Ardmore public meetings in 2024

Main Street Authority

The Ardmore Main Street Authority board will vote on the first amendment to the BNSF Railway Company lease agreement and on approving staff Christmas bonuses for 2024-2025. They will also accept the November financial report and approve minutes from previous meetings. Committee reports and an update on Santa Fe Depot painting are also on the agenda.

• Consider first amendment to BNSF Railway Company Lease Agreement
• Approve staff 2024-2025 Christmas bonuses
• Accept November 2024 Financial Report
• Approve minutes from November 21 and December 3, 2024 meetings
• Update on Santa Fe Depot painting (doors and windows)

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority Board will discuss and possibly approve revised October and November monthly financials, as well as minutes from the November meeting. In executive session, the board will consider employee Christmas bonuses, followed by a vote on approval.

• Approval of November 21, 2024 meeting minutes
• Revised October monthly financials
• November monthly financials
• Executive session on employee Christmas bonus
• Approval of employee Christmas bonus

Public Works Authority

This special meeting of the Ardmore Public Works Authority will consider two consent items: ratifying the 2025 meeting dates for the City Commission and APWA, and approving Change Order No. 1 to extend the City Lake Dam project contract with Stantec Consulting Services to May 1, 2025. The board will also approve minutes from its November 4, 2024 special meeting.

• Ratify adoption of 2025 meeting dates for City Commission and Ardmore Public Works Authority
• Approve Change Order No. 1 to City Lake Dam professional services agreement with Stantec Consulting Services Inc., extending contract to May 1, 2025
• Approve special meeting minutes from November 4, 2024

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will hold a regular meeting with agenda items including approval of November 18th minutes, staff reports from the superintendent and manager, updates on current programs and events, and consideration of any proposed agenda amendments. No other new business is anticipated under the Oklahoma Open Meeting Act.

• Approval of November 18th meeting minutes
• Update on current programs and events at Lakeview Golf Course
• Consideration and action on agenda amendments
• Staff reports from Golf Course Superintendent Craig Palmer and Manager Doug Hargis

Board of Adjustment

The Ardmore Board of Adjustment will hold a special meeting to consider two variance requests. They will vote on allowing Sam and Elaine Owens to live in a travel trailer at 2624 3rd Ave NE while building a new house, and on a request from Texas Republic Signs LLC for a 15-foot height increase for a free-standing sign at 2630 North Commerce.

• Variance to live in a travel trailer/recreational vehicle at 2624 3rd Ave NE until house construction is complete (Case V24-04)
• Variance to increase free-standing sign height from 35 to 50 feet at 2630 North Commerce (Case V24-05)
• Public comments, board comments, and staff comments

Ardmore Development Authority

The board will consider appointments for three-year terms and one-year officer positions beginning January 1, 2025. The meeting includes an executive session to discuss economic development and the President & CEO's performance evaluation.

• Appointment of Dustin Caldwell and Jeff Moen to second three-year terms
• Appointment of Matt McAnally to an initial three-year term
• Appointment of Mike Whitson (Chair), Jake Charnock (Vice Chair), and Dr. Eric Ward (Treasurer)
• Approval of authorized signors for 2025
• Performance evaluation of the President & CEO

City Commission

The City Commission is meeting to vote on a new ordinance regarding unauthorized camping and award several construction and engineering contracts. Three scheduled public hearings and rezoning ordinances have been tabled until January 21, 2025.

• Bid for new cemetery operations shop building to Box Construction, LLC for $548,000.00
• Ordinance 3180 adding Section 19-69 pertaining to 'Unauthorized Camping'
• Final payment of $451,364.00 to MacHill Construction for Whittington Park Improvements
• Engineering agreement amendment with TEIM Design for $18,948.00 for Myall and Plainview Roads
• Minor subdivision plats for 204 3rd Avenue Northwest and 705 8th Avenue Northeast

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will consider approving minutes from October and November 2024, the October financial report (pending audit), and a $200 donation for a Dr. Martin Luther King Jr. speaker. The board will also discuss setting the 2025 meeting schedule, updates on the capital building campaign, and a rendering of the community center building.

• Consideration of $200 monetary donation for Dr. Martin Luther King Jr. speaker
• Consideration of 2025 meeting schedule for the trust authority
• Discussion of updates on the Capital Building Campaign
• Consideration of rendering for the community center building
• Approval of October financial report (pending audit)

Historic Preservation Board

The Historic Preservation Board holds a special meeting to review a Certificate of Appropriateness request for property at 15 East Main. The proposed work includes brick and mortar repair, second-story window replacement, installation of a metal awning, repainting, and a new sign. The board may approve, deny, amend, or defer the request (HP24-12).

• Certificate of Appropriateness request #HP24-12 for repairs and alterations at 15 East Main (brick/mortar repair, window replacements, metal awning, repainting, new sign)

Ardmore Public Library Board

The Ardmore Public Library Board will hold a regular meeting on December 10, 2024, to approve the agenda and previous meeting minutes, review November 2024 expenditures, and hear a director's report on current and future library programs. No specific items of new business are listed; the agenda is largely procedural.

• Approval of minutes from November 12, 2024 meeting
• Review of expenditures for November 2024
• Director's report on current and future library programs

Regional Park Authority

The Ardmore Regional Park Authority Board will consider approving October minutes and the financial report, hear updates on Lakeview Golf Course and Chigger Chase, and vote on reappointing Sarah Veazey to a second term. Also on the agenda: increasing the hourly rate for police officers working security at the Festival of Lights, purchasing lunch for Parks staff, and electing board officers.

• Reappointment of Sarah Veazey to second term
• Increase in police officer hourly rate for Festival of Lights security
• Purchase lunch for Parks staff
• Election of board officers
• Update on Lakeview Golf Course

Planning Commission

The Ardmore Planning Commission is holding a special meeting to consider and take action on several subdivision plats and rezoning requests. The most notable items are three rezoning applications from LEED LLC for a total of about 114 acres, including a 74.77-acre parcel from Agriculture to Single-Family Residential (RS-9). The commission will also vote on two minor subdivision plats. The City Commission will consider these items on December 16, 2024.

• Rezoning of 74.77 acres from AG to RS-9 (single-family residential) at 1900 block of South Plainview Rd, case #Z24-13
• Rezoning of 22.89 acres from AG and PFI to CN (commercial neighborhood) at SW corner of Plainview Rd and Myall Rd, case #Z24-11
• Rezoning of 16.76 acres from AG to RMH (multi-family high density) at 4200 block of Myall Rd, case #Z24-12
• Minor subdivision plat for 2 lots on 0.55 acres at 204 3rd Ave NW, case #FP24-12
• Minor subdivision plat for 2 lots on 0.30 acres at G St and 8th Ave NE, case #FP24-13

Ardmore Tourism Authority

The board will consider approving a one-year management agreement with 3B Ventures for the Ardmore Convention Center at $13,000 per month plus expenses up to $500. They will also vote on a $575 fire alarm monitoring service agreement and the 2025 meeting calendar. An executive session is scheduled to discuss the President & CEO's performance evaluation, with possible action afterward.

• Consider approval of professional services agreement with 3B Ventures for Ardmore Convention Center management at $13,000/month plus up to $500 expenses for one year
• Consider approval of fire alarm monitoring Planned Service Agreement for one year at not to exceed $575
• Consider approval of 2025 ATA Meeting Calendar
• Executive session for President & CEO performance evaluation, then possible action
• Approval of October 2024 Treasurer's Report and meeting minutes

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will hold a special meeting to consider accepting a construction bid for a parking lot at 117 W Main Street. The bid from WW Builders Inc. amounts to $379,216, and the board may also consider and vote on any proposed amendments.

• Consideration and possible action to accept the $379,216 construction bid from WW Builders Inc. for the 117 W Main Street parking lot

City Commission

The Ardmore City Commission will consider a notice of election for Ward 1 and Ward 4 commissioner seats, authorize a $5 million loan for the MALSR lighting project at the Ardmore Industrial Airport, approve a $302,640 professional services agreement with Garver for Depot Park storm sewer improvements, and vote on a $45,000 contribution to Ardmore Main Street Authority for a parking lot at 117 West Main Street. A consent item confirms appointments to the Arbuckle Master Conservancy District.

• Resolution to authorize up to $5,000,000 loan for MALSR Lighting Project at Ardmore Industrial Airport
• Professional Services Agreement with Garver LLC for Depot Park Storm Sewer Improvements, $302,640
• Agreement with Ardmore Main Street Authority for $45,000 toward parking lot construction at 117 West Main Street
• Resolution setting election for Ward 1 and Ward 4 City Commissioner seats
• Consent item: confirm Nathan Verner and Chris Sandvick to Arbuckle Master Conservancy District

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority board will vote on minutes from September, monthly financials for September and October, election of officers, and a corrected resolution. Committee and manager reports will also be presented. The meeting is largely routine procedural items.

• Approval of minutes from September 19, 2024 board meeting
• Consideration of monthly financials for September and October 2024
• Election of officers for the board
• Approval of corrected Resolution No. 2024-1
• Committee reports on finances, facilities, and marketing

Lakeview Golf Course Advisory Board

The Lakeview Golf Course Advisory Board will consider approval of October meeting minutes, hear staff reports from the superintendent and manager, and receive an update on current programs and events. No new business is listed, and the agenda is largely procedural with no significant financial or policy decisions.

• Approval of October 21st meeting minutes
• Staff report by Golf Course Superintendent Craig Palmer
• Update on programs and events by Manager Doug Hargis
• No new business known under Oklahoma Open Meeting Act

Ardmore Development Authority

The Ardmore Development Authority will consider approving the October 2024 financials, surplus a 30-foot antenna tower, and authorize an agreement with Vision First Advisors for an Economic Development Vision Plan. The board will also vote on a Memorandum of Understanding with the Oklahoma Department of Commerce for that plan. Major business includes a lease agreement with Dolese Bros. Co. for an airport pad site at $5,389.52 per year, a contract to sell approximately 29.93 acres to Dot Foods for $350,000, and a resolution to apply for a loan up to $5,000,000 from the Oklahoma Finance Authorities secured by properties at 425 Northrup and 615 General and two $1,000,000 CDs.

• Sale of approx. 29.93 acres to Dot Foods for $350,000
• Lease to Dolese Bros. Co. for airport pad site at $5,389.52/year
• Resolution to apply for up to $5,000,000 loan from Oklahoma Finance Authorities
• Agreement with Vision First Advisors for Economic Development Vision Plan
• Surplus of a 30-foot antenna tower

City Commission

The Ardmore City Commission will consider several routine items at this special meeting, including appointments to advisory boards, adoption of an ordinance amending the Oklahoma Municipal Retirement Fund, approval of a $53,620.27 UPS battery system purchase, and two change orders for construction contracts. The change orders involve extending the completion date for New Fire Station Number 2 to December 9, 2024, and increasing the City Hall remodel contract by $3,829 to a total of $479,355.10.

• Ordinance 3176: amendment to Oklahoma Municipal Retirement Fund Defined Benefit Master Plan
• Purchase of 19 Eaton Tripp Lite UPS Rackmounts and 53 battery packs for $53,620.27 from CDW-Government under state contract SW1004
• Change Order No. 3 for New Fire Station Number 2: completion date moved from November 15 to December 9, 2024
• Change Order No. 3 for City Hall remodel: $3,829 increase, new total $479,355.10
• Appointments: David Little and Chris Simmons to Airport Board; Debra Kuester and Laurel McCulloh to Parks and Recreation Advisory Board

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will consider scholarship guidelines and a speaker for Dr. Martin Luther King Jr. events. The board will also review staff bonuses and a vehicle wrapping contract. Additionally, the board will discuss updates regarding the Capital Building Campaign.

• Scholarship guidelines for HFV Wilson Community Center programs
• Selection of Dr. Martin Luther King Jr. speaker
• Mid-year bonuses for part-time and full-time staff
• Contract for wrapping a 2022 Ford XLT with HGX Signs
• Updates on the Capital Building Campaign

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will consider scholarship guidelines and a speaker for Dr. Martin Luther King Jr. events. The board will also discuss staff bonuses and a vehicle wrapping project.

• Scholarship guidelines for community center programs
• Selection of Dr. Martin Luther King Jr speaker
• Mid-year bonuses for part-time and full-time staff
• Wrapping of the 2022 Ford XLT with HGX Signs
• Updates on the Capital Building Campaign

Ardmore Public Library Board

This is a regular meeting of the Ardmore Public Library Board with routine procedural items. The board will approve the agenda and minutes from the previous meeting, review a list of expenditures for October 2024, and receive a director's report on current and future library programs. New business is limited to unforeseen matters as defined by the Oklahoma Open Meeting Act.

• Approval of minutes from October 8, 2024 meeting
• Review of expenditures for October 2024
• Director's report on current and future library programs

Regional Park Authority

The Ardmore Regional Park Authority will meet to discuss potential fee increases for pavilion rentals. The board will also receive updates on the Lakeview Golf Course and Chigger Chase, and discuss a proposed splashpad for the Regional Park.

• Proposed increase to pavilion rental fees
• Update on Lakeview Golf Course
• Update on Chigger Chase
• Discussion of splashpad listed on the Regional Park Master Plan

Public Works Authority

The Ardmore Public Works Authority will consider ratifying a change of scope for Work Order Number 4 with Insituform, increasing the cost by $107,910 to a new total of $1,169,020.50. The item is on the consent agenda and was previously approved by the Ardmore City Commission. The meeting also includes approval of minutes from October 7, 2024.

• Ratification of a change of scope for Work Order Number 4 with Insituform, cost increase of $107,910 to $1,169,020.50

City Commission

The Ardmore City Commission will hold public hearings and consider ordinances to rezone three properties: 912 Howard Street (from multifamily to single-family), 405 Kings Road (from rural to multifamily), and 1500 3rd Avenue Northeast (from single-family to commercial). The commission will also vote on a $13,898.67 purchase of a Cadet platform bed, a $107,910 change order for sewer work increasing the total to $1,169,020.50, and a $378,700 engineering services contract for the Ardmore Downtown Executive Airport.

• Rezone 912 Howard Street, 0.26 acres, from RMM to RS-6 (single-family)
• Rezone 405 Kings Road, 4.5 acres, from RR to RMM (multifamily)
• Rezone 1500 3rd Avenue Northeast, 1.08 acres, from RS-6 to CN (commercial neighborhood)
• Purchase of a Cadet Platform Bed from Great Western Trailers for $13,898.67
• Revised Task Order 2 with H.W. Lochner for airport engineering services, not to exceed $378,700

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board is holding a special called meeting to consider routine administrative items: approving May meeting minutes, accepting the financial report, filling two board vacancies, and electing a Vice-Chair. No major projects or expenditures are on the agenda.

• Consideration to approve May meeting minutes
• Review and accept the Financial Report
• Fill two board vacancies
• Elect a Vice-Chair

Ardmore Tourism Authority

The Ardmore Tourism Authority will meet to discuss the appointment of a Nominating Committee for trustees and officers. The board will also consider a service solution agreement for fire protection. The meeting includes reports on marketing activities and the convention center.

• Service Solution agreement with Johnson Controls Fire Protection LP for October 2024 through September 2029
• Appointment of a Nominating Committee for three Trustees and officers for terms beginning January 1, 2025
• Acceptance of the September 2024 Treasurer’s Report
• Approval of September 26, 2024 meeting minutes

Planning Commission

The Ardmore Planning Commission will hold a special meeting on October 24, 2024, to consider two rezoning requests and a minor subdivision plat. One request would rezone 4.5 acres at 405 Kings Rd from rural residential to medium-density multi-family. Another proposal would rezone 1.08 acres at 1500 3rd Ave NE from single-family to neighborhood commercial and create a subdivision plat. These items will also go to the City Commission on November 4, 2024.

• Rezoning of 4.5 acres at 405 Kings Rd from RR to RMM (Case #Z24-06)
• Rezoning of 1.08 acres at 1500 3rd Ave NE from RS-6 to CN (Case #Z24-10)
• Minor subdivision plat for 1 lot on 1.08 acres at 1500 3rd Ave NE (Case #FP24-11)

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will meet to consider approval of May meeting minutes and a financial report, receive staff reports on Lakeview Golf Course and the HFV Wilson Community Center, and take action to fill two board vacancies and elect a Vice-Chair. The board will also hear an update on Whittington Park renovations.

• Approval of May meeting minutes
• Review and acceptance of financial report
• Reports on Lakeview Golf Course and HFV Wilson Community Center
• Consideration to fill two board vacancies and elect a Vice-Chair
• Update on Whittington Park renovations

Main Street Authority

The Ardmore Main Street Authority Board will consider approving several contracts and budget amendments at its October 24 meeting. Key decisions include a $43,703 HVAC bid from Allied Services and a $13,200 painting contract for the Santa Fe Depot Building, with partial reimbursement from a city façade grant. The board will also vote on hiring Casey Russel for $5,000 to prepare financial reports and amend the Design Committee budget by $1,100 from banner profits.

• Consider approval of $43,703 HVAC bid from Allied Services to replace 3 units at Santa Fe Depot Building
• Consider approval of $13,200 painting contract with Painters LLC for Santa Fe Depot fascia, doors, and windows
• Consider spending up to $13,200 from special projects for the painting, pending $5,000 reimbursement from City of Ardmore Façade Grant Program
• Consider hiring Casey Russel for $5,000 to prepare the 990 and audit for 2023-2024
• Consider amending the Design Committee budget to include $1,100 profit from Veteran Banners, totaling $2,100

Trails and Greenways Commission

The Trails and Greenways Commission will hold a special meeting to hear a presentation from a TSET representative and receive a street improvements update from the City Engineer. The main action item is a vote on contracting with Fox Engineering for easement writing and parcel map development, as recommended by the City Engineer. The commission will also consider approving the minutes from the July 23 meeting.

• Consideration and possible action to contract with Fox Engineering for easement writing and parcel map development
• City Engineer Josh Randell to provide update on street improvements
• Presentation by Nikayla Guardado from TSET
• Consideration and possible action to approve July 23 meeting minutes

City Commission

The Ardmore City Commission will consider a resolution to apply for a $500,000 FAA grant for the municipal airport terminal and tower project, and vote on purchasing 14 semi-automatic rifles for the police SWAT team at $55,036.10. Other items include a social media services contract, a City Hall renovation change order, airport control tower engineering, and confirmation of David Houser as Chief of Police.

• Resolution 4310: Apply for $500,000 FAA Bipartisan Infrastructure Law Airport Terminal and Tower Grant for Ardmore Municipal Airport
• Purchase of 14 Daniel Defense semi-automatic rifles with optics for police SWAT team from ProForce Law Enforcement for $55,036.10
• Social media services contract with Bosham Media at $4,165/month until media IT specialist hired
• Change Order #2 for City Hall renovations: increase of $14,492 to new contract total $475,526.10
• Task Order 08 with H.W. Lochner for airport control tower design and oversight for $180,300

Cemetery Board

This is a procedural meeting with no specific substantive items. The board will consider approving the agenda and minutes from August, and hear a staff report from the Cemetery Superintendent. No regular business is listed, and no new business was known at the time of posting.

• Approval of October 17, 2024 agenda
• Approval of August 15, 2024 meeting minutes
• Cemetery Staff Report by Superintendent Susie McCracken
• Next meeting scheduled for December 19, 2024

Regional Park Authority

The Board will consider the approval of September meeting minutes and the current financial report. The meeting includes staff reports and updates regarding the Lakeview Golf Course and Chigger Chase.

• Approval of September minutes
• Approval of Financial Report
• Update on Lakeview Golf Course
• Update on Chigger Chase

Planning Commission

The Planning Commission will hold a public hearing and consider a request from Dallas & Alicia Crouch to rezone 0.26 acres at 912 Howard Street SW from Multifamily Residential (RMM) to Single Family Residential (RS-6). The Commission may approve, reject, or amend the request. The meeting also includes approval of minutes from September 5, 2024, and other procedural items.

• Public hearing on rezoning 0.26 acres at 912 Howard St SW from RMM to RS-6 (Case #Z24-05)
• Approval of minutes from the September 5, 2024 Planning Commission meeting
• Consideration of any amendments proposed to the rezoning request

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will decide on making the Recreation Coordinator position full-time, approving an $8,000 rendering of an expansion plan, and authorizing vehicle transactions including selling a 2014 Chevy Express van for $12,000 and purchasing a 2022 Ford Transit for $45,500. The board will also consider routine items such as meeting minutes, a financial report, and director/program updates.

• Make Recreation Coordinator position full-time (Personnel Committee recommendation)
• Approve $8,000 for Corner and Greer to create a rendering of the expansion and building plan
• Authorize purchase of 8 $25 gift cards for the annual fall festival
• Declare 2014 Chevy Express van as surplus and sell for $12,000
• Purchase a 2022 XL Transit van for $45,500 from the First National Bank Account

Historic Preservation Board

The Historic Preservation Board will consider a request for a Certificate of Appropriateness to install a new sign on the front of a building at 104 West Main. The board may approve, deny, or amend the request. Other items include approving the agenda and minutes from a previous meeting.

• Request for Certificate of Appropriateness for a new sign at 104 West Main (HP 24-11)

City Commission

This special meeting of the Ardmore City Commission includes consent items such as appointments, software renewal, surplus declarations, and an opt-out of product liability settlements. Regular business covers a quit claim deed for airport rail assets, an engineering services amendment, and purchases of two sanitation trucks and a vacuum excavator totaling over $682,000.

• Purchase of Freightliner M-2 rear loader for commercial sanitation at $202,000
• Purchase of Peterbilt 520 side loader for residential sanitation at $355,500
• Purchase of Ditch Witch vacuum excavator at $124,590.28
• Annual Microsoft O365 software renewal at $79,284.45
• Opt-out of Tyco and BASF settlements in product liability litigation

Public Works Authority

The Ardmore Public Works Authority will meet in a special session on October 7, 2024, to consider a consent agenda of six items. These include ratifying the city commission's approval to declare two sanitation trucks as surplus, authorizing a $44,433.33 amendment for inspection services at the Ardmore Airpark Wastewater Treatment Plant, and approving the purchase of three new vehicles—two sanitation trucks and a vacuum excavator—totaling $682,090.28.

• Purchase of a Freightliner M-2 106/Heil PT 1000 18-yard rear loader truck for commercial sanitation: $202,000
• Purchase of a Peterbilt 520/Heil DPF Python 28-yard side loader truck for residential sanitation: $355,500
• Purchase of a Ditch Witch vacuum excavator from Sourcewell contract: $124,590.28
• Amendment No. 2 with Barker and Associates for inspection services at the Airpark Wastewater Treatment Plant: $44,433.33
• Declaration of 2019 Peterbilt side loader (Unit 37) and 2018 Freightliner rear loader (Unit 78) as surplus

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will consider approving May meeting minutes and the financial report. They will hear staff reports including updates on Lakeview Golf Course, the HFV Wilson Community Center, and Whittington Park renovations. The board will also consider filling two board vacancies and electing a Vice-Chair.

• Approve May meeting minutes
• Review and accept financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Consideration to fill board vacancies and elect Vice-Chair

Main Street Authority

The Ardmore Main Street Authority Board will consider and possibly approve a $7,875 contract with Battles Weed Control LLC to install and take down Christmas lights in the downtown district. They will also vote on new bank signature cards for First National Bank accounts and hear committee reports on holiday events like a Christmas Market during Depot Nights. Other business includes approval of the August 2024 financial report and minutes from the previous meeting.

• Consideration of $7,875 contract with Battles Weed Control LLC for Christmas light installation and removal
• Approval of new bank signature cards for First National Bank accounts 1661205 and 1662856
• Discussion of adding a Christmas Market to the Depot Nights & Christmas Lights event
• Consideration of August 2024 Financial Report and minutes from August 22 meeting
• City of Ardmore Façade Grant for painting of Santa Fe Depot

Ardmore Tourism Authority

The board will discuss approving incentive agreements for three specific events and a workers compensation renewal. The meeting also includes a review of security guidelines for convention rentals and updates on local tourism sites.

• Incentive agreement with Ardmore Barrell Futurity 2024
• Incentive agreement with Strike Out Cancer For Ava Shorter
• Incentive agreement with Southwest Reining Horse Association & Futurity Show
• 2025 Workers Compensation renewal with Compsource Mutual Insurance Company
• Security Guidelines for the Ardmore Convention Rentals

Animal Care Trust Authority

The Ardmore Animal Care Trust Authority will consider approving minutes from April 2024, a $4,250 payment to auditor Casey Russell for FY 2023-2024, and adding a bank account ending in 3108. The meeting includes new business not known 24 hours prior.

• Approval of minutes from April 23, 2024
• Consideration of $4,250 payment to Casey Russell for FY 2023-2024 audit
• Adding a bank account ending in 3108

Ardmore Development Authority

The board will consider approving a three-year lease for Box Hangars 1-3 to Blackbeard Aviation at $750/month with an annual CPI adjustment, and an MOU with the City of Ardmore for Task 8 – Tower Renovation design, bidding, and construction administration services not to exceed $192,900. They will also vote on declaring surplus electronics, revising legal descriptions in a Quit Claim Deed with WP Global, LLC, and may enter executive session for economic development discussions.

• Lease to Blackbeard Aviation for Box Hangars 1-3 at $750/month for 3 years with CPI adjustment
• MOU with City of Ardmore for Tower Renovation design/construction admin services up to $192,900
• Declaring surplus electronics (laptops, tablets, docking stations) as broken or abandoned
• Revising legal descriptions in Quit Claim Deed between ADA and WP Global, LLC
• Possible executive session for economic development matters

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will consider approving minutes from August, monthly financials for August 2024, and reappointing Ginger Allison and Brandon Naifeh for second three-year terms. Committee and manager reports will also be presented. The board may take action on any agenda item.

• Reappointment of Ginger Allison and Brandon Naifeh for second 3-year terms
• Approval of monthly financials for August 2024
• Approval of minutes from August 15, 2024 board meeting
• Financial committee report by Asher Branecky
• Facilities committee report by Brandon Naifeh

Public Works Authority

The Ardmore Public Works Authority will meet to ratify two expenditures previously approved by the City Commission. These items involve repairs to the wastewater treatment plant and the purchase of sewer inspection equipment.

• Ratification of $125,052.13 for an Envirosight Rovver X System and Outpost from Key Equipment and Supply
• Ratification of $34,373.00 to Interstate Electric Corporation for repair of a 100 HP Ebara Pump at the Wastewater Treatment Plant

City Commission

The City Commission will hold a public hearing and vote on rezoning 4.55 acres from Office to Commercial Corridor. The body will also review several construction change orders and equipment purchases for city utilities and police.

• Rezoning of 4.55 acres at 1329 and 1401 12th Avenue Northwest from O (Office) to CC (Commercial Corridor)
• Purchase of an Envirosight Rovver X sewer camera system for $125,052.13
• Payment of $34,373.00 to Interstate Electric Corporation for wastewater pump repair
• Purchase of a GrayKey Mobile Extraction Device for the Police Department for $31,962.56
• Change order for 8th Avenue Northwest Improvements increasing price by $32,206.45

Historic Preservation Board

The Historic Preservation Board will vote on three requests for Certificates of Appropriateness: replacing window framing with steel and glass at 117 E Main, installing a new sign at 20 A St NW, and painting exterior elements at 15-21 N Washington St. The board will also approve minutes from a July special meeting.

• Certificate of Appropriateness for window framing replacement and awning/lighting installation at 117 E Main (HP24-08)
• Certificate of Appropriateness for a new sign on the front facade at 20 A St NW (HP24-09)
• Certificate of Appropriateness to paint exterior doors, trim, awning, and window trim, and repair damaged wood and stucco on front facade at 15-21 N Washington St (HP24-10)
• Approval of minutes from the July 30, 2024 special meeting

Ardmore Public Library Board

The Ardmore Public Library Board will hold a regular meeting to approve the previous month's minutes, review August 2024 expenditures, and hear the director's report on current and future library programs. No specific contracts, rezonings, or fee changes are on the agenda.

• Approval of minutes from August 13, 2024 meeting
• Review of list of expenditures for August 2024
• Director's report with update on current and future library programs

Planning Commission

The Planning Commission holds a special meeting with a public hearing on a request to rezone 4.39 acres at 1329 & 1401 12th Ave NW from Office (O) to Commercial Corridor (CC) by RW Everly Development LLC. The Commission may take action on the rezoning or proposed amendments. The agenda also includes approval of the special meeting agenda and minutes from the August 22, 2024 meeting.

• Rezoning request for 4.39 acres at 1329 & 1401 12th Ave NW from Office to Commercial Corridor (Case #Z24-04)
• Public hearing for the rezoning request
• Approval of minutes from the August 22, 2024 Planning Commission meeting
• Approval of the agenda for this special meeting

Public Works Authority

The Ardmore Public Works Authority holds a special meeting following the regular City Commission meeting. The sole substantive item on the consent agenda is a proposal to ratify the City Commission's approval of the fifth annual payment of a five-year agreement with Tyler Technologies for Incode software and cloud storage, totaling $85,145 for FY 2024/2025. The meeting also includes approval of prior minutes and other routine procedural items.

• Ratify annual renewal payment of $85,145 to Tyler Technologies for Incode software and cloud storage for FY 2024/2025

City Commission

The Ardmore City Commission will hold a public hearing and consider a resolution for a conditional use permit to allow an Epic Charter School microsite in the Commercial Downtown zoning district at 127 West Main Street. The commission will also discuss several consent items, including declaring surplus equipment, budget amendments, and a $85,145 software renewal, as well as regular business items such as a $468,300 concrete labor contract, a $90,430 engineering agreement for 12th Avenue NW right-of-way acquisition, and purchase of license plate readers for the police department.

• Public hearing and resolution for a conditional use permit for Epic Charter School microsite at 127 West Main Street (CD zoning)
• Purchase of three ELSAG mobile license plate readers for the Ardmore Police Department from Busch Associates for $35,550
• Award of 2024-2025 concrete labor contract to V and R Enterprises, Inc. (sole bidder) for $468,300
• Resolution to spend $20,000 from Insurance Recovery Fund for non-claim expenditures
• Termination of lease agreement with Ardmore Tag Agency (Elaine Kittrell) at 2001 Veterans Boulevard, Suite B, effective September 30, 2024

Planning Commission

This special meeting of the Ardmore Planning Commission will consider a conditional use permit for an Epic Charter School microsite at 127 West Main Street in the Commercial Downtown (CD) zoning district. The commission may approve, deny, or defer the request. Other business includes approval of the June 20, 2024 meeting minutes.

• Public hearing for Conditional Use Permit Case #C24-03 for Epic Charter School microsite at 127 West Main Street in CD zoning district
• Approval of minutes from the June 20, 2024 Planning Commission meeting
• Consideration of any amendments proposed during the public hearing

Main Street Authority

The Ardmore Main Street Authority will consider approving a Façade Grant application with the City of Ardmore, including spending up to $10,000 from the special projects account for the match. Other discussions include adding a Christmas Market to Depot Nights & Christmas Lights, selling veteran banners, and a guest speaker on small business development. Routine items include approval of July minutes and financial report.

• Consideration and possible action to approve applying for Façade Grant with City of Ardmore and spending up to $10,000 match from special projects account
• Design Committee reports 9 out of 10 veteran banners sold; Sept 10th cutoff
• Promotions Committee discusses additional Christmas selfie stations and adding a Christmas Market to Depot Nights & Christmas Lights event
• Economic Vitality Committee to host guest speaker Dana Forsythe from Oklahoma Small Business Development on Sept 17
• Acknowledge resignation of Paul White Jr.

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will meet to fill an upcoming board vacancy and elect a Vice-Chair. The board will also receive reports on the Lakeview Golf Course, HFV Wilson Community Center, and Whittington Park renovations.

• Action to fill upcoming board vacancy
• Election of a Vice-Chair
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Update on Whittington Park renovations

City Commission

The Ardmore City Commission is holding a special meeting to consider several purchases and agreements. Key items include a $1,011,065.30 Sutphen fire pumper for the fire department, a new outdoor warning siren at 3288 Mary Niblack for $31,826.20, and a software maintenance renewal for $116,564.82. They will also vote on a settlement agreement regarding tree litigation at the Ardmore Municipal Airport totaling $110,000 in payments, and an amendment to the Hardy Murphy Coliseum Trust Indenture.

• Purchase of a new Sutphen fire pumper for $1,011,065.30 for Ardmore Fire Department
• Purchase of a new outdoor warning siren at 3288 Mary Niblack for $31,826.20
• Settlement agreement for tree litigation at Ardmore Municipal Airport: total payments of $110,000
• Renewal of New World CAD/RMS software support with Tyler Technologies for $116,564.82
• Resolution 4306 supporting continued participation in Oklahoma Main Street Center Program

Ardmore Development Authority

The Ardmore Development Authority will consider authorizing a request for proposals for an Economic Vision Plan. The board will also review a no-cost agreement for an airspace awareness system and a rental reduction for ATS World Wide LLC.

• Request for Proposals for an Economic Vision Plan
• Memorandum of Understanding with DronePort Network for Ardmore Industrial Airpark
• Sublease amendment for ATS World Wide LLC to reduce rent from $500 to $250 per month
• Executive session regarding economic development and business recruitment

Cemetery Board

The board will meet to approve previous minutes and receive a staff report from the Cemetery Superintendent. There is no regular business listed on the agenda.

• Approval of April 18, 2024, meeting minutes
• Cemetery Staff Report by Superintendent Susie McCracken

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will vote on approving July meeting minutes and monthly financials. The board will also enter executive session to discuss employee performance evaluations and compensation, followed by possible action on employment agreements. Committee and manager reports will be presented.

• Approval of minutes from July 18, 2024 board meeting
• Approval or rejection of July 2024 monthly financials
• Executive session to discuss employee performance evaluations and compensation
• Possible action on employee performance evaluations and compensation amendments

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority meets to consider approval of June meeting minutes, May and June financial reports (pending audit), a director's report, and a program report. The Financial Committee recommends action on renewing health and vision insurance for full-time employees and hiring Chauvin Aaron for the agency's audit. The board will enter executive session to discuss purchasing real estate at 20 F NE Ardmore and capital improvement plans, then reconvene for possible action.

• Consideration of insurance renewal with Blue Cross Blue Shield, Beam, and Vision Care Direct for full-time employees
• Consideration of consultant agreement with Chauvin Aaron for HFV Wilson audit
• Discussion of updates on the Capital Campaign for the HFV Wilson building
• Executive session to discuss purchase and appraisal of real estate at 20 F NE Ardmore and capital improvement plans
• Approval of regular meeting minutes from June 10, 2024 and special meeting minutes from June 19, 2024

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will review financial reports and employee insurance renewals. The board is also considering a consultant agreement for an audit and the purchase of real estate at 20 F NE.

• Insurance renewal for full-time employees with Blue Cross Blue Shield, Beam, and Vision Care Direct
• Consultant agreement with Chauvin Aaron for the Authority Audit
• Purchase and appraisal of real estate properties located at 20 F NE
• Updates on the Capital Campaign for the HFV Wilson Authority Building
• Review of May and June financial reports

Ardmore Public Library Board

The Ardmore Public Library Board will meet to approve the agenda and minutes from July, review July expenditures, and receive the director's report on current and future library programs. The agenda includes a new business section for unforeseen matters only. No major decisions or proposals are listed; the meeting is largely procedural.

• Review of list of expenditures for July 2024
• Director's report with update on current and future library programs
• Approval of minutes from July 9, 2024, meeting
• Approval of the agenda for the current meeting

Regional Park Authority

The board will consider approving rock art in Regional Park and hear updates on Lakeview Golf Course, rock entrance, Chigger Chase, and memorial benches. It will also approve minutes and a financial report. All items are presented for discussion or action from staff and board members.

• Approval of May meeting minutes
• Approval of financial report
• Update on Lakeview Golf Course
• Update on rock entrance into Regional Park
• Consideration and possible action to approve rock art in Regional Park

Ardmore Tourism Authority

The board will vote on contracts including an audit service agreement not to exceed $9,300 with Russel & Williams CPAs, a property insurance premium of $55,743 from Chubb Indemnity Insurance Company, and a memorandum of understanding with the City of Ardmore to add ATA properties to city insurance. Other actions include authorizing equipment purchases: a Genie scissor lift for $22,000 and a scrubber for $20,276, plus a resolution to declare surplus items. The meeting also covers approval of minutes, treasurer's reports for June and July 2024, and updates on marketing, regional park, and other entities.

• Approve agreement with Russel & Williams CPAs for audit services up to $9,300
• Approve property insurance proposal from Chubb for $55,743
• Approve MOU with City of Ardmore to add ATA properties to city insurance via OMAG and reimburse increased premiums
• Authorize purchase of Genie GS-2646 scissor lift for $22,000 from Darr Equipment Co.
• Authorize purchase of Advance SC4000 disc rider scrubber for $20,276 from Darr Equipment Co.

City Commission

The Ardmore City Commission will consider several agreements and purchases at this special meeting. Key items include a $482,400 engineering contract to design a new terminal and box hangar at the downtown executive airport, and a $200,000 purchase of utility meters. The commission will also vote on a $32,000 video detection system repair, a $12,749 change order for golf course improvements, and multiple police equipment purchases.

• Up to $482,400 for engineering services to design a new terminal and box hangar at Ardmore Downtown Executive Airport
• $200,000 for purchase of meters, registers, and endpoints from Atlas Supply Company for meter maintenance
• $32,000 payment to TLS Group for repair of video detection system at Main & Washington and 1st & Washington
• Change order increasing contract with Fleetwood Services by $12,749 for work on holes 9 and 15 at Lakeview Golf Course
• Purchase of one license plate reader trailer for $39,350 and one handheld backscatter X-ray imager for $55,925 for the police department

Public Works Authority

The Ardmore Public Works Authority will meet to ratify two approvals previously made by the City Commission. These include a multi-year utility billing contract and a purchase of equipment for the Meter Maintenance Department.

• Ratification of a five-year contract with Matrix for utility billing services (August 2024 to August 2029)
• Ratification of a $200,000.00 purchase of meters, registers, and endpoints from Atlas Supply Company

Historic Preservation Board

The Historic Preservation Board will consider two requests for Certificates of Appropriateness: one for installing four illuminated signs at 202 Caddo Street (Case HP24-06) and another for a new sign at 116 West Main Street Suite #6 (Case HP24-07). The board may approve, deny, or amend the proposals. The meeting also includes approval of minutes from May 14, 2024.

• Certificate of Appropriateness for 4 illuminated signs at 202 Caddo Street (Case HP24-06)
• Certificate of Appropriateness for new sign at 116 West Main Street Suite #6 (Case HP24-07)
• Approval of minutes from the May 14, 2024 special meeting

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will meet to review financial reports and committee recommendations. The board is considering a contract for street lighting and updates to bank account authorizations.

• Proposed $3,075.00 contract with Battles Weed Control LLC to replace lights on Section A2 of Main Street (B St. to A St part two of 5)
• Proposed new signature cards for BancFirst, American Nation Bank, and Citizens Bank
• Proposed new signature card for First National Bank
• Proposed contract with Workforce Innovation and Opportunities Act for no-cost additional staff
• Discussion of Santa Fe Building upgrades and repairs

Hardy Murphy

The Board of Directors will consider the budget for the fiscal year running July 2024 to June 2025. The body is also reviewing updates to purchasing policies and employee employment agreements.

• Budget for fiscal year July 2024 to June 2025
• Second amendment to the trust indenture regarding purchasing policies
• Resolution to adopt the City of Ardmore purchasing policy
• Employee performance evaluations, compensations, and employment agreement amendments

City Commission

The City Commission will discuss several infrastructure agreements and vehicle purchases. Key items include a federal grant application for the Ardmore Downtown Executive Airport and engineering services for road and downtown improvements.

• Permission to apply for a FAA grant up to $5,500,000 for a new terminal at Ardmore Downtown Executive Airport
• Engineering services agreement for Phase 1 of Myall Road Improvements totaling $269,430.88
• Purchase of three Dodge Durangos ($134,256) and one Dodge Charger ($36,198) for the Police Department
• Purchase of seven Ford F150 trucks for water and sewer departments totaling $291,827
• Additional $107,205.43 for a Downtown Ardmore Infrastructure Study by Studio Architect

Public Works Authority

The Ardmore Public Works Authority is meeting to ratify the purchase of seven Ford F150 trucks for various utility departments. The body will also consider a contract extension for the city's industrial pretreatment program.

• Purchase of six Ford F150 Supercab trucks for Water Distribution, Wastewater Treatment, and Sewer Collection totaling $246,600.00
• Purchase of one Ford F150 Supercab 4X4 truck for the Water Treatment Plant for $45,227.00
• One-year contract extension with Environmental Resource Technologies, LLC for the Ardmore Industrial Pretreatment Program for $37,800.00

Ardmore Development Authority

The Ardmore Development Authority will meet to consider a construction agreement for runway lighting and an audit services contract. The board may also enter an executive session to discuss economic development and business recruitment.

• Task Order 4 Agreement with Lochner for Runway 31 Medium Approach Lighting System not to exceed $490,900.00
• Professional services agreement with Russell and Williams CPAs for audit services not to exceed $19,900
• Approval of June 24, 2024, Special Meeting minutes
• Acceptance of June 2024 Financials

Ardmore Public Library Board

The Board will review June 2024 expenditures and approve minutes from the June 11 meeting. The Director's report will include updates on library programs and State Aid Rules training.

• Review of June 2024 expenditures
• Update on current and future library programs
• Report on State Aid Rules Training

Public Works Authority

The Authority will review the June 17, 2024, meeting minutes and consider a consent agenda item. This item involves ratifying an agreement renewal with NewEdge Services, LLC to continue hosting Cityworks and GIS applications.

• Ratification of $59,400 agreement renewal with NewEdge Services, LLC for software hosting services
• Approval of June 17, 2024 meeting minutes

City Commission

The City Commission will consider several zoning changes, park improvements, and infrastructure projects. This includes reviewing requests for residential rezoning and a triplex permit. The commission will also discuss contract awards for park construction and golf course improvements.

• $5,000,000.00 loan request for MALSR Lighting Project at Ardmore Industrial Airport
• $447,000.00 bid award for Whittington Park construction to MacHill Construction Company
• $220,665.95 bid award for Lakeview Golf Course improvements to Fleetwood Services
• Rezoning 0.71 acres at 1509 7th Avenue Southwest from RS-9 to RS-6
• Conditional Use Permit for a triplex at 327 G Street Northeast

Ardmore Development Authority

The Ardmore Development Authority will consider several financial items, including a $5 million loan application for a warehouse project. The board will also review the FY2025 budget and an agreement with the Chamber of Commerce.

• $5,000,000 loan application for a warehouse at 425 Northrup Street
• $156,000 Administrative Services Agreement with Ardmore Chamber of Commerce
• $4,007 annual contract for hay cutting on 55 acres at the municipal airport
• Approval of the FY2025 budget

Planning Commission

The Ardmore Planning Commission will hold a special meeting to consider several land use applications. These include a rezoning request for 1509 7th Ave SW and multiple minor subdivision plats. The commission will also review a conditional use permit for a triplex at 327 G Street NE.

• Rezoning from RS-9 to RS-6 at 1509 7th Ave SW (Case #Z24-03)
• Conditional use permit for a triplex at 327 G Street NE (Case #C24-02)
• Minor subdivision plat of 4 lots at 1509 7th Ave SW (Case #FP24-07)
• Minor subdivision plat of 2 lots at 3275 Myall Rd (Case #FP24-09)
• Minor subdivision plat of 2 lots at 2630 North Commerce (Case #FP24-10)

Board of Adjustment

The Board of Adjustment will consider a variance request from Travis Williams regarding property at 1702 Chickasaw Lake Rd. The request seeks to waive the current height restriction to allow for an 8-foot privacy fence instead of 6 feet.

• Variance request (Case #V24-03) to increase privacy fence height from 6ft to 8ft at 1702 Chickasaw Lake Rd

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will review May 2024 meeting minutes and monthly financials. The board will also discuss nominating Ryan Langford or James Rutledge to fill a vacancy on the Board of Directors. Committee reports and a manager's report are also scheduled.

• Approval of May 16, 2024 meeting minutes
• Review of May 2024 monthly financials
• Nomination of Ryan Langford and/or James Rutledge for Board vacancy
• Financial, Facilities, and Marketing committee reports

Public Works Authority

The Trustees are reviewing several items for ratification that were previously approved by the Ardmore City Commission. These items include various contracts for water treatment plant upgrades, sewer system maintenance, and lake management.

• $1,061,110.50 contract for repair and rehabilitation of sewer lines and manholes
• $580,000.00 bid award to rehabilitate two filters at the Water Treatment Plant
• $223,486.00 contract for hydrilla control in City Lake
• $68,600.00 engineering services to upgrade the sewer collection system near Lift Station A
• $15,000.00 task order to close the wastewater lagoon at Ardmore Municipal Airport

City Commission

The Ardmore City Commission is reviewing several large-scale infrastructure and public safety expenditures. Key items include agreements for sewer line repairs, water treatment plant maintenance, and new police technology. The meeting also includes discussions on land plats and vehicle purchases.

• $1,061,100.50 agreement for sewer line and manhole repairs
• $580,000.00 bid for water treatment plant filter rehabilitation
• Annual contracts for Axon in-car video systems ($82,814.10) and body cameras ($67,521.04)
• $70,000.00 annual agreement for Flock Safety audio detection and license plate readers
• $223,486.00 contract for hydrilla control in City Lake

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will consider reappointing three trustees to second terms. The board will also discuss proposed part-time and full-time positions and salary increases for specific employees. Additionally, the agenda includes a review of the April financial report and the building site plan.

• Reappointment of Trustees Harold Brown, Eddie Lankford, and Consuela Gordon
• Review of April Financial Report (Pending Audit)
• Southern Oklahoma Track Club Stipends consideration
• Building Site Plan through Corner and Greer
• Proposed salary increases for Kamiah Anderson, Todd Smith, and JaMia Cody

HFV Wilson Community Center Board

The board will consider reappointing three trustees to terms ending in 2027. Members will also discuss new employee positions and salary increases for specific staff members. The meeting includes updates on the building site plan and capital campaign.

• Reappointment of Trustees Harold Brown, Eddie Lank ford, and Consuela Gordon
• Proposed salary increases for Kamiah Anderson, Todd Smith, and JaMia Cody
• Building site plan review through Corner and Greer
• Southern Oklahoma Track Club stipends
• HFV Wilson Authority Handbook revisions

Ardmore Development Authority

The board will consider authorizing the purchase of a perpetual easement. The proposal involves acquiring 15.15 acres from R&R Properties, LLC for $20,000.

• Purchase of a 15.15-acre perpetual easement from R&R Properties, LLC for $20,000

Planning Commission

The commission will hold public hearings on several plat requests. These include final plats for the Notaridge, Paulsen, and Texoma Ready Mix additions.

• Final plat of 4 lots on 40.19 acres at 2820 Springdale Rd (Case #FP24-02)
• Final plat of 2 lots on 7.53 acres at 1007 Harvey Rd (Case #FP24-06)
• Minor subdivision plat of 1 lot on 10.33 acres on South Commerce (Case #FP24-08)

City Commission

The Commission will hold a public hearing on the proposed $141,235,078 budget for the upcoming fiscal year. Other business includes reviewing labor agreements for police and firefighters and approving various municipal contracts and appointments.

• Adoption of FY 2024/2025 budget totaling $141,235,078
• $60,000 renewal for Azteca Systems Cityworks software support
• $67,017 bid from Get Roofed, LLC for Carnegie Library roof repair
• $613,600 in total engineering services from H.W. Lochner, Inc. for airport projects
• Collective bargaining agreements for FOP Lodge #108 and IAFF Local #1881

Board of Adjustment

The Board of Adjustment will consider an amended variance request from Asher Branecky on behalf of AC Nutrition. The request seeks to waive setback requirements for new construction at 16 Stanley Street SE.

• Variance request for setback waivers at 16 Stanley Street SE (Case #V24-02)

Public Works Authority

The Trustees will consider an annual maintenance renewal with Azteca Systems, Incorporated. This item involves software updates and support for the City Works application for fiscal year 2024/2025.

• Annual Maintenance Renewal with Azteca Systems, Incorporated for $60,000.00 total ($30,000.00 paid by Ardmore Public Works Authority and $30,000.00 paid by the City of Ardmore)

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board is meeting to handle routine business: approving April minutes, reviewing the financial report, and hearing staff reports. The board will also consider filling an upcoming board vacancy and receive updates on Lakeview Golf Course and the HFV Wilson Community Center. No new business was known at the time the agenda was posted.

• Approval of April meeting minutes
• Review and acceptance of financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Consideration to fill upcoming board vacancy

Ardmore Tourism Authority

The Ardmore Tourism Authority will vote on incentive requests for the National Youth Roping Event and the Non Pro Plus Open, and accept the April 2024 treasurer's report. The board will also receive updates on marketing, Ardmore Main Street Regional Park, Hardy Murphy Coliseum, Create Ardmore, and The Goddard Center.

• Consider incentive from Barry Burk Productions for National Youth Roping Event
• Consider incentive request from the Non Pro Plus Open
• Approve minutes of April 25, 2024 regular meeting
• Accept treasurer's report for April 2024
• Updates on Ardmore Main Street Regional Park and Hardy Murphy Coliseum

Main Street Authority

The Board will review April financial reports and approve the 2024–2025 officer slate and new trustee appointments. They will also consider a five-year lease extension for BNSF and various budget adjustments.

• Five-year lease extension for BNSF with a 3% annual increase
• Approval of the 2024–2025 officer slate and new trustee appointments
• Financial adjustments for Charles Smith Parking Lot and Christmas Lights program
• Opening a money market account at First National Bank for restricted funds

City Commission

The Ardmore City Commission will hold a public hearing on a conditional use permit for a duplex at 327 G Street NE, then vote on a consent agenda and regular business items. Key decisions include awarding a $4,476,999 construction bid for the South Cargo Apron at the municipal airport, accepting a $2,269,099 state grant for the same project, and purchasing a forklift and a truck. The meeting also includes several routine appointments and surplus declarations.

• Public hearing on conditional use permit for duplex at 327 G Street NE
• Award $4,476,999 bid to Silver Star Construction for South Cargo Apron at Ardmore Municipal Airport
• Accept up to $2,269,099 ODAA grant for South Cargo Apron project
• Purchase Doosan forklift for $31,848.96 and Ford F250 for $46,311.00
• Declare police Glock and K-9 Ragnar as surplus for retirement

Public Works Authority

The Ardmore Public Works Authority will meet to approve routine items, including ratifying purchases of a forklift and a truck, and authorizing negotiations for mowing services. The agenda is mostly procedural, with no major policy decisions.

• Ratify purchase of Doosan GC25S-9 LP Forklift from Hugg & Hill for $31,848.96
• Ratify purchase of Ford F250 Extended Cab Truck from Vance Country Ford for $46,311.00
• Authorize entering open market to negotiate mowing of public utility facilities

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority is holding its regular board meeting to consider approving the April 18, 2024 meeting minutes and the April 2024 monthly financials. Committee reports and a manager's report will be presented, but no action is expected on those items. The agenda is largely routine, with no major new business listed.

• Approval of minutes from April 18, 2024 board meeting
• Approval of monthly financials for April 2024
• Financial Committee Report by Asher Branecky
• Facilities Committee Report by Brandon Naifeh
• Marketing Committee Report by Hannah Lewis

Historic Preservation Board

The Board will consider several requests for Certificates of Appropriateness regarding building modifications. Members will also conduct the annual appointment of the Chair and Vice-Chair.

• Appointment of Board Chair and Vice-Chair
• Replace northwest and northeast doors at 251 East Main Street (Case #HP24-03)
• Install new sign on building front at 225 West Main Street (#HP-04)
• Landscaping updates and new rock sign with solar lighting at 215 West Main Street (Case #HP24-05)

Ardmore Public Library Board

The Ardmore Public Library Board will hold a regular meeting to elect a chair and vice-chair for the upcoming year, approve minutes from the previous meeting, review April 2024 expenditures, and receive a director's report on library programs. No major policy decisions or financial contracts are on the agenda.

• Election of Chair and Vice-Chair for 2024-2025
• Approval of minutes from April 9, 2024 meeting
• Review of expenditures for April 2024
• Director's report on current and future library programs

Regional Park Authority

The Ardmore Regional Park Authority will consider approving March minutes and the financial report, hear a staff update on Lakeview Golf Course, and vote on filling a board vacancy, purchasing a memorial picnic table, and buying displays for the Festival of Lights.

• Consideration to fill the unexpired term of former board member Bob Bramlett
• Purchase of a picnic table with benches in honor of Bob Bramlett
• Purchase of displays for the Festival of Lights

Planning Commission

The Planning Commission will hold public hearings to consider four requests regarding land subdivision and a conditional use permit. The body will decide whether to approve or reject these plats and permits for various properties in Ardmore.

• Final plat of 4 lots on 40.19 acres at 2820 Springdale Rd (Case #FP24-02)
• Final plat of 1 lot on 13.37 acres at 470 North Planview (Case #FP24-04)
• Minor subdivision plat of 3 lots on .58 acres on Beard Loop (Case #FP24-05)
• Conditional use permit for one duplex at 327 G Street Northeast (Case #C24-01)

City Commission

The Commission will conduct elections for Mayor and Vice-Mayor and seat new ward commissioners. The meeting includes discussions on various city contracts, including water utility projects and park facility construction.

• Election of 2024/2025 Mayor and Vice-Mayor
• Bid for test well drilling: $1,582,595.00
• Bid for Pickleball Complex restroom construction: $355,250.00
• Sale of surplus police firearms to King's Firearms, LLC: $26,550.00
• Purchase of a 2025 Freightliner M2106 Cab and Chassis: $88,434.40

City Commission

This is a special meeting of the Ardmore City Commission, held for discussion only. The sole agenda item is a general information discussion between the Commission, City Manager, Assistant City Manager, and Director of Finance about the Fiscal Year 2024/2025 budget. No official action will be taken.

• Discussion of Fiscal Year 2024/2025 budget
• Presentation by Sandy Doughty, Director of Finance

Public Works Authority

The Ardmore Public Works Authority will consider ratifying several approvals made by the City Commission, including a $1,582,595 contract for drilling test and observation wells, an engineering master services agreement, and purchases of trucks and equipment. The meeting also includes approval of minutes and a consent agenda for routine items.

• Ratify $1,582,595 bid to Hydro Resources Mid-Continent for test and observation well drilling
• Ratify engineering master services agreement with Barker and Associates
• Ratify $20,380 task order for filter underdrain replacement at water treatment plant
• Ratify purchase of 2025 Freightliner M2106 cab/chassis for $88,434.40
• Ratify purchase of 2025 Freightliner 114 SD+ cab/chassis for $115,366.61

City Commission

The City Commission will hold a special meeting to discuss the Fiscal Year 2024/2025 budget. This item is for discussion only, and no official action or business will be transacted during this session. Sandy Doughty, the Director of Finance, will provide a presentation.

• Fiscal Year 2024/2025 budget presentation by Director of Finance Sandy Doughty

Board of Adjustment

The Ardmore Board of Adjustment is holding a special meeting to consider a request from Asher Branecky on behalf of AC Nutrition for a variance to waive setback requirements for new construction at 16 Stanley Street SE. The board may approve or reject the request and any proposed amendments. The agenda also includes public comments and other routine items.

• Variance request V24-02 to waive setback requirements at 16 Stanley Street SE
• Public comments
• Board comments
• Staff comments

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board is meeting to handle routine business: approving minutes and the financial report, hearing staff and facility reports, and taking action on board membership. The board will consider filling an upcoming vacancy, electing officers, and reappointing Jadean Fackreill to a second term. No new business is listed.

• Approve March minutes and financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center
• Fill upcoming board vacancy
• Elect officers and reappoint Jadean Fackreill

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will review March minutes and financial reports, then vote on a $13,005 advance insurance payment and opening a restricted savings account at First National Bank. Trustees will also discuss parking lot plans for the 100 block of West Main with Nelson and Morgan Architects and consider hiring Outlaw BBQ to host a November Pecan Festival contest. These decisions affect downtown property maintenance, local business funding, and public event scheduling.

• Approve $13,005 advance payment for Sullivan Insurance coverage through 2024-2025
• Renew a $50,000 certificate of deposit at Citizens Bank and transfer ~$2,400 interest to operations by July 20, 2024
• Open a restricted funds savings account at First National Bank
• Discuss parking lot plans for the 100 block of West Main with Nelson and Morgan Architects
• Consider hiring Outlaw BBQ to host the Pecan Festival contest on November 9, 2024

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will review financial reports and consider several fiscal actions. These include approving a $13,005 insurance payment and renewing a $50,000 CD. The board will also discuss parking lot plans for the 100 block of West Main.

• Approval of Sullivan Insurance payment of $13,005
• Renewal of a $50,000 CD at Citizens Bank and Trust
• Opening a savings account at First National Bank for restricted funds
• Discussion regarding a parking lot in the 100 block of West Main
• Hiring Outlaw BBQ for the Pecan Festival contest on November 9, 2024

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority board is meeting to consider routine business, including approving minutes, monthly financials, and a fiscal year-end audit. They will also discuss increasing the limit for board approval on bills/claims. Committee and manager reports will be presented, and new business may be introduced as allowed by the Open Meeting Act.

• Approval of minutes from February 15, 2024 board meeting
• Approval of monthly financials for February and March 2024
• Presentation of fiscal year end audit (July 1, 2022 to June 30, 2023) by Autumn Williams of Russell and Williams CPA
• Consideration to increase the limit requiring board approval on bills/claims

City Commission

The Ardmore City Commission will hold public hearings and consider rezoning requests for two properties: one on Merrick Drive (from agricultural/residential to office) and one on 12th Avenue NW (from office to single-family residential). They will also vote on ordinances for these rezonings, approve a consent agenda with routine items, and consider appointing Thomas Baldwin as City Attorney. The meeting includes a proclamation for National Telecommunicator Week.

• Rezone 1.72 acres on 1500 block Merrick Drive from AG/RMM/RS-6 to O (Office)
• Rezone 0.21 acres at 658 12th Ave NW from O to RS-6 (Residential Single Family)
• Approve $500,000 letter of interest for airport perimeter fence
• Approve $2,323,000 letter of interest for airport terminal building
• Appoint Thomas Baldwin as City Attorney with legal services agreement

Regional Park Authority

The Ardmore Regional Park Authority is holding a special called meeting to approve March minutes and the financial report. The board will consider filling the unexpired term for Bob Bramlett and receive an update on the Lakeview Golf Course from Parks and Recreation Director Teresa Ervin.

• Approval of March minutes
• Approval of Financial Report
• Update on Lakeview Golf Course
• Consideration to fill unexpired term for Bob Bramlett

Ardmore Development Authority

The Ardmore Development Authority will hold a regular meeting to approve minutes and financials, recommend Mitesh Patel to fill a board vacancy, and consider a sublease agreement with Altom, Inc. for a hangar at Ardmore Municipal Airport. The board will also enter executive session to discuss economic development matters, including property transfer or business recruitment.

• Recommend Mitesh Patel to serve on ADA Board of Trustees until December 31, 2024
• Approve 3-year sublease for Altom, Inc. at 602 McDonell, Ardmore Municipal Airport, $750/month with annual CPI adjustment
• Approve March 2024 financials
• Enter executive session for economic development discussions

Board of Adjustment

The Ardmore Board of Adjustment is holding a special meeting to consider a single new-business item: a request from Rick and Melissa Seidemann for a variance to waive the platting requirement for a building permit for a single-family residence at 412 Heather Lane. The board may approve or reject the request and any proposed amendments. The rest of the agenda is procedural, including call to order, roll call, agenda approval, and public/board/staff comments.

• Variance request to waive platting requirement for building permit at 412 Heather Lane (Case #V24-01)
• Applicants: Rick and Melissa Seidemann
• Special meeting held April 11, 2024, at 4:00 PM in the Smith Room, Ardmore Public Library, 320 E Street NW
• Board may approve or reject the variance and any proposed amendments

Historic Preservation Board

The Historic Preservation Board will consider a request for a Certificate of Appropriateness to remodel the front façade, including new storefronts, windows, and doors at 5 & 7 West Main. The board may approve, deny, or amend the proposal. Other business includes public comment and approval of prior meeting minutes.

• Request for Certificate of Appropriateness for front façade remodel at 5 & 7 West Main (Case #HP24-02)
• Approval of minutes from March 12, 2024 special meeting
• Public comment period for matters not known before agenda posting

Planning Commission

The Planning Commission will hold public hearings to consider rezoning requests for properties on Merrick Drive and 12th Avenue NW. The body will also review a plat request for a lot in the Premeir Addition.

• Rezoning request for 1500 Merrick Drive from RS-6 and RMM to O (Office) zoning (Case #Z24-01)
• Rezoning request for 658 12th Avenue NW from O (Office) to RS-6 (Single Family Residential) zoning (Case #Z24-02)
• Preliminary and final plat request for 1 lot on 1.72 acres at the 1500 block of Merrick Drive (Case #FP24-03)

City Commission

The Ardmore City Commission will hold a regular meeting with proclamations, consent agenda items, and several business items. They will consider a supplemental easement agreement with Public Service Company of Oklahoma for $3,000, a change order for the City Hall elevator project, and an executive session to evaluate the City Manager's performance. The meeting also includes routine approvals of minutes and appointments.

• Supplemental easement and right-of-way agreement with PSO for 0.789 acres south of Scott King Park and Lake Site 18, with $3,000 payment
• Change Order 2 for City Hall elevator project, increasing contract by $8,843.50 to a total of $235,918.33
• Proclamations for Severe Weather Preparedness Month, Autism Awareness & Acceptance Month, and Fair Housing Month
• Appointments to Ardmore Public Library Board: Jennifer Evans (first term) and Kevin Howard (second term), expiring May 2027
• Executive session to discuss City Manager performance, followed by possible amended contract

Main Street Authority

The Ardmore Main Street Authority Board of Trustees will review administrative records and potentially act on several financial and operational items. Key actions include approving a $12,500 hire for promotions staff, accepting the February 2024 financial report, and ratifying rental agreements for Depot Park and Santa Fe Depot. The board will also discuss structural engineering findings for the Santa Fe Building and receive updates on community events like Trash Bash and Main Street Day at the Capitol.

• Approve hiring Kaitlin Butts for $12,500 in promotions staff
• Pay Casey Russel $5500 from the Citizens Bank Special Projects Account for 2023 audit and tax filing
• Approve rental agreements with highlighted changes for Depot Park and Santa Fe Depot
• Review structural engineer report on Santa Fe Building upgrades and repairs
• Approve Ardmore Beautification Council plans for the Charles Smith parking lot

Board of Adjustment

The Ardmore Board of Adjustment is holding a special meeting to consider a request from Brad Sullivan for a variance to reduce the required 20-foot side setback to 10 feet for a new garage at 210 Woods Lane. The board will take action on the request and any amendments proposed by the Planning Commission. The rest of the agenda is procedural, including agenda approval, public comments, and adjournment.

• Variance request to reduce side setback from 20 to 10 feet for new garage
• Property at 210 Woods Lane
• Case #V23-02
• Request from Brad Sullivan
• Special meeting at 4:00 PM on March 26, 2024

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority will hold its regular board meeting to consider approval of the February 2024 minutes and monthly financials, and to hear a presentation of the fiscal year 2022-2023 audit. Committee and manager reports will also be given. No major policy decisions or public hearings are on the agenda.

• Approval of February 15, 2024 board meeting minutes
• Approval of February 2024 monthly financials
• Presentation of FY 2022-2023 audit by Autumn Williams, Russell and Williams CPA

City Commission

The Ardmore City Commission is holding a special meeting to consider several routine items, including consent agenda items, audit presentations, and various agreements and purchases. Key decisions include a $124,950 contract for Flock Safety cameras for the police department, audit engagement letters totaling $83,500, and a bid for drainage improvements. The meeting also includes approval of minutes and a presentation of the FY 2023/2024 audit.

• Flock Safety 2-year contract for 13 cameras and software, $124,950 total
• Audit engagement letters: Casey Russell $25,500, Crawford & Associates $58,000 plus expenses
• Rosewood Drainage Improvements bid to Schiralli Construction, $95,615.33
• Purchase of two Ford trucks and a truck bed for Street Division, total $101,437.53
• Consent items: sublease amendment, WP Global due diligence extension, South Cargo Apron grant application

Ardmore Development Authority

The Ardmore Development Authority is holding a special meeting to consider approving Michelin North America's option to purchase assets under a lease schedule, along with amendments to a loan agreement and promissory note. The board will also enter executive session to discuss economic development matters, and will review minutes and financials from previous months.

• Michelin North America option to purchase assets under Lease Schedule No. 5 (Dec 21, 2008)
• Seventh Amendment to Loan and Security Agreement with Michelin North America
• First Amendment to Amended and Restated Promissory Note with Michelin North America
• Executive session on economic development, property transfer, financing, or business recruitment
• Approval of February 2024 financials and minutes of Feb 26, 2024 meeting

Ardmore Development Authority

The Ardmore Development Authority will consider approving Michelin North America's option to purchase assets under a lease schedule, plus amendments to a loan agreement and promissory note clarifying repayment terms. The board will also consider soliciting bids for the South Cargo Apron Project and applying for a state grant, and may enter executive session on economic development matters.

• Michelin North America option to purchase assets under Lease Schedule No. 5
• Seventh Amendment to Loan and Security Agreement with Michelin North America
• First Amendment to Amended and Restated Promissory Note with Michelin North America
• Solicit bids for South Cargo Apron Project and apply for ODAA PREP grant
• Executive session on economic development, property transfer, or business recruitment

Ardmore Public Library Board

The Ardmore Public Library Board will meet to approve the agenda and minutes from February 13, 2024, review a list of expenditures for February 2024, and receive a director's report on current and future library programs. No specific dollar amounts, contracts, or policy changes are listed on the agenda.

• Review list of expenditures for February 2024
• Director's report on current and future library programs

City Commission

The Ardmore City Commission is holding a special meeting to consider a single item: a change order to the pickleball complex contract with Weldon Construction, increasing the total by $73,031.14. The commission may approve, reject, or amend the change order, or take other action as allowed by the agenda notice.

• Change Order No. 1 to Weldon Construction contract for Pickleball Complex at Ardmore Regional Park, net increase of $73,031.14

City Commission

The Ardmore City Commission is holding a special meeting to consider routine consent items and several significant contracts, including a $1.2 million architect agreement for a new police department, a $155,004 annual jail services agreement with Carter County, and purchases for a warning siren and water meter. They will also vote on an emergency ordinance changing meeting times, a resolution for water system improvements, and a bid rejection for golf course renovations.

• Architect agreement with Dewberry Architects for new police department: $1,203,292.00
• Intergovernmental service agreement with Carter County for detention: $155,004.00 per annum
• Purchase of emergency warning siren from OMNI Warn-Federal Signal: $31,379.80
• Purchase and installation of McCrometer FPI Meter for water treatment plant: $32,752.33
• Ordinance 3168 amending meeting time/date; Resolution 4286 for water capacity along 3rd Avenue NE

Public Works Authority

The Ardmore Public Works Authority is holding a special meeting to consider ratifying several water-related approvals made by the Ardmore City Commission. These include a resolution to increase water capacity in the northeast part of the city, a purchase for a water meter, and a water main payback contract for a proposed subdivision. The agenda is mostly routine consent items, with no separate discussion expected unless requested.

• Ratify Resolution 4286 to increase water capacity along 3rd Avenue Northeast
• Purchase and install McCrometer FPI Meter for $32,752.33 from AV Water Technologies
• Approve water main payback contract with CKM Development for subdivision on 3rd Avenue Northeast

Ardmore Development Authority

The Ardmore Development Authority is meeting to consider several actions, including a $75 million state funding request for infrastructure improvements at the Ardmore Industrial Airpark, a $216,700 mowing contract, and an economic incentive agreement with DOT Foods. The board will also review the 2022 audit, appoint a nominating committee, and discuss a sublease amendment with SOWC.

• Request $75,000,000 from State of Oklahoma for Ardmore Industrial Airpark Modernization
• Award 2024 Mowing Contract to Greenbelt Turf Management LLC for $216,700.00
• Approve First Amendment to Sublease Agreement with SOWC for $7,800.00 per year
• Approve economic incentive agreement with DOT Foods
• Consent to easement agreement with R&R Properties for airport fence relocation and MALS lighting

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will hold a regular meeting to approve minutes, review the financial report, and hear staff reports. They will also receive updates on the Lakeview Golf Course and the HFV Wilson Community Center. No new business is listed.

• Approval of January minutes
• Review and acceptance of financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center

Ardmore Tourism Authority

The Ardmore Tourism Authority will consider and possibly approve incentive requests from the Texoma Marching Arts & Leadership Academy and the Arbuckle Mountain Futurity. The board will also accept the January 2024 treasurer's report and approve minutes from the January 30 special meeting. Updates on marketing, Hardy Murphy Coliseum, Ardmore Main Street, The Goddard Center, and Create Ardmore are scheduled.

• Incentive request from Texoma Marching Arts & Leadership Academy
• Incentive request from Arbuckle Mountain Futurity
• Treasurer's report for January 2024
• Minutes of the special meeting on January 30, 2024

Main Street Authority

The Board of Trustees will review financial reports, including the annual audit and monthly reports for December 2023 and January 2024. They will also consider parking designs for W Main Parking Development and funding for Santa Fe Depot repairs.

• Proposal to lower BNSF Lease Agreement to $1,200 per month
• Approval of parking design for W Main Parking Development by Nelson & Morgan Architects
• Hiring Fox Engineering for $500 regarding the Santa Fe Depot Façade Grant
• Funding up to $500 for roof repairs at the Santa Fe Depot Building
• Acceptance of 990 and Audit from Casey Russell CPA

City Commission

The Ardmore City Commission is holding a special meeting to consider routine items and several significant actions, including awarding a $453,000 contract for City Hall renovations, purchasing new sanitation vehicles, and approving budget amendments. The agenda also includes a withdrawn conditional use permit for transitional housing and several consent items such as surplus equipment disposal and airport lease approval.

• Award $453,000 bid to RFD Corporation for City Hall renovations
• Purchase Freightliner/Petersen trash loader for $123,209
• Purchase Mack front loader for $410,000
• Approve FY 2023/2024 year-end supplemental budget amendments
• Withdrawn application for group home at 1001 Hailey Street

Public Works Authority

The Ardmore Public Works Authority will hold a special meeting to consider two consent agenda items ratifying the City Commission's approval of purchases for sanitation vehicles. The items are routine and will be enacted by one motion unless a trustee or citizen requests discussion.

• Ratify purchase of Freightliner/Petersen knuckleboom trash loader for $123,209 from J&R Equipment
• Ratify purchase of Mack LR64R/Heil front loader for $410,000 from United Engines
• Both purchases use Oklahoma State Contract numbers and designate backup units

Hardy Murphy

The Hardy Murphy Coliseum Trust Authority board is meeting to handle routine business: approving minutes from a December 2023 special meeting and monthly financials for December 2023 and January 2024. Committee reports and a manager's report will be presented, with no action required on those items. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from December 19, 2023 special board meeting
• Approval of monthly financials for December 2023 and January 2024
• Financial Committee Report by Asher Branecky
• Facilities Committee Report by Brandon Naifeh
• Marketing Committee Report by Hannah Lewis

City Commission

This is a special meeting/winter retreat of the Ardmore Mayor and Board of Commissioners. The only substantive item is a discussion of 2024/2025 budget goals and projects. No official action is scheduled, as the agenda is limited to discussion.

• Discussion of 2024/2025 Budget Goals/Projects

City Commission

The Ardmore City Commission is holding a special meeting to consider consent agenda items and regular business, including awarding construction bids for pickleball courts at Ardmore Regional Park and road improvements on Sunset and Hollingsworth Drives. The consent agenda includes appointments to the Ardmore Development Authority, declaring a police car surplus, and several airport ground lease agreements. The meeting will also consider payments for traffic system repairs, a fence cost-sharing agreement, an airport easement, and a water rights purchase option.

• Award $705,752.48 bid to Weldon Construction for pickleball courts, lighting, and shade structures at Ardmore Regional Park
• Award $1,859,621.83 bid to Schiralli Construction for Sunset Drive and Hollingsworth Drive improvements
• Pay $51,250.00 to TLS Group for video detection system repair at Commerce Street and Grand Avenue
• Approve appointments to Ardmore Development Authority: Eric Ward (first term), Scott Chapman and Jake Charnock (second terms) expiring January 2027
• Declare 2017 Dodge Charger (Unit 266) and radar equipment as surplus

Public Works Authority

The Ardmore Public Works Authority is holding a special meeting to consider routine items, including approving minutes and a consent agenda. The main item is a proposed consent to ratify a water rights purchase option agreement between the City of Ardmore and Gene Travis Ritter III, Speake Ranch Trust, and Speake Land Holding, LLC, for $25,000. No other substantive items are listed.

• Water rights purchase option agreement with Speake Ranch entities for $25,000
• Approval of minutes from November 6, 2023 regular meeting

Hardy Murphy

The Board of Directors will meet to review and potentially act on the minutes from the December 19, 2023, special meeting. The board will also consider the monthly financial reports for December 2023.

• Approval of December 19, 2023, meeting minutes
• Review of December 2023 monthly financials
• Financial Committee Report
• Facilities Committee Report
• Marketing Committee Report

Parks & Recreation Advisory Board

The Ardmore Parks & Recreation Advisory Board will meet to approve the October 2023 minutes, review the financial report, and hear staff reports. They will also receive updates on the Lakeview Golf Course and the HFV Wilson Community Center. No new business is listed.

• Approval of October 2023 minutes
• Review and acceptance of financial report
• Report on Lakeview Golf Course
• Report on HFV Wilson Community Center

Ardmore Tourism Authority

The Ardmore Tourism Authority will consider approving the 2022 audit, a bookkeeping services agreement, and the 2024 slate of officers. The board will also vote on changes to the convention center catering agreement and an incentive request for a winter slide reining event.

Main Street Authority

The Board of Trustees will review financial reports and committee updates regarding local promotions and design. The meeting includes discussions on modifying the BNSF Lease Agreement and approving engineering and roofing contracts for the Santa Fe Depot.

• Proposal to lower BNSF Lease Agreement to $1,200/month
• $500 contract for Fox Engineering for Santa Fe Depot façade grant use
• $500 contract for Dorries Roofing for Santa Fe Depot roof repairs
• Review of December 2023 Financial Report
• Committee updates on Depot Days and Bench Sponsorships

City Commission

The Ardmore City Commission is holding a special meeting to consider several items, including two public hearings on a conditional use permit for a duplex and a rezoning request, followed by votes on related ordinances and resolutions. The consent agenda includes routine items such as appointments, a ground sublease amendment, surplus declarations, and a retirement fund distribution. The commission will also consider purchasing two police K9s and negotiating the sale of a surplus sign.

• Public hearing and resolution for conditional use permit for one duplex at 21 10th Avenue Southeast in RS-6 zoning
• Public hearing and ordinance to rezone 20 acres at 1509 Springdale Road from RS-40 to AG
• Consent to First Amendment to Ardmore Development Authority Ground Sublease with Cowboy Holdco, LLC
• Purchase of two police K9s from Torchlight K9 at $16,900 each, total $33,800
• Permission to negotiate sale and refurbishing of surplus Colvert Dairy Sign

HFV Wilson Community Center Board

The HFV Wilson Community Center Authority will meet to approve minutes, review a financial report, and discuss several items related to the center's strategic building plan, including a possible property purchase and a capital campaign. They will also consider the 2024-2025 budget and a lawn mower purchase.

• Consider purchase of properties at 609 Roff, 619 Roff, and 2 F NE, Ardmore
• Consider 2024-2025 budget
• Consider purchase of riding lawn mower
• Discuss MLK Jr. Celebration and Parade on January 15, 2024
• Consider transfer of money from Citizens Bank & Trust to First National Bank and Trust for building fund

Ardmore Public Library Board

The Ardmore Public Library Board is holding a regular meeting to approve the agenda and minutes, review December 2023 expenditures, and receive a director's report on current and future library programs. No major decisions or public hearings are listed; the agenda is largely procedural.

• Review list of expenditures for December 2023
• Update on current and future library programs
• Approve minutes of December 12, 2023 meeting

Regional Park Authority

The Ardmore Regional Park Authority Board is holding its regular monthly meeting. The board will approve minutes, review the financial report, hear staff reports, and get an update on Lakeview Golf Course. No major decisions or public hearings are listed on this agenda.

• Approval of December minutes
• Review and acceptance of financial report
• Parks and Recreation staff reports
• Update on Lakeview Golf Course

Planning Commission

The Planning Commission will hold a special meeting to take action on two land-use requests. These decisions will be sent to the City Commission meeting on January 16, 2024.

• Conditional use permit for a duplex at 21 10th Avenue SE (Case #C23-07)
• Rezoning request from RS-40 to AG (Agriculture) at 1509 Springdale Road (Case #Z23-14)

City Commission

The Ardmore City Commission is holding a special meeting to conduct a public hearing on a conditional use permit for a group home/transitional housing at 1001 Hailey Street, followed by a vote on the associated resolution. The consent agenda includes routine items such as confirming appointments to the Ardmore Development Authority, declaring surplus items, and amending an easement for Kiowa and Market Street improvements. The meeting also includes approval of minutes and a resolution to rename the HFV Wilson Center Trust Authority.

• Public hearing and resolution for conditional use permit for group home at 1001 Hailey Street
• Confirm appointments to Ardmore Development Authority: Eric Ward (first term), Scott Chapman and Jake Charnock (second terms) expiring December 2026
• Declare Parks & Recreation items (air compressor, power washer, folding chairs, etc.) as surplus
• Declare Emergency Management office furniture and siren equipment as surplus
• Amend easement for Kiowa and Market Street improvements to extend construction deadline to July 1, 2024