Ardmore public meetings in 2022

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will hold a regular meeting to consider the agenda, approve the November 21st minutes, receive staff reports, and discuss updates on programs, events, membership, and rounds played. The board will also discuss and take action on new scorecards. The agenda is mostly routine, with the only substantive action item being the scorecards.

• Discussion and action on new scorecards
• Approval of November 21st minutes
• Staff reports by Craig Palmer, Golf Course Superintendent
• Updates on programs/events and membership/rounds by Doug Hargis, Manager

City Commission

The Ardmore City Commission will hold a regular meeting to consider routine items including a proclamation, consent agenda items, and two purchases. They will vote on buying two pickup trucks for Parks and Recreation totaling $88,932, and a utility relocation agreement with ODOT for Highway 142. The consent agenda includes acknowledging a wastewater treatment plant construction permit and approving a railroad service asset sale agreement.

• Purchase of two pickup trucks for Parks and Recreation: $46,369 and $42,563, total $88,932 from Joe Cooper Ford
• Utility relocation agreement with ODOT for water and sewer lines for Highway 142 improvements
• Consent: acknowledge DEQ construction permit for wastewater treatment plant at Ardmore Municipal Airport
• Consent: approve asset sale agreement between Ardmore Development Authority and WP Global, LLC for railroad transportation service
• Proclamation declaring January 2023 as National Mentoring Month

Public Works Authority

The Ardmore Public Works Authority is meeting to consider routine consent items, including ratifying a construction permit for a wastewater treatment plant at the municipal airport and approving a utility relocation agreement with the Oklahoma Department of Transportation for State Highway 142. The agenda also includes approval of previous meeting minutes and any new business that may arise.

• Ratify construction permit from Oklahoma DEQ for wastewater treatment plant at Ardmore Municipal Airport
• Approve utility relocation agreement with ODOT for water and sewer lines for State Highway 142 project
• Approve minutes of December 5, 2022 meeting

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will meet to consider routine reports and several action items, including approving minutes and the November financial report. The board will also vote on expanding its boundaries one block east on Main Street, updating its bank signature card, and issuing a debit card to a board member.

• Approve minutes from Nov 17, 2022 special meeting
• Accept November 2022 financial report
• Expand AMSA boundaries one block east on Main Street
• Amend bank signature card at First National Bank with new slate
• Issue debit card to Kelly Bell at First National Bank

Ardmore Public Library Board

The Ardmore Public Library Board is holding its regular December meeting. The agenda is mostly routine: approving the prior meeting's minutes, reviewing November 2022 expenditures, and hearing the director's report on library programs and the automation project. No major decisions or public hearings are listed.

• Approve minutes of November 8, 2022 meeting
• Review list of expenditures for November 2022
• Update on current and future library programs
• Update on Library Automation Project

Ardmore Development Authority

The Ardmore Development Authority is holding a special meeting to consider routine approvals (minutes, financials) and several action items. The most consequential item is a proposed advance of up to $27,326,577.80 for additional equipment for Michelin North America's Ardmore plant under an existing loan/lease agreement. The board will also consider declaring surplus items, entering executive session for economic development and a CEO performance evaluation, and possibly approving that evaluation.

• Approve November 2022 financials
• Declare surplus broken/abandoned items (Exhibit A)
• Enter executive session for economic development and CEO performance evaluation
• Approve advance up to $27,326,577.80 for Michelin North America Ardmore equipment
• Approve President & CEO performance evaluation

Regional Park Authority

The Ardmore Regional Park Authority Board is holding a special called meeting to review and potentially approve the November minutes and financial report, hear staff reports from Parks and Recreation, and receive updates on Lakeview Golf Course and the Chigger Chase event. The agenda also includes a period for new business not known at the time of posting, as allowed by Oklahoma law.

• Review and accept Financial Report and approval or rejection of amendments
• Update on Lakeview Golf Course
• Update on the Chigger Chase
• Approval of November minutes
• Parks and Recreation staff reports

Ardmore Tourism Authority

The Ardmore Tourism Authority will hold its regular meeting on December 8, 2022, to consider routine items such as approving minutes and the treasurer's report, and to decide on an incentive request from Uncanny Comic Expo. The board will also enter executive session to evaluate the President & CEO's performance and may approve that evaluation. Updates will be given on marketing, Hardy Murphy Coliseum, Ardmore Main Street, The Goddard Center, and Create Ardmore.

• Incentive request from Uncanny Comic Expo
• Approval of minutes from October 27, 2022 meeting
• Acceptance of treasurer's report for October 2022
• Executive session for President & CEO performance evaluation
• Updates on Hardy Murphy Coliseum and other local organizations

Planning Commission

The Ardmore Planning Commission will hold a public hearing on two items: a request from the Oklahoma Department of Veteran Affairs to rezone about 268 acres at 4560 Refinery Road from agricultural to public facilities, and a city proposal to amend the Unified Development Code regarding conditional use permits for temporary shelters. The commission may approve, deny, or amend these items. The meeting is procedural and includes agenda approval and minutes.

• Rezoning request for 268 acres at 4560 Refinery Road from AG to PFI (Case #Z22-14)
• Amendment to UDC Section 501 for conditional use permit requirements (Case #TX22-12)
• Amendment to UDC Section 314 to add requirements for temporary shelter conditional use permits
• Public hearing on both items
• Approval of minutes from November 3, 2022 meeting

Public Works Authority

The Ardmore Public Works Authority will meet on December 5, 2022, to consider routine consent agenda items, primarily ratifying three truck purchases for the Sewer Collection and Water Distribution departments. The meeting follows the regular City Commission meeting and includes approval of minutes and any new business that could not have been foreseen when the agenda was posted.

• Ratify purchase of 1/2-ton truck for Sewer Collection from Vance County Ford, $35,636.00
• Ratify purchase of 1/2-ton truck for Water Distribution from Vance Country Ford, $35,636.00
• Ratify purchase of 1 1/2-ton truck for Water Distribution from Vance Country Ford, $84,954.28
• Approve minutes of October 17, 2022 meeting

City Commission

The Ardmore City Commission will consider routine consent items and several contracts, including a $218,231 bid for City Hall elevator modernization, a $2.5 million bid denial for 8th Avenue NW improvements, and multiple equipment purchases. They will also vote on a resolution setting an election for a commissioner-at-large and several lease agreements.

• Bid for City Hall elevator modernization: $218,231.33 from TK Elevator
• Denial of $2,528,900 bid from Silverstar Construction for 8th Avenue NW pavement and storm sewer project
• Lease agreement with Ardmore Tag Agency for 2001 Veterans Boulevard, Suite B
• Termination of lease with Ardmore Garden Club for Old Carnegie Library, 511 Stanley Avenue SW
• Purchase of Freightliner dump truck ($102,824) and dump body ($39,190.20) for Street Department

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will hold a regular meeting to consider the agenda, approve the October minutes, hear staff reports, and receive updates on current programs/events and membership/rounds played in June 2022. No other business is listed, and the agenda is otherwise procedural.

• Approval of October 17 minutes
• Staff report by Craig Palmer, Golf Course Superintendent
• Update on current programs/events by Doug Hargis, Golf Course Manager
• Update on membership and rounds played in June 2022 by Doug Hargis

Ardmore Development Authority

The Ardmore Development Authority is meeting to consider several financial and development items, including accepting October 2022 financials, approving a 5-year capital improvement program for the Ardmore Airpark, and entering a $3.28 million contract for phase 1 of waterline replacement. The board will also vote on a ground sublease with Dolese Bros. Co. and a rail asset purchase agreement with Watco, and may enter executive session to discuss economic development matters.

• Approve $3,284,095.70 contract with Steve Bean Construction, Inc. for Airpark waterline replacement phase 1
• Accept Ardmore Airpark 5 Year Capital Improvement Program (presented by H.W. Lochner)
• Approve 2-year ground sublease with Dolese Bros. Co. at $5,100/year (Dec 1, 2022 – Nov 31, 2024)
• Approve rail asset purchase agreement with Watco for $280,000
• Approve October 2022 financials and October 17, 2022 meeting minutes

City Commission

The Ardmore City Commission will hold public hearings and vote on three land-use items: rezoning 413 12th Ave NW from commercial to single-family residential, a conditional use permit for a group home at 821 Mulberry St, and a conditional use permit for a communication tower at 3440 Cypert Way. The consent agenda includes appointments to the Regional Park Trust Authority and a ground sublease at the municipal airpark. The commission will also consider an ordinance to expedite wireless modifications for public safety and authorize negotiations for a Mountain Lake management position.

• Rezone 413 12th Ave NW from CC to RS-6
• Conditional use permit for group home at 821 Mulberry St
• Conditional use permit for communication tower at 3440 Cypert Way
• Ordinance 3144 expediting limited wireless modifications
• Ground sublease at Ardmore Municipal Airpark with Dolese Brothers Company

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority board will meet to consider approving the minutes from its October 20th meeting and the monthly financial report for October 2022. Committee reports and the manager's report will also be presented. The agenda is largely routine, with no major policy decisions listed.

• Approval of minutes from October 20, 2022 board meeting
• Approval of monthly financials for October 2022
• Reports from Financial, Facilities, and Marketing Committees
• Manager's report by Jeff Storms

Main Street Authority

The Ardmore Main Street Authority board will consider approving the minutes, October financial report, and an audit, plus a Santa Fe Depot kitchen remodeling quote of $12,372.51 and several kitchen equipment purchases. They will also vote on a new administrative assistant job description with added promotions duties and a courtesy rental policy for Depot Park requiring insurance and a $100 fee. The meeting includes routine consent agenda items and committee reports.

• Approve Santa Fe Depot kitchen remodeling quote from Greg Grant at $12,372.51
• Approve purchase of two-compartment deep sink, commercial refrigerator, catering oven, cabinets, wire shelving, countertop (each under $2,500-$3,000)
• Approve administrative assistant job description with added promotions and event planning duties
• Approve courtesy rental policy for Depot Park requiring liability insurance and $100 service fee
• Accept October 2022 financial report and 990/audit from Casey Russell CPA

City Commission

This is a special meeting of the Ardmore City Commission with three discussion-only items, meaning no official action will be taken. The commission will discuss Woodside Energy, a raw water rights purchase, and invasive species (zebra mussels and hydrilla) in City Lake, all presented by the Director of Utilities.

• Discussion of Woodside Energy
• Discussion of Raw Water Rights Purchase
• Discussion of Invasive Species in City Lake (Zebra Mussels and Hydrilla)

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust will hold a regular meeting to consider and possibly act on several items, including approval of meeting minutes, financial reports, and a revision of the mission statement. The board will also discuss and potentially vote on staff-related matters such as Christmas bonuses, a Christmas party budget, an apparel budget, and a second sound system for the gym. Other items include cell phone plans, a donated pickup truck, insurance renewals, and a bank account name change.

• Consideration of September and October financial reports (pending audit)
• Discussion of MLK speaker and ACBL sponsorship
• Consideration of revision to HFV Wilson Community Center Trust Mission Statement
• Consideration of cell phone plans for Community Center programs
• Consideration of donation of pickup truck from Dustin and Candis Stanton

Ardmore Public Library Board

The Ardmore Public Library Board is holding a regular meeting with routine items: approving the agenda and prior minutes, reviewing October 2022 expenditures, and receiving a director's report on library programs and the automation project. No major decisions or public hearings are listed; the agenda is mostly procedural.

• Approve minutes of October 11, 2022 meeting
• Review list of expenditures for October 2022
• Update on current and future library programs
• Update on Library Automation Project

City Commission

The Ardmore City Commission will hold public hearings and consider ordinances to rezone property at 413 12th Avenue NW, renew two sales taxes (0.25% for economic development and 0.50% for infrastructure), and call special elections for February 14, 2023. They will also vote on conditional use permits for a group home at 821 Mulberry Street and a communication tower at 3440 Cypert Way, plus accept a $429,995 bid for library HVAC units. Several routine items are on the consent agenda.

• Public hearing and ordinance to rezone 413 12th Avenue NW from CC to RS-6
• Ordinance 3142: renew 0.25% sales tax for Ardmore Development Authority, election Feb 14, 2023
• Ordinance 3143: renew 0.50% sales tax for water/wastewater, streets, police/fire capital, election Feb 14, 2023
• Conditional use permit for lodging/boarding house at 821 Mulberry Street
• Accept low bid of $429,995 from Wattie Wolfe Company for 12 HVAC units at Ardmore Public Library

Planning Commission

The Ardmore Planning Commission is holding a special meeting to consider five items: two minor subdivision plats, one rezoning, and two conditional use permits. The commission will take action on each case, which will then go to the City Commission on November 7, 2022.

• Minor subdivision plat for 1 lot on 32.14 acres (Williams Addition) at Freedom Way, Case #FP22-12
• Minor subdivision plat for 2 lots on 4.79 acres (Lambert Addition) at 3000 Chickasaw Blvd, Case #FP22-13
• Rezoning of 9,200 sq ft from CC to RS-6 at 413 12th Avenue NW, Case #Z22-13
• Conditional use permit for lodging/boarding house at 821 Mulberry Street, Case #C22-03
• Conditional use permit for communication tower at 3440 Cypert Way, Case #C22-04

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board is holding a regular meeting to approve minutes, review and accept the financial report, and hear staff reports. They will also receive updates on the Lakeview Golf Course and the HFV Wilson Community Center. No new business was known at the time the agenda was posted.

• Review and accept financial report and consider any amendments
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Approval of August minutes

Ardmore Tourism Authority

The Ardmore Tourism Authority is holding its regular meeting to consider routine administrative items, including approving minutes, accepting the treasurer's report, appointing a nominating committee, engaging an auditor, and approving an incentive request. The agenda is largely procedural with no major policy decisions or public hearings.

• Approve minutes from September 22, 2022 meeting
• Accept treasurer's report for September 2022
• Appoint nominating committee for trustee terms beginning January 2023
• Engage Mary E Johnson and Associates for FY 2022 audit
• Approve incentive request from Southwest Reining Horse Association

Historic Preservation Board

The Ardmore Historic Preservation Board will hold a special meeting to consider four certificates of appropriateness for work on historic properties, including a privacy fence, painting a utility meter, affixing a sign, and an emergency demolition request. The board may approve, deny, or amend these requests. The meeting also includes routine approval of the agenda and minutes from a prior meeting.

• Certificate of Appropriateness for privacy fence at 115 East Main Street (Case #HP22-10)
• Certificate of Appropriateness to paint utility meter at 220 West Main Street (Case #HP22-11)
• Certificate of Appropriateness to affix sign at 101 West Main Street (Case #HP22-12)
• Emergency demolition request for deteriorating awning at 123 West Main Street by Daniel Romo

Cemetery Board

The Ardmore Cemetery Advisory Board is meeting to approve the agenda and minutes from August, hear a staff report from Cemetery Superintendent Susie McCracken, and discuss regular business items including columbarium placement and cemetery signage. The meeting is open to the public and official action can only be taken on items listed on the agenda.

• Discuss columbarium placement
• Cemetery signage
• Approve August 18, 2022 meeting minutes
• Staff report by Cemetery Superintendent Susie McCracken

Public Works Authority

The Ardmore Public Works Authority is meeting to consider consent agenda items, including ratifying a city commission resolution that sets utility rates for water, wastewater, and sanitation services, and approving an annual payment of $84,082 to Tyler Technologies for software and cloud storage. The agenda also includes approval of the previous meeting's minutes. No other substantive items are listed.

• Ratify Resolution 4231 adopting rates, fees, and charges for water, wastewater, and sanitation services
• Approve annual payment of $84,082 to Tyler Technologies for Incode software and cloud storage
• Approve minutes from September 19, 2022 meeting

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board is holding a regular meeting to discuss course operations. The board will consider the agenda, approve the August minutes, hear staff reports, and receive updates on current programs, events, memberships, and rounds played in June 2022. No other new business is listed.

• Approval of August 18th minutes
• Staff report by Golf Course Superintendent Craig Palmer
• Update on current programs/events by Manager Doug Hargis
• Update on membership and rounds played in June 2022

Ardmore Development Authority

The Ardmore Development Authority will consider approving an audit contract, a $600,000 loan for a new corporate hangar, a $244,400 design contract for air cargo apron, a lease renewal with Dollar General, and a request for a special election on renewing the economic development sales tax. The board will also nominate trustees and officers for terms beginning January 2023.

• Approve audit with Mary E. Johnson & Associates for FY 2022
• Request City of Ardmore to call special election for sales tax renewal
• Accept $600,000 loan from Oklahoma Aeronautics Commission for Corporate Hangar project
• Approve $244,400 air cargo apron design proposal from H.W. Lochner
• Approve one-year lease renewal for warehouse at 425 Northrup to Dollar General at $16,000/month

City Commission

The Ardmore City Commission will vote on several resolutions and agreements, including adopting new utility rates for water, wastewater, and sanitation, accepting a $1.33 million bid for airport hangar infrastructure, and approving a $600,000 debt for hangar construction. They will also consider an ordinance repealing a trespass section and several consent items.

• Resolution 4231 adopting rates for water, wastewater, and sanitation services
• Bid of $1,330,200 to Silver Star Construction for airport hangar infrastructure
• Resolution 4232 incurring $600,000 debt for hangar construction at Ardmore Municipal Airpark
• Agreement with Tyler Technologies for Incode software and cloud storage at $84,082 annually
• Ordinance 3140 repealing Section 19-31 on trespass

Board of Adjustment

The Board of Adjustment will consider a variance request from Michelle Cryer to reduce the required interior setback from five feet to zero feet for a new carport in the RS-6 single-family residential district at 1412 Healdton Blvd. The board may also consider any amendments proposed by the Planning Commission. The meeting includes public comments, board comments, and staff comments before adjournment.

• Variance request to reduce interior setback from 5 ft to 0 ft for a new carport at 1412 Healdton Blvd in RS-6 zoning district (Case V 21-01)

Ardmore Public Library Board

The Ardmore Public Library Board is meeting to handle routine business, including approving the previous meeting's minutes, reviewing September 2022 expenditures, and receiving updates on library programs and the automation project. The main action item is approval of the 2023 holiday schedule. The agenda is mostly procedural with one substantive decision.

• Approve 2023 holiday schedule
• Review September 2022 expenditures
• Update on library automation project
• Approve minutes of September 13, 2022 meeting

Regional Park Authority

The Ardmore Regional Park Authority Board will hold a special called meeting to approve minutes, review the financial report, hear staff updates, and discuss filling three upcoming board vacancies. The board will also receive updates on Lakeview Golf Course and the Chigger Chase event.

• Approval of September minutes
• Review and accept Financial Report
• Update on Lakeview Golf Course
• Update on the Chigger Chase
• Discuss and take action on filling three upcoming board vacancies

City Commission

The Ardmore City Commission will consider several routine items and contracts, including a $1.5 million development assistance supplement for a connecting roadway at Market Street, a $104,730 software support renewal, and a $31,571 police equipment purchase. They will also confirm appointments and approve a minor subdivision plat.

• Supplement to Market Street Retail Incentive Agreement for $1.5M roadway from Market Street to Merrick Dr.
• Software support renewal with Tyler Technologies for $104,730.15
• Emergency equipment for 5 police units from Chickasaw Personal Communications for $31,571.35
• Traffic signal maintenance agreement with TLS Group (SignalTek) at $1,350/month ($16,200/year)
• Minor subdivision plat of 2 lots on 1.64 acres at 1026 Rockford Place

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will hold a regular meeting to approve minutes, review and accept the financial report, and hear staff reports. They will also receive updates on the Lakeview Golf Course and the HFV Wilson Community Center. No new business was known at the time the agenda was posted.

• Review and accept financial report and consider amendments
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Approval of August minutes

Ardmore Tourism Authority

The Ardmore Tourism Authority will hold a regular meeting to consider approving minutes, the treasurer's report for July and August 2022, a support request from the Goddard Center capital campaign, and incentive requests. The board will also receive updates on marketing, the Hardy Murphy Coliseum, Ardmore Main Street, the Goddard Center, and Create Ardmore, as well as a convention center report.

• Support request from Goddard Center capital campaign
• Incentive requests
• Treasurer's report for July and August 2022
• Approval of minutes from August 11, 2022 special meeting
• Updates on marketing, Hardy Murphy Coliseum, Ardmore Main Street, Goddard Center, Create Ardmore

Ardmore Development Authority

The Ardmore Development Authority will vote on several airport-related agreements, including a $631,961.32 FAA reimbursable equipment purchase, a $45,100 professional services contract for hangar construction administration, and a $98,076 addendum to a grant services agreement. The board will also consider creating a Housing Committee and appointing a Nominating Committee. An executive session is scheduled for economic development discussions.

• FAA reimbursable agreement for $631,961.32 for MALSR equipment
• Professional services agreement with H.W. Lochner for $45,100 for Corporate Hangar construction administration
• Addendum with Knightsbridge Partners, LLC for $98,076 to Grant Services Agreement
• Creation of a Housing Committee
• Appointment of Nominating Committee for trustees and officers

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will hold a regular meeting to consider the agenda, approve the August minutes, and receive staff reports. Updates will be given on current programs and events, as well as membership and rounds played in June 2022. No other business is listed.

• Approval of August 18 minutes
• Staff report by Superintendent Craig Palmer
• Update on programs/events by Manager Doug Hargis
• Membership and rounds played in June 2022 report

City Commission

The Ardmore City Commission will hold public hearings and consider rezoning two properties: 7.35 acres at 2605 Hedges Road from AG to RR, and 1.64 acres at 1026 Rockford Place from RS-40 to RS-9. They will also vote on several contracts, including a $992,210 professional services agreement for City Lake Dam repairs, a $120,000 engineering agreement for North Rockford Road widening, and a traffic signal maintenance agreement with SignalTek. The consent agenda includes routine items like appointments and surplus declarations.

• Rezone 7.35 acres at 2605 Hedges Road from AG to RR
• Rezone 1.64 acres at 1026 Rockford Place from RS-40 to RS-9
• $992,210 contract with Stantec for City Lake Dam repairs final design
• $120,000 amended agreement with Cowan Group for North Rockford Road widening Phase 2
• $850,400 low bid from W. Brown Enterprises for Cool Creek Waterline Replacement

Public Works Authority

The Ardmore Public Works Authority will meet to consider ratifying several approvals made by the City Commission, including a $992,210 contract for final design of City Lake Dam repairs, a $850,400 waterline replacement project, a $25,984.58 motor repair payment, and acceptance of construction permits for airport utility extensions. The meeting also includes approval of minutes and a consent agenda for routine items.

• Ratify $992,210 Stantec Consulting Services agreement for City Lake Dam repairs final design
• Ratify $850,400 low bid from W. Brown Enterprises for Cool Creek Waterline Replacement Project
• Ratify $25,984.58 payment to Evans Enterprises for 400hp motor repair at Water Treatment Plant
• Ratify acceptance of construction permits SL000010220385 and WL000010220386 for water and sewer line extensions at Ardmore Downtown Executive Airport

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority board will meet to consider approving the minutes from the August 25 special meeting, the August 2022 monthly financials, and a proposal to follow the City of Ardmore's purchasing policies. Committee reports and the manager's report will also be presented. No other major actions are listed.

• Approval of minutes from August 25, 2022 special meeting
• Approval of August 2022 monthly financials
• Proposal to adopt City of Ardmore purchasing policies and procedures

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will meet to consider approving August minutes and financials, and to decide whether to hire a construction management company. Committee and manager reports will also be presented. The meeting is open to the public.

• Consideration and possible action on minutes from August 25, 2022 special meeting
• Consideration and possible action on monthly financials for August 2022
• Consideration and possible action on enlisting services of a construction management company

Ardmore Public Library Board

The Ardmore Public Library Board is meeting to approve the agenda and August minutes, review August expenditures, and hear the director's report on library programs and the automation project. New business is limited to items not foreseeable when the agenda was posted.

• Approve minutes of August 13, 2022 meeting
• Review list of expenditures for August 2022
• Update on current and future library programs
• Update on Library Automation Project

Regional Park Authority

The Ardmore Regional Park Authority Board is holding a special called meeting to hear a drone light show presentation from Dynamic Skies, review financial reports, and receive staff updates on Lakeview Golf Course and the Chigger Chase. The board will also discuss an engagement letter from Casey Russell and filling three upcoming board vacancies.

• Presentation via Zoom from Dynamic Skies on drone light show ideas
• Review and accept financial report with possible amendments
• Update on Lakeview Golf Course
• Update on the Chigger Chase
• Discuss engagement letter from Casey Russell and fill three board vacancies

Planning Commission

The Ardmore Planning Commission will hold a public hearing on three requests: a rezoning of 7.35 acres at 2506 Hedge Road from AG to RR, a rezoning of 1.64 acres at 1026 Rockford Place from RS-40 to RS-9, and a minor subdivision plat for two lots at the same address. The commission will also approve the agenda and minutes from the August 4 meeting. The meeting is scheduled for September 8, 2022, at 4:00 PM in the City Commission Chambers.

• Rezoning 7.35 acres at 2506 Hedge Road from AG to RR (Case #Z22-11)
• Rezoning 1.64 acres at 1026 Rockford Place from RS-40 to RS-9 (Case #Z22-12)
• Minor subdivision plat for two lots at 1026 Rockford Place (Case #FP22-11)
• Approval of minutes from August 4, 2022 meeting

City Commission

The Ardmore City Commission will hold a regular meeting on September 6, 2022, with a consent agenda and several bids, agreements, and purchases for consideration. Notable items include a temporary ice rink, a design services agreement for a new fire station, and multiple equipment purchases. The meeting also includes an oath of office for the new police chief and a proclamation for Constitution Week.

• Temporary ice rink at The Clubhouse from IRE Crown Rinks, LLC for $109,500
• Civil design services for new Fire Station #2 with Fox Engineering for $30,300
• Renewal of hosting services for City Works & GIS with New Edge Services for $54,000
• Purchase of meters, registers, and endpoints from Atlas Utility Supply for $200,000
• Purchase of five police units from Vance Country Ford for $189,171

Public Works Authority

The Ardmore Public Works Authority will meet to consider consent agenda items, including ratifying approvals by the City Commission for a new garbage truck, software hosting renewal, and utility meter purchases. The meeting is largely routine, with no new business items listed.

• Ratify surplus declaration and trade-in of 2018 Peterbilt Side Loader Unit 52 for replacement
• Renew hosting services for City Works & GIS with New Edge Services, LLC for $54,000 total ($29,000 APWA, $25,000 City)
• Purchase meters, registers, and endpoints from Atlas Utility Supply Company for $200,000
• Purchase 2023 Peterbilt 520 with Heil DPF Python 28 Yard Side Loader from United Engines for $267,500 (includes $90,000 trade-in)

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority is holding a special board meeting to consider routine business: approving the July 21, 2022 board minutes, the July 2022 monthly financials, and committee appointments. The agenda also includes reports from the financial, facilities, and marketing committees, plus the manager's report. No major projects or contracts are listed; the meeting appears to be primarily procedural.

• Approval of minutes from July 21, 2022 board meeting
• Approval of monthly financials for July 2022
• Consideration of committee appointments
• Financial Committee Report by Brandon Naifeh
• Marketing Committee Report by Hannah Lewis

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will hold a regular meeting to approve minutes, review and accept the financial report, and hear staff reports. The board will also receive updates on Lakeview Golf Course and HFV Wilson Community Center. No new business was known at the time the agenda was posted.

• Review and accept financial report with possible amendments
• Report on Lakeview Golf Course by Debbie Card
• Report on HFV Wilson Community Center by Donna Blackmon
• Approval of May minutes
• Guest comments

Main Street Authority

The Ardmore Main Street Authority board will meet to consider routine business, including approving the July 2022 financial report and minutes from the July 28 meeting. They will also vote on transferring $3,400 from the Special Projects Account for landscaping through June 2023. Committee reports will cover upcoming events and other activities.

• Approve minutes from July 28, 2022 board meeting
• Accept July 2022 financial report, noting Tivoli sale removed from assets with gain of $9,203.37
• Transfer $3,400 from Special Projects Account for landscaping/flowers until June 2023
• Introduction of new Administrative Assistant Kelly Bell

Cemetery Board

The Ardmore Cemetery Advisory Board is meeting on August 18, 2022, at the cemetery office. The agenda includes approval of the meeting agenda and minutes from June 16, 2021, a staff report from Cemetery Superintendent Susie McCracken, and regular business. No specific action items are listed, so the meeting appears to be mostly procedural.

• Approval of August 18, 2022 agenda
• Approval of June 16, 2021 meeting minutes
• Cemetery staff report by Superintendent Susie McCracken
• Next meeting scheduled for October 20, 2022

Ardmore Development Authority

The Ardmore Development Authority will hold a regular meeting to approve minutes and financials, enter executive session for economic development and CEO performance evaluation, and consider a sublease for 5B Aviation LLC and a bid for the Corporate Hangar project. The agenda includes standard procedural items and staff reports.

• Approve July 2022 financials
• Enter executive session for economic development and CEO performance evaluation
• Approve sublease for 5B Aviation LLC
• Approve and accept bid for Corporate Hangar project

Public Works Authority

The Ardmore Public Works Authority will hold a regular meeting to approve minutes and consider a consent agenda item. The main action is ratifying an engineering services agreement with Barker and Associates for design work on the Highway 142 force main and waterline relocation, totaling $50,745.47. No other new business is listed.

• Ratify engineering services agreement with Barker and Associates for Highway 142 waterline and force main relocation design, total $50,745.47
• Approve minutes from July 5, 2022 meeting

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will hold a regular meeting to approve the July minutes, hear staff reports, and receive updates on current programs/events and membership/rounds played in June 2022. No other business is listed, and the agenda is largely routine.

• Approval of July 18 minutes
• Staff report by Craig Palmer, Golf Course Superintendent
• Update on current programs/events by Doug Hargis, Golf Course Manager
• Update on membership and rounds played in June 2022 by Doug Hargis

City Commission

The Ardmore City Commission will hold a public hearing and consider an ordinance to rezone 5 acres at 42 K Street Southeast from RS-40 (single-family residential) to RMM (multifamily medium density). The agenda also includes consent items for airport board appointments, subleases, a utility easement, and a plat vacation, plus regular business on an opioid settlement, police radio purchase, E911 agreement renewal, and engineering services for waterline relocation.

• Public hearing and ordinance to rezone 5 acres at 42 K Street Southeast from RS-40 to RMM
• Purchase of six Motorola APX8500 radios for police at $32,782.68
• Renewal of E911 service agreement with $6,800 monthly supplemental funds from Carter County
• Engineering services agreement with Barker and Associates for Highway 142 waterline and force main relocation, total $50,745.47
• Consent to sublease at Ardmore Municipal Airpark (620 General Drive, Suite 3) to 5B Aviation, LLC

Ardmore Tourism Authority

The Ardmore Tourism Authority is meeting to discuss and possibly approve a $22,000 budget amendment, along with various reports and updates on tourism-related activities. The agenda includes items on the Hardy Murphy Coliseum, The Goddard Center, and the Convention Center, as well as updates from Ardmore Main Street and Create Ardmore. The meeting is scheduled for August 11, 2022, at 8:30 AM.

• Consideration of a $22,000 budget amendment
• Updates on marketing activities
• Report on Hardy Murphy Coliseum
• Report on The Goddard Center
• Convention Center report

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust will hold a regular meeting to consider approving the June and July financial reports, renewing employee benefits (Blue Cross Blue Shield, Delta Dental, Vision Care Direct), and approving raises for part-time staff. The board will also discuss the community center handbook, holiday closings, vans, and a surveillance system update. The meeting includes reports from the director and program coordinator.

• Renewal of Blue Cross Blue Shield, Delta Dental, and Vision Care Direct for 22-23
• Raises for part-time staff
• Amount to spend on United Way KickOff luncheon meat on September 13, 2022
• Discussion of HFV Wilson Community Center Handbook
• Update on surveillance system for the center

Ardmore Public Library Board

The Ardmore Public Library Board is holding its regular monthly meeting. The agenda is largely routine, covering approval of prior minutes, a review of July 2022 expenditures, and updates from the director on library programs and the automation project. No major decisions or public hearings are listed.

• Approve minutes of July 12, 2022 meeting
• Review list of expenditures for July 2022
• Update on current and future library programs
• Update on Library Automation Project

Regional Park Authority

The Ardmore Regional Park Authority Board will hold a special called meeting to review and potentially approve the financial report, hear staff updates on parks and recreation projects, and consider an engagement letter for year-end financials with Smith Carney. The agenda includes routine items like minutes approval and staff reports, with no major policy decisions listed.

• Review and accept Financial Report and approval of amendments
• Update on Lakeview Golf Course
• Update on Trails and Greenways
• Update on the Chigger Chase
• Discuss and take action on engagement letter for year end financials with Smith Carney

Planning Commission

The Ardmore Planning Commission is meeting to consider two items: a request to rezone five acres at 42 K Street SE from single-family residential to multifamily medium density, and a request to vacate the final plat of Phase 1 of the replat of Lot 7 in the Garrett Addition at 120 North Rockford Road. The commission will also approve the agenda and minutes from the June 9 meeting. Public comment is scheduled.

• Rezoning request by Alejandro & Tiffany Mendoza for 5 acres at 42 K Street SE from RS-40 to RMM (Case #Z22-10)
• Vacation of final plat of Phase 1 of replat of Lot 7, Garrett Addition at 120 North Rockford Road (Case #VAC22-01)
• Approval of minutes from June 9, 2022 regular meeting

Ardmore Tourism Authority

The Ardmore Tourism Authority is holding a special meeting to consider and possibly approve several financial and operational items, including the FY2023 budget, the FY2021 audit, a $72,000 annual agreement with the Ardmore Chamber of Commerce for day-to-day services, and the disposal of surplus equipment. The board will also accept the July 2022 treasurer's report and approve minutes from the June 23, 2022 meeting.

• Approve FY2023 budget
• Accept FY2021 audit
• Approve $72,000 annual agreement with Ardmore Chamber of Commerce
• Declare surplus items (audio equipment) and dispose
• Approve incentive requests

City Commission

The Ardmore City Commission will consider routine items including a three-year ArcGIS maintenance agreement renewal for $82,500, acceptance of unit-priced bids for street materials, purchase of a police truck, and declaring surplus laptops for donation. The agenda is mostly routine with no major policy decisions.

• Renew ArcGIS maintenance agreement for $82,500 over 3 years
• Accept unit-priced bids for street construction supplies
• Purchase 2022 Ford F-150 Police Responder for $38,462
• Declare 10 laptops surplus and donate to Lone Grove Police

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will meet to consider routine administrative items, including approving the June 2022 financial report, hiring CPA Casey Russell for the year-end audit and 990 preparation, accepting the 22-23 budget, and renaming the Depot Park Account to Special Project's Account. The board will also approve the minutes from the June 23 meeting. No major policy decisions or public hearings are on the agenda.

• Approve June 2022 Financial Report (End of Year)
• Approve CPA Casey Russell for year-end audit and 990 preparation
• Accept 22-23 Budget as presented
• Rename Depot Park Account to Special Project's Account for one-time capital projects, services, and events

Ardmore Development Authority

The Ardmore Development Authority is holding a special meeting to consider routine approvals including minutes, financials, and the FY 2021 audit. They will also vote on a $144,000 annual agreement with the Ardmore Chamber of Commerce for day-to-day services, bids for the Corporate Hangar and Ramp Stormwater Improvements projects, a sublease amendment for WP Global, and a lease option renewal for Blackbeard Aviation. The board will enter executive session to discuss economic development matters, then reconvene.

• Agreement with Ardmore Chamber of Commerce for services, $144,000 annually
• Bid for Corporate Hangar project
• Bid for Ramp Stormwater Improvements project
• Sublease amendment for WP Global
• Lease option renewal for Blackbeard Aviation, $650/month per unit for Box Hangars at Ardmore Municipal Airport

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will hold its regular board meeting to consider and possibly act on several routine items, including electing officers, approving June 2022 minutes and financials, and adopting the FY2023 budget. The board will also consider adding check signers, potential employee compensation, and authorizing solicitation of bids for a metal arena cover. Additionally, they will discuss financing options for a new covered arena.

• Election of officers
• Approval of June 2022 financials from Smith, Carney & CO., P.C.
• Adoption of FY2023 budget (July 2022-June 2023)
• Solicitation of bids for outdoor pre-engineered metal arena (Loping Pad Cover)
• Discussion of bank financing for new covered arena

City Commission

The Ardmore City Commission will consider several agreements, including a $363,252 contract for Phase 2 engineering design of Market Street, a $179,844.70 intersection striping contract, a $68,962 trails master plan update, and a $30,740 smart pavement system. They will also vote on consent items, including a $20,000 grant for child car seats and adding a human resources director as an authorized signer for the retirement fund.

• Agreement with TEIM Design for Market Street roadway design Phase 2, $363,252
• Intersection striping and markings by Action Safety Company, $179,844.70
• Update Ardmore Trails and Greenways Master Plan with LandPlan Consultants, $68,962
• Service agreement with Nexco for smart pavement management system, $30,740
• Apply for $20,000 grant to purchase and install child car seats

Historic Preservation Board

The Historic Preservation Board will consider two requests for Certificates of Appropriateness for work on buildings in the historic district. One request involves affixing a sign and repainting the front façade at 128 West Main Street, and the other involves affixing a projecting sign at 103 West Main Street. The board may approve, reject, or amend these requests.

• Certificate of Appropriateness for sign and repainting at 128 West Main Street (Case #HP22-07)
• Certificate of Appropriateness for projecting sign at 103 West Main Street (Case #HP22-08)

Ardmore Public Library Board

The Ardmore Public Library Board is holding a regular meeting to approve the agenda and minutes, review June 2022 expenditures, and hear the director's report on library programs and the automation project. New business may be considered if it meets the state's open meeting criteria. The agenda is largely routine administrative oversight.

• Review list of expenditures for June 2022
• Update on current and future library programs
• Update on Library Automation Project
• Approve minutes of June 14, 2022 meeting

City Commission

The Ardmore City Commission will hold a regular meeting to consider routine consent items, including appointments to city boards, surplus declarations, and property transactions. They will also discuss purchases and agreements for city services, such as a new fire station design and landscaping along I-35. The meeting includes a proclamation for Parks and Recreation Month.

• Consent to sale of 201 West Main to Jose Romo for $125,000.00
• Purchase of three iPlan Tables FM Workstations for $41,980.00 from iProjectSolutions, LLC
• Architect agreement with Corner Greer & Associates for new Fire Station Number 2
• Agreement with ODOT for landscaping at I-35 Welcome to Ardmore Sign (Exit 31A)
• Proclamation declaring July 2022 as Parks and Recreation Month

Public Works Authority

The Ardmore Public Works Authority is holding a regular meeting to consider routine items, including approving minutes from June 20, 2022, and a consent agenda item. The main action is a one-year extension of a professional services contract with Environmental Resource Technologies, LLC for the Industrial Pretreatment Program, costing $37,800. No other substantive items are listed; the agenda is otherwise procedural.

• One-year extension of professional services contract with Environmental Resource Technologies, LLC for Industrial Pretreatment Program, July 1, 2022 to June 30, 2023, $37,800.00
• Approval of minutes from June 20, 2022 regular meeting

Ardmore Tourism Authority

The Ardmore Tourism Authority will consider approving new rental rates and policy changes for the Ardmore Convention Center, along with incentive requests. The board will also review the May 2022 minutes and treasurer's report, and receive updates on marketing and the convention center.

• Approve new rental rates for Ardmore Convention Center
• Approve changes to Ardmore Convention Center policies
• Approve incentive requests
• Approve minutes of May 26, 2022 regular meeting
• Accept treasurer's report for May 2022

Main Street Authority

The Ardmore Main Street Authority Board will consider routine approvals including meeting minutes, the May 2022 financial report, and a landscaping contract. They will also vote on a new trustee slate, selling surplus items from the Tivoli Building, and hiring an administrative assistant.

• Approve landscaping bid from Lambert Pest & Turf for $462.50/month (June 2022–June 2023)
• Approve sale of Tivoli Building contents as surplus (display case, office furniture, etc.)
• Accept 2022-2023 Trustee Slate (new and renewal members)
• Approve job description and hiring of Administrative Assistant
• Approve minutes from May 26 and June 9, 2022 meetings

City Commission

The Ardmore City Commission will hold public hearings and vote on five rezoning requests, a conditional use permit for a bar, and several contracts and agreements. The agenda includes routine consent items and regular business such as ordinances, resolutions, bids, and purchases.

• Conditional use permit for bar/tavern/alcohol sales at 103 West Main Street
• Rezone 9.1 acres at 3530 Vicksburg Drive from RR to RS-40
• Rezone 7.731 acres at 3841 North Commerce Street from RR to MHP
• Rezone 1.04 acres at 1818 3rd Avenue NE from RS-40 to RS-6
• Bid for 2022 Concrete Labor Contract: $606,100.00

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board is holding a regular meeting with routine business. Members will consider the agenda, approve May minutes, hear staff reports from the superintendent and manager, and receive updates on programs, events, membership, and rounds played in March 2022. No other new business is listed.

• Approval of May 16th minutes
• Staff report by Craig Palmer, Golf Course Superintendent
• Update on current programs/events by Doug Hargis, Golf Course Manager
• Update on membership and rounds played in March 2022

Public Works Authority

The Ardmore Public Works Authority will meet to consider consent agenda items, including ratifying construction permits for a sewer extension and water line replacement, adopting a revised investment policy, approving a bid for HVAC improvements, and renewing a software maintenance agreement. The meeting is scheduled for June 20, 2022, at 7:00 PM in the Commission Chambers.

• Consent to accept construction permit for 8-inch sanitary sewer extension to serve Warren Cat Addition
• Consent to accept construction permit for water line replacement at Ardmore Municipal Airport
• Resolution 4226 adopting revised investment policy effective July 1, 2022
• Bid of $63,080.00 from Vernon's Plumbing, Heating & Air Conditioning Repair for Water Treatment Plant HVAC improvements
• Renewal of maintenance/use agreement with Azteca Systems, LLC for City Works application, $54,000 for first year

Ardmore Development Authority

The Ardmore Development Authority will hold a regular meeting to consider routine items including minutes, financials, and the FY 2021 audit. They will also vote on a contract amendment with Pro-Tec for $83,500 to provide personnel for airport operations, and approve a preliminary FY 2023 budget. The board may enter executive session to discuss economic development matters.

• Contract amendment with Pro-Tec for $83,500 for Airport Operations Officer at Ardmore Municipal (ADM) and Ardmore Downtown Executive Airport (1FO)
• Preliminary budget for FY 2023
• Acceptance of May 2022 Financials
• Acceptance of FY 2021 Audit
• Executive session on economic development

Hardy Murphy

The Board of Directors will review the minutes from the May 25, 2022, special meeting and consider May 2022 monthly financials. The meeting also includes consideration regarding Board Members to be presented to the City of Ardmore.

• Approval or rejection of May 25, 2022, special meeting minutes
• Review of May 2022 monthly financials provided by Smith, Carney & CO., P.C.
• Consideration of Board Members to be presented to the City of Ardmore
• Reports from Financial, Facilities, and Marketing committees

Cemetery Board

The Ardmore Cemetery Advisory Board will meet to approve the agenda and April minutes, hear a staff report, and take action on appointing a member to the vice chairman position. The board will also welcome a new member, Lyod Collier. The meeting is largely routine administrative business.

• Approve agenda for June 16, 2022
• Approve April 21, 2022 meeting minutes
• Cemetery staff report by Superintendent Susie McCracken
• Welcome Lyod Collier to the board
• Appoint a member to the Vice Chairman position

Historic Preservation Board

The Historic Preservation Board will consider a request for a Certificate of Appropriateness for extensive exterior work at 5 & 7 West Main Street, including a new sign, exit door, stairs, window repairs, awnings, storefronts, and brick repairs. The board may approve, reject, or amend the request. The meeting also includes routine approval of the agenda and minutes from the previous meeting.

• Certificate of Appropriateness for sign installation at 5 & 7 West Main Street
• New exit door and exterior stairs at 5 & 7 West Main Street
• Repair of historic windows and replacement of glass
• Installation of new awnings and historic storefronts
• Repair of leader heads and brick on front and rear facades

Ardmore Public Library Board

The Ardmore Public Library Board will hold a regular meeting to approve the May 10, 2022 minutes (with a correction to an April expenditure), review May 2022 expenditures, and receive a director's report on current and future library programs. No major policy decisions or public hearings are listed; the agenda is largely routine administrative business.

• Approval of May 10, 2022 minutes with correction: $29.67 payment to Amazon Capital Services on April 22, 2022 changed from ATM Card to Check #1526
• Review of May 2022 expenditures list
• Update on current and future library programs

Main Street Authority

The Board of Trustees will review and potentially act on one of two bids received for the sale of the Tivoli. The meeting also includes business and organizational reports from Sherri Snyder.

• Consideration of bids for the sale of the Tivoli

Planning Commission

The Planning Commission will hold public hearings regarding several land use changes, including conditional use permits for alcohol sales and various residential rezonings. The meeting also includes reviews of final plats for several lot subdivisions across the city.

• Conditional use permit for a bar/tavern/alcohol sales in the CD district (Case #C22-01)
• Rezoning 9.1 acres at 3530 Vicksburg Drive from RR to RS-40 (Case #Z22-05)
• Rezoning 7.731 acres at 3841 North Commerce from RR to MHP (Case #Z22-06)
• Final plat of 3 lots on 9.1 acres at 3530 Vicksburg Drive (Case #FP22-06)
• Rezoning 0.157 acres at 823 167th Avenue NW from O to CC (Case #Z22-09)

City Commission

The Ardmore City Commission is meeting to consider a $117,383,301 budget for fiscal year 2023, along with several resolutions, agreements, and bids. The consent agenda includes appointments to city boards and a cooperation agreement with the Chickasaw Nation. The commission will also vote on audit preparation contracts and street maintenance bids.

• Resolution 4219: Adopt FY2023 budget of $117,383,301
• Resolution 4218: Approve $195,715 match for CDBG State Small Cities grant
• Agreement with Crawford & Associates for audit prep: $55,000 plus expenses
• Bid from V and R Enterprises for 2022 Concrete Labor Contract: $606,100
• Bid from Silver Star Construction for Major Streets heavy maintenance: up to $405,000

Public Works Authority

The Ardmore Public Works Authority will hold a regular meeting on June 6, 2022, to consider routine consent items, including ratifying a contract with Invoice Cloud for payment options and a surcharge for a Freightliner truck. The agenda includes approval of minutes and standard procedural items, with no major policy decisions listed.

• Ratify contract with Invoice Cloud for customer service and municipal court payment options
• Approve $3,800 surcharge for Freightliner cab and chassis, bringing total to $94,802.85
• Approve minutes from May 16, 2022 meeting

Ardmore Tourism Authority

The Ardmore Tourism Authority is holding a regular meeting to consider and possibly approve the minutes from its May 5 special meeting, the treasurer's report for March and April 2022, and incentive requests. The agenda also includes updates on marketing activities, Hardy Murphy Coliseum, The Goddard Center, and a convention center report, plus old and new business.

• Approval of minutes from May 5, 2022 special meeting
• Acceptance of treasurer's report for March and April 2022
• Approval of incentive requests
• Updates on Hardy Murphy Coliseum and The Goddard Center
• Convention center report

Parks & Recreation Advisory Board

The board will review financial reports and staff updates from the Parks & Recreation Director. Members will also consider filling two upcoming board vacancies and electing new officers.

• Review and acceptance of financial report
• Action on filling two upcoming board vacancies
• Election of board officers
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center

Main Street Authority

The Ardmore Main Street Authority board is meeting to handle routine business: approving April meeting minutes, accepting the April 2022 financial report, and voting on the 2022-2023 officer slate. Committee reports and a Depot Park update are also on the agenda. No major policy decisions or contracts are listed.

• Approval of April 28, 2022 board meeting minutes
• Acceptance of April 2022 Financial Report
• Approval of 2022-2023 Officer's Slate: Chair Sherri Snyder, Vice Chair Daniel Romo, Treasurer Cindy Huggins, Secretary Julie Maher
• Depot Park update by Todd Yeager

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority held a special meeting to review standard business items. The board considered approving the minutes from the April 21, 2022 meeting and the monthly financials for April 2022 provided by Smith, Carney & CO., P.C. The agenda also included consideration of replacements for board members who have completed their second terms.

• Approval or rejection of minutes from the April 21, 2022 Board of Directors meeting
• Approval or rejection of monthly financials for April 2022 provided by Smith, Carney & CO., P.C.
• Consideration of replacements for board members with second completed terms

City Commission

The Ardmore City Commission will hold public hearings on the FY 2022/2023 budget and on proposed ordinances restricting structure and tree heights near both airports. The commission will then vote on those ordinances, several contracts, and other routine items, followed by an executive session to evaluate the city manager.

• Public hearing and vote on FY 2022/2023 budget
• Ordinances 3129 and 3130: height restrictions near Ardmore Downtown Executive Airport and Ardmore Municipal Airport
• Ordinance 3131: repealing solicitation rules and amending aggressive solicitation prohibitions
• Change Order No. 2 for Ardmore Air Evac Hangar: +$2,446.40, new total $977,282.43
• Work Order No. 1 from Insituform for sewer line repair: $1,374,853.00

Lakeview Golf Course Advisory Board

The board will review staff reports regarding current programs and March 2022 membership data. New business includes electing a vice chairman and discussing a new member recommendation.

• Election of a vice chairman
• Recommendation of a new member
• Discussion and action on scorecards
• Staff report on March 2022 membership and rounds played

Public Works Authority

The Ardmore Public Works Authority will hold a regular meeting to approve the agenda and minutes from April 18, 2022. The main action item is a consent agenda vote to ratify a City Commission-approved work order with Insituform for sewer line and manhole repairs. The contract covers work from the Highway 142 overpass to behind Atlas Roofing, totaling $1,374,853.00. No new business items are listed.

• Ratify Work Order No. 1 from Insituform for sewer line and manhole repair/rehab, $1,374,853.00
• Approve minutes from April 18, 2022 regular meeting
• Consent agenda: all routine items enacted by one motion unless challenged
• No new business items listed under Oklahoma Open Meeting Act

Ardmore Development Authority

The Ardmore Development Authority will hold a regular meeting to consider approving minutes, financials, and a land lease to BETA Technologies for airport property. The board will also enter executive session to discuss economic development matters, and hold a planning session for FY 2023.

• Land lease to BETA Technologies, Inc.: 250 SF of apron and 300 SF of land for $100/year for 10 years, plus 10% revenue share of electricity sold
• Approval of April 2022 minutes
• Acceptance of April 2022 financials
• Executive session on economic development (property transfer, financing, business recruitment)
• Planning session for FY 2023

Historic Preservation Board

The Historic Preservation Board will consider a certificate of appropriateness for a wall-mounted metal sign and mailbox at 32 Mill Street, and will vote on adopting an amendment to the district guidelines covering wall murals and painting utility meters. The agenda also includes routine approval of the agenda and minutes from the March 15, 2022 meeting.

• Certificate of Appropriateness for wall-mounted metal sign and mailbox at 32 Mill Street (Case #HP22-05)
• Amendment to Historic Preservation District Guidelines for wall murals and painting utility meters

Ardmore Public Library Board

The Ardmore Public Library Board will hold a regular meeting to elect a chair and vice-chair for the 2022-2023 term, approve minutes from March 8, 2022, and review expenditures for March and April 2022. The director will provide updates on building maintenance and library programs. No other substantive actions are listed.

• Election of Chair and Vice-Chair for 2022-2023
• Approval of minutes from March 8, 2022
• Review of expenditures for March and April 2022
• Update on library building maintenance
• Update on current and future library programs

Regional Park Authority

The Ardmore Regional Park Authority Board is holding a special called meeting to review the April minutes and financial report, hear staff updates, and take action on a hay lease. The board will also receive updates on Lakeview Golf Course and the Chigger Chase event. This is a regular business meeting with no major policy decisions expected.

• Review and accept Financial Report (Gabe Richardson, Treasurer)
• Update on Lakeview Golf Course (Teresa Ervin)
• Update on the Chigger Chase (Larry Greathouse, Mary Kate Wilson)
• Discuss and take action on hay lease (Teresa Ervin)

Ardmore Tourism Authority

The Ardmore Tourism Authority will hold a special meeting to consider several action items, including approving a settlement with Lindmark Outdoor, McB Van Eaton Partnership, and Carter County Lodging LLC regarding sign rentals, approving incentive requests, relocating the Buffalo Statue from the Ardmore Convention Center to Hardy Murphy Coliseum, and declaring surplus items. The board will also appoint Kyle Impson to fill a one-year unexpired term and review the treasurer's report for February 2022.

• Approve settlement and release agreement with Lindmark Outdoor, McB Van Eaton Partnership, and Carter County Lodging LLC relating to sign rentals
• Approve incentive requests
• Relocate Buffalo Statue from Ardmore Convention Center to Hardy Murphy Coliseum
• Declare surplus items (e.g., 48 flush valves, 2 Samsung speakers, 3 HP printers) and dispose of them
• Appoint Kyle Impson to fill a one-year unexpired term

Planning Commission

The Ardmore Planning Commission will hold a public hearing to consider a minor subdivision plat for 13 lots at the Downtown Executive Airport and two proposed ordinances: one regulating structure heights near both airports, and another amending solicitation rules. They will also approve the agenda and minutes from a prior special meeting.

• Minor subdivision plat for Downtown Executive Airport Addition Phase 1, 13 lots on 6.91 acres at 2015 Executive Airport Drive (Case FP22-05)
• Ordinance creating airport zoning districts and height restrictions for Ardmore Downtown Executive and Municipal Airports (Case TX22-02)
• Ordinance repealing Section 28-19.7 and amending Section 19-66 to prohibit aggressive solicitation (Case TX22-03)

City Commission

The Ardmore City Commission will hold its regular meeting on May 2, 2022, to elect a mayor and vice-mayor, seat newly elected commissioners, and consider several ordinances and agreements. Key items include adopting the 2018 International Building, Plumbing, Mechanical, Fuel Gas, and Fire Codes, approving a social media contract renewal, and purchasing new police duty pistols. The commission will also enter executive session to discuss a new collective bargaining agreement with the firefighters' union.

• Election of Mayor and Vice-Mayor for 2022/2023
• Adoption of 2018 International Building, Plumbing, Mechanical, Fuel Gas, and Fire Codes (Ordinances 3122-3127)
• Renewal of social media contract with Bosham Media, LLC for $49,800
• Purchase of 60 Glock 45 Gen 5 duty pistols with accessories for $41,242.75
• Executive session to discuss firefighters' collective bargaining agreement for FY 2022-2024

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will meet to consider routine business, including approving minutes and financial reports, and to discuss committee updates. A key item is a proposed memorandum of understanding with the City for managing Depot Park, along with the park's financial report. The agenda is largely procedural, with no major policy decisions or large contracts listed.

• Consideration of MOU with City for Depot Park management
• Acceptance of March 2022 Financial Report
• Approval of minutes from March 24, 2022 board meeting
• Depot Park Grand Opening update
• Parking Lot & Banner Update

Parks & Recreation Advisory Board

The board will review the financial report and staff reports from the Parks & Recreation Director. The meeting includes reports on Lakeview Golf Course and the HFV Wilson Community Center.

• Review and acceptance of financial report
• Discussion on filling two upcoming board vacancies
• Election of board officers
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center

Ardmore Tourism Authority

The Ardmore Tourism Authority will vote on a settlement with Lindmark Outdoor, McB Van Eaton Partnership, and Carter County Lodging over sign rentals, approve incentive requests, relocate a buffalo from the convention center to the Hardy Murphy Coliseum, and declare broken or unused items as surplus. The board will also approve February 2022 treasurer's report and prior meeting minutes.

• Settlement and release agreement with Lindmark Outdoor, McB Van Eaton Partnership, and Carter County Lodging relating to sign rentals
• Relocation of the buffalo from the Ardmore Convention Center to the Hardy Murphy Coliseum
• Declaration of surplus items broken, abandoned, or no longer of use as described in Exhibit A
• Approval of incentive requests
• Acceptance of treasurer's report for February 2022

Hardy Murphy

The Board of Directors will review the minutes from the February 17, 2022 meeting and consider monthly financials for February and March 2022. The Board will also consider bids regarding covering the loping pad area.

• Approval of February 17, 2022, meeting minutes
• Review of February and March 2022 monthly financials
• Consideration of bids for covering loping pad area
• Reports from Financial, Facilities, and Marketing committees

Cemetery Board

The board will meet to approve the April 21, 2022 agenda and the February 17, 2022 meeting minutes. The meeting includes a staff report from Cemetery Superintendent Susie McCracken and discussion regarding vacant board positions.

• Discussion and action on vacant board positions
• Cemetery Staff Report by Susie McCracken

Animal Care Trust Authority

The Board of Trustees will review the FY 2022-2023 budget and approve minutes from October 2021. The meeting includes accepting resignations from two trustees and considering new trustee applications.

• Approval of FY 2022-2023 Trust Authority budget
• Approval of auditor Casey Russell’s engagement letter for FY 2021-2022 audit
• Acceptance of resignation from trustee Delisa Taylor
• Acceptance of resignation from Secretary Lee Brown
• Consideration of new trustee applications from Beth Marshall and Scott Sutherland

City Commission

The City Commission will discuss an ordinance regarding youth access to tobacco and regulate vending machines. The meeting also includes decisions on airport ground leases, street department equipment purchases, and police union negotiations.

• Ordinance 3121: Amending rules for youth access to tobacco and regulating tobacco vending machines
• Purchase of three salt spreaders and light bars for the Street Department totaling $40,848.00
• Cancellation of a ground lease at 1413 Executive Airport Drive between the City and Glenn Smith, Jr.
• New ground lease agreement at 1413 Executive Airport Drive between the City and Chris McMurry
• Resolution 4212: Establishing Simmons Bank of Ardmore as the official depository for City funds

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board is holding a special meeting to conduct routine business, including approving the February minutes, receiving staff reports, and electing a vice chairman. The board will also discuss nominees for possible open board positions. No major policy decisions or financial actions are on the agenda.

• Elect vice chairman
• Discuss nominees for open board members
• Approve February 22 minutes
• Update on programs/events at Lakeview Golf Course
• Update on membership and rounds played in March 2022

Ardmore Development Authority

The Board will consider several financial actions, including a large vehicle purchase and personnel contracts for airport operations. The meeting also includes reviews of past meeting minutes and March 2022 financials.

• Purchase of Rosenbauer Panther 6x6 via Sourcewell for $839,859.00
• $83,500.00 contract with Pro-Tec for Airport Operations Officer personnel
• $28,000.00 MOU with City of Ardmore for airport position reimbursement
• Addendum to Knightsbridge Partners, LLC agreement not to exceed $30,000.00

City Commission

This is a special meeting of the Ardmore City Commission with no official action expected. The commission will hold informational discussions on the potential sale of city property, banking services, and the Fiscal Year 2022/2023 budget. A presentation will introduce the new executive director of the Grace Center of Southern Oklahoma.

• Discussion on potential sale of city property
• Discussion on banking services for the city
• Discussion on Fiscal Year 2022/2023 budget
• Presentation of Linda Heitman, new executive director of Grace Center of Southern Oklahoma

Planning Commission

The Ardmore Planning Commission is holding a special meeting to consider a minor subdivision plat request from the Chickasaw Nation Housing Authority for the Ellis Acre Addition, a single lot on one acre in an RS-6 zoning district. The commission may approve, deny, or amend the request. The rest of the agenda is procedural, including approval of the agenda and minutes from a prior meeting.

• Public hearing on minor subdivision plat for Ellis Acre Addition (Case #FP22-03), located south of 401 Stolfa Street
• Request from Chickasaw Nation Housing Authority for 1 lot on 1 acre in RS-6 (single-family residential) zoning
• Approval of minutes from March 10, 2022 regular meeting

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust will hold a regular meeting to consider routine items including approval of minutes, the April financial report (pending audit), and a director's report. The board will also discuss and possibly act on adding a probation period for new hires and other handbook changes.

• Consideration of April Financial Report (Pending Audit)
• Possible addition of probation period for new hires to the HFV Wilson Community Center Handbook
• Discussion of the HFV Wilson Community Center Handbook
• Approval of regular meeting minutes from April 13, 2022

Ardmore Public Library Board

The regular meeting of the Ardmore Public Library Board scheduled for April 12, 2022, was cancelled. The next meeting is scheduled to take place on May 10, 2022.

Regional Park Authority

The Board will review the financial report presented by Treasurer Gabe Richardson. The meeting includes updates on Lakeview Golf Course, the purchase of Christmas displays, and a discussion regarding Chigger Chase.

• Review and acceptance of Financial Report
• Update on Lakeview Golf Course
• Update on the purchase of Christmas displays
• Discussion of Chigger Chase

Trails and Greenways Commission

The Trails and Greenways Commission will hold a special meeting to hear a presentation on a new trails master plan and vote on its approval. They will also discuss funding options for the plan. The meeting includes approval of previous minutes and other routine business.

• Presentation of new trails master plan by Barbara Tartar of Landplan
• Discussion and action on approving the new master plan
• Discussion on funding the new master plan
• Approval of November and January minutes

City Commission

The Ardmore City Commission will hold a regular meeting with presentations, consent agenda, and several action items. Key decisions include declaring surplus property, approving a ground sub-lease for scoreboards, and accepting a quote for generator replacements. The meeting also includes proclamations for Severe Weather Preparedness Month and Fair Housing Month.

• Resolution 4211: Declare horse racing chute surplus and donate to local non-profit
• Agreement 1: Declare Glock 9mm pistol surplus and award to retiring Captain Keith Ingle
• Agreement 4: Ground sub-lease with Youth Scoreboards, L.L.C. for eight scoreboards at Ardmore Regional Park, not to exceed $100,000
• Agreement 5: Accept quote from Clifford Power Systems, LLC for two Generac generators at Water Treatment Plant, $224,300
• Consent A: Authorize City Attorney to disclaim interest in alley in Highland Park Addition

Ardmore Tourism Authority

The Ardmore Tourism Authority is holding its regular meeting to consider approving meeting minutes, the February 2022 treasurer's report, and incentive requests. The board will also discuss old business including a board term and a billboard litigation response, plus receive updates on marketing and local venues.

• Approval of minutes from Feb 28, 2022 special meeting
• Acceptance of treasurer's report for February 2022
• Approval of incentive requests
• Discussion of one-year unexpired term for ATA board
• Update on billboard litigation response

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will hold its regular monthly meeting, covering routine reports and several action items. Key decisions include approving the Farmer's Market Co-Op Agreement, adding an Executive Director title for Trish Maher, and changing bank account names to current officers. The board will also accept financial reports for January and February 2022 for both the authority and Depot Park.

• Consideration of Farmer's Market Co-Op Agreement
• Adding Executive Director to Trish Maher's job title for ATA board service
• Changing account names at American Bank and Banc First to four current officers
• Accepting January and February 2022 financial reports for the authority and Depot Park
• Report on Tivoli Bid Notification

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board is holding a special called meeting to handle routine business, including approving the agenda and February minutes, receiving staff reports, and discussing current programs and events. The board will also take action to elect a vice chairman and discuss nominees for possible open board positions. No other significant items are listed.

• Elect vice chairman
• Discuss nominees for open board members
• Approve February 22 minutes
• Staff reports by Craig Palmer, Golf Course Superintendent
• Update on programs/events by Doug Hargis, Golf Course Manager

Ardmore Development Authority

The Ardmore Development Authority will consider approving several sublease agreements for office and aviation space. The board will also vote on joining a purchasing cooperative to acquire a new fire truck.

• Sublease of Terminal Building office space to Continental Intermodal Group — Trucking LLC for $150/month
• Sublease to Small Business Aviation, Inc. for aircraft fueling and ground handling at 40 South Tarmac Drive
• Purchase of a Rosenbaum 6x6 fire truck for $844,129.00 via Sourcewell cooperative
• Authorization of $394,129.00 in indebtedness to finance the fire truck purchase
• Approval of February 2022 Financials

Public Works Authority

The Ardmore Public Works Authority will consider ratifying four consent agenda items previously approved by the City Commission, covering a wastewater pump repair and three equipment purchases for the Operation Pride department. The meeting also includes approval of the previous meeting's minutes and a new business section for unforeseen items.

• Ratify $40,611.00 repair of a 60hp Fairbanks submersible pump at the Wastewater Treatment Plant by E Pumps
• Declare 2014 Knuckleboom Unit Number 140 as surplus and dispose of per city code
• Purchase Freightliner cab and chassis from Premier Truck Group Oklahoma City for $91,002.85
• Purchase Petersen Knuckleboom trash loader from J&R Equipment LLC for $96,505.00, including trade-in of Unit 140

City Commission

The City Commission will review several rezoning requests, including changes for industrial and commercial use. The meeting also includes discussions on a $349,129 line of credit for a fire truck and various equipment purchases.

• Rezoning 0.58 acres at 1314 D Street Northeast to Light Industrial
• Rezoning 1 acre at 202 North Plainview Road to Light Industrial
• Text amendment to include Medical Marijuana in the Use Table
• $349,129.00 line of credit for a fire truck via Ardmore Development Authority
• $68,500.00 engineering services agreement for Market Street-Roadway Design

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will meet to approve minutes and February 2022 financials, and to consider bids for covering the loping pad area. Committee and manager reports will be presented, with no action required on those items.

• Approval of February 17, 2022 board meeting minutes
• Approval of February 2022 monthly financials from Smith, Carney & CO., P.C.
• Consideration of bids for covering loping pad area

Historic Preservation Board

The Facade/Fire Suppression Grant Committee will review and take action on two facade grant applications. One requests $5,000 for tuck-point brick restoration, transom window replacement, and an awning at 13 N. Washington Street. The other requests an additional $2,450 for painting the front and rear facade at 110 West Main Street.

• Facade grant application for $5,000 at 13 N. Washington Street (Case #FG 22-02)
• Facade grant application for $2,450 at 110 West Main Street (Case #FG21-03)

City Commission

The Ardmore City Commission is holding a special meeting to consider the dilapidation and possible demolition of structures at 119 and 120 North Washington Street. The commission may approve, reject, or amend the proposed actions. The agenda is limited to these two items, with no other business.

• Consideration of demolition for 119 North Washington Street
• Consideration of demolition for 120 North Washington Street
• Possible approval of amendments to demolition proposals

Planning Commission

The Ardmore Planning Commission will hold public hearings and take action on two preliminary plats for new residential subdivisions, three rezoning requests, and a city-proposed text amendment to the Unified Development Code's use table to include medical marijuana and adjust permitted uses for several categories. The commission may approve, deny, defer, or amend any item.

• Preliminary plat for Tschoep Addition: 16 lots on 11.96 acres in RS-9 district, 5000 block of Myall Road (Case #PP22-01)
• Preliminary plat for Morgan Addition: 9 lots on 8.97 acres in RS-9 district, 2470 South Commerce Street (Case #PP22-02)
• Rezoning from CC to IL at 1314 D Street NE (Case #Z22-02)
• Rezoning from CC to IL at 202 North Plainview Road (Case #Z22-03)
• Rezoning from RS-6 to CC at 2515 Mt Washington Road (Case #Z22-04)

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust is holding a regular meeting to approve minutes, review the February financial report, and consider two personnel policy changes: adding a probation period for new hires and requiring direct deposit for full-time employees. The agenda is otherwise routine, with no major rezonings or large contracts.

• Consideration of February financial report (pending audit)
• Possible addition of probation period for new hires to employee handbook
• Possible requirement of direct deposit for full-time employee paychecks
• Approval of regular meeting minutes from February 9, 2022
• Approval of special board meeting minutes from March 2, 2022

Ardmore Public Library Board

The Ardmore Public Library Board is meeting for routine business: approving the prior meeting's minutes, reviewing February 2022 expenditures, and hearing the director's updates on building maintenance and library programs. No regular business items are listed, and no new business has been announced, so the agenda is largely procedural.

• Review of expenditures for February 2022
• Update on building maintenance projects
• Update on library programs
• Approval of minutes from February 8, 2022 meeting

Public Works Authority

The Ardmore Public Works Authority will hold a regular meeting to consider ratifying two contracts previously approved by the City Commission: a $28,840 demolition bid for the DOC Building at 615 Grumman and a unit-priced maintenance contract with Insituform. The agenda also includes approval of minutes from the January 18, 2022 meeting. No other substantive items are listed.

• Ratify $28,840 low bid from Lee Dirtworks for demolition of DOC Building at 615 Grumman, Ardmore Municipal Airport
• Ratify unit-priced bid from Insituform for Ardmore Public Works/City of Ardmore maintenance contract

City Commission

The Ardmore City Commission will hold public hearings and vote on a conditional use permit for an auto body shop at 350 North Commerce Street and a rezoning of 2 acres at 415 B Street Southeast from Commercial Neighborhood to Single Family Residential. They will also consider ordinances to rezone the same property and to sell a city-owned lot to Fidelis Developments for $125,000, along with resolutions for the permit and surplus police property. Consent items include library board appointments, a death benefit distribution, and a utility easement disclaimer.

• Public hearing and resolution for auto body repair shop conditional use permit at 350 N Commerce St
• Public hearing and ordinance to rezone 415 B St SE from CN to RS-6
• Ordinance and bid to sell Lot 5, Block 246 to Fidelis Developments for $125,000
• Bid approval for demolition of DOC building at 615 Grumman for $28,840
• Bid approval for unit-priced maintenance contract with Insituform

Ardmore Tourism Authority

The Board of Trustees will review the January 2022 treasurer's report and approve previous meeting minutes. The agenda includes consideration of incentive requests and updates on various local marketing and community entities.

• Approval of January 27, 2022, meeting minutes
• Acceptance of January 2022 treasurer's report
• Review of incentive requests
• Discussion regarding Main Street funding
• Executive session regarding Lindmark Outdoor Media

Historic Preservation Board

The Historic Preservation Board will hold a special meeting to consider three requests for Certificates of Appropriateness for exterior work on historic buildings. The board may approve, deny, or amend each request. The agenda also includes routine approval of minutes and public comment.

• Tuck-point brick restoration, transom window and awning replacement at 13 N. Washington St (Case #HP22-02)
• New door and front/rear facade windows at 122 West Main (Case #HP22-03)
• New windows, doorway, and awning at 202 Caddo St NE (Case #HP22-04)

Ardmore Development Authority

The Ardmore Development Authority is holding a special meeting to consider approving January 2022 financials, a tax-exempt municipal lease for a Rosenbauer 6x6 fire truck, and to receive a presentation on the Ardmore Comprehensive Housing Study. The board will also enter executive session to discuss economic development matters, including property transfer and business recruitment. The meeting includes routine items like approving prior meeting minutes and staff reports.

• Approval of January 2022 financials
• Presentation of Ardmore Comprehensive Housing Study
• Tax-exempt municipal lease for Rosenbauer 6x6 fire truck: 5-year lease, $87,676.85 annual payments, $450,000 one-time buydown
• Executive session on economic development, property transfer, and business recruitment

Planning Commission

The Planning Commission will consider a rezoning request for 415 B Street SE and a conditional use permit for an automotive body shop at 350 N. Commerce Street. The meeting also includes approval of the January 6, 2022, minutes.

• Rezoning from Commercial Corridor (CC) to Single Family Residential (RS-6) at 415 B Street SE (Case # Z22-01)
• Conditional use permit for an automotive body shop at 350 N. Commerce Street (Case # C21-08)

City Commission

This is a special meeting and winter retreat of the Ardmore City Commission. The only substantive item is a discussion of budget goals and projects for the 2022/2023 fiscal year. No official action is scheduled, as the agenda is limited to discussion.

• Discussion of 2022/2023 Budget Goals/Projects

Regional Park Authority

The Ardmore Regional Park Authority Board will hold a special meeting to hear a presentation on proposed disc golf course changes, review financial reports, and receive updates on park facilities. The board may take action on disc golf course modifications.

• Presentation by James Sasser on disc golf course changes in Regional Park
• Review and acceptance of financial report
• Update on Lakeview Golf Course
• Update on The Clubhouse
• Discussion and possible action on Regional Park Disc Golf Course changes

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust will hold a regular meeting to consider hiring a Program Coordinator and Secretary, decide whether to fix or replace the center's van, and discuss board terms. They will also review meeting minutes and the January financial report. The meeting includes a presentation from Security Systems of Ardmore.

• Consider hiring a Program Coordinator and Secretary
• Discussion and possible action on fixing or purchasing a new van
• Consideration of board terms
• Review of January financial report (pending audit)
• Approval of minutes from January 12 and January 27 meetings

Ardmore Public Library Board

The Board will review January 2022 expenditures and receive updates on building maintenance projects and library programs. No regular business items are listed for decision.

• Approval of January 11, 2022, meeting minutes
• Review of January 2022 expenditures
• Update on building maintenance projects
• Update on library programs

City Commission

The Ardmore City Commission is scheduled to approve ground lease agreements for the Ardmore Downtown Executive Airport and a change order for the Depot Park construction project. The body will also consider joining a national purchasing cooperative and approving the purchase of two mowers. Additionally, the Commission will review a memorandum of understanding with Southern Tech regarding the shared use of a firearms simulator.

• Ground lease agreements for 15 properties at the Ardmore Downtown Executive Airport
• Change Order No. 3 for Depot Park construction, reducing total contract to $1,459,167.56
• Purchase of two 72" Zero Turn Kubota Mowers for $29,418.03
• Memorandum of Understanding with Southern Tech for shared use of IES MILO Firearms Simulator
• Resolution to participate in the National Cooperative Purchasing Alliance

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board is holding a special called meeting to review financial reports, hear staff and committee reports, and discuss the redesign of Central and Whittington Parks. The board may take official action on agenda items, including approving minutes and financial reports.

• Review and accept financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Discuss redesign of Central and Whittington Parks

HFV Wilson Community Center Board

The HFV Wilson Community Center Trust is holding a special meeting to consider and possibly act on several items, including a revised 2022 budget, an agency agreement with United Way of South Central Oklahoma, and personnel changes. The board may approve, reject, or amend these items. The meeting is open to the public and will take place at the community center.

• Revised 2022 budget recommendations from the Financial Committee
• Agency agreement with United Way of South Central Oklahoma
• Removal of bachelor's degree requirement for Program Coordinator position
• Hiring of a Program Coordinator and Secretary

Public Works Authority

The Ardmore Public Works Authority will hold a regular meeting to consider routine items, including approving minutes and a consent agenda item to ratify the City Commission's acceptance of a low bid for the Water Treatment Plant Filter Media Replacement Project. The only substantive action is the consent item for the $184,620 contract with S4 Water Sales.

• Ratify acceptance of low bid from S4 Water Sales for Water Treatment Plant Filter Media Replacement Project, $184,620
• Approve minutes of December 20, 2021 meeting

Ardmore Development Authority

The Ardmore Development Authority will hold a regular meeting to consider approving the minutes and financials, a request by Michelin North America to exercise an option to purchase assets under a lease schedule, and a professional services agreement with MAB Advisory LLC. The board will also enter executive session to discuss appointing a vice president and economic development matters, then reconvene to potentially appoint Dan Luttrell as Vice President of Industrial Assets.

• Michelin North America option to purchase assets under Lease Schedule No. 3, dated December 29, 2006, maturing January 15, 2022
• Professional services agreement with MAB Advisory LLC (Mita Bates)
• Appointment of Dan Luttrell as Vice President of Industrial Assets
• Executive session for personnel appointment and economic development discussions

City Commission

The Ardmore City Commission will hold public hearings and consider ordinances on three land-use items: amending TIF District #2, rezoning 0.16 acres at 409 Stanley Street SW, and de-annexing 1.25 acres near Myall Road. They will also vote on consent agenda items, including an ice rink agreement extension, an airport ground lease, and appointments to the Tourism Authority, plus several contracts and a bid for water treatment plant filter media.

• Public hearing and Ordinance 3111: Amendment #8 to TIF #2, increasing project cost authorizations and terminating TIF #2
• Public hearing and Ordinance 3112: Rezone 409 Stanley Street SW from O to RMM
• Public hearing and Ordinance 3113: De-annex 1.25 acres north of Myall Road, 2210 feet west of Valley Ranch Road
• Consent B: Ice rink agreement extension for 7 days at $4,340, total $82,740
• Agreement 1: $48,500 contract with Davis and Davis for Central Park and Whittington Park redesign

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will hold a special meeting to consider approving the minutes from December, the fiscal year 2020-2021 audit, December 2021 financials, and employee evaluations/cost-of-living increases. Committee reports and the manager's report will also be presented. No other major actions are listed.

• Approval of minutes from December 16, 2021 board meeting
• Review of fiscal year end audit (July 1, 2020 - June 30, 2021) presented by Autumn Williams
• Review of December 2021 monthly financials from Smith, Carney & Co., P.C.
• Consideration of employee evaluations and cost-of-living increases

Historic Preservation Board

The Historic Preservation Board will hold a special meeting to consider two Certificates of Appropriateness for exterior changes to buildings on Main Street, and to discuss an interior standards training from the State Historic Preservation Office. They will also approve the agenda and minutes from prior meetings. The meeting is open to the public, with time for comments.

• Certificate of Appropriateness for a panel wall sign with logo at 219 W Main Street (Case #HP21-14)
• Certificate of Appropriateness for removal of aluminum around windows/doors, new dark bronze aluminum, two new doors, aluminum awning, and wall lettering at 110 East Main (Case #HP22-01)
• Installation of new black warehouse lights on front facade at 106 East Main (Case #HP22-01)
• Discussion of interior standards training from the State Historic Preservation Office

Library Board of Trustees

The Ardmore Public Library Board is holding a regular meeting with routine business: approving the prior meeting's minutes, reviewing December 2021 expenditures, and hearing the director's report on building maintenance and holiday program participation. No regular or new business items are listed, so no major decisions are expected.

• Approve minutes from December 14, 2021 meeting
• Review list of expenditures for December 2021
• Update on building maintenance projects
• Update on library participation in holiday programs

Regional Park Authority

The Ardmore Regional Park Authority Board will hold a special called meeting to review and accept the financial report, hear staff reports from Parks and Recreation, and receive updates on Lakeview Golf Course, The Clubhouse, and Chigger Chase. The meeting is largely routine, with no major decisions or public hearings listed.

• Review and accept Financial Report with possible amendments
• Update on Lakeview Golf Course
• Update on The Clubhouse
• Update on Chigger Chase
• Approval of December minutes

Planning Commission

The Ardmore Planning Commission will hold a regular meeting to consider two main items: a resolution recommending an amendment to Increment District No. 2 (TIF #2) and a rezoning request for a property at 409 Stanley Street SW. The meeting also includes approval of the agenda and minutes from the previous meeting, plus public comments.

• Resolution to amend Increment District No. 2 and approve Amendment #8 to TIF #2 Reinvestment Area Project Plan
• Rezoning request by Sandy and Joe Hines for 409 Stanley Street SW from Office (O) to Multifamily Medium Density Residential (RMM), Case #Z21-10
• Approval of minutes from December 9, 2021 regular meeting

City Commission

The Ardmore City Commission will hold a regular meeting on January 3, 2022, to consider several agreements, including a professional engineering services contract for a stormwater master drainage study, declaring police department furniture as surplus, and ratifying public hearing dates for a tax increment financing district. The agenda also includes a police sergeant promotion and approval of previous minutes.

• Agreement for Garver to conduct Phase 1 Stormwater Master Drainage Study, fee not to exceed $157,500
• Declare Ardmore Police Department furniture as surplus and dispose per city code
• Ratify TIF public hearing dates for Increment District Number Two: Jan 10 and Jan 18, 2022
• Promotion to Police Sergeant presented by Chief Kevin Norris
• Approve minutes of December 20, 2021 regular meeting