Athens public meetings in 2023

Historic Preservation Commission

The commission is reviewing several requests for Certificates of Appropriateness for building and hardscape modifications. The body will also conduct conceptual preliminary design reviews for two properties. Additionally, the commission will receive updates on its strategic plan and committee reports.

• 169 Virginia Avenue: Request for driveway expansion, retaining wall, and patios
• 275 Boulevard Heights: Request to replace front porch
• 425 N. Milledge Avenue: Request to modify front porch roof and expand rear extension
• 425 Barber Street: Request for building entry modification, canopy, patio, and wall areas
• 247 Pulaski Street: Conceptual review for replacing a secondary structure and adding a ramp

TAD Advisory Committee- West Broad/Hawthorne Area

The West Broad/Hawthorne Area Tax Allocation District (TAD) Advisory Committee is meeting to discuss projects within the district boundaries. The committee is also addressing the appointment of officer positions and the approval of bylaws.

• Discussion of projects within TAD District Boundaries
• Appointment of officer positions
• Approval of TAD Advisory Committee Bylaws
• BAC Training

Solid Waste Advisory Commission

The commission will review reports on landfill status and recycling processing. Members will discuss case studies regarding the elimination of plastic bags and Styrofoam and receive a SPLOST update for the Recovered Materials Processing Facility (RMPF).

• Presentation of case studies on plastic bag and Styrofoam bans by Taylor Maddalene
• SPLOST update for the Recovered Materials Processing Facility (RMPF) by Joe Dunlop
• Reports on Landfill Status and the Collections Division
• Review of Adopt-A-Highway Clean-up

Planning Commission

The Athens-Clarke County Planning Commission will consider text amendments to the Code of Ordinances. The body is reviewing new land use types for short-term vacation rentals and the appointment of an administrative hearings officer.

• Text amendment to Title IX regarding short-term vacation rental land use and standards
• Text amendment to Title I and Title IX regarding the appointment of an administrative hearings officer
• Discussion of the Future Land Use Growth Concept Map

TAD Advisory Committee - North Avenue

The North Avenue Tax Allocation District Advisory Committee is meeting to discuss projects within the TAD boundaries, presented by transportation and leisure services staff. They will also consider appointing officers, approving committee bylaws, and scheduling future meetings.

• Review of projects within TAD district boundaries
• Appointment of officer positions
• Approval of TAD Advisory Committee Bylaws
• BAC training discussion
• Determination of meeting schedule

Hearings Board

The Athens-Clarke County Hearings Board will review several requests for zoning variances. These include requests to modify parking buffers and sidewalk requirements for a proposed coffee shop and setback or lot coverage changes for residential properties.

• VAR-2023-11-2141 & 2142: Drive-thru coffee shop at 105 Magnolia Street and 2041 West Broad Street requesting parking buffer, floor area ratio, and sidewalk variances
• VAR-2023-11-2143: Side yard building setback reduction from 8' to 6' at 260 Morton Avenue
• VAR-2023-11-2140: Lot coverage increase from 45% to 51% at 169 Virginia Avenue
• VAR-2023-10-1976: Variance request for 120 Minor Street withdrawn

Joint Development Authority of the Athens-Clarke County Unified Government & the City of Winterville

The Joint Development Authority of Athens-Clarke County and the City of Winterville will discuss and vote on criteria for the next phase of the JDA Turntable Revolving Loan Fund. The meeting also includes updates on loan repayments and small claims court.

• Vote on JDA Turntable Revolving Loan Fund program criteria
• Update on loan repayments
• Update on small claims court

TAD Advisory Committee - Newton Bridge Area

The Newton Bridge Tax Allocation District Advisory Committee will review a greenway network plan and a corridor/intersection study conducted by Atlas. The body also intends to approve its 2024 meeting schedule and committee by-laws.

• Greenway Network Plan in Newton Bridge TAD
• Corridor/Intersection Study with Atlas
• Approval of 2024 Meeting Schedule
• Approval of TAD By-Laws
• Review of survey results

Human Relations Commission

The Human Relations Commission will meet to elect its 2024 officers and discuss a January retreat. The body will also review the Juneteenth RFP scope and finalize a library event program.

• Review of Juneteenth RFP Scope
• Finalization of Library Event Program
• Election of 2024 Officers
• Policy Committee Recommendation regarding Non-Discrimination Filling Deadline
• Planning for Town Hall breakout sessions

Pension Board

The Athens-Clarke County Pension Board will review investment activity and actuarial assumptions. The board is scheduled to discuss the budgetary impact of plan benefits and services for FY25.

• Public Safety Representative election results
• Investment activity reports through October 31, 2023
• Annual review and approval of annual actuarial assumptions
• Discussion of FY25 budgetary impact and plan benefits

Public Safety Civilian Oversight Board

The board will meet to approve previous minutes and discuss its one-year workplan. The agenda also includes an update from the Internal Auditor.

• One-Year Workplan discussion
• Internal Auditor's update

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is meeting to discuss election preparations for 2024. Key topics include the Emergency Operations Center and funding for Spanish language translations.

• Discussion of Spanish language translation for spring 2024 elections
• Review of Spanish translation funding in the FY25 budget request
• Discussion of the Emergency Operations Center for Elections in 2024
• Voter notification regarding the name change from Chase Street to Johnnie Lay Burks

Airport Authority

The Airport Authority will review financial and operations reports and capital improvement project updates. The body will also discuss the Lexington Corridor under old business.

• Review and approval of October meeting minutes
• Financial and operations report
• Capital improvement project updates
• Discussion on Lexington Corridor

TAD Advisory Committee - East Downtown Area

The East Downtown Tax Allocation District (TAD) Advisory Committee is meeting to prioritize needs within four goals defined by the Mayor and Commission. The committee will also consider approving TAD bylaws and the meeting schedule for the following year.

• Prioritization of goals: Public Infrastructure, Economic Development Opportunities, Affordable Housing, and CCSD/Youth Development
• Approval of TAD Bylaws
• Approval of next year's meeting schedule

Athens in Motion Commission

The commission will review and vote to approve the 2023 Annual Report and the 2024 Work Plan. The meeting includes staff updates on park planning, Vision Zero, and pedestrian safety. Members will also discuss takeaways from the Georgia Bike/Walk/Live Summit.

• Approval of Annual Report 2023
• Approval of Work Plan 2024
• November Crash Report update from Vision Zero Coordinator
• Reportback from Georgia Bike/Walk/Live Summit

TAD Advisory Committee- West Broad/Hawthorne Area

The West Broad/Hawthorne Area Tax Allocation District (TAD) Advisory Committee is meeting to review land use and zoning policies. The body will also appoint officer positions and approve committee bylaws.

• Review of Future Land Use Map and Current Zoning of TAD District
• Discussion of Inclusionary Zoning Policy
• Appointment of Officer Positions
• Approval of TAD Advisory Committee Bylaws

Solid Waste Advisory Commission

The commission will receive reports on landfill status, recycling, and collections. Members will discuss the elimination of plastic bags and Styrofoam through a presentation of case studies from other US locations.

• Presentation by Taylor Maddalene on plastic bag and Styrofoam bans
• Reports from Keep Athens-Clarke County Beautiful
• Reports on Recycling/Recovered Materials Processing Facility (RMPF)/TRS
• Landfill status report
• Review of public comments

TAD Advisory Committee - North Avenue

The committee is meeting to discuss the Future Land Use Map and current zoning within the North Avenue Tax Allocation District. Members will also appoint officer positions and approve committee bylaws.

• Review of Future Land Use Map and Inclusionary Zoning Policy
• Appointment of officer positions
• Approval of TAD Advisory Committee Bylaws
• BAC Training

Historic Preservation Commission

The Historic Preservation Commission is reviewing two Certificates of Appropriateness. The body will consider a request for a breezeway connection and a request for the demolition of a kitchen massing.

• 398 South Milledge Ave: Request for demolition of kitchen massing (COA-2023-2030)
• 227 Woodlawn Ave: Request to add a breezeway connection (COA-2023-2033)

Human Relations Commission

The Human Relations Commission is meeting to finalize the date, time, and location for a community education event. The body will also discuss the 2024 Juneteenth RFP proposals timeline and community outreach.

• Vote on new date for December meeting
• Finalization of Community Education Event location, date, and time
• Juneteenth RFP Proposals 2024 timeline and outreach
• Updates from NDO and Community Outreach committees

Deferred Compensation Board

The board is meeting to elect employee representatives and review a draft amendment to Code Section 1-26-4. Members will discuss plan benefit changes for the FY25 budget and review performance of professional advisory firms.

• Election of Bruce Lonnee and Harrison Daniel as employee representatives
• Review of draft text amendment to Code Section 1-26-4
• Discussion of SECURE 2.0 and plan review with AIG
• Update on default enrollment investment, employee loan program, and terminated accounts
• Discussion of recommended plan benefits and services for FY25 Budget

Board of Elections

The Board of Elections and Voter Registration is meeting to discuss funding for Spanish language translation and the 2024 Emergency Operations Center. The board will also review a report regarding a street name change from Chase Street to Johnnie Lay Burks to inform voters.

• Proposal to include Spanish translation funding in FY25 budget request
• Update on RFP for Spanish language translation
• Discussion of Emergency Operations Center for Elections in 2024
• Director's report on name change from Chase Street to Johnnie Lay Burks

Athens Cultural Affairs Commission

The commission met for member orientation and to discuss administrative updates. The body reviewed the Public Art Master Plan and upcoming project opportunities.

• Call for Poet Laureate selection meeting scheduled for 11/16
• Public Art Master Plan update
• TSPLOST 2023 list presentation rescheduled for January
• BAC training enrollment for members

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is meeting to finalize the November 7, 2023 Special Election. The board will review provisional ballots and an unofficial election summary before certification.

• Approval or rejection of provisional ballots for the November 7, 2023 Special Election
• Review of unofficial election summary
• Certification of the November 7, 2023 Special Election

Human Relations Commission

The Human Relations Commission will discuss research results regarding NDO complaint filing deadlines. The body will also review a needs assessment compilation project.

• Research results on NDO complaint filing deadlines
• Needs assessment compilation and review project

TAD Advisory Committee- West Broad/Hawthorne Area

The West Broad/Hawthorne Area Tax Allocation District (TAD) Advisory Committee is meeting for the first time. The committee will discuss the history of TADs in ACCGov and the application process.

• Overview of TADs and ACCGov history presented by Dan McRae
• Discussion of the TAD Advisory Committee role and application process
• Determination of the regular recurring meeting schedule

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is meeting to receive updates from the board and staff regarding Election Day. The meeting also includes a period for public comment.

• Election Day update from Board and Staff
• Announcement of Certification meeting on November 13

Audit Committee

The Audit Committee is meeting to review the FY24 Audit Workplan activity and preliminary audit preparations. The body will also receive an update from the Internal Auditor and review departmental audits and accreditations.

• Review and approval of October 5, 2023 meeting minutes
• FY24 Audit Workplan Activity
• Preliminary Audit Preparation
• Internal Auditor’s Update
• Review of ACCGov Department audits, reviews, and accreditations

Planning Commission

The Athens-Clarke County Planning Commission is reviewing several special use and rezoning requests. The body will also consider three text amendments to the Code of Ordinances regarding administrative waivers, airport overlay construction, and distribution centers.

• Request to rezone 437-445 Little Oak St & 111-151 Burney St from RS-5 to RM-1 (PD)
• Special Use request for 129 Peach Street in RM-1
• Request to rezone 2295 Barnett Shoals Road & 170 Forest Road from RS-25 to RM-1
• Special Use request for 120 W Cloverhurst Avenue in RS-8
• Proposed text amendments for administrative waivers, Airport Overlay residences, and distribution centers

TAD Advisory Committee - East Downtown Area

The East Downtown Tax Allocation District Advisory Committee is meeting to discuss input from the Inner East Athens Neighbors Meeting. The body will begin prioritizing key needs within four goals: public infrastructure, economic development, affordable housing, and CCSD/youth development.

• Presentation from Sterling Gardner, Boys and Girls Club
• Prioritization of needs for public infrastructure
• Prioritization of needs for economic development opportunities
• Prioritization of needs for affordable housing
• Prioritization of needs for CCSD/youth development

TAD Advisory Committee - North Avenue

The North Avenue TAD Advisory Committee is meeting to introduce members and staff. The session includes an overview of Tax Allocation Districts and the TAD application process.

• Overview of TADs and ACCGov's TAD history
• Discussion of the TAD Advisory Committee role and application process
• Determination of a regular meeting schedule

Joint Development Authority of the Athens-Clarke County Unified Government & the City of Winterville

The Joint Development Authority will vote on a new board chair and on criteria for its Turntable Revolving Loan Fund. It will also vote on a loan administrators agreement with First American Bank & Trust and on authorizing a change order for the Northeast Georgia Food Bank expansion. The board will hear the annual financial audit report and updates on loan repayments and a small claims court case.

• Vote on new JDA Board Chair
• Vote on Turntable Revolving Loan Fund criteria
• Vote on JDA-First American Bank & Trust Loan Administrators Agreement
• Vote to authorize signing/approving Northeast Georgia Food Bank expansion change order
• Presentation of annual JDA financial audit report

Public Safety Civilian Oversight Board

The Athens Public Safety Civilian Oversight Board will hold a routine meeting to approve minutes and discuss unfinished business. Key topics include updates on vacancies, complaint forms, surveys, and the website. The board will also review its one-year workplan and receive an update from the internal auditor.

• Review of the One-Year Workplan
• Updates on Vacancies
• Updates on Complaint Forms
• Updates on Surveys
• Internal Auditor’s Update

Solid Waste Advisory Commission

The Solid Waste Advisory Commission will review reports on recycling, collections, and landfill status. It will discuss the elimination of plastic bags and Styrofoam, including a presentation on their presence and impact in the county. The body will also address the Adopt-A-Highway clean-up and a recommendation regarding bulky waste.

• Presentation on existing data regarding the presence and impact of plastic bags and plastic foam items in Athens-Clarke County
• Discussion of the elimination of plastic bags and Styrofoam, including a draft ordinance for points-of-purchase
• Review of the Adopt-A-Highway Clean-up scheduled for Saturday, October 28
• Recommendation regarding bulky waste
• Reports on the Recycling/Recovered Materials Processing Facility, Collections Division, and Landfill Status

Human Relations Commission

The Athens Human Relations Commission is meeting to continue a discussion from its October 11 meeting. The agenda includes public comment and new business, but no specific items are listed.

• Public comment period with 3-minute speaking limit
• Continued discussion from 10.11 meeting

Athens in Motion Commission

The Projects and Policy Committee of the Athens in Motion Commission will meet to review and vote on a crosswalk policy, discuss next steps for a small programs spending proposal, and explore mapping data for upcoming projects. The meeting includes routine agenda and minutes approval.

• Final review and vote on crosswalk policy
• Discussion of small programs spending proposal
• Mapping data discussion for upcoming projects

Oconee Rivers Greenway Commission

The Oconee Rivers Greenway Commission is meeting to discuss routine business including public comments, minutes approval, and reports from the chair, vice chair, treasurer, and committees. A notable item is the Planning Committee's report on the closure of a Greenway section from SCNC to Sandy Creek Bridge. The meeting also includes updates from staff and community ex-officio groups.

• Closure of Greenway section from SCNC to Sandy Creek Bridge
• Expenditures from 2022-23 fiscal year and remaining funds for 2023-24
• Nature Guide update
• ACC Growth Concept Map public engagement discussion
• Next meeting scheduled for October 21, 2023

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is holding an orientation meeting to onboard members and review administrative items. They will discuss the Public Art Master Plan update, the Growth Concept Map public input, and receive updates on current projects like the Athens Music Walk of Fame plaques and the Poet Laureate call. The TSPLOST 2023 presentation has been moved to the November meeting.

• Public Art Master Plan update
• Growth Concept Map public input
• Athens Music Walk of Fame plaques installed
• Call for Poet Laureate open until Nov 10
• TSPLOST 2023 presentation moved to Nov meeting

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration will hold a regular meeting to adopt the agenda, approve minutes, and hear public comment. The board will receive the Director's Report and discuss updates on the RFP for Spanish language translation and the Emergency Operations Center for Elections in 2024. Announcements include upcoming voter education events and key election deadlines.

• Update on RFP for Spanish language translation (10 min)
• Emergency Operations Center for Elections in 2024 (10 min)
• Public comment period with 3-minute limit per speaker
• Deadline to register or update registration for November election: October 10
• Advance voting begins October 16; last day to vote November 7

Athens in Motion Commission

The Education and Communications Committee of the Athens in Motion Commission is meeting to discuss tabling opportunities at Porchfest, including setup locations and times, and to review updates to the StoryMap. They will also consider recognizing victims of traffic deaths for World Day of Remembrance and share a survey about North Ave.

• Porchfest tabling at Barber & Boulevard and Mars Hill, with performances from 2pm-4pm
• Sharing the North Ave Public Engagement Survey
• Exploring recognition for World Day of Remembrance on November 19
• StoryMap updates and finalization for website

SPLOST Site Selection Committees

The Athens-Clarke County Judicial Center Site Selection Committee is meeting to review site layout options for two recommended candidate sites: the Hancock Site (Federal Building) and the Strong Street Sites. The committee will receive feedback and discuss the options, but no final action will be taken at this meeting. The agenda includes approval of the June 22, 2023 meeting minutes and scheduling the next meeting for October 26, 2023.

• Review of site layout options for Hancock Site (Federal Building) and Strong Street Sites
• Discussion of phased construction options and parking strategies for both sites
• Approval of June 22, 2023 meeting minutes
• Next meeting scheduled for October 26, 2023 at 4:00 PM in City Hall Room 103

Public Safety Civilian Oversight Board

The Public Safety Civilian Oversight Board is holding a regular meeting to discuss updates on vacancies, complaint forms, surveys, and its website. The board will also review its one-year workplan and receive an update from the internal auditor. Public comments are not accepted unless requested by the chair.

• Vacancy updates
• Complaint form updates
• Survey updates
• Website/landing page updates
• One-year workplan review

Airport Authority

The Athens Ben Epps Airport Authority will review financial and operations reports, including capital improvement projects. The Operating Committee is scheduled to vote on a zoning request for Little Oak Street. Additionally, the body will discuss authority leadership and hear a market study presentation from Mead and Hunt.

• Vote on Little Oak Street Zoning Request
• Mead and Hunt Market Study Presentation
• Discussion of Authority Leadership
• Review of August Meeting Minutes

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration will hold a regular meeting to adopt the agenda, hear public comment, and give final approval to changes in polling precincts and Election Day polling locations effective March 2024. The board will also make announcements about upcoming voter education events and key election deadlines.

• Final approval of changes to polling precincts and Election Day polling locations effective March 2024
• Public comment period with three-minute speaking limit per person
• October 10: Deadline to register or update registration for November election
• October 16: Earliest date to mail absentee ballots and start of advance voting
• October 3 and 5: Election education forums for officials and voters

Athens in Motion Commission

The Projects and Policy Committee of the Athens in Motion Commission is meeting to discuss a spending proposal for small projects and a crosswalk policy, following staff meetings. They will also consider what data to use in project selection. The agenda is mostly procedural, with no final decisions listed.

• Small Projects Spending Proposal discussion
• Crosswalk Policy review
• Data use in project selection process

Athens Downtown Development Authority

The Athens Downtown Development Authority will discuss updates to the College Square design, a pay-by-plate parking app pilot, and FY23 downtown parking net revenue. They will also consider community event grants and receive a festival zone update. The meeting includes routine items like minutes approval and public input.

• Updated College Square Design/Work Session
• Pay by Plate (App) – Pilot Program
• FY23 Downtown Parking Net Revenue
• Community Event Grants
• Festival Zone Update

Historic Preservation Commission

This is an agenda review session for the Historic Preservation Commission. The meeting is open for public viewing but does not include a public comment opportunity. The agenda contains only procedural items: call to order, discussion of the agenda, and adjournment. No substantive decisions or discussions are listed.

• Meeting is an agenda review session only
• No public comment opportunity
• Held at 120 W. Dougherty Street, Athens, GA

Historic Preservation Commission

The Athens-Clarke County Historic Preservation Commission will hold a public hearing to consider two Certificates of Appropriateness: one for window awnings at 493 Satula Avenue and another for a canopy addition and related modifications at 815 N. Chase Street. The commission will also adopt minutes, receive committee reports, and discuss a strategic plan update. Public comment is allowed in person or by email before the hearing.

• COA-2023-08-1678: Window awnings at 493 Satula Avenue, Buena Vista Heights Historic District
• COA-2023-08-1687: Canopy addition and related modifications at 815 N. Chase Street, Boulevard Historic District
• Adoption of minutes from August 16, 2023 agenda review and hearing
• Strategic plan update and committee reports

Solid Waste Advisory Commission

The Solid Waste Advisory Commission will review reports on recycling, collections, and landfill status, and discuss old business including Adopt-A-Highway and bulky waste. New business includes a long-pending proposal to eliminate plastic bags and Styrofoam, with an update noting the attorney's office needs data on bag impacts. The commission is also considering items referred by the Mayor and Commission, such as residential collection zones and franchise arrangements.

• Elimination of plastic bags and Styrofoam containers at points-of-purchase, with a 12-month phase-in timeline
• Adopt-A-Highway clean-up scheduled for Saturday, October 28, 10-11 am
• Bulky waste collection information from Rome, GA
• Landfill expansion and odor complaints under consideration
• Environmental Justice concerns and composting/bio-solids topics

Athens in Motion Commission

The Education and Communications Committee of the Athens in Motion Commission is meeting to review its branding and marketing guide, outreach strategy, and discuss its role within the commission. The committee will also brainstorm social media engagement ideas and tabling opportunities for events like PorchFest. This is a working meeting focused on communications planning, with no formal decisions or public hearings scheduled.

• Review of branding and marketing guide
• Review of outreach and communications strategy
• Discussion of social media pages (Facebook and Instagram)
• Tabling opportunities at PorchFest and other fall events

Hearings Board

The Athens-Clarke County Hearings Board will consider a variance request (VAR-2023-08-1628) from R.L. Talley, Jr., with agents Ingenium Enterprises and Panda Express, Inc., for a vacant parcel at 940 U.S. 29 Highway North. The petitioner seeks to increase the maximum allowable parking spaces from 30 to 38 for a proposed restaurant use on the C-G (Commercial-General) zoned property.

• Variance to increase parking from 30 to 38 spaces
• Location: 940 U.S. 29 Highway North
• Proposed use: restaurant
• Zoning: C-G (Commercial-General)
• Tax parcel 213 018H

Board of Elections

The Athens-Clarke County Board of Elections will consider final approval of precinct and polling location changes effective March 2024, and set advance voting dates, times, and locations for the November 5, 2023 General Election. They will also discuss an RFP for Spanish language translation, an Emergency Operations Center for 2024 elections, and appoint members to the Vote Review Panel/Ballot Duplication Panel. The meeting includes public comment and routine approvals of minutes.

• Final approval of changes to polling precincts and Election Day polling locations effective March 2024
• Advance voting dates, times, locations for November 5, 2023 General Election
• Appointees needed for Vote Review Panel/Ballot Duplication Panel for November 5, 2023 election
• Update on RFP for Spanish language translation
• Emergency Operations Center for Elections in 2024

The Board unanimously approved the agenda and prior meeting minutes. It appointed five members to the Vote Review and Ballot Duplication Panels. The Board set advance voting dates, times and locations for the November 5, 2023 general election and approved resolutions to publish proposed precinct and polling‑place changes. An executive‑session was held to discuss a confidential document, and the meeting was adjourned.

• Approve agenda – approved unanimously
• Approve minutes from August meetings – approved unanimously
• Approve five candidates for Vote Review and Ballot Duplication Panels – approved unanimously
• Set advance voting dates, times and locations for Nov 5, 2023 election – approved unanimously
• Enter executive session for attorney‑client conference – approved unanimously
• Amend agenda to move Item 1 to end of New Business – approved unanimously
• Approve resolution to report and publish proposed precinct changes – approved unanimously
• Approve resolution to publish notice of proposed polling‑place changes – approved unanimously

TAD Advisory Committee - Newton Bridge Area

The Newton Bridge Tax Allocation District Advisory Committee is meeting to plan community engagement sessions and adopt its bylaws. The committee will also approve the agenda and minutes from its April 10, 2023 meeting. This is a regular business meeting focused on organizational matters.

• Plan community engagement sessions (identify stakeholders, set dates, times, place)
• Adopt TAD Advisory Committee By-Laws
• Approve minutes from April 10, 2023 meeting
• Next meeting scheduled for December 11, 2023

The committee tentatively scheduled community engagement sessions for October 24th and 25th. The adoption of the TAD Advisory Committee By-Laws was tabled.

• Approved meeting agenda
• Approved April 10, 2023 minutes
• Tentatively scheduled community engagement sessions for October 24th and 25th
• Tabled adoption of TAD Advisory Committee By-Laws

Athens Cultural Affairs Commission

The commission conducted orientation presentations covering BAC training and the public art process. Members reviewed FY24 goals including the Public Art Master Plan update, maintenance, professional development, and the spending plan. No substantive votes were taken other than to adjourn.

• Adjourned meeting (Unanimous)

Audit Committee

The committee elected a chairperson and agreed to maintain the current meeting schedule into 2024. Members reviewed the draft FY24 Audit Work Plan and decided to conduct further research on the proposed topics before the next meeting.

• Elected Commissioner Dexter Fisher as Chair (unanimous)
• Approved continuing the current meeting day/time for 2024
• Tabled final selection of FY24 Audit Work Plan topics for further research

Planning Commission

The Athens-Clarke County Planning Commission will hold a public hearing on September 7, 2023, to consider several rezoning and planned development requests, including a rezoning of 575 Macon Hwy from commercial to residential and a preliminary planned development for affordable housing. The meeting also includes approval of previous minutes and a MACORTS review.

• 575 Macon Hwy: rezoning from C-G to RM-3 (Mixed-Density Residential)
• 4500 Atlanta Hwy & 125, 135, 145 Bedgood Rd: rezoning from C-G (PD) to C-G
• 160 Talley Crossing & 1049 Hull Rd: rezoning from RM-1 to RM-2
• 437-445 Little Oak St & 111-151 Burney St: preliminary planned development from RS-5 to RM-1 (PD)
• 197 West Broad St: alternative compliance request for Title IX Sec. 9-10-6(C)

The Commission recommended approval for rezoning requests at Macon Highway, Talley Crossing/Hull Rd, and Atlanta Highway/Bedgood Road. It also approved a conditional alternative compliance request for 197 West Broad Street and tabled a master planned development request for North Avenue.

• Approved alternative compliance for 197 West Broad Street with condition for public plaza signage (Unanimous)
• Tabled master planned development request for 0, 290, 310, & 322 North Avenue (Unanimous)
• Recommended approval for rezoning 575 Macon Highway from C-G to RM-3 (Unanimous)
• Recommended approval for planned development amendment at 4500 Atlanta Highway & 125, 135, & 145 Bedgood Road (5-1)
• Recommended approval for rezoning 160 Talley Crossing & 1049 Hull Rd from RM-1 to RM-2 (Unanimous)
• Approved August 3, 2023 meeting minutes (Unanimous)

Athens in Motion Commission

The Athens in Motion Commission's Plan Revision Ad Hoc Committee is meeting to review the history and current status of the Athens in Motion Plan, discuss the goals and draft outline for its update, and set next steps including timeline, milestones, and task delegation. The meeting is primarily procedural and planning-focused, with no final decisions expected.

• Review of Athens in Motion Plan history and current status
• Discussion of update goals and plan outline draft approved by AiMC this summer
• Project prioritization review
• Setting update timeline, milestones, and tasks

Keep Athens-Clarke County Beautiful (KACCB) Board

The Keep Athens-Clarke County Beautiful board is meeting to approve minutes, hear reports, and discuss old and new business. The main action item is setting dates for Adopt-A-Highway cleanups. The agenda is mostly routine, with no major decisions or financial actions listed.

• Set dates for board Adopt-A-Highway clean-ups
• Little Kings event wrap-up
• Treasurer's report
• Executive Director's report
• Upcoming events: Sustainability Happy Hour Sept 12, Rivers Alive Oct 21, Chipper Jan 6

The board scheduled a quarterly cleanup for October 4 at 3:30 pm. No formal votes were taken on the August minutes or the Treasurer's report due to a lack of quorum.

• Scheduled quarterly cleanup for October 4 at 3:30 pm
• Appointed Theresa as secretary for the remainder of the term
• Delayed approval of August minutes due to no quorum
• Delayed approval of Treasurer's report until next meeting

Human Relations Commission

The Human Relations Commission will hold its regular meeting, including approval of June minutes, updates from the Inclusion Office, and discussion of old and new business. Key items include the Linnentown Lane street renaming, feedback from the Juneteenth RFP recipient, and a report on the Chair's meeting with LGBTQ+ leaders and the Mayor. Public comment periods are scheduled for both old and new business.

• Linnentown Lane Street Renaming ribbon cutting and update
• Review feedback from Juneteenth RFP recipient and determine HRC role for 2024
• Chair's meeting with LGBTQ+ leaders and Mayor
• Inclusive Facilities – GOC Topic
• Community Input Survey Update

The commission received updates on FY23 financial reports and upcoming community events. Members discussed digital tools for community information gathering and requested training on the RFP process. No formal policy decisions or votes on ordinances were recorded.

• Approved motion to adjourn meeting at 7:15 PM

Athens in Motion Commission

The Athens in Motion Commission unanimously approved a letter of support for a grant application to the Secretary of Transportation for reconnecting communities and neighborhoods planning. The commission also approved the meeting agenda and previous minutes.

• Approved letter of support for reconnecting communities/neighborhoods planning grant (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved previous meeting minutes (Unanimous)

Airport Authority

The Authority approved the July meeting minutes. Members received updates on the Taxiway Alpha and 2-20 Runway projects, and reviewed a zoning presentation for a Habitat for Humanity project at 437 Little Oak St.

• Approved July meeting minutes (unanimous)

Athens Justice and Memory Project

The Athens Justice and Memory Project met to discuss the Linnentown Project. The Mayor & Commission approved the renaming of S. Findley to Linnentown Lane, and the committee reviewed the public arts process and a $50,000 project budget.

• Approved S. Findley to Linnentown Lane street renaming (Mayor & Commission)
• Identified $50,000 budget for the project

TAD Advisory Committee - East Downtown Area

The committee reviewed public meeting and survey feedback regarding the East Downtown Tax Allocation District. Members requested data on available funds and current development projects to identify potential partnerships. No decisions were made regarding the prioritization of TAD goals.

• Approved meeting agenda (unanimous)
• Approved minutes for 8/9/2023 meeting (2-0, 2 abstentions)

Historic Preservation Commission

This is an agenda review session for the Historic Preservation Commission. The body will discuss the agenda for its August 16, 2023 meeting but will not take public comment or make decisions. The session is open for public viewing but offers no opportunity for public input.

• Discussion of August 16, 2023 agenda
• Meeting open to public viewing at 120 W. Dougherty Street
• No public comment opportunity at this session

Historic Preservation Commission

The Commission approved conditional applications for modifications, additions, and material replacements at four different residential and commercial addresses. The board also elected its chair and vice-chair.

• Approved modifications and dormer addition at 125 Henderson Avenue with conditions (6-1)
• Approved rear addition and garage replacement at 227 Woodlawn Avenue with conditions (unanimous)
• Approved PVC replacement columns and railing at 687 S. Milledge Avenue with conditions (unanimous)
• Approved foundation raising and rear porch replacement at 572 Nantahala Avenue with conditions (unanimous)
• Elected Ms. Fletcher as chair and Mr. VanLinden as vice-chair (unanimous)

Athens in Motion Commission

The committee reviewed a draft crosswalk policy and a small projects spending proposal. Both items are slated for further action or presentation in September. The committee approved the July 20 minutes and the current meeting agenda.

• Approved July 20 minutes (Unanimous)
• Approved August 16 agenda (Unanimous)

Solid Waste Advisory Commission

The Solid Waste Advisory Commission voted to send a recommendation for franchising to the Mayor and Commission. The board also reviewed reports on illegal dumping cameras and bulky waste collection research.

• Approved minutes from June 28, 2023 meeting (unanimous)
• Approved motion to send franchising recommendation to the Mayor and Commission (unanimous)

Deferred Compensation Board

The Athens-Clarke County Deferred Compensation Board is meeting to review plan updates, including changes to default enrollment investments, a new employee loan program, and handling of terminated employees' accounts. They will also discuss the board's bylaws and ethics, and plan benefits for the FY25 budget.

• Review of plan changes: default enrollment investment modification, employee loan program implementation, closing accounts of terminated employees
• Discussion of board members' roles as trustees and code of ethics
• Discussion of plan benefits and services for FY25 budget
• Election of employee representatives status

Stormwater Advisory Committee

The Stormwater Advisory Committee will review various financial options, including a new Option 3b. The committee is also scheduled to consider the proposed revision of PW-002.

• Consideration of Financial Options, including new Option 3b
• Consideration of Proposed Revised PW-002

TAD Advisory Committee - East Downtown Area

The East Downtown Tax Allocation District Advisory Committee is holding a special called meeting to hear a presentation and Q&A on ACCGov Leisure Services' planned Heard Park renovations and other efforts within the district. The committee will also approve the agenda and table the minutes from the June 15 meeting until staff member Caitlin Dye returns from maternity leave.

• Presentation on Heard Park renovations by JP Lemay, Project Management Program Supervisor
• Approval of agenda
• Minutes for 6/15/2023 tabled until Caitlin Dye returns

The committee received a presentation on state grant and SPLOST funding for updates to Heard Park and Lay Park. Proposed improvements for Heard Park include building interior and exterior updates, accessibility enhancements, and tennis court resurfacing. No formal votes were taken on the park projects as the committee is currently collecting information.

• Approved agenda (unanimous)
• Tabled June meeting minutes until Caitlin Dye returns from maternity leave (unanimous)

Pension Board

The Athens-Clarke County Pension Board is meeting to review pension investment activity through June 30, 2023, and to consider a proposed funding plan and request for proposal for a new pension management system. The board will also discuss enhancements to the pension program, review trustee roles and responsibilities per Georgia Code, and adopt the FY24 Pension Fund Budget.

• Pension investment activity through June 30, 2023, presented by PFM Asset Management
• Proposed funding and request for proposal for pension management system
• Adoption of FY24 Pension Fund Budget
• Discussion of enhancements to the pension program
• Review of Pension Board's Code of Ethics

The Athens-Clarke County Pension Board approved the FY24 Operating Budget and authorized a search for a new Pension Management System. The board also requested actuarial calculations for potential program modifications regarding retirement rules and multipliers.

• Approved May 8, 2023 Minutes (unanimous)
• Approved FY24 Operating Budget (unanimous)
• Authorized HR and Finance to conduct RFI/RFP for a Pension Management System (unanimous)
• Tasked Aon to perform actuarial calculations for proposed Rule of 80/85, multiplier increase to 2.0, and early retirement penalty reduction to 2% (consensus)

Hearings Board

The Athens-Clarke County Hearings Board will hear four variance requests and one appeal of a staff decision. The items include requests to waive sidewalk requirements, reduce a front yard setback, and increase lot coverage limits. One variance request has been withdrawn by the applicant.

• Trinity Lutheran Church seeks to remove sidewalk requirement at 2535 Jefferson Road
• Commerce Road, LLC appeals staff interpretation of use for a distribution center at 1545 Commerce Rd
• Allen Aycock and Jennifer S. Cole request front yard setback reduction from 15' to 0' at 140 Pulaski Heights
• Harbin Lumber Company withdrew request to increase lot coverage from 35% to 65% at 1508 U.S. 29 Highway North
• Good Shepherd Presbyterian Church seeks to increase lot coverage from 40% to 75% at 890 Boulevard

The Board approved three variance requests regarding sidewalks, front yard setbacks, and lot coverage. It also approved an appeal of staff interpretation of use for a property on Commerce Road.

• Approved variance to remove public sidewalk requirement at 2535 Jefferson Road (unanimous)
• Approved appeal of staff interpretation of use at 1545 Commerce Road (4-2)
• Approved variance to reduce front yard setback from 15' to 0' at 140 Pulaski Heights with conditions (unanimous)
• Approved variance to increase maximum lot coverage from 40% to 75% at 890 Boulevard with conditions (unanimous)
• Tabled variance for lot coverage at 1508 US 29 Highway North

Safety and Justice Committee

The Safety and Justice Committee will meet to approve prior minutes, receive updates from agencies on programs like 2nd Chance Employment and Narcan training, and discuss its role in an upcoming pop-up clinic. The committee will also continue discussing the need for a court navigator to assist with the record restriction process.

• Approval of March 14 and May 9, 2023 minutes
• Agency updates on 2nd Chance Employment, Narcan training, Substance Use Disorder Summit
• Pop-up clinic at Mt. Pleasant Baptist Church on August 26, 2023, 9:00-11:00 AM
• Continued discussion on court navigator for record restriction process

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration will hold a regular meeting to adopt the agenda, approve minutes from previous meetings, and hear public comment. The board will receive a director's report, discuss an update on a request for proposals (RFP) for Spanish language translation, and consider drafting a written agreement for non-governmental entities where voting is conducted, as well as an Emergency Operations Center for the 2024 General Election. The agenda also includes announcements about upcoming election-related events and deadlines.

• Update on RFP for Spanish language translation
• Drafting a written agreement for non-governmental entities where voting is conducted (tabled from July)
• Emergency Operations Center for General Election in 2024
• Candidate qualifying for November 7, 2023 Special Elections begins August 21 and ends August 23
• Last day to register to vote for November 7 election is October 10

The Board of Elections and Voter Registration approved the agenda and minutes from four previous meetings in July. No substantive decisions were recorded regarding new business items.

• Adopted the agenda (unanimous)
• Approved minutes from July 11, July 18 (two meetings), and July 19 (unanimous)

Planning Commission

The Athens-Clarke County Planning Commission will hold a public hearing on August 3, 2023, to consider five land-use applications, including four rezones and one special use request. The items involve changes to zoning designations for properties on Whitetail Way, Newton Bridge Road, US Highway 29 N, Prince Avenue, and Bray Street. The commission will also approve minutes from the June 1 meeting and receive reports from the chair and planning director.

• Rezone 160-170 Whitetail Way from E-O to E-I (Employment-Office to Employment-Industrial)
• Rezone 1125 Newton Bridge Road from Employment Center to Traditional Neighborhood and E-I* to RS-25
• Special use request at 1040 US Highway 29 N in C-G* (Commercial-General with Conditions)
• Rezone 2365 Prince Avenue from C-O to C-N (Commercial-Office to Commercial-Neighborhood)
• Rezone 243 Bray Street from Mixed Density Residential to Main Street Business and RS-5 to RM-3

The commission recommended approval for rezoning at 160-170 Whitetail Way, 2365 Prince Avenue, and a special use request at 1040 US Highway 29 N. A rezoning request for 243 Bray Street was recommended for denial. The commission also elected new leadership.

• Elected Matt Hall as Chair and Alice Kinman as Vice-Chair (unanimous)
• Recommended approval with condition for rezone from E-O to E-I at 160-170 Whitetail Way (unanimous)
• Recommended approval for Special Use in C-G* at 1040 US Highway 29 N (unanimous)
• Recommended approval for rezone from C-O to C-N at 2365 Prince Avenue (unanimous)
• Recommended denial of Future Land Use request at 243 Bray Street (7-1)
• Recommended denial of Zoning request from RS-5 to RM-3 at 243 Bray Street (7-1)
• Approved June 1, 2023 meeting minutes (unanimous)

Keep Athens-Clarke County Beautiful (KACCB) Board

The board approved several funding requests for community beautification and education. This includes a significant allocation for daffodil planting on Tallassee Rd. and the establishment of the 2023-24 Green School Grants program.

• Approved meeting minutes (unanimous)
• Approved Treasurer's Report (unanimous)
• Approved $8,700 for Tallassee Rd. Daffodil Planting (unanimous)
• Approved $775 for BOD Liability Insurance (unanimous)
• Approved $4,000 total for 2023-24 Green School Grants (unanimous)
• Approved $237.50 for Flagpole Ad for Dirty Dance Party (unanimous)

Joint Development Authority of the Athens-Clarke County Unified Government & the City of Winterville

The Joint Development Authority approved a draft loan administrator agreement with First American Bank & Trust and engaged Rushton for the annual financial audit. The board also appointed a new Secretary and accepted a recognition plaque from Nuci’s Space.

• Approved draft JDA-First American Bank & Trust Loan Administrator & Loan Servicing Agreement (Unanimous)
• Approved engaging Rushton to complete the annual audit (Unanimous)
• Approved Steve Catani as Board Secretary (Unanimous)
• Approved accepting recognition plaque from Nuci’s Space (Unanimous)
• Tabled nominations and vote for Board Chair (Unanimous)
• Approved 5/3/2023 regular meeting minutes (Unanimous)

ARPA – Affordable Housing Advisory Committee

The ARPA Affordable Housing Advisory Committee reviewed a draft housing strategy including recommendations for public funding, rental home preservation, and homeownership support. No formal votes were taken during the meeting. The draft strategy will move to a public comment period starting August 7, with a final Mayor and Commission vote expected September 5.

• No vote on April meeting minutes (quorum not met)
• HR&A to edit final plan to include actual income figures instead of only AMI percentages
• HR&A to clarify in final plan that 30% housing costs include utilities

Airport Authority

The Athens Ben Epps Airport Authority is meeting to review and approve the June meeting minutes, receive updates from the airport manager on finances, operations, capital projects, and marketing, and conduct a quarterly review of the strategic plan. No old business is listed, and the meeting is expected to be routine.

• Review and approval of June meeting minutes
• Financial and operations report
• Capital improvement project updates
• Quarterly review of strategic plan
• Committee updates on business/finance, operating, and air service development

The Authority approved the June meeting minutes by unanimous vote. Members updated the strategic plan timeline for fencing, parking lot design, and the self-serve Avgas unit. The Airport Manager provided updates on the Taxiway Alpha and 2-20 Runway projects.

• Approved June meeting minutes (unanimous)
• Updated Strategic Plan 1.2.2 fencing completion dates to February 2024 (Phase 1) and February 2025 (Phase 2)
• Updated Strategic Plan 1.3.1 parking lot design date to December 2024
• Updated Strategic Plan 3.1.1 self-serve Avgas unit date to October 2023

Athens in Motion Commission

The Projects and Policy Committee of the Athens in Motion Commission will meet to review a small projects spending proposal, including project prioritization, and to discuss the process for distributing bike racks and identifying locations. The agenda also includes routine items like agenda approval and meeting minutes.

• Review of small projects spending proposal and project prioritization
• Discussion of bike rack distribution process and location identification

The commission approved the meeting agenda and the minutes from June 22. Members reviewed a small projects spending proposal and a map of current bike rack locations.

• Approved meeting agenda (Unanimous)
• Approved June 22 minutes (Unanimous)

Historic Preservation Commission

The commission met to discuss items for the July 19th hearing agenda. No substantive decisions were recorded during this session.

Historic Preservation Commission

The Historic Preservation Commission is holding a public hearing to decide on a Certificate of Appropriateness for a rear addition and accessory structure at 491 Satula Avenue in the Buena Vista Heights Historic District. The meeting also includes adoption of minutes and committee reports, with no old business or conceptual reviews on the agenda.

• COA-2023-06-1181: Rear addition and accessory structure at 491 Satula Ave, with driveway extension
• Adoption of minutes from June 21, 2023 agenda review and hearing
• Strategic Plan Update report
• Designation Committee report
• Education Committee report

The Historic Preservation Commission approved a request for a rear addition and accessory structure at 491 Satula Avenue with specific conditions. The commission also reviewed progress on the Strategic Plan and general guidelines.

• Approved rear addition and accessory structure at 491 Satula Avenue with conditions (6-0)
• Adopted June 21, 2023 agenda review minutes (unanimous)
• Adopted June 21, 2023 meeting minutes (unanimous)

Board of Health

The board agreed to move the County Budget approval meeting from January to October for the current and future cycles. The board also received updates on the PrEP Clinic and a demonstration of the new Northeast Health District website.

• Moved County Budget approval meeting from January to October

Board of Elections

The Athens-Clarke County Board of Elections is holding a special meeting to discuss collaboration opportunities with the Clarke County School District, covering topics like election scheduling, security, communications, equipment security, and voter education for high school students. The agenda includes public comment and a work session with school district officials.

• Work session with Clarke County School District Board of Education
• Discussion topics: scheduling of elections, security concerns, communications, equipment security, voter education for CCSD HS students
• Public comment period with 3-minute limit per speaker
• Next regular meeting announced for August 8, 2023, at 120 W. Dougherty Street

Board of Elections

The Board of Elections and Voter Registration met to address old business and announcements. The board unanimously approved the scope of work for a Spanish translation project manager.

• Adopted the agenda (unanimous)
• Finalized scope of work for Spanish translation project manager (unanimous)

Board of Elections

The Board of Elections held a voter challenge hearing regarding the registration of Andrew Todd Caudill. The Board voted to accept the challenge and remove the individual from the Athens-Clarke County voter rolls.

• Approved motion to accept challenge and remove Andrew Todd Caudill from voter rolls (unanimous)

Hearings Board

The Hearings Board will consider two variance requests. One involves a septic drain field encroachment at 240 Beech Creek Rd, and the other concerns driveway access for a mixed-use development at 600 Pulaski Street.

• Variance for septic drain field encroachment at 240 Beech Creek Rd
• Variance for single driveway access at 600 Pulaski Street

The board approved a variance for a septic drain field at 240 Beech Creek Road and a single driveway access for a mixed-use development at 600 Pulaski Street. The board also elected its FY24 officers and adopted previous meeting minutes.

• Elected Michael Lord as Chair and Chris Joiner as Vice Chair (Unanimous)
• Adopted May 10, 2023 meeting minutes (Unanimous)
• Approved variance for up to 25' riparian buffer encroachment for septic drain field at 240 Beech Creek Road (Unanimous)
• Approved variance for single driveway access at 600 Pulaski Street (5-1)

Board of Elections

The Board approved resolutions for two special elections to be held on November 7, 2023. It also scheduled a voter challenge hearing and tabled a discussion on agreements for non-governmental voting sites.

• Approved special municipal election for Winterville City Council vacancy on Nov 7 (Unanimous)
• Approved special countywide election for Clerk of Court vacancy on Nov 7 (Unanimous)
• Scheduled voter challenge hearing for July 18 at 4:30pm (Unanimous)
• Tabled written agreement for non-governmental voting entities until August meeting (Unanimous)
• Approved and then withdrew motion to change department name to Athens-Clarke County Department of Elections and Voter Registration (Unanimous)

Athens Cultural Affairs Commission

The commission is reviewing updates on the Public Art Master Plan and upcoming SPLOST projects. Staff are also preparing for a Poet Laureate call and arena selection panel reviews.

• Public Art Master Plan update
• Arena selection finalist review scheduled for 7/12
• Upcoming call for Poet Laureate
• TSPLOST 2023 list currently in staff review
• Updates on current and upcoming SPLOST projects

Planning Commission

The Planning Commission will review several land use applications including two rezone requests and one special use request. The meeting also includes the approval of previous meeting minutes and a MACORTS review.

• Rezone 160-170 Whitetail Way from Employment-Office to Employment-Industrial
• Rezone 1125 Newton Bridge Road from Employment-Industrial to Single-Family Residential-25
• Special Use request for 1040 US Highway 29 N in Commercial-General district

Athens Downtown Development Authority

The Athens Downtown Development Authority will hold its regular board meeting, primarily covering routine items such as approving minutes, receiving community reports, and discussing updates on the Welcome Center, College Square, and the Community Enhancement Program. The board will also consider a façade grant for Athens Bagel Company at 268 N. Jackson St. and review the financial report.

• Janey Mae Cooley Façade Grant – Athens Bagel Company (268 N. Jackson St.)
• College Square update by Smith Planning Group
• Welcome Center update
• Community Enhancement Program update
• Financial report

Human Relations Commission

The committee recognized Ke'Marcis Howard as vice chair and reviewed feedback from recent community events. Subcommittee updates included efforts to translate the Non-Discrimination Ordinance into Spanish and the development of a policy recommendation rubric.

• Recognized Ke'Marcis Howard as vice chair

Solid Waste Advisory Commission

The commission reviewed a proposed structure for a residential franchised collection system, including the potential end of the Pay-As-You-Throw program. These recommendations will be forwarded to Athens-Clarke County Solid Waste staff. No formal votes were taken on the proposals.

• Approval of April meeting minutes failed due to lack of quorum
• Forwarded residential franchising recommendations to ACCSW staff
• Scheduled next AAH litter clean-up for October

Public Safety Civilian Oversight Board

The board will review the minutes from the May 24, 2023 meeting and receive an update on breakout group activities. Members are also scheduled to develop a one-year work plan.

• Approval of May 24, 2023 Minutes
• Breakout group update
• Development of 1 year Work Plan

Athens in Motion Commission

The commission is reviewing various transportation projects including Barber Street, Riverbend Road, and North Avenue. The meeting also includes a spending update regarding safety equipment orders.

• Spending update: $2,493.82 for 300 adult vests
• Spending update: $842 for 300 child vests
• Spending update: $1,640 for 200 bike lights through Bike Athens
• Spending update: $2,250 for 300 bike locks through Bike Athens
• Spending update: $2,334.13 for 20 bike racks

The commission did not take any formal votes or approve minutes because a quorum was not present. Members received updates on trail expansions, road projects, and equipment spending.

Airport Authority

The Airport Authority will review April and May meeting minutes and receive reports from the Airport Manager. The agenda includes updates on financial operations, capital improvement projects, and marketing activities.

• Review and approval of April and May Meeting Minutes
• Airport Manager Financial & Operations Report
• Capital Improvement Project Updates
• Marketing & Outreach Activities update
• Discussion regarding ACC Fireworks Event on July 1

The Authority unanimously approved the meeting minutes from April and May. The Airport Manager provided updates on the 2-20 Runway project and the new Control Tower siting process. No new business was introduced during the meeting.

• Approved April meeting minutes (unanimous)
• Approved May meeting minutes (unanimous)

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is holding a special meeting to discuss the 2024 voting precincts. The meeting will feature a moderated discussion instead of a business meeting, with public comment limited to three minutes per person. The board will also adopt the agenda and hear announcements about upcoming meetings.

• 2024 Voting Precincts Open House with moderated discussion
• Public comment with three-minute time limit
• Adoption of agenda
• Announcement: July 11 regular meeting at 120 W. Dougherty Street
• Announcement: July 19 special meeting with CCSD Board of Education at 2555 Lexington Road

The Board of Elections held a special meeting to adopt the agenda and receive an update on the East Athens complex. No substantive policy decisions or budget approvals were recorded.

• Adopted the meeting agenda (unanimous)
• Added update on East Athens complex to New Business (unanimous)

Athens in Motion Commission

The Projects and Policy Committee will review a spending proposal for the Mayor and Commission. The meeting also includes status reports on crosswalk and bike ordinance policies.

• Small Projects Spending Proposal Presentation
• Crosswalk Policy Update
• Bike Ordinance implementation update

SPLOST Site Selection Committees

The Judicial Center Site Selection Committee approved five candidate sites for the project. This decision included an amendment to combine the N. Jackson Street parcel with the Strong Street parcel. The committee also approved the March 23, 2023, meeting minutes.

• Approved five candidate sites: The Federal Building, Lexington Road Site, Strong Street Sites (including N. Jackson Street parcel), North Avenue Site, and Dougherty Street Site (unanimous)
• Approved meeting minutes dated March 23, 2023 (unanimous)
• Cancelled the meeting scheduled for July 27, 2023 (unanimous)

Historic Preservation Commission

The commission will meet for an agenda review session. No specific projects or items are listed on the agenda for discussion.

Historic Preservation Commission

The Athens-Clarke County Historic Preservation Commission will hold a public hearing on June 21, 2023, to review six Certificate of Appropriateness (COA) requests. These include modifications to existing structures, a garage replacement, storefront changes, and a conceptual review for a rear addition. The commission will also adopt minutes from previous meetings and receive committee reports.

• 347 Hill Street: modify addition design (Cobbham Historic District)
• 386 Hiawassee Ave.: foundation infill replacement (Boulevard Historic District)
• 120 W. Cloverhurst Ave.: replace existing garage (Bloomfield Historic District)
• 171 E. Broad St.: storefront modifications including siding, openings, awning (Downtown Historic District)
• 227 Woodlawn Ave.: concept review for rear addition with new roofline and dormers (Woodlawn Historic District)

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is holding a special meeting to present and discuss proposed 2024 voting precinct maps. The meeting will include a moderated discussion and public comment, with a three-minute limit per speaker. No formal votes are scheduled.

• Public open house for proposed 2024 precinct maps
• Public comment period with three-minute limit
• Suspension of rules for moderated discussion

The Board of Elections held a special meeting on June 20, 2023. No substantive policy decisions, approvals, or denials were recorded in the minutes.

• Adopted the agenda (unanimous)
• Suspended the rules for 2024 Voting Precincts Open House discussion (unanimous)
• Returned to the rules (unanimous)

TAD Advisory Committee - East Downtown Area

The committee reviewed feedback from open house sessions and surveys. Members discussed priorities including safe crossings on Peter Street, development at Heard Park, and parking at Walker Park. No formal votes were taken on these priorities.

• Approved meeting agenda (Unanimous)
• Approved 3/30/23 minutes (Unanimous)

Hearings Board

The Hearings Board will consider two variance requests. One involves a septic drain field encroachment at 240 Beech Creek Rd, and the other concerns driveway access for a mixed-use development at 600 Pulaski Street.

• Variance for replacement septic drain field encroachment into 75-foot riparian buffer at 240 Beech Creek Rd
• Variance for single driveway access for mixed-use development at 600 Pulaski Street

Board of Elections

The Board of Elections is reviewing a resolution for the advance voting schedule template. Members will also discuss a call for a Clerk of Court special election and preparations for 2024 polling precinct public hearings.

• Resolution for advance voting schedule template
• Call of special election for Clerk of Court
• Preparation for 2024 polling precinct public hearings
• Spanish language translation for voter information materials
• Public hearing on June 20 at Ben Epps Airport Community Room

The Board established the qualifying window for all November 7, 2023 elections. A resolution regarding the advance voting schedule template was tabled until July.

• Set qualifying dates for November 7, 2023 elections from August 21 to August 23 (Unanimous)
• Tabled resolution for advance voting schedule template until July (Unanimous)
• Approved agenda (Unanimous)
• Approved May 9 and May 16 meeting minutes (Unanimous)

TAD Advisory Committee - Lexington Road

The Lexington Road Tax Allocation District Advisory Committee is holding a regular meeting to handle administrative matters. They will approve the agenda and minutes from the March 9, 2023 meeting, follow up on questions from the last meeting, nominate and elect a chair officer, and vote on the committee's bylaws. The meeting is open to the public and available via YouTube.

• Nomination and election of Chair Officer
• Vote on TAD Advisory Committee By-Laws
• Approval of minutes from March 9, 2023 meeting
• Follow-up on questions from last meeting

The committee met on June 8, 2023, but no votes were taken because a quorum was not present. Members held general discussions regarding projects, committee membership, and generated revenue.

Keep Athens-Clarke County Beautiful (KACCB) Board

The KACCB Board will meet to review reports from the Treasurer and Executive Director. The agenda includes discussions on upcoming events such as the JJ Flea Market and a litter index deadline.

• Little Kings- Dirty Dance Party scheduled for August 26, 2023
• JJ Flea Market event on June 10
• Litter Index due July 23

The board approved the slate of officers and voted in four new board members. Financial actions included approving the May treasurer's report and moving $25,000 into a short-term CD at Synovus. The board also approved meeting minutes from March and April.

• Approved March and April meeting minutes (unanimous)
• Approved May Treasurer's Report (unanimous)
• Approved moving $25,000 into a 5-month promo CD at Synovus at 4.75% interest (unanimous)
• Approved slate of officers: Jackie (Chair), LaDarius (Vice Chair), Joe (Treasurer), and Stephanie (Secretary) (unanimous)
• Approved appointment of Ezra Schley, Courtney Medders, and Michelle Roberts to 3-year terms (unanimous)
• Approved appointment of David Bow to a 1-year term (unanimous)

Planning Commission

The Planning Commission will review several land use requests including rezonings and special uses. The meeting also includes a proposed text amendment regarding street naming procedures.

• Rezone 125 Baxter Drive from Mixed Density Residential to Main Street Business
• Rezone 2460 West Broad Street from C-G* to C-G
• Special Use request for 115 Joe Carey Road in AR district
• Special Use request for 3080 Danielsville Road in C-N district
• Rename S Finley Street (between Baxter St & Cloverhurst Ave) to Linnentown Lane

Athens in Motion Commission

The commission will vote on proposed spending for small projects including sidewalks, bike lanes, and ADA improvements. Members will also review the general direction of a revised Athens in Motion plan.

• Vote on proposed spending for Sidewalk Gaps, Bike Lane Gaps, ADA Improvements, Pilot Programs, Road Diets, Matching Funds, and Tier 1 Capital Projects
• Vote on the general direction of the revised Athens in Motion plan outline
• Discussion of Barber Street concept ahead of June 6th M&C vote
• Updates on Riverbend Road, Jefferson River Road, and Cherokee Road MUP preliminary engineering
• Update on North Avenue Project grant agreement and Lexington Sidewalks design/ROW acquisition

Airport Authority

The Authority will review the April meeting minutes and receive reports from the Airport Manager regarding finances, operations, capital improvement projects, and marketing activities. Standing committees will also provide updates on business, finance, operations, and air service development.

• Financial & Operations Report
• Capital Improvement Project Updates
• Marketing & Outreach Activities

The meeting was held without a quorum, meaning no official votes or decisions could be made. The board received reports on airport financials, capital improvement projects, and marketing.

• Approval of April meeting minutes tabled until June meeting due to lack of quorum

Historic Preservation Commission

The Designation Committee will review study list applications for the Bowles Drive property and the Mack-Burney House. The meeting includes a discussion of landmark designation criteria and an explanation of the adoption process.

• Review of Bowles Drive study list application
• Review of Mack-Burney House study list application
• Discussion of Landmark Designation Criteria under Section 8-5-3(C)

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is meeting to review finalists and score proposals for public art at the Classic Center Arena. The agenda includes a project overview, finalist review, and scoring/selection. This is a decision-making meeting for the art selection.

• Public art selection for Classic Center Arena
• Finalist review and scoring
• Selection of artwork

Human Relations Commission

The Human Relations Commission will hold its regular meeting, including approval of minutes, a chairperson's update, and public comment periods. Under old business, they will discuss HRC promotional items for Pride and Juneteenth. New business includes a vote on bylaw revisions, election of a vice chair, subcommittee updates, event planning, and approval of security costs for the Juneteenth event at Morton Theatre.

• Vote on by-laws discussion/revision
• Election of a Vice Chair
• Approve covering costs of security for Juneteenth event at Morton
• Update on HRC SWAG (Pride and Juneteenth)
• Subcommittee updates: Unlawful Discrimination, Community Outreach, Recommendation Policy

The commission elected Ke’Marcis Howard as vice chair and amended by-laws regarding the chair's succession. The body also approved designs for promotional materials and decided how to allocate remaining event budget funds.

• Approved design for promotional materials including pride banner, fans, and pamphlets
• Granted chair final approval authority for promotional materials after updates
• Amended by-laws to allow vice chair to either continue as chair or decline the role
• Elected Ke’Marcis Howard as vice chair
• Voted to spend remaining non-carryover event budget funds on additional event resources

Historic Preservation Commission

The commission will meet for an agenda review session. No specific projects or items are listed for discussion in this notice.

Historic Preservation Commission

The Athens-Clarke County Historic Preservation Commission will hold a public hearing to consider three Certificates of Appropriateness for changes to properties in historic districts. The items include a basement light well, a rear addition with partial demolition, and a rear addition for a new office tenant. The meeting will also include committee reports and a strategic plan update.

• 285 Milledge Circle: Add basement light well to front elevation
• 420 Boulevard: Rear addition with partial demolition of garage and previous addition
• 1155 S. Milledge Avenue: Rear 2nd level addition for new office tenant

The Commission approved a basement light well at 285 Milledge Circle and a rear addition at 1155 S. Milledge Avenue with conditions. A rear addition at 420 Boulevard was approved, excluding the garage demolition and garden wall.

• Approved basement light well at 285 Milledge Circle (unanimous)
• Approved rear addition at 420 Boulevard, excluding garage demolition and garden wall (unanimous)
• Approved rear addition at 1155 S. Milledge Avenue with three conditions (unanimous)
• Adopted April 19, 2023 agenda review minutes (unanimous)
• Adopted April 19, 2023 meeting minutes (5 assents, 1 abstention)

Deferred Compensation Board

The Deferred Compensation Board will review and potentially modify the default enrollment investment options, including selecting target date funds and an implementation plan. They will also adopt the annual meeting calendar and FY24 work plan, and review board member terms.

• Review of Secure 2.0 plan with AIG representatives
• Modification of default enrollment investment, including target date fund selection
• Annual review of board member terms
• Adoption of annual meeting calendar
• Adoption of FY24 work plan

The Board approved a motion allowing employees to take loans against their 457 plan contributions. Members also approved the FY24 meeting calendar and work plan. The Board agreed by consensus to discuss future plan enhancements to encourage movement from the Pension Plan to the Deferred Compensation Plan.

• Approved allowing employees to take loans against 457 plan contributions (Unanimous)
• Approved minutes from February 15, 2023, and April 19, 2023 meetings (Unanimous)
• Approved FY24 Meeting Calendar (Unanimous)
• Approved FY24 annual work plan (Unanimous)

Board of Elections

The Board of Elections conducted a work session regarding a Voting Precinct and Polling Place Study. No substantive policy decisions or legislative actions were taken during the meeting.

• Adopted the meeting agenda (unanimous)
• Suspended the rules for a work session on the Voting Precinct and Polling Place Study (unanimous)
• Resumed the rules following the work session (unanimous)

Human Relations Commission

The Human Relations Commission is holding a special called meeting to review submissions for the Juneteenth Request for Proposals (RFP). The commission will also discuss potential recommendations for the Mayor and Commission, as well as Pride and Juneteenth merchandise.

• Review of Juneteenth RFP submissions
• Vote on recommendations to Mayor and Commission
• Discussion of By-laws revision
• Discussion of Pride and Juneteenth SWAG

The Commission approved the Family Connection RFP proposal for Juneteenth with a budget of $12,750. The body also authorized the purchase of promotional items for Juneteenth and Pride events. The election of a Vice Chair and by-laws discussion were tabled.

• Approved Family Connection RFP proposal (All in favor)
• Approved $12,750 budget for Family Connection Juneteenth proposal (All in favor)
• Approved purchase of 500 white fans with HRC logo and QR code (All in favor)
• Approved purchase of 500 Juneteenth stickers and 500 Pride stickers (All in favor)
• Approved purchase of one Pride-reflective HRC banner (All in favor)
• Tabled election of a Vice Chair (All in favor)
• Tabled by-laws discussion (All in favor)
• Approved April 26, 2023 meeting minutes (All in favor)

Athens Downtown Development Authority

The Board of Directors is meeting to review planning updates and business service grants. The agenda includes discussions on parking schematics for the Judicial Center and an update on College Square.

• Judicial Center Parking Schematics
• College Square update
• Janey Mae Cooley Façade Grant (260 N. Jackson St.)
• Marketing Grant for Wall & Broad (345 E. Broad St.)
• Business Reach Grant for Pauley’s Crepe Bar (134 E. Clayton St.)

Human Relations Commission

The Unlawful Discrimination subcommittee will discuss the current NDO and create a draft SWOC analysis for it. The commission will also discuss common languages and cultures spoken in Athens, GA.

• Discussion of current NDO
• Creation of a draft SWOC analysis for the NDO
• Discussion regarding common languages and cultures in Athens, GA

The meeting of the Unlawful Discrimination Subcommittee was canceled because the body did not meet quorum.

Safety and Justice Committee

The committee will receive updates regarding Envision Athens programs, including Narcan trainings and the Substance Use Disorder Summit. Members will also review survey results related to an ACC arrest record restriction event.

• Envision Athens Update (2nd Chance Employment)
• Narcan Trainings update
• Substance Use Disorder Summit updates
• ACC Arrest Record Restriction Event survey results

Board of Elections

The Board of Elections is continuing discussions regarding changes to voter precincts for the 2024 elections. The meeting also includes a discussion on drafting written agreements for non-governmental entities where voting occurs.

• Discussion of 2024 election voter precinct changes
• Drafting of agreements for non-governmental voting entities
• Review of advance voting schedule template resolution

The Board of Elections voted to change member pay from an hourly wage to a stipend. They also established specific monthly and per diem payment amounts.

• Approved transition from hourly wage to a stipend for board members (unanimous)
• Approved $250 monthly stipend, $120 per diem for conferences and training, and standard mileage reimbursement (unanimous)
• Adopted the meeting agenda (unanimous)
• Approved minutes from March 27, April 11, April 18, and May 2 meetings (unanimous)

Community Tree Council

The council will discuss the USDA Urban & Community Forestry Grant. Committee reports include discussions on Green Life Awards and a search for a new Education committee chair.

• Discussion of USDA Urban & Community Forestry Grant
• Drafting of USDA IRA urban forestry grant proposal
• Green Life Awards discussion

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission will review and take action on current and upcoming SPLOST projects, including arena selection panel finalist review on May 24. The meeting also includes updates on BAC training materials, the operating budget, and outreach efforts.

• Arena selection panels – April applicant updates, finalist review scheduled for May 24
• Updates and action items related to current and upcoming SPLOST projects
• Fire Station #5 presentation
• BAC training and orientation materials update
• Operating budget update

The commission approved the draft minutes from March 2023 and April 2023. Members discussed budget updates, upcoming new member interviews, and public art projects including the Classic City Arena and Firefly Trail.

• Approved March 2023 meeting minutes (Unanimous)
• Approved April 2023 meeting minutes (5-0, 1 abstention)
• Approved spending for outreach materials and T-shirts

Planning Commission

The agenda for the May 4, 2023 Planning Commission meeting could not be retrieved; the website returned an error indicating the PDF file was not found. No agenda items, decisions, or discussions are available in the provided text.

Keep Athens-Clarke County Beautiful (KACCB) Board

The Keep Athens-Clarke County Beautiful Board is meeting to review committee reports and treasurer updates. The body is discussing upcoming events including International Compost Awareness Week and the July 23 Litter Index deadline.

• Dirty Dance Party with Little Kings on August 26, 2023
• International Compost Awareness Week, May 8-13
• Litter Index due July 23

The Keep Athens-Clarke County Beautiful board approved minutes from March and April meetings and the treasurer's report. They also discussed upcoming events including International Compost Awareness Week, a Dirty Dance Party fundraiser, and the Litter Index. No new business was introduced.

• Approved March and April meeting minutes (unanimous)
• Approved treasurer's report showing $6,072.19 revenue and $5,306.31 expenditures (unanimous)

ARPA - Homelessness Advisory Committee

The committee is meeting to review the status of the HOME-ARP Allocation Plan and the results of a May 2 vote regarding the 2023 Eviction Prevention Program. Members will also discuss work completed since April on a strategic plan to reduce and prevent homelessness.

• HOME-ARP Allocation Plan status
• 2023 Eviction Prevention Program results from May 2 M&C vote
• Strategic Plan to Reduce & Prevent Homelessness workshop

The ARPA Homelessness Advisory Committee reviewed and discussed 11 high-impact strategies presented by the Cloudburst Group for a homelessness strategic plan, including strengthening the Continuum of Care, low-barrier shelter, flexible housing fund, landlord strategies, employment partnerships, diversion, street outreach, coordinated entry, lived experience involvement, inclement weather policy, and centralized rent administration. No formal votes or decisions were made; the committee reached general consensus to continue exploring most strategies. The meeting also noted that the HOME-ARP Allocation Plan was approved by HUD and that Family Promise's eviction prevention program was approved by Mayor and Commission with $800-900K in funding through 2026.

• Approved HOME-ARP Allocation Plan by HUD (noted)
• Approved Family Promise eviction prevention program by M&C with $800-900K funding through 2026 (noted)
• Accepted November 2022 and April 2023 meeting minutes (motion by Dee Burkett, second by Shea Post)
• No formal votes on any of the 11 strategies discussed

Joint Development Authority of the Athens-Clarke County Unified Government & the City of Winterville

The Joint Development Authority is meeting to discuss the Northeast Georgia Food Bank expansion project and the management of the Turntable Revolving Loan Fund. The board will also vote on a new Board Chair and Secretary.

• Resolution to authorize Ilka McConnell to sign change orders for the Food Bank of NEGA expansion project
• Proposed authority for signatory to approve change orders under $20,000 and final adjusting change orders under $100,000
• Vote on filing Statements of Claims in Magistrate Court for delinquent loan repayments
• Discussion on whether the JDA can serve as a fiscal sponsor for non-profit economic development activity
• Election of new JDA Board Chair and Secretary

The Joint Development Authority approved a resolution authorizing Ilka McConnell to sign change orders for the Northeast GA FoodBank expansion project, with specific criteria. The board also authorized filing small claims court claims for delinquent loan recipients and moved most revolving loan funds to a certificate of deposit. Several items were tabled until the next meeting.

• Approved resolution authorizing Ilka McConnell as signatory for FoodBank project change orders (unanimous)
• Approved motion to authorize Ilka McConnell to file Magistrate Court claims for JDA emergency loan amounts under $15,000 (unanimous)
• Approved motion to leave $250,000 in revolving loan account and move balance to CD at First American Bank & Trust (unanimous)
• Tabled discussion on fiscal sponsorship for non-profit activity until next meeting (unanimous)
• Tabled nominations for new Board Chair until empty director seats filled (unanimous)
• Tabled nominations for Board Secretary until empty director seats filled (unanimous)

Board of Elections

The Athens-Clarke County Board of Elections & Voter Registration will meet for a special session. The primary focus of the meeting is a work session regarding a Voting Precinct and Polling Place Study.

• Work session: Voting Precinct and Polling Place Study

The Athens-Clarke County Board of Elections and Voter Registration held a special meeting on May 2, 2023. The board adopted the agenda unanimously, held a work session on voting precinct and polling place study, and made announcements. No substantive decisions, votes, or actions were taken beyond procedural motions.

• Adopted the meeting agenda (unanimous)
• Suspended rules for work session (unanimous)
• Re-entered rules after work session (unanimous)
• Adjourned meeting (unanimous)

Human Relations Commission

The commission will review the RFP scope and schedule during this meeting. Members will also discuss procedures for future Juneteenth planning and potential merchandise ideas.

• Review of RFP Scope & Schedule
• Update on Pride and Juneteenth events
• Discussion of future Juneteenth Planning Procedure and HRC SWAG ideas

The Commission approved the Juneteenth Request for Proposals (RFP) and updated its leadership following the Chair's resignation. Members also discussed improving the discrimination reporting process and the HRC's role in community outreach.

• Approved Juneteenth RFP (unanimous)
• Approved March 22nd, April 4th, and April 19th minutes (unanimous)
• Approved amendment to the meeting agenda (unanimous)
• Elected Cameron Jay as Vice Chair
• Appointed Tameka Curry as Chair following the previous Chair's resignation

Public Safety Civilian Oversight Board

The board will meet to review received complaints and hold breakout sessions. Discussions include community events, a community survey, and interview questions for the Monitor position.

• Review of received complaints
• Development of Monitor position interview questions
• Discussion of community events and community survey
• Guest presentation by Jessica Moller from ACCPD

Airport Authority

The Airport Authority will meet to approve March meeting minutes and receive reports on airport operations and finances. The body will also discuss updates regarding the Strategic Plan and Capital Improvement Projects.

• Review and approval of March Meeting Minutes
• Financial & Operations Report
• Capital Improvement Project Updates
• Strategic Plan Update

The Authority unanimously approved a revised strategic plan with updates to Goal 4. The board also received updates on the 2-20 Runway project and plans for a new control tower scheduled for 2024 construction.

• Approved March meeting minutes (unanimous)
• Approved updated strategic plan with Goal 4 TBDs updated (unanimous)

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is meeting to review public art applications for the Classic Center Arena project. The agenda includes an introduction to the public art process, a project overview, applicant review, and scoring to select finalists.

• Review of public art applicants for Classic Center Arena
• Scoring and finalist selection for the public art project

Athens Justice and Memory Project

The committee is meeting to approve previous minutes and discuss the right-of-way on S. Finley. The group will also determine a date for an on-site visit to South Finley Street and review an affordable housing outline.

• Right-of-way (ROW) on S. Finley
• On-site visit date for South Finley Street
• Affordable Housing outline

The Athens Justice and Memory Project approved the March 16, 2023, meeting minutes. Members discussed the 'Walk of Recognition' RFP and reviewed funding guidelines and income requirements for housing rehabilitation and down payment assistance programs.

• Approved 3/16/23 meeting minutes

Human Relations Commission

This is the third meeting of the Recommendation Policy Subcommittee of the Athens-Clarke County Human Relations Commission. The agenda includes routine items like approving minutes and the agenda, plus a vote on a subcommittee leader, general discussion, and a brainstorming session. No specific policy decisions or public hearings are listed.

• Vote on subcommittee leader
• Public comment period with 3-minute speaking limit
• General discussion and brainstorming session

The meeting scheduled for April 19, 2023, was canceled because a special called meeting had already concluded at 6:46 p.m. No substantive decisions were made.

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is meeting to review public art applications for the Classic Center Arena project. The agenda includes an introduction to the public art process, a project overview, applicant review, and scoring to select finalists.

• Public art selection for Classic Center Arena
• Applicant review and scoring
• Finalist selection

Historic Preservation Commission

This is an agenda review session where the Historic Preservation Commission will discuss the agenda for its April 19, 2023 meeting. The session is open to public viewing but does not include public comment. No substantive decisions or discussions are listed.

• Discussion of April 19, 2023 agenda

Historic Preservation Commission

The Historic Preservation Commission approved two Certificates of Appropriability for property modifications. One application for a dormer addition and modifications at 125 Henderson Avenue was tabled for up to six months.

• Approved removal of side door at 347 Hill Street (unanimous)
• Approved storefront modifications at 265 North Lumpkin Street including Exhibit A (unanimous)
• Tabled application for modifications and dormer addition at 125 Henderson Avenue for up to six months (unanimous)

Human Relations Commission

The Human Relations Commission is holding a special called meeting to clarify its role in Juneteenth celebrations. The commission will discuss a recommendation to host a separate Juneteenth event, receive community input, and consider next steps including an RFP/solicitation process. Public comment is allowed.

• Discussion of hosting a separate Juneteenth event
• Community input on separate Juneteenth event
• Next steps: RFP/solicitation process

The Human Relations Commission reached a general consensus to support a separate Juneteenth event hosted by community members. The commission discussed using a Request for Proposal (RFP) process for funding, though members expressed confusion over the procurement process and their specific role in outreach.

• Reached general consensus to host a separate Juneteenth event outside of the April 4, 2023 vote
• Proposed that community individuals or organizations apply for funding via a solicitation process

Board of Health

The Clarke County Board of Health met to elect a secretary and receive district updates. The meeting featured a program overview from Jennifer Burkholder regarding the Northeast Health District's Public Health Emergency Preparedness.

• Election of Secretary
• Presentation on Northeast Health District's Public Health Emergency Preparedness Program
• Review of Region E real-world events including blanket coordination for Hill Haven Nursing home and AC unit deployment to Elbert County 911 center
• Discussion of 2023 Region E priorities including radiation and chemical exposure annexes
• Review of Hazard Vulnerability Analysis identifying epidemics, pandemics, and infrastructure failure as top risks

The Board approved the January meeting minutes and elected a new secretary. Members received updates on emergency preparedness, the PrEP clinic, and school-based health services.

• Approved January meeting minutes
• Elected Kathleen Cason as secretary

Board of Elections

The Board conducted a work session regarding the Voting Precinct and Polling Place Study. No substantive policy decisions or approvals were recorded during the meeting.

• Adopted the agenda (unanimous)
• Suspended the rules for a work session (unanimous)
• Reentered the rules following the work session (unanimous)

TAD Advisory Committee - Mall Area

The Mall Area Tax Allocation District Advisory Committee is meeting to review and comment on its own by-laws and to review the Mall Redevelopment Project. The committee will also approve the agenda and minutes from the January 27, 2023 meeting. The next meeting is scheduled for July 18, 2023.

• Review and comment on TAD Advisory Committee By-Laws
• Review of Mall Redevelopment Project
• Approval of January 27, 2023 meeting minutes

The committee approved an amended agenda and discussed the Mall Redevelopment Project. Members requested a construction timeline from developers. No other substantive policy decisions were made.

• Approved amended agenda (Unanimous)
• Requested construction timeline report from Mall Developers
• Approved motion to hear public comments (Unanimous)

Athens in Motion Commission

The Projects and Policy Committee of the Athens in Motion Commission will meet to review the updated FY23 Capital Spend-Down Plan for bike and pedestrian projects, identify available funds, and select new projects to fund. The agenda includes routine approval of additions and previous meeting minutes, with no other business listed.

• Review updated FY23 Capital Spend-Down Plan (BIKE/PED)
• Identify available funds
• Identify new projects to fund

Human Relations Commission

The Unlawful Discrimination subcommittee will meet to conduct new business. The agenda includes a vote on a subcommittee leader and a period for general discussion.

• Vote on subcommittee leader

Keep Athens-Clarke County Beautiful (KACCB) Board

The board will review reports from the treasurer, executive director, and various committees. The meeting includes discussions on upcoming events and a project titled 'On the books with Little Kings'.

• Dirty Dance Party event scheduled for August 26, 2023
• Green Life Awards on April 20
• River Rendezvous on April 29

The board reviewed the March treasurer's report and outcomes from the Green and Brewtiful event. No formal votes were taken on the treasurer's report or tire processing funds, both of which were deferred to May.

• Approval of minutes deferred to May
• Treasurer's report deferred to May
• Tire Round Up processing funds request ($2,820) held until May
• Love Where You Live Grants: 3 awarded for a total of $1,200

Hearings Board

The Athens-Clarke County Hearings Board will meet to review two variance requests and approve a bond amount. The board will also adopt minutes from three previous meetings.

• Variance request for 1200 & 1205 Moores Grove Road to reduce minimum lot area for subdivision into 2 lots
• Variance request for 1365 Prince Avenue to increase off-street parking distance from 200' to 445'
• Approval of bond amount for APP-2023-02-0209

ARPA – Affordable Housing Advisory Committee

The committee is meeting to receive a presentation from HR&A Advisors regarding potential solutions and tools for an affordable housing investment strategy. The body will also discuss upcoming community engagement activities and the 2023 GICH point process.

• Presentation by HR&A Advisors on affordable housing investment solutions
• Discussion of community engagement activities
• Updates on 2023 GICH Point Process
• Approval of February meeting minutes

The committee approved the February 16, 2023, meeting minutes. HR&A presented 18 potential tools to address rental affordability, homeownership support, and housing delivery systems. The committee will provide written feedback on these tools to inform a Final Draft Housing Strategy.

• Approved minutes from 2/16/2023 meeting

Board of Elections

The Board of Elections approved a request for $15,000 in the Fiscal Year 2024 budget to provide Spanish language translation for voter information. The board also authorized a letter to the Clarke County School District to improve election logistics communication.

• Approved request for $15,000 in FY2024 budget for Spanish language voter materials (unanimous)
• Approved and authorized sending a letter to Clarke County School District administration and board proposing a joint meeting (unanimous)
• Adopted the agenda (unanimous)
• Approved minutes from March 14, March 21, and April 5 meetings (unanimous)

TAD Advisory Committee - Newton Bridge Area

The Newton Bridge Tax Allocation District Advisory Committee is meeting to approve prior minutes, receive updates on committee membership and the TAD process involving community engagement, and review its bylaws. The meeting is open to the public and available via YouTube.

• Approval of minutes from June 6, 2022, September 19, 2022, and December 12, 2022
• Update on committee membership
• Update on TAD process involving community engagement
• Review of TAD Advisory Committee by-laws

The committee agreed to conduct community engagement sessions to determine how to market the area and attract developers. Members discussed the possibility of a master plan funded by the TAD account, pending approval from the Mayor and Commission. The committee postponed the adoption of by-laws to the next meeting.

• Approved meeting agenda (Unanimous)
• Approved December 12, 2022 minutes (Unanimous)
• Agreed to hold community engagement sessions
• Tabled adoption of by-laws to next meeting

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is holding its regular monthly meeting to approve March minutes, hear reports from the chair, treasurer, and staff, and discuss updates on SPLOST projects, arena selection panels, and Poetry Month events. The meeting is largely procedural, with no major decisions or public hearings listed on the agenda.

• Approval of March 2023 minutes
• Update on BAC training and orientation materials
• Operating budget update
• Arena selection panels – April applicant updates
• Firefly Bridge Dedication @ Dudley Park on 4/20 at 3:30pm

The Athens Cultural Affairs Commission meeting on April 10, 2023, resulted in no substantive decisions. The minutes record that there was no quorum present.

Planning Commission

The Athens-Clarke County Planning Commission will hold a public hearing to review and potentially approve the 2023 Comprehensive Plan 5-Year Update, along with three rezoning requests. The agenda includes two Type I requests (a master planned development and a rezone) and one Type II rezone, all involving changes to residential or mixed-use zoning. Public comment is limited to 3 minutes per person during the hearing.

• 2023 Comprehensive Plan 5-Year Update review and approval
• 505 & 515 Olympic Drive: Master Planned Development from Employment Center to Mixed Density Residential (RM-1 PD)
• 286-296 Classic Road: Rezone from General Business/Employment Center to Mixed-Density Residential (RM-2)
• 595 Prince Avenue: Rezone from Institutional to Commercial-Office & Mixed-Density Residential-2 (C-O & RM-2)

The Planning Commission recommended approval of the 2023 Comprehensive Plan and two rezoning requests. It recommended denial of both land use and zoning requests for a proposed residential development on Olympic Drive.

• Recommended approval of 2023 Comprehensive Plan (unanimous)
• Recommended denial of Future Land Use request for 505 & 515 Olympic Drive (6-1)
• Recommended denial of Zoning request for 505 & 515 Olympic Drive (6-1)
• Recommended approval of Future Land Use request for 286-296 Classic Road (5-0-1)
• Recommended approval with conditions of Zoning request for 286-296 Classic Road (5-1)
• Recommended approval of Zoning request for 595 Prince Avenue (unanimous)
• Approved March 2, 2023 meeting minutes (unanimous)

Board of Elections

The Board of Elections conducted a work session regarding a Voting Precinct and Polling Place Study. No substantive policy decisions or approvals were recorded during the meeting.

• Adopted the agenda (unanimous)
• Suspended the rules for a work session (unanimous)
• Resumed the meeting following the work session (unanimous)

ARPA - Homelessness Advisory Committee

The committee reviewed preliminary findings and strategies from The Cloudburst Group regarding a strategic plan to reduce and prevent homelessness. No formal votes were taken, as the committee's role is to provide feedback before the plan goes to the Mayor and Commission for a vote in the fall.

• Tabled approval of November meeting minutes pending revisions for more detail
• Confirmed HOME-ARP Allocation Plan was submitted to HUD by March 2023 deadline

Human Relations Commission

The Human Relations Commission is holding a special called session to discuss and vote on the commission's participation in Juneteenth and Pride month celebrations.

• Vote on participation in Juneteenth celebrations
• Vote on participation in Pride month celebrations

The Human Relations Commission approved hosting a Juneteenth event at the Morton Theatre and collaborating with the Hot Corner Festival. The commission also voted to participate in the Pride parade and tabling event. Due to time constraints, the commission decided not to facilitate any additional Juneteenth events for 2023.

• Approved hosting a Juneteenth event on June 8th at the Morton Theatre featuring keynote speaker Fred Smith
• Approved collaboration with Homer Wilson at the Hot Corner Festival, allocating $5,000 for equipment and swag
• Approved participation in Pride month via the parade, banner holding, and tabling with swag
• Approved motion to not facilitate any additional 2023 Juneteenth events due to time constraints

TAD Advisory Committee - East Downtown Area

The East Downtown Tax Allocation District Advisory Committee is meeting to approve past minutes, discuss upcoming community engagement sessions, and review its bylaws. The meeting is open to the public and available via live stream.

• Approval of June 2, 2022 and September 8, 2022 meeting minutes
• Overview and explanation of upcoming community engagement sessions
• Discussion of TAD Advisory Committee by-laws

The committee approved the meeting agenda and previous minutes. Members discussed a draft Community Engagement Plan involving two public input sessions and a list of potential stakeholders.

• Approved meeting agenda
• Approved June 2, 2022 and September 8, 2022 minutes

Human Relations Commission

The Human Relations Commission will meet to review recommendations from several individuals and discuss the budget for Pride Month events. The meeting also includes a period for public comment on new business.

• Collaboration and recommendations from Mr. Homer Wilson and Dr. Mattox regarding Hot Corner
• Collaboration and recommendations from Mr. Fred Smith
• Recommendations from Mr. Broderick Flanigan
• Budget and recommendations for Pride Month Event(s)

The Community Outreach Subcommittee approved the minutes from its March 15, 2023 meeting. Members discussed funding and logistics for Juneteenth and the Hot Corner festival, though no final budget allocations were decided.

• Approved 3-15-23 Community Outreach subcommittee minutes

Stormwater Advisory Committee

The committee will consider various financial options and a proposed revision to PW-002. Members will also review contextualized committee statements.

• Consideration of Financial Options
• Consideration of Proposed Revised PW-002
• Consideration of Contextualized Committee Statements

The committee recommended a financial plan including $1 million annually for sustainable stormwater capital maintenance. Members also approved a complete rewrite of policy PW-002. No action was taken on contextualized committee statements.

• Approved January minutes (unanimous)
• Recommended financial Option 3 including $1M annual sustainable stormwater capital maintenance (unanimous)
• Approved revised PW-002 policy rewrite (unanimous)

Athens in Motion Commission

The Athens in Motion Commission will discuss extending the timeline for updating the Athens in Motion Plan, with a proposed update one year from now. They will also consider sending representatives to the NACTO conference in Denver, and receive staff updates on various transportation projects, including sidewalk mapping and trail lighting. The meeting includes public comment and committee reports.

• Proposal to extend Athens in Motion Plan update timeline to one year from now
• Discussion on sending representatives to NACTO conference in Denver, May 15-17
• Local Road Safety Plan Workshop scheduled for Thursday, March 30, 4-6 pm
• Staff updates on projects: Barber Street Bike/Ped, Riverbend Road MUP, Jefferson River Road MUP, Cherokee Road MUP, North Avenue Project, Prince Avenue Project, Lexington Sidewalks, Atlanta Highway, Oglethorpe/Hancock Intersection
• Committee reports from Corridor Committees and AiMC Committees

The commission approved extending the timeline for the Athens in Motion Plan update. Members also authorized spending for a representative to attend a conference and for a promotional table at Athens Twilight.

• Approved extension of the timeline to update the Athens in Motion Plan (unanimous)
• Approved $2K to send an AiM representative to the NACTO conference in Denver (vote tally not recorded)
• Approved $250 to reserve a table for Athens Twilight (unanimous)
• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (unanimous)

Airport Authority

The Athens Ben Epps Airport Authority is meeting to review and approve the minutes from January and February, hear the airport manager's financial, capital improvement, and marketing reports, and discuss the strategic plan update. They will also make standing committee member assignments and receive updates from those committees. The meeting is largely routine oversight and planning.

• Review and approval of January and February meeting minutes
• Airport Manager's financial and operations report
• Capital improvement project updates
• Strategic plan update
• Standing committee member assignments

The Authority approved the meeting minutes from January and February. Members also confirmed standing committee assignments for the board.

• Approved January meeting minutes (unanimous)
• Approved February meeting minutes (unanimous)
• Assigned David Asman and Craig Westwood to Operating committee
• Assigned Diane Napier and Jeff Benjamin to Air Service Development committee
• Assigned Keith Sanders and Grant Tribble to Finance committee

Board of Elections

The Athens-Clarke County Board of Elections & Voter Registration will meet to address the March 21, 2023, special called election. The board is scheduled to approve provisional ballots and certify the election results.

• Approval of provisional ballots for the March 21, 2023, special called election
• Certification of the March 21, 2023, special called election

The Board of Elections approved staff recommendations for the approval and rejection of provisional ballots. The board then voted to certify the results of the March 21, 2023, special election.

• Accepted staff recommendations for provisional ballot approval and rejection (unanimous)
• Certified March 21, 2023, special election results (3-1)

SPLOST Site Selection Committees

The Judicial Center Site Selection Committee is meeting to review the scoring of potential sites. The body will discuss feedback from the user group and determine the next steps in the selection process.

• Review of scoring for potential Judicial Center sites
• Discussion of user group feedback regarding site selection

The Judicial Center Site Selection Committee reviewed a list of 14 top-scored sites and their pros and cons. The committee approved a final list of 9 potential sites to be sent for public engagement.

• Approved meeting minutes from February 23, 2023 (unanimous)
• Approved 9 potential sites for public engagement (unanimous)

Athens Music Walk of Fame Committee

The committee conducted a vote tally and discussed final recommendations for inductees. The group also discussed the announcement and event details. No final inductees were named in the minutes.

Human Relations Commission

The Human Relations Commission is meeting to vote on recommendations for Juneteenth and Pride celebrations. The body will also discuss subcommittee rules and branding for its section of the ACCGov website.

• Vote on raising Pride and Juneteenth flags
• Vote on Juneteenth Celebration recommendation
• Vote on Pride Celebration for June 3rd (banner, tabling, and paraphernalia)
• Establishment of subcommittee rules regarding attendance and bylaws
• HRC branding recommendations for the ACCGov website

The Commission approved the activities and initiatives of its work plan, including an amendment to the policy committee's first activity. The body also voted to set dates for flying the Pride and Juneteenth flags. Other discussions focused on subcommittee bylaws and branding limitations.

• Approved the agenda (consensus)
• Approved 2-22-23 meeting minutes (consensus)
• Approved work plan activities and initiatives as amended by Megan (all in favor)
• Approved flying Pride flag June 1st–16th (all in favor)
• Approved flying Juneteenth flag June 16th–30th (all in favor)
• Scheduled Special Called meeting for April 4 at 6 p.m. (consensus)

Board of Elections

The Athens-Clarke County Board of Elections & Voter Registration is holding a special called meeting with an Election Day update as the main substantive item. The rest of the agenda is procedural, covering agenda adoption, public comment, and announcements of upcoming meetings, including election certification and voter precinct work sessions.

• Election Day update
• Public comment period with 3-minute limit per speaker
• Special called meeting March 27 for election certification
• Work sessions on voter precincts April 4 and April 18
• April 11 regular meeting at 120 W Dougherty Street

The meeting was procedural in nature. No substantive policy or budgetary decisions were made.

• Adopted the agenda (unanimous)

Athens Justice and Memory Project

The committee will vote on meeting minutes and a quorum. Discussion topics include renaming S. Finley to Linnentown Ln., right-of-way matters, and an outline for affordable housing.

• Vote on previous minutes
• Renaming of S. Finley to Linnentown Ln.
• Right-of-way (ROW) on S. Finley
• Affordable Housing outline
• Historical Markers and Mosaic update presentation

The Athens Justice and Memory Project voted to recommend renaming a section of S. Findley to Linnentown Lane. The group also approved the development of a Request for Proposals (RFP) for historical signage. Members discussed income thresholds for affordable housing assistance.

• Approved recommendation to rename S. Findley between Cloverhurst and Baxter to Linnentown Lane (all in favor, none opposed)
• Approved changing quorum from 5 to 4 (none opposed)
• Approved for ACCGov staff to develop the RFP for historical signage

Human Relations Commission

The Human Relations Commission will meet to conduct a vote for a subcommittee leader. The session includes a brainstorming session and general discussion.

• Vote for subcommittee leader

The meeting was canceled because the body did not meet quorum.

Historic Preservation Commission

The Historic Preservation Commission is holding an agenda review session. No specific projects or ordinances are listed for discussion in this session.

The commission met to discuss items for the March 15th hearing agenda. No substantive decisions were recorded during this session.

Historic Preservation Commission

The Historic Preservation Commission is reviewing several Certificates of Appropriateness for residential modifications. The body will discuss requests ranging from fencing and accessory structures to the demolition of a duplex for new construction.

• Demolition of a duplex and new construction at 285 Milledge Circle
• Rear addition and dormers at 340 Milledge Circle
• New accessory structure at 210 Milledge Circle
• 8-foot tall rear fencing at 153 New Avenue
• Modification of rear openings at 169 Virginia Avenue

The Historic Preservation Commission approved five applications for property modifications, including a demolition and new construction project on Milledge Circle. All approvals were passed unanimously. The commission also discussed the distribution of the Strategic Plan welcome packet.

• Approved modification of rear openings at 169 Virginia Avenue with conditions (unanimous)
• Approved rear addition and dormers at 340 Milledge Circle with modified staff conditions (unanimous)
• Approved new accessory structure at 210 Milledge Circle with modified staff conditions (unanimous)
• Approved demolition and new construction at 285 Milledge Circle with staff conditions (unanimous)
• Approved rear fencing at 153 New Avenue as submitted (unanimous)
• Adopted February 15, 2023 agenda review minutes (unanimous)
• Adopted February 15, 2023 meeting minutes (unanimous)

Athens in Motion Commission

The Projects and Policy Committee will identify and prioritize gaps in the Athens-Clarke County bike lane network. The body will also discuss the committee's role in updating the AiM Plan and the status of the Bike Ordinance implementation.

• Review of current bike lane locations to identify and prioritize gap closures
• Discussion on facilitating the AiM Plan update
• Status update on Bike Ordinance implementation

The committee reviewed the FY23 Capital Spend-Down Plan and discussed creating programs for ADA improvements and small gap remediation for sidewalks and bike lanes. No formal votes were taken on project funding or program implementation.

• Approved the meeting agenda (unanimous)

Human Relations Commission

The Human Relations Commission is meeting to determine its role and participation in Juneteenth and Pride celebrations. The body will also discuss community partnerships and collaboration with guest Homer Wilson regarding the Hot Corner Festival.

• Discussion on HRC participation in Juneteenth/Pride Celebrations
• Collaboration discussion with Homer Wilson regarding the Hot Corner Festival

The Community Outreach Subcommittee established a schedule for flying the Pride and Juneteenth flags in June. The group discussed coordination with the Hot Corner Festival and Pride events, including the use of Leisure Services and Inclusion Office budgets for marketing and event costs.

• Approved 3-1-23 Community Outreach subcommittee minutes
• Reached consensus to fly Pride flag June 1-16
• Reached consensus to fly Juneteenth flag June 16-30
• Reached consensus to use HRC Intro videos for event visual loops

Public Safety Civilian Oversight Board

The Athens Public Safety Civilian Oversight Board will hold a routine meeting to approve previous minutes and review a resolution. The agenda includes a final review of a dissenting opinion and a debrief session. No specific policy changes, contracts, or new ordinances are listed in the provided text.

• Review and finalize a resolution
• Review and finalize a dissenting opinion
• Approve minutes from the February 22, 2023 meeting

Safety and Justice Committee

The Safety and Justice Committee will meet to approve prior minutes, develop survey questions for an arrest record restriction event, and review a behavioral health plan for Mental Health America Rescue Plan funding. The committee will also discuss recommendations and next steps in drafting its report to the mayor.

• Approval of December 13, 2022 and February 14, 2023 minutes
• Develop survey questions for ACC Arrest Record Restriction Event
• Review Advantage Behavioral Health plan for Mental Health America Rescue Plan funding
• Review Safety and Justice Committee Recommendation
• Next steps in drafting committee recommendations

Board of Elections

The Athens-Clarke County Board of Elections and Voter Registration is meeting to discuss updates to voter precincts for the 2024 elections. The board is also reviewing communications with the CCSD school board regarding election logistics.

• Discussion on changes to voter precincts for 2024 elections
• Status of communication letter to CCSD school board and superintendent
• Resolution for advance voting schedule template (tabled until April)
• Announcement of March 21 Election Day for County Commission District 2

The Board of Elections approved the staff-recommended list of poll managers for the upcoming March 21, 2023, special election. The board also adopted the meeting agenda and approved the minutes from the February 21 meeting.

• Approved poll managers for March 21, 2023, special election (unanimous)
• Adopted the meeting agenda (unanimous)
• Approved February 21 regular meeting minutes (unanimous)

Hearings Board

The Hearings Board will meet to adopt minutes from the December 14, 2022 meeting and review a specific appeal. The primary item involves an appeal regarding a staff denial of a Demolition and Relocation Review application.

• Appeal of staff denial for 110 West Hancock Avenue (APP-2023-02-0209)
• Demolition and Relocation Review DR-2018-10-3024

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission will meet to discuss a funding vote for the repair and replacement of "Frequency." The agenda also includes a review of bylaws and updates on SPLOST projects.

• Vote on funding for "Frequency" repair and replacement
• Review of bylaws draft
• Arena selection panels scheduled for April
• Updates on SPLOST projects
• Updates on Poet Laureate project

The Athens Cultural Affairs Commission approved funding for the repair and replacement of three damaged pieces of the "Frequency" installation. The board also authorized the operating budget as presented by the treasurer. Members discussed the commission's advisory role and requested written clarification on their funding allocation processes.

• Approved spending up to $15,000 for repair and replacement of "Frequency" (7-0-1)
• Authorized funding for the operating budget with changes (Unanimous)
• Approved draft February 2023 meeting minutes (Unanimous)

Community Tree Council

The council will discuss the meeting and committee schedule for 2023. Members are also reviewing a letter regarding proposed improvements to the Athens-Clarke County Tree Ordinance.

• Discussion of 2023 CTC Meeting and Committee Schedule
• Proposed improvements to the A-CC Tree Ordinance
• Synovus grant reapplication planned for June
• Search for new champion trees and GIS mapping verification

The council approved the 2023 Executive Committee designations and accepted the 2022 Tree City USA award. Members established donation tiers for sketches of the “Tree that owns itself” to be used at an upcoming Arbor Day event.

• Approved 2023 Executive Committee: Patrick Parry (President), Mary Songster (President Elect), Pam Knox (Treasurer), and Landscape Management liaison (Secretary) (unanimous)
• Accepted 2022 Tree City USA award (unanimous)
• Accepted January minutes (unanimous)
• Accepted January treasurer's report (unanimous)
• Set donation levels for “Tree that owns itself” sketches: $50-99, $100-299, $300, and $500

TAD Advisory Committee - Lexington Road

The committee reviewed proposed clarifications to its by-laws and examined household and affordable housing numbers along Lexington Road. No substantive policy decisions were voted on during the meeting.

• Approved meeting agenda
• Approved December 8, 2022, meeting minutes
• Tabled vote on TAD Advisory Committee By-Laws until next meeting

Athens Downtown Development Authority

The Athens Downtown Development Authority will review a facade grant application and two agreements with Public Private Partnership Project Management (4PM). The board will also receive reports from the CVB, Chamber, and DABA.

• Facade Grant application for Janey Mae Cooley at 144 E. Clayton Street
• Extension of Development Agreement with Public Private Partnership Project Management (4PM)
• Consulting agreement with 4PM

Human Relations Commission

The Athens Human Relations Commission is holding a meeting to discuss general topics, determine future meeting dates, and identify potential focus items. The agenda is largely procedural, with no specific decisions or proposals listed.

• Public comment period with 3-minute speaking limit
• Discussion of potential focus items/topics
• Determination of future meeting dates

The subcommittee reached a consensus to make the ordinance more visible and accessible to the community. Members agreed to rotate the subcommittee leadership role and established a monthly meeting schedule.

• Agreed to rotate the leadership role for the subcommittee
• Consensus to make the ordinance more visible and accessible
• Consensus to ensure the community has an accessible way to ask questions and submit concerns regarding the ordinance
• Consensus to answer questions via the ordinance (possibly a Q&A)
• Established monthly meetings for the second Wednesday of each month at 6 p.m.

Hearings Board

The Athens-Clarke County Hearings Board will meet to consider an appeal regarding a demolition and relocation review. The board will also adopt minutes from the December 14, 2022 meeting.

• Appeal of staff denial of Demolition and Relocation Review application DR-2018-10-3024 for 110 West Hancock Avenue

TAD Advisory Committee - Mall Area

The Mall Area Redevelopment Committee is holding a special called meeting to continue discussion and vote on the Community Benefits Agreement. The meeting will also include approval of the agenda and minutes from previous meetings. This is a decision-making meeting, not just procedural.

• Vote on Community Benefits Agreement
• Continued discussion of Community Benefits Agreement
• Approval of minutes from 2.20.23, 2.28.23, and 3.3.23

The Mall Area Redevelopment Committee met on March 6, 2023, and unanimously approved the Community Benefits Agreement. The committee also approved the amended agenda and minutes from February 20 and February 28, 2023.

• Approved Community Benefits Agreement (Unanimous)
• Approved amended agenda (Unanimous)
• Approved 2.20.23 and 2.28.23 minutes (Unanimous)

Human Relations Commission

The Recommendation Policy Subcommittee is meeting to establish a schedule for future sessions. The body will select a policy topic for evaluation and discuss a timeline for developing recommendations.

• Planning of future meeting dates
• Selection of a policy topic for evaluation
• Discussion of recommendation development timeline

TAD Advisory Committee - Mall Area

The committee unanimously approved an amendment to the Community Benefits Agreement regarding affordable housing. The meeting included a developer presentation and public comments on the mall redevelopment plan.

• Approved affordable housing amendment of 10% of units at 60% AMI for 20 years (Unanimous)

Planning Commission

The Athens-Clarke County Planning Commission will hold a public hearing and vote on two rezoning applications. One request would rezone 1125 Newton Bridge Road from employment-industrial to single-family residential. The other would rezone 195 Bray Street from single-family to mixed-density residential.

The Planning Commission recommended approval for two rezoning requests. One involves a transition to residential use at 1125 Newton Bridge Road with a land disturbance condition, and the other is a density increase for the Athens Land Trust at 195 Bray Street.

• Recommended approval of Future Land Use change for 1125 Newton Bridge Road (6-1)
• Recommended approval of rezoning 1125 Newton Bridge Road from E-I to RS-25 with a 5% land disturbance limit (4-2)
• Recommended approval of rezoning 195 Bray Street from RS-5 to RM-2 (unanimous)
• Approved January 5, 2023 meeting minutes (unanimous)

Human Relations Commission

The Community Outreach subcommittee will discuss the commission's role in upcoming Juneteenth and Pride celebrations. The meeting also includes discussion regarding community partnerships and collaborations.

• Discussion of HRC participation in Juneteenth/Pride Celebrations
• Discussion of Community Partnerships/Collaboration

The Community Outreach Subcommittee decided to move away from the '19 days of Juneteenth' format used in 2022 in favor of one Juneteenth event. Members discussed a $20,000 budget and plans to collaborate with local churches, neighborhood leaders, and the Hot Corner Festival.

• Decided to lead toward one Juneteenth event instead of 19 days of activities
• Agreed to meet every two weeks
• Determined that government-sanctioned fireworks are not possible due to bid/award requirements

Keep Athens-Clarke County Beautiful (KACCB) Board

The Keep Athens-Clarke County Beautiful Board will discuss upcoming events including a St. Patrick's Day event, Tire Round Up, and River Rendezvous. They will also review committee reports on membership, analytics, public relations, education, and business recognition. The meeting includes approval of February minutes and a treasurer's report.

• St. Patrick's Day Event planning on March 17, 5-8 PM
• Tire Round Up from March 26 to April 1 at CHaRM and the Landfill
• River Rendezvous on April 29
• Green Life Awards on April 20
• UGA MBA Blacks in Business Clean-Up on March 17

The board approved two funding requests totaling $800 for educational materials and event promotion. Members also approved the previous meeting minutes, the new slate of board officers, and the February treasurer's report.

• Approved meeting minutes and new slate of board officers
• Approved February treasurer's report
• Approved $450 for International Compost Awareness Week books
• Approved $350 for St. Patrick's Day event advertising
• Rescheduled next meeting to Wednesday, April 12th

TAD Advisory Committee - Mall Area

The Mall Area Redevelopment Committee is holding a special called meeting to discuss old business. The primary focus is receiving updates on the Community Benefits Agreement from Dan McRae of Seyfarth Shaw LLP.

• Updates on Community Benefits Agreement

The committee agreed to amend the Community Benefits Agreement (CBA) regarding daycare laws, SMWB rent freezes, internship requirements, and transit timelines. A motion to increase affordable housing to 20% of units at 60% AMI resulted in a tie and will be revoted on March 3.

• Approved agenda (Unanimous)
• Consensus reached to add State laws regulating daycare centers to CBA
• Consensus reached to add SMWB frozen rent and minimum dedicated square footage to CBA
• Consensus reached to require contractors to grant internships and partner with ACCA
• Consensus reached to include language regarding vacant space if Boys and Girls Club leaves
• Consensus reached to define road upkeep and set MARC as the annual report oversight committee
• Consensus reached to change transit timeline to 2032 while retaining TAD funds if unspent
• Motion to change affordable housing to 20% of units at 60% AMI for 20 years (Tied)

Athens in Motion Commission

The Athens in Motion Commission is discussing a major update to the Athens in Motion Plan, including revising goals, gathering public input, and updating the project network. They will also consider a letter of support for a new RAISE grant and discuss the Barber Street bike/pedestrian project, which was tabled by the Mayor and Commission.

• Athens in Motion Plan update: scope, committees, public input, timeline
• Barber Street bike/pedestrian project vote tabled by Mayor and Commission
• New RAISE Grant 2023: project overview and letter approval
• Proposed expenditures: $3.5K to reopen WikiMap, $2K for reflective vests, $3K for social media intern
• Local Road Safety Plan Workshop scheduled for March 30

Airport Authority

The Airport Authority will meet to approve January minutes and receive reports on airport operations and capital improvement projects. The body will also discuss the strategic plan and assign standing committee members.

• Financial & Operations Report
• Capital Improvement Project Updates
• Strategic Plan Update
• Standing Committee Member Assignments

The meeting lacked a quorum, meaning no official votes or decisions were made. The January meeting minutes and standing committee member assignments were postponed until the March meeting.

• Approval of January meeting minutes postponed
• Vote on committee assignments postponed

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission is holding a selection panel meeting to review and score proposals for public art at the Firefly Phase 2 intersection. The panel will review the project and proposals, then score and select an artist.

• Public art selection for Firefly Phase 2: Intersection
• Proposal review and scoring

SPLOST Site Selection Committees

The SPLOST Citizens Advisory Committee will meet to review and approve minutes from January 26, 2023, receive an update on potential project sites from staff, and set a next meeting date of March 23, 2023.

• Review and approval of January 26, 2023 meeting minutes
• Update on potential SPLOST project sites presented by John Simoneaux
• Proposed next meeting: Thursday, March 23, 2023 at 4:00 PM

The Judicial Center Site Selection Committee discussed criteria for narrowing down a list of 56 potential parcels. Members and the User Group evaluated options both within and outside the downtown area, including the Federal Building.

• Approved meeting minutes from January 26, 2023 (unanimous)

Human Relations Commission

The Human Relations Commission will review and finalize its annual work plan, establish sub-committees, and discuss its role in Juneteenth and Pride celebrations. The meeting includes public comment periods for both old and new business. No votes on ordinances or contracts are scheduled.

• Review and finalize the work plan/annual calendar
• Establish sub-committees
• Discuss HRC's role and participation in Juneteenth and Pride celebrations
• Public comment on old and new business (3-minute limit per speaker)

The Commission established subcommittees for Community Outreach, Unlawful Discrimination, and Recommended Policy. Members volunteered for these groups to plan events like Juneteenth and Pride and to review local policy. The body also approved the agenda and minutes from previous meetings.

• Approved meeting agenda
• Approved November 16th meeting minutes
• Approved January 25th meeting minutes
• Voted to switch the order of new and old business on the agenda
• Formed Community Outreach subcommittee (Julita Sanders, Jayivey Brown, Danielle Gillmer, Sharon McDaniel-Miller)
• Formed Unlawful Discrimination subcommittee (Ke’Marcis Howard, Alejandra Lopez, Callie Moore)
• Formed Recommended Policy subcommittee (Myung Cogan, Cameron Jay Harrelson)

Public Safety Civilian Oversight Board

The board will meet to approve previous minutes and receive a presentation and question-and-answer session with Atlanta’s Citizen Review Board.

• Approval of January 25, 2023 minutes
• Presentation and QA with Atlanta’s Citizen Review Board

Board of Elections

The Athens-Clarke County Board of Elections will discuss changes to voter precincts for the 2024 elections and consider adding Spanish language support for future elections. The board will also hear a director's report on poll worker pay study results and review a resolution for an advance voting schedule template. Upcoming deadlines for the March 2023 special election for County Commission District 2 are noted.

• Continuing discussion about changes to voter precincts for 2024 elections
• Discussion regarding adding Spanish language support for future elections
• Director's report on implications of pay study results for poll workers
• Resolution for advance voting schedule template
• Upcoming deadlines for March 2023 special election (County Commission District 2)

The Board of Elections approved the meeting agenda and previous minutes. Two items regarding school board communications and an advance voting schedule template were tabled for future meetings.

• Adopted the agenda (unanimous)
• Approved January 10 Regular Meeting minutes (unanimous)
• Tabled letter to CCSD school board and superintendent until March meeting (unanimous)
• Tabled resolution for advance voting schedule template until April meeting (unanimous)

TAD Advisory Committee - Mall Area

The committee will review a prepared Community Benefits Agreement and discuss areas of disagreement. A vote on the agreement may take place during the meeting.

• Review of Community Benefits Agreement
• Potential vote on Community Benefits Agreement

The committee reviewed a drafted Community Benefits Agreement and discussed developer requests regarding Property Owner’s Association fees. No final decision was made on the agreement, and Commissioner Houle proposed tabling the vote to a later date.

• Approved amended agenda (Unanimous)
• Approved amended minutes from 2.3.23 and 2.7.23 (Unanimous)

Athens Music Walk of Fame Committee

The committee met to conduct introductions and review the project overview, public feedback, and inductee selection. No formal decisions or votes were recorded during this meeting.

Athens Justice and Memory Project

The committee is meeting to review updates on historical markers and a mosaic. Members will discuss the renaming of S. Finley to Linnentown and the status of a right-of-way on S. Finley. The group will also outline community meetings regarding affordable housing.

• Renaming of S. Finley to Linnentown
• Right-of-way status on S. Finley
• Affordable housing community meeting outline
• Historical markers and mosaic update

The Athens Justice and Memory Project discussed the timeline for affordable housing RFPs, estimated for June 2023, and the process for renaming S Finley Street. No formal votes were taken, though members discussed the need for a formal report to recommend street renaming to the Mayor & Commission.

• Discussed affordable housing RFP timeline estimated for June 2023
• Proposed creation of a one-pager for community outreach regarding housing funds
• Discussed requirements for renaming S Finley Street via property owner consensus or Mayor & Commission designation
• Proposed AJMP create a full report to facilitate a street renaming agenda item
• Discussed using a specialized firm to draft language for historical signs
• Noted that a history center will be created at the Classic Center campus beginning in 2024

ARPA – Affordable Housing Advisory Committee

The ARPA Advisory Committee will discuss the proposed 2023 GICH Point Process and receive a presentation from HR&A Advisors on the Affordable Housing Investment Strategy, including findings and next steps. The meeting also includes approval of minutes from December 12, 2022.

• Proposed 2023 GICH Point Process
• Presentation and discussion on Affordable Housing Investment Strategy findings by HR&A Advisors
• Approval of minutes from December 12, 2022

The committee approved the minutes from the December 2, 2022 meeting. HR&A presented findings on Athens-Clarke County's housing challenges, focusing on rental market gaps, homeownership barriers, and the local housing delivery system.

• Approved minutes from 12/2/22 meeting

Historic Preservation Commission

The commission is meeting to discuss the agenda for February 15, 2023. This is a procedural agenda review session.

Historic Preservation Commission

The Historic Preservation Commission is reviewing requests for structural changes and additions to three properties. The body will also discuss the adoption of a strategic plan and receive committee reports.

• 220 College Avenue: Request to modify rooftop antenna configuration
• 347 Hill Street: Request for partial demolition and rear addition
• 340 Milledge Circle: Conceptual review of dormer additions
• Strategic Plan adoption
• Reports from Designation and Education committees

The Historic Preservation Commission approved two Certificates of Appropriateness for property modifications. One request for a rooftop antenna modification passed 5-1, and a request for partial demolition and a rear addition was approved unanimously with conditions.

• Approved rooftop antenna configuration modification at 220 College Avenue (5-1)
• Approved partial demolition and rear addition at 347 Hill Street with staff conditions (unanimous)
• Adopted minutes of the December 21, 2022 agenda review (unanimous)
• Adopted minutes of the December 21, 2022 meeting (unanimous)

Solid Waste Advisory Commission

The commission will review reports regarding recycling, landfill status, and collections. Discussion includes bulky waste collection and future residential collection zones.

• Review of public comments
• Reports on Recycling/Recovered Materials Processing Facility (RMPF)/TRS
• Landfill status report
• Discussion of bulky waste collection
• Review of residential collection zones and franchise arrangements

The Solid Waste Advisory Commission unanimously adopted its by-laws and voted to move the issue of zoning and franchising to the Mayor and Commission. The commission also discussed strategies to address illegal dumping through regular bulky waste collection.

• Approved January 25, 2023 minutes (unanimous)
• Approved November 16, 2022 minutes (unanimous)
• Adopted By-Laws as presented (unanimous)
• Moved zoning and franchising issue to the Mayor and Commission (unanimous)

Deferred Compensation Board

The Deferred Compensation Board will review the annual Investment Policy Statement and evaluate the performance of professional firms serving as advisors or acting on behalf of the plan. They will also consider a plan participant census report and hear a presentation from AIG on Plan Review and Secure 2.0.

• Plan Review and Secure 2.0 presentation by Lilia Pivetta and Roger Pearson of AIG
• Annual review of the Investment Policy Statement
• Plan Participant Census Report
• Performance review of professional firms serving the Board or Deferred Compensation Plan

The Board approved the November 29, 2022 meeting minutes and accepted the current Investment Policy Statement. Members agreed to request performance data from consultant Aon to evaluate potential changes to fund offerings and age-targeted funds.

• Approved minutes of November 29, 2022 regular meeting (unanimous)
• Accepted current Investment Policy Statement with no changes (unanimous)
• Agreed by consensus to request performance data from Aon on funds and target date fund families
• Agreed by consensus to hold a special meeting in April to discuss Aon findings

Safety and Justice Committee

The committee is meeting to discuss zoning questions regarding recovery and re-entry centers with the Planning Department Director. Members will review reentry guides and discuss a record restriction event. The meeting includes planning for recommendations to be submitted to the Mayor.

• Zoning questions regarding recovery/re-entry centers with Planning Department Director Brad Griffin
• Review of Georgia Justice Project FAQs
• Review of Southern Center for Human Rights Georgia Reentry Guide
• Discussion of an upcoming Record Restriction Event
• Drafting of committee recommendations to the Mayor

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission will vote on shortlisting four artists at $750 each for the Firefly project and on allocating an additional $15,000 for Bishop Park. The meeting also includes updates on SPLOST public art scoping, community center mural proposals, and other ongoing projects.

• Vote on shortlisting 4 artists at $750 each for Firefly project
• Vote on additional $15,000 for Bishop Park
• Presentation and vote on community center mural proposal
• SPLOST project updates: Clayton, Greenway Tallassee, etc.
• Use of operations funds: plaques at $20,000 and other outreach projects

The Commission approved funding for art installations at Bishop Park, Heard Park, and Lay Park, as well as the replacement of the 'Frequency' art pieces. It also authorized payments for design fees related to the Firefly Trail and Classic Center Arena projects.

• Approved up to $20,000 for plaques for 60 ACC bus shelters (Unanimous)
• Approved replacement and reinstallation of 'Frequency' art pieces with modifications (Unanimous)
• Approved $18,000 for youth-focused murals at Heard Park and Lay Park (Unanimous)
• Approved $3,000 for four finalists' design fees for Firefly Trail SPLOST project (Unanimous)
• Approved $15,000 for a second pedestrian gate at Bishop Park (Unanimous)
• Approved up to $9,600 for Classic Center Arena design fees (Unanimous)
• Approved February 2023 meeting minutes (Unanimous)

Community Tree Council

The council will discuss details for an Arbor Day event and vote on a President-Elect. Members are also reviewing committee schedules, tree canopy requirements, and potential bus stop planting partnerships.

• Vote to elect President-Elect and confirm 2023 work groups
• Discussion of fee-in-lieu for plantings and minimum tree canopy requirements
• Proposed addition of tree ordinance requirements to the C-D zoning district
• Potential bus stop planting partnership with KACCB & ACC Transit
• Upcoming Olli classes on 2/24 and a tree walk on 2/27

Athens Downtown Development Authority

The Athens Downtown Development Authority Board of Directors is meeting to review planning and business services reports. The board will discuss design services for College Square and a facade grant application for 134 and 136 E. Clayton Street.

• Smith Design Services design for College Square
• Janey Mae Cooley Façade Grant application for 134, 136 E. Clayton Street
• Eat & Drink Downtown restaurant/gift card promotion
• Downtown Banner Program
• College Avenue Parking Deck Repairs

Pension Board

The Pension Board will review investment activity through January 2023 and the Investment Policy Statement. The body will also examine a plan participant census report from December 31, 2022.

• Investment activity reports from PFM Asset Management
• Investment Policy Statement review
• Plan Participant Census Report dated December 31, 2022
• GAPPT Training Conference scheduled for March 20-23, 2023

The Pension Board approved the minutes from November 17, 2022. Members reviewed investment activity through January 31, 2022, and conducted an annual Investment Policy Statement review with no changes proposed.

• Approved November 17, 2022 Minutes (unanimous)
• Investment Policy Statement review completed with no changes proposed
• Agreed by consensus to present Plan Participant Census Report data in graphic form at the August meeting

TAD Advisory Committee - Mall Area

The Mall Area Redevelopment Committee is holding a special called meeting to review the mall timeline. Members will also continue discussions regarding the Community Benefits Agreement.

• Update of Mall Timeline
• Discussion of the Community Benefits Agreement

The committee discussed the timeline and requirements for a Community Benefits Agreement (CBA), noting a vote is required by February 21, 2023. Members discussed the role of a Verification Agent and the appeal process for the agreement. No final decision on the CBA was made during this meeting.

• Approved amended agenda (Unanimous)

TAD Advisory Committee - Mall Area

The Mall Area Redevelopment Committee is reviewing a financial evaluation of The Leaven Group application. Members are discussing a Community Benefits Agreement in preparation for a vote on February 6.

• Financial Evaluation of The Leaven Group Application presented by David Corbin of SMC Terminus Group, Inc.
• Explanation of Community Benefits Agreement by Dan McRae of Seyfarth Shaw LLP
• Discussion of the Community Benefits Agreement with the development group and legal counsel

The committee received a financial evaluation of the Leaven Group application and an explanation of the Community Benefits Agreement. The report indicated the project would not generate enough tax increment to cover requested costs under the current timeline. No final votes were taken on the project application.

• Approved agenda (Unanimous)
• Approved January 30th minutes (Unanimous)

Planning Commission

The Athens-Clarke County Planning Commission is meeting to review two land-use requests. The body will discuss a rezone for a property on Classic Road and a planned development amendment for properties on Lavender and Jefferson Roads.

• Rezone request for 286-296 Classic Road from General Business and Employment Center to Mixed-Density Residential
• Planned Development Amendment for 102 Lavender Road and 6017, 6045, & 0 Jefferson Road

The Planning Commission voted to recommend the denial of a Planned Development amendment for properties on Lavender Road and Jefferson Road. The commission also reviewed a rezone request for Classic Road, which was received with comments only.

• Recommended denial of Planned Development amendment for 102 Lavender Road and Jefferson Road properties (6-1-1)
• Approved January 5, 2023 meeting minutes (unanimous)
• Introduced staff reports and submitted documents into the official record (unanimous)

Keep Athens-Clarke County Beautiful (KACCB) Board

The board will review reports from the Treasurer and Executive Director. Discussion includes committee updates on membership, analytics, public relations, and business recognition.

• St. Patrick’s Day Event planning
• UGA MBA Blacks In Business Clean-Up on March 17
• Litter Abatement Steering Committee meeting on February 9
• Westchester N’hood Cleanup Event on February 25
• Tire Round Up from March 26 to April 1

The board approved the treasurer's report for October 2022 through January 2023 and authorized $400 for the Green Life Awards. Members also approved the previous meeting minutes and a new slate of board officers.

• Approved meeting minutes and new slate of board officers
• Approved Treasurer's Report (October 2022 - January 2023)
• Approved $400 for Green Life Awards rocks and gift certificates

Joint Development Authority of the Athens-Clarke County Unified Government & the City of Winterville

The Joint Development Authority will consider a construction contract for the Northeast Georgia FoodBank expansion. The board will also vote on a bylaw amendment regarding the removal of board members and elect a new Chair and Secretary.

• Vote on construction contract for Northeast Georgia FoodBank expansion
• Vote on bylaw amendment regarding removal of Board of Directors members
• Election of JDA Board Chair
• Election of JDA Board Secretary
• Presentation of JDA Annual Audit by Rushton and Company

The Joint Development Authority approved a construction contract with Kevin Price Construction for the Northeast Georgia Food Bank expansion. The board also approved a bylaw amendment regarding the removal of board members and designated Ilka McConnell as the signatory for the project.

• Approved construction contract for Northeast Georgia Food Bank expansion (Unanimous)
• Designated Ilka McConnell as signatory for Food Bank expansion documents (Unanimous)
• Approved bylaw amendment regarding removal of Board of Directors members (Unanimous)
• Tabled nomination and vote for JDA Board Chair (Unanimous)
• Tabled nomination and vote for JDA Board Secretary (Unanimous)
• Tabled discussion of future loan program (Unanimous)
• Approved agenda and minutes from 11/2/2022 meeting (Unanimous)

TAD Advisory Committee - Mall Area

The committee is meeting to review a Tax Allocation District (TAD) financing application from The Leaven Group. Members will analyze the application, economic analyses, and community benefits agreement for discussion at a subsequent meeting.

• Presentation of TAD Financing Application from The Leaven Group, Jon Williams (W&A Engineering), and Brian Lu (The Leaven Group)
• Presentation of Mall Area TAD Advisory Committee’s Recommendation by Caitlin Dye

The committee reviewed a Tax Allocation District (TAD) financing application from The Leaven Group and discussed project density, risk, and affordability. No final decision was made on the application; members will analyze the information prior to the next meeting.

• Approved agenda (Unanimous)
• Approved September 9th minutes (Unanimous)

TAD Advisory Committee - Mall Area

The Mall Area TAD Advisory Committee is meeting to continue discussions regarding a financing application from The Leaven Group. The committee intends to document a recommendation for the Mall Area Redevelopment Committee.

• TAD Financing Application from The Leaven Group
• Approval of 2023 Meeting Schedule

The Mall Area TAD Advisory Committee unanimously recommended that the Mall Area Redevelopment Committee approve a financing application from The Leaven Group. The proposed project includes a mixed-use development with retail, housing, and infrastructure improvements.

• Unanimously approved recommendation for The Leaven Group's TAD funding application
• Approved meeting agenda (unanimous)
• Approved minutes from 1.25.23 meeting (unanimous)

SPLOST Site Selection Committees

The Judicial Center Site Selection Committee will review and approve October 2022 meeting minutes, receive a recap of the site selection process to date, and hear an update on potential sites. The meeting is open to the public and can be viewed in person or online.

• Recap of site selection process to date
• Update on potential site process
• Approval of October 5, 2022 meeting minutes
• Introduction of new members Beverly Logan and Sarah Morang
• Next meeting proposed for February 23, 2023

The committee reviewed the current site selection process and a map of 'Must Have' areas. Staff discussed the viability of the Federal building and sites on E. Broad Street and Hickory Street.

• Approved meeting minutes dated October 5, 2022 (unanimous)

TAD Advisory Committee - Mall Area

The Mall Area TAD Advisory Committee is continuing discussions regarding a financing application submitted by The Leaven Group. Members will hear further comments and answers from the development group and legal counsel. The committee is preparing to offer a recommendation at the upcoming January 27 meeting.

• Discussion of TAD Financing Application from The Leaven Group

The committee reviewed the January 23, 2023 Mall Development Plan and discussed its impact on housing and infrastructure. Members identified specific concerns regarding water drainage, rental pricing, and the size of the TAD request. The committee agreed to submit individual feedback by January 27, 2023, to create a final assessment.

• Approved meeting agenda (Unanimous)
• Approved previous meeting minutes (Unanimous)
• Agreed to submit individual feedback on infrastructure, housing, youth, and economic development by January 27, 2023
• Scheduled final assessment review for January 27, 2023

Human Relations Commission

The Athens-Clarke County Human Relations Commission will meet to review a Strengths, Weaknesses, Opportunities, and Challenges (SWOC) analysis from a previous meeting and refine a draft work plan or annual calendar. The agenda also includes approval of minutes and public comment periods.

• Review of SWOC analysis from last meeting
• Refinement of draft work plan or annual calendar
• Public comment periods for old and new business

The Commission approved the November meeting minutes and the January agenda. Members spent the session refining a draft work plan, focusing on the Non-Discrimination Ordinance and community awareness strategies, which will be finalized and revisited at the next meeting.

• Approved November meeting minutes with amendments (12-1)
• Approved January meeting agenda (unanimous)
• Agreed to form a subcommittee to address Non-Discrimination Ordinance inaccessibility
• Agreed to form a subcommittee to develop an action plan for raising community awareness of the HRC
• Removed 'plan to conduct a needs assessment' as a milestone
• Removed 'form subcommittees as appropriate' from the work plan as redundant
• Agreed to include 'identifying, supporting, and amplifying' community celebrations and events under community outreach

Solid Waste Advisory Commission

The commission will review reports on recycling, landfills, and collections. Members are also tasked with discussing residential collection zones and potential ordinances regarding plastic bags and Styrofoam.

• Draft ordinance to eliminate plastic bags and Styrofoam containers
• Review of landfill expansion and property recommendations
• Recommendations on residential collection zones and franchise arrangements
• Discussion of composting and bio-solids
• Review of odor complaints

The commission reviewed reports on recycling market declines and mechanical issues at the ACC Materials Recycling Facility. Members discussed the process for making a recommendation to the Mayor and Commission regarding waste franchising. No formal votes were taken due to a lack of quorum.

• Approval of November 16, 2022 minutes deferred due to lack of quorum

Public Safety Civilian Oversight Board

The board will meet to approve previous minutes and hold a discussion with Mayor Kelly Girtz. The meeting is open to the public, though public comments are only received at the request of the Committee Chairperson.

• Approval of December 21, 2022 minutes
• Discussion with Mayor Kelly Girtz

Athens in Motion Commission

The commission is reviewing the 5-year revision process for the Athens in Motion Plan, including goals, public engagement, and project networks. Members are voting on a new logo and specific funding for safety gear and mapping tools. The body is also receiving updates on transportation projects and trail lighting.

• $3.5K to re-open WikiMap
• $2K for reflective vests and safety tools
• Proposed $3K for a social media intern
• Discussion on Greenway/Firefly Trail lighting
• Updates on Prince Avenue, Barber Street, Cherokee Road, and Riverbend Road projects

The Commission approved a new logo and authorized $12,000 in spending for a WikiMap, public outreach, safety vests, and a social media intern. Additionally, the body authorized staff to explore curb cuts at the Firefly Trail trailhead.

• Approved logo #1 with refinements
• Approved $3.5K to re-open WikiMap
• Approved $3.5K for public engagement and outreach
• Approved $2K for reflective vests and safety tools
• Approved $3K for a social media intern
• Authorized ACC Staff to explore curb cuts at the Firefly Trail trailhead

Airport Authority

The Authority will review financial, operations, and capital improvement updates. The meeting includes a discussion on the Lexington Highway Corridor and the finalization of the AHN Strategic Plan. Additionally, the body will conduct elections for Chair and Vice Chair.

• Lexington Highway Corridor Update
• AHN Strategic Plan update and finalization
• Election of Chair
• Election of Vice Chair

The board elected new leadership and approved the December meeting minutes. The Airport Manager provided updates on hangar leasing, runway resurfacing, and the completion of the Runway Obstruction Free Area project.

• Approved December meeting minutes (unanimous)
• Elected Grant Tribble to Chair position (unanimous)
• Elected Jeff Benjamin to Vice Chair position (unanimous)

Vision Committee

The Vision Committee is meeting to review FY24 Community Development Block Grant (CDBG) applications and prioritizations for Public Services, Affordable Housing, and Economic Development. The agenda includes an introduction of HCD staff, a review of the FY21-25 Consolidated Plan goals, and a discussion of CDBG eligible activities. The committee will also review the FY24 CDBG schedule and address final questions.

• Review of FY24 CDBG applications for Public Services, Affordable Housing, and Economic Development
• Vision Committee first review of prioritizations and second review of FY24 CDBG applications
• Discussion of CDBG FY24 eligible activities
• Review of ACC HCD FY21-25 Consolidated Plan Goals and Objectives
• Review of FY24 CDBG schedule

The Vision Committee met to conduct the first review of prioritizations and the second review of FY24 CDBG applications. The review covered public services, affordable housing, and economic development applications.

• Reviewed FY24 CDBG Public Services applications
• Reviewed FY24 CDBG Affordable Housing applications
• Reviewed FY24 CDBG Economic Development applications

TAD Advisory Committee - Mall Area

The Mall Area TAD Advisory Committee is meeting to review a Tax Allocation District financing application from The Leaven Group, presented by Jon Williams of W&A Engineering and Brian Lu. The committee will also read a recusal letter from Chair Michael Seibert, discuss their responsibilities, and prepare questions for the next meeting on January 25, 2023.

• Reading of recusal letter from Committee Chair Michael Seibert
• Presentation of TAD financing application from The Leaven Group, Jon Williams (W&A Engineering), and Brian Lu
• Committee to analyze application and prepare questions for January 25 meeting

The committee received a presentation on the Mall Redevelopment Project, including details on financing, housing, and retail plans. No vote was taken on the TAD financing application; the committee will discuss the application prior to the next meeting.

• Approved agenda (unanimous)
• Approved minutes (unanimous)

Stormwater Advisory Committee

The committee will hear a financial planning report from Stantec and discuss extent of service options. They will also consider approving minutes from the August 2022 meeting and take public comments.

• Financial Planning Report from Stantec
• Discussion of extent of service options
• Approval of August 16, 2022 meeting minutes
• Public comments

The committee approved the August minutes and January agenda. Members discussed stormwater infrastructure costs, including a $19 million deficit for live stream pipe replacement and the impact of inflation on expenses.

• Approved August minutes
• Approved January agenda

Board of Health

The Board of Health is meeting to elect officers and receive district updates. The agenda includes discussions on the FY24 Budget and Environmental Health.

• Election of officers
• FY24 Budget discussion
• Environmental Health report

The Board approved the FY24 budget request for $946,354 and swore in three new board members. Officers were elected, though the secretary position remains vacant. The board also received updates on new HIV preventive services and food truck permit changes.

• Approved FY24 budget request of $946,354
• Approved minutes from the October meeting
• Sworn in Timothy Pierce-Tomlin (CEO of Governing Authority), Melissa Darden (Advocate for Consumers), and Chendamoni Beaty (Consumer Licensed Nurse)
• Elected Tionya Lawrence as Chairperson and Amy Roark as Vice Chairperson
• Decided to appoint the vacant secretary position at the next meeting

Athens Downtown Development Authority

The Board of Directors will review updates on downtown trash collection and a parking management agreement. The meeting includes a report on a rezone at 660 W. Broad Street and a grant application for downtown entrepreneurs.

• 660 W. Broad Street Rezone (Information Only)
• Downtown Entrepreneur Grant Application from Theodore Brown
• Parking Management Agreement
• Update on downtown trash collection from ACC Solid Waste Department

Board of Elections

The Athens-Clarke County Board of Elections will consider changes to voter precincts for the 2024 elections and advance voting logistics for the March 2023 special election. The board will also elect its leadership for 2023 and review the departmental budget proposal for FY24.

• Discussion of changes to voter precincts for 2024 elections
• Advance voting for the March 2023 special election
• Election of board leadership for 2023
• Status of letter to CCSD about improving election logistics
• Approval of minutes from three prior meetings

The Board approved the 2023 monthly meeting calendar and the advance voting proposal for the March special election. Board leadership for 2023 was elected, and discussions regarding 2024 voter precinct changes were tabled.

• Approved 2023 Monthly Meeting Calendar with February date changed to the 21st (unanimous)
• Approved advance voting proposal for March special election (unanimous)
• Tabled discussion on 2024 voter precinct changes until February (unanimous)
• Elected Rocky Raffle as Chairperson (5-0)
• Elected Ann Till as Vice Chairperson (5-0)
• Elected Adam Shirley as Secretary (5-0)
• Approved Sept 20, 2022 special meeting minutes (3-2)
• Approved Dec 6 and Dec 13, 2022 meeting minutes (unanimous)

Community Tree Council

The Community Tree Council is meeting to confirm 2023 work groups, committee members, and a President-Elect. The body will also discuss the MLK Day Planting Event and the 2023 meeting schedule.

• Vote for President-Elect
• Discussion of MLK Day Planting Event details
• Confirmation of 2023 work groups and committee members
• Treasurer's report showing a checking account balance of $1,875.70 as of 01/07/2023
• Policy Committee discussion on fee in lieu standards for development and canopy tree quality point systems

The council approved the renewal of all member terms expiring December 31, 2022, and confirmed Patrick Perry as President and Pam Knox as Treasurer for 2023. The council also approved a planting event for MLK Day on January 16, 2023. Financial reports for the money market, checking, and PayPal accounts were accepted.

• Approved October meeting minutes
• Approved Treasurer's report (Money Market: $10,029.49; Checking: $1,769.45; PayPal: $1,646.54)
• Approved renewal of all member terms expiring December 31, 2022
• Confirmed Patrick Perry as President and Pam Knox as Treasurer for 2023
• Approved MLK day service planting event for January 16, 2023

Athens Cultural Affairs Commission

The Athens Cultural Affairs Commission will review updates on various SPLOST projects. The commission is also scheduled to vote on the type and location of art for Bishop Park.

• Vote on Bishop Park art location and type
• Updates on SPLOST projects including Clayton, Greenway, Firefly, and Tallassee
• Budget report
• Poet Laureate project updates

The commission approved the FY 2024 operating budget and a recommendation for a decorative gate at Bishop Park. Arts in Community Awards will not be awarded this fiscal year. The commission also reviewed a website mock-up and discussed upcoming project selection panels.

• Approved FY 2024 operating budget of $45,000 (Unanimous)
• Approved recommendation for Bishop Park public art project to be a gate at the southern entrance (Unanimous)
• Approved November 2022 meeting minutes (Unanimous)
• Determined Arts in Community Awards will not be awarded this fiscal year
• Tabled Arts in Community Awards budget discussion
• Tabled Commission Retreat Proposal

Planning Commission

The Athens-Clarke County Planning Commission will review the draft 2023 Comprehensive Plan 5-Year Update. The meeting also includes discussions on master planned developments and rezoning requests for properties on Stone Mill Run, Baldwin Street, Olympic Drive, and Commerce Road.

• Draft Review and Approval of 2023 COMPREHENSIVE PLAN – 5 Year Update
• Master Planned Development for 199 Stone Mill Run & 450 Baldwin Street
• Preliminary Planned Development for 505 & 515 Olympic Drive
• Rezoning request for 1545 Commerce Road from General Business and Employment Center to Employment Center

The Commission recommended approval of a zoning change for a development at 199 Stone Mill Run and 450 Baldwin Street. It also recommended approval of the 2023 Comprehensive Plan Draft and denied a rezoning request for 1545 Commerce Road.

• Recommended approval of 2023 Comprehensive Plan Draft (unanimous)
• Recommended approval of Future Land Use change for 199 Stone Mill Run & 450 Baldwin Street (unanimous)
• Recommended approval with conditions of Zoning request for 199 Stone Mill Run & 450 Baldwin Street (7-2)
• Recommended a table of the proposal for 505 & 515 Olympic Drive (unanimous)
• Recommended denial of Future Land Use request for 1545 Commerce Road (unanimous)
• Recommended denial of Zoning request for 1545 Commerce Road (unanimous)

Keep Athens-Clarke County Beautiful (KACCB) Board

The Keep Athens-Clarke County Beautiful Board is reviewing committee reports and planning upcoming environmental service projects. The meeting includes updates on revenue, expenditures, and scheduled community events for early 2023.

• Planning for St. Patrick’s Day Event (March 17)
• UGA MBA Blacks In Business Clean-Up (March 17)
• $500 LWYL Grant to the Athens Area Homeless Shelter
• Tire Round Up event from March 26 to April 1
• Upcoming MLK Day of Service on January 16

The board approved the November meeting minutes and the quarterly treasurer's report. Members authorized up to $500 for the Neighborhood Cleanup initiative to purchase participant incentives. The board also reviewed 2023 goals and staff responses to retreat questions.

• Approved November meeting minutes
• Approved Treasurer's Report (July 2022 – December 2022)
• Approved up to $500 for Neighborhood Cleanup initiative incentives