Ashland public meetings in 2023

City Council

The City Council will hold public hearings on four ordinances regarding park closures, alcohol use in parks, parking codes, and prohibited camping. The body will also review liquor license applications for several local businesses.

• First Reading of Ordinance 3226 establishing hours of parks closure
• Second Reading of Ordinance 3227 allowing alcohol use in parks
• Second Reading of Prohibited Camping Ordinance 3228
• Liquor license approvals for 38 Lithia Way, 345 East Main Street, 31 N Water Street, and 691 Fair Oaks Avenue
• Authorization to apply for DLCD Climate Friendly Implementation Grant

The Council approved an ordinance prohibiting camping and occupancy in public areas, with a planned six-month review. Other key actions included approving new park hours, allowing alcohol in parks, and removing automobile parking mandates.

• Approved Ordinance 3228 prohibiting camping and occupancy (4-2)
• Approved Ordinance 3226 establishing park closure hours from 12:00 AM to 5:00 AM
• Approved Ordinance 3227 allowing alcohol use in parks
• Approved Ordinance 3229 removing automobile parking mandates
• Approved contract with Keycode Media for Council Chambers audio/video upgrades
• Authorized City Manager to accept grants for 24/7 Emergency Order Shelter through March 31, 2024
• Approved support for Oregon Jail-Based Medication for Opioid-Use Disorder Grant Program
• Approved support for revisions to Ballot Measure 110 (5-1)

City Council

The City Council will hold a study session to discuss the FY2023 Audit Results and Annual Comprehensive Financial Report. The body will also review workplans for Standing Advisory Committees.

• Audit Results & Annual Comprehensive Financial Report- FY2023
• City Council Standing Advisory Committees Workplans Review
• City Commissions and Committee Appreciation Event

The City Council held a study session to review the FY2023 Annual Comprehensive Financial Report and receive updates from several advisory committees. No formal votes were taken; the session focused on aligning next year's goals and discussing ongoing projects.

• Received unmodified (clean) audit opinion for FY2023 from Moss Adams
• Discussed adding DEI training to the Social Equity & Racial Justice Advisory Committee work plan
• Reviewed updates on the homeless master plan and affordable housing projects
• Discussed potential mural and sculpture projects with the Public Arts Advisory Committee
• Reviewed historic preservation digitization and plan updates
• Discussed strategic planning and the electrical masterplan with CEPAC
• Reviewed Transportation System Plan update timelines and parklet program feedback
• Discussed manufactured home park zone ordinance amendments and development process streamlining

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to decide on the Official Parks and Open Space Map and the 2024 meeting schedule. The commission will also review updated language for the Alcohol Use in Parks Policy and receive a first quarter 2024 financial update.

• Approval of Official Parks and Open Space Map
• Updated language for Alcohol Use in Parks Policy
• First Quarter 2024 Financial Update
• Approval of 2024 APRC Meeting Schedule
• Ashland Parks Foundation Annual Report

The Commission approved updated language for the Alcohol Use in Parks Policy and adopted the 2024 meeting schedule. Members also reviewed the first quarter financial update and a draft of the Official Parks and Open Space Map.

• Approved updated language to the Alcohol Use in Parks Policy (all yes)
• Approved 2024 meeting schedule with corrections (all yes)
• Approved November 1, 2023 Study Session minutes with date correction (all yes)
• Approved Advisory Committee Minutes (all yes)

City Council

The City Council will conduct public hearings and first readings for a prohibited camping ordinance and a parking ordinance. The body will also consider liquor license approvals and right-of-way vacations.

• First Reading of Prohibited Camping Ordinance
• Public Hearing and First Reading of CFEC Parking
• Liquor License Approval for Trattoria Inc. (DBA “Martino’s Macaroni’s Ristorante”) at 58 E. Main St.
• Right of Way Vacation Initiation for Fair Oaks and Fern Street
• Sole Source Procurement for Wastewater Membranes

The Council approved the first reading of an ordinance to remove citywide automobile parking mandates and a prohibited camping ordinance. Additionally, the Council authorized a $1.47M wastewater membrane purchase and initiated two right-of-way vacations.

• Approved first reading of Ordinance 3229 to remove automobile parking mandates (6-0)
• Approved first reading of Ordinance 3228 regarding prohibited camping and occupancy (4-2)
• Required Homeless Services Master Plan subcommittee to report back in six months (6-0)
• Approved $1,477,645 sole source purchase for wastewater membranes from Veolia Water Technologies & Solutions (6-0)
• Approved initiation to vacate public right of way on Mountain Meadows Way and Fern St (6-0)
• Approved minutes from Nov 20, 2023, and Feb 22, 2023, meetings (6-0)
• Approved liquor licenses for Trattoria Inc., Lithia Loft LLC, and Brother’s Restaurant (6-0)

City Council

The City Council will hold a study session to receive overviews of water utility rates and the Electric Master Plan. This meeting is for discussion and information gathering rather than final voting.

• Water Utility Rates Overview
• Electric Master Plan Overview

The City Council held a study session to review projected utility rate increases and an electric system planning study. No formal votes were taken on the proposals, though Council agreed to explore progressive rate structures. The session included public testimony regarding the dusk to dawn camping area and utility affordability.

• Agreed to look at progressive utility rates

City Council

The Ashland City Council will discuss and vote on ordinances regarding prohibited camping and the use of alcohol in parks. The body is also reviewing a budget transfer and a forestry services contract.

• First reading of Prohibited Camping Ordinance
• First reading of Ordinance 3227 allowing Alcohol Use in Parks
• Special Procurement contract with Lomakatsi Restoration Project for Forestry Services
• Liquor License for Go Bowled LLC at 1469 Siskiyou Boulevard
• Resolution 2023-26 BN 23-25 Budget Transfer

The Council approved a $222,000 budget transfer for network switches and a $250,000 forestry restoration contract. An ordinance to allow alcohol in parks moved to a second reading with amendments, while a prohibited camping ordinance was tabled.

• Approved $222,000 transfer from general fund contingency to IT budget (6-0)
• Approved special procurement contract with Lomakatsi Restoration Project up to $250,000 (6-0)
• Approved first reading of Ordinance 3227 (alcohol in parks) with amendments for security vetting and trial locations (6-1)
• Tabled prohibited camping ordinance until next meeting (4-2)
• Approved contract for Braun NW Inc ambulance procurement (6-0)
• Amended Resolution 2023-06 to rename Forest Lands Standing Advisory to Forest Lands Management Advisory Committee (5-1)
• Approved November 3 and November 6 meeting minutes (6-0)
• Approved consent agenda including Go Bowled LLC liquor license and Public Arts Committee appointment (6-0)

City Council

The City Council is holding a study session to review updates to the Water Management and Conservation Plan. Members will also discuss an overview of water utility rates and the process for the City Manager.

• Water Management and Conservation Plan Update
• Water Utility Rates Overview
• City Manager Process & Next Steps

The City Council agreed to return to the agenda in January to make a City Manager appointment. The council also reviewed a Water Management and Conservation Plan update and moved the water utility rates overview to a future session.

• Agreed to schedule City Manager appointment for January 16, 2024
• Moved Water Utility Rates Overview to a future study session
• Adjourned meeting at 7:09 p.m. (All Ayes)

Parks & Recreation Commission

The commission will meet to take action on the East Main Park Plan, Capital Improvement Project (CIP) discussions, and Salmon Safe Certification. The body will also decide on advisory committees and the Alice in Wonderland Mountain Bike Trail reroute.

• Approval of Alice in Wonderland Mountain Bike Trail Reroute
• Action on East Main Park Plan
• Action on Capital Improvement Project (CIP) discussion
• Action on Salmon Safe Certification
• Action on Advisory Committees

The Commission approved the final design for East Main Park and a system-wide Salmon Safe Certification. It also reorganized its advisory committees and approved a percentage-based reduction to the Capital Improvement Plan budget to align with available funds.

• Approved equal percentage cuts to non-critical CIP line items (3-2)
• Approved final design for East Main Park (5-0)
• Approved reorganization of advisory bodies into Advisory Committees and Management Advisory Committees (5-0)
• Approved pursuit of system-wide Salmon Safe Certification (5-0)
• Approved Alice in Wonderland Mountain Bike Trail Reroute (5-0)
• Approved October 4 and October 11 meeting minutes (5-0)

City Council

The City Council will discuss the North Mountain Ave. protected bike lane and a loan for street rehabilitation. The body is also considering new ordinances regarding park hours and alcohol use in parks.

• North Mountain Ave. Protected Bike Lane and Parking Restriction approval
• Ordinance 3226 establishing Hours of Parks Closure
• Ordinance 3227 allowing Alcohol Use in Parks
• Contract for Severe Weather Shelter Management/Operation
• Special Procurement contract with Lomakatsi Restoration Project for Forestry Services

The City Council approved the removal of parking on North Mountain Ave to install protected bike lanes and bike boxes. The Council also authorized a $4.8 million loan for the Ashland St. rehabilitation project and appointed Sabrina Cotta as Acting City Manager.

• Approved removal of parking and installation of protected bike lanes and bike boxes on North Mountain Ave (6-0)
• Authorized $4.8M loan from Oregon Infrastructure Finance Authority for Ashland St. rehabilitation (5-1)
• Authorized City Manager to sign financing contract for Ashland St. rehabilitation (5-1)
• Adopted employment agreement for Sabrina Cotta as Acting City Manager (6-0)
• Moved Ordinance 3226 (Parks Closure Hours) back to Parks Commission for deliberation (6-0)
• Authorized contract with OHRA for Severe Weather Shelter coordination services (6-0)
• Approved minutes from Oct 16, Oct 17, and Oct 27 meetings (6-0)

City Council

The Ashland City Council is holding a study session to discuss balancing homelessness services with public space regulations. The meeting includes a period for public input on city business.

• Discussion on balancing homelessness services with public space regulations

The City Council held a study session to review proposed amendments to camping ordinances and homelessness services. Council reached consensus on several policy directions and directed staff to conduct further research and mapping.

• Agreed to a graduated process for Class C Misdemeanors that could be expunged after one year
• Agreed to have staff create a map showing the impact of increased distance requirements for camping
• Agreed to include the greenway and bike path on the camping impact map
• Agreed to add language regarding garbage, leashed animals, and gray water to apply to more than just vehicle camping
• Agreed to issue a formal statement about Measure 110
• Directed staff to research preemption elements of Measure 110

City Council

The City Council held a special business meeting to announce the selection of a new City Attorney. Following a national recruitment process and interviews, the Council voted to extend an offer of employment to Carmel Zahran.

• Approved extending an offer of employment to Carmel Zahran for City Attorney (6-0)

Parks & Recreation Commission

The commission will meet electronically to discuss several operational and planning items. The session includes reviews of capital projects and certification efforts.

• CIP discussion
• Advisory committees discussion
• Salmon Safe certification discussion
• Lookahead review

This was a study session with no formal votes or binding decisions. Interim Director Eldridge presented updated Capital Improvement Program (CIP) budget scenarios, noting a $1.6 million variance in the FY23 ending fund balance. Commissioners discussed potential allocations for the Daniel Meyer Pool, trails, and other projects, but did not approve a specific budget. Staff also proposed reorganizing advisory committees into Advisory Committees and Management Advisory Committees, and discussed a potential $20,000 Salmon Safe certification.

• No formal decisions or votes recorded (study session only)
• Reviewed CIP budget variance: actual FY23 balance $3,973,971 vs projected $5.5M
• Discussed two CIP scenarios for BN 23-25 totaling approx $15.5M
• Discussed Daniel Meyer Pool funding options and bond possibilities
• Reviewed proposal to reclassify advisory committees as ACs or MACs
• Discussed potential $20,000 Salmon Safe certification with SOU cost-match
• Clarified Pioneer Hall and Community Center are not currently leased

City Council

The City Council approved the terms of a Leave, Resignation and Severance Adjustment Agreement for the City Manager. Council directed staff to schedule a future agenda item to discuss the replacement process and interim plan.

• Approved Leave, Resignation and Severance Adjustment Agreement (6-0)
• Directed staff to add future agenda item for city manager replacement process

City Council

The City Council will consider a contract with OHRA for emergency homeless shelter operations and a resolution for transitional housing accommodations. The body will also hold elections to fill a City Recorder vacancy.

• Contract with OHRA for State Emergency Order Homeless Shelter Operations
• Resolution 2023-25 to approve transitional housing accommodations
• City Council elections to fill City Recorder vacancy
• CFEC Parking Code Amendments presentation
• Transportation Advisory Committee appointment

The Ashland City Council approved a contract with OHRA for homeless shelter operations at 2200 Ashland Street, not to exceed $200,000, by a 4-2 vote. The council also appointed Alissa Kolodzinski as interim City Recorder until the November 2024 election or a charter change. Additionally, the council passed Resolution 2023-25 to authorize transitional housing accommodations at the shelter site and supported Option 1 for parking code amendments.

• Approved OHRA shelter contract (not to exceed $200,000) (4-2)
• Appointed Alissa Kolodzinski as interim City Recorder (6-0)
• Approved Resolution 2023-25 for transitional housing at 2200 Ashland St (6-0)
• Supported Option 1 for CFEC parking code amendments
• Approved appointment of Julia Sommer to Transportation Committee (6-0)
• Approved minutes from Oct 2 Study Session and Oct 3 Business Meeting (6-0)

City Council

The City Council will hold a study session to review a revenue study overview. Members will also discuss potential charter amendments.

• Revenue Study Overview
• Charter Amendments Discussion

The Ashland City Council held a study session to review a general fund revenue study and discuss potential charter amendments. Council supported placing two charter amendments on the May 2024 ballot: one allowing the police chief to designate a representative for council meetings, and another changing the city recorder from an elected to a professional hire. Council also directed staff to move forward with establishing a Charter Review Commission for future discussion.

• Supported placing Article 14 amendment (police chief designee) on May 2024 ballot
• Supported placing Article 3 and 6 amendments (recorder position) on May 2024 ballot
• Directed staff to move forward with Charter Review Commission for Look Ahead discussion
• Reviewed revenue study overview and potential new revenue sources
• No public input received

Parks & Recreation Commission

The Parks & Recreation Commission will consider actions regarding park hours, alcohol use in parks, and the Parks, Trails, & Open Space Plan Map. The meeting also includes informational discussions on capital improvement projects, wildfire fuels reduction, and Salmon Safe certification.

• Action item: Park Hours
• Action item: Alcohol Use in Parks
• Action item: Parks, Trails, & Open Space Plan Map
• Information item: CIP Discussion
• Information item: Ashland Fire Department Wildfire Division fuels reduction on parkland

The Commission recommended amending the municipal code to establish park closure hours from midnight to 5:00 a.m. and to allow authorized alcohol use during events. It also recommended an updated Parks, Trails, and Open Space Map for Planning Commission review.

• Recommended establishing park closure hours from 12:00 AM to 5:00 AM for all city parks (All Yes)
• Recommended Ordinance 3227 to allow authorized alcohol use in city parks (All Yes)
• Approved rules and guidelines for alcohol use in parks (All Yes)
• Recommended Parks, Trails and Open Space Map Update for Planning Commission and City Council review (All Yes)
• Approved August 9, 2023 meeting minutes (All Yes, 1 abstention)
• Approved September 6, 2023 special meeting minutes (All Yes, 1 abstention)
• Approved consent agenda including Glenwood Park site adjustment (All Yes)

Parks & Recreation Commission

The commission will hold a study session to discuss park hours and the use of alcohol in parks. The body will also review updates to the Parks, Trails, & Open Space Plan.

• Discussion on park hours
• Discussion on alcohol use in parks
• Parks, Trails, & Open Space Plan update

The Commission held a study session to review proposed amendments to the Ashland Municipal Code regarding park closure hours and alcohol use. No formal votes were taken; items are scheduled for a potential vote at the October 11, 2023, business meeting.

• Discussed proposed park closure hours from 12:00 a.m. to 5:00 a.m. (pending vote)
• Reviewed proposed alcohol use policy for permitted events (pending vote)
• Discussed updates to the Parks, Trails & Open Space Map, including removing 200 acres of property
• Requested staff update Billings property designation to 'sports fields and riparian areas'

City Council

The Ashland City Council will conduct a public hearing regarding a LUBA remand for a property at 1511 Hwy 99. The body will also consider several contracts for forestry, grant services, and internet bandwidth.

• Public hearing and first reading of LUBA remand for PA-T3-2022-00004 at 1511 Hwy 99
• Liquor license approval for Cru Siskiyou at 798 St. Andrews Circle
• Contract with Grayback Forestry Inc. for Ashland Forest Resiliency All-Lands Restoration Project
• Contract with Evan Brooks for Grant Application Services
• Approval of multiple Public Contracts for internet Bandwidth

The City Council formally requested that the Department of Environmental Quality approve a remediation plan for the Union Pacific Railyard. The council also approved contracts for grant application services, internet bandwidth, and prescribed burning. Additionally, an application for the Grand Terrace development was withdrawn by the applicant during a public hearing.

• Approved minutes for Sept 18 and Sept 19 meetings (5-0)
• Requested DEQ approve Union Pacific Railyard remediation plan (5-0)
• Approved liquor license for Cru Siskiyou (5-0)
• Accepted City Council liaison assignments (5-0)
• Approved $700,000 contract with Grayback Forestry (5-0)
• Approved $150,000 contract with Evan Brooks Associates (4-1)
• Approved $180,552 in internet bandwidth contracts (5-0)

City Council

The City Council is holding a study session to discuss and articulate goals for a new emergency shelter facility and pilot program. The discussion focuses on establishing benchmarks to assess progress and address neighborhood challenges related to homelessness.

• Discussion of Ashland Emergency Shelter goals
• Update on OHRA Program
• Proposed goals to reduce garbage/litter in Clay Street Park and along bike paths
• Proposed goals to reduce wildfire risks from smoking and cooking in the neighborhood

The Ashland City Council held a study session on the Emergency Shelter operations, reviewing presentations from City Manager Joe Lessard and OHRA staff. No formal votes were taken, but the Council directed staff to develop enforcement ordinances, create a responsiveness framework, and plan for community outreach. Discussions covered shelter funding through January 10, 2024, privacy concerns, and the transition to severe weather operations.

• Directed staff to develop a list of ordinances for enforcement
• Directed staff to establish a responsiveness framework for garbage, fire, and police
• Directed staff to create a community development plan for southeast Ashland businesses
• Directed staff to work with Siskiyou school on fencing an easement
• Directed staff to research long-term program concepts for the building site
• Directed staff to determine shelter facility layout with neighborhood input

City Council

The City Council will receive a quarterly report from Travel Ashland and a preliminary fourth quarter financial update. The body is also considering the approval of two liquor licenses.

• Liquor license approval for House of India at 1667 Siskiyou Boulevard
• Liquor license approval for Masala Library Bistro & Bar at 258 A Street, #3B
• Social Equity and Racial Justice Advisory Committee appointment
• Travel Ashland Quarterly Report
• Preliminary Fourth Quarter financial results

The Ashland City Council approved the Climate Friendly Areas (CFA) study for submission to the state, authorizing staff to meet the December 31, 2023 deadline. The council also approved contracts for new public works equipment, a fire ambulance, police body cameras, and water system improvements. A motion to postpone the first reading of the small cell wireless facilities ordinance failed 4-3, leaving the ordinance pending further review.

• Approved Climate Friendly Areas (CFA) study for submission to DLCD (6-0)
• Approved purchase of street and wastewater cleaning equipment (6-0)
• Approved emergency procurement of fire and rescue ambulance from Braun NW Inc (6-0)
• Approved 5-year contract with Axon Enterprises for police body cameras and tasers (6-0)
• Approved $196,650 contract with RH2 Engineering for TAP Intertie System improvements (6-0)
• Appointed Stefani Seffinger to Ashland Parks Commission Seat #1 (5-1)
• Authorized DLCD Technical Assistance Grant application for Economic Opportunity Analysis (6-0)
• Motion to postpone small cell wireless ordinance failed (4-3)

City Council

The City Council is conducting a study session and business roundtable to discuss the local economy. The session focuses on economic resilience, tourism, and the residential and commercial real estate markets.

• Business Roundtable discussion on growth opportunities and risks
• Review of initiatives since the May 2022 Business Roundtable
• Discussion on the changing landscape of Ashland tourism
• Discussion on residential and commercial real estate markets

The City Council met with local business owners to discuss tourism trends, real estate, and economic growth. No formal votes were taken or policy decisions made during this roundtable discussion.

Parks & Recreation Commission

The commission is meeting to select a person for Commissioner Seat #1 and determine the selection process. The body will also discuss the Capital Improvement Project (CIP) and hold an executive session regarding real property transactions.

• Selection of Commissioner Seat #1
• CIP Discussion
• Executive session to negotiate real property transactions

The Commission appointed Stefani Seffinger to fill the vacancy for Commissioner Position #1. The body deferred a decision on reallocating Capital Improvement Projects (CIP) funds for land acquisitions and garden renovations to a later date.

• Approved Stefani Seffinger as Parks Commissioner, Position #1 (All yes)
• Adopted voting protocol for selecting Commissioner Position #1 (All yes)
• Approved committee assignments outlined in the consent agenda (All yes)
• Approved August 2, 2023, study session minutes with recommended changes (All yes)
• Deferred motion on CIP budget reallocations

City Council

The City Council will meet to discuss real property transactions in a closed executive session. The regular business meeting includes reports from the Butler Perozzi Foundation and the Social Equity and Racial Justice Advisory Committee.

• Executive session for real property transaction negotiations
• Butler Perozzi Foundation fundraising status presentation
• Social Equity and Racial Justice Advisory Committee (SERJAC) report
• City Council and Other Public Meeting Labor Acknowledgement presentation

The City Council approved the acquisition of 2200 Ashland Street for an emergency houseless shelter and purchased a 17.79-acre property for the Open Space Park Program. The council also approved the consent agenda and previous meeting minutes.

• Approved acquisition of 2200 Ashland Street for $1.4M cash and $600k owner-carried financing (Vote not recorded)
• Approved acquisition of 17.79-acre Liberty Street Property (Taxlot 391E16AC -TL300) for $486,525 (5-1)
• Approved Consent Agenda including ODT Traffic Signal Box Beautification Project Phase 2 and a Transportation Advisory Committee appointment removal (6-0)
• Approved minutes of July 31, 2023, Study Session and August 1, 2023, Business Meeting (6-0)

City Council

The City Council is holding a study session to discuss the procurement and contract process. The meeting includes a period for public input.

• Discussion of Procurement and Contract Process

The City Council held a study session to discuss updating procurement and contracting processes that have not been revised since 2010. Staff proposed increasing procurement limits to align with state code. No formal votes were taken; staff will return with a proposed process by late October or early November.

• Supported review and improvements to the procurement and contract process

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting to discuss several projects and administrative matters. The body will review a real estate acquisition and the application process for a commissioner vacancy.

• Real estate acquisition
• Conversation Cluster Seating Project
• Butler Perozzi Fountain Plaque Request
• Commissioner Vacancy Application Process
• Acknowledgement of Commissioner Eldridge Resignation

The Commission approved the purchase of 17.79 acres on Liberty Street for the Open Space Program. Other actions included approving a seating project and a donation threshold for a fountain plaque. The body also established the application process for a vacant commissioner seat.

• Approved acquisition of Liberty Street Property (391E16AC -TL300) for $486,525 (All yes)
• Approved Conversation Clusters Seating Project using CIP funds not to exceed $6,000 (All yes)
• Approved $10,000 minimum donation threshold for recognition on future Butler Perozzi Fountain plaque (All yes)
• Approved modified commissioner application form and requirement for resume/CV (All yes)
• Approved interview questions for commissioner vacancy selection process (All yes)
• Elected Jim Bachman as Vice Chair (3-0, 1 abstention)
• Approved July 7, 2023 Special Meeting minutes (All yes)
• Approved consent agenda for acknowledgment of subcommittee minutes and Commissioner Eldridge resignation (All yes)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will hold a study session to discuss park policies and projects. The body is reviewing alcohol restrictions in parks and the Conversation Cluster Seating Project.

• Discussion regarding restrictions on alcohol in parks
• Conversation Cluster Seating Project
• Butler Perozzi Fountain plaque request
• Application process for the vacant APRC Commission seat

The Commission held a study session to review several proposals, including a fundraising plaque for the Butler Perozzi Fountain and a plan for 'conversation clusters' seating. No formal votes were taken; decisions on these items and a proposed alcohol policy for parks were deferred to future meetings.

• Tabled decision on Butler Perozzi Fountain plaque request to next meeting
• Tabled action on Conversation Cluster seating project to next meeting
• Deferred decision on alcohol in parks restrictions for further review
• Proposed using previous vacancy process for Seat #1; interview questions to be discussed next meeting

City Council

The City Council will meet to consider a contract for an Electric Master Plan and discuss the Early Childhood Affordability Grant Program. The meeting includes an executive session regarding real property transactions and potential litigation.

• Electric Master Plan Contract
• Early Childhood Affordability Grant Program
• Liquor License Approval for Harana Café at 116 Lithia Way, Ste 2
• Transportation Advisory Committee Appointment
• Executive session for real property transactions and litigation

The City Council approved a pilot grant program to improve early childhood education affordability and access. Council also contracted a firm to develop an electric utility master plan. Additionally, a liquor license for Harana Café was approved.

• Adopted Early Childhood Affordability Grant Program plan (5-0)
• Approved contract with Stoddard Power Systems LLC for Electric Master Plan (5-0)
• Approved liquor license for Harana Café at 116 Lithia Way, Ste 2 (5-0)
• Approved Transportation Advisory Committee appointment (5-0)
• Approved minutes from July 17 and July 18, 2023 meetings (5-0)
• Postponed Fire & Rescue Citizen Special Life Saving Award

City Council

The Ashland City Council will hold a study session to discuss the DEQ Croman Mill Redevelopment and review an Enterprise Funds Ending Balance Report.

• DEQ Croman Mill Redevelopment update
• Enterprise Funds Ending Balance Report

The City Council held a study session to review enterprise fund balance policies and receive an update on the Croman Mill redevelopment. No formal votes or policy changes were decided during this session.

• Discussed DEQ test results for Croman Mill contamination; no action taken
• Reviewed Enterprise Fund balance policies and cash reserve recommendations; no action taken

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting in executive session. The body will deliberate with designated persons regarding real property transactions.

• Executive session to negotiate real property transactions

City Council

The City Council will discuss the acquisition of the Tuttle Property for the Open Space Park Program and an Early Childhood Affordability Grant Program. The body is also reviewing several infrastructure contracts and a labor agreement with firefighters.

• Ratification of a 3-Year Labor Agreement with IAFF Local 1269
• Acquisition of the Tuttle Property (Taxlot 391IEO8DD -TL400) for Open Space Park Program
• Liquor License for Bird and Rye at 23 South 2nd St.
• Contract for Briscoe School Roof Replacement
• Second Reading of Ordinance 3223 regarding Stormwater Discharge and Quality Control

The City Council approved several infrastructure contracts, including a wastewater treatment plant change order and a school roof replacement. The council also authorized the acquisition of a 4.16-acre property for the Open Space Park Program and ratified a three-year labor agreement with firefighters.

• Approved acquisition of 4.16-acre Tuttle Property for $125,000 (5-1)
• Approved 3-year labor agreement with IAFF Local 1269 (5-1)
• Approved contracts for police and fire emergency dispatch with ECSO (6-0)
• Awarded $648,830 Briscoe School roof replacement contract to C&R Homes and Construction Services LLC (6-0)
• Approved $588,601.41 change order with Pilot Rock Excavation for WWTP Outfall Relocation (5-1)
• Authorized grant application to DLCD for a Manufactured Park Zone ordinance (6-0)
• Approved Resolution 2023-22 Budget Supplemental for Stracker Solar and ODOE Grant (5-0)
• Approved liquor license for Bird and Rye at 23 South 2nd St (6-0)

City Council

The City Council is meeting to discuss work plan priorities and assign councilor roles for the 2023-2024 budget year. The retreat does not include city business action items or direction to staff.

• Discussion of budget priorities including Managing for Excellence, Livable Community, Risk Reduction, Economic Development, Affordability, and Invest In the Future
• Review of TLT Business & Event Small Grants Approach
• Discussion of South Ashland Strategic Vision regarding University District, Croman Mill, and Ashland St./Independent Way/Siskiyou Blvd.
• Review of AdHoc Committee for Affordable Childcare & Early Childhood Development and Utility Affordability Assistance Programs
• Council Liaison appointments for advisory committees including Climate & Environment Policy, Housing & Human Services, and Transportation

The City Council conducted a planning retreat to review communication strategies, risk reduction, and economic development. The session consisted of presentations and discussions on city priorities; no formal votes or policy decisions were recorded.

• Discussed shifting $60,000 small non-profit grant money to the Chamber
• Proposed increasing monthly utility donations from $1 to $5
• Discussed creating a master plan for unhoused support services
• Proposed sending council agenda packets on Wednesdays instead of Fridays
• Discussed establishing an ad hoc committee for affordable childcare and early childhood development

Parks & Recreation Commission

The commission will consider the appointment of an interim Park Director and review the Park Director job description. The meeting includes a presentation from recruiter Jensen Strategies regarding the recruitment process.

• Possible Interim Park Director Appointment
• APRC Park Director Job Description action item
• Recruitment process presentation by Jensen Strategies
• Ashland Senior Advisory Committee Member Appointment
• Lookahead Review direction to staff

Parks & Recreation Commission

The Commission appointed Leslie Eldridge as Interim Parks Director from August 1, 2023, through June 30, 2024, and paused the permanent recruitment process. The Commission also approved the final job description for the Park Director position. Staff provided an update on the Oak Knoll Golf Course RFP process.

• Appointed Leslie Eldridge as Interim Parks Director (all yes)
• Placed temporary hold on Park Director recruitment process (all yes)
• Approved final Park Director job description (all yes)
• Approved May 3 and June 14, 2023 meeting minutes (all yes)
• Approved consent agenda including Ashland Senior Advisory Committee appointment (all yes)

City Council

The City Council is meeting to discuss Resolution 2023-20, which proposes a budget transfer within the Equipment Fund. The move would shift funds from purchasing and acquisition to maintenance and repair to cover fleet costs through the end of Fiscal Year '23.

• Resolution 2023-20: Transfer of $300,000 from Purchasing and Acquisition to Maintenance and Repair

City Council

The City Council is holding a special business meeting to address one specific resolution. The body will consider a budget supplemental resolution for the 2021-2023 BN Budget.

• Resolution 2023-20, 2021-2023 BN Budget Supplemental Resolution

The City Council adopted Resolution 2023-20 to transfer funds within the Equipment Fund. The money will move from the Purchasing and Acquisition line-item to the Maintenance and Repair line-item to cover increased shop costs and vehicle maintenance.

• Adopted Resolution 2023-20 to transfer $300,000 for equipment maintenance and repair (6-0)

City Council

The Ashland City Council will discuss several infrastructure projects, including the Ashland Street Reconstruction and Overlay projects. The body is also reviewing a Stormwater Quality Control Program ordinance and various service contracts.

• Contract for Construction Design and Administration Services for Ashland Street Reconstruction Project with Dowl LLC
• Contract for Construction of the Ashland Street Overlay Project with LTM, Inc. (dba Knife River Materials)
• First Reading of Stormwater Quality Control Program Ordinance
• Liquor License Approvals for Mam’s Happy Thai Express (165 E. Main Street) and The Peerless Hotel (243 Fourth Street)
• Special Procurement for Photovoltaic Solar Installation at 90 N. Mountain by Stracker Solar

The City Council approved a special procurement contract for solar installation at the City's Incorporation Yard and the first reading of a stormwater quality control ordinance. Council also adopted updates to council rules and protocols and approved a biennial budget supplemental resolution.

• Approved special procurement for Stracker Solar photovoltaic installation at 90 N. Mountain (6-0)
• Approved first reading of Ordinance 3223 Stormwater Discharge Quality Control (6-0)
• Approved first reading of AMC 2.04 Rules of the City Council (6-0)
• Adopted Resolution 2023-30 updating Council Practices and Protocols (6-0)
• Adopted Resolution 2022-18 authorizing 2021-23 biennial supplemental budget (6-0)
• Approved $140,000 contract increase for Grayback Forestry, Inc. (6-0)
• Approved contract for broadcast television services with Rogue Valley Television (6-0)
• Approved liquor licenses for Mam’s Happy Thai Express and The Peerless Hotel (6-0)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting to decide on the process and job description for hiring a new Parks Director. The body will also consider real estate and easement actions and prioritize goals for BN 23-25.

• Approval of revised job description for Parks Director
• Process for selecting a new Park Director
• Real Estate Acquisition: (391E08DD-TL400)
• Nutley Easement access for 108 Granite St
• Adoption of Ashland Japanese Garden Advisory Subcommittee Bylaws

The Commission approved the purchase of the 4.16-acre Tuttle Property and adopted a ranked list of goals for the 2023-2025 biennium. Other actions included approving a $26,000 memorial donation for the Lower Duck Pond and authorizing the hire of a recruiter for a new Parks Director.

• Approved purchase of 4.16-acre Tuttle Property for $125,000 (All Yes)
• Adopted 2023-2025 biennium goals prioritization (All Yes)
• Approved $26,000 non-standard memorial plaque for Lower Duck Pond (All Yes)
• Approved trail names Upper Wasabi and Lower Wasabi (All Yes)
• Approved AJGAC Bylaws with amendment to include Chairman Landt's appointment date (All Yes)
• Approved vehicular access easement for 108 Granite St (All Yes)
• Directed Chairman Landt to hire a recruiting firm for Park Director (All Yes)
• Approved Parks Director job description as a working draft (All Yes)

City Council

The Ashland City Council will meet to conduct regular business and hear a presentation from the Climate and Environment Policy Advisory Committee (CEPAC). The council will also recognize the City Band Director and issue proclamations for Juneteenth and National Pollinator Week.

• Greenhouse Gas Emissions Recommendations from the Climate and Environment Policy Advisory Committee (CEPAC)
• Recognition of Don Bieghler, City Band Director
• Juneteenth National Independence Day Proclamation
• National Pollinator Week Proclamation

The City Council approved the 2023-2025 biennial budget and appropriations. Council members discussed the need for further policy review and agreed to hold additional discussions in July regarding budget priorities and potential supplemental changes.

• Approved Resolution 2023-10 adopting the BN 2023-2025 Budget and Appropriations (5-1)
• Approved Consent Agenda including liquor license for BP Products North America at 2380 Highway 66
• Approved Consent Agenda appointments for Planning Commission, CEPAC, and Public Arts Committee
• Approved minutes from June 14, 2022, May 24, 2022, May 15, 2023, May 25, 2023, and May 16, 2023 meetings
• Denied motion to postpone budget approval to June 20, 2023 (4-3)

City Council

The City Council will hold a study session to review the Annual Police Report and receive an update on the Croman Mill Redevelopment. The meeting also includes a period for public input.

• Annual Police Report review
• Croman Mill Redevelopment update
• Public input session

City Council reviewed the annual police report and received an update on the Croman Mill redevelopment project. Council expressed support for the redevelopment to proceed, pending the review of environmental testing results. No formal votes were taken during this study session.

• Requested police report include breakdowns of Part 1 and Violent Crimes by category
• Requested police report include violation statistics outside of the Enhanced Law Enforcement Area (ELEA)
• Supported moving forward with Croman Mill redevelopment

City Council

The Ashland City Council held a study session to review the recruitment process and candidate profile for the next City Attorney. The session included a presentation on the draft position profile developed with assistance from Jensen Strategies.

• Review of City Attorney hiring process and candidate profile draft
• Presentation of candidate attributes including expertise in land use, municipal finance, and labor relations
• Discussion regarding the formal adoption of recruitment materials

The City Council reviewed the candidate profile and recruitment procedures for the City Attorney position. Council reached a consensus to remove the public announcement of finalists from the process. The final profile and procedures will be brought for formal adoption at the June 6, 2023 meeting.

• Agreed to strike the public announcement of finalists from the hiring process

City Council

The Ashland City Council held a special called study session to review the hiring process and draft candidate profile for the City Attorney. The meeting also included a period for public input.

• Review of City Attorney hiring process
• Review of City Attorney candidate profile draft

City Council

The City Council will consider several special procurement sourcing methods for city services and goods. The meeting also includes a resolution to adopt updated financial management policies.

• Liquor license approvals for Resistance Wine Company, Pie & Vine, Charlotte’s Weddings, and Sauce Whole Foods Café
• Special Procurement Sourcing Method Approval for Asphalt Patching
• Special Procurement Sourcing Method Approval for City Bulk Fuel
• Special Procurement Sourcing Method Approval for Firefighter Health and Cancer Screenings
• Resolution 2023-09 Adopting Financial Management Policy Updates

The City Council received a quarterly report from Travel Ashland covering January through April 2023. The document details tourism marketing analytics, website traffic, and lodging tax distribution. No formal votes or legislative decisions were recorded in the provided text.

City Council

The City Council will discuss the 2023-2025 BN Budget Funding Priorities. The session also includes a presentation on the Oregon Urban Rural Community Forestry Project.

• 2023-2025 BN Budget Funding Priorities discussion
• Oregon Urban Rural Community Forestry Project presentation

The provided document consists of a list of unfunded priorities and fund types. There are no records of motions, votes, or decisions made by the City Council.

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting to discuss various business items, including an action item regarding miscellaneous fees and charges. The agenda also includes the approval of previous meeting minutes and a director's report.

• Action item: Miscellaneous Fees and Charges & Financial Sustainability Strategy
• Approval of April 12, 2023, meeting minutes

The Commission approved staff-recommended fee increases for park rentals, the ice rink, and the pool to be forwarded to City Council. The updates include new hourly rentals for exclusive use of pickleball and tennis courts and a 50% punch card discount for students qualifying for free or reduced lunch.

• Approved fee increases for outdoor picnic rentals, special event applications, Daniel Meyer Pool, and Ashland Rotary Centennial Ice Rink (All Yes)
• Approved new hourly rental fees for exclusive/commercial use of Pickleball and Tennis Courts (All Yes)
• Approved adult hockey fee set at $9 instead of $9.25 (All Yes)
• Approved 50% punch card discount for Ashland students qualifying for free and reduced lunch (All Yes)
• Approved April 12, 2023 meeting minutes with one correction (All Yes)
• Approved consent agenda including September 27, 2022 Parks & Open Space Update and January 30, 2023 Japanese Garden Advisory Committee minutes (All Yes)

Parks & Recreation Commission

This meeting is a study session to discuss several park-related topics. The commission will review alcohol restrictions in parks and updates to the Parks, Trails, and Open Space Plan.

• Non-standard memorial request for Lithia Park, Lower Duck Pond
• Discussion regarding restrictions on alcohol in parks
• Discussion on the update to the Parks, Trails, and Open Space Plan
• Review of master fees and rate schedule

The Parks & Recreation Commission held a study session with no formal votes. They discussed a non-standard memorial plaque request for the Lower Duck Pond, which was sent back to a subcommittee for further review. The Commission also discussed potential changes to the municipal code to allow alcohol in parks and reviewed proposed fee increases for facility rentals and pool programs. No decisions were made; all items are pending future action.

• No formal decisions made; all items were discussed for future action

City Council

The Ashland City Council will consider adopting the Ashland Housing Production Strategy via Resolution 2023-08. The meeting also includes a presentation on Bonneville Power Administration wholesale electric contract negotiations.

• Resolution 2023-08 Adopting the Ashland Housing Production Strategy
• Bonneville Power Administration (BPA) Wholesale Electric Contract Negotiation Presentation
• Contract for City Council Chamber Audio-Video-Broadcast Updates with CDW Government LLC
• Intergovernmental Agreement with Southern Oregon University and the Ashland School District
• Draft Amendments to AMC 13.02 Rights-of-Way regarding Small Wireless Telecommunications Facilities

The council approved Resolution 2023-08 adopting the Ashland Housing Production Strategy, a plan required by Oregon House Bill 2003. They also received a presentation on Bonneville Power Administration contract negotiations, noting a $1.3 million credit that will prevent rate increases this year and possibly next. Several other items were approved, including a contract for council chamber audio-visual upgrades and an intergovernmental agreement for joint emergency operations.

• Approved Resolution 2023-08 adopting the Ashland Housing Production Strategy (6-0)
• Approved special procurement for 'C' Mix Asphalt up to $240,000 for street maintenance (6-0)
• Authorized intergovernmental agreement with Southern Oregon University and Ashland School District for joint emergency operations (6-0)
• Approved contract with CDW Government LLC for council chamber audio-video-broadcast upgrades (6-0)
• Approved consent agenda including advisory committee appointments (6-0)
• Approved minutes of April 17 study session and April 18 business meeting (6-0)
• Directed staff to further refine small wireless telecommunications facilities ordinance for future discussion
• Noted $1.3 million BPA credit will prevent electric rate increases this year and possibly next

City Council

The City Council will hold a study session featuring a presentation from the Rogue Valley Transportation District. The Citizens’ Budget Committee will host a public forum regarding the 2023-2025 Biennium Budget.

• Rogue Valley Transportation District presentation
• Public forum on the 2023-2025 Biennium Budget

The City Council received a presentation on Rogue Valley Transportation District's project plans and Route 17. The Citizens’ Budget Committee held a public forum to discuss debt revenue for capital projects and a proposed ballot measure regarding the Food and Beverage Tax.

City Council

The Ashland City Council will consider the acquisition of the Palen Property for the Open Space Park Program and a second reading of Ordinance 3220. The agenda also includes a public hearing on Community Development Block Grant awards.

• Acquisition of the Palen Property (Taxlot 391E16—600) for the Open Space Park Program
• Second Reading of Ordinance 3220 amending the City’s Food and Beverage Tax
• Public Hearing for Community Development Block Grant (CDBG) Awards
• Contract Amendment with RH2 for the East & West Forks Water Transmission Line
• Grant Application for Unhoused Emergency Shelter

The Council approved the purchase of the Palen Property for the Parks and Open Space program. They also authorized a grant application for shelter facilities and allocated Community Development Block Grant funds to local service providers.

• Approved acquisition of Palen Property (Taxlot 391E16-600) for Parks and Open Space program (6-0)
• Authorized staff to apply for grant funding to address facility needs for shelter purposes (6-0)
• Approved $15,000 CDBG funding for Maslow Project School Based Services (5-0)
• Approved $11,936 CDBG funding for Options for Helping Residents of Ashland Navigation Services (5-0)
• Approved $141,235 CDBG funding for Options for Helping Residents of Ashland Commercial Kitchen Project (5-0)
• Appointed Jeff Dahle to Historic Preservation Advisory Committee and Dylan Bloom to Forest Lands Advisory Committee (6-0)
• Approved minutes from April 3 and April 4, 2023 (Voice Vote: All Ayes)

City Council

The City Council held a study session to review an update on the Ashland Housing Production Strategy. The meeting also included a period for public input.

• Ashland Housing Production Strategy Update

The City Council held a study session to review the Housing Production Strategy, an 8-year action plan for low- and middle-income housing. Council agreed to update the language of one specific action regarding manufactured home parks. No formal votes were taken to adopt the full strategy during this session.

• Agreed to change language for Action G to: 'Maintain quality and support development and retention of manufactured home parks'

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to take action on the acquisition of the Palen Property and a rental space application for Calle Guanajuato. The commission will also discuss potential transfers and the elimination of dedicated park funds.

• Acquisition of Palen Property (Taxlot 391E16 - 600)
• Discussion on transfers and elimination of dedicated park funds
• Conversation Clusters Seating Project grant proposal
• Calle Guanajuato rental space application approval and fee increase proposal
• Assignment of subcommittees process discussion

The Commission approved the purchase of the Palen Property to secure the Alice in Wonderland Trail. It also accepted recommendations for Calle Guanajuato rental applications, boundary maps, and fee increases. The body discussed the dissolution of the Parks Fund and the potential relocation of staff into The Grove.

• Approved acquisition of Palen Property (Taxlot 391E16-600) for $150,000 (All yes)
• Approved 9 rental applications for Calle Guanajuato
• Approved 2023 Calle Guanajuato Boundary Map
• Approved Artisans Market use of front Lithia Park for 2023 season
• Approved 8-month and 9.5-month rental season options
• Approved off-season agreements for restaurants (Jan 1, 2024-March 10, 2024)
• Approved 9% fee increase for restaurants and 7% for artisans for 2023
• Approved minutes from February 8, February 21, March 1, and March 8 meetings

Parks & Recreation Commission

The Parks & Recreation Commission will meet via Zoom to review a rental space application for Calle JuanaGuataro. The commission will also consider a proposal regarding a fee increase.

• Calle JuanaGuataro rental space application approval (Action)
• Calle JuanaGuataro fee increase proposal (Action)

City Council

The Ashland City Council will hold a public hearing regarding Ordinance 3220 to amend the City's Food and Beverage Tax. The Council also plans to discuss the adoption of the 2023-2025 Biennial Capital Improvement Plan.

• Public Hearing for Ordinance 3220 amending the Food and Beverage Tax
• Adoption of the 2023-2025 Biennial Capital Improvement Plan (CIP)
• Contract for 2023 Street Slurry Seal Projects
• Contract for Water Utility Brass Fittings
• Second Reading of Ordinance 3218 adopting the 2022 Oregon Fire Code

The meeting consisted of a presentation on the Capital Improvement Plan (CIP) roadmap, utility affordability metrics, and the 2023-2025 biennium budget process. No formal votes or substantive decisions were recorded in the provided text.

City Council

The Ashland City Council will hold a study session to review business plans for the Ashland Fiber Network and Ashland Fire and Rescue. The meeting also includes a period for public input.

• Ashland Fiber Network (AFN) Business Plan Presentation
• Ashland Fire and Rescue Business Plan Presentation
• Public Input session

Fire Chief Ralph Sartain presented a review of staffing levels, call volumes, and the ISO report. The presentation identified that the department has been understaffed for 27 years and is at risk of dropping its ISO 3 rating. No formal votes or decisions were recorded in the provided text.

City Council

The City Council will conduct a public hearing for the first reading of the 2022 Oregon Fire Code. The meeting also includes a presentation regarding a Union Pacific Railroad restrictive covenant amendment request.

• Public Hearing: Ordinance 3218 (2022 Oregon Fire Code)
• Special Presentation: Union Pacific Railroad Restrictive Covenant Amendment Request
• Contract: DEI Assessment with Paradiqm Public Affairs, LLC
• Contract Amendment: ZCS Engineering for Community Center and Pioneer Hall Design
• Liquor License Approval: Greenleaf Restaurant

The Council reviewed a Facility Optimization Program report detailing condition scores for city buildings and a proposed timeline for a Union Pacific Railroad restrictive covenant amendment. No formal votes or decisions were recorded in the provided text.

City Council

The City Council will conduct a study session including the swearing-in of two councilors. The agenda includes reviews of the Transportation Advisory Committee annual report, the 2023-2025 Biennium Budget CIP, and the City Facilities Optimization Plan.

• Swearing-in of Council Positions #2 & #3
• Transportation Advisory Committee Annual Report
• 2023-2025 Biennium Budget CIP
• City Facilities Optimization Plan

The City Council reviewed the Capital Improvement Plan for the 2023-2025 biennium, including projected costs for transportation, water, wastewater, storm drain, and airport projects. The session also included a presentation on facility condition assessments and the Facility Optimization Program. No formal votes or final adoptions are recorded in the provided text.

City Council

The Ashland City Council will receive a presentation on the Park and Recreation Commissions' annual report and 2023-2025 biennium budgets. The agenda also includes discussions on city priorities, election of councilor vacancies, and various municipal resolutions.

• Park and Recreation Commissions: Annual Report and 2023-2025 BN Budgets
• Resolution 2023-06: Updating City Council and Management Advisory Committees
• Resolution 2023-05: 2021-2023 BN Budget Amendment
• Resolution 2023-04: Recology Ashland Solid Waste & Recycling Rate Adjustment
• Ordinance 3216: Food Truck Amendments

The Ashland Parks and Recreation Commission presented a proposed 2023-25 biennial budget of $16,815,858. This represents an 11% increase over the 2021-23 baseline budget, primarily driven by estimated personnel cost increases. The budget is subject to further review by the Citizen Budget Committee and final City Council adoption by June 20, 2023.

• Proposed 2023-25 biennial budget total of $16,815,858
• Proposed personnel cost increase of $1,529,243 (up 19%)
• Proposed materials and services increase of $41,060 (up 1.25%)
• Proposed central service fees increase of $170,114 (up 6%)
• Proposed staffing level of 35.00 FTEs (up from 34.75)

City Council

The City Council will review several resolutions including a budget amendment and updates to advisory committee structures. The meeting also includes presentations on park budgets and discussions regarding food truck amendments.

• Park and Recreation Commissions Annual Report and 2023-2025 BN Budgets
• Resolution 2023-06: Updating City Council and Management Advisory Committees
• Resolution 2023-05: Supplement 2021-2023 BN Budget Amendment
• Safety Training Contract for Public Works Department
• Safety Training Contract for Electric Utility Department

The Ashland Parks and Recreation Commission presented a proposed 2023-25 biennial budget to the City Council. The proposal includes a total increase of $1,625,919 over the 2021-23 baseline. No final vote on adoption was recorded in this document.

• Proposed 2023-25 biennial budget total of $16,815,858
• Proposed personnel cost increase of $1,529,243 (up 19%)
• Proposed materials and services increase of $41,060 (up 1.25%)
• Proposed central service fees increase of $170,114 (up 6%)
• Proposed staffing level of 35.00 FTEs (up from 34.75)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting to take action on several park projects and rental agreements. The body will review a request for an art installation in Lithia Park and a proposal for the “Wonder Bailout” trail.

• Art Beyond 2023 request for art installation in Lithia Park
• “Wonder Bailout” Trail proposal
• Calle Guanajuato rental space application and fee increase proposal
• Bee City USA Subcommittee Member Appointment

The Commission approved the 'Wonder Bailout' trail proposal and a request for an art installation in Lithia Park. It also extended the deadline for rental fee approvals for Calle Guanajuato and appointed a new subcommittee member.

• Approved 'Wonder Bailout' trail proposal with Forestlands Management Advisory Committee recommendations (All Yes)
• Approved Schneider Museum of Art installation in Lithia Park under arborist supervision (All Yes)
• Extended deadline for Calle Guanajuato rental fee structure approval to April 12 (All Yes)
• Acknowledged appointment of Nicolas Pflug to the Ashland Bee City USA Subcommittee (All Yes)
• Approved minutes from January 24, 2023 (All Yes)
• Approved minutes from February 1, 2023 (All Yes)

City Council

The scheduled business meeting was cancelled due to a lack of quorum. The agenda notes a special held meeting occurred on March 15, 2023.

City Council

The City Council is conducting a study session focused on an Economic Round Table. The body will hear presentations and discuss economic challenges, opportunities, and long-term sustainability steps.

• Presentations from City Manager Joe Lessard, SOU President Rich Bailey, Travel Ashland, Asante/Ashland Community Hospital, and the Ashland Chamber of Commerce

The City Council conducted a study session featuring presentations from SOU, Travel Ashland, Asante Ashland Community Hospital, and the Chamber of Commerce. No formal votes were taken; the session focused on identifying economic challenges and opportunities.

• Agreed to form smaller sub-groups to focus on five identified areas of economic improvement

Parks & Recreation Commission

The commission will receive an information presentation regarding Bear Creek Greenway governance. The meeting also includes action items for a clean-up agreement and the adoption of the BN 23/25 budget.

• Bear Creek Greenway Governance Presentation (Information)
• Near Bear Creek Clean-Up Limited Access Agreement (Action)
• BN 23/25 Budget Adoption (Action)

The Commission approved the 2023-2025 operating budget and the Capital Improvement Project (CIP) budget with specific adjustments to Food and Beverage revenue projections. The body also authorized a limited access agreement for creek clean-up. A presentation was given regarding potential new governance models for the Bear Creek Greenway.

• Approved 2023-2025 operating budget (unanimous)
• Approved CIP budget with Food and Beverage revenue adjusted to $650,000 in year one and $750,000 in year two (unanimous)
• Approved limited access agreement with The Freshwater Trust for Almeda Fire clean-up on APRC managed land (unanimous)

City Council

The City Council will address filling vacancies for Councilor positions #2 and #3. The meeting also includes a resolution regarding adjustments to the council meeting calendar.

• City Council Election to fill Councilor Positions #2 and #3 Vacancies
• Council Meeting Calendar Adjustments Resolution

The City Council received reports on 2022 tourism analytics and the statewide Climate Friendly and Equitable Communities program. No substantive votes were taken on the presentations or the proposed zoning and parking changes.

• Adjourned meeting (Voice Vote: All Ayes)

City Council

The Ashland City Council will hold an election to fill two vacant councilor positions. The meeting also includes a State of the City Address and reports on tourism and climate initiatives.

• Election to fill Councilor Positions #2 and #3 vacancies
• State of the City Address
• Travel Ashland Quarterly Report
• Climate Friendly & Equitable Communities presentation
• Resolution for Council Meeting Calendar Adjustments

The City Council received a quarterly tourism report and a presentation on the statewide Climate Friendly and Equitable Communities program. No formal votes were taken on these items, and the council discussed potential future zoning changes to increase residential density. The meeting concluded with a request to simplify the municipal code regarding meeting calendar adjustments.

• Requested changes to municipal code to simplify the meeting calendar adjustment system

City Council

The City Council will hold a business meeting to vote on a middle housing land division ordinance and a food truck amendment. The body will also consider several contracts for dam assessments, water studies, and fire rescue equipment.

• Second reading of Ordinance 3217 - Middle Housing Land Division Ordinance
• Public hearing and first reading of Ordinance 3216 - Food Truck Amendment
• Contract with Cornforth Consultants for FERC Comprehensive Assessment of Hosler Dam
• Contract with The Freshwater Trust for Reeder Reservoir flow augmentation study
• Special procurement for Ashland Fire & Rescue self-contained breathing apparatus

The Council approved the first reading of an ordinance to allow more permanent food truck locations and authorized several professional service contracts for infrastructure and safety. The body also formally appointed Councilor Graham as Mayor and elected Councilor Hyatt as Chair of the Council.

• Approved first reading of Ordinance 3216 regarding food truck and cart land use (4-0)
• Approved $599,000 contract with Cornforth Consultants for Hosler Dam assessment (4-0)
• Approved $234,035 contract with The Freshwater Trust for Reeder Reservoir study (3-1)
• Approved special procurement for grant-funded SCBAs for Fire & Rescue (4-0)
• Approved second reading and findings for Ordinance 3217 Middle Housing Land Division (4-0)
• Accepted 'Where the Crows Light' mural for public art collection pending tribal consultation (4-0)
• Appointed Councilor Graham as Mayor (4-0)
• Elected Councilor Hyatt as Chair of the Council (4-0)

Parks & Recreation Commission

The commission will meet electronically to conduct a budget review for BN 23-25. Members will also receive updates regarding The Grove, Pioneer Hall, and the Community Center.

• BN 23-25 budget review
• Update on The Grove
• Update on Pioneer Hall
• Update on the Community Center

The Commission reviewed a proposed budget for the 23/25 biennium, which includes a 14% increase in General Fund revenue from the City. No formal actions were taken on the budget or other agenda items during the meeting.

Parks & Recreation Commission

The commission is meeting to discuss the Oak Knoll Golf Course Request for Proposals and a budget presentation. The body will also consider a Parks Memorial Policy amendment and a commercial use deadline extension for Calle Guanajuato.

• Oak Knoll Golf Course Request for Proposals (RFP)
• Parks Memorial Policy Amendment
• Calle Guanajuato Commercial Use Deadline Extension
• BN 23-25 Budget Presentation
• Butler Perozzi Fountain Project public input session

The Commission voted to restore the Butler Perozzi Fountain central feature and its infrastructure based on Ashland Parks Foundation recommendations. Staff also presented a proposed budget and Capital Improvement Plan for future approval.

• Approved restoration of Butler Perozzi Fountain central feature and infrastructure (All Yes)
• Approved consent agenda including Oak Knoll Golf Course RFP and Parks Memorial Policy Amendment (All Yes)
• Approved minutes from January 1 and January 8, 2023 meetings (All Yes)
• Appointed Adams to Bee City USA Subcommittee and East Main Park Working Group
• Appointed Eldridge to Current Parks, Conservation, and Maintenance Subcommittee

City Council

The City Council is meeting to discuss a special election for May 16, 2023. The session includes deliberations on ballot language for city council compensation and food and beverage tax amendments.

• Special Called Election for May 16, 2023
• Food and Beverage Tax ordinance Amendment Ballot Measure Language
• City Council Compensation Ballot Measure Language
• 165 Water Street Appeal Findings Adoption
• Sprint Telecommunication Franchise Renewal

Acting City Attorney Douglas M. McGeary and CIS Deputy General Counsel Tamara E. Russell provided a presentation on council effectiveness, legal scope of duties, and public records laws regarding social media. No formal votes or policy decisions were recorded in the document.

City Council

The City Council will hold a study session to receive the Housing & Human Advisory Committee Annual Report. The body will also receive an update regarding the Croman Mill Redevelopment.

• Housing & Human Advisory Committee Annual Report
• Croman Mill Redevelopment update

The City Council held a study session to receive an update from Townmakers LLC on the conceptual plan for the 61-acre Croman Mill site. The session included a report from the Housing & Human Advisory Committee. No formal votes or legislative actions were taken during this session.

Parks & Recreation Commission

The commission is holding a study session to discuss updates to the parks memorial policy and the 2023 season for Calle Guanajuato. The body will also review ADA improvements for Mid-Lithia Park and wildlife habitat zones.

• Parks memorial policy amendment discussion
• Calle Guanajuato 2023 season
• Mid-Lithia Park ADA improvements
• Wildlife habitat zones

The Commission decided to use Ashland Pond as a pilot project for educational signage regarding existing park regulations. No other formal approvals were made, as items regarding memorial policy, rental fees, and park improvements were referred for future meetings or basic repairs.

• Designated Ashland Pond as a pilot project for educational signage on wildlife regulations
• Determined basic repairs will be made to damaged stairs in Lithia Park
• Tabled memorial policy amendment to February 8, 2023 meeting
• Tabled Calle Guanajuato rental approvals and fee increases to March

City Council

The Council confirmed Councilor Graham as Chair and approved a process to fill vacant Mayor and Councilor seats. Members also appointed five individuals to the Citizens Budget Committee and accepted the 2023-2025 biennial budget calendar.

• Confirmed Councilor Graham as Chair of the Council for one year (5-0)
• Approved application process for Council Seat 3 with appointments on Feb 21 or 22 (5-0)
• Decided to consider appointing a Mayor from within the council body for one week (5-0)
• Appointed Andy Card, Jeff Dahle, Eric Navickas, Mike Gardiner, and Linda Peterson Adams to the Budget Committee (5-0)
• Accepted the BN2023-2025 Budget process calendar (5-0)
• Approved moving the communications position and funding to the city (5-0)
• Directed staff to seek Transportation Commission recommendations for protective bike lanes and crosswalks on Ashland Street (5-0)
• Scheduled a Council Business Meeting for February 22, 2023 (5-0)

City Council

The City Council is conducting a Townhall meeting featuring roundtable discussions and a dot-voting exercise. The goal is to gather public input and written comments to develop a list of top priorities for Council adoption in early March.

• Community table talks with City Councilors, Parks and Recreation Commission Chair, and senior staff
• Dot-voting exercise on community priorities
• Acceptance of written priority comments through February 3

City Council

The City Council is conducting a Townhall meeting to gather public input on city priorities. Participants are using dot-voting and roundtable discussions to identify key issues. The City Council intends to adopt a top priorities list in early March based on this feedback.

• Dot-voting exercise on community priorities
• Roundtable discussions with City Councilors, Parks and Recreation Commission Chair, and senior City staff
• Collection of written priority comments through February 3

City Council

The City Council is conducting public hearings and first readings for two housing-related ordinances. The body will also discuss the 2023-2025 biennial budget calendar and a professional services contract for water system improvements.

• Public Hearing and First Reading of Ordinance 3217 - Middle Housing Land Division Ordinance
• Public Hearing and First Reading of Ordinance 3205 - Housing in Employment Lands Code Amendments
• Professional Services Contract with RH2 Engineering for Talent-Ashland-Phoenix (TAP) Intertie System Improvements
• Liquor License approval for Mas Southern Oregon LLC
• 2023-2025 Biennial Budget Calendar & Protocols

City Council

The City Council approved a professional services contract for water system improvements and passed the first reading of a middle housing land division ordinance. Council also directed staff to pursue an Economic Opportunity Analysis and review shelter strategies for extreme weather.

• Approved $295,172 professional services contract with RH2 Engineering for TAP Intertie System Improvements (5-0)
• Approved first reading of Ordinance 3217 (Middle Housing Land Division); second reading scheduled for Feb 21, 2023 (5-0)
• Approved request for Planning Staff to pursue an Economic Opportunity Analysis with DLCD support (5-0)
• Directed staff to review shelter strategy for winter, summer, and smoke goals based on Housing and Human Services Commission recommendation (5-0)
• Approved liquor license for Mas Southern Oregon LLC (5-0)
• Moved Ordinance 3205 (Housing in Employment Lands) to the Housing Production Strategy list for March consideration (5-0)
• Postponed Citizens Budget Committee appointments to February 7, 2023 (5-0)
• Approved December 6, 2022 meeting minutes with a correction to a Winter Shelter figure (5-0)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission approved a conceptual design for the 6.52-acre E Main Park and requested that the City Council place the PET-01 food and beverage tax initiative on the May ballot. The body also authorized prescribed burns on park lands to mitigate fire risk.

• Approved E Main Park design plan featuring a dog park, pump track, and community garden
• Approved a non-standard redwood slab memorial bench for Taliesin Myrddin Namkai-Meche in Lithia Park
• Requested City Council place PET-01 (dedicating 100% of Food and Beverage Tax to APRC) on the May 17, 2023 ballot
• Authorized Ashland Fire & Rescue to conduct prescribed burns in park lands, including Lithia Park
• Reported FY23 General Fund expenses at 40.78% of budget as of November 30, 2022

The Commission approved a conceptual design for E Main Park contingent on subcommittee approval and supported a citizen's initiative to dedicate 100% of Food and Beverage Tax revenue to parks. The board also authorized prescribed burns on park lands and approved a memorial bench in Lithia Park.

• Approved E Main Park design plan conditional on E Main Subcommittee approval (all yes)
• Recommended City Council place PET-01 (100% F&B Tax to APRC) on May 17, 2023 ballot (all yes)
• Supported Ashland Fire & Rescue commencing prescribed burns on park land, including Lithia Park (all yes)
• Approved non-standard memorial redwood bench for Taliesin Namkai-Meche in Lithia Park (all yes)
• Elected Rick Landt as Chair (all yes)
• Elected Leslie Eldridge as Vice Chair (all yes)
• Approved December 7, 2022 meeting minutes (all yes)

Parks & Recreation Commission

The commission will meet electronically to discuss the request for proposals process for the Oak Knoll Golf Course. The body will also review a progress report on senior services goals.

• Oak Knoll Golf Course request for proposals process
• Senior services goals progress report

The Commission discussed a draft Request for Proposal (RFP) for the operation of the Oak Knoll Golf Course, focusing on scoring criteria and water management. Staff will revise the language and bring the item back in February. A progress report on Senior Services goals was also presented.

• Tabled final approval of Oak Knoll Golf Course RFP until February
• Reviewed Senior Services goals progress report

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will consider several action items, including a design plan for E Main Park and a citizen's initiative regarding food and beverage revenue. The body will also address prescribed burning on park lands and a memorial request. A budget report for FY23 will be provided for information.

• E Main Park Design Plan Presentation
• Citizen's Initiative PET-01 to dedicate Food and Beverage Revenue to Parks and Recreation
• Ashland Fire and Rescue Prescribed Burning on Park Lands
• Redwood Bench Dedication in Lithia Park for Taliesin Myrddin Namkai-Meche
• FY23 Budget Report

City Council

The City Council will conduct public hearings regarding housing code amendments and a land use appeal. The body will also consider a professional services contract for water system improvements.

• Land Use Appeal for Mixed Use Development at 165 Water Street, 160 Helman Street and 95 Van Ness Avenue
• First Reading of Ordinance 3217 - Middle Housing Land Division Ordinance
• Public Hearing and First Reading of Ordinance 3205 - Housing in Employment Lands Code Amendments
• Professional Services Contract with RH2 Engineering for Talent-Ashland-Phoenix (TAP) Intertie System Improvements
• East Main Street Banner Request for the Ashland Little League

The City Council reversed a Planning Commission decision regarding a mixed-use development at 165 Water Street, 160 Helman Street, and 95 Van Ness Avenue. The Council approved the appeal and mandated specific building setbacks and plaza requirements. The Council also approved the first reading of the Middle Housing Land Division Ordinance.

• Reversed Planning Commission decision and supported appeal for mixed-use development at 165 Water Street, 160 Helman Street, and 95 Van Ness Avenue (5-0)
• Required southernmost building at 165 Water Street be set back 6 feet (5-0)
• Required 6 foot plaza in front of the middle building at 165 Water Street (5-0)
• Required northern building at 165 Water Street be stepped back 6 feet (5-0)
• Approved first reading of Ordinance 3217 - Middle Housing Land Division Ordinance
• Approved East Main Street Banner Request for the Ashland Little League
• Approved minutes from December 19, 2022, December 20, 2022, and November 14, 2022 meetings