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Woodstock, Virginia

Recent Woodstock Town Council topics include resolutions & ordinances, development projects, contracts & procurement, budget & taxes, planning & zoning, water & utilities.

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Recent meetings

Tue Jul 7, 2026

Economic Development Authority

Woodstock EDA approves $9,660 façade grant for 121 South Main Street

The Woodstock Economic Development Authority approved a $9,660 reimbursement grant for façade improvements at 121 South Main Street. The board also discussed outreach strategies, reviewed the treasurer's report, and noted the upcoming appointment of a new board member by Town Council.

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Agenda Woodstock Economic Development Authority Tuesday, July 7, 2026 at 5:45 p.m. Woodstock EDA Meeting 1. Call to Order 2. Pledge of Allegiance 3. Meeting Minutes a. Action on minutes from the Woodstock EDA meeting held on June 2, 202 6 4. Special Reports a. Advocacy/Communications b. Business Retention & Expansion c. Business Attraction d. Incentive Philosophy & Tools e . Woodstock Enhancement/Main Street updates f. Treasurer’s Report 5. Old Business 6. New Business 7. Adjournment Cc: Mayor & Town Council Town Attorney Mr. Aaron M. Grisdale, Town Manager Ms. Tammy DePhillip, Director of Finance Ms. Katie Mercer, Director of Marketing and Events Ms. Kate Grisdale, Woodstock Enhancement Committee Chairwoman Media WOODSTOCK ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES TUESDAY, JUNE 2, 2026 The Economic Development Authority of the Town of Woodstock (EDA) held its regular monthly meeting at 5:45 p.m. on Tuesday, June 2, 2026, in the Planning Commission Room of the Woodstock Municipal Building. Present were Chairman David Hutton, Directors Kara Balcerzak, Corey Grubbs, and Zach Hottel; and Deputy Town Manager Michelle Bixler. Directors Travis Cooper and Holly Steed were absent. Business Development Manager Katie Mercer was absent. Chairman Hutton called the meeting to order, followed by the Pledge of Allegiance to the Flag. Chairman Hutton noted that, in the interest of the guests present, the board would take Old Business out of order before proceeding [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jul 7, 2026

Town Council Agenda's

Council to consider authorizing up to $1.37 M bond for water system improvements

The Woodstock Town Council will hold a public hearing and then consider a resolution to issue a general‑obligation revenue bond not to exceed $1,373,250 for the Water Quality Improvement Project. The Finance Committee has recommended adopting that resolution and also set dates for its committees. The council will also consider appointing Aaron Grisdale as Town Clerk pro tem and may convene an executive session to discuss acquiring property. A personnel recommendation to reappoint Keith Lantz for a four‑year term will be presented.

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Woodstock Town Council Meeting Agenda Tuesday, July 7, 2026 Municipal Office Council Chambers 7:20 pm Public Hearing Public hearing to receive public comment regarding a proposed issuance by the Town of a general obligation revenue bond for the Water Quality Improvement Project. 7:30 pm Council Meeting 1. Call to Order 2. Pledge of Allegiance 3. Prayer 4. Meeting Minutes a. Action on the minutes from the Town Council meeting held on Tuesday, June 02, 2026 b. Action on the minutes from the Finance Committee meeting held on Tuesday, June 16, 2026 c. Action on the minutes from the Personnel Committee meeting held on Tuesday, June 16, 2026 5. Visitor Comments 6. Special Reports a. Woodstock Fire Department b. Woodstock Rescue Squad c. Woodstock Enhancement Committee d. Northern Shenandoah Valley Regional Commission 7. Committees a. Water & Sewer Committee b. Street, Sidewalk & Trails Committee a. Set meeting date c. Finance Committee a. Recommendation to adopt a resolution authorizing the issuance, sale, and award, of a not to exceed $1,373,250 Town of Woodstock, Virginia general obligation revenue bond, and providing the form and details thereof. b. Set meeting date d. Personnel Committee a. Recommendation to reappoint Keith Lantz for a four-year term [July 1, 2026 – June 30, 2030] e. Ordinance & Public Safety Committee f. Tourism & Economic Development g. Park Commission h. Planning Commission 8. Old Busines [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 16, 2026

Committee Meetings

Finance Committee will address water project debt and fire department funding

The Finance Committee will consider a debt resolution for the Water Quality Improvement Project and discuss funding for the Woodstock Fire Department. The Personnel Committee will hold an executive session to consider appointments to the Planning Commission. Both meetings are scheduled for June 16, 2026 at 5:30 p.m. in the Planning Commission Room of the Municipal Office.

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✓ Decided: Committee recommended public hearing on July 7 to consider $1.3 M bond for West End waterline

The Finance Committee approved a recommendation to hold a public hearing on July 7 to gather citizen comments on a $1.3 million bond needed for the West End Waterline Project. The committee also asked the Town Manager to obtain a report from the rescue squad’s board before deciding on any supplemental fire‑department funding. The Personnel Committee moved into and out of a closed session and approved a recommendation to re‑appoint Keith Lantz to the Planning Commission.

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Memorandum June 11 , 202 6 To: Finance and Personnel Committee s From : Mandy Helsley, Town Clerk Cc: Mayor & Town Council; Town Manager; Town Administration; Media Re: Finance , Personnel Committee Meeting s – 16 June 202 6 The purpose of this memorandum is to notify you of the following meeting s to be held on Tuesday , June 16 at 5 :30 pm in the Planning Commission Room of the Municipal Office. Agenda topic(s) include: Meeting/Topic Date/Time Finance Committee Meeting:  Water Quality Improvement Project debt resolution  Discussion on Woodstock Fire Department funding Tuesday , June 1 6 , 2026 at 5: 30 pm Personnel Committee Meeting:  Executive Session to discuss appointments (Planning Commission ) Immediately following previous meeting If you should have any questions or concerns, please contact me at the Municipal Office.
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Finance Committee Meeting June 16, 2026 On Tuesday, June 16, 2026, the Finance Committee met in the Planning Commission Room of the Municipal Office. Present were Committee members Funkhouser and Heishman, Council members Cross and Haun, Town Manager Aaron Grisdale, and Director of Finance Tammy DePhillip Mr. Funkhouser called the meeting to order at 5:30 pm to discuss the following: • Water Quality Improvement Project debt resolution M s. DePhillip reported that in FY2024 the town was awarded Bipartisan Infrastructure Law (BIL) funding through VDH’s Drinking Water State Revolving Fund (DWSEF) for the West End Waterline Evaluation Project. The funding covered 4.1 million of the 5.4 million in costs for the West End Line Project. The town will need to obtain a loan for the 1.3 million needed to cover the balance. I n order to obtain the loan a public hearing to receive citizen comments on the matter needs to be held. Once the public hearing occurs the Council will then need to vote to approve a resolution authorizing administration to obtain a bond loan. M s. Cross made a recommendation to hold a public hearing on July 7th to receive citizen comments regarding obtaining a bond of 1.3 million to cover remaining costs of the West End Waterline Project. Mr. Funkhouser seconded the motion. • D iscussion on Woodstock Fire Department funding Mr. Grisdale reported Ms. Manning had requested that the committee discuss a potential one-time funding to the Woodstock Fire Department [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Jun 2, 2026

Town Council Agenda's

Town Council to approve 2027 budget and capital plan

The Woodstock Town Council will consider approving the Fiscal Year 2027 budget, the FY2027-2031 Capital Improvement Plan, and revising the development fee schedule. The meeting also includes action on meeting minutes and committee reports.

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✓ Decided: Town Council approves FY2027 budget, capital plan and key appointments

The council voted to adopt the Fiscal Year 2027 budget and appropriate funds, and to approve the FY2027‑2031 Capital Improvement Plan. It also approved a contract for a Wastewater Treatment Plant PLC upgrade, appointed two officials, and adopted a revised development fee schedule and a resolution recognizing Shenandoah County Celebrates 1776. All votes were unanimous or recorded as five ayes with no nay votes.

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Woodstock Town Council Meeting Agenda -Amended Tuesday, June 2, 2026 Municipal Office Council Chambers 7:30 pm Council Meeting 1. Call to Order 2. Pledge of Allegiance 3. Prayer 4. Meeting Minutes a. Action on the minutes from the Special Town Council Meeting held on Wednesday, April 8, 2026 b. Action on the minutes from the Public Hearing (budget) held on Tuesday, May 5, 2026 c. Action on the minutes from the Town Council meeting held on Tuesday, May 5, 2026 d. Action on the minutes from the Finance Committee Meeting held on Monday, May 18, 2026 e. Action on the minutes from the Personnel Committee Meeting held on Monday, May 18, 2026 f. Action on the minutes from the Tourism & Economic Development Committee Meeting held on Monday, May 18, 2026 5. Visitor Comments 6. Special Reports a. Woodstock Fire Department b. Woodstock Rescue Squad c. Woodstock Enhancement Committee d. NSVRC Report 7. Committees a. Water & Sewer Committee b. Street, Sidewalk & Trails Committee c. Finance Committee a. Recommendation to authorize town manager to execute an agreement for Wastewater Treatment Plant PLC Upgrade b. Recommendation to approve a resolution to adopt the Fiscal Year 2027 budget and appropriate funds. c. Recommendation to approve the FY2027-2031 Capital Improvement Plan d. Set meeting date d. Personnel Committee a. Recommendation to appoint Dhruv Gami to the Economic Development Authority (Term ending 11/5/2026) b. Recommendat [Excerpt truncated on this listing page; use the official record for the full text.]
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TOWN COUNCIL MEETING June 2, 2026 The Woodstock Town Council held its regular meeting on Tuesday, June 2, 2026, in the Council Chambers of the Municipal Building. Present were Mayor McCleary, Council Members Bennett, Cross, Haun, Heishman and Manning, Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler, Director of Community Development Wilmer Abbott and Town Attorney Jay Neal Mayor McCleary called the meeting to order at approximately 7:30 pm, followed by the Pledge of Allegiance to the flag and the opening prayer by Mr. Heishman. MINUTES: i. Ms. Bennett made a motion to approve the minutes of the Special Town Council Meeting held on Wednesday, April 8, 2026. Ms. Manning seconded the motion, and it carried unanimously. ii. Ms. Bennett made a motion to approve the minutes of the Public Hearing (FY27 budget) held on Tuesday, May 5, 2026. Ms. Manning seconded the motion, and it carried unanimously. iii. Ms. Bennett made a motion to approve the minutes of the Town Council meeting held on Tuesday, May 5, 2026. Ms. Manning seconded the motion, and it carried unanimously. iv. Ms. Bennett made a motion to approve the minutes of the Finance Committee meeting held on Monday, May 18, 2026. Mr. Heishman seconded the motion, and it carried unanimously. v. Ms. Bennett made a motion to approve the minutes of the Personnel Committee meeting held on Monday, May 18, 2026. Mr. Heishman seconded the motion, and it carried unanimously. vi. Ms. Cross mad [Excerpt truncated on this listing page; use the official record for the full text.]
Mon May 18, 2026

Committee Meetings

Woodstock committees to discuss FY2027 budget and trash collection rates

The Finance, Tourism & Economic Development, and Personnel committees will meet to review financial planning and local projects. Discussions include the FY2027 budget, capital improvement plans, and personnel appointments.

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✓ Decided: Finance Committee recommends wastewater PLC contract and FY2027 budget changes

The Finance Committee gave favorable recommendations to Council for a $144,208 contract to upgrade the wastewater treatment plant PLC and for FY2027 budget amendments allocating $30,000 to an ALPR subscription and $13,000 to a regional drug task force. It also forwarded a five‑year capital improvement plan that includes $1.5 million for a joint municipal‑police facility and proposed new trash and recycling rates. The Personnel Committee moved into and out of a closed session, and the Tourism & Economic Development Committee endorsed staff proceeding with a North Street tank redesign procurement.

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Memorandum May 13, 2026 To: Finance, Tourism & Economic Development, Personnel Committees From: Mandy Helsley, Town Clerk Cc: Mayor & Town Council; Town Manager; Town Administration; Media Re: Finance, TED, Personnel Committee Meetings – 18 May 2026 The purpose of this memorandum is to notify you of the following meetings to be held on Monday, May 18 at 5:30 pm in the Planning Commission Room of the Municipal Office. Agenda topic(s) include: Meeting/Topic Date/Time Finance Committee Meeting: • Consideration of a contract to upgrade PLC at Wastewater Treatment Plant • FY2027 Budget Discussion • FY2027-2031 Capital Improvement Plan • FY2027 Trash Collection Rates Monday, May 18, 2026 at 5:30 pm Tourism & Economic Development Meeting: • Shenandoah County Celebrates 1776 • Mobilizing Main Street Program Update • North Street Tank Resurfacing Project Following Finance Committee Meeting (6:00p) Personnel Committee Meeting: • Executive Session to discuss appointments (EDA, Town Clerk, Town Attorney) Immediately following previous meetings. If you should have any questions or concerns, please contact me at the Municipal Office.
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Finance Committee Meeting May 18, 2026 On Monday, May 18, 2026, the Finance Committee met in the Planning Commission Room of the Municipal Office. Present were Committee members Funkhouser, Heishman, and Manning, Council member Bennett, Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler and Director of Finance Tammy DePhillip Mr. Funkhouser called the meeting to order at 5:30 pm to discuss the following: • Consideration of a contract to upgrade PLC at Wastewater Treatment Plant Ms. DePhillip gave a brief overview of the proposal, which involves a request for the committee to review and provide recommendation to Council on a contract to upgrade Programmable Logic Controller (PLC) at the wastewater treatment plant. The Town has identified a cooperative purchasing vehicle through Harford County, Maryland, which holds an active Open-End Control and Integration Services for Water and Wastewater Projects contract with Sherwood-Logan and Associates. Because the total project cost of $144,208.00 exceeds the $100,000 threshold established in the Town's procurement policy, Town Council approval is required before the Town may enter a contract with Sherwood-Logan. To fund the project, Ms. DePhillip outlined a proposal to reallocate funds from capital projects that will not be executed in 2026. As no new funds are being appropriated, a budget amendment is not needed from council and the reallocation of resources can happen administratively. The committ [Excerpt truncated on this listing page; use the official record for the full text.]
Mon May 18, 2026

Planning Commission Meetings

Planning Commission to consider updating the development fee schedule narrative

The commission will review a proposal to revise the town’s Schedule of Development Fees by adding narrative explanations, without changing any fee amounts. Staff recommends that Town Council give a favorable recommendation to the proposal. A staff report also briefed the commission on recent Virginia legislative changes to subdivision and site‑plan review laws that will affect future town ordinances.

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PLANNING COMMISSION MEETING AGENDA Monday, May 18, 2026 Woodstock Municipal Office Planning Commission Room 7:00 pm 1. Call to Order 2. Existence of Quorum 3. Adoption of the Agenda 4. Meeting Minutes - Action on minutes from February 23, 2026 meeting 5. Commissioner Disclosures 6. Chairman's Statement 7. Visitor Comments 8. Old Business 9. New Business a. Schedule of Development Fees – Proposal to update the Fee Schedule, with no changes to fees but with changes to narrative description that will enable the Town of Woodstock to recover costs incurred by developers, for engineering reviews and related professional services. 10. Council Representative's Report 11. Staff Update a. State of Virginia Code changes related to subdivisions and other Town of Woodstock land development updates 12. Adjournment IF YOU REQUIRE ANY TYPE OF REASONABLE ACCOMMODATION AS A RESULT OF PHYSICAL, SENSORY OR MENTAL DISABILITY IN ORDER TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT AARON GRISDALE, TOWN MANAGER AT 459-3621. THREE DAYS NOTICE IS REQUIRED. SCHEDULE OF DEVELOPMENT FEES Staff Report May 18, 2026 Purpose Staff recommends a proposed fee schedule to establish a transparent framework for cost recovery, ensuring all charges align with the authority granted by the Code of Virginia. By providing detailed narrative explanations for permit requirements and their associated costs, this resolution offers clear guidance to applicants. This appro [Excerpt truncated on this listing page; use the official record for the full text.]
Tue May 5, 2026

Town Council Agenda's

Public hearing on FY2027 budget and proposed water/sewer rate changes

The Woodstock Town Council will hold a public hearing at 7:00 p.m. to collect comments on the proposed FY2027 budget. After the hearing, the council meeting will address minutes from recent meetings, receive special reports, and consider several contract authorizations and a possible change to the tax due date. New business includes a resolution recognizing Joan Comanor.

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✓ Decided: Council approves Republic Services trash and recycling contract

The council approved a resolution recognizing Joan Comanor for her service. It authorized the town manager to finalize a contract with Republic Services for trash collection and recycling, with all members voting aye. The meeting also approved several prior meeting minutes unanimously.

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Woodstock Town Council Meeting Agenda -Amended Tuesday, May 5, 2026 Municipal Office Council Chambers 7:00 pm Public Hearing The Woodstock Town Council will hold a public hearing to receive public comments regarding the proposed FY2027 budget. 7:30 pm Council Meeting 1. Call to Order 2. Pledge of Allegiance 3. Prayer 4. Meeting Minutes a. Action on the minutes from the Public Hearing (proposed RE tax rate) held on Tuesday, April 7, 2026 b. Action on the minutes from the Public Hearing (TA-26-01) held on Tuesday, April 7, 2026 c. Action on the minutes from the Town Council meeting held on Tuesday, April 7, 2026 d. Action on the minutes from the Special Town Council meeting held on Wednesday, April 8, 2026 e. Action on the minutes from the Finance Committee Meeting held on Tuesday, March 24, 2026 f. Action on the minutes from the Personnel Committee Meeting held on Tuesday, March 24, 2026 g. Action on the minutes from the Finance Committee Meeting held on Tuesday, March 28, 2026 5. Visitor Comments 6. Special Reports a. Woodstock Fire Department b. Woodstock Rescue Squad c. Woodstock Enhancement Committee d. NSVRC Report 7. Committees a. Water & Sewer Committee a. Recommendation to authorize town manager to execute contract pertaining to groundwater exploration and development services b. Set meeting date b. Street, Sidewalk & Trails Committee c. Finance Committee a. Recommendation to authorize town manager to execute contr [Excerpt truncated on this listing page; use the official record for the full text.]
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TOWN COUNCIL PUBLIC HEARING May 5, 2026 On Tuesday, May 5, 2026, the Woodstock Town Council held a public hearing in the Council Chambers of the Municipal Building at 7:00 pm to receive citizen comments regarding a proposed FY 2027 budget. Present were Mayor McCleary; Vice-Mayor Funkhouser, Council members, Bennett, Cross, Haun, Heishman and Manning; Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler, and Town Attorney Jay Neal. Mayor McCleary called the Public Hearing to order at 7:00 pm. Mayor McCleary asked the Clerk to read the Notice of Public Hearing. Ms. Helsley read the Notice of Public Hearing. Mayor McCleary opened the floor for public comment. There being no public comments, Mayor McCleary closed the Public Hearing at 7:30 pm. _____________________________ Mayor ATTEST: __________________________ Clerk TOWN COUNCIL MEETING May 5, 2026 The Woodstock Town Council held its regular meeting on Tuesday, May 5, 2026, in the Council Chambers of the Municipal Building. Present were Mayor McCleary, Vice-Mayor Funkhouser, Council Members Bennett, Cross, Haun, Heishman and Manning, Town Manager Aaron Grisdale, Deputy Town Manager Michelle Bixler, and Town Attorney Jay Neal Mayor McCleary called the meeting to order at approximately 7:30 pm, followed by the Pledge of Allegiance to the flag and the opening prayer by Mr. Heishman. MINUTES: i. Mr. Funkhouser made a motion to approve the minutes of the Public He [Excerpt truncated on this listing page; use the official record for the full text.]
Tue Apr 28, 2026

Committee Meetings

Finance Committee to discuss Bradford Park design contract and trash collection contract

The Finance Committee will meet on April 28, 2026 at 5:15 pm. The agenda includes discussion of the Bradford Park design contract. An executive session will be held to review the trash collection contract.

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✓ Decided: Finance Committee forwarded Bradford Park design contract to council for approval

The committee unanimously approved forwarding the Bradford Park design service contract to the council for execution. It also moved into a closed session to discuss trash collection contract negotiations, then unanimously returned to open session. Finally, the committee unanimously recommended that the council authorize the town manager to finalize negotiations with Republic Services for refuse services.

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Memorandum April 23, 2026 To: Finance Committees From: Mandy Helsley, Town Clerk Cc: Mayor & Town Council; Town Manager; Town Administration; Media Re: Finance Committee Meeting – 28 April 2026 The purpose of this memorandum is to notify you of the following meetings to be held on Tuesday, April 28 at 5:15 pm in the Planning Commission Room of the Municipal Office. Agenda topic(s) include: Meeting/Topic Date/Time Finance Committee Meeting: • Discuss Bradford Park Design Contract • Executive Session - Trash Collection Contract Tuesday, April 28, 2026 at 5:15 pm If you should have any questions or concerns, please contact me at the Municipal Office.
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Finance Committee Meeting April 28 , 202 6 On Tuesday, April 28 , 202 6 , the Finance Committee met in the Planning Commission Room of the Municipal Office. Present were Committee members Funkhouser , Heishman and Manning , Council members Bennett , Cross and Haun , Mayor McCleary, Town Manager Aaron Grisdale, and Deputy Town Manager Michelle Bixler M r. Funkhouser called the meeting to order at 5: 15 pm to discuss the following:  Bradford Park Design Contract M s. Bixler reviewed the Bradford park design service contract provided by ERP. The contract includes surveys, engineering studies, community engagement and opinion of probable cost . She noted that the contract will move the park masterplan through 30% schematic design for the first phase . Members of the committee were excited to see more action going into the Bradford Park Master P lan. Ms. Manning made a motion to forward the service contract to council for a vote allowing the Town Manager to execute the contract. Mr. Heishman seconded the motion, and it passed unanimously.  Executive Session – Discussion pertaining to the negotiation of a public contract (Trash collection services) Mr. Funkhouser made a motion to go into closed session. M r. Heishman seconded the motion, and the committee went into closed session at 5: 22 pm. Mr. Funkhouser made a motion to bring the meeting out of closed session at 5 :58 pm. M s. Bennett seconded the motion. Ms. Manning made a motion to recommend Council authorize the t [Excerpt truncated on this listing page; use the official record for the full text.]
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