Yachats public meetings in 2024

Planning Commission

The Planning Commission is meeting to review the Yachats Housing Needs Analysis and the Yachats Housing Implementation Plan final reports. The body will also address questions for the Comprehensive Plan consultant.

• Yachats Housing Needs Analysis Final Report
• Yachats Housing Implementation Plan Final Report
• Questions for Comprehensive Plan Consultant

City Council

The City Council will meet to review city staff reports and financial data. The agenda includes a discussion on Administrative Policy No 15 regarding the acceptance of System Development Charges (SDCs).

• Administrative Policy No 15 Acceptance SDC Payments
• November financial reports and fund balances
• Workforce employee and employer surveys

The Yachats City Council unanimously approved the consent agenda, which included updates on the Landmark property acquisition, Ocean View Drive transfer, and other administrative items. The council also formally welcomed Nicole Hedland, who won a write-in election for an open council seat, and discussed workforce housing survey results and upcoming goal-setting plans. No substantive policy decisions were made beyond the consent agenda approval.

• Approved consent agenda with amendments, including corrections to November minutes (unanimous)
• Welcomed Nicole Hedland as new council member (write-in winner)
• Scheduled special goal-setting meeting for January 20, 2025
• Set State of the City address for January 15, 2025 at 5:00 PM
• Discussed revised SDC administrative policy (no vote, further review planned)
• Discussed FEMA ordinance for estuary walkway funding (no vote, moved forward)

Planning Commission

The Planning Commission is holding a work session. The provided agenda is procedural and does not list specific decision items or discussion topics beyond a general issues list.

The Yachats Planning Commission held a work session to discuss housing implementation, focusing on ADUs, workforce housing, and design standards. No formal decisions were made; the session was for discussion and planning next steps, including collaborating with Cascadia Partners and community outreach.

• No formal decisions made; work session only
• Prioritized ADU regulations, workforce housing, and design standards
• Planned to consolidate feedback for Cascadia Partners
• Scheduled discussions with Cascadia's urban designer on design standards
• Planned community outreach on ADUs and zoning amendments
• Recorder to compile ADU-related questions into a document
• Planner to share interactive map from buildable lands inventory

Public Works and Streets Committee

The committee will review financial and operational reports for public works and water services. The meeting materials include traffic data for North and South Monitor.

• Financial Report for Public Works
• November 2024 Public Works Report
• Water Reports for November 2024 and December 4, 2024
• Traffic data for North Monitor (averages, distribution, speed, vehicle count, percentile)
• Traffic data for South Monitor (averages, distribution, speed, vehicle count, percentile)

The Public Works & Streets Commission discussed infrastructure updates, including the substantial completion of the pump station upgrade and the unsuccessful grant application for the East 2nd Street project, which was scaled back. The commission also reviewed engineering firm shortlists, a crosswalk project cost estimate, and building project timelines. No formal votes were taken; the meeting was informational.

• Pump station upgrade achieved substantial completion; warranty began Nov 20, 2024
• East 2nd Street grant application for $250,000 unsuccessful; project scaled back to storm drainage and limited paving
• Three engineering firms shortlisted for future projects: Civil West, Dyer Partnership, Westech
• Reservoir replacement project expanded to include two reservoirs and on-demand pressure system
• Crosswalk project at 101 and Lori Lane estimated at $36,000 design and $100,000 construction; grant options to be explored
• Little Walk Church contractor given 270 days for project completion
• Library expansion RFP released; contractor selection expected by Feb 1, 2025; furnishings deferred

City Council

The Yachats City Council held a special meeting to review City Manager Bobbi Price's performance using a 360-degree feedback method. The council approved a 5% salary increase for Price, effective retroactively to December 1, 2024, along with a future cost-of-living adjustment in six months. The detailed review results remain confidential.

• Approved 5% salary increase for City Manager Bobbi Price, retroactive to Dec 1, 2024
• Approved future cost-of-living adjustment for city manager in six months

Community Spaces Committee

The Community Spaces Committee will review the general fund financial report and the Parks and Commons work report. The meeting agenda includes documents for a Parks and Commons minute summary and a Parks and Commons work report.

• Review of general fund financial report
• Review of Parks and Commons work report
• Review of Parks and Commons minute summary

The Yachats Parks & Commons Commission discussed several projects and made no formal votes. They agreed to remove the Resiliency Grant from the 2025-2026 goals list and add a retaining wall, sidewalk, handrail, pavilion repairs, and a pollinator garden. The restroom location decision was left to the Scharen Design Team, and the commission will email the city manager about the totem pole and river trail.

• Removed Resiliency Grant from 2025-2026 goals list
• Added retaining wall/curb/handrail on west side of Commons sidewalk to goals list
• Added pavilion repairs/upgrades to goals list
• Added pollinator garden west of pavilion to goals list
• Deferred restroom location decision to Scharen Design Team
• Agreed to email city manager for totem pole contracts and river trail info

Finance Committee

The Finance Committee is meeting to review year-to-date spending presentations for the General Fund and Public Works capital improvement projects. The agenda consists primarily of document reviews and procedural items.

• CIP Spend YTD Presentation 2024 December General Fund
• CIP Spend YTD Presentation 2024 December Public Works

The committee decided to account for the $152,000 Roca property payment and a $75,000 25-year timber lease as prepaid operating expenses, amortized over 25 years, rather than capital expenses. They also discussed budget adjustments for projects like delineators and City Hall improvements, and agreed to prioritize finding a new auditor due to Teresa Hanford & Associates' failure to deliver an audit report.

• Approved prepaying $152,000 for Roca property from general fund, amortized over 25 years as operating expense
• Approved $75,000 upfront payment for 25-year timber lease, amortized at $6,000/year with quarterly $1,500 journal entries
• Agreed to treat lease and Roca payments as operational, not capital, expenses
• Decided to advertise library project for public bidding due to procurement technicalities
• Agreed to prioritize finding a new auditor and contact Oregon Secretary of State
• Scheduled next meeting for January 7, 2025

Emergency Preparedness Committee

The Emergency Preparedness Committee discussed tabletop exercises, protocols for opening the Yachats Commons as an emergency shelter, communication plans, and updating the Emergency Operation Document. The meeting recorded discussions and assigned action items but made no formal votes or binding decisions.

City Council

The City Council is meeting to discuss water shortage emergency regulations and conditional usage. The agenda includes reviews of financial reports, resident sentiment survey responses, and a trolley update.

• Water Shortage Emergency Regulations
• Conditional Usage YMC 8.22
• Title 9 Amendments PAPA
• Resident Sentiment Survey responses
• Yachats Area Trolley update

The Yachats City Council approved amendments to the water shortage emergency regulations (Chapter 8.22) and adopted revisions to Title 9 zoning and development codes. They also appointed Donna Bader as Municipal Judge, approved a temporary moratorium on floodplain development, and agreed to move forward with purchasing a trolley. All votes were 4-0 with Councilor Muirhead absent.

• Adopted water shortage code amendments allowing conditional emergency water permits (4-0)
• Adopted Title 9 zoning and development code revisions (4-0)
• Approved consent agenda (4-0)
• Appointed Donna Bader as Municipal Judge (4-0)
• Implemented temporary moratorium on development in Special Flood Hazard Area and adopted FEMA model code (4-0)
• Agreed to terminate prepayment of SDC fees and tie them to building permits (4-0)
• Approved purchase of 14-passenger trolley with OCVA and Chamber funding (4-0)

Planning Commission

The agenda is procedural and does not list specific action items or discussion topics. It includes references to the Comprehensive Plan and a Planning Commission Issues List.

The Yachats Planning Commission held a regular meeting on October 15, 2024, focused on ongoing discussions about updating the Comprehensive Plan, including housing, design standards, and site plan review. No formal decisions or votes were recorded; the meeting was primarily discussion and planning for next steps. Key items included addressing gaps in Goal E (Natural Hazards), considering collaboration with Cascadia Partners for design standards, and scheduling a community workshop for December 12, 2024.

• No formal decisions or votes taken during the meeting
• Discussed updating Comprehensive Plan Goals E, G, and J
• Noted need for clearer design standards and site plan review enhancements
• Scheduled community workshop for December 12, 2024, on Civic Campus Master Plan
• Agreed to compile questions for Cascadia Partners by next Tuesday
• Planner to provide comprehensive plan history and year-end report
• Member Hogan to raise Forest Plan update at next City Council meeting

Community Spaces Committee

The commission held a special meeting to introduce the Scharen Design Group, the selected company for the community's Master Plan. The session focused on the design process, community identity, and infrastructure needs. No formal votes were recorded.

Public Works and Streets Committee

The committee will review financial and operational reports for September and October 2024. The agenda includes a 5-year water plan and a water report from October 2024.

• Review of September 2024 Financial Report
• Review of October 2024 Public Works Report
• Review of October 2024 Water Report
• Discussion of 5-Year Water plan

The Public Works & Streets Commission voted unanimously to instruct Water Lead McClung to consult the city manager about moving forward on a potential 1-million-gallon reservoir site. Commissioners voiced concerns about adopting two county-owned roads, Horizon Hill Road and Lori Lane, and suggested the county keep managing them. Other items — an Adopt a Hydrant program, a tour for Representative Gomberg, and fire hydrant placement — were discussed as next steps without recorded votes.

• Voted unanimously to instruct McClung to consult the city manager on the 1-million-gallon reservoir site project
• Commission members agreed the county should continue managing Horizon Hill Road and Lori Lane rather than the city adopting them
• No vote recorded on the Adopt a Hydrant program; details to be fine-tuned and shared via e-newsletter and website
• No vote recorded on organizing a tour for Representative Gomberg regarding the water facility site and funding
• No vote recorded on discussing new fire hydrant locations with the fire department chief and assistant chief

Finance Committee

The Yachats Finance Committee discussed long-term revenue and capital planning, agreeing to extend the forecast to 20 years, reduce the general fund contribution from $200,000 to $100,000, and use a conservative estimate of 5 new builds per year with a 3% inflation rate for SDC fee projections. They also reviewed water and wastewater revenue, which is running higher year-over-year, and discussed vacation rental regulation and reserve realignment. No formal votes were taken; the meeting was primarily discussion and planning.

• Agreed to extend long-term revenue forecast to 20 years
• Agreed to reduce general fund contribution in forecast from $200,000 to $100,000
• Agreed to use 5 new builds per year and 3% inflation for SDC projections
• Agreed to revisit Urban Renewal Department budget, adjusting interest income to $25,000
• Agreed to adjust wastewater plan costs in upcoming capital budgeting process
• Agreed to review CIP and align water/wastewater reserve allocations
• Agreed to consider adjusting base rates to realign reserves
• Agreed to monitor vacation rental license changes and consider regulation changes

Community Spaces Committee

The Community Spaces Committee will review the 2025-2026 Capital Improvement Plan and budget for the Commons and Parks Trails, along with Administrative Policy 5 regarding benches and rocks. The meeting agenda lists several supporting documents, including staff reports and volunteer agreements.

• Review 2025-2026 Capital Improvement Plan for Commons
• Review 2025-2026 Capital Improvement Plan for Parks Trails
• Review Administrative Policy 5 regarding benches and rocks
• Review budget maintenance and services for 2025-26
• Review volunteer agreement

The Parks and Commons Commission approved installing a green plastic fence around new salal plantings at Sunset Park and agreed to plant when conditions are favorable, likely in spring. The commission also discussed trail report timing, ADA bathroom improvements, the 804 settlement for the O'Neill property, and a civic campus master plan, but took no formal votes on those items.

• Approved green plastic fence around new salal plantings at Sunset Park (unanimous)
• Approved proceeding with salal planting in Sunset Park when conditions are favorable (unanimous)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee met on November 4, 2024, and discussed establishing a warming center at the Commons for power outages or disasters, with $20,000 earmarked for supplies. They also reviewed emergency storage containers (Conex), planning to restock food and other items, and scheduled next steps including a tabletop exercise on November 18 and a CERT training in April. No formal votes or final decisions were recorded; all items were discussion and planning only.

• Discussed warming center protocol at Commons, $20,000 budget earmarked
• Reviewed Conex supplies, planned restocking of food items
• Scheduled tabletop exercise for November 18
• Planned CERT training for April at Oregon Coast Community College
• Agreed to extend invitations to nonprofits for tabletop exercise
• Assigned newsletter article tasks to committee members
• Set next steps for Conex access, first aid review, and water purification

City Council

The City Council is meeting to discuss water shortage emergency regulations and amendments to Title 9. The body will also review bid recommendations for construction projects and receive updates on Don's Place and FEMA information.

• Water Shortage Emergency Regulations
• Title 9 Amendments
• LLC Bid Recommendations
• Lippincott Construction LLCM Bid
• Top To Bottom Contractors LLCM Bid

The Yachats City Council voted to increase the Central Lincoln PUD franchise fee from 3.5% to 5%, which is expected to generate an additional $24,000 annually, with one abstention. The council also approved a $370,000 budget for the Log Church Museum restoration and directed staff to proceed with bids from Top to Bottom Contractors. Additionally, the council agreed to stop accepting prepaid System Development Charges (SDCs) and to develop a policy tying SDCs to building permits. The council instructed the city manager to reject the Rocha property counteroffer and explore alternative options, including contacting conservation groups.

• Approved increase of PUD franchise fee from 3.5% to 5% (majority, one abstention)
• Approved $370,000 budget for Log Church Museum restoration (unanimous)
• Directed staff to proceed with bids from Top to Bottom Contractors for Log Church restoration
• Agreed to stop accepting prepaid SDC fees and develop administrative policy tying SDCs to building permits
• Instructed city manager to reject Rocha property counteroffer and explore alternatives
• Approved consent agenda (unanimous)

Planning Commission

The agenda provides a meeting time and lists supporting materials, including code recommendations and a letter regarding HIP implementation. No specific motions or decision items are detailed in the provided text.

• Cascadia Final Code Recommendations
• Theilacker Letter regarding HIP Implementation
• Planning Commission Issues List
• Building Activity report dated 10-15-24

City Council

The Yachats City Council voted to authorize the city manager to resume 25-year lease negotiations for a property at the appraised value with the landowner and R & L Logging. The decision followed a discussion regarding the urgency of the situation and potential environmental and safety concerns. The motion passed with a 4-1 vote.

• Authorized city manager to resume 25-year lease negotiations (4-1)

Library Commission

The Library Commission is reviewing architectural, interior, and structural drawings for the Yachats Library. The meeting materials include a construction contract and capital improvement project spending reports.

• Review of architectural and interior drawings for Yachats Library
• Review of structural calculations and drawings
• MD Contract - Library
• Library Patron Confidentiality Policy
• Library CIP spending reports by date and vendor

The Yachats Library Commission held a quarterly meeting with no formal votes. They discussed the library rebuild project, which is in the permit process with a target completion of October 2025, and reviewed a draft patron confidentiality policy for state compliance. The commission also noted fundraising results, including $1,550 from a book sale and about $1,500 in donations, and planned to move meeting documents online.

• No formal votes taken; all items were discussion or action items
• Discussed patron confidentiality policy for state compliance
• Noted library rebuild project in permit process, target completion October 2025
• Reported $1,550 raised from recent book sale
• Reported about $1,500 in unexpected donations
• Agreed to move meeting documents online for future meetings

Public Works and Streets Committee

The committee is meeting to review reports and requests related to city infrastructure. Discussion items include a speed zone request and the process for establishing speed zones. The meeting includes reviews of water, reservoir, and financial reports.

• Speed zone request
• Process for establishing speed zones
• 2024 Yachats Fire Hydrant Inventory
• September 2024 Water Report
• August 2024 Public Works Financial Report

The Public Works & Streets Commission agreed to form a committee to review the fire hydrant map with the fire department, and directed staff to submit a request to ODOT for a speed zone investigation to reduce speed limits to 25 mph throughout Yachats. The commission also discussed but did not decide on several projects, including an Engineer of Record selection, a potential reservoir project, and crosswalk installations. No formal votes were recorded.

• Agreed to form a committee to review hydrant map with fire department
• Directed staff to submit ODOT speed zone investigation request for 25 mph limit
• Agreed to update project list and start new list for next fiscal year
• Discussed but did not decide on Engineer of Record selection
• Discussed but did not decide on reservoir project on Yachats River Road
• Discussed but did not decide on crosswalk installation at Prospect

Planning Commission

The Planning Commission is holding a work session to review the Comprehensive Plan and a code update issues list. The meeting includes a review of the budget and scope of work for the Yachats Code Update.

• Review of Yachats Code Update budget
• Review of Yachats Code Update scope of work
• Discussion of Planning Commission Issues List
• Review of 2020-07-30 Comprehensive Plan

The Planning Commission held a work session to discuss the housing code update, focusing on budget allocation, community involvement, and project scope. No formal decisions were made; the discussion centered on DLCD's preference to reallocate funds from community engagement to code adoption, and the need to prioritize concrete goals like ADUs. Next steps include a kickoff meeting and review of scope documents.

• No formal decisions made; work session discussion only

Emergency Preparedness Committee

The Emergency Preparedness Committee met and discussed improving coordination with Lincoln County, scheduling events to avoid conflicts, and alternating venues with neighboring cities. They also discussed emergency supplies, potential assembly areas, and using the Commons as a warming center, but took no formal votes or decisions. The meeting was largely planning and discussion, with next steps assigned to members.

• No formal votes or decisions taken
• Discussed coordinating event schedules with Lincoln County
• Proposed alternating event venues between Yachats and Waldport
• Discussed moving South Water tank Conex but decided against due to accessibility
• Assigned McCullough to write newsletter due October 21
• Chair to send out Conex supply list for review
• Chair to contact county about coordinating fair schedules
• Committee to plan attending November 18 tabletop exercise

Community Spaces Committee

The Community Spaces Committee will review policy comments and maintenance inventory. The agenda includes documents regarding benches, rocks, and ambassador responsibilities.

• Review of PCC Policy 5 comments matrix
• Discussion on benches and rocks policy language
• Review of Parks Maintenance Inventory
• Review of Yachats Park Ambassador Responsibilities

The Parks and Commons Commission approved the meeting agenda and the September minutes unanimously. They discussed amending Admin Policy #5 to remove the phrase 'at donor's expense' for repairs to gifted items after a 10-year term, but no final decision was made. The commission also discussed trail maintenance, Prospect Park archaeological concerns, and proposed 'Park Ambassadors' for maintenance coordination, with no formal votes on these topics.

• Approved meeting agenda as presented (unanimous)
• Approved September meeting minutes as distributed (unanimous)
• Nominated Dan Sterling as facilitator for November 5 meeting (unanimous)

City Council

The City Council will review a utility rate adjustment implementation schedule and proposals for a Civic Master Plan. The meeting includes discussions on water shortage emergency regulations and a 2025FY surplus request from Public Works.

• Utility Rate Adjustment Implementation Schedule
• Civic Master Plan RFP responses from Shapiro Didway, Scharen Design Studio, and ARC Architects
• Water Shortage Emergency Regulations
• Public Works 2025FY Surplus Request
• LCWSA Resolution Draft

The Yachats City Council approved moving forward with Scharen Design Studio for the Civic Master Plan project in a 3-2 vote, with the city manager authorized to negotiate a contract within the city budget. The council also unanimously approved accepting a $75,000 bid for the delineator project despite a $35,000-$40,000 funding shortfall, and voted unanimously to eliminate included water units for commercial users and vacation rentals, increasing their base rates by 25% over residential rates starting in November.

• Approved Scharen Design Studio proposal for Civic Master Plan (3-2)
• Accepted $75,000 delineator project bid without conditions (unanimous)
• Eliminated included water units for commercial users and vacation rentals (unanimous)
• Increased base water/sewer rates for commercial users and vacation rentals by 25% over residential (unanimous)
• Approved consent agenda (unanimous)
• Agreed to join Lincoln County Water Alliance (no formal vote recorded)
• Approved water shortage ordinance amendments for public notice and next meeting vote
• Moved October council meeting to October 23rd

Planning Commission

The Yachats Planning Commission held a discussion-only meeting on September 17, 2024, covering accessory dwelling unit (ADU) definitions and kitchen requirements, unofficial housing units, vacant home rentals, housing affordability, and the housing implementation plan. No formal decisions or votes were made; the commission agreed to review documents and prepare questions for the next work session, and to attend the October 23 City Council meeting on Title 9 updates.

• Agreed ADU is defined by kitchen, bathroom, and sleeping area (discussion only)
• Agreed a stove is required in ADU kitchens, but definition of stove left open (discussion only)
• Discussed code change for unofficial housing units, with consultant assistance via Grant and DLCD (no action)
• Discussed fee/tax on vacant homes to encourage rentals; to discuss with mayor and city manager (no action)
• Decided not to build residential housing in commercial zones (discussion only)
• Agreed to compile list of questions for consultants on housing plan (next steps)
• Commissioners to review housing implementation plan, housing needs analysis, and buildable lands inventory before next meeting
• Planner to send Measure 56 notice to city manager for City Council meeting notice

City Council

The Yachats City Council held a work session to discuss potential utility rate adjustments related to the city's $20 million water and wastewater projects. No formal votes were taken; the council directed staff to prepare four separate pieces for potential voting at a future meeting. Discussions included raising vacation rental base rates by 25%, implementing tiered rates, and seeking a legal opinion on SDC ready-to-serve fees.

• Discussed utility rate adjustments, no vote taken
• Directed City Manager to prepare four separate pieces for potential voting on Wednesday
• Directed City Manager to consult with city attorney on SDC ready-to-serve fee legality
• Directed staff to clarify SDC ready-to-serve fee application in final resolution
• Directed Finance Committee to consider steeper penalties for SDC non-payment
• Directed staff to develop process for tracking ownership changes of vacant lots with prepaid SDCs
• Directed staff to prepare communication plan for informing affected parties
• Directed staff to prepare examples of how proposed changes would affect customer bills

Public Works and Streets Committee

The Public Works and Streets Committee is reviewing paving estimates from Gettis Paving INC and asphalt repair bids from Knife River. The meeting includes a review of the 2020 Water Rate Study and tiered water rate documents.

• Paving estimates for North Radar Rd, Upper Radar Rd, and Lower Green Hill at HWY 101
• Paving estimates for Hanley and 10th St, Upper Green Hill, Crestview, and 9th St
• Asphalt repair bids from Knife River
• Yachats Water Rate Study 12. 2020
• 2024-07 Financial Report for Public Works

The Public Works and Streets Commission reviewed various infrastructure and utility proposals, including potential tiered water rates and street paving projects. No formal votes were taken; the commission directed staff to continue research and financial modeling for future consideration. The meeting concluded with a list of action items for staff and commissioners to pursue.

• Discussed tiered utility rate options to present to the city manager
• Directed staff to research speed enforcement and traffic calming measures
• Planned to include tree and shrub planting in next year's budget request
• Agreed to review updated financial reports with beginning balances next month

Finance Committee

The Finance Committee discussed renewing the expired franchise agreement with Central Lincoln PUD and reviewed the current franchise fee structure, which charges 3% for residential and small commercial users and 0.7% for large commercial and industrial users. No formal decisions were made; the committee identified action items to gather data and analyze potential fee increases to 5% to align with neighboring communities. The meeting was procedural, with no votes or approvals.

• No formal decisions made; discussions only on franchise agreement renewal and fee structure
• Action item: Finalize updates to pole attachment agreement with Central Lincoln PUD
• Action item: Review user counts by category and investigate rate history
• Action item: Analyze revenue impact of increasing franchise fee to 5%
• Action item: Obtain detailed report from Central Lincoln PUD on large user fees

Community Spaces Committee

The Community Spaces Committee is reviewing multiple architecture firm responses to the Civic Master Plan RFP. The meeting also includes a review of the Trails Report and Administrative Policy 5 regarding benches and rocks.

• Review of Civic Master Plan RFP responses from ARC Architects, FFA Architecture, Open Concept Architecture, Scharen Design Studio, and Shapiro Didway
• Discussion of the 2024-09-02 Trails Report
• Review of Administrative Policy 5 language regarding benches and rocks

The Parks and Commons Commission held a regular meeting on September 3, 2024, discussing proposals from architecture firms for a city project, but took no formal votes or decisions. The commission also discussed a ranking ballot system for evaluating proposals, with results to be announced later, and debated a fence at Sunset Park without reaching a decision. The meeting was largely informational and advisory, with no substantive actions taken.

• No formal decisions or votes taken during the meeting
• Ranking ballots for proposal evaluation distributed; results to be tallied by Commissioner Giroux and announced later
• Sunset Park fence decision deferred pending investigation into insurance and construction aspects
• Agreed to find a suitable leader for the Prospect Garden project
• Admin Policy #5 to be reviewed at the October meeting

City Council

The City Council is meeting to review a utility rate presentation and a proposal for a Yachats Area Trolley. The agenda includes a review of the Water CIP Report and a proposed budget for a Sprinter Van.

• Utility Rate Presentation
• Yachats Area Trolley proposal and Option 2 Sprinter Van budget
• Water CIP Report
• Ordinance 352 - Chapter 8.22 Update 2024
• Parks And Commons request

The Yachats City Council approved the consent agenda unanimously and scheduled a September 9 work session to discuss utility rates in detail. The council also discussed but did not decide on the trolley project, directing the chamber to gather more information from the county. No other formal votes were taken; most items were informational or directed for future action.

• Approved consent agenda as amended (unanimous)
• Scheduled utility rate work session for September 9 at 1 p.m.
• Directed chamber to discuss trolley options with county and report back
• Agreed to delay Parks & Commons rule change pending recruitment efforts
• Discussed Marge Peterson property donation but took no action
• Reviewed emergency water shortage policy; no vote taken

Planning Commission

The Planning Commission is meeting to review several land use and permit applications. The agenda includes a request for a variance from Thornton and a vacation application for Cedar Street.

• Thornton request for variance
• Cedar Street vacation application
• Building permit review for 565 East 2nd Street

The Yachats Planning Commission held a public hearing and discussion on property setbacks and street vacations, including several variance requests. The commission approved a variance allowing a building addition to match the existing deck's configuration for the Thornton property, with all members voting in favor. Other items, such as continued ADU discussions, were postponed to a future meeting.

• Approved variance for Thornton property to allow building addition matching existing deck configuration (voice vote, all members)
• Postponed continued discussion of ADUs to next month's meeting
• Planner to prepare findings on the approved variance for the Thornton property
• Planner to follow up with Larry Thornton regarding next steps for the variance approval
• Planning Commission to meet with Public Works and Streets Chair to review new Public Works standards
• Planner to investigate options for making permit information more searchable for the public
• Planner to provide an updated building activity report at the next meeting
• City Council to consider potential changes to the street vacation policy, including possibly charging for vacated property

Public Works and Streets Committee

The committee is meeting to review financial reports from June 2024 and department reports from July 2024. The agenda includes a review of the utility rate adjustment implementation schedule.

• Utility Rate Adjustment Implementation Schedule
• June 2024 Financial Report for Public Works
• July 2024 Public Works Department Report
• July 2024 Water Report
• Water CIP Report

The Public Works & Streets Commission reviewed year-end finances, discussed a utility rate study proposal to be presented to City Council on August 21, and directed staff to seek bids for street paving projects prioritizing safety. They also reviewed a flexible five-year project list, discussed the need for creative financing, and deferred the 9th Street project to next year. No formal votes were taken; actions were procedural or directive.

• Directed staff to obtain bids for street paving projects, prioritizing safety issues
• Deferred the 9th Street project to the next year
• Initiated a new fire hydrant project
• Commissioner Phipps to prepare a report on photo radar for speeding enforcement on Highway 101
• Utility rate study proposal to be presented to City Council on August 21
• Staff to post wastewater project updates and other information on city website
• Finance Committee to explore creative funding options for capital improvement projects
• Agreed to investigate capital outlay changes for water and wastewater budgets

Planning Commission

The Yachats Planning Commission held a work session on August 13, 2024, to discuss accessory dwelling unit (ADU) regulations, wetland inventory updates, and related housing issues. No formal decisions or votes were made; the session was dedicated to discussion and planning next steps. The commission agreed to continue refining ADU rules, consult with experts, and prepare for future meetings.

• No formal decisions or votes taken during work session
• Planner to upload subdivision maps and CCNRs to shared location for review
• Planner to consult with deputy State Fire Marshal on ADU occupancy calculations
• Planner to ask Cascadia Partners about maximum ADU size limits in other cities
• Planning Commission to revisit ADU maximum size after discussion with Cascadia Partners
• Planning Commission to consider adding CCNR disclosure to ADU application forms
• Planning Commission to continue refining ADU regulations for internal, attached, and detached units
• Planning Commission to discuss ADU parking requirements further

Finance Committee

The Yachats Finance Committee met on July 3, 2024, and discussed updates to utility rates, including a plan to present to the council on August 21. They also reviewed Chapter 4.08 on vacation rental licenses, agreeing to revisit the code at the next meeting. No formal decisions were made; the meeting was primarily discussion and planning.

• Reviewed utility rate implementation schedule; will remove second paragraph under 'Hotel, Motel & Restaurant handling fee' and repost to online packet
• Discussed approach to commercial rate payers; management will work with Water Lead McClung on large user charges
• Set presentation to council on August 21 for utility rate changes
• Reviewed Chapter 4.08 Vacation Rental Licenses; will revisit code at next meeting
• Agreed sewer charges should be same as water charges in new structure
• Staff to run SDC report on vacant land and contact assessor's office for city limits list
• Add 'Resort' to the Type list
• Update database for about 40 accounts missing consumption type on Zenner meters

Community Spaces Committee

The Yachats Parks & Commons Commission discussed park management and succession planning for volunteer groups, and agreed to organize a group site visit to assess park conditions. They also decided to continue work on Admin Policy 5 and defer parking lot items to a workgroup under the City Manager. No formal votes or decisions were taken.

• Agreed to organize a group site visit of parks to assess grounds and outline next steps
• Decided to continue work on Admin Policy 5
• Deferred parking lot items to a workgroup under the City Manager

Emergency Preparedness Committee

The committee is meeting to review volunteer applications and agreements, specifically those from Steve Oppenheimer. The agenda does not list other specific discussion items or decisions.

• Review of EPC Volunteer Applications for Steve Oppenheimer
• Review of EPC Volunteer Agreement for Steve Oppenheimer

The committee unanimously approved Susan and Steve Oppenheimer as new members, forwarding their appointment to the Public Works & Streets Commission. No other formal decisions were made; the meeting focused on operational updates like purchasing go bags and planning workshops.

• Approved Susan and Steve Oppenheimer as committee members, forwarded to Public Works & Streets Commission (unanimous)
• Go bags to be purchased and sold for about $35 each
• Scheduled a stuffing gathering to fill go bags and store at city
• Chair to forward 2021 emergency prep article for newsletter

City Council

The City Council will meet to discuss the status of Ocean View Drive and a contract with the Lincoln County Sheriff. The meeting includes a review of June financial reports and a draft support letter.

• Ocean View Drive status memo
• Lincoln County Sheriff contract
• June 2024 financial reports
• Yachats support letter draft

The City Council authorized the hiring of a half-time deputy and approved the city manager to negotiate the purchase of three properties. The council also appointed a new member to the Library Commission and extended the once-a-month meeting schedule.

• Approved hiring a half-time deputy at $93,000 plus overtime (unanimous)
• Authorized city manager to add overtime services up to $30,000 for negotiations with Waldport (unanimous)
• Approved Layne Morrill to the Library Commission (unanimous)
• Authorized city manager to negotiate purchase price for the Edmunds property (unanimous)
• Directed city manager to use appraised value and mitigation fund to purchase the 804 Trail property (unanimous)
• Directed city manager to obtain formal appraisal and legal valuation for the Rocha property (unanimous)
• Approved continuing city council meetings once per month (unanimous)
• Approved consent agenda (unanimous)

Planning Commission

The Planning Commission is meeting to discuss draft code amendments and review findings and conclusions for 2-CU-PC-24 (Ladd). The body will also review current building activity and an issues list.

• Review of Draft Code Amendments 6-11-24
• Findings and Conclusion for 2-CU-PC-24 - Ladd
• Review of Building Activity 7-15-24
• Planning Commission Issues List

The Planning Commission held a public hearing regarding redlined changes to Title 9. Following public comment, the commission voted to recommend the adoption of these changes to the city council.

• Recommended Title 9 changes for council adoption (7-0)

Library Commission

There is no agenda available for the July 11, 2024, Yachats Library Commission meeting. The provided materials include financial reports and library updates, but no specific items are listed for discussion or decision.

The commission voted to accept Layne Morrill for a seat on the board and forward the recommendation to the City Council. Members also discussed the progress of the library rebuild and demolition.

• Approved recommendation of Layne Morrill for Seat D (unanimous)

Planning Commission

This meeting is a work session focused on reviewing documents related to Accessory Dwelling Units (ADUs). The agenda does not list specific items for decision or vote.

• Review of ADU development and occupancy guidance
• Review of Planning Commission Issues List

The commission held a work session to introduce Accessory Dwelling Units (AUDs) to the city. Members discussed developing a matrix of proposed plans covering guidelines, regulations, and design standards.

• Scheduled public input for the next meeting
• Tasked the chair with sending the AUD Gauntlet to members

Public Works and Streets Committee

This meeting includes the review of June 2024 water and wastewater reports along with May 2024 financial records. The agenda also contains correspondence regarding a rate issue. No specific motions or decisions are detailed in the provided text.

• June 2024 Public Works Department Report
• June 2024 Water Report
• May 2024 Financial Report
• Correspondence regarding a rate issue

The Public Works and Streets Commission unanimously voted to recommend the water level policy to the finance committee for approval. The commission also reviewed a utility rate study and discussed stormwater and erosion standards.

• Recommended water level policy to finance committee (unanimous)

Finance Committee

The Finance Committee meeting includes materials regarding Business Licenses And Regulations For VR. The agenda also contains documents related to City Of Yachats LT Revenue Enhancements.

• Business Licenses And Regulations For VR
• City Of Yachats LT Revenue Enhancements

The committee reviewed eight base rate options and selected four methods to generate $200,000 in revenue for the 2024-25 budget. These plans propose implementing rates on January 1 and July 1, 2025. Staff will also research tax accounting processes used by Lincoln County and the State regarding vacation rentals.

• Selected four utility rate options to raise $200,000 for 2024-25 budget
• Tasked Julie Ekdom to present rate options to council on July 17th
• Tasked staff to research Lincoln County and State vacation rental tax accounting

Emergency Preparedness Committee

The agenda lists several documents related to emergency preparedness but does not include specific discussion topics or motions. Included materials cover volunteer applications, a fair schedule, and go-bag items.

• EPC volunteer applications
• Yachats Emergency Preparedness Fair schedule
• Commons Plan
• Items for go bags

The committee discussed items and procurement for Go-Bags, including pet protocols and harm reduction services. Members planned promotional efforts and a news article for August.

• Planned inclusion of a notice in new owner utility packets to advertise city purchases
• Agreed that Member Reeves and City Manager Bobbi Price will draft a news article for August

Planning Commission

The agenda includes reviews for Application 2-CU-PC-24 Ladd and a Townhouse PUD (1-THPUD-PC-24 Fyke). A Planning Commission Issues List is also included.

• Application 2-CU-PC-24 Ladd
• Townhouse PUD 1-THPUD-PC-24 Fyke

The Yachats Planning Commission unanimously approved a home occupation request for Mr. Ladd with stipulations. The commission also approved the Fyke Townhouse Planned Unit Development, a four-unit multi-family project, with a 6-1 vote. The approval requires the final plat to be surveyed and recorded within one year.

• Approved Ladd Home Occupation (Case #2-CU-PC-24) unanimously with stipulations
• Approved Fyke Townhouse PUD (Case #1-THPUD-PC-24) 6-1 vote
• Required Fyke PUD final plat to be surveyed and recorded within one year
• Chair reported library demolition on 7th scheduled for July
• Chair noted stormwater project may require future planning commission review

City Council

The provided agenda lists meeting materials but lacks detailed descriptions for specific items. Documents include 2024-25 rate adjustments, a draft patrol services agreement, and an OLCC request from WildCraft Ciderworks.

• Dahl Yachats Rates 2024-25
• Yachats Patrol Services IGA - 2024 - Draft
• WildCraft Ciderworks OLCC Request Form City Council
• Clemente NOAP_Cape Ranch Road

The City Council unanimously approved the FY 2024-25 budget, capital improvement plan, and tax categorizations. The council also approved a 3.15% rate increase for Dahl Disposal and an OLCC license for Wildcraft Cidar Works.

• Approved Consent Agenda (unanimous)
• Approved 3.15% rate increase for Dahl Disposal (unanimous)
• Approved Resolution 2024-234 appointing City Manager as Urban Renewal Agency Budget Officer (unanimous)
• Approved Resolution 2024-235 adopting 2024-25 Urban Renewal Agency Budget (unanimous)
• Approved Resolution 2024-236 electing to receive State Revenues (unanimous)
• Approved Resolution 2024-237 adopting FY2024-25 Capital Improvement Plan (unanimous)
• Approved Resolution 2024-238 adopting FY 2024-25 Budget (unanimous)
• Approved Resolution 2024-239 imposing and categorizing taxes (unanimous)

Public Works and Streets Committee

The provided agenda text consists only of a list of departmental reports and financial documents for review. No specific proposals, ordinances, or decisions are detailed in the record.

The Public Works & Streets Commission approved moving forward with a retrofit of the million-gallon tank. The commission also voted to recommend that the city council purchase a specific property. Members discussed utility billing rates and the Stormwater Master Plan.

• Approved retrofit of the million-gallon tank (unanimous)
• Recommended city council purchase property (unanimous)

Planning Commission

This meeting is a work session for the Planning Commission. The provided agenda lists draft code amendments and a planning commission issues list but does not provide specific details on individual discussion items.

• Draft code amendments
• Planning Commission Issues List

The commission reviewed versions of YMC Title 9 to simplify diagrams and correct grammatical errors. The Planner was tasked with updating the document based on member comments.

• Directed Planner to update YMC Title 9 document

Community Spaces Committee

This meeting of the Yachats Community Spaces Committee contains only procedural boilerplate and attached PDF files. No rezonings, contracts, ordinances, or public hearings are listed in the provided text. The agenda references a Prospect Park field trip report from May 30, 2024.

• June 4 Parks and Commons agenda PDF
• Prospect Park field trip minutes from May 30, 2024

The Parks & Commons Commission postponed the boardwalk project for this year, planning to seek grants and other funding next year. Commissioners discussed increasing the number of commission members allowed to live outside city limits from one to two, which would require a code change. No formal votes or approvals were recorded in these minutes.

• Boardwalk project postponed for 2024; funding strategy to be developed for 2025
• Discussed increasing non-resident commission seats from 1 to 2 (requires code change)
• Discussed city conducting its own Community Building Surveys for commons masterplan
• No formal actions or votes recorded

Finance Committee

The Finance Committee is reviewing documents related to occupancy and prepared food and beverage taxes. The agenda also includes a review of the Public Works operations budget forecast and a volunteer agreement.

• Public Works Operations Budget Forecast
• Occupancy Tax (Ch. 3.08) review
• Prepared Food and Beverage Tax (Ch. 3.12) review
• Volunteer Agreement for Ekdom Form Submission 271

The Yachats Finance Committee voted unanimously to approve Julie Ekdom for the Finance Committee Seat A. The committee also discussed a possible short-term rental tax similar to Portland's $4-per-night fee, which staff estimated might generate about $6,000 per year, and heard a presentation on a proposed 5-year utility rate increase of 5.8%. No decisions were recorded on the rental tax or utility rates; staff were directed to invite vacation rental management representatives to the next meeting, update the website with SDC and planning fees, and retrieve financial reports from Ms. Cline.

• Approved Julie Ekdom to sit on the Finance Committee Seat A (unanimous)
• Directed staff to invite VR management reps to the next meeting to discuss
• Directed staff to update website with SDC fees, building permit & other planning fees
• Directed staff to report to Public Works & Streets Commission on utility forecast of expenses vs revenue and depreciation of assets
• Directed staff to retrieve financial reports from Ms. Cline, including a balance sheet

Emergency Preparedness Committee

The Emergency Preparedness Committee reviewed the condition of two aging Conex storage boxes, noting inconsistent contents and missing inventories. Members discussed replacing these boxes and potentially relocating them to survivor camp sites for better access. The committee also noted that the city has $20,000 in Capital Improvement Program funds and $3,000 in materials/services budgeted for the year, which may support repairs or replacement of a 1-million-gallon water tank to meet seismic standards.

• Discussed replacing two old Conex boxes and relocating them to accessible sites
• Noted $20,000 CIP and $3,000 materials/services budget available for water tank upgrades
• Agreed to distribute emergency literature from South Lincoln Emergency Group
• No formal votes or approvals recorded in minutes

Budget Committee

The Yachats Budget Committee approved the FY24-25 city budget, including a property tax rate of .1717 and collection of $44,850 from Lincoln County. The committee then opened the Urban Renewal Agency meeting, where the proposed FY2025 urban renewal budget was approved unanimously as presented. The urban renewal budget includes $600,000 for library rebuild funding, $100,000 for a South water tank loan commitment, and $400,000 for sewer plant, pump bugs, and other improvements. The committee also discussed amending the maximum indebtedness plan from $7,000,005.29 to $7.8 million.

• Approved property tax rate of .1717 (unanimous)
• Approved collecting $44,850 in taxes from Lincoln County (unanimous)
• Approved urban renewal agency budget as presented (unanimous)

City Council

The City Council approved a salary increase for the City Manager following a 360-degree performance evaluation. The evaluation included input from citizens, commissioners, employees, and the council.

• Approved $10,000 raise for city manager (5-0)

Planning Commission

The agenda lists a regular meeting at 2:00 P.M. with supporting documents on draft code amendments and findings for a McCoy property. The provided text is sparse and contains only document titles, without details on discussions or decisions.

• Draft Code Amendments Final Markup
• Findings and Conclusions for a McCoy property
• Planning Commission Issues List

City Council

The provided text lists only document titles and a scheduled 2:00 P.M. start time for the Yachats City Council meeting. It is procedural boilerplate with no specific ordinances, contracts, rezonings, or public hearings detailed in this excerpt. Residents should refer to the full linked PDF to see what items will be discussed.

• No substantive agenda items listed in the provided text.

The Yachats City Council approved two budget adjustments for the General Fund: transferring $88,000 from personnel costs to materials and services, and transferring $38,000 from contingency to materials and services. The council also approved the consent agenda, which included staff reports and financial summaries. A presentation on wildlife conflict management was given by ODFW, and a Lincoln County building official was introduced.

• Approved $88,000 transfer from wages/benefits to materials/services (5-0)
• Approved $38,000 transfer from contingency to materials/services (5-0)
• Approved Consent Agenda including staff and financial reports (5-0)
• Directed staff to report on delineator funding status at June meeting
• Directed staff to revise City Manager evaluation survey notice

Public Works and Streets Committee

The Public Works & Streets Commission reviewed reports on maintenance, water consumption, and utility rate structures. They tabled the Public Works Standard review and continued discussion on base rates for the next five years. The City Manager requested a new policy for water restrictions based on creek levels, but no final decisions or votes were recorded in these minutes.

• Tabled Public Works Standard review
• Discussed utility rate structures for next 5 years
• Commission asked to create water restriction policy
• Action item: Research water consumption discrepancy
• Action item: Add boardwalk to transportation grant

Planning Commission

The Commission reviewed proposed redlined amendments to YMC Title 9, including changes to the purpose, definitions, and a new section for determining building height. No votes were taken during this work session; the Commission will review a final version and vote at a future date.

• Reviewed proposed amendments to YMC Title 9 Section 9.04.020 (Purpose)
• Reviewed proposed amendments to YMC Title 9 Section 9.04.030 (Definitions)
• Reviewed proposed new section 9.52.171 regarding determining building height
• Deferred discussion on the housing implementation plan pending a statement of work

Budget Committee

The Yachats Budget Committee is reviewing budget requests from VtF, CPC, and the Yachats Chamber. The committee is also considering volunteer agreement applications for Moore, Sakamoto, and Ekdom.

• Budget request for VtF and CPC
• Yachats Chamber budget request
• Volunteer agreement application (Moore)
• Volunteer agreement application (Sakamoto)
• Volunteer agreement application (Ekdom)

The Budget Committee elected Mayor Craig Berdie as Chair. The City Manager presented a proposed budget and a detailed list of requested technical edits and figure adjustments to various budget lines and spreadsheets.

• Elected Mayor Craig Berdie as Budget Committee Chair (8-0)

City Council

The City Council is meeting to consider resolutions for council and budget member appointments. The agenda also includes the review of two redacted volunteer agreements.

• Resolution 2024-232 regarding a Council Appointment
• Resolution 2024-233 regarding a Budget Member Appointment
• Ekdom Submission 271 Volunteer Agreement
• Sakamoto Submission 270 Volunteer Agreement

The Yachats City Council held a special meeting to fill vacancies. Mayor Berdie swore in Anthony Muirhead as a new councilor, replacing resigned Councilor Scott. The council also unanimously appointed Julie Ekdom and March Sakamoto to Budget Committee Seats D and E, respectively, following interviews.

• Swore in Anthony Muirhead as Councilor (replacing resigned Councilor Scott)
• Appointed Julie Ekdom to Budget Committee Seat D (unanimous vote)
• Appointed March Sakamoto to Budget Committee Seat E (unanimous vote)

Finance Committee

The agenda provides meeting materials but lacks specific descriptions of discussion topics or proposed actions. Documents included for review are utility rate models and a volunteer agreement.

• Utility rate models and information
• Moore Submission 255 Volunteer Agreement

The Finance Committee voted 3-1 to not move forward with applicant John Moore. The committee directed the Public Works & Streets Commission to create a utility rate action plan by January 1, 2025, following discussions on rate increases and tiered pricing. Additionally, the committee identified a need for a supplemental budget ordinance to shift $88,000 from wages and benefits to materials and services.

• Rejected applicant John Moore (3-1 vote)
• Directed Public Works & Streets Commission to set goal for utility rate action plan by Jan 1
• Identified need for supplemental budget ordinance to move $88,000 from wages/benefits to materials/services
• Discussed Sheriff funding needs and potential fee structures under ORS 457.22

Community Spaces Committee

The provided agenda contains only a list of meeting materials without specific discussion or decision descriptions. Materials include updates to Admin Policy 5 regarding benches and rocks, as well as Prospect Park documentation.

• Updates to Admin Policy 5 regarding benches and rocks
• Review of sample rock plaques
• Prospect Park and Peace Pole Park documentation

The Parks & Commons Commission voted to approve Pauline McKenna as a volunteer applicant, passing her name to City Council for final approval. The commission discussed wetland trail maintenance needs, sign placement, and a proposed portable restroom location, but took no formal action on these items. A sub-committee was tasked with refining policy language regarding memorial plaques for future voting.

• Approved Pauline McKenna for volunteer service (show of hands vote)
• Passed McKenna's appointment to City Council for final approval
• Tasked sub-committee with refining Admin Policy 5 on memorial plaques
• Reported need for wetland walkway limb trimming and board replacement

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee met May 6, 2024 and discussed planning for an emergency preparedness fair, a postponed tabletop exercise, and possible relocation of a Conex container to higher ground for about $10k. No motions, votes, or formal approvals are recorded in the minutes. Linn West continues as interim chair because a new chair has not been selected. The meeting adjourned at 3:35 p.m.

• No formal decisions or votes recorded; items were discussed and assigned as action items
• Linn West continues as interim chair; no new chair selected
• Tabletop exercise postponed until after the preparedness fair
• Sea Grant indicated as available for $2,500 for the fair
• Discussed moving the south-side Conex to higher ground for about $10k (no action taken)
• Member Torrence to draft a June newsletter article
• Warming center and emergency water policy to be reviewed at the June 3 meeting
• Field trip to Conex locations set for May 31 at 10am

Public Works and Streets Committee

The Yachats Public Works & Streets Commission met on April 25, 2024, for a presentation and discussion on a utility billing rate study covering past rates. Commissioners discussed which customer categories they want to address in modifying utility rates, including undeveloped lots, single-family homes, vacation rentals, and commercial users. No decisions, votes, or recommendations are recorded in the minutes; the meeting adjourned at 4:45 p.m.

City Council

The City Council will review applications for a vacant council position. The agenda also includes the presentation of various staff reports, including financial reports and draft budget notices.

• Applications for a vacant council seat
• Review of April 2024 City Staff Report
• Review of draft budget notices
• Review of financial reports
• Review of occupancy tax code documents

The City Council approved funding to rebuild the library through an amendment to the Urban Renewal District. The council also appointed a new council member and a member to the Emergency Preparedness Committee.

• Appointed Anthony Muirhead to fill the vacant City Council seat
• Approved the consent agenda (unanimous)
• Approved Resolution 2024-230 to appoint Tracy Cahn to the Emergency Preparedness Committee
• Approved $600,000 to amend the urban rural district to rebuild the Library

Planning Commission

The provided agenda is sparse, consisting primarily of document listings. It includes documents regarding a McCoy conditional use application and recent building activity.

• McCoy Application 1-CU-PC-24
• Building Activity report dated 4-15-24
• DLCD guides for conditional uses and variances

The Planning Commission held a public hearing regarding a conditional use permit for a backyard fence exceeding six feet. The permit was approved unanimously following a request for the planner to update the reference to the variance.

• Approved conditional use permit for fence height exceeding six feet (unanimous)

Library Commission

This agenda lists meeting materials, including a financial report and urban renewal amendments. It does not detail specific items for discussion or decision.

The Emergency Preparedness Committee unanimously voted to accept Peter Hurst and Tracy Cahn as new committee members, pending final approval by the City Council. The committee reviewed a 2019 tabletop exercise presentation and identified the need to assign specific roles and improve communication methods. Katheryn Torrence and Kathy McCulloch volunteered to chair the upcoming Emergency Preparedness Fair.

• Approved Peter Hurst and Tracy Cahn for committee membership (unanimous vote)
• Volunteered Katheryn Torrence and Kathy McCulloch to chair Emergency Preparedness Fair
• Tabled election of committee chair until new members are approved by Council

Planning Commission

The agenda lists documents for a special meeting, including draft code amendments and findings and conclusions for case PAR-PC-24. No specific motions or public hearings are explicitly detailed in the provided text.

• Draft code amendments
• Findings and conclusions for PAR-PC-24
• Title 9 definitions review

The Planning Commission unanimously approved Case File #1-PAR-PC-24 for Elk Mountain Properties LLC with corrections from the city planner. Other items regarding YMC Title 9 amendments and ADUs remained under discussion.

• Approved Case File #1-PAR-PC-24 (Elk Mountain Properties LLC) unanimously with corrections

Public Works and Streets Committee

The agenda consists of procedural reviews of departmental reports, financial updates, and capital improvement plan documents. No specific new projects or decisions are detailed in the provided text.

• Public Works Department Report
• Water Report
• Financial Report Public Works
• CIP Updates Five Year Plan

The commission reviewed the 5-year Capital Improvement Plan (CIP) to ensure E 2nd Street is included in the budget. Other discussions included public restrooms, utility rates, and emergency preparedness scheduling.

• Confirmed E 2nd Street is in the 5-year CIP budget

Finance Committee

The Yachats Finance Committee agenda lists only attached documents for review, including February financial reports, fund balances, debt service records, and local occupancy and prepared food taxes. The provided text contains no specific action items, dollar amounts, or decisions. These materials cover standard municipal financial tracking and tax chapters that support city operations.

• February financial reports for funds 100–150, 660, and 670
• Fund balances and contract expenses
• Debt service records
• Administrative policy on fiscal management and capital improvements
• Chapters 3.08 (occupancy tax) and 3.12 (prepared food and beverage tax)

The committee reviewed proposed amendments to Admin Policy #20 regarding debt and capital improvements. Members discussed budget details, tax collection codes, and the potential use of Urban Renewal District funds for a library project.

• Tabled Admin Policy #20 review until next meeting
• Decided to present Urban Renewal District library funding presentation to the council

Community Spaces Committee

The provided text for the April 2, 2024 Yachats Community Spaces Committee meeting only lists document titles and begins a numbered list at 2:00 P.M. without completing it. No specific decisions or discussion points are detailed in this excerpt. Residents should consult the full official agenda to see what items will be addressed.

• No concrete actions or votes are listed in the provided text.
• Referenced documents include a parks and commons agenda, February financial report, McKenna volunteer application, revised administrative policy 5, ARC master plan proposal, and Emmons civic plan.

The Parks & Commons Commission interviewed and approved Pauline McKenna to serve on the commission, subject to final city council approval. The commission reviewed two proposals for the Civic Center Master Plan study from ARC Architects ($35,257) and Emmons ($30,000), deciding to submit both to the city council for consideration. Discussion on Admin Policy 5 regarding memorial plaques and benches was tabled for further review at the next meeting.

• Approved Pauline McKenna for commission seat (show of hands), pending council approval
• Submitted ARC Architects proposal ($35,257) to city council
• Submitted Emmons proposal ($30,000) to city council
• Tabled discussion on Admin Policy 5 (memorial plaques/benches) for next meeting

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee unanimously recommended two candidates for committee membership to the City Council for approval, and noted that Katheryn Torrence and Kathy McCulloch volunteered to chair the upcoming emergency preparedness fair. The committee also received a presentation on emergency tabletop exercises from Bob Bennett and discussed upcoming fair dates.

• Recommended Peter Hurst and Tracy Cahn for committee membership to the City Council (passed unanimously)
• Katheryn Torrence and Kathy McCulloch volunteered to chair the emergency preparedness fair
• Tabled the election of a committee chair until new members are accepted by the Council

City Council

The City Council will review several city reports, including February public works and water updates. The agenda also includes drafts for new fireworks and camping ordinances. Additionally, the council will address emergency preparedness appointments and homelessness strategic plans.

• Draft Fireworks Ordinance (Chapter 5.04)
• Draft Camping Ordinance
• Emergency Preparedness Appointments (2024-228 RES)
• Leon Sterner Plaque Proposal

The Yachats City Council approved the second reading of the Fireworks Ordinance and the Camping Ordinance, with a minor text change to the latter. They also approved the amended 5-year Capital Improvement Plan (CIP) budget and re-elected Mary Ellen O’Shaughnessy as Council President. Additionally, the council accepted volunteers for the Emergency Preparedness Committee and approved dedicating the skate park to Leon Sterner.

• Approved Fireworks Ordinance (4-0)
• Approved Camping Ordinance with text change (4-0)
• Approved amended 5-year CIP budget (4-0)
• Re-elected Mary Ellen O’Shaughnessy as Council President (unanimous)
• Accepted volunteers for Emergency Preparedness Committee (unanimous)
• Approved skate park dedication to Leon Sterner (unanimous)
• Approved amended 2024 City Council Goals (vote taken, passed)

Planning Commission

The Planning Commission will review a partition application from Elk Mountain Properties LLC. The agenda also includes a planning commission issues list.

• Partition application for Elk Mountain Properties LLC (Case File 1-PAR-PC-2024)

The Planning Commission approved a proposal to partition an 8.36-acre parcel into two parts. One portion will be dedicated as open space for the Fisterra Planned Unit Development, while the remaining parcel stays available for development.

• Approved Elk Mountain Properties LLC partition (7-0)

Planning Commission

This meeting agenda consists of a list of meeting materials for a work session. No specific discussion topics or decisions are detailed in the provided text.

• Proposed amendments to YMC Title 9
• 23-24 General and Auto Liability Coverage Agreement

The Yachats Planning Commission reviewed ongoing projects, including a wetlands inventory and Title 9 updates. The planner will forward a markup of Title 9 to members for further review. No new ordinances were approved or denied during this meeting.

• Reviewed ongoing projects including wetlands inventory and Title 9 updates
• Planner to forward Title 9 markup to members
• Discussed potential addition of ADUs and parking requirements to Title 9
• Reviewed public hearing protocols for informational purposes

Public Works and Streets Committee

The committee will review the February Public Works Department Report and the February Water Report. The agenda also includes documents regarding Capital Improvement Plans and an email regarding restrooms.

• February Public Works Department Report
• February Water Report
• CIP 23-24 Master List
• 2024-2025 CIPs
• Email re: Restrooms

The commission moved to forward a recommendation to the city council to accept four volunteers for the Emergency Preparedness Committee. Other items discussed included water meter changes, a water testing scam, and various infrastructure updates.

• Motioned to forward recommendation to council to accept four Emergency Preparedness Committee volunteers

Finance Committee

The committee will review draft documents for the 5-Year Capital Improvement Plan covering various city facilities and infrastructure. Meeting materials also include OSU CASS service agreement amendments and database upgrade documents. Presentations on year-to-date CIP spending for the General Fund and Public Works are also provided.

• Draft 5-Year Capital Improvement Plan (CIP) for City Hall, Library, Parks, Streets, Wastewater, and Water
• OSU CASS service agreement amendments
• City database upgrade documents
• Year-to-date CIP spending presentations for General Fund and Public Works

The Yachats Finance Committee met on March 5, 2024. After a presentation from OSU representatives about a database project, the committee determined the work would be suspended while the city manager analyzes the issues and meets with staff to determine direction and needs. The committee also continued reviewing the CIP water, wastewater, and streets budgets, with staff indicating the CIP would be ready to present to Council at the March 20 meeting. No other substantive decisions were recorded.

• Suspended OSU database project work pending city manager analysis and staff meeting
• Continued review of CIP water, wastewater, and streets budgets (no final action)
• Staff to present CIP to Council at March 20 meeting

Community Spaces Committee

The committee will review the final proposed 2024-25 budgets for the Commons and for Parks and Trails. The meeting also includes a review of the Trails Report and the City of Yachats Master Planning ARC Proposal.

• Proposed 2024-25 Commons Budget
• Proposed 2024-25 Parks and Trails Budget
• City of Yachats Master Planning ARC Proposal
• Trails Report

The Parks & Commons Commission accepted the 2023-24 Materials & Services spending and approved the final wording for the Leon Sterner Skate Park memorial. Members also discussed potential greenery for the wastewater plant and the replacement of an osprey resting site.

• Accepted 2023-24 Materials & Services spending and spreadsheet updates (unanimous)
• Approved final wording for the Leon Sterner Skate Park memorial (unanimous)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee interviewed four volunteer applicants — Michele Robbins, Katheryn Torrance, Mary Reeves, and Kathy McCulloch — and voted unanimously to approve them as volunteers, forwarding the matter to Public Works & Streets and then City Council for final approval. Two other applicants, Peter Hurst and Tracy Cahn, did not attend and will be interviewed in April. The committee also discussed radio testing and Conex storage, scheduling a county tabletop exercise, possible June 12–13 training with the fire department and a Lincoln County representative, a September 14 Emergency Preparedness Fair, NOAA interns, contacting neighborhood associations, annual budget submission, and warming supplies for the Commons/City Hall. No other formal motions or votes are recorded.

• Approved four volunteer applicants (Michele Robbins, Katheryn Torrance, Mary Reeves, Kathy McCulloch) unanimously, forwarded to Public Works & Streets and City Council for final approval
• Deferred interviews for Peter Hurst and Tracy Cahn to April (they did not attend)

Finance Committee

The meeting agenda consists of a list of materials for review, including Capital Improvement Program (CIP) documents and year-to-date spending reports. No specific discussion topics or decisions are explicitly listed in the provided text.

• 5-Year Wastewater CIP
• 5-Year Water CIP
• CIP projects for NE Entrance, Pavilion, and Storage
• YTD CIP spending for General Fund and Public Works
• Construction Grant application

The Yachats Finance Committee met on February 29, 2024, and continued its budget and capital improvement plan review. Members discussed pushing the wastewater UV Disinfectant Control project to fiscal year 2024/25, auditing water meters, street repairs and related grants, and possibly separating Trails and Beautification into the general fund and amenities fund. After an OSU database presentation and Q&A, the City Manager said the project would be taken under consideration and instructed it to halt until the original licensing and tax models are fixed. No formal motions, votes, or dollar amounts were recorded in the minutes.

• Instructed OSU database project to halt until licensing and tax models are fixed
• Discussed pushing UV Disinfectant Control to year 24/25 (no vote recorded)
• Discussed auditing water meters (no vote recorded)
• Discussed street repairs and needed grants (no vote recorded)
• Considered breaking out Trails and Beautification into general fund and amenities fund (no vote recorded)

City Council

The City Council approved the purchase of a new Commons reader board and authorized grant applications for a civic campus project and the Estuary Boardwalk. Council also re-elected representatives to the LCHAB and postponed votes on fireworks and camping ordinances.

• Approved $30k for Commons reader board (unanimous)
• Approved application for million-dollar resiliency grant for civic campus (5-0)
• Approved Resolution 2024-227 to apply for ORPD grant for Estuary Boardwalk (unanimous)
• Re-elected Councilor O’Shaughnessy as primary and Councilor Collins as alternate to LCHAB (unanimous)
• Approved amended Consent Agenda (unanimous)
• Closed fireworks ordinance public hearing; vote scheduled for March 20, 2024
• Closed camping ordinance public hearing; directed City Manager to organize community forum

Planning Commission

The Yachats Planning Commission elected Marc Sakamoto as chair and Tod Davies as co-chair at its February 20, 2024 meeting; the minutes state the votes were called and passed but do not record vote tallies. Commissioners reviewed ongoing projects including the wetlands inventory, housing needs analysis, a resiliency plan, the parking plan, Title 9 amendments, the comprehensive plan update, and GIS mapping. The commission planned a public hearing for next month and asked for a script for the chair. The planner's report, attached to the online packet, covered building activity: two new single-family dwellings, a remodel, and an enclosed carport.

• Elected Marc Sakamoto as chair (vote passed; tally not recorded)
• Elected Tod Davies as co-chair (vote passed; tally not recorded)
• Set a public hearing for next month on amending Title 9 (no date specified)
• Directed that a script be made available for the chair

City Council

The City Council held a work session to review 2024 goals regarding water sustainability, infrastructure, municipal services, and financial planning. No formal actions were taken during the meeting.

Public Works and Streets Committee

The committee is reviewing the December 2023 financial report, fund balances, and contract expenditures. Discussion items include paving suggestions, asphalt estimates, and various wastewater and water treatment plant rehabilitation projects.

• December 2023 Financial Report
• 2024 Paving Suggestions
• Asphalt Estimates
• Yachats Pedestrian Network - Sidewalks And Crosswalks
• Wastewater Treatment Plant Corrosion Rehabilitation

The commission unanimously approved forwarding a proposed 5-year Capital Improvement Plan (CIP) to the Finance Committee. The plan includes water and wastewater infrastructure rehabilitation and fuel tank trailers. The commission also designated Alex Cox as the fire department liaison.

• Approved forwarding proposed 5-year CIP projects to Finance Committee (unanimous)
• Confirmed Alex Cox will remain the fire department liaison

Planning Commission

The commission met for a work session focused on new member introductions and training. Members discussed the transition to using personal email addresses for official communications.

• Discussed transition from assigned city emails to member-created emails

Finance Committee

The committee is reviewing year-to-date capital improvement project spending for the General Fund and Public Works. The agenda also includes reports on water, wastewater, streets, business licenses, vacation rentals, occupancy tax, and prepared food and beverage tax.

• CIP Spending YTD General Fund
• CIP Spending YTD Public Works
• Water CIP Carry Forward And New CIP
• Wastewater 23-24 Fiscal Year and projections
• Streets CIP Projection For 24-25

The committee reviewed Capital Improvement Project (CIP) submissions and scheduled a follow-up work session for February 29. Members discussed potential fee changes for licensing and TRT, F & B. The committee requested a more detailed presentation on the OSU database project for the next meeting.

• Scheduled CIP review work session for February 29 at 10am
• Requested OSU database team return next meeting with deliverables and change orders

Community Spaces Committee

The provided agenda contains no specific discussion items or proposed actions. The document consists of procedural administrative files and reports.

The commission reviewed the 2024-25 CIP Budget and discussed potential projects for the Commons. No formal votes were recorded during the meeting.

• Reviewed 2024-25 CIP Budget goals
• Discussed potential Commons upgrades including NE Entrance, stairway, retaining wall, and storage
• Tabled redlining of admin policy number 5 for next meeting

Emergency Preparedness Committee

The committee elected Linn West as temporary chair. Members discussed placing emergency Go-Bags in Conex containers, vacation rentals, and hotels, and assigned tasks to contact Mary Beth Selby about Conex relocation and to liaise with the fire department. No formal votes or budget approvals were recorded.

• Elected Linn West as temporary chair
• Discussed Go-Bag placement in Conex containers, rentals, and hotels
• Assigned task to contact Mary Beth Selby regarding Conex relocation
• Assigned Kevih Erdahl as liaison to fire department
• Assigned Drew Roslund to contact hotel owners
• Planned next meeting agenda to include goals and fall fair dates

Community Spaces Committee

The provided agenda contains only file names and does not list specific topics, motions, or decisions to be discussed. The documents include a CIP application form and previous budget worksheets for Parks and Commons.

The Commission reviewed priority areas and tentative budget needs for 2024/2025 capital improvement projects. No final decisions were made; the Commission will continue the process before submitting to the Finance Committee.

• Discussed priorities including green space, wetlands, pavilion, Commons electrical, storage upgrades, and north entry sidewalks/stairs

City Council

The agenda contains various reports and documents for review, including public works updates and planning commission applications. The meeting includes discussions on wastewater system quotes, disaster relief supplies, and the Estuary Boardwalk overview.

• Wastewater System Quotes Ad Summary
• Beach Street Kitchen appeal documents
• Planning Commission appointments and applications
• City of Yachats Disaster Relief Supply Cache proposal
• Fireworks Ban Ordinances for Lincoln County and Waldport

The Yachats City Council approved its consent agenda unanimously and voted to support the Chamber's application for a USDA grant for the trolley, including storage and charging space. Councilors unanimously approved three Planning Commission interviewees — Mary Aebi, Jim Paul, and Jolene Gosselin — while Peter Kimmel and Bill Lewey did not attend interviews. The City Manager was instructed to draft an ordinance banning fireworks sale and possession, and the council voted unanimously to continue supporting the Yachats Resilient Civic Campus Plan. Council also moved to support an OSU microplastics study and directed the City Manager to move forward, and sent the Beach Street Kitchen unpaid food and beverage tax matter back to the City Manager for a proposed resolution.

• Approved consent agenda (unanimous)
• Supported Chamber applying for USDA trolley grant, including storage and charging area (all in favor)
• Approved Planning Commission applicants Mary Aebi, Jim Paul, and Jolene Gosselin (unanimous)
• Referred Beach Street Kitchen unpaid food & beverage taxes to City Manager for a proposed resolution
• Instructed City Manager to draft an ordinance banning fireworks sale and possession
• Voted to continue supporting the Yachats Resilient Civic Campus Plan and identified phases (unanimous)
• Moved to support OSU microplastics study and directed City Manager to move forward
• Instructed City Manager to proceed at her discretion on filling three tree wells on Hwy 101 near Blue Whale

Library Commission

The commission is reviewing documents related to vertical evacuation structures and library resiliency locations. The meeting materials also include financial reports from November 2023.

• Review of Vertical Evacuation Structure documents
• Discussion of 3 Library Resiliency Locations
• Review of Blue Whale Placement Elevation and Tsunami Roof plans
• November 2023 financial report review

The commission re-elected its Chair and Co-Chair for 2024. Members discussed whether to proceed with the library expansion/replacement project or seek direction from the City Council, noting the need to incorporate tsunami evacuation resiliency requirements.

• Re-elected David Rivinus as Chair
• Re-elected Naomi Steenson as Co-Chair
• Confirmed Naomi Steenson and Viki West for terms ending 12/31/2026

Public Works and Streets Committee

The committee will review financial reports from November and December 2023, wastewater system quotes, and the 2023-24 Capital Improvement Plan design standards. The agenda includes various administrative and project-related documents for review.

• Review of November 2023 Public Works Financial Report
• Review of December 2023 Public Works Report
• Wastewater System Quotes Ad Summary dated January 8, 2024
• Yachats Design Standards 2023-24 CIP

The commission elected its leadership and approved funding for sewer pump electrical repairs. Members discussed the 2024-25 Capital Improvement Plan and expressed continued support for the Cedar Street Vacation.

• Elected Linn West as Chair and Don Growth as Vice Chair (unanimous)
• Approved $319,000 for sewer pump electrical (unanimous)
• Supported Planning moving forward with the Cedar Street Vacation

Emergency Preparedness Committee

The committee elected a new Chair and Vice Chair. Members discussed emergency go-bags, communication systems, and the use of Conex containers for supplies.

• Elected Alex Cox as Chair (unanimous)
• Elected James Sanders as Vice Chair (unanimous)

Community Spaces Committee

The Yachats Community Spaces Committee is meeting to review its agenda, financial report for the general fund, and updates on trails and committee activities from December 2023. The agenda is largely procedural, focusing on reports and documents rather than specific decisions.

• Review of 2023-11 Financial Report - General Fund
• Trails Report December.pdf
• CSC Report - December 2023.pdf

The meeting was called to order to develop wording for the Carl Miller Memorial Plaque. The minutes record no decisions, actions, or vote outcomes for this item.