Yachats public meetings in 2022

City Council

The City Council is meeting to address commission reappointment resolution 2022-202. The agenda includes a review of capital improvement projects and appropriations, as well as a tourism promotion report for October through December 2022.

• Commission appointments and reappointment resolution 2022-202
• Capital improvement projects and appropriations
• October-December 2022 Tourism Promotion Report

The City Council approved Resolution 2022-202 to reappoint members to the Planning Commission, Public Works & Streets Commission, and the Yachats Library Commission. The meeting also included a report from the Chamber of Commerce and tributes to outgoing officials.

• Approved Resolution 2022-202 to reappoint Commissioners on the Planning Commission, Public Works & Streets Commission, and Yachats Library Commission (5-0)

Planning Commission

The Planning Commission is meeting to discuss the Downtown Yachats Parking Management Plan and draft code amendments. The agenda includes reviews of building activity and specific wording for fence regulations.

• Downtown Yachats Parking Management Plan
• Draft Code Amendments (dated 12.14.22)
• Recommended wording for fences
• 2022 Summary of Building Activity
• Draft Section 9-52-171-GRAPHIC

The Planning Commission approved new code changes and definitions for building heights under Title 9. The commission also voted to reappoint two members and noted that one member will not continue on the commission.

• Approved Title 9 new code changes and building height definitions (6-0)
• Approved reappointment of Commissioners Lance Bloch and Jacqueline Danos (6-0)
• Confirmed Christine Orchard will not continue on the Commission

Planning Commission

The Planning Commission is holding a work session to review the Downtown Yachats Parking Management Plan. The body will also discuss draft code amendments and YMC revisions.

• Downtown Yachats Parking Management Plan
• YMC-Revisions-Dickinson
• Draft Code Amendments

The Planning Commission held a work session to review and propose revisions to Title 9 definitions, including building height, parking spaces, and yard requirements. The commission reached a consensus to align several yard definitions with the Lincoln County Code.

• Agreed to revise 'Height of Building' definition to average maximum vertical height from average finished grade to the highest point
• Proposed off-street parking minimums of 18 feet by 9 feet and removal of 'Compact Car' verbiage
• Decided to keep 'Porch' and 'Deck' definitions separate
• Reached consensus to adopt Lincoln County Code wording for yard and street-side yard definitions

Public Works and Streets Committee

The committee is reviewing financial and department reports from October and November 2022. The agenda includes a quote for a main LS pump and data regarding North and South monitors from 2018-2022.

• Main LS Pump Quote
• October 2022 Financial Report
• November 2022 Public Works Department Report
• North Monitor 2018-2022 data
• South Monitor 2018-2022 data

The Commission will submit an official application to ODOT by late January 2023 for $150,000 to study a multi-use path. Members discussed utility collection concerns and potential budget allocations for a System Development Charges study and sheriff department contracting.

• Approved submission of $150,000 ODOT application for multi-use path study by end of January 2023
• Commissioner Bennett accepted another term
• Commissioner Urban declined another term

Finance Committee

The Finance Committee is meeting to review the Capital Improvement Project (CIP) working draft and handbook. The agenda includes materials related to pocket parks, the library, and the skatepark.

• Review of CIP Project List 22-12-05 working draft
• Review of CIP Handbook CC V7
• Discussion of Pocket Parks
• Discussion of DB Library
• Discussion of DB Skatepark

The Finance Committee reviewed the Capital Improvement Project (CIP) process and discussed long-term revenue streams. No formal votes were recorded. The committee scheduled future monthly meetings starting January 6, 2023.

• Established monthly meeting schedule starting January 6, 2023

Community Spaces Committee

The Commission approved the exploration of a skate park project and unanimously voted to recommend the reappointment of Commissioner Adam Altson to the City Council. Members also discussed the potential dissolution of the Commission and the integration of the Master Plan into a single comprehensive plan.

• Approved skate park project exploration
• Approved resolution to forward Commissioner Adam Altson's reappointment to City Council (unanimous)

Emergency Preparedness Committee

The Committee decided to present the 2019 Emergency Operations Plan to the Public Works & Streets Commission for eventual City Council adoption. Members also discussed the Conex project and a potential grant application for hazard research data from Oregon State University.

• Recommended presenting the Emergency Operations Plan to Public Works & Streets Commission for City Council adoption (all in favor)
• Scheduled Cache inventory for January 11, 12, or 13 at 10am (pending Public Works confirmation)
• Set January 2023 Newsletter article as 'Map Your Neighborhood'
• Set February 2023 Newsletter article as details for signing up for Lincoln Alerts
• Moved January meeting to January 9, 2023

City Council

The City Council is holding a workshop and regular meeting. The agenda includes a draft ordinance regarding the vacation of Shell Street.

• ORD 371 Shell Street Vacation draft

The City Council approved Ordinance 371 to vacate a portion of Shell Street. The Council also accepted four nominations to the Finance Committee. A work session was held to discuss City Code 2.08 and Commission Rules.

• Approved Ordinance 371 to vacate a portion of Shell Street
• Accepted Finance Committee nominations: Charlie Basme-Alred (3-year), Vikki West (2-year), Tom Lauritzen (3-year), and W. John Moore (2-year)

City Council

The City Council is meeting to discuss a proposal for a cold weather emergency shelter. The agenda also includes a City Manager evaluation and a status update on the Capital Improvement Plan (CIP).

• Emergency Shelter Cold Weather Proposal
• City Manager evaluation
• Capital Improvement Plan (CIP) project status update

The City Council approved the use of pallet structures for emergency housing at the Yachats Presbyterian Community Church and authorized funding for the purchase. The council also moved a skate park project into the discovery phase and approved a salary increase and bonus for the City Manager.

• Recognized pallet structures at Yachats Presbyterian Community Church as an expansion of non-conforming use (5-0)
• Authorized $70,000 check to Yachats Presbyterian Community Church for pallet purchase using pandemic funds (4-1)
• Instructed City Manager to move the skate park to the discovery phase (5-0)
• Approved $5,000 raise for City Manager retroactive to November 1, 2022 (5-0)
• Approved one-time $5,000 bonus for City Manager (5-0)

Planning Commission

The Planning Commission is meeting to review materials related to Case File 1-CU-PC-22. The agenda includes a staff report and application for this case, as well as previous actions regarding Roslund-Grand Pacific LLC.

• Review of Case File 1-CU-PC-22
• Review of previous actions for Roslund-Grand Pacific LLC
• Review of building activity report dated 11-15-22

The Commission approved a conditional use permit for four park model homes on 1.89 acres to provide workforce housing for Overleaf Lodge and Fireside Hotel employees. The approval includes specific requirements for screening, access road width, and occupancy restrictions.

• Approved Conditional Use Permit #1-CUPC-22 for four park model homes (6-0)
• Required homes be for exclusive use of Overleaf Lodge and Fireside Motel employees
• Mandated private access road to Highway 101 be at least 20 feet wide
• Required 5-8 foot buffer (fence, hedge, or wall) screening 70% of view from abutting residential zones
• Set permit validity for two years with up to three one-year extensions
• Authorized the Chair to sign Findings and Conclusions

Emergency Preparedness Committee

The committee appointed a new chair and discussed emergency notification gaps among local hotels. Members also discussed the stability of land where existing Conex caches are located and planned for a 2023 preparedness fair.

• Nominated Alex Cox as Chair of the Emergency Preparedness Committee (8-0)

Planning Commission

The Planning Commission is holding a work session to review housing needs survey results and a draft Housing Needs Analysis report. The body is also reviewing draft code amendments dated November 4, 2022.

• Review of Yachats Housing Needs Survey Results
• Discussion of HNA_Report_Template_DRAFT
• Review of Draft Code Amendments (11.04.22)

The Commission held a work session to discuss updates to Title 9 definitions, including building height and impervious surfaces. Consensus was reached on the definitions for 'Lot Line, Street Side' and 'Patio'. Other definition updates were tabled for further revision or discussion at future meetings.

• Reached consensus on proposed definition of 'Lot Line, Street Side'
• Reached consensus to add a definition for 'Patio'
• Proposed changing wording of 'House' to 'Structure'
• Tabled 'parking space, Off Street' definition to December Work Session

Public Works and Streets Committee

The agenda is procedural boilerplate and does not list specific action items or discussion topics. Meeting materials include the October 22 Water Report and the October Public Works Department Report.

The Public Works & Streets Commission unanimously recommended that the City Manager seek funds from Visitor Amenities and General Funds for a delineator project. The project involves a 50% allowance from ODOT with the city to be reimbursed for the remaining balance upon completion.

• Recommended City Manager request funds from Visitor Amenities and General Funds for delineator project (Unanimous)

City Council

The City Council is holding a work session and regular meeting. The agenda includes reviews of a Shell Street vacation and recommended wording for fences.

• Shell Street Vacation
• Recommended wording for fences

The City Council approved the vacation of a 30x82.5 strip of land on Shell Street. A proposed amendment to the municipal code regarding fences, walls, and hedges was remanded back to the Planning Commission for modifications.

• Approved vacation of Shell Street portion (30x82.5 strip between Yachats Inn & Mitchell Lane) (4-1)
• Remanded Fences, Walls & Hedges Amending Chapter 5 and 9 back to Planning Commission for modifications (5-0)

Community Spaces Committee

The Community Spaces Committee is reviewing reports regarding trails and the wetlands boardwalk. The body is also considering a proposed fundraising plan for the walkway project.

• Trails Report
• Wetlands Boardwalk Trails Report
• Proposed Fundraising Plan For The Walkway Project

The Commission discussed grant applications for the Wetlands Boardwalk and repairs for the Commons Boardwalk. Members agreed to develop a community presentation regarding the status of the pocket parks project. No formal votes were recorded for the items discussed.

• Agreed to create a community presentation on pocket parks progress and delays
• Proposed community presentation date for Nov. 28 at 5pm
• Identified Wetlands Boardwalk project cost as over $1 million with a $236k city match
• Discussed using Angell Job Corps or volunteers for bicycle rack installation
• Proposed identifying potential greenspaces for the Parks Master Plan

City Council

The City Council will meet to review a condition assessment report for the Little Log Church and Museum and the September Public Works Department report. The agenda also includes a proclamation and a request concerning the unhoused.

• Little Log Church and Museum Condition Assessment Report
• September Public Works Department Report
• Request from Mary Deriberprey concerning the unhoused
• Proclamation DV 10-19-2022

Planning Commission

The Planning Commission is meeting to discuss draft code amendments and a walkway project report. The agenda includes a review of building height measurement standards from the City of Bend and current building activity.

• Draft code amendments
• Walkway Project Report
• City of Bend building height measurement standards
• Building activity report dated 10-18-22

Library Commission

There is no agenda available for this meeting. The record directs users to review the minutes.

Planning Commission

The Planning Commission is meeting to discuss parking management planning. The agenda includes a presentation by studiodavis and a draft of the Downtown Yachats Parking Management Plan.

• Review of Yachats Parking Plan Presentation by studiodavis
• Discussion of Downtown Yachats Parking Management Plan DRAFT 100422

Public Works and Streets Committee

The committee is meeting to review department reports and a draft of the 5-year Capital Improvement Plan. The agenda includes materials regarding geotechnical services and seismic valve projects for the South Tank and Water Treatment Plant.

• Draft of 5 Year CIP
• Raw Water Tank Site Geotechnical Services Proposal
• Yachats South Tank Seismic Valve and WTP Backwash Recycle project manual and drawings

Community Spaces Committee

The committee is meeting to discuss a trails report and the components of a parks master plan. The agenda includes a review of a master plan revision and a summary from the September 6 meeting.

• Review of 2022-10-04 Trails Report
• Discussion of Components Of A Parks Master Plan
• Review of Master Plan Revision
• Review of 2022-09-06 Parks And Commons Meeting Summary

City Council

The City Council is meeting to review various departmental reports and committee drafts. The agenda includes materials regarding a housing forum and a fire inspection of the Yachats Community Center.

• Housing Forum 9-21-22
• 2022 Yachats Community Center Fire Inspection
• ORD 370 Finance Committee Draft
• Ord 248
• August 2022 Water Report

Planning Commission

The Planning Commission is meeting to conduct a public hearing and review draft code amendments. The discussion focuses on regulations regarding fences, walls, and hedges.

• Public hearing on proposed fences, walls, and hedges
• Review of Yachats Draft Code Amendments dated 9.13.22

Public Works and Streets Committee

The committee is reviewing quotes for a 52kw portable diesel generator and a wastewater treatment plant air valve. The meeting also includes a proposal from Westech Engineering and the August Public Works Department Report.

• Quote for 52kw portable diesel generator
• WWTP air valve quote
• Westech Engineering proposal
• August Public Works Department Report

Planning Commission

The Planning Commission is conducting a workshop to review the Housing Needs Assessment report and draft strategies. The meeting includes a review of the Yachats RLNA Memo and public meeting presentation materials.

• Review of Housing Needs Assessment report
• Discussion of draft housing strategies
• Review of Yachats RLNA Memo

Planning Commission

The Planning Commission is holding a special public meeting to discuss the Housing Needs Analysis. The session focuses on the draft strategies and reports related to the city's housing assessment.

• Review of Yachats HNA Report Draft Strategies
• Discussion of Yachats RLNA Memo - Final

Community Spaces Committee

The commission is meeting to discuss the Parks Master Plan and a trails report. The agenda includes a review of the summary minute draft from August 2, 2022.

• Review of Parks Master Plan
• Discussion of Trails Report
• Review of August 2, 2022 summary minute draft

City Council

The City Council is meeting to review requests for proposals (RFPs) and agreements regarding the Visitor Center and tourism promotion services. The agenda also includes a contract for a Municipal Judge and a July report from the Public Works Department.

• Visitor Center RFP and proposal
• Tourism Promotion services RFP and proposal
• Municipal Judge contract
• July Public Works Department report

City Council

The City Council is meeting to review a Finance Committee draft and discuss the city project process. The agenda also includes items regarding a Shell Street vacation request and a sign for LCSD's 100th anniversary.

• Shell Street vacation request
• LCSD 100th anniversary sign
• Finance Committee draft review
• City project process discussion
• Goal K review

Public Works and Streets Committee

The agenda provides no specific discussion items or decisions. It lists supporting documents including financial reports and capital improvement plans for water and wastewater.

• July 2022 Public Works Department Report
• June 2022 Public Works Financial Report
• Wastewater Capital Improvement Plans (CIPs)
• Water Capital Improvement Plans (CIPs)

Community Spaces Committee

The committee is reviewing reports and resolutions related to park maintenance and signage. The meeting materials include documentation on trail reports, bench costs, and stair restoration.

• Robberson Stair Restoration
• Costs for benches and signs
• Archeological Permit Application
• Native Plant Status
• Preliminary Sign Resolution

Planning Commission

The City Council and Planning Commission are holding a joint meeting regarding housing needs. The session includes a review of a draft Housing Needs Analysis (HNA).

• Review of Yachats HNP DRAFT

City Council

The City Council and Planning Commission are holding a joint meeting focused on housing needs. The session involves reviewing a draft Housing Needs Analysis and related memos.

• Review of Yachats HNP DRAFT
• Discussion of Yachats BLI Memo - July 2022
• Review of PMT Meeting 3 Notes

City Council

The City Council is meeting to discuss a Declaration of Cooperation regarding homelessness and 2023 legislative priorities. The agenda includes reviews of a county grant letter of interest and a memorandum of understanding with the Friends of Yachats Library.

• Declaration of Cooperation Homelessness Issue
• 2023 Legislative Priorities Ballot Narrative
• Letter of Interest for County Grant
• MOU Friends of Yachats Library 2022
• CCD1731 Amendment 2

Planning Commission

The agenda provides a meeting time and lists reference materials, including building activity and findings for Agate Point. No specific motions or voting items are detailed in the provided text.

• Findings and Conclusion regarding Agate Point

Planning Commission

The Planning Commission is conducting a work session to review a parking study and draft code amendments. The meeting materials include a community outreach plan and housing update grant documents.

• Review of Yachats Parking Study materials and stakeholder interview notes
• Discussion of YMC-Revisions-COMPOSITE-Version-06-14-2022
• Review of Yachats Draft Code Amendments dated 7.8.22
• Housing Update Grant documentation
• Community Outreach Plan

City Council

The City Council is reviewing applications for the Public Works Commission and other appointments. The meeting includes a review of a greenspace RFP and a structural evaluation scope for the Log Church.

• Public Works Commission membership (2022-193)
• Landcurrent Yachats Greenspace RFP
• Yachats Log Church Structural Evaluation Scope of Services
• Applications from Gretchen Havner and Donald Phipps