Wilsonville public meetings in 2025

Development Review Board B

The Development Review Board Panel B meeting scheduled for December 22, 2025 has been cancelled. The next meeting is scheduled for January 26, 2026. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancelled for December 22, 2025
• Next meeting scheduled for January 26, 2026
• Contact: Shelley White, Planning Administrative Assistant, (503) 570-1575

City Council

The Wilsonville City Council will hold a regular meeting with a work session, executive session, and public hearings. Key actions include adopting new sewer and stormwater user fees, approving the 2026 Republic Services rate schedule, and authorizing contracts for a water feature replacement and stormwater engineering. The council will also consider employment agreements for the city manager pro tem, city attorney, and municipal court judge.

• Resolution No. 3229: New sewer user fees, repealing Resolutions 2325 and 1987
• Resolution No. 3230: New stormwater user fees, repealing Resolutions 2507 and 2353
• Resolution No. 3219: Adopting 2026 Republic Services solid waste and recycling rates
• Resolution No. 3220: Task order with Andersen Pacific Inc. for Town Center water feature replacement
• Resolution No. 3228: Engineering services agreement with WSP USA for Miley Road stormwater improvements

The Wilsonville City Council held a public hearing on proposed sewer and stormwater rate increases (Resolution Nos. 3229 and 3230) but did not vote on them. After hearing extensive public testimony, the Council voted 5-0 to continue the hearing to February 2, 2026. The Mayor stated he would not support a final decision on rates that evening unless staff could provide an affordability analysis, project timing flexibility, and alternative funding methods.

• Continued public hearings on sewer and stormwater rate resolutions to Feb. 2, 2026 (5-0)
• Adopted 2026 Republic Services rate schedule for solid waste, recyclables, organics (5-0)
• Authorized sole-source equipment procurement for wastewater treatment plant UV system replacement (5-0)
• Approved City Manager Pro Tem employment agreement for Bryan Cosgrove (5-0)
• Approved amendment to City Attorney Amanda Guile-Hinman's employment agreement (5-0)
• Approved two-year contract renewal for Municipal Court Judge Fred Weinhouse (5-0)
• Adopted Consent Agenda including Task Order for Town Center Water Feature and Miley Road Stormwater engineering services (5-0)
• Ratified multiple board and commission appointments and reappointments (various votes)

Planning Commission

The Wilsonville Planning Commission will hold a work session on housing statutory compliance, the main substantive item on the agenda. The meeting also includes approval of prior minutes, informational updates on City Council actions, and the 2026 work program. No formal public hearings are scheduled.

• Work session: Housing Statutory Compliance – Part 1 (60 minutes)
• Consideration of November 12, 2025 Planning Commission minutes
• City Council Action Minutes (November 3, 12, & 17, 2025)
• 2026 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and make recommendations on several community events and initiatives, including a Pride event update for 2026-2027, an Oregon Black Pioneers display, Lunar New Year, and a Las Posadas event update. The committee will also consider a letter of support for library study pods. The agenda includes approval of the October 21, 2025 meeting minutes.

• Pride Event Update 2026-2027
• Oregon Black Pioneers Display 2026
• Lunar New Year
• Las Posadas Event Update
• Letter of Support: Library Study Pods

The Wilsonville DEI Committee approved a letter of support for the Wilsonville Library Foundation's grant request to fund one regular and one ADA study pod at the public library. The committee also discussed upcoming cultural events, including Pride 2026-2027, a potential Oregon Black Pioneers display, Lunar New Year, and Las Posadas, but took no formal action on these items. The meeting minutes from October 21, 2025, were approved unanimously.

• Approved letter of support for library study pod grant (8-0)
• Approved October 21, 2025 meeting minutes (8-0)

Development Review Board A

The Wilsonville Development Review Board Panel A has cancelled its regularly scheduled meeting for December 8, 2025. The next meeting is scheduled for January 12, 2026. No business items are listed for this meeting.

• Meeting cancelled for December 8, 2025
• Next meeting scheduled for January 12, 2026
• Contact Shelley White, Planning Administrative Assistant, at (503) 570-1575 for questions

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee is meeting to discuss planning for the Juneteenth event, including speaker selection and entertainment ideas. The agenda also includes approval of the October 31, 2025 minutes. This is a working session focused on event details.

• Discussion of Juneteenth event planning (speaker selection, entertainment ideas)
• Approval of October 31, 2025 minutes

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Pride Subcommittee is meeting to discuss and recommend details for an upcoming Pride event, including changing the event date to June 13, 2025, reviewing the emcee/performer and speaker, other event details, and sponsorship. The agenda also includes approval of minutes from four prior meetings. This is a working session focused on event planning, not a final decision-making body for city policy.

• Change event date to June 13, 2025
• Review of emcee/performer
• Review of speaker
• Other event details
• Sponsorship discussion

The Diversity, Equity and Inclusion Pride Subcommittee approved the consent agenda and made several decisions for the 2026 Wilsonville Pride event. The event date was moved to June 13, 2026, from 2:00-5:00 pm. The subcommittee selected Poison Waters as emcee/performer for $1,200, Basic Rights Oregon as speaker for $300, and DJ SM4SH to provide music. All motions passed unanimously (3-0).

• Approved April 29, May 12, May 27, and October 31, 2025 minutes (3-0)
• Moved 2026 Pride event date to June 13, 2:00-5:00 pm (3-0)
• Selected Poison Waters as 2026 Pride emcee/performer for $1,200 (3-0)
• Selected Basic Rights Oregon as speaker for $300 (3-0)
• Invited DJ SM4SH to provide music for 2026 Pride event (3-0)

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting remotely to discuss tourism-related items, including a grant update, a new grant application review, and implementation of the tourism development strategy. The committee will also discuss priorities for the upcoming fiscal year 2026/27. The agenda is largely discussion-oriented with no final votes on major contracts or ordinances.

• Willamette Valley Visitor's Association Strategic Investment Fund Grant update
• Review of Community Enhancement Grant application
• Tourism Development Strategy implementation update
• Discussion of priorities for Fiscal Year 2026/27
• Approval of November 5, 2025 meeting minutes

Library Board

The Wilsonville Library Board is meeting to approve minutes, receive the Director's Report, and discuss the initial FY27 budget, work plans/goals, and reports from the Friends of the Library and Library Foundation. This is a regular business meeting with no public hearings or major decisions listed.

• Approval of minutes from October 22, 2025
• Initial FY27 budget discussion
• Work plans and goals review
• Friends of the Library report
• Library Foundation report

The Wilsonville Library Board approved the October 29 meeting minutes. The director reported on the children's mural contract, antenna project, and upcoming events. Initial FY27 budget discussion included a 10% increase for electronic materials, with no new FTE requested. No formal votes were taken on substantive items.

• Approved October 29 meeting minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Las Posadas Subcommittee is meeting to review event details for the upcoming Las Posadas celebration. The agenda includes approval of the November 17, 2025 minutes and discussion of event logistics. This is a working meeting focused on planning, with no major policy decisions expected.

• Review of Las Posadas event details
• Approval of November 17, 2025 meeting minutes

The Diversity, Equity and Inclusion Las Posadas Subcommittee approved a motion to include aguinaldos (goodie bags with oranges, candy, peanuts, and a save-the-date invitation) as part of the Las Posadas event, to be provided to partners. The committee also discussed a remote participation concept for the event. The minutes from November 17, 2025, were approved.

• Approved November 17, 2025 minutes (3-0)
• Approved including aguinaldos in Las Posadas and providing to partners (3-0)

City Council

The Wilsonville City Council will hold a work session and regular meeting on December 1, 2025, covering industrial land readiness, solid waste rates, code enforcement updates, and several resolutions including property acquisition and a construction contract. The regular meeting includes a second reading of an ordinance to implement an administrative warrants process, plus consent agenda items for property acquisition, a transit safety plan, and a construction contract. An executive session is scheduled for exempt public records and legal counsel discussions.

• Resolution No. 3223: Authorizing acquisition of property for Boeckman Creek Flow Mitigation Project (CIP #7068)
• Resolution No. 3225: Adopting South Metro Area Regional Transit Public Transportation Agency Safety Plan
• Resolution No. 3227: Construction contract with R.A. Gray Construction for Elligsen Reservoir & Level C Reservoir Fall Protection & Security Improvements (CIP 1152 & 1153)
• Ordinance No. 900 (2nd reading): Implementing administrative warrants process by amending Chapter 1 of Wilsonville Code
• Work session: Wilsonville Industrial Land Readiness, 2025 Solid Waste Rate Review & 2026 Rate Schedule, Public Safety Project Update

The Wilsonville City Council adopted Ordinance No. 900, which implements an administrative warrants process by amending Chapter 1 of the Wilsonville Code. The council also approved the consent agenda, which included resolutions authorizing property acquisition for the Boeckman Creek Flow Mitigation Project, adopting the South Metro Area Regional Transit safety plan, and authorizing a construction contract with R.A. Gray Construction. No other substantive decisions were made; the meeting included reports and updates on community issues.

• Adopted Ordinance No. 900 on second reading (5-0)
• Approved consent agenda including Resolution No. 3223 (property acquisition for Boeckman Creek Flow Mitigation) (5-0)
• Approved Resolution No. 3225 (adopting SMART safety plan) (5-0)
• Approved Resolution No. 3227 (construction contract with R.A. Gray Construction) (5-0)
• Approved minutes of November 17, 2025 meeting (5-0)

Development Review Board B

The Development Review Board Panel B meeting scheduled for November 24, 2025, has been cancelled. The next meeting is set for December 22, 2025. No agenda items were discussed.

• Meeting cancelled
• Next meeting December 22, 2025

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will discuss and potentially vote on the Boones Ferry Park Public Art Project, prepare for the HeARTs of Wilsonville auction, review the Utility Box Public Art Program, and debrief the Multicultural Dance Celebration. They will also consider the FY 2025/26 Five-Year Action Plan and Annual One-Year Implementation Plan. The meeting includes public comment opportunities and is largely routine business.

• Boones Ferry Park Public Art Project update and motion
• HeARTs of Wilsonville: Many Cultures, One Heart auction preparation
• Utility Box Public Art Program discussion
• Multicultural Dance Celebration event debrief
• ACHC FY 2025/26 Five-Year Action Plan and Annual One-Year Implementation Plan

The Arts, Culture, and Heritage Commission approved several actions, including awarding the Boones Ferry Park Public Art Project to Pete Beeman after staff recommended not advancing a prior proposal. The commission also recommended applying for Community Enhancement Program funding for a utility box art pilot program with a 'Celebrating the Arts' theme, approved the FY 2025-26 Five-Year Action Plan, and selected five hearts for an online auction.

• Approved October 15, 2025 minutes (7-0)
• Selected five hearts for HeARTs of Wilsonville auction (7-0)
• Moved Boones Ferry Park Public Art Project update to last agenda item (7-0)
• Recommended applying to Community Enhancement Program for utility box art funding (7-0)
• Approved 'Celebrating the Arts' theme for utility box art pilot (5-2)
• Approved FY 2025-26 Five-Year Action Plan and forwarded to City Council (7-0)
• Awarded Boones Ferry Park Public Art Project to Pete Beeman with alternate Lin Mcjunkin/Milo White (7-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Las Posadas Subcommittee is meeting to plan all aspects of the Las Posadas event and to approve the October 20, 2025 meeting minutes. The meeting is open to the public via Zoom, with written comments accepted by noon the day before.

• Las Posadas event planning (all aspects)
• Approval of October 20, 2025 meeting minutes
• Public comment via email or mail by 12:00 PM November 16, 2025

The subcommittee approved the October 20, 2025 minutes (3-0) and discussed Las Posadas event planning. Staff were instructed to purchase red plastic tablecloths and red, green, and white papel picado decorations, and chairs for attendees to watch mariachi were requested. Event day leaders were assigned: Rick Wallace for performances and Justin Brown for food.

• Approved October 20, 2025 minutes (3-0)
• Instructed staff to purchase red plastic tablecloths and papel picado decorations in red, green, and white
• Requested chairs for attendees to watch mariachi
• Assigned Rick Wallace as day-of-event leader for performances
• Assigned Justin Brown as day-of-event leader for food

City Council

The Wilsonville City Council will hold a work session on a parks utility rate funding strategy and SMART annual rider survey results, followed by a regular meeting. New business includes adopting hiring standards for a public officer, and a public hearing on first reading of Ordinance No. 900 to implement an administrative warrants process. The consent agenda includes authorizing a modification to a TriMet subrecipient agreement for fiscal years 2026-2027. An executive session is scheduled for real property transactions and legal counsel/litigation.

• Parks Utility Rate (Fee) Funding Strategy discussion (45 min)
• SMART Annual Rider Survey Results presentation (15 min)
• Resolution No. 3224: Authorize City Manager to execute Modification No. 2 to TriMet Subrecipient Agreement for FY 2026-2027
• Ordinance No. 900 (1st reading): Administrative warrants process, amending Chapter 1 of Wilsonville Code to add Sections 1.100-1.180
• Resolution No. 3226: Adopting hiring standards, criteria, and policy directives for employment of a public officer

The Wilsonville City Council adopted Resolution No. 3226, establishing hiring standards, criteria, and policy directives for the employment of a public officer. The council also approved the consent agenda, including Resolution No. 3224 authorizing a TriMet subrecipient agreement modification, and adopted Ordinance No. 900 on first reading to implement an administrative warrants process. The city manager offered to serve as interim through March 31, 2026, and staff was directed to draft a contract for review.

• Adopted Resolution No. 3226 hiring standards for public officer (5-0)
• Approved consent agenda including Resolution No. 3224 TriMet agreement modification (5-0)
• Adopted Ordinance No. 900 on first reading for administrative warrants process (5-0)
• Directed staff to draft interim city manager contract for December 15 review

Planning Commission

The Wilsonville Planning Commission will meet on November 12, 2025, to consider administrative matters, including approval of October 2025 meeting minutes, and participate in a work session on citywide industrial land readiness. No formal decisions are scheduled, and the meeting includes informational items and public input time.

City Council

The Wilsonville City Council will hold a special work session to discuss the City Manager recruitment process. This is a pre-council work session with no formal decisions scheduled.

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will review schedules and logistics for the upcoming December visit, including host family match-ups, orientation, and welcome/farewell dinner programs. The board will also approve the previous meeting's minutes and receive a staff budget update.

• Approval of 10/15/25 minutes
• Host family match-ups for December visit
• Host family orientation night on 12/1 at 5:30pm at Parks and Rec Office
• Review of welcome and farewell dinner programs
• Staff budget update

Development Review Board A

The Development Review Board Panel A meeting scheduled for November 10, 2025 has been cancelled. The next meeting is set for December 8, 2025. No decisions or discussions will occur at this cancelled session.

• Meeting cancelled
• Next meeting December 8, 2025

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee will hold a regular meeting to select a vice chair, approve the September minutes, and receive updates on marketing and programming. Staff will also report on the Travel Ability Conference and provide city and committee updates. The agenda is routine and contains no major decisions or public hearings.

• Select Committee Vice Chair
• Approve September 3, 2025 minutes
• Marketing updates
• Programming updates
• Travel Ability Conference staff report

City Council

The Wilsonville City Council will hold a work session on city manager recruitment, sewer and storm utility rates, the 2026 state legislative agenda, and draft administrative warrant code provisions. At the regular meeting, they will consider adopting the Climate Action Plan (Resolution No. 3218), the 2026 Legislative Agenda, and a construction contract for the Memorial Park Playground Replacement Project (Resolution No. 3215). The agenda also includes an oath of office for newly appointed Councilor Sam Scull and updates from the DEI Committee and the Heart of the City project.

• Resolution No. 3218: Adopting the Climate Action Plan
• Resolution No. 3215: Construction contract with Buell Recreation LLC for Memorial Park Playground Replacement Project
• 2026 Legislative Agenda adoption and DC lobby trip recap
• Sewer & Storm Utility Rate Update (work session)
• Draft Administrative Warrant Code Provisions (work session)

The Wilsonville City Council adopted Resolution No. 3218, the Climate Action Plan, by a 4-0-1 vote after a public hearing with mixed testimony. The council also approved the 2026 State Legislative Agenda and the consent agenda, which included a construction contract for the Memorial Park Playground Replacement Project. Councilor Scull was sworn in as a new councilor.

• Adopted Resolution No. 3218, Climate Action Plan (4-0-1)
• Adopted 2026 State Legislative Agenda (5-0)
• Approved consent agenda including Resolution No. 3215 for Memorial Park Playground construction contract (5-0)
• Approved minutes of October 20, 2025 meeting (5-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Pride Subcommittee is meeting remotely to discuss and plan all aspects of the upcoming Pride event. The committee will also consider approving minutes from three prior meetings in April and May 2025. Public comments can be submitted by email or mail before the meeting.

• Pride Event Planning (all aspects of event)
• Approval of April 29, May 12, and May 27, 2025 minutes
• Remote meeting via Zoom; public comment by email or mail to Wilsonville City Hall

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Juneteenth Subcommittee will meet remotely on 31 October 2025 to review past minutes and discuss all aspects of planning the upcoming Juneteenth event.

• Review June 2 & June 4, 2025 meeting minutes
• Juneteenth Event Planning (all aspects of event)

The Wilsonville DEI Juneteenth Subcommittee met and discussed plans for the 2026 Juneteenth event, including replicating aspects of the 2025 event. They directed staff to contact the Wilsonville High School Black Student Union for speakers and voted to extend the 2026 event time to 5:00 PM–8:00 PM. Approval of the June 2 and June 4, 2025 minutes was held until the next meeting.

• Extended 2026 Juneteenth event time to 5:00 PM–8:00 PM (2-0)
• Directed staff to contact Wilsonville High School Black Student Union for event speakers
• Held approval of June 2 & June 4, 2025 minutes until next meeting

Development Review Board B

This agenda is a notice that the regularly scheduled Development Review Board Panel B meeting for October 27, 2025, has been cancelled. No items will be discussed or decided at this meeting. The next Panel B meeting is scheduled for November 24, 2025.

• Meeting cancelled for October 27, 2025
• Next meeting scheduled for November 24, 2025
• Contact: Shelley White, Planning Administrative Assistant, (503) 570-1575

Library Board

The Wilsonville Library Board is meeting to handle routine business, including approving minutes and receiving reports from staff and affiliated groups. The agenda includes discussions on the summer reading program review, Banned Book Week, and updates from the Library District Advisory Committee and LINCC.

• Approval of minutes from August 27, 2025
• Staff visitor: Swapna Gajjala
• Summer Reading Program (SRP) review
• Banned Book Week discussion
• New bingo card item

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee will discuss Social Equity Framework metrics, consider a letter of support for the Explore Wilsonville Wheel the World grant request, and address sponsorship and administrative business. The consent agenda includes approval of the September 9, 2025 minutes.

• Social Equity Framework Metrics discussion
• Letter of Support for Explore Wilsonville Wheel the World Grant Request
• Sponsorship discussion
• Approval of September 9, 2025 minutes
• Administrative business

The Wilsonville DEI Committee approved a letter of support for the city's Wheel the World grant application and approved the September 9, 2025 minutes. Members also discussed survey questions for the Social Equity Framework and planned outreach for 2026 event sponsorships.

• Approved September 9, 2025 minutes (10-0)
• Approved letter of support for Wheel the World grant application (10-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Las Posadas Subcommittee is meeting to plan all aspects of the Las Posadas event. The agenda includes roll call, approval of the October 6 minutes, and discussion of event planning. Public comment can be submitted by email or mail before the meeting.

• Las Posadas event planning discussion
• Approval of October 6, 2025 minutes
• Next meeting set for November 3, 2025

City Council

The Wilsonville City Council will meet on October 20, 2025, to discuss housing statutory compliance, park projects updates, and a review of 2025 solid waste rates with proposed 2026 schedules. The meeting includes procedural items, councilor reports, and a public hearing, with no new ordinances or ordinance amendments scheduled for action.

• Resolution No. 3221: Approve master goods and services contracts for on-call arborist services
• Resolution No. 3222: Amend development agreement with Venture Properties, Inc. for Boeckman Creek Trailhead Park funding in Frog Pond Terrace Subdivision
• Review of 2025 solid waste rates and proposed 2026 rate schedule (Republic Services annual report)
• Housing statutory compliance discussion (Rybold)
• Park projects update (Ammerman)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review three Community Opportunity Grant requests, approve prior meeting minutes, and receive updates on department activities and board goals. The meeting is open for public comment.

• Wilsonville Ukulele Players Society - Program Support ($520)
• Dana Brenner - Inner Peace/Outer Peace Project ($5,000)
• Wilsonville Robotics Team - Error Code Xero Robotics Scholarships ($2,000)
• Approval of minutes from June 26, 2025

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will consider awarding contracts for two public art projects: the Boones Ferry Park Public Art Project 'Essence of the River' and the Wilsonville Public Library Children's Section Murals Project. The agenda includes presentations from three artist teams for the Boones Ferry project, followed by a project award decision. The commission will also approve minutes from the August 20, 2025 meeting and hear citizen input.

• Boones Ferry Park Public Art Project 'Essence of the River' – presentations and project award
• Presentations by Pete Beeman, Todji Kurtzman, and Lin McJunkin and Milo White
• Wilsonville Public Library Children's Section Murals Project – project award
• Approval of minutes from August 20, 2025 meeting

The Arts, Culture, and Heritage Commission awarded the Boones Ferry Park Public Art Project 'Essence of the River' to artist Todji Kurtzman after presentations and scoring, with a 5-3 vote. The commission also awarded the Wilsonville Public Library Children's Section Murals Project to Julia Hunkler, accepting the selection panel's recommendation unanimously (8-0). Both decisions were made during the regular meeting on October 15, 2025.

• Awarded Boones Ferry Park Public Art Project to Todji Kurtzman (5-3)
• Awarded Library Children's Section Murals Project to Julia Hunkler (8-0)
• Approved August 20, 2025 meeting minutes (8-0)

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet to discuss planning for its December visit, including budget items, interpretation services, food options, schedule coverage, and host family status. No formal decisions are listed on this agenda.

• Budget discussion for December visit
• Interpretation services for event planning
• Food options for delegation meals
• Schedule coverage for board members attending visit
• Host family status updates

Development Review Board A

The Development Review Board Panel A is meeting to consider Resolution No. 442, a request to keep modular office buildings on the Republic Services site long-term, which involves a Stage 2 Final Plan Modification and Site Design Review. The board will also approve minutes from a prior meeting and receive updates from Panel B and City Council. Public testimony on the resolution must be submitted by 2:00 PM on the meeting date.

• Public hearing on Resolution No. 442 for Republic Services Modular Offices (DB25-0003)
• Stage 2 Final Plan Modification (STG225-0002) and Site Design Review (SDR25-0003) for modular offices
• Approval of minutes from March 10, 2025 DRB Panel A meeting
• Results of July 28, 2025 DRB Panel B meeting
• Recent City Council Action Minutes

City Council

This is a special work session of the Wilsonville City Council with a single agenda item: a discussion of the city manager recruitment process. No decisions or votes are scheduled; the session is for discussion only and is set to adjourn at 4:00 PM.

• Discussion of city manager recruitment process

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Climate Action Plan, with 60 minutes allotted for discussion. The commission will also consider approval of the September 10, 2025 meeting minutes and receive informational updates on City Council action minutes and the 2025 work program.

• Public hearing on Climate Action Plan (60 minutes)
• Consideration of September 10, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (September 4, 15, & 25, 2025)
• Informational: 2025 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Las Posadas Subcommittee is meeting to discuss all aspects of planning for the Las Posadas event. The agenda includes approval of minutes from two prior meetings and a discussion on event planning. This is a working meeting focused on organizing the event.

• Discussion of Las Posadas event planning (all aspects)
• Approval of September 4, 2025 minutes
• Approval of September 22, 2025 minutes

The Diversity, Equity and Inclusion Las Posadas Subcommittee approved the September meeting minutes and authorized food and entertainment for the Las Posadas event. The committee selected a local business for tamales and discussed concerns about mariachi volume indoors. All motions passed unanimously.

• Approved September 4 and September 22, 2025 minutes (3-0)
• Approved food for Las Posadas, including $1,375 estimate and $475 hot chocolate (4-0)
• Approved mariachi and folklorico performers, $500 total (4-0)

Planning Commission

The Wilsonville Planning Commission will meet to review agenda items and participate in a joint work session with the City Council. The main discussion will focus on the Wilsonville Industrial Land Readiness project for the Basalt Creek - West Railroad area, led by staff members Luxhoj and Pauly.

• Wilsonville Industrial Land Readiness (Basalt Creek - West Railroad) project discussion

City Council

The Wilsonville City Council will hold a joint work session with the Planning Commission on industrial land readiness in the Basalt Creek-West Railroad area, then meet in regular session. The regular agenda includes a public hearing on adopting the Natural Areas Management Plan, a supplemental budget adjustment, and consent items for an urban renewal debt agreement and a street lighting LED conversion contract.

• Joint work session: Wilsonville Industrial Land Readiness (Basalt Creek - West Railroad)
• Resolution No. 3211: Supplemental budget adjustment for FY 2025-26
• Resolution No. 3213: Adopting the Natural Areas Management Plan
• Resolution No. 3214: Intergovernmental agreement with Urban Renewal Agency for Coffee Creek Plan District capital project debt
• Resolution No. 3216: Construction contract with Northstar Electrical Contractors, Inc. for street lighting LED conversion Phase 4 (CIP #4722)

The Wilsonville City Council approved a supplemental budget adjustment for FY 2025-26 and adopted the Natural Areas Management Plan, both by 4-0 votes. The council also approved the consent agenda, which included an intergovernmental agreement for urban renewal debt, a street lighting LED conversion contract, and meeting minutes. No new or continuing business was discussed.

• Adopted Resolution No. 3211, supplemental budget adjustment for FY 2025-26 (4-0)
• Adopted Resolution No. 3213, Natural Areas Management Plan (4-0)
• Approved Consent Agenda including Resolution No. 3214 (urban renewal debt), Resolution No. 3216 (street lighting LED conversion contract), and September 4, 2025 minutes (4-0)
• Made Councilor Cunningham primary liaison for Willamette Intake Facilities (3-0-1)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a consent agenda that includes authorizing an intergovernmental agreement with the City of Wilsonville for short-term subordinate urban renewal debt in the Coffee Creek Plan District, intended to fund a capital improvement project. The agenda also includes approval of the August 4, 2025 meeting minutes. No new business, continuing business, or public hearings are scheduled.

• URA Resolution No. 355: Authorizing intergovernmental agreement with City of Wilsonville for short-term subordinate urban renewal debt for Coffee Creek Plan District to fund capital improvement project
• Approval of August 4, 2025 Urban Renewal Agency meeting minutes

The Urban Renewal Agency approved the consent agenda, which included Resolution No. 355 authorizing an intergovernmental agreement with the City of Wilsonville for short-term subordinate urban renewal debt to fund capital improvements in the Coffee Creek Plan District, and the minutes of the August 4, 2025 meeting. No other substantive decisions were made.

• Approved URA Resolution No. 355 authorizing intergovernmental agreement for Coffee Creek debt (4-0)
• Approved minutes of August 4, 2025 URA meeting (4-0)

City Council

This is a special City Council meeting with a single substantive item: discussion of a City Council vacancy. The rest of the agenda is procedural, including roll call, pledge, and public comment periods. No votes or decisions are listed on the agenda.

• City Council Vacancy discussion

The Wilsonville City Council approved a process to fill the vacancy left by former Councilor Dunwell. Applications must be received by the City Recorder by Friday, October 10, 2025, at 5:00 p.m., and the council struck subsection nine from the application. The council also approved the application form with edits, including a new requirement that applicants not be City employees and a demonstration of community commitment. All votes were 4-0.

• Approved vacancy appointment process with applications due Oct 10, 2025 (4-0)
• Approved application form as edited, adding non-employee and community service requirements (4-0)

Development Review Board B

The Development Review Board Panel B meeting scheduled for September 22, 2025, has been cancelled. The next meeting is set for October 27, 2025. This notice is procedural only, with no items for discussion or decision.

• Meeting cancelled for September 22, 2025
• Next meeting scheduled for October 27, 2025
• Contact Shelley White, Planning Administrative Assistant, at (503) 570-1575

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Las Posadas Subcommittee is meeting to plan all aspects of the Las Posadas event. The agenda includes approval of the September 4, 2025 minutes and discussion of event planning. The meeting is held remotely via Zoom, with public comment accepted by email or mail.

• Approval of September 4, 2025 meeting minutes
• Discussion of all aspects of Las Posadas event planning
• Public comment deadline: 12:00 PM day before meeting
• Meeting held via Zoom only

The Diversity, Equity and Inclusion Las Posadas Subcommittee met via Zoom on September 22, 2025, with three guests from event sponsor Oregon State Credit Union. They discussed ideas for crafts, music, and food, including mariachi and folklórico performances, poinsettias, and Mexican hot chocolate, tamales, and pan dulce, along with estimated costs. No decisions were made because the subcommittee did not meet quorum. The September 4, 2025 minutes were held until the next meeting.

• No decisions made due to lack of quorum
• September 4, 2025 minutes held until October 6, 2025 meeting

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee will meet to elect a chair and vice chair, receive a program overview, and review the application and materials for 2026 grants. The meeting is procedural with no concrete decisions listed.

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve the minutes from August 6, 2025, and to review an itinerary outline. The meeting is largely procedural, with no major decisions or proposals on the agenda.

• Approval of 08.06.25 minutes
• Review of itinerary outline

City Council

The Wilsonville City Council will hold public hearings on resolutions to adopt new sewer and stormwater system development charge rates, and will also discuss parks staffing, graffiti abatement, and select an executive recruitment firm. The meeting includes a work session, executive session, and regular session with consent agenda and citizen input.

• Resolution No. 3209: Adopting sewer system development charge methodology and rates, amending Resolution No. 1987
• Resolution No. 3210: Adopting stormwater system development charge methodology and rates, amending Resolution No. 2353
• Parks and Recreation Department staffing assessment (work session)
• Public safety project update: graffiti abatement and administrative warrants process (work session)
• Executive recruitment firm selection (new business)

The Wilsonville City Council approved Resolution 3209 and 3210, adopting new sewer and stormwater system development charge rates, and selected GMP Consultants to lead the city manager search. The council also heard presentations on the Rotary Peace City Initiative and the Art Behind the Walls project, and recognized community events.

• Approved Resolution 3209 adopting sewer system development charge rates (5-0)
• Approved Resolution 3210 adopting stormwater system development charge rates (5-0)
• Selected GMP Consultants for executive recruitment services (4-1)

Planning Commission

The Wilsonville Planning Commission will hold a work session on the Wilsonville Industrial Land Readiness project, focusing on the Code-Basalt Creek area. The commission will also consider approving the August 13, 2025 meeting minutes and receive informational updates on City Council action minutes and the 2025 PC Work Program. No formal public hearings are scheduled.

• Work session on Wilsonville Industrial Land Readiness (Code-Basalt Creek)
• Consideration of August 13, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (August 4, 2025)
• Informational: 2025 PC Work Program

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss several ongoing initiatives, including the Social Equity Framework, a speaker series, and subcommittees for Pride and Juneteenth. They will also review their 2026 workplan, plan a presentation to the City Council, and select a date for Las Posadas in 2026. The agenda includes public input and approval of the July 29, 2025 minutes.

• Discussion of Social Equity Framework
• Speaker Series planning
• Pride Subcommittee update
• Juneteenth Subcommittee update
• Las Posadas date selection for 2026

The Wilsonville DEI Committee recommended the Social Equity Framework Events and Program Guidebook to the City Manager as a staff resource, with a scrivener's edit, in a 10-0 vote. The committee also established subcommittees for the 2026 Pride and Juneteenth events, and set the date for the 2026 Las Posadas event. All motions passed unanimously.

• Recommended Social Equity Framework Events and Program Guidebook to City Manager (10-0)
• Established subcommittee for 2026 Pride event (10-0)
• Established subcommittee for 2026 Juneteenth event (10-0)
• Set 2026 Las Posadas event for Friday, December 18, 2026 at Wilsonville Community Center (10-0)
• Approved July 29, 2025 meeting minutes (9-0)

Development Review Board A

The Development Review Board Panel A meeting scheduled for September 8, 2025 has been cancelled. The next regular meeting is set for October 13, 2025. No agenda items were discussed or decided.

• Meeting cancelled for September 8, 2025
• Next meeting scheduled for October 13, 2025
• Contact Shelley White, Planning Administrative Assistant, at (503) 570-1575

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion (DEI) Committee's Las Posadas Subcommittee is meeting to discuss and plan all aspects of the Las Posadas event. The agenda includes public input and a single discussion item on event planning. No decisions are listed; the meeting is primarily for discussion and recommendations.

• Las Posadas event planning (all aspects)
• Public input opportunity (3-minute limit)
• Meeting held via Zoom

The subcommittee discussed event planning for Las Posadas with sponsor Oregon State Credit Union, including ideas for crafts, music, and food. They directed staff to contact the Woodburn High School Mariachi program and local nurseries for poinsettias. No formal decisions were made; the meeting was procedural and planning-focused.

• Directed staff to contact Woodburn High School Mariachi program for availability
• Directed staff to contact local nurseries for bulk poinsettia pricing

City Council

The Wilsonville City Council will hold a work session to review a 2025 legislative session recap, an update on sewer and storm system development charges, a draft Natural Area Management Plan, and a draft Climate Action Plan. The regular meeting includes a consent agenda with a resolution supporting a housing planning assistance grant application and a public comment period. An executive session on legal counsel/litigation is scheduled after the meeting.

• Resolution No. 3212 supporting DLCD housing planning assistance grant application for 2025-2027
• Draft Natural Area Management Plan discussion
• Draft Climate Action Plan discussion
• Sewer and storm system development charge update
• Executive session under ORS 192.660(2)(h) for legal counsel/litigation

The Wilsonville City Council held a regular meeting on September 4, 2025, with no new, continuing, or public hearing business. The only substantive action was unanimous approval of the consent agenda, which included Resolution No. 3212 supporting a state housing planning assistance grant application and the minutes from the August 4 meeting. The meeting also included informational updates from the mayor, staff, and councilors, and reports on community engagement and legislative matters.

• Approved consent agenda including Resolution No. 3212 supporting DLCD housing planning grant application (5-0)
• Approved minutes of August 4, 2025 City Council meeting (5-0)

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee meets to select a chair and vice-chair, receive a marketing update, and review implementation of the tourism development strategy. The agenda also includes approval of June minutes and several administrative updates. No votes on funding or contracts are listed.

• Chair and Vice-Chair selection
• Marketing update
• Tourism Development Strategy Implementation - Collective Impact update
• Approval of June 4, 2025 minutes
• Tourism Accessibility Training Opportunity

The Tourism Promotion Committee approved the June 4, 2025 minutes and appointed Brandon Roben as chair and Elisabeth Crawford as vice-chair for fiscal year 2025-26, both unanimously. The committee also discussed the new 'Invite. Explore. Repeat' campaign and requested an earlier April start, and requested a QR code for the new monthly E-Newsletter. No other formal decisions were made.

• Approved June 4, 2025 minutes (5-0)
• Appointed Brandon Roben as chair and Elisabeth Crawford as vice-chair for FY 2025-26 (5-0)

Library Board

The Wilsonville Library Board is meeting to discuss routine business including approval of June minutes, a director's report, and several ongoing items. Key discussions include OLA membership renewal, year-end budget review, library fines, and ALA standards review. The meeting is open to the public with options for remote participation and comment submission.

• OLA Membership Renewal
• Year End Budget Review
• Library Fines Discussion
• ALA Standards Review
• Approval of Minutes from 06.25.2025

The Wilsonville Library Board approved a motion to forward a proposal to eliminate library fines to the City Council for consideration. The board also reviewed the year-end budget, which came in under budget at about 90% used, and discussed several ongoing programs and updates. No other formal decisions were made.

• Approved motion to send fine-free proposal to City Council (unanimous)
• Approved June 25 meeting minutes with one correction

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting on August 25, 2025 was cancelled. The next meeting is scheduled for September 22, 2025.

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will hold a regular meeting with roll call, consent agenda (approval of April minutes), citizen input, and several business items. They will appoint officers for the 2025/26 fiscal year, receive updates from the Wilsonville Historical Society, review the Boones Ferry Park Public Art Project status, debrief the HeARTs of Wilsonville project, and hear information about the library children's section murals. The meeting is open to the public in person or via Zoom.

• Officer appointments for 2025/26 fiscal year
• Wilsonville Historical Society update
• Boones Ferry Park Public Art Project status report
• HeARTs of Wilsonville: Many Cultures, One Heart Project debrief
• Wilsonville Public Library Children's Section Murals Project information

City Council

The August 18, 2025 City Council meeting was cancelled. No decisions were made or items discussed.

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Climate Action Plan, along with routine administrative items such as approving the July 9, 2025 minutes and receiving informational updates on City Council actions and the 2025 work program. No formal public hearings are scheduled.

• Work session on Climate Action Plan (60 minutes)
• Consideration of July 9, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (July 21, 2025)
• Informational: 2025 PC Work Program

Development Review Board A

The Development Review Board Panel A meeting scheduled for August 11, 2025 has been cancelled. The next regular meeting is set for September 8, 2025. No decisions or discussions will occur at this cancelled session.

• Meeting cancelled
• Next meeting scheduled for September 8, 2025

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will convene remotely to introduce a new member, approve minutes from the June 11, 2025 meeting, and review a budget item for stickers. The board will also discuss an itinerary outline and allow time for public comment and board remarks.

• Approval of June 11, 2025 minutes
• Purchase of stickers for $198
• Introduction of new board member
• Public comment period
• Itinerary outline review

City Council

The Wilsonville City Council will hold a regular meeting with a consent agenda, new business, and a public hearing. Key items include authorizing property acquisition for the Brown Road Improvements Project and a second reading of Ordinance No. 899 adopting Climate Friendly and Equitable Communities (CFEC) parking compliance code amendments. The meeting also includes a work session on parks amenities and an industrial land readiness analysis.

• Resolution No. 3208: Authorizes agreement with Water Systems Consultants, Inc. for engineering services on the Water Distribution System Master Plan (CIP #1154)
• Resolution No. 3205: Authorizes property acquisition for Brown Road Improvements Project (CIP #4216)
• Ordinance No. 899 (2nd reading): Adopts CFEC parking compliance development code amendments
• Executive session at 5:00 PM under ORS 192.660(2)(h) for legal counsel/litigation
• Work session: Parks Amenity Update and Wilsonville Industrial Land Readiness analysis

The Council voted 3-1 to direct staff to work with the League of Oregon Cities and the State Legislature to support a transportation package that retains local revenue sharing, eliminates tolls on the Boone Bridge, and includes accountability measures. The Council also ratified three board/commission appointments, adopted a consent agenda, approved a property acquisition resolution for the Brown Road Improvements Project, and adopted Ordinance No. 899 on second reading. The Mayor voted against the transportation advocacy motion, expressing concerns about the special session and potential tax impacts.

• Directed staff to advocate for a transportation package with local revenue sharing, no Boone Bridge tolls, and accountability measures (3-1)
• Ratified Creed Harmon to the Arts, Culture, and Heritage Commission (4-0)
• Ratified Jason Smith to the Diversity, Equity and Inclusion Committee (4-0)
• Ratified Devan Olmstead to the Kitakata Sister City Advisory Board (4-0)
• Adopted Consent Agenda including Resolution No. 3208 for water system consulting services (4-0)
• Adopted Resolution No. 3205 authorizing property acquisition for Brown Road Improvements (4-0)
• Adopted Ordinance No. 899 on second reading for CFEC parking compliance amendments (4-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency is meeting to consider a resolution authorizing the acquisition of property and property interests for the Brown Road Improvements Project (CIP #4216). The agenda also includes approval of the June 2, 2025 meeting minutes and an opportunity for citizen input. No public hearings are scheduled.

• Resolution No. 354 authorizing property acquisition for Brown Road Improvements Project (CIP #4216)
• Approval of June 2, 2025 meeting minutes
• Citizen input period for items not on the agenda

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss parks accessibility information, plan 2026 programs (speaker series, communications), select a Las Posadas subcommittee, and review the Social Equity Guidebook. The agenda also includes routine items like approving June minutes and administrative business on meeting location and required training.

• Parks Accessibility Information discussion
• Program Planning for 2026 (Speaker Series, Communications)
• Las Posadas Subcommittee selection
• Social Equity Guidebook Review
• June 24, 2025 Minutes approval

The Wilsonville DEI Committee approved the June 24 minutes (8-0) and selected members for the Las Posadas subcommittee. They planned a 2026 speaker series covering topics like transgender youth, Indigenous communities, and immigration support. The committee also recommended adding sensory bags and quiet rooms at events, and unanimously decided to move meetings from the library to City Hall starting August 12.

• Approved June 24, 2025 minutes (8-0)
• Selected Las Posadas Subcommittee members (Brashear, Garcia Davidson, Wallace, Brown, Imel)
• Moved meeting location to City Hall Council Chambers, effective August 12, 2025 (unanimous)
• Recommended adding sensory bags and quiet room option at events
• Requested one-click Spanish translation button and calendar sync on city website

Development Review Board B

The Development Review Board Panel B will hold a public hearing on Resolution No. 441, a request by ParkWorks for a Class 3 Sign Permit, Waiver, and Site Design Review to install a 355-square-foot wall sign and a mural on an industrial building visible from SW Parkway Avenue and Interstate 5. The board will also consider consent agenda items, including approval of minutes from the February 24, 2025 meeting, and receive communications from board members and staff.

• Public hearing on Resolution No. 441 (ParkWorks) for a 355-square-foot wall sign and mural
• Class 3 Sign Permit (SIGN25-0007), Waiver (WAIV25-0001), Site Design Review (SDR25-0002)
• Consent agenda: approval of minutes from February 24, 2025 DRB Panel B meeting
• Board member communications: results of March 10, 2025 DRB Panel A meeting and recent City Council action minutes

City Council

The Wilsonville City Council will hold a work session on a Coffee Creek land aggregation strategy and public safety enforcement for RVs and abandoned vehicles, followed by a regular meeting. The regular meeting includes a first reading of Ordinance No. 899 adopting Climate Friendly and Equitable Communities (CFEC) parking compliance code amendments, and consent agenda resolutions authorizing contracts for the Frog Pond West Neighborhood Park, Stafford Road improvements, water treatment plant re-roofing, and Willamette Water Supply pipeline inspection. An executive session on legal counsel/litigation is also scheduled.

• Ordinance No. 899 (1st reading) – CFEC parking compliance development code amendments
• Resolution No. 3176 – Construction contract with Gt Landscape Solutions for Frog Pond West Neighborhood Park (CIP #9175)
• Resolution No. 3188 – Professional services agreement with Dowl, LLC for Stafford Road Improvements (CIP #4219, 2111, 1158)
• Resolution No. 3204 – Construction contract with Garland/Dbs, Inc. for water treatment plant re-roofing
• Resolution No. 3206 – Amendment to Dowl, LLC agreement for Willamette Water Supply Pipeline Main 1.3 inspection (CIP #1127)

The Wilsonville City Council approved Ordinance No. 899 on first reading, adopting the Climate Friendly and Equitable Communities (CFEC) Parking Compliance Development Code Amendments, with a correction to page 8 of Exhibit A. The council also approved the consent agenda, which included contracts for the Frog Pond West Neighborhood Park, Stafford Road improvements, water treatment plant re-roofing, and other items. No new or continuing business was discussed, and the meeting adjourned at 8:36 p.m.

• Approved Ordinance No. 899 (CFEC parking code amendments) on first reading (5-0)
• Approved consent agenda including Resolution No. 3176 for Frog Pond West park construction (5-0)
• Approved Resolution No. 3188 for Stafford Road engineering services (5-0)
• Approved Resolution No. 3204 for water treatment plant re-roofing (5-0)
• Approved Resolution No. 3206 for Willamette Water Supply pipeline inspection (5-0)
• Approved Resolution No. 3207 for on-call civil engineering services (5-0)
• Authorized City Manager to engage consultants for Town Center public engagement

Development Review Board A

The Development Review Board Panel A meeting scheduled for July 14, 2025, has been cancelled. The next meeting is set for August 11, 2025. No agenda items were discussed.

• Meeting cancelled
• Next meeting August 11, 2025

Planning Commission

The Wilsonville Planning Commission is holding a work session to discuss the Wilsonville Industrial Land Readiness study, which examines the city's industrial land supply and needs. The commission will also consider approving the June 11, 2025 meeting minutes and receive informational updates on City Council actions and the 2025 work program. No formal public hearings or decisions on land use applications are scheduled.

• Work session: Wilsonville Industrial Land Readiness (citywide)
• Consideration of June 11, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (June 2 & 16, 2025)
• Informational: 2025 PC Work Program

City Council

This agenda is for a City Council meeting that was cancelled. No items were discussed or decided. The next scheduled meeting is noted as August 18, 2025.

The Wilsonville City Council meeting scheduled for July 7, 2025, was cancelled. No substantive business or official actions were conducted.

• Meeting cancelled

Parks and Recreation Advisory Board

The Wilsonville Parks and Recreation Advisory Board is meeting to review the Community Opportunity Grant guidelines and applications, discuss progress on board goals, and receive department updates on upcoming events and programs. The agenda also includes approval of the May 8, 2025 minutes and introduction of new board members.

• Community Opportunity Grant review: guidelines and application
• Approval of minutes from May 8, 2025
• Introduction of new board members
• Review of board goals and action items
• Parks and Recreation Department updates on events and programs

Library Board

The Wilsonville Library Board is meeting to handle routine business, including approving minutes, electing officers for fiscal year 2026, and reviewing the annual calendar. The agenda also includes reports from the director, Friends of the Library, and Library Foundation, plus introductions of new members. No major policy decisions or public hearings are listed.

• Approval of minutes from May 28, 2025
• Election of officers for FY26
• Director's report
• Review annual calendar
• Friends of the Library and Library Foundation reports

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss and potentially recommend action on the Las Posadas title sponsorship, debrief the Pride and Juneteenth events, and review the sponsorship packet for those events. The agenda also includes approval of the May 12, 2025 minutes and administrative business. Public comment is invited.

• Las Posadas Title Sponsor Discussion
• Pride Event Debrief
• Juneteenth Event Debrief
• Pride and Juneteenth Event Sponsorship Packet Review
• May 12, 2025 Minutes approval

The Wilsonville DEI Committee approved the 2026 sponsorship packet for Pride, Juneteenth, and Las Posadas events, setting sponsor levels and fees. They also formed a subcommittee to plan Las Posadas and debriefed the Pride and Juneteenth events. All votes were unanimous (7-0).

• Approved May 12, 2025 minutes (7-0)
• Formed Las Posadas subcommittee to decide event details (7-0)
• Approved 2026 sponsorship packet with Platinum, Gold, Silver, Bronze levels (7-0)

Development Review Board B

The Development Review Board Panel B meeting scheduled for June 23, 2025, has been cancelled. The next regular meeting is set for July 28, 2025. No agenda items were discussed or decided.

• Meeting cancelled
• Next meeting July 28, 2025

City Council

The Wilsonville City Council will hold a public hearing on Ordinance No. 898, which would adopt the 2025-2045 Housing Needs and Capacity Analysis as a sub-element of the Comprehensive Plan. The council will also consider a resolution authorizing procurement for peer support services as a pilot project, and receive updates on solid waste franchise and rate review, Republic Services, and stormwater stewardship. An executive session on legal counsel/litigation is scheduled before the regular meeting.

• Ordinance No. 898: Adopting 2025-2045 Housing Needs and Capacity Analysis and related Comprehensive Plan text amendments
• Resolution No. 3202: Authorizing procurement for peer support services pilot project (ORS 279B.075)
• Overview of Solid Waste Franchise and Rate Review Process (work session)
• Republic Services update (Cindy Rogers & Travis Comfort)
• Stormwater Stewards Recognition Program

The Wilsonville City Council approved Ordinance No. 898, adopting the 2025-2045 Housing Needs and Capacity Analysis as a sub-element of the Comprehensive Plan, along with related text amendments. The council also adopted the consent agenda, which included a resolution authorizing procurement for peer support services as a pilot project and the minutes from the June 2, 2025 meeting. No other substantive decisions were made; the meeting included informational presentations and reports.

• Approved Ordinance No. 898 adopting 2025-2045 Housing Needs and Capacity Analysis (5-0)
• Adopted consent agenda including Resolution No. 3202 authorizing procurement for peer support services pilot project (5-0)
• Approved minutes of June 2, 2025 City Council meeting (5-0)

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on CFEC parking, receive the annual housing report, and consider the May 14 meeting minutes. The agenda also includes informational items on City Council action minutes and the 2025 work program.

• Public hearing on CFEC Parking
• Annual Housing Report presentation
• Consideration of May 14, 2025 Planning Commission minutes
• City Council Action Minutes (May 5 & 19, 2025)
• 2025 PC Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, review spending of $2,427 since the last meeting, and discuss an itinerary outline. The board will consider specific expenses for shirts, snacks, stickers, and cooking classes. This is a routine administrative and planning meeting.

• Approval of 04.09.25 minutes
• Shirts: 65 qty, $1,451.25
• Japanese snacks: $156.89
• Stickers: 100 qty, $64.32 (option)
• Cooking classes: $688.52

The Kitakata Sister City Advisory Board approved spending up to $2,000 on SWAG items (t-shirts, stickers, snacks) for summer events, and approved the March 13, 2025 meeting minutes. The board also discussed budget status, debriefed the Kitakata meeting, and reviewed itinerary ideas for future activities.

• Approved March 13, 2025 meeting minutes (5-0)
• Approved staff purchase of SWAG items up to $2,000 (5-0)

Development Review Board A

The regularly scheduled Wilsonville Development Review Board Panel A meeting for June 9, 2025, has been cancelled. The next meeting is scheduled for July 14, 2025. This is a procedural notice with no decisions or discussions.

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee is meeting to finalize planning for the Juneteenth event, including music, activities, and the budget. The agenda contains one substantive discussion item; the rest is procedural.

• Juneteenth event planning: finalizing music, activities, and budget

The Diversity, Equity and Inclusion Juneteenth Subcommittee met and approved funding for a DJ and directed staff to finalize event details. The motion to fund DJ VNPRT for $500 passed unanimously (3-0). Staff will send an email with further event updates next week.

• Approved $500 for DJ VNPRT (3-0)
• Directed staff to finalize event details and allocate funds as appropriate

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to handle routine business, including approving the April 2, 2025 minutes. The main discussion items are tourism promotion marketing and next steps for the tourism development strategy. No votes on specific projects or dollar amounts are listed on the agenda.

• Approval of April 2, 2025 meeting minutes
• Discussion of tourism promotion marketing
• Discussion of tourism development strategy next steps

The Wilsonville Tourism Promotion Committee voted unanimously to create three subcommittees focused on bicycle amenities, a destination ambassadorship toolkit, and a Wilsonville-specific event, with support from the Whereabout consultant team. The committee also approved the previous meeting's minutes and discussed marketing campaign results, including ad formats and potential website additions like short-term rental links.

• Approved March 19, 2025 minutes (6-0)
• Established subcommittees for strategies 1.2, 1.8, and 2.2 (6-0)

City Council

The Wilsonville City Council will meet on June 2, 2025, to discuss and vote on key items including the FY 2025-26 budget, housing needs analysis, and a slurry seal project contract. The meeting will also include updates on sewer/storm system development charges and industrial land readiness, along with public input opportunities.

• Vote on Resolution No. 3200 adopting the FY 2025-26 budget and tax levy
• Vote on Ordinance No. 898 adopting the 2025-2045 Housing Needs and Capacity Analysis
• Vote on Resolution No. 3203 adopting the Housing Production Strategy
• Approve a $500,000 construction contract with VSS International for the FY 2026 Slurry Seal Project (Project 4014)
• Declare eligibility and election to receive state shared revenues (Resolutions 3198 & 3199)

The Wilsonville City Council approved the FY2025-26 budget of $228,927,800 and levied the general tax rate of $2.5206, after rejecting an amendment to cut SMART transit staff. The council also adopted the 2025-2045 Housing Needs and Capacity Analysis and the Housing Production Strategy, and approved several resolutions including state shared revenues and a supplemental budget adjustment.

• Adopted FY2025-26 budget of $228,927,800 with $2.5206 tax levy (3-2)
• Rejected amendment to cut SMART transit FTE by 6 positions (2-3)
• Adopted Ordinance No. 898, 2025-2045 Housing Needs and Capacity Analysis (5-0)
• Adopted Resolution No. 3203, Housing Production Strategy (5-0)
• Approved Resolution No. 3198, state shared revenues eligibility (5-0)
• Approved Resolution No. 3199, state shared revenues election (5-0)
• Approved Resolution No. 3200, budget and appropriations (3-2)
• Approved Resolution No. 3201, supplemental budget adjustment FY2024-25 (5-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Agency will consider adopting its budget and appropriations for fiscal year 2025-26, including declaring intent to collect tax increment. The agenda also includes approval of prior meeting minutes and an opportunity for public comment.

• URA Resolution No. 353 adopting budget, making appropriations, and declaring intent to collect tax increment for FY 2025-26
• Approval of minutes from October 7, 2024 meeting

The Urban Renewal Agency approved its FY 2025-26 budget of $9,429,791 and levied the full division-of-tax amount for the Coffee Creek District and WIN Twist Bioscience Plans. The consent agenda, including minutes from October 7, 2024, was also approved. No other substantive decisions were made.

• Approved FY 2025-26 budget of $9,429,791 and full division-of-tax levy for Coffee Creek District and WIN Twist Bioscience Plans (5-0)
• Approved consent agenda including October 7, 2024 meeting minutes (5-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee will meet to discuss Juneteenth event planning, including potential performances, crafts, and giveaways, and to decide on allocating additional sponsorship funds. The agenda also includes approval of the May 20, 2025 minutes. This is a working meeting focused on event details and funding.

• Discussion of Juneteenth event planning (performance, craft, giveaway)
• Potential allocation of additional sponsorship funds
• Approval of May 20, 2025 meeting minutes

The subcommittee approved a motion to include Anansi Beat Drumming for $1,000, cancel DJ NVPRT, and direct staff to purchase Juneteenth coloring books (3-0). It also approved purchasing 200 canned hibiscus beverages from Hibisbloom (3-0). The May 20, 2025 minutes were approved (2-0-1).

• Approved drumming by Anansi Beat Drumming for $1,000, canceled DJ NVPRT, directed staff to purchase coloring books (3-0)
• Approved purchase of 200 canned hibiscus beverages from Hibisbloom (3-0)
• Approved May 20, 2025 minutes (2-0-1)

Development Review Board B

The regularly scheduled Wilsonville Development Review Board Panel B meeting for May 26, 2025 (rescheduled to May 29) was cancelled because of the Memorial Day holiday. The next meeting is scheduled for June 23, 2025.

Library Board

The Wilsonville Library Board is holding a meeting on May 28, 2025, at the Wilsonville Public Library and via Zoom. The agenda consists of routine procedural items, including roll call, approval of the April 23, 2025 minutes, and ongoing reports from the library director, city budget committee, friends of the library, and library foundation.

• Approval of Minutes: 04.23.2025
• Director's Report
• Policies and Procedures
• City Budget Committee
• SRP Overview

The Wilsonville Library Board approved new collection policies with one correction, voting unanimously. The board also received updates on the library budget moving to the City Council, the Summer Reading Program, and fundraising results.

• Approved new collection policies with one correction (unanimous)
• Approved minutes of April 23rd meeting

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Pride Subcommittee is meeting to discuss and plan the upcoming Pride event, including music, speaker, and food arrangements. The agenda also includes approval of minutes from previous meetings. Public comment can be submitted by email or mail before the meeting.

• Pride Event Planning (music, speaker, food, etc.)
• Approval of April 29, 2025 and May 12, 2025 minutes

The Diversity, Equity and Inclusion Pride Subcommittee met remotely and discussed Pride event planning, including music, speaker, and food details. They designated the remaining funds for purchasing water bottles and food truck tickets for attendees. The minutes from April 29 and May 12 were not reviewed and will be added to the next meeting.

• Designated remaining funds for water bottles and food truck tickets for Pride event attendees
• Deferred review of April 29 and May 12 minutes to next meeting

Budget Committee

The Wilsonville Budget Committee meeting scheduled for May 22, 2025, has been cancelled. No business will be conducted.

The Wilsonville Budget Committee meeting scheduled for May 22, 2025, was cancelled. No decisions were made or items discussed.

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee is meeting to plan the Juneteenth event, including music and treats. The agenda includes approval of prior meeting minutes and discussion of event planning. Public comment can be submitted by email or mail before the meeting.

• Juneteenth Event Planning (music, treats, etc.)
• May 13, 2025 Minutes approval

The Diversity, Equity and Inclusion Juneteenth Subcommittee approved the May 13, 2025 minutes and voted to hire DJ NVPRT for $500, using remaining funds for dessert from DB Bakery. Both motions passed unanimously (4-0). The committee also planned to contact League of Women, Wilsonville Community Sharing, and Oregon Food Bank.

• Approved May 13, 2025 minutes (4-0)
• Approved DJ NVPRT for $500 and dessert from DB Bakery (4-0)

City Council

The Wilsonville City Council will hold a work session to discuss the City Manager recruitment process, industrial land readiness in Basalt Creek, and the use of opioid settlement funds for peer support services. The regular session includes a vote on a resolution to allocate community enhancement funds for the 2025/2026 fiscal year.

• Resolution No. 3197: Allocation of Community Enhancement Funds for FY 2025/2026
• Discussion on Basalt Creek industrial land readiness
• Discussion on utilizing opioid settlement funds for mental health and addiction services
• Executive session regarding legal counsel and litigation

The Wilsonville City Council voted 4-0 to authorize the City Attorney to engage in affirmative litigation to protect the city's ability to receive federal transit funding, after staff said the 2025 FTA Master Agreement contains terms the city cannot comply with, including immigration enforcement provisions that conflict with Oregon state law. The council also adopted Resolution No. 3197 to allocate Community Enhancement Funds for FY 2025/2026, and ratified multiple appointments and reappointments to city boards and commissions.

• Authorized City Attorney to engage in affirmative litigation to protect federal funding (4-0)
• Adopted Resolution No. 3197 allocating Community Enhancement Funds for FY 2025/2026 (4-0)
• Reappointed Deborah Zundel and Susan Schenk to Arts, Culture, and Heritage Commission (4-0)
• Appointed Douglas Parker to Arts, Culture, and Heritage Commission (4-0)
• Appointed Rick Wallace and Wilnise Jasmin to DEI Committee (4-0)
• Appointed Mina Lemke to DEI Committee (4-0)
• Appointed Wendy Hall and Theodore Russell to Kitakata Sister City Advisory Board (4-0)
• Reappointed Richard Spence to Library Board and appointed Sarah Ebersole (4-0)

Planning Commission

The Wilsonville Planning Commission will hold a public hearing on the Housing Our Future plan, followed by work sessions on industrial land readiness at Basalt Creek and CFEC parking. The meeting also includes approval of prior minutes and informational items on City Council actions and the 2025 work program.

• Public hearing: Housing Our Future (Rybold)
• Work session: Wilsonville Industrial Land Readiness (Basalt Creek)
• Work session: CFEC Parking
• Consideration of April 9, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (April 7 & 21, 2025)

Budget Committee

The Wilsonville Budget Committee is reconvening from its May 7 meeting to continue reviewing the FY 2025-26 proposed budget. The agenda includes public hearings, citizen input, department presentations, and a final motion to approve the budget.

• Public hearings for the FY 2025-26 Proposed Budget
• Department presentations: Policy and Administration, Community Development, Parks & Recreation, Library, Public Safety
• Motion to approve the FY 2025-26 Proposed Budget

The Budget Committee approved the FY 2025-26 Proposed Budget of $228,927,800 and levied the full city general tax rate of $2.5206, passing 9-1. The meeting included public testimony and departmental presentations, with no other substantive decisions made.

• Approved FY 2025-26 Proposed Budget of $228,927,800 (9-1)
• Levied full city general tax rate of $2.5206 (9-1)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee is meeting to plan the Juneteenth event, including music, speaker, and food. The agenda also includes approval of the April 24, 2025 minutes. This is a working session focused on event logistics.

• Juneteenth event planning (music, speaker, food)
• Approval of April 24, 2025 minutes

The Wilsonville DEI Juneteenth Subcommittee approved the April 24, 2025 minutes and voted to include Oregon Black Pioneers in the Juneteenth event with a $200 honorarium. Staff reported that giveaway items were ordered and that the DJ, Bryson Wallace, is no longer available; the committee will discuss a replacement DJ and fund allocation at the next meeting.

• Approved April 24, 2025 minutes (3-0)
• Approved $200 honorarium for Oregon Black Pioneers (3-0)

Urban Renewal Agency

The Wilsonville Urban Renewal Budget Committee is meeting to hold a public hearing regarding the proposed urban renewal budget for the 2025-26 fiscal year. Following the hearing and a budget presentation, the committee will deliberate and vote on the approval of the proposed budget.

• Public hearing on the FY 2025-26 proposed urban renewal budget
• Approval of minutes from the May 15, 2024 meeting
• Deliberation and final motion to approve the FY 2025-26 budget

The Wilsonville Urban Renewal Budget Committee unanimously approved the FY 2025-26 proposed Urban Renewal Agency budget of $9,429,791, including levying the full divide-the-taxes amount for the Coffee Creek District and the WIN Twist Bioscience Plans. The meeting included a public hearing with no citizen testimony, and the budget was approved by a 9-0 vote.

• Approved FY 2025-26 Urban Renewal Agency budget of $9,429,791 (9-0)
• Approved levying full divide-the-taxes amount for Coffee Creek District and WIN Twist Bioscience Plans (9-0)
• Approved meeting agenda (9-0)
• Approved May 15, 2024 meeting minutes (9-0)

Development Review Board A

The regularly scheduled Wilsonville Development Review Board Panel A meeting on May 12, 2025 was cancelled. The next meeting is scheduled for June 9, 2025.

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Pride Subcommittee will convene remotely on May 12, 2025 at 4:00 PM to approve the April 29 minutes and discuss event planning. The meeting is open to public comment via email or mail submitted by noon the day before.

• Approve April 29, 2025 minutes
• Discuss Event Details and Planning

The Wilsonville DEI Pride Subcommittee approved hiring DJ SM4SH for the 2025 Pride Event and directed staff to allocate $100 to the DJ, $300 for a speaker, and use remaining funds to purchase equal quantities of two books. The April 29, 2025 minutes were not reviewed and will be considered at the next meeting.

• Approved hiring DJ SM4SH for the 2025 Pride Event (4-0)
• Approved allocating $100 to DJ, $300 for speaker, and remaining funds for books (4-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss and recommend a Pride pin design, select a date for Las Posadas, and receive updates from the Pride and Juneteenth subcommittees. The agenda also includes approval of the April 8, 2025 minutes and public comment.

• Pride Pin Review & Selection
• Las Posadas Date Selection
• Pride Subcommittee Update
• Juneteenth Subcommittee Update
• April 8, 2025 Minutes approval

The committee approved the April 8, 2025 minutes, selected a Pride pin design pending logo modification, and chose December 18 for Las Posadas. It also approved the 2025 Las Posadas sponsorship packet. Updates were provided on Pride and Juneteenth events, and the library's sensory resources.

• Approved April 8, 2025 minutes (6-0)
• Selected Pride pin design on page nine, pending city logo modification (7-0)
• Selected Thursday, December 18 for Las Posadas (7-0)
• Approved 2025 Las Posadas sponsorship packet (7-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will hear a presentation on the Natural Resources Management Plan, review the Boones Ferry River Access design, and consider universal design options for the Memorial Park playground. The board will also approve the April 10, 2025 minutes and receive department updates.

• Natural Resources Management Plan presentation
• Boones Ferry River Access design and staff report
• Memorial Park Playground universal design review
• Approval of minutes from 04.10.2025

The Parks and Recreation Advisory Board approved the April 10, 2025 minutes with noted corrections. The board received informational updates on the Natural Resources Management Plan, Boones Ferry River Access, and Memorial Park Playground design, but took no other formal actions.

• Approved April 10, 2025 minutes with corrections (4-0)

Budget Committee

The Wilsonville Budget Committee will meet to elect a chair, approve previous meeting minutes, and hold public hearings on state shared revenue and the proposed FY 2025-26 budget. The committee will also hear the budget message, a budget overview, the Capital Improvement Project budget, and program budgets for Public Works and Transportation before recessing until May 13, 2025.

• Public Hearing on State Shared Revenue (ORS 221.770)
• Public Hearing on FY 2025-26 Proposed Budget
• Budget Message and Overview
• Capital Improvement Project Budget
• Program Budgets for Public Works and Transportation

The Wilsonville Budget Committee elected Member Moore as 2025 Chair and approved prior meeting minutes. The committee held public hearings on State Shared Revenue and the FY 2025-26 proposed budget, with no citizen input. Staff presented the budget message, overview, capital improvement program, and Public Works and Transportation department budgets. The meeting was recessed to May 13, 2025, at 6:00 pm to continue the budget review.

• Elected Member Moore as 2025 Budget Committee Chair (unanimous)
• Approved minutes of May 9 and 15, 2024 meetings (10-0)
• Approved order of agenda (10-0)
• Recessed meeting to May 13, 2025 at 6:00 pm (10-0)

City Council

The Wilsonville City Council will hold a meeting featuring the State of the City Address, work sessions on community programs and the French Prairie Road Pedestrian Plan, and considerations regarding council goals and a tourism promotion contract.

• Resolution No. 3186: Professional services agreement with JayRay Ads & PR, Inc. for 'Explore Wilsonville' tourism promotion and destination marketing
• Adoption of Council Goals
• French Prairie Road Pedestrian Plan Project Update
• Community Enhancement Program work session
• Tourism Promotion Marketing Contract work session

The Wilsonville City Council adopted the 2025 Council Goals, covering financial health, public safety, parks, and communication. It also approved Resolution No. 3186, authorizing a professional services agreement with JayRay Ads & PR for tourism promotion and destination marketing. The meeting included the Mayor's State of the City Address and several reports from councilors.

• Adopted 2025 City Council Goals (5-0)
• Approved Resolution No. 3186 for tourism marketing services with JayRay Ads & PR (5-0)
• Approved amended agenda moving Resolution No. 3186 to New Business (5-0)
• Approved Consent Agenda including April 21, 2025 meeting minutes (5-0)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Pride Subcommittee will meet remotely on April 29, 2025 to discuss planning for an upcoming Pride event including music, speakers, and food. The committee will also approve minutes from its April 8 meeting.

• Approve April 8, 2025 meeting minutes
• Plan Pride event logistics (music, speaker, food) at 4:00 PM via Zoom

Development Review Board B

The Wilsonville Development Review Board Panel B meeting scheduled for April 28, 2025, has been cancelled. The next Panel B meeting is scheduled for Thursday, May 29, 2025, rescheduled due to the Memorial Day holiday. This notice is procedural only; no decisions or discussions are listed.

• Meeting cancelled for April 28, 2025
• Next meeting rescheduled to May 29, 2025

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Juneteenth Subcommittee is meeting to discuss and recommend plans for the Juneteenth event, including music, speaker, and food. The agenda includes approval of the April 14, 2025 minutes and is otherwise focused on event planning. Public comment is accepted via email or mail before the meeting.

• Juneteenth event planning (music, speaker, food)
• Approval of April 14, 2025 minutes
• Public comment deadline: 12:00 PM day before meeting

The DEI Juneteenth Subcommittee approved several event-planning items, including catering, book purchases, a vendor table, and giveaway items. All motions passed unanimously. The next meeting is scheduled for May 13, 2025.

• Approved Miss'ipi Chef catering for 250 meals, not to exceed $3,000 (5-0)
• Approved purchase of 50 books each of three titles from Third Eye Books (5-0)
• Approved Third Eye Books table at event with 1619 Project info (5-0)
• Approved 50 tea and 100 soap giveaways, not to exceed $500 per vendor (5-0)
• Approved April 14, 2025 minutes (4-0)

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business including the Director's Report, the Strategic Plan, and a review of State Standards. The board will also evaluate its own function and hear reports from the Friends of the Library and the Library Foundation. The agenda is largely procedural and informational, with no major decisions or public hearings listed.

• Approval of minutes from March 26, 2025
• Director's Report
• Strategic Plan discussion
• State Standards Review
• Staff visitor: Lizzie Figueroa

The Wilsonville Library Board approved the March 26 meeting minutes with one change. No other formal decisions were made; the meeting consisted of staff reports and updates on upcoming events, a strategic plan review, and a board self-evaluation.

• Approved March 26 meeting minutes with one change

City Council

The Wilsonville City Council will hold a work session on housing, parking compliance, and sewer/storm utility rates, followed by a regular meeting with a fire district update and citizen input. The agenda is mostly informational and procedural, with no major legislative actions scheduled.

• Housing Our Future discussion
• Climate Friendly and Equitable Communities (CFEC) parking compliance and standards reform
• Sewer & Storm Utility Rate Review
• Tualatin Valley Fire & Rescue State of the District presentation
• Public Contracting Quarterly Report

The Wilsonville City Council met on April 21, 2025, and approved the consent agenda (minutes of the April 7 meeting) unanimously. The meeting was largely ceremonial and informational: the council issued proclamations, heard a State of the District report from Tualatin Valley Fire & Rescue, and recognized Community Development Director Chris Neamtzu with an award. No substantive policy decisions were made.

• Approved consent agenda including April 7, 2025 meeting minutes (5-0)
• Approved order of agenda (5-0)

Wilsonville-Metro Community Enhancement Committee

The Wilsonville-Metro Community Enhancement Committee meets to discuss and recommend allocations for several grant applications under the Community Enhancement Program. The committee will review updates and requests from local organizations and city departments, including wildlife, parks, and community-sharing initiatives.

• Review of Community Enhancement Program Update
• Consideration of Charbonneau Community Foundation Grant Request
• Evaluation of City of Wilsonville - Community Wildlife Connection Grant Request
• Review of City of Wilsonville - Parks Department Grant Request
• Discussion of Heart of the City and Wilsonville Community Sharing Grant Requests

The Wilsonville-Metro Community Enhancement Committee recommended awarding a total of $99,650 in community enhancement funding across five projects, including $10,000 for the Charbonneau Community Foundation, $8,650 for the Natural Resources Community Wildlife Connections Project, $27,745 for the Parks Department Memorial Park Wayfinding Project, $41,905 for Heart of the City's Security Improvement Project, and $11,350 for the Wilsonville Community Sharing Relocation Project. The motion passed unanimously (5-0). The committee also approved the September 30, 2024 minutes (5-0). No other substantive decisions were made.

• Approved minutes of 9/30/2024 (5-0)
• Recommended $10,000 for Charbonneau Community Foundation French Prairie Road Project (5-0)
• Recommended $8,650 for Natural Resources Community Wildlife Connections Project (5-0)
• Recommended $27,745 for Parks Department Memorial Park Wayfinding Project (5-0)
• Recommended $41,905 for Heart of the City Security Improvement Project (5-0)
• Recommended $11,350 for Wilsonville Community Sharing Relocation Project (5-0)

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission will meet to select an artist/design for a temporary Pride Month mural and to review and score responses to the Boones Ferry Park Public Art Project Request for Qualifications. The agenda also includes approval of the March 19, 2025 minutes and an update from the Arts & Culture Program Coordinator.

• Temporary Pride Month Mural Artist/Design Selection
• Boones Ferry Park Public Art Project RFQ – Review and Scoring
• Approval of Minutes: 3.19.2025

The Arts, Culture, and Heritage Commission approved Daren Todd's design for the temporary Pride Month mural (7-3) and advanced three artists—Pete Beeman, Todji Kurtzman, and Lin McJunkin/Milo White—to the RFP Design Phase for the Boones Ferry Park public art project. The meeting also included approval of the March 19, 2025 minutes and an update on the heARTs project.

• Approved March 19, 2025 minutes (unanimous)
• Approved Daren Todd's Pride Month mural design (7-3)
• Advanced Pete Beeman, Todji Kurtzman, and Lin McJunkin/Milo White to RFP Design Phase for Boones Ferry Park (unanimous)

Development Review Board A

The Development Review Board Panel A meeting scheduled for April 14, 2025, has been cancelled. The next regular meeting is set for May 12, 2025. No other business is on the agenda.

• Meeting cancelled
• Next meeting May 12, 2025

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee and its Juneteenth Subcommittee will meet to approve the April 1, 2025 minutes and discuss Juneteenth event planning, including music, speaker, and food. The meeting is open to the public via Zoom or in-person at Wilsonville City Hall.

• Approval of April 1, 2025 meeting minutes
• Juneteenth event planning discussion (music, speaker, food)

The Wilsonville DEI Committee/Juneteenth Subcommittee approved the April 1, 2025 minutes and selected Tai Harden-Moore as the speaker for the Juneteenth event. Clackamas Community College will be a silver sponsor, and no update was provided from Missipi Chef. The meeting was procedural and planning-focused, with no other substantive decisions.

• Approved April 1, 2025 minutes (5-0)
• Selected Tai Harden-Moore as Juneteenth event speaker (5-0)

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will review five Community Opportunity Grant requests totaling $19,000, covering projects from a fuel storage switch to a skate jam. The board will also approve minutes from October 2024, appoint 2025 officers, and discuss progress on board goals and upcoming events.

• Charbonneau Country Club fuel storage transfer switch ($2,350)
• Sole Sisters Half Marathon, 10k and 5k ($10,620)
• Tabi Traughber 'Turning Darkness into Light' event ($3,500)
• Wilsonville Garden Club Rose Buddies ($200)
• Wilsonville Skatepark Association Skate Jam 2025 ($2,330)

The Parks and Recreation Advisory Board approved community opportunity grants totaling $12,500 to five organizations, with some applicants reducing their requested amounts. The board also approved the October 2024 minutes, elected officers, and voted to keep the 2025 goals unchanged from 2024. No other substantive decisions were made.

• Approved $2,350 grant to Charbonneau Country Club for fuel storage transfer switch (unanimous)
• Approved $4,250 grant to Sole Sisters for half marathon, 10k, and 5k (unanimous; reduced from $10,620)
• Approved $3,500 grant to Tabi Traughber for 'Turning Darkness into Light' event (unanimous)
• Approved $200 grant to Wilsonville Garden Club for Rose Buddies (unanimous)
• Approved $2,200 grant to Wilsonville Skatepark Association for Skate Jam 2025 (unanimous; reduced from $2,320)
• Approved minutes from October 10, 2024 (unanimous)
• Elected Amanda Harmon as Chair and Amanda Aird as Vice-Chair (unanimous)
• Approved keeping 2025 board goals same as 2024 (unanimous)

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss 'Housing Our Future' and CFEC parking, with no formal decisions scheduled. The agenda also includes approval of prior meeting minutes and informational items on City Council actions and the 2025 work program.

• Work session on Housing Our Future (60 minutes)
• Work session on CFEC Parking (60 minutes)
• Consideration of March 12, 2025 Planning Commission minutes
• City Council Action Minutes (March 3 & 17, 2025) for information
• 2025 PC Work Program for information

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board will meet to approve minutes, discuss the budget, debrief from a recent Kitakata meeting, and review a draft itinerary for an upcoming visit. The board will also hear citizen input and plan future agenda items.

• Approval of 03.13.25 minutes
• Budget discussion
• Debrief from Kitakata meeting
• Draft itinerary review
• Future meeting dates through October

The Kitakata Sister City Advisory Board approved the February 12, 2025 meeting minutes (5-0). The board discussed the upcoming December 2025 visit to Kitakata, Japan, with AKIA staff providing feedback on student experiences and suggesting activities like solo home stays and seasonal events. No other formal decisions were made.

• Approved February 12, 2025 meeting minutes (5-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Pride Subcommittee is meeting to discuss and recommend plans for the upcoming Pride event, including music, speaker, and food. The agenda also includes approval of the March 31, 2025 minutes. This is a working meeting focused on event planning, not a final decision-making body.

• Pride Event Planning (music, speaker, food, etc.)
• Approval of March 31, 2025 minutes

The Wilsonville DEI Pride Subcommittee approved plans for the 2025 Pride event, including contracting four food trucks and selecting Robin Will as the keynote speaker. The committee also approved the March 31, 2025 minutes and discussed sponsorship and music options.

• Approved March 31, 2025 minutes (3-0)
• Approved creating contracts with four food trucks for the Pride event (3-0)
• Approved Robin Will as keynote speaker for the 2025 Pride event (3-0)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee is meeting to discuss and potentially recommend actions on several items, including presentations on a universal playground and a library DEI audit, as well as updates on event planning for Pride and Juneteenth. The agenda also includes routine consent items (approving previous meeting minutes) and administrative business.

• Parks and Recreation Department Universal Playground Presentation
• Library DEI Audit Presentation
• Pride Sponsorship and Pride Event Planning Update
• Juneteenth Event Planning Update
• Event Sponsorships

City Council

The Wilsonville City Council is meeting to consider adopting the Tourism Development Strategy and its FY 2025/26 Five-Year Action Plan, along with routine consent items. The agenda also includes presentations on a family justice center and the police department, plus citizen input and proclamations.

• Resolution No. 3194 adopting FY 2025/26 Five-Year Action Plan for Tourism Development Strategy
• Resolution No. 3195 adopting the Tourism Development Strategy, April 2025
• Minutes of March 17, 2025 City Council meeting
• Proclamations for Arbor Day, Child Abuse Prevention Month, and Volunteer Appreciation Month

The Wilsonville City Council approved the consent agenda, which included two resolutions adopting the FY 2025/26 Five-Year Action Plan and the Tourism Development Strategy, as well as the minutes from the March 17, 2025 meeting. No new, continuing, or public hearing business was conducted. The meeting also featured presentations on the A Safe Place Family Justice Center and the State of the Police Department, along with public comments and councilor reports.

• Approved Resolution No. 3194 adopting FY 2025/26 Five-Year Action Plan for Tourism Development Strategy (5-0)
• Approved Resolution No. 3195 adopting Tourism Development Strategy, April 2025 (5-0)
• Approved minutes of March 17, 2025 City Council meeting (5-0)

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee will meet to approve the March 19, 2025 minutes, interview marketing consultant candidates, and select a consultant. The committee will also discuss its expectations for the tourism promotion program. This is a regular business meeting with no public hearings or major budget decisions.

• Interview marketing consultant candidates
• Select marketing consultant
• Discuss committee expectations for tourism promotion program
• Approve March 19, 2025 meeting minutes

The Tourism Promotion Committee voted to recommend approval of a contract with JayRay for tourism promotion and marketing services for fiscal years 2025/26 through 2027/28 at $200,000 per year, with options for two one-year extensions through 2029/30, not to exceed $1,000,000 total. The committee also approved the March 19, 2025 minutes and directed staff to post JayRay monthly reports to the city website.

• Recommended approval of JayRay contract for tourism marketing, $200,000/year, not to exceed $1,000,000 through FY 2029/30 (motion passed)
• Approved March 19, 2025 meeting minutes (6-0)
• Directed staff to post JayRay monthly reports to city website

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee and its Juneteenth Subcommittee will meet to approve the March 18, 2025 minutes and discuss planning for the Juneteenth event, including music, speaker, and food. The meeting is open to the public via Zoom or in-person at City Hall.

• Approval of March 18, 2025 meeting minutes
• Juneteenth event planning: music, speaker, food

The DEI Committee approved the March 18, 2025 minutes (4-0) and discussed Juneteenth event planning, including speaker outreach, tea and soap quotes, and book pricing. No other substantive decisions were made.

• Approved March 18, 2025 minutes (4-0)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville DEI Committee/Pride Subcommittee is meeting to discuss and plan the Pride event, including music, speaker, and food. The meeting is open for public comment via email or mail.

• Pride Event Planning (music, speaker, food, etc.)

The DEI Committee's Pride Subcommittee discussed event planning options and voted to recommend the sponsorship packet as presented. The motion passed 3-0. Additional event ideas were discussed but not formally decided.

• Recommended sponsorship packet for Pride event (3-0)

Library Board

The Wilsonville Library Board is meeting to review the director's report, receive a half-year budget update for FY25 and begin initial discussions for FY26, and consider policies, procedures, workplans, and goals. The agenda also includes approval of minutes from October 2024 and reports from the Friends of the Library and Library Foundation. This is a regular business meeting with no public hearings or major decisions listed.

• Approval of minutes from October 23, 2024
• FY25 half-year budget update and FY26 initial discussion
• Policies and procedures review
• Annual library report and board report card
• Friends of the Library and Library Foundation reports

The Wilsonville Library Board approved the library's new Policies and Procedures with unanimous votes from all three members present. The board also received updates on the budget, strategic plan progress, and various projects, but no other formal decisions were made.

• Approved new Policies and Procedures (3-0)
• Approved minutes of October 23rd meeting

Development Review Board B

The Development Review Board Panel B meeting scheduled for March 24, 2025, has been cancelled. The next regular meeting is set for April 28, 2025. No agenda items were discussed or decided.

• Meeting cancelled for March 24, 2025
• Next meeting scheduled for April 28, 2025

Arts, Culture, and Heritage Commission

The Arts, Culture, and Heritage Commission will discuss updates on the Heritage Tree Program, including a nomination for a 'Holiday Leyland Cypress,' and the Boones Ferry Park public art project 'Essence of the River.' They will also plan a Multicultural Dance Celebration and receive an update on the HeARTs of Wilsonville program. The meeting includes consent agenda approval of prior minutes and citizen input.

• Heritage Tree Program update and 'Holiday Leyland Cypress' nomination
• Boones Ferry Park public art 'Essence of the River' project update and call for entry
• Multicultural Dance Celebration event planning
• HeARTs of Wilsonville: Many Cultures, One Heart update
• Approval of minutes from February 19, 2025

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to discuss tourism promotion and destination marketing updates, review the Tourism Development Strategy, and consider responses to a marketing Request for Proposal. The agenda also includes approval of the January 29, 2025 minutes and committee member updates.

• Review of Tourism Development Strategy
• 1 Year Implementation/5 Year Action Plan
• Responses to Marketing Request for Proposal
• Approval of January 29, 2025 minutes

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee and Juneteenth Subcommittee will meet to approve minutes from March 6 and discuss Juneteenth event planning, including music, speaker, and food. The meeting is open to the public in person or via Zoom, with public comment accepted by email or mail.

• Approval of March 6, 2025 meeting minutes
• Juneteenth event planning: music, speaker, food, etc.
• Public comment deadline: 12:00 PM day before meeting
• Meeting at Wilsonville Public Library Oak Room, 8200 SW Wilsonville Road

The Wilsonville DEI Committee/Juneteenth Subcommittee met on March 18, 2025, and approved the minutes from the March 6 meeting (4-0). The committee discussed planning for the Juneteenth event, including contacting a Mississippi chef for a quote, reaching out to potential speakers, coordinating with the school library on book titles, and requesting a quote for tea bags. No other substantive decisions were made.

• Approved March 6, 2025 minutes (4-0)

Task Force

The Housing Our Future Task Force reviews final actions for the City of Wilsonville’s Housing Production Strategy (HPS) and discusses implementation schedules and monitoring metrics. The meeting also covers next steps, including outreach to Latino organizations and upcoming public events.

• Review final actions for inclusion in the HPS
• Discuss implementation schedule and monitoring metrics
• Outreach to Latino organizations scheduled for March 2025
• Open House scheduled for April 4, 2025
• Planning Commission and City Council meetings on April 9 and 21, 2025

City Council

The Wilsonville City Council will hold a work session on SMART ridership survey results and property tax exemptions, then vote on five resolutions granting property tax exemptions to low-income apartment developments. The meeting also includes a legal discussion on Wilsonville Code Chapter 3 interpretation and routine consent items.

• Resolution 3189: Property tax exemption for Autumn Park Apartments (Northwest Housing Alternatives)
• Resolution 3190: Property tax exemption for Charleston Apartments (Northwest Housing Alternatives)
• Resolution 3191: Property tax exemption for Creekside Woods LP (Northwest Housing Alternatives)
• Resolution 3192: Property tax exemption for Rain Garden Limited Partnership (Caritas Community Housing)
• Resolution 3193: Property tax exemption for Wiedemann Park (Accessible Living, Inc.)

City Council

The Wilsonville City Council will hold a full-day retreat to review city goals and set priorities for future work. The meeting includes staff updates, small-group discussions, and exercises to refine goals into SMART criteria.

City Council

The Wilsonville City Council is holding a retreat and goal-setting workshop on March 14, 2025, from 12:00 PM to 5:00 PM at the Public Works Building. This is a training and team-building session, not a formal meeting, and councilors will take no deliberations or decisions. The agenda is procedural and contains no actionable items.

• Retreat and goal-setting workshop for City Council
• Training session and team building
• No deliberations or decisions will be made

Planning Commission

The Wilsonville Planning Commission is holding a work session to discuss industrial land readiness in the Basalt Creek area, a 90-minute agenda item. The commission will also consider approving the February 12, 2025 meeting minutes and receive informational updates on City Council action minutes and the 2025 PC Work Program.

• Work session on Wilsonville Industrial Land Readiness (Basalt Creek)
• Consideration of February 12, 2025 Planning Commission minutes
• Informational: City Council Action Minutes (February 3 & 20, 2025)
• Informational: 2025 PC Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to approve minutes, introduce members, and plan the December 2025 visit to Kitakata, Japan. They will review the December 2022 itinerary and discuss key takeaways for students. The meeting is largely procedural and planning-focused, with no major decisions or financial items on the agenda.

• Approval of February 12, 2025 meeting minutes
• Review of December 2022 itinerary for the December 2025 visit
• Discussion of most important takeaway for students
• Scheduling of future meetings

The Kitakata Sister City Advisory Board approved the January 15, 2025 meeting minutes. Staff reported a remaining budget of $22,747 through June 30, 2025. The board discussed plans for a free public cooking class on May 3 and a potential fall performance, but no formal decisions were made on these items.

• Approved January 15, 2025 meeting minutes (5-0)

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss and potentially make recommendations on several items, including a presentation on Little Free Libraries, an update on the Equity Lens Tool project, and planning for Pride and Juneteenth events. The agenda also includes approval of the February 11, 2025 minutes and an opportunity for public comment.

• Little Free Library Presentation
• Equity Lens Tool Project Update
• Pride Pin & Event Planning
• Juneteenth Event Planning (music, speaker, food, etc.)
• February 11, 2025 Minutes approval

Development Review Board A

The Development Review Board Panel A is meeting on March 10, 2025. The only public hearing item, Resolution No. 439 for a ParkWorks Class 3 Sign Permit and Waiver, has been withdrawn and no hearing will be held. The rest of the agenda is procedural, including approval of prior meeting minutes, board communications, and staff training updates.

• Resolution No. 439: ParkWorks Class 3 Sign Permit and Waiver withdrawn (603 sq ft wall sign at ParkWorks Industrial Building)
• Approval of minutes from January 13, 2025 DRB Panel A meeting
• Results of January 27 and February 24, 2025 DRB Panel B meetings
• Recent City Council Action Minutes
• Oregon Government Ethics Commission and Waiver trainings for staff

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee and Juneteenth Subcommittee will meet to approve minutes from February 19, 2025, and discuss planning for the Juneteenth event, including music, speaker, and food. The meeting is open to the public via Zoom or in person at City Hall.

• Approval of February 19, 2025 meeting minutes
• Juneteenth event planning (music, speaker, food)

The Diversity, Equity and Inclusion Committee/Juneteenth Subcommittee approved the February 19, 2025 minutes and selected Bryson Wallace for Juneteenth 2025 music. The committee also discussed event planning, including a Mississippi chef, Third Eye Books' potential involvement, and possible speakers. No other substantive decisions were made.

• Approved February 19, 2025 minutes (4-0)
• Selected Bryson Wallace for Juneteenth 2025 music (4-0)

General

This is a work session only, with no formal City Council meeting. The council will discuss the city manager recruitment process and the Town Center planning process. No decisions are scheduled; items are for discussion only.

• City Manager Recruitment Process discussion (45 min)
• Town Center Planning Process discussion (90 min)

Library Board

The Wilsonville Library Board is meeting to discuss the library's budget, including a half-year update for FY25 and initial discussions for FY26. The agenda also includes reports from the director, Friends of the Library, and the Library Foundation, as well as policy and workplan reviews. This is a regular business meeting with no major public hearings or rezonings.

• Budget: FY25 Half Year Update and FY26 Initial Discussion
• Approval of Minutes from October 23, 2024
• Director's Report
• Policies and Procedures review
• Annual Library Report and Board Report Card

Development Review Board B

The Development Review Board Panel B is meeting for a routine session. The agenda includes approval of prior meeting minutes, citizen input, and staff communications on training topics. No public hearings or major decisions are scheduled.

• Approval of minutes from January 27, 2025 DRB Panel B meeting
• Citizen input period for non-agenda items
• Staff communication on Oregon Government Ethics Commission public meeting training
• Staff communication on waiver training

City Council

The Wilsonville City Council will hold a work session on a tourism development strategy and the Housing Our Future plan, then a regular meeting featuring a proclamation, a city manager employment agreement amendment, and a public hearing on a supplemental budget adjustment for FY 2024-25. The agenda also includes routine consent items and an executive session for legal matters.

• Resolution No. 3187: Supplemental budget adjustment for FY 2024-25 (public hearing)
• City Manager Employment Agreement Amendment
• Tourism Development Strategy work session
• Housing Our Future work session
• Wilsonville Wildcats Week Proclamation

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee’s Juneteenth Subcommittee meets to discuss planning for the city’s 2025 Juneteenth celebration, including music, speakers, and food. The group will also approve minutes from its February 10 meeting.

• Approve Feb 10, 2025 Juneteenth Subcommittee minutes
• Plan 2025 Juneteenth event logistics (music, speaker, food)

The Diversity, Equity and Inclusion Committee/Juneteenth Subcommittee met on February 19, 2025, and discussed planning for the Juneteenth event, including music, speaker, and food. No formal decisions were made; the meeting was primarily a discussion and recommendation session. The minutes from the February 10, 2025 subcommittee meeting were on the consent agenda, but no action is recorded.

• Discussed Juneteenth event planning (music, speaker, food) - no formal action
• Consent agenda item: DEI Subcommittee/Juneteenth February 10, 2025 Minutes - no action recorded

Arts, Culture, and Heritage Commission

The Wilsonville Arts, Culture, and Heritage Commission is meeting to select an artist for a temporary Pride Month mural, hear an update on a multicultural dance celebration, and review an art class and exhibit from Coffee Creek Correctional Facility. The agenda also includes approval of December 2024 minutes and a program coordinator update. No major policy or budget decisions are listed.

• Temporary Pride Month mural artist selection
• Art class and exhibit from Coffee Creek Correctional Facility, presented by Deb Arthur
• Multicultural Dance Celebration event update
• Approval of minutes from December 4, 2024
• Arts & Culture Program Coordinator update

The Arts, Culture, and Heritage Commission approved inviting Paola De La Cruz and Daren Todd to create designs for the Pride Month mural, with a finalist to be selected at the April meeting. They also approved the December 4, 2024 minutes and received updates on upcoming events and public art projects.

• Approved December 4, 2024 meeting minutes (unanimous)
• Approved inviting Paola De La Cruz and Daren Todd to design Pride Month mural (motion passed)

Planning Commission

The Planning Commission will hold a work session on the Wilsonville Industrial Land Readiness project, focusing on the Basalt Creek area. The meeting also includes nominations for Chair and Vice Chair, approval of past meeting minutes, and informational updates on City Council actions and the 2025 work program.

• Work session on Wilsonville Industrial Land Readiness (Basalt Creek)
• Chair and Vice Chair nominations
• Consideration of December 11, 2024 and January 8, 2025 minutes
• City Council Action Minutes (January 6 & 23, 2025)
• 2025 PC Work Program

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to handle routine business, including approving minutes from January 15, and to discuss upcoming events and activities. The agenda includes a cooking class, the Sounds of Japan event, a March meeting with AKIA, and a review of goals. This is a regular advisory board meeting with no major policy decisions or financial actions listed.

• Approval of 01.15.25 minutes
• Discussion of cooking class
• Discussion of Sounds of Japan event
• March meeting with AKIA
• Review of board goals

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee is meeting virtually to discuss DEI program updates and plan upcoming Pride and Juneteenth events, including music, speakers, and food. The agenda also includes approval of the January 14, 2025 minutes and public input.

• DEI Program Updates
• Pride Event Planning (all aspects)
• Juneteenth Event Planning (music, speaker, food, etc.)
• Approval of January 14, 2025 minutes

Development Review Board A

The Wilsonville Development Review Board Panel A meeting scheduled for February 10, 2025, has been cancelled. The next regular meeting is scheduled for March 10, 2025. No agenda items were discussed or decided.

• Meeting cancelled for February 10, 2025
• Next meeting scheduled for March 10, 2025
• Contact Shelley White, Planning Administrative Assistant, for questions

Diversity, Equity and Inclusion (DEI) Committee

The Diversity, Equity and Inclusion Committee and Juneteenth Subcommittee will meet to discuss and plan the Juneteenth event, including music, speaker, and food arrangements. The agenda contains only this one substantive item, with the rest being procedural roll call and adjournment.

• Juneteenth event planning (music, speaker, food, etc.)

The Diversity, Equity and Inclusion Committee/Juneteenth Subcommittee met on February 10, 2025, and discussed planning for the Juneteenth event. They expressed interest in a 5:00-7:30 p.m. event time, Bryson Wallace for music, a Mississippi chef for food, reaching out to speakers with alternatives, OBP as a speaker/booth/MC, library story time or craft, and giveaways if budget allows. No formal decisions or votes were recorded; the meeting was procedural and planning-focused.

• Discussed event time of 5:00-7:30 p.m. for Juneteenth
• Expressed interest in Bryson Wallace for music
• Expressed interest in Mississippi chef for food
• Discussed reaching out to speakers and finding alternatives
• Discussed OBP as speaker, booth, or MC
• Discussed library story time or craft
• Discussed giveaways if budget allows

City Council

The Wilsonville City Council will review two climate-related policy discussions in a pre-council work session and vote on two professional services contracts. The meeting includes routine procedural items, public comment, and council liaison reports before adjourning to an executive session for legal matters.

• Professional services agreement with Brown and Caldwell for Wastewater Treatment Plant Backup Ultraviolet System Replacement Project
• Contract amendment with Flow Line Construction, LLC for Park At Merryfield And Boones Ferry Park Trails Project

Tourism Promotion Committee

The Wilsonville Tourism Promotion Committee is meeting to discuss tourism marketing and promotion, including an annual report from JayRay, a tourism development strategy, and a review of implementation and action plans. They will also consider a request for proposals for tourism marketing and promotion, and a Travel Oregon grant request for a Wheel the World accessibility assessment. The agenda includes consent items and administrative business on public meeting law.

• JayRay Annual Report and Marketing Update
• Tourism Development Strategy
• Tourism Promotion Program 1 Year Implementation Plan/ 5 Year Action Plan Review
• Tourism Marketing and Promotion Request for Proposals (RFP)
• Travel Oregon Grant Request - Wheel the World Assessment

The Wilsonville Tourism Promotion Committee approved the Request for Proposals (RFP) for tourism, marketing, and promotion services consultant, and approved staff applying for a Travel Oregon grant to fund a Wheel the World accessibility assessment. Both motions passed unanimously 6-0. The committee also discussed a draft Tourism Development Strategy and implementation plans, with recommendations to City Council expected in March.

• Approved RFP for tourism, marketing, and promotion services consultant (6-0)
• Approved staff application for Travel Oregon grant for Wheel the World assessment (6-0)
• Approved October 11, 2024 meeting minutes

Task Force

The Housing Our Future Task Force is reviewing potential actions to meet Wilsonville’s housing needs, discussing whether proposed strategies are appropriate and identifying any missing implementation considerations. The group will continue refining these actions and compile the Housing Production Strategy for a future City Council presentation.

• Discuss recommendations for refining potential housing actions
• Evaluate appropriateness of actions to address unmet housing needs
• Identify missing implementation considerations for each action
• Continue refining selected actions and compile Housing Production Strategy
• Future City Council meeting scheduled for February 20, 2025

Development Review Board B

The Development Review Board Panel B is meeting to elect its 2025 chair and vice-chair, approve prior meeting minutes, and receive updates from other board panels and City Council. The agenda is largely procedural, with no public hearings or land-use decisions scheduled.

• Election of 2025 chair and vice-chair
• Approval of minutes from September 23, 2024 DRB Panel B meeting
• Results of DRB Panel A meetings (Oct 14, Nov 14, Dec 9, 2024; Jan 13, 2025)
• Recent City Council action minutes
• DRB motion training

City Council

The Wilsonville City Council will hold second readings and public hearings on two ordinances to annex about 9 acres at 7400 SW Frog Pond Lane and rezone it from Clackamas County's RRFF-5 zone to the Residential Neighborhood (RN) zone for a 28-lot residential subdivision. The council will also discuss its 2025-2026 state legislative agenda and priorities, including a joint transportation package with Clackamas County communities, and receive a Metro housing funding update. A work session and executive session on legal counsel/litigation precede the regular meeting.

• Ordinance No. 896: annexation of ~9 acres at 7400 SW Frog Pond Lane for 28-lot subdivision
• Ordinance No. 897: zone map amendment from RRFF-5 to RN on same property
• Discussion of 2025-2026 State Legislative Agenda and 2025 Session Priorities
• Joint Values and Outcomes for 2025 Legislative Transportation Package (Clackamas County communities)
• Metro Housing Funding Update

The Wilsonville City Council approved the second reading of Ordinances 896 and 897, annexing approximately 9 acres at 7400 SW Frog Pond Lane and rezoning it from Clackamas County Rural Residential Farm Forest 5-Acre (RRFF-5) to Residential Neighborhood (RN) for a 28-lot residential subdivision. Councilor Dunwell abstained from both votes due to an ex-parte conversation. The council also adopted the 2025-2026 State Legislative Agenda, 2025 State Legislative Session Priorities, and the Joint Values and Outcomes for the 2025 Legislative Transportation Package, all by 5-0 votes.

• Approved Ordinance 896 annexing 9 acres at 7400 SW Frog Pond Lane for 28-lot subdivision (4-0-1, Dunwell abstained)
• Approved Ordinance 897 rezoning same property from RRFF-5 to RN zone (4-0-1, Dunwell abstained)
• Adopted 2025-2026 State Legislative Agenda (5-0)
• Adopted 2025 State Legislative Session Priorities (5-0)
• Adopted Joint Values and Outcomes for 2025 Legislative Transportation Package (5-0)
• Approved City Council member assignments to boards and committees (5-0)
• Approved minutes of January 6, 2025 meeting (5-0)

Library Board

The Wilsonville Library Board is meeting to discuss ongoing business, including a half-year update on the FY25 budget and initial discussion of the FY26 budget. The board will also receive reports from the director, Friends of the Library, and the Library Foundation, and review policies, workplans, and the annual library report. The agenda includes approval of the October 2024 minutes and a note on the library's 43rd anniversary.

• Budget: FY25 Half Year Update and FY26 Initial Discussion
• Approval of Minutes from October 23, 2024
• Director's Report
• Annual Library Report
• Friends of the Library Report and Library Foundation Report

Kitakata Sister City Advisory Board

The Kitakata Sister City Advisory Board is meeting to elect a chair and vice chair, approve prior meeting minutes, and discuss the 2025 student trip to Kitakata, Japan, scheduled for December 6-16. The agenda also includes board member introductions and comments. No major policy decisions or financial actions are listed.

• Approval of December 11, 2024 meeting minutes
• Election of Chair and Vice Chair
• Student trip dates: December 6-16, 2025
• Discussion of host family info nights
• Public Meetings Law webinar discussion

The Kitakata Sister City Advisory Board approved spending $440 on a 2025 JASO membership, with all members in favor. They also discussed the 2025 student visit dates (October 17-27 or December 6-16), reviewed the home stay application and 2023 itinerary, and suggested design additions for the Many Cultures, One HeART Project. No other formal decisions were made.

• Approved $440 for 2025 JASO membership (unanimous)
• Approved July 10, 2024 meeting minutes (unanimous)

Diversity, Equity and Inclusion (DEI) Committee

The Wilsonville Diversity, Equity and Inclusion Committee is meeting to discuss and potentially make recommendations on several items, including a debrief of a joint meeting with the ACHC, planning for a Juneteenth event, and a project involving an Equity Lens Tool. The committee will also consider approving the minutes from its November 12, 2024 meeting and discuss required training.

• Debrief of joint meeting with ACHC
• Juneteenth event planning
• Equity Lens Tool project discussion
• Approval of November 12, 2024 meeting minutes
• Discussion of required training

The Wilsonville Diversity, Equity and Inclusion Committee approved the November 12, 2024 minutes (9-0) and created a Juneteenth Event Subcommittee with five members and a three-person quorum (12-0). The subcommittee will plan the event, including food, music, entertainment, speakers, activities, and giveaways, and can direct staff to make purchases and agreements. The committee also discussed a DEI & ACHC joint meeting debrief, an upcoming Equity Lens Tool project, and administrative updates.

• Approved November 12, 2024 minutes (9-0)
• Created Juneteenth Event Subcommittee with five members, three-person quorum (12-0)

Development Review Board A

The Development Review Board Panel A is meeting to elect a 2025 chair and vice-chair, approve prior meeting minutes, and hold a public hearing on Resolution No. 439, a Class 3 Sign Permit and Waiver for a 603-square-foot wall sign at the ParkWorks Industrial Building. The sign request was continued from the December 9, 2024 meeting. The agenda also includes citizen input and board communications.

• Public hearing on Resolution No. 439: Class 3 Sign Permit (SIGN24-0013) and Waiver (WAIV24-0003) for a 603 sq ft wall sign at ParkWorks Industrial Building
• Election of 2025 chair and vice-chair
• Approval of December 9, 2024 meeting minutes
• Citizen input period for non-agenda items

Planning Commission

The Wilsonville Planning Commission will hold a work session to discuss the Climate Action Plan and parking at the CFEC (Coffee Creek? or other facility). No formal public hearings or decisions are scheduled; the agenda consists of discussion items and informational updates.

• Work session on Climate Action Plan (60 minutes)
• Work session on CFEC Parking (60 minutes)
• Informational: City Council Action Minutes from December 2, 2024
• Informational: 2025 PC Work Program

City Council

The Wilsonville City Council will hold a first reading and public hearing on two ordinances to annex about 9 acres at 7400 SW Frog Pond Lane and rezone it from Clackamas County RRFF-5 to Residential Neighborhood for a 28-lot subdivision. The council will also vote on allocating community cultural events grant funds, authorize property acquisition for the Boeckman Creek Flow Mitigation Project, and swear in newly elected officials.

• Ordinance No. 896: annexation of ~9 acres at 7400 SW Frog Pond Lane for 28-lot subdivision
• Ordinance No. 897: zone map amendment from RRFF-5 to RN on same property
• Resolution No. 3167: authorize property acquisition for Boeckman Creek Flow Mitigation Project (CIP #7068)
• Resolution No. 3184: allocate Community Cultural Events and Programs Grant Funds for FY 2024/2025
• Oath of office for Mayor Shawn O'Neil and Councilors Anne Shevlin and Adam Cunningham

The Wilsonville City Council held its first meeting of 2025, swearing in new Mayor Shawn O'Neil and Councilors Anne Shevlin and Adam Cunningham, and electing Councilor Berry as Council President. The Council approved the consent agenda, adopted Resolution No. 3167 authorizing property acquisition for the Boeckman Creek Flow Mitigation Project, and passed first readings of Ordinances 896 and 897 for a 28-lot subdivision at 7400 SW Frog Pond Lane. All votes were 5-0.

• Approved agenda order (5-0)
• Elected Councilor Berry as Council President (5-0)
• Approved consent agenda including Resolution No. 3184 and Dec. 2, 2024 minutes (5-0)
• Adopted Resolution No. 3167 for Boeckman Creek property acquisition (5-0)
• Adopted Ordinance No. 896 on first reading for 9-acre annexation at 7400 SW Frog Pond Lane (5-0)
• Adopted Ordinance No. 897 on first reading for zone change to RN at 7400 SW Frog Pond Lane (5-0)