Palo Alto Unified School District public meetings in 2022

Annual Organizational and Regular Board Meeting

The Palo Alto Unified School District Board will hold its annual organizational meeting to administer oaths to new and returning members, elect officers for 2023, and discuss committee assignments.

• Oath of office for Shana Segal and Shounak Dharap
• Election of Board President for 2023
• Acceptance of election results from November 8
• Selection of Board representative for County Committee on School District Organization
• Discussion of Board committee assignments for 2023

The Board conducted its annual organizational meeting, electing Jennifer DiBrienza as President and Jesse Ladomirak as Vice President. The Board also approved fire alarm upgrade contracts for Escondido and Addison Elementary Schools and certified the district's first interim budget report.

• Appointed Jennifer DiBrienza as President and Jesse Ladomirak as Vice President (5-0)
• Accepted final results of the election (5-0)
• Named Board President as the representative for the County Committee (5-0)
• Approved consent calendar including personnel items and five board policies (5-0)
• Approved new course offerings for the 2023-24 school year (5-0)
• Certified the 2022-23 First Interim Budget Report (5-0)
• Awarded $427,544 contract to FE Controls for Escondido Elementary fire alarm upgrade (5-0)
• Awarded $465,828 contract to FE Controls for Addison Elementary fire alarm upgrade (5-0)

Board Policy Review Committee

The Board Policy Review Committee will discuss proposed updates to policies on administering medication and independent study, including changes to reflect state laws regarding medicinal cannabis and student health.

• Review BP 5141.21 Administering Medication and Monitoring Health Conditions
• Review BP 6158 Independent Study
• Review AR 5141.21 Administering Medication and Monitoring Health Conditions
• Review AR 6158 Independent Study
• Approve minutes from November 18, 2022 meeting

The Board Policy Review Committee agreed to move BP 5141.21, regarding the administration of medication and monitoring health conditions, forward for Board approval. The committee discussed the legal protections for staff administering medicinal cannabis and the voluntary nature of such duties.

• Approved minutes for November 18, 2022 (unanimous)
• Agreed to move BP 5141.21 forward to the Board for approval
• Agreed that Bahadursingh, Dowell, and Johnson will draft a staff notification form or annual notice regarding medication administration

City/School Liaison Committee Meeting

This is a procedural meeting of the Palo Alto Unified School District City/School Liaison Committee. The committee will approve minutes from the November 17, 2022 meeting and receive reports from the City Manager, Superintendent of Schools, City Council, and PAUSD. No substantive decisions or public hearings are scheduled.

• Approval of minutes from November 17, 2022, City/School Liaison Committee meeting
• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council meeting
• Report of PAUSD meeting

The committee met virtually to receive reports from the Superintendent, City Manager, City Council, and PAUSD. No substantive actions were taken, and the approval of previous meeting minutes was deferred to a later date.

• Approval of November 17, 2022, minutes tabled for a later meeting

Fiscal Advisory Committee Meeting

The provided text is a meeting notice for the Fiscal Advisory Committee on December 14, 2022. The agenda contains only procedural information regarding the virtual meeting format and accessibility.

Property Committee Meeting

The committee is reviewing several items for recommendation to the December 20, 2022 Board of Education meeting. These include architectural design service addendums and contracts for fire alarm upgrades at two schools.

• Addendum 12 to LPA Architects for Escondido Elementary School design services
• Addendum 14 to SVA Architects for J.L. Stanford Middle School design services
• Contract award for Escondido Fire Alarm Upgrade Project
• Contract award for Addison Fire Alarm Upgrade Project

Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee will review updates to the SWIFT Plan and discuss future progress indicators. Members will also consider aligning the equity scorecard with key metrics and setting SWIFT goals for the 2023-24 school year. Meeting dates and schedule will be addressed.

• SWIFT Plan updates and future progress indicators
• Aligning the equity scorecard with key metrics
• Setting SWIFT goals for SY2023-24
• Review of meeting dates and schedule

The committee discussed updates to the SWIFT plan, including student performance data and school climate surveys. Members reviewed the Equity Literacy Leadership Cohort and equity goals within new teacher inductions. The committee also discussed aligning the Equity Scorecard with key metrics to be provided twice yearly starting after SY22-23.

Bond Citizens' Oversight Committee Meeting

The Bond Citizens' Oversight Committee meets to review the 2022-12-07 agenda. The meeting is conducted via videoconference due to a public health order.

• Review of agenda items
• Meeting conducted via Zoom
• No physical public site open

Board Policy Review Committee

The Palo Alto Unified School District Board Policy Review Committee will meet virtually to review proposed updates to five district policies. Staff recommend reviewing the policies without adopting new language from the California School Boards Association.

• Review BP 4216 Probationary/Permanent Status for police officers
• Review BP 4030 Nondiscrimination in Employment
• Review BP 6164.2 Guidance/Counseling Services
• Review BP 6178 Career Technical Education
• Review BP 5141.21 Administering Medication and Monitoring Health Conditions

The Board Policy Review Committee approved moving four policies regarding staff status, nondiscrimination, counseling services, and career technical education forward to the Board. A policy on administering medication was tabled pending legal guidance on medical cannabis. The committee also updated its policy matrix to include choice schools.

• Approved October 14, 2022 minutes (unanimous)
• Moved BP 4216 (Probationary/Permanent Status) forward to Board for approval with added clarifying language
• Moved BP 4030 (Nondiscrimination in Employment) forward to Board for approval
• Moved BP 6164.2 (Guidance/Counseling Services) forward to Board for approval
• Moved BP 6178 (Career Technical Education) forward to Board for approval
• Tabled BP 5141.2 (Administering Medication) until December 16, 2022, to seek legal guidance on medical cannabis
• Added choice schools policy to the BPRC Matrix

City/School Liaison Committee Meeting

The Palo Alto City/School Liaison Committee will convene virtually to review reports from city and school leadership and approve minutes from a prior meeting.

• Approval of minutes from the October 20, 2022 meeting
• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council Meeting
• Report of PAUSD Meeting

The committee met virtually to receive reports from the City Manager, Superintendent of Schools, City Council, and PAUSD. The only formal action taken was the approval of the previous meeting's minutes.

• Approved minutes from the October 20, 2022, meeting (unanimous)

Regular Board Meeting

The Palo Alto Unified School District Board will hold a closed session to discuss employee performance, employment, litigation, liability claims and other confidential matters. After reconvening, the board will approve a consent calendar that includes certificated and classified personnel items, the minutes from the October 25 meeting, October warrants and purchase orders, and addendums to general counsel service agreements. The meeting also includes student board member reports, a superintendent report, and an open forum for public comment.

• Closed session discussion of public employee performance evaluation and employment matters
• Approval of certificated personnel items (routine consent)
• Approval of classified personnel items (routine consent)
• Approval of October warrants and purchase orders
• Approval of addendums to the general counsel services agreement

The Board approved a sustainability theme and a choice option for students to attend Fletcher Middle School from outside their neighborhood boundaries. It also authorized a budget increase for the Escondido Elementary School project and updated public participation rules for meetings.

• Approved Fletcher Middle School sustainability theme and choice option (5-0)
• Approved requirement for Board Policy Review Committee to review Choice School policy (5-0)
• Approved allowing individual speakers two minutes per agenda or non-agenda item (3-2)
• Approved $6,936,231 budget increase for Escondido Elementary project, totaling $27,811,210 (5-0)
• Approved consent calendar including personnel items, October warrants, and purchase orders (5-0)
• Approved Resolution No. 2022-23.05 for Best Value Procurement Procedures (5-0)
• Approved Resolution No. 2022-23.06 regarding brand/trade name designations in bids (5-0)
• Approved appointment of members to the Strong Schools Bond Citizens’ Oversight Committee (5-0)

Property Committee Meeting

The committee reviewed upcoming Board of Education items, including resolutions for procurement procedures and contracts for the Escondido Administration and Multipurpose Building Project. The next meeting is scheduled for Monday, December 12, 2022.

• Review of upcoming Board of Education items for Nov 15, 2022
• Authorization to award contracts for Escondido Administration and Multipurpose Building Project
• Authorization to submit plans for Hoover Elementary School
• Appointment of members to Citizens' Oversight Committee for Strong Schools Bond
• Next meeting scheduled for Monday, December 12, 2022

Regular Board Meeting

The Palo Alto Unified School District Board will consider approving the project scope, design, budget, and authorization to bid for repairs to the swimming pool at Fletcher Middle School. The board will also approve consent calendar items including personnel, minutes, and September warrants. A closed session includes negotiations with the City of Palo Alto regarding lease terms for Cubberley Community Center.

• Approval of project scope, design, budget, and authorization to bid for Fletcher Middle School pool repairs
• Approval of certificated and classified personnel items
• Approval of September warrants and purchase orders
• Closed session conference with real property negotiator on Cubberley Community Center lease (4000 Middlefield Rd, Palo Alto)
• Student board member reports from Palo Alto High School and Gunn High School

The Board approved an employee settlement agreement and a consent calendar including HVAC projects and repairs to the Fletcher Middle School swimming pool. Two resolutions regarding procurement and bidding procedures were discussed and deferred to the next meeting.

• Approved employee settlement agreement with employee no. HR102520221022 (5-0)
• Approved agenda order (5-0)
• Approved repairs to the swimming pool at Fletcher Middle School (5-0)
• Authorized bidding for Measure Z HVAC projects (5-0)
• Approved HVAC project and Hoover Elementary School project (5-0)
• Approved Addendum 13 to SVA Architects (5-0)
• Approved Master Architect Agreement for Aedis Architects (5-0)
• Tabled Resolution No. 2022-23.05 and Resolution No. 2022-23.06 to next meeting

City/School Liaison Committee Meeting

The City/School Liaison Committee will meet virtually to review reports from the City Manager, Superintendent, and various governing bodies, as well as approve minutes from a previous meeting.

• Approval of September 15, 2022, meeting minutes
• Reports from City Manager and Superintendent
• Reports on City Council and PAUSD meetings
• Cubberley Update
• Future Business

Property Committee Meeting

The Palo Alto Unified School District Property Committee will meet to approve minutes from a prior meeting and consider resolutions for procurement procedures and brand designations for the upcoming Board of Education meeting.

• Approve minutes from October 3, 2022
• Approve Resolution No. 2022-23.05 for Best Value procurement
• Approve Resolution No. 2022-23.06 for brand designations
• Set next meeting date for November 7, 2022

Board Policy Review Committee

The Palo Alto Unified School District Board Policy Review Committee will discuss updates to several board policies, including civil rights, graduation requirements, and facilities master plans. The meeting will be held virtually.

• Review BP 4119.1/4219.1/4319.1 Civil and Legal Rights
• Review BP 4140/4240/4340 Bargaining Units
• Review BP 7110 Facilities Master Plan
• Review BP 7150 Site Selection and Development
• Review BP 6146.1 High School Graduation Requirements

The Board Policy Review Committee approved moving policies regarding civil and legal rights, bargaining units, facilities master plan, and site selection forward to the Board. The committee also directed staff to review previous draft policies and state guidelines regarding dyslexia to determine if a district-specific policy is needed.

• Approved minutes from August 26, 2022 (unanimous)
• Approved minutes from September 16, 2022 (unanimous)
• Moved BP 4119.1/4219.1/4319.2 Civil and Legal Rights forward to the Board for approval
• Moved BP 4140 Bargaining Units forward to the Board for approval
• Moved BP 7110 Facilities Master Plan forward to the Board for approval
• Moved BP 7150 Site Selection and Development forward to the Board for approval
• Tabled BP 6146.1 and BP 5158 until December 16, 2022
• Set 10 meeting dates for the 2023 calendar year

Regular Board Meeting

The Palo Alto Unified School District Board will meet in-person and virtually to approve routine personnel items, minutes, and September purchase orders. The meeting includes a closed session and opportunities for public comment.

• Approval of certificated and classified personnel items
• Approval of September purchase orders
• Approval of September 13, 2022, board meeting minutes
• Closed session to discuss employee performance and litigation
• Public comment opportunities during open session

The Board approved a contract with Sausal Corporation for the Administration and Food Service project at Gunn High School, including a budget increase of $7,653,774. Other approved actions included a declaration of need for emergency teaching permits and several routine consent calendar items.

• Approved contract to Sausal Corporation and $7,653,774 budget increase for Gunn High School Administration and Food Service project (3-0)
• Approved Declaration of Need for Emergency and Limited Assignment Permits for Certificated Employees 2022-23 (3-0)
• Approved September Purchase Orders (3-0)
• Approved MOU with Campus Clinic (3-0)
• Approved annual MOU with Lucile Packard Children’s Hospital (3-0)
• Accepted CalSHAPE Round 3 Funding under Resolution No. 2022-23.04 (3-0)
• Approved contracts for inspection services for Gunn High School Administration and Food Service Facility (3-0)
• Approved agenda order (3-0)

Property Committee Meeting

The Palo Alto Unified School District Property Committee met on October 3, 2022 at the Aspen Conference Room, 25 Churchill Ave. The agenda included approval of meeting minutes and several authorizations for contracts, design scopes, bids, and addenda related to school facilities. Items covered contracts for the Administration and Food Service Facility at Gunn High School, pool repairs at Fletcher Middle School, HVAC projects, and architectural agreements.

• Authorization to award contracts for the Administration and Food Service Facility project at Gunn High School
• Authorization to award inspection services contracts for the Administration and Food Service Facility project at Gunn High School
• Approval of project scope, design, and budget and authorization to bid repairs to the pool at Fletcher Middle School
• Authorization to bid Measure Z HVAC projects
• Authorization to issue Addendum 13 to SVA Architects

Board Policy Review Committee

The Board Policy Review Committee will discuss and recommend approval of minutes from August 26, 2022, and review Board Policy 3110 Transfer of Funds, which updates authorization for temporary fund transfers. They will also receive an information-only update on gun safety/storage policies, noting that CSBA will release sample policies in December 2022. The committee will prioritize policies from a matrix for future review.

• Approval of minutes from August 26, 2022 BPRC meeting
• Review of BP 3110 Transfer of Funds, updated per CSBA June 2022 sample policy
• Information on SB-906 and gun safety/storage policies; CSBA sample expected December 2022
• Information on Administrative Regulation 3110 Transfer of Funds
• Prioritization of future policies from BPRC matrix

The Board Policy Review Committee agreed to move BP 3110 Transfer of Funds to the Board for approval. The committee also discussed the 2023 meeting schedule and deferred approval of the August 26, 2022 minutes.

• Agreed to move BP 3110 Transfer of Funds forward to the Board for approval
• Deferred approval of August 26, 2022 minutes to the next meeting
• Agreed to propose 2023 meeting dates for the second-to-last Friday of each month

City/School Liaison Committee Meeting

This is a procedural meeting of the City/School Liaison Committee, consisting of open forum, approval of prior minutes, and reports from the City Manager, Superintendent, City Council, and PAUSD. No substantive decisions, rezonings, or contracts are on the agenda.

• Approval of minutes from August 18, 2022, meeting
• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council meeting
• Report of PAUSD meeting

The committee met virtually to receive reports from the City Manager, Superintendent of Schools, and representatives from the City Council and PAUSD. The only formal action taken was the approval of previous meeting minutes.

• Approved August 18, 2022 meeting minutes (unanimous)

Bond Citizens' Oversight Committee Meeting

The Bond Citizens' Oversight Committee is scheduled to meet on September 14, 2022, to discuss the oversight of the bond measure. The agenda is available for review.

• Meeting of the Bond Citizens' Oversight Committee
• Review of agenda and meeting materials
• Informational session regarding bond oversight

Regular Board Meeting

The Palo Alto Unified School District Board will meet to approve routine personnel items, August warrants and purchase orders, and a contract for consultation services with Leadership Associates. The meeting includes closed session discussions on litigation and labor negotiations.

• Approval of certificated and classified personnel items
• Approval of August warrants and purchase orders
• Agreement for consultation services with Leadership Associates
• Closed session: litigation case DK v. PAUSD
• Closed session: labor negotiations with PAEA and CSEA

The Board of Education rejected a legal claim and approved a consent calendar containing personnel items, budget updates, and facility design services. The meeting also included reports on student activities and early literacy data.

• Rejected claim DK v. PAUSD (PAUSD-GC-2022-23.01) (unanimous)
• Approved agenda order (5-0)
• Approved Certificated and Classified Personnel Items (5-0)
• Approved August Warrants and Purchase Orders (5-0)
• Approved 2021-22 Unaudited Actuals and 2022-23 Budget Update (5-0)
• Approved consultation services agreement with Leadership Associates (5-0)
• Approved design service addendums for Greene Middle School and Escondido Elementary School (5-0)
• Approved Board Policies 3550, 3551, 3553, and 7214 (5-0)

Property Committee Meeting

The Property Committee will discuss approval of June 13, 2022 minutes and prepare recommendations to the Board of Education. Items include authorizing contracts for the Administration and Food Service Facility Project at Gunn High School, inspection services for that project, and an addendum to LPA Architects for additional design services at Greene Middle School and Escondido Elementary School.

• Authorization to Award Contracts for the Administration and Food Service Facility Project at Gunn High School
• Authorization to Award contracts for Inspection Services for the Administration and Food Service Facility Project at Gunn High School
• Approve Addendum to LPA Architects for Additional Design Services for Greene Middle School and Escondido Elementary School
• Approval of Minutes from June 13, 2022 Property Committee Meeting
• Suggested next meeting date: October 3, 2022 at 3:15pm

Fiscal Advisory Committee Meeting

The Fiscal Advisory Committee is meeting to discuss district finances. The session is scheduled for Tuesday, August 30, 2022, at 5:00 p.m. in the Aspen Room.

• Meeting held at Aspen Room, 25 Churchill Ave
• Fiscal Advisory Committee meeting agenda and packet available
• Business Office contact for special accommodations

Board Policy Review Committee

The Board Policy Review Committee will review and approve minutes from April 2022 and discuss updates to five policies: General Obligation Bonds, Food Service/Child Nutrition, Food Service Operations, Free and Reduced Price Meals, and High School Graduation Requirements. The meeting is held virtually.

• Review and approve April 22, 2022 BPRC minutes
• Review BP 7214 General Obligation Bonds (target tax rate up to $60 per $100,000 of assessed valuation)
• Review BP 3550 Food Service/Child Nutrition Program
• Review BP 3551 Food Service Operations/Cafeteria Fund
• Review BP 3553 Free and Reduced Price Meals

The Board Policy Review Committee approved the April 22, 2022, minutes and moved four policies regarding bonds and food services forward for Board approval. The committee also decided to revert two policies on promotion and graduation requirements to their suspended versions.

• Approved April 22, 2022, minutes (unanimous)
• Moved BP 7214 General Obligation Bonds forward to the Board for approval
• Moved BP 3550 Food Service/Child Nutrition Program forward to the Board for approval
• Moved BP 3551 Food Service Operations/Cafeteria Fund forward to the Board for approval
• Moved BP 3553 Free and Reduced Price Meals forward to the Board for approval
• Decided to revert BP 5123 Promotion/Acceleration/Retention and BP 6146.1 High School Graduation Requirements to suspended versions

Regular Board Meeting

The Palo Alto Unified School District Board of Education will meet to approve routine personnel items and meeting minutes. The meeting will include closed session discussions on legal matters and labor negotiations, followed by open session.

• Approval of certificated personnel items
• Approval of classified personnel items
• Approval of August 4, 2022, Special Board Meeting minutes
• Approval of June 21, 2022, Regular Board Meeting minutes
• Closed session: legal counsel and labor negotiations

The Board approved two separate settlement agreements for special education matters and adopted new rules for remote public comment at meetings. The Board also approved a consent calendar including personnel items and a lease amendment.

• Approved $152,000 special education settlement PAUSD-SE-22-23.01 (4-0)
• Approved $120,000 special education settlement PAUSD-SE-22-23.02 (4-0)
• Approved four recommendations to amend Board Bylaw 9323 regarding remote public comment (4-0)
• Approved consent calendar including personnel items, June/July warrants, and RoHealth contract (4-0)
• Approved second amendment to lease agreement with Creative Center of Los Altos (4-0)
• Approved switching Board members DiBrienza and Ladomirak between the Choice Program and Self and Advisory committees (4-0)
• Approved agenda order (4-0)

City/School Liaison Committee Meeting

The City/School Liaison Committee will meet virtually to approve minutes from June 2022 and receive reports from the City Manager, Superintendent, and City Council. The agenda includes a presentation on mental health programming from PAUSD and Project Safety Net.

• Approval of minutes from June 16, 2022
• City Manager and Superintendent reports
• Mental Health Programming Update presentation
• Project Safety Net presentation
• Future Business discussion

The committee met virtually to receive reports from the Superintendent of Schools, the City Manager, and updates on mental health programming. The only formal action taken was the approval of previous meeting minutes.

• Unanimously approved minutes from the June 16, 2022, meeting

Special Board Meeting

This special board meeting is primarily procedural, with the board recessing into closed session to discuss personnel evaluations, employment, labor negotiations, anticipated and existing litigation, liability claims, real property negotiations, employee discipline, and student discipline. The open session includes public comment and a report on closed session actions.

• Closed session items include Public Employee Performance Evaluation and Employment
• Conference with Legal Counsel on Anticipated and Existing Litigation
• Liability Claims and Conference with Labor Negotiators (PAEA and CSEA)
• Conference with Real Property Negotiator
• Employee Discipline/Dismissal/Release and Student Discipline matters

The Board of Education held a special meeting to address a personnel matter in closed session. The Board voted to terminate the employment of the General Counsel without cause.

• Terminated employment of General Counsel without cause (4-0)

Regular Board Meeting

The Palo Alto Unified School District Board will meet to approve routine personnel items, minutes, and school assignments, as well as a contract for bond program management services.

• Contract with fs3|Hodges for bond program management ($1,471,764)
• Approval of May warrants and purchase orders
• Review of Board school assignments for 2022-23
• Approval of June 7, 2022, meeting minutes
• Approval of certificated and classified personnel items

The Board adopted the 2022-23 budget and approved the Local Control Accountability Plan annual update. They appointed Guillermo Lopez as Assistant Superintendent of Education Services, Secondary, and approved retroactive pay increases for contracted management. The Board also voted to allow remote public comment via Zoom starting in the 2022-23 academic year.

• Adopted 2022-23 Budget and related budget transfer/borrowing resolutions (5-0)
• Approved Employment Agreement for Guillermo Lopez as Assistant Superintendent, Secondary, at $216,844 annual salary (5-0)
• Permitted public comment via Zoom starting 2022-23 academic year (3-2)
• Approved LCAP 2022-23 Annual Update (5-0)
• Approved retroactive compensation increases for contracted management positions (5-0)
• Awarded fire alarm and HVAC contract at Palo Verde Elementary to R.C. Benson and Sons (5-0)
• Awarded Paly Tower Renovation contract to Cal Pacific Construction, Inc. (5-0)
• Rejected claim Chakmakchi v. PAUSD in closed session (5-0)

City/School Liaison Committee Meeting

The Palo Alto Unified School District City/School Liaison Committee will meet virtually on June 16, 2022. The agenda includes an open forum for public communications, approval of minutes from the May 19, 2022 meeting, and reports from the City Manager, Superintendent of Schools, City Council, and PAUSD. The committee will also discuss future business before adjourning.

• Open forum/public communications
• Approval of minutes from May 19, 2022 meeting
• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council meeting

The committee met virtually to receive reports from the City Manager, Superintendent of Schools, and City Council. The only formal action taken was the approval of the previous meeting's minutes.

• Approved May 19, 2022 meeting minutes (unanimous)

Property Committee Meeting

The Property Committee will review and make recommendations on several upcoming contract awards for the June 21 Board of Education meeting, including modernization at Palo Alto High School, portable restroom at Cubberley, EV charging stations at the Corporation Yard, directional boring at Gunn High School, and fire alarm/HVAC at Palo Verde Elementary. The committee will also approve the minutes from the May 25 meeting and set the next meeting date.

• Authorization to Award Contracts for Inspection Services for the Palo Alto High School Tower Modernization Project
• Authorization to Award a Contract for Installation of a Portable Restroom Facility at Cubberley
• Authorization to Award a Contract for Installation of Electric Vehicle Charging Stations at the Corporation Yard
• Authorization to Award a Contract for Directional Boring at Gunn High School
• Authorization to Award a Contract for Fire Alarm and Heating, Ventilation, and Cooling Project at Palo Verde Elementary School

Bond Citizens' Oversight Committee Meeting

The Bond Citizens' Oversight Committee will review draft minutes from February 2022, receive updates on Measure A and Measure Z bond projects, and plan for a fall meeting. Staff will also conduct a site visit of the new Addison Elementary School facility.

• Approval of February 28, 2022, minutes
• Report on Measure A and Measure Z bond project progress
• Planning for the Fall 2022 meeting
• Site visit to Addison Elementary School

Regular Board Meeting

The Palo Alto Unified School District Board will meet to approve routine personnel items, purchase orders, and minutes from the previous meeting. The Board will also consider a Memorandum of Understanding with the City of Palo Alto regarding the Churchill Avenue Enhanced Bikeway Project.

• Approval of May purchase orders
• MOU with City of Palo Alto for Churchill Avenue Enhanced Bikeway Project
• Approval of May 24, 2022, Regular Board Meeting minutes
• Approval of certificated and classified personnel items
• Approval of summer school short-term personnel items

The Board approved a consent calendar covering personnel, facility contracts, and textbook adoptions. It also voted to create an ad hoc committee to review public comment procedures for board meetings. Two reportable actions were taken in closed session regarding a student expulsion and a legal claim.

• Expelled student PAUSD-SS-2021-22.01 for 2022-23 school year (5-0)
• Accepted late claim and rejected claim A.A. v PAUSD (5-0)
• Approved consent calendar including personnel items and facility contracts (5-0)
• Approved MOU with City of Palo Alto for Churchill Avenue Enhanced Bikeway Project (5-0)
• Approved contracts for Cubberley, Greene Middle School pool, and Gunn High School locker rooms (5-0)
• Approved textbook adoptions for AP Physics C and Conceptual Physics and Physics (5-0)
• Directed Board President to appoint an ad hoc committee for public comment review (5-0)

Property Committee Meeting

The Palo Alto Unified School District Property Committee will meet to approve minutes from previous meetings and review contracts for upcoming construction projects, including Fletcher Middle School and Cubberley site improvements.

• Approval of minutes from May 2 and May 16, 2022
• Authorization to award contracts for inspection services for Fletcher Middle School CTE Classroom Building
• Authorization to award contracts for inspection services for Palo Verde Elementary School
• Authorization to award a contract for Gunn High School All-Gender Locker Room Project
• Authorization to award a contract for program management services with fs3|Hodges for Measure A and Measure Z Bonds

Regular Board Meeting

The Palo Alto Unified School District Board will meet to approve routine personnel items, minutes from previous meetings, and April financial warrants. The meeting includes closed session discussions on employee performance and litigation.

• Approval of certificated and classified personnel items
• Approval of minutes for May 4 and May 10 meetings
• Approval of April warrants and purchase orders
• Closed session on employee performance and litigation
• Public comment opportunities available

The Board approved several construction contracts, including a major project at Palo Verde and temporary facilities at Gunn and Palo Alto High Schools. The Board also approved the 2022-23 Declaration of Need for emergency and limited assignment permits for certificated employees.

• Awarded $16,104,000 contract for Palo Verde Multi-purpose Room and Classroom Buildings Project to Sausal Corporation (5-0)
• Awarded $620,637 contract for Palo Alto High School Temporary Administration Facility to Zone 4 Construction (5-0)
• Awarded $524,935 contract for Gunn High School Temporary Administration Facility to Ron Paris Construction (5-0)
• Approved Declaration of Need for Emergency and Limited Assignment Permits for Certificated Employees for 2022-23 (5-0)
• Approved consent calendar including personnel items, warrants, and various MOUs (5-0)
• Approved schematic design for new school site at Hoover Elementary School (5-0)
• Approved agenda order (5-0)

City/School Liaison Committee Meeting

The committee will conduct a virtual meeting including an open forum and various reports. The agenda includes updates from the City Manager, Superintendent of Schools, and specific school site updates.

• Report of City Manager
• Report of Superintendent of Schools
• Report of City Council Meeting
• Report of PAUSD Meeting
• Palo Verde/Hoover/Cubberley Update

The committee met virtually to receive reports from the City Manager, Superintendent of Schools, City Council, and PAUSD. The only formal action taken was the approval of the April 21, 2022, meeting minutes.

• Approved April 21, 2022 meeting minutes (unanimous)

Property Committee Meeting

The Palo Alto Unified School District Property Committee is meeting virtually to discuss upcoming items for the May 24 Board of Education meeting, including multiple construction contracts. No minutes are approved at this time. The committee will also set a date for its next meeting.

• Authorization to award a contract for Gunn High School temporary administration facility
• Authorization to award a contract for Palo Verde multi-purpose and classroom buildings project
• Authorization to solicit bids for directional boring for fire alarm system at Gunn High School
• Authorization to award a contract for Gunn High School all-gender locker room project
• Authorization to award a contract for Paly High School temporary administration facility

Regular Board Meeting

The Palo Alto Unified School District Board will hold a regular meeting with closed session and public comment. The agenda includes approving routine personnel items, purchase orders, and minutes, as well as authorizing an addendum for design services for the El Carmelo Multipurpose Building Project.

• Approval of April Purchase Orders
• Authorization to issue addendum for El Carmelo MP Building Project ($5,900)
• Approval of minutes for April 19, 2022 Regular Board Meeting
• Approval of certificated and classified personnel items
• Public comment on closed session items

The Board approved the Benchmark Advance/Adelante curriculum for grades TK-5 and the Miller and Levine Experience Biology textbook for grade nine. It also approved a workers compensation liability claim for $95,000 and adjusted developer fees via Resolution No. 2021-22.11.

• Approved $95,000 workers compensation liability claim (4-0)
• Adopted Benchmark Advance/Adelante curriculum for TK-5 (4-1)
• Adopted Miller and Levine Experience Biology for grade nine (4-0)
• Approved Resolution No. 2021-22.11 adjusting developer fees (4-0)
• Approved April purchase orders except for PO No. 220938 for Joy Advance Tech (4-0)
• Approved consent calendar including personnel items and various construction contracts (4-0)
• Approved MOU with PAEA and CSEA regarding job descriptions (4-0)

Special Board Meeting

The Board of Education will discuss adopting Benchmark Advance/Adelante and Teachers College Writing curriculum for grades TK-5, with a total estimated cost of $2.7 million over six years. The item follows a year-long pilot and committee recommendation. The meeting also includes procedural items such as call to order and approval of agenda.

• Discussion on adopting Benchmark Advance/Adelante as core TK-5 ELA curriculum ($2M over 6 years)
• Discussion on adopting Teachers College Units of Study in Writing ($200K over 6 years)
• Supplemental materials recommendations: Orton-Gillingham for grades TK-5 and Heggerty pilot for TK-2 ($60K)
• Total fiscal impact of $2.7M for curriculum, materials, and professional development
• Committee recommendation after piloting three curricula and screening eight

The Board approved the order of the agenda. Members discussed recommendations for elementary English Language Arts and Science materials, grade nine Biology textbooks, and middle school English literature, but no votes were recorded on these adoptions.

• Approved agenda order (5-0)

Board Equity Oversight Committee Meeting

The Palo Alto Unified School District Board Equity Oversight Committee will meet on May 3, 2022. The committee will review and recommend approval of the minutes from its March 15, 2022 meeting. The agenda also includes a call to order and adjournment.

• Review and recommendation to approve minutes from the March 15, 2022 BEOC meeting

Property Committee Meeting

The Property Committee will approve the March 28, 2022 meeting minutes and consider several authorizations related to construction projects. Items include submitting plans and soliciting bids for an all‑gender locker room remodel and EV‑charging stations at Gunn High School, awarding a contract for the Fletcher Middle School Career & Technical Education project, and approving design services and a CEQA exemption for the new Hoover Elementary site. The meeting also sets the next Property Committee date for May 16, 2022.

• Approve minutes from the March 28, 2022 Property Committee meeting
• Authorize submission of plans and solicitation of bids for the All‑Gender Locker Room remodel at Gunn High School
• Authorize award of contract for the Fletcher Middle School Career & Technical Education Project
• Authorize agreement with Verde Design for design services
• Approve schematic design for the new school site at Hoover Elementary and request a CEQA exemption

Board Policy Review Committee

The Palo Alto Unified School District Board Policy Review Committee will review proposed updates to policies regarding nondiscrimination in employment, concerted action/work stoppage, and education for homeless children. The meeting will be held virtually via Zoom.

• Review BP 4030 Nondiscrimination in Employment
• Review BP 4141.6/4241.6 Concerted Action/Work Stoppage
• Review BP 6173 Education for Homeless Children
• Discussion on dyslexia policy
• Review of upcoming policy priorities

The Board Policy Review Committee agreed to move policies regarding nondiscrimination in employment, concerted action/work stoppage, and education for homeless children to the Board for approval. The committee also requested the addition of a dyslexia policy to the review matrix.

• Approved March 18, 2022 minutes (unanimous)
• Moved BP 4030 Nondiscrimination in Employment forward to the Board for approval
• Moved BP 4161.6/4261.6 Concerted Action/Work Stoppage forward to the Board for approval
• Moved BP 6173 Education for Homeless Children forward to the Board for approval
• Added dyslexia policy to the BPRC Matrix
• Moved BP 6120 Response to Instruction and Intervention to an on-hold list
• Cancelled the May 13, 2022 meeting

City/School Liaison Committee Meeting

The City/School Liaison Committee will hold a virtual meeting to review minutes and receive reports from the City Manager, Superintendent, and governing bodies. No physical location is provided.

• Approval of March 17, 2022, meeting minutes
• Report of City Manager
• Report of Superintendent of Schools
• Reports from City Council and PAUSD meetings
• Future business discussion

Regular Board Meeting

The Board will consider routine consent calendar items, including approval of personnel actions, March warrants and purchase orders, and authorization to solicit bids for the multipurpose and administration building project at Escondido Elementary School. The meeting includes a closed session for personnel, legal, and labor matters. Open forum and reports from student representatives and the superintendent are also scheduled.

• Authorization to solicit bids for the multipurpose and administration building project at Escondido Elementary School
• Approval of March warrants and purchase orders
• Certificated and classified personnel items
• Approval of minutes from March 22, 2022 regular board meeting
• Closed session for public employee performance evaluation and labor negotiations

The Board approved the 2022-23 Budget Assumptions and a plan to expand the School-Based Mental Health (SBMH) Program. A consent calendar was passed including several facility contracts and a lease with Imagination Lab School. No reportable action was taken during the closed session.

• Approved 2022-23 Budget Assumptions and additional budget items (4-0)
• Approved 2022-23 School-Based Mental Health (SBMH) Program plan (4-0)
• Approved $360,723 purchase of heat pumps for Greene Middle School HVAC project (4-0)
• Approved lease agreement with Imagination Lab School (4-0)
• Approved authorization to solicit bids for Escondido Elementary Multipurpose and Administration Building (4-0)
• Approved authorization to award contract for Cubberley parking lot repairs (4-0)
• Approved authorization to award contract for portable classrooms at Greendell temporary site (4-0)
• Approved Board Policy (BP) 1312.3 Uniform Complaint Procedures (4-0)

Property Committee Meeting

The Property Committee is reviewing and recommending actions for the April 19 Board of Education meeting, including authorizing addendums and contracts for electrical, HVAC, and portable classroom projects. They will also discuss status updates on the Hoover Redesign, temporary Greendell school site, and Palo Verde relocation plan. Additionally, minutes from previous meetings are slated for approval.

• Authorization to issue Addendums 9 and 10 to SVA Architects for Greendell and other projects
• Authorization to bid Cubberley Buildings A & B Electrical Upgrade and Air Conditioning Upgrades
• Lease Agreement between the District and the Imagination Lab School
• Status update on Hoover Redesign, temporary Greendell school site, and Palo Verde relocation
• Approval of minutes from Feb 28, March 14, and March 28, 2022

Property Committee Meeting

The Palo Alto Unified School District Property Committee will virtually meet to discuss upcoming items for the April 19 Board of Education meeting, including a change order for the Cubberley Community Center Demo Islands and Patch Asphalt project and new sidewalk work for student safety. The committee will also consider the approval of minutes (none) and set the next meeting date.

• Cubberley Community Center Demo Islands and Patch Asphalt project change order to include new sidewalk work for student safety
• Approval of Informal Bidding Act Project for Cubberley Community Center
• No minutes to approve at this time
• Next meeting suggested for April 11, 2019 (as written)

Regular Board Meeting

The board will consider authorizing staff to bid four projects at Cubberley: parking lot repairs, a relocatable restroom for adult education, a fire alarm upgrade, and electrical infrastructure. The consent calendar also includes approval of personnel items, February warrants and purchase orders, and past meeting minutes. A closed session is scheduled for personnel, legal, and labor negotiations.

• Authorization to bid Cubberley parking lot repairs, relocatable restroom, fire alarm upgrade, and electrical infrastructure
• Approval of certificated and classified personnel items
• Approval of February warrants and purchase orders
• Approval of March 8, 2022 board meeting minutes

The Board authorized bidding for several infrastructure projects at the Cubberley temporary school site and approved funds for the A-G Completion Improvement Grant Program. Other approved items included a new restroom building and updated board policies on preschool and transitional kindergarten.

• Authorized bidding for Cubberley parking lot repairs, relocatable restroom, fire alarm upgrade, and electrical infrastructure (5-0)
• Approved A-G Completion Improvement Grant Program funds and expenditure plan (5-0)
• Approved contract with Enviroplex, Inc. for a new 12’ x 40’ relocatable unisex restroom building (5-0)
• Approved annual authorization to purchase school site technical equipment (5-0)
• Approved Board Policy 5148.3 Preschool/Early Childhood Education (5-0)
• Approved Board Policy 6170.1 Transitional Kindergarten (5-0)
• Approved February warrants and purchase orders (5-0)
• Approved minutes for March 8, 2022, Regular Board Meeting (5-0)

Board Policy Review Committee

The Board Policy Review Committee meets virtually to review proposed updates to Universal Complaint Procedures and Professional Standards. The committee is also tasked with prioritizing future policies and reviewing a matrix of upcoming agenda items.

• Review proposed updates to BP 1312.3 Universal Complaint Procedures
• Review BP 4119.21/4219.21/4319.21 Professional Standards
• Prioritize policies from a future consideration matrix
• Consider not adopting BP/AR 5148.2 Before/After School Programs
• Review and approve minutes from February 25, 2022 meeting

The Board Policy Review Committee approved changes to the Universal Complaint Procedures policy to clarify sexual harassment complaint handling. The committee also decided not to adopt several professional standards exhibits and a policy on before/after school programs.

• Approved February 25, 2022 minutes (unanimous)
• Approved changes to BP 1312.3 Universal Complaint Procedures and moved to Board for approval
• Decided not to adopt Exhibits 4119.21, 4219.21, and 4319.21 regarding Professional Standards
• Decided not to adopt BP/AR 5148.2 Before/After School Programs

City/School Liaison Committee Meeting

The committee will approve minutes from February 17, 2022, and hear reports from the city manager, superintendent, and updates from city council and PAUSD meetings. An update on the PAUSD Promise program is also scheduled. The agenda is largely procedural with no specific decisions or public hearings listed.

• Approval of minutes from February 17, 2022 meeting
• Report of City Manager
• Report of Superintendent of Schools
• PAUSD Promise Update
• Future Business discussion

The committee met virtually to receive reports from the Superintendent, City Manager, City Council, and PAUSD. The only formal action taken was the approval of the previous meeting's minutes.

• Approved February 17, 2022 meeting minutes (unanimous)

Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee will discuss updates on stakeholder feedback and review revised goals for a systemwide equity transformation framework. The committee may also approve minutes from previous meetings. No formal votes on policy are expected.

• Review of revised goals with attached SystemwideIntegratedFrameworkForTransformation.pdf
• Update on stakeholder feedback regarding equity initiatives
• Review of changes made based on stakeholder feedback
• Approval of minutes from November 9, 2021, December 7, 2021, and February 15, 2022 meetings
• Meeting location changed from Board Room to Aspen Room at District Office

Property Committee Meeting

The Property Committee is reviewing several upcoming items for the March 22, 2022, Board of Education meeting. Discussions include status updates on school redesigns and relocation plans.

• Solicit bids for Escondido Elementary School Multipurpose and Administration Building Project
• Award contract for new fire alarm system at Addison Elementary School
• Purchase heat pumps and equipment for Greene Middle School HVAC project for $360,723 from Sigler Wholesale Distributors
• Status update on Hoover Redesign
• Status update on Temporary Elementary School Site at Greendell

Regular Board Meeting

The Board of Education will consider approving a consent calendar that includes a new job description for a Director I: Mental Health and Wellness, a position overseeing TK-12 health and wellness programs. Other consent items include certificated and classified personnel actions, approval of minutes, and February purchase orders. The meeting also includes a closed session for employee evaluations, labor negotiations, and litigation discussions.

• Approval of job description for Director I: Mental Health and Wellness (cost neutral via restructuring)
• Approval of certificated and classified personnel items
• Approval of February purchase orders (dollar amounts not specified)
• Closed session: public employee performance evaluation, labor negotiations with PAEA and CSEA, existing and anticipated litigation
• Student board member reports from Gunn and Palo Alto High Schools

The Board approved the 2021-22 Second Interim Financial Report and budget revisions. Personnel actions included the non-reelection of several employees and the reduction of hours for a classified position. The Board also approved a contract for dark fiber WAN services.

• Approved 2021-22 Second Interim Financial Report and budget revisions (5-0)
• Approved Resolution No. 2021-22.07 to reduce hours of classified position (5-0)
• Voted unanimously to release temporary certificated employees effective end of 2021-22 school year
• Voted unanimously to non-reelect employee no. HR03082221
• Approved contract to City of Palo Alto Utilities for Dark Fiber WAN Services (5-0)
• Approved consent calendar including certificated and classified personnel items (5-0)

Property Committee Meeting

The Property Committee will consider approving minutes from January and February meetings, authorize bidding on several Cubberley/Greendell temporary campus projects (parking lot repairs, restroom portable, fire alarm upgrade, electrical infrastructure), and award a piggyback contract to Enviroplex for a new relocatable restroom building at Cubberley. The committee will also review Escondido exterior color scheme modifications and receive a status update on Hoover redesign, the temporary elementary school site at Greendell, and the Palo Verde relocation plan.

• Approval of Property Committee minutes from January 31 and February 14, 2022
• Authorization to bid Cubberley Parking Lot Repairs, Cubberley Restroom Portable, Fire Alarm Upgrade, and Electrical Infrastructure Upgrade
• Approve quote and award piggyback contract to Enviroplex, Inc. for a new 12'x40' relocatable unisex restroom building at Cubberley
• Review Escondido Exterior Color Scheme modifications from schematic design
• Status update on Hoover redesign, temporary elementary school site at Greendell, and temporary Palo Verde School relocation plan

Bond Citizens' Oversight Committee Meeting

The Palo Alto Unified School District Bond Citizens' Oversight Committee will hold a virtual meeting to review draft minutes from a previous session and receive updates on Measure A and Measure Z bond projects, including the new Hoover campus.

• Approval of December 8, 2021, meeting minutes
• Progress report on Measure A and Measure Z bond projects
• Update on the new Hoover campus development
• Determination of the next meeting date

Board Policy Review Committee

The Board Policy Review Committee will meet virtually to review proposed updates to district policies regarding universal complaint procedures and preschool/early childhood education. The committee will also discuss transitional kindergarten policies and a matrix of future policy priorities.

• Review BP 1312.3 Universal Complaint Procedures
• Review BP 5148.3 Preschool/Early Childhood Education
• Review BP 6170.1 Transitional Kindergarten
• Review AR 5148.3 Preschool/Early Childhood Education
• Prioritize future policy review items

The Board Policy Review Committee approved moving policies regarding Preschool/Early Childhood Education and Transitional Kindergarten to the Board for final approval. The committee also decided not to adopt a policy on Child Care and Development.

• Approved January 28, 2022 minutes (unanimous)
• Moved BP 5148.3 Preschool/Early Childhood Education forward to the Board for approval
• Moved BP 6170.1 Transitional Kindergarten forward to the Board for approval
• Decided not to adopt BP 5148 Child Care and Development
• Tabled BP 1312.3 Universal Complaint Procedures for further review
• Agreed to keep BP 6120 Response to Instruction and Intervention on the Matrix

Fiscal Advisory Committee Meeting

The Palo Alto Unified School District Fiscal Advisory Committee will meet virtually to review budget assumptions. The meeting is scheduled for February 23, 2022, from 5:00 p.m. to 6:30 p.m. No physical meeting place is provided.

• Budget Assumption Presentation
• Meeting Files: Agenda and Budget Assumptions

Regular Board Meeting

The Palo Alto Unified School District Board of Education will hold a regular meeting with open and closed sessions. The board will vote on a consent calendar that includes approval of January warrants and purchase orders, and renewal of a lease agreement with Athena Academy. Reports from student board members and the superintendent are also on the agenda.

• Renewal of lease agreement between the District and Athena Academy
• Approval of January warrants and purchase orders
• Certificated personnel items approval
• Classified personnel items approval
• Approval of minutes from February 8, 2022 regular meeting

The Board unanimously approved a settlement for a special education matter and authorized the issuance of general obligation bonds from 2008 and 2018 elections. The Board also approved a consent calendar covering personnel items, lease agreements, and facility contracts.

• Approved $172,575 settlement for Special Education Matter PAUSD-SE-21-22.07 (unanimous)
• Approved Resolution No. 2021-22.04 for General Obligation Bonds (Election of 2008), Series 2022 (5-0)
• Approved Resolution No. 2021-22.05 for General Obligation Bonds (Election of 2018), Series 2022 (5-0)
• Approved lease agreement between the District and Athena Academy (5-0)
• Approved addendum to LPA Architects for Greene Middle School HVAC project (5-0)
• Authorized contracts for El Carmelo Multipurpose Building inspection services (5-0)
• Authorized bidding for Measure Z Bond Projects (5-0)
• Voted for CSBA Delegate Assembly candidates Chavez, Muirhead, Patterson, and Guidry (5-0)

Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee will meet virtually to approve minutes from November and December 2021, discuss the SWIFT Plan budget, stakeholder engagement, and set its focus for 2022. No votes on substantive policies are expected.

• Discussion of SWIFT Plan budget
• Stakeholder engagement review
• BEOC focus for 2022

The committee discussed SWIFT Plan survey results, goal revisions, and the Equity Score Card. Members reviewed budget estimates of $798K, including over $400K for the Every Student Reads Initiative (ESRI). No formal votes or decisions were recorded.

Property Committee Meeting

This virtual Property Committee meeting will review and make recommendations on upcoming Board of Education items, including an addendum to LPA Architects for structural engineering services for the Greene Middle School HVAC project and authorization to award contracts for inspection services for the El Carmelo Multipurpose Building project. The committee will also receive a status update on the Hoover redesign, temporary elementary school site at Greendell, and temporary Palo Verde School relocation plan. No minutes are available for approval.

• Approve addendum to LPA Architects for structural engineering services for Greene Middle School HVAC project
• Authorization to award contracts for inspection services for El Carmelo Multipurpose Building project
• Status update on Hoover redesign project
• Status update on temporary elementary school site at Greendell
• Status update on temporary Palo Verde School relocation plan

Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee is meeting to discuss past and planned work related to equity in the district. The agenda includes only procedural items such as call to order, a discussion on past and planned work, and adjournment. No specific decisions or votes are scheduled.

• Discussion of past and planned work on equity oversight

Regular Board Meeting

The Board of Education will vote on authorizing bids for a heating, ventilation, and air conditioning project at Greene Middle School. It will also approve routine consent calendar items including certificated and classified personnel, meeting minutes, January purchase orders, and consultant reports. Student representatives and the superintendent will deliver reports.

• Authorization to bid the HVAC project at Greene Middle School
• Approval of certificated and classified personnel items
• Approval of minutes from January 18, 2022 Regular Board Meeting
• Approval of January purchase orders and consultant reports
• Closed session on employee performance, labor negotiations, litigation, and student discipline

The Board approved a construction contract for the El Carmelo Elementary School Multipurpose Building and settled a Special Education claim. They also approved a series of routine personnel and facility items via the consent calendar.

• Awarded $8,637,000 construction contract for El Carmelo Multipurpose Building to Cal-Pacific Construction (5-0)
• Approved $1,159,101 budget adjustment for El Carmelo project, bringing total budget to $12,257,936 (5-0)
• Authorized Superintendent to issue change orders up to $863,700 for El Carmelo project (5-0)
• Approved $140,000 Special Education agreement PAUSD-SE-21-22.06 (unanimous)
• Approved consent calendar including personnel items, January purchase orders, and HVAC bidding for Greene Middle School (5-0)
• Approved first amendment to Palo Alto Partners in Education (PiE) agreement (5-0)
• Approved amendment to maintenance of athletic fields and courts (5-0)

CANCELED: Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee meeting scheduled for February 1, 2022, was canceled. The agenda included items for the approval of minutes from November and December 2021 and a discussion of the SWIFT Plan Budget.

• Canceled meeting
• Approval of November 9, 2021, minutes
• Approval of December 7, 2021, minutes
• SWIFT Plan Budget Discussion
• BEOC Focus for 2022

Property Committee Meeting

The Property Committee will review and recommend authorization to bid several construction projects at Palo Verde Elementary, Fletcher Middle, J.L. Stanford Middle, Gunn High, Palo Alto High, and Addison Elementary. It will also consider two resolutions authorizing the issuance of Series 2022 general obligation bonds from the 2008 and 2018 elections. Additionally, the committee will discuss the Bond Citizens' Advisory Committee annual report, financial and performance audits, and a status update on the Greendell/Palo Verde/Hoover projects.

• Authorization to bid: Multipurpose/classroom buildings at Palo Verde Elementary, classroom wing at Fletcher Middle, admin/library at J.L. Stanford Middle, Buildings A, B & K renovation at Gunn High, temporary admin at Gunn and Paly, fire alarm at Addison Elementary
• Award contract for construction of El Carmelo Multipurpose Building
• Resolution No. 2021-22.04 authorizing issuance of Series 2022 GO Bonds (Election of 2008)
• Resolution No. 2021-22.05 authorizing issuance of Series 2022 GO Bonds (Election of 2018)
• Status update on Greendell Temp Campus/Palo Verde Relocation/Hoover Campus redesign

Board Policy Review Committee

The Board Policy Review Committee will review four existing policies and approve minutes from the previous meeting. The committee meets virtually via Zoom.

• Review BP 1312.3 Universal Complaint Procedures
• Review BP 6158 Independent Study
• Review BP 6143 Courses of Study
• Review BP 6112 School Day
• Approve minutes from December 17, 2021

The committee approved the December 17, 2021 minutes and advanced policies regarding Independent Study, Courses of Study, and the School Day to the Board. Policy BP 1312.3 regarding Universal Complaint Procedures was returned to the committee for further drafting and corrections.

• Approved December 17, 2021 minutes (unanimous)
• Moved BP 6158 Independent Study forward to the Board for approval
• Moved BP 6143 Courses of Study forward to the Board for approval
• Moved BP 6112 School Day forward to the Board for approval
• Returned BP 1312.3 Universal Complaint Procedures to BPRC for further drafting
• Agreed to advertise a parent representative opening

Regular Board Meeting

The Palo Alto Unified School District Board will hold a regular meeting with in-person and virtual options. The agenda includes routine approvals for certificated and classified personnel, minutes from a previous meeting, and the approval of committee assignments for 2022.

• Approval of certificated personnel items
• Approval of classified personnel items
• Approval of December 14, 2021, meeting minutes
• Approval of Board of Education committee assignments for 2022
• Closed session to discuss legal counsel and employee matters

The Board of Education approved three settlement agreements following a closed session. Additionally, the Board approved a consent calendar covering personnel items, committee appointments, and facility design services.

• Approved settlement agreement with employee no. HR11822185 (5-0)
• Approved settlement agreement with employee no. HR1182214 (5-0)
• Approved settlement agreement for Special Education matter PAUSD-SE-21-22.05 (5-0)
• Approved appointment of 10 members to the Citizens’ Oversight Committee for the Measure O Parcel Tax (5-0)
• Authorized design services addendum for HED Architects for temporary facilities at Gunn and Palo Alto High Schools (5-0)
• Authorized plans for a temporary elementary school site at Greendell (5-0)
• Approved sale/disposal of maintenance vehicles (5-0)
• Approved December warrants and purchase orders (5-0)

CANCELED: Board Equity Oversight Committee Meeting

The Board Equity Oversight Committee meeting scheduled for Jan 11, 2022 was canceled. Because the meeting did not occur, no agenda items were approved or discussed. The agenda had listed minutes from Nov. 9 and Dec. 7, 2021, a SWIFT Plan budget discussion, stakeholder engagement, and a 2022 focus plan, but none were acted upon.

• Proposed approval of minutes from the Nov. 9, 2021 BEOC meeting
• Proposed approval of minutes from the Dec. 7, 2021 BEOC meeting
• SWIFT Plan budget discussion (planned)
• Stakeholder engagement planning (planned)
• BEOC focus for 2022 (planned)

Property Committee Meeting

The Property Committee is reviewing authorizations for bidding and planning regarding district facilities. The body is discussing HVAC work at Greene Middle School and temporary site plans for an elementary school and Palo Verde School.

• Authorization to bid the Greene Middle School Heating, Ventilation, and Air Conditioning (HVAC) Project
• Authorization to submit plans to DSA, file for CEQA Exemption, and solicit bids for the Temporary Elementary School Site at Greendell
• Status update on Temporary Elementary School Site at Greendell
• Temporary Palo Verde School Relocation Plan
• Approval of minutes from November 08, 2021 and December 06, 2021