Yachats public meetings in 2025

City Council

The City Council will discuss updates to the vacation rental code and a first draft of the City Public Arts plan. The meeting includes reviews of financial reports, staff reports, and a request regarding a Center Way easement.

• Vacation Rental Code Update and YMC Chapter 4-08 redline drafts
• City Public Arts Draft 1
• Center Way easement request
• Resolution 2025-270 regarding re-appointments to commissions
• Lincoln County Multi Jurisdictional NHMP addendum

Planning Commission

The Planning Commission is meeting to discuss water demand analysis and revised 2026 goals. The body will also review a draft regarding noxious vegetation and the 2025 building activity and land use applications.

• Water Demand Analysis
• Revised 2026 Goals
• YMC 5-08-110 Noxious Vegetation draft
• 2025 Building Activity report
• 2025 Land Use Applications report

Public Works and Streets Committee

The agenda consists of a meeting time and a list of supporting documents. No specific actions, decisions, or discussion topics are listed in the provided text.

• Review of October and November Public Works and Water reports
• Review of Yachats City Center Speed Charts 2025
• Discussion of 'Vision For The Evolution Of The Public Works And Streets Commission'

Community Spaces Committee

The committee will meet to review various reports and financial documents. The agenda consists of procedural items and the review of provided meeting materials.

• Review of 2025-10 Financials
• Review of City Of Yachats Workgroup Report- November 2025
• Review of PCC December Report

The Parks & Commons Commission voted to approve a revised draft framework that changes the commission into a Community Spaces Committee and will send the proposal to City Council. The finance report item was removed from future agendas. The commission also set quarterly reporting for the Capital Improvement Program budget and planned installation of new prospect signage.

• Approved transition to Community Spaces Committee, forwarded to City Council (4-0)
• Removed finance report item from future agendas
• Established quarterly reporting of the Capital Improvement Program budget
• Planned coordination with Public Works to install prospect signage
• Noted potential Peace Park Bench project

City Council

The City Council will hold a hearing regarding short-term rentals and review a draft Public Art Ordinance. The body will also consider appointments to the Planning Commission and review community grant funding recommendations.

• Short Term Rental Hearing
• Draft Public Art Ordinance
• Community Grant Funding Recommendations
• Appointments to Planning Commissions
• FY2026 Dyer Task Order for 3rd St and Pontiac Forcemain

Planning Commission

The Planning Commission is holding a workshop and regular meeting. The agenda includes a review of a draft regarding noxious vegetation and the establishment of 2026 goals.

• Draft of YMC 5-08-110 Noxious Vegetation
• 2026 Goals
• Diamond Volunteer Application

The Planning Commission examined a code audit that identified partial compliance issues for manufactured homes and related subdivisions, and noted needed revisions to land occupancy, recreational vehicle occupancy, and single‑room accommodation codes. Members stressed the need to adapt codes to promote affordable housing, including accessory dwelling units and higher density in commercial areas. A motion was made to choose one of three applicants for the commission, but the vote tally and outcome were not recorded. No other formal actions were taken.

• Motion to select a planning commission applicant presented; vote results not recorded

Finance Committee

The Finance Committee is meeting to review tax comparisons and spending reports for the General Fund and Public Works. The agenda includes materials regarding Horizon Hill paving assessments and maps.

• Tax comparisons for 2023-25
• Fiscal comparison for 22.23-25.26
• CIP spending report for General Fund FY25-26
• CIP spending report for Public Works FY25-26
• Horizon Hill Paving Assessment 2025

The committee received updates on wastewater spending, capital‑improvement planning, the YFAP expansion grant effort, and the library project budget. No votes or approvals were recorded; the meeting consisted of status reports and discussion of upcoming planning steps.

Community Spaces Committee

The Community Spaces Committee will review draft minutes, financial reports, and various reports on the Commons and Parks Commission, including infrastructure, maintenance, and grant documents.

• Review of draft Parks Summary Minutes
• Review of 2025 Financial Report
• Review of Commons Management Report
• Review of Commons Infrastructure Report
• Review of Commons Maintenance Report

The Parks & Commons Commission voted 4‑0 to create a subgroup that will prepare a one‑page recommendation for a new Community Spaces Commission. Commissioners also agreed to begin drafting a conceptual framework, postpone downtown flower‑basket installation, and defer trail improvements until after winter. A tracking system and a living document will be established to follow up on ongoing projects.

• Approved creation of a subgroup to draft a one‑page recommendation to City Council (4‑0)
• Agreed to begin drafting a conceptual framework and language for a formal Community Spaces Commission
• Postponed action on installing downtown hanging flower baskets pending review of logistics and costs
• Deferred any trail improvements until after the winter season
• Assigned Bobbi Price and George Giroux to prepare the recommendation draft
• Confirmed final signage order and installation plans with Public Works
• Established a living document tracking system for ongoing items and assigned follow‑up responsibility

Emergency Preparedness Committee

The Emergency Preparedness Committee met with limited attendance and made no major decisions. The members agreed the city can operate independently of the Red Cross for smaller shelter events. They approved collecting donated sweatshirts, sweatpants, and blankets for shelter use. Plans were set for storage, first‑aid kits, and a training session in early 2026.

• Agreed city can operate independently of Red Cross for smaller events
• Approved collecting donated sweatshirts, sweatpants, and blankets through community outreach
• Designated Room 3 for registration and sleeping; main room for greeting, waiting, and first aid
• Planned storage of supplies in lockable cabinets and a Conex container at the cemetery site (mid‑November)
• Scheduled a radio‑communication training session for early 2026

Library Commission

The Library Commission will review September 2025 financial statements and a redacted volunteer agreement application. The meeting agenda lists these items as the primary documents for discussion.

• Review September 2025 Library Financials
• Review Volunteer Agreement Application (Redacted)
• Review CIP Spend YTD FY25-26 Presentation
• Review Notes From Library Commission Meeting Reports

The commission agreed that sponsorship and coordination of the library's grand opening ceremony should be confirmed through the City. The scheduled volunteer applicant interview was not held and will be rescheduled. No other formal actions or votes were recorded at this meeting.

• Agreed city will confirm sponsorship and coordination of grand opening ceremony (no vote recorded)
• Volunteer applicant interview to be rescheduled (no vote recorded)

Planning Commission

The Planning Commission will hold a workshop and regular meeting to review the Shepherd application and a report on invasive plants. The body will also consider volunteer applications for the commission.

• Shepherd application review
• Report on invasive plants
• Volunteer applications from Vallerand, Steven Chase, and Diamond

The commission voted to accept the Conditional Use Permit application as presented, with a 5‑0 vote in favor. The owners will provide the site plan as required by YMC 9.72.919. No other formal decisions were made; volunteer interviews were conducted without a vote. The meeting also discussed 2026 goal‑setting and public concerns about traffic and the environment.

• Accepted Conditional Use Permit application (5-0)

City Council

The City Council is reviewing a request and preliminary investigation regarding speed enforcement camera technology. The meeting also includes staff reports on the E 2nd St Phase 3 project, the Little Log House Church Museum, and the Yachats Library.

• Review of speed camera enforcement on Hwy 101
• E 2nd St Phase 3 Gantt Chart
• Little Log House Church Museum sequencing
• Yachats Library primary schedule
• Reservoir at WTP report

The council voted 4‑0 to approve the water‑tank modernization plan with an initial $110,000 expense. It also approved the citizen workgroup to keep studying speed‑camera feasibility and other traffic‑calming measures. No final vote was taken on the proposed vacation‑rental code updates. The council directed the manager to pursue a vendor tool for locating unlicensed vacation rentals.

• Approved $110,000 water tank project and preliminary surveys (4-0)
• Authorized speed‑camera workgroup to continue feasibility study (4-0)
• Approved city manager to pursue vendor tool for identifying unlicensed vacation rentals
• Directed city manager to continue exploring firework‑survey options

Public Works and Streets Committee

The Public Works & Streets Commission did not vote on any projects or contracts. Members were assigned to develop a list of goals to present to the City Council at the November meeting. The committee discussed the ODOT speed‑limit reduction to 35 mph and a possible speed‑camera program, but no action was taken.

Emergency Preparedness Committee

The Emergency Preparedness Committee met with only three members present, so no formal decisions were made. Members reviewed evacuation maps, food coordination, shelter supplies, and plans for the October 9 simulation exercise. They discussed replacing the Crestview conex next year and will refine budget priorities after the simulation, submitting an updated emergency‑preparedness goal to the City Council by year‑end.

City Council

The City Council is holding a workshop meeting to review a Westech report and a Yachats Tank letter report. The agenda does not list specific decisions or actions to be taken.

• Review of Westech Report
• Review of Yachats Tank Letter Report dated 09-11-25

The work session reviewed potential sites for a new water reservoir and middle‑income housing, noting geotechnical challenges, zoning limits, and ownership issues. Council members considered extending the urban growth boundary and collaborating with Lincoln County on affordable housing. No formal actions or votes were taken; a decision is scheduled for the October regular council meeting.

City Council

The City Council will discuss updates to the vacation rental code and road repair fees. The meeting includes reviews of infrastructure projects, financial reports, and a draft for a Spectrum franchise agreement.

• Vacation Rental Code Update
• Road Repair Fees and Water/Sewer Bills
• E 2nd St Phase 3 project schedule
• City of Yachats OR Charter Spectrum Franchise Draft
• YMC Chapter 9.54 Model Code Integration

The Yachats City Council adopted the consent agenda and approved several ordinances. The council approved the FEMA Model Ordinance flood‑damage regulations, amended the Vacation Rental Code to allow license revocation for repeat fireworks violations, and adopted updated council rules that set a 5% write‑in vote threshold. All motions passed unanimously.

• Approved consent agenda as presented (5-0)
• Approved chapter 9.54.10 flood damage prevention regulations (5-0)
• Approved amendment to Vacation Rental Code revoking licenses after a second fireworks violation (5-0)
• Approved amended City Council Rules, including a 5% write‑in vote requirement (5-0)

Planning Commission

The agenda is primarily procedural and does not list specific motions or decisions. Provided materials include the Yachats Housing Implementation Plan 2023 and documents related to Desert Springs and Palm Harbor Cabana.

• Review of Yachats Housing Implementation Plan 2023
• Discussion of Desert Springs documents
• Review of Palm Harbor Cabana image

The Planning Commission decided to eliminate discriminatory language targeting single-wide manufactured homes. Commissioners also agreed to attend the Cascadia Partners ADU presentation on September 30 and to centralize related materials on the city website. They emphasized the need for public education and clear communication about ADUs and other housing issues.

• Remove discriminatory provisions against single-wide manufactured homes (agreed)
• Attend Cascadia Partners ADU presentation on Sep 30 (agreed)
• Centralize Cascadia materials, surveys, and presentations on city website (agreed)
• Prioritize public education and clear communication for ADU process (agreed)

Public Works and Streets Committee

The committee will meet to review August reports for public works, water, and North/South flow data. The agenda consists of procedural items and report reviews.

• August Public Works Report
• August Water Report
• North and South flow data reports
• Large User 2024-2025 report

The commission reviewed updates on the Emergency Preparedness Fair, water production efficiency, the water reservoir feasibility study, and a speed‑management workgroup recommendation. Finance reports covered fund balances and project delays. No votes, approvals, denials, or other formal decisions were recorded.

Emergency Preparedness Committee

The Emergency Preparedness Committee reviewed upcoming activities, including a Crestview Conex clean‑up on September 10, a Red Cross shelter‑training class on September 16, and a flood and mudslide simulation on October 9. Members reported progress on contacting restaurants for emergency shelter use and on printing evacuation maps. Planning continued for an Emergency Preparedness Fair in September 2026 and attendance at the OEM Readiness Fair on October 11 in Salem. No formal decisions or votes were recorded.

Finance Committee

The committee held a discussion on the Urban Renewal District, emphasizing community input, funding, and infrastructure improvements. It also reviewed the Local Improvement District, focusing on financing, cost allocation, and assessment guidelines. No formal approvals or votes were recorded. The October meeting was cancelled.

• October meeting cancelled (no vote recorded)

Community Spaces Committee

The Parks & Commons Commission voted 3‑2 to keep the body in its current commission format rather than converting to a workgroup or placing it on hold. Commissioners then voted 5‑0 to appoint Adam Altson as chair and George Giroux as vice‑chair. The October 2025 meeting was cancelled and the commission will reconvene in November 2025 to review Ordinance 209 and its structure. No other actions were taken.

• Continue as a commission (3‑2 vote)
• Elect Adam Altson as Chair and George Giroux as Vice‑Chair (5‑0 vote)
• Cancel October 2025 meeting
• Schedule November 2025 meeting to review Ordinance 209

City Council

The City Council will review the proposed 2025-26 budget, construction plans for the Yachats Pavilion, and a property transfer acceptance. The meeting includes reports on staff, the sheriff, and the Oceanview Pathway.

• Review of 2025-26 City Budget
• Yachats Pavilion construction presentation
• Oceanview Pathway repairs and changes
• Lincoln County Property Transfer acceptance
• Sheriff report for August 2025

The council adopted Resolution 2025‑267, formally accepting the transfer of foreclosed parcels from Lincoln County. It also approved a $16,000 plan for Highway 101 delineators to improve safety, and authorized a split‑budget approach to start the pavilion project in the spring. All three actions passed unanimously.

• Adopted Resolution 2025‑267 to accept Lincoln County property transfer (5‑0)
• Approved $16,000 Highway 101 delineator and lane‑painting safety plan (5‑0)
• Directed City Manager to proceed with split‑budget pavilion project (~$250,000) (5‑0)
• Approved consent agenda items as presented (5‑0)

Planning Commission

The Planning Commission will hold a work session to review two land use applications: a variance for a property on Dickinson Road and a partition for a property on Ornelas Road. The meeting includes staff reports, site plans, and public testimony for both items.

• Review variance application for Fletcher property on Dickinson Road
• Review partition application for Ornelas Road property
• Consider staff reports and site plans for both applications
• Hear public testimony for Fletcher and Ornelas applications

The commission voted to approve a variance requested by Jonathan Fletcher to reduce side and rear setbacks in Quiet Water, adding a two‑year approval period condition. The motion passed with four votes in favor, no votes against and one abstention. The commission also approved the Ornelas final plat for the Cornelius Partition with conditions regarding ownership and utility easement width. That motion passed unanimously with five votes in favor and no opposition.

• Approved Quiet Water setback variance (4-0-1)
• Approved Ornelas final plat with conditions (5-0-0)

Public Works and Streets Committee

The committee is meeting to review financial reports, capital improvement spending, and water reports. The agenda includes data on speed camera enforcement and potential revenue from speed violations.

• August 2025 Speed Camera Enforcement Workgroup Report
• Jan-July 2025 Speed Monitoring Data and Potential Revenue from Speed Violations
• June and July 2025 Speed Data
• CIP YTD 24-25 Spending Reports
• July 2025 Revised Water Report

The Public Works & Streets Commission voted to not hold the 2025 Emergency Preparedness Fair, planning instead for a mid‑September event next year. The meeting also included routine updates on street maintenance, storm‑water inspections, wastewater plant upgrades, and financial tracking of public works projects. No other formal actions or votes were recorded.

• Cancelled 2025 Emergency Preparedness Fair (no vote recorded)

Finance Committee

The Finance Committee is meeting to discuss the selection of an auditor and review current spending. The agenda includes a review of Capital Improvement Project (CIP) spending for the General Fund and Public Works.

• Request for Proposals for Auditor
• Ord. 375
• CIP Spend YTD FY24-25 General Fund report
• CIP Spend YTD FY24-25 Public Works report
• Tax comparisons for 2023-2025

The committee discussed its advisory role, reviewed draft audit RFPs and suggested removing unnecessary requirements, and examined the year‑end Capital Improvement Project report, noting budget performance and pending items. No votes or binding actions were recorded.

Community Spaces Committee

The Community Spaces Committee will review draft minutes and reports regarding the Commons, park infrastructure, and wetlands signage. The agenda includes documents on noxious vegetation and a workgroup report.

• Review of Commons management and infrastructure reports
• Review of draft Parks Summary Minutes
• Review of Yachats Community Park wetlands signage project
• Review of noxious vegetation ordinance (Ord_244)
• Review of Yachats Community Park workgroup report

The commission unanimously approved forwarding the Wetlands Boardwalk signage recommendations to City Council for the August 20 meeting, with John and Adam to present. A motion to send the toxic‑plant list and supporting materials to the Planning Commission passed 6‑0. Commissioners finalized the review of the city’s toxic and invasive plant list, identifying 26 species to be provided for further ordinance work. Shelly was tasked with reviewing options for the 804 Trail gravel strip before any Keep Yachats Beautiful commitment.

• Approved forwarding Wetlands Boardwalk signage recommendations to City Council (unanimous)
• Motion passed 6-0 to forward weed list and supporting materials to Planning Commission
• Finalized review of toxic/invasive plant list, identifying 26 species to be provided to Planning and city attorney
• Tasked Shelly to review 804 Trail gravel strip options before committing to Keep Yachats Beautiful

Emergency Preparedness Committee

The committee assigned Katheryn Torrence to write a tsunami‑alert article and the September newsletter piece. It proposed a cleanup day for the Crestview conex on September 10 at 10 a.m., to be held after Labor Day. Members also agreed to collect information on dates for an Emergency Preparedness Fair and to explore partnering with existing community events rather than hosting a separate fair.

• Katheryn Torrence to prepare a tsunami‑alert article
• Katheryn Torrence to write the September newsletter article
• Proposed cleanup day for Crestview conex on September 10 at 10 a.m. (after Labor Day)
• Committee agreed to gather information on Emergency Preparedness Fair dates
• Committee decided to consider partnering with existing community events instead of a separate fair

City Council

The City Council will review the Greater Commons Master Plan and a proposal for Bird City designation. The meeting includes reports on the Little Log House Church Museum and Yachats Library projects, as well as financial reports for June 2025.

• Greater Commons Master Plan
• Bird City Designation proposal
• Little Log House Church Museum sequencing
• Yachats Library primary schedule
• TSP Grant (RES 2025-266)

The council voted 5-0 to adopt the Scharen Design Studios Greater Commons master plan. It also approved a three‑year fee‑for‑service contract with View the Future, a 5-0 vote on the Finance Committee applicant appointments (RES 2025-265), and a 5-0 vote to authorize the Transportation and Growth Management grant application (Resolution 2025-266). All motions passed unanimously.

• Adopt Greater Commons master plan (5-0)
• Approve three‑year View the Future contract with renewal option (5-0)
• Approve Finance Committee applicant appointments RES 2025-265 (5-0)
• Authorize Transportation and Growth Management grant application RES 2025-266 (5-0)

Joint Meetings Regular & Work Sessions

The agenda is for a joint work session between the City Council and Planning Commission. No specific discussion items or decisions are listed in the provided text.

Planning Commission

The Yachats Planning Commission will hold a work session and regular meeting on July 15, 2025. The agenda includes documents for code amendments, a zoning partitioning request, and a proposed noxious weeds ordinance.

• Code amendments continuation
• Ornlas Partitioning request
• Noxious Weeds Ordinance proposal
• Review of June 17 minutes
• Planning Commission Issues List

The commission postponed the variance request for 272 Combs Circle, moving the hearing to August 19. It scheduled a public hearing for the Fletcher application on the same date. It approved the Ornelas partition application and authorized signing of the draft order with a 5‑0 vote. No other motions were taken.

• Postponed variance request for 272 Combs Circle; hearing set for Aug 19
• Scheduled public hearing for Fletcher application on Aug 19
• Approved Ornelas partition application and authorized signing of draft order (5-0)

Public Works and Streets Committee

The Public Works and Streets Committee will convene to review the June 2025 Public Works report and financial data. The agenda includes a review of speed monitoring data and potential revenue from speed violations. The meeting is scheduled to begin at 2:00 P.M.

• Review of June 2025 Public Works report
• Review of May 2025 financial report
• Review of speed monitoring data and potential revenue

The Public Works & Streets Commission received updates on water production, wastewater treatment, flag installations, and upcoming geotechnical surveys. Members discussed potential road repairs, unpaved streets, septic system connections, and a possible speed‑enforcement camera workgroup. No motions were voted on or formal actions taken during the meeting.

Emergency Preparedness Committee

The Emergency Preparedness Committee met on June 2, 2025. Members discussed an upcoming emergency shelter simulation scheduled for October 9 and coordination with the Red Cross. They also reviewed possible locations for Conex units, noting concerns about visibility and access, and assigned follow‑up tasks. No formal actions or votes were recorded.

Community Spaces Committee

The committee is reviewing the Yachats Greater Commons Plan and reports from the Commons and City Workgroups. Members are also examining proposed revisions to ordinances regarding noxious vegetation and fire hazards.

• Review of Yachats Greater Commons Plan
• Discussion of Ord_244 Noxious Vegetation and fire hazard sections
• Review of City of Yachats Workgroup Report- June 2025
• Review of Commons Report

The Parks & Commons Commission approved a budget for supplies. The commission confirmed Adam Altson as vice chair after a brief discussion. No other formal actions were recorded.

• Approved budget for supplies (no vote tally provided)
• Confirmed Adam Altson as vice chair (no vote tally provided)

City Council

The City Council will review the 2025-26 Budget Book and related resolutions. The meeting includes discussions on tax imposition and the adoption of the URD budget.

• Resolution No 2025-262 regarding imposing tax
• Resolution No 2025-263 regarding adopting the budget
• Resolution No 2025-260 regarding adopting the URD budget
• Visitor Center Contract 2025
• Recommendation of award for 2nd and Cedar WL

The council approved the consent agenda and a name correction. It approved the Yachts Area Chamber of Commerce as consultant for the Visitor Center and destination‑marketing contracts. The Phase III E 2nd Street water‑line contract was authorized, and the FY 2025‑26 budget and related resolutions were adopted. A vote on the FEMA model ordinance was postponed to September.

• Approved consent agenda (including Talina King name correction) – passed 5‑0
• Approved Yachts Area Chamber of Commerce as consultant for Visitor Center and DMO contracts – passed 5‑0
• Approved City Manager’s signature to proceed with Phase III E 2nd Street water‑line contract (Lasky Clifton Corp) – passed 5‑0
• Approved Resolution 2025‑261 State Revenue Sharing – passed 5‑0
• Approved Resolution 2025‑262 Collect Taxes – passed 5‑0
• Approved Resolution 2025‑263 Adopt FY 25/26 City Budget – passed 5‑0
• Approved Resolution 2025‑260 Adopt FY 25/26 URD – passed 5‑0
• Deferred vote on FEMA Model Ordinance to September agenda – tabled

Planning Commission

The Planning Commission will hold a work session and regular meeting to discuss code amendments. The body will also review a variance application and draft order regarding the Ornelas project.

• Review of Ornelas variance application and preliminary sketch
• Discussion of code amendments memo
• Review of draft order for Ornelas variance

The commission held a public hearing on variance VAR‑PC‑25 submitted by Michael Ornelas for the minimum lot depth standard in the R1 district. After testimony, the commission voted to approve the variance. The motion passed unanimously with five votes in favor and none against. No other decisions were made; other items were discussed for future action.

• Approved variance VAR‑PC‑25 for Michael Ornelas (5-0)

Finance Committee

The Finance Committee is meeting to review final audited financial reports from June 2024. The materials include reports on debt services, public works, urban renewal, and the general fund.

• Review of 2024-06 Financial Report Council FINAL AFTER AUDIT
• Review of 2024-06 Financial Report Debt Services FINAL AFTER AUDIT
• Review of 2024-06 Financial Report General Fund FINAL AFTER AUDIT
• Review of 2024-06 Financial Report Public Works FINAL AFTER AUDIT
• Review of 2024-06 Financial Report Urban Renewal FINAL AFTER AUDIT

The Parks & Commons Commission voted unanimously to support a proposal to make Yachats a Bird City and will forward it to the City Manager for Council consideration. The commission also adopted a wording change in the PCC guidelines, replacing "open spaces" with "community spaces" and kept the civic campus master plan section in the guidelines. It recommended placing trail maps at all six park entrances for the wetlands boardwalk signage project and postponed the Noxious Weeds agenda item to the July meeting.

• Approved support for Bird City designation proposal (7-0)
• Agreed to forward Bird City proposal to City Manager for Council review
• Replaced "open spaces" with "community spaces" in PCC guidelines
• Maintained civic campus master plan section in guidelines
• Recommended installing trail maps at all six park entrances
• Moved Noxious Weeds agenda item to July meeting

Public Works and Streets Committee

The agenda provides a meeting time and a list of financial and operational reports for review. No specific action items or decisions are listed in the provided text.

• Review of April Financial Report - Public Works
• Review of May Public Works Report
• Review of May Water Report

The Public Works & Streets Commission received reports on wastewater, water line bids, emergency‑preparedness storage, and ongoing street maintenance. Members discussed a response letter to ODOT, a possible sidewalk on Diversity Lane, and a portable speed sign, but no votes or approvals were recorded. The commission also noted a $10 fee to be addressed in July. No substantive decisions were made during the meeting.

Community Spaces Committee

The Parks and Commons Committee will review documents regarding the Commons building, including updated plans and a resignation letter. The agenda also includes reports on maintenance, usage, and a proposed ordinance concerning noxious vegetation.

• Review of Commons North Side WC Additions plans (Phases 01-03)
• Review of Commons Building Plan - Updated 250530
• Review of Sterling Resignation Letter
• Review of Parks Maintenance Report
• Discussion of Ord_244 Noxious Vegetation

The commission voted 7‑0 to support a proposal, to be sent by Catherine Witten‑Carey, for Yachats to be designated as a Bird City and presented to the City Council. The committee also approved a change to the Parks and Commons Guidelines, replacing the term “open spaces” with “community spaces” and retaining the civic campus master‑plan section. The commission agreed to postpone discussion of the Noxious Weeds agenda item to the July meeting.

• Support Bird City designation proposal (7-0 vote)
• Approve wording change in PCC Guidelines: replace “open spaces” with “community spaces”
• Retain civic campus master‑plan section in PCC Guidelines
• Postpone Noxious Weeds agenda item to July meeting

Emergency Preparedness Committee

The Emergency Preparedness Committee discussed using the Commons as an emergency shelter and agreed to pursue that plan with Red Cross support. Members also highlighted the need for well‑stocked first‑aid supplies and scheduled a meeting for Monday, May 9 at 1:30 p.m. to assess supply needs. No formal votes or approvals were recorded.

• Plan to use the Commons as an emergency shelter (discussion concluded)
• Schedule meeting on Monday, May 9 at 1:30 p.m. to assess first‑aid supply needs

Budget Committee

The Budget Committee approved the FY 2025‑26 general fund budget after adjusting full‑time employee allocations and moving street and storm‑drain funding into the general fund. It also approved the water and wastewater enterprise funds, the debt service fund with a $100,000 payment to the South Tank, the system development charges, and a property tax rate of .1717 per $1,000. Additional approvals included the Urban Renewal District budget with the same $100,000 amendment, a $548,000.55 transfer from Lincoln County, and a request for $49,122 in county taxes.

• Approved general fund budget (8-1)
• Approved water and wastewater enterprise funds, transferring $200,000‑$250,000 (9-0)
• Approved debt service fund budget with $100,000 South Tank payment (9-0)
• Approved allocation of system development charges (9-0)
• Approved property tax rate of .1717 per $1,000 (9-0)
• Approved request for Lincoln County to release $49,122 taxes (9-0)
• Approved Urban Renewal District budget with $100,000 South Tank amendment (9-0)
• Approved acceptance of $548,000.55 from Lincoln County (9-0)

City Council

The City Council is meeting to discuss infrastructure projects, financial audits, and utility rates. The agenda includes reviews of water capacity, a street fee presentation, and waste disposal rate schedules for 2025-26.

• Dahl Disposal Service 2025-26 rate schedule review
• Water Capacity Report and analysis
• Undergrounding Plan draft dated 4-16-25
• FY23 and FY24 City and URD audit findings
• Library Commission appointment (RES 2025-255)

The council approved the consent agenda, a rate increase for Dahl Disposal, and appointed Marg Petersen to the Library Commission. It also accepted the 2022‑2023 and 2023‑2024 city audits. Mayor Craig Berdie and Councilor Barry Collins were tasked with reviewing proposed council rule updates and will present a draft at a future meeting. No other motions were taken.

• Approved consent agenda (5-0)
• Approved Dahl Disposal rate increase (5-0)
• Approved Marg Petersen appointment to Library Commission and Resolution 2025-255 (5-0)
• Accepted City of Yachats Audit 2022‑2023 (Resolution 2025-256) (5-0)
• Accepted City of Yachats Audit 2023‑2024 (Resolution 2025-257) (5-0)
• Assigned Mayor Craig Berdie and Councilor Barry Collins to review council rule updates and present a draft at a later meeting

Planning Commission

The Planning Commission will hold a public hearing to consider a land use application for a property at 536 4th Street in Yachats. The agenda includes staff reports, draft orders, and public comments regarding the proposal.

• Public hearing for land use application 2-CUP-PC-25 at 536 4th Street
• Staff report and draft order for Christopher Valentin and Renee Taylor
• Public testimony and comments submitted regarding the notice of public hearing

The commission approved the request to reduce side‑yard setbacks for the 2‑CUP‑25_Taylor project, voting 4‑0. The motion also directed staff to revise the approval order to reflect public‑hearing testimony. Commissioners agreed to explore specific guidelines for future setback reduction requests.

• Approved side‑yard setback reduction application (2‑CUP‑25_Taylor) (4‑0)
• Directed staff to revise order of approval to reflect testimony
• Agreed to explore establishing specific guidelines for setback reductions

Budget Committee

The committee elected Mayor Craig Berdie as Budget Chair with a 10‑0 vote. It also approved increasing the pavilion budget by $75,000, raising the total to $160,000, with a 9‑1 vote. The meeting included discussion of a $350,000 capital outlay for the estuary boardwalk and related fund transfers.

• Elected Mayor Craig Berdie as Budget Committee Chair (10-0)
• Approved additional $75,000 for pavilion, raising total to $160,000 (9-1)

City Council

The council voted to give the city manager authority to negotiate the purchase of property designated for a future 1.5‑million‑gallon water tank reservoir. The motion passed unanimously with five votes in favor and none against. No other actions were taken at this meeting.

• Authorized city manager to negotiate land purchase for future water tank (5-0)

Public Works and Streets Committee

The Public Works and Streets Committee is reviewing reports on water, public works, and finances. The meeting includes a presentation on wildfires and a review of ODOT's speed zone investigation for US 101.

• ODOT Yachats Speed Zone Investigation
• 2025 Wildfire Presentation
• April Public Works and Water reports
• CIP Summary for PW and SC
• Speed monitoring platform data from December 2024-April 2025

The commission voted unanimously to adopt a policy of using only basic yellow paint for routine fire‑hydrant painting and maintenance within city limits. It also voted unanimously to record its disagreement with ODOT’s speed‑limit recommendations, direct Public Works staff and Commissioner Don Phipps to work informally on the issue, and to appeal to the speed‑zone review panel if the matter cannot be resolved informally.

• Approve basic yellow paint for regular fire‑hydrant painting (unanimous)
• Record disagreement with ODOT speed‑limit recommendations and direct staff to resolve informally (unanimous)
• Set contingency to appeal to speed‑zone review panel if informal resolution fails (unanimous)

Community Spaces Committee

The committee is reviewing reports on parks maintenance and commons data. Discussions include revisions to ordinances regarding noxious vegetation and the integration of workgroups into the committee's mandate.

• Review of Ord_244 Noxious Vegetation working copy
• Discussion of Noxious Weeds in YMC revisions
• Review of PCC Ordinance regarding workgroup integration
• Review of Parks Maintenance and Commons Data reports
• Review of Bird City - Yachats documentation

The Parks & Commons Commission discussed the scope of a signage project for the Wetlands Boardwalk. The city manager will handle design and ordering of the signs. A sub‑committee was created with members Meg Simans, John Pravel, and Adam Altson to guide the project toward early‑summer completion.

• Formed Wetlands Boardwalk signage sub‑committee (Meg Simans, John Pravel, Adam Altson)

Emergency Preparedness Committee

The Emergency Preparedness Committee agreed to inventory the Radar CONEX and reorganize it on May 8. They will update the Emergency Operating Procedures and verify receipt of a $2,500 grant. Periodic demonstrations of a water‑purifier system were approved, and a pet‑preparedness article will be submitted for the newsletter. The group will also consider a joint preparedness fair with Waldport.

• Reorganize Radar CONEX on May 8 at 10:30 a.m. (planned)
• Chair West to inventory Radar CONEX supplies (planned)
• Update Emergency Operating Procedures using Newport Municipal Code (planned)
• Determine if $2,500 grant has been received (planned)
• Schedule periodic demonstrations of water‑purifier system (planned)
• Committee member Torrence to submit pet‑preparedness article for newsletter (planned)
• Contact local business owners for wildfire tabletop exercise (planned)
• Consider joint emergency‑preparedness fair with Waldport (planned)

City Council

The council reviewed a proposal to transfer jurisdiction of Ocean View Drive and Marine Drive from Lincoln Colony to the City of Yachats. City Manager Price explained that the city would gain regulatory and maintenance authority but would not own the road right‑of‑way, which remains state park property. Council members identified several outstanding questions about maintenance agreements, usage impacts, and safety coordination that must be resolved before any action is taken.

Library Commission

The agenda for the April 17, 2025, Library Commission meeting lists three time slots but does not provide specific discussion or decision items. The record consists of procedural boilerplate and references to external documents.

The Library Commission voted to accept Marg Petersen as a member of the Library Committee and to forward the recommendation to the City Council. The motion passed with two affirmative votes and one member absent. No other actions were decided at this meeting.

• Accepted recommendation of Marg Petersen to City Council (2-0 vote, 1 absent)

City Council

The City Council will review the Lincoln County Sheriff contract and the 2025-2026 Capital Improvement Plan (CIP). The meeting includes a review of the suggested grant process for the FY 25-26 Community Development Fund.

• Lincoln County Sheriff contract (5A1, 5A2)
• CIP Approval 2025-2026 and Five Year Plan updates (4D1, 4D11)
• FY 25-26 Community Development Grant process (4C1, 4C11, 4C12)
• ORD 375 - Finance Committee Final (5B2)
• Warming Shelter Compliance Complaint (1A1)

The council voted 5‑0 to approve the consent agenda. It also approved the Lincoln County Sheriff’s contract renewal for FY 2025‑2026, which includes a $95,478 cost increase. Ordinance 374 amending the municipal code was adopted unanimously. Several items, such as City Council Rules edits, the Ocean View Drive jurisdictional transfer, and the Highway 101 delineator project, were discussed but set for future action.

• Approved consent agenda (5-0)
• Approved Lincoln County Sheriff’s contract renewal with $95,478 increase (5-0)
• Approved Ordinance 374 amending municipal code (5-0)
• Postponed City Council Rules edits to a work session (no vote recorded)
• Deferred acceptance of Ocean View Drive jurisdictional transfer to special meeting (no vote recorded)
• Decided to pursue extruded concrete barriers for Ocean View Drive (discussion, no formal vote)

Planning Commission

The Planning Commission will hear a variance request for the Creekside development and review FEMA compliance measures. The agenda includes staff reports, site plans, and public testimony for the Creekside project.

• Creekside Variance Application (502 Creekside)
• FEMA Model Code Integration (YMC Chapter 9.54)
• Clear and Objective Review (Cascadia Partners)
• Housing Implementation Documents
• Public Hearing for 502 Creekside

The commission voted 6‑0 to approve a variance reducing the street‑side yard setback to 12 feet for the Creekside property (Case File #1‑VAR‑PC‑25). The approval follows R‑1 zoning standards, is void after one year unless substantial construction occurs, and may be extended up to an additional year upon request. No other motions were adopted; remaining agenda items were discussed but not decided.

• Approved 12‑foot side‑yard setback variance (VAR‑PC‑25) – vote 6‑0

Public Works and Streets Committee

The committee will discuss utility rate increases and updates to the five-year Capital Improvement Plan (CIP) for FY25-26. The meeting also includes a review of speeding data and ODOT rules for speed enforcement cameras.

• Utility Rate Increases 2025-04-08
• CIP Updates Five Year Plan FY25-26
• ODOT process and rules for speed enforcement cameras
• Yachats speeding data from monitors

The Public Works & Streets Commission heard reports on emergency‑preparedness funding, fire hydrant maintenance, finance projections, utility rate changes, street‑fee proposals, septic system issues, speed‑camera authority, and waste‑management updates. No votes or formal approvals were recorded for any of these items. The discussion focused on gathering information and planning next steps.

Emergency Preparedness Committee

The Emergency Preparedness Committee approved a new resource‑volunteer application and set a May 7, 10 a.m. meeting to review inventory and install a key box. Members agreed to promote community donations and to create a communication plan about supply needs. Newsletter articles were sent to staff for inclusion in the next release.

• Approved revised volunteer application as a resource‑volunteer format
• Scheduled meeting for May 7 at 10 a.m. to review inventory and install key box
• Agreed to encourage community donations to supplement project supplies
• Agreed to develop a communication plan to inform residents of specific needs
• Forwarded newsletter articles to staff for inclusion

Finance Committee

The committee reviewed the City Council's 2025 goals and recorded that the Council adopted them. It also concluded that the FY23‑FY24 audit was incomplete and will not be forwarded to the Council. The City Manager will contact the auditor to obtain a final audit document and any missing information.

• City Council adopted 2025 goals (recorded by Finance Committee)
• Finance Committee decided the FY23‑FY24 audit is incomplete and will not be presented to City Council
• City Manager to request a final audit document and discuss additional information with the auditor

Community Spaces Committee

The committee is reviewing various reports and documents regarding the Parks and Commons guidelines. The meeting includes a discussion on whether the PCC ordinance should integrate workgroups into its mandate.

• Review of City of Yachats Workgroup Report - March 2025
• Discussion of PCC Guidelines Comments Matrix from 3-4-25
• Review of City Ordinance vs Commission Rules for PCC
• Discussion on integrating workgroups into the PCC ordinance mandate

The commission unanimously approved an internal oversight plan for city parks. It adopted new communication guidelines that assign maintenance issues to Trails/YIPS! and repairs to city staff, using a shared Google doc, passing 5‑0. The water delineators discussion was tabled until the May meeting. A motion to keep the commission at seven members, including one from outside city limits, also passed 5‑0.

• Approved internal city parks oversight plan (unanimous)
• Adopted PCC communication guidelines (5-0)
• Tabled water delineators item until May meeting
• Approved motion to retain a seven‑member commission with one member outside city limits (5-0)

Community Spaces Committee

The committee is meeting to review documents regarding Parks and Commons Commission (PCC) guidelines and ordinances. The materials include a comments matrix and discussions on integrating workgroups into the mandate.

• Review of PCC Guidelines Comments Matrix from 3-4-25
• Discussion on integrating workgroups into the PCC ordinance mandate
• Review of City Ordinance versus Commission Rules for PCC

The commission reviewed and debated potential changes to its size, work groups, and advisory responsibilities, including a tree ordinance and transparency processes. No formal decisions, approvals, or votes were recorded. The commission will continue reviewing the guideline matrix at the next meeting.

City Council

The City Council will consider a supplemental budget request for the trolley and a request regarding a finance ordinance. The meeting includes reviews of staff, sheriff, and financial reports. The council will also address a resolution to apply for an LGGP grant.

• Trolley Supplemental Budget Request
• Finance Ordinance City Council Request
• ORD 375 - Finance Committee Amended
• Resolution To Apply For LGGP Grant
• Admin Policy 5 City Council Request

The council approved the consent agenda with corrections by a 5‑0 vote. It also adopted Admin Policy #5, adding an exception, with a unanimous 5‑0 vote. Additionally, the council approved Resolution 2025‑250 supporting the city’s application for an Oregon Parks and Recreation Department grant to build the Yachats Estuary Boardwalk, also by 5‑0.

• Approved consent agenda with corrections (5-0)
• Approved Admin Policy #5 with exception amendment (5-0)
• Approved Resolution 2025-250 supporting estuary boardwalk grant (5-0)

Planning Commission

The Yachats Planning Commission is scheduled to hold a regular meeting. The agenda includes a resignation letter and documents regarding city goals and building activity.

• Resignation letter for Paul
• 2025 City Goals and Tracking document
• Building Activity report for March 15, 2025
• Planning Summary Minutes from February 18, 2025

Public Works and Streets Committee

The Public Works and Streets Committee is scheduled to meet on March 11, 2025, at 2:00 P.M. The agenda includes reviewing meeting materials such as the February Public Works Summary Minutes, the February Public Works Report, and financial reports for January and February. The meeting is focused on Public Works and Streets Committee goals.

• Review of February Public Works Summary Minutes
• Review of February Public Works Report
• Review of January Financial Report Public Works
• Review of February South and North IN/OUT documents
• Review of Septic Syst And Vacant Prop.pdf

Finance Committee

The Finance Committee will review working documents for the City of Yachats and Urban Renewal District FY23 and FY24 budgets, as well as updates to the Capital Improvement Program (CIP) five-year plan.

• Review City of Yachats FY23 and FY24 working budgets
• Review Urban Renewal District FY23 and FY24 working budgets
• Review CIP updates for the five-year plan FY25-26

City Council

The City Council will review a supplemental budget request and a FEMA model ordinance. The meeting includes reports from city staff and the Sheriff, as well as a discussion on local government funding authorization.

• Supplemental Budget Request
• FEMA- Next Steps Model Ord. Review
• Local Government Funding Authorization conversation
• Letter of Support for Senate Funding Request

Planning Commission

The Planning Commission is meeting for a workshop and regular session. The agenda includes the review of an application and site plan for Hedlund.

• Review of Hedlund Application and Site Plan

Public Works and Streets Committee

The agenda is procedural and does not list specific discussion items or decisions. Meeting materials include January 2025 reports and septic tank maps.

• Review of January 2025 Public Works Report
• Review of Reservoir Update
• Comparison of Septic Tank Maps dated 12/29/2017 and 02/11/2025

Community Spaces Committee

The Yachats Community Spaces Committee will convene on February 4, 2025, to review agenda items and meeting materials related to parks and commons.

• Review of Parks And Commons Agenda.pdf
• Review of Parks Packet Materials.pdf
• Review of Commissioner Wright's writeup from the February 4, 2025 PCC Meeting

Emergency Preparedness Committee

The Emergency Preparedness Committee will meet to review volunteer applications and financial documents. The agenda includes a summary of the previous meeting and a field guide. The meeting is scheduled for 2:00 P.M.

• Review of volunteer applications
• Review of EPC finance documents
• Review of 2025-01-06 Emergency Preparedness summary
• Review of shelter field guide

Community Spaces Committee

The Community Spaces Committee is meeting to review a proposed revision to Administrative Policy 5. The agenda includes the proposed policy text, a comments matrix, and a working copy of the draft.

• Review of Proposed Revision of Administrative Policy 5
• Review of comments matrix for Administrative Policy 5
• Review of 3rd draft working copy of Administrative Policy 5

City Council

The City Council is meeting to establish goals for 2025 and review resident survey responses from 2024. The agenda includes tracking documents for current council goals and a dashboard for survey data.

• Review of 2024 Council Goal Tracker
• Review of All Resident Survey Responses 2024
• Review of Residents SurveyMonkey Dashboard
• Review of 2025 Goals Tracking Sheet
• Goal Setting for 2025

Planning Commission

The Planning Commission will hold a workshop and regular meeting. The provided agenda is procedural and does not list specific action items or motions for decision.

• Discussion of Dickinson Input ADU Project
• Review of Planning Commission Issues List

City Council

The City Council will consider appointments to commissions and the Parks member group. The meeting includes a review of the Ocean View Drive legal description acceptance and transfer. Council will also examine the December 2024 financial reports and a draft administrative policy regarding SDC payments.

• Appointments to commissions and Parks members
• Ocean View Drive legal description acceptance and transfer
• Draft Administrative Policy 15 regarding SDC payments
• December 2024 financial reports and fund balances
• Volunteer agreements for Altson and Pravel

Public Works and Streets Committee

The Public Works and Streets Committee will convene to review the December 2024 financial report and water monitoring data. The meeting agenda lists several documents, including a wastewater master plan summary and monitoring logs, but no specific decisions are scheduled.

• Review of December 2024 Public Works financial report
• Review of December 2024 water monitoring data
• Review of wastewater master plan summary
• Review of December 2024 North and South Monitor logs

Library Commission

The Library Commission will review the November 2024 financial report for the General Fund and discuss library materials. The meeting agenda is procedural, with no specific decisions or public hearings listed.

• Review of November 2024 General Fund financial report
• Review of October 10 library meeting minutes
• Review of assessment recommendations
• Review of Yachats Public Library logo presentation

Community Spaces Committee

The committee is meeting to review a comments matrix for Admin Policy 5. The agenda includes the review of a PCC application and two volunteer agreements.

• Admin Policy 5 Comments Matrix
• Dan Wright PCC Application
• Altson Volunteer Agreement
• Pravel Volunteer Agreement

Finance Committee

The Finance Committee is meeting to review budget education materials and long-term revenue projections for FY 25. The agenda includes presentations on year-to-date Capital Improvement Project (CIP) spending for the General Fund and Public Works Enterprise.

• Long Term Revenues FY 25 report
• CIP Spend YTD Presentation for General Fund
• CIP Spend YTD Presentation for Public Works Enterprise
• New TRT Exec Level documentation
• Budget Education Jan 25 materials