Woodstock public meetings in 2023

City Council

The provided agenda for the November 7, 2023, City Council meeting contains only procedural placeholders and links to documents. No specific decisions, proposals, or discussion items are listed in the text.

Plan Commission

This is a procedural agenda for the Woodstock Plan Commission meeting on October 19, 2023. The agenda lists only the agenda and meeting materials, with no specific items for discussion or decision. The meeting packet is available as a PDF.

• Agenda document (10-2023_PC_AGENDA.PDF)
• Meeting packet (10-2023_PC_MEETING_PACKET.PDF)

City Council

This agenda is procedural, listing only the agenda and a link to the meeting materials packet. No specific decisions or discussion items are detailed in the provided text.

Police Pension Board

This is a procedural agenda for the Woodstock Police Pension Board meeting. The only listed items are the agenda and meeting materials, with no specific decisions or discussions detailed. The board will likely review the provided packet.

• Review of October 10, 2023 police pension packet

City Council

This agenda is purely procedural, listing only the agenda and meeting materials documents. No specific decisions or discussion items are detailed.

Historic Preservation Commission

This is a procedural agenda for the Woodstock Historic Preservation Commission meeting on September 25, 2023. It lists only the agenda and meeting materials documents, with no specific items for discussion or decision.

• No specific agenda items listed beyond agenda and meeting packet

City Council

This agenda contains only the agenda document and a meeting materials packet, with no specific action items, ordinances, or discussions listed. The meeting appears to be procedural or the substantive items are contained in the linked packet.

Library Board of Trustees

This meeting agenda contains only the single item 'Agenda' and no substantive business items. The board is not deciding or discussing any specific policy, contract, or project at this meeting.

• No substantive items listed

Board of Police Commissioners

The Board approved the minutes from the June 19, 2023 meeting and voted to keep current officer positions unchanged for 2024. The Board also established its 2024 meeting schedule and received updates on police recruit hiring and training.

• Approved June 19, 2023 meeting minutes
• Approved no changes to 2024 BOPC positions
• Set 2024 meeting dates for March 4, June 3, September 9, and December 2

City Council

The City Council held a special meeting to review 2023 community survey results and discuss ongoing strategic projects. No formal votes were taken; the session focused on staff presentations regarding infrastructure, development, and resident feedback.

• Discussed 2023 Community Survey results (1,567 responses)
• Reviewed Route 47 project costs, including $12.0 million for water and sewer relocation
• Discussed potential for annual community surveys and integration into staff KPIs
• Reviewed status of Die Cast site project and Lennar’s Riverwoods subdivision annexation
• Discussed Rec Center budget status pending PARC Grant results
• Reviewed progress of the Enhanced Streets Improvement Program (Year 3 of 5)

Arts Commission

The Commission agreed to present several public art concepts for the roundabout to the City Council and the public, with a willingness to fundraise if needed. The body also appointed a temporary Vice-Chair and updated its 2024 meeting schedule.

• Approved August 14, 2023 meeting minutes (6-0)
• Reached consensus to present roundabout art ideas to the public pending Council approval
• Appointed S. Stelford as Vice-Chair through the end of 2023 (6-0)
• Approved 2024 meeting schedule for the second Monday of every month at 6:00 PM (6-0)

Environmental Commission

The Commission reviewed potential tree programs and ordinances from other cities and discussed strategies for managing overgrown community garden beds. No new ordinances or policies were voted into law during the meeting.

• Approved minutes from July 6, 2023 meeting (5-0)

City Council

The Woodstock City Council is meeting to consider three ordinances: amending the vehicle impoundment section, removing a liquor license requirement for the Woodstock VFW Post 5040, and entering into an intergovernmental agreement with Hebron for plumbing plan review and inspection services. The agenda includes these items for discussion and potential action.

• 23-O-45: Amend Section 1.7I.16 on vehicle impoundment
• 23-O-43: Amend liquor code to remove liquor license for Woodstock VFW Post 5040
• 23-O-44: Intergovernmental agreement with Hebron for plumbing plan review and inspection services

The City Council approved a long-term strategic plan and a series of contracts for city maintenance and restoration. The council also authorized several ordinances, including the removal of a liquor license for a VFW canteen.

• Approved FY23/24-FY28/29 Strategic Plan (6-0)
• Approved $887,713 contract for Opera House exterior window and door restoration
• Approved $36,000 three-year refuse collection contract for Old Courthouse Center
• Approved $35,949 contract for Seminary Water Treatment Plant filter flow control valve
• Approved $57,500 contract extension for holiday lights installation and maintenance
• Approved Ordinance 23-O-43 to remove Class C-2 liquor license for Woodstock Post 5040 VFW
• Approved Intergovernmental Agreement with Village of Hebron for plumbing plan review and inspection
• Awarded downtown snow removal contracts to Langton Group, Gavers Excavating Inc., and Bell Cartage Corp.

Woodstock Opera House Advisory Commission

The commission reviewed the DLR Visioning Report, which includes renovation and update recommendations to be sent to the City Council. The board also received updates on summer programming, staffing changes, and the acquisition of an LED wall.

• Approved May 16, 2023 meeting minutes (5-0)

City Council

The City Council approved contracts for sidewalk replacement and skip patching. Council also approved a variation to allow a gravel parking lot at Dean Street and Hercules Road.

• Approved 2023 Sidewalk Replacement Program (Phase 2) contract to Alliance Contractors, Inc. not to exceed $110,000 (5-0)
• Approved FY23/24 Skip Patching Program contract to Schroeder Asphalt Services, Inc. not to exceed $51,000 (5-0)
• Approved Ordinance 23-0-43 allowing a gravel parking lot surface at the southeast corner of Dean Street and Hercules Road (5-0)
• Postponed Zoning Map Amendment for 708 McHenry Avenue to September 5, 2023 (5-0)
• Approved August 1, 2023 City Council Minutes (5-0)
• Approved warrants 4063 and 4064 (5-0)
• Accepted Mayor's nomination for appointment to the Recreation Commission (5-0)

Cultural & Social Awareness Commission

The Cultural and Social Awareness Commission approved a Roadmap including recommended grammatical changes. Members also established preliminary plans for the Open to All Campaign and future educational events.

• Approved July 18, 2023 meeting minutes (4-0)
• Approved the Roadmap with submitted changes (4-0)
• Decided to keep existing goals within the Roadmap
• Planned Diversity Sundays to continue at a rate of one per quarter
• Assigned Commissioners Kendall and Starzynski to create an action plan for Open to All
• Assigned Commissioner Akel to research 2024 training and education opportunities
• Reached consensus that individual commissioners attend community events as available
• Scheduled next meeting for October 2, 2023

Arts Commission

The Commission brainstormed a list of peer and aspirational communities for the NIU Arts Plan and identified members for a forthcoming task force. The body also discussed artist housing possibilities and roundabout art options after City Council declined a budget increase for a public art RFP.

• Accepted July 10, 2023 meeting minutes (5-0)
• Identified 11 peer cities for NIU Arts Plan: Janesville, Belvidere, Lake Geneva, Algonquin, Geneva, St. Charles, DeKalb, Fort Atkinson, Galena, Beloit, and Lake Zurich
• Selected A. M. Whitmore Lenzini and J. Hegner to serve on the NIU Arts Plan task force

Library Board of Trustees

The Board of Trustees approved the July 2023 building and operating fund expenditures. Members discussed upcoming staff office remodeling and the potential adoption of the ALA Library Bill of Rights at a future meeting.

• Approved July 2023 regular meeting minutes (unanimous)
• Approved July 2023 combined warrant of operating and building expenditures (unanimous)

Parks & Recreation Commission

The Commission approved recommending proposed Field and Facility Usage Fees to the City Council, effective May 1, 2024, pending negotiations with Woodstock Thunder. It also recommended that the Nature’s Way Intergenerational Inclusive Park proposal proceed to the City Council for approval.

• Approved recommendation to City Council for proposed Field and Facility Usage Fees effective May 1, 2024 (4-0)
• Approved recommendation to City Council for Nature’s Way Intergenerational Inclusive Park proposal (4-0)
• Accepted June 14, 2023 meeting minutes (4-0)

City Council

The Woodstock City Council is meeting to consider two special use permit applications: one for Lot 3 on Castle Road and another for 210 N. Seminary Avenue. The agenda includes these items for discussion or decision.

• Special use permit for Lot 3 Castle Road (23-O-40)
• Special use permit for 210 N. Seminary Avenue (23-O-41)

The City Council approved a zoning map amendment and special use permit for an apartment above a business at 210 N. Seminary Avenue, conditioned on participation in the City’s Performance-Based Property Management program. The Council also approved several infrastructure contracts and rejected a high-cost bid for a crosswalk relocation.

• Approved Zoning Map Amendment and Special Use Permit for 210 N. Seminary Avenue (6-0)
• Approved $247,500 contract with Trotter & Associates, Inc. for South Plant Phosphorus Reduction (6-0)
• Affirmed $102,060 emergency repair contract with Layne Christensen Company for Well #7 (6-0)
• Rejected $98,163 bid from Alliance Contractors for Woodstock High School Crosswalk Relocation (6-0)
• Authorized $421,534.50 in change orders for Old Courthouse & Sheriffs House Renovations (6-0)
• Approved Special Use Permit for outdoor RV storage at Lot 3 Castle Road (6-0)
• Approved July 18, 2023 City Council Minutes (6-0)

Plan Commission

This is a procedural agenda for the Woodstock Plan Commission meeting on July 20, 2023. It lists only the agenda and meeting materials documents, with no specific items for discussion or decision. The meeting appears to be limited to routine administrative matters.

• No specific agenda items listed

The Plan Commission recommended approval of a zoning map amendment for 708 McHenry Avenue to allow for the construction of mini warehouses. The proposal changes the zoning from B3 Service and Retail District and RPUD District to M1 Limited Manufacturing District.

• Recommended approval of zoning map amendment to M1 Limited Manufacturing District at 708 McHenry Avenue

City Council

The City Council approved a consent agenda including several public works contracts, two liquor license ordinances, and the purchase of a police vehicle. The council also swore in four police officers and adopted proclamations for Disability Pride Month and the retirement of Rick Mack.

• Approved Ordinance 23-O-38 creating a Class AS liquor license for Events at Ethereal
• Approved Ordinance 23-O-39 assigning a Class D liquor license to The Double Yolk Café
• Approved $1,045,000 in Motor Fuel Tax funds for street maintenance (Resolution 23-R-10)
• Awarded sidewalk cutting contract to Hard Rock Concrete Cutters, Inc. (not to exceed $25,000)
• Awarded electrical repair contract for Emricson Park to Associated Electrical Contractors, LLC (not to exceed $30,800)
• Awarded 2023 Pavement Marking Program contract to Precision Pavement Markings, Inc. (not to exceed $148,124.31)
• Ratified $65,100 purchase of an LED Video Light Wall for Woodstock Opera House
• Approved $52,345 for a 2023 Ford Utility Police Interceptor plus up to $5,000 for equipment

Cultural & Social Awareness Commission

The Commission reached a consensus to present the Roadmap to the City Council on September 5, 2023. Members discussed finalizing the document's formatting and removing the section linking it to the Strategic Plan. The group also discussed potential community event presence and a possible 'Holidays Around the World' event.

• Approved minutes of April 3, 2023 meeting (4-0)
• Consensus to present Roadmap to City Council on September 5
• Consensus to remove the Strategic Plan link from the Roadmap document
• Agreed to meet next on August 14, 2023

Library Board of Trustees

The Board of Trustees approved the library's new social media policy and expenditures for May and June 2023. All architectural proposals for the staff office project were denied due to a lack of detailed responses from the sole bidder. The board also reviewed the Director's goals and budget reconciliation numbers.

• Approved May 2023 operating and building expenditures (unanimous)
• Approved June 2023 operating and building expenditures (unanimous)
• Denied all proposals for architectural services for the staff office project (unanimous)
• Accepted the library's social media policy (unanimous)
• Approved May 2023 regular meeting minutes (unanimous)

Police Pension Board

This is a procedural meeting of the Woodstock Police Pension Board. The agenda contains only the agenda document and a meeting materials packet, with no listed action items, discussions, or votes.

• Agenda for July 2023 meeting
• Police pension packet for July 2023

The Board elected Spenser Svehla by acclimation to fill a vacancy and adopted Resolution 2023-02 regarding fund transfers. The Board also approved financial statements and a new membership application.

• Elected Spenser Svehla by acclimation to the board (4-0)
• Approved April 11, 2023 meeting minutes (3-0, 1 abstention)
• Approved disbursement warrant, payment of bills, and financial statements (4-0)
• Accepted membership application for Edward Harrell-Diaz (4-0)
• Adopted Resolution 2023-02 allowing treasurer to move funds between IPOPIF and local account (4-0)

Arts Commission

The Commission decided to repost the Request for Proposals (RFP) for roundabout installations with a simplified process and additional budget to attract artists with a stronger connection to Woodstock. The body also established criteria for what will be included in the city's art inventory.

• Approved minutes from June 12, 2023 meeting
• Decided to repost the roundabout RFP with a simplified process and additional budget
• Determined art inventory will include monument plaques and public art like City Hall, but exclude temporary art, churches, and non-monument plaques

Environmental Commission

The Commission discussed creating a Tree Ordinance to preserve and expand the city's 23% tree canopy, focusing on public property, new development, and private property. No formal ordinance was voted on; members will review existing ordinances and complete homework assignments for the next meeting.

• Approved minutes from June 1, 2023 meeting (4-0)
• Agreed to create an inventory of trees on public land
• Adjourned meeting (4-0)

Historic Preservation Commission

This is a procedural meeting of the Woodstock Historic Preservation Commission. The agenda contains only the agenda and a meeting packet for review, with no specific action items listed.

The Historic Preservation Commission approved a request to demolish an old garage and build a new vinyl-sided garage at 122 Newell Street. The commission also discussed siding replacement guidelines for homes in the historic district.

• Approved demolition and new construction at 122 Newell Street (3-0)

City Council

The City Council will consider ordinances to amend the liquor code for Mobcraft Beer, Inc. and Antigua Mexican Grill Number 3. The meeting also includes a change order regarding the 2023 Street Improvement Program and variations for Davis Road.

• Liquor code amendment: Mobcraft Beer, Inc.
• Liquor code amendment: Antigua Mexican Grill Number 3
• Variations for 14500-15500 Davis Road
• Change Order 1: 2023 Street Improvement Program

The City Council approved several professional services agreements for park and arts master plans, as well as a $1.1M change order for street resurfacing. The council also authorized contracts for water softener repairs and crack sealing maintenance.

• Approved $1,128,469.94 change order for 2023 Enhanced Streets Improvement Program
• Approved $102,850 agreement with Wight & Company for inclusive playground design
• Approved $139,067 agreement with Design Workshop for Parks Master Plan
• Approved $27,000 agreement with NIU for Arts Master Plan
• Approved $36,000 contract to Thelen Materials LLC for Davis Road Park earth materials
• Approved $112,447 agreement with Langton Group for Davis Road Park grading and seeding
• Approved crack sealing contract with Patriot Pavement not to exceed $20,000
• Approved $127,000 contract with Manusos General Contracting for water softener repair

Board of Police Commissioners

The Board approved the minutes from the March 6, 2023 meeting. The session primarily consisted of personnel updates regarding police recruit testing, officer probation status, and the start of a drone program.

• Approved minutes of the March 6, 2023 Regular Meeting

Plan Commission

This is a regular meeting of the Woodstock Plan Commission. The agenda includes only the agenda and meeting materials; no specific items are listed for discussion or decision.

The Plan Commission postponed three public hearings due to lack of quorum or consensus. No substantive new business was decided during the meeting.

• Postponed zoning map amendment for 708 McHenry Avenue to July 20, 2023
• Postponed text amendments to Unified Development Ordinance to July 20, 2023
• Postponed special use permit for RV storage on Lot 3, Castle Road to July 20, 2023
• Approved agenda as presented
• Accepted May 18, 2023 meeting minutes

Parks & Recreation Commission

The Commission conducted a public hearing to gather input for a $2.8 million PARC grant submittal for Woodstock Recreation Center improvements. The board also approved the minutes from the May 9, 2023 meeting.

• Opened public hearing for PARC Grant projects (4-0)
• Closed public hearing for PARC Grant projects (4-0)
• Approved May 9, 2023 meeting minutes (4-0)

Historic Preservation Commission

The Historic Preservation Commission denied a request to install replacement windows at 235 Washington Street, despite a condition that they be framed in wood. The commission also discussed the Union Place development and the progress of the Old Courthouse Center.

• Denied replacement windows at 235 Washington Street (2-1)
• Approved May 1, 2023 meeting minutes with amendment (3-0)

Arts Commission

The Arts Commission decided to reopen and extend the Request for Proposals (RFP) for a roundabout installation to attract more submissions. The commission also reviewed an art asset inventory packet and discussed filling three vacant commission seats.

• Approved minutes from April 10, 2023 meeting (4-0)
• Decided to extend and reopen the RFP for roundabout installation
• Requested follow-up with potential candidates for three commission vacancies

City Council

The Woodstock City Council is meeting to consider several items, including a special use permit for property on the west side of Clay Street south of First Street, a variation from the UDO for a garage at 711 Seminary Avenue, and the sale of personal property owned by the city. The council will also discuss a PARC grant submittal and an ordinance related to employee benefit agreements.

• Special use permit for property on west side of Clay St., south of First St. (23-O-34)
• Variation from UDO Table 7B1 for garage at 711 Seminary Avenue (23-O-31)
• Ordinance on employee benefit related agreements (23-O-32)
• Sale of personal property owned by the city (23-O-33)
• PARC grant submittal (23-R-08)

The City Council approved several infrastructure contracts, including sewer cleaning and road maintenance. The council also authorized a grant application for the Woodstock Recreation Center and adopted proclamations for Pride Month and the retirement of Terry Willcockson.

• Approved $105,600 contract for sewer cleaning and televising (7-0)
• Approved $60,000 contract for Reclamite asphalt application (7-0)
• Approved $55,124.17 purchase of landscape maintenance equipment (7-0)
• Approved $42,000 contract for PLC upgrades at North Plant and Tappan Lift Station (7-0)
• Approved $34,200 purchase of two Wanco message boards (7-0)
• Approved Resolution 23-R-08 for IDNR PARC Grant for Recreation Center renovations (7-0)
• Approved lease for The Records Department at The 101 Incubator (7-0)
• Approved variation for garage reconstruction at 711 North Seminary Avenue (7-0)

City Council

The City Council and City Administration will conduct a working session focused on strategic planning. The agenda includes a review of strategic efforts and a discussion regarding strategic priorities.

• Review of Strategic Efforts
• Discussion of Strategic Priorities

The City Council approved a series of contract awards for sewer cleaning, wastewater plant upgrades, and equipment purchases. The council also authorized a lease for the Records Department and a professional services agreement with the Chamber of Commerce.

• Approved $105,600 contract extension for sewer cleaning and televising to Visu-Sewer of IL, LLC
• Approved $42,000 contract for PLC upgrades at North Wastewater Treatment Plant and Tappan Street Lift Station to Control Services, Inc.
• Approved $60,000 contract for Reclamite Asphalt Rejuvenator application to Corrective Asphalt Materials, LLC
• Approved $55,124.17 purchase of two mowers from Johnson Tractor
• Approved $34,200 purchase of two Wanco message boards from O’Leary’s Contractors Equipment and Supply
• Approved lease agreement between Woodstock Courthouse, LLC and The Records Department
• Approved Professional Services Agreement with Woodstock Area Chamber of Commerce & Industry
• Approved variation for garage reconstruction at 711 North Seminary Avenue

Environmental Commission

The Commission discussed creating a Tree Ordinance by reviewing examples from Lakewood, Northbrook, and Bannockburn. Chairperson Poremba will create a draft incorporating sections from these ordinances. No formal votes were taken on the ordinance, and the commission is seeking a representative from the Chicago Region Trees Initiative for a future meeting.

• Approved May 4, 2023 meeting minutes (5-0)

Plan Commission

This is a procedural agenda for the Woodstock Plan Commission meeting on May 18, 2023. The agenda lists only meeting materials and the agenda document itself, with no specific items for discussion or decision. The meeting appears to be limited to routine administrative matters.

• No specific agenda items listed beyond meeting materials and agenda document

The Plan Commission recommended approval for a garage setback variation and multiple site requirements for a storage facility. A zoning map amendment for 708 McHenry Avenue was continued to June 15, 2023.

• Recommended approval of garage side yard setback variation to 1.3 feet at 711 N. Seminary Avenue (6-0)
• Continued Public Hearing for zoning map amendment at 708 McHenry Avenue to June 15, 2023 (6-0)
• Recommended approval of variation to use asphalt grindings for parking at 14500 and 15500 Davis Road (6-0)
• Recommended approval of variation to eliminate parking lot curbing at 14500 and 15500 Davis Road (6-0)
• Recommended approval of variation to eliminate parking lot island and perimeter landscaping at 14500 and 15500 Davis Road (6-0)
• Recommended approval of variation for 6-foot chain link fence in front yard at 14500 and 15500 Davis Road (6-0)
• Recommended waiver of sidewalk requirements at 14500 and 15500 Davis Road (6-0)

Woodstock Opera House Advisory Commission

The commission approved the minutes from the March 21, 2023 meeting. Members discussed the FY23/24 operations budget and the status of DCEO grant projects. The commission also introduced a new Production Manager.

• Approved March 21, 2023 meeting minutes (3-0)

City Council

The Woodstock City Council is meeting to consider a special use permit for a cannabis dispensary at 1411 S. Eastwood Drive and an amendment to the FY23-24 budget. The agenda includes these two main items for discussion or decision.

• Special use permit for cannabis dispensary at 1411 S. Eastwood Drive
• Amendment to FY23-24 budget

The City Council approved a special use permit for a cannabis dispensing organization and authorized multiple contracts for city improvements. These include playground upgrades, street design engineering, and security surveillance. The council also adopted a proclamation for Public Works Week.

• Approved Special Use Permit for cannabis dispensing organization at 1411 S. Eastwood Drive
• Approved FY23/24 Water & Sewer CIP Budget Amendment
• Awarded $41,136 contract to G. Fisher Commercial Construction for Park in the Square statue fence repairs
• Awarded $38,300 contract to Hacienda Landscaping and $61,676.35 purchase agreement with Parkreation for Sunnyside Playground improvements
• Awarded design engineering contract to Trotter and Associates for 2024 Enhanced Streets Program not to exceed $700,000
• Awarded $43,414 contract to Vack Inc. for video surveillance at Old Courthouse Center and Woodstock Opera House
• Approved $63,446.94 purchase of eight Fortinet Firewalls from CDW-G
• Adopted Proclamation Honoring Public Works Week 2023

Library Board of Trustees

The Board approved a project to remodel the reference desk through Yakety Yak and accepted a proposal from HBRA for staff office architectural services. Trustees also approved April 2023 expenditures and voted to maintain current board officer roles.

• Approved Reference Desk Remodel Project and purchase from Yakety Yak (unanimous)
• Approved HBRA proposal for staff office architectural services, not to exceed $10,000 (7-0)
• Approved April 2023 Building Fund and Operating Fund Expenditures (unanimous)
• Voted to keep all board officer roles as currently slated (unanimous)
• Approved April 2023 regular meeting minutes (unanimous)

Parks & Recreation Commission

The Commission held a public discussion regarding the potential installation of outdoor pickleball courts at Olson Park. Staff stated that no decisions have been made and that future locations will be addressed in the Parks Master Plan. The Commission also approved the minutes from the March 14, 2023 meeting.

• Approved March 14, 2023 meeting minutes (4-0)

Environmental Commission

The Environmental Commission discussed oak decline and root rot, with staff reporting that a root-feeding treatment funded by the city budget did not have a positive impact. Commissioners suggested having Davey Tree perform soil testing and considered planting hybrid, disease-resistant trees. The commission also began reviewing tree ordinances, with members to study the Village of Lakewood's ordinance and bring notes to the next meeting. No formal decisions were made; all items were discussion-only.

• Approved minutes from April 6, 2023 meeting (5-0)
• Discussed oak decline/root rot; no action taken
• Discussed tree ordinance review; no action taken
• Tabled Kacmar's public outreach event idea to next meeting

City Council

The Woodstock City Council met in closed executive session on May 2, 2023, to discuss the city manager's performance evaluation. No votes on any policy or spending matters were taken; the only actions were to enter and then adjourn the closed session.

• Voted unanimously to move into executive session at 2:35 PM to discuss the city manager's performance evaluation (Open Meetings Act exception).
• Voted unanimously to adjourn the executive session and return to open session at 5:03 PM.

Historic Preservation Commission

This is a procedural agenda for the Woodstock Historic Preservation Commission meeting on May 1, 2023. It lists only the agenda and meeting materials documents, with no specific items for discussion or decision.

• Agenda document
• Meeting packet document

The Historic Preservation Commission denied a request to install non-original replacement windows at 209 N. Benton Street. The commission also accepted the corrected minutes from the February 27, 2023, meeting.

• Denied replacement windows Certificate of Appropriateness for 209 N. Benton Street (3-0)
• Approved February 27, 2023 Minutes as corrected (3-0)

Joint Review Board

This is a procedural meeting of the Woodstock Joint Review Board. The only listed item is the agenda itself, with a single attached document referencing TIF 2. No substantive decisions or discussions are detailed in the provided text.

• Agenda item: Agenda
• Attached document: JRB AGENDA TIF 2 - 2023.PDF

The board voted to retain public member Bonnie Gabel and Chairperson Roscoe Stelford. Members reviewed the TIF #2 annual report, including expenditures for the Old Courthouse and various downtown redevelopment projects. No new TIF agreements were voted on during the meeting.

• Retained Public Member Bonnie Gabel (5-0)
• Retained Chairperson Roscoe Stelford (5-0)
• Approved February 9, 2022 meeting minutes (5-0)

Plan Commission

The Plan Commission recommended approval for a cannabis dispensary at 1411 S. Eastwood Drive. The commission also held a public hearing regarding a proposed three-phase mixed-use development at Wheeler, Clay and First Streets, though no final vote was recorded in the provided text.

• Recommended approval of Special Use Permit for Cannabis Dispensing Organization at 1411 S. Eastwood Drive (5-0)

City Council

The Woodstock City Council is meeting to consider several ordinances, including the approval of the annual budget for fiscal year 2023-2024, amendments to water and sewer rates, and changes to the city liquor code. They will also review special use permits for a property at 870 E. South Street. The agenda includes both preliminary and final plat approvals for that site.

• Special use permit and preliminary plat for 870 E. South Street
• Special use permit and final plat for 870 E. South Street
• Approval of annual budget for fiscal year 2023-2024
• Amending water and sewer rates (Title 6, Chapter 4)
• Liquor code changes: delete one A2 license, add one B3; amend sections 3.3.9 and 3.3.13.5

The City Council approved the annual budget for Fiscal Year 2023-2024 and updated water and sewer rates. The council also authorized several service contracts and approved a PUD for a gas station and convenience store at 870 E. South Street.

• Approved FY23/24 Annual Budget (7-0)
• Approved FY23/24 Water and Sewer Rates (7-0)
• Approved Special Use Permit/PUD for gas station and convenience store at 870 E. South Street (7-0)
• Approved $33,000 downtown landscape services contract with Langton Group (7-0)
• Approved $46,000 landfill monitoring contract with GHD Services, Inc. (7-0)
• Approved $25,000 mosquito control services contract with Clarke Environmental Mosquito Management, Inc. (7-0)
• Approved liquor code amendments regarding license types and probationary requirements (7-0)
• Approved Hotel/Motel Tax Tourism Grant disbursements to local non-profits

Library Board of Trustees

The Board approved a policy clarifying accountability for materials in residential facility deposit collections and accepted a rural district contract with a fee increase. The Board also approved March expenditures and entered executive session for a director's evaluation.

• Approved March 2023 Building and Operating Fund expenditures (Unanimous)
• Approved Deposit Collection Policy for residential facilities (Unanimous)
• Accepted Rural District Contract with fee increase from $44 to $45 (8-0)
• Approved March 9, 2023 meeting minutes (Unanimous)
• Tabled vote on Reference Desk Remodel Project to research local business options
• Tabled vote on Board Officers until all trustees are present

Police Pension Board

The Board approved the membership of a new officer and the purchase of optional service credits for two officers transferring from Chicago. It also approved financial statements, investment reports, and the renewal of legal services.

• Approved minutes from January 11, 2023 meeting (3-0)
• Approved disbursement warrant and payment of bills totaling $1,256.88 (3-0)
• Accepted IPOPIF investment reports (3-0)
• Approved new membership application for J. Baker (3-0)
• Approved service credit purchase for Charles Levy (3-0)
• Approved service credit purchase for Officer D. Frederick (3-0)
• Approved Resolution 2023-01 for IPOPIF Authorized Agents (3-0)
• Approved engagement letter for legal services from Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. (3-0)

Arts Commission

The Arts Commission approved a Request for Proposals (RFP) for art design at the Lake/South/Madison Roundabout. The approved RFP includes a finalist selection process involving a public hearing, an online survey, and input from a visual artist and nearby property owner.

• Accepted February 13, 2023 meeting minutes (4-0-1)
• Accepted March 13, 2023 meeting minutes with corrections (5-0-0)
• Approved Lake/South/Madison Roundabout art design RFP with amendments to finalist selection (5-0-0)
• Postponed Art Inventory to May 8th meeting

City Council

This is a special working session of the Woodstock City Council to review and finalize the proposed FY23/24 budget. The council will discuss the budget with city administration; no final vote is scheduled at this meeting. The next regular council meeting is set for April 18, 2023.

• Review and discussion of proposed FY23/24 Budget

Environmental Commission

The Commission reviewed plans to replace diseased oaks in Emricson Park with hybrid elm trees. Members discussed the development of a city-specific tree ordinance and the potential formation of a Tree Board.

• Approved minutes from March 2, 2023 meeting (5-0)
• Confirmed City will plant hybrid Elms to replace oaks in Emricson Park
• Requested information on previous treatments used on Emricson Park oaks
• Agreed to invite Steve Zimmerman of Baxter & Woodman to a future meeting regarding the Tree Ordinance

City Council

The City Council is meeting to discuss city business and specific ordinances. The agenda includes a request for a Class E6 liquor license for the Woodstock Theatre.

• Ordinance 23-O-19: Class E6 liquor license for Woodstock Theatre
• Ordinance 23-O-20: Commencement of terms

The City Council approved a series of contracts for IT backups, water park repairs, and parkland management. The council also updated liquor license allocations and held a public hearing on the FY23/24 Budget. A presentation was given regarding the ongoing Comprehensive Plan Update.

• Approved Proclamation Honoring Lisa Miller
• Approved Proclamation Honoring Diversity Month 2023
• Opened and closed Public Hearing on FY23/24 Budget
• Approved Ordinance 23-O-19 adding Class E-6 liquor license for Woodstock Theatre and deleting Class A-7 license for ShadowView Brewing
• Approved Ordinance 23-O-20 clarifying commencement of terms for newly-elected officials
• Awarded $5,318 contract to Fiesta Pools, Inc. and $10,865.60 purchase to Anchor Industries Inc. for Funbrellas at Woodstock Water Works
• Awarded contract not to exceed $9,757 to IPS, Inc. for Woodstock Water Works pool slide repairs
• Awarded contract not to exceed $71,300 to Unitrends for IT system backups through January 2027

Cultural & Social Awareness Commission

The Commission discussed revisions to the DEI roadmap and the process for approving city proclamations. Members agreed to research a national organization for the Open to All Campaign and discussed aligning the DEI roadmap with the City's Strategic Plan.

• Approved minutes of February 27, 2023 special meeting (4-0)
• Agreed to reach out to a national organization regarding the Open to All Campaign
• Decided to keep the Open to All Campaign open to all groups, including houses of worship
• Consensus to meet for the next regular meeting on July 10, 2023

Woodstock Opera House Advisory Commission

The commission approved the minutes from the January 17, 2023 meeting. Members discussed upcoming building renovations, staffing changes in the production department, and the status of commission seat reappointments.

• Approved January 17, 2023 meeting minutes (5-0)

City Council

The Woodstock City Council is meeting to consider several items, including a redevelopment agreement for 142-144 Washington Street, a special use permit for a six-unit development at 1140 Dean Street, and a contract for Raffel Road resurfacing. The agenda also includes a resolution regarding the city's deferred compensation plan. These are decisions or discussions on specific projects and plans.

• Redevelopment agreement for 142-144 Washington Street (23-R-06)
• Special use permit for six-unit development at 1140 Dean Street (23-O-18)
• Raffel Road resurfacing contract (23-R-05)
• Deferred compensation plan resolution (23-R-07)

The City Council approved a Special Use Permit for a 6-unit residential project at 1140 Dean Street with specific requirements for parking and exterior finishing. Other approved actions included a website redesign contract and downtown brick maintenance. The proposed FY23/24 Budget was transmitted for future review.

• Approved 6-unit residential PUD at 1140 Dean Street with 4 additional parking spaces and exterior finishing deadline of Oct 1, 2023 (5-2)
• Approved $89,999 website redesign contract with CivicPlus and $18,988.99 annual maintenance (6-1)
• Approved Downtown Brick Paver Maintenance contract to Midwest Excavators not to exceed $25,000 (7-0)
• Approved $462,000 three-year contract for OpenGov cloud-based software (7-0)
• Approved $36,296.50 contract to Fiesta Pools, Inc. for lap pool diving board replacement (7-0)
• Approved $17,895 contract to Complete Fence for baby pool fence replacement (7-0)
• Approved Resolution to induce redevelopment of 142-144 Washington Street (7-0)
• Approved Proclamation Honoring Women’s History Month March 2023 (7-0)

Parks & Recreation Commission

The Commission approved the design for Sunnyside Park with a possible addition of ADA features. Members also reviewed Chapter 6 of the Park Master Plan to update park inventories and maintenance needs.

• Approved Sunnyside Park design with amendment for possible ADA features (5-0)
• Approved February 14, 2023 meeting minutes (5-0)

Arts Commission

The Commission reviewed and requested updates to a Request for Proposal (RFP) for art at the Lake-South-Madison Roundabout. Members decided on a specific process for narrowing submissions and making recommendations to the City Council. Two members announced their resignations from the commission.

• Adopted 'Option 1' for art selection: Commission determines scope, narrows submissions, holds a public hearing, and recommends a finalist to Council
• Approved reducing required digital images in the RFP from five to two or three
• Agreed to include a placeholder for up to $500 to compensate top three finalists for scale models
• Decided to add a 'Project Timeline' section to the artist submission form
• Agreed to include requirements in the RFP for artwork linking to Woodstock's history and identity

Library Board of Trustees

The Board approved a policy outlining eligibility and standards for homebound services and volunteer requirements. Trustees also approved expenditures for January and February 2023. Several agenda items were postponed due to inclement weather.

• Approved homebound service policy as amended (unanimous)
• Approved January 2023 combined operating and building expenditures (unanimous)
• Approved February 2023 combined operating and building expenditures (unanimous)
• Approved December 2022 regular meeting minutes (unanimous)

City Council

The City Council is meeting to discuss and potentially vote on two abatement ordinances. These ordinances relate to road bonds from 2021 and 2022B.

• 23-O-16 Abatement Ordinance - 2021 Road Bonds
• 23-O-17 Abatement Ordinance - 2022B Road Bonds

The City Council approved a series of maintenance contracts for the Recreation Center, Water Works, and Well #9. Council also authorized property tax abatements for roadway improvement bonds and postponed a decision on a website redesign contract. Additionally, the city recognized Coach Dale Jandron and Music in Our Schools Month.

• Approved property tax abatements for roadway improvement bonds (Ordinances 23-O-14 and 23-O-15)
• Approved Artspace Facility Feasibility Study scope of work contract
• Approved $34,000 contract to Counsel Construction, LLC for Recreation Center siding replacement
• Approved contract not to exceed $53,622 to Layne Christensen Company for Well #9 maintenance
• Approved $29,800 contract to Fiesta Pool, Inc. for Woodstock Water Works concrete repair and painting
• Approved cancellation of professional services agreement with Wold Architects and Engineers for Emricson Park Storage Building
• Postponed website redesign contract award to March 21, 2023 meeting
• Approved proclamations for Coach Dale Jandron Day and Music in Our Schools Month

Board of Police Commissioners

The Board approved the minutes from the December 5, 2022 meeting. The remainder of the meeting consisted of staff updates regarding police recruitment, hiring, and personnel changes.

• Approved minutes of the December 5, 2022 Regular Meeting

Environmental Commission

The Commission approved updates to the 2023 community garden application, including new weeding requirements for gardeners. Members also discussed transitioning away from herbicides and pesticides and explored tree preservation initiatives.

• Approved 2023 community garden application changes
• Accepted minutes from January 5, 2023 meeting (5-0)

Historic Preservation Commission

This is a procedural agenda for the Woodstock Historic Preservation Commission meeting on February 27, 2023. The only listed items are the agenda itself and a marketing materials packet; no specific decisions, proposals, or public hearings are identified.

• Agenda document (2023-02_HPC_AGENDA.PDF)
• Marketing materials packet (2023-02_HPC_MEETING_PACKET.PDF)

The Commission conducted a conceptual review of the Union Place of Woodstock development, featuring senior housing and mixed-use buildings. The board also received updates on a $2.9 million grant for Opera House renovations and upcoming signage for the Old Courthouse Center.

• Approved January 23, 2023 Minutes with changes (4-0)

Cultural & Social Awareness Commission

The Cultural and Social Awareness Commission approved a list of Awareness Month Proclamations, pending approval from the City Manager and Mayor. Members also discussed revisions to the DEI Roadmap and set goals for educational events in 2023 and 2024.

• Approved Awareness Month Proclamations subject to City Manager and Mayor approval
• Accepted February 6, 2023 special meeting minutes (4-0)
• Reached consensus to hold one DEI Educational Event in 2023 and four in 2024

City Council

This is a procedural agenda for a City Council workshop meeting. The only listed items are the agenda and the meeting materials packet, with no specific decisions or discussions detailed.

• City Council Workshop Agenda (2-4-23)
• City Council Packet (2-24-23)

The City Council held a workshop to review the preliminary FY23/24 operating budget and the 10-year Capital Improvement Program (CIP). No formal votes were taken on budget approvals or specific project funding; the session served as a preview for staff recommendations and Council discussion.

• Adjourned meeting (7-0)

Woodstock Opera House Advisory Commission

This is a procedural agenda with no substantive items listed. The only item is the agenda itself, with a linked PDF document. No decisions or discussions are specified.

• Agenda item only; no substantive business listed

City Council

The City Council will consider several ordinances and resolutions, including tax abatements for roadway improvements, park development, and the old courthouse renovations, as well as a loan agreement with Mobcraft Beer Inc. and amendments to the liquor control code for movie theaters and outdoor seating.

• 23-O-09: Abatement ordinance for waterworks and sewer bonds
• 23-O-10: Abatement ordinance for roadway improvements, new park sites, and recreation improvements
• 23-O-11: Abatement ordinance for roadway improvements
• 23-O-12: Abatement ordinance for old courthouse renovations
• 23-R-03: Loan agreement with Mobcraft Beer Inc.

The City Council approved a new ordinance for seasonal outdoor seating permits and authorized several financial actions, including a loan to MobCraft Beer Inc. and change orders for the Old Courthouse project. Council also reviewed a draft Strategic Plan for future refinement.

• Approved Ordinance 23-O-15 for Public Right-of-Way Seasonal Outdoor Seating Permits (7-0)
• Approved $68,500 loan to MobCraft Beer Inc. from the Revolving Loan Fund (7-0)
• Authorized $262,112.17 in change orders for Old Courthouse & Sheriff's House renovations (7-0)
• Approved lease agreement between Woodstock Courthouse LLC and MAKITY MAKE, INC. (7-0)
• Approved Resolution 23-R-04 to induce redevelopment at 805/823 Lake Ave. and 1010 E. Kimball Ave. (7-0)
• Approved Ordinance 23-O-13 creating liquor license classification 'E-6' for movie theaters (7-0)
• Approved Ordinances 23-O-09, 23-O-10, 23-O-11, and 23-O-12 for property tax abatements (7-0)

Plan Commission

The Plan Commission recommended approval of a Special Use Permit for a Planned Unit Development to allow a 6-unit residential building at 1140 S. Dean Street. The proposal involves renovating an existing building and former office space into rental apartments. Several neighbors expressed opposition during the public hearing, citing concerns over parking, traffic, and property values.

• Recommended approval of Special Use Permit for 6-unit residential building at 1140 S. Dean Street (4-0)
• Approved the meeting agenda (4-0)
• Accepted January 19, 2023 meeting minutes (4-0)

Parks & Recreation Commission

The Commission approved the minutes from the January 10, 2023 meeting. Members discussed the potential closure of Davis Road Soccer Fields for repairs and proposed improvements to Emricson Park. A review of Chapter 6 of the Park Master Plan was tabled.

• Approved January 10, 2023 meeting minutes (3-0)
• Tabled Chapter 6 of the Park Master Plan until the next meeting (3-0)

Arts Commission

The Commission reviewed the progress of the Public Arts Plan and discussed integrating literary and performing arts into the strategy. Members discussed a $4.0 million investment in the Opera House and the development of an RFP template for future art projects.

• Approved minutes from January 9, 2023 meeting (5-0)
• Tasked Economic Development Manager to create an RFP template for art projects
• Adjourned meeting at 8:30 PM (5-0)

City Council

The City Council is meeting to consider a special use permit for a car wash and a fence variation. The agenda includes review of specific property requests on Lake Avenue and Fremont Street.

• Special use permit for a car wash at 1260 Lake Ave
• Fence variation request at 561 Fremont Street

The City Council approved a new security access control system for multiple city buildings and awarded a sidewalk replacement contract. The council also granted a fence variation and a special use permit for a car wash. Two proclamations regarding Black History Month and the Mayors’ Monarch Pledge were adopted.

• Approved $132,800 contract with Imperial Surveillance for access control at City Hall, Opera House, Police Department, Public Works, Recreation Center, and Old Courthouse/Sheriff's House (7-0)
• Approved 2023 Sidewalk Replacement Program (Phase I) contract to Schroeder & Schroeder Inc. not to exceed $85,395 (7-0)
• Approved engineering services for new groundwater supply well from Baxter & Woodman, Inc. not to exceed $118,700 (7-0)
• Approved Ordinance 23-O-07 for a fence variation at 561 Fremont Street (7-0)
• Approved Ordinance 23-O-08 for a car wash special use permit at 1260 Lake Avenue (7-0)
• Adopted Proclamation Honoring Black History Month February 2023 (unanimous)
• Adopted Proclamation for Mayors’ Monarch Pledge Day (unanimous)

Historic Preservation Commission

This is a procedural meeting of the Woodstock Historic Preservation Commission. The agenda contains only the agenda and meeting materials, with no specific action items listed.

The Commission approved a request for solar panels at 319 W. Calhoun Street with specific height and color requirements. Members also discussed non-compliance regarding a pavilion project on East Judd Street and potential budget increases for façade improvements.

• Approved installation of 23 solar panels at 319 W. Calhoun Street (3-0)
• Required solar conduit and bracketing to match roof and building color
• Limited solar installation height to 6 inches with a 1/2 inch variance
• Accepted September 26, 2022 meeting minutes with changes (3-0)

Plan Commission

The Plan Commission recommended approval for a Tidal Wave Auto Spa car wash and a residential fence variation. The commission also received a status update on the Comprehensive Plan Update.

• Recommended approval of Special Use Permit for a car wash at 1260 Lake Avenue (6-0)
• Recommended approval of fence variation for 561 Fremont Drive (6-0)
• Approved meeting agenda (6-0)
• Accepted December 8, 2022 meeting minutes (6-0)

Woodstock Opera House Advisory Commission

The commission approved the minutes from November 15, 2022. Members discussed a building engineering study that identified a fire escape on the east side of the building as a concern for future repair. Staff reported that the City hired DLR Group for a Concept and Design Study plan.

• Approved November 15, 2022 meeting minutes (4-0)

City Council

The City Council is reviewing several updates to municipal codes and a boundary agreement with Lakewood. The meeting also includes a review of the proposed Capital Improvement Program for FY23-24 through FY32-33.

• Adoption of 2021 Fire Code
• Adoption of 2020 National Electrical Code
• Adoption of 2021 Mechanical, Fuel Gas and Building Code
• Lakewood Boundary Agreement
• Proposed Capital Improvement Program for FY23-24 through FY32-33

The City Council approved updated building codes and a boundary agreement extension with the Village of Lakewood. The board also authorized spending for environmental remediation at 311 Lake Avenue and audio design services for the Square. Other approved items included a new cargo van and funding for wastewater treatment planning.

• Adopted updated building codes (Ordinances 23-O0-01 through 23-O-05)
• Approved boundary agreement extension with Village of Lakewood (Ordinance 23-0-06)
• Approved $23,300 agreement with Professional Audio Designs for Square sound system (5-1)
• Approved $35,000 agreement with GZA GeoEnvironmental for 311 Lake Avenue remediation
• Approved $143,365 for Nutrient Assessment and Reduction Plan at North Wastewater Treatment Plant
• Approved $49,890 purchase of a 2023 Transit-150 Cargo Van
• Authorized $575,894.74 in change orders for Old Courthouse & Sheriff’s House project
• Denied variation request for accessory structures at 980 Dakota Drive

Library Board of Trustees

The Board approved a proposal from Nevin Hedlund Architecture Inc. to create concept plans for the Bayton outdoor space. The Board also approved the December 2022 operating and building fund expenditures. Trustees received updates on building repairs, strategic planning, and staffing.

• Approved design services proposal for Bayton outdoor space not to exceed $6,000 (Unanimous)
• Approved December 2022 Building Fund and Operating Fund expenditures (Unanimous)
• Approved December 2022 regular meeting minutes (Unanimous)

Police Pension Board

This is a procedural meeting of the Woodstock Police Pension Board. The agenda consists solely of adopting the amended agenda and reviewing meeting materials; no substantive decisions or discussions are listed.

• Adoption of amended agenda for January 2023

The Board approved a pension award for Fred Eiselstein and authorized two fund transfers to IMRF. Members also approved the destruction of eligible meeting recordings and the unsealing of specific closed session minutes.

• Approved pension award to Fred Eiselstein (5-0)
• Authorized $44,823.16 fund transfer to IMRF for Carlo Minniti (5-0)
• Authorized $43,116.96 fund transfer to IMRF for Christopher Naatz (5-0)
• Approved payment of bills totaling $50,711.86 (5-0)
• Approved destruction of meeting recordings from April 20, 2020, through July 13, 2021 (5-0)
• Approved unsealing of closed executive meeting inventory from June 2, 2009, through May 24, 2010 (5-0)
• Accepted actuarial report by Foster & Foster (5-0)
• Decided not to renew membership with IPPFA

Parks & Recreation Commission

The Commission rescinded a previous motion to set field usage fees at $180 per field and instead approved a rate of $180 per site. Members also discussed updates to the Park Master Plan and potential future projects, including a splashpad and a press box at Emricson Park.

• Approved minutes of the December 13, 2022 meeting (4-0)
• Rescinded $180 per field usage fee and approved $180 per site (4-0)

Arts Commission

The Commission approved revisions to the Woodstock Public Arts Plan and adopted new, condensed Mission and Vision statements. Members also discussed the creation of a public art inventory and the development of an RFP template for art projects.

• Approved November 30, 2022 meeting minutes with corrections (5-0)
• Approved revisions to 'Vision Ideas from Focus Groups and Interviews' in the Public Arts Plan
• Adopted new Vision Statement regarding Woodstock's arts environment
• Adopted new Mission Statement focused on cultivating a welcoming community
• Agreed that staff will develop a template/boilerplate document for the RFP process
• Consensus reached that the Public Arts Plan refers to the community rather than the City as an organization

Cultural & Social Awareness Commission

The commission reviewed a survey summary and discussed goals for education, awareness, and resources. No substantive policy decisions were made, though the commission agreed to research a DEI campaign and a mental health clinic grant.

• Approved minutes of November 14, 2022 meeting (5-0)
• Tabled approval of survey summary for further revisions
• Scheduled special meeting for February 6, 2023 (5-0)

Environmental Commission

The Commission approved the minutes from the November 3, 2022 meeting. Members discussed potential shifts toward natural pesticide and herbicide use in city parks and reviewed updates to community garden maintenance contracts.

• Approved minutes from November 3, 2022 meeting (4-0)