Atherton public meetings in 2024
72 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular City Council Meeting
The City Council will hold a public hearing for a first reading of an ordinance to enhance electric-ready requirements for new construction and major alterations. The meeting also includes the reorganization of the City Council to select a Mayor and Vice Mayor.
- First reading of Electric Readiness Ordinance (REACH Code) to amend Section 15.19.030 of the Municipal Code
- Approval of November 2024 bills and claims totaling $2,332,189
- Adoption of updated Emergency Services Council Joint Powers Agreement
- Notice of Completion for Holbrook-Palmer Park Access and Circulation Improvements Project (#56083)
- Notice of Completion for the 2024 Slurry Seal Project (#56091)
The Atherton City Council reorganized, appointing Elizabeth Lewis as Mayor and Stacy Holland as Vice Mayor for 2025. The council also approved a consent agenda including $2,332,189 in bills and claims, adoption of an updated emergency services joint powers agreement, and acceptance of work for two public works projects. No public comments or closed session reports were made.
- Appointed Elizabeth Lewis as Mayor for 2025
- Appointed Stacy Holland as Vice Mayor for 2025
- Approved bills and claims for November 2024 in the amount of $2,332,189
- Approved minutes for November 6, November 20, and December 4, 2024
- Adopted updated Emergency Services Council Joint Powers Agreement
- Accepted work and authorized recording of notice of completion for Holbrook-Palmer Park Access and Circulation Improvements Project (Project 56083)
- Accepted work and authorized recording of notice of completion for 2024 Slurry Seal Project (Project 56091)
🗳️ How they voted (1 roll-call vote)
Planning Commission Meeting
The Planning Commission will review the 2024 Master Plan Report for Sacred Heart Schools. The body will also consider two tree protection zone exceptions for residential projects. Additionally, the commission will approve the 2025 meeting schedule.
- Review of 2024 Master Plan Report for Sacred Heart Schools at 150 Valparaiso Avenue
- Tree Protection Zone Exception for residence addition and remodel at 232 Oak Grove
- Tree Protection Zone Exception for a pool at 88 Linda Vista Avenue
- Approval of 2025 Planning Commission Meeting Schedule
Transportation, Bicycle and Pedestrian Safety Committee Meeting
The Transportation, Bicycle and Pedestrian Safety Committee will consider proposals for speed humps on Maple Avenue and parking control on Maple Avenue and Ashfield Road, including a red curb near Station Lane. It will also review a bike‑lane project on Selby Lane from El Camino Real to West Selby Lane, along with possible speed humps and additional stop signs on Selby Lane. The meeting includes a traffic unit report covering September‑November 2024.
- Maple Avenue speed humps proposal
- Parking control and red curb on Maple near Station Lane
- Selby Lane bike lane installation from El Camino Real to West Selby Lane
- Potential speed humps on Selby Lane
- Additional stop sign requests on Selby Lane
The committee approved installing speed humps on Maple Avenue and a reduced red curb at the exit driveway, despite some resident opposition. It deferred recommendations on Maple Avenue/Ashfield Road parking and Selby Lane stop sign and additional speed hump. A motion to move forward with the Selby Lane bike lanes project failed (2-2), and a subsequent motion to defer the project passed.
- Approved Maple Avenue speed humps (unanimous)
- Approved reduced red curb at Maple Avenue exit driveway (unanimous)
- Deferred Maple Avenue and Ashfield Road parking recommendations
- Deferred Selby Lane stop sign and additional speed hump recommendations
- Motion to recommend Selby Lane bike lanes failed (2-2)
- Motion to defer Selby Lane bike lanes passed
Park and Recreation Committee Meeting
The Park and Recreation Committee will hear a verbal update on the City Council playground study and discuss next steps. Staff will provide updates on the events‑management RFP and review maintenance findings from the November facilities walk‑through, including potential capital projects. The committee will also consider improvement recommendations from the subcommittee and review the November Brightview Quality Site Assessment report.
- Playground update – staff report on City Council study session and discussion of next steps
- Events management update – staff report on events‑management RFP and staffing options
- Facilities walk‑around review – discussion of issues such as new flooring, exterior painting, and water‑tower shingle replacement
- Facilities improvement recommendations – subcommittee updates and feedback
- Brightview Quality Site Assessment – review of November 2024 report
City Council Study Session
The City Council will hold a special study session to receive a presentation from the Senior Task Force. Members will also provide feedback and direction on the design and next steps for the Holbrook-Palmer Park Playground Improvements Project.
- Presentation from the Senior Task Force
- Design direction for the Holbrook-Palmer Park Playground Improvements Project
The City Council held a study session on the Senior Task Force and the Holbrook-Palmer Park playground improvements. A motion to proceed with the conventional playground design failed (2-2, with one abstention). Council then directed staff to gather feedback from individual council members on both the conventional and Magical Bridge proposals and return for review in 2025.
- Motion to move forward with conventional playground design failed (2-2, Holland abstaining)
- Directed staff to review conventional and Magical Bridge proposals via one-on-one meetings with council members and return in 2025
🗳️ How they voted — 1 divided vote
Environmental Programs Committee Regular Meeting
The Environmental Programs Committee will approve minutes from the September 19 meeting, then focus on updates to the Reach Code ordinance. Additional topics include low‑speed vehicle regulations in ZIP 94027 and planning for Earth Day activities. Staff will provide oral reports on subcommittees, sustainable landscaping tools, home electrification, water conservation, and the town’s sustainability website.
- Approve minutes from the September 19 Environmental Programs Committee meeting
- Reach Code ordinance updates and discussion
- Discussion on low‑speed vehicles in ZIP 94027
- Earth Day planning discussion
- Oral reports on subcommittees, sustainable landscaping tools, home electrification, water conservation, and sustainability website
The Environmental Programs Committee met on November 21, 2024, and discussed several topics but took no formal votes. The agenda included approving the September 19 minutes, reach code ordinance updates, low-speed vehicles in 94027, and Earth Day planning. No decisions were recorded in the minutes.
- No formal decisions or votes recorded in the minutes
Regular City Council Meeting
The Atherton City Council will approve routine financial items, adopt a second amendment to the GreenWaste franchise agreement, and accept the Treasurer's first‑quarter report. The council will also consider a staff report on adopting a Town Charter, including the possible creation of a standing subcommittee, adopt the Countywide and Town of Atherton Local Roadway Safety Plan with designated Safety Corridors, and receive an update on the Train Station History Museum.
- Approve Bills and Claims for September 2024 totaling $2,499,762
- Approve second amendment to the franchise agreement with GreenWaste Recovery, LLC for refuse and recycling services
- Consider adoption of a Town Charter and appointment of a standing subcommittee of the City Council
- Adopt the Countywide and Town of Atherton Local Roadway Safety Plan and designate Safety Corridors
- Discuss and provide direction on the Train Station History Museum
The City Council unanimously approved the Countywide and Town of Atherton Local Roadway Safety Plan, including a Vision Zero goal and designation of safety corridors. They also directed staff to return in early 2025 with a scope of work for a subcommittee to explore adopting a Town Charter. The train station history museum item was pulled from the agenda.
- Approved consent agenda including bills and claims for September 2024 ($2,499,762) (5-0)
- Approved minutes from October 16, 2024 (5-0)
- Approved second amendment to franchise agreement with GreenWaste Recovery, LLC (5-0)
- Accepted Treasurer's Report for Q1 ended September 30, 2024 (5-0)
- Adopted resolution for Countywide and Town of Atherton Local Roadway Safety Plan with Vision Zero goal and safety corridors (5-0)
- Directed staff to return in early 2025 with scope of work for a Council subcommittee on Town Charter
- Directed staff to have Transportation, Bicycle, and Pedestrian Safety Committee review speed reductions and school zone corridors
🗳️ How they voted (2 roll-call votes)
Audit and Finance Committee Meeting
The Audit and Finance Committee will consider three agenda items. It will review and approve the draft minutes from the September 17, 2024 and October 7, 2024 Special Audit & Finance Committee meetings. It will also review an in‑person presentation on Atherton Property Taxes for Fiscal Year 2024/25 presented by Paula Cone of HDL.
- Approve draft minutes of the September 17, 2024 Special Audit & Finance Committee meeting
- Approve draft minutes of the October 7, 2024 Special Audit & Finance Committee meeting
- Review Atherton Property Taxes presentation for Fiscal Year 2024/25 by Paula Cone (HDL)
City Council Study Session
The Atherton City Council will hold a study session to discuss a potential rate increase for waste collection services starting in January 2025 and explore using the Rate Stabilization Fund to offset costs. The meeting also includes a presentation on the El Camino Real Complete Streets Study and feedback on traffic improvement priorities.
- Review of Greenwaste Recovery rate adjustment for January 2025
- Discussion on using Rate Stabilization Fund or Franchise Fee to offset increase
- Presentation on El Camino Real Complete Streets Study
- Feedback on prioritization of traffic improvements
- Council receives report from City Manager George Rodericks
The City Council held a study session and provided direction to offset the January 2025 contractual refuse rate increase from Greenwaste Recovery by reducing required franchise fees. They also discussed the El Camino Real Complete Streets Study, giving feedback and requesting enhanced public outreach. A traffic studies item was continued to a future meeting with no decision made.
- Directed City Manager to offset refuse rate increase by reducing franchise fees
- Requested enhanced public outreach for El Camino Real Complete Streets Study
- Continued traffic studies discussion to a future meeting
Park and Recreation Committee Meeting
The Park and Recreation Committee will review playground design alternatives and discuss the implementation of the pickleball program at Holbrook-Palmer Park. The meeting also includes a facility walkthrough and the approval of prior committee minutes.
- Review playground alternatives, including inclusive design from Magical Bridge Foundation
- Discuss pickleball program implementation at Holbrook-Palmer Park
- Approve Committee Minutes for September 4, 2024 Meeting
- Facility walkthrough of Holbrook-Palmer Park locations
- Review Brightview Quality Site Assessments for September and October 2024
Special Refuse & Recycling Subcommittee Meeting
The Refuse & Recycling Committee will review and discuss options for contractual refuse rate adjustments starting in January 2025. The meeting also includes time for public comments and the identification of future agenda topics.
- Review and discussion of Contractual Refuse Rate Adjustments options for January 2025
- Future topic: GreenWaste’s Q3 Report
- Future topic: Introduction and Presentation of the Hefty Renew Program
The Atherton Refuse & Recycling Subcommittee approved the minutes from the September 4, 2024, meeting and discussed rate increase options, contract adjustments, and truck fleet plans with GreenWaste representatives. No formal final rate decisions were made, with the item moving to the next Council meeting for a conceptual review based on rates and potential contract amendments.
- Approved the September 4, 2024, committee minutes (Degolia/Widmer)
City Council Special Meeting
The Atherton City Council will discuss two items at the special meeting. First, staff will review the proposed highlight activity for the 2025 Earth Day event scheduled for Sunday, April 27, 2025. Second, council will consider an ordinance to amend Municipal Code Section 15.19.30 to strengthen electric‑ready requirements for new construction and major alterations and to set policy on outdoor gas appliances.
- Review of the 2025 Earth Day event (April 27, 2025) and selection of a highlight activity
- Consideration of an ordinance to amend Municipal Code Section 15.19.30 to enhance electric‑ready standards and address outdoor gas appliances
Planning Commission Meeting
The Atherton Planning Commission will consider approval of three Tree Protection Zone exceptions for residential projects and discuss a 2025 community survey. The meeting will also include the approval of previous meeting minutes and staff reports.
- Tree Protection Zone Exception (PTPZ24-00006) for carport at 251 Selby Lane
- Tree Protection Zone Exception (PTPZ24-00008) for pool at 9 Knoll Vista
- Tree Protection Zone Exception (PTPZ24-00007) for garage at 64 Winchester
- Discussion on the 2025 Atherton Community Survey
- Approval of September 25, 2024 Planning Commission Minutes
Refuse and Recycling Committee Meeting
The Refuse & Recycling Committee will first approve the minutes from its September 4, 2024 subcommittee meeting. It will then review and discuss GreenWaste Recovery’s 2025 Rate Increase Letter and formulate a recommendation for the City Council.
- Approve Subcommittee Minutes for the September 4, 2024 meeting.
- Review and discuss GreenWaste Recovery’s 2025 Rate Increase Letter and recommend to City Council.
The Refuse & Recycling Committee met and discussed GreenWaste Recovery's 2025 rate increase letter, providing a recommendation to the City Council. The minutes do not record the specific recommendation or any vote. The committee also approved the subcommittee minutes from September 4, 2024.
- Approved subcommittee minutes for September 4, 2024 meeting
- Reviewed and discussed GreenWaste Recovery's 2025 rate increase letter; recommendation to City Council made (outcome not specified)
Regular City Council Meeting
The Council will approve routine financial items, adopt a resolution updating the Conflict of Interest Code, and accept work completion notices for public‑works projects. It will also hold a public hearing to adopt an Initial Study and Mitigated Negative Declaration, amend the General Plan, and advance the 2023‑2031 Housing Element and related zoning code changes.
- Approve bills and claims for September 2024 totaling $1,681,357
- Adopt a resolution updating the Town's Conflict of Interest Code and Appendix A
- Accept work and record notice of completion for the 2024 Spring Patching Project (Project #56086)
- Public hearing to adopt IS/MND, mitigation program, General Plan amendments, and second reading of the Housing Element ordinance
- Approve amendment to professional services agreement with Kimley‑Horn for Alameda de las Pulgas roundabout, $212,993.60
The Council approved the 2023-2031 Housing Element and zoning code updates, including a mitigated negative declaration and general plan amendments. It also voted to include four Bay Road and Ringwood Avenue properties in an RM-10 overlay, but rejected a motion to allow five or more units at the Gilmore House. The pickleball program at Holbrook-Palmer Park will continue with restricted play, and a roundabout design contract was approved.
- Adopted Resolution 2024-18 updating Conflict of Interest Code (5-0)
- Approved consent agenda including $1,681,357 in bills and claims (5-0)
- Included 4 Bay Road/Ringwood properties in RM-10 overlay for Housing Element (5-0)
- Rejected motion for 5+ units at Gilmore House (3-2)
- Adopted Initial Study/Mitigated Negative Declaration for Housing Element (5-0)
- Adopted General Plan amendments for 2023-2031 Housing Element (5-0)
- Adopted Ordinance 669 amending Municipal Code and Zoning Map (5-0)
- Approved pickleball program continuation with key requirement and no open play (5-0)
🗳️ How they voted — 1 divided vote
Audit and Finance Special Meeting
The Audit and Finance Committee will review CalPERS actuarial reports and discuss pension liabilities, returns, and outlook. The meeting is scheduled for October 7, 2024, at 2:00 PM.
- Review of CalPERS actuarial reports as of June 30, 2023
- Discussion on pension liabilities and CalPERS rate of returns
- Presentation by CalPERS Investment Relations and Pension Actuary Team
- Next meeting scheduled for November 12, 2024, at 2:00 PM
City Council - Continued Public Hearing
The Atherton City Council will resume a public hearing that began on September 18, 2024. Staff will present recommendations to adopt an Initial Study and Mitigated Negative Declaration, adopt amendments to the General Plan, and introduce an ordinance to amend the Municipal Code for the 2023‑2031 Housing Element and zoning code updates. Council members will hear public comments limited to agenda items before voting on the resolutions.
- Resolution adopting an Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation and Monitoring Reporting Program
- Resolution adopting amendments to the Atherton General Plan
- First reading of an ordinance to amend the Atherton Municipal Code to implement the 2023‑2031 Housing Element and zoning code updates
Planning Commission Meeting
The Atherton Planning Commission will approve the August 28, 2024 minutes and then hold a public hearing. Commissioners will consider two Tree Protection Zone (PTPZ) exceptions for athletic courts at 60 Middlefield Road and 168 Heather Drive, both within the R1‑A zoning district. They will also review a side‑setback variance request for a basketball court at 71 Selby Lane. All items are categorically exempt from further environmental review.
- PTPZ24‑00005: Tree Protection Zone exception for a pickleball court at 60 Middlefield Rd (R1‑A), requesting 5.8 × a 17‑inch Coastal Live Oak
- PTPZ24‑00004: Tree Protection Zone exception for an addition at 168 Heather Drive (R1‑A), requesting 4.5 × a 92‑inch Coastal Redwood
- VAR24‑0002: Side‑setback variance for a basketball court at 71 Selby Lane (R1‑A), setback 4 ft 5 in from the western property line
- Approval of the August 28, 2024 Planning Commission minutes
Transportation, Bicycle and Pedestrian Safety Committee
The Transportation, Bicycle and Pedestrian Safety Committee will approve July 23, 2024 minutes, review the draft Atherton Local Roadway Safety Plan and consider recommendations for designating Safety Corridors and possible speed‑limit reductions, and receive an update on the Selby Lane Bicycle Lanes Project. The meeting also includes a discussion of July and August traffic reports.
- Approve Committee Minutes for July 23, 2024 meeting
- Review draft Atherton Local Roadway Safety Plan and discuss Safety Corridor designations and speed‑limit reductions
- Update on Selby Lane Bicycle Lanes Project (El Camino Real to Selby Lane)
- Monthly traffic reports for July and August 2024
Environmental Programs Committee Regular Meeting
The Environmental Programs Committee will approve the minutes from its July 18, 2024 meeting. It will review a resident survey worksheet and discuss plans for Earth Day activities. The committee will also consider community engagement and outreach efforts and hear oral reports from subcommittees on electric landscaping tools, home electrification, water conservation, and the sustainability website.
- Approve Committee Minutes for July 18, 2024 Meeting
- Review Resident Survey Worksheet
- Earth Day Planning Discussion
- Discussion on Community Engagement and Outreach Activities
- Oral subcommittee reports on electric landscaping tools, home electrification, water conservation, and sustainability website
The Atherton Environmental Programs Committee held a regular meeting on September 19, 2024, with members Sandhu, Frederick, Loew, and Farrell present. The agenda included approval of prior minutes, a community survey worksheet, Earth Day planning, and discussion of priorities and outreach, but the minutes do not record any votes, approvals, or decisions on these items. The meeting appears to have been procedural or discussion-only, with no substantive actions taken.
Regular City Council Meeting
The City Council will consider amendments to the General Plan and Municipal Code to implement the 2023-2031 Housing Element. The body will also discuss the potential adoption of a Town Charter and review responses to three San Mateo County Grand Jury reports.
- Public hearing for 2023-2031 Housing Element and zoning code updates
- Approval of bills and claims for July 2024 ($3,965,335) and August 2024 ($3,403,932)
- Acceptance of a $200,000 anonymous donation for a police wellness program coordinator
- Budget amendment of $5,000 for the annual Earth Day event
- Discussion on the adoption of a Town Charter and appointment of a standing subcommittee
The City Council continued the housing element and zoning code update item to October 2 at 4 p.m., after a public hearing and discussion. The council approved the consent agenda, including bills, budget amendments, and a $200,000 donation for a police wellness program. It also approved responses to three San Mateo County Grand Jury reports. Item 8, regarding a town charter, was pulled and continued to a future meeting.
- Continued housing element and zoning code update to Oct. 2 at 4 p.m. (5-0)
- Approved consent agenda items 1-6 (5-0)
- Adopted Resolution No. 24-16 for $5,000 budget amendment for Earth Day event
- Adopted Resolution No. 24-17 for council handbook and committee rules revisions
- Approved $200,000 anonymous donation for police wellness program coordinator
- Approved response to Grand Jury report on internal controls (4-0, DeGolia absent)
- Approved response to Grand Jury report on restaurant exteriors (4-0, DeGolia absent)
- Approved response to Grand Jury report on compost compliance (4-0, DeGolia absent)
🗳️ How they voted (4 roll-call votes)
Audit and Finance Committee - Special Meeting
The Audit and Finance Committee will discuss topics for the Town Survey and review CalPERS actuarial reports from June 30, 2023. The committee will also receive an update on pension analysis from an Ad Hoc Subcommittee.
- Review of CalPERS actuarial reports as of June 30, 2023
- Discussion of topics for the Town Survey
- Approval of July 9, 2024 meeting minutes
Park and Recreation Committee Meeting - September 4, 2024
The Park and Recreation Committee will approve the minutes from the July 3, 2024 meeting and then evaluate the pickleball trial at Holbrook‑Palmer Park, reviewing survey results and a subcommittee report. Staff will provide an update on the playground project, including input from the Magical Bridge Foundation, and may recommend a design to the City Council. Members will discuss questions for an upcoming townwide outreach survey and review July and August 2024 Brightview Quality Site Assessment reports.
- Approve Committee minutes for the July 3, 2024 meeting
- Evaluate the pickleball trial at Holbrook‑Palmer Park and consider recommendations
- Provide a playground project update and possible recommendation to City Council
- Discuss questions to be included in the planned townwide outreach survey
- Review July and August 2024 Brightview Quality Site Assessment reports
City Council Study Session
The City Council will receive an update and provide feedback on the feasibility analysis for a roundabout at Alameda de las Pulgas and Atherton Avenue. Council members will also review traffic studies and give direction on how to prioritize traffic improvements. Both items are presented as study session actions with recommendations from Public Works Director Robert Ovadia.
- Roundabout feasibility analysis for Alameda de las Pulgas at Atherton Avenue – Council to give feedback
- Traffic studies – Council to review and prioritize traffic improvement recommendations
The City Council held a study session to review a feasibility analysis for a roundabout at the Alameda de las Pulgas and Atherton Avenue intersection. After discussing costs, traffic mitigation, and noise concerns, the Council directed staff to move forward with the roundabout, aiming to minimize impacts to utilities. A second item on traffic studies was continued to a future meeting.
- Directed staff to proceed with roundabout at Alameda de las Pulgas/Atherton Avenue, minimizing utility impacts
- Continued traffic studies and recommendations item to a future meeting
Refuse and Recycling Committee Meeting
The Refuse & Recycling Committee will first approve the minutes from the June 6, 2024 meeting. It will then discuss Atherton's diversion rates broken down by material type, present the Q2 GreenWaste quarterly report, and review the State of Compost Compliance report for San Mateo County along with the town's response.
- Approve Committee Minutes for June 6, 2024 Meeting
- Atherton's Diversion Rates by Material Type
- Q2 GreenWaste Quarterly Report
- Review "The State of Compost Compliance in San Mateo County" Report and the Town of Atherton's response
The Refuse & Recycling Committee met on September 4, 2024, with members Widmer and DeGolia present. The agenda included approving June minutes, reviewing diversion rates, a GreenWaste quarterly report, and a compost compliance report, but the minutes do not record any motions, votes, or decisions on these items. The meeting appears to have been informational or procedural only.
Planning Commission Meeting
The Atherton Planning Commission will hold a public hearing on several tree‑related requests and will consider two resolutions to update the General Plan and Municipal Code for the 2023‑2031 Housing Element and related zoning changes. Items include a heritage tree removal at 29 Shearer Drive, heritage tree removals and a Tree Protection Zone exception at 53 Euclid Avenue, and adoption of an Initial Study with a Mitigated Negative Declaration. The meeting also includes approval of the July 24, 2024 minutes and public comments.
- Heritage Tree Removal (HTR24-00003) to remove one Coast Live Oak at 29 Shearer Drive for a detached carport
- Heritage Tree Removal (HTR24-00001) to remove three Coast Redwoods at 53 Euclid Avenue for a concrete parking pad
- Tree Protection Zone Exception (PTPZ24-00003) for two heritage trees at 53 Euclid Avenue
- Resolution recommending adoption of an Initial Study and Mitigated Negative Declaration with a Mitigation and Monitoring Reporting Program
- Resolution recommending adoption of amendments to the General Plan and Municipal Code to implement the 2023‑2031 Housing Element
City Council Special Meeting
The City Council will discuss appointing two candidates for the November 5, 2024 ballot and potentially canceling the City Council election. The body will also consider an appointment to the Planning Commission.
- Proposed appointment of two candidates for the November 5, 2024 ballot
- Proposed cancellation of the Atherton City Council election per Election Code 10229
- Appointment of one applicant to the Planning Commission for a 4-year term expiring June 30, 2028
The Atherton City Council voted unanimously to appoint incumbents Elizabeth Lewis and Diana Hawkins-Manuelian to four-year terms, canceling the November 5, 2024 municipal election. The council also unanimously appointed Sandy Levinson to the Planning Commission for a term expiring June 30, 2028.
- Approved Resolution No. 24-15 appointing Elizabeth Lewis and Diana Hawkins-Manuelian to City Council for four-year terms and canceling the November 5, 2024 election (5-0)
- Appointed Sandy Levinson to the Planning Commission for a term expiring June 30, 2028 (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission Meeting
The commission will approve May 22 minutes, then hold a public hearing on three items: a lot line redesignation at 95 San Benito Avenue, a variance for a detached garage at 123 Hawthorne Drive, and resolutions to amend the General Plan and Municipal Code to implement the 2023‑2031 Housing Element and zoning updates. The housing‑element resolutions include an Initial Study with Mitigated Negative Declaration and adoption of an Inclusionary Housing Ordinance. The meeting will conclude with the election of chair and vice‑chair.
- Lot line redesignation (permit LLR24‑00001) for 95 San Benito Avenue, APN 060‑192‑010
- Variance request (VAR24‑00001) to build a detached garage within front setback at 123 Hawthorne Drive, APN 061‑151‑040
- Resolution to adopt Initial Study, Mitigated Negative Declaration, and Monitoring Program for housing element project
- Resolution to amend the General Plan and Municipal Code for the 2023‑2031 Housing Element and zoning code updates, including an Inclusionary Housing Ordinance
Transportation, Bicycle and Pedestrian Safety Committee
The Transportation, Bicycle and Pedestrian Safety Committee will approve the May 28, 2024 minutes, elect a new chair and vice chair, and discuss whether future meetings should start at 4 PM or 6 PM. It will also receive updates on the ECR Complete Streets Gap Closure Project and the Alameda de las Pulgas Corridor Improvements Project, followed by a police traffic unit report for May and June 2024.
- Approve committee minutes – May 28 2024
- Elect new chair and vice chair
- Discuss committee meeting start time – 4 PM vs 6 PM
- Update on ECR Complete Streets Gap Closure Project
- Alameda de las Pulgas Corridor Improvements Project update
The committee approved the May 28, 2024 minutes and elected a new chair and vice chair. They also discussed changing the meeting start time from 4 PM to 6 PM, received updates on the ECR Complete Streets Gap Closure and Alameda de las Pulgas Corridor projects, and reviewed the police traffic unit's monthly reports for May and June. The next meeting is set for September 24, 2024.
- Approved May 28, 2024 committee minutes
- Elected new chair and vice chair
- Discussed meeting start time change from 4 PM to 6 PM (no decision recorded)
- Received update on ECR Complete Streets Gap Closure project
- Received update on Alameda de las Pulgas Corridor Improvements project
- Reviewed police traffic unit monthly reports for May and June 2024
Environmental Programs Committee Regular Meeting
The Environmental Programs Committee is meeting to select its FY 2024-2025 leadership and review committee priorities. Members will discuss updates to the Climate Action Plan, reach codes, and sustainable landscaping technology for the town and its vendors.
- Selection of Chair and/or Vice Chair for FY 2024-2025
- Climate Action Plan and Climate Action Dashboard updates
- Reach Code update conversation
- Discussion on electric and sustainable landscaping technology for the town and vendors
- Earth Day discussion
The Atherton Environmental Programs Committee held a regular meeting on July 18, 2024, with roll call and public comment procedures. The agenda included approval of prior minutes, selection of chair/vice chair, and discussions on climate action, reach codes, Earth Day, priorities, and electric landscaping tools. However, the minutes do not record any formal votes, approvals, or decisions on these items; they appear to be procedural and discussion-only.
- No formal decisions recorded in minutes
Regular City Council Meeting
The council will approve routine items such as June 2024 bills ($1,208,355), meeting minutes, and FY 2022‑23 financial statements. It will adopt an ordinance updating Section 15.19.030, authorize a $200,000 budget amendment for the Town Center emergency backup system, and approve a $696,991 professional services agreement with Tetra Tech for the Upper Atherton Channel Relining Project (including a $60,000 contingency). Additional items include appointing a conference delegate, considering a loaned sculpture, and reviewing updates on the pickleball pilot, bike‑pedestrian master plan, and Knox Playschool lease amendment.
- Approve Bills and Claims for June 2024 – $1,208,355
- Adopt Ordinance repealing/re‑enacting Section 15.19.030 of the Municipal Code
- Authorize $200,000 budget amendment for Town Center emergency backup system enhancements
- Approve $696,991 professional services agreement with Tetra Tech for Upper Atherton Channel Relining (plus $60,000 contingency)
- Consider Knox Playschool lease amendment – rent adjustments and extension through Aug 31 2025
The Atherton City Council approved a professional services agreement with Tetra Tech for design services on the Upper Atherton Channel relining project, pulled from the consent agenda for discussion. The council also approved the consent agenda items 1-5 and 7, including $1,208,355 in bills and claims for June 2024, a $200,000 budget amendment for Town Center emergency backup system enhancements, and the FY 2022-23 audited financial statements. Other actions included accepting a loaned sculpture, approving a Request for Proposal for the Bicycle and Pedestrian Master Plan update, and approving a lease amendment for Knox Playschool through August 31, 2025. The pickleball pilot at Holbrook-Palmer Park was discussed with a final report expected later in the year.
- Approved professional services agreement with Tetra Tech for Upper Atherton Channel relining design (5-0)
- Approved consent agenda items 1-5 and 7, including $1,208,355 in June 2024 bills and claims (5-0)
- Adopted Ordinance 668 repealing and re-enacting Atherton Municipal Code Section 15.19.030
- Adopted Resolution No. 24-14 setting CA Cities Conference voting delegates
- Authorized $200,000 budget amendment for Town Center emergency backup system enhancements
- Accepted loaned sculpture 'Celebration' and directed staff to finalize terms (5-0)
- Approved release of Request for Proposal for Bicycle and Pedestrian Master Plan update (5-0)
- Approved Knox Playschool lease through August 31, 2025, with two one-year renewal options (5-0)
🗳️ How they voted (4 roll-call votes)
City Council Special Meeting
The City Council will hold a special meeting to discuss the City Council Handbook. This includes reviewing the Rules of Procedure, Code of Conduct, and Committee Resolution. The Council aims to recommend changes and confirm existing policies.
- Review of City Council Handbook
- Discussion of Rules of Procedure
- Review of Code of Conduct
- Confirmation of Council Policies and Procedures
The Atherton City Council held a special study session on July 3, 2024, to review the City Council Handbook and discuss policy and procedure changes. Council members discussed revisions to how the Mayor and Vice Mayor are appointed, assignments to outside committees and agencies, council reports, and rules for Town committee membership. The council gave direction to staff to update the governing resolution for Town Committees, and agreed members would share committee information through the City Manager. No formal adoption occurred; the item will return for formal adoption of the policies and committee resolution.
- Discussed and directed staff to update the governing resolution for Town Committees (no vote recorded)
- Agreed council members would share Town Committee and outside committee information through the City Manager (no vote recorded)
- Reviewed highlighted changes to the City Council Handbook; no formal adoption (no vote recorded)
- Item to return to City Council for formal adoption of policies and governing committee resolution
Regular City Council Meeting
The City Council will consider the Fiscal Year 2024/25 operating and capital improvement budget. Additionally, the council will review an ordinance to remove electrification requirements from the municipal code.
- Adoption of FY 2024/25 Operating and Capital Improvement Program Budget
- Amendment to Green Building Code to remove electrification requirements
- Professional services agreement for El Camino Real Stormwater and Drainage Improvements ($170,000)
- Approval of May 2024 bills and claims totaling $1,978,239
- Acceptance of $100,000 SLESF/COPS Grant for Police Department
The Atherton City Council adopted the Fiscal Year 2024-2025 Operating and Capital Budget, along with salary schedules and fee resolutions. The Council also called a General Municipal Election for November 5, 2024, to elect two council members, and approved a $12,000 one-time bonus for the City Manager. Several committee appointments were made, and the Council directed staff to revise and reissue a Request for Proposal for event management services at Holbrook-Palmer Park.
- Adopted FY 2024-2025 Operating and Capital Budget (4-0)
- Called November 5, 2024 General Municipal Election (3-0)
- Approved $12,000 one-time bonus for City Manager (3-0)
- Approved May 2024 bills and claims totaling $1,978,239 (4-0)
- Introduced ordinance amending Green Building Code (4-0)
- Appointed members to Audit, Environmental, Parks, and Transportation committees
- Directed staff to revise and reissue Event Management RFP for Holbrook-Palmer Park
- Approved contract amendments for vehicle maintenance, building services, and janitorial services
🗳️ How they voted — 1 divided vote
Refuse & Recycling Committee Meeting
The Refuse & Recycling Committee will review several waste management reports. The meeting includes a discussion on potential future rate adjustments for commercial rates and franchise fees.
- Q1 2024 report overview
- Waste Wise 2024 report
- 2023 Greenwaste sustainability report
- Discussion on overages and charges
- Discussion on future rate adjustments, commercial rates, and franchise fees
The Atherton Refuse & Recycling Committee approved the minutes from its March 5, 2024 meeting. The committee reviewed reports on Q1 2024 operations, Waste Wise 2024, and 2023 greenwaste sustainability. It also discussed overages, charges, and potential future adjustments to commercial rates and franchise fees, though no specific rate changes were recorded as approved.
- Approved March 5, 2024 committee minutes
- Reviewed Q1 2024 report overview
- Reviewed Waste Wise 2024 report
- Reviewed 2023 Greenwaste Sustainability Report
- Discussed overages and charges (no staff report provided)
- Discussed future rate adjustments for commercial rates and franchise fees
Park and Recreation Committee Meeting
The Park and Recreation Committee will review a project update regarding the playground. Members will also discuss the status of the pickleball trial at Holbrook-Palmer Park and consider a draft input survey.
- Playground project update including May 29, 2024 public outreach
- Pickleball trial update at Holbrook-Palmer Park
- Review of draft Pickleball Trial Survey
- May 2024 Brightview Quality Site Assessments Report
The committee returned the playground improvement project to a subcommittee after residents raised concerns about inclusivity for seniors and people with disabilities. Staff reported positive results from the pickleball trial and announced a survey to gather community feedback. The committee also reviewed park maintenance assessments and approved the previous meeting's minutes.
- Approved May 1, 2024 minutes
- Returned playground improvements to subcommittee for further discussion
- Announced pickleball trial survey for community feedback
- Reviewed Brightview quality site assessments
- Confirmed next meeting for July 3, 2024
Joint Study Session - City Council & Finance Committee
The City Council and Audit & Finance Committee will hold a joint study session. The meeting includes a review of the FY 2024/25 town budget, including the Capital Improvement Program. Officials will also discuss public comment time limits and the process of becoming a Charter City.
- Review of FY 2024/25 Town Budget changes
- Discussion of the Capital Improvement Program (CIP)
- Proposed amendments to public comment time limits
- Discussion regarding pursuit of Charter City status
The City Council and Finance Committee reviewed the proposed FY 2024/25 budget, directing staff to remove funding for the Selby Lane Bicycle Lane Project and associated green infrastructure. Council also approved revisions to the Council Policy Manual regarding public comment procedures at special meetings. Additionally, officials discussed the potential process for transitioning to a Charter City, with plans to revisit the topic after August 2024.
- Removed $250,000 for Selby Lane Bicycle Lane Project (4-0)
- Authorized removal of Selby Lane green infrastructure budget (3-1)
- Approved revisions to Policy 6.13 and 4.2 on public comment (3-0)
- Reordered agenda to hear Charter City status discussion as Item No. 2 (4-0)
🗳️ How they voted (3 roll-call votes)
City Council Closed Session
The Atherton City Council will hold a closed session meeting on June 5, 2024. The primary item on the agenda is a public employee performance evaluation for the City Manager.
- Public employee performance evaluation: City Manager
Transportation, Bicycle and Pedestrian Safety Committee
The committee tabled decisions on potential safety changes at the Middlefield/Glenwood/Linden intersection until further information from the Caltrain Electrification Project is available. Staff presented conceptual layouts for the Alameda de las Pulgas Traffic and Safety Improvements Project, including possible traffic signals and flashing beacons, for future public outreach. The committee also approved the previous meeting's minutes and confirmed a 4:00 pm start time for future meetings.
- Approved April 23, 2024 committee minutes
- Tabled decision on Middlefield/Glenwood/Linden intersection safety changes
- Discussed Alameda de las Pulgas project conceptual layout and mitigation plans
- Agreed to keep 4:00 pm start time for future meetings
Planning Commission Hearing
The commission will hold public hearings regarding special structures permits at 50 Tallwood Ct. and 178 Atherton Avenue. The meeting also includes a review of General Plan consistency for the Capital Improvement Program through fiscal year 2028/2029.
- Special Structures Permit for retaining walls taller than 6 feet at 50 Tallwood Ct.
- Special Structures Permit for a detached garage with reduced front setbacks at 178 Atherton Avenue
- General Plan consistency determination for the Capital Improvement Program (FY 2024/2025–2028/2029)
The Planning Commission approved the Capital Improvement Program for fiscal years 2024/2025 through 2028/2029. Two special structures permits for residential construction were also granted. The commission approved the minutes from the April 24, 2024 meeting.
- Approved Capital Improvement Program for FY 2024/2025 to 2028/2029 (5-0)
- Approved Special Structures Permit for retaining walls at 50 Tallwood Court (5-0)
- Approved Special Structures Permit for detached garage at 178 Atherton Avenue (5-0)
- Approved April 24, 2024 meeting minutes (3-0)
Environmental Programs Committee
The committee will review the 2024 Earth Day recap and discuss community engagement and outreach activities. Members will also hear oral reports from subcommittees regarding water conservation, reach codes, and electric landscaping tools.
- Earth Day 2024 Recap
- Community Engagement and Outreach discussion
- Electric Landscaping Tools subcommittee report
- Reach Codes & Home Electrification subcommittee report
- Water Conservation subcommittee report
The Environmental Programs Committee reviewed the Earth Day 2024 event and discussed shifting committee focus from event logistics to policy goals. Staff will prepare a report with these recommendations for the City Council. The committee also discussed potential community engagement topics tied to the Climate Action Plan, but no formal action or consensus was reached on these items.
- Discussed Earth Day 2024 recap and proposed shifting focus to policy goals
- Staff to prepare report with recommendations for City Council consideration
- Discussed community engagement topics tied to Climate Action Plan (no formal action)
- Reviewed subcommittee reports on landscaping tools and sustainability topics
- Confirmed next meeting date: June 18, 2024
Regular City Council Meeting
The City Council will consider several road maintenance items including a cost-sharing agreement for Valparaiso Avenue and a slurry seal contract. The meeting also includes a public hearing regarding an appeal of costs for a dead and dangerous tree removal at 175 Ravenswood Avenue.
- Cost sharing agreement with City of Menlo Park for Valparaiso Avenue pavement repair
- Resolution approving the SB1 Road Maintenance and Rehabilitation Act project list
- $361,989.75 contract award for the 2024 Slurry Seal Project
- Appeal of $6,900 in costs for tree removal at 175 Ravenswood Avenue
- Professional services contract up to $19,000 for a community survey
The City Council approved the consent agenda, including nearly $2 million in bills and road maintenance projects. Council also awarded a contract for a community survey and decided on the cost allocation for a tree removal appeal.
- Approved bills and claims for April 2024 totaling $1,935,667 (4-0)
- Approved cost sharing agreement with Menlo Park for Valparaiso Avenue pavement repair (4-0)
- Approved project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) (4-0)
- Awarded contract for 2024 Slurry Seal Project, Project Number 56091 (4-0)
- Reduced tree removal cost at 175 Ravenswood Avenue to actual cost of $5,750 (4-0)
- Awarded professional services contract to Probolsky Research up to $19,000 for community survey (4-0)
- Approved minutes for April 17, April 29, and May 1, 2024 (4-0)
🗳️ How they voted (3 roll-call votes)
City Council Closed Session Meeting
The City Council will meet in a closed session to conduct several administrative matters. These include employee performance evaluations and discussions regarding labor negotiations and existing litigation.
- Performance evaluation of the City Attorney
- Performance evaluation of the City Manager
- Labor negotiations with unrepresented employees
- Litigation discussion: Sanchez, Daniel v. City of Atherton et al.
Audit and Finance Committee Meeting
The committee will review the fiscal year 2022-23 audited basic financial statements. Discussion includes reports on the FY 2024/25 general fund, special revenue, and capital improvement programs.
- Review of FY 2022-23 audited basic financial statements
- Report on FY 2024/25 General Fund/Operations Budget
- Report on FY 2024/25 Special Revenue, Internal Service Funds, and Capital Improvement Program (CIP)
- Review of PARS trust balance and OPEB liability
- Update on CalPERS funding risk mitigation policy
Park and Recreation Committee Meeting
The Park and Recreation Committee will discuss final concepts for playground improvements and community outreach. Members will also receive an update on the pickleball trial at Holbrook-Palmer Park.
- Playground Improvements discussion
- Pickleball Trial update at Holbrook-Palmer Park
- FY 2024-25 Capital Improvement Program budget information
- April 2024 Brightview Quality Site Assessments Report
The committee approved the minutes from the April 3, 2024 meeting. Members discussed updates on playground conceptual designs, pickleball trial usage and noise monitoring, and capital improvement projects. No other formal votes were recorded.
- Approved April 3, 2024 meeting minutes
Joint Special Meeting - City Council & Audit and Finance Committee
The City Council and Audit & Finance Committee will hold a study session to review upcoming fiscal year funds. The discussion includes special revenue, internal service funds, and the Capital Improvement Program.
- Review of FY 2024/25 Special Revenue
- Review of FY 2024/25 Internal Service Funds
- Review of FY 2024/25 Capital Improvement Program (CIP)
The City Council and Finance Committee held a study session to review the FY 2024/25 Special Revenue, Internal Service Funds, and Capital Improvement Program. No formal actions were taken, and the item will return to the Council at the June Regular Meeting.
- Referred specific items to the Audit and Finance Department for review and potential recommendations
Joint Special Meeting - City Council & Planning Commission
The City Council and Planning Commission will hold a study session to review recommended text changes to the adopted 2023-2031 Housing Element. These changes respond to State feedback and include increased analysis of housing needs for special populations in Atherton.
- Review of recommended text changes to the 2023-2031 Housing Element
The City Council and Planning Commission held a study session to review recommended text changes to the 2023-2031 Housing Element. Staff presented changes based on state feedback and housing needs analysis. No formal actions were taken.
Planning Commission Meeting
The Atherton Planning Commission will review the March 27, 2024 minutes and receive a Town Planner Report. A public hearing regarding a detached garage at 123 Hawthorne Drive has been postponed until July 2024.
- Approval of March 27, 2024, Planning Commission minutes
- Continuation of 123 Hawthorne Drive garage variance request to July 2024 meeting
- Town Planner Report
The Planning Commission approved the amended minutes from the March 27 meeting, including a request to remove resident addresses for privacy. The Commission continued the public hearing for a variance to build a detached garage at 123 Hawthorne Drive to the July 2024 meeting. Staff reported on an upcoming joint study session with the City Council regarding the housing element.
- Approved amended March 27 minutes (3-0)
- Continued variance hearing for 123 Hawthorne Drive to July 2024 (3-0)
- Adjourned meeting (3-0)
TRANSPORTATION, BICYCLE AND PEDESTRIAN SAFETY MEETING
The Transportation, Bicycle and Pedestrian Safety Committee will review several local infrastructure projects. Discussions include recently installed bike lane reflectors, new speed humps on Barry Lane, and proposed maintenance and speed limit reductions on Valparaiso Avenue.
- Review of southbound bike lane reflectors on Alameda de las Pulgas
- Discussion of newly installed speed humps and signage on Barry Lane
- Intersection safety discussion for Middlefield Road at Glenwood Avenue
- Feedback on the draft Local Road Safety Plan (LRSP)
- Valparaiso Avenue slurry seal, restriping, and potential speed limit reduction
The Transportation, Bicycle and Pedestrian Safety Committee approved the previous meeting's minutes and agreed to cooperate with the City of Menlo Park on planned road improvements for Valparaiso Avenue. The committee also ordered a speed study for the Middlefield Road and Glenwood Avenue intersection, with results due in May. No other substantive decisions were made during the meeting.
- Approved November 28, 2023 committee minutes
- Agreed to work with Menlo Park on Valparaiso Avenue slurry seal and restriping
- Ordered speed study for Middlefield Road at Glenwood Avenue intersection
- Provided feedback to C/CAG on draft Local Road Safety Plan
Regular City Council Meeting
The City Council will review recommendations regarding the next steps for the Train Station Renovation and History Museum. The agenda also includes several contract awards for road improvements and street patching projects. Additionally, the Council will consider an appointment to the Transportation, Bicycle and Pedestrian Safety Committee.
- Contract award for Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane intersection improvements ($443,575)
- Contract award for 2024 Overlay Project ($787,787.78)
- Contract award for 2024 Spring Patching Project ($297,694.86)
- Strategic communications support agreement up to $40,000
- Potential $50,000 budget amendment for Train Station Museum
The City Council awarded multiple road construction and patching contracts to G. Bortolotto & Company, Inc. Council members also approved funding for the train station renovation and history museum and appointed a new member to the Transportation, Bicycle and Pedestrian Safety Committee.
- Approved bills and claims for March 2024 totaling $1,715,865
- Approved minutes for May 20 and April 3, 2024
- Awarded contract for Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane intersection improvements
- Awarded 2024 Overlay Project contract to G. Bortolotto & Company, Inc. for $787,787.78
- Awarded 2024 Spring Patching Project contract to G. Bortolotto & Company, Inc. for $297,694.86
- Awarded strategic communications support services contract to Tripepi Smith and Associates, Inc. for $40,000
- Appointed Susan Garay to the Transportation, Bicycle and Pedestrian Safety Committee through June 30, 2026
- Approved $50,000 allocation with a $10,000 contingency for train station renovation and history museum
🗳️ How they voted (4 roll-call votes)
City Council and Audit and Finance Committee - Joint Meeting
The City Council held a study session to review the FY 2024/25 General Fund/Operations Budget and Police Department annual reports. No formal votes were taken on the budget or the reports. Council directed staff to incorporate community feedback into future policing improvements.
- Directed staff to consider community feedback for future policing improvements
Park and Recreation Committee Meeting
The Park and Recreation Committee will discuss conceptual layouts for playground improvements and receive an update on the pickleball trial at Holbrook-Palmer Park. Members may also review priorities for the FY 2024-25 Capital Improvement Program budget.
- Playground improvement discussions including themes, colors, and layouts
- Pickleball trial update at Holbrook-Palmer Park including sound baffling installation
- Capital Improvement Program project recommendations for FY 2024-25
- Brightview March 2024 Quality Site Assessment Report
The committee approved the March 6, 2024, meeting minutes. Following a landscaping walkthrough, the committee agreed on the top three capital improvement priorities. Staff provided updates on playground concepts and pickleball reservations.
- Approved March 6, 2024, meeting minutes
- Identified top 3 Capital Improvement priorities: 1. Playground, 2. Bathrooms, 3. Jennings Pavilion
Planning Commission Meeting
The Planning Commission will hold a public hearing regarding a conditional use permit for Menlo School. The proposal seeks to increase combined enrollment from 795 to 835 students over a four-year period starting in the 2024-25 school year.
- Conditional Use Permit request for Menlo School enrollment increase
- Enrollment expansion from 795 to 835 students
- Approval of February 28, 2024, meeting minutes
The Atherton Planning Commission approved a Conditional Use Permit amendment allowing Menlo School to increase its enrollment from 795 to 835 students over four years. The vote was 4-0 with one commissioner absent. Staff and commissioners discussed traffic management plans, compliance monitoring, and potential penalties for non-compliance, with Chair Lane suggesting a two-year review period instead of a four-year commitment.
- Approved minutes from February 28, 2024 meeting (4-0)
- Approved CUP23-03 to amend CUP10-07 for Menlo School enrollment increase to 835 students (4-0)
- Adjourned meeting (4-0)
Environmental Programs Committee Meeting
The committee will review an update regarding Earth Day. Members will also receive oral reports from various subcommittees regarding landscaping technology, home electrification, water conservation, and the sustainability website.
- Earth Day Update and Review
- Electric Landscaping Tools / Sustainable Landscaping Technology report
- Reach Codes & Home Electrification report
- Water Conservation report
- Sustainability Website report
Regular City Council Meeting
The City Council will consider an ordinance to repeal and replace Accessory Dwelling Unit regulations. The agenda also includes a review of the 2023 Housing Element Annual Progress Report and a subdivision agreement for 170-178 Atherton Avenue.
- Ordinance to update Accessory Dwelling Unit (ADU) regulations
- Three-lot subdivision at 170-178 Atherton Avenue
- Amendment to pool fencing municipal code
- Approval of February 2024 bills totaling $1,581,542
The City Council unanimously approved a subdivision improvement agreement for a three-lot development at 170-178 Atherton Avenue. They also adopted two ordinances: one amending the municipal code to align with state law and another replacing accessory dwelling unit regulations. Additionally, the council accepted the 2023 General Plan Implementation and Housing Element Annual Progress Report for submission to state housing authorities.
- Approved $1,581,542 in bills and claims for February 2024
- Adopted Ordinance No. 666 amending Chapter 8.28 of the Municipal Code
- Adopted Ordinance No. 667 replacing Chapter 17.52 on Accessory Dwelling Units
- Approved Subdivision Improvement Agreement and Final Parcel Map for 170-178 Atherton Avenue (5-0)
- Accepted 2023 General Plan Implementation and Housing Element Annual Progress Report
🗳️ How they voted (2 roll-call votes)
City Council Closed Session
The City Council will meet in a closed session to conduct performance evaluations for the City Attorney and the City Manager.
- Public employee performance evaluation: City Attorney
- Public employee performance evaluation: City Manager
Audit and Finance Committee Meeting
The Atherton Audit and Finance Committee will meet to receive the FY24/25 budget kickoff report, which initiates the town's annual budgeting process. The committee will also receive and file a briefing on the CalPERS Risk Mitigation Policy.
- FY24/25 Budget Kickoff
- CalPERS Stakeholder Engagement Briefing Risk Mitigation Policy
- Approval of January 9, 2024, meeting minutes
Park and Recreation Committee Meeting
The Park and Recreation Committee will discuss potential features, themes, and layouts for playground improvements. The committee will also receive an update on the pickleball trial at Holbrook-Palmer Park. Additionally, members will review needs for the FY 2024-25 Capital Improvement Program budget.
- Discussion of playground elements, themes, and layouts
- Update on the pickleball trial at Holbrook-Palmer Park
- Review of priorities for the FY 2024-25 Capital Improvement Program
- February 2024 Brightview Quality Site Assessment Report
The committee approved the minutes from the February 7, 2024 meeting. Members discussed playground improvements, the pickleball trial at Holbrook-Palmer Park, and priorities for the FY 2024-25 Capital Improvement Program budget.
- Approved February 7, 2024 meeting minutes
City Council Study Session
The City Council will conduct its first review of the FY 2024/25 Town budget. The session also includes a discussion on police audit reports and a potential contract for roundabout feasibility studies.
- Task order agreement with Interwest Consulting Group up to $34,830 for roundabout feasibility analysis
- FY 2024/25 budget kick-off and overview
- Review of Department of Police annual audit and inspection reports
The City Council held a study session with no formal budget approvals. They approved a task order to study a roundabout at Alameda de Las Pulgas and Atherton Avenue, limiting the scope to avoid private property encroachment. Council also reviewed the FY 2024/25 budget overview and police internal audit reports for information only.
- Approved task order for roundabout feasibility study at Alameda de Las Pulgas and Atherton Avenue (5-0)
- Directed staff to engage property owners along Alameda de Las Pulgas and Atherton Avenue
- Reviewed FY 2024/25 budget overview (no action taken)
- Reviewed Police Department internal audit and inspection reports (informational only)
🗳️ How they voted (1 roll-call vote)
Refuse & Recycling Committee Meeting
The committee will review reports from GreenWaste and hold a discussion regarding rate setting. Members will also consider approving the minutes from the December 14, 2023 meeting.
- Review of reports from GreenWaste
- Discussion of rate setting
- Approval of December 14, 2023, meeting minutes
The provided minutes list the agenda items for the March 5, 2024 meeting, but do not record any votes, decisions, or outcomes for those items. The record is procedural and does not establish what was decided.
Planning Commission Meeting
The Planning Commission will hold a public hearing regarding a variance to allow a 22-foot high kinetic sculpture at 390 Stevick Drive. The commission will also review the 2023 General Plan Implementation and the 6th Cycle Housing Element Annual Progress Report. A presentation on HIP Housing is also scheduled.
- Variance request for a 22-ft high kinetic sculpture at 390 Stevick Drive
- Review of 2023 General Plan Implementation and 6th Cycle Housing Element Annual Progress Report
- Presentation on HIP Housing
The Planning Commission voted 5-0 to deny a variance allowing a 22-foot-1-inch kinetic sculpture at 390 Stevick Drive, finding that all four required findings could not be met. The Commission also reviewed the 2023 General Plan Implementation and 6th Cycle Housing Element Annual Progress Report and recommended its transmittal to the City Council. The Commission approved the January 24, 2024 minutes with a minor amendment (4-0, 1 abstention). A presentation from Hip Housing on its home sharing program was heard, with no formal action taken.
- Denied variance for 22-foot-1-inch kinetic sculpture at 390 Stevick Drive (5-0)
- Recommended transmittal of 2023 General Plan Implementation and 6th Cycle Housing Element Annual Progress Report to City Council
- Approved January 24, 2024 minutes with minor amendment (4-0, 1 abstention)
- Adjourned meeting at 7:16 p.m. (5-0)
City Council Special Meeting
The City Council will review policy options for building electrification to reduce greenhouse gas emissions. The meeting also includes a briefing on updating the Town's Safety Element and receiving the 2024 annual event calendar.
- Feedback on reach code approaches to reduce greenhouse gas emissions from buildings
- Briefing on process to update the Atherton Safety Element
- 2024 Atherton Annual Event Activity Calendar
The Atherton City Council held a special meeting on February 26, 2024, with no substantive decisions made. Council discussed reach code approaches to reduce greenhouse gas emissions from buildings and provided guidance and direction to staff; the item will return to a future meeting for possible amendments to the Atherton Municipal Code. Council also received a briefing on updating the Atherton Safety Element, an informational item with no action taken, which will return for approval and submission to the state. Council received and filed the 2024 annual event activity calendar and requested a third summer concert and a movie engaging an adult audience.
- No formal decisions or votes were recorded; all items were discussion or informational only
- Provided guidance and direction to staff on reach code approaches to reduce building greenhouse gas emissions; item to return for possible Municipal Code amendments
- Received briefing on the process to update the Atherton Safety Element; no action taken, item to return for approval and submission to the state
- Received and filed the 2024 Atherton Annual Event Activity Calendar; requested a third summer concert and an adult-audience movie
Regular City Council Meeting
The City Council will consider several municipal items including a budget amendment and a new fee schedule. Discussion topics include tree preservation standards, accessory dwelling unit ordinances, and intersection improvements.
- Approval of January 2024 bills and claims totaling $1,283,765
- Professional services agreement with Kimley-Horn and Associates, Inc. for $456,984.10
- Public hearing regarding an amended Town Master Fee Schedule
- Discussion of Heritage Tree Preservation Standards and Specifications
- Proposed $300,000 allocation for electric vehicle charging at Holbrook-Palmer Park
The Atherton City Council approved a $1.28 million bill payment, a traffic safety design contract, and a budget amendment. They introduced an ordinance to update private pool safety codes and accessory dwelling unit (ADU) rules to align with state law. The council approved plans for intersection improvements but declined to fund new electric vehicle charging stations at Holbrook-Palmer Park.
- Approved January 2024 bills and claims totaling $1,283,765 (4-0)
- Approved professional services agreement with Kimley-Horn for Alameda de las Pulgas traffic improvements (4-0)
- Adopted Resolution No. 24-2 for FY 2023/24 budget amendment (4-0)
- Introduced ordinance amending Chapter 8.28 for private pool safety compliance (4-0)
- Adopted Resolution No. 24-3 for amended Town Master Fee Schedule (4-0)
- Directed staff to review Heritage Tree Ordinance without changing current Tree Protection Zone requirements
- Introduced first reading of ordinance repealing and replacing ADU Chapter 17.52 (4-0)
- Approved project plans and bid solicitation for Fair Oaks Lane/Lloyden Drive intersection improvements (4-0)
🗳️ How they voted (5 roll-call votes)
City Council Closed Session
The Atherton City Council will hold a closed session on February 21, 2024. The council will confer with legal counsel regarding the initiation of one new litigation case and an existing lawsuit involving K.C. et al. v. Town of Atherton et al.
- Initiation of one litigation case
- Existing litigation (K.C. through guardian ad litem Myischa Thompson, DB through guardian ad litem Libra White v. Town of Atherton et al.)
City Council Study Session
The Council will review a report from legislative lobbyists Joe A. Gonsalves & Son to provide feedback on the Town’s Legislative Platform. Members will also discuss conducting a new community satisfaction survey and receive the mid-year budget report for fiscal year 23/24.
- Review of legislative lobbyist report from Joe A. Gonsalves & Son
- Discussion on a new community or customer satisfaction survey
- Receipt of the FY 23/24 mid-year budget report
The City Council directed staff to develop a request for proposal to hire a consultant for a community survey. The Council also received a mid-year budget report and a legislative lobbyist report.
- Directed staff to develop a request for proposal for a community survey consultant
- Received and filed the Mid-Year Budget Report for Fiscal Year 23/24
Park and Recreation Committee Meeting
The Committee will discuss playground improvement feedback and the initiation of a pickleball trial at Holbrook-Palmer Park. Members will also review needs for the FY 2024-25 Capital Improvement Program budget. Additionally, staff will provide updates on park access projects and event management services.
- Playground improvements survey results and feedback
- Holbrook-Palmer Park Access and Circulation Project update
- Pickleball trial initiation at Holbrook-Palmer Park
- FY 2024-25 Capital Improvement Program budget discussions
- Event management services at Holbrook-Palmer Park
Planning Commission Meeting
The Commission will consider recommendations to amend Heritage Tree Preservation Standards regarding Tree Protection Zones in R1-A and R1-B districts. Staff will also present on the process for updating the Town's Safety Element.
- Amendments to Heritage Tree Preservation Standards and Specifications
- Tree Protection Zone (TPZ) standards alignment for R1-A and R1-B zoning districts
- Presentation regarding the update process for the Town’s Safety Element
The Planning Commission voted to keep existing Tree Protection Zone (TPZ) standards for R1-A and R1-B zoning districts. Staff also provided updates on the Town's Safety Element update and the status of the Housing Plan.
- Approved minutes from December 13, 2023 meeting (4-0)
- Approved motion to maintain current TPZ standards for R1-A and R1-B zones (4-0)
Transportation, Bicycle and Pedestrian Safety Committee
The committee will discuss recently installed safety features on local roads. This includes reviewing reflectors in the southbound bike lane on Alameda de las Pulgas and evaluating new speed humps and signage on Barry Lane.
- Review of southbound bike lane reflectors on Alameda de las Pulgas approaching Atherton Avenue
- Review of recently installed speed humps and signage on Barry Lane
- Monthly police reports for November and December 2023
Environmental Programs Committee Regular Meeting
The committee will review previous meeting minutes and discuss community engagement activities. Members will also receive oral reports from various subcommittees regarding environmental initiatives.
- Approval of November 16, 2023, meeting minutes
- Discussion on Community Engagement Activities
- Subcommittee report: Electric Landscaping Tools / Sustainable Landscaping Technology
- Subcommittee report: Reach Codes & Home Electrification
- Subcommittee report: Water Conservation
The Environmental Programs Committee approved its November 16, 2023 minutes and discussed community engagement, subcommittee reports, and Earth Day planning. The committee noted that the Council budgeted $10,000 for the Earth Day event at its January 17, 2024 meeting. No other formal decisions were recorded; most items were updates or discussions.
- Approved November 16, 2023 committee minutes (moved by Frederick, seconded by Farrell)
- Noted Council budgeted $10,000 for Earth Day event at January 17, 2024 Council meeting
- Agreed lambs would add value to Earth Day event; staff to pursue idea with Frederick
- Staff to update outreach tracker with interview with Gregory Loew and additional movie ideas
City Council Regular Meeting
The City Council will review several ordinances including updates to animal control and accessory dwelling unit regulations. The agenda also includes discussions on the Town's master fee schedule and environmental energy policies.
- Approval of December 2023 bills and claims totaling $2,157,727
- Ordinance to repeal and replace Animal Control regulations (Chapter 6.04)
- First reading of ordinance regarding Accessory Dwelling Units (Chapter 17.52)
- Review of the Town's User Master Fee Schedule
- Approval of the 2024 Earth Day Event work plan and budget
The City Council adopted a new animal control ordinance and introduced a first reading to update Accessory Dwelling Unit (ADU) regulations. Council also approved the 2024 Earth Day budget and authorized over $2.1 million in bills and claims.
- Approved $2,157,727 in bills and claims for December 2023 (5-0)
- Adopted Ordinance No. 665 repealing and replacing animal control laws (4-1)
- Adopted Resolution No. 24-01 authorizing destruction of records (5-0)
- Continued public hearing on Town User Master Fee Schedule to February 21 (5-0)
- Introduced first reading of ordinance updating ADU and definition chapters (5-0)
- Tabled greenhouse gas emissions reach code feedback to February 26 (5-0)
- Approved 2024 Earth Day work plan and $10,000 budget (4-0-1)
🗳️ How they voted — 1 divided vote
City Council Special Meeting
The City Council will discuss recommendations from the Center for Age-Friendly Excellence task force. Members will also consider the AARP application process for age-friendly certification. Additionally, the Council will provide direction regarding event management at Holbrook-Palmer Park.
- Review of Center for Age-Friendly Excellence recommendations
- Consideration of AARP application process
- Direction on event management services at Holbrook-Palmer Park
The Council decided to issue a request for proposal for event management services at Holbrook-Palmer Park and authorized temporary staffing in the interim. Additionally, the Council accepted recommendations regarding age-friendly initiatives but declined to apply for AARP certification.
- Directed staff to release a request for proposal for event management services at Holbrook-Palmer Park
- Authorized temporary staffing support for park event management until a contract is awarded
- Accepted Center for Age-Friendly Excellence recommendations
- Directed staff to prepare a letter of endorsement for the Center for Age-Friendly Excellence instead of applying for AARP certification
Audit and Finance Committee Meeting
The Audit and Finance Committee will review the Town’s investment portfolio during a presentation by Insight Asset Management. The committee will also review a CalPERS briefing regarding funding levels and risk reports. Members will also approve minutes from the November 14, 2023 meeting.
- Investment program review of the Town Portfolio
- Annual review of the Statement of Investment Policy
- Review of CalPERS funding levels and risk report
- Approval of November 14, 2023 meeting minutes
Special Meeting - Center for Age-Friendly Excellence
The Center for Age-Friendly Excellence Committee will review a November 15, 2023, City Council Staff Report. The committee is also scheduled to discuss next steps and approve minutes from the October 3, 2023, meeting.
- Review of November 15, 2023, City Council Staff Report
- Discussion regarding next steps
- Approval of October 3, 2023, meeting minutes