Ashland public meetings in 2024

Transportation Advisory Committee

The Transportation Advisory Committee will meet to take action on the Grand Terrace Type III annexation and a downtown wayfinding project. The body will also discuss e-bike regulations and the 2025 workplan.

• Grand Terrace annexation, type III
• Downtown wayfinding project presentation
• E-bike laws, regulations, and education/outreach
• Safe Streets and Roads for All (SS4A) Grant Process update
• Transportation System Plan update

The Transportation Advisory Committee reviewed the proposed Croman site development, a mixed-use project on a 60+ acre former mill site, and provided comments on transportation improvements including road design, roundabouts, and pedestrian connections. The committee also discussed e-bike regulations and enforcement, adding the topic to its workplan for continued discussion. The minutes from the previous meeting were approved with corrections.

• Approved November 21, 2024 minutes with corrections (all ayes)
• Reviewed Croman site Type III development proposal and provided comments
• Added e-bike education/enforcement to workplan for continued discussion
• Added Water St. at recycling center, Van Ness/A St./Oak St. intersection, bike parking implementation, encroachment ordinance update, and artistic crosswalk coordination to workplan
• Removed bird scooters and parklet program from workplan

Public Arts Advisory Committee

The Public Arts Advisory Committee will hear a presentation on the Wayfinding Signs Project and give feedback. Updates will be provided on the John Pugh mural design and the "We Are Here" proclamation to be submitted to City Council. The committee will also discuss the PAAC Strategic Plan update and several project status reports.

• Wayfinding Signs Project – presentation and feedback request
• John Pugh Mural – update on modified design
• "We Are Here" proclamation – discussion for City Council submission
• PAAC Strategic Plan – strategy update and timeline review
• Marking Ashland Places II – project update

City Council

The Ashland City Council will approve minutes from recent meetings, consider a local government grant agreement, and hear public testimony. The council will conduct first readings of two ordinances: one creating a Parks and Recreation Department and another amending conservation measures. A second reading will be taken on an ordinance adding CAP East to the ELEA, and an apparatus contract purchase will be reviewed. Unfinished business includes next steps for the Community Center rehabilitation and adoption of the 2200 Ashland Street Master Plan.

• First Reading – ORD 3248: ordinance creating Section 2.28.600 to establish the Parks and Recreation Department
• First Reading – ORD 3252: amendment to 14.16.015 to allow for conservation measures
• Second Reading – ORD 3253: amendment to AMC 10.120 ELEA to add CAP East
• Apparatus Contract Purchase (item on the agenda under Ordinances, Resolutions and Contracts)
• ORPD Local Government Grant Program Agreement (item on the Consent Agenda)

The Ashland City Council approved the first reading of Ordinance #3248, which establishes the Parks and Recreation Department in the municipal code, with a change to the termination process language. The council also approved the first reading of Ordinance 3252, allowing conservation measures, and the second reading of Ordinance 3253, adding CAP East to the ELEA. Additionally, the council approved a purchase agreement for a new fire apparatus and decided to continue with the Community Center rehabilitation under Option 1.

• Approved first reading of Ordinance #3248 establishing Parks and Recreation Department, with 'shall' changed to 'may' in 2.28.640 B2 C (6-0)
• Approved first reading of Ordinance 3252 allowing conservation measures (5-0, Hansen abstained)
• Approved second reading of Ordinance 3253 adding CAP East to ELEA (5-1, Kaplan no)
• Approved purchase agreement with Hughes Fire Equipment for Pierce Enforcer 107 Ascendant Aerial BN1182 apparatus (6-0)
• Approved continuing Community Center rehabilitation under Option 1 (5-1, Hansen no)
• Approved minutes of previous meetings with corrections (6-0)
• Approved OPRD Local Government Grant Program Agreements for Hunter Park Tennis Courts and East Main Bicycle Pump Track (6-0)

City Council

The City Council will hold a study session to discuss updates and work plans for commissions and committees for 2024/2025. The meeting includes a public forum for comments on city business.

• Commission & Committee Workplans & Updates 2024/2025

This was a study session only; no formal decisions or votes were recorded. Council received presentations from multiple advisory committees and commissions on their 2024 achievements and 2025 workplans, including updates on homeless services, DEI initiatives, parks planning, and transportation projects. The meeting adjourned at 7:20 p.m.

• No formal decisions or votes taken during study session
• Received updates from SERJAC, HHSAC, PAAC, HPAC, CEPAC, TAC, Planning Commission, and APRC
• Noted Planning Commission recommendation for CFAs on Railroad Property and Transit Triangle
• Discussed draft CIP for Parks to be reviewed in January

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee is meeting to review the CEAP Update report and the AVISTA Franchise Agreement Renewal. Discussions include potential changes to city franchise fees and limits on new fossil fuel infrastructure in the right-of-way.

• Critique and edits of Chad CEAP Update report
• AVISTA Franchise Agreement Renewal: reporting on city-wide gas usage
• AVISTA Franchise Agreement Renewal: city franchise fee changes
• AVISTA Franchise Agreement Renewal: right-of-way limits on new fossil fuel infrastructure
• Small Engine Plan

The Climate and Environmental Policy Advisory Committee approved its 2025 workplan and voted to change two work study meetings to one per month, with a separate meeting for leadership to engage community groups. The committee also discussed Climate Friendly Areas, including a request to reconsider the downtown district, and heard updates on the USDA loan rollout and staff reorganization.

• Approved November 14, 2024 minutes (unanimous)
• Adopted 2025 workplan with edits (unanimous)
• Changed two work study meetings to one per month plus separate leadership meeting (unanimous)

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will review upcoming projects and brainstorm additional items. The meeting includes a HUD primer and discussion of a February community event. Additional informational items such as liaison reports and general announcements will be shared.

• Review of upcoming projects
• HUD primer discussion
• February event discussion and planning
• Liaison reports
• General announcements

General

The Ashland General Municipal Audit Committee will meet virtually on December 10, 2024. The meeting will include a review of the minutes from the October 28, 2024 meeting. Committee members will discuss audit findings and related management issues. No formal decisions are indicated on the agenda.

• Review minutes from the October 28, 2024 meeting
• Audit discussion
• Management discussion

The council received the annual FY 2024 audit results from Moss Adams, who reported no substantial internal control deficiencies and results comparable to previous years. The audit covered standard opinions and upcoming GASB changes. No formal decisions were made; next steps include presenting findings to the council.

• Received FY 2024 audit results from Moss Adams
• Noted no substantial internal control deficiencies
• Discussed GASB 101 and other upcoming accounting changes
• Shane Hunter to lead audit committee presentation to council

Planning Commission

The Ashland Planning Commission will hold a Type II public hearing on planning action PA‑T2‑2024‑00054. The agenda item requests outline plan approval for a 15‑lot Performance Standards Option subdivision, residential site design review, and a variance to driveway width on tax lot 8600 (assessor’s map 39‑1E‑04‑AD). The hearing will allow public testimony before the Commission decides on the subdivision plan and variance.

• Outline plan approval for a 15‑lot Performance Standards Option subdivision
• Residential site design review approval
• Variance request for driveway width
• Property: tax lot 8600, assessor’s map 39‑1E‑04‑AD, North Mountain Plan, zoning NM‑MF
• Type II public hearing (PA‑T2‑2024‑00054) scheduled

The Ashland Planning Commission approved the Kestrel Park Phase III application for a 13-lot Performance Standards Option subdivision with residential Site Design Review, tree removal, and a driveway width variance. The approval covers areas 4, 5, and 6, with Area 7 withdrawn for a future phase. The motion passed 5-0 with conditions, including that Area 7's future development requires separate approval and that public improvements be installed before final plat recording.

• Approved Kestrel Park Phase III for areas 4, 5, and 6 (13-lot subdivision) with conditions (5-0)
• Approved residential Site Design Review for 16 units
• Approved variance to driveway width
• Approved tree removal as part of the application
• Consent agenda (minutes of Oct 12, 2024) approved (5-0)

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review 2024 planning goals and establish workplan goals and member responsibilities for 2025.

• Recruiting update
• Committee liaison assignment check-in
• Recap of 2024 planning goals
• Establishment of 2025 workplan goals

The committee unanimously approved a motion for staff to contact similar equity and inclusion staff in Medford, Bend, Eugene, and Milwaukie. They also amended and approved the November 7, 2024 minutes, and discussed 2024 accomplishments and 2025 work plan goals for a presentation to City Council on December 16, 2024.

• Approved staff outreach to similar committees in Medford, Bend, Eugene, Milwaukie (unanimous)
• Amended November 7, 2024 minutes to include discussion of 2024 accomplishments and 2025 work plan (unanimous)
• Approved November 7, 2024 minutes as amended (unanimous)

General

The Ashland City Council will discuss budget support and business outreach. The meeting will also note that there is no January session, with the next regular meeting scheduled for February 6, 2025.

• Discussion on budget support
• Business outreach next steps
• No January meeting scheduled
• Next regular meeting: February 6, 2025

The committee discussed developing budget recommendations for Council consideration and creating a survey for businesses, with plans to involve Child Care Resource Network. They also discussed a potential site visit to Boardman Food's Family First Childcare. No formal decisions were made; the next meeting is scheduled for February 6, 2025.

• Discussed developing budget recommendations for Council consideration
• Discussed creating a business survey and involving Child Care Resource Network
• Discussed potential site visit to Boardman Food's Family First Childcare
• No January meeting; next regular meeting February 6, 2025

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will consider the draft schedule for its 2025 meetings, hear annual reports from the Ashland Parks Foundation, the Senior Services Division, and the commission itself, and review the Lithia Park Master Plan project priorities. Commissioners will also receive public comment on the Capital Improvement Plan. The meeting includes routine items such as approval of minutes and upcoming meeting dates.

• 2025 APRC Meeting Schedule – draft schedule
• Ashland Parks Foundation Annual Report
• Senior Services Division Annual Report
• Lithia Park Master Plan Project Priorities – project list
• Capital Improvement Plan – public comment

The Ashland Parks and Recreation Commission approved the 2025 meeting schedule and a list of nine priority projects from the Lithia Park Master Plan, including directing staff to prioritize traffic speed and road design on Winburn Way. The commission also received annual reports from the Ashland Parks Foundation and Senior Services Division, and heard public comment on the Capital Improvement Plan.

• Approved 2025 APRC meeting schedule (5-0)
• Approved Lithia Park Master Plan project work list (5-0)
• Directed staff to prioritize traffic speed and road design on Winburn Way (5-0)
• Approved October 2, 2024 study session minutes
• Acknowledged September 9, 2024 ASAC meeting minutes

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will approve its agenda and the minutes from the November 6, 2024 meeting. It will hold a public forum and receive reports from the city council liaison, the Community Center Management Advisory Committee, and staff. The commission will then discuss the upcoming review board assignments for January and the city's historic preservation plan.

• Approval of agenda
• Approval of minutes (Nov 6, 2024)
• Public forum
• Review board assignments – January
• Discussion of the Preservation Plan

The Ashland Historic Preservation Advisory Commission approved the November 6, 2024 minutes and discussed updating the city's Preservation Plan, which has not been revised since 2008. No formal decisions were made on the plan; staff will prepare markup edits for further discussion at the next meeting. The meeting was largely procedural, with no public comments and no substantive votes beyond the minutes approval.

• Approved November 6, 2024 meeting minutes (all ayes)
• Discussed updating the 2008 Preservation Plan; no formal action taken
• Directed staff to update plan sections on review types, code references, staff list, and design standards
• Directed staff to investigate state incentives for preservation
• Scheduled next meeting for January 8, 2025

City Council

The Ashland City Council will hold a public hearing on an ordinance to expand a police enforcement zone and discuss reallocation of the Affordable Housing Trust Fund. The meeting will also include the approval of minutes, liquor licenses, and committee appointments.

• Public hearing on Ordinance 3253 to add CAP East to Enhanced Law Enforcement Area
• Affordable Housing Trust Fund reallocation request from Sunstone Housing Collaborative
• Approval of liquor license for Masala Bistro and Bar
• Resolution 2024-31 declaring the canvass of the November 5, 2024 election
• Council adoption of 2200 Ashland Street Master Plan

The City Council approved expanding the Enhanced Law Enforcement Area (ELEA) to include the CAP East area, allowing for potential expulsions based on persistent violations. The Council also authorized the launch of the Energy Retrofit Ashland (RESP) loan program for April 2025 and approved reallocating $55,000 in housing trust funds for predevelopment costs.

• Approved expansion of ELEA to CAP East (5-1)
• Approved Ordinance 3244 regarding advisory committee procedures (6-0)
• Approved RESP loan program launch and $200K funding (5-0)
• Authorized $50K for EV charger replacements and heat pump incentives (5-0)
• Approved $55,000 reallocation for Sunstone Housing predevelopment (6-0)
• Appointed Councilor Kaplan to Sunstone selection committee (6-0)
• Tabled 2200 Ashland Street Master Plan to December 17 (6-0)

City Council

The Ashland City Council will hold a study session at 5:30 p.m. on December 2, 2024. Council members will hear public testimony on two topics: the Water Cost of Service and Rate Study and an update on next steps for the Enhanced Law Enforcement Area. No formal actions or decisions are listed on the agenda.

• Public forum – discussion of Water Cost of Service and Rate Study
• Public forum – update on next steps for Enhanced Law Enforcement Area

The Ashland City Council held a study session to review a water cost-of-service study and discuss proposed changes to the Enhanced Law Enforcement Area (ELEA) ordinance. No final votes were taken; instead, Council provided direction to staff to refine the water rate study for a March 2025 presentation and to clarify ELEA language for a February 2025 session. Staff will incorporate feedback on tier differentials, affordability programs, and peak-use months into the water rate recommendations.

• Water rate study presented; final recommendations due March 2025
• New water rates targeted for implementation July 1, 2025
• Council directed staff to review tier differentials and low-income assistance programs
• ELEA ordinance language updated to remove dog licensing and junk accumulation violations
• ELEA expulsion orders to include option for appeal to municipal court
• Proposed trespass ordinance placed on hold pending ELEA clarification
• Council requested comparison of Ashland rates with neighboring municipalities
• Staff to explore funding options for affordability programs, including potential meals tax

Transportation Advisory Committee

The Transportation Advisory Committee will review the proposed roadway network for the Croman Site Development Type III project. Members will also discuss city policies and outreach related to e‑bikes. The meeting includes a workplan review to set next steps for a council presentation in December. Informational updates on a Safe Streets and Roads for All grant, the Transportation System Plan, and a bike parking project are also provided.

• Croman Site Development Type III – Townmakers to present overview of roadway network (action required)
• E‑Bike Discussion – review of e‑bike issues, laws, regulations, and education/outreach (action required)
• Workplan Review – assess workplan and determine next steps for Council presentation on 12/16/2024 (action required)
• Safe Streets and Roads for All (SS4A) Grant Process Update – informational
• Transportation System Plan Update – informational

Parks & Recreation Commission

The Recreation Division Advisory Committee will discuss survey results regarding the Daniel Meyer Pool and Lithia Park Pickleball Courts. The body will also receive updates on the Commissions and Committees Ordinance and the Community Center Management Advisory Committee.

• Daniel Meyer Pool and Lithia Park Pickleball Court survey results
• Commissions and Committees Ordinance update
• Community Center Management Advisory Committee updates
• 2025 RDAC Chair and Vice Chair selection
• RDAC Committee Member recruitment

Public Arts Advisory Committee

The committee is holding a study session to discuss its strategic plan and annual workplan. These discussions will inform a future presentation to the City Council.

• PAAC Strategic Plan strategy update
• Annual Workplan update for City Council presentation

City Council

The council will approve minutes from recent meetings, adopt several consent‑agenda items, and conduct a public hearing on four proposed ordinance changes. The hearing includes first readings of ordinances to repeal a chapter on persistent violations and to amend trespass, scattering rubbish, and advisory committee policies. Additional items include a storage proposal and updates on homeless services.

• Contract for TAP ARPA Grant Scope 2 – Booster Pump Station Improvements
• Budget Supplemental – Fire Department FEMA Grant
• First Reading ORD 3251 – Repeal and replace AMC Chapter 10.120 (Persistent Violations)
• First Reading ORD 3250 – Amend AMC Section 10.56.020 “Trespass” for Enhanced Law Enforcement Area
• SOHFA Storage Proposal

The Ashland City Council approved past meeting minutes and several consent items, adopted the Electric Master Plan with a directive for future utility strategy, and advanced the first reading of an ordinance establishing uniform advisory committee procedures. The Council also directed staff to bring back an amended persistent violations ordinance adding CAP East for a first reading on December 3, authorized leveraging CDBG funds to upgrade the 2200 Ashland St. site for inclement weather sheltering, and approved a six-month pallet shelter storage pilot program with SOHFA.

• Approved minutes from October and November 2024 meetings (6-0)
• Approved Consent Agenda items a (TAP ARPA Grant) and b (Social Equity and Racial Justice Advisory Committee Appointment) (6-0)
• Approved the Electric Master Plan with direction to staff to include an electric utility strategy in the next biennium budget (6-0)
• Swore in Judge Mulkins
• Directed staff to bring an ordinance amending the current ELEA to include CAP East back for a first reading on December 3, 2024, with study sessions on Dec 2 and Feb 3 (5-1, Kaplan no)
• Approved First Reading of Ordinance #3244 establishing uniform policies and procedures for advisory committees and commissions (6-0)
• Approved leveraging CDBG funds to upgrade 2200 Ashland St. for inclement weather sheltering (6-0)
• Approved a six-month pilot program with SOHFA for a pallet shelter storage program with a 3-month check-in (6-0)

City Council

The Ashland City Council is holding a study session to receive updates and recommendations. The body will discuss the implementation of the Homeless Services Assessment Report and review recommendations from the 2200 Ashland Street Master Plan Ad Hoc Committee.

• Homeless Services Assessment Report implementation update
• 2200 Ashland Street Master Plan Ad Hoc Committee recommendations

The City Council held a study session and gave direction to staff to prioritize restroom accessibility, daytime storage, Wi-Fi/charging, partnerships, and outreach, and to move forward with a Homeless Services Coordinator, with a report back within 6 months. The Council also reviewed the 2200 Ashland Street Master Plan recommendations from the ad hoc committee, which include severe weather shelter, indoor day services, and transitional housing, but took no formal action. No votes were taken during this study session.

• Directed staff to prioritize restroom accessibility, daytime storage, Wi-Fi/charging, partnerships, and outreach for homeless services
• Directed staff to move forward with a Homeless Services Coordinator and report back to Council within 6 months
• Reviewed 2200 Ashland Street Master Plan recommendations (no formal action taken)

General

The Parks & Recreation Commission will meet to approve past minutes, discuss the Oregon Older Adult Behavioral Health Initiative, and receive standing reports. The body will also plan for the election of new officers in January 2025.

• Approval of September 9, 2024 minutes
• Election of new officers planned for January 2025
• Presentation on Oregon Older Adult Behavioral Health Initiative
• Standing reports from liaison, council, education, and senior services
• Livable Ashland Alliance update

The Ashland Senior Advisory Committee (ASAC) met on November 18, 2024, and approved the minutes from September 9, 2024, by voice vote. No other formal decisions were made; officer elections were deferred to January 2025. The meeting included a presentation on the Oregon Older Adult Behavioral Health Initiative and various reports from liaisons and staff.

• Approved minutes from September 9, 2024 (voice vote, all ayes)
• Deferred officer elections to January 2025

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will hold a public hearing on rent burden and discuss updates from Sunstone and the Ashland Community Land Trust Organizing Committee. The meeting will also continue discussion on education and community engagement planning. Public input on other city business is invited during a brief forum.

• Rent Burden Public Hearing (4:15-4:35 p.m.)
• Sunstone update and AHTF request and recommendation (4:35-5:00 p.m.)
• Update from the Ashland Community Land Trust Organizing Committee (5:00-5:20 p.m.)
• Education and community engagement planning discussion continued (5:20-5:45 p.m.)

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environment Policy Advisory Committee meeting on November 14, 2024 will include a public forum for non‑agenda items, Q&A sessions with the City Manager and the Council Liaison, and updates from city staff and council members. The committee will discuss the Climate Friendly Areas concept, its work plan, and conduct a review of the CEAP report. No formal decisions are listed; the agenda items are for discussion and updates.

• Public Forum – Restricted to Non‑Agenda Items
• Meet your City Manager – Welcome, Overview & Guidance, Q & A
• Council Liaison Q & A re: CEPAC
• Discussion of Climate Friendly Areas
• CEAP Report Review

The committee approved consent agenda minutes, heard updates on the RESP loan and climate budget, and discussed priorities for the 2025 work plan. No formal decisions were made on substantive items; the compost pilot and Climate Friendly Areas focus remain under discussion.

• Approved consent agenda minutes (unanimous)
• Discussed 2025 work plan priorities; no formal adoption
• Discussed compost pilot with Recology; no recommendation made
• Discussed Climate Friendly Areas focus; no recommendation made

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will discuss the Draft Capital Improvement Plan, review the Trails Advisory Committee bylaws, and receive financial updates for FY24 Q4 and FY25 Q1. The meeting also includes routine items such as approval of minutes, a public forum, and a consent agenda.

• Draft Capital Improvement Plan
• Trails Advisory Committee Bylaws
• Fourth Quarter FY24 and First Quarter FY25 Financial Updates
• Public Forum for citizen input
• Approval of minutes from September meetings

Planning Commission

The Ashland Planning Commission reviewed a request to modify the retaining wall at 329 Granite Street. The commission approved the minor modification, which changes the wall from a single segment to a split‑wall design and adds a guard‑rail condition. The approval follows a public hearing held on October 8, 2024 and references the earlier PA‑T2‑2022‑00036 permit.

• Minor modification to retaining wall near garage at 329 Granite Street, changing to split‑wall design
• Approval includes condition to install a guard rail on the upper wall
• References prior Physical & Environmental Constraints Review Permit PA‑T2‑2022‑00036
• Public hearing held on October 8, 2024 with testimony and exhibits
• No change to wall height; existing hillside retaining‑wall height exception remains in effect

The Ashland Planning Commission approved the findings for the 329 Granite Street project (PA-T1-2024-00245) in a 6-0 vote, with one abstention. The commission also discussed the Economic Opportunities Analysis public engagement plan and reviewed its 2025 priorities and workplan, including the cancellation of two upcoming study sessions.

• Approved findings for PA-T1-2024-00245, 329 Granite Street (6-0, KenCairn abstained)
• Cancelled November 26 and December 24, 2024 Study Sessions

General

The agenda for this meeting consists of procedural boilerplate. The body will review minutes from October 30, 2024, and hold a public forum.

• Review of October 30, 2024 minutes

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will review minutes from the October 3 meeting and discuss short-term, mid-term, and long-term goals. The group will also draft a strategic plan during the session.

• Review minutes from October 3, 2024 meeting
• Report on Indigenous People's Day
• Report on Housing and Human Services Committee
• Strategic planning session for short, mid, and long-term goals
• Drafting a strategic plan

The committee approved the October minutes and discussed strategic planning, proposing short-term goals like a community DEI climate survey and better visibility of discrimination reporting. No formal votes were taken on new business; the meeting was largely discussion and planning.

• Approved October 3, 2024 minutes (unanimous)
• Discussed short-term goal of DEI community climate survey for Q1 2025
• Discussed short-term goal to improve visibility of Oregon discrimination reporting postings
• Discussed short-term goal for internal communications platform
• Discussed short-term goal for committee recruitment
• Discussed mid-term goals for SERJAC visibility and networking

General

The Ad Hoc Committee on Early Learning and Childcare will debrief the Early Learning Council panel presentation. It will establish a key contact for a list‑serve and for a Southern Oregon Business Journal article. The committee will also begin drafting an outline for a business engagement work plan.

• Early Learning Council Panel Presentation Debrief
• Establish key committee contact for List Serve Creation
• Establish key committee contact for Southern Oregon Business Journal article
• Begin outline for Business Engagement Work Plan

The Ad Hoc Committee on Early Learning and Affordable Childcare discussed strategies to continue funding for early learning programs in the city budget, including seeking metrics and exploring additional funding sources like Community Development Block Grants. No formal decisions were made; the committee outlined next steps for December and assigned contacts for outreach tasks.

• Assigned Lisa Verner to write a Southern Oregon Business Journal article
• Assigned Paula Hyatt to maintain the list serve for partners and providers
• Scheduled next meeting for December, with January break and return in February

Parks & Recreation Commission

The Parks & Recreation Commission will review the bylaws for the newly formed Trails Advisory Committee and discuss prioritizing projects for the Lithia Park Master Plan. The bylaws are scheduled for adoption at a future meeting.

• Review Trails Advisory Committee bylaws for adoption
• Discuss prioritization of Lithia Park Master Plan projects
• Review 37 recommendations for Lithia Park
• Staff to score and identify 10 priority projects
• Electronic meeting via Zoom with public participation

The Ashland Parks & Recreation Commission held a study session to review draft bylaws for the Trails Advisory Committee and discuss project prioritization for the Lithia Park Master Plan. No formal votes or final decisions were made.

• Reviewed draft Trails Advisory Committee bylaws and provided feedback
• Discussed Lithia Park Master Plan project prioritization and scheduled an action item for December

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will review a commercial site design request for a building addition. The body will also discuss board assignments, a community center recommendation, and the 2025 work plan.

• Planning Action PA-T1-2024-00251: 1,200 square foot addition to the rear of 264 Fourth Street
• Request to remove two trees at 264 Fourth Street
• 2025 Work Plan discussion
• Community Center Recommendation

City Council

The City Council is holding a study session to receive an update on the Climate Friendly Area. The meeting also includes a public forum for comments on city business.

• Climate Friendly Area Update

The City Council held a study session on the Climate Friendly Areas (CFAs) project, receiving updates and recommendations from staff and consultants. Council directed staff to develop a CFA overlay for the Railroad Property and the commercial portion of the Transit Triangle, with the option to extend the overlay in the future. They also requested code updates for downtown and asked staff to check with DEQ regarding townhome requirements at the Railroad Property. No formal votes were taken; the session was informational and directional.

• Directed staff to include CFA overlay for Railroad Property and Transit Triangle commercial portion
• Directed staff to consider future extension of CFA overlay to other areas
• Requested code updates for downtown to align with CFA goals
• Asked staff to confirm with DEQ that townhome requirements are not precluded at Railroad Property

General

The Ashland City Council is holding a special business meeting to address unfinished business. The primary item for consideration is the appointment of a Municipal Judge.

• Appointment of Municipal Judge

The Ashland City Council held a special meeting to appoint a new Municipal Court Judge following a resignation. After a ballot process, the Council voted unanimously to appoint Ryan Mulkins to the position.

• Appointed Ryan Mulkins as Municipal Court Judge (7-0)

General

The body will review feedback from local providers and discuss decision points regarding services and structures. The meeting also includes a review of Advisory Council recommendations.

• Review of October 16, 2024 minutes
• Feedback from local providers
• Decision points on services and structures
• Advisory Council recommendations

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will approve the September 26, 2024 meeting minutes and consider scheduling for November and December, including a possible retreat. The committee will continue discussion on the education and community engagement planning. A public forum will allow residents to comment on city business not on the agenda.

• Approval of September 26, 2024 minutes
• Schedule planning for November and December, possible retreat
• Continued discussion on education and community engagement planning
• Public forum for resident input on city business not on the agenda
• Liaison reports and general announcements

Planning Commission

The Planning Commission approved a modification to a previously approved retaining wall design at 329 Granite Street and continued a public hearing for a four-lot subdivision at 113 Pine St. The commission also approved consent agenda items and minutes from previous meetings.

• Approval of retaining wall modification at 329 Granite Street
• Continued public hearing for 113 Pine St. subdivision
• Approval of August and September meeting minutes
• Discussion on guard rail installation for retaining wall
• Approval of findings for PA-T2-2024-00049

The Ashland Planning Commission held a study session on Climate Friendly Areas (CFAs), hearing from consultants and discussing recommendations. The Commission agreed to recommend designating the Railroad Property and the commercial portion of the Transit Triangle as CFAs, and to exclude the Croman Mill Site and Downtown. They also agreed to adopt CFA regulations as an overlay and to retain the Transit Triangle overlay. No formal votes were taken on these recommendations; the only formal action was approving the consent agenda and findings for 113 Pine Street.

• Approved consent agenda including October 8, 2024 minutes (6-0)
• Approved findings for PA-T2-2024-00050, 113 Pine Street with amendments (6-0)
• Agreed to recommend Railroad Property and commercial portion of Transit Triangle as CFAs
• Agreed to exclude Croman Mill Site and Downtown from CFA designation
• Agreed to adopt CFA regulations as an overlay
• Agreed to retain Transit Triangle overlay

Public Arts Advisory Committee

The committee will meet to discuss the status of Art in Parks Guidelines and a Lithia Park art piece. Members will also review the PAAC Strategic Plan and schedule a study session for a workplan update to be reported to City Council in December.

• Status of Art in Parks Guidelines and MAP II (Downtown District – Lithia Park art piece)
• PAAC Strategic Plan update
• Scheduling of a special meeting/study session for the PAAC Workplan Update
• Scheduling a future date for a public art maintenance plan
• Updates on ODOT Controller Boxes, Playwrights Walk, and crosswalks

The Public Arts Advisory Committee approved a motion to adopt the Strategic Plan proposal and timeline for updating the PAAC Master Plan, using a Design Thinking approach. The committee also approved the August 15, 2024 meeting minutes and extended the meeting by 15 minutes. No public testimony was given, and no other substantive decisions were made.

• Approved August 15, 2024 meeting minutes (unanimous)
• Adopted Strategic Plan proposal and timeline for Master Plan update (unanimous)
• Extended meeting by 15 minutes (unanimous)

Transportation Advisory Committee

The Transportation Advisory Committee will discuss crash analysis mitigation and determine any appropriate actions. It will also consider next steps for a bike‑parking inventory and improvement plan. A staff overview of chip seal and roadway maintenance will be presented with no action required. Updates on the Safe Streets and Roads for All grant, a regional micromobility study, and other informational items will also be provided.

• Crash Analysis Mitigation Discussion – action required
• Bike Parking – action required
• Chip Seal and Roadway Maintenance Overview – no action required
• Safe Streets and Roads for All (SS4A) Grant Process Update – informational
• Regional Micromobility Study (ODOT) – informational

General

The Ashland City Council will review the September 18, 2024 meeting minutes, discuss the outcomes of the October 9, 2024 community forum, and examine survey results and key questions. The council will also consider next steps, hold a public forum, and make announcements. No formal decisions are listed on the agenda.

• Review minutes of September 18, 2024 meeting
• Debrief of October 9, 2024 community forum
• Presentation of survey results
• Discussion of additional key questions
• Outline next steps

City Council

The Ashland City Council will hold a public hearing regarding a map correction for properties at 375 and 475 East Nevada St. The body will also discuss water treatment plant funding and a pilot program for portable business signs in commercial zones.

• Ordinance 3247: Amending the Urban Growth Boundary map for 375 and 475 East Nevada St
• ORD 3244: Establishing policies and procedures for City Council and Management Advisory Committees
• Resolution 2024-29: Pilot program for portable business signs in commercial zones
• Contract approval with Emergency Communications of Southern Oregon
• Resolution 2024-27: NHMP Adoption

The Council adopted Ordinance 3247 correcting an Urban Growth Boundary mapping error for properties at 375 and 475 East Nevada St, with an emergency declaration making it effective immediately. The Council also approved the consent agenda, including a contract with Emergency Communications of Southern Oregon, Resolution 2024-27 adopting the Natural Hazard Mitigation Plan, and a Public Arts Advisory Committee appointment. A first reading of Ordinance 3244 on committee policies was postponed for edits, and Resolution 2024-29 to create a pilot program for portable business signs was adopted.

• Adopted Ordinance 3247 correcting UGB map error for 375 and 475 East Nevada St, with emergency clause (4-0)
• Approved consent agenda including ECSO contract, NHMP adoption, and arts committee appointment (4-0)
• Adopted Resolution 2024-29 for portable business sign pilot program (4-0)
• Tabled Ordinance 3244 first reading for edits to committee policies
• Deferred municipal judge appointment to a special meeting

City Council

The City Council is holding a study session to discuss the progress of construction for the Community Center and Pioneer Hall. The meeting also includes a public forum for comments on city business.

• Construction update for Community Center and Pioneer Hall

The City Council held a study session on the Community Center and Pioneer Hall construction project. No formal votes were taken, but the Council directed staff to form a Management Advisory Committee (MAC) to provide recommendations by early December on whether to renovate or rebuild the Community Center. The project is over budget, with additional costs estimated at $531,483 for the Community Center and $388,862 to finish Pioneer Hall.

• Directed staff to form a Management Advisory Committee (MAC) to recommend renovation vs rebuild by early December
• Confirmed contractor needs decision on Community Center by mid-November
• Noted additional Community Center structural funds required: $531,483
• Noted Pioneer Hall completion cost estimate: $388,862

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hear public comments on non‑agenda items, review updates from staff and council, and discuss old business such as Climate Friendly Areas and small engine issues. New business includes a preliminary talk on the committee’s work plan, followed by a review of a composting presentation. The meeting will conclude with announcements and adjournment.

• Public Forum – non‑agenda items (4:05‑4:15)
• Discussion of Climate Friendly Areas presentation (5:35‑6:05)
• Small Engine update (10 minutes)
• Preliminary talk on the committee’s work plan (5:15‑5:40)
• Composting presentation review and discussion (5:50‑6:00)

The committee approved the previous meeting minutes unanimously. Members heard presentations on Climate Friendly Areas (CFA) implementation, focusing on the Transportation Triangle and Croman Mills districts, and on food waste reduction efforts by Southern Oregon Food Solutions. Updates were provided on staff projects, including the RESP loan and EV car share relocation, and the committee discussed a strategy to phase out gas-powered lawn equipment over two years, proposing an incentive program and public open house. No formal decisions were made beyond approving the minutes.

• Approved previous meeting minutes (unanimous)
• Heard CFA implementation presentation; no action taken
• Heard food waste presentation; no action taken
• Discussed gas-powered equipment phase-out strategy; no formal decision

Parks & Recreation Commission

The commission will consider adopting the Lithia Park Master Plan, approve a process for the city's Capital Improvement Plan, and decide on an ADA parking project for the Japanese Garden at Lithia Park. It will also receive information on park classifications and vote on a resolution related to Ordinance Chapter 2.28.600. Public input will be accepted during the public forum.

• Lithia Park Master Plan Adoption (Action)
• Capital Improvement Plan Process (Action)
• Lithia Park – ADA Parking – Japanese Garden (Action)
• Park Classifications (Information)
• Resolution on Proposed Ordinance Chapter 2.28.600 (Action)

The Commission approved the Lithia Park Master Plan and a pilot Capital Improvement Plan process. Additionally, commissioners authorized a pilot project to restripe Winburn Way for ADA parking and sidewalk improvements.

• Approved Lithia Park Master Plan (5-0)
• Approved pilot Capital Improvement Plan process (5-0)
• Approved ADA parking and sidewalk pilot on Winburn Way (4-1)
• Approved minutes by unanimous consent
• Approved consent agenda by unanimous consent

General

The city is holding a public forum to discuss the master plan for the building located at 2200 Ashland St. The meeting covers site plan concepts, management, and goals for the property. A public survey on the topic is open through October 11, 2024.

• Discussion of site plan concepts for 2200 Ashland St.
• Review of goals and management for the 2200 Ashland St. property
• Discussion of regional efforts to reduce homelessness
• Public survey available through October 11, 2024

Planning Commission

The Planning Commission will hold public hearings regarding a four-lot subdivision at 113 Pine St. and a retaining wall modification at 329 Granite. The body will also consider findings for a project at 2308 Ashland Street.

• Public hearing for PA-T1-2024-00245: retaining wall modification at 329 Granite
• Public hearing for PA-T2-2024-00050: four-lot subdivision at 113 Pine St.
• Request at 113 Pine St. to remove 17 trees, including 5 significant trees
• Request at 113 Pine St. for exception to street standards regarding park row
• Approval of findings for PA-T2-2024-00049 at 2308 Ashland Street

The Ashland Planning Commission approved a four-lot subdivision at 113 Pine St. with revised conditions, including tree protection, fire truck turnaround limits, and open space conservation. They also approved a minor modification to a retaining wall at 329 Granite St. and approved the consent agenda and findings for 2308 Ashland St.

• Approved consent agenda (5-0)
• Approved findings for 2308 Ashland St. (4-0, one abstention)
• Approved modification at 329 Granite St. with condition to investigate guardrail (5-0)
• Approved 4-lot subdivision at 113 Pine St. with conditions (5-0)

General

The City of Ashland will hold a regular meeting to review the timing and scope of the fiscal year 2024 audit. The discussion will be led by the city's auditing firm, Moss Adams.

• Audit Entrance Conference with Moss Adams regarding fiscal year 2024 audit

The meeting was procedural, featuring a debrief from Moss Adams on the FY2024 audit process. No substantive decisions were made; the council only received information about audit standards, key areas, and the timeline.

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will receive a presentation from Planning Department staff regarding the Climate Friendly Area re-zoning project. The body will also discuss strategic planning, including a reorganization proposal and the assignment of liaisons to the Parks and Planning commissions.

• Presentation on Climate Friendly Area re-zoning project
• Discussion on SERJAC reorganization proposal and commission liaisons
• Strategic planning goal brainstorming
• Discussion of October 5 Pride Parade
• Discussion of October 19-20 Indigenous People’s Day at SOU

The Ashland Social Equity and Racial Justice Advisory Committee approved the minutes from its August 1, 2024, regular meeting. Members also received a presentation and input session from the Planning Department regarding the State-required Climate Friendly Area re-zoning project, discussed strategic planning goals, and reviewed upcoming events including the Pride Parade and Indigenous Peoples Day at SOU.

• Approved minutes of the August 1, 2024, regular meeting (unanimous)

General

The Ashland General Council will hear a land acknowledgment from the Affordable Childcare Ad Hoc Committee. The meeting will then review the committee's goals and prioritize its initiatives. Updates will be provided by committee members. No formal decisions are listed on the agenda.

The Affordable Childcare Ad Hoc Committee reviewed its work plan goals and discussed next steps, including supporting YMCA toddler care expansion, engaging local businesses to assess childcare needs, and improving provider communication. No formal votes or binding decisions were taken; the meeting was primarily discussion and planning. The next meeting is scheduled for the first week of November.

• Reviewed and discussed work plan goals (no formal action)
• Discussed supporting YMCA toddler care expansion with letters of support
• Agreed to develop a questionnaire for business engagement
• Discussed creating a list-serve for provider information dissemination
• Scheduled next meeting for first week of November

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will review the scope of work for the PROS strategic plan, discuss development options for East Main Street Park, and confirm the Capital Improvement Program process. Commissioners will also examine a draft policy for advisory committee makeup and consider a proposed ordinance to create a Parks and Recreation Department. Public testimony will be accepted in writing or orally before the meeting.

• PROS Plan Scope of Work review
• East Main Street Park development options discussion
• CIP process confirmation and overview
• Advisory Committees draft policy review
• Proposed Ordinance Chapter 2.28.600 Parks and Recreation Department Creation

The Ashland Parks & Recreation Commission held a study session with no formal votes or decisions. They discussed a draft ordinance on advisory committee makeup, a proposed ordinance creating a Parks and Recreation Department, the PROS Plan scope, East Main St Park development options, and the Capital Improvement Plan process. No substantive decisions were made; the session was for discussion and feedback.

• No formal decisions made; study session only
• Discussed draft ordinance 3244 on advisory committee uniformity
• Discussed proposed ordinance 2.28.600 creating Parks and Recreation Department
• Reviewed PROS Plan scope of work
• Discussed East Main St Park development options and phasing
• Reviewed Capital Improvement Plan process

Historic Preservation Advisory Commission

The Ashland Historic Preservation Advisory Commission will conduct a regular meeting on October 2, 2024. The agenda includes a call to order, approval of the agenda and minutes, a 15‑minute public forum for comments on city business, liaison reports, discussion items, a planning action review, and adjournment. No specific policy decisions or projects are listed.

The commission approved a conditional use permit for a 295-square-foot addition to an existing residence at 77 Fifth Street. Members also reviewed potential goals for the upcoming budget cycle, including updates to the Ashland Preservation Plan and historic surveys.

• Approved minutes from September 4, 2024 (unanimous)
• Approved conditional use permit for 77 Fifth Street (unanimous)

General

The Ashland City Council will review the September 18, 2024 meeting minutes. It will finalize planning for the October 9, 2024 meeting and approve a survey tool. The council will discuss communications and public‑information matters, make announcements, and hold a public forum.

• Review and approve minutes from September 18, 2024
• Finalize planning for the October 9, 2024 meeting
• Finalize survey tool
• Discuss communications and public information
• Public forum

City Council

The Ashland City Council will consider several approvals, including two liquor licenses, the City Manager contract, and a lease for 2245 Ashland Street. A public hearing will address the second reading of Ordinance 3246, which annexes East Main Park property and withdraws it from Jackson County Fire District No. 5. The council will also review a budget supplemental resolution (RESO 2024-28) to recognize and appropriate new revenue. Additional items include a finance update and new business on climate investment and a birthday celebration funding request.

• Approval of Liquor License for The Short Grass LLC DBA Kando
• Approval of Liquor License for Lovely LLC DBA Lovely Hair Lounge
• City Manager contract approval
• Lease approval for 2245 Ashland Street
• Second reading of Ordinance 3246 annexing East Main Park and withdrawing from fire district

The Council approved a new employment agreement for City Manager Sabrina Cotta (6-1) and authorized a lease for the finance department at 2245 YMCA Way. It also directed staff to develop a program for $955,000 in climate investment funds, including a car charger tester, on-bill financing rollout, and a grant program for renters and businesses. Several other items were approved, including a budget supplemental for opioid settlement funds and annexation of East Main Park.

• Approved City Manager employment agreement for Sabrina Cotta (6-1)
• Authorized 5-year lease at 2245 YMCA Way for finance department (~$67,000/yr with CPI cap)
• Directed staff to develop climate fund program: charger tester, on-bill financing, grant program (6-0)
• Approved Resolution 2024-28 budget supplemental for opioid settlement and logging revenue (6-0)
• Approved second reading of Ordinance 3246 annexing East Main Park and withdrawing from Fire District No. 5 (6-0)
• Approved up to $5,000 additional funding for 150th Birthday Celebration from training budget (6-0)
• Approved consent agenda including two liquor licenses (6-0)
• Approved minutes of September 16 and 17 meetings (6-0)

City Council

The Ashland City Council will hold a study session to hear public comments and receive updates on two key topics. An USDA loan on‑bill financing update will be presented. The council will also receive communication about and discuss the Electric Master Plan.

• Public forum for general public input
• USDA Loan - On-Bill Financing Update
• Electric Master Plan Council Communication
• Discussion of the Electric Master Plan

The City Council held a study session with no formal votes or decisions. They received updates on the USDA on-bill financing program and the Electric Master Plan, discussing next steps for both. No action was taken.

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will hold a public hearing to review and approve the Consolidated Annual Performance Evaluation Report. The body will also hold a preliminary discussion regarding Climate Friendly Areas.

• Public hearing for Consolidated Annual Performance Evaluation Report review and approval
• Preliminary discussion of Climate Friendly Areas
• Continued discussion on Education and Community Engagement Planning

Transportation Advisory Committee

The Ashland Transportation Advisory Committee will approve the August 15, 2024 minutes and then move to new business items that require action. Members will hear a presentation on Climate Friendly Areas by the Planning Department and a consultant, followed by a draft B Street Corridor Safety Analysis presented by Kittelson. Informational items include discussions on crash analysis mitigation, bike parking improvements, and the Safe Streets and Roads for All (SS4A) grant notice.

• Climate Friendly Areas presentation – action required
• B Street Corridor Safety Analysis draft – action required
• Crash Analysis Mitigation Discussion – informational
• Bike Parking Improvement Plan – informational
• Safe Streets and Roads for All (SS4A) Grant Notice – informational

Public Arts Advisory Committee

The Public Arts Advisory Committee approved a motion to fund a $2,500 repair of the Velocity sculpture and to explore a more permanent fix. The committee elected Susan Jain as the new Vice Chair. Updates were given on ODOT controller box painting, the John Pugh mural at the Elks Building, and the Outsider Opera "Pianos in the Wild" concept.

• Velocity sculpture repair approved – $2,500 cost, with motion to consider permanent solution and signage
• ODOT controller boxes painting project budget set at a maximum of $5,000
• Susan Jain elected Vice Chair of the PAAC
• John Pugh mural "Where the Crow Lights" at the Elks Building – new design to be publicized in September, lighting to be funded by the City
• Outsider Opera presentation of "Pianos in the Wild" concept for painted piano installations

The committee voted to partner with the Social Equity & Racial Justice Advisory Committee to create protocols for art projects impacting protected or marginalized identities. The committee also requested a presentation on changes to the 'Where the Crow Lights' mural before it goes to City Council.

• Approved motion to collaborate with SERJAC on protocols for public art involving protected or marginalized identities (Unanimous)
• Approved August 15, 2024 meeting minutes with one correction
• Recommended that artist John Pugh and a SERJAC member present changes to the 'Where the Crow Lights' mural at a future meeting

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will open with a land acknowledgment, approve the minutes from the July 18, 2024 meeting, and receive standing reports from the Recreation Manager and Deputy Director. The commission will receive an update on ordinances 3244 and 3245 that amend advisory committee policies. New business includes a presentation on APRC Levels of Service by Director Houston and a discussion of the Davids Chair Program in Lithia Park. Public input is scheduled for five minutes.

• Approve minutes from July 18, 2024
• Update on ordinances 3244 and 3245 amending advisory committee policies
• Presentation on APRC Levels of Service (Director Houston)
• Discussion of Davids Chair Program in Lithia Park
• Public input (5 minutes)

General

The Ashland General Council meeting on September 18, 2024 will address routine business. Items include approval of the September 11 minutes, a session for gathering public input, announcements, and a public forum. No specific policy decisions or contracts are listed on the agenda.

• Approve minutes from September 11, 2024
• Gather public input
• Announcements
• Public forum

City Council

The City Council will hold public hearings on utility termination appeals and new operating procedures for city committees. The body is also reviewing ordinances regarding noise and utility billing, as well as a water line retrofit project.

• Contract for Bear Creek Drive Waterline Seismic Retrofit (TAP ARPA Grant Scope 1)
• First Reading of ORD 3246 regarding East Main Park annexation
• First Reading of ORD 3244 establishing policies for City Council and Management Advisory Committees
• Second Reading of ORD 3243 regarding unnecessary noise
• Liquor license approval for Drift Collective LLC

General

The City of Ashland will hold a public open house on September 17, 2024, from 4:00 to 6:00 p.m. in the Siskiyou Room at 51 Winburn Way. Attendees will hear a presentation on potential Climate Friendly Areas, participate in a question‑and‑answer session, and complete a survey to provide input. The Planning Commission will be present, but no formal decisions are scheduled for this meeting.

• Public open house to consider designation of potential Climate Friendly Areas
• Presentation by the project team with Q&A and public survey
• Planning Commission attendance

City Council

The council will hold a study session that includes a 15‑minute public forum for comments on any city business not on the agenda. The council will review the Ashland Natural Hazard Mitigation Plan and consider re‑adopting it. The meeting will conclude with adjournment.

• Public forum – 15 minutes for public comments
• Review and re‑adoption of Ashland Natural Hazard Mitigation Plan (NHMP)

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environment Policy Advisory Committee meeting will feature guest presentations on the Ashland Climate Friendly Area update and Southern Oregon Food Solutions, followed by updates from Recology, the council, and staff. The committee will discuss a proposed small engine and gas‑powered equipment law and garden equipment policy. Members will also consider reducing the meeting schedule to 11 times per year and outline the 2025 work plan.

• Guest presentation: Ashland Climate Friendly Area update – Derek Severson (City Planning Dept.)
• Guest presentation: Southern Oregon Food Solutions – Flavia Franco
• Recology update on food composting and site visit
• Discussion of Small Engine / Gas Powered Law & Garden Equipment – Gary Shaff
• Proposal to reduce monthly meetings to 11 per year (no July or August)

The committee approved amended minutes and changed future meeting times to the second Thursday of the month from 4-6pm. They heard updates from the Ashland Climate Collaborative and city staff, and discussed small engine regulations and urban land use in work sessions. No major policy decisions were made.

• Approved amended minutes (unanimous)
• Approved meeting time change to second Thursday 4-6pm (unanimous)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will discuss a draft ordinance establishing policies for committees and management advisory committees. It will also consider forming a Trails Advisory Committee and review a recommended framework for City Council and commission operations and culture. Additional items include routine approvals of past meeting minutes and a public forum for community input.

• APRC Policy on Committees and Management Advisory Committees Draft Ordinance
• Trails Advisory Committee Formation
• City Council and APRC Operations and Culture: Recommended Framework
• Acknowledgement of ASAC Minutes May 13, 2024 (consent agenda)
• Public Forum

The Ashland Parks & Recreation Commission approved the formation of the Trails Advisory Committee, removing a reference to 53 miles of trails. The commission also discussed a draft city ordinance on advisory committees, which would change how commissioners participate in committees, and reviewed a framework for City Council and APRC operations.

• Approved Trails Advisory Committee formation, removing 53-mile trails reference (4-0)
• Approved minutes from May 1, June 5, and June 12 meetings with correction to May 1 minutes (all yes)
• Acknowledged consent agenda items (unanimous)

General

The body will review minutes from August 21, 2024, and a project timeline. Members will discuss possibilities for gathering public input.

• Review of 8/21/2024 minutes
• Discussion of possibilities for public input

Planning Commission

The Ashland Planning Commission will hold a public hearing on September 10, 2024 to decide a concurrent Outline and Final Plan approval for a four‑lot Performance Standards Option subdivision at 113 Pine Street. The proposal includes three residential lots, one open‑space lot, an exception to street standards to retain the existing sidewalk instead of a park row, and a request to remove five significant trees. The property contains the historic “E.E. Philips House,” declared dangerous and slated for demolition, and the plan proposes a 7‑foot right‑of‑way dedication for the sidewalk.

• Concurrent Outline and Final Plan approval for a four‑lot PSO subdivision (3 residential, 1 open‑space) at 113 Pine St.
• Exception to street standards to keep existing sidewalk and forego park‑row installation.
• Request to remove five significant trees (part of a total of 17 trees) on the site.
• Demolition of the historic “E.E. Philips House” deemed dangerous.
• 7‑foot right‑of‑way dedication for sidewalk in the public ROW.

General

The Ashland Parks & Recreation Commission will meet virtually on September 9, 2024. The commission will approve the July 8, 2024 minutes, review its Levels of Service, and consider returning all 2025 meetings to an in‑person format. It will also discuss a recommendation for a new Ashland Senior Advisory Committee member and hear a presentation from the Alzheimer’s Association Dementia Caregiver Support Group.

• Approval of July 8, 2024 meeting minutes
• Discussion of APRC Levels of Service
• Consideration of returning 2025 meetings to all in‑person format
• Recommendation of a new Ashland Senior Advisory Committee member
• Alzheimer’s Association Dementia Caregiver Support Group presentation

The Ashland Senior Advisory Committee approved the minutes from their July 8, 2024 meeting and agreed to return to all in-person meetings for 2025. The committee also recommended that the APRC Commissioner appoint Barbara Talbert to the committee. Additionally, the meeting included reports on senior services, parks planning, and caregiver support.

• Approved minutes from July 8, 2024 (voice vote - all Ayes)
• Agreed to move ASAC meetings to all in-person format for 2025
• Recommended APRC Commissioner appoint Barbara Talbert to ASAC

General

The Ad Hoc Committee on Early Learning and Childcare will hear a presentation by Annie Hoy on early‑learning co‑ops. The committee will receive an update on recent grant awards. Members will then review the committee’s priorities and discuss next steps. No formal actions are listed on the agenda.

• Land acknowledgement
• Guest speaker Annie Hoy – early learning and co‑ops (20‑25 min)
• Update on grant awards (5 min)
• Review of priorities and discussion of next steps (30 min)

The Ad Hoc Committee on Early Learning and Childcare heard a presentation on a potential teacher-owned cooperative for early learning and childcare, with a goal to establish by year-end. No formal decisions were made; the committee agreed to review a handout and consider next steps for the next meeting.

• No formal votes or decisions taken; meeting was informational and discussion-only
• Committee agreed to review handout and bring next steps to next meeting

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will review eight addenda to the 2019 Lithia Park Master Plan and gather public feedback. The goal is to compile the addenda into a final master plan for public review and adoption at the October 2024 business meeting. Additional agenda items include ADA parking and Japanese Garden considerations, formation of a Trails Advisory Committee, discussion of the FY 26‑FY 32 Capital Improvement Plan, and scope of work for a new strategic plan.

• Lithia Park Master Plan – review of eight recommendation addenda
• Lithia Park – ADA parking and Japanese Garden discussion
• Formation of a Trails Advisory Committee
• FY 26‑FY 32 Capital Improvement Plan (CIP) review
• Strategic Plan scope of work presentation

The Commission reviewed the completed Lithia Park Master Plan and its addenda, agreeing it is ready for adoption at the October 9 business meeting. They also discussed a proposed ADA parking option for the Japanese Garden, the formal formation of the Trails Advisory Committee, and a draft Capital Improvement Plan. No formal votes were taken; all items were discussion-only.

• Agreed to present Lithia Park Master Plan for adoption at October 9 meeting
• Discussed ADA parking option for Japanese Garden (two parallel spots on Winburn Way)
• Discussed formal formation of Trails Advisory Committee
• Reviewed FY 26–FY 32 Capital Improvement Plan
• Reviewed Strategic Plan scope of work
• Reviewed Level of Service Modeling tool

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will consider Planning Action PA‑T2‑2024‑00050 for a subdivision at 113 Pine St. The proposal seeks to create four lots, obtain an exception to street design standards, and remove seventeen trees, five of which are designated as significant. The meeting also includes routine agenda and minutes approval, a public forum, liaison reports, and discussion items on climate‑friendly areas, ODOT cabinet replacements, and the review board. The commission will decide whether to approve the subdivision and related requests.

• Approval of agenda
• Approval of minutes from August 7, 2024
• Public forum for community input
• Discussion items: climate friendly areas, ODOT cabinet replacements, review board
• Planning action review: subdivision at 113 Pine St – four lots, street design exception, removal of 17 trees

The Historic Preservation Advisory Committee voted to support designating Ashland's Downtown as a secondary Climate Friendly Area, provided it does not alter existing approval criteria or design standards. The committee also approved a four-lot subdivision at 113 Pine St. and ODOT's proposal to paint signal cabinets black. No other substantive decisions were made.

• Approved motion to support Downtown as secondary Climate Friendly Area if existing criteria/design standards unchanged (All AYES, Repp abstained)
• Approved PA-T2-2024-00050: four-lot subdivision at 113 Pine St. (no formal vote, all members approved)
• Approved ODOT's proposal to paint signal cabinets black at 6 intersections (All AYES, Brouillard NAY)
• Approved minutes of August 7, 2024 (All AYES)

General

The council will approve the minutes from the August 21, 2024 meeting, review the project timeline, discuss follow‑up items, and consider options for public input and next steps. No specific resolutions, contracts, or ordinances are listed on the agenda.

Planning Commission

The Planning Commission is holding a study session to discuss the development of a new Manufactured Home Park Zone (MHPZ) ordinance. This project aims to preserve existing manufactured home parks and protect affordable housing options in Ashland. The commission will discuss potential sites and design standards, including density and unit size.

• Proposed creation of a new Manufactured Home Park Zone (MHPZ) zoning designation
• Engagement of 3J Consulting to conduct a code audit and draft new code language
• Technical assistance grant awarded by the Oregon Department of Land Conservation and Development (DLCD)
• Review of existing Manufactured Housing Development standards in Section 18.2.3.180
• Proposed public hearing process involving the HHSAC, Planning Commission, and City Council

The Ashland Planning Commission held a study session to discuss the development of a Manufactured Home Park Zone (MHPZ) ordinance, part of the city's Housing Production Strategy. No formal decisions were made; the item will return for further study sessions. Staff announced that the City Council recently approved a Homeless Services Assessment Report and the acquisition of six affordable lots in the Beach Creek Subdivision.

• No formal decisions made; MHPZ ordinance discussed as future item
• Council approved Homeless Services Assessment Report on Aug 20, 2024 (announced)
• Council approved acquisition of six affordable lots in Beach Creek Subdivision (announced)

Housing & Human Services Advisory Committee

The Ashland Housing & Human Services Advisory Committee will welcome a new member, continue discussion on education and community engagement planning, present a debrief of the Homeless Services Masterplan and outline next steps, and provide an update on the Night Lawn program. All items are scheduled as informational or discussion items with no formal decisions noted.

• New Member Welcome and Introductions
• Education and Community Engagement Planning Discussion Continued
• Homeless Services Masterplan Report Presentation Debrief and Next Steps
• Night Lawn Update

General

The Ashland City Council will review follow-up items regarding the Transit Triangle Overlay, city building codes, and properties used during community emergencies. The meeting will also focus on presenting possibilities for public input, including committee agreements, forum activities, and a public survey tool.

• Review Transit Triangle Overlay
• Review City Building Codes
• Review properties used during Community Emergency
• Present public input possibilities
• Review public survey tool

City Council

The City Council will hold a first reading of ordinances regarding utility customer accounting and noise regulations. The body is also scheduled to discuss the City Manager appointment and the dedication of affordable lots for Beach Creek Phase III.

• First Reading of Ordinance 3242: Amending Customer Accounting Policies of the Utility Systems
• First Reading of Ordinance 3243: Amending noise regulations (AMC Chapter 9.08.170)
• Beach Creek Phase III Final Plat Dedication of Affordable Lots
• Liquor License approval for Lovejoy’s Tea Room of Ashland
• City Manager appointment

The Ashland City Council voted 6-1 to appoint Interim City Manager Sabrina Cotta as the permanent City Manager and authorized negotiation of an employment agreement. The council also approved first readings of two ordinances: one updating utility customer accounting policies and another adjusting noise hours for extreme heat. Additionally, the council accepted the dedication of six affordable housing lots from the Beach Creek subdivision and adopted five legislative priorities for the League of Oregon Cities.

• Appointed Sabrina Cotta as permanent City Manager (6-1, DuQuenne opposed)
• Approved first reading of Ordinance 3242 amending utility customer accounting policies
• Approved first reading of Ordinance 3243 adjusting noise hours for extreme heat
• Accepted dedication of six affordable housing lots from Beach Creek subdivision
• Adopted five legislative priorities for League of Oregon Cities
• Approved consent agenda items including liquor license and committee appointments
• Amended City Attorney job description to remove residency preference and add parliamentary procedure

City Council

The Ashland City Council will hold a study session on August 19, 2024. Council members will discuss the Asante & Ashland Community Hospital partnership, review city communication protocols, and hear a presentation on the strategic planning initiative. No formal actions or votes are scheduled.

• Asante & Ashland Community Hospital Discussion
• City Communication- Protocols and Procedures Presentation
• Strategic Planning Initiative Presentation
• Public Forum for general public input

The Ashland City Council held a study session with no formal votes or decisions. The council heard from Asante Ashland Community Hospital's new CEO, who stated the hospital is not closing and that anesthesia services are under review system-wide. The council also discussed city communication protocols and a proposed strategic planning initiative for the next biennium budget, but took no action.

• No formal votes or decisions taken during study session
• Hospital CEO confirmed AACH is not closing; anesthesia services under review
• City Manager presented communication protocols for council-staff contact
• Strategic planning initiative discussed for potential inclusion in next budget

Transportation Advisory Committee

The Transportation Advisory Committee will review crash and near‑miss data and consider actions to improve safety. It will also discuss the bike‑parking inventory and next steps for an improvement plan. Informational updates include the Ashland Transportation System Plan, bike boxes, and a letter of support for RVTD. No new business is scheduled.

• Crash Analysis – review of crash and near‑miss data, action required
• Bike Parking – inventory discussion and improvement plan, action required
• Ashland Transportation System Plan Update – informational
• Bike Boxes – informational
• RVTD Letter of Support – informational

Public Arts Advisory Committee

The committee will review a repair plan for the Velocity sculpture and discuss recruiting student representatives from AHS and SOU. Members will also elect a Vice Chair and receive updates on various public art projects and crosswalk installations.

• Repair plan update for Velocity sculpture
• Election of a Vice Chair
• Recruitment of AHS and SOU student representatives
• Proposed rainbow crosswalk in SOU vicinity
• Update on ODOT controller boxes project

General

The Ashland City Council and Parks and Recreation Commission will hold a joint study session to discuss the Envision Bear Creek Greenway and a recommended framework for operations and culture. The meeting is scheduled for August 14, 2024, at 6:00 PM in the Council Chamber.

• Envision Bear Creek Greenway study session
• Operations and Culture: Recommended Framework discussion

The Ashland Parks & Recreation Commission and City Council held a joint study session to review a draft framework document for operations and culture between the two bodies, which may become an ordinance. No formal decisions were made; the working group will incorporate feedback and return with an updated document for a September study session. The session also included a presentation on the Envision Bear Creek Greenway plan, with discussion but no action.

• No formal votes taken; study session only
• Working group to incorporate feedback and update framework document
• Joint study session scheduled for September to review updated document
• Staff to draft ordinance after further review
• Envision Bear Creek Greenway plan presented; no action taken

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hold its regular meeting on August 14, 2024. The committee will discuss small engine issues under new and/or continued business. Public testimony will be accepted for agenda items.

• Small Engines discussion

Planning Commission

The commission held a study session to hear staff briefings on the Southern Oregon University (SOU) Masterplan background and its upcoming update, which will be presented as legislation in Fall 2024. Commissioners asked about boundary lines, arborist staffing, and potential senior‑student housing. The meeting also featured a presentation on a student business‑venture tournament to reuse the vacant Ashland Street Cinema, offering a $3,000 prize. An announcement noted that an annexation and park proposal at 2228 East Main Street and a Verizon tower appeal will be reviewed at the July 9 regular meeting.

• Staff presented the SOU Masterplan background and outlined issues for the upcoming update (legislative action expected Fall 2024)
• Commissioners discussed potential senior‑student housing, arborist needs, and boundary‑line concerns for the University District
• Presentation of a SOU Business Venture Tournament to redevelop the vacant Ashland Street Cinema, with a $3,000 prize for the winning proposal
• Discussion of possible public‑private partnership, tree‑removal, parking and solar‑installation considerations for the campus
• Announcement that the annexation and park installation at 2228 East Main Street and a Verizon tower appeal will be reviewed on July 9, 2024

The Ashland Planning Commission approved findings for a land use action at 2228 East Main Street (4-0, with one abstention) and approved the consent agenda (5-0). The Commission also discussed the Climate Friendly Areas (CFA) project, determining to request a deadline extension from the state and generally agreeing to use a CFA overlay over existing zones rather than creating a new zone, except for the Croman Mill Site.

• Approved consent agenda including minutes from June 25 and July 9 meetings (5-0)
• Approved findings for PA-T3-2024-00009, 2228 East Main Street, with corrections (4-0, Phillips abstained)
• Determined to request a deadline extension for the CFA project from the state
• Agreed to use a CFA overlay over existing zones for most proposed CFAs, with a new zone possible for Croman Mill Site

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will receive presentations from the Ashland Co-Op and Ashland Climate Collaborative. The body will also receive updates on small engines and discuss early ideas for 2025.

• Guest presentation by Chris Byrne, Ashland Co-Op Sustainability Director
• Guest presentation by Erin O’Kelly Muck, Executive Director of Ashland Climate Collaborative
• Membership interview with Jennie Christopherson
• Work session update on small engines by Gary Shaff
• Discussion of early ideas for 2025

The committee approved its July 11 minutes and discussed several topics, including a potential ordinance to ban gas infrastructure, EV charging at home and city properties, and a possible phase-out of gas-powered lawn and garden equipment. No formal decisions were made on these policy items; the small engine phase-out was tabled for further discussion in a future work session.

• Approved July 11, 2024 minutes (unanimous)
• Discussed ordinance direction to ban gas infrastructure (no action)
• Discussed EV charging at home and city properties (no action)
• Tabled small engine phase-out for further work session discussion

Historic Preservation Advisory Commission

The Historic Preservation Advisory Commission will consider a planning action review for a site review request to replace windows and an awning on a historic contributing building at 27 N Main St. The meeting also includes routine agenda and minutes approval, a public forum, liaison reports from Council Liaison Jeff Dahle and Staff Liaison Derek Severson, and updates on the Butler-Perozzi Fountain and City Council discussions.

• Approval of agenda
• Approval of minutes from July 3, 2024
• Public forum
• Planning action review: site review request for exterior changes at 27 N Main St
• Butler-Perozzi Fountain update

The Historic Preservation Advisory Commission recommended approval of a Site Review for exterior changes to the historic contributing building at 27 N Main St, including a new accordion window, retractable awning, and column treatment. The recommendation includes changes agreed to by the applicant during July and August discussions. The commission also heard updates on the Alice Peil Walkway, Butler-Perozzi Fountain restoration, and discussed potential outreach funding.

• Recommended approval of exterior changes at 27 N Main St (all ayes)
• Approved minutes of July 3, 2024 (all ayes)
• Accepted applicant's revised materials and column treatment as part of the proposal

General

The body will hold discussions regarding homeless services and policing in South Ashland. The meeting also includes a review of community emergency needs and a session on the prioritization of possibilities.

• South Ashland policing discussion
• Homeless Services Discussion
• Community emergency needs follow-up
• Prioritization of Possibilities

City Council

The Ashland City Council will hold its regular business meeting on August 6, 2024. Items include a public hearing on a city urban growth boundary map correction for 375‑475 E. Nevada St., new business such as the Signal Box Public Art Project, a wildfire hazard map and rules, and the municipal judge resignation and appointment process. The council will also consider two resolutions that would place charter amendment proposals on the November 5, 2024 ballot. A consent agenda will address budget and audit committee appointments and a letter of support for an RVTD grant.

• Public hearing – City UGB Map Correction Request for 375‑475 E. Nevada St.
• Signal Box Public Art Project
• Wildfire Hazard Map & Rules
• Municipal Judge resignation and appointment process
• Resolution 2024-23 and Resolution 2024-24 – proposed charter amendments for the Nov 5 election

The Ashland City Council approved a correction to the Urban Growth Boundary at 375-475 E. Nevada St. to align with county maps, directing staff to prepare an ordinance. It also approved two charter amendments for the November 5, 2024 ballot: one to make the municipal judge an appointed position and another to change council elections to open seats. Additionally, the council approved appointments to budget and audit committees, a letter supporting an RVTD grant, three signal box art designs, a letter on wildfire rules, and a timeline for recruiting a new municipal judge.

• Approved UGB map correction at 375-475 E. Nevada St. (5-0)
• Approved Resolution 2024-23: charter amendment to make municipal judge appointed (5-0)
• Approved Resolution 2024-24: charter amendment for open-seat council elections (5-0)
• Approved budget and audit committee appointments (5-0)
• Approved letter of support for RVTD grant (5-0)
• Approved three ODOT signal box art designs (5-0)
• Approved letter supporting local retention of R327 wildfire building code (5-0)
• Adopted timeline for municipal judge recruitment (5-0)

City Council

The Ashland City Council study session on August 5, 2024 will include a 15‑minute public forum for general comments. Council members will listen to a presentation of the Homeless Services Masterplan Report. No formal decisions or votes are scheduled for this meeting.

• Public forum – 15 minutes for general public input
• Homeless Services Masterplan Report presentation
• Adjournment

The City Council held a study session to review the Homeless Services Masterplan Subcommittee's report, which recommends seven policy objectives from triage to long-term change. No formal decisions were made; the Council discussed next steps, including staff review of the 2200 Ashland Street master plan and potential grant funding. The report is expected to return to a future study session for prioritization.

• Reviewed Homeless Services Masterplan Report (no vote)
• Discussed renaming report to Homelessness Services Assessment Report (no action)
• Agreed to schedule in-depth discussion at a future study session (no vote)

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will vote on new co-chairs and consider changing meeting times to accommodate a member's schedule. The committee will also discuss a proposal to restructure the group and receive an update on bias incident reporting.

• Vote on new co-chairs: Allison Mendel and Tara Houston
• Proposal to change meeting time to 4:30pm on Thursdays
• Discussion on changing SERJAC structure
• Update on bias incident reporting Hotline
• No meeting scheduled for September

The committee approved minutes from June 6, 2024, and unanimously elected Allison Mendel and Tara Houston as co-chairs, replacing Emily Simon. The regular meeting time was changed to 4:30 PM on the first Thursday of each month. The committee discussed the bias incident reporting hotline and a proposal to restructure SERJAC, but no formal decisions were made on those items.

• Approved minutes of 6/6/2024 (unanimous)
• Elected Allison Mendel and Tara Houston as co-chairs (unanimous)
• Changed regular meeting time to 4:30 PM on first Thursdays (unanimous)

General

The Ad Hoc Committee on Early Learning and Childcare will review grant applications and develop a recommendation to submit to the Ashland City Council. The meeting is scheduled for Thursday, August 1, 2024.

• Review of Early Childcare Grant Applications
• Development of grant recommendation to Ashland City Council
• Overview of grant recommendation process

The Ad Hoc Committee on Early Learning and Childcare reviewed two grant applications and reached consensus to fully fund both, totaling $140K, if the City administration allows use of the buffer amount. If limited to the advertised $135K, they recommend allocating $50K to Children's World Montessori and $90K to YMCA Ashland (split between behavioral support and sliding scale). The recommendation will be sent to the City Council for a decision before the school year starts.

• Consensus to fully fund both grant applications (total $140K) if buffer is available
• Fallback allocation: $50K to Children's World Montessori, $40K to YMCA behavioral support, $45K to YMCA sliding scale (if limited to $135K)
• Recommendation to be provided to Ashland City Council for adoption before September

Climate and Environmental Policy Advisory Committee (CEPAC)

The Climate and Environmental Policy Advisory Committee will hold a work session on July 24, 2024 at 51 Winburn Way, Siskiyou Room in Ashland. The agenda lists a discussion of small engines as the sole topic for this meeting. The prior July 14 meeting was cancelled, and future meetings are marked TBD or cancelled.

• Small Engines discussion – July 24, 2024

Transportation Advisory Committee

The Transportation Advisory Committee will receive a consultant presentation on the B Street Corridor Safety Analysis. The body will also discuss crash and near-miss data and determine next steps for a bike parking inventory and improvement plan.

• B Street Corridor Safety Analysis presentation and feedback
• Review of crash and near-miss data
• Discussion of bike parking inventory and improvement plan
• Ashland Transportation System Plan Update
• Downtown Beautification-Crosswalk Installation

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will hear a presentation on the Homeless Services Masterplan, review and discuss recommendations, and receive a progress update on the Housing Production Strategy timeline. The meeting also includes continued discussion on education and community engagement planning.

• Homeless Services Masterplan Report Presentation with Jan Calvin, Echo Fields
• Homeless Services Masterplan Report Review and Recommendation
• Education and Community Engagement Planning Discussion Continued
• Housing Production Strategy Project Timeline Check-in

The committee heard a presentation on the Homeless Services Masterplan Report from Echo Fields and discussed a recommendation. No formal decision was made on the report. The committee also continued planning for education and community engagement and checked the timeline for the Housing Production Strategy project.

• Approved June 27, 2024, minutes
• Heard Homeless Services Masterplan Report presentation
• Discussed Homeless Services Masterplan Report recommendation (no vote)
• Continued education and community engagement planning discussion
• Reviewed Housing Production Strategy project timeline

Parks & Recreation Commission

The Parks & Recreation Commission will meet to review standing reports from the Recreation Manager and Deputy Director. The commission is scheduled to discuss bylaw compliance under new business.

• Discussion of bylaw compliance

General

The body is reviewing notes from July 3 and discussing information from the Homeless Services Masterplan. The meeting includes planning for future discussions on code requirements and a public engagement opportunity on September 4.

• Review of July 3, 2024 minutes
• Information from Homeless Services Masterplan
• Planning for August 7 discussion on homeless services and code requirements
• Planning for August 25 online survey launch
• Planning for September 4 public engagement opportunity at property

City Council

The City Council will hold a public hearing on updating the Buildable Lands Inventory and a second reading for a right of way vacation on Fern Street. The body will also consider a liquor license for the Science Works Museum and a budget supplemental for Parks and Fire Department revenue.

• Resolution 2024-20: Updating the Buildable Lands Inventory
• ORD 3240: Right of Way Vacation for a portion of Fern Street
• Liquor License approval for Science Works Museum
• Budget Supplemental for Parks and Fire Department revenue recognition
• City Manager and City Attorney search update

City Council

The City Council will conduct a public hearing regarding the Buildable Lands Inventory and a right of way vacation for Fern Street. The body will also consider a liquor license for the Science Works Museum and a budget supplemental for the Parks and Fire Department.

• Resolution 2024-20 Updating the Buildable Lands Inventory
• ORD 3240: Right of Way Vacation for a portion of Fern Street
• Liquor License for Science Works Museum
• Budget Supplemental for Parks and Fire Department revenue recognition
• City Manager and City Attorney search update

The Council adopted an updated Buildable Lands Inventory as a technical document for the Comprehensive Plan and approved a supplemental budget for Parks and Fire. The Council also directed staff to budget for a deep-dive investigation into the city's history regarding social equity and racial justice.

• Approved Resolution 2024-20 updating the Buildable Lands Inventory (6-0)
• Approved Ordinance 3240 to vacate a portion of Fern Street right of way (6-0)
• Adopted Resolution 2024-21 for 2023-25 Biennial Supplemental Budget (6-0)
• Approved liquor license for Science Works Museum (6-0)
• Directed staff to budget for a social equity and racial justice historical investigation (6-0)
• Approved City Manager job description with added DEI and emergency management requirements (6-0)
• Approved June 17 and June 18, 2024 meeting minutes (6-0)

City Council

The City Council is holding a study session to discuss communication regarding Climate Friendly Area updates. The meeting includes a public forum for comments on City business.

• Climate Friendly Area(s) Update Communication

City Council

The Ashland City Council will hold a hybrid study session on July 15, 2024, at Council Chambers (1175 E Main Street) with a live stream option. The meeting includes a 15-minute public forum for residents to comment on unlisted city business and a brief update on the Climate Friendly Area(s) initiative.

• Public forum for general city business comments (15 minutes)
• Climate Friendly Area(s) Update Communication

The City Council held a study session to review the zoning amendment process for Climate Friendly Areas (CFAs). No formal votes were taken, but Council expressed interest in increasing height allowances and eliminating density maximums in E-1/C-1 zones.

• Discussed potential CFAs: Crowman Mill Site, Transit Triangle, Railroad Property, and Existing Downtown
• Expressed support for requesting a deadline extension beyond December 31, 2024, for CFA adoption
• Discussed applying population thresholds for cities over 25,000 to allow for higher density and height
• Discussed applying increased height and removed density maximums universally to E-1/C-1 zones
• Discussed adjusting Transit Triangle CFA boundaries to exclude certain multifamily residential zones

Climate and Environmental Policy Advisory Committee (CEPAC)

The July 11, 2024, meeting agenda for the Climate and Environmental Policy Advisory Committee (CEPAC) consists of procedural headings. No specific topics or projects are listed for discussion or decision.

• No specific agenda items or projects are listed.

The Climate and Environmental Policy Advisory Committee met on June 13, 2024, approving prior minutes and a motion for a Recology waste-stream analysis. Updates covered a proposed natural gas ban ordinance for new residential construction, now under legal review with an August 5 study session scheduled, and the ongoing RESP loan program with feedback on interest rates and targeted rebates. Work sessions on June 12 and 26 discussed electrification of existing buildings, transit planning including bus rapid transit, and a draft CEAP implementation strategy.

• Approved minutes of the previous meeting (unanimous)
• Approved motion for Eric Ahnmark to research and create a proposal for a Recology waste-stream analysis (unanimous)
• Agreed to recommend bus rapid transit with complementary autonomous vehicles in draft CEAP Implementation Plan (subgroup members present)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet on July 10, 2024. The agenda includes the appointment of a new Parks and Recreation Director and an update on the City of Ashland's new website.

• Appointment of Parks and Recreation Director
• City of Ashland New Website Update
• David’s Chair Route in Lithia Park
• Executive session to negotiate real property transactions

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to discuss the appointment of a new Parks and Recreation Director. The agenda also includes an update on the City of Ashland website and David's Chair route in Lithia Park. An executive session is scheduled to negotiate real property transactions.

• Appointment of Parks and Recreation Director
• City of Ashland New Website Update
• David's Chair Route in Lithia Park
• Executive session for real property negotiations

The Commission voted to appoint Rocky Houston as the Director of Parks and Recreation and ratified his employment agreement. The board also received updates on the city's new website and a proposed mobility chair program for Lithia Park.

• Approved appointment of Rocky Houston as Director of Parks and Recreation (All yes)
• Ratified employment agreement for Rocky Houston (All yes)
• Approved minutes from April 10 Business Meeting (All yes)

Planning Commission

The Commission will consider an appeal regarding wireless antenna installation at 1250 Ashland Street. They will also review a request to annex 6.51 acres at 2228 East Main Street for a new public park. This proposed park would include a bike park, dog park, and community garden.

• Appeal of wireless antenna installation denial at 1250 Ashland Street
• Conditional Use Permit request for building height increase at SOU Science Building
• Annexation of 6.51 acres at 2228 East Main Street into the City
• Proposed development of a new public park with bike and dog park facilities

The Commission reversed a staff denial to approve a wireless communication facility on the SOU Science Building. It also recommended that City Council approve the annexation and development of a new public park at 2228 East Main Street.

• Approved wireless communication facility at 1250 Ashland Street (4-0)
• Approved draft findings for PA-APPEAL-2024-00019 (4-0)
• Recommended approval for annexation and park development at 2228 East Main Street (5-0)
• Approved May 14 and May 28 meeting minutes (5-0)

General

The meeting includes discussions regarding bylaw compliance and membership recruitment for an open ASAC seat. Staff from Jackson County Library Services will present on At Home Services. The committee will also receive various standing reports.

• Recruitment for an open ASAC seat
• Review of bylaw compliance
• Jackson County Library Services At Home Services presentation
• Livable Ashland Alliance update

The committee approved the minutes from May 13, 2024. The meeting included a presentation on Jackson County Library Services' At Home Services and reports on senior programming and city liaison updates.

• Approved May 13, 2024 minutes (Voice vote - all AYES)

Historic Preservation Advisory Commission

The commission recommended approval for a site design review to add three dwellings to an existing property. A request for exterior changes to a historic building at 27 N Main St was deferred pending material samples.

• Recommended approval of site design for three new dwellings at 292 Gresham Street (All Ayes)
• Deferred decision on exterior changes at 27 N Main St pending material and color samples
• Approved June 5, 2024 meeting minutes (All Ayes)

General

The Ashland General meeting will review minutes from June 19, 2024. The body will discuss follow-up items regarding property goals and preliminary services lists. Members will also address next steps involving information from the Homeless Services Masterplan.

• Review of June 19, 2024 minutes
• Discussion on property goals and research ideas
• Next steps for homelessness services masterplan information

General

The meeting includes a discussion and feedback session on the Homeless Services Masterplan draft report. The agenda also covers the report closeout, including timelines and next steps.

• Homeless Services Masterplan Draft Report discussion
• Report closeout timeline and next steps
• Council liaison updates

Housing & Human Services Advisory Committee

The committee will receive a presentation on wildfire risk reduction and an update regarding CDBG allocation adjustments. The agenda also includes discussions on the Homeless Services Master Plan Subcommittee closeout process and community engagement planning.

• Wildfire Community Risk Reduction Protection Plan presentation
• CDBG Allocation Adjustment Update
• Homeless Services Master Plan Subcommittee closeout process and schedule
• Education and community engagement planning

The Housing and Human Services Advisory Committee approved its April 25, 2024 minutes by voice vote (all ayes) and heard presentations rather than deciding new policy. Amy Gunter described a proposed 21-lot subdivision off Clay St. with 25% affordable units, and said she would file a pre-application conference with the Planning department between mid and end of June 2024. The committee also received presentations on a rural development home loan program, long-range planning, middle housing/ADUs, and a homeless services masterplan subcommittee update, and set its next meeting for July 18. No substantive motions beyond the minutes approval were recorded.

• Approved April 25, 2024 minutes (voice vote, all ayes)
• No action taken on Rogue Planning annexation/affordable housing overview — presentation only
• No action taken on Rural Development Home Loan Program presentation
• No action taken on Long Range Planning update
• No action taken on Middle Housing/ADU presentation
• Homeless Services Masterplan Subcommittee next meeting set for July 18
• Agenda building: consolidated plan update, rent burden event, and CDBG item slated for June meeting

General

The meeting includes a discussion and feedback session regarding the Homeless Services Masterplan draft report. The agenda also covers the timeline, next steps, and a minority report for the report closeout.

• Discussion of Homeless Services Masterplan draft report
• Review of report closeout timeline, next steps, and minority report
• Approval of minutes from June 11, 2024 meeting

Planning Commission

The Ashland Planning Commission is holding a study session to discuss the SOU Masterplan background and updates. The commission will also receive a presentation from the SOU Business Venture Tournament Team.

• SOU Masterplan Background & Update Discussion
• SOU Business Venture Tournament Team Presentation

The Ashland Planning Commission held a study session on June 25, 2024, with no votes or formal decisions recorded. Staff said a formal SOU Masterplan update will return to the Commission as a legislative action in Fall 2024, with a 'light update' anticipated Fall/Winter 2024. SOU representatives said no new building projects are proposed, citing enrollment of about 3,500 students versus an earlier projection of nearly 6,000. Two SOU MBA students presented business ideas for the vacant Ashland Street Cinema building; no action was taken.

• No substantive decisions or votes were recorded; the meeting was a study session only
• Staff announced the SOU Masterplan update will return as a legislative action in Fall 2024
• Staff announced an annexation and park proposal at 2228 East Main Street and a Verizon Wireless tower appeal will be reviewed at the July 9, 2024 Regular Meeting

Transportation Advisory Committee

The committee will review a development proposal for the 300 Clay Street annexation. Members will also discuss next steps for a bike parking inventory and improvement plan. Staff will provide updates on jurisdictional transfers and B Street corridor safety analysis.

• Review of 300 Clay Street annexation development proposal
• Discussion of bike parking inventory and improvement plan
• Update on jurisdictional transfer and HB2793 requirements
• B Street Corridor Safety Analysis audit update
• ODOT ADA program ramp safety solution update

General

The 2200 Ashland Street Ad Hoc Committee is meeting to discuss the property's potential community-focused uses. The group will also review committee operations, the code of ethics, and the project timeline.

• Possible community-focused uses of 2200 Ashland Street
• Status of severe weather and smoke shelter operations
• Review of Ashland Municipal Code Section 3.08.020 Code of Ethics
• Discussion of neighborhood concerns
• Establishment of committee timeline leading to November 19 recommendation to City Council

City Council

The Ashland City Council will hold public hearings on ordinances regarding the Department of Innovations and Technology and building code amendments. The agenda also includes a performance review for the City Manager and liquor license approvals.

• Ordinance to create the Department of Innovations and Technology (Do!T)
• Right of Way Vacation for a portion of Meadows Drive
• Amendments to Building and Construction codes
• Liquor License approval for O'Berons
• Contract awards for chemicals acquisition

The City Council approved a successful performance review and contract compensation adjustment for Interim City Manager Sabrina Cotta. The Council also passed several ordinances regarding city departments, building codes, and a right-of-way vacation.

• Approved compensation adjustment for Interim City Manager Sabrina Cotta (4-1)
• Approved Ordinance 3237 to add the Department of Innovations and Technology (5-0)
• Approved Ordinance 3241 for right-of-way vacation of part of Meadows Drive (5-0)
• Approved Ordinance 3238 amending Building and Construction codes (4-1)
• Approved Ordinance 3239 amending Building Board of Appeals membership (4-1)
• Approved liquor license for O' Berons (5-0)
• Approved contract awards for chemicals acquisition (5-0)
• Approved June 3 and June 4 meeting minutes (5-0)

City Council

The City Council will hold public hearings on ordinances regarding building codes and a right-of-way vacation for Meadows Drive. The agenda also includes the creation of a new technology department and a performance review for the City Manager.

• Ordinance 3237: Creating the Department of Innovations and Technology (DoIT)
• Ordinance 3241: Right of Way Vacation of a portion of Meadows Drive
• Ordinances 3238 and 3239: Building and construction code amendments
• Liquor License Approval for O'Berons
• Contract Awards for Chemicals Acquisition

The Ashland City Council approved a compensation adjustment for Interim City Manager Sabrina Cotta following a positive performance review. The council also passed ordinances creating a Department of Innovation and Technology, vacating a portion of Meadows Drive, and updating building construction codes and appeals board membership. A liquor license for O'Berons and chemical acquisition contracts were approved via consent agenda.

• Approved compensation adjustment for City Manager Sabrina Cotta (4-1)
• Approved Ordinance 3237 adding Department of Innovation and Technology (5-0)
• Approved Ordinance 3241 vacating portion of Meadows Drive (5-0)
• Approved Ordinance 3238 amending building construction codes (4-1)
• Approved Ordinance 3239 amending Building Board of Appeals membership (4-1)
• Approved liquor license for O'Berons and chemical contracts via consent agenda (5-0)
• Tabled SERJAC Report and Recommendation to July meeting

City Council

The City Council will hold a study session to review the Ashland Police Department annual report and an update on the camping ordinance. The council will also receive an update from the Utility Billing Department.

• APD Annual Report
• Camping Ordinance Update
• Utility Billing Department Update

The City Council held a study session to review the Police Department's annual report and receive an update on utility billing operations. No formal votes or legislative actions were taken during the session.

• Requested police report in six months regarding a potential new Enhanced Law Enforcement Area (ELEA) near the police sub-station
• Discussed continuing current plan for addressing $1.4 million in delinquent utility accounts across 777 accounts

City Council

The Ashland City Council will hold a study session to review the APD Annual Report. The meeting also includes an update to the camping ordinance and a report from the Utility Billing Department.

• APD Annual Report
• Camping Ordinance Update
• Utility Billing Department Update

The City Council held a study session to review the Ashland Police Department's annual report and a utility billing update. No formal votes were taken during the session. Council members discussed police enforcement trends, camping ordinance implementation, and strategies for managing delinquent utility accounts.

• Received Ashland Police Department annual report
• Reviewed utility billing staffing and software upgrade plans
• Discussed potential amendments to Ashland Municipal Code 14.02

Climate and Environmental Policy Advisory Committee (CEPAC)

The committee will discuss electric vehicle charging in neighborhoods as new business. The agenda also includes updates on ordinances, home energy scores, and small engine discussions.

• Ordinance update
• Home Energy Score study session
• Small Engine discussion
• RESP Loan feedback and priorities
• Electric EV charging in neighborhoods

The committee elected a new Chair and Vice-Chair. Members approved a motion for Bryan Sohl to pursue an agenda to present January findings regarding the gas-ban ordinance to the City Council.

• Approved previous meeting minutes (unanimous)
• Approved motion for Bryan Sohl to pursue agenda to present January findings on ordinance (unanimous)
• Elected Bryan Sohl as Chair (unanimous)
• Elected Mark Morrison as Vice-Chair (unanimous)

Public Arts Advisory Committee

The Public Arts Advisory Committee is reviewing progress on the Crosswalk Project and the Playwright Walk Implementation Plan. The meeting includes discussions regarding public art maintenance and the creation of a policy for art in parks. Updates are also provided for several specific mural and installation projects.

• Review of Crosswalk Project work or updates
• Presentation of Playwright Walk Phase II Plan
• Discussion on ODOT Controller Box selections
• Development of a Policy for Art in Parks
• Updates on the John Pugh Mural and Micah Blacklight art projects

Parks & Recreation Commission

The commission will vote on herbicide use on city-contracted lands and the public art review process. They will also conduct a final review of the Lithia Park Master Plan.

• Final review and approval of Lithia Park Master Plan and Addenda
• Action on herbicide use on City-contracted lands
• Action on Public Art in Ashland Parks Review Process
• FY 24 Third Quarter Financial Update
• Approval of RDAC new member and PAAC crosswalk selection committee members

Parks & Recreation Commission

The Parks & Recreation Commission will vote on the Lithia Park Master Plan and its addenda. The meeting includes discussions regarding herbicide use on city-contracted lands and a review process for public art in parks. Staff will also present the fiscal year 2024 third quarter financial update.

• Final review and approval of Lithia Park Master Plan and addenda
• Herbicide use on city-contracted lands
• Public art in Ashland parks review process
• FY 24 third quarter financial update
• Approval of new Recreation Division Advisory Committee members

The Ashland Parks & Recreation Commission approved a modification to its Integrated Pest Management policy to limit herbicide use to Parks-managed lands only. They also established a new review process for public art in city parks involving multiple advisory committees. The final approval of the Lithia Park Master Plan was tabled until the next meeting due to concerns about necessary changes. Additionally, the Commission acknowledged the hiring of Rocky Houston as the new Director, who will start in mid-July.

• Approved modification to IPM Policy limiting herbicide use to Parks-managed lands (4-0)
• Approved new Public Art in Ashland Parks Review Process (4-0)
• Tabled Lithia Park Master Plan final review until next meeting (3-1)
• Acknowledged hiring of new Director Rocky Houston starting mid-July
• Approved March 13, 2024 minutes as corrected (4-0)

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee is reviewing a draft report covering services inventory, data, and regional coordination. The committee will also discuss the process for delivering the final report.

• Review of draft report components including services inventory, data, and community perspectives
• Discussion on the process for delivering the final report
• Update on City Council actions regarding the 2200 Ashland St. ad hoc committee
• Approval of minutes from May 14 and May 22, 2024

Social Equity and Racial Justice Advisory Committee

The Social Equity and Racial Justice Advisory Committee will address the Anya Wave Model Image as unfinished business. The committee also plans to discuss Juneteenth during new business.

• Anya Wave Model Image discussion
• Juneteenth discussion

The committee approved the May 9, 2024, meeting minutes. Members discussed a recommendation from trainer Anyania Muse to pause current activities to develop a strategic plan and shift toward relational engagement with the BIPOC community.

• Approved May 9, 2024, meeting minutes (unanimous)

Parks & Recreation Commission

The Parks & Recreation Commission is conducting a study session regarding park management and programs. Discussions include herbicide use on city-contracted lands and the public arts review process in Ashland parks. The commission will also review the David’s Chair Program and the Lithia Park Master Plan addendum.

• Herbicide use on city-contracted lands
• Public arts in Ashland parks review process
• David’s Chair Program in Lithia Park
• Review of Lithia Park Master Plan and proposed addendum

Parks & Recreation Commission

The Ashland Parks & Recreation Commission scheduled a study session to review several park management topics. Commissioners will discuss herbicide application on city lands, public art placement in parks, and the David’s Chair program at Lithia Park. The agenda also lists a review of the Lithia Park Master Plan and proposed addenda. These items cover maintenance practices and facility updates that affect how residents use local parks.

• Review of herbicide use on city-contracted lands
• Public arts review process for Ashland parks
• David’s Chair program in Lithia Park
• Review of the Lithia Park Master Plan and proposed addenda
• Lookahead planning review

The Ashland Parks & Recreation Commission held a study session on June 5, 2024, with no formal decisions made. Staff proposed modifying the Integrated Pest Management policy to allow limited herbicide use on city-contracted lands outside park lands, citing worker safety; commissioners discussed the proposal and expect to decide at the June business meeting. The commission also reviewed a proposed public art approval process, a potential David's Chair accessibility program in Lithia Park, and addenda to the Lithia Park Master Plan, all of which were discussed but not voted on.

Historic Preservation Advisory Commission

The Ashland Historic Preservation Advisory Commission will meet on June 5, 2024. The agenda includes an election of officers and a wrap-up of Historic Preservation Month.

• Election of Officers
• Historic Preservation Month wrap-up
• Review Board discussion

General

The meeting includes a review of the Ad Hoc Charter scope. Members will discuss building realities related to zoning and building codes. There is also a brainstorming session regarding site uses for homeless services and community benefits.

• Review of Ad Hoc Charter scope
• Discussion on zoning and building code realities
• Brainstorming on site uses for homeless services and community benefits

General

The Ad Hoc Committee on Early Learning and Affordable Childcare will debrief on the outcomes of a May 7, 2024, Council presentation. The committee will also discuss direction regarding next steps for a grant program.

• Debrief of May 7, 2024, Council Presentation outcomes
• Direction regarding grant program next steps

The committee discussed updating its work plan to align with the 2024-25 fiscal year and revising grant application types. Members identified potential partners for upcoming Child Care Infrastructure Program grants expected in late June or early July 2024.

• Updated funding amount to reflect $135K residual available
• Proposed new grant application types including sliding scale, infrastructure, staffing, special needs, and toddler programming
• Adopted application review process mirroring the Housing and Human Services Committee

City Council

The Ashland City Council will review ordinances regarding street vacations and the creation of a Department of Innovations and Technology. The agenda also includes budget declarations for fiscal year 2025 and construction contracts for the Community Center and Pioneer Hall.

• Ordinance to create the Department of Innovations and Technology
• Right of Way Vacations for portions of Fern Street and Meadows Drive
• Construction contract for Community Center and Pioneer Hall
• Budget declarations for property tax, state revenues, and Ashland services for FY 2025
• Allocation of Transient Lodging Tax proceeds to Travel Ashland

The Ashland City Council approved a $1,722,490 construction contract with Outlier Construction LLC to rehabilitate the Community Center and Pioneer Hall. The council also passed annual budget resolutions for property taxes and state revenues, though Councilor DuQuenne initially voted against them before changing her vote to yes. Additionally, the council approved first readings of ordinances to create a Department of Innovation and Technology and to vacate portions of Fern Street and Meadows Drive.

• Approved $1,722,490 contract for Community Center/Pioneer Hall rehab (4-1)
• Approved liquor license for Rogue Valley Roasting Company (4-1, DuQuenne abstained)
• Approved FY2025 tax levy at $4.2865/$1,000 assessed value (4-1)
• Certified City services and state revenue election (4-1, later changed to 5-0)
• First reading passed for Ordinance 3237 creating Dept. of Innovation and Technology (5-0)
• First reading passed for Ordinance 3240 vacating portion of Fern Street (5-0)
• First reading passed for Ordinance 3241 vacating portion of Meadows Drive (5-0)
• Approved $517,000 allocation of Transient Lodging Tax to Travel Ashland (5-0)

City Council

The council will consider ordinances regarding the creation of a Department of Innovations and Technology and street vacations for Fern Street and Meadows Drive. The meeting also includes reviews of budget declarations for property taxes and state revenues for fiscal year 2025.

• Ordinance to add the Department of Innovations and Technology (DoIT)
• Right of Way Vacation of portions of Fern Street and Meadows Drive
• Budget declarations for property tax, state revenues, and Ashland services for FY 2025
• Community Center and Pioneer Hall construction contract
• Allocation of Transient Lodging Tax proceeds to Travel Ashland

The Council awarded a construction contract for the rehabilitation of the Community Center and Pioneer Hall and approved several budget resolutions for FY 2025. It also authorized the first reading of ordinances to create a Department of Innovation and Technology and vacate portions of Fern Street and Meadows Drive.

• Approved $1,722,490 contract with Outlier Construction LLC for Community Center and Pioneer Hall (4-1)
• Approved Resolution 2024-15 levying property taxes for FY 2025 (4-1)
• Approved Resolution 2024-17 certifying City services (5-0 after reconsideration)
• Approved Resolution 2024-18 to receive state revenues (5-0 after reconsideration)
• Approved first reading of ORD 3237 to add Department of Innovations and Technology (5-0)
• Approved first reading of ORD 3240 to vacate portion of Fern Street (5-0)
• Approved first reading of ORD 3241 to vacate portion of Meadows Drive (5-0)
• Approved $517,000 allocation of Transient Lodging Tax to Travel Ashland (5-0)

City Council

The City Council will hold a study session to review updates to the Buildable Lands Inventory. The body will also discuss land banking.

• Buildable Lands Inventory Update
• Land Banking

The City Council reviewed a 2024 Buildable Lands Inventory showing sufficient land for projected housing demand through 2041. Council also discussed a land banking strategy to acquire and maintain land for future affordable housing and childcare facilities.

• Reviewed 2024 Buildable Lands Inventory (formal adoption set for July 16, 2024)
• Directed staff to develop a work plan for land-bank policy and city-owned land use
• Directed staff to explore partnerships with community land trusts
• Directed staff to identify parcels for potential acquisition for land banking

City Council

The Ashland City Council will hold a study session to review the Buildable Lands Inventory Update. The council will also discuss land banking.

• Buildable Lands Inventory Update
• Land Banking

The City Council reviewed the 2024 Buildable Lands Inventory (BLI), which indicates the city has sufficient land to meet projected housing demand through 2044. No formal adoption occurred, as state notification timelines require final action on July 16, 2024. The Council also discussed land banking strategies to support affordable housing development, including potential partnerships with community land trusts.

• Reviewed 2024 Buildable Lands Inventory (BLI) presentation
• Discussed land banking strategies for future housing production

Planning Commission

The Planning Commission will hold a study session to discuss the Transportation Element of the Comprehensive Plan and the Transportation System Plan (TSP). The body will also discuss the Energy, Air & Water Conservation Element of the Comprehensive Plan and the Climate Energy Action Plan.

• Discussion of the Transportation Element of the Comprehensive Plan and the Transportation System Plan (TSP)
• Discussion of the Energy, Air & Water Conservation Element of the Comprehensive Plan and the Climate Energy Action Plan

The Ashland Planning Commission held a study session to review presentations on the Transportation System Plan and the Climate and Energy Action Plan. No formal votes or approvals were taken during this meeting. Staff and advisory committee chairs presented updates on project funding, street design standards, and climate resilience strategies.

• No formal decisions or votes recorded
• Reviewed Transportation System Plan updates and funding methods
• Reviewed Climate and Energy Action Plan goals and strategies
• Commissioner MacCracken Jain suggested Public Arts Advisory Committee briefing

Transportation Advisory Committee

The committee is establishing a working group to create a framework for the Vision Zero Action Plan. Members are also reviewing progress on a city-wide bike parking inventory and discussing upcoming Statewide Transportation Plan updates.

• Establishment of the Vision Zero Action Plan MAC
• Review of 90% complete bike parking inventory
• Discussion of $400,000-$500,000 TSP project cost
• ODOT micro-grants up to $15,000 for bike parking
• Safe Routes to School application phase 2 progress

Housing & Human Services Advisory Committee

The Housing & Human Services Advisory Committee will receive presentations on housing programs and planning. The meeting includes updates on the Homeless Services Masterplan and long-range planning.

• Rogue Planning Annexation and Affordable Housing overview
• Rural Development Home Loan Program presentation by Jacob Ghena
• Long Range Planning update from Brandon Goldman
• Middle Housing Development presentation by Derek Sherrell
• Homeless Services Masterplan Subcommittee update

City Council

The City Council will review a third quarter financial update and discuss options for a natural gas ordinance. The body is also considering miscellaneous fees and shelter goals.

• Liquor license approval for Le Petit Café & Creperie
• Liquor license approval for O’Ryans Irish Pub at 137 E Main St.
• Liquor license approval for Bestow at 1606 Ashland St.
• Oregon Department of Energy Grant Application approval
• Discussion on Climate: Natural Gas Ordinance options

The City Council directed staff to draft an ordinance for new residential construction that sets NOx emission standards for furnaces and hot water heaters, modeled after California Air Resource Board standards. Additionally, staff will prepare a proposal for a carbon charge and explore potential adjustments to franchise agreements to regulate natural gas usage by early 2025. The Council also approved a resolution updating miscellaneous city fees and passed the first readings of two ordinances updating local building codes.

• Approved first reading of Ordinance 3238 regarding building code updates (4-1)
• Approved first reading of Ordinance 3239 regarding building board membership (4-1)
• Approved Resolution 2024-14 adopting miscellaneous fees and charges (4-1)
• Directed staff to draft new residential electrification ordinance (5-0)
• Directed staff to propose franchise agreement adjustments by Q1 2025 (5-0)
• Approved the Consent Agenda including liquor licenses and energy grants (5-0)
• Approved minutes for May 6 and May 7, 2024 meetings (5-0)

City Council

The City Council will hold a first reading of ordinances to update the building code. The body will also review liquor license approvals for three local businesses and discuss natural gas ordinance options.

• First Reading of Ordinances 3238 and 3239 updating Building Code
• Liquor License Approval for Le Petit Café & Creperie (10 Water St.)
• Liquor License Approval for O’Ryans Irish Pub (137 E Main St.)
• Liquor License Approval for Bestow (1606 Ashland St.)
• Oregon Department of Energy Grant Application Approval

The Council approved first readings of two building code ordinances and a resolution updating miscellaneous fees. They also directed staff to prepare a proposal for a natural gas ban in new residential construction and a carbon charge, following a presentation by the Climate and Environment Policy Advisory Committee. A financial update showed overall revenue up 3% and fund balances increasing.

• Approved Consent Agenda including three liquor licenses and a grant application (5-0)
• Approved First Reading of Ordinance 3238 updating building codes (4-1)
• Approved First Reading of Ordinance 3239 amending Building Board of Appeals (4-1)
• Approved Resolution 2024-14 adopting new miscellaneous fees (4-1)
• Directed staff to bring proposal for NOx emission standards and carbon charge for new residential construction (5-0)
• Moved Shelter Goals discussion to next meeting

City Council

The City Council is holding a joint study session with the Ashland Parks and Recreation Commission. The primary agenda item is a review of a new website as part of a DPMAC report.

• DPMAC Report: New Website Review

The Ashland City Council held a study session to review recommendations from the Development Process Management Advisory Committee (DPMAC) and the new city website. Staff presented data on development fees, survey results, and the new online permitting portal. No formal votes or policy changes were made; the session focused on information sharing and future planning directions.

• Reviewed DPMAC report on streamlining development processes
• Reviewed new Civic Plus website and Citizen Self Service Portal
• Discussed potential legislative actions for 2025-2027 biennium
• No formal votes or ordinance approvals recorded

City Council

The City Council will hold a study session to review a new website and receive a PDMAC report. The meeting includes a public forum for comments on city business.

• Review of new website
• PDMAC Report

The Council received a report from the Development Process Management Advisory Committee (DPMAC) on streamlining permitting and reviewed the new city website launching May 22, 2024. No legislative actions were voted upon during this study session.

• Reviewed DPMAC recommendations for permitting improvements (No vote)
• Reviewed new city website and 'See-Click-Fix' tool (No vote)
• Discussed future legislative goals for 2025-27 biennium (No vote)

Planning Commission

The Planning Commission will discuss the 2024 update to the Buildable Lands Inventory. The body will also hold elections for the positions of Chair and Vice-Chair.

• 2024 Update to the Buildable Lands Inventory (BLI)
• Election of Planning Commission Chair and Vice-Chair

The Planning Commission voted to support a resolution updating the Buildable Lands Inventory, which finds sufficient land to meet projected housing demand for the next 20 years. The commission also reelected its Chair and Vice-Chair.

• Supported 2024 Buildable Lands Inventory resolution (7-0)
• Reelected Commissioner Verner as Chair (7-0)
• Reelected Commissioner Knauer as Vice-Chair (7-0)
• Approved April 9 and April 23 meeting minutes (6-0)

City Council

The City Council will meet to discuss the Playwright Walk Initiative and the reestablishment of the Municipal Audit Commission. The body is also considering several advisory committee appointments and a liquor license approval.

• Liquor License Approval for ARCO AMPM #7023 2380 Hwy 66
• Appointments for Housing and Human Services, Public Arts, and Climate and Environmental Policy Advisory Committees
• Reestablishing Municipal Audit Commission
• Playwright Walk Initiative
• 2200 Ashland St. Ad Hoc Committee Appointments

The City Council approved the Playwright Walk project, which will install bronze plaques in public sidewalks. Council also appointed a 12-member ad hoc committee for the 2200 Ashland St. master plan and directed the reestablishment of the Municipal Audit Commission.

• Approved Playwright Walk initiative and acceptance of plaques into public art collection (6-0)
• Appointed 12 members to the 2200 Ashland St. Master Plan Ad Hoc Committee (6-0)
• Approved consent agenda including advisory committee appointments and liquor license for ARCO AMPM #7023 (6-0)
• Approved minutes from April 12, 15, and 16 meetings (6-0)
• Directed staff to reestablish Municipal Audit Commission with members limited to city residents

City Council

The Ashland City Council and Ashland Parks and Recreation Commission are holding a joint study session. The body will review preparations for the wildfire season and receive an update on the Water Treatment Plant.

• Wildfire Season Preparation Review
• Water Treatment Plant Update

The City Council held a study session to receive updates on wildfire season preparations and the development of a new water treatment plant. No formal votes were taken as the meeting was a study session.

Parks & Recreation Commission

The commission will review information regarding an ice rink facility. Action items include decisions on Winburn Way/ADA parking in Lithia Park and miscellaneous fees and charges.

• Ice Rink Facility Review (Information)
• Lithia Park: Winburn Way/ADA Parking (Action)
• Miscellaneous Fees and Charges (Action)

City Council

The City Council will discuss a labor agreement with the Ashland Police Association and budget appropriations for the Fire Department. The body is also reviewing grant awards for social services and affordable housing.

• Agreement between City of Ashland & Ashland Police Association (July 1, 2023-June 30, 2026)
• 2023-25 BN Supplement Budget & Resolution for Fire Department appropriations
• Resolution 2024-11: Annual renewal of franchise agreement with Recology Ashland
• Affordable Housing Trust Fund and Social Service Grant awards
• Liquor license approvals for AJ's Smoke and Grocery Store and The Columbia Hotel

The City Council ratified a three-year contract with the Ashland Police Association and awarded several affordable housing and social service grants. Council also approved a $180,990 contract for asbestos flooring replacement at Briscoe School.

• Approved three-year Ashland Police Association contract (6-0)
• Awarded $18,000 to Maslow Project and $125,660 provisional award to Sunstone Housing Collaborative (6-0)
• Awarded $350,000 in Affordable Housing Trust funds to ACLTOC, HHRV, OHRA, and SHC (6-0)
• Approved $134,000 in social service grants to 12 organizations (6-0)
• Approved $180,990 contract to Vitus Construction for Briscoe flooring replacement (6-0)
• Adopted Resolution 2024-10 for 2023-25 supplemental budget (6-0)
• Postponed Recology franchise agreement renewal to May meeting (6-0)
• Declined to move forward with Jackson County Animal Control Service District resolution

City Council

The City Council will hold a study session to discuss updates regarding Recology and rate increases. The session also includes a summary of the 2023-24 Severe Weather Shelter season.

• Recology Update & Rate Increase
• Severe Weather Shelter 2023-24 Season Summary

During a study session, the Council discussed the 2023-24 severe weather shelter operations and Recology rate increases. Council directed staff to investigate returning laundry and shower trailers to OHRA and to prepare a job description for a Homeless Services Coordinator alongside a request for proposals (RFP) for a shelter service provider.

• Directed staff to investigate returning laundry and shower trailer to OHRA
• Directed HR to create job requirements and salary range for a Homeless Services Coordinator
• Directed staff to move forward with an RFP for a third-party shelter service provider

City Council

The City Council conducted a planning retreat to review departmental workflows, project statuses, and priorities for the upcoming fiscal year. No formal votes or legislative decisions were recorded during the session.

Parks & Recreation Commission

The commission will receive information regarding improvements to the Ashland Japanese Garden Koi Pond. The body will also hold a discussion and receive an update on the Oak Knoll Golf Course.

• Ashland Japanese Garden Koi Pond Improvements
• Oak Knoll Golf Course update and discussion

The Ashland Parks & Recreation Commission met April 10, 2024 and approved only the minutes of its February 7, 2024 special meeting by unanimous consent. The rest of the meeting was informational: staff updates on the Japanese Garden koi pond, Oak Knoll Golf Course management and water storage, and a proposed Lithia Park ADA parking project off Winburn Way. Commissioners gave feedback and asked staff to bring the Winburn Way parking discussion back as an information item in May and a possible action item in June; no other decisions were made.

• Approved minutes of the February 7, 2024 special meeting (unanimous consent, all yes)
• Added Lithia Park ADA parking improvements to the agenda under Business item c
• No vote on Lithia Park ADA parking design; staff sought commissioner input only
• No vote on Oak Knoll Golf Course management; staff said next steps are still being worked out
• No vote on Japanese Garden koi pond work; project funded by the Ashland Parks Foundation
• Directed staff to place Winburn Way parking discussion on the Lookahead for May/June
• Announced May 8 business meeting canceled; May 1 study session becomes a special meeting

City Council

The City Council will hold second readings for ordinances establishing a Human Resources Department and updating the Fire Prevention Code and 5G telecommunications rules. The body will also review contracts for parking management and Timberline.

• Ordinance 3236 establishing Human Resources Department
• Ordinance 3233 amending Fire Prevention Code
• Ordinance 3234 and Resolution regarding Small Wireless Facilities (5G)
• Liquor license approval for Ashland Hills Hotel at 2525 Ashland Street
• Parking Management Contract

The Council adopted an ordinance and resolution establishing design and deployment standards for small wireless facilities. Other key actions included creating a Human Resources Department and increasing funding for forestland climate adaptation.

• Approved Ordinance 3234 and Resolution 2024-07 establishing 5G small cell standards (5-1)
• Adopted Ordinance 3236 creating a City Human Resources Department (6-0)
• Approved Ordinance 3233 amending the Ashland Fire Prevention Code (6-0)
• Approved $340,616.12 for the Ashland Forestland Climate Adaptation Project (6-0)
• Approved goods and services contract with LAZ Parking Services (6-0)
• Approved proposal for 2200 Ashland Street Master Plan ad hoc committee (6-0)
• Approved liquor license for Ashland Hills Hotel (6-0)
• Approved appointments to Historic Preservation and Affordable Childcare committees (6-0)

City Council

The Ashland City Council and Parks and Recreation Commission will conduct a joint study session. The meeting includes discussions on DEI assessment, SB 1537 UGB expansion, and a homeless services update.

• DEI Assessment and Strategic Plan discussion
• SB 1537 — UGB Expansion discussion
• Homeless Services Masterplan Subcommittee update

The City Council held a study session to review a DEI and Organizational Culture Assessment and receive updates on state housing legislation and the Homeless Services Masterplan. No formal votes were taken as the meeting was a study session.

• Reviewed DEI assessment findings and proposed implementation steps
• Received briefing on SB 1537 regarding UGB expansion and housing loans
• Received interim progress report from Homeless Services Masterplan Subcommittee

City Council

The City Council will hold first readings for ordinances to establish Human Resources and City Recorder departments. The body will also discuss updates to the Fire Prevention Code and telecommunications rules for 5G facilities.

• Ordinance 3236 Establishing Human Resources Department
• Ordinance 3235 Establishing City Recorder Department
• Ordinance 3233 Amend Fire Prevention Code
• Ordinance 3231 Telecommunications Updates for Small Wireless Facilities (5G)
• Contract for Timberline Helicopters

The Council approved first readings for ordinances regarding 5G wireless facility standards and the creation of a Human Resources Department. A proposed ordinance to establish a City Recorder's Office was tabled until after the May 21 election. The Council also approved a partial contract for forestry work to improve wildfire safety.

• Approved first reading of Ordinance 3234 regarding 5G wireless facility standards (5-1)
• Approved first reading of Ordinance 3235 creating a Human Resources Department (6-0)
• Tabled Ordinance 3236 creating a City Recorder's Office until after May 21 election (6-0)
• Approved first reading of Ordinance 3233 amending Fire Prevention Code (6-0)
• Approved contract with Timberline Helicopter for forestry work Option Two, not to exceed $440,000 (6-0)
• Approved March 4, March 5, 2024, and January 3, 2023 meeting minutes (6-0)
• Approved Budget Supplemental for APRC via consent agenda (6-0)

City Council

The City Council is holding a study session to review specific city projects and updates. The meeting focuses on fire safety and climate adaptation.

• Fire Code Update
• City Forestlands Climate Adaption Project

The City Council held a study session to review proposed fire code modifications and the City Forestlands Climate Adaptation Project. No formal votes or decisions were recorded during this session.

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will decide whether to apply for Oregon Parks and Recreation Department grants for two projects. The body will also receive updates on the Ashland Forestlands Climate Adaptation Project and Q2 FY24 finances.

• Grant application for rehabilitation of Hunter Park tennis courts
• Grant application for development of East Main Park Pump Track and Skills Park
• Ashland Forestlands Climate Adaptation Project final update
• Q2 FY24 Financial Update

The Commission unanimously approved resolutions to apply for Oregon Parks and Recreation Department grants for two major projects: rehabilitating the Hunter Park tennis courts and developing a pump track and skills park at East Main Park. Staff reported that Oak Knoll Golf Course contract negotiations with Golf Automation were terminated due to financial disagreements. A final update on the Ashland Forestlands Climate Adaptation Project was presented, noting that tree removal will begin in March to prioritize fire safety.

• Approved resolution to apply for OPRD grant for Hunter Park tennis court rehabilitation (All yes)
• Approved resolution to apply for OPRD grant for East Main Park pump track and skills park (All yes)
• Terminated contract negotiations with Golf Automation for Oak Knoll Golf Course
• Received final update on Ashland Forestlands Climate Adaptation Project
• Received Q2 FY24 Financial Update showing spending on target at 44.1%

Parks & Recreation Commission

The Ashland Parks & Recreation Commission is meeting to take action on several administrative and community projects. The body will decide on the director's job description and hiring process, as well as specific lease and noise policy exceptions.

• Request for Exception to APRC Lithia Park Bandshell Noise Policy of 8:00 PM
• Public Arts Advisory Committee (PAAC) Crosswalk Art Project
• PAAC Marking Ashland Places MAP II Project
• Calle Guanajuato Lease Agreement
• Approval of APRC Director Job Description and Hiring Process

The Ashland Parks & Recreation Commission approved exceptions to noise policies for two Monday evening concerts at the Butler Bandshell. They also approved concepts for public art projects in Lithia Park and a crosswalk, with conditions requiring community involvement and safety reviews. Additionally, the Commission approved the 2024 lease agreements and boundary map for Calle Guanajuato, along with the job description and hiring schedule for the new Parks Director.

• Approved noise policy exceptions for two AFC concerts at Butler Bandshell (6-9 PM, max 93 decibels) (5-0)
• Directed staff to develop community involvement plan for Lithia Park art installation before final decisions (4-1)
• Approved installation of Marking Ashland Places hub plaque at Lithia Park entrance (5-0)
• Approved concept for public art crosswalk with required APRC staff/Commissioner on selection committee (5-0)
• Approved 2024 Calle Guanajuato boundary map with corrected color coding (4-1)
• Approved use of front Lithia Park for Lithia Artisan Market with weather restrictions (5-0)
• Approved extended operating seasons for Calle Guanajuato restaurants and market (5-0)
• Approved eight lease agreements for Calle Guanajuato for 2024 season (5-0)

City Council

The Ashland City Council will discuss financial updates and vote on several ordinances and resolutions. The meeting includes a public hearing on procurement procedures and the adoption of a parks and open space map.

• Resolution 2024-05 Authorizing Water Revenue Bonds
• Ordinance 3230 Amending Procurement & Contract Procedures
• Ordinance 3232 adopting the Parks, Trails, and Open Space Map
• Lease Agreement with Becker Properties for 2345 Ashland St #103
• Contract for Alice Peil Stairway Replacement

The Council voted to end 24/7 sheltering at 2200 Ashland St. and decline state funding for its construction, though they directed staff to seek alternative uses for funds to continue community sheltering. Other actions included approving a new police satellite office lease and adopting a 'Vision Zero' traffic safety policy.

• Declined state funding and ended 24/7 sheltering at 2200 Ashland St. (5-1)
• Directed staff to work with Access on alternative fund uses for community sheltering (6-0)
• Authorized lease with Becker Properties for police office at 2345 Ashland St. (6-0)
• Approved 'Vision Zero' resolution for transportation safety (6-0)
• Awarded $182,200 contract to Adroit Construction for Alice Peil Stairway replacement (6-0)
• Approved issuance of water revenue bonds for water projects (5-1)
• Approved second reading of Ordinance 3230 amending procurement procedures (6-0)
• Approved second reading of Ordinance 3232 adopting Parks, Trails, and Open Space Map (6-0)

City Council

The City Council will hold a study session to review a grant report and discuss a specific property. This meeting is for discussion and public input.

• Travel Ashland Grant Report
• Discussion regarding 2200 Ashland St.

The Ashland City Council met in a study session on March 4, 2024, receiving a Travel Ashland grant report and discussing the future of the 2200 Ashland St. emergency shelter. No formal decisions were made; the meeting was informational, and the City Manager recommended not committing to new state funds for the shelter at this time. Public comments were heard on homelessness and shelter operations.

City Council

The City Council will hold public hearings for two ordinances regarding contract procedures and the Parks, Trails and Open Space Map. The body will also discuss the selection process for the City Manager.

• First Reading - Ordinance 3230 Amending Procurement & Contract Procedures
• First Reading — Ordinance 3232 Adopting the Parks, Trails and Open Space Map
• Updated IGA with Jackson County for Jail Bed Rentals
• Resolution 2024-04 Jackson County, Multi-Jurisdictional Natural Hazard Mitigation Plan
• Selection Process for City Manager

City Council approved the first reading of an updated Parks, Trails, and Open Space Map and amended procurement procedures. The Council also adopted the Jackson County Natural Hazard Mitigation Plan and directed staff to seek a recruitment firm for a new City Manager.

• Approved first reading of Ordinance 3230 amending Procurement & Contract Procedures (6-0)
• Approved first reading of Ordinance 3232 adopting the Parks, Trails, and Open Space Map (6-0)
• Directed staff to prioritize Central Bike Path in TSP and fast-track grants (6-0)
• Approved Resolution 2024-04 adopting the Jackson County Natural Hazard Mitigation Plan (6-0)
• Directed HR to use appropriate procurement to solicit a City Manager recruitment firm (4-2)
• Approved February 5 and February 6 meeting minutes with changes (6-0)
• Approved consent agenda including jail bed rentals IGA and arts committee appointments (6-0)

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to take action on a request for proposals for the APF Butler-Perozzi Fountain Restoration Project and a resolution to support extending the Central Bike Path. The body will also receive reports on the 2023 Volunteer in Parks program and the Ivy/Waterline Project.

• Action on RFP for APF Butler-Perozzi Fountain Restoration Project
• Action on Resolution of Support for Extending/Connecting the Central Bike Path
• 2023 Volunteer in Parks Yearly Report
• Information on Smart Rec Online Registration
• Information on Ivy/Waterline Project

The Commission approved a request to generate an RFP for the restoration of the Butler-Perozzi Fountain and passed a resolution supporting the extension of the Central Bike Path. Staff provided updates on a new online registration system and a Public Works waterline project on Liberty Street.

• Approved motion to generate RFP for Butler-Perozzi Fountain Restoration (All yes)
• Approved Resolution of Support for extending/connecting the Central Bike Path (All yes)
• Approved January 3, 2024 Study Session minutes (All yes)

City Council

The City Council will hold a business meeting to discuss updating procurement and contract procedures. The body is also reviewing several liquor license approvals and contracts for water infrastructure and facility planning.

• First Reading of Ordinance 3230 Amending Procurement & Contract Procedures
• Liquor license approvals for 2500 Ashland Street, 370 East Main Street, 23 North Main Street, and 101 Oak Street
• Contract for Ivy Morton Waterline Project
• Contract for Freshwater Trust Flow Augmentation Feasibility Study-Phase 2
• Fee waiver request for Habitat for Humanity Affordable Housing

The Ashland City Council approved a resolution putting a City Recorder charter amendment on the May 21, 2024 primary ballot, and authorized the Mayor to send a revised Gaza ceasefire letter to federal officials after extensive public comment. The Council also approved a $1,187,680 waterline contract, a $210,209 facilities planning contract, and waived $9,617.24 in fees for two Habitat for Humanity affordable housing units. A public hearing on Ordinance 3230 was postponed due to lack of a full Council.

• Approved Resolution 2024-02 to place City Recorder charter amendment on May 21, 2024 ballot (4-0)
• Authorized Mayor to sign Gaza ceasefire letter to federal officials (voice vote, no tally recorded)
• Approved $1,187,680 contract with Central Pipeline for Ivy Morton Waterline Project (3-1, DuQuenne no)
• Approved $210,209 contract with ORW Architecture for Facilities Planning and Optimization Plan (3-0)
• Waived $9,617.24 in fees for two Habitat for Humanity affordable housing units (3-0)
• Authorized Mayor to sign letter supporting ECSO 911 capital funding request (4-0, then re-vote 3-0)
• Approved consent agenda including four liquor license approvals and a CEPAC appointment (4-0)
• Postponed first reading of Ordinance 3230 on procurement and contract procedures due to lack of full Council

City Council

The City Council will receive updates regarding the Croman Mill Townmakers LLC and the Croman Mill site cleanup. The session also includes a discussion on temperature thresholds for severe weather emergency shelters.

• Croman Mill Townmatkers LLC Update
• Croman Mill Site Cleanup Update
• Severe Weather Emergency Shelter Temperature Thresholds

City Council declined to change the temperature thresholds for opening the severe weather emergency shelter after hearing from staff and public opponents. Council directed staff to explore the costs and logistics of smoke shelters and to report back in April.

• Rejected proposal to change emergency shelter temperature thresholds
• Directed staff to explore smoke shelter costs and logistics
• Scheduled shelter review for April

Parks & Recreation Commission

The Ashland Parks & Recreation Commission will meet to take action on a technical support document for the Parks, Trails, and Open Space Map and a herbicide waiver from The Freshwater Trust. The body will also elect a Chair and Vice Chair. Executive sessions are scheduled to discuss real property transactions and personnel matters.

• Technical Support Document for Parks, Trails, and Open Space Map (action)
• The Freshwater Trust Herbicide Waiver (action)
• Chair/Vice Chair Elections (action)
• Rogue World Music Rebranding and Expansion (information)
• Executive sessions for real property transactions and personnel matters

The Commission approved a new Parks, Trails, and Open Space Map and its technical support document. It also granted a three-year herbicide waiver to The Freshwater Trust for riparian restoration. New leadership was elected for the Commission.

• Elected Jim Bachman as Chair (all yes, Bachman abstained)
• Elected Landt as Vice Chair (all yes)
• Approved Parks, Trails, and Open Space Map (all yes)
• Approved Technical Support Document for the Map (all yes)
• Approved Parks, Trails, and Open Space Comparison Map (all yes)
• Granted The Freshwater Trust a 3-year herbicide waiver and expanded treatment area (all yes)
• Approved November 8 and December 6, 2023 meeting minutes (all yes)
• Approved October 19, 2023 Recreation Division Advisory Committee minutes (all yes)

City Council

The City Council will consider the selection process and contract for the City Manager. The body is also reviewing contracts for roof replacement and wildfire protection, as well as an ordinance regarding park closure hours.

• Second reading of Ordinance 3226 establishing Hours of Parks Closure
• Interim City Manager Contract and selection process
• Briscoe Roof Replacement construction contract award
• Community Wildfire Protection Plan contract approval
• Resolution 2024-001 Budget Supplemental for Parks Grant

Parks & Recreation Commission

The Parks & Recreation Commission will hold a study session to discuss several reports and project updates. The body is reviewing a final report on conversation clusters and technical documents for parks and open space mapping.

• Conversation Clusters Demonstration Project final report
• Parks, Trails, and Open Space Map technical support document
• Summary of Daniel Meyer Pool replacement project

The Commission directed staff to draft a resolution for City Council supporting connections for the Central Bike Path and Bear Creek Path. Members also discussed the Daniel Meyer Pool replacement project and reviewed a report on conversational seating clusters.

• Directed staff to draft a resolution for City Council supporting Central Bike Path connections
• Scheduled a vote on the Parks, Trails, and Open Space Map for Jan 10
• Directed staff to research options for housing the Daniel Meyer Pool at its current site
• Cancelled February Study Session and moved Business Meeting to Feb 7