Woodstock public meetings in 2025

City Council

The Woodstock City Council approved the Consent Agenda after a motion by Flynn and a second by Hanson. Councilman Hanson removed Item D-6, the exclusive negotiating agreement with Murphy Development Group, from the agenda. The council also accepted the December 2, 2025 minutes and approved warrants #4176 and #4177.

• Approved Consent Agenda (motion by Flynn, second by Hanson)
• Removed Item D-6 (Exclusive Negotiating Agreement with Murphy Development Group) from Consent Agenda (by Councilman Hanson)
• Accepted December 2, 2025 City Council minutes
• Approved warrant #4176
• Approved warrant #4177

Historic Preservation Commission

The Historic Preservation Commission accepted the October 20, 2025 minutes and amended the agenda to add the 2026 meeting calendar, both with unanimous approval. It then approved Façade Improvement Program funds for the entry and garage door replacements at 315 E. South Street to meet ADA requirements. The meeting was adjourned at 7:21 p.m.

• Accepted October 20, 2025 meeting minutes (all present voted Aye)
• Amended agenda to add 2026 Meeting Calendar (all present voted Aye)
• Approved Façade Improvement Program funds for door replacements at 315 E. South Street (all present voted Aye)
• Adjourned meeting at 7:21 p.m. (all present voted Aye)

Library Board of Trustees

The trustees unanimously approved the amended minutes from the November 13, 2025 meeting. They also approved the November 2025 combined warrant of operating and building expenditures, with ayes from Robert Laurie, Mary Beth Urbin, Sarah Parisi, Susan Gullotto, Mary Sugden, and Gabi Ordóñez; Christy Johanson, Mary Ann Lenzen, and Al Fyfe were absent. The meeting was then adjourned by unanimous ayes.

• Approved amended November 13, 2025 minutes (unanimous ayes)
• Approved November 2025 combined operating and building expenditures (ayes: Laurie, Urbin, Parisi, Gullotto, Sugden, Ordóñez; absent: Johanson, Lenzen, Fyfe)
• Adjourned meeting at 8:00 p.m. (unanimous ayes)

Plan Commission

The commission approved the meeting agenda and the November 13, 2025 minutes. It voted to continue the public hearing on the mixed‑use development at 2050 S. Eastwood Drive to the January 15, 2025 meeting. It also voted to continue the public hearing on the shipping‑container accessory structure at 1040 Lake Avenue to the January 15, 2026 meeting. The meeting was adjourned at 7:33 p.m.

• Approved agenda (all present voted aye)
• Approved November 13, 2025 minutes (all present voted aye)
• Continued public hearing for 2050 S. Eastwood Drive mixed‑use development to Jan 15, 2025 (all present voted aye)
• Continued public hearing for 1040 Lake Avenue shipping‑container accessory structure to Jan 15, 2026 (all present voted aye)
• Adjourned meeting at 7:33 p.m. (all present voted aye)

Arts Commission

The commission accepted the November 10, 2025 Arts Commission minutes. It approved a recommendation that the City of Woodstock organize a meeting with interested parties to discuss the town’s 250th anniversary celebrations in 2026. The commission chose to concentrate on the second goal of the NIU Cultural Arts Masterplan, encouraging communication, collaboration, and coordination of arts opportunities. The meeting was adjourned to the next regular session on January 12, 2026.

• Accepted November 10, 2025 minutes (Ayes: B. Bundick, J. Hegner, L. Mueffelmann, M. Murray, Chair Whitmore Lenzini; Nays: none)
• Approved recommendation to organize a 250th‑anniversary meeting (Ayes: B. Bundick, J. Hegner, N. Hiffman, L. Mueffelmann, M. Murray, Chair Whitmore Lenzini; Nays: none)
• Decided to focus on the second goal of the Cultural Arts Masterplan – encouraging communication, collaboration, and coordination of arts opportunities
• Adjourned to next regular meeting on January 12, 2026 (Ayes: B. Bundick, J. Hegner, N. Hiffman, L. Mueffelmann, M. Murray, Chair Whitmore Lenzini; Nays: none)

Environmental Commission

The Environmental Commission voted to accept the November 6, 2025 minutes with the noted correction. The commission then adjourned the regular meeting, scheduling the next session for February 5, 2026. No other formal actions were voted on during this meeting.

• Accepted November 6, 2025 minutes (4-0)
• Adjourned meeting to February 5, 2026 (4-0)

City Council

The council adopted the 2025 Property Tax Levy Ordinance to raise $10,477,302 for the FY 26/27 budget. It also approved an amended redevelopment agreement with KEBB CS‑WK, LLC for the downtown hotel site. A resolution was passed to allow a $39,500 supplement to the GZA GeoEnvironmental remediation contract. The consent agenda was accepted without any items removed.

• Approved 2025 Property Tax Levy Ordinance ($10,477,302) (no vote recorded)
• Approved Ordinance revoking and amending the redevelopment agreement with KEBB CS‑WK, LLC (no vote recorded)
• Approved Resolution authorizing up to $39,500 supplement to GZA GeoEnvironmental remediation contract (no vote recorded)
• Adopted the Consent Agenda (motion approved, no vote details provided)

Board of Police Commissioners

The board approved the minutes from the September 15, 2025 regular meeting. No other substantive actions were taken; the meeting was then adjourned.

• Approved September 15, 2025 meeting minutes (motion approved)
• Adjourned the December 1, 2025 meeting (motion approved)

Woodstock Opera House Advisory Commission

The Opera House Advisory Commission voted to accept the October 21, 2025 meeting minutes. The commission then voted to adjourn the November 18, 2025 meeting. No other formal actions or approvals were recorded.

• Accepted October 21, 2025 minutes (7-0)
• Adjourned meeting (7-0)

City Council

The council voted to approve the Consent Agenda, which included acceptance of the November 4, 2025 minutes and items A‑D‑6 such as a city code amendment and a replacement vehicle purchase. No items were removed from the agenda. The approval was made by a motion from Flynn, seconded by Nierman.

• Approved Consent Agenda (items A–D‑6) – motion by Flynn, second by Nierman

Library Board of Trustees

The Library Board voted to accept the Forte proposal for audiovisual upgrades in the meeting rooms. The board also approved the October 2025 combined operating and building expenditures, continued participation in the Illinois Non‑Resident Fee Program, and adopted the proposed 2026 meeting schedule. All motions passed with unanimous ayes or roll‑call ayes.

• Approved October 2025 combined operating and building expenditures (roll‑call ayes, two absent)
• Accepted Forte proposal for meeting‑room audiovisual upgrades (roll‑call ayes, two absent)
• Continued participation in the Illinois Non‑Resident Fee Program (unanimous ayes)
• Adopted the proposed 2026 Library Board meeting schedule (unanimous ayes)
• Approved October 9, 2025 regular meeting minutes (unanimous ayes)
• Adjoined motion to adjourn the meeting at 8:24 p.m. (unanimous ayes)

Plan Commission

The commission approved the meeting agenda and accepted the October 16, 2025 minutes, each with all present voting aye. It voted to continue the public hearing on the special use permit and subdivision at 2050 S. Eastwood Drive until the December 11, 2025 meeting. The meeting was then adjourned at 8:15 p.m.

• Approved agenda (all present voted aye)
• Accepted October 16, 2025 minutes (all present voted aye)
• Continued special use permit hearing for 2050 S. Eastwood Drive to Dec 11, 2025 (all present voted aye)
• Adjourned meeting at 8:15 p.m. (all present voted aye)

Parks & Recreation Commission

The commission accepted the minutes from the October 14 special and regular meetings, each with unanimous approval. It also approved the 2026 annual schedule of commission meetings. The meeting was then adjourned unanimously.

• Accepted October 14, 2025 special meeting minutes (4-0)
• Accepted October 14, 2025 regular meeting minutes with time correction (4-0)
• Approved 2026 Annual Schedule of Parks & Recreation Commission meetings (4-0)
• Adjourned the meeting to December 9, 2025 (4-0)

Arts Commission

The commission accepted the September 8, 2025 minutes. They voted to change the October 2026 Arts Commission meeting from October 12 to October 5. The roundabout art dedication and ribbon‑cutting ceremony was scheduled for Saturday, November 15 at 1 p.m. in the BMO parking lot. Members were tasked to bring at least one idea for the city’s Semiquincentennial celebration to the December meeting.

• Accepted September 8, 2025 minutes (7-0)
• Changed October 2026 meeting date to October 5 (7-0)
• Scheduled roundabout art dedication & ribbon‑cutting for Nov 15, 2025
• Tasked each member to bring at least one Semiquincentennial idea to Dec 8 meeting
• Director Erickson will forward City Social Media policy to the commission
• Director Erickson and J. Hegner will compile list of potential Semiquincentennial participants
• Adjourned meeting to Dec 8, 2025 at 6 p.m. (7-0)

Environmental Commission

The commission unanimously accepted the October 2, 2025 minutes and adjourned the meeting. It approved the final draft of the updated Tree Ordinance to be sent to the city attorney, IDNR, and the Chicago Region Tree Initiative. The commission agreed on a 2026 meeting schedule, meeting on the first Thursday of each month with specific dates listed. It also agreed to modify solid‑waste reduction action items, adding single‑use plastics, Styrofoam, and batteries, and to promote construction‑material reuse.

• Accepted October 2, 2025 minutes (unanimous)
• Approved forwarding final Tree Ordinance draft to attorney, IDNR, and CRTI (unanimous)
• Approved 2026 meeting schedule (unanimous)
• Agreed to add single‑use plastics, Styrofoam, and batteries to solid‑waste action items
• Agreed to promote reuse of construction materials through a city‑wide program
• Adjourned meeting (unanimous)

City Council

The Woodstock City Council approved the Consent Agenda, excluding the security‑camera lease ordinance. It adopted a redevelopment agreement for 315 E. South Street, authorized a tolling addendum for the video‑gaming push tax, and approved a contract with Al Warren Oil Company for a new public‑works fuel island. The Council also accepted the police pension report, estimated the 2025 property tax levy, and allocated funds for a facade improvement at 136 Cass Street.

• Approved Consent Agenda items A–D‑7, removing Item D‑2 security‑camera ordinance
• Approved Ordinance #25‑O‑49 redeveloping 315 E. South Street, LLC
• Approved Resolution #25‑R‑55 authorizing Fifth Addendum to the Video Gaming Push Tax tolling agreement
• Approved Resolution #25‑R‑56 contract with Al Warren Oil Company for new fuel island (up to $28,835)
• Accepted Police Pension FY24/25 report recommending $2,077,578 employer contribution
• Approved Resolution #25‑R‑57 estimating the 2025 property tax levy
• Allocated $5,000 Facade Improvement Program funds for 136 Cass Street
• Removed Item D‑2 (security‑camera lease ordinance) from the Consent Agenda

Cultural & Social Awareness Commission

The commission approved the minutes from the January 6, 2025 meeting. They elected Kerry Smith as Vice Chair. The commission agreed to move the 2026 meeting start time to 4:30 p.m. and keep a quarterly schedule. Commissioners added the proposed architectural open house to the fall 2026 calendar, asked the staff liaison to investigate the commission’s budget, and adjourned the meeting at 5:29 p.m.

• Accepted January 6, 2025 meeting minutes (unanimous aye)
• Elected Kerry Smith as Vice Chair (unanimous aye)
• Changed 2026 meeting start time to 4:30 p.m. (agreement)
• Retained quarterly meeting schedule (agreement)
• Added architectural open house idea to fall 2026 calendar (agreement)
• Staff Liaison to investigate commission budget (commitment)
• Adjourned meeting at 5:29 p.m. (motion passed)

Police Pension Board

The board accepted the minutes from the July 7, 2025 meeting and approved payment of outstanding bills. It accepted the actuarial report and authorized the President to request a $2, 077,578 property tax levy for the fund. The board also added a new Tier 2 member, set 2026 meeting dates, and approved cash projections for submission to IPOPIF.

• Accepted July 7, 2025 minutes (consensus)
• Approved disbursement warrant and payment of bills (consensus)
• Accepted actuarial report and authorized $2, 077,578 property tax levy request (consensus)
• Approved new member Roberto Landeros, Tier 2 (consensus)
• Approved 2026 board meeting dates: Jan 13, Apr 14, Jul 14, Oct 13 (consensus)
• Approved cash projections for 2026 submission to IPOPIF (consensus)

Woodstock Opera House Advisory Commission

The Advisory Commission accepted the corrected September 16, 2025 meeting minutes after a motion and unanimous vote. The commission also approved the proposed calendar dates for 2026 meetings, again with unanimous support. Both actions were recorded as passed motions. The meeting was then adjourned.

• Accepted corrected September 16, 2025 minutes (unanimous)
• Accepted proposed 2026 meeting dates (unanimous)
• Adjourned meeting (unanimous)

City Council

The council unanimously approved the Consent Agenda, which included Ordinance #25-O-48 authorizing the sale of surplus city vehicles and Resolution #25-R-54 authorizing the purchase of six Axon Taser 10 devices for $21,600. The Taser purchase will be fully reimbursed by an ILEAS grant. All council members voted aye with no nays or abstentions.

• Approved Consent Agenda (unanimous)
• Approved Ordinance #25-O-48 to sell surplus vehicles (unanimous)
• Approved Resolution #25-R-54 to purchase six Axon Taser devices for $21,600 (unanimous)

Historic Preservation Commission

The commission voted to remove the September 15, 2025 meeting minutes from the agenda for further detail and to reconsider them at the November 17, 2025 meeting. It also approved moving the December 21, 2026 meeting to December 14, 2026 and tabled the full 2026 meeting calendar for consideration at the November 17, 2025 meeting. The meeting was adjourned at 8:45 p.m.

• Removed Sep 15, 2025 minutes from agenda for further detail (motion carried)
• Moved Dec 21, 2026 meeting to Dec 14, 2026 (motion carried)
• Tabled 2026 meeting calendar for consideration on Nov 17, 2025 (motion carried)
• Adjourned meeting at 8:45 p.m. (motion carried)

Plan Commission

The Plan Commission voted to continue the public hearing on the special‑use permit and planned unit development at 2050 S. Eastwood Drive until November 13, 2025. The commission also approved the 2026 meeting calendar and agreed to hold a special‑called meeting on November 13, 2025 for a development ordinance assessment. Agenda and prior meeting minutes were approved, and the meeting was adjourned at 7:05 p.m.

• Approved October 16 agenda (all present aye)
• Accepted September 18 minutes (all present aye)
• Continued public hearing on special‑use permit at 2050 S. Eastwood Drive to Nov 13, 2025 (all present aye)
• Approved 2026 Plan Commission meeting calendar (all present aye)
• Agreed to hold a special‑called meeting on Nov 13, 2025 for development ordinance assessment (consensus)
• Adjourned meeting at 7:05 p.m. (all present aye)

Parks & Recreation Commission

The Parks & Recreation Commission accepted the September 9, 2025 meeting minutes. By consensus the commission supported moving forward with obtaining formal quotes for Dream Field enhancements, to be reviewed later. The meeting was adjourned to the next regular session on November 11, 2025.

• Accepted September 9, 2025 minutes (3-0)
• Supported proceeding with Dream Field improvement quotes (consensus)
• Adjourned meeting to November 11, 2025 (3-0)

Parks & Recreation Commission

The Parks & Recreation Commission held a special meeting, toured several parks and discussed challenges and opportunities for each site. No formal actions on park projects were taken. The commission then voted to adjourn the meeting.

• Adjourned special meeting (3-0)

Library Board of Trustees

The board accepted the corrected minutes from the September 11, 2025 meeting with unanimous approval. It approved the September 2025 combined warrant of operating and building expenditures unanimously. The board adopted the Public Comment Policy as presented, also unanimously. It authorized the disposal of surplus library inventory and then adjourned the meeting, both by unanimous votes.

• Accepted September 11, 2025 meeting minutes (unanimous ayes)
• Approved September 2025 combined operating and building expenditures (unanimous ayes)
• Adopted Public Comment Policy (unanimous ayes)
• Approved disposal of surplus library inventory (unanimous ayes)
• Adjourned meeting at 8:10 p.m. (unanimous ayes)

City Council

The council approved a redevelopment agreement with AFA Manufacturing North America and a building‑code permit‑expiration amendment. It also adopted FY24/25 budget amendments, a holiday‑lights contract, Riverwoods water and sewer improvements, a sidewalk‑replacement contract, and support for a Safe Routes to School grant. All items were adopted with unanimous affirmative votes.

• Approved Building Code Permit Expiration amendment (Ordinance #25-O-45)
• Approved Redevelopment Agreement with AFA Manufacturing North America (Ordinance #25-O-46)
• Approved FY24/25 Budget amendments (Ordinance #25-0-47)
• Approved FY25/26 Holiday Lights contract up to $68,000 (Resolution #25-R-47)
• Approved acceptance of Riverwoods Phase 1 sanitary sewer main (Resolution #25-R-48)
• Approved acceptance of Riverwoods Phase 1 watermain improvements (Resolution #25-R-49)
• Approved sidewalk‑replacement contract to Everlast Blacktop up to $40,000 (Resolution #25-R-52)
• Approved Safe Routes to School grant support up to $250,000 (Resolution #25-R-53)

Environmental Commission

The commission voted to accept the September 4, 2025 meeting minutes. Members agreed to incorporate Vice Chair Wenzel’s additional edits into the Environmental Plan. The meeting was then adjourned.

• Accept September 4, 2025 minutes (motion carried; ayes: E. Ellinghausen, L. Kacmar, Vice Chair Wenzel)
• Switch agenda order to discuss Tree Ordinance before Environmental Plan (Commission agreed)
• Incorporate Vice Chair Wenzel’s additional edits into Environmental Plan (Commission agreed)
• Adjourn meeting (motion carried; ayes: E. Ellinghausen, L. Kacmar, M. Schneemann, Vice Chair Wenzel)

City Council

The Woodstock City Council held a special meeting on September 22, 2025 to hear presentations from two developer groups about the former Die Cast site. Woodstock Redevelopment Associates (a joint venture of Zeller Realty, Harlem Irving Companies, and Hamilton Partners) and Murphy Development Group each shared preliminary plans and answered council questions on parking, design, amenities, and historic‑preservation concerns. Council members discussed the proposals but no votes, approvals, or formal actions were recorded.

Plan Commission

The commission approved its agenda and accepted the May 15, 2025 meeting minutes. It voted to continue the public hearing for the special use permit and planned unit development at 2050 S. Eastwood Drive until the October 16, 2025 meeting. The meeting was then adjourned.

• Approved agenda (all present voted aye)
• Approved May 15, 2025 minutes (all present voted aye)
• Continued public hearing for 2050 S. Eastwood Drive PUD to Oct 16, 2025 (all present voted aye)
• Adjourned meeting (all present voted aye)

Woodstock Opera House Advisory Commission

The Woodstock Opera House Advisory Commission approved the minutes from the August 19, 2025 meeting. No updates were reported on old business and there was no new business. The commission then adjourned the meeting at 5:13 p.m.

• Accepted August 19, 2025 minutes (5-0)
• Adjourned meeting (5-0)

City Council

The council approved the consent agenda, which included resolutions to purchase a Ford F‑250 truck for the wastewater division (up to $65,962) and two 2026 Ford police interceptor vehicles (up to $103,829.36). The council also approved Ordinance 25‑O‑44 amending the liquor control code for Ella’s Kitchen + Bar, passing 4‑2. A proclamation recognizing Hispanic Heritage Month was accepted. The meeting was adjourned and a special workshop on the Die Cast site was scheduled for September 22, 2025.

• Approved consent agenda items A‑D‑3 (6‑0)
• Approved Resolution #25‑R‑44 for Ford F‑250 truck purchase up to $65,962 (6‑0)
• Approved Resolution #25‑R‑45 for two police interceptor vehicles up to $103,829.36 (6‑0)
• Approved Ordinance 25‑O‑44 amending liquor control code (4‑2)
• Accepted Hispanic Heritage Month proclamation (unanimous)
• Adjourned meeting to special workshop on Sep 22, 2025 (6‑0)

Historic Preservation Commission

The Historic Preservation Commission unanimously approved the August 18, 2025 meeting minutes. No old or new business was acted upon. The commission then unanimously adjourned the meeting at 7:50 p.m.

• Approved August 18, 2025 minutes (all present voted Aye)
• Adjourned meeting at 7:50 p.m. (all present voted Aye)

Board of Police Commissioners

The board approved the minutes from the June 2, 2025 meeting. It adopted the proposed dates for the 2026 Board of Police Commissioners meetings (March 2, June 1, September 14, December 7). The board confirmed that the 2026 elections will proceed with the same members (Chairman Ron Giordano, Commissioner Larry Howell, Commissioner Joe Troc). The meeting was adjourned at 5:30 p.m.

• Approved minutes of June 2, 2025 meeting (motion approved)
• Adopted 2026 BOPC meeting dates: March 2, June 1, September 14, December 7 (motion approved)
• Approved 2026 board elections with no changes (motion approved)
• Adjourned meeting at 5:30 p.m. (motion approved)

Library Board of Trustees

The Library Board approved the minutes from the August 14, 2025 meeting by unanimous ayes. It also approved the combined August 2025 operating and building expenditures by unanimous ayes. The board agreed to draft a 3‑minute public‑comment time‑limit policy for a future vote and adjourned the meeting by unanimous ayes.

• Approved August 2025 meeting minutes (unanimous ayes)
• Approved August 2025 combined operating and building expenditures (unanimous ayes)
• Agreed to draft a 3‑minute public‑comment time‑limit policy (no vote recorded)
• Adjourned meeting at 8:05 p.m. (unanimous ayes)

Parks & Recreation Commission

The Parks & Recreation Commission approved the minutes from the June 10, 2025 meeting. They also approved a motion to adjourn the September 9 meeting and reconvene on October 14, 2025. No other formal actions were taken.

• Accepted June 10, 2025 minutes (motion carried)
• Adjourned meeting to October 14, 2025 (motion carried)

Arts Commission

The commission approved the minutes from the August 11, 2025 meeting. Members agreed to keep the 2026 meeting schedule at 6:00 p.m. on the second Monday of each month. They also set the next regular meeting for October 13, 2025 at 6:00 p.m. in City Hall.

• Approved minutes from Aug 11, 2025 (5-0)
• Approved 2026 meeting schedule (unanimous agreement)
• Approved adjournment to Oct 13, 2025 meeting (6-0)

Environmental Commission

The Environmental Commission approved the minutes from the August 7, 2025 meeting. The commission then adjourned the September 4 meeting and set the next regular meeting for October 2, 2025. No other formal actions or votes were recorded.

• Accepted August 7, 2025 minutes (4‑0)
• Adjourned meeting to October 2, 2025 (4‑0)

City Council

The Woodstock City Council approved the Consent Agenda and accepted the August 19, 2025 minutes. It also approved an ordinance to enlarge Special Service Area #17 for the Riverwoods Subdivision and three resolutions authorizing contracts: a Reclamite asphalt rejuvenation contract up to $100,000, a professional services agreement for Phase II design of Well #13 up to $114,970, and a change order increasing the Olson Park Walkability Project to $95,664.35. Additionally, the Council confirmed appointments to city commissions.

• Approved Consent Agenda (motion by Flynn, second by Nierman)
• Accepted August 19, 2025 City Council minutes
• Approved Ordinance to enlarge Special Service Area #17 (Riverwoods Subdivision)
• Approved Resolution #25‑R‑41 to award Reclamite contract up to $100,000
• Approved Resolution #25‑R‑42 for Phase II design services for Well #13 up to $114,970
• Approved Resolution #25‑R‑43 change order increasing Olson Park project to $95,664.35
• Approved appointments of commission members (all ayes)
• Approved Resolution #25‑R‑41, #25‑R‑42, and #25‑R‑43 without recorded vote tallies

Woodstock Opera House Advisory Commission

The Woodstock Opera House Advisory Commission voted to accept the minutes from the April 29, March 18, and June 17, 2025 meetings. All three motions passed unanimously. The commission then voted to adjourn the meeting, which also passed unanimously.

• Accepted April 29, 2025 executive session minutes (6 ayes, 0 nays)
• Accepted March 18, 2025 minutes (6 ayes, 0 nays)
• Accepted June 17, 2025 minutes (6 ayes, 0 nays)
• Adjourned meeting (5 ayes, 0 nays)

City Council

The council approved the consent agenda, a relocation assistance grant program for tenants at 221‑231 E. Calhoun Street, the Action Packaging redevelopment agreement for 1191 Lake Avenue, and a professional services agreement with Metro Strategies Group. All motions passed with votes ranging from 4‑0 to 5‑0. The meeting was then adjourned.

• Approved Consent Agenda (5‑0)
• Removed Ordinance — Redevelopment Agreement — Action Packaging, 1191 Lake Avenue from Consent Agenda (by Councilman Nierman)
• Removed Resolution — Professional Services Agreement — Metro Strategies Group from Consent Agenda (by Councilman Hanson)
• Approved Relocation Assistance Grant Program for 221‑231 E. Calhoun Street tenants (5‑0)
• Approved Ordinance — Redevelopment Agreement — Action Packaging, 1191 Lake Avenue (4‑0)
• Approved Resolution — Professional Services Agreement — Metro Strategies Group (4‑1)
• Adjourned meeting to September 2, 2025 (5‑0)

Historic Preservation Commission

The commission unanimously accepted the July 21 and July 30, 2025 meeting minutes. No old or new business was acted upon. Discussions focused on a mis‑installed front door and ideas for historic‑district education, but no formal actions were approved. The meeting was adjourned at 7:40 p.m.

• Accepted July 21, 2025 minutes – all present voted Aye
• Accepted July 30, 2025 minutes – all present voted Aye
• Adjourned meeting at 7:40 p.m. – all present voted Aye

Library Board of Trustees

The trustees unanimously accepted the July 10, 2025 meeting minutes. They also unanimously approved the combined July 2025 operating and building fund expenditures. The meeting was then adjourned with a unanimous vote.

• Accepted July 10, 2025 minutes (unanimous ayes)
• Approved July 2025 combined operating and building expenditures (unanimous ayes)
• Adjourned meeting (unanimous ayes)

Arts Commission

The commission accepted the minutes from its July 14, 2025 meeting. It voted to forward Michael Stanard’s mosaic art proposal to city staff for review. The meeting was adjourned to the next regular session on September 8, 2025.

• Accepted July 14, 2025 minutes (5-0)
• Forwarded Mosaic Art Proposal to staff for review (5-0)
• Adjourned meeting to September 8, 2025 (5-0)

Environmental Commission

The Environmental Commission voted to accept the minutes from the June 5, 2025 meeting. The commission then voted to adjourn the regular meeting scheduled for August 7, 2025.

• Accepted June 5, 2025 minutes (3-0)
• Adjourned meeting (4-0)

City Council

The council approved Ordinance #25-O-40 amending the Riverwoods Annexation Agreement (7-0). It also approved Ordinance #25-O-41 authorizing an Intergovernmental Agreement with Metra for a warming center at the Woodstock Metra Station (7-0). The Consent Agenda was adopted (7-0) and the meeting was adjourned to the next regular session on August 19, 2025 (7-0).

• Approved Ordinance #25-O-40 Riverwoods Annexation amendment (7-0)
• Approved Ordinance #25-O-41 Metra Warming Center IGA (7-0)
• Approved Consent Agenda (7-0)
• Adjourned regular meeting to Aug 19, 2025 (7-0)

Historic Preservation Commission

The Historic Preservation Commission voted to approve the Certificate of Appropriateness for the exterior rehabilitation of the Brat Haus at 101 N. Johnson, including painting and conduit work. The motion passed unanimously (5‑0). The meeting then adjourned by unanimous vote.

• Approved Certificate of Appropriateness for exterior rehabilitation of 101 N. Johnson (5-0)
• Adjourned the meeting (5-0)

Historic Preservation Commission

The Historic Preservation Commission approved the façade signs, to be placed at the bottom of the second‑floor windows, and the awnings, to be mounted in the mortar, for the Brat Haus project at 101 N. Johnson. The motion passed unanimously with all five members voting aye. The commission deferred any decision on painting the building, requesting paint samples and a special meeting. No other substantive actions were taken.

• Approved façade signs for Brat Haus (all five members aye)
• Approved awnings for Brat Haus (all five members aye)
• Approved June 16, 2025 minutes (all present aye)
• Adjourned meeting at 8:16 p.m. (all present aye)
• Deferred decision on building paint pending samples and special meeting

City Council

Council members and staff discussed a proposed Home Rule sales tax increase from 1% to 1.25% to fund a recreation center renovation and other projects. They also addressed the city’s single‑use bag fee, wastewater treatment plant upgrades, and the use of ARPA and PARC grant funds. No votes, approvals, or denials were documented in the minutes.

Arts Commission

The commission voted to accept the minutes from the June 9, 2025 Arts Commission meeting. The meeting was then adjourned, with the next regular session set for August 11, 2025 at 6:00 p.m. No other substantive actions were taken.

• Accepted June 9, 2025 Arts Commission minutes (5‑0)
• Adjourned meeting; next regular meeting scheduled for Aug 11, 2025 (5‑0)

Library Board of Trustees

The board unanimously approved the minutes from the June 12, 2025 meeting. It also approved the combined June 2025 operating and building expenditures after a roll‑call vote. The Naming Rights Policy, corrected for a typo, was adopted unanimously. No other motions were decided.

• Approved June 12, 2025 meeting minutes (unanimous ayes)
• Approved June 2025 combined operating and building expenditures (motion carried; ayes from Robert Laurie, Mary Beth Urbin, Mary Ann Lenzen, Sarah Parisi, Susan Gullotto)
• Adopted Naming Rights Policy (unanimous ayes)
• Adjourned meeting at 8:03 p.m. (unanimous ayes)

Police Pension Board

The Woodstock Police Pension Board accepted the minutes from the April 7, 2025 meeting. It approved the disbursement warrant, payment of bills, and acceptance of the financial statements. The board also approved a refund of former officer Mike Lafin’s contributions, $3,146.03 with a 20% tax penalty, to be paid in the July 2025 payroll. The meeting was then adjourned.

• Accepted April 7, 2025 meeting minutes (consensus)
• Approved disbursement warrant, payment of bills, and financial statements (consensus)
• Approved refund of Mike Lafin contributions, $3,146.03 with 20% tax penalty (consensus)
• Adjourned meeting (consensus)

Woodstock Opera House Advisory Commission

The Woodstock Opera House Advisory Commission met on June 17, 2025 and heard a report from Director David Victor about ongoing renovations and programming. Members discussed commission purpose, financial reporting, and ways to support the Opera House, but no formal actions were taken. The meeting was adjourned after a motion passed unanimously.

• Adjourned meeting (5-0)

City Council

The Woodstock City Council unanimously approved the Consent Agenda, which included the acquisition of a vacant property at 101‑109 S. Jefferson Street for $625,000, a $17,772.54 Vactor repair parts purchase, a $31,800 addendum for the Opera House project, and a $5,000 façade improvement allocation for 113 South Benton Street. The council also approved a $99,910.06 Office 365 consulting contract and approved all Opera House Change Order #7 items except PCO #46, with a separate motion to address PCO #46 pending further action.

• Approved acquisition of vacant property at 101‑109 S. Jefferson Street for $625,000 (7‑0)
• Approved purchase of Vactor repair parts for $17,772.54 (7‑0)
• Approved Opera House addendum for construction administration services up to $31,800 (7‑0)
• Allocated $5,000 for façade improvement at 113 South Benton Street (7‑0)
• Approved Office 365 consulting contract for $99,910.06 (7‑0)
• Approved Opera House Change Order #7 excluding PCO #46 (7‑0)
• Approved the Consent Agenda items A through D‑6, excluding D‑2 and D‑5 (7‑0)

Library Board of Trustees

The Library Board unanimously approved the May 2025 combined operating and building expenditures and the May 2025 regular meeting minutes. It also accepted Bluestem’s landscaping proposal and entered into a contract with the firm. The board further authorized the library director and city personnel to negotiate the contract with Bluestem.

• Approved May 2025 combined operating and building expenditures (unanimous ayes)
• Approved May 2025 regular meeting minutes (unanimous ayes)
• Accepted Bluestem landscaping proposal and entered contract (unanimous ayes)
• Authorized library director and city personnel to negotiate contract with Bluestem (unanimous ayes)

Parks & Recreation Commission

The commission accepted the May 13, 2025 minutes. It approved the lease for the Recreation Center to move to the Assembly of God Church at 1201 Dean Street at $5,500 per month. The commission also approved a capital expenditure not to exceed $60,000 for the relocation and related work. The meeting was adjourned to the next regular session on August 12, 2025.

• Accepted minutes of May 13, 2025 meeting (ayes: P. Riis, J. Cohen, K. Gutierrez, Chairman McCleary; nays: none)
• Approved lease agreement for Recreation Center relocation to Assembly of God Church, $5,500/month (ayes: P. Riis, J. Cohen, K. Gutierrez, Chairman McCleary; nays: none)
• Approved capital expenditure up to $60,000 for relocation and facilitation (ayes: P. Riis, J. Cohen, K. Gutierrez, Chairman McCleary; nays: none)
• Approved adjournment to next regular meeting on August 12, 2025 (ayes: P. Riis, J. Cohen, K. Gutierrez, Chairman McCleary; nays: none)

Arts Commission

The commission voted unanimously to accept the minutes from the May 12, 2025 meeting. They also passed a motion to adjourn to the next regular meeting scheduled for July 14, 2025 at 6:00 p.m. No other formal actions were taken.

• Accepted minutes from May 12, 2025 (unanimous)
• Adjourned to next regular meeting on July 14, 2025 (unanimous)

Environmental Commission

The Environmental Commission approved the minutes from the May 1, 2025 meeting. The commission then adjourned the June 5 meeting and set the next regular meeting for August 7, 2025. No policy or funding decisions were made.

• Accepted May 1, 2025 minutes (4‑0)
• Adjourned meeting to August 7, 2025 (4‑0)

City Council

The Woodstock City Council voted to adopt Resolution #25‑R‑20, authorizing the issuance of up to $21,500,000 in General Obligation Bonds for capital expenditures. The motion passed unanimously with seven ayes and no nays. The Council also approved the Consent Agenda after no items were removed.

• Approved FY25/26 General Obligation Bond Resolution #25‑R‑20 authorizing up to $21.5M in bonds (7‑0)
• Approved the Consent Agenda (motion passed, no dissent)

Board of Police Commissioners

The Board of Police Commissioners approved the minutes from the March 10, 2025 meeting. No public comments or new business were presented. The meeting was then adjourned at 5:31 p.m. on March 10, 2025 as recorded.

• Approved March 10, 2025 meeting minutes (motion passed)
• Adjourned meeting at 5:31 p.m. on March 10, 2025 (motion passed)

City Council

The Woodstock City Council approved the Consent Agenda, which included two liquor license amendments, a $1,035,000 appropriation of motor fuel tax funds for street maintenance, and several service contracts. Resolutions were adopted to dissolve a prior audio‑design agreement, contract with Thompson Electronics for sound upgrades, and engage GHD Services and Baxter & Woodman for landfill and wastewater projects. The meeting was then adjourned by unanimous vote.

• Approved Antioch Pizza Class A-2 liquor license (unanimous)
• Approved Quality Inn Class E-5 liquor license (unanimous)
• Approved $1,035,000 appropriation of motor fuel tax funds for street maintenance (unanimous)
• Approved dissolution of agreement with Professional Audio Designs (unanimous)
• Approved $69,351.82 contract with Thompson Electronics for Woodstock Square sound upgrades (unanimous)
• Approved $56,000 professional services agreement with GHD Services for municipal landfill (unanimous)
• Approved up to $129,691 professional services agreement with Baxter & Woodman for wastewater aeration tank improvements (unanimous)

Historic Preservation Commission

The Historic Preservation Commission approved the minutes from the April 21, 2025 meeting by unanimous vote. The commission then adjourned the May 19, 2025 meeting, also by unanimous vote. No other business was taken up.

• Approved April 21, 2025 meeting minutes (all present Aye)
• Adjourned May 19, 2025 meeting (all present Aye)

Plan Commission

The commission voted 5‑0 to recommend approval of the Riverwoods Subdivision Phase 2 final plat, subject to final engineering approval by the City Engineer and restrictive covenants approved by the City Attorney. Earlier motions to approve the agenda and accept the March 20, 2025 minutes were carried unanimously. The meeting was adjourned at 7:10 p.m.

• Approved agenda (unanimous)
• Accepted March 20, 2025 minutes with two corrections (unanimous)
• Recommended approval of Riverwoods Subdivision Phase 2 final plat (5‑0)
• Adjourned meeting (unanimous)

Parks & Recreation Commission

The commission voted unanimously to recommend approval of a new scoreboard at Dream Field, requiring any advertising on the unit to receive separate commission approval. The commission also accepted the minutes from the March 11 and April 8 meetings and adjourned to the next regular meeting on June 10, 2025.

• Accepted March 11, 2025 minutes (unanimous)
• Accepted April 8, 2025 minutes (unanimous)
• Recommended approval of Dream Field scoreboard, with advertising placement requiring additional commission approval (unanimous)
• Adjourned meeting to June 10, 2025 (unanimous)

Arts Commission

The commission voted unanimously to accept the minutes from the April 7 special meeting and the April 14 regular meeting. No new appointments were made for the vacant commission seat. Items such as the Roundabout Art Installation Event and public‑art funding were deferred for future discussion. The meeting was adjourned to the next regular session on June 9, 2025.

• Accepted minutes from April 7 and April 14 meetings (unanimous)
• Noted Arts Commission vacancy; no appointment made
• Deferred Roundabout Art Installation Event to a future agenda
• Discussed public‑art funding; no immediate action taken
• Adjourned meeting to June 9, 2025 (unanimous)

Library Board of Trustees

The trustees unanimously approved the April meeting minutes and the combined operating and building expenditures warrant. They also unanimously accepted the proposed social media policy. The board agreed to remove the paid‑time‑off proposal from the agenda, with a plan to revisit it next year.

• Approved April 2025 meeting minutes (unanimous ayes)
• Approved combined operating and building expenditures warrant (unanimous ayes)
• Accepted new social media policy (unanimous ayes)
• Removed paid‑time‑off proposal from agenda, to be reconsidered next year (unanimous ayes)

City Council

The Woodstock City Council approved the Consent Agenda, excluding four items, and unanimously approved the Manager’s Report items, including the appointment of a Deputy Mayor, dissolution of the Economic Development Commission, a farmers market agreement, a TIF inducement, and a splash‑pad design contract. The Council also voted 6‑1 to approve Item C‑7, amending the revolving loan agreement with Ethereal Confections LLC. Additionally, the Council recognized outgoing Councilman Gordie Tebo and declared May 6 2025 Gordie and Anita Tebo Day and May 15 2025 National Peace Officers Day.

• Approved Consent Agenda (excluding Items C‑4, C‑7, C‑8, C‑9) – unanimous
• Approved Manager’s Report items (Deputy Mayor appointment, Economic Development Commission dissolution, board reappointments, farmers market agreement, TIF inducement, splash‑pad design services) – unanimous
• Approved Item C‑7 amendment to revolving loan for Ethereal Confections LLC (6‑1)
• Recognized outgoing Councilman Gordie Tebo
• Declared May 6 2025 as Gordie and Anita Tebo Day
• Declared May 15 2025 as National Peace Officers Day

Environmental Commission

The Environmental Commission voted to accept the minutes from the April 3, 2025 meeting. Because Commissioner Kacmar was absent, her public outreach event idea was postponed to a future agenda. The commission then adjourned the meeting for June 5, 2025.

• Accepted April 3, 2025 minutes (3-0)
• Deferred L. Kacmar’s public outreach event idea to future agenda
• Adjourned meeting (3-0)

Woodstock Opera House Advisory Commission

The commission held an executive session to discuss the potential hiring of a new Managing Director for the Woodstock Opera House, but no vote or decision was recorded. Afterwards, the commission voted to adjourn the meeting, with all five members present voting aye. No other actions were taken.

• Adjourned meeting (5-0)

City Council

The Woodstock City Council voted to move into an executive session to discuss personnel matters, with all seven members voting yes. After discussion, the council voted to adjourn the executive session, again with a unanimous vote. No specific personnel actions were approved, denied, or otherwise decided.

• Entered executive session (motion by Flynn, second Ziemba, 7-0)
• Adjourned executive session (motion by Tebo, second Seegers, 7-0)

City Council

The council voted to move into an executive session and later to adjourn it. No specific personnel appointments, dismissals, or other actions were decided during the session.

• Motion to enter executive session carried (7-0)
• Motion to adjourn executive session carried (7-0)

Historic Preservation Commission

The Historic Preservation Commission unanimously approved the March 17, 2025 meeting minutes. No public comments were received and no formal actions were taken on the new business items discussed. The commission then unanimously moved to adjourn the meeting at 8:17 p.m.

• Approved March 17, 2025 meeting minutes (unanimous vote)
• Approved adjournment of the meeting at 8:17 p.m. (unanimous vote)

City Council

The council approved the FY 2025‑26 city budget, increased water and sewer rates by 5%, and adopted several contracts and ordinances. Items included a GIS services agreement, a $199,970 professional services contract to update the Unified Development Ordinance, and approvals for Opera House renovation costs. All motions passed unanimously except the lease resolution for the Old Courthouse Center, which passed 7‑1.

• Approved FY25/26 budget (7-0)
• Approved 5% water/sewer rate increase for FY25/26 (7-0)
• Approved GIS Intergovernmental Agreement with McHenry County (7-0)
• Approved $199,970 professional services agreement with Clarion Associates to update the Unified Development Ordinance (7-0)
• Approved ratification of Opera House change orders totaling $382,114.50 (7-0)
• Approved $199,000 contract with Platinum Heating and Cooling for Opera House HVAC replacement (7-0)
• Approved Ordinance #25-O-26 (Purchasing and Contracting Authority amendment) (7-0)
• Approved Ordinance #25-O-27 (Massage Establishments Licensing fee removal) (7-0)

Arts Commission

The commission accepted the March 10, 2025 Arts Commission minutes, correcting Mr. Schmitt’s name. Both motions were carried unanimously with six votes in favor and none against. The meeting was adjourned and the next regular meeting was set for May 12, 2025 at 6:00 p.m. in the 2nd‑Floor Conference Room at Woodstock City Hall.

• Accepted March 10 minutes (name correction) – motion carried (6-0)
• Adjourned meeting – motion carried (6-0)

Library Board of Trustees

The Library Board unanimously approved the March 2025 regular meeting minutes and the combined operating and building expenditures warrant. The board also voted unanimously to enter an executive session for the director’s evaluation and then returned to open session. The meeting was adjourned with a unanimous vote.

• Approved March 2025 regular meeting minutes (unanimous ayes)
• Approved March 2025 combined operating and building expenditures warrant (unanimous ayes)
• Entered executive session for director’s evaluation (unanimous ayes)
• Returned to open session after executive session (unanimous ayes)
• Adjourned meeting at 8:40 p.m. (unanimous ayes)

City Council

The council voted to move the meeting into an Executive Session, then later voted to adjourn the Executive Session and return to an Open Session. Both motions carried unanimously among members present. No substantive personnel actions were decided.

• Motion to enter Executive Session carried (6-0; McMahon absent)
• Motion to adjourn Executive Session and return to Open Session carried (7-0)

Parks & Recreation Commission

The commission reported that Napoli was selected to operate the Woodstock Water Works concessions for the 2025 season and will receive a one‑year contract. Acceptance of the meeting minutes was postponed to the next meeting. The commission approved a motion to adjourn the meeting.

• Napoli selected for 2025 Water Works concessions, one‑year contract awarded
• Acceptance of minutes postponed to next meeting
• Motion to adjourn meeting carried

Police Pension Board

The Woodstock Police Pension Board accepted the minutes from the January 13, 2025 meeting. It approved payment of outstanding bills and accepted the financial statements. The board transferred a $254,794.70 service credit for Sharon Abrahamsen to the Johnsburg Police Pension Fund and approved surviving‑spouse benefits for Kim Eiselstein. The meeting was then adjourned.

• Accepted minutes from Jan 13, 2025 (consensus)
• Approved payment of bills and acceptance of financial statements (consensus)
• Approved transfer of $254,794.70 service credit for Sharon Abrahamsen to Johnsburg Police Pension Fund (consensus)
• Approved surviving spouse benefits for Kim Eiselstein (consensus)
• Adjourned meeting (consensus)

Arts Commission

The commission voted to recommend that the City Council adopt the Woodstock Cultural Arts Master Plan as summarized in the Executive Summary. The motion was carried with all six members present voting aye and no nays or abstentions. Director Erickson will add the plan to the May 20 Council agenda. The meeting was then adjourned to the next regular session on April 14, 2025.

• Recommend City Council adopt Cultural Arts Master Plan (motion carried, 6-0)
• Adjourn meeting to April 14, 2025 at 6:00 p.m. (motion carried, 6-0)

Environmental Commission

The commission voted unanimously to accept the minutes from the March 6, 2025 meeting. The public outreach event proposed by former member Laurie Kacmar was postponed to a future agenda because she was absent. The commission also added a paper‑straw elimination item to the future agenda and adjourned the meeting to May 1, 2025.

• Accepted March 6, 2025 minutes (ayes: Ellinghausen, Schneemann, Wenzel; no nays)
• Deferred Kacmar’s public outreach event idea to a future meeting (no vote recorded)
• Added Paper Straws / Eliminating Plastic Straws to future agenda (no vote recorded)
• Adjourned meeting to May 1, 2025 (ayes: Ellinghausen, Schneemann, Wenzel; no nays)

City Council

The council closed the FY25/26 budget public hearing unanimously. It approved the consent agenda, which included several ordinances and a contract award, also unanimously. Ordinances adopted added a B‑3a liquor license classification, corrected tobacco regulation errors, and granted a sign variation for a dispensary. A professional services agreement with Nurture and a $26,025 pool repair contract were approved, while the veterans facility resolution was removed from the agenda.

• Closed FY25/26 Budget public hearing (7-0)
• Approved Consent Agenda items A‑D‑4 and D‑6 (7-0)
• Approved Ordinance adding new B‑3a liquor license classification (7-0)
• Approved Ordinance correcting scrivener’s errors in tobacco regulation (7-0)
• Approved Ordinance granting sign variation for 601 S. Eastwood Drive (7-0)
• Approved Resolution for Professional Services Agreement with Nurture up to $84,835 (7-0)
• Approved Contract Award to Fiesta Pool, Inc. for $26,025 pool repairs (7-0)
• Removed Resolution — Option Agreement — Veterans Facility (Item D‑5) from Consent Agenda

Plan Commission

The commission voted to approve a sign variation allowing a 15‑foot tall ground sign at 601 S Eastwood Drive with a 5.5‑foot setback. All seven commissioners voted aye and there were no nays. No other substantive actions were taken at this meeting.

• Approved 15‑foot ground sign variation with 5.5‑foot setback at 601 S Eastwood Drive (ayes: Calvin, Cesaroni, Flores, Gavers, Paluch, Speciale, Chairman Sheriff; nays: none)
• Approved agenda as presented (all present voted aye)
• Approved February 20, 2025 minutes with corrections (all present voted aye)
• Adjourned meeting (all present voted aye)