Wilsonville public meetings in 2023

City Council

The Wilsonville City Council will hold a work session on several planning topics, then a regular meeting with consent items, new business, and two quasi-judicial public hearings. The hearings concern annexing about 2.02 acres at the northwest corner of SW Frog Pond Lane and SW Stafford Road and rezoning it from Clackamas County RRFF-5 to Residential Neighborhood (RN) for an 11-lot residential subdivision. The council will also consider adopting a solid waste rate schedule change from Republic Services effective February 1, 2024, and several consent resolutions including a construction contract for the Charbonneau Lift Station Rehabilitation Project.

• Ordinance No. 884: Annexation of ~2.02 acres at SW Frog Pond Lane and SW Stafford Road for 11-lot subdivision
• Ordinance No. 885: Zone map amendment from RRFF-5 to RN on same 2.02 acres
• Resolution No. 3096: Apply current parks system development charge to multifamily portion of Wilsonville Transit Center TOD project
• Resolution No. 3097: Construction contract with Tapani, Inc. for Charbonneau Lift Station Rehabilitation (CIP #2106)
• Resolution No. 3091: Adopt solid waste rate schedule changes from Republic Services, effective Feb 1, 2024

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Wastewater Treatment Plant Master Plan and discuss the Coffee Creek Assessment and Frog Pond East and South development code in work sessions. The meeting also includes consideration of prior minutes and informational updates.

• Public hearing on Wastewater Treatment Plant Master Plan
• Work session on Coffee Creek Assessment
• Work session on Frog Pond East and South Implementation-Development Code
• Consideration of October 11, 2023 Planning Commission minutes
• Informational: City Council Action Minutes and 2023 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially make a recommendation on the Street Naming Convention Project. The agenda includes a roll call, the street naming discussion, and a closed training session. The meeting is open to the public for the discussion portion.

• Discussion of Street Naming Convention Project
• Closed committee training session per ORS 192.630(4)(b)
• Meeting at Wilsonville City Hall, 29799 SW Town Center Loop East

Library Board

The Wilsonville Library Board is meeting to handle routine business, including approving October meeting minutes and receiving reports from staff and affiliated groups. The main substantive item is an initial discussion of the FY25 budget, along with the annual library report.

• Approval of minutes from October 25, 2023
• Youth Services Report
• Initial FY25 Budget Discussion
• Annual Library Report
• Friends of the Library and Library Foundation reports

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will decide whether to approve a guaranteed maximum price amendment for the Boeckman Road Corridor Project. The meeting also includes routine approval of past meeting minutes and public comment periods.

• URA Resolution No. 338: Amendment No. 3 to Progressive Design-Build Agreement with Tapani|Sundt A Joint Venture for Boeckman Road Corridor Project (estimated $2.1M)
• Approval of October 2, 2023 meeting minutes

Development Review Board B

This agenda is a notice that the Wilsonville Development Review Board Panel B meeting scheduled for November 27, 2023, has been cancelled. The December 25, 2023 meeting will also be cancelled due to the Christmas holiday. The next scheduled meeting is January 22, 2024.

• November 27, 2023 meeting cancelled
• December 25, 2023 meeting cancelled for Christmas holiday
• Next meeting scheduled January 22, 2024

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission and Parks and Recreation Advisory Board are holding a joint work session. The only substantive item is a staff report on the Community Services Block Master Plan project. The agenda is otherwise procedural, with roll call and adjournment.

• Community Services Block Master Plan Project staff report

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially recommend actions on several items, including a presentation from the West Linn-Wilsonville School District, a street naming convention project, and Latino outreach efforts. The agenda also includes approval of minutes from previous meetings. No final decisions are expected on these discussion items.

• West Linn-Wilsonville School District presentation
• Street Naming Convention Project discussion
• Latino Outreach discussion
• Approval of DEI meeting minutes from 10/10/2023
• Approval of DEI Lecture Series minutes from 9/12/2023

Development Review Board A

This agenda is a notice that the regularly scheduled Development Review Board Panel A meeting on November 13, 2023, has been cancelled. No items will be discussed or decided at this meeting. The next DRB Panel A meeting is scheduled for December 11, 2023.

• Meeting cancelled for November 13, 2023
• Next meeting scheduled for December 11, 2023
• Contact Shelley White, Planning Administrative Assistant, at (503) 570-1575

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to discuss and potentially decide on responses to a tourism strategy RFP, review a scoring guide for the strategy, and consider RFPs from PKF Hospitality, The Research Associates, and Whereabout. They will also hear a quarterly report from JayRay. The agenda includes consent items and city updates.

• Tourism Strategy Responses to RFP
• Tourism Development Strategy Scoring Guide
• PKF Hospitality RFP
• The Research Associates RFP
• Whereabout RFP

Planning Commission

The Wilsonville Planning Commission is holding a community conversation on the Housing Our Future project, focusing on the cost burden of housing. The meeting includes a presentation on background information and an interactive discussion about barriers to affordable housing and potential actions the city could take. No formal decisions are scheduled; it is a discussion and outreach session.

• Discussion of barriers to affordable housing
• Ideas for actions Wilsonville can consider to reduce housing cost burden
• Remote meeting via Zoom and YouTube
• Accessibility services available upon request

City Council

The Wilsonville City Council will hold a work session on wastewater and stormwater master plans, Frog Pond East and South development code, and Boones Ferry Park projects, followed by a regular meeting. The regular meeting includes consent items for construction contracts, a public hearing on a solid waste franchise agreement, and new business on public art policy and solid waste rate changes.

• Resolution No. 3088: Construction contract with Romtec, Inc. for Boones Ferry Restroom Project
• Resolution No. 3089: Construction contract with Buell Recreation LLC for Boones Ferry Playground Project
• Resolution No. 3091: Modifying Republic Services rate schedule for solid waste, effective Jan 1, 2024
• Ordinance No. 883: Adopting solid waste franchise agreement, repealing Ordinance No. 814
• Resolution No. 3081: Approving Public Art Policy and Guidelines

Library Board

The Wilsonville Library Board is meeting to approve the September minutes and receive updates from staff and partner organizations. The agenda includes a Youth Services report, Librarian's report, a DPIL presentation, a SWOT analysis, and reports from the Friends of the Library and Library Foundation. No new business is listed.

• Approval of minutes from September 27, 2023
• Youth Services Report
• Librarian's Report
• DPIL Presentation
• SWOT Analysis

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will review the Boones Ferry Park Project Overview, discuss research on the Public Art Program, and explore booking options for performing arts at the high school theater. The meeting also includes a coordinator update and approval of previous minutes.

• Boones Ferry Park Project Overview presentation
• Public Art Program Research and Discussion
• Performing Arts Booking Discussion for HS Theater

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to review the financial capacity analysis and blight findings from the previous meeting, and to discuss potential projects, costs, and how tax revenues might be shared. They will also consider the 'but for' test and forecasted impacts on taxing districts. This is a working session to guide future urban renewal decisions.

• Review of capacity analysis (financial analysis)
• Review of blight findings
• Discussion of projects, costs, and allocations/sharing
• Consideration of 'but for' test
• Forecasted impacts on taxing districts

City Council

The Wilsonville City Council will meet on October 16, 2023, to review and potentially approve several items, including an intergovernmental agreement for infrastructure at the Frog Pond Primary Site with the West Linn-Wilsonville School District. The meeting will also include discussions on updates to the Solid Waste Franchise Agreement and a third amendment to a communications site lease with New Cingular Wireless PCS, LLC.

• Resolution No. 3017: Authorize intergovernmental agreement for Frog Pond Primary Site infrastructure with West Linn-Wilsonville School District
• Resolution No. 3023: Authorize third amendment to communications site lease with New Cingular Wireless PCS, LLC
• Proposed updates to Solid Waste Franchise Agreement and related administrative rules
• Declaration of State of Emergency - Mediterranean Oak Borer (MOB)
• Proclamation recognizing 35th anniversary of sister city relationship with Kitakata

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board will meet to approve minutes from the May 11, 2023 meeting and review two community grant requests. The board will also receive updates on upcoming events and progress toward board goals.

• Approval of minutes from 05.11.2023 meeting
• Wilsonville Community Seniors Inc - WCSI Activity Support ($3,200 grant)
• Wilsonville Robotics - Student Team Scholarships ($1,000 grant)

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Frog Pond East and South implementation development code, the Stormwater System Master Plan, and the Wastewater Treatment Plant Master Plan. They will also receive informational updates on the 2023 Transportation Performance Monitoring Report, City Council action minutes, and the 2023 PC Work Program. The meeting includes citizen input and consideration of the September 13, 2023 minutes.

• Frog Pond East and South Implementation-Development Code (work session)
• Stormwater System Master Plan (work session)
• Wastewater Treatment Plant Master Plan (work session)
• 2023 Transportation Performance Monitoring Report (informational)
• Consideration of September 13, 2023 Planning Commission minutes

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will hold its regular meeting to approve the minutes from the September 13, 2023 meeting and review fundraising and budget matters for the sister city program. The board will also discuss upcoming events, including a host family information night on October 18, 2023.

• Approval of September 13, 2023 meeting minutes
• Fundraising and budget review for Kitakata sister city program
• Host family information night scheduled for October 18, 2023 at 5:30 PM

City Council

The Wilsonville City Council will hold a regular meeting to review ordinances, resolutions, and budget adjustments. Key decisions include second readings of parking lot rules and development code amendments, plus votes on grants for a playground replacement and housing planning. The council will also discuss opioid settlement funds and property acquisitions for water supply projects.

• Ordinance No. 881: 2nd reading on parking rules for city-owned lots
• Ordinance No. 882: 2nd reading to amend development code review processes
• Resolution No. 3024: Supports $200K grant application for Memorial Park Playground replacement
• Resolution No. 3079: Approves $150K state grant for Housing Our Future Phase 3 planning
• Resolution No. 3082: Authorizes property acquisitions for Willamette Water Supply Program right-of-way projects

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to approve the consent agenda and hold a public hearing on Resolution No. 339, which authorizes a supplemental budget adjustment for fiscal year 2023-24. The agenda is otherwise routine, with no other new or continuing business items listed.

• Public hearing on URA Resolution No. 339 authorizing a supplemental budget adjustment for FY 2023-24
• Approval of minutes from the July 17, 2023 meeting

Library Board

The Wilsonville Library Board will meet on September 27, 2023, to approve minutes from the July meeting, receive reports from youth services and librarians, elect officers for fiscal year 2024, and review the year-end budget. The board will also discuss membership renewal with the Oregon Library Association and plan for Banned Book Week.

• Approval of minutes from 07.26.2023
• Election of officers for Fiscal Year 2024
• Year End Budget Review
• OLA Membership Renewal discussion
• Banned Book Week planning

Development Review Board B

The Wilsonville Development Review Board Panel B will hold public hearings on two development proposals: a steel frame building over existing outdoor tennis courts at Charbonneau Country Club, and a residence at 6753 SW Montgomery Way requiring a Significant Resource Impact Report and overlay zone exception. The board will also consider approving minutes from its July 24, 2023 meeting and receive updates from a prior meeting and City Council actions.

• Public hearing: Resolution No. 420 — Stage 2 Final Plan and Site Design Review for steel frame building over outdoor tennis courts at Charbonneau Country Club (DB23-0005)
• Public hearing: Resolution No. 421 — Abbreviated Significant Resource Impact Report and SROZ large lot exception for residence at 6753 SW Montgomery Way (DB23-0006)
• Consent agenda: approval of July 24, 2023 DRB Panel B meeting minutes
• Board communications: results of August 14, 2023 DRB Panel A meeting and recent City Council action minutes

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will consider its Five-Year Action Plan and annual One-Year Implementation Plan, as well as a draft of the Public Art Program Guidelines and Policy. The meeting includes approval of the July 19, 2023 minutes, a coordinator update, and citizen input.

• Approval of minutes from July 19, 2023
• Review of ACHC Five-Year Action Plan and annual One-Year Implementation Plan
• Discussion of Public Art Program Guidelines and Policy Draft

City Council

The Wilsonville City Council will hold a work session on IT, urban renewal, Coffee Creek code, and solid waste franchise updates, followed by a regular meeting with public hearings on two ordinances: one establishing parking rules for city-owned lots and another clarifying development code review processes. The agenda also includes consent items authorizing agreements with Metro and TriMet, and an executive session on employment and legal matters.

• Ordinance No. 881 (1st reading): adopting Wilsonville Code Sections 10.800–10.870 for parking in city-owned lots
• Ordinance No. 882 (1st reading): amending Development Code to clarify review processes and correct inconsistencies
• Resolution No. 3085: authorizing intergovernmental agreement with Metro for local share funds
• Resolution No. 3086: authorizing TriMet subrecipient agreement
• Work session: Town Center Urban Renewal Feasibility Study and Solid Waste Franchise Agreement updates

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting to discuss program updates, review application materials, and plan outreach. The agenda includes approval of prior meeting minutes and is largely procedural, with no major decisions or public hearings listed.

• Approval of August 29, 2023 meeting minutes
• Program overview discussion
• Application material review
• Outreach plan discussion

Planning Commission

The Wilsonville Planning Commission will consider administrative matters including approval of July 12, 2023 meeting minutes and hold a public hearing on development code process clarifications. A work session will review the Coffee Creek assessment. Informational items include City Council action minutes and the 2023 Planning Commission work program.

• Consideration of July 12, 2023 Planning Commission minutes
• Public hearing on Development Code Process Clarifications (Rybold)
• Work session on Coffee Creek Assessment (Luxhoj)
• City Council Action Minutes (July 17 and August 7 & 21, 2023)
• 2023 Planning Commission Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve prior minutes, take citizen input, and plan two upcoming trips to Kitakata, Japan. The October trip discussion covers host family match-ups and itinerary review, while the February trip covers flights and a pre-trip meeting. This is a routine planning meeting with no major policy decisions or budget votes on the agenda.

• Approval of 08.09.2023 minutes
• Host family match-ups for October trip
• Itinerary review for October trip
• Flights for February trip
• Pre-trip meeting for February trip

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Lecture Series Subcommittee is meeting to approve minutes from August 22 and discuss upcoming lecture series details, including topics, speakers, and location. The meeting is open to the public in person or via Zoom.

• Approval of DEI Lecture Series Subcommittee minutes from 8/22/2023
• Discussion of topics, speakers, and location for the lecture series

Development Review Board A

This meeting agenda is a notice that the regularly scheduled Development Review Board Panel A meeting on September 11, 2023, has been cancelled. No items were discussed or decided. The next meeting is scheduled for October 9, 2023.

• Meeting cancelled for September 11, 2023
• Next meeting scheduled for October 9, 2023

City Council

The Wilsonville City Council meeting scheduled for September 7, 2023, at 7:00 PM was cancelled. No items were decided or discussed due to the cancellation.

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to select a chair and vice-chair, receive updates from JayRay on tourism marketing, and discuss a Request for Proposals for a tourism strategy. The agenda also includes approval of the April 5, 2023 minutes. This is a routine business meeting with no major decisions or public hearings.

• Select a Chair and Vice-Chair
• JayRay Tourism Marketing Updates
• Tourism Strategy Request for Proposals (RFP)
• Approve April 5, 2023 minutes

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee will meet to select a chair and vice chair, review program application materials, and discuss outreach plans. The agenda also includes approval of minutes from two prior meetings. This is a routine administrative and planning session.

• Chair and Vice Chair selection
• Review of application materials
• Outreach plan discussion
• Approval of minutes from 5/22/2023 and 5/30/2023

Library Board

The Wilsonville Library Board will meet to approve past meeting minutes, hear reports from youth services and librarians, elect officers for fiscal year 2024, and review the year-end budget. The board will also discuss membership renewal with the Oregon Library Association and plan for Banned Book Week.

• Approval of minutes from June 28 and July 26, 2023
• Election of officers for fiscal year 2024
• Year-end budget review
• Oregon Library Association membership renewal

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Lecture Series Subcommittee is meeting to approve minutes from two prior meetings and discuss locations, topics, and timing for the lecture series. The agenda is largely procedural, with the main substantive item being the discussion of future lecture logistics.

• Approval of minutes from 7/11/2023 and 8/8/2023 meetings
• Discussion of locations, topics, and timing for the lecture series

Urban Renewal Agency

The Wilsonville Urban Renewal Agency’s task force meets to review a financial capacity analysis and blight findings as part of its renewal planning process. Members will also discuss next steps and take public input before adjourning.

• Review of financial capacity analysis
• Discussion of blight findings
• Public input session

City Council

The Wilsonville City Council will hold a legislative public hearing to establish new parks, recreation, and off-street trail facilities system development charges, repealing the prior resolution. The meeting also includes a work session on public art program guidelines, parking lot regulations, and opioid settlement funds, plus several consent agenda items for construction contracts and a trolley purchase.

• Public hearing on Resolution 3046: new parks, recreation, and trail system development charges, repealing Resolution 2133
• Resolution 3073: construction contract with Buell Recreation LLC for Sofia Playground Replacement Project
• Resolution 3078: demolition of Kiva Building (CIP #8153) by 3 Kings Environmental, Inc.
• Resolution 3080: SMART to purchase one battery-electric replica trolley from Schetky NW Sales, Inc.
• Work session: public parking lot regulations and opioid settlement funds

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 419, which requests approval of a Stage 2 Final Plan and Site Design Review for updates to Edith Green Park off Country View Lane in Charbonneau. The board will also consider consent agenda items, including approval of minutes from the July 10, 2023 meeting, and receive communications from board members and staff.

• Public hearing on Resolution No. 419 for Edith Green Park (Stage 2 Final Plan, Site Design Review)
• Consent agenda: Approval of minutes from July 10, 2023 DRB Panel A meeting
• Board member communications: Results of July 24, 2023 DRB Panel A meeting
• Recent City Council Action Minutes

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, introduce new members, discuss the budget, and plan the October trip to Japan, including flights, host families, and schedule updates. They will also discuss a February Japan trip. The agenda is mostly planning and administrative, with no major policy decisions.

• Approval of 7/19/23 minutes
• Discussion of October trip flights (Oct 28 Haneda to Seattle, Seattle to Portland; Nov 5-7 return)
• Host families for October trip
• Schedule updates for October trip
• Discussion of February Japan trip

Planning Commission

The regularly scheduled Wilsonville Planning Commission meeting on August 9, 2023 was cancelled. The next meeting is scheduled for September 13, 2023.

Diversity, Equity and Inclusion (DEI) Committee

The DEI Lecture Series Subcommittee meets to review the minutes from its July 11 meeting and discuss potential locations, topics, and timing for future lectures. The meeting is remote-only unless an in-person option is requested by noon on the day of the meeting.

• Review of DEI Lecture Series Subcommittee Minutes from 7/11/2023

City Council

The Wilsonville City Council is holding a work session to discuss several items, including an update on the Willamette Falls Locks Authority, a contract award for the Sofia Playground Replacement Project, clarifications to the development code, the Housing Our Future initiative, and the Frog Pond East and South Master Plan Development Code. No formal decisions are listed; these are discussion items.

• Willamette Falls Locks Authority update
• Sofia Playground Replacement Project and contract award
• Development Code process clarifications
• Housing Our Future discussion
• Frog Pond East and South Master Plan Development Code

Library Board

The Wilsonville Library Board will meet to approve past minutes, receive reports on youth services and librarian activities, and elect officers for fiscal year 2024. The board will also review American Library Association standards and hear updates from the Friends of the Library and Library Foundation.

• Election of Officers (FY24)
• ALA Standards Review
• Approval of Minutes of June 28, 2023

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 418, a proposal to redevelop an existing restaurant into a five-story, 114-unit mixed-use apartment building with 3,707 square feet of ground-floor commercial space at 29690 SW Town Center Loop W. The applicant seeks approval of a Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Type C Tree Removal Plan, Master Sign Plan, and Waivers. The board will also consider consent agenda items, including approval of minutes from the April 24, 2023 meeting, and receive updates from other board and council meetings.

• Public hearing on Resolution No. 418 for a 114-unit mixed-use apartment building at 29690 SW Town Center Loop W
• Request includes Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Type C Tree Removal Plan, Master Sign Plan, and Waivers
• 3,707 SF ground floor commercial space proposed
• Consent agenda: approval of April 24, 2023 DRB Panel B minutes
• Board communications on results of June 12 and July 10, 2023 DRB Panel A meetings

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will introduce a new member, discuss fundraising activities including gifts and wire transfers, and review updates on delegation size, host family events, and membership renewals. No formal decisions are listed on this procedural agenda.

• New board member introduction: Masaru Yatabe
• Fundraising discussion: gifts (T-shirts) and wire transfer
• Delegation size review
• JASO membership renewal consideration

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will discuss updates to its public art program guidelines, receive a coordinator’s report, and review plans for a skate park mural. No formal decisions are listed on this agenda.

• Draft Public Art Program Guidelines and Policy review
• Community Enhancement Project - Skate Park Mural discussion
• Arts & Culture Program Coordinator Update
• ACHC Information Refresher

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider approving Resolution No. 336, authorizing the City Manager to execute Guaranteed Maximum Price (GMP) Amendment No. 2 to the progressive design-build agreement for the Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture. The agenda also includes approval of the June 19, 2023 meeting minutes and an opportunity for citizen input. No other substantive items are listed.

• Resolution No. 336: Authorize City Manager to execute GMP Amendment No. 2 for Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Approval of minutes from June 19, 2023 Urban Renewal Agency meeting
• Citizen input period for items not on the agenda

City Council

The Wilsonville City Council will meet on July 17, 2023, to discuss and vote on several resolutions, including a guaranteed maximum price amendment for the Boeckman Road Corridor Project and funding for the Frog Pond West Neighborhood Park. The meeting will also include a second reading of an ordinance adopting an updated Transit Master Plan.

• Resolution No. 3021: Approve GMP Amendment No. 2 for Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Resolution No. 3068: Approve $X professional services agreement with Mayer Reed for Frog Pond West Neighborhood Park
• Resolution No. 3075: Purchase one utility inspection van from Cues, Inc.
• Resolution No. 3077: Enter intergovernmental agreement with Clackamas County for Regional Advanced Transportation Controller and Signal Optimization Project
• Ordinance No. 880 (2nd reading): Adopt updated Transit Master Plan as sub-element of Transportation System Plan

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee’s Lecture Series Subcommittee meets to discuss renaming the event series, review the past fiscal year’s activities, and plan for the next fiscal year. No formal decisions are listed on this procedural agenda.

• Rebranding to Speaker Series
• Debrief FY 2022-2023
• Planning for FY 2023-2024

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will hold its regular meeting, including electing a chair and vice-chair, debriefing the Juneteenth event, selecting subcommittees, and discussing how to connect with Hispanic, Latino and Spanish-speaking community members. The agenda is mostly discussion items with no major decisions or financial actions.

• Elect Chair and Vice-Chair
• Juneteenth Debrief
• Subcommittee Selection
• Connecting with Hispanic, Latino and Spanish Speaking Community Members
• Approve DEI Minutes from May 9, 2023

Development Review Board A

The Wilsonville Development Review Board Panel A will hold a public hearing on proposed improvements at Charbonneau Marina, including a conditional use permit, site design review, and tree removal plan. The board will also consider approval of minutes from the June 12 meeting.

• Resolution No. 417: Charbonneau Marina Modernization at 8755 SW Illahee Court
• Willamette River Greenway Conditional Use Permit (CUP22-0001)
• Site Design Review (SDR22-00010) and Type C Tree Removal Plan (TPLN22-0008)
• Approval of minutes from June 12, 2023 DRB Panel A meeting

City Council

The July 3, 2023 City Council meeting is cancelled. No items will be discussed or decided at this meeting.

Library Board

The Wilsonville Library Board will hold its June 28 meeting at 6:30 PM in person and via Zoom to discuss ongoing business including the FY24 work plan, policies, and reports from Youth Services, librarians, and library support groups. No formal decisions are listed; the agenda focuses on updates and reviews rather than votes.

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting on June 26, 2023 was cancelled. The next meeting is scheduled for July 24, 2023.

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will meet to discuss officer appointments, a draft public art program policy, and a proposed public art acquisition. The meeting also includes presentations on classes, special events, and a county arts alliance exhibit program.

• Approval of minutes from 4.5.2023 and 5.3.2023
• 2023 officer appointments
• Draft Public Art Program Guidelines and Policy
• Public Art Acquisition/Donation - Michihiro Kosuge
• Clackamas County Arts Alliance Artist Exhibit Program

City Council

The Wilsonville City Council will hold a regular session with a public hearing on Ordinance No. 880, adopting an updated Transit Master Plan. They will also consider a civil exclusion policy for city facilities, several resolutions for contracts and property acquisition, and a work session on drone inspection tools and urban renewal.

• Ordinance No. 880: adopt updated Transit Master Plan, replacing prior plans and repealing Ordinances 805 and 828
• Resolution No. 3059: approve Civil Exclusion Policy for city facilities
• Resolution No. 3054: consultant contract with Pivot Architecture for SMART Facility Expansion design
• Resolution No. 3066: acquire property for Boeckman Road Corridor Project
• Resolution No. 3072: fare reduction on Route 1X with Salem Area Mass Transit District

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will meet to decide whether to authorize the acquisition of additional properties for the Boeckman Road Corridor Project. The agenda includes a resolution for property acquisition, approval of past meeting minutes, and a public hearing. No other substantive items are listed.

• URA Resolution No. 344: Authorizing acquisition of properties for Boeckman Road Corridor Project
• Approval of minutes from June 5, 2023 meeting

Planning Commission

The Wilsonville Planning Commission will meet on June 14, 2023, at 6:00 PM to discuss housing needs, capacity analysis, and the annual housing report. The meeting includes administrative matters and informational presentations with no formal decisions scheduled.

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, discuss fundraising and budget, and plan upcoming events, including a Japanese calligraphy introduction and host family information nights. The board will also revisit its strategic plan. This is a routine planning meeting with no major decisions or public hearings.

• Approval of 05.10.23 minutes
• Introduction to Japanese Calligraphy with SORA Shodo on 6/23 at 6pm at Community Center
• Host family info night on Thursday, July 13, 6pm, Library Oak Room
• Discussion of possible host family info night on Tuesday, August 1st
• Revisit strategic plan

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to review preliminary results of a capacity analysis and to prioritize potential urban renewal projects. The group will also approve minutes from its first meeting and discuss next steps.

• Review and approve minutes from Meeting 1
• Capacity analysis preliminary results
• Project prioritization discussion

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 416, a request for multiple approvals to build an 80,446 square foot industrial building at 9600 SW Boeckman Road. The board will also consider approving minutes from the May 8, 2023 meeting and receive communications from board and staff.

• Public hearing on Resolution No. 416 for SW Boeckman Road Building W-5
• 80,446 sq ft industrial building at 9600 SW Boeckman Road
• Requests include Stage 1 & 2 plan modifications, site design review, tree removal, SROZ map verification, and SRIR review
• Consent agenda: approval of May 8, 2023 meeting minutes

City Council

The Wilsonville City Council will hold a work session on the Frog Pond East and South development code, park system development charge methodology, and a city civil exclusion policy, followed by a regular meeting. The regular meeting includes a public hearing to adopt the FY 2023-24 budget, make appropriations, and declare the ad valorem tax levy, plus a supplemental budget adjustment for FY 2022-23. Consent agenda items include a street maintenance construction contract, a support grant agreement with Wilsonville Community Sharing, SMART bus purchases, and a zoning map update.

• Resolution 3064: Adopt FY 2023-24 budget, appropriations, and ad valorem tax levy
• Resolution 3065: Supplemental budget adjustment for FY 2022-23
• Resolution 3031: Construction contract with S-2 Contractors Inc. for 2023 Street Maintenance Project (CIP 4014)
• Resolution 3070: SMART to purchase four CNG buses from Northwest Bus Sales, Inc.
• Work session: Frog Pond East and South Development Code, Park SDC Methodology, City Civil Exclusion Policy

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider adopting its budget for fiscal year 2023-24, making appropriations, and declaring intent to collect tax increment. The meeting also includes approval of prior minutes and an opportunity for public comment.

• Resolution No. 343 adopting budget and appropriations for FY 2023-24
• Declaration of intent to collect tax increment for FY 2023-24
• Approval of May 15, 2023 meeting minutes

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is holding a regular meeting on May 30, 2023, at 6:30 PM at City Hall and via Zoom. The agenda contains only standard procedural items—call to order, roll call, administrative business, committee discussion and decision, and adjournment—with no specific topics, proposals, or public hearings listed. The next meeting date is to be determined.

• Meeting held at Wilsonville City Hall, 29799 SW Town Center Loop East, and via Zoom
• Public comment registration with Zoe Mombert by 12:00 PM the day before the meeting
• No specific agenda items listed beyond standard procedural sections

Library Board

The Wilsonville Library Board will hold its regular meeting at the Wilsonville Public Library and via Zoom. No substantive decisions or votes are listed; the board will receive routine reports from Youth Services, librarians, the City Budget Committee, the Friends of the Library, and the Library Foundation.

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting to review and decide on grant applications for five community projects, including a storefront improvement, a library book bike, a skate park mural, a wildlife watching program, and an arboretum project. The agenda also includes a program update and approval of previous meeting minutes. Public comment is accepted before the meeting.

• Grant application review: Heart of the City Storefront
• Grant application review: Library Book Bike
• Grant application review: Memorial Park Skate Park Mural
• Grant application review: Watching Wilsonville's Wildlife
• Grant application review: Murase Arboretum

Development Review Board B

The Development Review Board Panel B meeting scheduled for May 22, 2023, has been cancelled. The next meeting is scheduled for June 26, 2023. No agenda items were discussed.

• Meeting cancelled
• Next meeting June 26, 2023

Budget Committee

The Wilsonville Budget Committee is holding two open public hearings to review the state shared revenue and the proposed fiscal year 2023-24 budget. The meeting includes presentations, citizen input, and discussions on capital improvement projects and program budgets for public works and transportation.

• Open Public Hearing #1: State Shared Revenue (ORS 221.770)
• Open Public Hearing #2: FY 2023-24 Proposed Budget
• Capital Improvement Project Budget review
• Program Budget review: Public Works (PW Admin, Facilities, Roads, Water, Sewer, Storm, Street Lighting)
• Program Budget review: Transportation (SMART, Fleet)

City Council

The Wilsonville City Council will hold a work session on development fees for housing in Frog Pond East and South, a master plan contract, and a tourism plan. At the regular meeting, they will vote on resolutions for the tourism plan, a professional services contract, and property acquisition for the Boeckman Road Corridor Project. They will also consider adopting administrative rules on camping on public property and an ordinance regulating camping, plus an intergovernmental agreement with TriMet to adjust district boundaries.

• Resolution No. 3067: Authorizes acquisition of third group of properties for Boeckman Road Corridor Project
• Resolution No. 3057: Authorizes contract with FFA Architecture and Interiors for Community Service Block Master Plan (CIP #8158)
• Resolution No. 3058: Adopts administrative rules for regulation of camping for survival on public property
• Ordinance No. 879 (2nd reading): Adds sections 10.700-10.780 to Wilsonville Code regulating camping on public property
• Resolution No. 3069: Authorizes IGA with TriMet to adjust district boundaries

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will discuss the 2023/2024 proposed budget, review department updates, and assess progress on board goals. The meeting also includes a presentation on Parks & Recreation through an equity lens. No formal decisions are listed on this agenda.

• Review of 2023/2024 proposed budget
• Presentation on Parks & Recreation through an equity lens
• Department updates
• Progress review on board goals
• Upcoming events and programs

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, review the budget, and discuss a gift amount. They will also brainstorm delegation activities including an alumni event, host family info nights, a welcome and farewell dinner, and itinerary ideas.

• Approval of 04.12.2023 minutes
• Budget overview
• Gift amount discussion
• Delegation brainstorm: alumni event, host family info nights, welcome & farewell dinner, itinerary ideas

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Transit Master Plan and discuss the Frog Pond East and South Implementation-Development Code in a work session. The meeting also includes approval of previous minutes and informational updates.

• Public hearing on Transit Master Plan
• Work session on Frog Pond East and South Implementation-Development Code
• Consideration of April 12, 2023 Planning Commission minutes
• Informational: City Council Action Minutes (April 3 & 17, 2023)
• Informational: 2023 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to review its goals and plan for fiscal year 2023-24, and to discuss upcoming events including Juneteenth and a lecture series. The committee will also consider a request for a commemorative Pride flag and review its charter and attendance. The agenda includes approval of minutes from previous meetings.

• Committee Goals Review & Plan for FY 23-24
• Juneteenth discussion
• Lecture Series discussion
• Commemorative Flag Request - Pride Flag
• Committee Charter and Attendance

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee’s Lecture Series Subcommittee will hold a brief meeting to approve the minutes from its January 10, 2023 session. No substantive decisions or discussions are listed beyond routine roll call and adjournment.

Development Review Board A

The Wilsonville Development Review Board Panel A will review and potentially approve a major warehouse expansion for Delta Logistics at two adjacent sites in SW Wilsonville. The board will also consider approval of minutes from the April 10 meeting and receive updates from Panel B and City Council.

• Delta Logistics Site Expansion (58,116 sq ft warehouse/manufacturing building) at 9710 SW Day Road and minor site modifications at 9835 SW Commerce Circle
• Resolution No. 411 public hearing for Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, and multiple waivers
• Approval of minutes from April 10, 2023 DRB Panel A meeting
• Results of April 24, 2023 DRB Panel B meeting
• Recent City Council Action Minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity, and Inclusion Committee's Juneteenth Subcommittee is holding a meeting with agenda items limited to roll call, committee discussion and recommendation, and adjournment. No specific topics, proposals, or decisions are listed on the agenda, so the substance of the discussion is not detailed in the document.

• Meeting held remotely via Zoom with in-person option available by request
• Public comments accepted by email or mail before the meeting
• Accessibility services available upon request, including interpreters

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission is holding a joint meeting with West Linn's Art & Culture Commission Advisory Board. The agenda includes introductions, a discussion of possible collaboration projects such as a children's art contest or art fair, and brainstorming. No formal decisions are scheduled; the meeting is primarily for discussion and networking.

• Joint meeting with West Linn Art & Culture Commission Advisory Board
• Discussion of possible collaboration projects: children's art contest/show, art fair
• Greetings by Doug Erickson, Director of Library & Community Services
• Next meeting scheduled for June 21, 2023

City Council

The Wilsonville City Council will hold its regular meeting on May 1, 2023, at 7:00 PM, with key decisions including a first reading of a new camping regulation ordinance and a second reading of a street name change. The council will also discuss grants, intergovernmental agreements, and transportation plan amendments.

• Allocate $2022/2023 Community Cultural Events and Programs Grant Funds (Resolution No. 3032)
• Authorize city manager to enter IGA with Clackamas County for jurisdiction transfer of SW Frog Pond Lane and SW Stafford Road (Resolution No. 3056)
• Adopt Transportation System Plan Amendments for Frog Pond East and South Master Plan (Ordinance No. 877 - 2nd Reading)
• Approve street name change from SW Columbine Avenue to SW Ponderosa Avenue in Frog Pond Ridge Subdivision (Ordinance No. 878 - 2nd Reading)
• Regulate camping on public property with new Wilsonville Code sections (Ordinance No. 879 - 1st Reading)

Library Board

The Wilsonville Library Board will convene at 6:30 PM on April 26, 2023, at the Wilsonville Public Library to discuss ongoing library operations, receive reports from staff and affiliated groups, and review the proposed FY24 budget. No formal decisions are listed on this agenda; items are informational or updates.

• Review FY24 Budget
• Behavioral Policy Update

Development Review Board B

The Wilsonville Development Review Board Panel B will convene on April 24 at 6:30 PM to approve the minutes from the March 27 meeting, review results from the April 10 Panel A meeting, and discuss recent City Council actions. The agenda also includes a brief training item on transportation for board members.

• Approval of March 27, 2023 DRB Panel B meeting minutes
• Review of April 10, 2023 DRB Panel A meeting results
• Discussion of recent City Council Action Minutes
• DRB Member Training: Transportation

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will meet on April 17, 2023, to consider approving a resolution authorizing the acquisition of additional properties for the Boeckman Road Corridor Project. The agenda includes procedural items, citizen input, and a consent agenda, with no other substantive decisions or discussions listed.

• URA Resolution No. 342: Authorizes acquisition of second group of properties for Boeckman Road Corridor Project

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve prior minutes, hear citizen input, and discuss the budget. Main business includes debriefing the Sounds of Japan event, planning the October delegation to Kitakata (dates, host family info nights, itinerary), and brainstorming 35th anniversary ideas including a T-shirt design. Board members will also report on school cultural events and travel to Kitakata.

• Approval of 02.08.2023 minutes
• Budget discussion
• Debrief of Sounds of Japan event
• October delegation planning: dates, host family info nights, itinerary
• 35th anniversary T-shirt design

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will hold a regular meeting with community comment, consent agenda items, and committee discussions. Key topics include community engagement strategies for the Housing Capacity Analysis/Housing Production Strategy, updates from the Juneteenth and Lecture Series subcommittees, and administrative updates. The meeting is open to the public in person or via Zoom.

• Housing Capacity Analysis/Housing Production Strategy community engagement strategies discussion
• Juneteenth Subcommittee updates
• Lecture Series Subcommittee updates
• Approval of March 14, 2023 and January 10, 2023 meeting minutes

Development Review Board A

The Wilsonville Development Review Board Panel A will review and potentially approve two public hearings for large-scale developments. The board will consider Resolution No. 413 for a 66,000 sq ft corporate headquarters and fabrication facility, and Resolution No. 415 for a new primary school. Both items require approval of multiple plans and permits.

• Precision Countertops Project: 66,000 sq ft corporate HQ and fabrication facility at 25540 SW Garden Acres Road (Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Waiver, Class 3 Sign Permit, Type C Tree Removal Plan)
• Frog Pond Primary School: New primary school at 7151 SW Boeckman Road (Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Class 3 Sign Permit, Waivers, Type C Tree Removal Plan)
• Public testimony accepted via online form or email to Cindy Luxhoj by 2:00 PM on April 10, 2023

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee is meeting to plan the Juneteenth event, covering logistics like branding, sponsors, speakers, catering, giveaways, activities, and participating groups. The agenda is operational planning with no formal decisions or public hearings listed.

• Logo & branding for Juneteenth event
• Sponsor commitments
• Keynote speaker selection
• Food/catering arrangements
• Participating groups/tables

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee will consider approving the draft FY 2023/24 Five-Year Action Plan and Annual One-Year Implementation Plan, and discuss committee member terms, including a termed-out member and a vacant position. The meeting also includes updates on 2022 highlights, Q3 progress, and upcoming activities.

• Approve Draft FY 2023/24 Five-Year Action Plan and Annual One-Year Implementation Plan
• Position 3: Elaine Owen eligible for re-appointment (7/1/23 – 6/30/26)
• Position 4: Albert Levit termed out after three consecutive 3-year terms
• Position 7: Vacant, remainder of term until 6/30/24
• 2022 Calendar Year Highlights: website, social media, PR, geolocation, STR reports

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will review and score four applications for Community Cultural Events and Programs grants, totaling $25,996. The meeting includes approval of prior minutes, citizen input, and grant overview. No final decisions are made at this meeting; the commission discusses and applies a rubric to each application.

• Charbonneau Arts Association - More Display Opportunities for Student Art in Expanded Exhibit Space ($2,080)
• Oregon Old Time Fiddlers' Association District 7 - Oregon Fiddling: Exploring Our Oldest, Non-indigenous Music Heritage ($10,000)
• Wilsonville Public Library Foundation - Wilsonville StoryWalk ($7,416)
• Wilsonville Rotary Foundation - Rotary Summer Concerts 2023 ($6,500)

Development Review Board B

The Development Review Board Panel B is holding a public hearing on a street name change in the Frog Pond West neighborhood, recommending action to the City Council. Two other major development items are on the agenda but have been rescheduled to a later date. The board will also consider meeting minutes and receive updates from prior meetings.

• Resolution No. 414: Street name change from SW Columbine Avenue to SW Ponderosa Avenue in Frog Pond West
• Resolution No. 413: Precision Countertops 66,000 sq ft facility at 25540 SW Garden Acres Road — rescheduled
• Resolution No. 411: Delta Logistics 58,116 sq ft warehouse at 9710 SW Day Road — rescheduled
• Consent agenda: Approval of February 27, 2023 meeting minutes

Library Board

The Wilsonville Library Board is holding its regular monthly meeting to approve minutes, receive reports from youth services and the librarian, evaluate board functioning, and discuss notifying the City Council of expiring terms. The agenda is largely routine and procedural, with no major policy decisions or public hearings listed.

• Approval of minutes from February 22, 2023
• Youth Services Report
• Librarian's Report
• Review/Evaluate Board Functioning
• Notify Council of Expiring Terms

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with a consent agenda, citizen input, and several business items. They will receive a presentation on public meetings, public records, and ethics, prepare for the Community Cultural Events & Programs (CCEP) grant, and select an artist for Tivoli Park. Staff will also report on upcoming programs and events.

• Approval of minutes from February 15, 2023
• Public Meetings, Public Records, and Ethics Presentation
• Community Cultural Events & Programs (CCEP) Grant Preparation
• Tivoli Park Artist Selection

City Council

The Wilsonville City Council holds a work session and regular meeting. They will discuss Transportation System Plan amendments for Frog Pond East and South and a Prohibited Camping Code Update. The consent agenda includes property tax exemptions for five low-income apartment developments and a grant application for a restroom replacement project.

• Work session: Transportation System Plan Amendments for Frog Pond East and South
• Work session: Prohibited Camping Code Update Project
• Consent: Resolutions 3040-3044 granting property tax exemptions for Autumn Park, Charleston, Creekside Woods, Rain Garden, and Wiedemann Park low-income apartments
• Consent: Resolution 3048 supporting 2023 grant application to Oregon State Parks for Boones Ferry Restroom Replacement Project
• Consent: Resolution 3049 authorizing purchase of one 40' bucket truck from Global Rental Co.

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 412, a request for a five-year temporary use permit for a sales trailer and model home garage sales office at Frog Pond Crossing Subdivision. The board will also approve minutes from the January 23 meeting and receive updates from other city bodies.

• Resolution No. 412: Five-Year Temporary Use Permit for 48-foot by 12-foot sales trailer at Frog Pond Crossing
• Approval of minutes from January 23, 2023 DRB Panel B meeting
• Results of February 13, 2023 DRB Panel A meeting
• Recent City Council Action Minutes
• DRB Member Training

City Council

The Wilsonville City Council is holding a retreat and goal-setting workshop on February 24, 2023, from 6:00 to 9:00 PM at Abella Italian Kitchen. This is a training and team-building session, not a formal meeting, and no deliberations or decisions will be made.

• Retreat and goal-setting workshop
• Training session and team building
• No formal decisions or deliberations

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on a prohibited camping code update, an updated 'Explore Wilsonville' visual identity, and a Kiva Building architectural assessment. During the meeting, the council will consider consent agenda items authorizing a guaranteed maximum price amendment for the Boeckman Road Corridor Project and a contract for smart bus station electronic signage, as well as a resolution for property acquisition related to the Boeckman Road project. The agenda also includes routine items such as minutes approval and councilor comments.

• Resolution No. 3020: Authorizes City Manager to execute Guaranteed Maximum Price Amendment No. 1 to the Progressive Design-Build Agreement for the Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Resolution No. 3027: Authorizes a goods and services contract with Urban Solar for smart bus station electronic display signage
• Resolution No. 3036: Authorizes acquisition of property and property interests for the Boeckman Road Corridor Project
• Work session: Prohibited Camping Code Update Project
• Work session: Updated 'Explore Wilsonville' visual identity

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including a presentation by the City Attorney on prohibited camping, along with reports from youth services, the librarian, and affiliated groups. The board will also approve minutes from the January 25, 2023 meeting. No new business is listed on the agenda.

• City Attorney discussing prohibited camping
• Youth Services Report
• Librarian's Report
• Annual Board Report Card
• Friends of the Library Report

Development Review Board A

The Development Review Board Panel A is holding a regular meeting with no public hearings scheduled. The board will elect a 2023 chair and vice-chair, approve minutes from the January 9 meeting, and receive updates on a prior DRB Panel B meeting and recent City Council actions. Staff will also discuss new member training.

• Election of 2023 chair and vice-chair
• Approval of minutes from January 9, 2023 DRB Panel A meeting
• Results of January 23, 2023 DRB Panel B meeting
• Recent City Council Action Minutes
• New DRB Member Training

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board is holding a special session to discuss a parks system development charge (SDC) analysis, review the legal implications of House Bills 3115 and 3124 regarding prohibited camping code, and review progress on board goals. The meeting is largely informational and advisory, with no final decisions expected.

• Parks SDC analysis discussion
• Legal review of prohibited camping code under HB 3115 and 3124
• Approval of minutes from January 12, 2023
• Review of upcoming events and programs
• Citizen input opportunity

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet to approve past meeting minutes, introduce new members, receive a budget update, and discuss upcoming events and a 35th anniversary celebration. The board will also hear school meeting updates and allow public comments.

• Approval of December 21, 2023 meeting minutes
• Introduction of new board members Yuki Puram and John (Michael) Bohlen
• Discussion of upcoming Sounds of Japan event
• Brainstorming for 35th anniversary of sister city relationship

Planning Commission

The Wilsonville Planning Commission meets to discuss and review updates on the Frog Pond East and South Implementation plans, including transportation systems and development codes. The meeting also includes administrative tasks like approving previous minutes and reviewing city council actions.

• Consideration of January 11, 2023 Planning Commission minutes
• Frog Pond East and South Implementation-Transportation System Plan review (30 minutes)
• Frog Pond East and South Implementation-Development Code review (60 minutes)
• Review of 2023 Planning Commission Work Program

Budget Committee

The Wilsonville Budget Committee is meeting to review the city's mid-year financial status for fiscal year 2022-23. The agenda includes a presentation on the mid-year review, followed by adjournment. Public comment is available in person or remotely.

• Mid-year review of FY 2022-23 budget
• Public comment opportunities via speaker card, email, or mail

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including the FY24 budget, youth services, and the library's 41st anniversary. The agenda is largely routine, with reports from staff and affiliated groups, and no major decisions or public hearings are listed.

• FY24 Budget Discussion
• Youth Services Report
• Librarian's Report
• Anniversary of the Library - February 14, 1982
• OLA Conference Sign Ups

Tourism Promotion Committee

The Tourism Promotion Committee approved a new logo concept (Logo A) for the city's visual identity, with a potential addition of blue. The committee also reviewed a draft tourism action plan, which includes updating the 10-year-old Tourism Development Strategy, and appointed Rohit Sharma as Vice-Chair.

• Approved Logo A concept for tourism branding, with potential blue accent
• Appointed Rohit Sharma as Vice-Chair
• Reviewed draft Tourism 1/5 Year Action and Implementation Plan
• Plan includes updating Tourism Development Strategy via RFP
• Noted increase in hotel stays compared to last year

Development Review Board B

The Development Review Board Panel B will elect a 2023 chair and vice-chair, approve minutes from an August 2022 meeting, and receive updates from other board and council meetings. The only scheduled public hearing, Resolution No. 411 for the Delta Logistics Site Expansion, has been cancelled and will be rescheduled; no board action is required on it. The meeting is largely procedural, with no other substantive decisions on the agenda.

• Election of 2023 chair and vice-chair
• Approval of minutes from August 22, 2022 DRB Panel B meeting
• Cancelled hearing: Resolution No. 411, Delta Logistics Site Expansion at 9710 SW Day Road (58,116 sq ft warehouse/manufacturing building) and 9835 SW Commerce Circle
• Board member communications: results of DRB Panel A meetings (Sept 12, Oct 10, Nov 14, 2022; Jan 9, 2023) and City Council action minutes
• Staff communications: DRB member training

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with a consent agenda to approve prior minutes, followed by citizen input and an update from the program coordinator. The main business is discussing the commission's mission and vision and reviewing a draft strategic plan with action items. Staff will also report on upcoming programs and events.

• Approval of minutes from November 16, 2022
• Discussion of ACHC mission and vision
• Review of strategic plan and action items draft
• Update on upcoming programs and events

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board is meeting to approve minutes, appoint 2023 officers, and set board goals and action items. They will also hear a presentation on the Bee City USA program and receive a 2022 highlights update from staff. The agenda is largely procedural with routine items.

• Approval of minutes from October 13, 2022
• 2023 officer appointments
• 2023 board goals and action items
• Bee City USA presentation on board's role
• 2022 highlights update from Parks and Recreation Department

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the implementation of the Frog Pond East and South areas, a major development project. The commission will also consider approval of the November 16, 2022 meeting minutes and receive informational updates on City Council action minutes and the 2023 work program.

• Work session on Frog Pond East and South implementation (60 minutes)
• Consideration of November 16, 2022 Planning Commission minutes
• City Council action minutes from November 7 & 21 and December 5 & 19, 2022
• 2023 Planning Commission work program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee holds its January 10 meeting to approve prior minutes, welcome new members, and receive updates from its Juneteenth and Lecture Series subcommittees. No formal decisions are listed on this agenda.

Development Review Board A

The Wilsonville Development Review Board Panel A will hold a public hearing on Resolution No. 410, which seeks approval for a Stage 2 Final Plan Modification and Site Design Review for the ESS Parking Lot Expansion Project at 26440 SW Parkway Avenue. The board will also approve minutes from the November 14, 2022 meeting and receive communications from staff and board members.

• Approval of minutes from November 14, 2022 DRB Panel A meeting
• Resolution No. 410: ESS Parking Lot Expansion Project (26440 SW Parkway Avenue) — Stage 2 Final Plan Modification and Site Design Review
• Public testimony submission deadline: 2:00 PM on January 9, 2023
• New DRB Member Training

City Council

The Wilsonville City Council will hold first readings on ordinances to annex about 9.17 acres at 9710 SW Day Road and rezone it for a warehouse/manufacturing building. The council will also consider a flag policy, code enforcement revisions, and several consent agenda items including construction contracts. A work session will discuss a Metro grant agreement amendment and transportation planning training.

• Ordinance No. 872: Annexation of 9.17 acres at 9710 SW Day Road for warehouse/manufacturing
• Ordinance No. 873: Zone map amendment to PDI-RSIA on same property
• Resolution No. 3029: Construction contract with Emery and Sons for 2022 Street Maintenance Project
• Resolution No. 3019: Contract amendment with Otak, Inc. for 5th Street/Kinsman Road Extension
• Ordinance No. 874: Amending code on special use of streets and sidewalks

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing the city manager to execute a contract amendment with Otak, Inc. for construction engineering services on the 5th Street/Kinsman Road Extension Project, and approving minutes from the November 21, 2022 meeting. No new business, continuing business, or public hearings are scheduled.

• Resolution No. 341: Authorize city manager to execute contract amendment with Otak, Inc. for construction engineering services for 5th Street/Kinsman Road Extension (CIP #1139, 2099, &4196)
• Approve minutes of November 21, 2022 Urban Renewal Agency meeting