Ashland public meetings in 2024

Public Arts Advisory Committee

The Public Arts Advisory Committee will hear a presentation on the Wayfinding Signs Project and give feedback. Updates will be provided on the John Pugh mural design and the "We Are Here" proclamation to be submitted to City Council. The committee will also discuss the PAAC Strategic Plan update and several project status reports.

• Wayfinding Signs Project – presentation and feedback request
• John Pugh Mural – update on modified design
• "We Are Here" proclamation – discussion for City Council submission
• PAAC Strategic Plan – strategy update and timeline review
• Marking Ashland Places II – project update

Transportation Advisory Committee

The Transportation Advisory Committee will meet to take action on the Grand Terrace Type III annexation and a downtown wayfinding project. The body will also discuss e-bike regulations and the 2025 workplan.

• Grand Terrace annexation, type III
• Downtown wayfinding project presentation
• E-bike laws, regulations, and education/outreach
• Safe Streets and Roads for All (SS4A) Grant Process update
• Transportation System Plan update

City Council

The Ashland City Council will approve minutes from recent meetings, consider a local government grant agreement, and hear public testimony. The council will conduct first readings of two ordinances: one creating a Parks and Recreation Department and another amending conservation measures. A second reading will be taken on an ordinance adding CAP East to the ELEA, and an apparatus contract purchase will be reviewed. Unfinished business includes next steps for the Community Center rehabilitation and adoption of the 2200 Ashland Street Master Plan.

• First Reading – ORD 3248: ordinance creating Section 2.28.600 to establish the Parks and Recreation Department
• First Reading – ORD 3252: amendment to 14.16.015 to allow for conservation measures
• Second Reading – ORD 3253: amendment to AMC 10.120 ELEA to add CAP East
• Apparatus Contract Purchase (item on the agenda under Ordinances, Resolutions and Contracts)
• ORPD Local Government Grant Program Agreement (item on the Consent Agenda)

City Council

The City Council will hold a study session to discuss updates and work plans for commissions and committees for 2024/2025. The meeting includes a public forum for comments on city business.

• Commission & Committee Workplans & Updates 2024/2025

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will review upcoming projects and brainstorm additional items. The meeting includes a HUD primer and discussion of a February community event. Additional informational items such as liaison reports and general announcements will be shared.

• Review of upcoming projects
• HUD primer discussion
• February event discussion and planning
• Liaison reports
• General announcements

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee is meeting to review the CEAP Update report and the AVISTA Franchise Agreement Renewal. Discussions include potential changes to city franchise fees and limits on new fossil fuel infrastructure in the right-of-way.

• Critique and edits of Chad CEAP Update report
• AVISTA Franchise Agreement Renewal: reporting on city-wide gas usage
• AVISTA Franchise Agreement Renewal: city franchise fee changes
• AVISTA Franchise Agreement Renewal: right-of-way limits on new fossil fuel infrastructure
• Small Engine Plan

General

The Ashland General Municipal Audit Committee will meet virtually on December 10, 2024. The meeting will include a review of the minutes from the October 28, 2024 meeting. Committee members will discuss audit findings and related management issues. No formal decisions are indicated on the agenda.

• Review minutes from the October 28, 2024 meeting
• Audit discussion
• Management discussion

Planning Commission

The Ashland Planning Commission will hold a Type II public hearing on planning action PA‑T2‑2024‑00054. The agenda item requests outline plan approval for a 15‑lot Performance Standards Option subdivision, residential site design review, and a variance to driveway width on tax lot 8600 (assessor’s map 39‑1E‑04‑AD). The hearing will allow public testimony before the Commission decides on the subdivision plan and variance.

• Outline plan approval for a 15‑lot Performance Standards Option subdivision
• Residential site design review approval
• Variance request for driveway width
• Property: tax lot 8600, assessor’s map 39‑1E‑04‑AD, North Mountain Plan, zoning NM‑MF
• Type II public hearing (PA‑T2‑2024‑00054) scheduled

General

The Ashland City Council will discuss budget support and business outreach. The meeting will also note that there is no January session, with the next regular meeting scheduled for February 6, 2025.

• Discussion on budget support
• Business outreach next steps
• No January meeting scheduled
• Next regular meeting: February 6, 2025

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review 2024 planning goals and establish workplan goals and member responsibilities for 2025.

• Recruiting update
• Committee liaison assignment check-in
• Recap of 2024 planning goals
• Establishment of 2025 workplan goals

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will approve its agenda and the minutes from the November 6, 2024 meeting. It will hold a public forum and receive reports from the city council liaison, the Community Center Management Advisory Committee, and staff. The commission will then discuss the upcoming review board assignments for January and the city's historic preservation plan.

• Approval of agenda
• Approval of minutes (Nov 6, 2024)
• Public forum
• Review board assignments – January
• Discussion of the Preservation Plan

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will consider the draft schedule for its 2025 meetings, hear annual reports from the Ashland Parks Foundation, the Senior Services Division, and the commission itself, and review the Lithia Park Master Plan project priorities. Commissioners will also receive public comment on the Capital Improvement Plan. The meeting includes routine items such as approval of minutes and upcoming meeting dates.

• 2025 APRC Meeting Schedule – draft schedule
• Ashland Parks Foundation Annual Report
• Senior Services Division Annual Report
• Lithia Park Master Plan Project Priorities – project list
• Capital Improvement Plan – public comment

City Council

The Ashland City Council will hold a public hearing on an ordinance to expand a police enforcement zone and discuss reallocation of the Affordable Housing Trust Fund. The meeting will also include the approval of minutes, liquor licenses, and committee appointments.

• Public hearing on Ordinance 3253 to add CAP East to Enhanced Law Enforcement Area
• Affordable Housing Trust Fund reallocation request from Sunstone Housing Collaborative
• Approval of liquor license for Masala Bistro and Bar
• Resolution 2024-31 declaring the canvass of the November 5, 2024 election
• Council adoption of 2200 Ashland Street Master Plan

City Council

The Ashland City Council will hold a study session at 5:30 p.m. on December 2, 2024. Council members will hear public testimony on two topics: the Water Cost of Service and Rate Study and an update on next steps for the Enhanced Law Enforcement Area. No formal actions or decisions are listed on the agenda.

• Public forum – discussion of Water Cost of Service and Rate Study
• Public forum – update on next steps for Enhanced Law Enforcement Area

Public Arts Advisory Committee

The committee is holding a study session to discuss its strategic plan and annual workplan. These discussions will inform a future presentation to the City Council.

• PAAC Strategic Plan strategy update
• Annual Workplan update for City Council presentation

Parks & Recreation Commission

The Recreation Division Advisory Committee will discuss survey results regarding the Daniel Meyer Pool and Lithia Park Pickleball Courts. The body will also receive updates on the Commissions and Committees Ordinance and the Community Center Management Advisory Committee.

• Daniel Meyer Pool and Lithia Park Pickleball Court survey results
• Commissions and Committees Ordinance update
• Community Center Management Advisory Committee updates
• 2025 RDAC Chair and Vice Chair selection
• RDAC Committee Member recruitment

Transportation Advisory Committee

The Transportation Advisory Committee will review the proposed roadway network for the Croman Site Development Type III project. Members will also discuss city policies and outreach related to e‑bikes. The meeting includes a workplan review to set next steps for a council presentation in December. Informational updates on a Safe Streets and Roads for All grant, the Transportation System Plan, and a bike parking project are also provided.

• Croman Site Development Type III – Townmakers to present overview of roadway network (action required)
• E‑Bike Discussion – review of e‑bike issues, laws, regulations, and education/outreach (action required)
• Workplan Review – assess workplan and determine next steps for Council presentation on 12/16/2024 (action required)
• Safe Streets and Roads for All (SS4A) Grant Process Update – informational
• Transportation System Plan Update – informational

City Council

The council will approve minutes from recent meetings, adopt several consent‑agenda items, and conduct a public hearing on four proposed ordinance changes. The hearing includes first readings of ordinances to repeal a chapter on persistent violations and to amend trespass, scattering rubbish, and advisory committee policies. Additional items include a storage proposal and updates on homeless services.

• Contract for TAP ARPA Grant Scope 2 – Booster Pump Station Improvements
• Budget Supplemental – Fire Department FEMA Grant
• First Reading ORD 3251 – Repeal and replace AMC Chapter 10.120 (Persistent Violations)
• First Reading ORD 3250 – Amend AMC Section 10.56.020 “Trespass” for Enhanced Law Enforcement Area
• SOHFA Storage Proposal

General

The Parks & Recreation Commission will meet to approve past minutes, discuss the Oregon Older Adult Behavioral Health Initiative, and receive standing reports. The body will also plan for the election of new officers in January 2025.

• Approval of September 9, 2024 minutes
• Election of new officers planned for January 2025
• Presentation on Oregon Older Adult Behavioral Health Initiative
• Standing reports from liaison, council, education, and senior services
• Livable Ashland Alliance update

City Council

The Ashland City Council is holding a study session to receive updates and recommendations. The body will discuss the implementation of the Homeless Services Assessment Report and review recommendations from the 2200 Ashland Street Master Plan Ad Hoc Committee.

• Homeless Services Assessment Report implementation update
• 2200 Ashland Street Master Plan Ad Hoc Committee recommendations

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environment Policy Advisory Committee meeting on November 14, 2024 will include a public forum for non‑agenda items, Q&A sessions with the City Manager and the Council Liaison, and updates from city staff and council members. The committee will discuss the Climate Friendly Areas concept, its work plan, and conduct a review of the CEAP report. No formal decisions are listed; the agenda items are for discussion and updates.

• Public Forum – Restricted to Non‑Agenda Items
• Meet your City Manager – Welcome, Overview & Guidance, Q & A
• Council Liaison Q & A re: CEPAC
• Discussion of Climate Friendly Areas
• CEAP Report Review

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will hold a public hearing on rent burden and discuss updates from Sunstone and the Ashland Community Land Trust Organizing Committee. The meeting will also continue discussion on education and community engagement planning. Public input on other city business is invited during a brief forum.

• Rent Burden Public Hearing (4:15-4:35 p.m.)
• Sunstone update and AHTF request and recommendation (4:35-5:00 p.m.)
• Update from the Ashland Community Land Trust Organizing Committee (5:00-5:20 p.m.)
• Education and community engagement planning discussion continued (5:20-5:45 p.m.)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will discuss the Draft Capital Improvement Plan, review the Trails Advisory Committee bylaws, and receive financial updates for FY24 Q4 and FY25 Q1. The meeting also includes routine items such as approval of minutes, a public forum, and a consent agenda.

• Draft Capital Improvement Plan
• Trails Advisory Committee Bylaws
• Fourth Quarter FY24 and First Quarter FY25 Financial Updates
• Public Forum for citizen input
• Approval of minutes from September meetings

General

The agenda for this meeting consists of procedural boilerplate. The body will review minutes from October 30, 2024, and hold a public forum.

• Review of October 30, 2024 minutes

Planning Commission

The Ashland Planning Commission reviewed a request to modify the retaining wall at 329 Granite Street. The commission approved the minor modification, which changes the wall from a single segment to a split‑wall design and adds a guard‑rail condition. The approval follows a public hearing held on October 8, 2024 and references the earlier PA‑T2‑2022‑00036 permit.

• Minor modification to retaining wall near garage at 329 Granite Street, changing to split‑wall design
• Approval includes condition to install a guard rail on the upper wall
• References prior Physical & Environmental Constraints Review Permit PA‑T2‑2022‑00036
• Public hearing held on October 8, 2024 with testimony and exhibits
• No change to wall height; existing hillside retaining‑wall height exception remains in effect

General

The Ad Hoc Committee on Early Learning and Childcare will debrief the Early Learning Council panel presentation. It will establish a key contact for a list‑serve and for a Southern Oregon Business Journal article. The committee will also begin drafting an outline for a business engagement work plan.

• Early Learning Council Panel Presentation Debrief
• Establish key committee contact for List Serve Creation
• Establish key committee contact for Southern Oregon Business Journal article
• Begin outline for Business Engagement Work Plan

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review minutes from the October 3 meeting and discuss short-term, mid-term, and long-term goals. The group will also draft a strategic plan during the session.

• Review minutes from October 3, 2024 meeting
• Report on Indigenous People's Day
• Report on Housing and Human Services Committee
• Strategic planning session for short, mid, and long-term goals
• Drafting a strategic plan

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will review a commercial site design request for a building addition. The body will also discuss board assignments, a community center recommendation, and the 2025 work plan.

• Planning Action PA-T1-2024-00251: 1,200 square foot addition to the rear of 264 Fourth Street
• Request to remove two trees at 264 Fourth Street
• 2025 Work Plan discussion
• Community Center Recommendation

Parks & Recreation Commission

The Parks & Recreation Commission will review the bylaws for the newly formed Trails Advisory Committee and discuss prioritizing projects for the Lithia Park Master Plan. The bylaws are scheduled for adoption at a future meeting.

• Review Trails Advisory Committee bylaws for adoption
• Discuss prioritization of Lithia Park Master Plan projects
• Review 37 recommendations for Lithia Park
• Staff to score and identify 10 priority projects
• Electronic meeting via Zoom with public participation

City Council

The City Council is holding a study session to receive an update on the Climate Friendly Area. The meeting also includes a public forum for comments on city business.

• Climate Friendly Area Update

General

The body will review feedback from local providers and discuss decision points regarding services and structures. The meeting also includes a review of Advisory Council recommendations.

• Review of October 16, 2024 minutes
• Feedback from local providers
• Decision points on services and structures
• Advisory Council recommendations

General

The Ashland City Council is holding a special business meeting to address unfinished business. The primary item for consideration is the appointment of a Municipal Judge.

• Appointment of Municipal Judge

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will approve the September 26, 2024 meeting minutes and consider scheduling for November and December, including a possible retreat. The committee will continue discussion on the education and community engagement planning. A public forum will allow residents to comment on city business not on the agenda.

• Approval of September 26, 2024 minutes
• Schedule planning for November and December, possible retreat
• Continued discussion on education and community engagement planning
• Public forum for resident input on city business not on the agenda
• Liaison reports and general announcements

Planning Commission

The Planning Commission approved a modification to a previously approved retaining wall design at 329 Granite Street and continued a public hearing for a four-lot subdivision at 113 Pine St. The commission also approved consent agenda items and minutes from previous meetings.

• Approval of retaining wall modification at 329 Granite Street
• Continued public hearing for 113 Pine St. subdivision
• Approval of August and September meeting minutes
• Discussion on guard rail installation for retaining wall
• Approval of findings for PA-T2-2024-00049

Public Arts Advisory Committee

The committee will meet to discuss the status of Art in Parks Guidelines and a Lithia Park art piece. Members will also review the PAAC Strategic Plan and schedule a study session for a workplan update to be reported to City Council in December.

• Status of Art in Parks Guidelines and MAP II (Downtown District – Lithia Park art piece)
• PAAC Strategic Plan update
• Scheduling of a special meeting/study session for the PAAC Workplan Update
• Scheduling a future date for a public art maintenance plan
• Updates on ODOT Controller Boxes, Playwrights Walk, and crosswalks

Transportation Advisory Committee

The Transportation Advisory Committee will discuss crash analysis mitigation and determine any appropriate actions. It will also consider next steps for a bike‑parking inventory and improvement plan. A staff overview of chip seal and roadway maintenance will be presented with no action required. Updates on the Safe Streets and Roads for All grant, a regional micromobility study, and other informational items will also be provided.

• Crash Analysis Mitigation Discussion – action required
• Bike Parking – action required
• Chip Seal and Roadway Maintenance Overview – no action required
• Safe Streets and Roads for All (SS4A) Grant Process Update – informational
• Regional Micromobility Study (ODOT) – informational

General

The Ashland City Council will review the September 18, 2024 meeting minutes, discuss the outcomes of the October 9, 2024 community forum, and examine survey results and key questions. The council will also consider next steps, hold a public forum, and make announcements. No formal decisions are listed on the agenda.

• Review minutes of September 18, 2024 meeting
• Debrief of October 9, 2024 community forum
• Presentation of survey results
• Discussion of additional key questions
• Outline next steps

City Council

The Ashland City Council will hold a public hearing regarding a map correction for properties at 375 and 475 East Nevada St. The body will also discuss water treatment plant funding and a pilot program for portable business signs in commercial zones.

• Ordinance 3247: Amending the Urban Growth Boundary map for 375 and 475 East Nevada St
• ORD 3244: Establishing policies and procedures for City Council and Management Advisory Committees
• Resolution 2024-29: Pilot program for portable business signs in commercial zones
• Contract approval with Emergency Communications of Southern Oregon
• Resolution 2024-27: NHMP Adoption

City Council

The City Council is holding a study session to discuss the progress of construction for the Community Center and Pioneer Hall. The meeting also includes a public forum for comments on city business.

• Construction update for Community Center and Pioneer Hall

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hear public comments on non‑agenda items, review updates from staff and council, and discuss old business such as Climate Friendly Areas and small engine issues. New business includes a preliminary talk on the committee’s work plan, followed by a review of a composting presentation. The meeting will conclude with announcements and adjournment.

• Public Forum – non‑agenda items (4:05‑4:15)
• Discussion of Climate Friendly Areas presentation (5:35‑6:05)
• Small Engine update (10 minutes)
• Preliminary talk on the committee’s work plan (5:15‑5:40)
• Composting presentation review and discussion (5:50‑6:00)

General

The city is holding a public forum to discuss the master plan for the building located at 2200 Ashland St. The meeting covers site plan concepts, management, and goals for the property. A public survey on the topic is open through October 11, 2024.

• Discussion of site plan concepts for 2200 Ashland St.
• Review of goals and management for the 2200 Ashland St. property
• Discussion of regional efforts to reduce homelessness
• Public survey available through October 11, 2024

Parks & Recreation Commission

The commission will consider adopting the Lithia Park Master Plan, approve a process for the city's Capital Improvement Plan, and decide on an ADA parking project for the Japanese Garden at Lithia Park. It will also receive information on park classifications and vote on a resolution related to Ordinance Chapter 2.28.600. Public input will be accepted during the public forum.

• Lithia Park Master Plan Adoption (Action)
• Capital Improvement Plan Process (Action)
• Lithia Park – ADA Parking – Japanese Garden (Action)
• Park Classifications (Information)
• Resolution on Proposed Ordinance Chapter 2.28.600 (Action)

Planning Commission

The Planning Commission will hold public hearings regarding a four-lot subdivision at 113 Pine St. and a retaining wall modification at 329 Granite. The body will also consider findings for a project at 2308 Ashland Street.

• Public hearing for PA-T1-2024-00245: retaining wall modification at 329 Granite
• Public hearing for PA-T2-2024-00050: four-lot subdivision at 113 Pine St.
• Request at 113 Pine St. to remove 17 trees, including 5 significant trees
• Request at 113 Pine St. for exception to street standards regarding park row
• Approval of findings for PA-T2-2024-00049 at 2308 Ashland Street

General

The City of Ashland will hold a regular meeting to review the timing and scope of the fiscal year 2024 audit. The discussion will be led by the city's auditing firm, Moss Adams.

• Audit Entrance Conference with Moss Adams regarding fiscal year 2024 audit

General

The Ashland General Council will hear a land acknowledgment from the Affordable Childcare Ad Hoc Committee. The meeting will then review the committee's goals and prioritize its initiatives. Updates will be provided by committee members. No formal decisions are listed on the agenda.

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will receive a presentation from Planning Department staff regarding the Climate Friendly Area re-zoning project. The body will also discuss strategic planning, including a reorganization proposal and the assignment of liaisons to the Parks and Planning commissions.

• Presentation on Climate Friendly Area re-zoning project
• Discussion on SERJAC reorganization proposal and commission liaisons
• Strategic planning goal brainstorming
• Discussion of October 5 Pride Parade
• Discussion of October 19-20 Indigenous People’s Day at SOU

General

The Ashland City Council will review the September 18, 2024 meeting minutes. It will finalize planning for the October 9, 2024 meeting and approve a survey tool. The council will discuss communications and public‑information matters, make announcements, and hold a public forum.

• Review and approve minutes from September 18, 2024
• Finalize planning for the October 9, 2024 meeting
• Finalize survey tool
• Discuss communications and public information
• Public forum

Historic Preservation Advisory Commission

The Ashland Historic Preservation Advisory Commission will conduct a regular meeting on October 2, 2024. The agenda includes a call to order, approval of the agenda and minutes, a 15‑minute public forum for comments on city business, liaison reports, discussion items, a planning action review, and adjournment. No specific policy decisions or projects are listed.

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will review the scope of work for the PROS strategic plan, discuss development options for East Main Street Park, and confirm the Capital Improvement Program process. Commissioners will also examine a draft policy for advisory committee makeup and consider a proposed ordinance to create a Parks and Recreation Department. Public testimony will be accepted in writing or orally before the meeting.

• PROS Plan Scope of Work review
• East Main Street Park development options discussion
• CIP process confirmation and overview
• Advisory Committees draft policy review
• Proposed Ordinance Chapter 2.28.600 Parks and Recreation Department Creation

City Council

The Ashland City Council will consider several approvals, including two liquor licenses, the City Manager contract, and a lease for 2245 Ashland Street. A public hearing will address the second reading of Ordinance 3246, which annexes East Main Park property and withdraws it from Jackson County Fire District No. 5. The council will also review a budget supplemental resolution (RESO 2024-28) to recognize and appropriate new revenue. Additional items include a finance update and new business on climate investment and a birthday celebration funding request.

• Approval of Liquor License for The Short Grass LLC DBA Kando
• Approval of Liquor License for Lovely LLC DBA Lovely Hair Lounge
• City Manager contract approval
• Lease approval for 2245 Ashland Street
• Second reading of Ordinance 3246 annexing East Main Park and withdrawing from fire district

City Council

The Ashland City Council will hold a study session to hear public comments and receive updates on two key topics. An USDA loan on‑bill financing update will be presented. The council will also receive communication about and discuss the Electric Master Plan.

• Public forum for general public input
• USDA Loan - On-Bill Financing Update
• Electric Master Plan Council Communication
• Discussion of the Electric Master Plan

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will hold a public hearing to review and approve the Consolidated Annual Performance Evaluation Report. The body will also hold a preliminary discussion regarding Climate Friendly Areas.

• Public hearing for Consolidated Annual Performance Evaluation Report review and approval
• Preliminary discussion of Climate Friendly Areas
• Continued discussion on Education and Community Engagement Planning

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will open with a land acknowledgment, approve the minutes from the July 18, 2024 meeting, and receive standing reports from the Recreation Manager and Deputy Director. The commission will receive an update on ordinances 3244 and 3245 that amend advisory committee policies. New business includes a presentation on APRC Levels of Service by Director Houston and a discussion of the Davids Chair Program in Lithia Park. Public input is scheduled for five minutes.

• Approve minutes from July 18, 2024
• Update on ordinances 3244 and 3245 amending advisory committee policies
• Presentation on APRC Levels of Service (Director Houston)
• Discussion of Davids Chair Program in Lithia Park
• Public input (5 minutes)

Public Arts Advisory Committee

The Public Arts Advisory Committee approved a motion to fund a $2,500 repair of the Velocity sculpture and to explore a more permanent fix. The committee elected Susan Jain as the new Vice Chair. Updates were given on ODOT controller box painting, the John Pugh mural at the Elks Building, and the Outsider Opera "Pianos in the Wild" concept.

• Velocity sculpture repair approved – $2,500 cost, with motion to consider permanent solution and signage
• ODOT controller boxes painting project budget set at a maximum of $5,000
• Susan Jain elected Vice Chair of the PAAC
• John Pugh mural "Where the Crow Lights" at the Elks Building – new design to be publicized in September, lighting to be funded by the City
• Outsider Opera presentation of "Pianos in the Wild" concept for painted piano installations

Transportation Advisory Committee

The Ashland Transportation Advisory Committee will approve the August 15, 2024 minutes and then move to new business items that require action. Members will hear a presentation on Climate Friendly Areas by the Planning Department and a consultant, followed by a draft B Street Corridor Safety Analysis presented by Kittelson. Informational items include discussions on crash analysis mitigation, bike parking improvements, and the Safe Streets and Roads for All (SS4A) grant notice.

• Climate Friendly Areas presentation – action required
• B Street Corridor Safety Analysis draft – action required
• Crash Analysis Mitigation Discussion – informational
• Bike Parking Improvement Plan – informational
• Safe Streets and Roads for All (SS4A) Grant Notice – informational

General

The Ashland General Council meeting on September 18, 2024 will address routine business. Items include approval of the September 11 minutes, a session for gathering public input, announcements, and a public forum. No specific policy decisions or contracts are listed on the agenda.

• Approve minutes from September 11, 2024
• Gather public input
• Announcements
• Public forum

General

The City of Ashland will hold a public open house on September 17, 2024, from 4:00 to 6:00 p.m. in the Siskiyou Room at 51 Winburn Way. Attendees will hear a presentation on potential Climate Friendly Areas, participate in a question‑and‑answer session, and complete a survey to provide input. The Planning Commission will be present, but no formal decisions are scheduled for this meeting.

• Public open house to consider designation of potential Climate Friendly Areas
• Presentation by the project team with Q&A and public survey
• Planning Commission attendance

City Council

The City Council will hold public hearings on utility termination appeals and new operating procedures for city committees. The body is also reviewing ordinances regarding noise and utility billing, as well as a water line retrofit project.

• Contract for Bear Creek Drive Waterline Seismic Retrofit (TAP ARPA Grant Scope 1)
• First Reading of ORD 3246 regarding East Main Park annexation
• First Reading of ORD 3244 establishing policies for City Council and Management Advisory Committees
• Second Reading of ORD 3243 regarding unnecessary noise
• Liquor license approval for Drift Collective LLC

City Council

The council will hold a study session that includes a 15‑minute public forum for comments on any city business not on the agenda. The council will review the Ashland Natural Hazard Mitigation Plan and consider re‑adopting it. The meeting will conclude with adjournment.

• Public forum – 15 minutes for public comments
• Review and re‑adoption of Ashland Natural Hazard Mitigation Plan (NHMP)

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environment Policy Advisory Committee meeting will feature guest presentations on the Ashland Climate Friendly Area update and Southern Oregon Food Solutions, followed by updates from Recology, the council, and staff. The committee will discuss a proposed small engine and gas‑powered equipment law and garden equipment policy. Members will also consider reducing the meeting schedule to 11 times per year and outline the 2025 work plan.

• Guest presentation: Ashland Climate Friendly Area update – Derek Severson (City Planning Dept.)
• Guest presentation: Southern Oregon Food Solutions – Flavia Franco
• Recology update on food composting and site visit
• Discussion of Small Engine / Gas Powered Law & Garden Equipment – Gary Shaff
• Proposal to reduce monthly meetings to 11 per year (no July or August)

General

The body will review minutes from August 21, 2024, and a project timeline. Members will discuss possibilities for gathering public input.

• Review of 8/21/2024 minutes
• Discussion of possibilities for public input

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will discuss a draft ordinance establishing policies for committees and management advisory committees. It will also consider forming a Trails Advisory Committee and review a recommended framework for City Council and commission operations and culture. Additional items include routine approvals of past meeting minutes and a public forum for community input.

• APRC Policy on Committees and Management Advisory Committees Draft Ordinance
• Trails Advisory Committee Formation
• City Council and APRC Operations and Culture: Recommended Framework
• Acknowledgement of ASAC Minutes May 13, 2024 (consent agenda)
• Public Forum

Planning Commission

The Ashland Planning Commission will hold a public hearing on September 10, 2024 to decide a concurrent Outline and Final Plan approval for a four‑lot Performance Standards Option subdivision at 113 Pine Street. The proposal includes three residential lots, one open‑space lot, an exception to street standards to retain the existing sidewalk instead of a park row, and a request to remove five significant trees. The property contains the historic “E.E. Philips House,” declared dangerous and slated for demolition, and the plan proposes a 7‑foot right‑of‑way dedication for the sidewalk.

• Concurrent Outline and Final Plan approval for a four‑lot PSO subdivision (3 residential, 1 open‑space) at 113 Pine St.
• Exception to street standards to keep existing sidewalk and forego park‑row installation.
• Request to remove five significant trees (part of a total of 17 trees) on the site.
• Demolition of the historic “E.E. Philips House” deemed dangerous.
• 7‑foot right‑of‑way dedication for sidewalk in the public ROW.

General

The Ashland Parks & Recreation Commission will meet virtually on September 9, 2024. The commission will approve the July 8, 2024 minutes, review its Levels of Service, and consider returning all 2025 meetings to an in‑person format. It will also discuss a recommendation for a new Ashland Senior Advisory Committee member and hear a presentation from the Alzheimer’s Association Dementia Caregiver Support Group.

• Approval of July 8, 2024 meeting minutes
• Discussion of APRC Levels of Service
• Consideration of returning 2025 meetings to all in‑person format
• Recommendation of a new Ashland Senior Advisory Committee member
• Alzheimer’s Association Dementia Caregiver Support Group presentation

General

The Ad Hoc Committee on Early Learning and Childcare will hear a presentation by Annie Hoy on early‑learning co‑ops. The committee will receive an update on recent grant awards. Members will then review the committee’s priorities and discuss next steps. No formal actions are listed on the agenda.

• Land acknowledgement
• Guest speaker Annie Hoy – early learning and co‑ops (20‑25 min)
• Update on grant awards (5 min)
• Review of priorities and discussion of next steps (30 min)

General

The council will approve the minutes from the August 21, 2024 meeting, review the project timeline, discuss follow‑up items, and consider options for public input and next steps. No specific resolutions, contracts, or ordinances are listed on the agenda.

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will consider Planning Action PA‑T2‑2024‑00050 for a subdivision at 113 Pine St. The proposal seeks to create four lots, obtain an exception to street design standards, and remove seventeen trees, five of which are designated as significant. The meeting also includes routine agenda and minutes approval, a public forum, liaison reports, and discussion items on climate‑friendly areas, ODOT cabinet replacements, and the review board. The commission will decide whether to approve the subdivision and related requests.

• Approval of agenda
• Approval of minutes from August 7, 2024
• Public forum for community input
• Discussion items: climate friendly areas, ODOT cabinet replacements, review board
• Planning action review: subdivision at 113 Pine St – four lots, street design exception, removal of 17 trees

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will review eight addenda to the 2019 Lithia Park Master Plan and gather public feedback. The goal is to compile the addenda into a final master plan for public review and adoption at the October 2024 business meeting. Additional agenda items include ADA parking and Japanese Garden considerations, formation of a Trails Advisory Committee, discussion of the FY 26‑FY 32 Capital Improvement Plan, and scope of work for a new strategic plan.

• Lithia Park Master Plan – review of eight recommendation addenda
• Lithia Park – ADA parking and Japanese Garden discussion
• Formation of a Trails Advisory Committee
• FY 26‑FY 32 Capital Improvement Plan (CIP) review
• Strategic Plan scope of work presentation

Planning Commission

The Planning Commission is holding a study session to discuss the development of a new Manufactured Home Park Zone (MHPZ) ordinance. This project aims to preserve existing manufactured home parks and protect affordable housing options in Ashland. The commission will discuss potential sites and design standards, including density and unit size.

• Proposed creation of a new Manufactured Home Park Zone (MHPZ) zoning designation
• Engagement of 3J Consulting to conduct a code audit and draft new code language
• Technical assistance grant awarded by the Oregon Department of Land Conservation and Development (DLCD)
• Review of existing Manufactured Housing Development standards in Section 18.2.3.180
• Proposed public hearing process involving the HHSAC, Planning Commission, and City Council

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will welcome a new member, continue discussion on education and community engagement planning, present a debrief of the Homeless Services Masterplan and outline next steps, and provide an update on the Night Lawn program. All items are scheduled as informational or discussion items with no formal decisions noted.

• New Member Welcome and Introductions
• Education and Community Engagement Planning Discussion Continued
• Homeless Services Masterplan Report Presentation Debrief and Next Steps
• Night Lawn Update

General

The Ashland City Council will review follow-up items regarding the Transit Triangle Overlay, city building codes, and properties used during community emergencies. The meeting will also focus on presenting possibilities for public input, including committee agreements, forum activities, and a public survey tool.

• Review Transit Triangle Overlay
• Review City Building Codes
• Review properties used during Community Emergency
• Present public input possibilities
• Review public survey tool

City Council

The City Council will hold a first reading of ordinances regarding utility customer accounting and noise regulations. The body is also scheduled to discuss the City Manager appointment and the dedication of affordable lots for Beach Creek Phase III.

• First Reading of Ordinance 3242: Amending Customer Accounting Policies of the Utility Systems
• First Reading of Ordinance 3243: Amending noise regulations (AMC Chapter 9.08.170)
• Beach Creek Phase III Final Plat Dedication of Affordable Lots
• Liquor License approval for Lovejoy’s Tea Room of Ashland
• City Manager appointment

City Council

The Ashland City Council will hold a study session on August 19, 2024. Council members will discuss the Asante & Ashland Community Hospital partnership, review city communication protocols, and hear a presentation on the strategic planning initiative. No formal actions or votes are scheduled.

• Asante & Ashland Community Hospital Discussion
• City Communication- Protocols and Procedures Presentation
• Strategic Planning Initiative Presentation
• Public Forum for general public input

Public Arts Advisory Committee

The committee will review a repair plan for the Velocity sculpture and discuss recruiting student representatives from AHS and SOU. Members will also elect a Vice Chair and receive updates on various public art projects and crosswalk installations.

• Repair plan update for Velocity sculpture
• Election of a Vice Chair
• Recruitment of AHS and SOU student representatives
• Proposed rainbow crosswalk in SOU vicinity
• Update on ODOT controller boxes project

Transportation Advisory Committee

The Transportation Advisory Committee will review crash and near‑miss data and consider actions to improve safety. It will also discuss the bike‑parking inventory and next steps for an improvement plan. Informational updates include the Ashland Transportation System Plan, bike boxes, and a letter of support for RVTD. No new business is scheduled.

• Crash Analysis – review of crash and near‑miss data, action required
• Bike Parking – inventory discussion and improvement plan, action required
• Ashland Transportation System Plan Update – informational
• Bike Boxes – informational
• RVTD Letter of Support – informational

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hold its regular meeting on August 14, 2024. The committee will discuss small engine issues under new and/or continued business. Public testimony will be accepted for agenda items.

• Small Engines discussion

General

The Ashland City Council and Parks and Recreation Commission will hold a joint study session to discuss the Envision Bear Creek Greenway and a recommended framework for operations and culture. The meeting is scheduled for August 14, 2024, at 6:00 PM in the Council Chamber.

• Envision Bear Creek Greenway study session
• Operations and Culture: Recommended Framework discussion

Planning Commission

The commission held a study session to hear staff briefings on the Southern Oregon University (SOU) Masterplan background and its upcoming update, which will be presented as legislation in Fall 2024. Commissioners asked about boundary lines, arborist staffing, and potential senior‑student housing. The meeting also featured a presentation on a student business‑venture tournament to reuse the vacant Ashland Street Cinema, offering a $3,000 prize. An announcement noted that an annexation and park proposal at 2228 East Main Street and a Verizon tower appeal will be reviewed at the July 9 regular meeting.

• Staff presented the SOU Masterplan background and outlined issues for the upcoming update (legislative action expected Fall 2024)
• Commissioners discussed potential senior‑student housing, arborist needs, and boundary‑line concerns for the University District
• Presentation of a SOU Business Venture Tournament to redevelop the vacant Ashland Street Cinema, with a $3,000 prize for the winning proposal
• Discussion of possible public‑private partnership, tree‑removal, parking and solar‑installation considerations for the campus
• Announcement that the annexation and park installation at 2228 East Main Street and a Verizon tower appeal will be reviewed on July 9, 2024

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will receive presentations from the Ashland Co-Op and Ashland Climate Collaborative. The body will also receive updates on small engines and discuss early ideas for 2025.

• Guest presentation by Chris Byrne, Ashland Co-Op Sustainability Director
• Guest presentation by Erin O’Kelly Muck, Executive Director of Ashland Climate Collaborative
• Membership interview with Jennie Christopherson
• Work session update on small engines by Gary Shaff
• Discussion of early ideas for 2025

General

The body will hold discussions regarding homeless services and policing in South Ashland. The meeting also includes a review of community emergency needs and a session on the prioritization of possibilities.

• South Ashland policing discussion
• Homeless Services Discussion
• Community emergency needs follow-up
• Prioritization of Possibilities

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will consider a planning action review for a site review request to replace windows and an awning on a historic contributing building at 27 N Main St. The meeting also includes routine agenda and minutes approval, a public forum, liaison reports from Council Liaison Jeff Dahle and Staff Liaison Derek Severson, and updates on the Butler-Perozzi Fountain and City Council discussions.

• Approval of agenda
• Approval of minutes from July 3, 2024
• Public forum
• Planning action review: site review request for exterior changes at 27 N Main St
• Butler-Perozzi Fountain update

City Council

The Ashland City Council will hold its regular business meeting on August 6, 2024. Items include a public hearing on a city urban growth boundary map correction for 375‑475 E. Nevada St., new business such as the Signal Box Public Art Project, a wildfire hazard map and rules, and the municipal judge resignation and appointment process. The council will also consider two resolutions that would place charter amendment proposals on the November 5, 2024 ballot. A consent agenda will address budget and audit committee appointments and a letter of support for an RVTD grant.

• Public hearing – City UGB Map Correction Request for 375‑475 E. Nevada St.
• Signal Box Public Art Project
• Wildfire Hazard Map & Rules
• Municipal Judge resignation and appointment process
• Resolution 2024-23 and Resolution 2024-24 – proposed charter amendments for the Nov 5 election

City Council

The Ashland City Council study session on August 5, 2024 will include a 15‑minute public forum for general comments. Council members will listen to a presentation of the Homeless Services Masterplan Report. No formal decisions or votes are scheduled for this meeting.

• Public forum – 15 minutes for general public input
• Homeless Services Masterplan Report presentation
• Adjournment

General

The Ad Hoc Committee on Early Learning and Childcare will review grant applications and develop a recommendation to submit to the Ashland City Council. The meeting is scheduled for Thursday, August 1, 2024.

• Review of Early Childcare Grant Applications
• Development of grant recommendation to Ashland City Council
• Overview of grant recommendation process

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will vote on new co-chairs and consider changing meeting times to accommodate a member's schedule. The committee will also discuss a proposal to restructure the group and receive an update on bias incident reporting.

• Vote on new co-chairs: Allison Mendel and Tara Houston
• Proposal to change meeting time to 4:30pm on Thursdays
• Discussion on changing SERJAC structure
• Update on bias incident reporting Hotline
• No meeting scheduled for September

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hold a work session on July 24, 2024 at 51 Winburn Way, Siskiyou Room in Ashland. The agenda lists a discussion of small engines as the sole topic for this meeting. The prior July 14 meeting was cancelled, and future meetings are marked TBD or cancelled.

• Small Engines discussion – July 24, 2024

General

The body is reviewing notes from July 3 and discussing information from the Homeless Services Masterplan. The meeting includes planning for future discussions on code requirements and a public engagement opportunity on September 4.

• Review of July 3, 2024 minutes
• Information from Homeless Services Masterplan
• Planning for August 7 discussion on homeless services and code requirements
• Planning for August 25 online survey launch
• Planning for September 4 public engagement opportunity at property

City Council

The City Council will conduct a public hearing regarding the Buildable Lands Inventory and a right of way vacation for Fern Street. The body will also consider a liquor license for the Science Works Museum and a budget supplemental for the Parks and Fire Department.

• Resolution 2024-20 Updating the Buildable Lands Inventory
• ORD 3240: Right of Way Vacation for a portion of Fern Street
• Liquor License for Science Works Museum
• Budget Supplemental for Parks and Fire Department revenue recognition
• City Manager and City Attorney search update

City Council

The City Council will hold a public hearing on updating the Buildable Lands Inventory and a second reading for a right of way vacation on Fern Street. The body will also consider a liquor license for the Science Works Museum and a budget supplemental for Parks and Fire Department revenue.

• Resolution 2024-20: Updating the Buildable Lands Inventory
• ORD 3240: Right of Way Vacation for a portion of Fern Street
• Liquor License approval for Science Works Museum
• Budget Supplemental for Parks and Fire Department revenue recognition
• City Manager and City Attorney search update

City Council

The City Council is holding a study session to discuss communication regarding Climate Friendly Area updates. The meeting includes a public forum for comments on City business.

• Climate Friendly Area(s) Update Communication

Climate and Environmental Policy Advisory Committee (CEPAC)

The July 11, 2024, meeting agenda for the Climate and Environmental Policy Advisory Committee (CEPAC) consists of procedural headings. No specific topics or projects are listed for discussion or decision.

• No specific agenda items or projects are listed.

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to discuss the appointment of a new Parks and Recreation Director. The agenda also includes an update on the City of Ashland website and David's Chair route in Lithia Park. An executive session is scheduled to negotiate real property transactions.

• Appointment of Parks and Recreation Director
• City of Ashland New Website Update
• David's Chair Route in Lithia Park
• Executive session for real property negotiations

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet on July 10, 2024. The agenda includes the appointment of a new Parks and Recreation Director and an update on the City of Ashland's new website.

• Appointment of Parks and Recreation Director
• City of Ashland New Website Update
• David’s Chair Route in Lithia Park
• Executive session to negotiate real property transactions