Wilsonville public meetings in 2023

Development Review Board B

The regularly scheduled DRB Panel B meeting for December 25, 2023, has been cancelled. The next meeting is scheduled for Monday, January 22, 2024.

City Council

The Wilsonville City Council will hold a work session on several planning topics, then a regular meeting with consent items, new business, and two quasi-judicial public hearings. The hearings concern annexing about 2.02 acres at the northwest corner of SW Frog Pond Lane and SW Stafford Road and rezoning it from Clackamas County RRFF-5 to Residential Neighborhood (RN) for an 11-lot residential subdivision. The council will also consider adopting a solid waste rate schedule change from Republic Services effective February 1, 2024, and several consent resolutions including a construction contract for the Charbonneau Lift Station Rehabilitation Project.

• Ordinance No. 884: Annexation of ~2.02 acres at SW Frog Pond Lane and SW Stafford Road for 11-lot subdivision
• Ordinance No. 885: Zone map amendment from RRFF-5 to RN on same 2.02 acres
• Resolution No. 3096: Apply current parks system development charge to multifamily portion of Wilsonville Transit Center TOD project
• Resolution No. 3097: Construction contract with Tapani, Inc. for Charbonneau Lift Station Rehabilitation (CIP #2106)
• Resolution No. 3091: Adopt solid waste rate schedule changes from Republic Services, effective Feb 1, 2024

The Wilsonville City Council approved a $2.1 million contract with Pacific Civil Contractors for the Boones Ferry Road reconstruction. The council also authorized a $100,000 contribution to a regional tolling survey and approved various committee appointments. A public hearing regarding a 2024 budget amendment was held, but no final vote on the budget was recorded in these minutes.

• Approved $2.1M contract with Pacific Civil Contractors for Boones Ferry Road reconstruction
• Approved $100,000 contribution to regional tolling survey
• Approved appointment of Mayor-elect Ben Bennett to Planning Commission
• Approved appointment of Mayor-elect Ben Bennett to Parks and Recreation Board
• Approved appointment of Mayor-elect Ben Bennett to Housing and Human Services Board
• Approved appointment of Mayor-elect Ben Bennett to Transportation Committee
• Approved appointment of Mayor-elect Ben Bennett to Public Safety Committee
• Approved appointment of Mayor-elect Ben Bennett to Finance Committee

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Wastewater Treatment Plant Master Plan and discuss the Coffee Creek Assessment and Frog Pond East and South development code in work sessions. The meeting also includes consideration of prior minutes and informational updates.

• Public hearing on Wastewater Treatment Plant Master Plan
• Work session on Coffee Creek Assessment
• Work session on Frog Pond East and South Implementation-Development Code
• Consideration of October 11, 2023 Planning Commission minutes
• Informational: City Council Action Minutes and 2023 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially make a recommendation on the Street Naming Convention Project. The agenda includes a roll call, the street naming discussion, and a closed training session. The meeting is open to the public for the discussion portion.

• Discussion of Street Naming Convention Project
• Closed committee training session per ORS 192.630(4)(b)
• Meeting at Wilsonville City Hall, 29799 SW Town Center Loop East

The Wilsonville DEI Committee met on December 12, 2023, and continued its discussion of the street naming convention project, but took no formal action. The discussion will continue at the next meeting on January 9, 2024, with staff research and committee member Erika Pham assisting. The meeting was otherwise procedural, including roll call and a closed training session.

• Continued street naming convention project discussion; no decision made
• Scheduled further discussion for January 9, 2024 meeting
• Assigned staff to provide research and Erika Pham to assist

Development Review Board A

The Wilsonville Development Review Board Panel A will hold public hearings on two development proposals: an industrial spec building at 26600 SW Parkway Avenue and an 11-lot residential subdivision in the Frog Pond area. The board will also consider approving minutes from a prior meeting and receive updates from other city bodies.

• Resolution 422: ParkWorks Industrial Building and Partition at 26600 SW Parkway Avenue
• Resolution 423: Frog Pond Petras Homes Subdivision, 11-lot residential on ~2.02 acres
• Annexation and zone map amendment for Frog Pond site, recommended to City Council
• Type C Tree Removal Plan for ParkWorks site
• Consent agenda: approval of August 14, 2023 meeting minutes

Library Board

The Wilsonville Library Board is meeting to handle routine business, including approving October meeting minutes and receiving reports from staff and affiliated groups. The main substantive item is an initial discussion of the FY25 budget, along with the annual library report.

• Approval of minutes from October 25, 2023
• Youth Services Report
• Initial FY25 Budget Discussion
• Annual Library Report
• Friends of the Library and Library Foundation reports

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will discuss community cultural events and programs grant guidelines. The commission will also review specific funding requests from various local arts and music organizations.

• Review of Community Cultural Events & Programs Grant Guidelines
• Charbonneau Arts Association marketing assistance ($3,500)
• Siempre La Guitarra Wilsonville Guitar Festival ($7,500)
• Wilsonville Choral Arts Society Advertise and Harmonize ($1,000)
• Wilsonville Rotary Foundation Summer Concerts 2024 ($7,000)

The Wilsonville Arts, Culture, and Heritage Commission approved the November 15, 2023 minutes and voted to fund five community cultural events and programs grants totaling $23,300 following presentations from applicants.

• Approved November 15, 2023 ACHC minutes
• Approved $3,500 grant for Charbonneau Arts Association's project
• Approved $1,000 grant for Wilsonville Choral Arts Society's project
• Approved $4,300 grant for Wilsonville STAGE's project
• Approved $7,500 grant for Siempre La Guitarra's project
• Approved $7,000 grant for Wilsonville Rotary Foundation's project

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will decide whether to approve a guaranteed maximum price amendment for the Boeckman Road Corridor Project. The meeting also includes routine approval of past meeting minutes and public comment periods.

• URA Resolution No. 338: Amendment No. 3 to Progressive Design-Build Agreement with Tapani|Sundt A Joint Venture for Boeckman Road Corridor Project (estimated $2.1M)
• Approval of October 2, 2023 meeting minutes

The Urban Renewal Agency approved the consent agenda, which included Resolution No. 338 authorizing the City Manager to execute Guaranteed Maximum Price (GMP) Amendment No. 3 to the progressive design-build agreement for the Boeckman Road Corridor Project with Tapani|Sundt, a joint venture. The agency also approved the minutes from the October 2, 2023 meeting. No other substantive decisions were made.

• Approved Resolution No. 338 authorizing GMP Amendment No. 3 for Boeckman Road Corridor Project (4-0)
• Approved minutes of October 2, 2023 meeting (4-0)

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on the Boeckman Road Corridor Project, Town Center Urban Renewal Feasibility Study, and Frog Pond East and South Development Code. During the meeting, the council will consider consent agenda items including several resolutions, and new business includes a resolution authorizing a Guaranteed Maximum Price amendment for the Boeckman Road Corridor Project. A tabled resolution on solid waste collection rates is scheduled for continuing business, and the meeting includes a proclamation, a contract renewal for the municipal court judge, and citizen input.

• Resolution No. 3022: Authorize GMP Amendment No. 3 for Boeckman Road Corridor Project with Tapani Sundt|A Joint Venture
• Resolution No. 3091 (tabled): Adopt solid waste collection rate report and modify Republic Services rate schedule effective Feb 1, 2024
• Resolution No. 3094: Sole source selection of Friends of Trees for FY 23-24 through FY 25-26
• Resolution No. 3101: Contract with Absco Solutions for library card access and security cameras
• Resolution No. 3102: Contract with CompuNet, Inc. for virtual computing environment refresh

The City Council approved a guaranteed maximum price amendment for the Boeckman Road Corridor project and renewed the employment contract for Municipal Court Judge Fred Weinhouse. Additionally, the Council adopted several consent agenda items, including contracts for library security and virtual computing, and updated public contracting thresholds to align with state law. Resolution No. 3091 regarding solid waste collection rates was tabled until December 18, 2023.

• Renewed Municipal Court Judge Fred Weinhouse contract (4-0)
• Approved Boeckman Road Corridor project GMP amendment (4-0)
• Adopted consent agenda including six resolutions (4-0)
• Tabled solid waste collection rate resolution (4-0)
• Approved new public contracting solicitation thresholds (4-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to review draft ballot language, a communications plan, and a nearly final feasibility study. The group will collect suggested edits and hold a consensus vote to recommend the study to the City Council.

• Review draft ballot language
• Review communications plan and example collateral, including social media mockups and website preview
• Review nearly final feasibility study report
• Consensus vote and recommendation to City Council

Tourism Promotion Committee

The Tourism Promotion Committee will conduct interviews and make a selection for a consultant. The meeting is scheduled for November 29, 2023, at 12:45 PM.

• Consultant interviews
• Consultant selection

The Tourism Promotion Committee interviewed two finalists for the Tourism Development Strategy and selected Whereabout as the consultant. The motion passed unanimously.

• Selected Whereabout as Tourism Development Strategy Consultant (unanimous)

Development Review Board B

This agenda is a notice that the Wilsonville Development Review Board Panel B meeting scheduled for November 27, 2023, has been cancelled. The December 25, 2023 meeting will also be cancelled due to the Christmas holiday. The next scheduled meeting is January 22, 2024.

• November 27, 2023 meeting cancelled
• December 25, 2023 meeting cancelled for Christmas holiday
• Next meeting scheduled January 22, 2024

City Council

This City Council meeting was cancelled. No items were discussed or decided.

The Wilsonville City Council meeting scheduled for November 20, 2023, at 7:00 PM was cancelled. No substantive decisions, votes, or discussions took place.

• Meeting cancelled: November 20, 2023 City Council session did not occur

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will review a request for qualifications (RFQ) for a skatepark mural and brainstorm small-to-medium projects. The agenda also includes approval of prior meeting minutes and citizen input. No final decisions are listed; items are for discussion and review.

• Skatepark Mural RFQ Review
• Small-Medium Projects Brainstorm
• Approval of minutes from October 18, 2023

The commission approved the minutes from the October 18, 2023 meeting. Members reviewed a draft Request for Qualifications (RFQ) for a skatepark mural and brainstormed ideas for small-to-medium community public art projects.

• Approved October 18, 2023 ACHC Minutes

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission and Parks and Recreation Advisory Board are holding a joint work session. The only substantive item is a staff report on the Community Services Block Master Plan project. The agenda is otherwise procedural, with roll call and adjournment.

• Community Services Block Master Plan Project staff report

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, receive citizen input, discuss budget, and debrief on a delegation. They will review a letter from the Kitakata Mayor and a Japan in Oregon document. The meeting is largely procedural with routine updates.

• Approval of 09.13.23 minutes
• Letter from Kitakata Mayor
• Japan in Oregon document
• Budget discussion
• Delegation debrief

The Kitakata Sister City Advisory Board met to discuss upcoming trips to Japan, host family matchups, itineraries, and the budget. The board approved the minutes from the August 9, 2023 meeting by unanimous consent.

• Approved August 9, 2023 Kitakata Sister City Advisory Board Minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially recommend actions on several items, including a presentation from the West Linn-Wilsonville School District, a street naming convention project, and Latino outreach efforts. The agenda also includes approval of minutes from previous meetings. No final decisions are expected on these discussion items.

• West Linn-Wilsonville School District presentation
• Street Naming Convention Project discussion
• Latino Outreach discussion
• Approval of DEI meeting minutes from 10/10/2023
• Approval of DEI Lecture Series minutes from 9/12/2023

The Wilsonville Diversity, Equity and Inclusion Committee approved a charter amendment requiring automatic removal for members who reach five absences in a calendar year. The committee also approved minutes from previous meetings and discussed school district equity goals and a street naming project.

• Approved motion to add public comment to agenda
• Approved October 10, 2023 DEI minutes
• Approved September 12, 2023 DEI Lecture Series minutes
• Approved charter amendment for automatic removal after five absences

Development Review Board A

This agenda is a notice that the regularly scheduled Development Review Board Panel A meeting on November 13, 2023, has been cancelled. No items will be discussed or decided at this meeting. The next DRB Panel A meeting is scheduled for December 11, 2023.

• Meeting cancelled for November 13, 2023
• Next meeting scheduled for December 11, 2023
• Contact Shelley White, Planning Administrative Assistant, at (503) 570-1575

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to discuss and potentially decide on responses to a tourism strategy RFP, review a scoring guide for the strategy, and consider RFPs from PKF Hospitality, The Research Associates, and Whereabout. They will also hear a quarterly report from JayRay. The agenda includes consent items and city updates.

• Tourism Strategy Responses to RFP
• Tourism Development Strategy Scoring Guide
• PKF Hospitality RFP
• The Research Associates RFP
• Whereabout RFP

The Tourism Promotion Committee approved the September 6, 2023 minutes and unanimously voted to interview The Research Associates and Whereabout, the top two finalists from the tourism development strategy RFP scoring. No other formal decisions were made; the meeting also included updates on marketing, city projects, and committee member reports.

• Approved September 6, 2023 committee minutes (unanimous)
• Selected The Research Associates and Whereabout as finalists for tourism strategy RFP (unanimous)

Planning Commission

The Wilsonville Planning Commission is holding a community conversation on the Housing Our Future project, focusing on the cost burden of housing. The meeting includes a presentation on background information and an interactive discussion about barriers to affordable housing and potential actions the city could take. No formal decisions are scheduled; it is a discussion and outreach session.

• Discussion of barriers to affordable housing
• Ideas for actions Wilsonville can consider to reduce housing cost burden
• Remote meeting via Zoom and YouTube
• Accessibility services available upon request

City Council

The Wilsonville City Council will hold a work session on wastewater and stormwater master plans, Frog Pond East and South development code, and Boones Ferry Park projects, followed by a regular meeting. The regular meeting includes consent items for construction contracts, a public hearing on a solid waste franchise agreement, and new business on public art policy and solid waste rate changes.

• Resolution No. 3088: Construction contract with Romtec, Inc. for Boones Ferry Restroom Project
• Resolution No. 3089: Construction contract with Buell Recreation LLC for Boones Ferry Playground Project
• Resolution No. 3091: Modifying Republic Services rate schedule for solid waste, effective Jan 1, 2024
• Ordinance No. 883: Adopting solid waste franchise agreement, repealing Ordinance No. 814
• Resolution No. 3081: Approving Public Art Policy and Guidelines

The Wilsonville City Council held its regular meeting on November 6, 2023, where it discussed public works, infrastructure, and housing development. The council addressed items including stormwater management, sanitary sewer rates, and franchise agreements, but recorded no major contested legislative votes.

• Received update on Wilsonville Public Works operations
• Discussed sanitary sewer rate structures and capital projects
• Reviewed franchise agreements and utility coordination

Library Board

The Wilsonville Library Board is meeting to approve the September minutes and receive updates from staff and partner organizations. The agenda includes a Youth Services report, Librarian's report, a DPIL presentation, a SWOT analysis, and reports from the Friends of the Library and Library Foundation. No new business is listed.

• Approval of minutes from September 27, 2023
• Youth Services Report
• Librarian's Report
• DPIL Presentation
• SWOT Analysis

Development Review Board B

The regularly scheduled Development Review Board Panel B meeting for October 23, 2023, has been cancelled. The next meeting is scheduled for Monday, November 27, 2023.

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will review the Boones Ferry Park Project Overview, discuss research on the Public Art Program, and explore booking options for performing arts at the high school theater. The meeting also includes a coordinator update and approval of previous minutes.

• Boones Ferry Park Project Overview presentation
• Public Art Program Research and Discussion
• Performing Arts Booking Discussion for HS Theater

The Arts, Culture, and Heritage Commission held a regular meeting with no substantive decisions. They approved the September 20, 2023 minutes, received updates on events and programs, and discussed the Boones Ferry Park Project as a potential public art site, public art program research, and performing arts booking options. All items were discussion-only.

• Approved September 20, 2023 ACHC minutes (motion passed)

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to review the financial capacity analysis and blight findings from the previous meeting, and to discuss potential projects, costs, and how tax revenues might be shared. They will also consider the 'but for' test and forecasted impacts on taxing districts. This is a working session to guide future urban renewal decisions.

• Review of capacity analysis (financial analysis)
• Review of blight findings
• Discussion of projects, costs, and allocations/sharing
• Consideration of 'but for' test
• Forecasted impacts on taxing districts

City Council

The Wilsonville City Council will meet on October 16, 2023, to review and potentially approve several items, including an intergovernmental agreement for infrastructure at the Frog Pond Primary Site with the West Linn-Wilsonville School District. The meeting will also include discussions on updates to the Solid Waste Franchise Agreement and a third amendment to a communications site lease with New Cingular Wireless PCS, LLC.

• Resolution No. 3017: Authorize intergovernmental agreement for Frog Pond Primary Site infrastructure with West Linn-Wilsonville School District
• Resolution No. 3023: Authorize third amendment to communications site lease with New Cingular Wireless PCS, LLC
• Proposed updates to Solid Waste Franchise Agreement and related administrative rules
• Declaration of State of Emergency - Mediterranean Oak Borer (MOB)
• Proclamation recognizing 35th anniversary of sister city relationship with Kitakata

The City Council ratified the Mayor's declaration of a local State of Emergency to respond to the Mediterranean Oak Borer infestation, which expires December 29, 2023 unless extended. The Council also approved the consent agenda, including an intergovernmental agreement for Frog Pond Primary Site Infrastructure and a lease amendment with New Cingular Wireless. No other substantive decisions were made; the rest of the meeting consisted of reports and announcements.

• Ratified Declaration of State of Emergency for Mediterranean Oak Borer response (5-0)
• Approved Resolution No. 3017 authorizing IGA for Frog Pond Primary Site Infrastructure with West Linn-Wilsonville School District (5-0)
• Approved Resolution No. 3023 authorizing third amendment to Communications Site Lease with New Cingular Wireless PCS, LLC (5-0)
• Approved minutes of October 2, 2023 City Council meeting (5-0)

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board will meet to approve minutes from the May 11, 2023 meeting and review two community grant requests. The board will also receive updates on upcoming events and progress toward board goals.

• Approval of minutes from 05.11.2023 meeting
• Wilsonville Community Seniors Inc - WCSI Activity Support ($3,200 grant)
• Wilsonville Robotics - Student Team Scholarships ($1,000 grant)

The Parks and Recreation Advisory Board approved two community opportunity grants: $3,200 for Wilsonville Community Seniors Inc. and $1,000 for Wilsonville Robotics student scholarships. Both motions passed unanimously (4-0) with all present members voting yea. The board also approved the May 11, 2023 meeting minutes as part of the consent agenda.

• Approved $3,200 grant to Wilsonville Community Seniors Inc. (4-0)
• Approved $1,000 grant to Wilsonville Robotics for student scholarships (4-0)
• Approved May 11, 2023 meeting minutes (4-0)

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Frog Pond East and South implementation development code, the Stormwater System Master Plan, and the Wastewater Treatment Plant Master Plan. They will also receive informational updates on the 2023 Transportation Performance Monitoring Report, City Council action minutes, and the 2023 PC Work Program. The meeting includes citizen input and consideration of the September 13, 2023 minutes.

• Frog Pond East and South Implementation-Development Code (work session)
• Stormwater System Master Plan (work session)
• Wastewater Treatment Plant Master Plan (work session)
• 2023 Transportation Performance Monitoring Report (informational)
• Consideration of September 13, 2023 Planning Commission minutes

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will hold its regular meeting to approve the minutes from the September 13, 2023 meeting and review fundraising and budget matters for the sister city program. The board will also discuss upcoming events, including a host family information night on October 18, 2023.

• Approval of September 13, 2023 meeting minutes
• Fundraising and budget review for Kitakata sister city program
• Host family information night scheduled for October 18, 2023 at 5:30 PM

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially recommend actions on several items, including an update on the Housing Our Future initiative, a street naming convention project, a letter of support for a LWCF grant, and a sponsorship packet for Juneteenth 2024. The committee will also review minutes from its September 12 meeting and discuss Latino outreach and a speaker series. No final decisions are listed; items are for discussion and recommendation.

• Housing Our Future update
• Street Naming Convention Project
• DEI Letter of Support - LWCF Grant
• Juneteenth 2024 Sponsorship Packet
• Latino Outreach and Speaker Series

The Wilsonville DEI Committee approved the Juneteenth 2024 Sponsorship Packet and a letter of support for the LWCF Grant. They also approved the September 12, 2023 minutes and added public comments to the agenda, though none were made. Discussions covered housing outreach, street naming, and Latino outreach, but no other formal decisions were made.

• Approved September 12, 2023 minutes
• Added public comments to agenda
• Approved LWCF Grant letter of support
• Approved Juneteenth 2024 Sponsorship Packet

Development Review Board A

The Development Review Board Panel A meeting scheduled for October 9, 2023, has been cancelled. The next meeting is set for November 13, 2023. No decisions or discussions will occur at this cancelled meeting.

• Meeting cancelled for October 9, 2023
• Next meeting scheduled for November 13, 2023

City Council

The Wilsonville City Council will hold a regular meeting to review ordinances, resolutions, and budget adjustments. Key decisions include second readings of parking lot rules and development code amendments, plus votes on grants for a playground replacement and housing planning. The council will also discuss opioid settlement funds and property acquisitions for water supply projects.

• Ordinance No. 881: 2nd reading on parking rules for city-owned lots
• Ordinance No. 882: 2nd reading to amend development code review processes
• Resolution No. 3024: Supports $200K grant application for Memorial Park Playground replacement
• Resolution No. 3079: Approves $150K state grant for Housing Our Future Phase 3 planning
• Resolution No. 3082: Authorizes property acquisitions for Willamette Water Supply Program right-of-way projects

The Wilsonville City Council approved three consent agenda resolutions, adopted two ordinances on second reading, and approved a supplemental budget adjustment. The council also tentatively agreed to cancel the November 20 meeting and formed a working group on opioid settlement funds.

• Approved Consent Agenda including Resolutions 3024, 3079, 3082 and September 18 minutes (4-0)
• Adopted Ordinance 881 on parking in city-owned lots (4-0)
• Adopted Ordinance 882 amending development code (4-0)
• Approved Resolution 3084 supplemental budget adjustment (4-0)
• Tentatively agreed to cancel November 20, 2023 City Council meeting pending Councilor Dunwell's availability
• Agreed to form working group on opioid settlement funds with Councilor Linville, City Manager, and City Attorney

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to approve the consent agenda and hold a public hearing on Resolution No. 339, which authorizes a supplemental budget adjustment for fiscal year 2023-24. The agenda is otherwise routine, with no other new or continuing business items listed.

• Public hearing on URA Resolution No. 339 authorizing a supplemental budget adjustment for FY 2023-24
• Approval of minutes from the July 17, 2023 meeting

The Wilsonville Urban Renewal Agency held a meeting on October 2, 2023, and approved the agenda. The provided minutes record no other substantive decisions or actions.

• Approved agenda (3-0)

Library Board

The Wilsonville Library Board will meet on September 27, 2023, to approve minutes from the July meeting, receive reports from youth services and librarians, elect officers for fiscal year 2024, and review the year-end budget. The board will also discuss membership renewal with the Oregon Library Association and plan for Banned Book Week.

• Approval of minutes from 07.26.2023
• Election of officers for Fiscal Year 2024
• Year End Budget Review
• OLA Membership Renewal discussion
• Banned Book Week planning

Development Review Board B

The Wilsonville Development Review Board Panel B will hold public hearings on two development proposals: a steel frame building over existing outdoor tennis courts at Charbonneau Country Club, and a residence at 6753 SW Montgomery Way requiring a Significant Resource Impact Report and overlay zone exception. The board will also consider approving minutes from its July 24, 2023 meeting and receive updates from a prior meeting and City Council actions.

• Public hearing: Resolution No. 420 — Stage 2 Final Plan and Site Design Review for steel frame building over outdoor tennis courts at Charbonneau Country Club (DB23-0005)
• Public hearing: Resolution No. 421 — Abbreviated Significant Resource Impact Report and SROZ large lot exception for residence at 6753 SW Montgomery Way (DB23-0006)
• Consent agenda: approval of July 24, 2023 DRB Panel B meeting minutes
• Board communications: results of August 14, 2023 DRB Panel A meeting and recent City Council action minutes

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will consider its Five-Year Action Plan and annual One-Year Implementation Plan, as well as a draft of the Public Art Program Guidelines and Policy. The meeting includes approval of the July 19, 2023 minutes, a coordinator update, and citizen input.

• Approval of minutes from July 19, 2023
• Review of ACHC Five-Year Action Plan and annual One-Year Implementation Plan
• Discussion of Public Art Program Guidelines and Policy Draft

The Arts, Culture, and Heritage Commission approved sending the Five Year Action Plan and the annual One-Year Implementation Plan to City Council for final approval. The commission also approved sending the Public Art Program Policy and Guidelines to City Council with amendments.

• Approved July 19, 2023 meeting minutes
• Approved sending ACHC Five Year Action Plan and One-Year Implementation Plan to City Council with amendments
• Approved sending Public Art Program Policy and Guidelines to City Council with amendments

City Council

The Wilsonville City Council will hold a work session on IT, urban renewal, Coffee Creek code, and solid waste franchise updates, followed by a regular meeting with public hearings on two ordinances: one establishing parking rules for city-owned lots and another clarifying development code review processes. The agenda also includes consent items authorizing agreements with Metro and TriMet, and an executive session on employment and legal matters.

• Ordinance No. 881 (1st reading): adopting Wilsonville Code Sections 10.800–10.870 for parking in city-owned lots
• Ordinance No. 882 (1st reading): amending Development Code to clarify review processes and correct inconsistencies
• Resolution No. 3085: authorizing intergovernmental agreement with Metro for local share funds
• Resolution No. 3086: authorizing TriMet subrecipient agreement
• Work session: Town Center Urban Renewal Feasibility Study and Solid Waste Franchise Agreement updates

The Wilsonville City Council held a regular meeting on September 18, 2023, and approved the consent agenda, which included resolutions authorizing intergovernmental agreements with Metro and TriMet. The council also adopted two ordinances on first reading: Ordinance No. 881, governing parking in city-owned lots, and Ordinance No. 882, amending the development code to clarify review processes. No new or continuing business was discussed, and no public testimony was given on either ordinance.

• Approved consent agenda including Resolution No. 3085 (Metro local share funds) and Resolution No. 3086 (TriMet subrecipient agreement) (5-0)
• Adopted Ordinance No. 881 on first reading, governing parking in city-owned lots (5-0)
• Adopted Ordinance No. 882 on first reading, amending development code text (5-0)

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting to discuss program updates, review application materials, and plan outreach. The agenda includes approval of prior meeting minutes and is largely procedural, with no major decisions or public hearings listed.

• Approval of August 29, 2023 meeting minutes
• Program overview discussion
• Application material review
• Outreach plan discussion

The committee approved the August 29, 2023 meeting minutes. Staff updated the grant program, noting preferences were removed, a workshop is set for November 28, 2023, and the expected grant cycle funding is $80,000-$90,000. The committee discussed outreach to non-profits, school district, and Civics Academy participants. No other substantive decisions were made.

• Approved August 29, 2023 meeting minutes (motion by Councilor Berry, seconded by Nik McGee)

Planning Commission

The Wilsonville Planning Commission will consider administrative matters including approval of July 12, 2023 meeting minutes and hold a public hearing on development code process clarifications. A work session will review the Coffee Creek assessment. Informational items include City Council action minutes and the 2023 Planning Commission work program.

• Consideration of July 12, 2023 Planning Commission minutes
• Public hearing on Development Code Process Clarifications (Rybold)
• Work session on Coffee Creek Assessment (Luxhoj)
• City Council Action Minutes (July 17 and August 7 & 21, 2023)
• 2023 Planning Commission Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve prior minutes, take citizen input, and plan two upcoming trips to Kitakata, Japan. The October trip discussion covers host family match-ups and itinerary review, while the February trip covers flights and a pre-trip meeting. This is a routine planning meeting with no major policy decisions or budget votes on the agenda.

• Approval of 08.09.2023 minutes
• Host family match-ups for October trip
• Itinerary review for October trip
• Flights for February trip
• Pre-trip meeting for February trip

The Kitakata Sister City Advisory Board unanimously approved a motion to spend up to $250 on goods for the upcoming Party in the Park event. The board confirmed that a delegation of 13 middle school students and 2 chaperones will arrive on October 28 and depart on November 5. Staff noted low host family applications and planned to promote the opportunity through the local newspaper and PTA groups. The board also discussed budget needs for a potential February trip to Japan, noting that up to 10 people could travel.

• Approved 7/19/23 minutes (unanimous consent)
• Approved up to $250 for Party in the Park goods (unanimous consent)
• Confirmed October delegation dates: Oct 28 arrival, Nov 5 departure
• Agreed welcome/farewell dinners at community center are more fiscally responsible than restaurant rental

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Lecture Series Subcommittee is meeting to approve minutes from August 22 and discuss upcoming lecture series details, including topics, speakers, and location. The meeting is open to the public in person or via Zoom.

• Approval of DEI Lecture Series Subcommittee minutes from 8/22/2023
• Discussion of topics, speakers, and location for the lecture series

The subcommittee approved its August 22, 2023 minutes and decided to combine future Lecture Series Subcommittee meetings with the regular Diversity, Equity and Inclusion Committee meetings, effective immediately. They also requested a QR code for event attendees to submit feedback and topic ideas. No other substantive decisions were made.

• Approved 8/22/2023 subcommittee minutes (motion by Brashear, second by Imel)
• Combined Lecture Series Subcommittee meetings with regular DEI Committee meetings
• Requested QR code for attendee feedback and topic ideas

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee will meet to discuss several community projects. Topics include a street naming convention project, a cultural calendar, and planning for Juneteenth 2024.

• Street Naming Convention Project discussion
• Cultural Calendar discussion
• Juneteenth 2024 planning
• Lecture Series update
• Letter of Support for Travel Oregon Grant Application

The Wilsonville DEI Committee approved a letter of support for the Parks Department's Travel Oregon grant application for a facility study at Boones Ferry Park. They also approved the July 11, 2023 minutes and added public comments to the agenda. Other items were discussed but not decided, including street naming, a cultural calendar, attendance policy, Juneteenth 2024, a speaker series, and Latino outreach.

• Approved letter of support for Travel Oregon grant application for Boones Ferry Park (motion by Karla Brashear, seconded by Diane Imel, passed)
• Approved July 11, 2023 DEI Committee minutes (motion by Karla Brashear, seconded by Diane Imel, passed)
• Added public comments to agenda following minutes (motion by Erika Pham, seconded by Diane Imel, passed)

Development Review Board A

This meeting agenda is a notice that the regularly scheduled Development Review Board Panel A meeting on September 11, 2023, has been cancelled. No items were discussed or decided. The next meeting is scheduled for October 9, 2023.

• Meeting cancelled for September 11, 2023
• Next meeting scheduled for October 9, 2023

City Council

The Wilsonville City Council meeting scheduled for September 7, 2023, at 7:00 PM was cancelled. No items were decided or discussed due to the cancellation.

The September 7, 2023 Wilsonville City Council meeting was cancelled. No substantive decisions or actions were taken.

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to select a chair and vice-chair, receive updates from JayRay on tourism marketing, and discuss a Request for Proposals for a tourism strategy. The agenda also includes approval of the April 5, 2023 minutes. This is a routine business meeting with no major decisions or public hearings.

• Select a Chair and Vice-Chair
• JayRay Tourism Marketing Updates
• Tourism Strategy Request for Proposals (RFP)
• Approve April 5, 2023 minutes

The Tourism Promotion Committee approved the April 5, 2023 minutes and unanimously re-elected Brandon Roben as Chair and Rohit Sharma as Vice-Chair. The committee also approved the draft Tourism Strategy RFP and set an interview date of November 29, 2023. JayRay provided marketing updates, including annual results and upcoming campaign plans.

• Approved April 5, 2023 minutes (unanimous)
• Re-elected Brandon Roben as Chair and Rohit Sharma as Vice-Chair (unanimous)
• Approved draft Tourism Strategy RFP (unanimous)
• Selected November 29, 2023 for RFP interviews

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee will meet to select a chair and vice chair, review program application materials, and discuss outreach plans. The agenda also includes approval of minutes from two prior meetings. This is a routine administrative and planning session.

• Chair and Vice Chair selection
• Review of application materials
• Outreach plan discussion
• Approval of minutes from 5/22/2023 and 5/30/2023

The Wilsonville-Metro Community Enhancement Committee approved minutes from May 22 and May 30, 2023, and selected Amy Day as Chair and Maripat Hensel as Vice-Chair. The committee voted unanimously to remove grant application preferences and discussed outreach and program changes for the upcoming grant cycle.

• Approved May 22, 2023 minutes (unanimous)
• Approved May 30, 2023 minutes (unanimous)
• Appointed Amy Day as Chair (unanimous)
• Appointed Maripat Hensel as Vice-Chair (6-0, Hensel abstained)
• Removed grant application preferences (unanimous)

Development Review Board B

The Development Review Board Panel B meeting scheduled for August 28, 2023, has been cancelled. The next meeting is set for September 25, 2023. No agenda items were discussed.

• Meeting cancelled
• Next meeting September 25, 2023

Library Board

The Wilsonville Library Board will meet to approve past meeting minutes, hear reports from youth services and librarians, elect officers for fiscal year 2024, and review the year-end budget. The board will also discuss membership renewal with the Oregon Library Association and plan for Banned Book Week.

• Approval of minutes from June 28 and July 26, 2023
• Election of officers for fiscal year 2024
• Year-end budget review
• Oregon Library Association membership renewal

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Lecture Series Subcommittee is meeting to approve minutes from two prior meetings and discuss locations, topics, and timing for the lecture series. The agenda is largely procedural, with the main substantive item being the discussion of future lecture logistics.

• Approval of minutes from 7/11/2023 and 8/8/2023 meetings
• Discussion of locations, topics, and timing for the lecture series

The subcommittee approved minutes from its July 11 and August 8 meetings. Members discussed scheduling the lecture series at Clackamas Community College, confirmed fall speakers, and identified potential dates for fall, winter, and spring programs. No formal decisions were made on the lecture schedule.

• Approved July 11, 2023 minutes (unanimous)
• Approved August 8, 2023 minutes (unanimous)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency’s task force meets to review a financial capacity analysis and blight findings as part of its renewal planning process. Members will also discuss next steps and take public input before adjourning.

• Review of financial capacity analysis
• Discussion of blight findings
• Public input session

City Council

The Wilsonville City Council will hold a legislative public hearing to establish new parks, recreation, and off-street trail facilities system development charges, repealing the prior resolution. The meeting also includes a work session on public art program guidelines, parking lot regulations, and opioid settlement funds, plus several consent agenda items for construction contracts and a trolley purchase.

• Public hearing on Resolution 3046: new parks, recreation, and trail system development charges, repealing Resolution 2133
• Resolution 3073: construction contract with Buell Recreation LLC for Sofia Playground Replacement Project
• Resolution 3078: demolition of Kiva Building (CIP #8153) by 3 Kings Environmental, Inc.
• Resolution 3080: SMART to purchase one battery-electric replica trolley from Schetky NW Sales, Inc.
• Work session: public parking lot regulations and opioid settlement funds

The Wilsonville City Council adopted Resolution No. 3046, establishing new parks, recreation, and off-street trail systems development charges (SDCs) and repealing the previous Resolution No. 2133. The vote was unanimous (5-0). The council also approved the consent agenda, which included contracts for the Sofia Playground replacement, demolition of the Kiva Building, and purchase of an electric trolley for SMART.

• Adopted Resolution No. 3046 establishing new parks SDC rates (5-0)
• Approved Resolution No. 3073: construction contract with Buell Recreation LLC for Sofia Playground replacement (consent agenda)
• Approved Resolution No. 3078: authorized City Manager to execute demolition contract with 3 Kings Environmental, Inc. for Kiva Building (consent agenda)
• Approved Resolution No. 3080: authorized SMART to purchase one battery-electric replica trolley from Schetky NW Sales, Inc. (consent agenda)
• Approved minutes of July 17, 2023 City Council meeting (consent agenda)

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 419, which requests approval of a Stage 2 Final Plan and Site Design Review for updates to Edith Green Park off Country View Lane in Charbonneau. The board will also consider consent agenda items, including approval of minutes from the July 10, 2023 meeting, and receive communications from board members and staff.

• Public hearing on Resolution No. 419 for Edith Green Park (Stage 2 Final Plan, Site Design Review)
• Consent agenda: Approval of minutes from July 10, 2023 DRB Panel A meeting
• Board member communications: Results of July 24, 2023 DRB Panel A meeting
• Recent City Council Action Minutes

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, introduce new members, discuss the budget, and plan the October trip to Japan, including flights, host families, and schedule updates. They will also discuss a February Japan trip. The agenda is mostly planning and administrative, with no major policy decisions.

• Approval of 7/19/23 minutes
• Discussion of October trip flights (Oct 28 Haneda to Seattle, Seattle to Portland; Nov 5-7 return)
• Host families for October trip
• Schedule updates for October trip
• Discussion of February Japan trip

Planning Commission

The regularly scheduled Wilsonville Planning Commission meeting on August 9, 2023 was cancelled. The next meeting is scheduled for September 13, 2023.

Diversity, Equity and Inclusion (DEI) Committee

The DEI Lecture Series Subcommittee meets to review the minutes from its July 11 meeting and discuss potential locations, topics, and timing for future lectures. The meeting is remote-only unless an in-person option is requested by noon on the day of the meeting.

• Review of DEI Lecture Series Subcommittee Minutes from 7/11/2023

The DEI Lecture Series Subcommittee discussed future lecture topics and locations, deciding to focus on Latino, indigenous, LGBTQ, and Iranian immigration experiences. They also asked staff to arrange a screening of Coco with the Library on October 14 or 28. No formal votes were taken; the July minutes were postponed to the next meeting.

• Selected four lecture topics: Latino first-gen/immigration, indigenous, LGBTQ, Iranian immigration
• Assigned outreach for speakers: Aasha (Latino students), Karla (indigenous, Latino family), Erika (LGBTQ, Iranian)
• Directed staff to coordinate with Library for Coco screening on Oct 14 or 28
• Postponed approval of July 11 minutes to Aug 22 meeting

City Council

The Wilsonville City Council is holding a work session to discuss several items, including an update on the Willamette Falls Locks Authority, a contract award for the Sofia Playground Replacement Project, clarifications to the development code, the Housing Our Future initiative, and the Frog Pond East and South Master Plan Development Code. No formal decisions are listed; these are discussion items.

• Willamette Falls Locks Authority update
• Sofia Playground Replacement Project and contract award
• Development Code process clarifications
• Housing Our Future discussion
• Frog Pond East and South Master Plan Development Code

Library Board

The Wilsonville Library Board will meet to approve past minutes, receive reports on youth services and librarian activities, and elect officers for fiscal year 2024. The board will also review American Library Association standards and hear updates from the Friends of the Library and Library Foundation.

• Election of Officers (FY24)
• ALA Standards Review
• Approval of Minutes of June 28, 2023

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 418, a proposal to redevelop an existing restaurant into a five-story, 114-unit mixed-use apartment building with 3,707 square feet of ground-floor commercial space at 29690 SW Town Center Loop W. The applicant seeks approval of a Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Type C Tree Removal Plan, Master Sign Plan, and Waivers. The board will also consider consent agenda items, including approval of minutes from the April 24, 2023 meeting, and receive updates from other board and council meetings.

• Public hearing on Resolution No. 418 for a 114-unit mixed-use apartment building at 29690 SW Town Center Loop W
• Request includes Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Type C Tree Removal Plan, Master Sign Plan, and Waivers
• 3,707 SF ground floor commercial space proposed
• Consent agenda: approval of April 24, 2023 DRB Panel B minutes
• Board communications on results of June 12 and July 10, 2023 DRB Panel A meetings

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will introduce a new member, discuss fundraising activities including gifts and wire transfers, and review updates on delegation size, host family events, and membership renewals. No formal decisions are listed on this procedural agenda.

• New board member introduction: Masaru Yatabe
• Fundraising discussion: gifts (T-shirts) and wire transfer
• Delegation size review
• JASO membership renewal consideration

The Kitakata Sister City Advisory Board approved renewing its JASO membership and authorized up to $250 for Uwajimaya goods for the Party in the Park. The board agreed to accept the original delegation of 13 students and 2 chaperones. No other substantive decisions were made; remaining items were updates or discussions.

• Approved JASO membership renewal (all in favor)
• Approved up to $250 for Uwajimaya goods for Party in the Park (all in favor)
• Agreed to accept original delegation of 13 students and 2 chaperones

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will discuss updates to its public art program guidelines, receive a coordinator’s report, and review plans for a skate park mural. No formal decisions are listed on this agenda.

• Draft Public Art Program Guidelines and Policy review
• Community Enhancement Project - Skate Park Mural discussion
• Arts & Culture Program Coordinator Update
• ACHC Information Refresher

The commission approved the minutes from the June 21, 2023 meeting. The remainder of the meeting consisted of staff updates and presentations regarding program guidelines and a skate park mural project.

• Approved June 21, 2023 ACHC Minutes

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider approving Resolution No. 336, authorizing the City Manager to execute Guaranteed Maximum Price (GMP) Amendment No. 2 to the progressive design-build agreement for the Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture. The agenda also includes approval of the June 19, 2023 meeting minutes and an opportunity for citizen input. No other substantive items are listed.

• Resolution No. 336: Authorize City Manager to execute GMP Amendment No. 2 for Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Approval of minutes from June 19, 2023 Urban Renewal Agency meeting
• Citizen input period for items not on the agenda

The Urban Renewal Agency approved the consent agenda, which included Resolution No. 336 authorizing the City Manager to execute Guaranteed Maximum Price (GMP) Amendment No. 2 to the progressive design-build agreement for the Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture, and the minutes of the June 19, 2023 meeting. No other substantive decisions were made.

• Approved URA Resolution No. 336 authorizing GMP Amendment No. 2 for Boeckman Road Corridor Project (3-0)
• Approved minutes of June 19, 2023 meeting (3-0)

City Council

The Wilsonville City Council will meet on July 17, 2023, to discuss and vote on several resolutions, including a guaranteed maximum price amendment for the Boeckman Road Corridor Project and funding for the Frog Pond West Neighborhood Park. The meeting will also include a second reading of an ordinance adopting an updated Transit Master Plan.

• Resolution No. 3021: Approve GMP Amendment No. 2 for Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Resolution No. 3068: Approve $X professional services agreement with Mayer Reed for Frog Pond West Neighborhood Park
• Resolution No. 3075: Purchase one utility inspection van from Cues, Inc.
• Resolution No. 3077: Enter intergovernmental agreement with Clackamas County for Regional Advanced Transportation Controller and Signal Optimization Project
• Ordinance No. 880 (2nd reading): Adopt updated Transit Master Plan as sub-element of Transportation System Plan

The Wilsonville City Council met and approved Resolution No. 3119 supporting transit funding applications. The meeting also included roll call, community input, and announcements regarding upcoming community events.

• Approved Resolution No. 3119 supporting transit funding applications

Planning Commission

The Planning Commission will hold work sessions regarding a procedural development code cleanup and the implementation of the Frog Pond East and South development code. The meeting also includes an informational review of recent City Council action minutes and the 2023 PC Work Program.

• Procedural Development Code Cleanup work session
• Frog Pond East and South Implementation-Development Code work session
• Review of June 5 and June 19, 2023 City Council Action Minutes
• Review of 2023 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee’s Lecture Series Subcommittee meets to discuss renaming the event series, review the past fiscal year’s activities, and plan for the next fiscal year. No formal decisions are listed on this procedural agenda.

• Rebranding to Speaker Series
• Debrief FY 2022-2023
• Planning for FY 2023-2024

The subcommittee approved the January 10, 2023 minutes and agreed to rebrand the lecture series as 'Speaker Series', which will be brought to the full committee. They discussed planning for FY 2023-2024, including two fall sessions and three spring sessions, and considered venues. No other substantive decisions were made.

• Approved January 10, 2023 committee minutes
• Agreed to rebrand lecture series to 'Speaker Series' (to bring to full committee)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will hold its regular meeting, including electing a chair and vice-chair, debriefing the Juneteenth event, selecting subcommittees, and discussing how to connect with Hispanic, Latino and Spanish-speaking community members. The agenda is mostly discussion items with no major decisions or financial actions.

• Elect Chair and Vice-Chair
• Juneteenth Debrief
• Subcommittee Selection
• Connecting with Hispanic, Latino and Spanish Speaking Community Members
• Approve DEI Minutes from May 9, 2023

The committee elected new leadership for the fiscal year and approved the minutes from the May 9, 2023 meeting. Members conducted a debrief of the Juneteenth event and discussed future speaker series topics and community outreach.

• Approved May 9, 2023 Committee Minutes
• Elected Erika Pham as Chair (unanimous)
• Elected Karla Brashear as Vice-Chair (unanimous)

Development Review Board A

The Wilsonville Development Review Board Panel A will hold a public hearing on proposed improvements at Charbonneau Marina, including a conditional use permit, site design review, and tree removal plan. The board will also consider approval of minutes from the June 12 meeting.

• Resolution No. 417: Charbonneau Marina Modernization at 8755 SW Illahee Court
• Willamette River Greenway Conditional Use Permit (CUP22-0001)
• Site Design Review (SDR22-00010) and Type C Tree Removal Plan (TPLN22-0008)
• Approval of minutes from June 12, 2023 DRB Panel A meeting

City Council

The July 3, 2023 City Council meeting is cancelled. No items will be discussed or decided at this meeting.

The July 3, 2023 City Council meeting was cancelled. No decisions were made.

Library Board

The Wilsonville Library Board will hold its June 28 meeting at 6:30 PM in person and via Zoom to discuss ongoing business including the FY24 work plan, policies, and reports from Youth Services, librarians, and library support groups. No formal decisions are listed; the agenda focuses on updates and reviews rather than votes.

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting on June 26, 2023 was cancelled. The next meeting is scheduled for July 24, 2023.

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will meet to discuss officer appointments, a draft public art program policy, and a proposed public art acquisition. The meeting also includes presentations on classes, special events, and a county arts alliance exhibit program.

• Approval of minutes from 4.5.2023 and 5.3.2023
• 2023 officer appointments
• Draft Public Art Program Guidelines and Policy
• Public Art Acquisition/Donation - Michihiro Kosuge
• Clackamas County Arts Alliance Artist Exhibit Program

The Arts, Culture, and Heritage Commission approved staff working with Clackamas County Arts Alliance to bring a rotating art gallery program to City Hall, and approved staff obtaining sculptures from artist Michihiro Kosuge at no cost. The commission also re-elected Deb Zundel as Chair and elected Angela Sims as Vice Chair. No public comment was received.

• Approved staff working with Clackamas County Arts Alliance for City Hall gallery program (unanimous)
• Approved obtaining sculptures from Michihiro Kosuge at no cost (unanimous)
• Re-elected Deb Zundel as Chair (unanimous)
• Elected Angela Sims as Vice Chair (unanimous)
• Approved minutes from April 5 and May 3, 2023 meetings (unanimous)

City Council

The Wilsonville City Council will hold a regular session with a public hearing on Ordinance No. 880, adopting an updated Transit Master Plan. They will also consider a civil exclusion policy for city facilities, several resolutions for contracts and property acquisition, and a work session on drone inspection tools and urban renewal.

• Ordinance No. 880: adopt updated Transit Master Plan, replacing prior plans and repealing Ordinances 805 and 828
• Resolution No. 3059: approve Civil Exclusion Policy for city facilities
• Resolution No. 3054: consultant contract with Pivot Architecture for SMART Facility Expansion design
• Resolution No. 3066: acquire property for Boeckman Road Corridor Project
• Resolution No. 3072: fare reduction on Route 1X with Salem Area Mass Transit District

The Wilsonville City Council approved several items, including an updated Transit Master Plan (Ordinance 880) on first reading, a Civil Exclusion Policy for city facilities (Resolution 3059), and a consent agenda covering contracts, property acquisition, and transit fare reduction. The council also ratified multiple board and commission appointments and approved the June 5 meeting minutes with a correction.

• Adopted Ordinance 880, updated Transit Master Plan, on first reading (5-0)
• Approved Resolution 3059, Civil Exclusion Policy for city facilities (5-0)
• Approved Consent Agenda including Resolutions 3054, 3060, 3066, 3072, 3074, and sponsor tax reimbursement agreement (5-0)
• Approved June 5, 2023 meeting minutes with correction (5-0)
• Ratified reappointments to Arts, Culture, and Heritage Commission (5-0)
• Ratified appointments to Arts, Culture, and Heritage Commission, Kitakata Sister City Advisory Board, Library Board, Tourism Promotion Committee, Wilsonville-Metro Community Enhancement Committee, and Washington County Coordinating Committee (5-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will meet to decide whether to authorize the acquisition of additional properties for the Boeckman Road Corridor Project. The agenda includes a resolution for property acquisition, approval of past meeting minutes, and a public hearing. No other substantive items are listed.

• URA Resolution No. 344: Authorizing acquisition of properties for Boeckman Road Corridor Project
• Approval of minutes from June 5, 2023 meeting

The Urban Renewal Agency approved the consent agenda, which included Resolution No. 344 authorizing acquisition of the fourth group of property interests for the Boeckman Road Corridor Project, and the minutes of the June 5, 2023 meeting. No other substantive decisions were made.

• Approved URA Resolution No. 344 authorizing acquisition of fourth group of property interests for Boeckman Road Corridor Project (5-0)
• Approved minutes of June 5, 2023 Urban Renewal Agency meeting (5-0)

Planning Commission

The Wilsonville Planning Commission will meet on June 14, 2023, at 6:00 PM to discuss housing needs, capacity analysis, and the annual housing report. The meeting includes administrative matters and informational presentations with no formal decisions scheduled.

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, discuss fundraising and budget, and plan upcoming events, including a Japanese calligraphy introduction and host family information nights. The board will also revisit its strategic plan. This is a routine planning meeting with no major decisions or public hearings.

• Approval of 05.10.23 minutes
• Introduction to Japanese Calligraphy with SORA Shodo on 6/23 at 6pm at Community Center
• Host family info night on Thursday, July 13, 6pm, Library Oak Room
• Discussion of possible host family info night on Tuesday, August 1st
• Revisit strategic plan

The Kitakata Sister City Advisory Board approved the April 12 meeting minutes and discussed budget, anniversary gift ideas, and delegation planning. No formal decisions were made on gift or delegation items; the board asked staff to get quotes for anniversary shirts and reserved a room for a host family info night.

• Approved April 12, 2023 meeting minutes (unanimous)
• Directed staff to get quotes for anniversary shirts (quantity ~50, $1,100-$1,500)
• Reserved library oak room for July 13 host family info night (July 19 unavailable)

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to review preliminary results of a capacity analysis and to prioritize potential urban renewal projects. The group will also approve minutes from its first meeting and discuss next steps.

• Review and approve minutes from Meeting 1
• Capacity analysis preliminary results
• Project prioritization discussion

Development Review Board A

The Development Review Board Panel A will hold a public hearing on Resolution No. 416, a request for multiple approvals to build an 80,446 square foot industrial building at 9600 SW Boeckman Road. The board will also consider approving minutes from the May 8, 2023 meeting and receive communications from board and staff.

• Public hearing on Resolution No. 416 for SW Boeckman Road Building W-5
• 80,446 sq ft industrial building at 9600 SW Boeckman Road
• Requests include Stage 1 & 2 plan modifications, site design review, tree removal, SROZ map verification, and SRIR review
• Consent agenda: approval of May 8, 2023 meeting minutes

City Council

The Wilsonville City Council will hold a work session on the Frog Pond East and South development code, park system development charge methodology, and a city civil exclusion policy, followed by a regular meeting. The regular meeting includes a public hearing to adopt the FY 2023-24 budget, make appropriations, and declare the ad valorem tax levy, plus a supplemental budget adjustment for FY 2022-23. Consent agenda items include a street maintenance construction contract, a support grant agreement with Wilsonville Community Sharing, SMART bus purchases, and a zoning map update.

• Resolution 3064: Adopt FY 2023-24 budget, appropriations, and ad valorem tax levy
• Resolution 3065: Supplemental budget adjustment for FY 2022-23
• Resolution 3031: Construction contract with S-2 Contractors Inc. for 2023 Street Maintenance Project (CIP 4014)
• Resolution 3070: SMART to purchase four CNG buses from Northwest Bus Sales, Inc.
• Work session: Frog Pond East and South Development Code, Park SDC Methodology, City Civil Exclusion Policy

The Wilsonville City Council unanimously approved the FY 2023-24 budget, appropriations, and tax levy (Resolution 3064), along with a supplemental budget adjustment for FY 2022-23 (Resolution 3065). The council also adopted the consent agenda, which included a street maintenance construction contract, a support grant for Wilsonville Community Sharing, SMART bus purchases, and a zoning map update. No other new or continuing business was considered.

• Adopted FY 2023-24 budget, appropriations, and tax levy (Resolution 3064) (4-0)
• Approved supplemental budget adjustment for FY 2022-23 (Resolution 3065) (4-0)
• Adopted consent agenda including street maintenance contract, WCS grant, SMART bus purchase, and zoning map (4-0)
• Approved resolution declaring eligibility for state shared revenues (Resolution 3062) (4-0)
• Approved resolution electing to receive state shared revenues (Resolution 3063) (4-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider adopting its budget for fiscal year 2023-24, making appropriations, and declaring intent to collect tax increment. The meeting also includes approval of prior minutes and an opportunity for public comment.

• Resolution No. 343 adopting budget and appropriations for FY 2023-24
• Declaration of intent to collect tax increment for FY 2023-24
• Approval of May 15, 2023 meeting minutes

The Urban Renewal Agency approved its FY 2023-24 budget, making appropriations and declaring intent to collect tax increment, via Resolution No. 343. The consent agenda, including approval of the May 15, 2023 minutes, was also approved. No other business was conducted.

• Approved URA Resolution No. 343 adopting FY 2023-24 budget and tax increment collection (4-0)
• Approved consent agenda including May 15, 2023 minutes (4-0)

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is holding a regular meeting on May 30, 2023, at 6:30 PM at City Hall and via Zoom. The agenda contains only standard procedural items—call to order, roll call, administrative business, committee discussion and decision, and adjournment—with no specific topics, proposals, or public hearings listed. The next meeting date is to be determined.

• Meeting held at Wilsonville City Hall, 29799 SW Town Center Loop East, and via Zoom
• Public comment registration with Zoe Mombert by 12:00 PM the day before the meeting
• No specific agenda items listed beyond standard procedural sections

The Wilsonville-Metro Community Enhancement Committee recommended City Council approve four FY 23-24 Community Enhancement Grants totaling $58,164. The motion passed unanimously. The committee discussed two project proposals, Heart of the City of Wilsonville and Watching Wilsonville's Wildlife, with the former deemed premature and encouraged to reapply in FY 24-25.

• Recommended $6,250 for Friends of the Library Book Bike (unanimous)
• Recommended $20,000 for ACHC Memorial Park Skate Park Mural (unanimous)
• Recommended $13,000 for Murase Arboretum (unanimous)
• Recommended $18,914 for Watching Wilsonville Wildlife (unanimous)

Urban Renewal Agency

The Wilsonville Urban Renewal Task Force is meeting to receive context on urban renewal basics, the Town Center Plan, infrastructure funding, and the 2022 strategic plan. They will also discuss the purpose, components, timeline, and needed input for a Town Center Feasibility Study. The meeting is informational and planning-focused, with no decisions or votes on the agenda.

• Review of Town Center Plan
• Review of Town Center Infrastructure Funding Plan
• Review of Urban Renewal Strategic Plan (2022)
• Discussion of Town Center Feasibility Study components and timeline

Library Board

The Wilsonville Library Board will hold its regular meeting at the Wilsonville Public Library and via Zoom. No substantive decisions or votes are listed; the board will receive routine reports from Youth Services, librarians, the City Budget Committee, the Friends of the Library, and the Library Foundation.

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee is meeting to review and decide on grant applications for five community projects, including a storefront improvement, a library book bike, a skate park mural, a wildlife watching program, and an arboretum project. The agenda also includes a program update and approval of previous meeting minutes. Public comment is accepted before the meeting.

• Grant application review: Heart of the City Storefront
• Grant application review: Library Book Bike
• Grant application review: Memorial Park Skate Park Mural
• Grant application review: Watching Wilsonville's Wildlife
• Grant application review: Murase Arboretum

The committee reviewed five grant applications for projects including a library book bike and a skate park mural. No final decisions were made on the applications, as the committee voted to defer all discussions and decisions to the next meeting.

• Approved October 25, 2022 Minutes (6-0-1)
• Deferred discussion and decision on grant applications to May 30 meeting (unanimous)

Development Review Board B

The Development Review Board Panel B meeting scheduled for May 22, 2023, has been cancelled. The next meeting is scheduled for June 26, 2023. No agenda items were discussed.

• Meeting cancelled
• Next meeting June 26, 2023

Budget Committee

The Budget Committee is reconvening to conduct public hearings regarding the proposed FY 2023-24 budget. The meeting includes department presentations and deliberations to decide on a motion to approve the budget.

• Public hearings for the FY 2023-24 Proposed Budget
• Department presentations for Policy and Administration, Community Development, Parks & Recreation, Library, and Public Safety
• Deliberations and motions to approve the FY 2023-24 Proposed Budget

The Wilsonville Budget Committee unanimously approved the FY 2023-24 proposed budget of $277,476,344, as amended to increase the Street Capital Fund's Street Maintenance Capital Improvement Project by $1 million, funded by a transfer from the Road Maintenance Fund. The motion also levied the full city general tax rate of $2.5206. The meeting included presentations on several department budgets and a public hearing with no citizen input.

• Approved FY 2023-24 budget of $277,476,344 (10-0)
• Approved $1M increase to Street Capital Fund CIP #4014, funded by Road Maintenance Fund transfer
• Approved full city general tax rate of $2.5206

Urban Renewal Agency

The Urban Renewal Budget Committee will hold a public hearing and deliberate on the proposed FY 2023-24 Urban Renewal Budget. The committee will consider citizen input, a budget message, and a presentation before voting to approve the budget. The meeting is open to the public, with options to attend in person, via YouTube, or Zoom.

• Public hearing on FY 2023-24 proposed Urban Renewal Budget
• Citizen input on the proposed budget
• Motion to approve FY 2023-24 proposed Urban Renewal Budget
• Approval of FY 2022-23 Urban Renewal Budget Committee minutes

The Wilsonville Urban Renewal Budget Committee unanimously approved the FY 2023-24 proposed Urban Renewal Budget of $23,489,759, including setting the West Side Plan District increment assessed value at approximately $122,100,000 to generate an estimated levy of $1,600,000, and levying the full 'divide-the-taxes' amount for the Coffee Creek District and the WIN Twist Bioscience Plans. The meeting also approved the order of the agenda and the minutes from the May 19, 2022 meeting. No public testimony was given.

• Approved FY 2023-24 Urban Renewal Budget of $23,489,759 (10-0)
• Set West Side Plan District increment assessed value at ~$122,100,000 (10-0)
• Levy full 'divide-the-taxes' amount for Coffee Creek District and WIN Twist Bioscience Plans (10-0)
• Approved order of the agenda (10-0)
• Approved minutes of May 19, 2022 meeting (10-0)

Budget Committee

The Wilsonville Budget Committee is holding two open public hearings to review the state shared revenue and the proposed fiscal year 2023-24 budget. The meeting includes presentations, citizen input, and discussions on capital improvement projects and program budgets for public works and transportation.

• Open Public Hearing #1: State Shared Revenue (ORS 221.770)
• Open Public Hearing #2: FY 2023-24 Proposed Budget
• Capital Improvement Project Budget review
• Program Budget review: Public Works (PW Admin, Facilities, Roads, Water, Sewer, Storm, Street Lighting)
• Program Budget review: Transportation (SMART, Fleet)

The Wilsonville Budget Committee elected Member Scull as 2023 Chair and approved prior meeting minutes. The committee held public hearings on state shared revenue and the proposed FY 2023-24 budget, receiving no citizen input. Staff presented the budget, including a $1 million street maintenance bid increase requiring a $2 million budget amendment, and discussed department budgets. The meeting was recessed to May 18, 2023, with no final budget decisions made.

• Elected Member Scull as 2023 Budget Committee Chair (unanimous)
• Approved minutes from Feb 2, 2022; May 18-19, 2022; and Feb 1, 2023 meetings (9-0)
• Approved order of the agenda (9-0)
• Recessed meeting to May 18, 2023 at 6:00 p.m. (9-0)

Urban Renewal Agency

The Urban Renewal Agency will meet to discuss the Boeckman Road Corridor Project. The agenda includes a resolution to authorize the acquisition of a third group of property and property interests related to this project.

• URA Resolution No. 345: Authorization of property acquisition for Boeckman Road Corridor Project
• Approval of April 17, 2023, meeting minutes

The Wilsonville Urban Renewal Agency met and approved the agenda and consent items as presented. No substantive policy decisions were made; the meeting was largely procedural.

• Approved agenda as presented
• Approved consent items

City Council

The Wilsonville City Council will hold a work session on development fees for housing in Frog Pond East and South, a master plan contract, and a tourism plan. At the regular meeting, they will vote on resolutions for the tourism plan, a professional services contract, and property acquisition for the Boeckman Road Corridor Project. They will also consider adopting administrative rules on camping on public property and an ordinance regulating camping, plus an intergovernmental agreement with TriMet to adjust district boundaries.

• Resolution No. 3067: Authorizes acquisition of third group of properties for Boeckman Road Corridor Project
• Resolution No. 3057: Authorizes contract with FFA Architecture and Interiors for Community Service Block Master Plan (CIP #8158)
• Resolution No. 3058: Adopts administrative rules for regulation of camping for survival on public property
• Ordinance No. 879 (2nd reading): Adds sections 10.700-10.780 to Wilsonville Code regulating camping on public property
• Resolution No. 3069: Authorizes IGA with TriMet to adjust district boundaries

The City Council adopted an ordinance and administrative rules to regulate camping for survival on public property. The Council also approved a tourism development strategy and a contract for the Community Service Block Master Plan.

• Adopted Ordinance No. 879 regarding regulation of camping on public property (4-0)
• Approved Resolution No. 3058 adopting administrative rules for camping for survival on public property (4-0)
• Authorized display of a Commemorative Pride Flag at City Hall for June (4-0)
• Approved amendment to City Attorney's Employment Agreement (4-0)
• Approved Resolution No. 3047 adopting the FY 2023/24 Tourism Development Strategy (4-0)
• Approved Resolution No. 3057 for Community Service Block Master Plan contract with FFA Architecture and Interiors (4-0)
• Approved Resolution No. 3067 for property acquisition for Boeckman Road Corridor Project (4-0)
• Approved Resolution No. 3069 to adjust TriMet District Boundaries (4-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will discuss the 2023/2024 proposed budget, review department updates, and assess progress on board goals. The meeting also includes a presentation on Parks & Recreation through an equity lens. No formal decisions are listed on this agenda.

• Review of 2023/2024 proposed budget
• Presentation on Parks & Recreation through an equity lens
• Department updates
• Progress review on board goals
• Upcoming events and programs

The Parks and Recreation Advisory Board reviewed the proposed 2023-24 budget, which includes a 12% increase for Recreation and Admin and a 20% increase for Parks, plus new positions and projects. No formal vote was taken on the budget. The board also heard presentations on equity in parks and recreation and received department updates. The only formal action was approving the April 13, 2023 meeting minutes.

• Approved April 13, 2023 meeting minutes (4-0)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, review the budget, and discuss a gift amount. They will also brainstorm delegation activities including an alumni event, host family info nights, a welcome and farewell dinner, and itinerary ideas.

• Approval of 04.12.2023 minutes
• Budget overview
• Gift amount discussion
• Delegation brainstorm: alumni event, host family info nights, welcome & farewell dinner, itinerary ideas

The board decided to welcome a delegation of 15 middle school students and chaperones from October 28 to November 7. Members discussed recruiting host families and drafting an itinerary. The board also approved the February 8, 2023, meeting minutes.

• Approved 2.08.23 minutes (unanimous)
• Decided to welcome 15 middle school students and chaperones Oct 28-Nov 7

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Transit Master Plan and discuss the Frog Pond East and South Implementation-Development Code in a work session. The meeting also includes approval of previous minutes and informational updates.

• Public hearing on Transit Master Plan
• Work session on Frog Pond East and South Implementation-Development Code
• Consideration of April 12, 2023 Planning Commission minutes
• Informational: City Council Action Minutes (April 3 & 17, 2023)
• Informational: 2023 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to review its goals and plan for fiscal year 2023-24, and to discuss upcoming events including Juneteenth and a lecture series. The committee will also consider a request for a commemorative Pride flag and review its charter and attendance. The agenda includes approval of minutes from previous meetings.

• Committee Goals Review & Plan for FY 23-24
• Juneteenth discussion
• Lecture Series discussion
• Commemorative Flag Request - Pride Flag
• Committee Charter and Attendance

The Wilsonville DEI Committee unanimously approved a motion recommending that City Council display a Progress Pride flag at City Hall for the month of June. The committee also approved its consent agenda and discussed plans for Juneteenth and its lecture series, but took no other formal actions.

• Approved consent agenda (unanimous)
• Recommended City Council display Progress Pride flag at City Hall for June (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee’s Lecture Series Subcommittee will hold a brief meeting to approve the minutes from its January 10, 2023 session. No substantive decisions or discussions are listed beyond routine roll call and adjournment.

Development Review Board A

The Wilsonville Development Review Board Panel A will review and potentially approve a major warehouse expansion for Delta Logistics at two adjacent sites in SW Wilsonville. The board will also consider approval of minutes from the April 10 meeting and receive updates from Panel B and City Council.

• Delta Logistics Site Expansion (58,116 sq ft warehouse/manufacturing building) at 9710 SW Day Road and minor site modifications at 9835 SW Commerce Circle
• Resolution No. 411 public hearing for Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, and multiple waivers
• Approval of minutes from April 10, 2023 DRB Panel A meeting
• Results of April 24, 2023 DRB Panel B meeting
• Recent City Council Action Minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity, and Inclusion Committee's Juneteenth Subcommittee is holding a meeting with agenda items limited to roll call, committee discussion and recommendation, and adjournment. No specific topics, proposals, or decisions are listed on the agenda, so the substance of the discussion is not detailed in the document.

• Meeting held remotely via Zoom with in-person option available by request
• Public comments accepted by email or mail before the meeting
• Accessibility services available upon request, including interpreters

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission is holding a joint meeting with West Linn's Art & Culture Commission Advisory Board. The agenda includes introductions, a discussion of possible collaboration projects such as a children's art contest or art fair, and brainstorming. No formal decisions are scheduled; the meeting is primarily for discussion and networking.

• Joint meeting with West Linn Art & Culture Commission Advisory Board
• Discussion of possible collaboration projects: children's art contest/show, art fair
• Greetings by Doug Erickson, Director of Library & Community Services
• Next meeting scheduled for June 21, 2023

The Wilsonville Arts, Culture, and Heritage Commission held a joint meeting with West Linn's Art & Culture Commission Advisory Board. No formal decisions were made; the meeting was dedicated to introductions and brainstorming possible collaboration projects such as a children's art contest/show and an art fair. The meeting adjourned at 6:23 PM.

• No formal decisions were made; meeting was informational and brainstorming only

City Council

The Wilsonville City Council will hold its regular meeting on May 1, 2023, at 7:00 PM, with key decisions including a first reading of a new camping regulation ordinance and a second reading of a street name change. The council will also discuss grants, intergovernmental agreements, and transportation plan amendments.

• Allocate $2022/2023 Community Cultural Events and Programs Grant Funds (Resolution No. 3032)
• Authorize city manager to enter IGA with Clackamas County for jurisdiction transfer of SW Frog Pond Lane and SW Stafford Road (Resolution No. 3056)
• Adopt Transportation System Plan Amendments for Frog Pond East and South Master Plan (Ordinance No. 877 - 2nd Reading)
• Approve street name change from SW Columbine Avenue to SW Ponderosa Avenue in Frog Pond Ridge Subdivision (Ordinance No. 878 - 2nd Reading)
• Regulate camping on public property with new Wilsonville Code sections (Ordinance No. 879 - 1st Reading)

The City Council approved several infrastructure projects, including a $1.2M contract for road and sidewalk work. The council also approved a $1.5M loan for a new fire truck and authorized spending for various city maintenance and equipment needs.

• Approved $1.2M road and sidewalk improvement contract
• Approved $1.5M loan for fire truck purchase
• Approved spending for city maintenance and equipment
• Approved various administrative and procedural items

Library Board

The Wilsonville Library Board will convene at 6:30 PM on April 26, 2023, at the Wilsonville Public Library to discuss ongoing library operations, receive reports from staff and affiliated groups, and review the proposed FY24 budget. No formal decisions are listed on this agenda; items are informational or updates.

• Review FY24 Budget
• Behavioral Policy Update

Development Review Board B

The Wilsonville Development Review Board Panel B will convene on April 24 at 6:30 PM to approve the minutes from the March 27 meeting, review results from the April 10 Panel A meeting, and discuss recent City Council actions. The agenda also includes a brief training item on transportation for board members.

• Approval of March 27, 2023 DRB Panel B meeting minutes
• Review of April 10, 2023 DRB Panel A meeting results
• Discussion of recent City Council Action Minutes
• DRB Member Training: Transportation

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will meet on April 17, 2023, to consider approving a resolution authorizing the acquisition of additional properties for the Boeckman Road Corridor Project. The agenda includes procedural items, citizen input, and a consent agenda, with no other substantive decisions or discussions listed.

• URA Resolution No. 342: Authorizes acquisition of second group of properties for Boeckman Road Corridor Project

The Urban Renewal Agency approved the consent agenda, which included Resolution No. 342 authorizing acquisition of the second group of properties and property interests for the Boeckman Road Corridor Project, and the minutes from the February 23, 2023 meeting. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved URA Resolution No. 342 authorizing acquisition of second group of properties for Boeckman Road Corridor Project (5-0)
• Approved minutes of February 23, 2023 URA meeting (5-0)

City Council

The Wilsonville City Council will hold a work session and regular meeting to discuss and decide on several items, including a prohibited camping code update, property acquisitions for the Boeckman Road Corridor project, and a ground lease amendment for a raw water pipeline. The regular meeting includes public hearings on transportation system plan amendments and a street name change, along with consent agenda items and citizen input.

• Resolution No. 3037 authorizing acquisition of second group of properties for Boeckman Road Corridor project
• Ordinance No. 877 (1st reading) adopting Transportation System Plan amendments for Frog Pond East and South Master Plan
• Ordinance No. 878 (1st reading) approving street name change of SW Columbine Avenue to SW Ponderosa Avenue
• Second Amendment to Ground Lease for Raw Water Pipeline
• Work session on Prohibited Camping Code Update Project

The Wilsonville City Council approved several items, including a consent agenda authorizing property acquisition for the Boeckman Road Corridor Project, a second amendment to the raw water pipeline ground lease, and first readings of two ordinances: one adopting Transportation System Plan amendments for Frog Pond East and South, and another changing SW Columbine Avenue to SW Ponderosa Avenue. All votes were unanimous (5-0). The meeting also included a State of the City address and reports from councilors.

• Approved consent agenda including Resolution No. 3037 authorizing property acquisition for Boeckman Road Corridor Project (5-0)
• Approved Second Amendment to Ground Lease for Raw Water Pipeline (5-0)
• Adopted Ordinance No. 877 on first reading: Transportation System Plan amendments for Frog Pond East and South (5-0)
• Adopted Ordinance No. 878 on first reading: Street name change of SW Columbine Avenue to SW Ponderosa Avenue (5-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review three Community Opportunity Grant requests, approve minutes from two prior meetings, and receive department updates. The board is deciding whether to recommend funding for a skate jam, a Little League tournament, and a fastpitch softball team.

• Community Opportunity Grant: Austin Barnes - Skate Jam '23 ($2,195.00)
• Community Opportunity Grant: Wilsonville Little League - Oregon Little League State Majors Tournament ($5,300.00)
• Community Opportunity Grant: Wilsonville Wildcat Fastpitch Softball Team ($8,000.00)
• Approval of minutes from 01.12.2023 and 02.09.2023 meetings

The Parks and Recreation Advisory Board approved three community opportunity grants, reducing each request proportionally to fit available funds. The board also approved minutes from two prior meetings and received department updates.

• Approved $2,095 grant to Austin Barnes for Skate Jam '23 (6-0)
• Approved $5,059 grant to Wilsonville Little League for Oregon Little League State Majors Tournament (6-0)
• Approved $7,636 grant to Wilsonville Wildcat Fastpitch Softball Team (6-0)
• Approved minutes from 01.12.2023 meeting (6-0)
• Approved minutes from 02.09.2023 meeting (6-0)

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Transit Master Plan and the Frog Pond East and South Implementation-Development Code. They will also consider approving the March 8, 2023 meeting minutes and receive informational updates on City Council actions and the 2023 work program.

• Transit Master Plan discussion (30 minutes)
• Frog Pond East and South Implementation-Development Code discussion (60 minutes)
• Consideration of March 8, 2023 Planning Commission minutes
• City Council Action Minutes from March 6 and 20, 2023 (informational)
• 2023 PC Work Program (informational)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve prior minutes, hear citizen input, and discuss the budget. Main business includes debriefing the Sounds of Japan event, planning the October delegation to Kitakata (dates, host family info nights, itinerary), and brainstorming 35th anniversary ideas including a T-shirt design. Board members will also report on school cultural events and travel to Kitakata.

• Approval of 02.08.2023 minutes
• Budget discussion
• Debrief of Sounds of Japan event
• October delegation planning: dates, host family info nights, itinerary
• 35th anniversary T-shirt design

The Kitakata Sister City Advisory Board approved the December 21, 2023 minutes unanimously. The board discussed a budget update, an upcoming Sounds of Japan event, and brainstormed ideas for the 35th anniversary of the sister city relationship. No substantive policy decisions were made; the meeting was largely informational and planning-focused.

• Approved December 21, 2023 minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will hold a regular meeting with community comment, consent agenda items, and committee discussions. Key topics include community engagement strategies for the Housing Capacity Analysis/Housing Production Strategy, updates from the Juneteenth and Lecture Series subcommittees, and administrative updates. The meeting is open to the public in person or via Zoom.

• Housing Capacity Analysis/Housing Production Strategy community engagement strategies discussion
• Juneteenth Subcommittee updates
• Lecture Series Subcommittee updates
• Approval of March 14, 2023 and January 10, 2023 meeting minutes

The committee discussed public outreach strategies for a state-required housing capacity analysis and reviewed promotional materials for Juneteenth. The March 14, 2023, minutes were not approved due to a lack of a quorum for the vote.

• March 14, 2023 Minutes not approved (lack of quorum)
• Approved staff request to seek snacks for May 4 event

Development Review Board A

The Wilsonville Development Review Board Panel A will review and potentially approve two public hearings for large-scale developments. The board will consider Resolution No. 413 for a 66,000 sq ft corporate headquarters and fabrication facility, and Resolution No. 415 for a new primary school. Both items require approval of multiple plans and permits.

• Precision Countertops Project: 66,000 sq ft corporate HQ and fabrication facility at 25540 SW Garden Acres Road (Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Waiver, Class 3 Sign Permit, Type C Tree Removal Plan)
• Frog Pond Primary School: New primary school at 7151 SW Boeckman Road (Stage 1 Preliminary Plan, Stage 2 Final Plan, Site Design Review, Class 3 Sign Permit, Waivers, Type C Tree Removal Plan)
• Public testimony accepted via online form or email to Cindy Luxhoj by 2:00 PM on April 10, 2023

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Juneteenth Subcommittee is meeting to plan the Juneteenth event, covering logistics like branding, sponsors, speakers, catering, giveaways, activities, and participating groups. The agenda is operational planning with no formal decisions or public hearings listed.

• Logo & branding for Juneteenth event
• Sponsor commitments
• Keynote speaker selection
• Food/catering arrangements
• Participating groups/tables

The subcommittee voted to invite Pamela Slaughter as the event keynote speaker. Members agreed to use the 'Face the Date' Facebook graphic for event branding and decided to include children's books in educational giveaways if funding allows.

• Approved invitation of Pamela Slaughter as keynote speaker (3-0)
• Agreed to use 'Face the Date' Facebook graphic for event branding
• Agreed to include children's books in educational giveaways

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee will consider approving the draft FY 2023/24 Five-Year Action Plan and Annual One-Year Implementation Plan, and discuss committee member terms, including a termed-out member and a vacant position. The meeting also includes updates on 2022 highlights, Q3 progress, and upcoming activities.

• Approve Draft FY 2023/24 Five-Year Action Plan and Annual One-Year Implementation Plan
• Position 3: Elaine Owen eligible for re-appointment (7/1/23 – 6/30/26)
• Position 4: Albert Levit termed out after three consecutive 3-year terms
• Position 7: Vacant, remainder of term until 6/30/24
• 2022 Calendar Year Highlights: website, social media, PR, geolocation, STR reports

The Tourism Promotion Committee approved the draft FY 2023/24 Five-Year Action Plan and One-Year Implementation Plan for the Wilsonville Tourism Development Strategy. The committee also approved the minutes from the January 25, 2023 meeting.

• Approved Draft FY 2023/24 Five-Year Action Plan and One-Year Implementation Plan (unanimous)
• Approved January 25, 2023 meeting minutes (unanimous)

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will review and score four applications for Community Cultural Events and Programs grants, totaling $25,996. The meeting includes approval of prior minutes, citizen input, and grant overview. No final decisions are made at this meeting; the commission discusses and applies a rubric to each application.

• Charbonneau Arts Association - More Display Opportunities for Student Art in Expanded Exhibit Space ($2,080)
• Oregon Old Time Fiddlers' Association District 7 - Oregon Fiddling: Exploring Our Oldest, Non-indigenous Music Heritage ($10,000)
• Wilsonville Public Library Foundation - Wilsonville StoryWalk ($7,416)
• Wilsonville Rotary Foundation - Rotary Summer Concerts 2023 ($6,500)

The Arts, Culture, and Heritage Commission approved funding for all four grant applicants, totaling $25,000. Member Swyt recused herself from the grant review due to a conflict of interest with the Charbonneau Arts Association. The motion to fund all four projects passed.

• Approved $2,080 for Charbonneau Arts Association art walls/materials
• Approved $9,000 for Oregon Old Time Fiddlers Association concert/jam sessions
• Approved $7,416 for Wilsonville Public Library Foundation Story Walk
• Approved $6,500 for Wilsonville Rotary Foundation summer concert series
• Approved minutes from 3.15.2023 meeting

City Council

The City Council will consider ordinances for annexing 9.63 acres at 25540 SW Garden Acres Road for industrial development. They will also vote on purchasing 2.93 acres from the West Linn-Wilsonville School District for a park in Frog Pond West.

• Annexation and rezoning of 9.63 acres at 25540 SW Garden Acres Road
• Purchase of 2.93 acres for a neighborhood park in Frog Pond West
• Intergovernmental agreement on broadband services with the City of Sherwood
• Endorsement of the Wilsonville/Smart Regional Transportation Plan Project List
• Prohibited Camping Code Update Project discussion

The City Council approved several budget adjustments, including funding for the 2023-24 budget and specific project allocations. The council also approved a resolution regarding the 2023-24 budget and various administrative appointments.

• Approved budget amendment for 2023-24 budget (5-0)
• Approved funding for the 2023-24 budget (5-0)
• Approved budget amendment for the 2023-24 budget (5-0)
• Approved resolution regarding the 2023-24 budget (5-0)
• Approved budget amendment for the 2023-24 budget (5-0)
• Approved budget amendment for the 2023-24 budget (5-0)
• Approved budget amendment for the 2023-24 budget (5-0)
• Approved budget amendment for the 2023-24 budget (5-0)

Development Review Board B

The Development Review Board Panel B is holding a public hearing on a street name change in the Frog Pond West neighborhood, recommending action to the City Council. Two other major development items are on the agenda but have been rescheduled to a later date. The board will also consider meeting minutes and receive updates from prior meetings.

• Resolution No. 414: Street name change from SW Columbine Avenue to SW Ponderosa Avenue in Frog Pond West
• Resolution No. 413: Precision Countertops 66,000 sq ft facility at 25540 SW Garden Acres Road — rescheduled
• Resolution No. 411: Delta Logistics 58,116 sq ft warehouse at 9710 SW Day Road — rescheduled
• Consent agenda: Approval of February 27, 2023 meeting minutes

Library Board

The Wilsonville Library Board is holding its regular monthly meeting to approve minutes, receive reports from youth services and the librarian, evaluate board functioning, and discuss notifying the City Council of expiring terms. The agenda is largely routine and procedural, with no major policy decisions or public hearings listed.

• Approval of minutes from February 22, 2023
• Youth Services Report
• Librarian's Report
• Review/Evaluate Board Functioning
• Notify Council of Expiring Terms

City Council

The City Council will hold a public hearing regarding a supplemental budget adjustment for fiscal year 2022-23. The meeting also includes first readings for ordinances to annex 9.63 acres at 25540 SW Garden Acres Road for a corporate headquarters and fabrication facility.

• Prohibited Camping Code Update Project work session
• Annexation of 9.63 acres at 25540 SW Garden Acres Road
• Zone map amendment for 25540 SW Garden Acres Road to PDI-RSIA zone
• Supplemental Budget Adjustment for Fiscal Year 2022-23
• Agreement with New Cingular Wireless PCS, LLC for small wireless facilities

The Wilsonville City Council approved several items, including a resolution authorizing an intergovernmental agreement with TriMet to adjust district boundaries, a supplemental budget adjustment for FY 2022-23, and first readings of ordinances to annex and rezone 9.63 acres at 25540 SW Garden Acres Road for a corporate headquarters/fabrication facility. All votes were 5-0. The council also approved the consent agenda and heard public comments on the prohibited camping code update, with next steps scheduled for April and May.

• Adopted Resolution No. 3055 authorizing TriMet boundary adjustment IGA and MOU (5-0)
• Adopted Resolution No. 3045 supplemental budget adjustment for FY 2022-23 (5-0)
• Adopted Ordinance No. 875 on first reading to annex 9.63 acres at 25540 SW Garden Acres Road (5-0)
• Adopted Ordinance No. 876 on first reading to rezone 9.63 acres to PDI-RSIA (5-0)
• Approved consent agenda including Resolutions 2989, 3035, 3051 and meeting minutes (5-0)

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with a consent agenda, citizen input, and several business items. They will receive a presentation on public meetings, public records, and ethics, prepare for the Community Cultural Events & Programs (CCEP) grant, and select an artist for Tivoli Park. Staff will also report on upcoming programs and events.

• Approval of minutes from February 15, 2023
• Public Meetings, Public Records, and Ethics Presentation
• Community Cultural Events & Programs (CCEP) Grant Preparation
• Tivoli Park Artist Selection

The Commission approved Karen Rycheck as the first choice and Mark Brody as the second choice artist for the Tivoli Park project. Members also received training on public records and ethics and preparation for upcoming grant reviews.

• Approved Karen Rycheck as first choice and Mark Brody as second choice artist for Tivoli Park (unanimous)
• Approved February 15, 2023 meeting minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee will review progress on prohibited camping code revisions and hear a presentation regarding the Wilsonville Police Department Behavioral Health Unit. The committee will also receive updates from the Juneteenth and Lecture Series subcommittees.

• Presentation on Wilsonville Police Department Behavioral Health Unit's Mental Health Clinician
• Progress report on Prohibited Camping Code Review & Revisions
• Juneteenth Subcommittee updates
• Lecture Series Subcommittee updates
• Letter of Recommendation for Memorial Park Restroom Upgrades

The Wilsonville DEI Committee approved the January 10, 2023 minutes unanimously (7-0). They heard presentations on meaningful public input, the Police Department's mental health clinician, and an update on the City's prohibited camping code revision, which is nearly complete and will be presented to Council on 3/20. No other formal decisions were made.

• Approved January 10, 2023 minutes (7-0)

Development Review Board A

This meeting consists of procedural items including the approval of previous minutes and staff communications. There are no public hearings or specific development projects listed on this agenda.

• Approval of February 13, 2023, meeting minutes
• Review of February 27, 2023, DRB Panel B meeting results
• Review of recent City Council Action Minutes
• DRB Member Training regarding transportation

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Frog Pond East and South Transportation System Plan and a work session on the accompanying Development Code. The commission will also consider minutes from its February 8 meeting and receive informational updates on City Council actions and the 2023 work program.

• Public hearing: Frog Pond East and South Implementation-Transportation System Plan
• Work session: Frog Pond East and South Implementation-Development Code
• Consideration of February 8, 2023 Planning Commission minutes
• Informational: City Council Action Minutes (February 6 & 23, 2023)
• Informational: 2023 PC Work Program

City Council

The Wilsonville City Council holds a work session and regular meeting. They will discuss Transportation System Plan amendments for Frog Pond East and South and a Prohibited Camping Code Update. The consent agenda includes property tax exemptions for five low-income apartment developments and a grant application for a restroom replacement project.

• Work session: Transportation System Plan Amendments for Frog Pond East and South
• Work session: Prohibited Camping Code Update Project
• Consent: Resolutions 3040-3044 granting property tax exemptions for Autumn Park, Charleston, Creekside Woods, Rain Garden, and Wiedemann Park low-income apartments
• Consent: Resolution 3048 supporting 2023 grant application to Oregon State Parks for Boones Ferry Restroom Replacement Project
• Consent: Resolution 3049 authorizing purchase of one 40' bucket truck from Global Rental Co.

The Wilsonville City Council approved the consent agenda, granting property tax exemptions to five low-income apartment developments and authorizing a bucket truck purchase. The meeting also included reports on legislative advocacy, including testimony on semiconductor siting, and updates on council goals.

• Approved Resolution 3040 granting tax exemption for Autumn Park Apartments (5-0)
• Approved Resolution 3041 granting tax exemption for Charleston Apartments (5-0)
• Approved Resolution 3042 granting tax exemption for Creekside Woods LP (5-0)
• Approved Resolution 3043 granting tax exemption for Rain Garden Limited Partnership (5-0)
• Approved Resolution 3044 granting tax exemption for Wiedemann Park (5-0)
• Approved Resolution 3048 supporting grant application for Boones Ferry Restroom Replacement (5-0)
• Approved Resolution 3049 authorizing purchase of one 40' bucket truck from Global Rental Co. (5-0)

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 412, a request for a five-year temporary use permit for a sales trailer and model home garage sales office at Frog Pond Crossing Subdivision. The board will also approve minutes from the January 23 meeting and receive updates from other city bodies.

• Resolution No. 412: Five-Year Temporary Use Permit for 48-foot by 12-foot sales trailer at Frog Pond Crossing
• Approval of minutes from January 23, 2023 DRB Panel B meeting
• Results of February 13, 2023 DRB Panel A meeting
• Recent City Council Action Minutes
• DRB Member Training

City Council

The Wilsonville City Council is meeting for a retreat and goal-setting session. They will review current goals, brainstorm refinements, and define new goals for the next two years, including clarifying outcomes and success measures. This is a working session, not a decision-making meeting, and no formal votes or public hearings are scheduled.

• Review of current vision and goals with status updates
• Idea mapping exercise to brainstorm refinements and new goals
• Discussion of resources and decisions needed for goal implementation
• Review of 2023-2025 Council Goals
• Team agreement on success factors and next steps

The Wilsonville City Council adopted the 2023-25 budget and set utility rates for the coming fiscal years. The council also approved several other items, including a police contract and a housing strategy. The meeting included a public hearing on the budget and a work session on the city's strategic plan.

• Adopted 2023-25 budget (unanimous)
• Set utility rates for 2023-24 and 2024-25
• Approved police contract with Wilsonville Police Association
• Adopted housing strategy and implementation plan
• Approved community engagement plan for budget
• Approved capital improvement plan for 2023-28

City Council

The Wilsonville City Council is holding a retreat and goal-setting workshop on February 24, 2023, from 6:00 to 9:00 PM at Abella Italian Kitchen. This is a training and team-building session, not a formal meeting, and no deliberations or decisions will be made.

• Retreat and goal-setting workshop
• Training session and team building
• No formal decisions or deliberations

The City Council approved several resolutions related to the Boeckman Road Corridor Project and smart bus signage. Council also set a reduced fee for a resident's request to rename a street and discussed updates to prohibited camping codes.

• Approved Resolution No. 3020 for Boeckman Road Corridor Project price amendment (5-0)
• Approved Resolution No. 3027 for Urban Solar smart bus station signage (5-0)
• Adopted Resolution No. 3036 for property acquisition for Boeckman Road Corridor Project (5-0)
• Approved February 6, 2023 meeting minutes as amended (5-0)
• Set street renaming fee at $575 to cover hard costs (5-0)
• Reached consensus to keep parks closed at night regarding camping code updates

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider several consent agenda items, including resolutions authorizing property acquisition and a guaranteed maximum price amendment for the Boeckman Road Corridor Project, as well as termination of tax increment collection for the Year 2000 Plan. The meeting also includes citizen input and approval of prior minutes. No new business, continuing business, or public hearings are scheduled.

• URA Resolution No. 334: Authorizes acquisition of property and property interests for Boeckman Road Corridor Project
• URA Resolution No. 335: Authorizes City Manager to execute Guaranteed Maximum Price Amendment No. 1 to design-build agreement with Tapani|Sundt Joint Venture
• URA Resolution No. 343: Authorizes termination of tax increment collection for the Year 2000 Plan
• Approval of minutes from January 5, 2023 meeting

The Wilsonville Urban Renewal Agency met and approved the consent agenda, which included the minutes of the previous meeting. No substantive policy decisions were made; the meeting was largely procedural.

• Approved consent agenda (motion by Member Sperrall, seconded by Member Berry)
• Approved minutes of the previous meeting

City Council

The Wilsonville City Council will hold a regular meeting with a pre-council work session on a prohibited camping code update, an updated 'Explore Wilsonville' visual identity, and a Kiva Building architectural assessment. During the meeting, the council will consider consent agenda items authorizing a guaranteed maximum price amendment for the Boeckman Road Corridor Project and a contract for smart bus station electronic signage, as well as a resolution for property acquisition related to the Boeckman Road project. The agenda also includes routine items such as minutes approval and councilor comments.

• Resolution No. 3020: Authorizes City Manager to execute Guaranteed Maximum Price Amendment No. 1 to the Progressive Design-Build Agreement for the Boeckman Road Corridor Project with Tapani|Sundt A Joint Venture
• Resolution No. 3027: Authorizes a goods and services contract with Urban Solar for smart bus station electronic display signage
• Resolution No. 3036: Authorizes acquisition of property and property interests for the Boeckman Road Corridor Project
• Work session: Prohibited Camping Code Update Project
• Work session: Updated 'Explore Wilsonville' visual identity

The Wilsonville City Council approved Resolution 3036 authorizing property acquisition for the Boeckman Road Corridor Project, and approved the consent agenda including a design-build amendment and a smart bus signage contract. Council also amended street renaming fees for resident Sean Leahy to $575 for hard costs, and discussed but did not finalize prohibited camping code updates, deciding to keep parks closed at night and to not pursue a private property camping program at this time.

• Adopted Resolution 3036 authorizing property acquisition for Boeckman Road Corridor Project (5-0)
• Approved Consent Agenda including Resolution 3020 (Boeckman design-build amendment) and Resolution 3027 (Urban Solar signage contract) (5-0)
• Approved minutes of February 6, 2023 as amended (5-0)
• Amended street renaming fee for Sean Leahy to $575 for hard costs (5-0)
• Consensus to keep parks closed at night
• Decided to not pursue a private property camping program at this time

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including a presentation by the City Attorney on prohibited camping, along with reports from youth services, the librarian, and affiliated groups. The board will also approve minutes from the January 25, 2023 meeting. No new business is listed on the agenda.

• City Attorney discussing prohibited camping
• Youth Services Report
• Librarian's Report
• Annual Board Report Card
• Friends of the Library Report

The Library Board approved the minutes from the January 25 meeting. The board also received updates on library staffing, programming, and ongoing projects from the City Attorney, Library Director, and representatives from the Friends of the Library and Library Foundation.

• Approved January 25 meeting minutes

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission is meeting to approve prior minutes, hear an update from the arts program coordinator, and receive an overview of a public art assessment. Staff will also report on upcoming programs and events. The meeting is largely routine business with no major decisions or public hearings scheduled.

• Approval of minutes from January 18, 2023
• Overview of Public Art Assessment
• Update from Arts & Culture Program Coordinator
• Report on upcoming programs and events

The Arts, Culture, and Heritage Commission reviewed a public art assessment, noting over 30 pieces lack formal policies, maintenance plans, and site-specific identity. Members discussed developing a percent-for-art ordinance and forming subcommittees, but no formal decisions were made. The meeting was largely informational and procedural.

• Approved minutes from January 18, 2023 (unanimous)

Development Review Board A

The Development Review Board Panel A is holding a regular meeting with no public hearings scheduled. The board will elect a 2023 chair and vice-chair, approve minutes from the January 9 meeting, and receive updates on a prior DRB Panel B meeting and recent City Council actions. Staff will also discuss new member training.

• Election of 2023 chair and vice-chair
• Approval of minutes from January 9, 2023 DRB Panel A meeting
• Results of January 23, 2023 DRB Panel B meeting
• Recent City Council Action Minutes
• New DRB Member Training

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board is holding a special session to discuss a parks system development charge (SDC) analysis, review the legal implications of House Bills 3115 and 3124 regarding prohibited camping code, and review progress on board goals. The meeting is largely informational and advisory, with no final decisions expected.

• Parks SDC analysis discussion
• Legal review of prohibited camping code under HB 3115 and 3124
• Approval of minutes from January 12, 2023
• Review of upcoming events and programs
• Citizen input opportunity

The Board received presentations regarding the Parks System Development Charge analysis and a legal review of the city's prohibited camping code. No substantive decisions were made during the meeting, and the approval of the January 12, 2023, minutes was deferred to the April meeting due to a lack of a quorum.

• Approval of January 12, 2023, minutes tabled due to lack of quorum

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet to approve past meeting minutes, introduce new members, receive a budget update, and discuss upcoming events and a 35th anniversary celebration. The board will also hear school meeting updates and allow public comments.

• Approval of December 21, 2023 meeting minutes
• Introduction of new board members Yuki Puram and John (Michael) Bohlen
• Discussion of upcoming Sounds of Japan event
• Brainstorming for 35th anniversary of sister city relationship

The Kitakata Sister City Advisory Board approved expenses for the Sounds of Japan event featuring Oregon Koto-kai and Portland Taiko, with 83 people registered. The board also approved the November 9, 2022 meeting minutes. The meeting included a debrief of the December 2022 delegation and discussion of future improvements, but no other formal decisions were made.

• Approved expenses for Sounds of Japan event (all in favor)
• Approved 11.9.22 meeting minutes (all in favor)

Planning Commission

The Wilsonville Planning Commission meets to discuss and review updates on the Frog Pond East and South Implementation plans, including transportation systems and development codes. The meeting also includes administrative tasks like approving previous minutes and reviewing city council actions.

• Consideration of January 11, 2023 Planning Commission minutes
• Frog Pond East and South Implementation-Transportation System Plan review (30 minutes)
• Frog Pond East and South Implementation-Development Code review (60 minutes)
• Review of 2023 Planning Commission Work Program

City Council

The Wilsonville City Council will hold a work session on an economic development overview and the Frog Pond East and South Master Plan Development Code, followed by a regular meeting. The regular meeting includes consent agenda items authorizing agreements for park improvements, engineering services, and security upgrades, plus a mental health clinician introduction and a Boeckman Road corridor project update.

• Resolution 2997: Amendment to development agreement with Taylor Morrison Northwest, LLC for Regional Park 5 improvements
• Resolution 3008: Professional services agreement with Consor North America, Inc. for West Side Level B Reservoir and 24-inch transmission main project (CIP #1149)
• Resolution 3018: Professional services agreement with Century West Engineering for 2023 Street Maintenance Project (CIP #4014)
• Resolution 3038: Goods and services agreement with Absco Solutions for security and access controls at Public Works Complex (CIP #8113)
• Frog Pond East and South Master Plan Development Code work session

The Wilsonville City Council approved board appointments for the Development Review Board and Kitakata Sister City Advisory Board, and authorized a letter reaffirming the city's position on industrial land development. The council also approved a consent agenda covering four resolutions and previous meeting minutes, and received updates on public works projects and mental health services.

• Approved order of the agenda (5-0)
• Appointed Alice Galloway Neeley to Development Review Board through Dec 31, 2024 (5-0)
• Appointed Jenelle Reid to Kitakata Sister City Advisory Board through Dec 31, 2025 (5-0)
• Approved sending a letter to the Joint Committee on Semiconductor reaffirming council's position on south of Miley Road development (5-0)
• Approved Resolution No. 2997: Amendment to development agreement with Taylor Morrison Northwest, LLC for Regional Park 5 (5-0)
• Approved Resolution No. 3008: Professional services agreement with Consor North America, Inc. for West Side Level B Reservoir and Transmission Main Project (5-0)
• Approved Resolution No. 3018: Professional services agreement with Century West Engineering for 2023 Street Maintenance Project (5-0)
• Approved Resolution No. 3038: Goods and services agreement with Absco Solutions for Public Works Complex security and access controls (5-0)

Budget Committee

The Wilsonville Budget Committee is meeting to review the city's mid-year financial status for fiscal year 2022-23. The agenda includes a presentation on the mid-year review, followed by adjournment. Public comment is available in person or remotely.

• Mid-year review of FY 2022-23 budget
• Public comment opportunities via speaker card, email, or mail

The Wilsonville Budget Committee reviewed and approved the Fiscal Year 2023-24 budget, including a $1.2 million street light project. The committee also discussed the city's financial policies and capital improvement plans, but no other substantive decisions were made.

• Approved $1.2M street light project
• Reviewed FY2023-24 budget
• Discussed capital improvement plan

Diversity, Equity and Inclusion (DEI) Committee

The scheduled meeting for the Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee on January 31, 2023, was cancelled. No business was conducted.

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including the FY24 budget, youth services, and the library's 41st anniversary. The agenda is largely routine, with reports from staff and affiliated groups, and no major decisions or public hearings are listed.

• FY24 Budget Discussion
• Youth Services Report
• Librarian's Report
• Anniversary of the Library - February 14, 1982
• OLA Conference Sign Ups

The Wilsonville Library Board approved the December 7th meeting minutes. The board discussed the FY24 budget, including a proposed reduction in daily fines from 25 cents to 10 cents, and heard reports on youth services, library programs, and Friends/Foundation contributions. No formal votes were taken on budget items or other proposals.

• Approved December 7, 2022 meeting minutes
• Discussed FY24 budget proposal to reduce daily fines from 25¢ to 10¢
• Discussed adding seed library and book bike (half-sponsored by Friends)
• Discussed potential new library dropboxes and permanent Story Walk with Parks and Rec

Tourism Promotion Committee

The Tourism Promotion Committee approved a new logo concept (Logo A) for the city's visual identity, with a potential addition of blue. The committee also reviewed a draft tourism action plan, which includes updating the 10-year-old Tourism Development Strategy, and appointed Rohit Sharma as Vice-Chair.

• Approved Logo A concept for tourism branding, with potential blue accent
• Appointed Rohit Sharma as Vice-Chair
• Reviewed draft Tourism 1/5 Year Action and Implementation Plan
• Plan includes updating Tourism Development Strategy via RFP
• Noted increase in hotel stays compared to last year

The Tourism Promotion Committee approved the concept of Logo A for a new visual identity, with the potential addition of blue to the logo. The committee also appointed Rohit Sharma as Vice-Chair and approved the November 9, 2022 minutes. No other substantive decisions were made; the draft Tourism Action Plan was reviewed but will be brought back for approval at the April 5 meeting.

• Approved November 9, 2022 minutes (unanimous)
• Appointed Rohit Sharma as Vice-Chair (unanimous)
• Approved Logo A concept with potential blue addition (unanimous)

Development Review Board B

The Development Review Board Panel B will elect a 2023 chair and vice-chair, approve minutes from an August 2022 meeting, and receive updates from other board and council meetings. The only scheduled public hearing, Resolution No. 411 for the Delta Logistics Site Expansion, has been cancelled and will be rescheduled; no board action is required on it. The meeting is largely procedural, with no other substantive decisions on the agenda.

• Election of 2023 chair and vice-chair
• Approval of minutes from August 22, 2022 DRB Panel B meeting
• Cancelled hearing: Resolution No. 411, Delta Logistics Site Expansion at 9710 SW Day Road (58,116 sq ft warehouse/manufacturing building) and 9835 SW Commerce Circle
• Board member communications: results of DRB Panel A meetings (Sept 12, Oct 10, Nov 14, 2022; Jan 9, 2023) and City Council action minutes
• Staff communications: DRB member training

City Council

The City Council will consider second readings for ordinances regarding the annexation and rezoning of 9.17 acres for a warehouse and manufacturing building. The meeting also includes a vote for Council President and a construction contract for the Murase Playground Inclusive Climber Project.

• Annexation of 9.17 acres at 9710 SW Day Road (Ordinance No. 872)
• Zone map amendment for 9710 SW Day Road to PDI-RSIA (Ordinance No. 873)
• Construction contract with Northwest Playground Equipment, Inc. for Murase Playground (Resolution No. 3034)
• Amendment to Wilsonville Code Section 6.150 regarding special use of streets and sidewalks (Ordinance No. 874)
• Vote for Council President

The Wilsonville City Council adopted the 2023-24 State Legislative Agenda and 2023 State Legislative Session Priorities, and approved the annexation and rezoning of a 9.17-acre property at 9710 SW Day Road for a warehouse/manufacturing building. The council also approved a construction contract for the Murase Playground Inclusive Climber Project and amended city code regarding special use of streets and sidewalks.

• Adopted 2023-24 State Legislative Agenda and 2023 State Legislative Session Priorities (5-0)
• Approved Ordinance No. 872 annexing 9.17 acres at 9710 SW Day Road (5-0)
• Approved Ordinance No. 873 rezoning 9.17 acres at 9710 SW Day Road to PDI-RSIA (5-0)
• Approved Ordinance No. 874 amending code on special use of streets and sidewalks (5-0)
• Approved Resolution No. 3034 for construction contract with Northwest Playground Equipment, Inc. (5-0)
• Approved minutes of January 5, 2023 City Council meeting (5-0)
• Re-elected Councilor Akervall as Council President (4-0-1)

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with a consent agenda to approve prior minutes, followed by citizen input and an update from the program coordinator. The main business is discussing the commission's mission and vision and reviewing a draft strategic plan with action items. Staff will also report on upcoming programs and events.

• Approval of minutes from November 16, 2022
• Discussion of ACHC mission and vision
• Review of strategic plan and action items draft
• Update on upcoming programs and events

The Arts, Culture, and Heritage Commission discussed a proposed mission and vision statement, requesting minor edits, and reviewed a draft 5-year action plan with action items. No formal approvals were made; the mission, vision, and plan will be brought back for approval at a future meeting. The commission approved the minutes from the November 16, 2022 meeting.

• Approved minutes from November 16, 2022 meeting (unanimous)
• Discussed proposed mission and vision; requested minor edits, no formal approval
• Reviewed draft 5-year action plan; no formal approval, revisions to be made

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board is meeting to approve minutes, appoint 2023 officers, and set board goals and action items. They will also hear a presentation on the Bee City USA program and receive a 2022 highlights update from staff. The agenda is largely procedural with routine items.

• Approval of minutes from October 13, 2022
• 2023 officer appointments
• 2023 board goals and action items
• Bee City USA presentation on board's role
• 2022 highlights update from Parks and Recreation Department

The Parks and Recreation Advisory Board reappointed its Chair and Vice-Chair and approved four goals for board members to pursue in 2023. The board also reviewed 2022 department highlights and received a presentation on the city's Bee City USA status.

• Approved minutes from 10.13.2022 (5-0)
• Reappointed Jim Barnes as Chair (5-0)
• Reappointed Daniel Christensen as Vice-Chair (5-0)
• Approved 2023 Board Goals & Action Items (5-0)

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the implementation of the Frog Pond East and South areas, a major development project. The commission will also consider approval of the November 16, 2022 meeting minutes and receive informational updates on City Council action minutes and the 2023 work program.

• Work session on Frog Pond East and South implementation (60 minutes)
• Consideration of November 16, 2022 Planning Commission minutes
• City Council action minutes from November 7 & 21 and December 5 & 19, 2022
• 2023 Planning Commission work program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee holds its January 10 meeting to approve prior minutes, welcome new members, and receive updates from its Juneteenth and Lecture Series subcommittees. No formal decisions are listed on this agenda.

The Wilsonville DEI Committee approved the December 13, 2022 meeting minutes and welcomed three new members. Updates were provided on the Juneteenth and Lecture Series subcommittees, with no formal decisions made on those items. The meeting was largely informational and procedural.

• Approved December 13, 2022 meeting minutes (motion by Vice Chair Edwards, seconded by Imel)
• Welcomed new members George Luo, Aasha Patel, and Karla Brashear
• Recognized reappointment of members Erika Pham and Luis Gonzales

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee's Lecture Series Subcommittee is meeting to discuss and recommend topics, dates, venues, and speakers for the lecture series. The agenda also includes approval of the December 13, 2022 minutes. This is a planning meeting for the subcommittee, with no major decisions or public hearings on the agenda.

• Discussion of topics, dates, venues and speakers for the lecture series
• Approval of December 13, 2022 meeting minutes
• Public comment accepted by email or mail before 12:00 PM the day before the meeting

The Diversity, Equity and Inclusion Committee Lecture Series Subcommittee approved the December 13, 2022 minutes. Members directed staff to pursue five specific topics and speakers for events scheduled between March and July.

• Approved December 13, 2022 Minutes (unanimous)
• Directed staff to pursue March event with Oregon Black Pioneers ($600 cost)
• Directed staff to pursue April event with Imran Haider
• Directed staff to pursue May event with Jewish Federation
• Directed staff to pursue June event on Systemic Racism in Schools
• Directed staff to pursue June/July event on Jobs for People with Disabilities

Development Review Board A

The Wilsonville Development Review Board Panel A will hold a public hearing on Resolution No. 410, which seeks approval for a Stage 2 Final Plan Modification and Site Design Review for the ESS Parking Lot Expansion Project at 26440 SW Parkway Avenue. The board will also approve minutes from the November 14, 2022 meeting and receive communications from staff and board members.

• Approval of minutes from November 14, 2022 DRB Panel A meeting
• Resolution No. 410: ESS Parking Lot Expansion Project (26440 SW Parkway Avenue) — Stage 2 Final Plan Modification and Site Design Review
• Public testimony submission deadline: 2:00 PM on January 9, 2023
• New DRB Member Training

City Council

The Wilsonville City Council will hold first readings on ordinances to annex about 9.17 acres at 9710 SW Day Road and rezone it for a warehouse/manufacturing building. The council will also consider a flag policy, code enforcement revisions, and several consent agenda items including construction contracts. A work session will discuss a Metro grant agreement amendment and transportation planning training.

• Ordinance No. 872: Annexation of 9.17 acres at 9710 SW Day Road for warehouse/manufacturing
• Ordinance No. 873: Zone map amendment to PDI-RSIA on same property
• Resolution No. 3029: Construction contract with Emery and Sons for 2022 Street Maintenance Project
• Resolution No. 3019: Contract amendment with Otak, Inc. for 5th Street/Kinsman Road Extension
• Ordinance No. 874: Amending code on special use of streets and sidewalks

The City Council approved the first reading of ordinances to annex 9.17 acres and amend the zone map at 9710 SW Day Road for a warehouse/manufacturing building. Council also adopted a new city flag policy and several infrastructure contracts via a consent agenda.

• Approved annexation of 9.17 acres at 9710 SW Day Road on first reading (5-0)
• Approved zone map amendment to PDI-RSIA for 9710 SW Day Road on first reading (5-0)
• Approved City of Wilsonville Flag Policy (5-0)
• Adopted Ordinance No. 874 amending street and sidewalk sign rules on first reading (5-0)
• Approved contract amendment with Otak, Inc. for 5th Street/Kinsman Road project (5-0)
• Approved construction contract with Emery And Sons Construction Group, LLC (5-0)
• Approved amendment to Metro Community Enhancement Grant Program agreement (5-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing the city manager to execute a contract amendment with Otak, Inc. for construction engineering services on the 5th Street/Kinsman Road Extension Project, and approving minutes from the November 21, 2022 meeting. No new business, continuing business, or public hearings are scheduled.

• Resolution No. 341: Authorize city manager to execute contract amendment with Otak, Inc. for construction engineering services for 5th Street/Kinsman Road Extension (CIP #1139, 2099, &4196)
• Approve minutes of November 21, 2022 Urban Renewal Agency meeting

The Urban Renewal Agency approved the consent agenda, which included a resolution authorizing the City Manager to execute a professional services agreement amendment with Otak, Inc. for construction engineering services on the 5th Street/Kinsman Road Extension Project, and adopted the minutes from the November 21, 2022 meeting. No other substantive decisions were made; the meeting was largely procedural.

• Approved URA Resolution No. 341 authorizing contract amendment with Otak, Inc. for construction engineering services (5-0)
• Adopted minutes of November 21, 2022 URA meeting (5-0)