Iowa City Community School District public meetings in 2022

Education Committee Meeting

The Iowa City Community School District Education Committee will meet on December 20, 2022, at Longfellow Elementary. The agenda includes approval of minutes from the October 18 meeting and a presentation on English Language Learners (ELL). No binding decisions are expected beyond the routine approval of prior minutes.

• Approval of October 18, 2022 meeting minutes
• Presentation on English Language Learners (ELL) – file attached (ELL Overview_Board Educ Commitee Dec 2022.pdf, 1,661 KB)

The committee received presentations on district-level ELL data and the specific ELL program at Longfellow. No substantive policy or budget decisions were made during the meeting.

• Approved October 18, 2022 minutes

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board will vote on setting January 10, 2023 for a public hearing and January 31, 2023 for a bid opening on the North Central Junior High Middle School project, and January 10, 2023 for a public hearing and January 12, 2023 for a bid opening on the Wickham Elementary Playground Improvement Project. It will also consider approving a bill of sale for the ACT Tyler Building purchase and approve Level 1/Level 2 child abuse investigators. A presentation from Lincoln Elementary on reducing plastic in school lunches is scheduled.

• Set public hearing and bid opening dates for NCJH Middle School project (item 10, pulled from consent)
• Set public hearing and bid opening dates for Wickham Elementary Playground Improvement Project (item 11)
• Approve Level 1/Level 2 child abuse investigators for 2022-2023 (item 5, pulled from consent)
• Approve bill of sale for ACT Tyler Building purchase (item 9)
• Lincoln Elementary presentation on reducing plastic in school lunches

The Board approved a series of accounts payable totaling over $2.7 million across various funds and authorized contracts for IntelliSee and Xtream Arena. Public hearings were held for several roof replacement projects and a relocation project, and the district received a $31,396.34 donation from Run for the Schools.

• Approved accounts payable: $352,258.47 (General), $165,421.39 (Nutrition), $231,683.57 (Student Activities), $177,995.26 (Physical Plant & Equipment Levy), $1,492,668.84 (Capital Projects SAVE), $291,420.50 (Capital Projects GO Bond)
• Approved IntelliSee contract
• Approved agreement with Xtream Arena to host CHS and WHS basketball on January 8, 2023
• Approved BMI License for City High School
• Approved Level 1/Level 2 Investigators
• Approved Bill of Sale for ACT Tyler Building
• Set January 10, 2023 public hearing and January 31, 2023 bid opening for NCJH Middle School Project
• Set January 10, 2023 public hearing and January 12, 2023 bid opening for Wickham Elementary Playground Improvement Project

Operations Committee Meeting

The Iowa City Community School District Operations Committee will hold a budget workshop to discuss the FY24 budget. The committee will also approve minutes from the previous meeting and set the agenda for the next meeting. No formal decisions are expected from the workshop.

• Approval of minutes from November 15, 2022 Operations Committee Meeting
• Budget workshop discussion for FY24 with attached worksheets and enrollment report
• Agenda setting for next Operations Committee meeting

The committee held a budget workshop to discuss considerations for reducing the general fund by at least $5 million for FY24 and up to $9 million by the end of FY25. The administration presented various potential cost-cutting measures, but no final decisions on these reductions were made. The committee approved the minutes from the November 15, 2022 meeting.

• Approved minutes of the November 15, 2022 meeting

Board Work Session

The board is holding a work session to discuss the budget, with a presentation and discussion based on an enrollment report and a budget comparison estimate. No votes or decisions are scheduled; only discussion and presentation.

• Budget discussion with presentation and supporting documents
• Enrollment_Report_2021-22 (1,414 KB) attachment
• Budget comparison estimate 112822 worksession (108 KB) attachment

The Board held a work session to discuss budget forecasts and the impact of declining student enrollment. Administration will develop reduction strategies to cut $8 million from the budget over the next two years, focusing on options other than reduction in force.

Regular Meeting of the Board of Directors

The board approved consent agenda items including setting public hearing dates for December 13, 2022, and bid opening dates for multiple capital projects: NCJH 10-Plex sitework/foundation, NWJH Middle School, NWJH roof replacement, Lemme Elementary roof replacement, and City High roof replacement. They also approved a $10,020 copier lease for City High Music Department.

• Set public hearing for December 13, 2022 and bid opening for NCJH 10-Plex sitework & foundation
• Set public hearing for December 13, 2022 and bid opening for NWJH Middle School project
• Set public hearing for December 13, 2022 and bid opening for NWJH roof replacement
• Set public hearing for December 13, 2022 and bid opening for Lemme Elementary roof replacement
• Approved $10,020 copier lease for City High Music Department

The Board of Directors approved several district policies regarding board operations, open enrollment, and student fundraising. They also passed resolutions for modified supplemental funding related to enrollment, LEP instruction, and open enrollment. The board approved a consent agenda including over $1.8M in accounts payable across various funds.

• Approved accounts payable totaling $1,832,543.22 across multiple funds
• Approved 200 Series Board policies
• Approved Policy 501.14 Open Enrollment Transfers - Sending District
• Approved Policy 501.15 Open Enrollment Transfers - Receiving District
• Approved Policy 504 Student Fundraising
• Approved application for modified supplemental amounts for increased enrollment
• Approved application for modified supplemental amounts for LEP Instruction beyond 5 years
• Approved application for modified supplemental amounts for Open Enrollment Out

Policy & Governance Committee Meeting

The Policy & Governance Committee will approve minutes from October and conduct annual reviews of several policy series. Items include the second reading of the 200-series (Board) policies and first readings of the 300-series (Administration) and 400-series (Employees) policies, plus an initial review of new policy primers from the Iowa Association of School Boards.

• Approve minutes from October 11, 2022, meeting
• Second reading of annual review of 200-series (Board) policies
• First reading of annual review of 300-series (Administration) policies
• First reading of annual review of 400-series (Employees) policies
• First review of new policy primers including revised purchasing/bidding policy 705.1 with new competitive bid and quote thresholds effective January 1, 2023

The committee reviewed policy primers aimed at increasing compliance with HF 802 and streamlining procedures for parents to challenge instructional and library materials. Members decided to remove optional language from policies 605.3 and 605.3E4. The committee also decided to keep the current language of policy 200.3.

• Approved October 11, 2022 Minutes
• Decided to leave language in policy 200.3 as is
• Removed optional language in policies 605.3 and 605.3E4

Board of Directors Annual Meeting

This is the annual organizational meeting of the Iowa City Community School District Board of Directors. The board elected a president and vice president, appointed a treasurer and board secretary, and approved a slate of annual items including the regular meeting calendar, committee assignments, legal counsel, policies, handbooks, program of studies, district calendars through 2025-26, and a Multicultural Gender Fair designee. All actions were approved unanimously.

• Appointed Leslie Finger as treasurer and Kim Colvin as board secretary
• Elected board president and vice president
• Approved 2023-2024 district calendar and acknowledged draft 2024-2025 and 2025-2026 calendars
• Adopted all written policies, guidelines, rules, regulations, and procedures (Iowa Code 279.8)
• Appointed Ahlers & Cooney, P.C. as legal counsel

The Board of Directors held its annual meeting to appoint officers and approve administrative requirements. The board elected Ruthina Malone as president and Lisa Williams as vice president. A comprehensive set of annual approvals was passed, including district calendars and written policies.

• Appointed Leslie Finger as treasurer and Kim Colvin as board secretary (7-0)
• Elected Ruthina Malone as board president (7-0)
• Elected Lisa Williams as board vice president (7-0)
• Approved annual items 1-11, including district calendars for 2023-2026 and written policies (7-0)

Operations Committee Meeting

The Operations Committee will approve minutes from the previous meeting, discuss the Climate Action Plan, and set agenda topics for the year. The Climate Action Plan discussion is the main substantive item, with a supporting document provided.

• Approve minutes of October 25, 2022 Operations Committee meeting
• Discussion on Climate Action Plan with attached PDF (1,777 KB)
• Set agenda topics for the year
• Next Operations Committee meeting scheduling (procedural)

The committee reviewed an update on the district's Climate Action Plan, noting that the 2030 emissions target was achieved in 2021. Members discussed options for reducing emissions from Linn Co REC buildings, including renewable generation and energy certificates. No formal action was taken on the plan, and the topic will be revisited at a future meeting.

• Approved minutes of the October 25, 2022 meeting
• Set December agenda for Budget Workshop
• Set January agenda for FMP 2.0
• Set February agenda for Staffing/Grow Our Own

Regular Meeting of the Board of Directors

The Board of Directors approved consent agenda items including a First Amendment to the Offer to Buy Real Estate from ACT for the Tyler Building and a related Easement Agreement, extending the closing date to November 18, 2022. Other approvals included a Safety Village lease, a Memorandum of Agreement for a scheduling consultant for the district's 6-8 middle school configuration, and accounts payable. The public forum featured student representative updates and community comment.

• First Amendment to Offer to Buy Real Estate from ACT for Tyler Building and Right of First Offer
• Easement Agreement between ACT and ICCSD
• Safety Village lease located next to Grant Wood Elementary
• Memorandum of Agreement for scheduling consultant for district 6-8 middle school configuration (starting Fall 2024)
• Accounts payable for period ending November 15, 2022

The Board approved a consent agenda including over $5.2 million in accounts payable across various funds. The meeting included first readings of policies regarding open enrollment and student fundraising, as well as reports on academic achievement and middle school configuration.

• Approved accounts payable of $1,424,241.74 (General Fund), $1,526.00 (Management Fund), $295,126.06 (Nutrition Fund), $317,461.63 (Student Activities Fund), $555,842.61 (Physical Plant & Equipment Levy Fund), $2,739,218.92 (Capital Projects Fund SAVE), and $181,010.60 (Capital Projects Fund GO Bond)
• Approved personnel resignations, extra service recommendations, salary adjustments/transfers, and one leave of absence
• Approved open enrollment into ICCSD for Adeline Gillespie, Ezra Gillespie, Hassan Farah, Jaxton Schroeder, and Alivia Jorgenson
• Approved open enrollment out of ICCSD for Addyson McKillip
• Approved Memorandum of Agreement for Scheduling Consultant for District 6-8 Configuration
• Approved Safety Village Lease
• Approved First Amendment to Offer to Buy Real Estate and Acceptance for Tyler Building and Right of First Offer
• Approved Easement Agreement between ACT and ICCSD

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. No public decisions or actions are scheduled; the only item is a motion to enter the closed session, followed by adjournment.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy
• No public hearings, votes, or financial items on the agenda

The Board of Directors met in a closed session to discuss strategy with counsel regarding present or imminent litigation. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Operations Committee Meeting

This meeting of the Iowa City Community School District's Operations Committee includes electing a chair, approving minutes from two past meetings, and a discussion on the Attendance Support Busing program. The remainder of the agenda is procedural.

• Election of committee chair
• Approval of minutes from October 12, 2021 Operations Committee meeting
• Approval of minutes from November 9, 2021 Operations Committee meeting
• Discussion of Attendance Support Busing program (376 KB PDF attached)
• Setting date for next Operations Committee meeting

The committee discussed the current status of Attendance Support Busing (ASB) and the impact of driver shortages on specific routes. No changes to ASB or pay-to-ride programs were made for the remainder of the 2022-2023 school year. The committee will reconvene to review ASB criteria and route prioritization.

• Reelected Lisa Williams as committee chair
• Approved minutes from October 12, 2021 and November 9, 2021 meetings
• Maintained current ASB and pay-to-ride programs without changes for the rest of the 2022-2023 school year

Regular Meeting of the Board of Directors

The board is voting on a consent agenda that includes approval of a $23,148.26 contract with CEC for an IntelliSee security camera pilot at three schools, open enrollment requests, and several routine items. A public hearing will be set for November 15 on district calendars and for the SEJH Middle School Project with a bid opening on December 1. The board also considers a Memorandum of Understanding with United Way for Reading Buddies and the McKinney Vento agreement with the Dept of Education.

• IntelliSee contract for $23,148.26 with CEC for security camera pilot at three schools
• Open enrollment requests including possible waiver of athletic ineligibility
• MOU with United Way for Reading Buddies program
• Set Nov 15 public hearing on 2023-2024, 2024-2025, 2025-2026 district calendars
• Set Nov 15 public hearing and Dec 1 bid opening for SEJH Middle School Project

The Board of Directors approved policies to allow schools to stock two doses of Naloxone in each building. The board also approved a consent agenda including several HVAC renovations and various fund payments.

• Approved stock prescription medication supply policies 804.5 and 804.5R1 (7-0)
• Approved accounts payable totaling $2,953,344.00 across six funds (7-0)
• Approved HVAC renovations for Lemme, Weber, and Wickham Elementary Schools (7-0)
• Set November 15, 2022, for public hearing on 2023-2026 District Calendars (7-0)
• Set November 15, 2022, for public hearing and December 1, 2022, for bid opening for SEJH Middle School Project (7-0)
• Approved personnel resignations, extra service recommendations, and a leave of absence (7-0)
• Approved open enrollment requests for five students (7-0)
• Tabled IntelliSee Contract for a future presentation

Board of Directors Retreat - Amended Agenda

The Iowa City Community School District Board of Directors is holding a retreat to discuss and review several items. They will receive an update on the strategic plan and discuss strategies to support it. The board will also discuss open enrollment procedures and review board norms and committees. No votes or decisions are scheduled; this is primarily a discussion and information session.

• Strategic Plan Update and strategies to support the plan
• Discussion of Open Enrollment procedures as sending and receiving district
• Review of Board Norms and Board Committees for 2022-2023
• Information on Legal Services
• Discussion of School Board Convention and setting next retreat date

The Board of Directors agreed to issue a Request for Proposals (RFP) for specialized legal services and established a new approach for athletic eligibility in open enrollment. The board also agreed to hold quarterly retreats and referred board norms to the Policy & Governance Committee.

• Agreed to an RFP for legal services specialized in Special Education, Immigration, Employment Litigation, Real Estate, and General/Education
• Determined district will not waive athletic ineligibility for open enrollment until the sending district makes a determination
• Decided ICCSD will waive athletic eligibility if the sending district waives it
• Determined board will not waive athletic eligibility as a district of residence unless the student meets a state identified good cause exception
• Agreed to refer board norms to the Policy & Governance Committee for review
• Agreed to hold quarterly board retreats, with the next scheduled for January

Education Committee Meeting

The Education Committee will elect a chair, approve minutes from May 17, 2022, receive a presentation on the Grow Our Own Program (student-to-teacher pipeline), and consider a board resolution related to a gun amendment. The meeting is primarily procedural with one action item.

• Elect Committee Chair
• Approve May 17, 2022 Minutes
• Presentation: Grow Our Own Program - Student to Teacher Pipeline
• Action: Board Resolution (Gun Amendment Res 10-18-22)

The committee elected a chair and approved the minutes from May 17, 2022. Members reviewed and approved the Public Measure 1 Resolution as written. The meeting also included a presentation on the Grow Our Own and Educators Rising programs.

• Elected Molly Abraham as committee chair
• Approved May 17, 2022 minutes
• Approved Public Measure 1 Resolution (7-0)

Policy & Governance Committee Meeting

The committee will elect a chair, approve prior meeting minutes, and conduct first and second readings of annual policy reviews. They will also review proposed changes to existing policies and new policies, including radon mitigation and student fundraising. The meeting is primarily focused on policy review and recommendation.

• First reading of 200 Series (Board) policies annual review
• Second reading of 100 Series (School District) policies annual review
• Review of new radon mitigation policies (804.07 and 804.07R1)
• Review of student fundraising policy (504.5) with proposed changes
• Review of Policy Primer updates including child abuse reporting and medication administration

The committee elected Jayne Finch as chair and approved the September 27, 2022 minutes. Members conducted readings of the 100 and 200 series policies and policy primers, with some moving to the board agenda for final approval. The committee also held a first reading of student fundraising policies.

• Elected Jayne Finch as committee chair
• Approved September 27, 2022 minutes
• Completed first reading of 200 series policies (no changes recommended)
• Completed second reading of 100 series policies (no changes recommended)
• Completed second reading of policy primers (no changes recommended)
• Conducted first reading of student fundraising policies

Regular Meeting of the Board of Directors

The Board will vote on a consent agenda containing multiple financial and contractual items, including approval of accounts payable, personnel changes, open enrollment requests, and several intergovernmental agreements. A public hearing is also held for community comment.

• Approve consent agenda including accounts payable, personnel, open enrollment, and various agreements
• City of Iowa City Mercer Pool agreement amendment and extension
• Professional development contract with Solution Tree for $14,200
• Bid award to Pro Platinum of Oxford for NWJH modular building relocation at $84,000
• 28E agreements with Clear Creek Amana, Solon, Tipton, and West Branch for enrollment partnership program

The Board of Directors approved the 100 series school district policies and the policy primers. A consent agenda was passed covering various fund payments, personnel hires, and agreements. The board also held a public hearing regarding the West High School Exhaust Fan Replacement Project.

• Approved 100 series policies (7-0)
• Approved policy primers (7-0)
• Approved consent agenda including $1,179,914.82 General Fund and $983,303.42 Capital Projects Fund SAVE payments (7-0)
• Approved personnel hires and extra service recommendations (7-0)
• Approved open enrollment requests for five students (7-0)
• Approved 28E Agreement with CCA (7-0)
• Approved Professional Development Contract with Solution Tree (7-0)
• Approved NWJH 2022 Modular Building Relocation (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will consider approving minutes from August 2. They will review several existing policies with recommended edits from the Iowa Association of School Boards (IASB) Policy Primer, including policies on board responsibilities, staff technology use, child abuse reporting, medication administration, and public records. They will also review new proposed policies on the school nutrition program's civil rights requirements and radon mitigation procedures. The meeting will set the agenda for the next committee meeting.

• Approve minutes from August 2, 2022
• Review edits to Policy 200.3 – Responsibilities of the Board of Directors
• Review edits to Policy 502.2 – Child Abuse Reporting
• Review new Policy 804.07 – Radon Mitigation and related regulation 804.07R1
• Review new policies on School Nutrition Program civil rights (710.1R1, 710.1E1, 710.1E2)

The Policy & Governance Committee reviewed recommended changes to the 100 series policies and IASB policy primers. These updates, including revisions to board responsibilities and investigation protocols, were sent to the board for a first reading. No final approvals were made as policies require a second review.

• Approved August 2, 2022 minutes
• Proposed changes to Policy 200.3 (Responsibilities of Board of Directors) and Policy 507.2E1
• Proposed edits to Policy 101
• Revised Policies 102.R1 and 104.R1 and added Policies 107 and 107.R1 regarding investigation protocols

Regular Meeting of the Board of Directors

The board approved the September 27 agenda and a consent agenda that included minutes from recent meetings and the district’s accounts payable for the period ending September 27, 2022. It set the date of October 11, 2022 for a public hearing and October 27, 2022 for a bid opening for the West High School exhaust‑fan replacement project. The board approved professional service agreements with Shive‑Hattery Inc. to design and administer roof replacement work at City High School for $25,000 and at Lemme Elementary for $28,000.

• Approve September 27 board meeting agenda (motion carried)
• Approve consent agenda items including minutes and accounts payable
• Set public hearing (Oct 11) and bid opening (Oct 27) for West High School exhaust fan replacement
• Approve $25,000 roof replacement contract for City High School with Shive‑Hattery Inc.
• Approve $28,000 roof replacement contract for Lemme Elementary with Shive‑Hattery Inc.

The Board of Directors approved a resolution to seek additional state aid to cover an anticipated special education deficit of approximately $9,968,520. The board also approved several facility projects, personnel hires, and agreements for music trips.

• Approved resolution to request modified supplemental amounts for special education deficit (6-0)
• Approved accounts payable totaling $5,325,000.11 across multiple funds (6-0)
• Approved agreements with Music Celebrations International, L.L.C. for City High and West High (6-0)
• Approved annual UPS maintenance proposal for Tyler Building (6-0)
• Approved 2023 roof replacements for City High, Lemme Elementary, and Northwest JHS (6-0)
• Approved personnel hires, resignations, and salary adjustments (6-0)
• Set Oct. 11, 2022, for public hearing and Oct. 27, 2022, for bid opening for West High exhaust fan replacement (6-0)
• Appointed Director Pilcher Hayek as IASB Delegate Assembly representative

Closed Session Meeting of the Board of Directors

The Iowa City Community School District board met in closed session on September 19, 2022, at 5:00 PM at the Educational Services Center. Under Iowa Code 21.5(1)(a), the board will review or discuss records that state or federal law requires to remain confidential. This agenda contains no public hearings, contracts, or policy votes.

• Closed session per Iowa Code 21.5(1)(a) for confidential records
• Meeting location: Educational Services Center, Room 118, 1725 N. Dodge Street
• No public agenda items, contracts, or policy votes are listed

The Board entered a closed session to discuss records required by state or federal law to be kept confidential. No substantive decisions were recorded in the open session before adjournment.

• Approved motion to enter closed session per Iowa Code section 21.5(1)(a) (7-0)

Special Meeting of the Board of Directors

The Iowa City Community School District Board of Directors will hold a special meeting to fill a board vacancy. The board will take action to appoint one candidate from six applicants and then administer the oath of office to the new member.

• Action to appoint a new board member from six applicants
• Applicants: Jonathan Goldsmith, Colbin Erdahl, Molly Abraham, Guillermo Morales II, Mitchell Lingo, Jonathan Ron
• Oath of office to be administered by President Malone

The Board of Directors met to fill a vacancy created by the departure of Shawn Eyestone. Using a rank-order voting system, the board appointed Molly Abraham to the vacancy. Abraham was administered the Oath of Office during the meeting.

• Appointed Molly Abraham to board vacancy (18 points)

Regular Meeting of the Board of Directors AMENDED AGENDA

The Iowa City Community School District Board of Directors approved a consent agenda that included accounts payable, personnel, open enrollment, a shared personnel agreement with Kirkwood Community College, Teacher Quality Committee appointments, a $9,534 change order for Lemme Elementary playground improvements, and multiple facility project approvals (Appendix 9) for City High, Coralville Central ES, Garner ES, and West High. The board removed item 7 (Feirer Enterprises agreement for Liberty High music department) from the consent agenda and did not approve it. The board also heard from student representatives and community comments.

• Lemme Elementary playground change order - $9,534
• Approval of Appendix 9: City High rooftop screens, Coralville Central ES renovation 2.0, Garner ES addition 2.0, and West High secured vestibule remodel
• Feirer Enterprises agreement for Liberty High music department not approved (removed from consent agenda)
• CCTC shared personnel agreement with Kirkwood Community College approved
• Open enrollment requests approved

The Board approved a drainage and trail easement for Northwest Jr. High and updated the 2022-2023 meeting schedule. A consent agenda was passed covering personnel changes, open enrollments, and various fund payments. The board also reviewed class size data and an annual report from the Ombuds Office.

• Approved Northwest Jr. High drainage and trail easement (7-0)
• Approved revised 2022-2023 board meeting schedule (7-0)
• Approved consulting agreements (7-0)
• Approved consent agenda including $1.6M General Fund and $1.6M Capital Projects Fund SAVE payments (6-0, 1 abstain)
• Approved open enrollment into ICCSD for 8 students and out of ICCSD for 5 students (6-0, 1 abstain)
• Approved CCTC Shared Personnel Agreement with Kirkwood Community College (6-0, 1 abstain)
• Approved Feirer Enterprises Agreement for Liberty High Music Department (6-0, 1 abstain)
• Approved Lemme Elementary Playground Improvement (6-0, 1 abstain)

Special Meeting of the Board of Directors

The special meeting will hear candidate comments, with each applicant allowed four minutes to address the board. Directors will then discuss the process for appointing a new member to fill the board vacancy.

• Six candidates applied: Jonathan Goldsmith, Colbin Erdahl, Molly Abraham, Guillermo Morales II, Mitchell Lingo, Jonathan Ron
• Each candidate will have 4 minutes to speak to the board
• Board to discuss and decide on the appointment process

The Board of Directors held a special meeting to hear statements from candidates seeking to fill a board vacancy. The board reviewed the ranked-choice voting process for the appointment. No appointment was made during this meeting.

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors approved a consent agenda that included a $197,692.56 technology upgrade for the board room to support remote participation and video conferencing. The board also approved a $83,500 bid for ADA accessibility improvements at Bates Field and $34,000 in consultant contracts for after-school programs at three elementary schools. Additional consent items included personnel actions, MOUs for teacher apprenticeship programs, and an agreement with the University of Iowa to use Mann Elementary for evening classes.

• Board Room Technology Refresh approved at $197,692.56 from SAVE funds
• Bates Field ADA accessibility improvements – bleacher ramp and wheelchair areas at $83,500 from Physical Plant and Equipment Levy
• Consultant contracts for 21st CCLC programs with Iowa Children’s Museum and Johnson County 4-H at $34,000
• MOUs for Teacher/Paraeducator Registered Apprenticeship (TPRA) Programs with William Penn University and University of Dubuque
• Agreement with University of Iowa to host classes at Mann Elementary in the evenings

The Board approved a consent agenda including several million dollars in accounts payable and multiple facility and service contracts. Public hearings were held for three school construction projects, and the board received a report on student seclusion and restraint data.

• Approved accounts payable totaling $1,380,821.71 (General Fund), $198,984.90 (Nutrition Fund), $208,100.07 (Student Activities Fund), $414,865.40 (Physical Plant & Equipment Levy Fund), $1,058,226.97 (Capital Projects Fund SAVE), and $1,290,509.74 (Capital Projects Fund GO Bond)
• Approved MOUs for Teacher/Paraeducator Registered Apprenticeship (TPRA) Programs
• Approved consultant contracts for 21st CCLC Programs, Johnson County Extension & IA Children's Museum
• Approved Board Room Technology Refresh
• Approved agreement with the University of Iowa Department of Teaching and Learning
• Approved Bates Field Accessibility Improvements – Bleacher Work
• Approved Liberty Dust Collector Contract
• Approved Annual Building Envelope and Roof Management Program Contract

Regular Meeting of the Board of Directors

The board will consider a consent agenda that includes approval of accounts payable, open enrollment requests, and several contracts and grants. Notable items include $286,500 in Iowa Department of Education grant agreements, a $15,000 Healthy Kids School-Based Health Clinic grant, $16,000 for High Reliability Schools professional development, and contracts for music therapy and before/after school care. The meeting also includes a public forum with an ICEA update and community comment.

• Iowa Dept. of Education grant agreements totalling $286,500 for 21st CCLC
• Healthy Kids School-Based Health Clinic grant of $15,000 from Iowa City Emerging Aid
• High Reliability Schools professional development contract for $16,000
• West Music therapy contract for special education students
• Champions wrap-around care contract for before and after school services

The Board approved a consent agenda including multiple grant agreements, technology purchases, and bid opening dates for school facility projects. Personnel items and rental agreements for Kinnick Stadium and Talking Points were approved after being withdrawn for discussion. The board discussed the Hills Elementary project and boundary concepts, but no final decision was reached.

• Approved accounts payable totaling $1,321,123.33 across multiple funds
• Approved BOLD Leadership Network and Healthy Kids School-Based Health Clinics agreements
• Approved FMP 2.0 Classroom Technology Purchase
• Approved personnel items (7-0)
• Approved Talking Points agreement (7-0)
• Approved Kinnick Stadium Rental Agreement (7-0)
• Set August 23, 2022 public hearing and bid dates for Garner ES, City High, and West High projects
• Set September 13, 2022 public hearing for Northwest Jr. High drainage and trail easement

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The Iowa City Community School District Board of Directors is holding a closed session under Iowa Code 21.5(1)(j) to discuss the purchase or sale of real estate. No public business or decisions will be made during this meeting.

• Closed session under Iowa Code 21.5(1)(j) for real estate purchase or sale discussion

The Board entered a closed session to discuss the purchase of real estate under Iowa Code section 21.5(j). No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session to discuss real estate purchase (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will discuss and review a proposed cell phone policy for the Iowa City Community School District, informed by a Technology Use Expectations document. The committee will also approve minutes from the May 24 meeting and set the agenda for the next meeting.

• Approve minutes from May 24, 2022 meeting
• Discussion of cell phone policy and its expectations
• Review of Technology Use Expectations.pdf attachment
• Set date for next Policy & Governance Committee meeting

The committee reviewed technology use expectations and discussed the need for more consistent cell phone policies, particularly at the elementary level. No formal policy changes were voted on during the meeting.

• Approved May 24, 2022 minutes
• Added cell phone policy update to August 9, 2022 board meeting agenda

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will consider consent agenda items including accounts payable, personnel, open enrollment, health provider agreements, and a fee increase for MySchoolBucks transactions. Notable action items include setting a public hearing for August 9 and bid opening for August 25 for the Coralville Central Front Entrance Remodel Project, and approving completion of a fire lane at Lucas Elementary for $7,117.31. An item withdrawn from consent agenda is a data use agreement for DILE.

• Coralville Central Front Entrance Remodel: public hearing set Aug 9, bid opening Aug 25
• Lucas Elementary fire lane completion approved at $7,117.31
• MySchoolBucks processing fee increase from 3.95% to 4.6%
• University of Iowa Centers for Disease and Development (CDD) contract update for transition services
• Volunteer health care provider agreements for Healthy Kids School-Based Health Clinic

The Board of Directors approved the issuance of $65.8 million in SAVE Revenue Bonds and passed several policy updates regarding open enrollment, graduation, and health services. The board also approved various personnel hires, resignations, and facility project agreements.

• Approved issuance of $65,815,000 SAVE Revenue Bonds, Series 2022A (6-0)
• Approved policy updates for Open Enrollment, Graduation Requirements, and Student Health Services (6-0)
• Approved accounts payable totaling $6,252,323.15 across multiple funds (6-0)
• Approved DILE data use agreement (6-0)
• Approved ACT Network Hardware invoice (6-0)
• Approved Perkins School for the Blind agreement (6-0)
• Approved Appendix 9 approval requests and project updates (6-0)
• Set August 9, 2022, for public hearing and August 25, 2022, for bid opening for Coralville Central Front Entrance Remodel (6-0)

Regular Meeting of the Board of Directors

The board will consider a consent agenda that includes setting dates for public hearings and bid openings for the Shimek Elementary lunchroom addition and Weber Elementary front entrance addition projects. Other consent items include approval of accounts payable, personnel, open enrollment requests, an IMSE agreement, and rental of Englert Theatre for the 2023 Tate graduation ceremony. Items removed from the consent agenda for separate action include a sports medicine service agreement with UIHC and a proposal from SVPA Architects for an evaluation of the Tyler building.

• Set July 26, 2022 public hearing and August 11, 2022 bid opening for Shimek Elementary lunchroom addition
• Set July 26, 2022 public hearing and August 3, 2022 bid opening for Weber Elementary front entrance addition
• Approve sports medicine service agreement with UIHC (no fiscal impact)
• Approve SVPA Architects' proposal for Tyler Building evaluation (fee to be determined)
• Rental of Englert Theatre for 2023 Tate graduation ceremony

The Board of Directors approved a bond sale to fund projects within the Facility Master Plan. They also approved the Ombuds Office Charter and a service agreement for sports medicine. Several facility project bid dates and personnel changes were approved via the consent agenda.

• Approved sale of $68,815,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds (5-0)
• Approved Ombuds Office Charter (5-0)
• Approved Sports Medicine Service Agreement with UIHC (5-0)
• Approved SVPA Architects' proposal for Tyler Building Evaluation (5-0)
• Approved Appendix 9 project updates and schematic design for 6-8 middle school model (5-0)
• Approved accounts payable totaling $2,841,311.31 across multiple funds (5-0)
• Set July 26, 2022 public hearing and Aug 11, 2022 bid opening for Shimek Elementary Lunchroom Addition (5-0)
• Set July 26, 2022 public hearing and Aug 3, 2022 bid opening for Weber Elementary Front Entrance Addition (5-0)

Regular Meeting of the Board of Directors

The Board will hold public hearings on two parking lot projects at North Central Junior High and South East Junior High. It will also consider a consent agenda including open enrollment requests, a commercial pizza contract awarded to Domino's, approval of accounts payable, and disposition of surplus furniture from Old Hoover to Friends of Historic Preservation.

• Public hearing on North Central Junior High fire lane and parking lot project
• Public hearing on South East Junior High parking lot project
• Award of Nutrition Services Commercial Pizza IFB#23 to Domino's
• Open Enrollment requests
• Disposition of surplus furniture from Old Hoover (CHS Annex) to Friends of Historic Preservation

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will consider a consent agenda that includes approval of a $387,531 contract for a secondary data center at Liberty High School, Dreambox math licenses for K-6, United Way agreements for the Joan Buxton School Children's Aid Program and Healthy Kids Clinic, and adoption of 7-12 social studies curriculum. Public comment is also scheduled.

• Secondary Data Center Contract at Liberty High School for $387,531
• Dreambox math licenses for K-6 for 2022-23 school year
• United Way Partner Agreement for Healthy Kids School-Based Health Clinics with $73,000 funding
• United Way Funding Allocation for Joan Buxton School Children's Aid Program
• 7-12 Social Studies Adoption

The Board approved a resolution for approximately $76.5 million in infrastructure bonds and the purchase of the Tyler Building for multi-use educational facilities. The Board also approved the superintendent's contract and a comprehensive consent agenda. Discussions regarding the future of Hills Elementary and district boundaries were tabled for future meetings.

• Approved approximately $76.5M in School Infrastructure Sales, Services and Use Tax Revenue Bonds (6-0)
• Approved purchase agreement for the Tyler Building (6-0)
• Approved pre-closing occupancy agreement for Tyler Building (6-0)
• Approved superintendent contract (6-0)
• Approved consent agenda including $2.8M in total accounts payable (6-0)
• Approved 7-12 Social Studies Adoption (6-0)
• Approved 6 interagency agreements for Social-Emotional-Behavioral Health support (6-0)
• Set public hearing and bid dates for six district facility projects (6-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(i) - POSTPONED

This meeting was a closed session under Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual, but it was postponed. No decisions or discussions occurred during the meeting.

• Closed session for personnel evaluation (postponed)

Board of Directors Closed Session: Superintendent Evaluation

This is a closed session meeting where the Iowa City Community School District Board of Directors will evaluate the superintendent's professional competency. The session is authorized under Iowa Code Chapter 21.5(1)(i) and is held at the request of the superintendent to protect their reputation. No other business is on the agenda.

• Closed session: Superintendent evaluation under Iowa Code 21.5(1)(i)

The Board of Directors entered a closed session to evaluate the professional competency of the Superintendent. The minutes do not record any specific decisions or outcomes from the closed session.

• Approved motion to enter closed session for Superintendent evaluation (6-0)

Board of Directors Meeting

The Iowa City Community School District Board will consider consent agenda items including approval of contracts for cybersecurity services from ProCircular ($84,550) and renewal of Panorama Education's SEL survey ($15,019). Other consent items include accounts payable, personnel changes, open enrollment requests, and a three-year extension of the Illinois Central School Bus transportation contract. The meeting also includes community comment and an education showcase presentation.

• ProCircular vCISO and penetration testing contracts totaling $84,550
• Panorama Education SEL survey service order renewal for $15,019
• Illinois Central School Bus transportation contract extension for three years
• Accounts payable for period ending May 24, 2022
• Personnel changes and open enrollment requests

The Board of Directors approved a resolution to set a public hearing for the issuance of approximately $76.5 million in SAVE Revenue Bonds. The board also approved negotiated agreements for teachers, paraeducators, nutrition services employees, school-year secretaries, and physical plant employees for the 2022-2023 school year. Additionally, the FY 2021-22 Certified Budget Amendment was approved.

• Approved resolution to set public hearing for ~$76.5M SAVE Revenue Bonds (7-0)
• Approved FY 2021-22 Certified Budget Amendment (7-0)
• Approved 2022-2023 Negotiated Agreement for Teachers (6-0, 1 abstain)
• Approved 2022-2023 Negotiated Agreement for Paraeducators (7-0)
• Approved 2022-2023 Negotiated Agreement for Nutrition Services Employees (7-0)
• Approved 2022-2023 Negotiated Agreement for School-Year Secretaries (7-0)
• Approved 2022-2023 Negotiated Agreement for Physical Plant Employees (7-0)
• Approved $2,344,441.35 in accounts payable across multiple funds (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review three policy series (700 Non-Instructional Operations, 800 Buildings & Sites, 900 Community Relations) and an investigation policy. The committee also plans to approve minutes from the April 26 meeting and set the next meeting date.

• Review of 700 Series – Non-Instructional Operations and Business Services
• Review of 800 Series – Buildings & Sites
• Review of 900 Series – School District Community Relations
• Review of an investigation policy
• Approval of April 26, 2022 minutes

The committee approved the minutes from the April 26, 2022 meeting. Members reviewed the 700, 800, and 900 series policies with no changes made. The committee discussed potential refinements to investigation protocols and reporting timelines.

• Approved April 26, 2022 minutes (unanimous)

Board of Directors Closed Session: Superintendent Evaluation

The Iowa City Community School District Board of Directors will meet in a closed session on May 24, 2022. The purpose is to evaluate the professional competency of the superintendent, as allowed under Iowa Code Chapter 21.5(1)(i). The closed session is intended to protect the individual's reputation while considering appointment, hiring, performance, or discharge.

• Closed session to evaluate the superintendent’s professional competency per Iowa Code Chapter 21.5(1)(i)
• Consideration of the superintendent’s appointment, hiring, performance, or possible discharge

The Board of Directors met in a closed session to evaluate the professional competency of the superintendent. No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session for superintendent evaluation (7-0)

Education Committee Meeting

The Iowa City Community School District Education Committee will meet on May 17, 2022, at a construction site. The agenda includes approving minutes from the previous meeting and a presentation on Career & Technical Education. The committee will also set the date for the next meeting.

• Presentation on Career & Technical Education
• Approval of April 19, 2022, meeting minutes

The committee approved the minutes from the April 19, 2022 meeting. Members received a presentation on Career & Technical Education, including construction lab projects and apprenticeship programs. No other substantive actions were taken.

• Approved April 19, 2022 minutes (unanimous)

Board of Directors Meeting

The Iowa City Community School District Board approved a consent agenda including the iJag contract for $122,500 to continue the program at three high schools, set a public hearing for the amended budget on May 24, and approved student fees for nutrition services for 2022-23. The meeting also included updates from student representatives and the ICEA, as well as community comment.

• Approval of iJag contract for $122,500 using Title IV funds
• Setting public hearing for 2021-2022 amended budget on May 24, 2022
• Approval of student fees for 2022-23 nutrition services
• Approval of AVID agreement for 2022-23 with reduced cost after removing two elementary schools
• Approval of accounts payable for period ending May 10, 2022

The Board of Directors approved a professional development framework for High Reliability Schools to improve educational equity and consistency. They also approved a playground replacement bid and various consent agenda items including personnel changes and accounts payable.

• Approved High Reliability Schools Professional Development (7-0)
• Approved Boland Recreation’s $124,160 bid for Wickham 1-3 Playground Replacement (7-0)
• Approved accounts payable totaling $1,053,435.83 across multiple funds (7-0)
• Approved personnel resignations, hires, and salary adjustments for 2021-2022 and 2022-2023 (7-0)
• Approved open enrollment requests for students entering and leaving the district (7-0)
• Approved 2022-2023 GWAEA Agreements, iJag Contract, AVID Agreement, and INHA Contract (7-0)
• Set public hearing for 2021-2022 Amended Budget for May 24, 2022 (7-0)
• Approved Liberty High School Dust Collector Installation Letter of Rec (7-0)

Board Work Session

The Iowa City Community School District Board will hold a work session on May 10, 2022. The sole substantive item is a discussion on mental health, covering social-emotional learning, screening, GEER grant funding, and suicide prevention/awareness. The meeting includes procedural opening and adjournment.

• Mental Health Discussion including SEBH PD, SEL, screener, GEER grant, and suicide prevention/awareness

The board held a work session to review a report on mental health services, social emotional learning (SEL) curricula, and student screening tools. No formal votes or policy decisions were made during the session.

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The board will hold a closed session under Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate. Premature disclosure could affect pricing. The minutes and audio will be public after the transaction concludes.

• Board will enter closed session for real estate purchase or sale discussion
• Session is closed under Iowa Code 21.5(1)(j)

The Board of Directors entered a closed session to discuss the purchase of real estate. No further actions or decisions were recorded before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code 21.5(j) (7-0)

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board approved the consent agenda for its April 26, 2022 regular meeting, but removed item E10 (the INHA Contract with Iowa NET High Academy for an alternative options education program) from the consent agenda. The consent agenda included approvals of minutes, accounts payable, personnel, open enrollment, contracts for school climate, Junior Achievement, bond financing arrangements, and copier leases with a $4,780 fiscal impact. The board also heard community comment and an education showcase presentation.

• INHA Contract removed from consent agenda – a no-cost agreement to operate an alternative options school program for at-risk students with Iowa NET High Academy
• Copier leases approved with $4,780 fiscal impact from SAVE funds
• Arrangement letter with PFM Financial Advisors approved for bond financing activities
• Engagement letter with PSC approved for revenue bond consulting
• School Climate and Culture Contract and Junior Achievement Contract approved for 2022-2023

The Board of Directors approved the use of sales tax revenues to construct new tennis courts at City High School. Other actions included approving the 600 Series Education Program policies and authorizing student transfer forms for relocated Forest View families.

• Approved resolution to use sales tax revenues for City High School tennis courts (7-0)
• Approved 600 Series Board Policies with edits to 603.8R1 and 606.2 (7-0)
• Approved elementary and secondary voluntary transfer forms (7-0)
• Approved accounts payable totaling $2,823,313.11 across multiple funds (7-0)
• Approved consent agenda items including copier leases and Junior Achievement contract (7-0)
• Set May 10, 2022, public hearing and May 12, 2022, bid opening for Shimek Elementary Restroom Remodel (7-0)
• Set May 10, 2022, public hearing and May 12, 2022, bid opening for City High Annex Asbestos Abatement (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will approve minutes from its March 22 meeting and review four series of board policies: 600 (Education) for a second reading, and 700 (Non-Instructional Operations and Business Services), 800 (Buildings & Sites), and 900 (School District Community Relations) for review. The committee will also set the agenda for the next meeting. These reviews could lead to recommendations to the full school board.

• Approve minutes from March 22, 2022
• Review 600 Series Policies – Education (second reading)
• Review 700 Series Policies – Non-Instructional Operations and Business Services
• Review 800 Series Policies – Buildings & Sites
• Review 900 Series Policies – School District Community Relations

The Policy & Governance Committee reviewed several series of district policies. Edits were made to the 600, 800, and 900 series policies, while the 700 series policies had no recommended changes. Most reviewed policies will return for a second review on May 24, 2022.

• Approved March 22, 2022 minutes
• Edited policies 603.8R1 and 606.2 (600 Series)
• Edited policies 801.3G2, 801.3G4 and 803.1G1 (800 Series)
• Edited policy 905.1G1 (900 Series)
• Recommended no changes to 700 Series policies

Education Committee Meeting

The Education Committee will hear a presentation on Career & Technical Education (CTE) and approve minutes from its February 15 meeting. The meeting also includes a tour of the facility and setting the next meeting date.

• Presentation on Career & Technical Education
• Approval of February 15, 2022 minutes
• Tour of Kirkwood Regional Center facility

The committee received a presentation on Career & Technical Education (CTE) and the registration process for Kirkwood Academies. The meeting included a tour of the Kirkwood Regional Center at The University of Iowa and a review of historical enrollment demographics.

• Approved February 15, 2022 meeting minutes

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will consider a consent agenda that includes approving a $113,393.10 tech UPS refresh for district-wide devices, awarding a $68,941 dust collector project at Liberty High School, and setting public hearing and bid opening dates for three facility projects: Garner ES wall panel phase 3, Weber Elementary bus loop, and City High tennis courts. The meeting also includes routine items such as accounts payable, personnel changes, open enrollment, and a pharmacy benefit amendment.

• Approve $113,393.10 for replacing end-of-life UPS devices across the district (PPEL funds)
• Approve $68,941 for Liberty High School dust collector project (PPEL life cycle funds)
• Set public hearing and bid opening dates for Garner ES Wall Panel Phase 3, Weber Elementary Bus Loop, and City High Tennis Courts
• Approve teacher retention stipend (item in personnel attachments)
• Approve Navitus pharmacy amendment for gender identity benefits per HHS guidelines

The Board of Directors approved the proposed certified budget and tax certification. Members also approved the FMP 2.0 timeline and a series of facility projects and personnel actions via the consent agenda.

• Approved proposed certified budget and tax certification (7-0)
• Approved FMP 2.0 timeline (7-0)
• Approved accounts payable totaling $2,653,111.20 across multiple funds (7-0)
• Approved High Reliability Schools Professional Development (7-0)
• Approved City High School Classroom Remodel Design Task Order #3 (7-0)
• Approved Lemme Elementary Playground Upgrade (7-0)
• Approved Liberty High School Dust Collector Project Award (7-0)
• Set public hearing and bid opening dates for Garner ES, Weber Elementary, and City High School projects (7-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(i)

The Iowa City Community School District Board of Directors is meeting in closed session under Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The session is necessary to prevent needless and irreparable injury to that individual's reputation, and the individual has requested a closed session. No other business is scheduled.

• Motion to go into closed session under Iowa Code 21.5(1)(i) to evaluate professional competency of an individual

The Board entered a closed session to review or discuss records required by state or federal law to be kept confidential. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code section 21.5(1)(a) (7-0)

Board of Directors Exempt Session: Negotiations

This is a procedural closed session for the Iowa City Community School District Board of Directors to conduct negotiations as permitted under Iowa Code. No specific proposals, votes, or financial details are listed on the agenda.

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors will consider approving several capital improvement projects, including additions and renovations at multiple schools, roof replacements, and new construction. The board will also set a public hearing date for the 2022-23 certified budget, approve student fees for the upcoming school year, and renew a business associate agreement for interpreting services. The consent agenda includes accounts payable, personnel changes, and open enrollment requests.

• Appendix 9 approval requests for capital projects: Wood ES siding replacement, City HS addition phase 2, Hills ES new construction, Lemme ES addition/renovation, West HS roof replacement, Penn ES roof replacement, NWJH roof replacement, SEJH Middle School addition, Shimek ES addition/renovation
• Set date of April 12, 2022 for public hearing on proposed certified budget for 2022-23
• Approve student fees for the 2022-23 school year
• Renew Business Associate Agreement with Hands up Communications for interpreting/translation services
• Regional shared and concurrent programs with Kirkwood Community College (withdrawn from consent agenda)

The Board of Directors approved the FY23 certified budget and proposed property tax rate, with a public hearing scheduled for April 12, 2022. The board also approved the 500 Series student policies and a resolution opposing HF2416.

• Approved FY23 certified budget and proposed property tax rate (7-0)
• Approved 500 Series policies with edit to 501.15G1 regarding transfer revocations (7-0)
• Approved HF2416 Opposition Resolution (7-0)
• Approved Regional Shared and Concurrent Programs with Kirkwood Community College (7-0)
• Approved accounts payable totaling $835,941.40 General Fund and other fund disbursements (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests for 2021-2022 and 2022-2023 (7-0)
• Set April 12, 2022, for Public Hearing on Proposed Certified Budget for 2022-23 (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to approve February meeting minutes, then review the 500 Series (Students) policies—including revisions to policies 502.7G1, 507.9R1, and 507.9G1—and the 600 Series (Education) policies, for which administrators have recommended edits to eight policies. The committee will also set the agenda for its next meeting.

• Approve February 22, 2022 meeting minutes
• Review revised student policies: 502.7G1, 507.9R1, 507.9G1
• Review proposed edits to education policies: 603.4, 604.7, 605.4, 605.6, 606.3, 606.3G1, 606.3G2, 607.2
• Set agenda for next Policy & Governance Committee meeting

The committee approved the February 22, 2022 minutes. Members reviewed and edited the 500 series student policies and 600 series education policies. The 500 series policies were moved forward for board approval.

• Approved February 22, 2022 minutes
• Edited student policies 502.7G1, 507.9R1, 507.9G1, and 501.15G1
• Edited education policies 603.4, 604.7, 605.4, 605.6, 606.3, 606.3G1, 606.3G2, 607.2, 603.6, and 606.2
• Deferred review of instructional materials policies 605.1-605.3 pending legislation

Regular Meeting of the Board of Directors

At this regular meeting, the board will consider consent agenda items including approval of a Wellmark health insurance binder for the 2022-23 school year, a master services agreement with OPN Architects for design work, and a $49,000 task order for restroom renovations at Shimek Elementary. The board will also set a March 22 public hearing and March 31 bid opening for kitchen equipment at Southeast Junior High. Public forum includes updates from student representatives and community comment.

• Approve Wellmark health insurance binder for 22-23
• Approve OPN Master Services Design Agreement for architectural services
• Approve $49,000 Shimek restroom design task order
• Set public hearing March 22 and bid opening March 31 for SEJH kitchen equipment
• Approve accounts payable, personnel agenda, and open enrollment requests

The Board approved the Physical Plant & Equipment Levy (PPEL) Life Cycle budget for FY 2022-23 to maintain district facilities and equipment. The board also approved a consent agenda including various fund payments and personnel changes. A resolution opposing HF2416 was tabled for rewriting.

• Approved Physical Plant & Equipment Levy (PPEL) Life Cycle budget for FY 2022-23 (7-0)
• Approved consent agenda including $604,393.27 General Fund and other fund payments (7-0)
• Approved personnel resignations, hires, and leave of absences (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Approved Wellmark health insurance binder agreement (7-0)
• Approved OPN Master Services Design Agreement (7-0)
• Approved Shimek Restroom Design Task Order #01 (7-0)
• Tabled HF2416 Opposition Resolution

Board Work Session

The board will hold a work session with a single agenda item: an update on FMP 2.0. No votes or decisions are scheduled; this is a discussion-only session. A draft document is attached.

• Update on FMP 2.0 with draft document attached (DRAFT FMP 2.0 03072022.pdf)

The board received progress updates on the FMP 2.0 timeline, middle school model, and preschool pilots. No substantive decisions were made; the final timeline may be delayed until April to allow for staff discussions.

Board of Directors Special Meeting

The Board of Directors held a special meeting and took action on a health and safety update. The board voted unanimously to adjust COVID-19 requirements to match CDC recommendations based on low, medium, and high transmission levels.

• Motion to adjust COVID-19 requirements to align with CDC transmission-level recommendations; motion carried unanimously.

The Board of Directors voted to align district face covering requirements with CDC recommendations based on low, medium, and high transmission levels. This decision ensures requirements adjust automatically as transmission levels change.

• Approved motion to adjust mask requirements to match CDC recommendations for low, medium, and high transmission levels (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to approve minutes from February 1 and review the 400 Series (Employees) and 500 Series (Students) policies. The 500 Series review includes specific proposed edits to policies such as 501.3, 501.6, and others. The committee will also set the agenda for its next meeting.

• Approve minutes from February 1, 2022 meeting
• Review 400 Series - Employees policy
• Review 500 Series - Students policy with edits proposed for 17 specific policies
• Set date for next Policy & Governance Committee meeting

The committee completed a second review of the 400 series employee policies and recommended edits to several 500 series student policies. The 500 series policies are scheduled for a first reading on March 8 and a second reading and action for approval on March 22.

• Approved February 1, 2022 minutes (unanimous)
• Recommended edits to student policies 501.3, 501.14, 501.15, 502.7G1, 502.8R1, 502.9, 502.10, 503.1, 503.3R1, 506.1, 507.1, 507.2, and 507.9R1

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board will approve the amended meeting agenda and a series of consent‑agenda items. It will also vote on specific actions, including a $79,500 grading‑equity professional development program and a $180,438 purchase of Dell utility laptops for staff and student use. Additional items include a master services agreement with Design Engineers and addendums to interagency agreements for social‑emotional‑behavioral health support.

• Approve $180,438 purchase of Dell 3320 utility laptops and staff computers (Supplementary Utility & Staff Computer Purchase)
• Approve $79,500 Grading for Equity professional development funded by Teacher Quality Funds
• Approve Master Services Agreement with Design Engineers for mechanical/electrical design services
• Approve addendums to interagency agreements for SEBH support services under the $650,000 GEER II grant
• Approve accounts payable for the period ending February 22, 2022

The Board of Directors approved the 400 series employee policies and a voucher resolution. Several public hearings were scheduled for the 2022-23 certified budget and roof improvement projects at Northwest Junior High, Penn Elementary, and West High. The board also maintained the current universal indoor mask requirement for students and staff.

• Approved 400 Series Policies - Employees (6-0)
• Approved voucher resolution (6-0)
• Approved AEI Speakers Bureau Agreement (6-0)
• Set April 12, 2022, for Proposed 2022-23 Certified Budget public hearing
• Set March 8, 2022, for NWJH Roof Improvement Project public hearing
• Set March 8, 2022, for Penn Elementary Roof Improvement Project public hearing
• Set March 8, 2022, for West High Roof Improvement Project public hearing
• Approved consent agenda items including accounts payable and open enrollment requests (6-0)

Education Committee Meeting

The Education Committee will approve minutes from January 18, 2022, receive a presentation on preschool, and set the agenda for the next meeting.

• Presentation on preschool programs in the district

The committee reviewed current preschool offerings and discussed two options for implementing wrap-around child care for a 2022/2023 pilot. Members discussed issuing a Request for Proposals (RFP) to contracted agencies before considering district-operated care.

• Approved January 18, 2022 minutes (unanimous)

Board Work Session

At this work session, the Iowa City Community School District Board will receive an update on the Facilities Master Plan (FMP) 2.0, focusing on middle school configuration and grade span analysis. No votes or decisions are scheduled; the item is presented as an update and discussion.

• FMP 2.0 – Middle School Configuration update
• Analysis of Elementary and Secondary Grade Span Configurations attached
• FMP 2 Board Presentation (PDF) for discussion

The Board held a work session to review research and administrative presentations regarding middle school grade configurations. Administration proposed a timeline to have buildings ready for a middle school switch by fall 2024. No formal votes were taken on the configuration or facility plans.

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is holding an exempt session for negotiations, as permitted by Iowa Code Chapter 20.17(3). No specific proposals or decisions are listed on the agenda.

• Exempt session for negotiations under Chapter 20.17(3) Code of Iowa

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board will consider approving a $37,000 contract with Cooperative Strategies for enrollment projections, including 10-year district-wide and school-level forecasts. Other decisions include approving accounts payable, personnel changes, open enrollment requests, and a contract for Orton Gillingham teacher training. All items are on the consent agenda and are expected to be approved as a block.

• Enrollment projections contract with Cooperative Strategies for $37,000, funded by SAVE
• Orton Gillingham teacher training contract, funded by Teacher Quality
• Accounts payable for periods ending January 25 and February 8, 2022
• Personnel changes for January 25 and February 8, 2022 (classified and certified staff)
• Open enrollment requests

The Board approved a resolution focused on firearm safety education and adopted updated 300 series administration policies. The Board also approved several funding requests and operational contracts via a consent agenda.

• Approved Be Smart Resolution (7-0)
• Approved $325,215 SBRC application for SWVPP increased enrollment funding (7-0)
• Approved 300 series administration policies with edits (7-0)
• Approved consent agenda including $1.16M and $1.43M accounts payable batches (7-0)
• Approved personnel changes, open enrollments, and various vendor contracts via consent agenda (7-0)
• Set February 22, 2022, for public hearings on Health Offices HVAC Upgrade Project Bid Packages #1 and #2 (7-0)

Policy & Governance Committee Meeting - AMENDED AGENDA

The Policy & Governance Committee will elect a chair, approve previous minutes, and review updates to the 300 (Administration) and 400 (Employees) policy series. A major item is the review of new OSHA-mandated policies on employee vaccination and testing for COVID-19, including related forms and regulations.

• Elect committee chair
• Approve November 23, 2021 minutes
• Review 300 Series (Administration) policies with edits to policies 301, 301.2, 303.5, 305, and 306
• Review 400 Series (Employees) policies
• Review OSHA vaccine mandate policies: Policy 403.7 (Employee Vaccination Testing for COVID-19), forms, and regulations

The committee reviewed the 400 Series (Employees) policies and recommended five specific text edits. Members discussed the status of OSHA vaccine mandated policies and determined the board must take action to rescind them.

• Named Shawn Eyestone as committee chair
• Approved November 23, 2021 minutes
• Recommended edits to policies 401.7G1, 403.3, 403.3E1, 413.2, and 415
• Determined OSHA vaccine mandated policies require board action to be rescinded

Policy & Governance Committee Meeting - CANCELLED

This meeting of the Iowa City Community School District Policy & Governance Committee was cancelled. The agenda included electing a committee chair, approving previous minutes, and reviewing policies in the 300 series (Administration) and 400 series (Employees). No decisions or discussions took place.

• Elect committee chair
• Approve November 23, 2021 minutes
• Review 300 Series - Administration policies (301, 301.2, 303.5, 305, 306)
• Review 400 Series - Employees policies
• Set date for next meeting

Regular Meeting of the Board of Directors - CANCELLED

The Iowa City Community School District Board of Directors scheduled a regular meeting for Tuesday, January 25, 2022 at the Educational Services Center, but the meeting was marked CANCELLED. Because the meeting did not take place, none of the agenda items were discussed or acted upon.

• Enrollment projections contract with Cooperative Strategies – $37,000
• School bus driver COVID‑19 stipend to Illinois Central School Bus LLC – $77,250
• Elevator preventive maintenance contract addendum with Schumacher Elevator – $350
• Health Offices HVAC upgrade project – set public hearing for Feb 22 2022 and bid opening Feb 24 2022
• GEER II mental health support grant agreement (DE grant) – approval recommended

Education Committee Meeting

The Iowa City Community School District Education Committee will meet to elect a chair, approve minutes from November 2021, and hear a presentation on the 'Grow Our Own' program.

• Elect Committee Chair
• Approve November 16, 2021 Minutes
• Presentation on 'Grow Our Own'
• Set agenda for next Education Committee Meeting

The committee elected JP Claussen as chair and approved the minutes from November 16, 2021. Members received a presentation on the Grow Our Own program, which includes pathways for employees, students, and career switchers to enter the teaching profession.

• Elected JP Claussen as committee chair (unanimous)
• Approved November 16, 2021 meeting minutes (unanimous)

Regular Meeting of the Board of Directors

The board will hold a public hearing on the proposed plans and specifications for the 2022 City High CTE Classroom Remodel project, and consider a consent agenda including accounts payable, personnel changes, open enrollment requests, and multiple interagency agreements and contracts. The consent agenda also approves setting dates for a public hearing and bid opening for the SEJH Kitchen Project, and approves Appendix 9 steps for several capital construction projects including City High Phase 2 asbestos removal and Horn Elementary renovation.

• Public hearing on City High CTE Classroom Remodel
• Interagency agreements with CommUnity and Prelude for social-emotional-behavioral health support services
• Contract with Tanager Place for Faith Academy using Title II funding
• Set January 25, 2022 as public hearing date and January 27, 2022 as bid opening for SEJH Kitchen Project
• Appendix 9 approval requests for City HS Phase 2 asbestos removal, Horn ES renovation, NWJH addition, and other projects

The Board approved several funding requests to the School Budget Review Committee, including a $6.89M dropout prevention program. The Board also adopted employee vaccination policies to comply with OSHA mandates and approved various accounts payable and personnel changes via a consent agenda.

• Approved $6,889,275 budget for 2022-2023 Dropout Prevention Program (6-0)
• Approved $897,258 SBRC application for ICCSD Online PK12 staffing (6-0)
• Approved $918,593 SBRC application for environmental hazard abatement (6-0)
• Approved employee vaccination policies for OSHA compliance (6-0)
• Approved consent agenda including $3.4M in total accounts payable across multiple funds (6-0)
• Approved January 11, 2022 agenda (6-0)

Board Work Session

The Iowa City Community School District Board will hold a work session primarily to receive an update on FMP 2.0, a facilities planning project. No other agenda items or decisions are listed. The meeting is largely procedural with this single substantive update.

• Update on FMP 2.0 (Facilities Master Plan 2.0) – no details provided in the agenda.

The Board discussed timelines and priorities for the FMP 2.0 plan. Members agreed to focus future presentations and path-mapping on middle school and preschool options. FMP 2.0 work sessions will now be held on the second Tuesday of the month.

• Agreed to focus on middle school and preschool options
• Scheduled future presentations on middle school and preschool options
• Set FMP 2.0 work sessions for the second Tuesday of the month