Iowa City Community School District public meetings in 2020

Operations Committee

The Operations Committee will elect a new chair and discuss planning for the Facilities Master Plan 2.0. The meeting also includes setting the agenda for the next meeting. No votes or specific financial actions are listed.

• Elect Committee Chair
• Facilities Master Plan 2.0 Planning (file attached)

The committee elected Lisa Williams as Committee Chair and received a presentation on funding and project possibilities for the Facilities Master Plan 2.0. No projects were finalized, and the committee scheduled future meetings to determine potential ballot initiatives.

• Elected Lisa Williams as Committee Chair
• Scheduled next meetings for January 19, 2021 and February 2, 2021

Board of Directors Closed Session: Land

The Iowa City Community School District Board of Directors will enter a closed session to discuss the purchase or sale of real estate, as permitted under Iowa Code. The session is closed to prevent premature disclosure that could affect property prices. No other business is scheduled.

• Closed session under Iowa Code section 21.5(j) to discuss real estate purchase or sale
• No specific property or dollar amount disclosed in agenda

The Board of Directors entered a closed session to discuss the purchase of real estate. No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session to discuss real estate purchase (7-0)

Board of Directors Closed Session: Superintendent Evaluation

The Iowa City Community School District Board of Directors will hold a closed session to evaluate the superintendent's professional competency, as permitted under Iowa Code for personnel matters. No other business is on the agenda.

• Closed session under Iowa Code 21.5(1)(i) to evaluate the superintendent's performance

The Board of Directors met in a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session for personnel evaluation (7-0)

Board of Directors Meeting

The board heard public comments, recognitions, and updates, then approved the consent agenda for accounts payable, minutes, and other routine items, but pulled open enrollment requests and a Tate High School graduation venue agreement for separate consideration.

• Accounts payable for period ending December 8, 2020
• Open enrollment requests (pulled from consent agenda)
• Englert Theatre rental agreement for Tate High School 2021 graduation ceremonies (pulled)
• Contract amendment for Alexander Elementary tornadic shelter study with Shive-Hattery at $2,500
• East Central Region MOU mini-grant for COVID-19 funding

The Board agreed to transition to a hybrid learning model starting December 14, 2020, while simultaneously petitioning the state for a waiver to extend off-site learning if needed. The Board also approved an adjusted COVID-19 Decision Matrix and district calendars.

• Approved adjusted COVID-19 Decision Matrix (7-0)
• Approved District Calendars (6-1)
• Approved consent agenda including accounts payable and open enrollment (7-0)
• Approved personnel item (7-0)
• Planned return to hybrid learning model for December 14, 2020
• Agreed to move forward with 'Portrait of a Graduate' process electronically

Board Organizational Meeting

This annual organizational meeting of the Iowa City Community School District Board was largely procedural. The board elected a president and vice president, approved the 2020-2021 regular board meeting calendar, and adopted policies, handbooks, and a program of studies. A public hearing was held on the proposed district calendars for 2021-2022, 2022-2023, and 2023-2024, which were subsequently approved.

• Elected board president and vice president
• Approved 2021-2022, 2022-2023, and 2023-2024 district calendars after public hearing
• Approved engagement letter with Holland, Michael, Raiber & Sittig PLC as legal counsel
• Adopted all written policies, handbooks, and program of studies
• Appointed Laura Gray as Multicultural Gender Fair designee

The Board held an organizational meeting to elect Shawn Eyestone as president and Ruthina Malone as vice president. Members approved the 2020-2021 meeting calendar, district handbooks, and the program of studies. The Board also voted to open Liberty High School for open enrollment.

• Elected Shawn Eyestone as Board President
• Elected Ruthina Malone as Board Vice President
• Approved 2020-2021 Regular Board Meeting calendar
• Approved engagement letter with Holland, Michael, Raiber & Sittig PLC
• Adopted all written Policies, Guidelines, Rules, Regulations, and Procedures
• Approved written student, staff, and district handbooks
• Approved program of studies
• Approved opening Liberty High School for open enrollment (5-1-1)

Board of Directors Meeting

The Iowa City Community School District Board held a regular meeting via Zoom on November 24, 2020. The board approved a consent agenda including a vehicle purchase, personnel changes, open enrollment requests, a professional development contract, and construction project approvals. Community comment was heard at the start of the meeting.

• Purchase of a 2021 Ford Transit Van from Charles Gabus Ford for $33,906.74 for district crafts maintenance
• Approval of personnel agenda for certified and support staff
• Open enrollment requests for students
• Professional development contract with Peloton for 18 hours of teacher leader training
• Appendix 9 approvals for City High School Addition Phase 2 asbestos removal and West High South Parking Lot work

The Board of Directors approved the consent agenda, which included multiple fund expenditures and personnel adjustments. The board also processed open enrollment requests for the 2020-2021 and 2021-2022 school years.

• Approved accounts payable totaling $2,217,964.82 (General Fund), $4,600.00 (Management Fund), $84,302.55 (Nutrition Fund), $77,027.94 (Student Activities Fund), $394,298.18 (Physical Plant & Equipment Levy Fund), $80,487.35 (Capital Projects Fund SAVE), and $1,569,024.25 (Capital Projects Fund GO Bond)
• Approved salary adjustments, transfers, and extra service recommendations for 2020-2021
• Approved open enrollment into ICCSD for Joseph Angelo-Amador Lacson, Grace Sita-Mvidi, and Jesus Marungo-Murillo
• Approved open enrollment out of ICCSD for Aedan Rode and Ethan Rode
• Denied open enrollment out of ICCSD for 2021-2022 for Diggiry Dillingham
• Approved Professional Development Contract
• Approved vehicle purchase for District Crafts Utility
• Approved Appendix 9 requests and project updates

Board of Directors Closed Session:Litigation

The board is holding a closed session under Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in pending or imminent litigation. This is a procedural meeting with no public decisions or votes expected.

• Motion to enter closed session for litigation strategy under Iowa Code 21.5(1)(c)

The Board of Directors met via Zoom and entered a closed session to discuss legal strategy regarding present or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (6-0)

Board of Directors Meeting

The Iowa City Community School District Board will consider approving consent agenda items, including contracts for professional development, a copier lease, open enrollment requests, and interagency agreements with Neighborhood Centers of Johnson County and Kirkwood Kares totaling $151,200. Public comment will be heard, and the board plans to discuss "Return to Learn" after the consent agenda.

• Approve interagency agreements with Neighborhood Centers of Johnson County and Kirkwood Kares for $151,200 from 21st CCLC grant for extended day learning programs
• Approve contract with Education Hall, LLC for $13,800 for professional development at Regina Elementary via Title II funds
• Approve contract with Humanize my Hoodie for $5,000 for Borlaug Elementary PD services
• Approve lease for new copier at Garner from Great America Municipal Lease Agreement
• Discuss "Return to Learn" item after consent agenda

The Board approved a transition to fully online instruction for two weeks due to rising COVID-19 positivity rates in Johnson County. The Board also approved a consent agenda including multiple fund payments and contracts, as well as the Securly Safety Cloud + 24 Contract.

• Approved transition to 100% off-site learning from Nov. 16 through Thanksgiving break
• Approved consent agenda including payments of $428,174.12 (General Fund) and $2,410,371.25 (Capital Projects Fund GO Bond)
• Approved Securly Safety Cloud + 24 Contract
• Approved ABS Copier Lease
• Approved Humanize my Hoodie Contract for Borlaug Elementary PD Services
• Approved interagency agreements with Neighborhood Centers of Johnson County and Kirkwood Kares
• Approved Lucas and Penn Playground Improvements Change Request #01
• Approved open enrollment out of ICCSD for Benjamin Bishop

Board of Directors Meeting - AMENDED AGENDA

The board will discuss updated voluntary transfer forms for 2021-22 and review survey results on learning models as part of the Return to Learn discussion. Consent agenda items include approval of accounts payable, personnel changes, open enrollment requests, a strength and conditioning agreement with Performance Health & Fitness LLC, and construction project approvals for City HS Addition Phase 2, West High South Parking Lot, and Kirkwood ES Addition & Renovation. A professional development contract with Dr. Parker for culturally responsive teaching strategies is also on the consent agenda.

• Return to Learn discussion with learning model survey results
• Voluntary transfer forms for elementary and secondary students for 2021-22
• Appendix 9 approval requests for City HS Addition Phase 2, West High South Parking Lot, Kirkwood ES Addition & Renovation
• Strength and conditioning agreement with Performance Health & Fitness LLC for West High students
• Professional development contract with Dr. Parker on culturally responsive teaching

The Board approved a consent agenda including multiple fund payments and personnel actions. Members discussed voluntary transfer policies and COVID-19 learning model survey results, though no formal action was taken on those items.

• Approved accounts payable totaling $652,258.47 (General Fund), $1,778.96 (Management Fund), $148,512.03 (Nutrition Fund), $84,054.76 (Student Activities Fund), $180,394.17 (Physical Plant & Equipment Levy Fund), $46,565.69 (Capital Projects Fund SAVE), and $2,378,989.28 (Capital Projects Fund GO Bond)
• Approved personnel resignations, hires, salary adjustments, and winter coach salaries
• Approved open enrollment out of district for Dexter William, Aedan Sonye, and Lucas Wethy
• Approved Strength and Conditioning Agreement with Performance Health & Fitness LLC
• Approved Professional Development Contract with Dr. Parker
• Approved Appendix 9 requests and project updates

Board of Directors Meeting

The Iowa City Community School District Board met via Zoom, heard student representative updates and community comments, approved the meeting agenda and a consent agenda that included accounts payable, an interagency agreement for before/after school programming at Horn Elementary, a West High utility easement, and Kirkwood partnership agreements. Two items—open enrollment requests and a summary of Appendix 9 project updates—were pulled from the consent agenda for separate consideration.

• Accounts payable for period ending October 13, 2020 approved
• Interagency agreement with KCE Champions for before/after school and summer programming at Horn Elementary
• West High School permanent utility easement with City of Iowa City for fiber optic lines
• Kirkwood Regional Center concurrent enrollment partnership agreements for 2020-2021
• Items 6 (Open Enrollment) and 11 (Summary of Appendix 9 Approval Requests) removed from consent agenda

The Board of Directors approved modified supplemental funding for Limited English Program costs and special education deficits. They also passed a consent agenda including multiple fund payments and open enrollment requests. Personnel changes and a contract with United Action for Youth were approved separately.

• Approved $1,905,869.57 for Limited English Program (LEP) costs (7-0)
• Approved request for supplemental aid for 2019-20 special education deficit (7-0)
• Approved United Action for Youth Contract (7-0)
• Approved Personnel Agenda including hires, resignations, and salary adjustments (7-0)
• Approved accounts payable totaling $8,231,255.34 across multiple funds (7-0)
• Approved open enrollment into ICCSD for RhaNya Nelson (7-0)
• Approved open enrollment out of ICCSD for six students (7-0)
• Denied open enrollment out of ICCSD for six students (7-0)

Board of Directors Special Meeting

The board will hold a special meeting via Zoom. The only action item is a discussion on the Return to Learn plan, likely related to school operations during the COVID-19 pandemic. No other business is listed.

• Action item: Return to Learn

The Board decided to maintain current COVID-19 quarantine protocols following CDC guidelines rather than a state proposal. The district will offer two early retirement opportunities for staff this year, including an option for winter break. No other substantive votes were recorded.

• Maintained current COVID-19 quarantine protocols following CDC guidelines
• Approved offering two early retirement opportunities for staff, including a winter break option

Board of Directors Meeting

The Board of Directors met via Zoom to approve several administrative items through a consent agenda. This included approving the September 22 agenda, meeting minutes, accounts payable, and personnel updates.

• Annual Building Envelope and Roof Management Program Contract for $85,000
• 21st Century Grant agreements for Kirkwood, Hills, Twain, and Alexander
• MOU between ICCSD and Workplace Learning Connection
• Approval of September 8 Board meeting minutes
• Approval of accounts payable for the period ending September 22, 2020

The Board approved a contract with Design Engineers to help implement the district's Climate Action Plan. Members also approved a consent agenda including several million dollars in accounts payable and various personnel changes. The Board appointed representatives for the UEN Steering Committee and IASB.

• Approved Climate Action Consultant Contract with Design Engineers (7-0)
• Approved Core Diploma (7-0)
• Approved consent agenda including $3,137,879.66 GO Bond and $640,178.85 Physical Plant & Equipment Levy Fund payments (7-0)
• Approved open enrollment for John Carter-Martinez and Jacob Peterson into ICCSD (7-0)
• Approved open enrollment for Theodore Basinger, Aaryanna Parker, Amiya Parker, and Gabriel Rivera out of ICCSD (7-0)
• Appointed JP Claussen as UEN Steering Committee representative for 2020-2021
• Appointed Ruthina Malone as IASB delegate for 2020-2021
• Administered Oath of Office to new Board member Dromi Etsey

Board of Directors Special Meeting

The board is conducting a special meeting to fill a board vacancy and discuss the district's Return to Learn plan. After candidate comments, the board voted unanimously to appoint Dromi Etsey to the seat vacated by Paul Roesler. The Return to Learn item is listed as a discussion and update, with no details provided in the agenda.

• Appointment of Dromi Etsey to fill board vacancy (vote 6-0)
• Candidate comments from 13 applicants for the vacant seat
• Return to Learn discussion and update (no further detail in agenda)

The Board of Directors appointed Dromi Etsey to fill a vacancy left by Paul Roesler. The board also discussed COVID-19 metrics and the potential transition to a hybrid learning model on September 28, 2020, depending on positivity rates.

• Appointed Dromi Etsey to fill the board vacancy (6-0)

Board of Directors Closed Session:Litigation

The Board of Directors of the Iowa City Community School District is meeting in a closed session to discuss strategy with legal counsel on pending or imminent litigation, as permitted by Iowa Code Section 21.5(1)(c). No other business is on the agenda; the meeting is entirely procedural.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy discussions

The Board of Directors met via Zoom and entered a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (5-0)

Board of Directors Meeting

The Iowa City Community School District Board of Directors will consider and likely approve a consent agenda that includes awarding a $17,500 contract to Peak Construction Group Inc. for demolition of a modular unit at West High School. The board will also approve routine items such as accounts payable, personnel changes, open enrollment requests, and various music licenses and educational agreements.

• West High modular demolition contract to Peak Construction Group Inc. for $17,500 funded by PPEL levy
• Accounts payable for period ending September 8, 2020
• Personnel agenda including certified and support staff changes
• Open enrollment requests summary
• BMI music licenses for City, Liberty, and West High Schools

The Board approved a consent agenda including several million dollars in fund payments and various personnel actions. Members also discussed the first day of virtual learning and supported a request to provide some onsite services for students with IEPs.

• Approved accounts payable totaling $7,212,416.65 across multiple funds
• Approved resignations, hires, salary adjustments, and extra service contracts
• Approved open enrollment requests for students entering and leaving the district
• Approved BMI Music Licenses
• Approved West High Modular Demolition
• Approved September 8, 2020 agenda

Board of Directors Closed Session:Litigation

The Iowa City Community School District Board of Directors will meet in a closed session on September 8, 2020, to discuss strategy with counsel regarding pending or imminent litigation, as permitted by Iowa Code Section 21.5(1)(c). No public business or decisions are scheduled.

• Motion to enter closed session under Iowa Code Section 21.5(1)(c) for litigation strategy

The Board of Directors met via Zoom and entered a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (6-0)

Board of Directors Special Meeting

The Iowa City Community School District Board of Directors held a special meeting via Zoom on September 1, 2020. The board approved a motion to adopt operational steps for changing the learning model as presented by administration. The motion carried unanimously with five votes in favor.

• Approval of operational steps to change the learning model under the 'Return to Learn' action item
• Motion by Janet Godwin, second by JP Claussen
• Final vote: 5 yeas (Godwin, Claussen, Eyestone, Eastham, Williams), 0 nays
• Special meeting held via Zoom webinar

The Board approved a framework for transitioning between on-site, hybrid, and off-site learning models based on health metrics. The district also announced plans to provide free meals to all students through December, pending state approval.

• Approved operational steps to change the learning model (5-0)
• Approved proposal for BASP programs to operate all day if staffing is available during 100% online learning

Board of Directors Special Meeting - Amended Agenda

The Iowa City Community School District Board held a special meeting via Zoom to act on a waiver from the Department of Education for the Return to Learn plan. The board voted unanimously to accept the already-approved waiver. A community comment period was held before the vote.

• Motion to accept Department of Education waiver for Return to Learn carried 6-0
• Community comment limited to 4 minutes per speaker, 1 hour total

The Board of Directors accepted a waiver from the Iowa Department of Education to move to a fully remote learning model. This decision follows rising COVID-19 positivity rates in Johnson County, which exceeded 20%.

• Approved waiver from Department of Education to start school 100% online on September 8, 2020 (6-0)

Board of Directors Meeting

The Board of Directors met via Zoom to approve several administrative and operational matters. These included personnel agendas, accounts payable, and specific service contracts.

• Contract with Tanager Place for Faith Academy services: $2,110.00
• Playground surfacing contract for Grant Wood Elementary with Park Planet: $63,902.90
• Approval of August 8, 2020 Board Retreat minutes
• Approval of August 8, 2020 Board Closed Session: Litigation minutes
• Approval of accounts payable for the period ending August 25, 2020

The Board approved a contract extension for Interim Superintendent Matt Degner, delaying the permanent superintendent search until spring. The Board also approved a consent agenda including various fund payments and student enrollment requests. District officials presented updates on financial projections, construction projects, and COVID-19 return-to-learn metrics.

• Approved Interim Superintendent Contract extension for Matt Degner (7-0)
• Approved August 25, 2020 Board Meeting Agenda (7-0)
• Approved consent agenda including $1.6M General Fund accounts payable (7-0)
• Approved $1.09M Management Fund accounts payable (7-0)
• Approved $52,838.64 Nutrition Fund accounts payable (7-0)
• Approved $40,329.79 Student Activities Fund accounts payable (7-0)
• Approved $352,995.07 Physical Plant & Equipment Levy Fund accounts payable (7-0)
• Approved $34,785.55 Capital Projects Fund SAVE and $348,283.61 Capital Projects Fund GO Bond accounts payable (7-0)

Board of Directors Special Meeting -Amended Agenda

The board approved a consent agenda that included several routine items: minutes from previous meetings, accounts payable, personnel changes, open enrollment requests, a music therapy agreement with West Music for special education students, a three-year $135,728 renewal of Securly content filtering for student devices, and BMI music licenses for high schools. Public comment was accepted via Zoom during the meeting.

• Approved 3-year renewal of Securly Content Filtering at $135,728 total, with per-student cost reduced to $3.12/year
• Approved music therapy services agreement with West Music for special education students
• Approved accounts payable for period ending August 11, 2020
• Approved open enrollment requests
• Approved personnel changes for classified and certified staff

The Board decided to begin the school year using a hybrid model and a 100% online option to comply with state law. The Board also voted to join a lawsuit challenging state limits on remote learning. Additionally, the superintendent was directed to create a metric system for future instructional model transitions.

• Approved beginning the school year in a hybrid model and 100% online option (7-0)
• Approved joining as a Plaintiff in ISEA litigation challenging state remote learning limits (7-0)
• Approved directing the superintendent to create a metric system for instructional delivery transitions (7-0)
• Approved August 18, 2020 meeting agenda (6-0)
• Approved consent agenda including $5,345,121.50 in total accounts payable (6-0, 1 abstain)
• Approved various personnel actions, including resignations and hires (6-0, 1 abstain)
• Approved open enrollment requests into and out of the district (6-0, 1 abstain)
• Approved Music Therapy Agreement with West Music, Securly Content Filtering, and BMI Music Licenses (6-0, 1 abstain)

Board of Directors Closed Session:Litigation

The Iowa City Community School District Board of Directors is meeting in a closed session, authorized under Iowa Code Section 21.5(1)(c), to discuss strategy with counsel in pending or imminent litigation. No public business or decisions are on the agenda.

• Motion to enter closed session under Iowa Code § 21.5(1)(c) for litigation strategy discussion

Board of Directors Retreat

The Iowa City Community School District Board of Directors holds a retreat to discuss the superintendent search, a board vacancy, and board goals. The agenda lists only procedural and discussion items with no scheduled votes or detailed proposals.

• Superintendent Search discussion
• Board Vacancy discussion
• Board Goals discussion

Board of Directors Special Meeting

The Board held a public hearing and voted to approve the revised 2020-2021 district calendar, moving the start of school to September 8, 2020. The meeting also included an update on the Return to Learn Plan for the upcoming school year.

• Public hearing and approval of 2020-2021 district calendar with school starting September 8
• Return to Learn Plan update presented
• Motion to approve calendar change carried unanimously (6-0)

The Board of Directors approved the proposed calendar changes for the 2020-2021 school year. Administration also provided an update on the Return to Learn Plan and the district's application for a waiver to begin the year in an off-site learning model.

• Approved proposed 2020-2021 district calendar change (6-0)

Board Work Session

The board will hold a discussion with the Education Committee regarding demands from the Iowa Freedom Riders. Attached documents include action items from the ICCSD Equity Committee and proposed equity steps. No formal decisions are listed; the item is categorized as discussion.

• Discussion on Iowa Freedom Rider demands with Education Committee
• Review of ICCSD Equity Committee action items (June 21, 2020)
• Review of IFR demands for school board meeting (July 1, 2020)
• Review of school board notes by IFR (July 1, 2020)
• Review of Equity Action Steps (July 14, 2020)

The Board held a work session to review recommended actions from the Equity Committee regarding the Iowa Freedom Rider Demands. President Eyestone noted that no action can be taken during a work session, and the meeting resulted in no formal decisions.

Board of Directors Meeting

The Iowa City Community School District Board will hold a discussion on the Return to Learn update, outlining plans for the 2020-2021 school year amid COVID-19. The board will also vote on a consent agenda that includes approving accounts payable, personnel changes, open enrollment requests, transition service agreements, a $7,000 professional development contract with Solution Tree, and construction project approvals for multiple schools.

• Discussion of Return to Learn update and proposed 2020-2021 calendar
• Solution Tree contract for $7,000 for virtual professional learning on school culture
• Appendix 9 approval requests for construction projects at City HS, Kirkwood ES, Liberty HS, Shimek ES, and Tate HS
• Open enrollment requests approval
• Transition services agreements between ICCSD and CDD for special education

The Board approved a consent agenda covering multiple fund payments, personnel changes, and open enrollment requests. Directors discussed potential calendar changes and a hybrid return-to-learn model due to COVID-19, but no final vote on the school start date was taken.

• Approved consent agenda (7-0)
• Approved accounts payable: $1,694,188.77 General Fund, $0 Management Fund, $46,519.11 Nutrition Fund, $148,105.43 Student Activities Fund, $821,842.87 Physical Plant & Equipment Levy Fund, $67,135.81 Capital Projects Fund SAVE, $2,487,110.18 Capital Projects Fund GO Bond
• Approved 2019-2020 resignations and 2020-2021 hires, salary adjustments, and extra service recommendations
• Approved open enrollment requests into and out of the district
• Approved Transitions Services Agreements between ICCSD and CDD
• Approved Solution Tree Contract

Board of Directors Closed Session:Litigation

The Board of Directors will meet via Zoom for a closed session. The purpose of the meeting is to discuss legal strategy with counsel regarding matters currently in litigation or where litigation is imminent.

• Closed session discussion of litigation strategy under Iowa Code Section 21.5(1)(c)

The Board of Directors met via Zoom and entered a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (6-0)

Board of Directors Special Meeting

The board will discuss the Return to Learn Plan, including new guidance on Senate File 2310 regarding education during COVID-19. They will also review a revised draft report on culture and climate at Lucas Elementary School. The meeting is a special session held via Zoom.

• Discussion of Return to Learn Plan with Senate File 2310 guidance
• Review of Public Health Proclamation from July 17, 2020
• Consideration of Return-to-Learn Continuum document
• Review of Revised Draft Report on Culture and Climate at Lucas
• Report attachments include survey results and data

The Board affirmed plans to seek a waiver from the Iowa Department of Education to begin the 2020-2021 school year off-site, despite a Governor's proclamation requiring 50% in-person learning. No final decisions were made regarding athletics and activities. Director Paul Roesler announced his resignation effective August 25.

• Affirmed plan to seek waiver from Iowa Department of Education for off-site learning start
• Accepted resignation of Director Paul Roesler effective August 25

Board of Directors Meeting

The Iowa City Community School District Board will hold a regular meeting via Zoom to approve the consent agenda, which includes minutes, accounts payable, open enrollment requests, a $159,000 Firefly staff device purchase, a nursing memorandum of agreement, contracts for community partner preschool programs, and a change order for asbestos abatement at Kirkwood Elementary. Community comment will be taken at the start.

• Firefly Staff Device Purchase for $159,000 from SAVE budget
• Open enrollment requests from families
• Statewide Voluntary Preschool Program contracts with Frog Hollow, Handicare, Neighborhood Centers of Johnson County, and Stepping Stones
• Asbestos abatement change order #02 at Kirkwood Elementary School
• Memorandum of Agreement with Allen College for nursing clinical placements

The Board decided that the upcoming school year will start in an off-site learning environment. They also approved a COVID-19 budget resolution and new procurement policies required for a FEMA application.

• Directed superintendent to start the school year in an online learning model (7-0)
• Approved Pandemic/COVID-19 Budget Resolution for FY 2020-2021 not to exceed $500,000 (7-0)
• Approved Fraud Reporting Policy (7-0)
• Approved Conflict of Interest Procurement Policy (7-0)
• Approved Personnel Agenda (6-0, 1 abstention)
• Approved consent agenda including $11.2M in total accounts payable and asbestos abatement at Kirkwood, Grant Wood, Lemme, and SEJH (7-0)

Board of Directors Closed Session: Land

The Board of Directors will meet via Zoom to discuss the purchase or sale of specific real estate. This discussion is held in a closed session pursuant to Iowa Code section 21.5(j).

• Discussion regarding the purchase or sale of particular real estate

The Board entered a closed session to discuss the purchase of particular real estate. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session for real estate discussion (7-0)

Board of Directors Special Meeting

The Iowa City Community School District Board of Directors is holding a special meeting to discuss the Return to Learn Plan. The agenda includes a discussion item on the plan and an attached PDF of return-to-learn models.

• Discussion of the Return to Learn Plan
• Review of Return-to-Learn Models.pdf

The Board of Directors discussed three potential instructional models (On Site, Off-Site, and Hybrid) for returning students to school. No final decision was made during this meeting; administration will bring models back for action on July 14, 2020.

• Tabled decision on school start date and instructional model until July 14, 2020

Policy & Governance Committee Meeting AMENDED AGENDA

The Policy & Governance Committee will meet via Zoom to approve prior meeting minutes, elect a committee chair, and review two policies: a procurement policy with an addendum for federal funds and a fraud reporting policy. The meeting is largely procedural with no major decisions expected.

• Review of Procurement Policy with addendum for School Districts for federal funds
• Review of Fraud Reporting Policy sample document
• Election of Committee Chair
• Approval of June 16, 2020 minutes
• Setting date for next committee meeting

The Policy & Governance Committee agreed to present a procurement policy and a fraud reporting policy for Board adoption at the July 14 meeting. These policies are required for a FEMA application. The committee also elected a new chair.

• Approved June 16, 2020 minutes
• Elected Paul Roesler as committee chair
• Agreed to recommend adoption of procurement and fraud reporting policies to the Board

Board Work Session

The Iowa City Community School District Board will hold a work session via Zoom to discuss demands presented by the Iowa Freedom Riders, as outlined in an attached document. No votes or decisions are scheduled; the session is solely for discussion.

• Discussion with Iowa Freedom Riders regarding their demands (attached as PDF)

The Board conducted a work session to review seven demands and additional commitments submitted by the Iowa Freedom Riders. No formal actions were taken as the meeting was designated as a work session. The district team will provide clarified responses to the demands, and the Board will discuss policy and funding implications at a future meeting.

Board of Directors Special Meeting

The Board of Directors will discuss the Return to Learn Plan for the upcoming school year during this special meeting. The agenda includes two attachments: reopening guidance and a draft plan document. No formal vote is listed, but the discussion will inform district reopening strategies.

• Discussion of Return to Learn Plan for school reopening
• Review of attached reopening guidance and draft plan documents

The Board of Directors discussed preliminary Return to Learn plans and four potential hybrid learning models for the upcoming school year. No final decision was made on which model to implement; the Board agreed to hold weekly meetings to continue evaluating options.

• Tabled final selection of learning model
• Agreed to hold weekly meetings to discuss Return to Learn options

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

The Iowa City Community School District Board of Directors is meeting in a closed session under Iowa Code 21.5(1)(a) to review or discuss records required or authorized by law to be kept confidential. No public decisions or discussions are scheduled.

• Closed session under Iowa Code 21.5(1)(a) to discuss confidential records

The Board entered a closed session under Iowa Code Section 21.5(1)(a) to discuss records required by law to be kept confidential. No other substantive actions were recorded before the meeting adjourned.

• Approved motion to enter closed session (6-0)

Board of Directors Meeting - AMENDED AGENDA

The board will consider approving a consent agenda with routine items including accounts payable, personnel changes, open enrollment, an audit engagement letter, and several program agreements. Notable items include a $141,774 firewall purchase, interagency agreements for social-emotional-behavioral health support, and contracts for K-6 science kits and the AVID program. A community comment period is also scheduled.

• Firewall purchase for $141,774 from PPEL budget
• Interagency agreements with Big Brothers Big Sisters, ChildServe, Four Oaks, and United Action for Youth for social-emotional-behavioral health support
• K-6 VAST Science Kit Agreement with Grant Wood AEA
• AVID contract for secondary schools and three elementary schools, including first year for Southeast and North Central Junior Highs
• Accounts payable for period ending June 23, 2020

The Board of Directors elected Shawn Eyestone as President and Ruthina Malone as Vice President. The Board approved negotiated agreements for Physical Plant, Nutrition Services, and School-Year Secretary employees. Additionally, the Board authorized a climate and culture review at Lucas Elementary.

• Elected Shawn Eyestone as Board President (7-0)
• Elected Ruthina Malone as Board Vice President (7-0)
• Approved negotiated agreement for Physical Plant employees (7-0)
• Approved negotiated agreement for Nutrition Services employees (7-0)
• Approved negotiated agreement for School-Year Secretaries (7-0)
• Authorized Encompass Resolution, LLC for Lucas Elementary climate and culture review not to exceed $7,500 (6-1)
• Approved superintendent Directions 3j6 (7-0)
• Approved consent agenda including $1,033,413.98 Capital Projects Fund GO Bond and $946,621.43 General Fund accounts payable (7-0)

Policy & Governance Committee Meeting

The committee will review the 600 Series - Education Program policy. They will also vote to approve the June 2, 2020 meeting minutes and set the agenda for the next committee meeting. The meeting is held via Zoom.

• Approve June 2, 2020 meeting minutes
• Review 600 Series - Education Program policy
• Set next Policy & Governance Committee meeting date

The committee reviewed policies 600-604.6 within the 600 Series - Education Program. Members discussed edits and changes to these policies. The review of the 600 series will continue at the next meeting.

• Approved June 2, 2020 meeting minutes
• Reviewed policies 600-604.6

Board of Directors Meeting

The Iowa City Community School District Board of Directors met via Zoom on June 9, 2020. The board approved the consent agenda, which included accounts payable, personnel changes, open enrollment requests, United Way funding agreements for the Joan Buxton School Children's Aid and Healthy Kids School-Based Clinics, and renewals for prime vendor, dairy, and pizza vendors. Additionally, the board approved the purchase of SuperKids materials.

• Approved accounts payable for period ending June 9, 2020
• Approved personnel changes including 2020-2021 salary schedules
• Approved open enrollment requests
• Approved FY21 United Way funding allocations for Joan Buxton School Children's Aid and Healthy Kids School-Based Clinics
• Approved vendor renewals for Martin Bros (prime), Anderson Erickson (dairy), and a pizza vendor

The Board of Directors approved negotiated agreements for teachers and paraeducators for the 2020-2021 school year. The board also authorized a temporary construction easement and approved a wide-ranging consent agenda including various fund payments. Discussions were held regarding kindergarten class sizes and solar power procurement.

• Approved Teacher Negotiated Agreement 2020-2021 (7-0)
• Approved Paraeducator Negotiated Agreement 2020-2021 (7-0)
• Approved temporary construction easement at 1355 Barrington Road (7-0)
• Approved consent agenda including $2.37M Capital Projects Fund GO Bond and $873,676.71 General fund payments (7-0)
• Approved June 9, 2020 agenda (7-0)

Policy & Governance Committee Meeting AMENDED AGENDA

The Policy & Governance Committee will review the 500 Series policies on students, including Board Policy 505.8 on parent involvement and the Title I compact. They will also review Superintendent Directions 3j6 and set the agenda for the June 16 meeting. The meeting is held via Zoom.

• Review of Superintendent Directions 3j6
• Review of 500 Series - Students policies (4,868 KB document)
• Review of Board Policy 505.8 Parent Involvement Policy and Title I Compact
• Setting draft agenda for June 16, 2020 Policy & Governance Committee meeting
• Approval of May 14, 2020 meeting minutes

The committee approved the May 14, 2020 meeting minutes. Members discussed a proposal to add 3 FTE to kindergarten class sizes via Superintendent Directions 3j6 and completed a review of the 500 Series student policies.

• Approved May 14, 2020 minutes
• Completed review of 500 Series student policies (505.8-508.2)

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

The Iowa City Community School District Board of Directors will meet in a closed session authorized under Iowa Code 21.5(1)(a) to review or discuss records required or authorized by law to be kept confidential. No public business or decisions are scheduled.

The Board met via Zoom and entered a closed session to discuss records required by law to be kept confidential. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(a) (5-0)

Board of Directors Meeting - AMENDED AGENDA

The Iowa City Community School District board met via Zoom and approved the consent agenda, which included accounts payable and software licenses. Items 8 (open enrollment), 10 (Discovery Learning license extension), and others were pulled from consent for separate discussion. The board also approved personnel actions withdrawn from consent.

• Approved accounts payable for period ending May 26, 2020
• Approved $144,900 for Dreambox and $161,460 for Lexia online licenses for all K-6 students for 2020-2021
• Pulled from consent: open enrollment requests (item 8) and six-year Discovery Learning license extension (item 10)
• Approved personnel actions for certified and support staff
• Minutes approved for multiple previous meetings including special meetings and a closed session

The Board approved the conveyance of Hoover Elementary property to the City of Iowa City and authorized a 1:1 Chromebook initiative for K-6 students. Members also approved a certified budget amendment and several operational contracts. A public hearing for a construction easement at 1355 Barrington Road was scheduled for June 9, 2020.

• Approved conveyance of Hoover Elementary Property to the City of Iowa City (7-0)
• Approved K-6 1:1 Chromebook initiative (7-0)
• Approved 2019-2020 Certified Budget Amendment (7-0)
• Approved DOJ agreement (6-0, 1 abstain)
• Approved accounts payable totaling $4,153,300.16 across multiple funds (7-0)
• Approved Memorandum of Understanding with iJag (7-0)
• Approved rSchool Today contracts (7-0)
• Set public hearing for 1355 Barrington Road construction easement for June 9, 2020 (7-0)

Board of Directors Special Meeting

The board held a special meeting via Zoom to receive updates on COVID-19 school closure communications, teaching and learning, technology, and a Return to Learn plan, as well as operations updates on facilities and nutrition services. The board voted unanimously to set a public hearing for May 26, 2020 on the district's certified budget amendment for fiscal year 2019-2020.

• Voted to set a public hearing on May 26, 2020 for the certified budget amendment for fiscal year 2019-2020
• Received COVID-19 school closure communications update including elementary workbook pick-up and graduation message
• Discussed Teaching and Learning Update, Technology Update, and Return to Learn Plan
• Received Operations Update covering facilities and nutrition services

The Board scheduled a public hearing for the district's certified budget amendment for the 2019-2020 fiscal year. Directors also agreed to return to a schedule of two regular meetings per month following the May 26 meeting.

• Set May 26, 2020, for a Public Hearing on the 2019-2020 certified budget amendment (7-0)
• Agreed to return to two regular meetings per month after May 26

Board of Directors Exempt Session: Negotiations

The Board of Directors will convene an exempt session under Iowa Code Chapter 20.17(3) for negotiations. No public business or decisions are on the agenda.

Board of Directors Retreat

The Board of Directors will meet via Zoom for a retreat to discuss long-term planning and leadership. Discussions include board goals, vision and mission, the Facilities Master Plan 2.0, and the superintendent transition and search.

• Board Goals 2019-2020 review
• Facilities Master Plan 2.0 discussion
• Superintendent transition and search

The Board reviewed progress on academic, equity, and facilities goals. Members discussed delaying the superintendent search due to COVID-19, suggesting January or February as ideal timing for a search.

• Reviewed 2019-2020 Board goals regarding academic achievement, equity, and facilities
• Discussed rebooting Battelle work to develop a community-driven vision and mission
• Proposed holding a summer work session to determine superintendent candidate attributes and develop an RFP
• Adjourned meeting at 11:03 AM

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 500 Series policies concerning students. The meeting also includes approval of previous minutes and setting the next meeting date.

• Review of 500 Series - Students policy documents

The committee reviewed student policies 502.5 through 505.7. Members discussed edits and changes to these policies. The review of the 500 series will continue at the next meeting.

• Approved May 11, 2020 Minutes (unanimous)

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

This meeting is a closed session under Iowa Code 21.5(1)(a) to review or discuss records required or authorized to be kept confidential by state or federal law. No public business or decisions are scheduled.

The Board of Directors met via Zoom and entered a closed session to discuss records required by law to be kept confidential. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(a) (5-0)

Board of Directors Meeting

The Iowa City Community School District Board of Directors is meeting via Zoom to consider a consent agenda including approval of minutes, accounts payable, personnel, open enrollment, actuary services, a 28E agreement with Clear Creek Amana for agricultural education, and equipment breakdown insurance. The board will also discuss a resolution to set a hearing date for the disposition of Hoover Elementary school property, proposed for May 26, 2020 at 5 pm.

• Resolution to set a hearing date (May 26, 2020 at 5 pm) for disposition of Hoover Elementary school property
• Actuary services engagement letter with Gallagher Benefit Services for GASB 75 reporting
• 28E Agreement with Clear Creek Amana Community School District for agricultural education tuition
• Equipment breakdown insurance program with Remi Equipment Maintenance for three years (July 2020 – June 2023)
• Accounts payable approval for period ending May 12, 2020

The Board approved a consent agenda including various playground and modular project contracts and a resolution to set a hearing date for the disposition of school property at Hoover Elementary. The Board declined to take action on a climate and culture review for Lucas Elementary, deferring the item for more information.

• Approved accounts payable totaling $3,733,153.33 across multiple funds
• Approved resolution to set Hoover Elementary property disposition hearing for May 26, 2020
• Approved Penn Playground Improvements contract
• Approved Shimek Modular Project contract
• Approved Twain Playground Improvements contract
• Approved Lucas Playground Improvements contract
• Approved Educational Services Center flooring improvements
• Tabled engagement of Encompass Resolution, LLC for Lucas Elementary review

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 800 Series (Buildings & Sites) and 500 Series (Students) policies, and consider approving minutes from the previous meeting. No major decisions or budget items are on the agenda.

• Review of 800 Series - Buildings & Sites policy
• Review of 500 Series - Students policy
• Approval of April 8, 2020 meeting minutes
• Discussion of next committee meeting agenda

The committee reviewed the 800 series policies regarding Buildings & Sites and policies 500 through 502.4 in the 500 series regarding Students. Discussions were held on edits and changes for these policies. No final policy changes were voted upon during the meeting.

• Approved April 8, 2020 meeting minutes

Board of Directors Special Meeting

The Iowa City Community School District Board will review a COVID‑19 school‑closure update, including communications and schedule documents. It will also hear education updates on teaching and learning, technology, and long‑term planning, followed by operations updates on facilities and nutrition services. The meeting concludes with agenda setting for future sessions.

• COVID‑19 School Closure Update (communications and schedule attachments)
• Education Update – Teaching and Learning
• Education Update – Technology
• Education Update – Long Term Planning (discussion)
• Operations Update – Facilities

The Board of Directors met via Zoom to receive updates on remote learning engagement, technology distribution, and nutrition services. No substantive policy decisions or budget approvals were made during the meeting.

• Adjourned meeting at 5:53 PM

Board of Directors Special Meeting -Boundary Line Resolution

The Iowa City Community School District Board of Directors held a special meeting to vote on a boundary line resolution with the Clear Creek Amana Community School District. The board approved the resolution unanimously.

• Approval of the boundary line resolution with Clear Creek Amana Community School District

The Board approved a resolution to adjust the boundary line between the Iowa City Community School District and Clear Creek Amana Community School District. This change addresses a residential development in North Liberty where the boundary previously divided two lots.

• Approved boundary line resolution with Clear Creek Amana Community School District (7-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is meeting in an exempt session, as authorized by Chapter 20.17(3) of the Iowa Code, for negotiating sessions, strategy meetings, and related deliberations. No other items are on the agenda; this session is purely procedural and closed to the public.

Teacher Negotiations

The Iowa City Community School District is holding a teacher negotiations meeting via Zoom. The agenda lists a single procedural item for teacher negotiations with no additional details or substantive proposals provided.

• Teacher Negotiations (procedural session)

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

This is a closed session of the Iowa City Community School District Board of Directors, with no public business on the agenda. The only item is a closed session under Iowa Code 21.5(1)(a) to review or discuss records required or authorized by law to be kept confidential.

• Closed session pursuant to Iowa Code 21.5(1)(a) for confidential records review

The Board of Directors met via Zoom and entered a closed session to discuss records required by law to be kept confidential. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(a) (7-0)

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The meeting is closed to the public and will be conducted via Zoom immediately following the regular board meeting.

• Closed session under Iowa Code Chapter 21.5(1)(i) for personnel evaluation

The Board of Directors met via Zoom and entered a closed session to evaluate the professional competency of an individual. No further substantive actions were recorded before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code Chapter 21.5(1)(i) (7-0)

Board of Directors Closed Session:Litigation

The Iowa City Community School District Board of Directors is meeting in closed session to discuss strategy with counsel regarding current or imminent litigation, as permitted by Iowa Code Section 21.5(1)(c). No public business is scheduled.

• Motion to enter closed session for litigation strategy under Iowa Code 21.5(1)(c)

The Board of Directors met via Zoom and entered a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (6-0)

Board of Directors Meeting

The Iowa City Community School District Board will approve consent agenda items including contracts, personnel changes, and school fees. Key actions include a $132,976 City High Media Center window replacement and a $62,600 Penn Elementary pre-school restroom remodel.

• City High Media Center window replacement: $132,976 contract with Wolfe Contracting Inc.
• Penn Elementary pre-school restroom remodel: $62,600 contract with Peak Construction Group Inc.
• Approval of school nutrition fees for FY20-21
• Timberline contract for Medicaid reimbursement of school-based services
• DocuSign agreement for electronic signatures

The Board approved a resolution to extend non-exempt pandemic pay through May 29, 2020. A consent agenda was passed including several facility projects and accounts payable. The Board tabled the Weighted Resource Allocation Model for further discussion.

• Approved non-exempt pandemic pay resolution to extend pay to May 29, 2020 (7-0)
• Approved accounts payable totaling $3,520,443.01 across multiple funds (7-0)
• Approved City High Media Center Window Replacement Project (7-0)
• Approved Penn Elementary Pre-School Restroom Remodel Project (7-0)
• Tabled Weighted Resource Allocation Model - Levels 2-5 indefinitely
• Approved Timberline Contract (7-0)
• Approved School Fees-Nutrition FY20-21 (7-0)
• Approved April 28, 2020 meeting agenda (7-0)

Negotiations

The Iowa City Community School District board is meeting in a procedural negotiations session. No specific proposals or decisions are listed on the agenda.

• Negotiations (procedural item)

Board of Directors Exempt Session: Negotiations

This is a closed-door meeting under Iowa Code for negotiations, strategy sessions, or mediation; no public business is conducted or decisions made public.

• Directors enter exempt session per Chapter 20.17(3) for negotiating purposes

Board of Directors Special Meeting

The board accepts Superintendent Stephen Murley's resignation and appoints Matt Degner as interim superintendent. The meeting also includes updates on continuous learning, education, technology, facilities, and nutrition services during extended school closures due to COVID-19.

• Motion to accept Superintendent Stephen Murley's resignation carried unanimously
• Motion to appoint Matt Degner as interim superintendent carried unanimously
• Communications update with multiple COVID-19-related parent and staff messages
• Teaching and learning update
• Technology update

The Board of Directors accepted the resignation of Superintendent Steve Murely and appointed Matt Degner as interim superintendent. The meeting also included updates on continuous learning, COVID-19 facility closures, and nutrition services.

• Accepted superintendent Steve Murely's resignation (7-0)
• Appointed Matt Degner as interim superintendent (7-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors will convene in an exempt (closed) session under Iowa Code Chapter 20.17(3) for negotiations, strategy meetings, and mediation discussions. No public business or votes are scheduled. The meeting is held via Zoom.

• Exempt session for negotiations per Iowa Code 20.17(3)

Board of Directors Regular Meeting - Amended Agenda

The Iowa City Community School District Board meets via Zoom to consider a consent agenda including approval of minutes, accounts payable, personnel, and open enrollment. Notable action items include awarding a $69,364 playground equipment contract to Boland Recreation for Lucas Elementary and setting public hearing and bid opening dates for modular projects at Lemme, Shimek, and Northwest Junior High schools. Public comment is accepted.

• Award of $69,364 playground equipment contract to Boland Recreation for Lucas Elementary, funded by PPEL Lifecycle funds and Lucas PTO
• Set April 28 public hearing and April 30 bid opening for Lemme Elementary modular project
• Set April 28 public hearing and April 30 bid opening for Northwest Junior High 10-Plex project
• Set April 28 public hearing and April 30 bid opening for Shimek Elementary modular project
• Approval of accounts payable for the period ending April 14, 2020

The Board approved the FY2021 proposed certified budget and tax certification and a resolution for the disposition of land at Longfellow Elementary. The meeting also included a COVID-19 update regarding remote learning and meal distribution.

• Approved FY2021 Proposed Certified Budget and Tax Certification (7-0)
• Approved resolution for disposition of land at Longfellow Elementary (7-0)
• Approved consent agenda including $4.1M in total accounts payable (7-0)
• Approved Lucas Elementary playground equipment contract award (7-0)
• Set public hearing and bid opening dates for Lemme ES Modular Project (7-0)
• Set public hearing and bid opening dates for NWJH 10-Plex Project (7-0)
• Set public hearing and bid opening dates for Shimek ES Modular Project (7-0)
• Set public hearing and bid opening dates for West High Discus and Parking Lot projects (7-0)

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors is meeting in a closed session immediately following the regular board meeting. The only agenda item is a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered, at that individual's request.

• Closed session to evaluate professional competency of an individual regarding appointment, hiring, performance, or discharge

The Board entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session per Iowa Code Chapter 21.5(1)(i) (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review minutes from March 3, 2020, and conduct a review of the 700 Series (Non-Instructional Operations and Business) and 800 Series (Buildings & Sites) policies. The meeting is held via Zoom. No votes or financial decisions are on the agenda.

• Review of 700 Series - Non-Instructional Operations and Business policies
• Review of 800 Series - Buildings & Sites policies
• Approval of March 3, 2020 minutes

The committee reviewed the 700 series policies regarding Non-Instructional Operations and Business. Members discussed edits and the need for further review of these policies.

• Approved March 3, 2020 minutes

Board of Directors Special Meeting

The board approved a non-exempt pandemic pay resolution covering April 13-30 and a COVID-19 health insurance waiver from Wellmark. They also received updates on communications, teaching and learning, technology, long-term planning, facilities, face mask usage, nutrition services, leave policy, and an investigation. Discussions included an interim superintendent and setting the next meeting agenda.

• Approved Non-Exempt Pandemic Pay Resolution for April 13-30
• Approved Wellmark COVID-19 health insurance waiver
• Received update on Lucas Investigation
• Discussed interim superintendent search
• Reviewed school closure communications and teaching continuity

The Board approved a resolution to extend pay for non-exempt employees through April 30, 2020, and accepted a COVID-19 health insurance cost-share waiver from Wellmark Blue Cross and Blue Shield. The meeting also included updates on remote learning, device distribution, and the search for an interim superintendent.

• Approved non-exempt pandemic pay resolution to extend pay through April 30, 2020 (7-0)
• Approved Wellmark COVID-19 health insurance waiver for member cost-shares (7-0)

Board of Directors Special Meeting - Amended Agenda

The Board discussed updates on COVID-19, teaching/learning, personnel, nutrition, technology, federal stimulus, and long-term planning. Two action items were approved: an amendment to the Iowa Central Bus contract for COVID-19 school closure and an iTopia agreement for a cloud-based virtual application solution replacing Citrix. The iTopia agreement includes a $14,773.50 implementation charge and $16 per seat per month. The Board also set the agenda for a future special meeting.

• Approved amendment to Iowa Central Bus contract for COVID-19 school closure
• Approved iTopia agreement with $14,773.50 implementation and $16/seat/month for virtual applications
• Discussed COVID-19 update and impact on district operations
• Discussed teaching/learning update and technology needs
• Discussed federal stimulus issues and long-term planning

The Board approved a contract amendment for Iowa Central Bus to ensure driver pay during COVID-19 closures and authorized the iTopia agreement for Windows applications on Chromebooks. The meeting also included updates on remote learning resources, meal distribution, and device deployment.

• Approved amendment to Iowa Central Bus contract for COVID-19 school closure adjustments (7-0)
• Approved iTopia agreement for delivering Windows applications to Chromebooks (7-0)

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The session is held at the individual's request to protect their reputation. No other business will be conducted.

• Closed session to evaluate professional competency of an individual for appointment, hiring, performance, or discharge

The Board of Directors met via Zoom and entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code Chapter 21.5(1)(i) (7-0)

Board of Directors Special Meeting

The Iowa City Community School District Board held a special meeting and approved a consent agenda including contracts for playground equipment at Twain Elementary ($60,000 to Boland Recreation) and Penn Elementary ($53,929 to Game Time), HVAC equipment at City High Auditorium ($37,780 to AAA Mechanical), and set a public hearing for April 14, 2020 on the proposed certified budget. Other consent items included accounts payable, open enrollment, and personnel changes.

• Award of contract to Boland Recreation for Twain Elementary playground equipment, $60,000 funded by PPEL Lifecycle funds
• Award of contract to Game Time for Penn Elementary playground equipment, $53,929.23 funded by PPEL and $14,000 Penn PTO donation
• Award of contract to AAA Mechanical for City High Auditorium HVAC equipment, $37,780 funded by PPEL Lifecycle funds
• Set date of April 14, 2020 at 6:00 PM for a public hearing on the proposed certified budget
• Approved accounts payable for the period ending March 24, 2020 and open enrollment requests

The Board approved a non-exempt pandemic pay resolution and the Superintendent's FY2021 budget recommendation. Members also approved the FY 2020-21 PPEL Life Cycle Budget and a hearing date for the sale of property at Longfellow Elementary. The meeting included updates on COVID-19 meal distribution and technology access for students.

• Approved non-exempt pandemic pay resolution (7-0)
• Approved PPEL Life Cycle Budget for FY 2020-21 (7-0)
• Approved resolution to set hearing date for sale/disposal of Longfellow Elementary property (7-0)
• Approved FY2021 Budget recommendation and set budget hearing for April 14, 2020 (7-0)
• Approved consent agenda including accounts payable and facility contracts for Twain and Penn Elementary (7-0)

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The board will enter a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The individual has requested the closed session to prevent needless and irreparable injury to their reputation. No other business is on the agenda.

• Closed session for personnel evaluation under Iowa Code Chapter 21.5(1)(i)

The Board of Directors met via Zoom to conduct a closed session for the purpose of evaluating the professional competency of an individual. No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session per Iowa Code Chapter 21.5(1)(i) (7-0)

Board of Directors Special Meeting

This special meeting of the Iowa City Community School District Board of Directors includes a discussion on COVID-19 and setting the agenda for a future special meeting on March 24, 2020. No formal decisions are listed on the agenda.

• Discussion of COVID-19 update (no details provided in agenda)
• Agenda setting for March 24, 2020 special board meeting (draft attached)

The Board of Directors met via phone conference to receive an administrative update on COVID-19 operational plans. The discussion covered student nutrition, device distribution, and employee pay. No formal votes were taken on the operational items discussed.

• Adjourned meeting (unanimous)

Board of Directors Meeting

The Iowa City Community School District Board of Directors holds a regular meeting covering consent agenda approvals (accounts payable, personnel, open enrollment, health insurance reinsurance, roof project at Twain Elementary, capital project updates), a presentation on annual enrollment and demographics trends, and discussion items on student computer monitoring options and the superintendent transition process.

• Approve accounts payable for period ending March 10, 2020
• Approve stop loss reinsurance agreement with Berkshire Hathaway Specialty Insurance for health plan (April 2020–March 2021)
• Set March 24, 2020 public hearing and April 2, 2020 bid opening for 2020 Roof Improvement Project at Twain Elementary
• Discuss Care Assessment with computer monitoring options (Securly, Gaggle) and coordinator position
• Receive annual enrollment and demographics update with historic trends and free/reduced lunch eligibility data

The Board approved a consent agenda including multiple fund payments and personnel changes. Members discussed the process for selecting a new superintendent and the implementation of computer monitoring options.

• Approved accounts payable totaling $3,643,132.30 across multiple funds
• Approved personnel resignations, salary adjustments, and transfers for 2019-2021
• Approved open enrollment requests into and out of the district
• Approved health insurance plan reinsurance agreement with Berkshire
• Set March 24, 2020, for a public hearing and April 2, 2020, for bid opening for Twain Elementary roof project
• Approved March 10, 2020 agenda

Board of Directors Exempt Session: Negotiations

This is a procedural meeting where the Board of Directors enters an exempt session for negotiations, as permitted by Iowa Code. No other business or public discussion is listed on the agenda.

• Entry into exempt session under Chapter 20.17(3) Code of Iowa for negotiating sessions, strategy meetings, and mediations

Board Work Session

The board will receive an overview of Grant Wood Area Education Agency (GWAEA) programs and services and discuss secondary resource allocation and priority setting for the 2020-21 budget. No votes or decisions are scheduled.

• Overview of GWAEA programs and services
• Discussion of weighted resource allocation model (WRAM) for secondary schools, including class sizes
• Priority setting for the 2020-21 budget

The Board reviewed programs provided by the GWAEA and analyzed secondary school class size data from October 1, 2019. Directors agreed that teachers are a top priority for 2020-21 budget discussions following previous reductions. No formal votes on policy or funding were taken.

• Agreed that teachers are a top priority for 2020-21 budget discussions

Policy & Governance Committee

The Policy & Governance Committee will consider approving minutes from February 4, 2020, and conduct a review of the 400 Series policies covering employees. The meeting also includes agenda setting for the next committee meeting.

• Approve February 4, 2020 meeting minutes
• Review of 400 Series – Employees policies
• Set date for next Policy & Governance Committee meeting

The committee finished reviewing the 400 series policies starting at policy 412.3. Members discussed necessary edits and changes to these employee policies. The February 4, 2020 meeting minutes were approved.

• Approved February 4, 2020 minutes
• Completed review of 400 series employee policies starting at policy 412.3

Board of Directors Meeting - AMENDED

The Iowa City Community School District Board will approve the regular agenda and a consent agenda that includes accounts payable, personnel items, a contract for on‑site textbook barcoding services, a Business Associate Agreement with Wellmark for the district's self‑funded health insurance plan, and the 2020‑2021 student fee schedule. The board will also consider and vote on Appendix 9 capital project requests covering additions and renovations at Borlaug Elementary, Lincoln Elementary, SEJH, and the Liberty High School athletic complex. An ICEA update will be presented and a community comment period will be held at the start of the meeting.

• Approve accounts payable for the period ending February 25 2020
• Approve contract with Follett for on‑site textbook barcoding services
• Approve Business Associate Agreement with Wellmark for health insurance effective 4/1/2020
• Approve 2020‑2021 student fees (nutrition services pending)
• Approve Appendix 9 capital project requests: Borlaug ES addition, Liberty HS athletic complex, Lincoln ES addition & renovation, SEJH addition & renovation

The Board approved a contract with Encompass Resolution, LLC to review the climate and culture at Lucas Elementary. Other approved actions included the SDP Partnership Agreement, Orton Gillingham training contracts, and various accounts payable. Public hearings were held for three school facility projects, though no board action was recorded for them during this session.

• Approved engagement of Encompass Resolution, LLC for Lucas Elementary climate review, not to exceed $15,000 (6-1)
• Approved SDP Partnership Agreement (7-0)
• Approved Orton Gillingham training contracts (7-0)
• Approved open enrollment corrections (7-0)
• Approved accounts payable totaling $3,123,212.33 across multiple funds (7-0)
• Approved February 22, 2020 Board Meeting Agenda (7-0)

Board Work Session

The board will hold a work session to discuss vaping-related issues, including student newspaper representatives and district action planning. They will also review the current 5-tier Weighted Resource Allocation Model and consider potential revisions.

• Discussion of student newspaper representatives on vaping
• District action planning for vaping prevention and discipline
• Review of the current 5-tier Weighted Resource Allocation Model (WRAM)
• Potential revisions to the WRAM including universal kindergarten and shift-down scenarios

The board reviewed information on vaping impacts and potential prevention actions. Superintendent Murley presented staffing and cost scenarios for the Weighted Resource Allocation Model (WRAM). No formal votes were taken on these items.

• Tabled vaping action items for a follow-up discussion at a future meeting
• Reviewed WRAM scenarios ranging from $1 million to $3 million in additional costs

Board of Directors Exempt Session: Negotiations

The Board of Directors will hold an exempt (closed) session under Iowa Code Chapter 20.17(3) for negotiating purposes. No specific agenda items or decisions are listed; the meeting is entirely procedural and focused on strategy discussions.

• Directors enter exempt session for negotiations under Chapter 20.17(3) Code of Iowa

Joint Work Session with Iowa City City Council

This is a joint work session between the Iowa City Community School District Board and the Iowa City City Council. The only agenda item is a discussion of the new zoning code. No decisions or votes are scheduled.

• Discussion of new zoning code

The Iowa City City Council and Iowa City Community School District held a joint work session. Opticos Design Inc. presented the process, draft code, regulating plan, and timeline for the new South District Form Based Code. No formal votes or decisions were recorded.

Education Committee Meeting - CANCELED

The Iowa City Community School District Education Committee meeting scheduled for Feb. 18, 2020 was cancelled. Because the meeting did not occur, the committee will not approve the Dec. 17, 2019 minutes, discuss the CASL/Math curriculum pilot, or set the agenda for the next meeting. No decisions or actions are recorded for this date.

• Approve December 17, 2019 meeting minutes (item B)
• Review CASL/Math Curriculum Pilot (item C)
• Set agenda for the next Education Committee meeting (item D)

Board Work Session

This is a board work session with no voting items. The board receives information on crisis response coordinator responsibilities, digital monitoring tools Securly and Gaggle, high school student behavioral responses, and Lucas Elementary School's culture and climate review process and timeline.

• Presentation on Securly digital monitoring system
• Presentation on Gaggle student safety platform
• Information on Crisis Response Coordinator responsibilities
• Discussion of high school student behavioral response
• Culture and climate review process and timeline for Lucas Elementary

The Board approved the posting of a coordinator position for crisis response. Directors reviewed presentations on social media monitoring services and discussed high school student behavior and the culture review at Lucas Elementary School.

• Approved posting for Care Assessment Coordinator position

Board of Directors Meeting

The Iowa City Community School District Board of Directors is meeting to consider a consent agenda containing multiple routine items including approval of minutes, accounts payable, personnel, and open enrollment. Notable action items include a contract with Junior Achievement for kindergarten and first grade programs, an amendment to a wireless lease with US Cellular at City High School, a contract with America and Moore LLC for a workshop, a binder agreement with Wellmark for third-party health insurance administration, and a resolution for a grant application with the Washington County Riverboat Foundation. The board will also hear student representative updates and community comment.

• Junior Achievement contract for K-1 programs at $11.53 per first-grade student for 2020-21
• Amendment to wireless services lease with US Cellular for equipment modifications at City High School rooftop
• Wellmark TPA binder agreement to transition district health insurance plan administration
• America and Moore LLC agreement for a workshop on bias and privilege for high school students
• Resolution for grant application with Washington County Riverboat Foundation for online learning software

The Board approved a consent agenda containing multiple contracts, personnel changes, and account payables across several funds. A public hearing was held for the NWJH Addition Project, and board members were selected for the Portrait of a Graduate design team.

• Approved account payables totaling $4,545,141.44 across seven funds
• Approved Junior Achievement Contract
• Approved Amendment to Wireless Services Facilities Lease
• Approved America and Moore LLC Agreement
• Approved Wellmark TPA binder agreement
• Approved resolution for Grant Application with Washington County Riverboat Foundation
• Set Feb 25, 2020 public hearing and March 12, 2020 bid opening for Lemme Elementary School project
• Approved HVAC Commissioning, Testing & Balancing contracts for Lemme Elementary and Northwest Junior High

Policy & Governance Committee

The Iowa City Community School District Policy & Governance Committee will meet to approve minutes from January 7, 2020, and review a proposed Violence in the Workplace policy. The committee will also review several IASB policy primers on staff technology use, child abuse reporting, drug testing, and ethics, as well as the entire 400 Series of employee policies. No final decisions are expected; items are under review.

• Approve January 7, 2020 meeting minutes
• Review proposed Violence in the Workplace policy (Zero-Tolerance Violence Policy)
• Review IASB Policy Primers: 401.1 (equal opportunity), 401.13 (staff technology use), 402.2 (child abuse reporting), 403.6 (drug/alcohol testing), 404.1R (professional conduct)
• Review entire 400 Series on Employees
• Set agenda for next committee meeting

The Policy & Governance Committee approved seven policy primer edits from the Iowa Association of School Boards. Members reviewed policies 409.5 through 412.2 and discussed a Violence in the Workplace Policy related to an OSHA settlement.

• Approved January 7, 2020 minutes
• Approved seven IASB policy primer changes in the 400 series
• Completed review of policies 409.5-412.2

Board of Directors Meeting

The Iowa City Community School District Board of Directors will meet on January 28, 2020, to consider consent agenda items including a contract for a district-wide structural study of safe shelter areas during tornadic events. The meeting also includes approval of minutes, accounts payable, personnel, open enrollment, and several facility contracts. Public comment is allowed at the beginning and end of the meeting.

• Contract with Shive-Hattery for $49,500 to re-evaluate all district buildings for safest tornadic shelter locations
• Snow plow equipment purchase for a new F550 truck from Future Line LLC for $34,756.59
• Security fencing contract for Stevens Warehouse (2045 Stevens Drive) with D&N Fencing Co. Inc. for $87,365
• Setting public hearing and bid opening dates for NWJH Addition Project (Feb 11 hearing, Feb 25 bid) and Weber Elementary Kitchen Remodel (Feb 25 hearing, Feb 27 bid)
• Approval of accounts payable and personnel changes for the period ending January 28, 2020

The Board approved the sale of General Obligation School Bonds and a resolution for Grant Elementary first-year staffing costs. Members also decided to maintain current secondary voluntary transfer policies for the 2020-2021 school year.

• Approved General Obligation School Bonds, Series 2020 (7-0)
• Approved SBRC application for Grant Elementary first year staffing costs of $492,021 (7-0)
• Approved accounts payable totaling $2,141,411.54 across multiple funds (7-0)
• Approved Appendix 9 project requests (7-0)
• Approved purchase of snow plow equipment for new F550 (7-0)
• Approved Stevens Warehouse Fencing (7-0)
• Decided to leave secondary voluntary transfers unchanged for 2020-2021
• Set public hearing and bid opening dates for NWJH Addition and Weber Elementary Kitchen Remodel (7-0)

Board of Directors Closed Session: Land Acquisition

The Board of Directors will meet in a closed session to discuss the purchase or sale of real estate. This session is being held pursuant to Iowa Code section 21.5(j) regarding property transactions.

• Discussion of land acquisition

The Board entered a closed session to discuss the purchase of real estate. No substantive decisions or outcomes were recorded in the open session minutes.

• Approved motion to enter closed session per Iowa Code section 21.5(j) (7-0)

Policy & Governance Committee - CANCELLED

This meeting was cancelled. The agenda had included approval of prior minutes, a review of a Violence in the Workplace Policy, IASB policy primers on employee topics, and a review of the 400 Series (employees) policies.

• Approval of January 7, 2020 minutes
• Review of Violence in the Workplace Policy
• Review of IASB Policy Primers (401.1, 401.13, 402.2, 403.6, 404.1R)
• Review of 400 Series (Employees) policies

Board Work Session

The Board of Directors is conducting a work session regarding equity topics. Discussion includes a comprehensive equity, diversity, and inclusion plan, current work, future planned work, and the role of the Board.

• Comprehensive Equity, Diversity, and Inclusion Plan
• Current Work Underway
• Future Planned Work
• Board Role

The Board discussed the implementation of the previously approved Comprehensive Equity, Diversity, and Inclusion Plan. Members identified Goal #3, creating equitable, inclusive, and supportive school environments, as the first focus of the plan.

• Designated Goal #3 (equitable, inclusive, and supportive school environments) as the first focus
• Assigned Godwin and Eyestone to review committees for potential administration support
• Determined budget process will focus resources to move equity items forward

Board Work Session

The Iowa City Community School District Board holds a work session to discuss strategic planning with Batelle for Kids, focusing on developing a 'Portrait of a Graduate' framework. No formal decisions are scheduled; this is a discussion-only session.

• Strategic planning discussion on 'Portrait of a Graduate' with Batelle for Kids

The board reviewed a presentation on the Batelle for Kids 'Portrait of a Graduate' framework for 21st century learning. No formal votes were taken on the proposal; board members were asked to indicate their interest in joining the planning committee.

• Discussed Batelle for Kids strategic planning process
• Adjourned meeting (unanimous)

Board of Directors Closed Session:Litigation

The Iowa City Community School District Board of Directors is meeting in closed session on January 14, 2020, to discuss strategy with legal counsel in pending or imminent litigation. The agenda contains only this single procedural item, with no public decisions or discussions scheduled.

• Motion to enter closed session under Iowa Code Section 21.5(1)(c) for litigation strategy

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session for litigation strategy (4-0)

Board of Directors Meeting - AMENDED AGENDA

The Iowa City Community School District Board will consider a consent agenda that includes setting public hearings and bid openings for construction projects at Borlaug Elementary, Northwest Junior High, and City High, along with approving accounts payable, personnel changes, and agreements with Old Creamery Theater and Jostens.

• Set public hearing for Jan 28, 2020 and bid opening for NWJH Asbestos Project
• Set public hearing for Jan 28, 2020 and bid opening for Borlaug Elementary School Addition Project
• Set public hearing for Feb 25, 2020 and bid opening for City High Bates Field Lighting Project
• Approve Old Creamery Theater agreement for Hills Elementary
• Approve Liberty High yearbook agreement with Jostens, Inc.

The Board approved the sale of General Obligation School Bonds, Series 2020, and adopted a Comprehensive Diversity, Equity, and Inclusion Plan. The board also approved several vehicle purchases and a modified supplemental amount application for dropout prevention.

• Approved sale of General Obligation School Bonds, Series 2020 to Morgan Stanley & Co., LLC for $71,440,880.21 (5-0)
• Approved Comprehensive Diversity, Equity, and Inclusion Plan (5-0)
• Approved Modified Supplemental Amount Application for Drop Out Prevention (5-0)
• Approved $401,281 application to School Budget Review Committee for abatement of environmental hazards (5-0)
• Approved agreement with University of Iowa Department of Teaching and Learning (5-0)
• Approved accounts payable totaling $12,143,110.13 across multiple funds (5-0)
• Approved purchase of snow plow, mail delivery van, City High transportation, and mechanic shop utility vehicles (5-0)
• Approved open enrollment requests for 3 students into and 6 students out of the district (5-0)

Policy & Governance Committee

The Policy & Governance Committee will open the meeting, approve the December 11, 2019 minutes, select a new committee chair, review the 400 Series employee documents, and set the date for the next meeting.

• Approve December 11, 2019 meeting minutes
• Select Committee Chair
• Review 400 Series employee documents
• Set date for next Policy & Governance Committee meeting