Atherton public meetings in 2025

Regular City Council Meeting

The Atherton City Council will consider routine approvals of November 2025 bills and claims ($1,730,227) and the minutes from recent meetings. It will conduct a second reading and adopt an ordinance amending Municipal Code Chapter 17.52 to update accessory dwelling unit standards. A public hearing will introduce, by title only, an ordinance adopting the 2025 California Building Standards Code and ratifying Menlo Park fire regulations. The council will also discuss a funding request for the Senior Task Force’s 2026 seminar marketing.

• Approve Bills and Claims for November 2025 in the amount of $1,730,227
• Second reading and adoption of ordinance amending Chapter 17.52 “Accessory Dwelling Units”
• Public hearing to introduce ordinance amending Title 15 to adopt the 2025 California Building Standards Code and ratify Menlo Park Fire Protection District regulations
• Consider request for financial support for Senior Task Force marketing materials for a March 2026 Senior Seminar at Woodside Town Hall
• Accept Treasurer’s Report for the first quarter ended September 30, 2025

Planning Commission Regular Meeting - December

The Planning Commission will hold public hearings regarding heritage tree violations and removals. The body will also consider a resolution to amend the municipal code to adopt an Inclusionary Housing Ordinance.

• Proposed Inclusionary Housing Ordinance amendments to the Atherton Municipal Code
• Appeal of violation for redwood tree removal at 97 Placitas Avenue
• Appeal of violation for heritage tree damage at 79 Mesa Court
• Request to remove three heritage trees for a new home and gym at 84 Elena Avenue
• Election of Chair and Vice Chair

City Council Closed Session

The Atherton City Council will hold a closed‑session meeting on December 3, 2025. Council members will conference with legal counsel about the existing litigation K.C. Minor, D.B. Minor et al v. Town of Atherton (Case No. 24CV00507RFL).

• Conference with legal counsel regarding K.C. Minor, D.B. Minor et al v. Town of Atherton (Case No. 24CV00507RFL)

City Council Study Session

The City Council will consider appointing a member to the Planning Commission for a term ending June 30, 2026. The body will also review a presentation on Senate Bill 79 regarding transit zone development and discuss results from a town-wide speed hump survey.

• Appointment of one applicant to the Planning Commission
• Discussion of Senate Bill 79 regarding zoning and development around transit zones
• Review of speed hump survey results and recommendations for town-wide placement

The council approved the appointment of Steve Seabolt to the Atherton Planning Commission, with a term ending June 30, 2026. Council directed staff to draft an ordinance adopting Senate Bill 79 standards into the municipal code. The council also approved the speed‑hump recommendations, including removals, permanent installations, and a public timeline.

• Approved appointment of Steve Seabolt to Planning Commission (ayes: Lane, Holland, Widmer, Lewis)
• Directed staff to develop draft ordinance to adopt SB 79 standards (no vote recorded)
• Approved speed‑hump recommendations and timeline (ayes: Lane, Lewis, Widmer, Holland)

Park and Recreation Committee Meeting

The Park and Recreation Committee will consider and vote to approve the minutes from its November 5, 2025 meeting. The committee will receive updates on the pickleball handball conversion project, Jennings Pavilion lighting, Wi‑Fi and acoustic paneling enhancements, playground and bathroom projects, and the Holbrook‑Palmer Park event‑manager RFP and interviews. Staff will also present the Brightview November 2025 Quality Site Assessment report. Public comments are invited on any agenda‑related matters.

• Approve Committee Minutes for November 5, 2025 Meeting
• Pickleball update on handball conversion project
• Jennings Pavilion enhancements: lighting, Wi‑Fi upgrade, acoustic paneling
• Playground and playground bathroom project status update
• Holbrook‑Palmer Park event‑manager RFP progress and interviews

Environmental Programs Committee Regular Meeting

The Environmental Programs Committee will review the implementation of the Climate Action Plan and a proposed resolution regarding battery-operated gardening equipment. The body will also discuss themes for Earth Day participation.

• Proposed Resolution on Battery-Operated Gardening Equipment
• Climate Action Plan Overview and Implementation
• Discussion on Earth Day Participation and Theme Ideas
• Approval of July 17, 2025 meeting minutes

Regular City Council Meeting

The Atherton City Council will consider several routine approvals, including October bills and minutes, and will vote on a contract for the Library Children’s Garden project. A public hearing will introduce an ordinance to amend ADU regulations. Additional items include appointments to local committees, a playground contract for Holbrook‑Palmer Park, a wage increase for police dispatchers, and a resolution on a waste‑service franchise amendment.

• Approve October 2025 bills and claims totaling $3,537,584
• Award construction contract to Selway Construction, Inc. for the Library Children’s Garden ($617,000 plus up to $65,000 change orders)
• Approve service contract with GameTime for Holbrook‑Palmer Park playground replacement ($1,191,257.25 plus up to $125,000 change orders)
• Adopt ordinance amending Municipal Code Chapter 17.52 on Accessory Dwelling Units
• Adopt resolution raising per‑diem police dispatcher hourly wage from $59.39 to $65.00

The Atherton City Council unanimously approved a raise in the hourly wage for per‑diem police dispatchers from $59.39 to $65.00, effective Dec. 1, 2025. It also adopted several contracts and resolutions, including a playground replacement contract, an amendment to accessory‑dwelling unit regulations, and a fourth amendment to the Greenwaste franchise agreement. A vote on Planning Commission appointments was postponed to Dec. 3, 2025.

• Approved Consent Agenda items 1‑4 (including $3,537,584 bills, October minutes, library garden contract, street overlay completion) – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Approved amendment to Chapter 17.52 Accessory Dwelling Units – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Appointed Alyson Blume to Environmental Programs Committee (term until June 30, 2029) – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Postponed vote on Planning Commission candidates to Dec 3, 2025 – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Approved service contract for Holbrook‑Palmer Park playground replacement ($1,191,257.25, change orders up to $125,000) – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Adopted resolution raising per‑diem police dispatcher wage from $59.39 to $65.00 – ayes: Lane, DeGolia, Widmer, Holland, Lewis
• Preferred Caltrain sign option #1 for Atherton Train Station Museum – council consensus
• Adopted resolution approving 4th amendment to franchise agreement with Greenwaste Recovery, Inc. – ayes: Lane, DeGolia, Widmer, Holland, Lewis

Audit and Finance Committee Meeting

The Audit and Finance Committee will approve the September 9, 2025 meeting minutes. It will then review and discuss a presentation on Atherton property taxes for fiscal year 2025‑26 prepared by Paula Cone of HDL Companies. Finally, the committee will receive an update on the CalPERS 2025 asset‑liability management review and actuarial reports as of June 30, 2024.

• Approve draft minutes of the September 9, 2025 Audit & Finance Committee meeting
• Review and accept HDL Companies’ presentation on FY 2025‑26 Atherton property taxes
• Brief review and update on CalPERS 2025 ALM review and June 30, 2024 actuarial reports

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will approve minutes from the September 30, 2025 meeting, hear a presentation by Encinal Elementary School 5th graders on safe routes, and receive a countywide transportation plan presentation from C/CAG & SMCTA. It will also review the townwide Speed Hump Survey results and provide feedback and recommendations for speed humps throughout Atherton, and consider the September and October police traffic reports.

• Approve committee minutes for the September 30, 2025 meeting
• Presentation by Encinal Elementary School 5th graders on suggested safe routes
• C/CAG & SMCTA countywide transportation plan presentation
• Speed Hump Survey results presentation and recommendations for townwide humps
• Review of September and October Police Traffic Unit reports

City Council Study Session

The Atherton City Council will discuss joining a pooled workers' compensation program and provide direction on electric vehicle charging enforcement. The meeting is a study session with no final votes scheduled.

• Join Pooled Liability Assurance Network (PLAN) JPA Workers Compensation Program
• Review electric vehicle charging use and enforcement policy
• Welcome new Public Works Associate Engineer Gabriela Ruiz
• Council to provide feedback on EV charging signage and rates

The council adopted Resolution No. 2025‑19 to join the Pooled Liability Assurance Network (PLAN) JPA Workers Compensation Program, with all five members voting in favor. Council also agreed to implement uniform signage and enforcement for electric vehicle chargers at the Town Center and Holbrook‑Palmer Park. Associate Engineer Gabriela Ruiz was introduced to the Public Works Department.

• Adopted Resolution No. 2025-19 to join PLAN JPA Workers Compensation Program (5-0)
• Agreed to uniform signage and enforcement for EV chargers at Town Center and Holbrook-Palmer Park
• Introduced Associate Engineer Gabriela Ruiz to Public Works Department

Park and Recreation Committee Meeting

The Park and Recreation Committee will approve the minutes from the October 1 meeting and receive updates on several park projects. Staff will report on the resurfacing and painting of one tennis court and four pickleball courts, and will present an estimated cost for converting a handball court to pickleball. The committee will also review lighting quotes for Jennings Pavillion and receive updates on a playground bathroom approval and a Brightview landscaping quality assessment.

• Approve Committee Minutes for October 1 Meeting
• Pickleball update: resurfacing of court #1 and four pickleball courts; cost estimate for handball‑to‑pickleball conversion
• Jennings Pavillion Lighting: discussion of lighting quotes after Coast Lighting walkthrough
• Playground and Playground Bathroom update: council approval status and contractor timeline
• Brightview Quality Site Assessments: review of October assessment report

Refuse & Recycling Standing Committee

The Refuse & Recycling Committee will meet to review and provide direction regarding the Greenwaste Rate Stabilization Fund. The meeting is scheduled for November 3, 2025, at 10:30 AM in the Administrative Conference Room.

• Review and direction regarding Greenwaste Rate Stabilization Fund
• Confirmation of next meeting date
• Public comments on agenda items
• Committee roll call: Widmer, DeGolia
• Staff: City Manager Rodericks, Management Analyst Soria Mendoza

City Council Closed Session

The City Council will meet in a closed session to confer with legal counsel. The discussion focuses on the initiation of litigation for one potential case.

• Conference with legal counsel regarding initiation of litigation (one potential case)

Regular City Council Meeting

The Atherton City Council will consider routine approvals of September 2025 bills and claims totaling $1,705,837, and adopt an ordinance adding Chapter 10.06 to the municipal code on speed limits. The Council will also award a $142,827 contract to Verdek LLC for Level 2 EV chargers at Holbrook‑Palmer Park and the Police Department lot, with authority for up to $45,000 in change orders. Additional items include declaring surplus police vehicles for auction or donation, reviewing a franchise‑agreement amendment with GreenWaste Recovery, and discussing a draft city charter.

• Approve $1,705,837 in bills and claims for September 2025
• Adopt ordinance adding Chapter 10.06 to the Municipal Code on speed limits
• Award $142,827 EV charger contract to Verdek LLC for Holbrook‑Palmer Park and Police lot (change orders up to $45,000)
• Declare surplus police vehicles and approve donation of two marked patrol vehicles to the South Bay Regional Public Safety Training Police Academy
• Review and consider amendments to the GreenWaste Recovery franchise agreement and discuss the Town’s 5% franchise fee

The Atherton City Council adopted Ordinance 674 adding Chapter 10.06 speed limits. It authorized the City Manager to sign a franchise‑agreement amendment with GreenWaste Recovery for construction‑site roll‑off bins. The council also approved moving forward with public workshops to gather input on becoming a charter city.

• Adopted Ordinance 674 adding speed‑limit chapter (approved by DeGolia, Widmer, Holland)
• Authorized City Manager to sign GreenWaste franchise amendment (approved by Lane, Widmer, DeGolia, Holland)
• Approved public workshops for charter‑city input (approved by Widmer, DeGolia, Holland; Lane voted no)
• Approved bills and claims for Sept 2025 totaling $1,705,837 (approved by DeGolia, Widmer, Holland)
• Approved minutes for July 16, Sept 17, Oct 1, 2025 (Lane abstained; approved by DeGolia, Widmer, Holland)
• Adopted Budget Amendment Resolution 2025‑17 (approved by DeGolia, Widmer, Holland)
• Approved EV‑charger installation contract at Holbrook‑Palmer Park and Police lot (approved by DeGolia, Widmer, Holland)
• Approved donation of two surplus patrol vehicles to South Bay Regional Public Safety Training Police Academy (approved by DeGolia, Widmer, Holland)

City Council Study Session

The Atherton City Council will receive an oral progress update on the Grand Boulevard Initiative from SamTrans. Council members will also interview applicants and consider appointing a candidate to fill the current council vacancy, with the term ending in November 2026. A resolution to appoint the candidate and the timing of the oath of office will be discussed.

• Oral progress report on the Grand Boulevard Initiative (SamTrans)
• Interview applicants for the vacant City Council seat
• Consider adoption of a resolution to appoint a candidate until the special election on November 3, 2026
• Decide whether to administer the oath of office on October 1, 2025, or schedule a formal swearing‑in on October 15, 2025

Park and Recreation Committee Meeting

The Atherton Park and Recreation Committee will approve the September 3, 2025 meeting minutes and introduce new member Don Keller. Staff will provide updates on the pickleball courts and playground bathroom projects. The committee will discuss possible lighting styles for Jennings Pavilion and review goals for FY 2025‑26, as well as a Brightview Quality Site Assessment report.

• Approve Committee Minutes for September 3, 2025 Meeting
• Introduce new Parks and Recreation Committee member Don Keller
• Pickleball courts update and schedule
• Discuss lighting options for Jennings Pavilion
• Review yearly goals for FY 2025‑26

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will review 2025 speed hump survey results and discuss updates to the Active Transportation Plan. The agenda also includes a presentation on e-bike education and an update on the Maple and Ashfield parking permit project.

• Review 2025 speed hump survey results
• Discuss Active Transportation Plan (Bike and Pedestrian Master Plan Update)
• Receive e-bike education presentation
• Update on Maple and Ashfield parking permit project
• Approve Committee Minutes for July 29, 2025

The Transportation, Bicycle and Pedestrian Safety Committee approved the minutes from the July meeting. No other actions were formally approved, denied, or tabled during the September 30 session. The remainder of the meeting consisted of presentations, public comments, and discussion of outreach and project updates.

• Approved July meeting minutes

Planning Commission Meeting

The commission will receive the Annual Master Plan Report for Menlo School. It will hear a variance and heritage tree removal request for a new single‑family home with an accessory gym at 84 Elena Avenue. It will also consider a resolution to amend Municipal Code Chapter 17.52 to update standards for Accessory Dwelling Units and Junior ADUs.

• Receive Annual Master Plan Report (MPL25‑002) for Menlo School, 50 Valparaiso (APN 070‑360‑080) in the Public Facilities and Schools district
• Front setback variance (VAR25‑005) and heritage tree removal (HTR25‑0008) for a new single‑family dwelling with accessory gym at 84 Elena Avenue (APN 070‑212‑080) in R‑1A zoning
• Resolution to amend Atherton Municipal Code Chapter 17.52 for ADU and Junior ADU development standards

Regular City Council Meeting

The Atherton City Council will consider approving routine monthly bills, a new speed limit ordinance, and a $225,000 donation for a shared police wellness program. The meeting also includes discussions on traffic safety grant applications and park restroom projects.

• Approval of bills and claims totaling $5,464,463
• Introduction of ordinance adding Chapter 10.06 to the Atherton Municipal Code regarding speed limits
• Acceptance of $225,000 anonymous donation for a shared police wellness program coordinator
• Authorization to file grant applications for El Camino Real/Selby Lane traffic safety improvements
• Review of options for Holbrook-Palmer Park restroom replacement

The Atherton City Council approved the consent agenda, which included $3.8 M in July bills, $1.7 M in August bills, amendments to professional services agreements, and a $225,000 anonymous donation for a police wellness program coordinator. It rejected all bids for the Library Children’s Garden project, waived the first reading of a speed‑limit ordinance, and appointed Don Keller to the Park and Recreation Committee. The council also adopted resolutions to file grant applications for traffic safety projects. All four council members voted in favor of each action.

• Approved $3,796,764 bills and claims for July 2025 (ayes: DeGolia, Widmer, Holland, Lewis)
• Approved $1,667,699 bills and claims for August 2025 (ayes: DeGolia, Widmer, Holland, Lewis)
• Approved amendment to Alta Planning professional services agreement (ayes: DeGolia, Widmer, Holland, Lewis)
• Approved professional services agreement with Freyer & Laureta for stormwater Phase I (ayes: DeGolia, Widmer, Holland, Lewis)
• Rejected all bids for Library Children’s Garden project (ayes: DeGolia, Widmer, Holland, Lewis)
• Approved $225,000 anonymous donation for police wellness program coordinator (ayes: DeGolia, Widmer, Holland, Lewis)
• Waived first reading of speed‑limit ordinance (Chapter 10.06) (ayes: DeGolia, Widmer, Holland, Lewis)
• Appointed Don Keller to Park and Recreation Committee (ayes: DeGolia, Widmer, Holland, Lewis)

Charter City Committee

The Charter City Committee will discuss a draft charter prepared by staff. The committee may recommend that the City Council review the draft for next steps.

• Review and consideration of draft charter

Audit and Finance Committee Meeting

The Committee will review and discuss actuarial reports regarding postemployment healthcare and CalPERS pension plans. The meeting includes a presentation by Precision Actuarial and a review of unfunded pension liabilities.

• Review and discussion of the 2025 OPEB Roll Forward Report for postemployment healthcare
• Review of CalPERS Actuarial Reports as of June 30, 2025
• Discussion of unfunded pension liability report
• Approval of July 8, 2025 meeting minutes

City Council Study Session

The Atherton City Council will consider options for filling the council seat vacated by former Council Member Diana Hawkins‑Manuelian, including immediate appointment, a solicitation and appointment process, or a special election. The council will also review challenges to on‑campus housing development and seek staff guidance on next steps to support future housing. Both items are presented as study‑session discussions.

• Vacancy appointment or election process for the seat left vacant by Diana Hawkins‑Manuelian (effective Sep 1 2025) – options: immediate appointment, interest‑solicitation and appointment, or special election
• Discussion of challenges to on‑campus housing development and direction for staff on future housing support

The council decided to use a formal process to solicit candidates for the vacant council seat left by former member Hawkins‑Manuelian, serving until a November 2026 election. Staff were directed to distribute community notices and arrange candidate interviews for the October 1 study session, with possible appointments at that meeting or the October 15 regular meeting. The council discussed on‑campus housing development at Atherton school sites and will revisit the matter later.

• Conduct formal candidate solicitation for vacant council seat; staff to issue notices and prepare interviews (no vote tally recorded)

Park and Recreation Committee Meeting

The Committee will discuss updates on pickleball courts and playground improvement projects. Members will also review results from a townwide resident survey and establish goals for FY 2025-26.

• Pickleball courts schedule and Council direction update
• Playground and playground bathroom improvement project updates
• Review of Townwide Resident Survey results
• FY 2024-25 accomplishments and FY 2025-26 goal setting
• Review of July and August 2025 Brightview Landscaping Quality Site Assessment Report

Refuse & Recycling Committee Meeting

The Refuse & Recycling Committee will review quarterly reports from GreenWaste Recovery. Members will discuss potential amendments to the franchise agreement regarding construction and demolition bin requirements and review franchise fees.

• Potential amendments to the Franchise Agreement for Construction & Demolition (C&D) roll-off bin requirements
• Discussion of the Franchise Fee and January 1 Franchise Revenue Adjustment
• GreenWaste Recovery Quarterly Reports for Q1 and Q2 2025

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will approve minutes from the May 27, 2025 meeting, hear a presentation on the South County Multimodal Strategy Project, and receive an update on parking concerns at Town Center. A police traffic unit monthly report will also be discussed. The meeting includes a public comment period.

• Approve Committee Minutes for May 27, 2025 meeting
• Presentation on South County Multimodal Strategy Project
• Update on parking concerns at Town Center
• Police Traffic Unit monthly traffic report

The committee reported that Maple Avenue parking is now permit‑only, with permits mailed and a two‑week grace period before enforcement begins on August 1. Temporary permits will be available for visitors and workers. Speed bumps have been installed on Berry Lane and Maple Avenue after resident requests and can be removed if future surveys recommend it.

• Maple Ave parking changed to permit‑only (enforcement begins Aug 1)
• Permits mailed to residents with two‑week grace period
• Temporary permits offered for visitors and workers
• Speed bumps installed on Berry Lane and Maple Ave
• Speed bumps may be removed based on future survey results

City Council Special Meeting

The City Council will review and discuss the San Mateo County Transit Tax proposal. Members are expected to provide feedback to the Mayor regarding an upcoming C/CAG vote on the matter.

• Discussion of the San Mateo County Transit Tax proposal

The council discussed SB 63, which would allow a regional sales tax for public transit funding. After reviewing options, the council reached a consensus not to support the measure. No vote tally was recorded.

• Council reached consensus to not support the regional transit tax measure

Planning Commission Meeting

The Planning Commission will hold public hearings regarding several residential development requests in the R-1A zoning district. These include requests for special structures permits, tree protection zone exceptions, and the removal of heritage trees.

• Tree Protection Zone Exception for a new residence garage at 92 Cebalo Ln
• Removal of two Valley Oak and one Deodar Cedar for a new home at 285 Camino al Lago
• Special Structures Permit and tree removal for a home, ADUs, and pool pavilion at 65 Linda Vista Avenue
• Special Structures Permit for a detached garage with reduced front setback at 7 Betty Lane
• Special Structures Permit for a two-story home with basement, ADU, and pool at 236 Camino al Lago

Environmental Programs Committee Regular Meeting

The Environmental Programs Committee will review a summary of Earth Day 2025 activities and then discuss the town's Climate Action Plan, focusing on education and public engagement. No decisions on new policies or contracts are listed; the meeting is primarily informational and deliberative. The next regular meeting is scheduled for September 18, 2025.

• Earth Day 2025 summary and recap
• Climate Action Plan (CAP) discussion on education and engagement

Regular City Council Meeting

The City Council will consider routine approvals of June 2025 bills and claims totaling $4,535,720, and adopt minutes from recent meetings. Council members will discuss an ordinance amendment to municipal purchasing rules and award a $248,425 contract for the 2025 Crack Seal and Slurry Seal Project. A public hearing will be held to review an appeal of a planning commission variance and tree‑protection zone exception for a new single‑family dwelling with ADU at 94 Palmer Lane.

• Approve bills and claims for June 2025 totaling $4,535,720
• Second reading and adoption of ordinance amending sections 3.16.240 and 3.16.280 of the Municipal Code (purchasing rules)
• Award $248,425 contract to Graham Contractors, Inc. for the 2025 Crack Seal and Slurry Seal Project (project #56092)
• Public hearing on appeal of variance and Tree Protection Zone exception for 94 Palmer Lane (APN 060‑163‑290)
• Adopt resolution for residential permit parking program on Maple Avenue and Ashfield Road

The council approved the consent agenda items, including $4,535,720 in bills and claims, project completions, and several contracts. It denied the appeal of a planning‑commission decision for setback variances at 94 Palmer Lane, upholding the commission’s approval. It adopted a residential permit parking program on Maple Avenue and Ashfield Road, appointed Sophia Tang to the Environmental Programs Committee, and approved recommendations for the Holbrook‑Palmer Park pickleball program and senior‑task‑force marketing funds.

• Approved consent agenda items 1‑7, including $4,535,720 bills and claims (4‑0)
• Denied appeal of planning‑commission setback variances for 94 Palmer Lane (4‑0)
• Appointed Sophia Tang to the Environmental Programs Committee (4‑0)
• Adopted residential permit parking program on Maple Avenue and Ashfield Road (4‑0)
• Accepted Park and Recreation Committee recommendations for pickleball program at Holbrook‑Palmer Park (4‑0)
• Approved up to $2,000 for Senior Task Force marketing postcard (4‑0)
• Awarded contract for 2025 Crack Seal and Slurry Seal Project, Project #56092 (4‑0)
• Adopted Ordinance 673 amending municipal code sections 3.16.240 and 3.16.280 (4‑0)

Charter City Committee Meeting

The Charter City Committee will meet to review and discuss various charters. The meeting is scheduled for July 16, 2025, at 1:00 PM in the Administrative Conference Room.

• Review and discussion of various charters
• Committee and staff reports/comments
• Future agenda topics
• Next meeting date confirmation
• Public comments via email or Zoom

Audit and Finance Committee Meeting

The Audit and Finance Committee will discuss the PARS OPEB Pre-funding Trust annual program review and potentially recommend an investment strategy. The body will also select its leadership for the 2025/26 fiscal year and set a meeting schedule.

• Review of PARS OPEB Pre-funding Trust annual program and investment strategy
• Selection of Committee Chair and Vice Chair for Fiscal Year 2025/26
• Update on ADP contribution to CalPERS for unfunded pension liability
• Approval of May 13, 2025 meeting minutes
• Establishment of FY 2025/26 meeting dates

Park and Recreation Committee Meeting

The Park and Recreation Committee will discuss pickleball court usage and potential permanent facilities at Holbrook-Palmer Park. Members will also provide recommendations for the layout and finishes of a playground restroom replacement project.

• Review of pickleball hours, drop-in play, and permanent facility configuration at Holbrook-Palmer Park
• Recommendations for playground restroom replacement layout and finishes
• Review of Townwide Resident Survey results
• Election of Committee Chair and Vice-Chair for FY 2025-26
• Review of June 2025 Brightview Landscaping Quality Site Assessment Report

City Council Study Session

The City Council will review a recommendation from the Transportation, Bicycle and Pedestrian Committee regarding a parking permit program on Maple Avenue. Members will also discuss traffic circulation and parking concerns on Maple Avenue, Ashfield Road, Walnut Avenue, and within the Town Center.

• Proposed residential Parking Permit Program on Maple Avenue
• Discussion of traffic and parking on Ashfield Road and Walnut Avenue
• Discussion of traffic and parking within the Town Center campus

The council discussed traffic and parking concerns on Maple Avenue, Ashfield Road, Walnut Avenue, and the town center. Police Chief McCulley presented the Transportation, Bicycle and Pedestrian Committee’s recommendation for a resident‑only parking permit program on Maple Avenue. The council gave direction and support for staff to prepare a permit‑parking program for select streets limited to Monday‑Friday business hours. No vote tally was recorded.

• Directed staff to develop a resident‑only parking permit program for select streets (Monday‑Friday business hours)

Planning Commission Meeting

The Planning Commission will hold public hearings regarding a proposed putting green at Sacred Heart Schools and two residential tree-related requests. The body will also review the 2025 Master Plan Report for the schools.

• Conditional Use Permit for a 3,700 square-foot putting green at 150 Valparaiso Avenue
• Tree Protection Zone Exception for one Coast Live Oak at 98 Maple Avenue
• Heritage Tree Removals of two Coast Live Oaks and one Valley Oak at 285 Camino al Lago
• Annual Review of the 2025 Master Plan Report for Sacred Heart Schools

Joint City Council & Planning Commission Special Meeting

The joint City Council and Planning Commission meeting is a study session focused on the town's inclusionary housing program. Staff will present a report and recommend that the bodies discuss and provide feedback on the proposed ordinance and its implementation. No decisions are scheduled; the session is for discussion and staff input.

• Study session on proposed inclusionary housing ordinance – report by Town Planner Brittany Bendix, staff recommendation to discuss and provide feedback

The City Council and Planning Commission discussed a proposed inclusionary housing ordinance. They reached consensus to move forward with an ordinance for RM‑20/40 sites, but did not reach consensus to include single‑family residences. The item will be returned to the Council at a future meeting for further discussion and action.

• Consensus to move forward with inclusionary housing ordinance for RM‑20/40 sites (no vote recorded)
• No consensus to include single‑family residences in the ordinance
• Item scheduled for future Council discussion and action

City Council Closed Session

The Atherton City Council will conduct a public employee performance evaluation of the City Manager as required by Government Code Section 54957. The council will also hold a conference with labor negotiators representing unrepresented employees, including the City Clerk, Deputy City Manager, and Finance Director, under Government Code Section 54957.6. Both items are scheduled for the closed‑session meeting on June 18, 2025.

• Public employee performance evaluation – City Manager (Gov. Code §54957)
• Conference with labor negotiators for unrepresented employees (Gov. Code §54957.6)

Regular City Council Meeting

The City Council will consider adopting the FY 2025/26 operations and capital budget, including salary schedules and the Town Master Fee Schedule. The body will also discuss the possible formation of a city charter and review staffing recruitment efforts.

• Adoption of FY 2025/26 Operating and Capital Improvement Program Budget
• Approval of $2,364,599 in bills and claims for May 2025
• Contract award to Always Paving, Inc. for $542,058.75 for street overlay project 56090
• Amendments to the City Attorney and City Manager employment contracts
• Appointments to the Planning Commission and various Town committees

The council approved the consent agenda items covering bills, minutes, road project list, contracts and a sidewalk completion notice. It adopted the FY 2025‑26 operating and capital budget along with salary, classification, Gann limit and fee‑schedule resolutions. The council directed staff to continue drafting a city charter and declined to create a council liaison for the ADAPT board. It also approved amendments to the city attorney and city manager contracts and appointed members to several town committees.

• Approved consent agenda items 1‑8 (bills, minutes, contracts, etc.) (5‑0)
• Adopted FY 2025‑26 operating and capital budget and related salary, classification, Gann limit, and fee schedule resolutions (5‑0)
• Appointed five members to Audit & Finance, Transportation, Bicycle & Pedestrian Safety, Park & Recreation Foundation, and Planning Commission (5‑0)
• Directed Standing Committee to develop a draft city charter for Council discussion (5‑0)
• Declined to appoint a Council liaison to the ADAPT board (5‑0)
• Approved amendment to City Attorney contract (paralegal and document clerk rates) (5‑0)
• Approved amendment to City Manager employment contract, including $15,000 bonus and 2.7% salary increase (5‑0)

Charter City Committee Meeting

The Charter City Committee will meet to review and approve a draft staff report containing recommendations for the City Council's June 18, 2025 meeting. The meeting will include a roll call, public comments, and a discussion of future agenda topics.

• Review and approval of a draft report to the City Council
• Public comments on agenda items
• Discussion of future agenda topics
• Confirmation of next meeting date
• Adjournment

Joint Study Session City Council & Audit and Finance

The Atherton City Council and Audit and Finance Committee will hold a study session to review the Town's 2025/26 budget and discuss an additional discretionary payment to CalPERS. The meeting will also include a presentation on the results of the Town's resident survey.

• Presentation on Town of Atherton resident survey results
• Review of FY 2025/26 Town budget and Capital Improvement Program
• Discussion on additional discretionary payment to CalPERS
• Public comments via email to [email protected]

The council discussed the town resident survey and directed staff to release the results broadly, though no formal action was taken. Staff presented the FY 2025‑26 budget and a proposal for an additional discretionary payment to CalPERS. The council voted to authorize staff to make a $3 million payment to CalPERS for the OPEB. Council also agreed to revisit the ADAPT liaison discussion at a future meeting.

• Authorized staff to make a $3 M payment to CalPERS (5‑0)
• Directed staff to release resident survey results broadly (no formal vote)
• Agreed to bring back ADAPT liaison discussion for future review

Park and Recreation Committee Meeting

The Park and Recreation Committee will discuss potential locations and sizes for permanent pickleball courts to provide a recommendation to the City Council. The body will also review park maintenance updates and a landscaping assessment report.

• Review of permanent pickleball court options, including tennis or handball court conversions
• Maintenance updates for Jennings Pavilion, Main House, Little League stands, and the fountain
• Discussion of potential fencing around the water fountain
• Review of the May 2025 Quality Site Assessment Report by Brightview Landscaping
• Presentation by Knox Playschool

Planning Commission Meeting

The commission will elect a chair and vice‑chair and approve the December 11 2024 minutes. It will then hold a public hearing on a General Plan consistency determination for the Capital Improvement Program for fiscal years 2024/25‑2028/29 and on several variances and heritage‑tree removal requests.

• Election of Planning Commission Chair and Vice Chair
• Approval of the December 11, 2024 Planning Commission minutes
• General Plan consistency determination for the Capital Improvement Program for FY 2024/25‑2028/29
• Accessory Structure and Fencing Variance (VAR25‑001) at 2 Dinkelspiel Station Lane (APN 060‑321‑220)
• Heritage Tree Removal (HTR25‑001) at 18 Faxon Forest Road (APN 070‑180‑360)

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will meet to discuss parking on Maple Avenue, review the status of the Bicycle and Pedestrian Master Plan, and receive an update on recent Town Council actions. The committee will also hear a report from the Police Traffic Unit.

• Discussion of parking on Maple Avenue
• Bicycle and Pedestrian Master Plan Update Status
• Update on Town Council actions from May 21, 2025
• Police Traffic Unit report
• Approval of March 25, 2025 committee minutes

The committee approved the March 2025 meeting minutes. It reported that the Town Council approved 15 mph speed limits on Encinal, Camino al Lago, Laurel, and Selby streets adjacent to schools. The council also asked the committee to return with adjusted safety corridors for Valparaiso and Middlefield. No other actions were taken.

• Approved March 2025 meeting minutes
• Council approved 15 mph speed limits on Encinal, Camino al Lago, Laurel, Selby

City Council Closed Session

The City Council will meet in a closed session to conduct performance evaluations for the City Attorney and City Manager. The body will also meet with labor negotiators regarding unrepresented employees.

• Performance evaluation of the City Attorney
• Performance evaluation of the City Manager
• Labor negotiations with unrepresented employees (City Clerk, Deputy City Manager, and Finance Director)

Regular City Council Meeting

The Atherton City Council will consider routine approvals of April 2025 bills and claims totaling $2,160,294, and a $44,000 contract for strategic communications support. A public hearing will introduce and waive the first reading of an ordinance amending purchasing sections of the Municipal Code and adopt a resolution for the California Uniform Public Construction Cost Accounting Act. Additional items include a resolution setting speed limits in school zones and on Valparaiso Avenue, and approval of an overhead utility crossing at 39 Barry Lane.

• Approve Bills and Claims for April 2025 in the amount of $2,160,294
• Authorize a $44,000 strategic communications support contract with Tripepi Smith and Associates, Inc.
• Introduce and waive first reading of ordinance amending sections 3.16.240 and 3.16.280 of the Municipal Code and adopt resolution for the Uniform Public Construction Cost Accounting Act
• Adopt resolution setting speed limits to 15 mph in school zones and 25 mph on Valparaiso Avenue
• Approve overhead electrical utility service crossing of the Atherton Channel at 39 Barry Lane

The council approved the consent agenda, including $2,160,294 in bills and claims. It adopted a resolution setting school zone speeds to 15 mph and Valparaiso Avenue to 25 mph. It also approved an overhead electrical utility crossing at 39 Barry Lane and directed that interim bicycle‑pedestrian improvements wait for the 2025 Active Transportation Plan.

• Approved consent agenda items 1‑4 (including $2,160,294 bills) (5‑0)
• Adopted Ordinance No. 673 and Resolution No. 25‑04 opting into the CUPCCA (5‑0)
• Adopted Resolution No. 25‑05 setting 15 mph school zone speeds and 25 mph Valparaiso speed (5‑0)
• Approved overhead electrical utility crossing at 39 Barry Lane (5‑0)
• Deferred interim bike and pedestrian route improvements pending 2025 Active Transportation Plan (5‑0)
• Approved Letter of Opposition to SB 79 and general housing legislation letter (5‑0)

Audit and Finance Committee Meeting

The Audit and Finance Committee will review and approve draft minutes from a prior meeting, discuss the FY 2025/26 General Fund and Special Revenue budgets, and provide direction on Capital Improvement Projects. The committee will also receive an update on the CalPERS 2025 Asset Liability Management review process.

• Review and approve draft minutes of March 18, 2025 meeting
• Review and file report on FY 2025/26 General Fund Operations Budget
• Review and file report on FY 2025/26 Special Revenue, Internal Service Funds, and CIP
• Update regarding CalPERS 2025 Asset Liability Management review process
• Discussion and direction on Capital Improvement Projects (CIP) review

Joint Study Session - City Council & Audit and Finance Committee

The joint City Council and Audit & Finance Committee meeting is a study session to review the FY 2025/26 Special Revenue, Internal Service Funds, and Capital Improvement Program. Staff reports will be presented by Finance Director Robert Barron III and Public Works Director Robert Ovadia. The body will discuss and provide feedback before the items return for final budget approval in June. Public comments are accepted in writing beforehand.

• Review of FY 2025/26 Special Revenue
• Review of FY 2025/26 Internal Service Funds
• Review of FY 2025/26 Capital Improvement Program (CIP)
• Staff reports by Finance Director Robert Barron III and Public Works Director Robert Ovadia
• Feedback to be incorporated before June budget approval

The City Council and Audit and Finance Committee held a joint study session. Finance Director Barron, with Public Works Director Ovadia and City Manager Rodericks, presented the FY 2025/26 Special Revenue Funds, Internal Service Funds, and the 5‑Year Capital Improvement Program. Council members discussed the program and the use of funds for OPEB and budget impacts. No formal actions or votes were taken.

Park and Recreation Committee Meeting

The Park and Recreation Committee will approve the minutes from the April 2, 2025 meeting, review updates on playground restroom designs, and receive a Capital Improvement Program update that includes a proposed donation to convert the clay tennis court to a hard court, permanently change Court 1 to a pickleball court, and refresh the Holbrook‑Palmer Park Master Plan. The committee will also discuss parking issues at the park and receive a flooring update for Jennings Pavilion and the Main House.

• Approve committee minutes for the April 2, 2025 meeting
• Review two playground restroom models and provide input on preferred design and layout
• CIP update: proposed donation to convert the clay tennis court to a hard court, convert Court 1 to a pickleball court, and refresh the Holbrook‑Palmer Park Master Plan
• Discuss parking issues at the park and consider signage or obstructions to deter unauthorized parking
• Provide update on recent flooring improvements at Jennings Pavilion and Main House

Charter City Committee Meeting

The Charter City Committee will meet to review and approve a Charter City Report. The committee may provide direction on changes before recommending the report for consideration by the City Council.

• Review and approval of a Charter City Report to the City Council

Planning Commission Meeting

The Atherton Planning Commission will hold a public hearing to consider a Tree Protection Zone exception for a new detached garage and pool equipment building at 99 Edwards Lane. It will also consider a request to remove five Coast Live Oak Heritage trees to allow full site development of a single‑family residence at 170 Atherton Avenue. Both proposals are categorically exempt from further CEQA review.

• Tree Protection Zone Exception (PTPZ25‑00002) for a detached garage and pool equipment building at 99 Edwards Lane (APN 070‑211‑550).
• Heritage Tree Removal request (HTR25‑002) to remove five Coast Live Oak Heritage trees for a single‑family residence at 170 Atherton Avenue (APN 070‑070‑280).

Regular City Council Meeting

The Atherton City Council will review routine financial items, including approval of March 2025 bills and claims ($1,553,133), acceptance of treasurer’s reports for Q2 2024 and Q1 2025, and a mid‑year budget amendment. The Council will also consider a $180,000 donation to fund three BMW police motorcycles and an amendment to a professional services agreement for $55,000 of project management services for the Upper Atherton Channel Relining Project. Finally, the Council will discuss a $25,000 annual operating contribution to OneShoreline for flood mitigation and receive a presentation on the El Camino Real Complete Streets Gap Closure Study.

• Approve bills and claims for March 2025 – $1,553,133
• Accept $180,000 donation for three BMW police patrol motorcycles
• Amend professional services agreement with Capital Project Management – $55,000
• Consider $25,000 per year (total $75,000) operating funding request from OneShoreline
• Review El Camino Real Complete Streets Gap Closure Study concepts

The council approved the consent agenda, which included $1.55 M in bills and claims, budget amendment, donation and contract items. It also approved a $75,000 operating‑fund contribution to OneShoreline for flood‑mitigation over three years. Finally, the council directed staff to move forward with both concepts in the El Camino Real Complete Streets study.

• Approved consent agenda items 1‑7 (unanimous 4‑0)
• Adopted FY 2024/25 budget amendment (unanimous 4‑0)
• Approved $180,000 police department donation for motorcycles (unanimous 4‑0)
• Approved amendment to professional services agreement with Capital Project Management (unanimous 4‑0)
• Approved $75,000 OneShoreline operating‑fund contribution (unanimous 4‑0)
• Approved moving forward with both concepts for El Camino Real Complete Streets study (unanimous 4‑0)
• Approved minutes for March 19, April 2 and April 3, 2025 (unanimous 4‑0)
• Approved bills and claims for March 2025 totaling $1,553,133 (unanimous 4‑0)

City Council Special Meeting

The City Council will review a recommendation to hold its annual team‑building and goals session. The item proposes a facilitated meeting for council members to discuss the Town’s goals and priorities. Public comment will be accepted before the recommendation is acted upon.

• Annual City Council Team‑Building and Goals Meeting – recommendation to conduct a facilitated session to discuss town goals and priorities

At the special meeting, the City Manager and staff presented the Council's goals and related work plans. Council members discussed each goal area and gave direction to align them with current priorities. The Council then revised the goals to six items: Preserve Small Town Character & Quality of Life; Improve Public Safety & Emergency Preparedness; Maintain Conservative Fiscal Policies and Financial Transparency; Be Forward Thinking; Maintain and Improve Public Infrastructure; Build Community & Promote Civic Engagement.

• Revised city council goals to six items (Goal A–F) – no vote tally recorded

Joint Study Session City Council and Audit and Finance Committee

The City Council and Audit and Finance Committee will hold a joint study session to discuss the general fund operational budget for fiscal year 2025/26. The body will also review annual audit and inspection reports for the Atherton Police Department.

• Review of FY 2025/26 General Fund/Operations Budget
• Review of Department of Police internal audit and inspection reports

The Finance Director presented the FY 2025/26 General Fund/Operations budget overview, and the Police Chief presented the internal audit and inspection reports. Both items were informational only and will be considered for formal adoption or action at a future meeting. The meeting adjourned at 4:14 p.m.

Park and Recreation Committee Meeting

The Park and Recreation Committee will approve the February 2025 meeting minutes and then consider recommendations for capital improvement projects for fiscal year 2025‑26. Subcommittees will provide updates on a playground project and a park flooring project. The committee will also review February and March 2025 Brightview Quality Site Assessment reports.

• Approve committee minutes for February 2025 meeting
• Discuss capital improvement project recommendations for FY 25‑26
• Playground project update from subcommittee
• Park flooring project update from staff
• Review Brightview Quality Site Assessment reports (Feb and Mar 2025)

Planning Commission Meeting

The Atherton Planning Commission will hold a public hearing on two tree‑related requests. The first request (PTPZ25‑00001) seeks a Tree Protection Zone exception for a rear addition at 5 Callado Way, proposing a 5.5‑times trunk‑diameter buffer for a 60‑inch Coast Redwood. The second request (HTR24‑00005 and PTPZ24‑00003) asks for removal of a 19‑inch Coast Redwood and Tree Protection Zone exceptions for three Coast Redwoods at 37 and 53 Euclid Avenue to allow a parking pad. Staff recommends the Commission approve both the exception and the removal.

• Tree Protection Zone Exception (PTPZ25‑00001) for rear addition at 5 Callado Way (APN 073‑230‑170)
• Heritage Tree Removal (HTR24‑00005) and Tree Protection Zone Exceptions (PTPZ24‑00003) at 37 and 53 Euclid Avenue (APNs 070‑022‑570 and –810)

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will approve minutes from its January 28, 2025 meeting and then discuss and make recommendations on speed limits and potential reductions along designated safety corridors in school zones. The committee will also receive a report on the El Camino Real compete streets gap closure study and the Atherton Police Traffic Unit monthly report. Public comments will be taken before adjourning.

• Approve Committee Minutes for January 28, 2025 Meeting
• Discussion and recommendations on speed limits and potential reductions in school zone safety corridors
• El Camino Real compete streets gap closure study – committee and staff reports/comments
• Atherton Police Traffic Unit monthly report
• Public comments

Environmental Programs Committee Regular Meeting

The Environmental Programs Committee will meet to continue discussions on the committee's purpose and impact. Members will also discuss plans for Earth Day and review minutes from the February 13, 2025, meeting.

• Approval of February 13, 2025, meeting minutes
• Discussion on EPC purpose and impact
• Earth Day table discussion
• Future presentation of a new sustainability logo

City Council Closed Session

The Atherton City Council will hold a closed‑session meeting to consider the public employee performance evaluations for the City Attorney and the City Manager, as required by Government Code Section 54957. No other agenda items are listed. The council will also allow limited public comments before adjournment.

• Public employee performance evaluation – City Attorney (Gov. Code §54957)
• Public employee performance evaluation – City Manager (Gov. Code §54957)

Regular City Council Meeting

The Atherton City Council will approve routine bills and minutes, review a housing progress report, and discuss an ordinance to amend the municipal code in response to state housing requirements.

• Approval of bills and claims for February 2025 ($1,429,576)
• Approval of minutes for February 19 and March 5, 2025
• Review of 2024 General Plan Implementation and Housing Element Annual Progress Report
• Second reading and adoption of ordinance to amend Atherton Municipal Code
• Discussion on Atherton Arts Foundation proposal for Main House

The council approved the consent agenda, including $1,429,576 in bills and claims for February 2025, the February 19 and March 5 meeting minutes, the 2024 General Plan implementation and housing element progress report, and adopted Ordinance No. 673 after a second reading to address California Department of Housing and Community Development comments. Council directed staff to proceed with an agreement with the Atherton Arts Foundation for rotating artwork displays in the Main House at Holbrook‑Palmer Park. Council instructed the Planning Commission to return the Animal Control Ordinance for a public review of setbacks, chicken limits, permit fees, and related regulations.

• Approved bills and claims for February 2025 totaling $1,429,576 (Consent Agenda Item 1)
• Approved minutes for February 19 and March 5, 2025 (Consent Agenda Item 2)
• Approved 2024 General Plan implementation and housing element progress report (Consent Agenda Item 3)
• Adopted Ordinance No. 673 (second reading) to amend municipal code per HCD comments (Consent Agenda Item 4)
• Directed staff to finalize agreement with Atherton Arts Foundation for Main House art program (Item 5)
• Directed Planning Commission to review and conduct public process on Animal Control Ordinance, including setbacks and chicken limits (Item 6)

Audit and Finance Committee Meeting

The Audit and Finance Committee will review the draft financial statements for Fiscal Year 2023-24. Members will also discuss whether to make an additional discretionary payment to CalPERS and review the FY 2025/26 budget kick-off report.

• Discussion on additional discretionary payment (ADP) amount to CalPERS
• Review and acceptance of Draft Fiscal Year 2023-24 Basic Financial Statements
• Review of FY 2025/26 Budget Kick-Off and Overview report
• Approval of January 14, 2025 meeting minutes

Charter City Standing Committee

The Charter City Committee will discuss an overview of its scope, outline the framework for its upcoming work, and set dates and times for future meetings. Staff will provide reports and comments, and members will consider future agenda topics. The meeting will conclude with confirmation of the next meeting date.

• Overview of Charter Committee scope
• Framework of the work ahead
• Establishment of meeting dates and times
• Committee and staff reports/comments
• Future agenda topics

City Council Study Session

The joint City Council and Audit & Finance Committee study session will review and discuss the fiscal year 2025/26 budget. Council members will also consider staff recommendations on underground utility service connections required by the town's construction regulations for development and redevelopment projects.

• Review and discuss the FY 2025/26 municipal budget
• Provide feedback and direction on underground utility service connections required for development projects

Park and Recreation Committee Meeting

The Park and Recreation Committee will discuss capital improvement project recommendations for the 2025-26 fiscal year. The meeting also includes a presentation from Menlo-Atherton Little League and a project update on playgrounds.

• Discussion of Capital Improvement Projects for fiscal year 25-26
• Playground project update from the subcommittee
• Review of February 2025 Brightview Quality Site Assessment Report
• Presentation by Ryan Braniff of Menlo-Atherton Little League

Planning Commission Meeting

The Planning Commission will hold a public hearing to review the 2024 General Plan Implementation and 6th Cycle Housing Element Annual Progress Report. The body will consider recommending the report's transmittal to the City Council.

• Public hearing for the 2024 General Plan Implementation and 6th Cycle Housing Element Annual Progress Report

Regular City Council Meeting

The Atherton City Council will consider a resolution to adopt revisions to the General Plan and introduce an ordinance amending the Municipal Code in response to comments from the California Department of Housing and Community Development. The meeting also includes routine approvals of January 2025 bills and claims, minutes, a military equipment report, a chicken regulation ordinance, and acceptance of work on the Fair Oaks Lane intersection project. Additional items include feedback on the Library Children’s Garden, a Planning Commission appointment, and a "No Left Turn" sign on Encinal Avenue.

• Approve Bills and Claims for January 2025 totaling $2,326,138
• Second reading and adoption of an ordinance amending Municipal Code Chapter 6.04 (chicken regulation)
• Accept work and record Notice of Completion for Fair Oaks Lane/Lloyden Drive/Dinkelspiel Station Lane Intersection Improvement Project (Project No. 56093)
• Public hearing to adopt General Plan revisions and ordinance amendments responding to HCD housing and zoning comments
• Consider appointment to the Planning Commission for a term ending June 30, 2027

Special Environmental Programs Committee Meeting

The Environmental Programs Committee will meet to discuss the Reach Code update and plan the main activity for Earth Day 2025. The committee will also introduce 2025 City Council Liaisons and review its own purpose and impact.

• Reach Code update and discussion
• Earth Day 2025 main activity planning
• Introduction of 2025 City Council Liaisons
• Approval of November 21, 2024 meeting minutes

Special Refuse & Recycling Committee Meeting

The Refuse & Recycling Committee will approve the minutes from its November 4, 2024 meeting. It will review and discuss GreenWaste’s third‑quarter and fourth‑quarter reports. The committee will also receive a presentation and discussion of the Hefty Renew Program.

• Approve Committee Minutes for November 4, 2024 Meeting
• Review and discuss GreenWaste’s Q3 Report
• Review and discuss GreenWaste’s Q4 Report
• Presentation and discussion of the Hefty Renew Program

Park and Recreation Committee Meeting

The Park and Recreation Committee will approve minutes from the January 8 meeting and discuss several updates. The key item is the Atherton Arts Foundation proposal to install art displays in the upstairs rental areas of the Main House, for which the Committee will make a recommendation to City Council. Staff will also provide updates on Holbrook‑Palmer Park playground improvements, event flooring, and the January 2025 Brightview Quality Site Assessment report.

• Approve minutes of the January 8, 2025 Committee meeting
• Review and recommend the Atherton Arts Foundation Main House art display proposal
• Update on Holbrook‑Palmer Park playground improvements project
• Update on Holbrook‑Palmer Park event flooring materials
• Review January 2025 Brightview Quality Site Assessment report

City Council Study Session

The City Council will hold a special study session to discuss municipal code amendments and the potential creation of a Charter City Committee. The body will also review the mid-year budget and prioritize traffic improvements.

• Urgency ordinance to amend Municipal Code Chapter 6.04 regarding chicken regulation
• Proposed creation of a Charter City Committee (Ad Hoc or Standing)
• Review of the FY 2024/25 General Fund Mid-Year Budget Report
• Discussion on prioritization of town-wide traffic improvements

Transportation, Bicycle and Pedestrian Safety Committee

The Transportation, Bicycle and Pedestrian Safety Committee will approve minutes from the Dec. 10, 2024 meeting, receive an update on the El Camino Real (ECR) Complete Streets Project, and review 2024 crash data. It will also examine the temporary No Left Turn sign on eastbound Encinal Ave that blocks turns into the Encinal Elementary School parking lot and make a recommendation on making the sign permanent. A police traffic unit monthly report for November and December 2024 will be presented.

• Approve Committee Minutes for Dec. 10, 2024 meeting
• El Camino Real (ECR) Complete Streets Project update
• Review temporary No Left Turn sign on eastbound Encinal Ave and recommendation to make it permanent
• Review Atherton 2024 aggregated crash data
• Police Traffic Unit monthly report for Nov and Dec 2024

Planning Commission Meeting

The Planning Commission will hold public hearings regarding two residential property requests. The body will consider a permit for a detached garage and a request to remove a heritage tree.

• Special Structures Permit (SSR25-0001) for a detached garage with reduced front setback at 72 Barry Lane
• Request to remove one heritage tree for a residence remodel and landscaping at 50 Lilac Drive

City Council Special Meeting

The Atherton City Council will meet to discuss conceptual solutions for stormwater and drainage improvements along El Camino Real and for the Upper Atherton Channel stabilization project. The meeting is a special session with limited public comment.

• El Camino Real Stormwater and Drainage Improvements Project discussion
• Upper Atherton Channel Stabilization Project discussion
• Council Chambers at 80 Fair Oaks Lane
• Public comments limited to agenda items
• Remote participation via Zoom

Regular City Council Meeting

The City Council will discuss a professional services agreement for a bicycle and pedestrian master plan update and the deferral of the Selby Lane bicycle lanes project. The body is also considering an ordinance to enhance electric-ready requirements for new construction and major alterations.

• Contract for Lloyden Park Sidewalk Restoration Project to J.J.R. Construction, Inc. for $92,356
• Professional services agreement with Alta Planning + Design, Inc. not to exceed $250,000
• Approval of December 2024 bills and claims in the amount of $1,695,376
• Second reading of Electric Readiness Ordinance to amend Section 15.19.030 of the Municipal Code
• Discussion on design direction for the Holbrook-Palmer Park Playground Improvements Project

City Council Closed Session

The Atherton City Council will hold a closed‑session conference with its legal counsel. The discussion will focus on the existing litigation titled Sanchez v. City of Atherton (Case No. 4:22‑cv‑03106‑JSW) under Government Code section 54956.9. No other agenda items are listed.

• Conference with legal counsel regarding the Sanchez v. City of Atherton litigation (Case No. 4:22‑cv‑03106‑JSW) pursuant to Government Code section 54956.9

Audit and Finance Committee Meeting

The Audit and Finance Committee will approve minutes from a previous meeting and review the town's postemployment healthcare valuation and investment portfolio. The committee will also discuss potential changes to the investment policy for City Council approval.

• Approve November 12, 2024 Committee Minutes
• Review 2024 OPEB Actuarial Valuation of Postemployment Healthcare Program
• Review Town Portfolio via Insight Asset Management
• Annual review of Statement of Investment Policy
• Next meeting scheduled for March 11, 2025

Park and Recreation Committee Meeting

The Committee will receive updates on the current fiscal year budget and the completion status of the Capital Improvement Program (CIP). Members will also review a December 2024 site assessment report from Brightview.

• FY 24-25 Budget update and tentative plan for next year's CIP
• FY 24-25 CIP completion status update
• December 2024 Brightview Quality Site Assessment Report
• December 2024 Park Events and Revenue Report

Joint Study Session - City Council & Planning Commission Special Meeting

The City Council and Planning Commission will meet for a joint study session to discuss recommendations for the Town's inclusionary housing program. The body will consider these recommendations and provide feedback to staff.

• Study session on proposed inclusionary housing ordinance and implementation