Ashland, Oregon

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will discuss the City of Ashland's Affordable Housing Program and fee waivers, review metrics on homeless services, and check in on strategic goals and community resource events.

• Approval of June 25, 2026 minutes
• Discussion of City of Ashland Affordable Housing Program and fee waivers
• Review of Homeless Services Assessment Report metrics
• Strategic Goal Check-Ins
• Community Resource Event Updates

Planning Commission

General

City Council

City Council

Historic Preservation Advisory Commission

Parks & Recreation Commission

Social Equity and Racial Justice Advisory Committee

General

Planning Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

Climate and Environmental Policy Advisory Committee (CEPAC)

Parks & Recreation Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

Climate and Environmental Policy Advisory Committee (CEPAC)

City Council

General

City Council

Public Arts Advisory Committee

Transportation Advisory Committee

Planning Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

Housing & Human Services Advisory Committee

City Council

City Council

Parks & Recreation Commission

Historic Preservation Advisory Commission

General

Planning Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

Climate and Environmental Policy Advisory Committee (CEPAC)

Parks & Recreation Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

Climate and Environmental Policy Advisory Committee (CEPAC)

City Council

City Council

General

Public Arts Advisory Committee

Planning Commission

Housing & Human Services Advisory Committee

General

City Council

City Council

Parks & Recreation Commission

Historic Preservation Advisory Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

General

Planning Commission

Parks & Recreation Commission

Public Arts Advisory Committee

City Council

City Council

Housing & Human Services Advisory Committee

Planning Commission

City Council

City Council

Parks & Recreation Commission

Historic Preservation Advisory Commission

General

Planning Commission

City Council

City Council

General

Public Arts Advisory Committee

Planning Commission

City Council

City Council

Historic Preservation Advisory Commission

Parks & Recreation Commission

General

Planning Commission

City Council

City Council

Public Arts Advisory Committee

Planning Commission

Historic Preservation Advisory Commission

Planning Commission

Public Arts Advisory Committee

Planning Commission

Planning Commission

Public Arts Advisory Committee

Planning Commission

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Public Arts Advisory Committee

Planning Commission

Planning Commission

Climate and Environmental Policy Advisory Committee (CEPAC)

City Council

The council will hold a public hearing and first reading of Ordinance 3306, which establishes notice of sale, purchase opportunities, and tenant protections for manufactured home park residents. Additional items include second readings of Ordinances 3296‑3298 affecting manufactured housing standards and zoning, and approval of contracts and rate increase resolutions. The meeting also features an executive session reviewing the city manager's performance, approval of prior minutes, and discussion of property surplus and utility fee proposals.

• First reading of Ordinance 3306 establishing notice of sale, purchase opportunity, and tenant protections for manufactured home park residents
• Second reading of Ordinances 3296, 3297, and 3298 amending manufactured housing development standards and zoning map amendments
• Contract award for chemicals acquisition to Cascade Columbia Distribution Co.
• Approval of resolutions for wastewater and storm drain rate increases
• Discussion of property surplus for a portion of the Briscoe School property

City Council

The Ashland City Council will meet in a study session on July 20, 2026. The council will hold an executive session to consult counsel about legal rights and duties related to current or potential litigation under ORS 192.660 (2)(h). Public discussion will cover a follow‑up on houseless services, opportunities for beautifying the Southside, and the city’s financial policies. No formal actions are scheduled.

• Executive session to consult counsel on legal rights and duties concerning current or potential litigation (ORS 192.660 (2)(h))
• Houseless Services Follow‑Up Discussion
• Opportunities and Beautification of the Southside
• Discussion of Financial Policies

Public Arts Advisory Committee

The Ashland Public Arts Advisory Committee will meet to consider several agenda items, including a funding proposal for the Year of Public Art that may be signed at this meeting. Other discussion points include the results of the Signal Boxes selection committee, a location proposal for the Guanajuato Heart & Cervantes plaque, and updates on ongoing art projects such as the Pugh Mural. The committee will also review administrative changes and the strategic plan to form a MAC.

• Signal Boxes – discuss results of the selection committee
• Guanajuato Heart & Cervantes Plaque – location proposal
• Year of Public Art – update and sign funding proposal
• Pugh Mural – ongoing update
• Strategic Plan – formation of MAC

General

The Recreation Division Advisory Committee will meet to approve minutes from a January meeting and receive updates on park projects and recreation operations. The committee will discuss the E. Main Street Park Project, Hunter Park Tennis Courts, and the Community Center/Pioneer Hall Open House.

• Approval of January 15, 2026 meeting minutes
• E. Main Street Park Project update
• Hunter Park Tennis Courts Project update
• Community Center/Pioneer Hall Open House
• Lithia Park E. Hillside Trail-Public Input Update

Transportation Advisory Committee

The Transportation Advisory Committee will review the Transportation System Plan Update and discuss e-bike safety and education. The body will also address a trail connection to Pioneer Street and review crash reports and municipal code updates.

• Trail Connection to Pioneer Street
• Transportation System Plan Update
• E-Bike Safety and Education
• Crash Report Review August
• TAC email/See Click Fix Review

The Transportation Advisory Committee approved painting a corner of Clear Creek Drive yellow to improve visibility, citing ORS 811.550. The committee also approved a work‑plan addition recommending that the Public Works Director enforce parking on only one side of Clear Creek Drive. The Food Co‑op timed‑parking request was declined, leaving existing parking unchanged.

• Approved yellow curb painting on Clear Creek Drive corner (unanimous)
• Approved work‑plan addition to have parking on only one side of Clear Creek Drive (unanimous)
• Declined Ashland Food Co‑op timed‑parking change request (motion to leave as is approved, 1‑0)
• Unanimously approved May 21, 2026 minutes with corrections

General

The Ashland Parks & Recreation Advisory Committee will meet on July 15, 2026 to review trail-related matters. Items include a draft procedure for trail proposals, an update on the Alice in Wonderland/Mimsy Trail, a discussion of the Lithia Park East Hillside Mountain Bike Trail process, and a recruitment update for committee members. A public forum will allow comments on city business not on the agenda.

• Trail Proposals Procedure Draft (discussion)
• Alice in Wonderland/Mimsy Trail Proposal Update
• Lithia Park East Hillside Mountain Bike Trail Process discussion
• Trails Advisory Committee Member Recruitment Update

General

The City Council will participate in an informational training session provided by the League of Oregon Cities. The agenda states that no business will be discussed during the training.

• Executive session to review employment-related performance of a public officer or employee
• Two-hour city-specific training session from the League of Oregon Cities

Planning Commission

The Planning Commission will meet to discuss updates to the Transportation System Plan and Public Engagement Plan. The body will also review ORS research and resources and hold an initial discussion regarding its annual retreat.

• Transportation System Plan & Public Engagement Plan Update
• Planning Commission ORS Research and Resources
• Planning Commission Annual Retreat initial discussion

General

The Ashland Senior Advisory Committee will meet to approve previous minutes and discuss a community resource fair hosted by the Housing and Human Services Advisory Committee. The committee will also receive a presentation from the Ashland at Home program.

• Approval of October 13, 2025 meeting minutes
• Discussion of Housing and Human Services Advisory Committee Community Resource Fair
• Presentation on Ashland at Home program
• Reports from APRC Liaison, APRD Division Manager, and Program Coordinator

General

The Ashland City Council will discuss revisions to the language of several city ordinances, including AMC 2.10.015, AMC 2.36, AMC 2.40, AMC 2.41, AMC 2.04, and AMC 9.50. The council will also consider Resolution 2023-30, which updates council practices and protocols by repealing Resolution 2020-03. No other agenda items are listed.

• Review language changes for AMC 2.10.015, 2.36, 2.40, 2.41, and 2.04 ordinances
• Review language change for AMC 9.50 Solid Waste Management Franchise Ordinance
• Consider Resolution 2023-30 repealing Resolution 2020-03

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review minutes from June 2026, receive updates on a Belonging Survey and Equitable Housing Plan, and discuss the presence of Immigration and Customs Enforcement in the region.

• Approval of minutes from June 4, 2026 and June 11, 2026 meetings
• Update on Belonging Survey results
• Discussion on regional ICE presence
• Update on Equitable Housing Plan Working Group formation
• Playwright's Walk update

The committee approved the minutes from the June 4 and June 11, 2026 meetings by unanimous consent. Members voted to draft a letter to the city manager proposing a reduction in SERJAC meeting frequency and to have chairs meet with Cotta about it. The committee expressed support for creating an annual memorial day proclamation honoring Aidan Ellison and agreed to place the item on a future agenda.

• Approved minutes from 6/4/2026 and 6/11/2026 (unanimous)
• Decided to draft a letter to the city manager on SERJAC meeting frequency reduction; chairs to meet with Cotta
• Supported an annual memorial day proclamation for Aidan Ellison; to discuss as agenda item

Parks & Recreation Commission

The Parks & Recreation Commission will discuss the employment of a Parks Director and the interim Parks Director contract. The meeting also includes a public forum and updates on Lithia Park projects.

• Discussion of Parks Director employment and interim contract
• Public forum for testimony
• Pickleball court hours discussion
• Lithia Park Ice Rink Pavilion update
• Lithia Park East Hillside Mountain Bike Trail public input

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee (CEPAC) will meet to discuss city electrification. This is the sole topic listed on the agenda.

• Discussion on City Electrification

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will review a request for a new exterior window and façade at 624 A Street. The body will also discuss its meeting schedule and review board assignments for the next three months.

• PA-T1-2026-00303: Commercial Site Design Review for 624 A Street (Ashland Depot Hotel South Wing)
• Pre-App Review for permanent covering for the ice rink at 95 Winburn Way
• Residential Building Permit review for 65 Fourth Street
• State Historic Preservation Office check-in

City Council

City Council

Parks & Recreation Commission

The study session meeting scheduled for July 1, 2026, was canceled. No actions were taken.

General

The committee unanimously approved $70,000 in FY27 Childcare Affordability Grant awards to Mountain Star, Avery Street Montessori, Ashland Family YMCA, and Ella's Classroom. It also unanimously recommended that the City Council create a named fund with the Ashland Community Health Foundation and provide $30,000 to start its grant‑making process. No other motions were adopted at this meeting.

• Approved $7,200 grant to Mountain Star for sliding‑scale scholarships (unanimous)
• Approved $25,000 grant to Avery Street Montessori for staffing support (unanimous)
• Approved $20,000 grant to Ashland Family YMCA for staffing support (unanimous)
• Approved $17,800 grant to Ella's Classroom for room enlargement, contingent on second bid (unanimous)
• Recommended City Council create a named fund with Ashland Community Health Foundation and grant $30,000 (unanimous)

Housing & Human Services Advisory Committee

Planning Commission

Public Arts Advisory Committee

The June 18, 2026, meeting was canceled due to a lack of quorum. No items were decided or discussed.

Transportation Advisory Committee

The Transportation Advisory Committee will discuss and make recommendations regarding parking changes on First Street and Clear Creek Drive. The body will also address e-bike safety and education following a request from the Mayor.

• First Street timed parking change request
• Clear Creek Drive no parking marking request
• E-bike safety and education discussion
• TAC email and See Click Fix review
• AMC Code Updates

The committee approved the designation of Granite Street as a Bicycle Boulevard. Members also unanimously approved the final draft of the 2026 Traffic Calming Program.

• Approved April 16, 2026 Minutes with corrections
• Approved 2026 Traffic Calming Program (unanimous)
• Designated Granite Street as a Bicycle Boulevard (passed; 2 votes against)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet at 5:30 PM on June 17, 2026 at The Grove, 1195 E Main Street. The agenda consists of an executive session called under ORS 192.660(2)(e) to negotiate real‑property transactions. No specific items, contracts, or dollar amounts are listed.

• Executive session to negotiate real property transactions (no details provided)

City Council

The City Council will hold public hearings on establishing a Manufactured Home Park Zone and updating related zoning maps and standards. The body will also review construction contracts for airport, tennis court, and park improvements.

• Ordinances 3296, 3297, 3298, and 3306 regarding Manufactured Home Park Zone and resident protections
• Construction contracts with Knife River Materials for Ashland Municipal Airport and Hunter Park Tennis Court
• Construction contracts with Outlier Construction LLC and Pilot Rock Excavation Inc. for East Main Street Community Park
• Resolution 2026-14 regarding Solid Waste Management Service Rates
• Ordinance 3305 amending business licenses

City Council

The Ashland City Council will hold a study session on June 15, 2026 at Council Chambers, 1175 E Main Street. The council will hear a third‑quarter FY 26 financial update and forecast, a presentation titled “Storytown” by Matt Hoffman, and discussion of zoning amendments and code updates for a manufactured home park. No formal actions are listed; the items are for information and public comment.

• Finance Update – Third Quarter FY 26 Financial Update and Forecast
• Presentation: Storytown by Matt Hoffman
• Manufactured Home Park zoning amendments and code updates

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review and finalize a recommendation to the City Council to issue a proclamation opposing the development of local Immigration and Customs Enforcement facilities. The meeting will also include land and labor acknowledgments.

• Decision on recommendation to Council regarding proclamation opposing ICE facilities
• Land acknowledgment for Shasta, Takelma, and Athabaskan peoples
• Labor acknowledgment for enslaved people and immigrant labor

The committee approved a draft proclamation opposing the development of local ICE facilities. The recommendation will be sent to the Mayor for consideration and inclusion in the July 21, 2026, City Council Business Meeting.

• Approved draft proclamation opposing local ICE facility development (4-0)

Climate and Environmental Policy Advisory Committee (CEPAC)

The Ashland Climate and Environmental Policy Advisory Committee will meet to discuss integrating Community Wildfire Protection Plan initiatives into city policy and follow up on a study of city building electrification. The committee will also receive updates on the Avista Franchise Agreement and the Transportation System Plan.

• Avista Franchise Agreement discussion
• Community Resilience: CWPP Integration Discussion
• City Building Electrification: Building Inventory Follow-Up
• Transportation System Plan update

The committee approved the previous meeting's minutes. Discussions focused on equipment replacement for decarbonization, electric vehicle charger installations, and water conservation measures.

• Approved May 14 meeting minutes (5-0)

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee (CEPAC) will meet to discuss city electrification. The meeting is scheduled for June 10, 2026.

• Discussion on City Electrification

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will hold a public hearing on the employment of the Parks Director and discuss the interim director role. The meeting will also include a Q3 2026 budget update and updates on capital improvement projects at East Main Street Community Park Phase I and Hunter Park tennis courts. Additional agenda items cover tree treatment in the Japanese Garden, a plaque for Lithia Park, and scheduling public input for a new bike trail in Lithia Park’s east hillside.

• Public hearing on the employment of the Parks Director (job description)
• Discussion on interim Parks Director role
• Q3 2026 budget update
• Update on capital improvement projects: East Main Street Community Park Phase I and Hunter Park tennis courts
• Proposed Lithia Park east hillside mountain bike trail public input schedule

The Commission tabled the Parks Director job description discussion until July 8. They also authorized the Park Chair and Assistant City Attorney to draft an interim contract for Rachel Dials.

• Approved May minutes by unanimous consent
• Tabled Parks and Recreation Director job description to July 8 (5-0)
• Authorized drafting of Interim Parks Director contract for Rachel Dials (5-0)

Planning Commission

The Ashland Planning Commission will hold a legislative public hearing on PA-L-2026-00018, a proposal by the City of Ashland to amend the municipal code and establish a Manufactured Home Park (MHP) zone. The amendment would revise sections 18.2.2.030, 18.2.3.170, 18.2.3.180, 18.3.9, and 18.6.1.030, adopt a new chapter for MHP provisions, and rezone existing manufactured home parks. The meeting also includes routine agenda items such as approval of minutes from prior sessions, staff announcements, and advisory committee reports.

• Legislative public hearing on PA-L-2026-00018 to create an MHP zone and update design standards
• Approval of minutes from April 28, May 12, and May 26 2026 meetings
• Staff announcements
• Advisory committee liaison reports
• Public forum for citizen testimony

General

The Ashland Ad Hoc Committee on Affordable Childcare and Early Learning will discuss potential partnerships with the Ashland Schools Foundation and the Ashland Community Health Foundation, including strategies and impacts on the city’s childcare affordability grants. The committee will also consider fundraising approaches, engage the Planning Commission about childcare in the Ashland Mills development, and review updated data on existing early‑learning slots in Ashland.

• Discuss potential partnering with Ashland Schools Foundation or Ashland Community Health Foundation
• Consider impact on City’s Childcare Affordability Grants and fundraising strategies
• Approach Planning Commission about childcare in the Ashland Mills development
• Update data on existing early learning/childcare slots in Ashland

The committee approved amended minutes from the May 7, 2026 meeting. Members discussed potential partnerships with the Ashland Schools Foundation and the Ashland Community Health Foundation regarding childcare funding. The next meeting was rescheduled to June 30, 2026.

• Approved May 7, 2026 minutes as amended
• Rescheduled next meeting to June 30, 2026

Social Equity and Racial Justice Advisory Committee

The Ashland Social Equity and Racial Justice Advisory Committee will approve minutes from the May 7 meeting and discuss whether to issue a recommendation to the City Council on regional ICE activity. Members will review the Belonging Survey results and an updated immigration resources page on the city website. The meeting also includes liaison updates, a discussion on committee organization and co‑chairs, and announcements of upcoming events.

• Discussion on regional ICE activity recommendation to Council (20 min)
• Review of Belonging Survey results and analysis (Smith, 20 min)
• Link to updated Immigration Resources Page on City website
• Committee organization discussion on co‑chairs and Gooden (5‑15 min)
• Announcement of BASE Juneteenth 2026 event at Pear Blossom Park

The committee authorized a working group to refine a draft proclamation regarding local ICE activity and scheduled an emergency meeting for June 11, 2026. Members also approved the May 7, 2026, meeting minutes and rescheduled the July meeting to July 9, 2026.

• Approved May 7, 2026, meeting minutes (All ayes)
• Authorized working group to incorporate feedback into ICE activity draft proclamation (All ayes)
• Scheduled emergency electronic meeting for June 11, 2026 (All ayes)
• Rescheduled July regular meeting to July 9, 2026 (Consensus)

City Council

The City Council will hold a study session to discuss the third quarter financial update and forecast for fiscal year 2026. The body will also review the renewal process for the Food & Beverage Tax and discuss parks fees.

• Third Quarter FY 26 Financial Update and Forecast
• Food & Beverage Tax Renewal Process
• Parks Fee Discussion
• Median Maintenance and Herbicide Use
• Proclamation declaring 2026 as the Year of Public Art in Ashland

The council and parks commission agreed to form a joint subcommittee of councilors and park commissioners to examine the Parks fee, service levels, and revenue options. Councilors also voted to extend the meeting by 30 minutes, and later agreed to a second 30‑minute extension. No other formal actions were taken during the session.

• Approved formation of a joint council‑commission subcommittee to study the Parks fee (no vote recorded)
• Extended the meeting by 30 minutes (first extension)
• Extended the meeting by an additional 30 minutes (second extension)

Historic Preservation Advisory Commission

The commission will discuss the results of Preservation Week 2026 and plan the meeting schedule for the rest of the year. The body will also review board assignments for June and July 2026.

• Preservation Week 2026 Debrief
• Review of board assignments for June/July 2026
• Planning of meeting schedule for the remainder of the year

City Council

The Ashland City Council will consider second readings of ordinances amending sidewalk repair duties, water connections, sewer rates, and fire prevention codes. The body will also hold a public hearing to approve tax levies for the fiscal year 2026-27.

• Second reading of sidewalk repair ordinance (AMC 13.04)
• Second reading of water connection ordinance (AMC 14.04.060)
• Second reading of sewer system rate ordinance (AMC 14.08)
• Public hearing to approve tax levies for FY 2026-27
• Resolution ratifying the Drought Emergency Declaration

The council approved the annual property tax levy of $4.2865 per $1,000 of assessed value and a $202,774 general‑obligation bond levy. It also ratified a drought emergency declaration, approved five ordinance amendments and a separate demolition ordinance, and accepted the Wastewater and Storm Drain Rate Study. All actions were adopted by roll‑call votes.

• Approved 2026‑27 property tax levy and $202,774 bond levy (6‑0)
• Approved Ordinances 3299, 3300, 3301, 3302, and 3304 (6‑0)
• Approved Ordinance 3303 (Demolition/Relocation) (4‑2)
• Ratified Drought Emergency Declaration (5‑0)
• Accepted Wastewater and Storm Drain Rate Study (5‑1)
• Approved consent agenda and committee appointment (6‑0)
• Approved minutes of May 18 and corrected May 19 meetings (6‑0)
• Approved Elks Building mural fundraising update (no vote recorded, noted as presented)

General

City Council

The Ashland City Council will hold a study session to review a proposed Community Wildfire Resilience Bond and receive an update on state-mandated land use ordinance amendments. The meeting will also include an executive session to discuss employment-related performance.

• Community Wildfire Resilience Bond discussion
• State-mandated Land Use Ordinance Amendments update (SB 974, HB 2138)
• Executive session for CEO performance review
• Public comment available via online form
• Meeting held at 1175 E Main Street

The council extended the meeting by 15 minutes. After an informal poll, all members except Councilor DuQuenne agreed to create a working group to evaluate wildfire resilience bond structures and related financing mechanisms. Mayor Graham will serve on the group and invited other councilors to join.

• Extended meeting time by 15 minutes (unanimous)
• Authorized creation of a working group to assess wildfire bond financing (all councilors except DuQuenne agreed)
• Mayor Graham will serve on the working group and will contact interested councilors

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will discuss the approval of the annual CDBG Action Plan and the 2026 plan for using CDBG funds. The body will also review social service grant reporting forms and plan a community resource fair.

• Annual CDBG Action Plan Approval
• 2026 Action Plan for the Use of CDBG funds
• 2026 Community Resource Fair Event Planning
• Housing Equity Plan Workgroup Discussion
• Social Service Grant Reporting Form review

Planning Commission

The commission reviewed the recommendation for 40 North Main Street and will forward it to City Council at its June 16 meeting. Commissioners discussed proposed amendments to the Ashland Municipal Code and agreed to adopt a 12‑lot threshold for subdivision plans, include a sunset clause of Jan 2 2033 for the North Mountain Neighborhood Plan, allow driveway‑grade variances for pre‑existing lots, and align the definition of “urban housing application” with state statute. No formal motions or vote tallies were recorded.

• Forwarded recommendation for 40 North Main Street to City Council (no vote recorded)
• Adopted preferred 12‑lot threshold for subdivision plan review
• Included sunset clause of Jan 2 2033 for North Mountain Neighborhood Plan
• Allowed staff‑administered driveway‑grade variances for pre‑existing lots
• Aligned definition of “urban housing application” with state statute

General

Public Arts Advisory Committee

The committee is meeting to receive updates on several public art projects and maintenance. Discussions include a call for artists for traffic utility boxes and an update on the John Pugh Mural.

• Call for Artist for Traffic Utility Boxes 2026 (deadline June 12)
• John Pugh Mural update regarding an AI-generated interactive component
• Update on Heart Placement
• Maintenance Report
• South Side Ashland Sign update

Transportation Advisory Committee

Transportation Advisory Committee

The Ashland Transportation Advisory Committee will consider a traffic calming application for Granite Street. It will also review proposed updates to the municipal code sections on bicycles, pedestrians, and traffic control. Additional items include a review of traffic calming program edits, a discussion of TAC email/See Click Fix responses, and an informational item on enterprise system funding for transportation.

• Granite Street Traffic Calming application (action required)
• Ashland Municipal Code Updates – bicycle, pedestrian, and traffic control sections (action required)
• Review Traffic Calming Program application edits (action required)
• TAC email/See Click Fix review and responses (action required)
• Enterprise System Funding (Transportation) – informational item

The committee unanimously approved the installation of up to 70 feet of delineator curbing on Oak Street and moved the “No Parking” sign 25 feet back. It also unanimously voted to increase the required number of petition signatures for traffic‑calming projects from five to ten. A motion to extend the meeting by 15 minutes failed due to loss of quorum.

• Approved up to 70' delineator curbing on Oak St (unanimous)
• Approved moving “No Parking” sign 25' back on Oak St (unanimous)
• Approved raising traffic‑calming petition signatures from 5 to 10 (unanimous)
• Motion to extend meeting by 15 minutes failed (Brouillard and Kahn voted NO, quorum lost)

Parks & Recreation Commission

The agenda for this meeting consists of procedural boilerplate. No specific business items or decisions were listed for discussion.

City Council

The Ashland City Council will conduct a public hearing and first reading for six ordinances affecting sidewalks, water, sewer, wastewater, demolition, and fire prevention. The body is also considering a resolution for Fiscal Year 2027 miscellaneous fees and a contract renewal for the Ashland Chamber of Commerce.

• Public hearing on Ordinance 3299 regarding duty to repair and clear sidewalks
• Public hearing on Ordinances 3300-3302 regarding water, sewer, and wastewater regulations
• Public hearing on Ordinances 3303-3304 regarding building demolition and fire prevention
• Resolution adopting miscellaneous fees for Fiscal Year 2027
• Contract renewal for Ashland Chamber of Commerce (DBA Travel Ashland) destination marketing

The council approved the minutes from the May 4 and May 5 meetings and adopted the consent agenda items. It approved the first reading of six ordinances (sidewalk repair, water connections, sewer connections, wastewater regulations, demolition/relocation, and fire code updates) and scheduled their second readings for June 2, 2026. The council adopted Resolution 2026-07 setting miscellaneous fees for Fiscal Year 2027 and renewed the personal services contract with the Ashland Chamber of Commerce for destination marketing.

• Approved minutes of May 4, 2026 study session (unanimous)
• Approved minutes of May 5, 2026 business meeting (unanimous)
• Approved consent agenda items (grant acceptance and Beach Creek property transfer) (unanimous)
• Approved first reading of Ordinance 3299 (sidewalk repair) and set second reading for June 2 (unanimous)
• Approved first reading of Ordinance 3300 (water connections) and set second reading for June 2 (unanimous)
• Approved first reading of Ordinance 3301 (sewer connections) and set second reading for June 2 (unanimous)
• Approved first reading of Ordinance 3302 (wastewater regulations) and set second reading for June 2 (unanimous)
• Approved first reading of Ordinance 3303 (demolition/relocation) and set second reading for June 2 (passed, 4‑2)

City Council

The Ashland City Council will hold a study session to discuss the legal framework for a camping ordinance. The session also covers addressing issues relating to the unhoused population of Ashland.

• Legal framework for camping ordinance and issues relating to the unhoused population

The council agreed to extend the study session and directed staff to contact regional partners such as OHRA, Rogue Retreat, and the Ashland Public Library to explore how city resources can support the Night Lawn and broader homeless services. DuQuenne's June 1 presentation was moved to the July 20 study session, and City Attorney Pietila will work with the city manager to create a survey for council members on the purpose of a designated camping space.

• Extended the study session by 0 minutes (consensus)
• Directed staff to reach out to regional partners for Night Lawn input
• Moved DuQuenne's June 1 presentation item to the July 20 study session
• Tasked Pietila to coordinate a brief survey on designated camping space

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hear presentations on fire resilience and adaptation. The committee will also review the signed Avista Franchise Agreement to determine next steps.

• Presentation on community-wide adaptation strategies and fire-safe infrastructure by Charisse Sydoriak
• Technical overview of a fire adaptation tracking software application by Rob Head
• Review of the signed Avista Franchise Agreement

The Climate and Environment Policy Advisory Committee approved its meeting minutes with a 5‑0 vote. The city council approved wayfinding signage for pedestrians and cyclists and endorsed the Rogue Valley Transportation District levy of 13¢ per $1,000 property value. A CEPAC work session was scheduled for May 13, 2:00–3:30 PM. No other substantive actions were taken.

• Approved meeting minutes (5‑0 vote)
• Approved wayfinding signage for pedestrians & cyclists
• Council endorsed 13¢ per $1,000 property value transportation levy
• Scheduled CEPAC work session for May 13, 2:00–3:30 PM

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee is holding a work session. The committee will discuss the building inventory for city operations.

• City Operations - Building Inventory Review

Parks & Recreation Commission

The Parks & Recreation Commission will approve minutes from previous meetings and discuss the Ashland Creek Fish Rehabilitation Project and the hiring of a permanent director. The body will also set its meeting schedule for 2026.

• Approval of April 1, April 8, and April 18, 2026 minutes
• Discussion on Ashland Creek Fish Rehabilitation Project
• Update on Permanent Director Hiring
• Updated 2026 Park Commission Meeting Schedule
• Upcoming joint meeting with City Council on June 3

The Parks & Recreation Commission moved to approve the privately funded Ashland Creek Fish Rehabilitation Project executed by the Rogue River Restoration Council, pending all required city and state permits. The motion was seconded by Commissioners Gardiner and Adams. The commission voted Yes unanimously (5-0). No city funds are required for the project.

• Approved privately funded Ashland Creek Fish Rehabilitation Project (5-0)

Planning Commission

The Planning Commission will hold a Type I public hearing regarding a property at 40 N Main. The body will consider a request for a 'similar use' interpretation of the Land Use Ordinance to distinguish between private and public parking lots.

• Public hearing for PA-T1-2026-00297 regarding 40 N Main

The Commission approved the consent agenda unanimously. It voted 5‑0 to deny the applicant’s request that a privately owned, fee‑based parking lot be treated as “public parking” under the Land Use Ordinance and to recommend that City Council reject the interpretation. An amendment expanding the recommendation to include all fee‑for‑service parking configurations also passed 5‑0.

• Approved consent agenda minutes (5-0)
• Denied similar‑use interpretation for private paid parking and recommended City Council deny (5-0)
• Amended recommendation to cover subsurface, surface, and mixed‑use fee‑for‑service parking (5-0)
• Adopted amended motion recommending City Council investigate a new land‑use category for private paid parking (5-0)

Social Equity and Racial Justice Advisory Committee

The Ashland Social Equity and Racial Justice Advisory Committee will approve minutes from the April 9, 2026 meeting, review updated regional ICE resources posted on the city website, and consider new business on committee organization. The meeting will also include a presentation of the Belonging Survey results and updates on the Equitable Housing Plan Working Group.

• Review of updated regional ICE resources on the City of Ashland website
• New business: discussion of committee organization
• Presentation of Belonging Survey results and analysis
• Update on the Equitable Housing Plan Working Group
• Announcements: Asian American and Pacific Islander Heritage Month and Say Their Names Vigil at Wesley Hall

The committee approved the minutes from the April 9 meeting. A motion was passed for SERJAC to draft a proclamation against an ICE detention facility for the Ashland City Council to consider. Members were asked to email ideas to staff by May 21, and the draft will be reviewed at the next meeting on June 4.

• Approved minutes from 4/9/2026 meeting (unanimous)
• Approved motion to draft an ICE‑facility proclamation (unanimous)
• Requested members email notes/ideas to staff by May 21
• Scheduled review of draft proclamation at June 4 meeting

General

The Ad Hoc Committee on Affordable Childcare and Early Learning will review the city’s Childcare Affordability Grants application and consider any needed changes. Members will discuss potential partnerships with the Ashland Schools Foundation and the Ashland Community Health Foundation. The committee will also plan outreach to business leaders and update data on existing early‑learning slots. The meeting includes a public forum and procedural items.

• Review City’s Childcare Affordability Grants application
• Discuss potential partnership with the Ashland Schools Foundation
• Appeal to the Ashland Planning Commission
• Develop business engagement plan
• Potential partnership with the Ashland Community Health Foundation

The committee approved the draft minutes from the April 2, 2026 meeting. It also approved releasing the Affordable Childcare Grant Program with an application deadline of June 19, 2026. No other actions were taken.

• Approved April 2, 2026 meeting minutes (unanimous)
• Approved launch of Affordable Childcare Grant Program, application deadline June 19, 2026 (unanimous)

Parks & Recreation Commission

The commission is holding a study session to discuss ADA compliance for Winburn Way and the Japanese Garden. The body will also discuss refining a vision and conduct a lookahead review.

• Winburn Way and Japanese Garden ADA
• Refining the vision next steps
• Lookahead review

The Parks & Recreation Commission examined the Winburn Way safety plan (Option #3) and the ADA improvement draft for the Japanese Garden. Commissioners considered Public Works suggestions to add share‑the‑road signs and sharrows to the safety plan. They indicated the safety plan will move forward while cost estimates and a completed ADA design are awaited before any vote. No formal approvals, denials, or votes were recorded at this study session.

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will discuss Preservation Week 2026 and review board assignments. The body will also consider a request to renovate a building on East Main Street into a three-unit hotel.

• Approval of minutes from March 6, 2026
• Discussion on Preservation Week 2026 final details
• Review of board assignments for May & June 2026
• Site Design Review & Conditional Use Permit for 581 East Main Street

City Council

The Ashland City Council will vote on a resolution to authorize a loan from the Oregon Transportation Infrastructure Fund by entering into a loan agreement with the Oregon Department of Transportation. The meeting also includes a staff relocation update, a resolution to endorse Census Tract 19 as an Opportunity Zone 2.0, and the appointment of a Citizens' Budget Committee. Additional items are a final recommendation from the 2200 Ashland Street Ad Hoc Committee and a request to consider aiding Newport against a detention center.

• Resolution authorizing loan from Oregon Transportation Infrastructure Fund
• Staff Relocation Update & Resolution 2026-05 reserving Community Center and Pioneer Hall for public use
• Resolution 2026-06 endorsing Census Tract 19 as an Opportunity Zone 2.0
• Final Recommendations: 2200 Ashland Street Ad Hoc Committee
• Citizens' Budget Committee appointment

The council approved a loan from the Oregon Transportation Infrastructure Fund for the North Mountain Avenue rehabilitation project. It also adopted the Opportunity Zone 2.0 nomination for Census Tract 19, reserved the community center and Pioneer Hall for public use, approved the 2200 Ashland Street Ad Hoc Committee recommendations, appointed a new member to the Citizens' Budget Committee, and agreed to provide $15,000 to Newport under an intergovernmental agreement.

• Approved Resolution 2026-04 authorizing a loan for North Mountain Avenue (5-1)
• Adopted Resolution 2026-06 endorsing Census Tract 19 as an Opportunity Zone 2.0 (6-0)
• Adopted Resolution 2026-05 reserving the community center and Pioneer Hall for public use (5-1)
• Approved 2200 Ashland Street Ad Hoc Committee recommendations (6-0)
• Appointed Noah Werthaiser to the Citizens' Budget Committee (6-0)
• Directed City Manager to enter an IGA with Newport and provide $15,000 (6-0)

City Council

The council unanimously extended the study session to 7:15 p.m. and reached consensus to eliminate Briscoe School as a civic campus option, freeing it for future divestment. Staff were directed to refine priority functions for co‑location and to provide cost numbers for a campus at 90 N Mountain. The review of the city council budget was postponed, and safety‑related repairs at City Hall will be discussed at a later date.

• Extended study session to 7:15 p.m. (unanimous approval)
• Removed Briscoe School as a civic campus option (consensus)
• Directed staff to refine and present priority functions for co‑location
• Directed staff to provide cost numbers for a civic campus at 90 N Mountain
• Postponed City Council budget review to a future meeting
• Deferred further discussion of City Hall safety‑related repairs

Planning Commission

The Ashland Planning Commission will provide an update and discuss proposed zone amendments for a manufactured home park. No formal decision is listed for this item; it is presented as a discussion topic. The meeting also includes standard staff announcements, advisory committee reports, and a public forum.

• Manufactured Home Park zone amendments – update and discussion

The Planning Commission discussed proposed amendments to the Manufactured Home Park Zone and heard supportive comments from two members of the public. The commission agreed to incorporate its comments and recommendations into a final draft ordinance. A public hearing on the ordinance is scheduled for May 26, 2026. No formal votes were recorded.

• Incorporate commission comments and recommendations into final draft MHPZ ordinance (no vote)
• Schedule public hearing for the MHPZ ordinance on May 26, 2026 (no vote)

General

Housing & Human Services Advisory Committee

The committee will review a draft ordinance that would create a manufactured home park zoning district. Members will also introduce a new committee member and consider revisions to the social service grant criteria. An update on the 2026 Community Resource Fair will be provided as unfinished business.

• Manufactured Home Park Zone Draft Ordinance overview and discussion
• Introduction of new committee member (memo)
• Review and revision of social service grant criteria
• 2026 Community Resource Fair event update

City Council

The Ashland City Council will hold a public hearing on Community Development Block Grant awards and approve a supplemental budget. The meeting includes the approval of a construction contract for wastewater rehabilitation and the awarding of social service grants.

• Public Hearing on 2026–2027 Community Development Block Grant (CDBG) Award
• Resolution Approving a Supplemental Budget
• Approval of Construction Contract with Insituform Technologies for Wastewater Collection Rehabilitation
• Social Service Grant Awards
• Affordable Housing Trust Fund Evaluation and Award

The council approved a construction contract with Insituform Technologies for up to $897,905 to rehabilitate wastewater collection lines. It also approved a supplemental budget transfer of $200,000 from the General Fund contingency to the Capital Improvement Fund. Grants were awarded for the 2026 Community Development Block Grant, Social Service Grant program, and the Affordable Housing Trust Fund.

• Approved $897,905 wastewater CIPP contract (Kaplan, Sherrell, Bloom, Dahle, Hansen – Yes)
• Approved supplemental budget transfer of $200,000 to Capital Improvement Fund (Sherrell, Dahle, Bloom, Kaplan, Hansen – Yes)
• Awarded $22,699 CDBG funds to Maslow Project (Sherrell, Dahle, Bloom, Kaplan, Hansen – Yes)
• Allocated Social Service Grant funds totaling $99,000 to nine community organizations (Kaplan, Sherrell, Bloom, Dahle, Hansen – Yes)
• Awarded Affordable Housing Trust Fund: $25,000 Sunstone Ashland Attainable Housing, $25,000 Sunstone Capacity Building, $75,000 Trusted Homes, $75,000 BenKelKa LLC (Kaplan, Sherrell, Bloom, Dahle, Hansen – Yes)

City Council

The City Council will hold a study session at 5:30 p.m. on April 20, 2026 in the Council Chambers at 1175 E Main Street. Council members will receive a strategic plan update, a 2026 water supply update, and a building fund update. No formal actions or decisions are scheduled; the items are informational reports.

• Strategic Plan Update
• 2026 Water Supply Update
• Building Fund Update

The council gave staff direction to establish a dedicated Building Fund in the next budget biennium. Council also instructed staff to move toward full cost recovery for the Building Division with a target 10% fee increase and to develop a fee waiver program for affordable housing. No immediate fee adjustments were approved; staff will prepare detailed proposals for future council consideration.

• Directed staff to establish a dedicated Building Fund in the next budget biennium (show of hands)
• Directed staff to develop a proposal for a 10% fee increase to achieve full cost recovery for the Building Division (show of hands)
• Directed staff to assess a fee waiver program for affordable housing as part of the cost recovery structure (show of hands)

Parks & Recreation Commission

The Parks & Recreation Commission will hold a strategic planning workshop on April 18, 2026. Participants will discuss the commission’s role in city governance, citywide organization and budget challenges, and the definition of the next director’s job. The workshop will also develop a vision for the next 5‑7 years and outline steps to approve that vision at the July business meeting.

• Commission’s role in City of Ashland governance
• Citywide organization and budget challenges
• Defining the next Director’s job
• Vision for the next 5‑7 years for parks and recreation
• Next steps to approve vision statement at July business meeting

The Parks & Recreation Commission held a strategic planning workshop and presented a draft timeline for vision development, budgeting workshops, and the upcoming budget process. No motions were voted on, approved, denied, or tabled during the meeting.

General

The 2200 Ashland Street Ad Hoc Committee will review community feedback and finalize its recommendation to the Council. The meeting includes a public forum and the approval of previous meeting minutes.

• Review of community feedback
• Finalization of the 2200 Ad Hoc Committee Final Report

Public Arts Advisory Committee

Transportation Advisory Committee

The Transportation Advisory Committee will consider updates to the municipal code sections covering bicycles, pedestrians and traffic control. Unfinished business includes a discussion of left‑hand turn restrictions at the Oak Street, A Street and Van Ness intersection and a review of traffic‑calming application edits. Informational items cover miniroundabouts on B Street and Faith Avenue and background on transportation funding for the enterprise system.

• Ashland Municipal Code Updates – potential changes to bicycle, pedestrian and traffic control sections (action required)
• Oak Street, A Street and Van Ness Intersection – discuss left‑hand turn restriction options (action required)
• Review Traffic Calming Program – examine application edits (action required)
• Miniroundabouts at B Street and Faith Avenue – informational update
• Enterprise System Funding Background – transportation funding information

The Transportation Advisory Committee approved the February 19 minutes with corrections. A motion to take no action on a proposed loading zone on Helman Street was adopted after a yes vote from the remaining members, with one abstention. The committee also approved a five‑minute agenda extension.

• Approved February 19, 2026 minutes with time correction (unanimous after one abstention)
• Adopted motion to do nothing on Helman Street loading zone (yes vote, one abstention)
• Approved five‑minute agenda extension (yes vote)
• Discussed reintroducing a stop sign at Oak Street (no formal decision recorded)
• Considered traffic calming program changes (no formal decision recorded)

General

The City is holding an informal discussion regarding potential uses for the 846-acre Imperatrice Property, which has been deemed surplus. No deliberations or decisions will be made at this event. The City also discussed selling a section of the nearby Hardesty property.

• Imperatrice Property (846 acres) appraised at $2.4 million for the lower section and $1.4 million for the upper section
• Discussion of potential uses for the Imperatrice Property
• Discussion of selling a section of the Hardesty property including a house and outbuildings
• Announcement of a future tour of both sites for potential purchasers

Planning Commission

The Ashland Planning Commission will consider and vote on the findings for PA‑T2‑2026‑00066, the Kestrel Park Area 7 development. The meeting also includes a discussion of recent state‑mandated legislative updates. Standard agenda items such as staff announcements, advisory committee reports, and approval of the March 10, 2026 meeting minutes are also on the docket.

• Approval of Findings for PA‑T2‑2026‑00066, Kestrel Park Area 7
• Discussion of Legislative Updates in Response to State Requirements
• Consent agenda: approval of March 10, 2026 regular meeting minutes
• Staff announcements
• Advisory Committee Liaison Reports

The Planning Commission approved the March 10, 2026 meeting minutes as a consent agenda item, passing the motion 5‑0. It also approved the findings for Kestrel Park Area 7 (PA‑T2‑2026‑00066) with a 5‑0 voice vote. No other formal actions were taken; staff were asked to continue research on implementing Senate Bill 974.

• Approved March 10, 2026 minutes (consent agenda, 5-0)
• Approved findings for Kestrel Park Area 7 (5-0)

City Council

The City Council is holding a special called business meeting. The primary purpose is to address unfinished business regarding a proposed approach to camping framework and location.

• Proposed Approach to Camping Framework and Location

The council approved a formal policy process for the Night Lawn, directing staff to schedule a dedicated study session on May 18 to brief legal, financial, and site‑location issues. It also ordered that the question of Night Lawn clearance hours be formally noticed and discussed at the regular meeting on April 21. The meeting was adjourned at 4:13 p.m.

• Directed staff to schedule a May 18 study session as the first meeting in the Night Lawn policy process
• Ordered the Night Lawn clearance‑hour question to be formally noticed for discussion at the April 21 regular council meeting
• Motion to adjourn passed unanimously

General

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will approve the decision to stop flying the Cesar Chavez flag for 2026 and discuss alternative ways to support farm workers. The meeting will also review updates to the city’s immigration resources website and report on committee recruitment efforts. Liaison updates and several working‑group reports will be presented.

• Decision to not fly the Cesar Chavez flag in 2026 and consider other farm‑worker support actions
• Review of current immigration resources on the City of Ashland website (https://ashlandoregon.gov/1168/Immigration-Resources)
• Update on committee recruitment; news release posted (https://ashlandoregon.gov/m/newsflash/home/detail/462)
• Liaison reports from Planning, Transportation, Public Arts, Housing and Human Services, Parks, and CoCoConvo
• Presentation of Belonging Survey results and Equitable Housing Plan working‑group updates

The committee approved the minutes from the March 5, 2026 meeting with all members in favor. It voted to discontinue flying the Cesar Chavez flag for the current year while considering other ways to honor farm workers. The committee also reported that a recruitment press release was issued on April 3, 2026. No public speakers requested the public forum.

• Approved minutes from 3/5/2026 meeting (all in favor)
• Decided not to fly the Cesar Chavez flag this year

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will review unfinished business on adaptability and resiliency and consider new business to electrify city operations. A 15‑minute public forum will allow residents to comment on city business not on the agenda. The meeting also includes a consent agenda and announcements from staff, council liaisons, and committee members.

• Unfinished Business – Adaptability and Resiliency
• New Business – Electrify City Operations
• Public Forum – 15 minutes for public input on city business not on the agenda
• Consent Agenda – items approved without discussion
• Announcements – Liaisons (Staff and Council) and CEPAC Members

The Climate and Environmental Policy Advisory Committee approved the consent agenda unanimously. A motion to extend the meeting by 15 minutes also passed unanimously. The committee discussed wildfire protection plans, incentive program budgeting, and upcoming electric rate changes, but no further actions were voted on.

• Approved consent agenda (5-0)
• Extended meeting by 15 minutes (7-0)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will discuss the Hunter Park Tennis Courts Project. The meeting also includes a public forum, a consent agenda, and announcements of upcoming commission dates.

• Hunter Park Tennis Courts Project
• Public forum for citizen testimony
• Consent agenda items
• Upcoming joint meeting with City Council on May 5
• Upcoming Park Commission meetings in May and June

Two motions to approve changes to the Hunter Park tennis courts received no support: a motion to keep option #1 with no lines on court 5 failed for lack of a second, and a motion to add removable nets to courts 5‑8 had no recorded vote. The commission approved two separate motions, each unanimously (5‑0), directing staff to locate property for a future pickleball court and to explore funding for it, and to identify additional sites for future pickleball courts.

• Motion to approve option #1 with no lines on court 5 failed (no second)
• Motion to approve option #1 with removable nets on courts 5‑8 had no recorded vote
• Motion to direct staff to locate property for a pickleball court and explore funding – approved (5‑0)
• Motion to direct staff to identify locations for future pickleball courts – approved (5‑0)

Historic Preservation Advisory Commission

City Council

The City Council will meet to discuss city hall repairs, natural gas policy objectives, and an end-of-action report for winter and severe weather shelters. The body will also consider appointments for the Citizens' Budget Committee and other committees.

• Heritage Tree Nomination for the Fremont Cottonwood at 380 Clay St
• Citizens' Budget Committee Appointment
• End-of-Action Report on the Winter Shelter and Severe Weather Shelter
• Requested Information on City Hall Repairs
• Discussion on natural gas objectives and mechanisms

The council voted 4‑2 to direct the City Manager to execute a franchise agreement with Avista Utilities for natural‑gas service. A separate 4‑2 vote authorized the City Manager to submit a heritage‑tree nomination for the Fremont Cottonwood at 380 Clay St. Council members also agreed to change night‑lawn departure times and to have staff obtain informal contractor estimates for roof repair options at City Hall.

• Approved execution of Avista Utilities franchise agreement (4‑2 vote)
• Authorized heritage‑tree nomination for Fremont Cottonwood at 380 Clay St (4‑2 vote)
• Adjusted night‑lawn hours to 10:00 AM departure and 3:00 PM return on weekdays; weekends and holidays full‑access (consensus)
• Directed staff to obtain informal contractor estimates for roof repair and HVAC options
• Directed staff to explore volunteer night‑lawn monitors in partnership with DHR
• Scheduled a special meeting to discuss a structured process for long‑term night‑lawn management
• Approved remaining consent agenda items (unanimous)
• Approved minutes from March 16 and March 17 meetings (unanimous)

City Council

The Ashland City Council will hear a status update on the Madrone Ridge Acquisition Project. Councilors will also discuss the city’s food and beverage tax. No decisions are noted; the items are for information and discussion.

• Status update on the Madrone Ridge Acquisition Project
• Councilor-led discussion on the food and beverage tax

The council received updates on the Madrone Ridge acquisition project and discussed possible reallocation of the Food & Beverage tax, but no actions were approved. Staff were directed to provide additional cost details and impact analyses for a May meeting, and the tax discussion was scheduled to return in August for further study.

General

The Ashland Ad Hoc Committee on Affordable Childcare and Early Learning will review suggested edits for the City's Childcare Affordability Grants application process and discuss potential partnerships with the Ashland Schools Foundation.

• Review edits for City's Childcare Affordability Grants application process
• Discuss potential partnering with the Ashland Schools Foundation
• Review committee's charge and outstanding tasks

The committee approved the draft minutes from the March 5, 2026 meeting. They also approved changes to the City’s Childcare Affordability Grants application, updating the income eligibility to 200% of the Jackson County median income, and directed staff liaison Kerrick Gooden to forward the revisions to the City Manager’s Office. Committee members agreed to draft a recommendation letter to the Planning Commission and to update the local childcare slot assessment. Plans were made for Hyatt to meet with the school district superintendent and for Therkelsen to develop a business‑engagement strategy.

• Approved draft minutes of 3/5/26 meeting (unanimous)
• Approved updated 200% Jackson County median income numbers for childcare grant application (unanimous)
• Agreed to draft a recommendation letter to Staff and Planning Commission (Verner)
• Agreed to update assessment of local childcare slots (Seward with Hyatt and Love)
• Planned meeting between Hyatt, Superintendent Joseph Hattrick, Deputy City Manager Rooklyn, and partners
• Planned development of business‑engagement strategy (Therkelsen)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will hold a study session to review the Hunter Park Tennis Courts Project, including a proposal for a dual striped court for tennis and pickleball. The commission will also receive an agenda report on the Park Walk Medallion and review the department’s lookahead plan. No formal decisions are indicated on the agenda.

• Hunter Park Tennis Courts Project – agenda report and proposal for dual striped tennis/pickleball court
• Park Walk Medallion – agenda report
• Parks and Recreation Department Lookahead – review

The Parks & Recreation Commission reviewed three design options for the Hunter Park tennis courts, including adding pickleball lines. Staff recommended Option 2, and public comments were heard. No vote or formal decision was recorded.

General

The Ashland City Council will hold a special meeting to receive an update on the repair requirements for City Hall. Council members will also discuss how the community center may be used. No decisions are noted in the agenda; the items are listed under new business.

• Update on City Hall Repair Requirements
• Discussion on Use of Community Center

The council adopted a motion reserving the Ashland Community Center and Pioneer Hall for public, civic, recreational, cultural, and meeting purposes, prohibiting general administrative office use except in declared emergencies. The motion passed with a 5‑1 vote (Kaplan, DuQuenne, Bloom, Dahle, Sherrell in favor; Hanson opposed). No other substantive actions were taken at the meeting.

• Motion to reserve Community Center and Pioneer Hall for public use only – passed (5-1)

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will consider a presentation and recommendation on a Community Development Block Grant. It will also review an Affordable Housing Trust Fund application. The meeting includes a brief discussion of the 2026 Community Resource Fair and routine liaison reports and announcements.

• Community Development Block Grant Presentation and Recommendation
• Affordable Housing Trust Fund Application Review and Recommendation
• Brief Discussion of 2026 Community Resource Fair Event
• Liaison Reports
• General Announcements

Planning Commission

Transportation Advisory Committee

The Ashland Transportation Advisory Committee will meet virtually on March 19, 2026. The committee will discuss a workplan for the Oak Street, A Street and Van Ness intersection and review the Traffic Calming Program, both requiring action. Unfinished business includes a loading zone request for Helman Street, and the meeting will also feature a public forum and informational updates.

• Oak Street, A Street and Van Ness Intersection Area Discussion (action required)
• Review Traffic Calming Program (action required)
• Loading Zone – Helman Street request (action required)

The committee approved the January 15, 2026 meeting minutes after correcting two spelling errors. No other motions were adopted, denied, or tabled during the February 19, 2026 session.

• Approved January 15, 2026 minutes with spelling corrections

Public Arts Advisory Committee

The committee will receive updates on several public art installations and wayfinding signs. Members will also discuss the PAAC strategy and a proposal to declare a "Year of Public Art."

• Wayfinding Signs update (Council approved Design)
• Utility Boxes update
• Updates on John Pugh Mural and Micah BlackLight Sculpture
• Playwrights Walk update and Story Map launch
• Proposal for "Year of Public Art" declaration

City Council

The City Council will hold second readings for several ordinances regarding property disposal, noise regulations, and marijuana retail. The body will also discuss the endorsement of the Rogue Valley Transportation District (RVTD) levy and pedestrian/bicyclist signage design.

• Ordinance 3282: Disposal of Real Property
• Ordinance 3290: Noise regulation exemptions for heat pumps or mechanical devices
• Ordinance 3292: Marijuana retail regulation
• Endorsement of 15-240 Rogue Valley Transportation District
• Approval of Pedestrian/Bicyclist Wayfinding Signage Design

The council approved the minutes from the March 2 and March 3 meetings and adopted the consent agenda appointment to the Housing and Human Services Committee. It passed several ordinances, including Ordinance 3282 on real‑property disposal and updates to code sections 15.04.270, 15.36.030, 9.08.170(3), 13.16.035, and chapter 6.50, as well as Ordinance 3295 on utility accounting policies. Councilors endorsed the Rogue Valley Transit District’s five‑year local‑option levy and authorized the city manager to sign the SEA‑400 form. They also voted to prefer Option 1 for the pedestrian and bicycle wayfinding signage and directed staff to provide detailed pricing.

• Approved March 2 and March 3 meeting minutes (YES vote)
• Approved consent agenda appointment to Housing and Human Services Committee (YES vote)
• Approved Ordinance 3282 creating Section 2.55 for real‑property disposal (YES vote)
• Approved ordinance updates 3288‑3292 covering permits, frontage, heat‑pump noise exemptions, dangerous‑tree removal, and marijuana retail regulation (YES vote)
• Approved Ordinance 3295 amending utility systems customer accounting policies (YES vote)
• Endorsed RVTD five‑year local‑option levy and authorized City Manager to sign SEA‑400 form (YES vote)
• Adopted preference for Wayfinding Signage Option 1 (YES vote)
• Directed staff to return with detailed pricing for signage options (YES vote)

City Council

The Ashland City Council will hold a study session on March 16, 2026 at 5:30 p.m. in the Council Chambers. The agenda includes a strategic planning update and a presentation on wastewater and storm drain cost of service and rate overview. No formal decisions are scheduled; the items are for discussion and public comment.

• Strategic Planning Update presentation
• Wastewater and Storm Drain Cost of Service and Rate Overview presentation

The council asked staff to email the stakeholder and event lists from the strategic‑plan engagement project. Council members will review those lists, note any gaps, and indicate which events they can attend or support. They also requested that outreach be expanded to include the Ashland School District and Southern Oregon University and that additional community groups be added to the event list.

• Directed staff to email stakeholder and event lists to council members
• Requested council members to review lists, identify gaps, and note event support
• Asked for outreach expansion to Ashland School District and Southern Oregon University
• Requested ability to add unrepresented community groups and events to the list

General

The body will review and discuss the 2200 Summary Report. Members will also receive updates on engagement meetings and plan for an April Open House.

• Review and discussion of 2200 Summary Report
• Planning for April Open House
• Engagement Meetings update

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will review unfinished business on expanding awareness of city incentives, hear a presentation on adaptability and resiliency by the City Forestry Division chief, and hold a public forum for citizen comments. The meeting also includes routine items such as a consent agenda, announcements, and adjournment.

• Unfinished Business – Expand Awareness of City Incentives
• New Business – Presentation on Adaptability and Resiliency by Chris Chambers, City of Ashland Forestry Division
• Public Forum – 15 minutes for public input on city business not on the agenda
• Consent Agenda – routine approvals
• Announcements – staff, council liaisons, and CEPAC members

The committee approved the meeting minutes with a 4‑0 vote. It directed staff to investigate permit timelines and common errors for energy‑efficient upgrades and to report the findings. An additional study session on outreach and permitting issues was scheduled for March 10, and the next meeting on March 12 will feature a presentation on wildfire adaptation by the fire department.

• Approved meeting minutes (4-0)
• Directed staff to investigate permit timelines and common errors for incentive‑eligible upgrades
• Planned additional study session on March 10 to discuss outreach and permitting impediments
• Scheduled March 12 meeting on adaptation and resilience with fire department guest speaker

Parks & Recreation Commission

The Parks & Recreation Commission will receive informational updates on the Recreation Division annual report, the Q1‑Q2 FY26 financial status, the ice rink cover condition, a fundraising proposal for new ice‑rink amenities, and the Hunter Park tennis court project. No formal decisions are listed; the agenda consists of reports and updates. The meeting also includes routine items such as approval of minutes, public forum, and upcoming meeting dates.

• Recreation Division Annual Report (Information)
• Q1‑Q2 FY26 Financial Update (Information)
• Ice Rink Cover Update (Information)
• Ashland Parks Foundation Fundraising Proposal for New Ice Rink Amenities (Information)
• Hunter Park Tennis Court Project Update (Information)

Planning Commission

The Ashland Planning Commission will hold a Type II public hearing to review a subdivision request for a portion of Tax Lot 8600 (map 39-1E-04-AD) in the North Mountain Plan area. The applicant, Rogue Planning & Development Services, LLC, seeks concurrent outline and final plan approval to divide Area 7 into four new lots, residential site design review, and removal of one non‑hazard tree. The meeting also includes routine items such as approval of the February 24, 2026 special meeting minutes, staff announcements, and an open discussion period.

• Approval of February 24, 2026 special meeting minutes (consent agenda)
• Type II public hearing for PA‑T2‑2026‑00066 subdivision of Tax Lot 8600, NM‑MF zoning
• Staff announcements
• Advisory Committee liaison reports
• Open discussion

The commission voted 5‑0 to approve application PA‑T2‑2026‑00066, which creates four new lots (one duplex and three triplexes) with staff‑recommended conditions. The consent agenda, including February 24 minutes, was approved by voice vote 4‑0. The commission also voted to cancel the March 24, 2026 meeting.

• Approved consent agenda (February 24 minutes) – vote 4-0
• Approved PA‑T2‑2026‑00066 subdivision application with conditions – vote 5-0
• Cancelled March 24, 2026 meeting

Climate and Environmental Policy Advisory Committee (CEPAC)

The Ashland Climate and Environmental Policy Advisory Committee will meet to discuss unfinished business regarding climate work and incentives. The meeting will be held at the Community Development Building on Winburn Way.

• Unfinished Business: Outreach & Education of Climate Work & Incentives

General

The Ad Hoc Committee on Affordable Childcare and Early Learning is meeting to discuss the future of the committee and its funding. Members will consider partnering with the Ashland Schools Foundation and determine how to allocate remaining grant funds.

• Allocation of $100,000 in Affordability Grant funds for 2026-2027
• Discussion of partnership with the Ashland Schools Foundation
• Review of the business engagement work plan

The committee unanimously approved the draft minutes from the February 5 meeting. It decided to make only minor, required edits to the narrative and application for the remaining $100,000 Affordability Grant and will coordinate those changes with staff liaison Kerrick Gooden. Members agreed on next steps for business engagement, including a draft invitation for a fall gathering, discussions with the Ashland Schools Foundation, and a progress report for a possible Council presentation.

• Approved minutes of 2-5-26 meeting (unanimous)
• Decided to make minor edits to $100,000 grant program narrative and application
• Therkelsen to draft invitation for fall business‑engagement gathering
• Hyatt to discuss partnership with Ashland Schools Foundation (Joseph Hattrick)
• Hyatt to meet with Rooklyn and Love about a May gathering
• Love to draft progress report for potential Council presentation

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will discuss whether to issue a recommendation to City Council regarding regional ICE activity. The meeting also includes updates on committee recruitment, liaison assignments, and a panel on land justice.

• Discussion on issuing recommendation to Council regarding regional ICE activity
• Committee recruitment and liaison assignments
• Update on Tribal Voices on Land Back panel
• Ashland Sunrise Project presentation
• Review of Belonging Survey results

The committee approved the minutes from the February 5, 2026 meeting. It decided to shift the upcoming meeting from April 2 to April 9, 2026 at Pioneer Hall. The group agreed to have staff send the draft SERJAC recruitment letter to the Council liaisons and City Manager for review, and approved Tyler’s reassignment to the Transportation Advisory Committee.

• Approved minutes from 2/5/2026 (all ayes)
• Moved next meeting from April 2 to April 9, 2026 at Pioneer Hall
• Agreed to forward draft SERJAC recruitment letter to Council liaisons and City Manager for direction
• Approved Tyler’s reassignment to the Transportation Advisory Committee

Parks & Recreation Commission

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will discuss the Wayfinding Project and plans for Preservation Week 2026. The body will also review a land use application for a site renovation and new building at 246 A Street. Additionally, the commission will elect a Chair and Co-Chair.

• Site Design Review for 246 A Street to renovate an auto shop and add an 822 square foot food service building
• Tree Removal Permit request for two trees at 246 A Street
• Wayfinding Project update from Deputy City Manager Jordan Rooklyn
• Preservation Week 2026 planning, including Tombstone Tales and Preservation Awards
• Election of Commission Chair and Co-Chair

City Council

The Ashland City Council will hold public hearings on the proposed sale of 380 Clay Street and several new ordinances. The body will also discuss electric rates and receive a progress update from the 2200 Ashland Street Ad Hoc Committee.

• Proposed sale of 380 Clay Street
• Ordinance 3282 regarding disposal of real property
• Ordinance 3290 creating noise regulation exemptions for heat pumps or mechanical devices
• Ordinance 3291 requiring property owners to remove dangerous trees without a permit
• Ordinance 3292 regarding marijuana retail regulations

The council approved Resolution 2026-02 to raise electric rates for residential customers over three years. It authorized the sale of the city‑owned property at 380 Clay Street, with the sale proceeds earmarked for the capital fund. The council also approved first readings of several ordinances (3282, 3295, 3288, 3289) and extended the public‑hearing agenda to 9:30 p.m.

• Approved Resolution 2026-02 electric rate increase (5-1)
• Authorized sale of 380 Clay Street, proceeds to capital fund (4-2)
• Extended public‑hearing agenda items until 9:30 p.m. (5-1)
• Approved first reading of Ordinance 3282 – Disposal of Real Property (5-1)
• Approved first reading of Ordinance 3295 – Utility delinquency process (6-0)
• Approved first reading of Ordinance 3288 – Prohibit permits with outstanding code violations (6-0)
• Approved first reading of Ordinance 3289 – Update frontage assignment department (6-0)

City Council

The City Council will hold a study session to hear reports and presentations. No items are listed for decision or vote.

• Amigos Club update on the Sister City program with Guanajuato, Mexico
• Presentation on the deer population by Mathew Vargas of the Oregon Department of Fish and Wildlife

The council instructed city staff to create a public awareness campaign to educate residents and reduce deer and bear interactions. Council members also voiced support for the Amigo Club’s sister‑city program with Guanajuato and expressed interest in future delegations. No formal votes or approvals were recorded in the study session.

• Direct staff to develop a public awareness campaign on deer and bear interactions (no vote recorded)
• Express support for continued collaboration with the Amigo Club sister‑city program (no vote recorded)

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will hold a public forum, present a social service grant, and then review and make a recommendation on the grant application. The meeting will also include a discussion on recreational vehicles in single‑family neighborhoods. Additional agenda items include liaison reports and general announcements.

• Social Service Grant Presentation (4:15‑5:05 p.m.)
• Social Service Grant Application Review and Recommendation (5:05‑5:25 p.m.)
• Recreational Vehicles in Single Family Neighborhoods Discussion (5:25‑5:45 p.m.)
• Public Forum
• Liaison Reports

Planning Commission

The Ashland Planning Commission will consider and approve the Findings for project PA‑T2‑2025‑00065 located at 431 North Main Street. The commission will also approve the February 10, 2026 regular meeting minutes, elect its officers, and discuss Oregon legislative updates. A public forum will be available for resident testimony.

• Approval of Findings for PA‑T2‑2025‑00065, 431 North Main Street
• Approval of February 10, 2026 regular meeting minutes
• Election of Planning Commission officers
• Oregon legislative updates discussion
• Public forum for resident testimony

The commission approved the consent agenda minutes by a 5‑0 voice vote. It then approved the staff‑amended findings for Planning Action #PA‑T2‑2025‑00065 at 431 North Main Street with a 5‑0 roll‑call vote. Finally, Commissioners elected Russell Phillips as Vice‑Chair and kept Lisa Verner as Chair, passing the motion 6‑0.

• Approved consent agenda minutes (5-0 voice vote)
• Approved findings for PA‑T2‑2025‑00065, 431 North Main St subdivision (5-0 roll‑call vote)
• Elected Commissioner Russell Phillips as Vice‑Chair (6-0 voice vote)
• Maintained Commissioner Lisa Verner as Chair (6-0 voice vote)

General

The Ashland City Council will discuss a Participant Good Neighbor Contract and Resource Guide, and a Services and Accountability Plan. The meeting also includes approval of the 2200 Ashland Street Ad Hoc minutes from December 19, 2025, and an informational update on the January 16, 2026 discussion. Additional items are a timeline review, community‑engagement update, and a working session on policies and service types.

• Approval of 2200 Ashland Street Ad Hoc Minutes (12/19/2025)
• Informational notes from January 16, 2026 discussion
• Participant Good Neighbor Contract and Resource Guide
• Services and Accountability Plan
• Timeline Review (10 min) and Community Engagement Update (15 min)

Public Arts Advisory Committee

The Public Arts Advisory Committee will hold a regular meeting to approve minutes, receive liaison reports, and discuss updates on multiple art initiatives. Items include the Playwrights Walk, the "Where the Crow Lights" mural, the "Ancestor’s Future" sculpture, and a public art maintenance plan. The meeting also provides a round‑table for member project ideas and planning for the next meeting.

• Playwrights Walk update and preview of City & OSF plaques
• "Where the Crow Lights" mural update
• "Ancestor’s Future" sculpture update
• Public art maintenance update (gathering sculpture lighting, Guanajuato installation, maintenance plan)
• PAAC strategy update and way forward

General

The Transportation Advisory Committee will hold a virtual meeting to approve the January 15, 2026 minutes and hear public comments. The committee will review six‑month crash and near‑miss data and develop any mitigation recommendations. It will also discuss a loading zone request for Helman Street and receive updates on way‑finding, traffic‑calming projects in Green Meadows, B Street and Faith Avenue, and the Transit Service Plan.

• Approval of January 15, 2026 minutes (consent agenda)
• Review six‑month crash and near‑miss data and consider mitigation recommendations
• Discuss loading zone request on Helman Street
• Way‑finding update
• Traffic‑calming updates for Green Meadows, B Street, Faith Avenue

The Transportation Advisory Committee unanimously approved the amended December 18, 2025 minutes. It formally reaffirmed support for maintaining the current Winburn Way arrangement along Lithia Park. Members voted to change the regular meeting schedule from 6‑8 PM to 4‑6 PM, effective February 19, 2026. Other agenda items were discussed but no further actions were taken.

• Approved amended Dec 18, 2025 minutes (unanimous YES)
• Reaffirmed support for status‑quo Winburn Way arrangement (YES from present members)
• Changed TAC meeting time to 4:00‑6:00 PM on third Thursdays (unanimous YES)

City Council

The business meeting scheduled for February 17, 2026, was canceled due to inclement weather. The agenda included proposed ordinances regarding property sales, utility accounting, and noise regulations.

• Proposed sale of 380 Clay Street
• Ordinance 3282 regarding disposal of real property
• Ordinance 3295 amending utility systems customer accounting policies
• Ordinance 3290 creating noise regulation exemptions for heat pumps
• Ordinance 3292 regarding marijuana retail regulations

City Council

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee is meeting to discuss expanding awareness of incentives and home energy scores. The committee will also hold a discussion to prepare for a future topic on adaptability and resiliency.

• Unfinished business: Expand Awareness of Incentives and Home Energy Scores
• New business: Discussion to prepare for next meeting topic — Adaptability and Resiliency

The committee approved the meeting minutes by a motion from Dormann, seconded by Brown, with four members voting yes and one abstaining. Members created several outreach tasks, including Morrison emailing real‑estate, contractor and rental‑owner groups and Woodward sending a sample Home Energy Score and press release, and investigating permit incentives and farmer’s‑market tabling. A work‑study session was scheduled for Jan 28 to develop outreach materials, with recommendations to be finalized at the next CEPAC meeting.

• Approved minutes (consent agenda) – motion by Dormann, seconded by Brown; approved by Morrison, Brown, Shaff, Dormann; Christopherson abstained
• Assigned Morrison to email Real Estate Association, contractors, and rental owners association about Jan 28 work‑study session
• Assigned Woodward to send redacted Home Energy Score sample and press release to RVRA
• Assigned Woodward to discuss attaching incentive info to electric permits with building department
• Assigned Woodward to inquire about farmer’s‑market tabling logistics with fire department
• Scheduled Jan 28 work‑study session to develop outreach fact sheets and recommendations

Parks & Recreation Commission

The Parks & Recreation Commission will receive a second‑quarter FY 26 financial update and discuss general fund forecasting. Commissioners will consider the City of Ashland five‑year strategic plan process and next steps for parks leadership. Routine business includes liaison assignments and the Calle Guanajuato agreements.

• Quarterly Financial Update – Second Quarter FY 26 and Utility Receivables
• General Fund Forecasting Discussion
• City of Ashland Five‑Year Strategic Plan Process
• Parks Leadership Next Steps
• Calle Guanajuato Agreements

The commission and city council presented financial updates and discussed forecasts, but no motions or votes were recorded. Public forum comments were noted, and the city’s five‑year strategic plan process was outlined. No decisions were approved, denied, or tabled.

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to subdivide a property into four lots for single-family homes. The body will also elect Planning Commission officers.

• PA-T2-2025-00065: Proposed subdivision of 431 N Main Street into four lots with single-family dwellings
• Request to demolish existing structure at 431 N Main Street
• Four Conditional Use Permits to exceed Maximum Permitted Floor Area in a Historic District
• Request to remove a 33” DBH Ailanthus altissima (Tree of Heaven)
• Request for exception to street standards for 431 N Main Street

The commission voted 4‑2 to approve planning action PA‑T2‑2025‑00065 for 431 N Main St, including outline and final plan approval, tree removal, and an exception to street standards. Conditional use permits to exceed the maximum permitted floor area were approved for Lots 1‑3, but the CUP for Lot 4 and related historic‑district design recommendations were excluded without prejudice. Earlier motions to approve the full action failed 2‑4 and an amendment to make the motion without prejudice passed 6‑0.

• Approve planning action PA‑T2‑2025‑00065 (outline & final plan) – passed 4‑2
• Approve tree removal permit for 431 N Main St – included in approved action
• Approve exception to street standards for 431 N Main St – included in approved action
• Approve conditional use permits for Lots 1‑3 to exceed MPFA – included in approved action
• Exclude conditional use permit for Lot 4 – excluded without prejudice
• Exclude HPAC design recommendations for Lot 4 – excluded without prejudice
• Initial motion to approve full action failed 2‑4
• Amendment to make motion without prejudice passed 6‑0

General

The Ad Hoc Committee on Affordable Childcare and Early Learning will review reports from grant recipients and discuss future funding options. Members will consider a proposal to allocate the remaining $100,000 from the affordability grant as seed money for new efforts. The meeting will also set plans for business engagement interviews and schedule upcoming reports.

• Review of reports from affordability grant recipients
• Discussion of using $100,000 remaining grant funds as seed money
• Report on chair’s meeting with Mayor Graham
• Decide which businesses to include in engagement sample
• Plan for presentation to City Council in April

The committee approved the draft minutes from the December 4, 2025 meeting unanimously. It asked staff to send a notice to grant recipients in May for a final report and decided to prepare a one‑page draft proposal to approach the Ashland Schools Foundation using the remaining $100,000 seed fund. The business engagement work plan was placed on hold.

• Approved minutes from 12‑4‑25 meeting (all ayes)
• Requested staff liaison to send notice to grant recipients in May for final reports
• Decided to prepare a one‑page draft proposal to approach Ashland Schools Foundation
• Assigned Love to draft the proposal and circulate for feedback before March meeting
• Put business engagement work plan on hold

Social Equity and Racial Justice Advisory Committee

The Ashland Social Equity and Racial Justice Advisory Committee will approve minutes from its January 8 meeting, hold a public forum, and receive updates from various liaison assignments. Unfinished business includes a status update on the Belonging Survey and planning for a SERJAC social event. New business focuses on a discussion of equitable use of Pioneer Hall and a review of regional ICE activity to consider possible recommendations to the City Council. The meeting also notes ongoing work on an Equitable Housing Plan working group and announces upcoming community events.

• Approve minutes from the 1.8.2026 meeting
• Belonging Survey – status update and next steps
• Pioneer Hall – discussion of equitable use
• Regional ICE activity – consider SERJAC recommendations to Council
• Equitable Housing Plan working group – ongoing consideration

The committee approved the minutes from the January 8, 2026 meeting unanimously. It decided to table the SERJAC social event until the next meeting and to treat member recruitment as an ongoing agenda item. Several task assignments were made, including sending Belonging Survey data, drafting a survey report, preparing a letter to the editor, and updating immigration resource listings. The ELEA subcommittee was restructured as a working group rather than an official subcommittee.

• Approved minutes from 1/8/2026 meeting (unanimous ayes)
• Tabled SERJAC social event until next meeting; added member recruitment as ongoing issue
• Kerrick Gooden to send Belonging Survey data to members and report on press release distribution
• Sean Smith to collate survey responses and draft a report for committee review
• Catherine Greenspan to draft a letter to the editor on a call to service
• Kerrick Gooden to distribute draft letter to committee for revision suggestions
• ELEA subcommittee changed to a working group rather than an official subcommittee
• John Tyler and Emily Simon to review city immigration resources page and draft an updated resource list for committee review

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will review a request to subdivide 431 North Main Street into four lots for single-family dwellings. The proposal includes the demolition of the existing structure and requests to exceed maximum permitted floor area for the new homes.

• Review of PA-T2-2025-00065 for 431 North Main Street
• Proposed demolition of existing structure at 431 North Main Street
• Request for four Conditional Use Permits to exceed Maximum Permitted Floor Area
• Request to remove a 33” DBH Ailanthus altissima tree
• Election of Chair and Co-Chair

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will hold a study session to receive public input and hear updates on several topics. Commissioners will review the Volunteers in Parks annual report, receive a Butler-Perozzi Fountain update, and get an East Main Street Community Park update. The agenda also includes a public forum, a lookahead review, and the usual call to order and adjournment.

• Volunteers in Parks annual report
• Butler-Perozzi Fountain update
• East Main Street Community Park update
• Lookahead review
• Public forum for community testimony

The commission met on February 4, 2026, and received an annual report on the Volunteer in Parks program, updates on the Butler‑Perozzi Fountain replacement, and a status briefing on the East Main Street Community Park Phase 1. No votes, approvals, or denials were recorded during the session. The meeting was adjourned at 6:57 PM.

City Council

The Ashland City Council will approve minutes from two recent meetings and hear a public hearing with the first reading of two ordinance items: a set of language changes and Ordinance 3282 creating a new code section on disposal of real property. A special presentation by Javier Dubon of the Oregon Shakespeare Festival and a Black History Month proclamation are also on the agenda.

• Public Hearing and First Reading – Ordinance Language Change (Set #2)
• First Reading of Ordinance 3282 Creating Section 2.55 of the Ashland Municipal Code: Disposal of Real Property
• Approval of minutes for the Jan. 14, 2026 Special Study Session and Jan. 20, 2026 Business Meeting
• Special presentation by Javier Dubon, Interim Executive Director of the Oregon Shakespeare Festival
• Mayor/Chair proclamation for Black History Month

The council approved the corrected minutes from the January meetings. It also approved the first reading of Ordinances 3271, 3283, 3284, 3285, 3286, 3287, 3293, and 3294, scheduling second readings for February 17. All motions passed with the recorded affirmative votes.

• Approved corrected minutes of Jan 14 and Jan 20 meetings – passed (Sherrell, Dahle, Bloom, DuQuenne, Kaplan, Hansen – YES)
• Approved first reading of Ordinance 3271 (office of City Recorder) – passed (Bloom, Sherrell, Dahle, DuQuenne, Hansen, Kaplan – YES)
• Approved first reading of Ordinance 3283 (Public Art commission) – passed (Bloom, Sherrell, Dahle, DuQuenne, Hansen, Kaplan – YES)
• Approved first reading of Ordinance 3284 (procurement limits for surplus property) – passed (Bloom, Sherrell, Dahle, DuQuenne, Hansen, Kaplan – YES)
• Approved first reading of Ordinance 3285 (emergency chain of command) – passed (Hansen, Kaplan, Sherrell, Bloom, DuQuenne, Dahle – YES)
• Approved first reading of Ordinance 3286 (hazardous/infested trees) – passed (DuQuenne, Hansen, Kaplan, Sherrell, Bloom, Dahle – YES)
• Approved first reading of Ordinance 3287 (electric system regulations) – passed (Sherrell, Bloom, Dahle, DuQuenne, Hansen, Kaplan – YES)
• Approved first reading of Ordinance 3294 (daytime vs. nighttime dog noise) – passed (Sherrell, Bloom, Dahle, DuQuenne, Hansen, Kaplan – YES)

City Council

The Ashland City Council will hold a study session on February 2, 2026. Council members will receive a report and presentation on potential charter updates. No formal decisions are scheduled; the session is for discussion and information. Public comment is invited.

• Potential Charter Updates – report and presentation

The council reviewed two charter amendment proposals: one to align ordinance‑noticing requirements with state law and another to add a 12‑month residency requirement for elected officials. After discussion, the council reached consensus not to advance either amendment to the May election. Instead, staff were directed to have the Ashland Municipal Code Review Group draft an ordinance that clarifies residency requirements for elected officials.

• Did not pursue charter amendment to align ordinance‑noticing requirements with state law
• Did not pursue charter amendment to add 12‑month residency requirement for elected officials
• Directed staff to have the Municipal Code Review Group develop an ordinance clarifying residency requirements

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hold its regular meeting on Jan. 28, 2026. The committee will discuss new business focused on outreach and education of climate work and incentives. No formal decisions are listed on the agenda.

• New Business – Outreach & Education of Climate Work & Incentives

City Council

The Ashland City Council will hold a strategic planning workshop with consultants to begin the planning process. The meeting is scheduled for Wednesday, January 28, 2026, at Pioneer Hall.

• Strategic Planning Workshop
• Consultant meeting to kick off planning process
• Meeting location: Pioneer Hall, 73 Winburn Way

The January 28 meeting was a strategic‑plan workshop that outlined agenda items, presented historical context, and discussed themes such as housing, climate, and workforce. No votes, approvals, or formal actions were recorded in the minutes. The council and staff used the session to share information and gather input for future planning.

General

Planning Commission

The Planning Commission, City Council, and Housing and Human Services Advisory Committee will hold a joint study session. The body will review proposed development code concepts for a new Manufactured Home Park Zone (MHPZ) designation. Discussions will focus on density, tenant protections, design standards, and redevelopment flexibility.

• Proposed Manufactured Home Park Zone (MHPZ) designation concepts

The joint study session reviewed proposed code concepts for a new Manufactured Home Park Zone, with presentations from the Community Development Director and a consulting firm. Participants discussed density, fire safety, tenant protections, and other design standards. No formal actions, approvals, or votes were recorded during the meeting.

Housing & Human Services Advisory Committee

General

City Council

The Ashland City Council will hold a business meeting to discuss labor negotiations, approve construction agreements, and consider an ordinance regarding real property disposal. The meeting includes a public hearing on a proposed ordinance and ratification of a labor agreement.

• Public Hearing on Ordinance 3282 regarding real property disposal
• Approval of Construction & Maintenance Agreement with CORP for N. Mountain Avenue Overlay
• Ratification of 3-Year Labor Agreement with IAFF Local 1269
• Jackson County Jurisdictional Transfer of Roadways
• Second Reading of Ordinance 3275 amending public parks code

The council ratified a three‑year labor agreement with IAFF Local 1269, authorizing the city manager to sign it. It approved a reimbursement contract with Central Oregon & Pacific Railroad for the North Mountain Avenue Overlay project up to $1,185,843. The council also adopted a resolution to receive jurisdiction over East Main Street roadways from Jackson County. Additional actions included approving meeting minutes, committee appointments, a park ordinance amendment, and confirming Jeff Dahle as council chair.

• Approved minutes of Dec 15‑17 meetings (6‑0)
• Approved committee appointments and reappointments (6‑0)
• Approved second reading of Ordinance 3275 for public parks (6‑0)
• Approved jurisdictional transfer resolution for East Main Street (6‑0)
• Approved reimbursement contract with Central Oregon & Pacific Railroad up to $1,185,843 (4‑3)
• Approved three‑year IAFF Local 1269 labor agreement (5‑1)
• Approved council liaison appointments (6‑0)
• Confirmed Jeff Dahle as council chair (5‑0)

City Council

General

The City Council will discuss a communication strategy for public engagement and review a draft participation agreement. It will receive updates on site planning and services and accountability. The council will also set direction for work group topics on service providers for February and development recommendation categories for March.

• Communication strategy for public engagement
• Review of draft participation agreement
• Update on site planning
• Update on services and accountability
• Work group direction on service type/provider information and development recommendation categories

General

The Ashland Recreation Division Advisory Committee will hold a business meeting on Jan. 15, 2026 at The Grove. Members will hear a tour of Pioneer Hall and the Community Center, a liaison report on park timelines and a Winburn Way study session, and updates from the recreation division. The meeting also includes items from committee members such as a Pickleball Club update and feedback on the indoor‑use facility policy.

• Tour of Pioneer Hall & Community Center – 15 minutes
• APRC Liaison Report (Commissioner Bachman) – timelines for E. Main Park, Hunter Park Tennis Courts, and Winburn Way study session
• Recreation Division Updates – Pedal Power Youth Bike program, Pioneer Hall & Community Center updates, digital program guide marketing, Otsukimi Moon Gazing Event
• Committee member updates – Ashland Oregon Pickleball Club membership and nonprofit status, feedback on indoor‑use facility policy

Public Arts Advisory Committee

The Ashland Public Arts Advisory Committee will meet on January 15, 2025 at the Siskiyou Conference Room, 51 Winburn Way. Members will discuss nominations for chair and vice‑chair, review a traffic signal box update, and consider proposed changes to the Ashland Municipal Code. Additional agenda items include updates on the strategic planning work plan, Playwright’s Walk plaques, and the South Ashland Beautification Project.

• Chair & Vice Chair nominations and voting
• Traffic Signal Box update
• Strategic Planning & Annual Work Plan discussion
• Ashland Municipal Code (AMC) proposed changes
• Playwright’s Walk plaques update

General

The committee will consider changing its meeting start time to better align with other city committees. It will review the traffic‑calming application for the Green Meadows area and decide next steps. Unfinished business includes a review of the TAC email discussion and the work plan’s next actions. An informational item will cover a February in‑person meeting to review crash and near‑miss reports.

• Meeting time change discussion – action required to align with other committees
• Traffic calming – Green Meadows – review application and data to determine next steps
• Working Group TAC Email Review and Responses – discuss as necessary
• Work plan next steps and actions – discuss work plan and next steps
• February in‑person meeting – crash and near‑miss review

The Transportation Advisory Committee approved the November 20, 2025 minutes. Members unanimously reappointed Mark Brouillard as chair and Linda Peterson‑Adams as vice chair. A motion to maintain the current arrangement of Winburn Way along Lithia Park was adopted, with all members voting yes except one abstention. No other substantive actions were decided.

• Approved November 20, 2025 minutes (unanimous)
• Reappointed Mark Brouillard as Chair (unanimous)
• Reappointed Linda Peterson‑Adams as Vice Chair (unanimous)
• Motion to maintain Winburn Way status quo passed (yes votes from all present, Graf abstained)

City Council

The Ashland City Council will hold a special study session at 3:00 pm on January 14, 2026. The agenda includes a presentation of a Facility Planning Study overview. No decisions, votes, or contracts are listed; the meeting is limited to reports and public comment.

• Facility Planning Study Overview presentation

The council heard a presentation on two facility consolidation options and the condition of city buildings. Members raised concerns about costs, downtown impacts, and the need for more data. No formal action was taken, but the city manager will develop a facilities fund and public project page for the next budget cycle.

Parks & Recreation Commission

The Park Commission will elect its Chair and Vice Chair and appoint 2026 liaison positions. The body will also take action regarding safety at Winburn Way and review reports on the Oak Knoll Golf Course and the Ashland Rotary Centennial Ice Rink.

• Action on Winburn Way safety
• Election of Chair and Vice Chair
• 2026 Park Commission Liaison Appointments
• Oak Knoll Golf Course Annual Report
• Ashland Rotary Centennial Ice Rink update

The commission approved new members for the Ashland Senior Advisory Committee and the Recreation Division Advisory Committee. Commissioners elected Jim Bachman as chair and Mike Gardiner as vice chair for 2026. The Winburn Way safety plan was approved by selecting Design Option 3. No other substantive actions were taken at this meeting.

• ASAC and RDAC member appointments approved (unanimous yes)
• Jim Bachman elected Park Commission Chair (unanimous yes)
• Mike Gardiner elected Park Commission Vice Chair (unanimous yes)
• Winburn Way Safety Plan Option 3 approved (unanimous yes)

Planning Commission

The Ashland Planning Commission will consider several items, including approval of findings for PA‑T2‑2025‑00061 at 44 Scenic Drive. It will hold Type II public hearings on a site‑design review for two commercial buildings at 2262 & 2270 Ashland Street and on a subdivision plan for 431 N Main Street that proposes four single‑family homes and related permits. The commission will also approve the minutes from the December 9, 2025 meeting and provide a public forum for community comments.

• Approve findings for PA‑T2‑2025‑00061, 44 Scenic Drive (TL 7302).
• Review PA‑T2‑2025‑00062: site‑design review for two commercial two‑story buildings at 2262 & 2270 Ashland St, including a property‑line adjustment for tax lot 1600.
• Review PA‑T2‑2025‑00065: outline and final plan for subdividing 431 N Main St into four single‑family lots, demolition of existing structure, permits to exceed MPFA, removal of a 33" DBH tree, and a street‑standard exception.
• Approve minutes from the December 9, 2025 regular meeting.
• Public forum for community testimony and open discussion.

General

The Ashland Senior Advisory Committee will meet on Jan. 12, 2026 at the Ashland Senior Center. Members will hear reports from the APRC liaison, the Parks and Recreation Division manager, and the program coordinator. The committee will review a draft set of bylaws and a 2026 plan for reestablishing community partner presentations. Additional items may be raised by committee members.

• APRC Liaison Report (Commissioner Gardiner)
• APRD Division Manager Report (Manager Mettler)
• APRD Program Coordinator Report (Coordinator Holt)
• Draft Bylaws for ASAC – potential action (Manager Mettler)
• 2026 Plan for ASAC – Reestablishing Community Partner Presentations (Manager Mettler)

General

The Ashland City Council will discuss a set of ordinance language changes covering council rules, the creation of a city recorder office, public art updates, procurement limits, emergency chain of command, kitchen definitions, marijuana retail, heat‑pump noise exemptions, dog noise rules, hazardous tree controls, electric system regulations, and permit restrictions for code violations. The items are presented as a single discussion agenda item. No decisions have been made prior to the meeting.

• Ordinance updating Chapter 2.04 – Rules of Council
• Ordinance establishing an Office of the City Recorder (AMC 2.28.530)
• Ordinance amending 9.08.170(3) to create exemptions for heat pumps or mechanical devices from noise regulation
• Ordinance amending 9.08.120 to prevent property owners from keeping hazardous or infested trees
• Ordinance creating 15.04.270 to prohibit permits when code violations are outstanding

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will review its 2026 workplan and meeting structure. The committee will also discuss methods to expand awareness of incentives and home energy scores.

• Review of 2026 Workplan & Meeting Structure
• Discussion on expanding awareness of incentives and home energy scores

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review its 2025 accomplishments and 2026 workplan, discuss the equitable use of Pioneer Hall, and consider issuing recommendations to City Council regarding regional ICE activity.

• Approval of minutes from 12.4.2025 meeting
• Update on 2025 accomplishments and 2026 workplan
• Discussion on equitable use of Pioneer Hall
• Discussion on issuing recommendations to Council regarding regional ICE activity
• Status update on Belonging Survey

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will consider its 2026 work plan, plans for Preservation Month celebrating the nation's 250th anniversary, and board assignments for January and February. The commission will also review a planning action (PA‑T2‑2025‑00065) requesting concurrent outline and final plan approval for a subdivision at 431 North Main Street, including four conditional use permits, tree removal, and a street‑standard exception.

• 2026 WorkPlan discussion, including a Siskiyou Boulevard item
• Advance planning for Preservation Month 2026 with an "All People Are Created Equal" theme
• Review of Board Assignments for January and February 2026
• Land use item: subdivision request for 431 N Main St with four conditional use permits, tree removal, and street‑standard exception

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will hold a public forum and discuss updates on the Ashland Rotary Centennial Ice Rink and Winburn Way safety. The meeting also includes a review of the Loo Kahead project and an adjournment. An executive session will address personnel matters under ORS 192.660.

• Update on Ashland Rotary Centennial Ice Rink
• Winburn Way safety update
• Loo Kahead project review
• Public forum for community input
• Executive session on personnel complaints and performance reviews

City Council

City Council

General