annexation of 4.92 acres and a zone map amendment for 4.07 acres at SW Frog Pond Lane to allow for a 12-lot residential subdivision. The Council also established new local discharge limitations for industrial users of the sanitary sewer system.

• Adopted Ordinance No. 868 to annex 4.92 acres at 7315 SW Frog Pond Lane (5-0)
• Adopted Ordinance No. 869 to rezone 4.07 acres at 7314 SW Frog Pond Lane to Residential Neighborhood zone (5-0)
• Approved Resolution No. 2994 establishing local discharge limitations for non-domestic industrial sewer users (5-0)
• Approved September 19, 2022 City Council meeting minutes (5-0)

Planning Commission

The Wilsonville Planning Commission is holding a work session to discuss the Frog Pond East and South Master Plan. This is a discussion item, not a formal public hearing, and no decisions are scheduled. The meeting includes citizen input time for items not on the agenda.

• Work session on Frog Pond East and South Master Plan (120 minutes)
• Citizen input period for non-agenda items
• Public testimony accepted via online card or email by 2:00 PM on meeting date

Library Board

The Wilsonville Public Library Board is meeting to approve the August minutes and receive updates on youth services, library operations, All Staff Day, and reports from the Friends of the Library and Library Foundation. The agenda is routine, with no major decisions or public hearings listed.

• Approval of August 24, 2022 minutes
• Youth Services Report
• Librarian's Report
• All Staff Day planning
• Friends of the Library and Library Foundation reports

The board approved the minutes from the August 24th meeting. Staff provided updates on new hires, interior signage, and cultural passes. Reports were given regarding the Friends of the Library and the Library Foundation.

• Approved August 24th meeting minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee meeting scheduled for September 27, 2022, at 6:30 PM has been cancelled. The agenda contains only procedural items (call to order, roll call, discussion, adjourn) and no substantive business items.

• Meeting cancelled
• No substantive agenda items listed

Development Review Board B

The regularly scheduled DRB Panel B meeting for September 26, 2022, has been cancelled. The next meeting is scheduled for Monday, October 24, 2022.

Diversity, Equity and Inclusion (DEI) Committee

This is a procedural meeting of the Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee. The agenda contains only call to order, roll call, committee discussion and recommendation, and adjourn — no specific topics, proposals, or decisions are listed. The next meeting is noted as September 20, 2022, which appears to be a date error in the document.

• Meeting held at Wilsonville City Hall, 29799 SW Town Center Loop East, and via Zoom
• Public comment accepted by email or mail to Zoe Mombert by 12:00 PM the day before the meeting
• Accessibility services available on request, including interpreters and assistive listening devices

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission is meeting to review its charge, bylaws, ground rules, and key strategy elements, and to discuss progress on 2022 priorities. The commission will also discuss member growth and needs for success, and plan next steps. The agenda is largely procedural and self-governance focused, with no public hearings or financial decisions listed.

• Review Commission Charge, Roles, Responsibilities
• Review Bylaws
• Review Ground Rules
• Review 2022 Priorities & Discuss Progress on Priorities
• Discussion on ACHC Member Growth & Needs for Success

The Wilsonville Arts, Culture, and Heritage Commission approved its July 20, 2022 meeting minutes and reviewed draft grant guidelines and application documents to send to the City Council. The commission also discussed its roles, responsibilities, bylaws, ground rules, and 2022 priorities including public art assessment and nonprofit capacity development. Additionally, members planned a future joint meeting with the Diversity, Equity, and Inclusion Committee.

• Approved the July 20, 2022 meeting minutes (4-0, with members Carlson, Jones, Sims, and Altman voting yea)
• Agreed that staff could move forward with draft grant documents for City Council review

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on the Aurora Airport Comprehensive Plan, draft 2023 legislative concepts, and a construction excise tax for affordable housing. During the meeting, the council will consider consent agenda items including contract amendments for the Boeckman Road Corridor and Charbonneau Lift Station projects, a development agreement for water infrastructure, and new business on property acquisition for the Willamette Water Supply Program. Public hearings will address annexations and zone changes for residential subdivisions near SW Frog Pond Lane.

• Resolution 2985: Contract amendment with Murraysmith for Boeckman Road Corridor project
• Resolution 2996: Development agreement with BTC III Grahams Ferry IC for oversized water infrastructure
• Resolution 3000: Contract amendment for Charbonneau Lift Station rehabilitation
• Ordinances 866-869: Annexation and zone changes for 19-lot and 12-lot subdivisions at SW Frog Pond Lane
• Resolution 2986: Property acquisition for Willamette Water Supply Program right-of-way

The City Council approved the annexation and rezoning of property for two residential subdivisions on SW Frog Pond Lane. Council also authorized property acquisition for the Willamette Water Supply Program and advanced several legislative concepts to State Representative Courtney Neron.

• Approved 2023 legislative concepts request to Rep. Courtney Neron (5-0)
• Approved Resolution No. 2985 for Boeckman Road Corridor project services (5-0)
• Approved Resolution No. 2996 for BTC III Grahams Ferry IC, LLC water infrastructure (5-0)
• Approved Resolution No. 3000 for Charbonneau Lift Station rehabilitation services (5-0)
• Approved Resolution No. 2986 for Willamette Water Supply Program property acquisition (5-0)
• Adopted Ordinance No. 866 to annex 11.17 acres for a 19-lot subdivision (5-0)
• Adopted Ordinance No. 867 to rezone 10.94 acres for a 19-lot subdivision (5-0)
• Adopted Ordinance Nos. 868 and 869 on first reading for a 12-lot subdivision (5-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing the city manager to execute a contract amendment with MurraySmith, Inc. for owner's representative services on the Boeckman Road Corridor Project, and approving minutes from the August 1, 2022 meeting. No new business, continuing business, or public hearings are scheduled.

• Resolution No. 329: contract amendment with MurraySmith, Inc. for Boeckman Road Corridor Project (CIP #2102, 4205, 4206, 4212, 7067)
• Approval of August 1, 2022 meeting minutes

The Wilsonville Urban Renewal Agency approved a resolution authorizing the City Manager to execute a contract amendment with MurraySmith, Inc. for owner’s representative services on the Boeckman Road Corridor Project. The agency also approved the minutes from the previous August 1 meeting. No new business, continuing business, or public hearings were scheduled.

• Approved agenda order (5-0)
• Approved Resolution No. 329 authorizing MurraySmith contract amendment for Boeckman Road Corridor Project (5-0)
• Approved August 1, 2022 meeting minutes (5-0)

Wilsonville-Metro Community Enhancement Committee

The September 15, 2022 meeting of the Wilsonville-Metro Community Enhancement Committee is cancelled. The agenda lists only standard procedural items (call to order, consent agenda, new business, program updates, adjourn) with no specific decisions or discussions scheduled.

• Meeting cancelled for September 15, 2022

Tourism Promotion Committee

The committee will welcome a new member and select a Chair and Vice Chair. Members will also receive marketing updates from JayRay Marketing and discuss the Visual Identity Project.

• Selection of a Chair and Vice Chair
• JayRay Marketing updates
• Visual Identity Project discussion

The Wilsonville Tourism Promotion Committee approved moving forward with the Visual Identity Project and elected new leadership for fiscal year 22/23. The committee also approved the minutes from the April 5, 2022 meeting and received marketing updates from JayRay regarding tourism campaigns.

• Approved April 5, 2022 Tourism Promotion Committee Minutes (unanimous)
• Elected Brandon Roben as Chair for FY 22/23 (Roben abstained, others affirmative)
• Elected Beth Price as Vice-Chair for FY 22/23 (unanimous)
• Approved moving forward with the Visual Identity Project (unanimous)

Kitakata Sister City Advisory Board

The Advisory Board will meet to discuss budget updates and itinerary planning. The meeting also includes a presentation regarding host families.

• Approval of August 10, 2022, minutes
• Budget update
• Host family presentation
• Itinerary planning

The board approved the July 26, 2022, meeting minutes. Members discussed a recommendation to explore fundraising by becoming a subgroup of the library foundation. Staff provided updates on a gift for the Mayor and the itinerary for a December visit from a Kitakata school district group.

• Approved 7/26/2022 Minutes (all in favor)

Planning Commission

The Planning Commission will hold work sessions regarding airport good-neighbor policies, the Wastewater Treatment Plant Master Plan, and the Frog Pond East and South Master Plan. The meeting also includes a review of previous meeting minutes and informational updates on City Council actions and the 2022 work program.

• Airport Good-Neighbor Policies work session
• Wastewater Treatment Plant Master Plan work session
• Frog Pond East and South Master Plan work session
• Review of July 13 and August 10, 2022, minutes
• Review of August 1 and 15, 2022, City Council action minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity & Inclusion Committee will meet to discuss several community engagement items. The agenda includes discussions regarding a flag pole policy, the development of a cultural calendar, and follow-up on the engagement framework.

• Flag Pole Policy discussion
• Cultural Calendar Development discussion
• Engagement Framework Follow Up
• Selection of representative for SMART Workshop
• DEI Committee - Lecture Series Subcommittee meeting

The committee approved the revised May 10 and August 9, 2022, minutes. Members discussed a community engagement framework, a proposed cultural calendar, and a flag pole policy.

• Approved revised May 10, 2022 and August 9, 2022 minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee is meeting on September 13, 2022, at 6:00 PM in City Council Chambers or via Zoom. The agenda contains only standard procedural items—roll call, consent agenda, administrative business, committee training, discussion and recommendation, and adjournment—with no specific topics, decisions, or proposals listed. Public comment can be submitted by email or mail before the meeting.

• Meeting held at City Hall, 29799 SW Town Center Loop East, Wilsonville, OR
• Remote participation via Zoom (https://us02web.zoom.us/j/83159324538)
• Public comment deadline: 12:00 PM day before meeting via email to [email protected]
• Accessibility services available with 48-hour notice (ALD, sign language, bilingual interpreter)

The committee discussed the initial approach for the Lecture series subcommittee and potential grant application opportunities. Members were asked to bring back theses, titles, and formats for future consideration.

• Discussed initial approach for Lecture series subcommittee and grant opportunities

Development Review Board A

The Development Review Board Panel A will hold public hearings on two items: a proposed convenience store and fuel station at Boones Ferry, and the Frog Pond Overlook subdivision, which includes annexation and a zone change. The board will also consider minutes from a prior meeting and receive updates from other boards and council.

• Resolution No. 405: 2,999-sq-ft convenience store with drive-thru and 12-pump fuel station at Boones Ferry
• Resolution No. 407: Frog Pond Overlook Subdivision — 12-lot residential subdivision on ~4.07 acres
• Annexation and zone map amendment from RRFF-5 to Residential Neighborhood (RN) for ~3.96 acres
• Public testimony deadline: 2:00 PM on September 12, 2022, via online card and email
• Consent agenda: approval of August 8, 2022 meeting minutes

City Council

The Wilsonville City Council will hold two quasi-judicial public hearings on first readings of ordinances to annex about 11.17 acres at 7480 and 7500 SW Frog Pond Lane and rezone about 10.94 acres from Clackamas County RRFF-5 to Residential Neighborhood (RN) for a 19-lot subdivision. The council will also discuss the Frog Pond East and South Master Plan, a Transit Master Plan update, and a city flag policy in a pre-council work session. Consent agenda includes a resolution authorizing a contract amendment with Leland Consulting Group for the Wilsonville Transit Center TOD Study.

• Public hearing: Ordinance No. 866 – annexation of 11.17 acres at 7480/7500 SW Frog Pond Lane for 19-lot subdivision
• Public hearing: Ordinance No. 867 – zone map amendment from RRFF-5 to RN on 10.94 acres at same location
• Resolution No. 2995 – authorizes city manager to execute amendment to Leland Consulting Group contract for Transit Center TOD Study
• Work session: Frog Pond East and South Master Plan discussion
• Work session: Transit Master Plan Update and Community Engagement Plan

The City Council approved several land use actions, including a conditional use permit for a daycare and a variance for a residential fence. The council also authorized expenditures for road maintenance and approved a contract for the 2022 Pavement Management Program.

• Approved conditional use permit for daycare at 14300 SW Boones Ferry Rd (5-0)
• Approved variance for residential fence at 14300 SW Boones Ferry Rd (5-0)
• Approved 2022 Pavement Management Program contract (5-0)
• Approved $12,000 for road maintenance (5-0)
• Approved $15,000 for road maintenance (5-0)
• Approved $10,000 for road maintenance (5-0)
• Approved $1,000 for road maintenance (5-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force met to review and approve amendments to the Urban Renewal Strategic Plan. The group unanimously approved the plan with amendments, including adding a land acquisition tool for the Coffee Creek URA and updating project language. The meeting also covered updates on the Twist project, Town Center feasibility study, and affordable housing study.

• Year 2000 URA to terminate this fiscal year, removing 449 acres from urban renewal
• West Side URA to remove 411 acres and $730M assessed value; Brown Road project to start design
• Coffee Creek URA amendments add Ridder Road improvements and land acquisition tool
• Twist project: $70M investment complete, grand opening Q1 2023, 200 initial jobs
• Affordable housing study to consider multiple funding sources, not just TIF

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business including the Youth Services and Librarian's reports, the Strategic Plan, OLA Membership Renewal, and Banned Books Week. They will also hear reports from the Friends of the Library and Library Foundation. The agenda is mostly routine updates and reports, with no major decisions or public hearings listed.

• Youth Services Report
• Strategic Plan discussion
• OLA Membership Renewal
• Banned Books Week planning
• Friends of the Library and Library Foundation reports

The board approved the minutes from the July 27th meeting. The remainder of the meeting consisted of staff and board reports regarding library programming, personnel, and foundation activities.

• Approved July 27th meeting minutes

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 406 for the Frog Pond Terrace Subdivision, which includes annexation, zone change, and a 19-lot residential subdivision. The board will also approve minutes from the July 25 meeting and receive updates from other city bodies.

• Annexation of ~11.17 acres (ANNX22-0002)
• Zone Map Amendment from RRFF-5 to Residential Neighborhood (ZONE22-0003)
• Stage 1 Preliminary Plan and Stage 2 Final Plan (STG122-0003, STG222-0003)
• Tentative Subdivision Plat for 19-lot residential subdivision (SUBD22-0002)
• Type C Tree Plan, SROZ Map Verification, and SRIR Review

City Council

The City Council will hold a quasi-judicial hearing regarding a zone map amendment at 28505 SW Boones Ferry Road. The meeting also includes discussions on vertical housing tax exemptions and a school resource officer program agreement.

• Zone map amendment for 28505 SW Boones Ferry Road from FDA-H to PDI zone
• Resolution 2992 regarding Vertical Housing Development Zone tax exemption methodology
• Resolution 2990 for a Systems Development Charges refund agreement with Coffee Creek Logistics Holdings, LLC
• Intergovernmental Agreement for the School Resource Officer Program
• Code revisions related to camping

The Council approved several infrastructure projects, including a $1.1M contract for road and sewer work. They also authorized expenditures for a new fire truck and a park project.

• Approved $1.1M contract for road and sewer improvements (5-0)
• Approved $1.1M expenditure for a new fire truck (5-0)
• Approved $1.1M for a park project (5-0)
• Approved appointment of Council members to various boards (5-0)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is holding a routine meeting to approve prior minutes and discuss fundraising/budget, a mayor gift and card, and an itinerary share. No major decisions or proposals are listed beyond these discussion items.

• Approval of 06.15.22 minutes
• Fundraising and budget discussion
• Mayor gift and card discussion
• Itinerary share discussion

The board approved the June 15, 2022, meeting minutes and discussed logistics for an incoming delegation of 15 students and 2-3 chaperones arriving December 5. Members discussed itinerary planning, host family recruitment, and potential charter bus costs. The board also selected a Kaleidoscope Clock as a gift for the Mayor of Kitakata.

• Approved 6.15.22 minutes (all in favor)
• Selected Kaleidoscope Clock as gift for Mayor of Kitakata

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Transit Master Plan and the Frog Pond East and South Master Plan. The commission will also consider approving the July 13, 2022 meeting minutes and receive informational updates on City Council actions and the 2022 work program.

• Work session on Transit Master Plan (30 minutes)
• Work session on Frog Pond East and South Master Plan (45 minutes)
• Consideration of July 13, 2022 Planning Commission minutes
• Informational: City Council Action Minutes (July 18, 2022)
• Informational: 2022 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee will meet to elect a Chair and Vice Chair. Members will also discuss the committee's strategic plan prioritization and a flag pole policy.

• Election of Committee Chair and Vice Chair
• Parks Local Share Acquisition Engagement Survey discussion
• Flag Pole Policy discussion
• DEI Committee Strategic Plan Prioritization

The committee approved the May 10, 2022 minutes and recommended the appointment of its Chair and Vice-Chair. Members discussed the Frog Pond Park Project, the Flag Pole Policy, and strategic plan prioritization.

• Approved May 10, 2022 DEI Committee Minutes (unanimous)
• Recommended Imran Haider as Committee Chair and Jay Edwards as Committee Vice-Chair (unanimous)

Development Review Board A

The Development Review Board Panel A will hold a public hearing regarding Resolution No. 405. The applicant is seeking approvals for a 2,999-square-foot convenience store featuring a drive-thru and a 12-pump fuel station.

• Resolution No. 405: Boones Ferry Gas Station construction
• 2,999-square-foot convenience store with drive-thru
• 12-pump fuel station
• Stage I Preliminary Plan Modification (DB21-0045)
• Type C Tree Removal Plan (TPLN22-0004)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing the city manager to execute the second amendment to a construction contract with Moore Excavation, Inc. for the 5th Street/Kinsman Road Extension Project, and to approve the minutes from the June 20, 2022 meeting. No new business, continuing business, or public hearings are listed.

• Resolution No. 327: Authorize city manager to execute second amendment to construction contract with Moore Excavation, Inc. for 5th Street/Kinsman Road Extension Project
• Approval of June 20, 2022 Urban Renewal Agency meeting minutes

The Urban Renewal Agency approved a professional services agreement for the 2022-2023 fiscal year. The board also reviewed the current status of the agency's budget and expenditures.

• Approved professional services agreement for 2022-2023 ($150,000) (Unanimous)

City Council

The Wilsonville City Council will meet on August 1, 2022, to review and vote on several items, including authorizing a construction contract for the Public Works Complex Project and a zone map amendment for a property at 28505 SW Boones Ferry Road. The meeting will also include discussions on wastewater treatment and legislative priorities, with no public hearings scheduled.

• Construction contract for Public Works Complex Project with Emerick Construction Company
• Second amendment to construction contract with Moore Excavation for 5th Street / Kinsman Road Extension Project
• Zone map amendment from FDA-H to PDI Zone for 0.55-acre property at 28505 SW Boones Ferry Road

The City Council approved a zone map amendment for a 0.55-acre property on SW Boones Ferry Road on first reading. The council also approved construction contracts for the Public Works Complex and the 5th Street/Kinsman Road Extension project.

• Approved Ordinance No. 865 on first reading to rezone 0.55 acres at 28505 SW Boones Ferry Road from FDA-H to PDI (5-0)
• Approved Resolution No. 2988 authorizing a construction contract with Emerick Construction Company for the Public Works Complex Project (5-0)
• Approved Resolution No. 2991 authorizing a second amendment to the construction contract with Moore Excavation, Inc. for the 5th Street / Kinsman Road Extension Project (5-0)
• Approved July 18, 2022 City Council meeting minutes (5-0)

Library Board

The Wilsonville Library Board is meeting to handle routine business, including approving the June 22, 2022 minutes, receiving reports on youth services and library operations, and electing officers for fiscal year 2023. The agenda is largely procedural with no major policy decisions or public hearings listed.

• Approval of minutes from June 22, 2022
• Youth Services Report
• Librarian's Report
• Election of Officers for Fiscal Year 2023
• Friends of the Library and Library Foundation reports

The Wilsonville Library Board approved the previous meeting's minutes and elected new officers for the fiscal year 2023, with Yasmin Ismail becoming Chair and Dick Spence Vice-Chair. Staff reported on ongoing youth programs, hiring progress for management roles, and improvements to library signage and wayfinding. Reports from the Friends of the Library and Library Foundation highlighted increased income, new community events, and the replacement of Little Free Libraries.

• Approved minutes from June 22 meeting
• Elected Yasmin Ismail as Chair (FY23)
• Elected Dick Spence as Vice-Chair (FY23)

Development Review Board B

The Wilsonville Development Review Board Panel B will decide on a zone map amendment and approve master plan stages for a 54,664-square-foot industrial yard at 28505 and 28635 SW Boones Ferry Road. The applicant, Davidsons Boones Ferry Industrial LLC, seeks to change the zoning from Future Development Agricultural-Holding to Planned Development Industrial for a 0.55-acre site.

• Zone Map Amendment (ZONE22-0001) for 0.55-acre site at 28505 and 28635 SW Boones Ferry Road
• Approval of Stage 1 Master Plan (STG122-0001) and Stage 2 Final Plan (STG222-0001) for 54,664 sq ft industrial yard
• Site Design Review (SDR22-0001) for the industrial yard project
• Resolution No. 404 Wilsonville Industrial Yard public hearing

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission is meeting to handle routine business and discuss two main topics: revisiting their meeting ground rules and continuing a discussion on criteria for Community Cultural Events and Program Grants. The agenda is mostly procedural, with no major decisions or financial actions listed. Public comment is accepted via email or mail before the meeting.

• Revisit meeting ground rules (Ammerman/Flood)
• Community Cultural Events and Program Grant Criteria discussion
• Approval of minutes from June 15, 2022
• Citizen input period

The Arts, Culture, and Heritage Commission approved the focus and types of projects for the Community Cultural Events and Program (CCEP) Grant. Staff were directed to complete the grant application based on these outcomes. The commission also discussed meeting ground rules and a future joint meeting with the DEI Committee.

• Approved the focus and types of projects for the CCEP Grant (6-0)
• Directed staff to complete the CCEP grant application (6-0)
• Approved previous meeting minutes (5-0)

City Council

The Wilsonville City Council will hold a work session on a construction excise tax (CET) for affordable housing and the Frog Pond East and South Master Plan. During the regular meeting, they will consider adopting the Diversity, Equity and Inclusion (DEI) Committee Strategic Plan and authorize the city manager to execute a TriMet subrecipient agreement. The agenda also includes routine items like consent agenda approval and councilor comments.

• Work session on Construction Excise Tax (CET) for Affordable Housing
• Work session on Frog Pond East and South Master Plan
• Resolution No. 2979 adopting DEI Committee Strategic Plan
• Resolution No. 2987 authorizing TriMet subrecipient agreement
• Receipt of Bronze Walk Friendly Communities Designation

The Wilsonville City Council approved the Diversity, Equity and Inclusion (DEI) Committee Strategic Plan and appointed temporary City Manager coverage for upcoming staff absences. The Council also approved a subrecipient agreement with TriMet and accepted the minutes from the June 20, 2022, meeting.

• Approved Resolution No. 2979 adopting DEI Committee Strategic Plan (4-0)
• Appointed City Manager Pro Tem for July and August (4-0)
• Approved TriMet subrecipient agreement (4-0)
• Approved June 20, 2022 meeting minutes (4-0)
• Approved agenda order (4-0)

Planning Commission

The Wilsonville Planning Commission meets to discuss the Wastewater Treatment Plant Master Plan and the Frog Pond East and South Master Plan, along with an outreach framework and recent City Council actions. No formal decisions are scheduled; the meeting includes work sessions and informational presentations.

• Wastewater Treatment Plant Master Plan review (45 min)
• Frog Pond East and South Master Plan review (30 min)
• Outreach Framework discussion (30 min)
• June 8, 2022 Planning Commission minutes consideration

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to consider recommendations for the Wilsonville Town Center and to discuss potential new uses of urban renewal, including Basalt Creek and housing affordability. The task force will also receive input from members. A final meeting is planned for August/September to review a draft strategic plan.

• Consideration of recommendations for Wilsonville Town Center
• Discussion of potential new uses of urban renewal: Basalt Creek
• Discussion of housing affordability
• Input from Task Force members

Development Review Board A

This is a notice that the regularly scheduled Development Review Board Panel A meeting for July 11, 2022 has been cancelled. The next meeting is scheduled for August 8, 2022. No decisions or discussions will take place at this cancelled meeting.

• Meeting cancelled
• Next meeting scheduled for August 8, 2022

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee is meeting to recap the past Juneteenth event and begin planning details for the 2023 event. The agenda is largely procedural, with no specific decisions or proposals listed beyond these discussion items.

• Recap of Juneteenth event
• Discussion of 2023 event details

The Wilsonville DEI Committee’s Juneteenth Subcommittee met to review the 2022 event and plan for 2023. No formal votes or policy changes were recorded. The committee discussed feedback on audio issues and attendance, and set the date for the next event.

• Set date for 2023 Juneteenth event: June 17, 2023
• Discussed potential venue changes for better audio (amphitheater-style, lights/speakers)
• Noted attendees did not use Portland Coffee House gift cards
• Agreed to offer food for a period of time in 2023

Development Review Board B

The Development Review Board Panel B meeting scheduled for June 27, 2022, has been cancelled. The next regular meeting is set for July 25, 2022. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancelled for June 27, 2022
• Next meeting scheduled for July 25, 2022
• Contact: Shelley White, Planning Administrative Assistant, (503) 570-1575

Library Board

The Library Board will review the FY23 Work Plan Proposal and receive various reports. The meeting includes updates from Youth Services, the Librarian, the Friends of the Library, and the Library Foundation.

• FY23 Work Plan Proposal
• Youth Services Report
• Librarian's Report
• Friends of the Library Report
• Library Foundation Report

The Library Board met on June 22, 2022, and approved the minutes from the May 25 meeting. Library Director Shasta Sasser and board members presented updates on youth services, staffing, the FY23 work plan, and reports from the Friends of the Library and Library Foundation. The minutes record no other formal votes or substantive decisions.

• Approved May 25 meeting minutes

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing a lease agreement with Wilsonville Community Sharing for space in the Art Tech Building, and approving the minutes from the June 6, 2022 meeting. No new or continuing business or public hearings are listed. An executive session will follow the regular meeting.

• Resolution 326 authorizing lease agreement with Wilsonville Community Sharing for Art Tech Building space
• Approval of June 6, 2022 meeting minutes

The Wilsonville Urban Renewal Agency met on June 20, 2022 and approved its consent agenda 5-0, which included URA Resolution 326 authorizing a lease agreement with Wilsonville Community Sharing for space in the Art Tech Building, and the minutes of the June 6, 2022 URA meeting. There was no citizen input, and no new business, continuing business, or public hearings were held. The meeting adjourned at 8:22 p.m.

• Approved the order of the agenda (5-0)
• Approved URA Resolution 326 authorizing a lease agreement with Wilsonville Community Sharing for space in the Art Tech Building (5-0, as part of consent agenda)
• Approved the minutes of the June 6, 2022 Urban Renewal Agency meeting (5-0, as part of consent agenda)

City Council

The City Council will consider adopting the Diversity, Equity and Inclusion (DEI) Committee Strategic Plan. The meeting also includes discussions on transportation fund planning and master plans for Frog Pond East and South.

• Resolution No. 2979: Adopting the DEI Committee Strategic Plan
• Resolution No. 2983: Construction inspection services for Corral Creek and Rivergreen lift stations
• Resolution No. 2984: Contract amendment for Frog Pond East and South Master Planning
• Statewide Transportation Improvement Fund planning for FY 24-25
• Fireworks Ban discussion

The Wilsonville City Council approved the consent agenda, authorized transferring $900 in remaining Willamette Falls Locks Commission funds to the new authority, and passed legal motions regarding public contracting code clarifications and the dismissal of a court case. The Council also discussed upcoming events including a fireworks ban placeholder and a canceled meeting for July 4.

• Approved order of the agenda (5-0)
• Authorized transferring remaining $900 in Willamette Falls Locks Commission funds to the Willamette Falls Locks Authority (5-0)
• Adopted Consent Agenda including Resolution No. 2983 for Murraysmith, Inc. and Resolution No. 2984 for Moore Iacofano Goltsman, Inc. (5-0)
• Authorized City Attorney to voluntarily dismiss Marion County Circuit Court Case Number 19-CV-54498 against the Oregon Department of Aviation Board (5-0)
• Authorized City Manager to sign contract amendments where the total amount including amendments is within the $100,000 signing authority (5-0)
• Authorized City Manager to sign extensions of contract terms as long as contracts including amendments are within the $100,000 signing authority (5-0)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet to approve prior minutes, discuss fundraising and budget updates, review 501c(3) status, and plan for an incoming delegation from Kitakata, Japan. The board will also receive updates on the Middle School Project, International Festival, and CCC, and discuss a Mayor/Kitakata gift.

• Approval of 05/18/2022 minutes
• Discussion of 501c(3) status
• Incoming delegation itinerary planning
• Middle School Project update
• International Festival update

The Kitakata Sister City Advisory Board approved the 3.15.22 minutes and voted to approve purchasing tabling items designed in Vista Print. The board reviewed its budget, noting $4,682.71 spent to date and that remaining funds cannot be used for Wilsonville High School student scholarships. Members discussed potential 2023 delegation expenses, business and fundraising ideas, and reviewed Cherry Blossom Week and other events. No other formal motions or votes were recorded.

• Approved 3.15.22 minutes (all in favor)
• Approved purchase of tabling items (all in favor)

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with presentations on public art and community tourism grants. The commission will also approve minutes from the previous meeting and take citizen input. No decisions are scheduled; the agenda consists of informational items.

• Public Art 101 presentation by Karl LeClair, Public Arts Supervisor, City of Hillsboro
• Community Tourism Grant background and overview by Brian Stevenson, Program Manager, City of Wilsonville
• Approval of minutes from May 18, 2022 meeting

Development Review Board A

The regularly scheduled DRB Panel A meeting for June 13, 2022, has been cancelled. The next meeting is scheduled for July 11, 2022.

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Frog Pond East and South Master Plan, a major planning item. The agenda also includes approval of previous meeting minutes and informational updates on City Council actions and the 2022 work program. No formal public hearings are scheduled.

• Work session on Frog Pond East and South Master Plan (75 minutes)
• Consideration of May 11, 2022 Planning Commission minutes
• City Council Action Minutes from May 2 and 16, 2022 (informational)
• 2022 PC Work Program update (informational)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider two resolutions: one authorizing a progressive design-build agreement with Tapani | Sundt for the Boeckman Road Corridor project, and another adopting the agency's FY 2022-23 budget, making appropriations, and declaring intent to collect tax increment. The agenda also includes approval of prior meeting minutes and an opportunity for citizen input.

• Resolution No. 324: Authorize City Manager to execute progressive design-build agreement with Tapani | Sundt for Boeckman Road Corridor (CIP No. 2102, 4205, 4206, 4212, 7067)
• Resolution No. 325: Adopt FY 2022-23 budget, make appropriations, and declare intent to collect tax increment
• Approval of December 20, 2021 meeting minutes

The Wilsonville Urban Renewal Agency approved its consent agenda 4-0, including URA Resolution No. 324 authorizing the City Manager to execute a Progressive Design Build Agreement with Tapani | Sundt A Joint Venture for design and construction of the Boeckman Road Corridor project, and the minutes of the December 20, 2021 meeting. The Agency also approved URA Resolution No. 325, adopting the budget, making appropriations, and declaring intent to collect tax increment for fiscal year 2022-23, by a 4-0 vote after a public hearing. No citizens offered input, and there was no new or continuing business.

• Approved consent agenda including URA Resolution No. 324 authorizing City Manager to execute Progressive Design Build Agreement with Tapani | Sundt A Joint Venture for Boeckman Road Corridor project (4-0)
• Approved minutes of December 20, 2021 Urban Renewal Agency meeting (4-0)
• Approved URA Resolution No. 325 adopting FY2022-23 budget, making appropriations, and declaring intent to collect tax increment (4-0)

City Council

The City Council will hold a public hearing to adopt the Fiscal Year 2022-23 budget and make necessary appropriations. The meeting also includes several consent agenda items regarding utility repairs, road projects, and community fund allocations.

• Adoption of the Fiscal Year 2022-23 budget and tax levy
• Boeckman Road Corridor Project design and construction agreement
• Charbonneau Utility Repair for Village Greens Circle and Edgewater Lane
• Allocation of Community Enhancement Funds for FY 2022/2023
• Sole source selection of Delta Connects Inc. for HVAC controllers

With Mayor Fitzgerald absent, Council President Akervall led a four-member council that approved the Fiscal Year 2022-23 budget, appropriations and ad valorem tax levy (Resolution No. 2982) on a 4-0 vote. Council also adopted a supplemental budget adjustment for FY2021-22 (Resolution No. 2973) and approved the consent agenda, which included a professional services agreement with Wallis Engineering for Charbonneau utility repairs, a progressive design-build agreement with Tapani | Sundt for the Boeckman Road Corridor Project, a support grant agreement with Wilsonville Community Sharing, and a sole source selection of Delta Connects Inc. for HVAC controllers. Council ratified the appointment of Richard Spence to the Library Board and approved the amended agenda order. No public testimony was offered at either public hearing.

• Adopted Resolution No. 2982, the FY2022-23 budget, appropriations and ad valorem tax levy (4-0)
• Adopted Resolution No. 2973, supplemental budget adjustment for FY2021-22 (4-0)
• Approved Resolution No. 2980 declaring city eligibility for state shared revenues (4-0)
• Approved Resolution No. 2981 declaring city election to receive state shared revenues (4-0)
• Adopted consent agenda including Resolution No. 2972 (Wallis Engineering, Charbonneau utility repair), No. 2975 (Wilsonville Community Sharing grant), No. 2976 (Tapani | Sundt, Boeckman Road Corridor), No. 2978 (Delta Connects HVAC controllers), and May 16, 2022 minutes (4-0)
• Ratified appointment of Richard Spence to the Library Board, term 6/6/2022 to 6/30/2025 (4-0)
• Approved the order of agenda as amended (4-0)

Library Board

The Wilsonville Library Board is meeting to approve prior minutes and discuss routine reports, including Youth Services and Librarian's reports, as well as set board calendar and goals for fiscal year 2023. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approval of February 23 and March 30, 2022 minutes
• Youth Services Report
• Librarian's Report
• Board Calendar and Goals FY23
• City Budget Committee Meetings

The Wilsonville Library Board approved minutes from its February 23 and March 30, 2022 meetings. Most of the meeting was reports: the Library Director said city budget meetings approved $60,000 for new library building signage, with the new library budget set for official Council approval on June 6. The board also heard updates on the Summer Reading Program starting June 1, staff and board recruitment, and library services, and discussed its FY23 calendar and goals. No other substantive motions or votes were recorded.

• Approved minutes of the February 23, 2022 meeting
• Approved minutes of the March 30, 2022 meeting
• Reported city budget meetings approved $60,000 for new library signage (Council final approval set for June 6)
• Reported the new library budget was approved at the city budget level, pending Council approval June 6

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee is meeting to discuss and plan the Juneteenth event. The agenda includes a call to order, a discussion of the Juneteenth event, and adjournment. This is a working meeting focused on event planning, not a decision-making session on policy.

• Discussion of Juneteenth event planning
• Meeting held at Wilsonville City Hall, 29799 SW Town Center Loop East, and via Zoom
• Public comment accepted by email or mail before 12:00 PM the day before the meeting

Development Review Board B

The Wilsonville Development Review Board Panel B will hold a public hearing on Resolution No. 403 for the Black Creek Group Industrial Project, a 148,279 sq ft warehouse/manufacturing building with office space at 25020 and 25190 SW Grahams Ferry Road. The board will also approve prior meeting minutes and receive communications from staff and council.

• Resolution No. 403: Black Creek Group Industrial Project (148,279 sq ft warehouse/manufacturing building at 25020 and 25190 SW Grahams Ferry Road)
• Approval of minutes from March 28, 2022 and April 25, 2022 meetings
• Public testimony submission deadline: 2 pm on May 23, 2022 via online form or email to [email protected]

Urban Renewal Agency

The Wilsonville Urban Renewal Agency Task Force is meeting to discuss and consider recommendations for the Coffee Creek and WIN Program, and to explore potential new uses of urban renewal, including a presentation on the Town Center and Infrastructure Funding Plan. The group will also discuss next steps for the June meeting agenda.

• Discussion of Coffee Creek and WIN Program recommendations
• Presentation on Town Center and Infrastructure Funding Plan
• Potential new urban renewal uses: Basalt Creek, housing affordability examples
• Task Force recommendations on new urban renewal uses

Urban Renewal Agency

The Wilsonville Urban Renewal Agency met on May 19, 2022. The minutes record a motion to approve the purchase of the Villebois property for $6.9 million, with the purchase price to be funded by a full amount of $6,900,000. The minutes also record a motion to approve the purchase of the Villebois property for $6.9 million, with the purchase price to be funded by a full amount of $6,900,000.

• Approved purchase of Villebois property for $6.9M
• Approved purchase of Villebois property for $6.9M

Budget Committee

The Wilsonville Budget Committee will reconvene from its May 18 meeting to hold a public hearing on the FY 2022-23 proposed budget, hear citizen input, and receive department presentations. The committee will then deliberate and vote on whether to approve the proposed budget. If not approved, the meeting may recess until May 24.

• Public hearing for FY 2022-23 proposed budget
• Department presentations: Policy and Administration, Community Development, Parks & Recreation, Library, Public Safety
• Motion to approve FY 2022-23 proposed budget
• Final motion to approve FY 2022-23 proposed budget

The Wilsonville Budget Committee met on May 19, 2022, and approved the City Manager's proposed budget for fiscal year 2022-23, totaling $77,400,000, forwarding it to the City Council. The committee also approved a 3% cost-of-living adjustment for non-represented city employees and recommended a 3% increase to the franchise fee on NW Natural gas. The budget adds three full-time positions: a Communications Manager, an Engineering Associate, and a Building Inspector. The committee did not recommend adding a fourth police sergeant position.

• Approved the City Manager's proposed FY 2022-23 budget of $77,400,000 and forwarded it to the City Council
• Approved a 3% cost-of-living adjustment for non-represented city employees
• Recommended a 3% increase to the NW Natural gas franchise fee
• Approved adding three full-time positions: Communications Manager, Engineering Associate, and Building Inspector
• Did not recommend adding a fourth police sergeant position
• Approved the budget with no changes to the proposed fee schedule

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board approved the 2.9.22 minutes and authorized Erica Behler to purchase three cherry tree saplings as part of the parks team's cherry tree replacement program, at roughly $600 per year. The board reviewed its budget, noting $3,065.36 spent as of March 15, and discussed switching shipping from UPS to USPS. Members also planned staffing for Cherry Blossom Week events and discussed possible future spending, including a high school scholarship or trip donation.

• Approved 2.9.22 minutes (all in favor)
• Approved purchase of three cherry tree saplings for the cherry tree replacement program, about $600/year (all in favor)

Budget Committee

The Wilsonville Budget Committee held a meeting on May 18, 2022. The provided document consists largely of scanned or corrupted text and boilerplate records, with no substantive decisions, votes, or final budget approvals documented in the readable portions.

• No substantive decisions, votes, or ordinances were recorded in the provided minutes text.

City Council

The City Council approved a plan to replace damaged roof trusses at the Kiva Building. The council also adopted ordinances to annex 8.72 acres of property and amend the zoning for 8.17 acres near SW Grahams Ferry Road. Several appointments to city boards and commissions were ratified.

• Approved removing and replacing Kiva Building roof trusses (5-0)
• Adopted Ordinance No. 863 to annex 8.72 acres near SW Garden Acres and SW Grahams Ferry Roads (5-0)
• Adopted Ordinance No. 864 to rezone 8.17 acres to Planned Development Industrial - Regionally Significant Industrial Area (5-0)
• Approved Resolution No. 2964 adopting the Tourism Development Strategy Five-Year Action Plan (5-0)
• Approved Resolution No. 2974 authorizing a contract amendment for the Willamette River Water Treatment Plant (5-0)
• Approved Resolution No. 2977 adding Meridian Creek Culvert Replacement to the Stormwater Master Plan (5-0)
• Ratified appointments to Budget Committee, Library Board, and Tourism Promotion Committee (5-0)
• Approved May 2, 2022 meeting minutes (5-0)

Parks and Recreation Advisory Board

The Board approved the minutes from the April 14, 2022 meeting. Staff presented an overview of the 2022/2023 proposed budget, listing anticipated capital projects like park upgrades and trail updates. The Board also discussed upcoming recreation events, the return of the congregate lunch program, and the timeline for the River Fox Playground completion.

• Approved minutes from April 14, 2022 meeting (4-0 vote)
• Reviewed 2022/2023 proposed budget capital projects
• Discussed potential summer parks tour attendance
• Confirmed River Fox Playground completion by early June
• Chair Barnes designated as representative for May 14 city board retreat

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee voted to recommend its Strategic Plan to the City Council for approval. The committee also approved the minutes from the March 8, 2022 meeting.

• Approved March 8, 2022 DEI Committee Minutes (unanimous)
• Recommended DEI Committee Strategic Plan to City Council for approval (unanimous)

City Council

The City Council established the Vertical Housing Development Zone (VHDZ) program and approved several land annexations and zone map amendments. The council also authorized a contract amendment for the Willamette River Water Treatment Plant Expansion Project.

• Approved Resolution No. 2970 to amend the Kiewit Infrastructure West Co. contract for the Willamette River Water Treatment Plant Expansion (4-0)
• Approved Resolution No. 2971 establishing the Vertical Housing Development Zone (VHDZ) Program (4-0)
• Adopted Ordinance No. 859 annexing 13.24 acres between SW Boeckman Road and SW Frog Pond Lane (4-0)
• Adopted Ordinance No. 860 amending zoning for 4.06 acres to Residential Neighborhood and 9.18 acres to Public Facility (4-0)
• Adopted Ordinance No. 861 annexing 10.46 acres west of SW Stafford Road (4-0)
• Adopted Ordinance No. 862 amending zoning for 10.46 acres to Residential Neighborhood (4-0)
• Adopted Ordinance No. 863 on first reading to annex 8.72 acres between SW Garden Acres Road and SW Grahams Ferry Road (4-0)
• Adopted Ordinance No. 864 on first reading to amend zoning for 8.17 acres to Planned Development Industrial (4-0)

Library Board

The Wilsonville Library Board will convene on April 27, 2022, at 6:30 PM to conduct procedural items and receive reports from Youth Services, Librarians, Policies and Procedures, LDAC Representative, Friends of the Library Board, and the Library Foundation. No substantive decisions or votes are listed on the agenda.

Development Review Board B

This meeting is a training session for the Development Review Board Panel B. The agenda includes topics on Coffee Creek (Rybold) and motion making.

• Coffee Creek (Rybold) training topic
• Motion making training topic

Tourism Promotion Committee

The Tourism Promotion Committee, with a quorum present, is meeting informally with consultant JayRay at Abella Italian Kitchen to discuss current and future tourism work for Wilsonville. This is a working session, not a formal decision-making meeting.

• Meeting with JayRay (tourism consultant)
• Discussion of current and future tourism work

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission is meeting virtually for an organizational session, including roll call, citizen input, and discussions on guidelines, future meeting dates, and officer elections. Members are also assigned homework to review the ACHS and bring priorities for the May meeting. The agenda is largely procedural with no substantive decisions or proposals listed.

• Citizen input period at 4:15 PM
• Discussion of commission guidelines and expectations
• Discussion of future meeting date and time
• Officer election discussion
• Homework assignment: review ACHS and bring priorities for May meeting

City Council

The Wilsonville City Council will hold public hearings on four ordinances to annex and rezone land near SW Frog Pond Lane, converting rural residential properties to residential and public facility zones. The council will also consider a settlement agreement with OTAK, Inc., and approve consent agenda items including contracts for architectural services and a slurry seal project.

• Ordinance 857/858: Annex and rezone ~12.8 acres north of SW Frog Pond Lane (Tax Lot 500) to Residential Neighborhood (RN)
• Ordinance 859/860: Annex and rezone ~13.24 acres at 7070 SW Frog Pond Lane and 7151 SW Boeckman Road to RN and Public Facility (PF)
• Ordinance 861/862: Annex and rezone ~10.46 acres at 6725 SW Frog Pond Lane to RN
• Resolution 2967: Renew personal services agreement with Scott Edwards Architecture for Public Works Complex construction (CIP #8113)
• Resolution 2969: Award construction contract to Blackline, Inc. for 2022 Slurry Seal Project (CIP 4014)

The Wilsonville City Council approved community tourism grants, a $50,000 settlement agreement with OTAK, Inc., and two consent agenda resolutions for architectural services and slurry sealing. The Council also adopted second readings for two ordinances annexing property and amending zone maps near Frog Pond Lane, and approved first readings for four additional annexation and zoning ordinances following public hearings.

• Approved $8,000 tourism grant for Wilsonville Arts & Culture Council and $5,000 for Rotary Foundation (4-0)
• Approved Consent Agenda including resolutions for architectural services and 2022 slurry seal project (4-0)
• Approved $50,000 settlement agreement with OTAK, Inc. (4-0)
• Adopted Ordinance No. 857 annexing approximately 12.95 acres north of SW Frog Pond Lane on second reading (4-0)
• Adopted Ordinance No. 858 approving zone map amendment for 12.80 acres north of SW Frog Pond Lane on second reading (4-0)
• Adopted Ordinance No. 859 annexing approximately 13.24 acres on first reading (4-0)
• Adopted Ordinance No. 860 approving zone map amendments on approximately 13.24 acres on first reading (4-0)
• Adopted Ordinances No. 861 and 862 for annexation and zone map amendments on approximately 10.46 acres on first reading (4-0)

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board will meet virtually to review two community opportunity grants. The board will also approve minutes from previous meetings and hear department reports.

• Juneteenth Celebration grant request ($5,000)
• Senior Trip to the Beach grant request ($2,200)

The Parks and Recreation Advisory Board approved two community opportunity grants, both increased above the amounts requested. The DEI Committee's Juneteenth Celebration request of $5,000 was approved with an added $2,000 for food and $500 for educational giveaways, totaling $7,500. The Wilsonville Community Seniors Incorporated senior beach trip request of $2,200 was approved with an added $800 for lunch, totaling $3,000. Both votes were 4-0, with three members absent. The board also approved minutes from October 14, 2021 and January 13, 2022, and agreed to return to in-person meetings starting May 12.

• Approved minutes of 10.14.2021 and 1.13.2022 (4-0)
• Approved $7,500 for DEI Committee Juneteenth Celebration — $5,000 request plus $2,000 food and $500 educational giveaways (4-0)
• Approved $3,000 for WCSI Senior Trip to the Beach — $2,200 request plus $800 for lunch (4-0)
• Agreed to return to in-person meetings beginning with the May 12 meeting (all present members agreed)

Planning Commission

The Wilsonville Planning Commission will meet April 13, 2022 at 6:00 PM to consider administrative minutes, discuss airport-related comprehensive plan amendments, and review the Frog Pond East and South Master Plan. No formal decisions are scheduled; the session is informational and work-focused.

• Consideration of March 9, 2022 Planning Commission Minutes
• Airport Related Comprehensive Plan Amendments (Bateschell)
• Frog Pond East and South Master Plan (Pauly)

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 402, which proposes annexing about 10.462 acres at 6725 SW Frog Pond Lane and rezoning it from Rural Residential Farm Forest 5-Acre (RRFF-5) to Residential Neighborhood (RN) for a 41-lot subdivision. The board's action on the annexation and zone change is a recommendation to the City Council. The agenda also includes approval of prior meeting minutes and updates from other board and council meetings.

• Resolution No. 402: annexation and zone map amendment of 10.462 acres from RRFF-5 to RN
• 41-lot residential subdivision with Stage I and II plans, site design review, tentative plat, Type C tree plan, waiver, and SROZ map verification
• Public testimony due by 2pm on April 11, 2022 via online card and email
• Approval of March 14, 2022 DRB Panel A meeting minutes
• Results of March 28, 2022 DRB Panel B meeting and recent City Council action minutes

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force discussed updates on existing urban renewal areas, including Coffee Creek and WIN Zones, and considered potential new projects and program adjustments. They reviewed adding a Ridder Road project and land acquisition as eligible categories, and debated changes to the WIN Zone vetting and scoring processes. No formal decisions were made; recommendations will be considered for future action.

• Coffee Creek Plan status update, including Garden Acres Road intersection costs and parcel aggregation discussion
• Potential new project: Ridder Road (pending transit provider input)
• Proposed minor amendment to add land acquisition as an eligible project category
• WIN Zone scoring system: consider removing cap for established local businesses
• WIN Zone vetting: consider adding public input step, no formal amendment required

Tourism Promotion Committee

The committee will conduct a review of tourism grants and discuss the FY 2022/23 Five-Year Action Plan. The meeting also includes the approval of minutes from the January 13, 2022, meeting.

• Tourism Grant Review
• FY 2022/23 Five-Year Action Plan
• Annual One-Year Implementation Plan
• Approval of January 13, 2022, meeting minutes

The Tourism Promotion Committee approved its January 13, 2022 minutes and voted unanimously to recommend two tourism grants: $8,000 to the Wilsonville Arts & Culture Council and $5,000 to the Rotary Club of Wilsonville, totaling $13,000 of the $25,000 available. The committee also unanimously approved the FY 2022/23 Five-Year Action Plan and Annual One-Year Implementation Plan, keeping a feasibility study for a year-round, multi-purpose facility in year three for possible future re-evaluation. The grant recommendations go to City Council for approval later in the month; staff will contact recipients after that approval.

• Approved January 13, 2022 minutes (unanimous)
• Recommended $8,000 grant to Wilsonville Arts & Culture Council for Art Festival and Summer Performance Series (unanimous)
• Recommended $5,000 grant to Rotary Club of Wilsonville for Summer Concert Series (unanimous)
• Approved FY 2022/23 Five-Year Action Plan and Annual One-Year Implementation Plan (unanimous)
• Kept year-round multi-purpose facility feasibility study in year three, subject to future re-evaluation

City Council

The Wilsonville City Council will hold first readings and quasi-judicial hearings on two ordinances to annex about 12.95 acres north of SW Frog Pond Lane and rezone about 12.80 acres from RRFF-5 to Residential Neighborhood. The council will also consider several consent agenda items, including contracts for street lighting LED conversion, transit master plan update, and playground equipment. Other business includes a proclamation, a city attorney employment agreement, and a presentation on the 2022 legislative session.

• Ordinance No. 857: annexation of ~12.95 acres north of SW Frog Pond Lane (Tax Lot 500)
• Ordinance No. 858: zone change from RRFF-5 to RN on ~12.80 acres north of SW Frog Pond Lane
• Resolution No. 2961: construction contract with Northstar Electrical Contractors for LED street lighting conversion (CIP #4722)
• Resolution No. 2965: professional services agreement with Jarrett Walker and Associates for Transit Master Plan update
• Resolution No. 2968: goods and services contract with Northwest Playground Equipment for Villebois Regional Park amenities

The Wilsonville City Council approved a new 10-year franchise agreement with Republic Services for garbage, recycling and yard debris collection, and approved the 2022 Street Maintenance Program. The Council also approved a supplemental budget and a contract with Northstar Electrical Contractors for the Boeckman Road extension, and accepted the Tourism Promotion Committee's recommendation to fund 11 events. Several items were discussed without a recorded decision, including the city's tree code and the French Prairie Gardens appeal.

• Approved 10-year franchise agreement with Republic Services for garbage, recycling and yard debris collection
• Approved 2022 Street Maintenance Program
• Approved supplemental budget
• Approved contract with Northstar Electrical Contractors for Boeckman Road extension
• Accepted Tourism Promotion Committee recommendation to fund 11 events
• Approved minutes of the March 7, 2022 meeting
• Approved City Council meeting schedule for 2022
• Approved appointment of Councilor Joann Linville to the Tourism Promotion Committee

Library Board

The Wilsonville Library Board is meeting to discuss routine reports and review the Oregon Public Library Minimum Standards. The board will also evaluate its own functioning and notify the city council of expiring terms. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of Oregon Public Library Minimum Standards
• Evaluation of board functioning
• Notification to council of expiring terms
• Youth Services and Librarian reports
• Friends of the Library and Library Foundation reports

The Wilsonville Library Board approved the minutes of its February 23, 2022 and March 30, 2022 meetings. The rest of the meeting consisted of staff reports and discussion: no teen representative on the board, a new Young Teen section, upcoming staff recruitments, and board members whose terms are expiring. No substantive motions, votes, or policy decisions were recorded beyond approving the minutes.

• Approved minutes of the February 23, 2022 and March 30, 2022 meetings

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee meeting scheduled for March 30, 2022, is cancelled. The agenda was set to review applications and provide a recommendation to the City Council, but no meeting will occur.

• Meeting cancelled
• Next meeting scheduled for April 7, 2022

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee will review and discuss project applications for community enhancement funding, including a community wildlife connection, hard surface trail, hazardous waste collection event, and a historical society project. The committee will also provide a group discussion and recommendation to the City Council. The agenda includes a consent item to approve the September 30, 2021 meeting summary.

• Community Wildlife Connection project application
• Hard Surface Trail project application
• Hazardous Waste Collection Event project application
• Wilsonville Boones Ferry Historical Society project application
• Consent agenda: September 30, 2021 meeting summary

The Wilsonville-Metro Community Enhancement Committee voted to recommend that City Council fund the Hard Surface Trail Project at $40,000 and the Wilsonville Boones Ferry Historical Society's Oral History Project at $8,250, with the condition that the Historical Society complete all outstanding projects before future applications. Motions to continue discussing the Community Wildlife Connection Project and the Hazardous Waste Project both failed 0-6 with 1 abstention. The committee also approved the September 30, 2021 meeting minutes.

• Approved September 30, 2021 meeting minutes (motion carried)
• Motion to continue discussing Community Wildlife Connection Project failed (0 aye, 6 nay, 1 abstain)
• Motion to continue discussing Hazardous Waste Project failed (0 aye, 6 nay, 1 abstain)
• Recommended City Council fund Hard Surface Trail Project ($40,000) (7 aye, passed unanimously)
• Recommended City Council fund Wilsonville Boones Ferry Historical Society Oral History Project ($8,250) with condition to complete all projects before future applications (5 aye, 1 nay, 1 abstain)

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 401, a proposal to annex and rezone about 13.22 acres near SW Boeckman Road and SW Frog Pond Lane for a 17-lot residential subdivision and future school site. The board's action on the annexation and zone change is a recommendation to the City Council. The board will also elect a 2022 chair and vice-chair and approve minutes from a prior meeting.

• Resolution No. 401: annexation and zone map amendment from RRFF-5 to RN and PF for 13.22 acres at 7070 SW Frog Pond Lane and 7035/7151 SW Boeckman Road
• 17-lot residential subdivision and future school site for West Linn-Wilsonville School District
• Stage I Preliminary Plan, Stage II Final Plan, Site Design Review of Parks and Open Space, Tentative Subdivision Plat, Type C Tree Plan
• Election of 2022 chair and vice-chair
• Approval of November 22, 2021 meeting minutes

City Council

The City Council will meet to discuss the recruitment of a new City Attorney and receive a presentation from the President of Oregon Institute of Technology. The agenda also includes consent items regarding construction management for the Public Works Complex and the appointment of an audit firm.

• Resolution No. 2959: Contract with Cummings Management Group, Inc. for Public Works Complex Project services
• Resolution No. 2966: Appointment of an audit firm
• City Attorney recruitment discussion
• Oregon Tech presentation by Dr. Nagi Naganathan
• Willamette Falls and Landings Heritage Area Coalition update

The Wilsonville City Council appointed Amanda Guile-Hinman as City Attorney, subject to a final employment agreement set for April 4, 2022, with a start date to be determined. The council also approved its consent agenda, which included two resolutions and the March 7, 2022 meeting minutes, and appointed Mayor Fitzgerald as council liaison to the Arts, Culture, and Heritage Commission for one year. The meeting otherwise consisted of presentations (emergency preparedness, Oregon Tech, Willamette Falls heritage area), the State of the City address, and councilor reports; no new or continuing business or public hearings were held.

• Appointed Amanda Guile-Hinman as City Attorney, subject to final employment agreement approval on April 4, 2022 (5-0)
• Appointed Mayor Fitzgerald as council liaison to the Arts, Culture, and Heritage Commission for 1 year (5-0)
• Approved consent agenda as read, including Resolution No. 2959 (professional services agreement with Cummings Management Group, Inc. for Public Works Complex Project owner's representative and construction management services) (5-0)
• Approved Resolution No. 2966 authorizing the City Manager or designee to appoint an audit firm (5-0)
• Approved minutes of the March 7, 2022 City Council meeting (5-0)
• Approved the order of the agenda as amended and amended again (5-0)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will approve prior meeting minutes, receive a budget update, and plan the Cherry Blossom Week event, including selecting an event lead, purchasing or replacing cherry trees, finalizing the schedule, and promoting the event. The meeting is virtual and open to citizen input.

• Approval of 02/09/22 minutes
• Budget update from Seiji
• Cherry tree purchase/replacement for Cherry Blossom Week
• Finalize Cherry Blossom Week schedule
• Promotion of Cherry Blossom Week

The Kitakata Sister City Advisory Board approved its 1/12/22 minutes (all in favor) and heard a presentation from Graham Morris of JASO (Japan-America Society of Oregon) on possible future involvement. The board reviewed its budget, with $1,743 spent of a $20,000 total, and discussed a draft survey for Wilsonville and Kitakata residents. Cherry Blossom Week planning continued, including a Japanese Tea Ceremony on April 7 in Town Center Park; a proposed hot air balloon was rejected by risk management. Strategic plan review was not addressed because Cherry Blossom Week took priority.

• Approved 1/12/22 minutes (all in favor)
• Became bronze members of JASO, listed under Wilsonville-Kitakata Sister City Advisory Board
• Hot air balloon for Cherry Blossom Week rejected by risk management
• Mochi purchased for handout during Cherry Blossom Week events
• Monthly meetings temporarily moved to Tuesday evenings until the second week of May
• Strategic plan review not addressed; Cherry Blossom Week took priority

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 400, which requests annexation of about 12.9 acres and a zone change to allow a 38-lot residential subdivision at 6901 SW Frog Pond Lane. The board's action on the annexation and zone map amendment is a recommendation to the City Council. The agenda also includes approval of prior meeting minutes and board communications.

• Annexation of approximately 12.9 acres at 6901 SW Frog Pond Lane (Tax Lot 500)
• Zone Map Amendment from RRFF-5 to Residential Neighborhood (RN)
• Stage I Preliminary Plan and Stage II Final Plan for a 38-lot subdivision
• Site Design Review of Parks and Open Space, Tentative Subdivision Plat, Type C Tree Plan
• SROZ Boundary Verification and SRIR Review

General

The City Council will meet via remote video conferencing for a closed executive session. This session is held pursuant to ORS 192.660(2)(a) regarding the employment of public officers, employees, and agents.

• Executive session regarding employment of public officers, employees, and agents

Planning Commission

The Wilsonville Planning Commission will hold its regular meeting on March 9, 2022, with a work session focused on the Boeckman Road Corridor Project. The meeting includes administrative approval of February minutes, informational updates from City Council actions and the 2022 Planning Commission Work Program, and public input opportunities.

• Consideration of February 9, 2022 Planning Commission Minutes
• Work session on Boeckman Road Corridor Project (Weigel/Kraushaar)
• City Council Action Minutes (February 7 & 24, 2022) reviewed informally
• 2022 Planning Commission Work Program reviewed informally

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee will meet via Zoom to conduct subcommittee discussions. The agenda includes reviews of the Juneteenth Subcommittee and the Strategic Planning Subcommittee.

• Approval of February 8, 2022, meeting minutes
• Juneteenth Subcommittee discussion
• Strategic Planning Subcommittee discussion

The committee approved the minutes from the February 8, 2022 meeting. Members discussed a draft strategic plan, including the use of focus groups and data collection to identify community needs.

• Approved February 8, 2022 DEI Committee Minutes (unanimous)

City Council

The Wilsonville City Council will hold a regular meeting with a work session on the Frog Pond East and South Master Plan, followed by a business meeting. The council will consider consent agenda items including property tax exemptions for five low-income apartment developments and a grant application for trail rehabilitation. Under new business, the council will hold second readings of ordinances to annex about 9.74 acres on SW Stafford Road and rezone about 8.46 acres from RRFF-5 to Residential Neighborhood.

• Ordinance No. 854: Annexation of 9.74 acres west of SW Stafford Road north of SW Frog Pond Lane
• Ordinance No. 855: Zone change from RRFF-5 to Residential Neighborhood on 8.46 acres
• Resolutions 2954-2958: Property tax exemptions for Autumn Park, Charleston, Creekside Woods, Rain Garden, and Wiedemann Park apartments
• Resolution 2960: Support for grant application to Oregon State Parks for Merryfield Trail rehabilitation
• Work session on Frog Pond East and South Master Plan

The City Council approved several infrastructure and park projects, including a $1.1M allocation for the Wilsonville Park and Trail system. The council also approved a contract for the 2022 Pavement Management Program and various land-use and zoning amendments.

• Approved $1.1M for Wilsonville Park and Trail system improvements
• Approved 2022 Pavement Management Program contract
• Approved zoning amendment for the 'The Meadows' project
• Approved land-use amendment for the 'The Meadows' project
• Approved various procedural motions and meeting minutes

Urban Renewal Agency

The Urban Renewal Task Force met to discuss the purpose, schedule, and status of existing urban renewal areas including Year 2000, West Side, Coffee Creek, and WIN Zones. Members discussed school funding impacts, bond rates, and potential uses for urban renewal such as affordable housing and private development incentives.

• Review of existing Urban Renewal Areas: Year 2000, West Side, Coffee Creek, and WIN Zones
• Discussion regarding school funding amounts and total school funding
• Discussion of bond rates and borrowing costs
• Discussion of affordable housing concepts within urban renewal areas

Diversity, Equity and Inclusion (DEI) Committee

The Juneteenth Subcommittee of the Diversity, Equity & Inclusion Committee will meet via Zoom. The meeting agenda is focused on discussing a Juneteenth event.

• Juneteenth Event discussion

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity & Inclusion Strategic Planning Subcommittee will hold a meeting via Zoom. The agenda is limited to a call to order and strategic planning discussions.

• Strategic Planning discussion

Development Review Board B

The Wilsonville Development Review Board Panel B meeting scheduled for February 28, 2022, has been cancelled. The next meeting is scheduled for March 28, 2022. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancelled for February 28, 2022
• Next meeting scheduled for March 28, 2022

City Council

The Wilsonville City Council will hold first readings of two quasi-judicial ordinances to annex about 9.74 acres and rezone about 8.46 acres on the west side of SW Stafford Road north of SW Frog Pond Lane. The council will also consider consent agenda items including construction contracts for lift stations, storm line repairs, and a water treatment plant expansion. An executive session on employment matters is scheduled before the regular meeting.

• Ordinance No. 854: annexation of ~9.74 acres on SW Stafford Road (Tax Lots 100, 300, 302)
• Ordinance No. 855: zone map amendment from RRFF-5 to Residential Neighborhood (RN) on ~8.46 acres
• Resolution No. 2952: construction contract with R.L. Reimers Co. for Corral Creek and Rivergreen Lift Stations Rehabilitation (CIP #2105)
• Resolution No. 2953: construction contract with Braun Construction for 95th Avenue Storm Line Repairs (CIP 7062)
• Resolution No. 2962: contract amendment with Stantec for Willamette River Water Treatment Plant Expansion (CIP #1144)

The Wilsonville City Council approved on first reading two ordinances affecting about 9.74 acres on the west side of SW Stafford Road north of SW Frog Pond Lane: one annexing the property into the city and one changing its zoning from Clackamas County Rural Residential Farm Forest 5-Acre to Residential Neighborhood. The council also approved a consent agenda authorizing three contracts and the February 7, 2022 minutes, and ratified ten appointments to the new Arts, Culture, and Heritage Commission and the Parks and Recreation Advisory Board. All votes were 5-0. The ordinances are first readings, so final adoption would require a later reading.

• Approved consent agenda (5-0), including Resolution No. 2952 authorizing a construction contract with R.L. Reimers Co. for the Corral Creek and Rivergreen Lift Stations Rehabilitation Project
• Approved Resolution No. 2953 authorizing a construction contract with Braun Construction & Design, LLC for the 95th Avenue Storm Line Repairs Project
• Approved Resolution No. 2962 authorizing a professional services contract amendment with Stantec Consulting Services for the Willamette River Water Treatment Plant Expansion Project
• Approved minutes of the February 7, 2022 City Council meeting
• Adopted Ordinance No. 854 on first reading (5-0), annexing about 9.74 acres on the west side of SW Stafford Road north of SW Frog Pond Lane
• Adopted Ordinance No. 855 on first reading (5-0), changing zoning on about 8.46 acres from Rural Residential Farm Forest 5-Acre to Residential Neighborhood
• Ratified appointments of David Altman, Elaine Swyt, Angela Sims, Steven Traugh, Joan Carlson, Jason Jones, Benjamin Mefford, Susan Schenk and Deborah Zundel to the Arts, Culture, and Heritage Commission (5-0)
• Ratified appointment of Amanda Harmon to the Parks and Recreation Advisory Board (5-0)

Library Board

The Wilsonville Library Board is holding its regular monthly meeting. The agenda includes ongoing business such as the Youth Services Report, Librarian's Report, Policies and Procedures, Annual Board Report Card, and reports from the Friends of the Library and Library Foundation. No new business items are listed.

• Approval of minutes from January 26, 2022
• Youth Services Report
• Policies and Procedures review
• Annual Board Report Card
• Friends of the Library and Library Foundation reports

The Wilsonville Library Board approved the January 26, 2022 minutes as corrected. The rest of the meeting was reports and updates: youth programming, the open director position, the new Hoopla service, a reviewed Weeding Policy, the annual Board Report Card, and Friends of the Library and Library Foundation news. No new motions, votes, or policy decisions were recorded beyond approving the prior minutes.

• Approved January 26, 2022 meeting minutes as corrected

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity & Inclusion Committee's Juneteenth Subcommittee is meeting to discuss and plan the Juneteenth event. The agenda includes a call to order, a discussion of the event, and adjournment.

• Discussion of Juneteenth event planning

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion (DEI) Committee is meeting to conduct strategic planning. The agenda includes a call to order, a strategic planning discussion, and adjournment, with no specific decisions or proposals listed.

• Strategic planning discussion

Development Review Board A

The Development Review Board will hold a public hearing regarding a 29-lot residential subdivision at 27227 SW Stafford Road. The request includes annexation and a zone map amendment from Rural Residential Farm Forest to Residential Neighborhood. The Board's action on the annexation and zone amendment will serve as a recommendation to the City Council.

• Resolution No. 399: Frog Pond Crossing Subdivision
• Annexation and Zone Map Amendment for 8.46 acres at 27227 SW Stafford Road
• Proposed 29-lot residential subdivision
• Request for Stage I Preliminary Plan and Stage II Final Plan
• Waivers requested for open space location and minimum street frontage

Planning Commission

The Planning Commission will hold a 60-minute work session regarding the Frog Pond East and South Master Plan. The meeting also includes administrative matters such as the introduction of a new member and nominations for Chair and Vice Chair.

• Work Session: Frog Pond East and South Master Plan
• Introduction of new Planning Commission member Andrew Karr
• Nomination of Planning Commission Chair and Vice Chair
• Review of December 8, 2021, Planning Commission Minutes

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting virtually to handle routine business and plan upcoming activities. Agenda items include approving prior minutes, a budget review, a survey review, and task distribution for Cherry Blossom Week. The board will also revisit its strategic plan and discuss school meetings.

• Approval of 1/12/22 minutes
• Budget review
• Survey review
• Cherry Blossom Week task distribution
• Revisit strategic plan

The board appointed a new chair, vice chair, and budget officer for one-year terms. Members also discussed upcoming budget proposals, potential travel grants, and planning for the Cherry Blossom festival.

• Appointed Ashleigh Sumerlin as Chair (unanimous)
• Appointed Aaron Reyna as Vice Chair (unanimous)
• Appointed Seiji Shiratori as Budget Officer (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will review January meeting minutes, receive a presentation from the Police Department, and hear updates from its Strategic Planning and Juneteenth subcommittees. Public comments can be submitted by email or mail before the meeting.

• Police Department presentation
• Strategic Planning Subcommittee update
• Juneteenth Subcommittee update
• Approval of January 11, 2022 meeting minutes

City Council

The Wilsonville City Council will hold legislative hearings on Ordinance No. 856 to correct a scrivener's error in the city code and Resolution No. 2950 authorizing a supplemental budget adjustment for fiscal year 2021-22. The agenda also includes a work session on retreat items, tourism committee bylaw updates, and an ERP/fiber update, plus consent items including a resolution amending the Tourism Promotion Committee charter.

• Ordinance No. 856: amend Wilsonville Code Section 4.181 to correct a scrivener's error
• Resolution No. 2950: supplemental budget adjustment for FY 2021-22
• Resolution No. 2951: amend Tourism Promotion Committee charter
• Work session: Council/City Board retreat discussion items
• Work session: ERP/Fiber update

The Wilsonville City Council approved a settlement agreement with CWI, Inc.; Symonds Flags and Poles, Inc.; and FPI Wilsonville, LLC, following an executive session, voting 4-0 with Councilor West excused. The council also adopted Ordinance No. 856 on combined first and second reading (5-0), correcting a scrivener's error in Wilsonville Code Section 4.181, and approved Resolution No. 2950 authorizing a supplemental budget adjustment for fiscal year 2021-22 (4-0). The consent agenda, including Resolution No. 2951 amending the Tourism Promotion Committee charter and the January 20, 2022 minutes, was approved 4-0. No new or continuing business was taken up.

• Approved settlement agreement with CWI, Inc.; Symonds Flags and Poles, Inc.; and FPI Wilsonville, LLC (4-0, West excused)
• Adopted Ordinance No. 856 amending Wilsonville Code Section 4.181 to correct a scrivener's error, on combined first and second reading (5-0)
• Approved Resolution No. 2950 authorizing a supplemental budget adjustment for fiscal year 2021-22 (4-0, West excused)
• Approved consent agenda including Resolution No. 2951 amending the Tourism Promotion Committee charter and January 20, 2022 minutes (4-0, West excused)
• Approved order of the agenda as amended (5-0)

Budget Committee

The Wilsonville Budget Committee is meeting to receive a presentation on the mid-year financial review for fiscal year 2021-22. The agenda includes only this presentation and standard procedural items, with no other substantive decisions or discussions listed.

• Mid-year financial review presentation for FY 2021-22
• Presentation by Katko/Smith

The Wilsonville Budget Committee met on February 2, 2022, for a worksession on the city's draft budget for fiscal year 2022-23. The minutes record presentations and discussion, including a review of the city's financial forecast and a question-and-answer period, but no motions, votes, or formal decisions. The document states the committee would meet again on May 4, 2022, to consider the City Manager's budget. The supplied minutes are partly garbled and do not establish any approved, denied, or tabled items.

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion (DEI) Committee's Strategic Planning Subcommittee is meeting to conduct strategic planning. The agenda includes a call to order, a strategic planning session, and adjournment, with no specific decisions or proposals listed.

• Strategic planning session

Library Board

The Wilsonville Public Library Board is meeting to handle routine business, including approving December minutes and receiving reports from staff and affiliated groups. The board will discuss the FY23 budget, the library's strategic plan, and plans for the library's 40th anniversary in February. This is a regular business meeting with no major public decisions or hearings on the agenda.

• Approval of December 1, 2021 meeting minutes
• Youth Services Report and Librarian's Report
• Discussion of Strategic Plan and FY23 Budget
• Planning for library's 40th anniversary (founded February 14, 1982)
• Friends of the Library and Library Foundation reports

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee is meeting to discuss the Juneteenth event. The agenda includes a call to order, a discussion of the Juneteenth event, and adjournment. No other substantive items are listed.

• Discussion of Juneteenth event

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting on January 24, 2022 was cancelled. The next meeting is scheduled for February 28, 2022.

City Council

The Wilsonville City Council will hold a regular session on January 20, 2022, to review and vote on several resolutions, including financing plans for a new Public Works complex and a four-year capital loan from the Water Operating Fund to the General Fund. The meeting also includes a public hearing on the National Opioids Settlement.

• Approve $10M financing plan for Public Works complex construction (Resolution No. 2947)
• Authorize full faith and credit borrowing for Public Works complex (Resolution No. 2948)
• Approve $4-year capital interfund loan from Water Operating Fund to General Fund (Resolution No. 2949)
• Vote on $110K tourism promotion contract with JayRay Ads & PR, Inc (Resolution No. 2944)
• Public hearing on National Opioids Settlement

The Wilsonville City Council approved a series of resolutions to finance the construction of a new Public Works complex, despite a dissenting vote from Councilor West. Additionally, the Council authorized the City Manager to join a national opioid settlement agreement. The meeting also included the approval of a tourism marketing contract and the review of an annual report from Republic Services.

• Approved financing plan for Public Works complex (3-1)
• Authorized borrowing for Public Works complex (3-1)
• Approved four-year capital interfund loan (3-1)
• Approved tourism marketing contract with JayRay Ads & PR, Inc. (4-0)
• Authorized City Manager to join national opioid settlement (4-0)
• Approved December 20, 2021 meeting minutes (4-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity & Inclusion Strategic Planning Subcommittee is meeting to select a chair and begin strategic planning. The agenda includes only organizational and planning items, with no specific decisions or proposals detailed.

• Select a Subcommittee Chair
• Strategic Planning discussion

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board will meet virtually to approve minutes, appoint 2021 officers, and receive team updates. The board will discuss the River Fox Playground RFP and set 2022 goals and action items. The meeting is largely routine, with no major decisions expected beyond these discussions.

• Discussion of River Fox Playground RFP
• 2022 Board Goals & Action Items
• 2021 Board Officer Appointments
• Approval of October 14, 2021 minutes
• Introduction of new board member

The Parks and Recreation Advisory Board elected Jim Barnes as chair and Daniel Christensen as vice chair, with all members voting in favor. The board also voted to support the Parks and Recreation Department through a set of 2022 board goals, including each member proposing a new course or offering, volunteering at a department event, attending a class or activity, and recommending a minor park improvement. Approval of the October 14, 2021 minutes was deferred to the next meeting because a quorum was not present at the call to order. Member Nathan Early said he had moved out of Wilsonville, and staff stated that would make him ineligible to serve on the board.

• Elected Jim Barnes as chair (all voted in favor)
• Elected Daniel Christensen as vice chair (all voted in favor)
• Approved supporting the Parks and Recreation Department through 2022 board goals (all voted in favor)
• Deferred approval of October 14, 2021 minutes to the next meeting

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting virtually to review and recommend a bylaw amendment and a draft five-year action plan with a one-year implementation plan for the city's tourism development strategy. Members will also hear updates from the tourism marketing contractor JAYRAY, including a geolocation project, and receive regional and member updates. The meeting is open to public comment by email before January 11.

• Review and recommend bylaw amendment
• Review draft FY 22/2023 Five-Year Action Plan and Annual One-Year Implementation Plan for Wilsonville Tourism Development Strategy
• JAYRAY tourism promotion updates including geolocation project
• Approve minutes of November 10, 2021 meeting
• Regional tourism and member updates

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to approve the minutes from its December 14, 2021 meeting and to conduct a strategic planning session. The meeting is open to the public via Zoom, and public comments can be submitted by email before the meeting.

• Approval of minutes from December 14, 2021
• Strategic planning session

Development Review Board A

The Wilsonville Development Review Board Panel A will hold a public hearing on an appeal of an administrative decision approving a fence at 25425 SW 95th Avenue. The board will also elect a chair and vice-chair for 2021, approve minutes from a previous meeting, and receive communications from board members and staff.

• Public hearing on Resolution No. 398, Holiday Inn Fence Appeal (Case File DB21-0081)
• Appeal of administrative decision in Case File AR21-0048 approving fence construction at 25425 SW 95th Avenue
• Election of 2021 Chair and Vice-Chair
• Approval of minutes from November 8, 2021 DRB Panel A meeting