Iowa City Community School District, IA

Teacher Quality Committee Meeting

The committee will review current collaborative, building, and curriculum plans for the 2024-2025 year. Members will also discuss the 2025-26 budget allocations and potential membership changes.

• Review of 2025-26 budget in relation to estimated funding
• Discussion of budget allocation percentages for Building, District, and Collaborative plans
• Proposal for building plan carryover of up to 15% of the 2024-25 allocation
• Review of 2025-26 Teacher Quality Committee membership

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 700 Series policies on Non-Instructional Operations (Business) and discuss policy primers. The committee will also vote on approving the March 25, 2025 meeting minutes. No final board action is taken at this committee meeting.

• Review of 700 Series – Non-Instructional Operations – Business policies
• Discussion of policy primers on current policy issues
• Approval of March 25, 2025 committee meeting minutes

The Policy & Governance Committee reviewed and edited several non-instructional operations policies in the 700 Series. The committee also reviewed policy primers from the Iowa Association of School Boards, noting changes regarding gender identity and record custodians.

• Approved March 25, 2025 minutes
• Edited Policy 707.5G1 to require projects $2,000,000 or above be listed as separate consent agenda items
• Edited Policy 704.7 regarding donation amounts
• Updated Code of Federal Regulations language in Policy 705.1R2
• Clarified language in Policy 704.4 regarding the Foundation as a separate entity

Regular Meeting of the Board of Directors

The board will hear community comment and an education showcase from Lemme Elementary Drama Club, then vote on a consent agenda. Items include approval of accounts payable, personnel changes, open enrollment requests, student data privacy agreements with Renaissance Learning and NoodleTools, and an interagency agreement with Community & Family Resources for substance use evaluations. The board will also set a public hearing for May 13, 2025, and a bid opening for May 15, 2025, for the City High School Athletic Director's Office Remodel Project.

• Set public hearing May 13, 2025 and bid opening May 15, 2025 for City HS Athletic Director's Office Remodel Project
• Approve interagency agreement with Community & Family Resources for substance use evaluations for secondary students
• Approve student data privacy agreements with Renaissance Learning (K-12 assessment) and NoodleTools (research platform)
• Approve open enrollment requests for 2024-25 and 2025-26 school years
• Approve consent agenda including accounts payable (Apr 8-15), personnel changes, and Appendix 9 project updates

The Board of Directors approved the proposed certified budget and tax certification for FY2026. They also authorized the purchase of student Chromebooks, staff-assigned and student lab devices, and macOS devices. Public hearings were held for the budget and several school construction projects.

• Approved proposed certified budget and tax certification for FY2026 (7-0)
• Approved purchase of student Chromebooks (7-0)
• Approved purchase of staff-assigned and student lab devices (7-0)
• Approved purchase of staff and student macOS devices (7-0)
• Approved consent agenda including $1,001,907.39 General Fund accounts payable (7-0)
• Approved personnel agenda including resignations and hires (7-0)
• Set May 13, 2025 for public hearing and May 15, 2025 for bid opening for City HS Athletic Director's Office Remodel
• Approved open enrollment requests for 2024-2025 and 2025-2026 (7-0)

Board Work Session

The Iowa City Community School District Board will hold a work session to discuss a Fine Arts Study presentation. No votes or decisions are expected; this is a discussion-only session. The meeting follows the regular board meeting.

• Discussion of Fine Arts Study presentation (FMP Fine Arts Assessment Presentation 4_22_25.pdf)

The Board held a work session to review the FMP Fine Arts Assessment provided by consultant Duane VanHemert. The session included discussions on suggested improvements and long-term recommendations for City, Liberty, and West High Schools. No formal actions were decided.

Education Committee Meeting

The committee will elect a chair, approve prior minutes, and receive presentations on the CASL program and the 1:1 device deployment model. No binding votes are scheduled; the meeting is for discussion and information gathering.

• Presentation on CASL Program
• Presentation on 1:1 Deployment Model (device distribution)
• Election of committee chair
• Approval of December 17, 2024 meeting minutes

The committee elected a new chair and approved the minutes from the December 17, 2024 meeting. Members received presentations on the CASL cross-curricular program and the 2025-2026 1:1 device deployment model.

• Elected Director Eastham as committee chair
• Approved December 17, 2024 meeting minutes

Operations Committee Meeting

The Operations Committee will discuss the Horn Elementary remodel, specifically a Keith Haring mural. The meeting also includes approval of previous minutes and setting the next meeting date. All other items are procedural.

• Discussion of Horn Elementary Remodel and Keith Haring mural

The committee approved the minutes from the March 11, 2025, meeting. Members discussed the return of the Keith Haring mural to Horn Elementary School following preservation and a loan to the University of Iowa Stanley Museum of Art.

• Approved March 11, 2025 minutes (unanimous)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will hold a regular meeting with a consent agenda including approval of minutes, accounts payable, personnel changes, open enrollment applications, and several student data privacy agreements (SDPAs) with Follett, Teaching Books, School Specialty, and Zaner Bloser. Public comment and updates from student representatives and the ICEA are also scheduled.

• Open enrollment applications for school years 2024-25 and 2025-26
• Accounts payable summary between 3/19/2025 and 4/1/2025 (no dollar amount disclosed)
• Personnel agenda for 04/08/2025
• Student data privacy agreement with Follett School Solutions (Destiny Library Software)
• Student data privacy agreements with Teaching Books, School Specialty LLC (ThinkLink), and Zaner Bloser

The Board approved a consent agenda covering accounts payable, personnel actions, and the scheduling of several public hearings and bid openings. The meeting included reports on cell phone policy effectiveness and special education service delivery models.

• Approved April 8, 2025 board agenda (7-0)
• Approved consent agenda including accounts payable totaling $1,463,224.10 across multiple funds (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment for three students into ICCSD and one student out of ICCSD (7-0)
• Set April 22, 2025 for Public Hearing on Proposed Certified Budget for 2025-2026 (7-0)
• Set April 22, 2025 for Public Hearing and May 1, 2025 for Wood ES Preschool Remodel bid opening (7-0)
• Set April 22, 2025 for Public Hearing and May 1, 2025 for Coralville Central Exterior Hard Surface bid opening (7-0)
• Set April 22, 2025 for Public Hearing and April 30, 2025 for Center for Innovation Exterior Hard Surface bid opening (7-0)

Regular Meeting of the Board of Directors

The Board of Directors met to approve a consent agenda including vendor renewals and personnel items. The board also scheduled public hearings and bid openings for two elementary school projects.

• Renewal of nutrition services contracts with Martin Bros, Anderson Erickson, Pan O Gold, and Domino's
• Right of entry agreement with Verizon for antenna equipment relocation at City High School
• Public hearing and bid opening set for April 8 and 10 for Coralville Central ES Phase 2 Restroom Project
• Public hearing and bid opening set for April 8 and 10 for Penn ES Preschool Project
• Service agreement with K-12 Solutions Group for Infinite Campus

The Board of Directors approved the Operations Life Cycle Budget and five policies regarding student expression, transfers, and restraint. The board also approved a consent agenda covering personnel changes, open enrollments, and various vendor contracts.

• Approved Operations Life Cycle Budget (5-0)
• Approved policies 501.15, 501.15G1, 502.3, 502.9 and 503.6 (5-0)
• Approved accounts payable totaling $2,354,341.36 across multiple funds (5-0)
• Approved personnel agenda including resignations and hires (5-0)
• Approved open enrollment transfers for 2024-2025 and 2025-2026 (5-0)
• Approved K-12 Solutions Agreement, Nutrition Services extensions, and Verizon Right of Entry (5-0)
• Set April 8, 2025, for public hearings for Coralville Central ES and Penn ES projects (5-0)

Policy & Governance Committee Meeting

The Iowa City Community School District's Policy & Governance Committee will meet to approve minutes from February 25, 2025, and review several policies from the 500 and 600 series. Policies under review include open enrollment transfers, student expression and publication, interviews by outside agencies, and physical restraint and seclusion of students. This is a committee review that informs future board action, not a final decision.

• Approve February 25, 2025 minutes
• Review 600 Series Policies - Education Program
• Review 501.15 Open Enrollment Transfers - Procedures as a Receiving District
• Review 502.3 Student Expression and Student Publication
• Review 503.6 Physical Restraint and Seclusion of Students

The committee reviewed edits to the 600 series Education Program policies and the 500 series policies. The 600 series policies were moved to the board agenda for first reading, while the 500 series policies were moved for board approval.

• Approved February 25, 2025 meeting minutes
• Reviewed 600.G1 (Goals and Objectives) edits for board first reading
• Reviewed 603.1 (Basic Instruction Programs) unit reductions for board first reading
• Reviewed new policy 605.3E4 (Library Materials prohibition) for board first reading
• Reviewed 605.6 (Internet Appropriate Use) logging language for board first reading
• Reviewed 501.15 and 501.15G1 (Enrollment Transfers) edits for board approval
• Reviewed 502.3 (Student Expression) and 502.9 (Outside Agency Interviews) edits for board approval
• Reviewed 503.6 (Physical Restraint and Seclusion) edits for board approval

Special Board Meeting - Public Hearing on Proposed Property Tax Levy FY26

The Iowa City Community School District Board is holding a public hearing on the proposed property tax levy for fiscal year 2026. The board set the hearing date on March 11, 2025, and notice was published on March 7, 2025. No other business is scheduled for this special meeting.

• Public hearing on proposed Property Tax Levy FY26

The Board conducted a public hearing regarding the Proposed Property Tax Levy FY26. No public comments were recorded. No formal vote on the levy was taken during this meeting.

• Held public hearing on Proposed Property Tax Levy FY26

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The Iowa City Community School District Board of Directors is holding a closed session under Iowa Code 21.5(1)(j) to discuss the purchase or sale of real estate. The meeting is entirely procedural with no public action items.

• Closed session to discuss real estate purchase or sale under Iowa Code 21.5(1)(j)

The Board of Directors met in a closed session to discuss the purchase or sale of real estate. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session under Iowa Code 21.5(1)(j) (7-0)

Operations Committee Meeting

The Operations Committee will discuss a Request for Proposals (RFP) for student transportation services. The agenda includes approval of previous meeting minutes and setting the next meeting date. This is primarily a discussion item with no decisions scheduled.

• Discussion of Transportation RFP (RFP 2411 Student Transportation) with attached cost summary and executive summary
• Approval of February 11, 2025 meeting minutes
• Setting date for next Operations Committee meeting

The committee reviewed a transportation RFP and found that Iowa Central was the only formal bidder. The committee will recommend the board award the contract to Iowa Central, which includes moderate cost increases and the elimination of middle school shuttle double loops.

• Approved February 11, 2025 minutes
• Recommended awarding transportation contract to Iowa Central

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors will vote on a consent agenda that includes raising pay-to-ride bus fees for 2025-2026 from $650 to $675, setting a March 25 public hearing on the proposed FY26 property tax levy, approving a $115,000 change order for Hills Elementary asbestos abatement, and authorizing a consulting agreement for cognitive coaching training.

• Proposed pay-to-ride fee increase: $675 per student for AM/PM daily routes ($400 reduced price, $0 free lunch)
• Set public hearing for March 25, 2025 at 6:00 pm on proposed FY26 property tax levy
• Approve change order No. 2 for Hills Elementary School asbestos abatement - $115,000 increase
• Schirmer Consulting, LLC agreement for cognitive coaching training for educators
• Kodable Student Data Privacy Agreement for coding curriculum

The Board approved several policy updates and a transportation RFP. A consent agenda was passed covering personnel changes, open enrollments, and various fund payments. A public hearing for the FY26 proposed property tax levy was scheduled for March 25, 2025.

• Approved 500 Series Student policies except 501.15, 501.15G1, 502.3, 502.9, and 503.6 (7-0)
• Approved 100 Series policy updates (7-0)
• Approved Transportation RFP (7-0)
• Approved accounts payable totaling $1,543,253.23 across multiple funds (7-0)
• Set March 25, 2025, at 6:00 pm for FY26 Proposed Property Tax Levy public hearing (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests for 2024-2025 and 2025-2026 (7-0)
• Approved Schirmer Consulting, LLC Agreement, Kodable SDPA, and Hills Elementary asbestos abatement change order (7-0)

Teacher Quality Committee Meeting

The committee is discussing the development of collaborative, building, and district-level Teacher Quality (TQ) plans. The meeting includes a review of project completions and an information session on district planning for 2024-2025.

• Review of collaborative, building, and district-level TQ plans
• High Reliability Schools Level 3 Introduction with Phil Warrick (March 11 & 12)
• LETRS Training for K-2, Title, AST and Special Education Teachers
• PBIS Classroom Practices individual coaching
• Secondary Proficiency Scale Writing

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to review the 500 Series policies regarding students and updates to the 100 Series policies. The committee will also vote to approve minutes from the January 28, 2025 meeting.

• Review of 500 Series Policies - Students
• Review of 100 Series Policy Updates
• Approval of January 28, 2025 minutes

The Policy & Governance Committee reviewed the 500 series student policies. Administration will review policies 502.3, 502.9, and 503.6 for suggested changes and return them to the committee. The committee also noted that updates to 100 series policies consisted of name changes.

• Approved January 28, 2025 meeting minutes
• Requested administrative review of policies 502.3, 502.9, and 503.6

Regular Meeting of the Board of Directors

The Board will hold a public hearing on plans for the 2025 Mercer Park Field Improvements Project, with bids due March 11. The consent agenda includes a 28E agreement with the City of Iowa City for continued use of Mercer Field ($5,000), a change order for Lucas Elementary sidewalk and storm improvements ($6,970), and approvals for personnel, accounts payable, and open enrollment. Item 7 (Appendix 9) covering capital project updates and approval requests was withdrawn from the consent agenda and approved separately.

• Public hearing on 2025 Mercer Park Field Improvements Project
• 28E agreement with City of Iowa City for Mercer Field use ($5,000)
• Change Order #1 for Lucas Elementary east sidewalk and storm improvements ($6,970)
• Approval of Appendix 9 capital project requests including multiple school upgrades
• Open enrollment approvals for 24-25 and 25-26 school years

The Board approved a budget request for the 2025-2026 Dropout Prevention Program. The board also approved a consent agenda including accounts payable and personnel changes, and held a public hearing for the Mercer Park Field Improvements Project.

• Approved $7,584,867 budget proposal for 2025-2026 Dropout Prevention Program (7-0)
• Approved consent agenda including $1,069,245.87 General Fund accounts payable (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests for 2024-2025 and 2025-2026 (7-0)
• Approved Item 7 - Appendix 9 Approval Requests and Project Updates (7-0)
• Approved February 25, 2025 Board Agenda (7-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is meeting in a closed exempt session for negotiations with employee organizations, as permitted under Iowa Code Chapter 20.17(3). No public business or decisions are on the agenda.

• Directors will enter exempt session for negotiations pursuant to Chapter 20.17(3) Code of Iowa

Education Committee Meeting - CANCELLED

This meeting of the Iowa City Community School District Education Committee has been cancelled. No business was conducted.

• Meeting cancelled before any items were considered

Operations Committee Meeting

The Iowa City Community School District Operations Committee will hold a meeting on February 11, 2025. The agenda includes a discussion item on cybersecurity. Other items are procedural: call to order, approval of January 14 minutes, and setting the next meeting date.

• Discussion on cybersecurity (presentation)

The committee approved the minutes from the January 14, 2025 meeting. The remainder of the session consisted of a cybersecurity update provided by CFO Adam Kurth.

• Approved January 14, 2025 meeting minutes (unanimous)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors will consider approval of the consent agenda, which includes accounts payable, personnel changes, open enrollment, data privacy agreements for Packback and IXL, and a public hearing date for Mercer Park field improvements. A public hearing for the Court Street Project is also scheduled.

• Set public hearing for Feb 25 and bid opening March 11 for Mercer Park Field Improvements
• Appendix 9 approval requests: Center for Innovation renovation, elevator code upgrades, Hills ES demolition, NCJH addition, roof replacements at Horn ES, West HS, Wood ES
• Data privacy agreements with Packback (AI learning platform) and IXL (personalized learning tool)
• Accounts payable and personnel agenda (details in attached files)
• Open enrollment for 24-25 school year

The Board approved a resolution for the Court Street Project and updated several employee-related policies. Members also reviewed a quarterly financial report and a 10-year enrollment projection indicating a projected decrease in students.

• Approved resolution for the Court Street Project (7-0)
• Approved 400 Series Employee policies (7-0)
• Approved policy primers (7-0)
• Approved Policy 216.3 regarding Board of Directors Compensation and Expenses (7-0)
• Approved consent agenda including $2.1M in total accounts payable (7-0)
• Approved personnel changes including resignations and hires (7-0)
• Approved open enrollment requests for four students (7-0)
• Set Feb 25, 2025, for Mercer Park Field Improvements Project public hearing (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to elect a chair, approve previous minutes, and review several employee-related policies, including the 400 Series and multiple IASB sample policy updates. They will also discuss policies on board member development training and compensation. No final decisions are expected at the committee level.

• Review of 400 Series Policies - Employees (attached PDF)
• IASB sample updates: Equal Educational Opportunity, Equal Employment Opportunity, Limitations to Employment References (adds volunteers), Chronic Absenteeism/Truancy, School Food Program
• Discussion of Policy 216.2 (Board member development training) and 216.3 (Board member compensation and expenses)
• Approval of October 22, 2024 meeting minutes

The Policy & Governance Committee reviewed updates to the 400 Series employee policies, including cell phone use and arrest notifications. The committee also reviewed changes to board member compensation and expenses to align with employee travel reimbursement.

• Elected Director William as committee chair
• Approved October 22, 2024 minutes
• Reviewed changes to Policy 401.12 (Employee Cell Phone Policy)
• Reviewed new Policy 401.17 (Notification of Arrest, Criminal Charges, or Abuse Complaints)
• Reviewed removal of exhibits for drug and alcohol testing policies 403.6E1, 403.6E2, and 406.3E3
• Reviewed removal of COVID policies 403.7-403.7R2
• Reviewed changes to Policy 216.3 to align board member travel and reimbursement with employees

Regular Meeting of the Board of Directors

The board will consider a consent agenda that includes approval of a $169,500 low bid from The Prull Group for a dust collector system at South East Middle School. Other consent items include accounts payable, personnel changes, open enrollment, an MOU with Open Road Driving for driver education, and an agreement with Iowa Valley RC&D for experiential learning sessions. The meeting also features an education showcase by Horn Elementary on cultural celebrations and a public comment period.

• Award of $169,500 low bid to The Prull Group for dust collector installation at South East Middle School, funded by SAVE/SILO funds.
• Approval of MOU with Open Road Driving for a driver education program meeting state requirements.
• Approval of agreement with Iowa Valley Resource Conservation & Development for 10 experiential learning sessions at the Johnson County Historic Poor Farm.
• Accounts payable items from January 14-21, 2025.
• Approval of personnel agenda for January 22, 2025.

The Board of Directors approved a consent agenda including multiple fund payments and personnel actions. Public hearings were held for roof replacement projects at West High School, Horn Elementary, and Wood Elementary. The board also reviewed employee policies and board member compensation.

• Approved accounts payable totaling $1,280,509.47 (General Fund) and other fund disbursements (7-0)
• Approved Personnel Agenda 01/22/2025 including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests for 7 students into and 7 students out of the district (7-0)
• Approved Diligent Agreement, MOU with Open Road Driving, and agreement with IVRC&D (7-0)
• Approved South East Middle School Dust Collector Project (7-0)
• Approved Appendix 9 project requests and updates (7-0)
• Held public hearings for 2025 roof replacements at West HS, Horn ES, and Wood ES

Education Committee Meeting - CANCELLED

The January 21, 2025 Education Committee meeting has been cancelled. No decisions or discussions will take place.

Operations Committee Meeting

The Iowa City Community School District Operations Committee will meet to elect a chair, approve October 8, 2024 minutes, and discuss outdoor spaces, including a grounds operations presentation. The meeting is procedural with one substantive discussion item.

• Discussion of outdoor spaces with a grounds operations presentation

The committee elected a new chair and approved the minutes from October 8, 2024. The meeting primarily consisted of a presentation on the district's outdoor spaces, including grounds maintenance, playground upgrades, and athletic field conditions.

• Elected Mitch Lingo as committee chair
• Approved October 8, 2024 minutes

Regular Meeting of the Board of Directors - Amended

The board approved a consent agenda that included accounts payable for December 17 through January 7, personnel changes, open enrollment items, and data privacy agreements for Delta Math and Cengage Learning (MindTap and National Geographic REACH). They also approved a new interagency McKinney-Vento transportation agreement with Marshalltown Community School District to support students experiencing homelessness. The meeting opened with updates from student representatives and the Iowa City Education Association.

• Accounts payable for Dec 17 – Jan 7
• Personnel agenda for Jan 14, 2025
• Open enrollment items (details in attachment)
• Delta Math student data privacy agreement (ICCSD DPA)
• McKinney-Vento transportation agreement with Marshalltown CSD

The Board of Directors approved a comprehensive consent agenda including various fund payments, personnel changes, and roof replacement bid dates. The board also approved an underground easement for Quest Corporation.

• Approved accounts payable including $2,521,311.69 General Fund and $3,387,442.50 Capital Projects Fund SAVE (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved Quest Corporation (CenturyLink QC) underground easement (7-0)
• Set Jan 28 public hearing and Jan 30 bid opening for West HS Roof Replacement (7-0)
• Set Jan 28 public hearing and Jan 30 bid opening for Horn ES Roof Replacement (7-0)
• Set Jan 28 public hearing and Jan 30 bid opening for Wood ES Roof Replacement (7-0)
• Approved 1828 Morningside Drive Demolition Project (7-0)
• Approved West High School Phase 3 Asbestos Abatement (7-0)