Iowa City Community School District public meetings in 2024

Education Committee Meeting

The Education Committee will hear a presentation on Professional Learning Communities (PLCs) and consider approving minutes from its November 19 meeting. The meeting is largely procedural with no voting items.

• Presentation on Professional Learning Communities (PLCs)
• Approval of November 19, 2024 meeting minutes

Board Work Session

The Iowa City Community School District Board will hold a work session to discuss a proposed update to the district's cell phone and personal device policy. The board will review a draft policy and a limited restriction update. No formal vote is scheduled; this is a discussion item only.

• Discussion of a draft personal device policy for December 10, 2024
• Review of a 'Cell Phone Limited Restriction Update' PDF

The Board reviewed a proposed personal device policy for secondary schools that prohibits phones and earbuds during instructional time. The Board agreed that the first policy assessment period will occur during the third quarter. The policy is scheduled for approval at a separate board meeting.

• Agreed to set the first policy assessment period for the third quarter (nine weeks)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors met to approve a consent agenda including personnel updates and service agreements. The board also authorized a contract for a climate action report to continue the district's 2019 resolution to address climate change.

• Approval of a $36,000 proposal from Design Engineers of Cedar Rapids for the Climate Action Update report
• Approval of LanguageLine Service Agreements for translation and interpretation services
• Approval of accounts payable entries from 11/12/2024 through 12/3/2024
• Approval of 2024-2025 Board Committee Assignments
• Review of open enrollments for 2024-2025

The Board of Directors approved the meeting agenda and a consent agenda including personnel changes and various fund payments. The meeting featured a presentation of the 2023-2024 Annual Progress Report detailing student proficiency, growth, and school ratings.

• Approved December 10, 2024 Board Meeting agenda (7-0)
• Approved consent agenda including minutes from November 12 meetings (7-0)
• Approved accounts payable totaling $1,339,465.55 for General Fund (7-0)
• Approved accounts payable totaling $3,384,024.03 for Capital Projects Fund SAVE (7-0)
• Approved personnel agenda including 38 recommended hires and 18 resignations (7-0)
• Approved open enrollment into ICCSD for Taylor Aidrein and Emma Sanders (7-0)
• Approved open enrollment out of ICCSD for Dane Sorenson, Aziz Santarrelli, Kolton Jenkins, and Adrionna Kellum (7-0)
• Approved LanguageLine Service Agreements (7-0)

Education Committee Meeting

The Education Committee will call to order, approve minutes from September 17, 2024, and receive a presentation on the Iowa School Performance Profiles. The meeting will also set the agenda for the next meeting before adjourning.

• Presentation on Iowa School Performance Profiles (discussion)

The committee received a presentation on the new Iowa School Performance Profile accountability framework and its impact on district school ratings. The session detailed the metrics used for school ratings and identified specific district schools falling into various performance categories. No policy changes or funding allocations were decided.

• Approved September 17, 2024 meeting minutes

Board of Directors Organizational & Annual Meeting

The Iowa City Community School District Board of Directors held its organizational and annual meeting, electing a board president and vice president and approving a consent agenda that includes legal counsel with Ahlers & Cooney, adoption of policies, handbooks, and district calendars for 2025-2028, the 2025-2026 program of studies, appointment of a Multicultural Gender Fair designee, and the Equal Employment Opportunity and Affirmative Action Plan.

• Elect board president and vice president
• Approve engagement letter with Ahlers & Cooney, P.C. for legal services
• Approve district calendars for 2025-2026, acknowledge draft 2026-2027 and 2027-2028
• Approve 2025-2026 program of studies for middle and high schools
• Appoint Laura Cottrell as District MCGF designee

The Board conducted its organizational meeting, electing its leadership and approving a wide range of annual district policies and calendars. The Board also granted administration the authority to call for up to five virtual learning days.

• Elected Ruthina Malone as Board President (7-0)
• Elected Molly Abraham as Board Vice President (7-0)
• Approved annual consent agenda including policies, handbooks, and calendars 2025-2028 (7-0)
• Approved authority for up to five virtual learning days (6-1)

Board of Directors Closed Session - Iowa Code 21.5(1)(c) - CANCELLED

This meeting was cancelled and did not occur. The agenda had called for a closed session under Iowa Code 21.5(1)(c) to discuss litigation strategy with counsel.

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors met to approve a consent agenda including personnel and financial items. The board is reviewing facility project updates and student data privacy agreements.

• Iowa Local Government Risk Pool contract amendment resulting in a $15,050.93 refund for Horn Elementary
• Student Data Privacy Agreements with National Geographic REACH and Health Smart (ETR)
• Approval of Appendix 9 requests including Hills ES Demolition and HVAC upgrades at Wickham ES
• Project updates for Lucas Gym Addition and middle school additions at NCJH and NWJH
• Approval of 2024-25 Open Enrollments

The Board of Directors approved the consent agenda, including various fund payments and personnel changes, and separately approved the RIVA AmeriCorps Agreement. Public hearings were held for a MidAmerican Energy easement and a district camera project, though no public comments were recorded.

• Approved consent agenda including $598,168.50 General Fund and $3,026,123.57 Capital Projects Fund SAVE payments
• Approved personnel agenda including 18 resignations for 2024-2025 and 39 recommended hires
• Approved RIVA AmeriCorps Agreement
• Approved open enrollment out of district for Kadi Amin, Hayden Meek, and Madden Meek
• Approved Iowa Local Government Risk Pool Contract Amendment
• Approved National Geographic SDPA Agreement
• Approved Health Smart SPDA
• Approved Appendix 9 requests and project updates

Board Work Session

This is a work session of the Iowa City Community School District Board. The board will discuss topics related to cell phones, technology, and artificial intelligence. No votes or formal decisions are scheduled; the session is for discussion only.

• Discussion on cell phones, technology, and artificial intelligence

The board discussed a recap of a cell phone study and the outcomes of an October 24 work group. No policy was finalized; administration will present a limited restriction policy at the next meeting for review.

Regular Meeting of the Board of Directors - Amended Agenda

The board will consider routine consent agenda items including approval of October 8 meeting minutes, accounts payable, personnel changes, open enrollments, and several student data privacy agreements for software tools (Class Intercom, Character Strong, PAES Scan, EPS Reading Assistant). A presentation on Alexander Elementary's Hills Transition will be given during the public forum.

• Presentation on Alexander Elementary - Hills Transition
• Approval of accounts payable (amounts not specified in agenda)
• Approval of personnel agenda (details not in main agenda)
• Approval of open enrollment requests for 2024-25
• Student Data Privacy Agreements for Class Intercom, Character Strong, PAES Scan, and EPS Reading Assistant

The Board approved a consent agenda including millions in accounts payable and various personnel actions. Public hearings were held for district calendars and two school construction projects, though no questions were raised. The meeting also included a budget workshop and an update on the Center for Innovation.

• Approved accounts payable totaling $6,862,321.14 across multiple funds (6-0)
• Approved Personnel Agenda including resignations, hires, and salary adjustments (6-0)
• Approved open enrollment transfers for eight students (6-0)
• Approved SDPA agreements for Class Intercom, Character Strong, PAES Scan, EPS Reading Assistant, and Imagine Learning (6-0)
• Approved Iowa Reading Corps Host Site Agreement (6-0)
• Set November 12, 2024, for a public hearing and November 21, 2024, for bid opening for the District Camera Project (6-0)
• Approved October 22, 2024, meeting agenda (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review policies including Board Conflict of Interest (203), the 300 Series on Administration, and board member development and compensation policies (216.2, 216.3). The committee will also consider approving minutes from September 24, 2024, and set the agenda for the next meeting.

• Review of Policy 203 - Board of Directors Conflict of Interest
• Review of 300 Series Policies - Administration
• Discussion of Policy 216.2 - Board Member Development Training and Policy 216.3 - Board Member Compensation and Expenses
• Approval of September 24, 2024 minutes

The Policy & Governance Committee approved the minutes from September 24, 2024. Members discussed updates to conflict of interest policies and board member training and compensation, with administration tasked to draft new language for the latter.

• Approved September 24, 2024 minutes (unanimous)

Joint Entities Meeting

This joint session of multiple Iowa City-area cities, school districts, the University of Iowa, and the Johnson County Board of Supervisors contains only procedural boilerplate. The docket includes reviewing the meeting agenda and approving the minutes from the previous gathering. No substantive policy decisions, rezonings, contracts, or public hearings are scheduled.

• Review of the October 21, 2024 meeting agenda
• Approval of minutes from the prior Joint Entities meeting
• Attached update on Childcare Solutions
• Attached update on Johnson County ambulance services

Regular Meeting of the Board of Directors - Amended Agenda

The board approved consent agenda items including accounts payable, personnel changes, open enrollment, and set public hearing dates for the 2025-28 district calendars, Wickham Elementary HVAC replacement, and Hills Elementary demolition. They also approved an $88,000 professional services agreement with Shive-Hattery for the annual building envelope and roof management program.

• Approved $88,000 roof management contract with Shive-Hattery for CFI, Lucas, Weber, West, and other schools
• Set Oct 22 public hearing and Oct 30 bid opening for Wickham Elementary HVAC replacement project
• Set Oct 22 public hearing and Oct 29 bid opening for Hills Elementary demolition project
• Set Oct 22 public hearing for 2025-26, 2026-27, and 2027-28 district calendars
• Approved consent agenda including accounts payable, personnel, and open enrollment

The Board approved a consent agenda including millions in fund payments and personnel changes. They scheduled public hearings for future district calendars and two school construction projects. Directors also requested a policy centered on a complete ban of cell phones in schools.

• Approved accounts payable totaling $5,413,311.36 across multiple funds
• Approved Personnel Agenda for hires, resignations, and salary adjustments
• Approved open enrollment requests for five students into the district and five out
• Set Oct. 22, 2024, for public hearing on 2025-28 District Calendars
• Set Oct. 22, 2024, for public hearing and Oct. 30, 2024, for bid opening for Wickham Elementary HVAC Replacement
• Set Oct. 22, 2024, for public hearing and Oct. 29, 2024, for bid opening for Hills Elementary Demolition
• Approved Annual Building Envelope and Roof Management Program Contract
• Approved Appendix 9 project updates and requests

Operations Committee Meeting

The Iowa City Community School District Operations Committee will discuss the Climate Action Plan at this meeting. The committee will also approve minutes from the September 10 meeting and set the agenda for the next meeting.

• Discussion of the Climate Action Plan (agenda item C.1)

The committee received an update on the district's Climate Action Plan, including emissions inventories from 2018 to 2023 and projections through 2050. The session focused on the impact of geothermal heat pumps and utility energy mixes on carbon emissions. No formal votes were taken on the plan's options.

• Approved minutes of the September 10, 2024, Operations Committee Meeting

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Board of Directors will hold a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The session is requested by the individual to prevent needless and irreparable injury to their reputation. No other business is scheduled for this meeting.

• Closed session under Iowa Code 21.5(1)(i) to evaluate professional competency of an individual

The Board entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code section 21.5(1)(i) (7-0)

Board Work Session

The Iowa City Community School District Board will hold a work session following their regular meeting. The main agenda item is a discussion of the City High Fine Arts Facilities under the district's Facilities Master Plan (FMP 2.0). No votes or decisions are scheduled; this is a discussion only.

• Discussion of City High Fine Arts Facilities as part of FMP 2.0

The board agreed to have administration conduct a facilities study of Fine Arts at all three high schools. Discussion occurred regarding the FMP 2.2 proposal, which remains unapproved pending changes to projects including elementary schools, field houses, and the natatorium.

• Approved proceeding with a Fine Arts facilities study
• Scheduled FMP 2.2 for discussion at the October 8, 2024 board meeting

Teacher Quality Committee Meeting

The committee will discuss the breakdown of the 2024-2025 Teacher Quality fund: 50% flowthrough to general fund ($588,420), 15% for ICC projects ($176,526), and 35% for Teacher Quality ($411,894). They will also review the plan template for building and collaborative projects, establish a timeline for submissions, and set guardrails for professional development (no subs on Mondays/Fridays or during specified periods). The meeting includes approval of minutes from April 23, 2024.

• Discussion of 2024-2025 TQ Funding: $588,420 flowthrough, $176,526 ICC projects, $411,894 Teacher Quality
• Review of 2024-2025 Plan Template for Building & Collaborative Projects; electronic submission preferred
• Timeline: Building allocations sent; Collaborative funds accepted from October 4, 2024 until exhausted
• Guardrails: No plans requiring subs on Mondays, Fridays, first 2 weeks of school, week before Thanksgiving, winter/spring breaks, or May 1 through year end
• Future meeting dates: September 24, 2024; February 25, 2025; April 22, 2025

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors will meet to approve a consent agenda that includes accounts payable, personnel changes, open enrollment, a consultant contract with West Music for music therapy, appointment of administrators to the Teacher Quality Committee, a Kirkwood 28E agreement, and before- and after-school program interagency agreements for multiple schools. The consent agenda was approved minus item 10. The meeting also features an education showcase on a China trip and community comment.

• Consultant contract with West Music for music therapy per student IEP
• Before and after school program interagency agreements for multiple schools (Coralville Central, Lemme, Penn, Mann, Longfellow, Kirkwood, Shimek, Weber, Lincoln, and others)
• Kirkwood 28E agreement
• Appointment of administrators to the district’s Teacher Quality Committee
• Open enrollment items

The Board of Directors approved a resolution of intent for an Instructional Support Levy and an enrollment projections agreement with Woolpert. Members also approved a consent agenda covering personnel changes, open enrollments, and various facility and program contracts. The board discussed the 'Re-Envisioning Elementary Schools' initiative, noting that further data on enrollment and budgets is needed before forming a committee.

• Approved Instructional Support Levy resolution of intent (6-0)
• Approved enrollment projections agreement with Woolpert (6-0)
• Approved policies 501.9 and 501.R1 (6-0)
• Approved consent agenda including $1.06M General Fund accounts payable and personnel changes (6-0)
• Approved Kirkwood 28E Agreement (6-0)
• Approved West High School Phase 3 Asbestos Abatement CO #1 (6-0)
• Approved Before and After School Program Interagency Agreements (6-0)
• Approved consultant contract with West Music (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to approve minutes from September 10, 2024, and conduct a first review of 200 Series Policies (School Board). They will also review three new policy primers from the Iowa Association of School Boards covering use of motor vehicles, basic instruction program, and purpose of noninstructional and business services. The meeting is primarily a policy review session with no major decisions expected.

• Approve minutes from September 10, 2024
• Review of 200 Series Policies - School Board
• First review of Policy Primer 502.10 - Use of Motor Vehicles
• First review of Policy Primer 603.1 - Basic Instruction Program
• First review of Policy Primer 700 - Purpose of Noninstructional and Business Services

The committee approved the September 10, 2024, meeting minutes. Members reviewed minor updates to board financial oversight and meeting schedules, as well as updated policy primers regarding motor vehicle use, basic instruction programs, and business services.

• Approved September 10, 2024 minutes
• Reviewed updates to Policy 200.3G4 (Financial Oversight Committee Charter)
• Reviewed updates to Policy 210.2 (Regular Meeting)
• Requested draft language for Policy 203 regarding board member employment restrictions
• Reviewed updates to Policy 502.10 (Use of Motor Vehicles)
• Reviewed updates to Policy 603.1 (Basic Instruction Program)
• Reviewed updates to Policy 700 (Purpose of Noninstructional and Business Services)

Education Committee Meeting

The Iowa City Community School District Education Committee will hold a routine meeting to approve the March 19, 2024, minutes and receive a presentation on HRS Level 2. The meeting also includes setting the date for the next Education Committee meeting.

• Presentation on HRS Level 2

The committee received a presentation on the High Reliability Schools (HRS) Level 2 framework, which focuses on effective teaching in every classroom. Staff detailed the use of the NASOT instructional framework and classroom observation rounds at Mann Elementary and City High. No substantive policy decisions were made.

• Approved March 19, 2024 minutes (unanimous)

Board Work Session

The Iowa City Community School Board will hold a work session to discuss cell phone usage, technology, and artificial intelligence in schools. A survey of administrators and school staff has been prepared for the discussion. No formal decisions are expected at this session.

• Discussion of cell phones, technology, and artificial intelligence in schools
• Review of Cell Phone Survey (Administrators and School Staff)

The Board discussed cell phone usage, technology, and artificial intelligence. Administration will consult with principals regarding a sample policy and provide a formal recommendation to the Board by the end of October.

• Agreed to survey parents and students on cell phones next week
• Directed administration to discuss a sample cell phone policy with principals
• Scheduled administrative recommendation on cell phone policy for late October

Regular Meeting of the Board of Directors

The board will hold a discussion on elementary configuration as part of a presentation on re-envisioning elementary education. They are also set to approve the 100 series policies after a second reading. The consent agenda includes approval of accounts payable, personnel changes, open enrollment, a TAP program contract with Iowa Vocational and Rehabilitation Services, and Appendix 9 approval requests for capital projects.

• Discussion on elementary configuration with attached presentation 'Reenvisioning Elementary Education'
• Approval of 100 series policies after second reading
• FY25 TAP contract with Iowa Vocational and Rehabilitation Services for vocational programming
• Appendix 9 approval requests for City HS Addition Phase 3, NCJH Middle School Addition, NWJH Middle School Addition
• Accounts payable for 8/27/2024 through 9/3/2024

The Board approved a consent agenda including millions in accounts payable and various personnel actions. Members also discussed a proposal to re-envision elementary school configurations to address budget reductions and declining enrollment.

• Approved accounts payable totaling $8,221,213.21 across multiple funds (7-0)
• Approved Personnel Agenda including hires, resignations, and salary adjustments (7-0)
• Approved open enrollment requests for four students into and four students out of the district (7-0)
• Approved TAP Program FY25 Contract (7-0)
• Approved Appendix 9 requests and project updates (7-0)
• Approved 100 Series Policies for the School District (7-0)

Operations Committee Meeting

This meeting is largely procedural, with the election of a committee chair and approval of previous minutes. The sole discussion item is an audit update, with no specific details provided in the agenda.

• Elect committee chair
• Approve minutes of May 14, 2024 meeting
• Audit update (discussion only, no details)

The committee elected a new chair and approved the minutes from the May 14, 2024, meeting. The Chief Financial Officer provided an update on a late audit and the resulting delay of the Annual Report.

• Elected Shawn Eyestone as committee chair
• Approved May 14, 2024, meeting minutes

Policy & Governance Committee Meeting

The committee will review new policies on chronic absenteeism and truancy, including a regulation. They will also discuss advertising revenue policies, approve previous meeting minutes, and set the next meeting date.

• Review of new policy 501.09 – Chronic Absenteeism and Truancy
• Review of regulation 501.09R1 – Chronic Absenteeism and Truancy Regulation
• Review of advertising revenue policies (704.1 and 904.2)
• Approval of August 27, 2024 meeting minutes
• Discussion of next Policy & Governance Committee meeting date

The committee reviewed updates to Policy 501.9 and 501.9R1 regarding chronic absenteeism and truancy, which define absences based on grading period hours. The committee also discussed advertising revenue related to athletic equipment branding on campus.

• Approved August 27, 2024 minutes

Regular Meeting of the Board of Directors

The board is approving a consent agenda that includes minutes, accounts payable, personnel changes, open enrollment, and several service agreements. Routine procedural items comprise the bulk of the meeting, with no major standalone policy votes or public hearings listed.

• Approval of accounts payable (dollar amounts not specified in agenda text)
• Personnel agenda including clubs, coaches, coordinators, and TLC exhibits
• Open enrollment for the 2024-2025 school year
• Agreement between GWAEA Care Solace Services and ICCSD for mental health coordination
• Contract between United Action for Youth and ICCSD for violence prevention and threat assessment

The Board approved updates to policies regarding compulsory attendance and the definition of grooming behavior by employees. The Board also approved a consent agenda including various fund expenditures and personnel changes.

• Approved consent agenda including $2,018,676.51 for Capital Projects Fund SAVE and $913,314.62 for General Fund (6-0)
• Approved policy 501.3 regarding Compulsory Attendance (6-0)
• Approved policy 402.3 amended to define grooming per Iowa Code section 709.8A (6-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (6-0)
• Approved open enrollment requests into and out of the district (6-0)
• Approved agreement between GWAEA Care Solace Services and ICCSD (6-0)
• Approved Flashlight360 SDPA Agreement (6-0)
• Approved Hills Elementary Demolition Project (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will conduct the first reading of the 100 series school district policies and review several policy primers, including updates on abuse of students, compulsory attendance, chronic absenteeism, and Title IX procedures. The committee will also discuss advertising revenue policy. These are review items; no final decisions are being made at this meeting.

• First reading of 100 Series Policies - School District
• Review of policy primer 402.03 – Abuse of Students by School District Employees
• Review of new policy 501.09 – Chronic Absenteeism and Truancy
• Review of new policies 106.01 (Title IX) and related regulations and procedures
• Review of 704.1 – Advertising Revenue policy

The Policy & Governance Committee approved the May 28, 2024 minutes and agreed to add specific referral language to Policy 501.3 regarding compulsory attendance. Other policy reviews were conducted, and an item regarding advertising revenue was tabled.

• Approved May 28, 2024 minutes
• Agreed to add language to Policy 501.3 requiring students not attending school or exempted to be referred to the county attorney
• Tabled advertising revenue agenda item

Board Work Session

The Iowa City Community School District Board will hold a work session to discuss two items: FMP 2.0, likely a facility master plan update, and an elementary configuration proposal that includes a boundary recommendation from the City of Coralville. No formal votes are expected; this is a discussion-only session.

• Discussion of FMP 2.0 (Facility Master Plan)
• Elementary configuration including Coralville boundary recommendation
• Attachment: 'Reenvisioning Elementary Education - Part 2' (572 KB pdf)

The Board agreed to proceed with revisions to FMP 2.0. Administration presented a proposal for re-envisioning elementary school configurations and feeder patterns, which will be reviewed at the next meeting.

• Agreed to proceed with FMP 2.0 revisions

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The board will enter a closed session to discuss the potential purchase or sale of real estate, as permitted under Iowa Code 21.5(1)(j). The session is closed to prevent premature disclosure that could affect property prices. No public action is expected during this meeting.

• Closed session under Iowa Code 21.5(1)(j) to discuss real estate purchase or sale

The Board of Directors entered a closed session to discuss the purchase of real estate. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code 21.5(j) (5-0)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors held a regular meeting on August 13, 2024, approving a consent agenda that included accounts payable, personnel items, open enrollment, and several agreements. Key actions include signing the Healthy Kids Emerging Agreement FY25 with the City of Iowa City for clinic funding, and approving a $1,750 contract for West High School homecoming DJ services. The board also approved memoranda of understanding with the University of Iowa and Kirkwood Community College, as well as facility project updates.

• Healthy Kids Emerging Agreement FY25 with City of Iowa City for clinic funding
• West High School Homecoming DJ contract for $1,750
• University of Iowa Teacher Education for Equity through Partnership MOU
• Kirkwood Community College contracts for 2024-2025
• Appendix 9 approval requests for facility projects

The Board approved a consent agenda including personnel changes and over $8.8 million in accounts payable. Policy primers were approved with the exception of policy 501.3. The board tabled a decision on the Instructional Support Levy renewal public hearing date.

• Approved consent agenda including $8,842,232.12 in total accounts payable (7-0)
• Approved personnel agenda including hires, resignations, and salary adjustments (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Approved Healthy Kids Emerging Agreement FY25, West High School Homecoming, TEEP MOU, and Kirkwood Community College Contracts (7-0)
• Approved policy primers as presented, excluding policy 501.3 (7-0)
• Tabled Resolution of Intent for Instructional Support Levy renewal public hearing (7-0)
• Designated Ruthina Malone as the IASB Delegate Assembly representative

Board Work Session

The Iowa City Community School District Board will hold a work session to discuss cell phones, technology, and artificial intelligence. This is a discussion item only; no formal action is scheduled.

• Discussion of cell phone, technology, and artificial intelligence policies in schools

The board held a work session to discuss the impact of technology and artificial intelligence on students. No formal votes or policy changes were decided; the board discussed a book study and planned surveys for administrators, teachers, parents, and students to be completed by late September.

Board Work Session

The Iowa City Community School District Board holds a work session to discuss two items: FMP 2.0 (likely a facilities master plan update) and elementary configuration, including a 'Reenvisioning Elementary Education' document. This is a discussion-only meeting; no formal decisions are expected.

• Discussion of FMP 2.0 (Facilities Master Plan update)
• Discussion of elementary school configuration with attached 'Reenvisioning Elementary Education.pdf'

The board held a work session to discuss potential re-envisioning of elementary schools, including 18-section schools, paired schools, academy schools, and centralized preschool centers. No formal decisions were made regarding these configurations or the FMP 2.0 revisions.

Regular Meeting of the Board of Directors

The board is meeting to approve the consent agenda, which includes minutes, accounts payable, open enrollment, AVID and CDD contracts, and several facility projects. Notable items include change orders for the City High ADA Ramp ($10,918.08) and Penn Elementary Northside Access and Fence project ($2,063.66), as well as approval of the Center for Innovation 2024 Building Renovation Phase 2 under Appendix 9.

• City High ADA Ramp change order from J Harding Inc. for $10,918.08 (funded by PPEL Hard Surfaces)
• Penn Elementary Northside Access and Fence project change order from J Harding Inc. for $2,063.66 (PPEL Exterior Hard Surfaces)
• Center for Innovation 2024 Building Renovation Phase 2 (included in Appendix 9 approval requests)
• Updated agreement with University of Iowa Centers for Disease and Development (CDD) for transition services
• AVID Agreements for the 2024-2025 school year

The Board of Directors approved a comprehensive personnel agenda and the second phase of building renovations for the Center for Innovation. Members also reviewed an annual operations report and established a timeline to study cell phone and AI policies.

• Approved Center for Innovation 2024 Building Renovation Phase 2 (6-0)
• Approved personnel agenda including resignations and hires (5-0, 1 abstain)
• Approved accounts payable totaling $13,114,323.31 across multiple funds (6-0)
• Approved open enrollment requests for 6 students into and 14 students out of the district (6-0)
• Approved AVID Agreements, CDD Contract, City High ADA Ramp, and Penn ES Northside Access and Fence Project (6-0)
• Agreed to a timeline for studying cell phones, technology, and AI ending October 29
• Tabled discussion on Title IX, student abuse, and truancy policies until August 27

Joint Entities Meeting

This meeting of multiple cities, school districts, and county officials is procedural only, with agenda items limited to adopting the meeting agenda and approving prior meeting minutes. No discussions or decisions on policy, funding, or projects are scheduled.

• Adoption of the July 15, 2024 joint meeting agenda
• Approval of the July 15, 2024 joint meeting minutes

Regular Meeting of the Board of Directors

The board approved most items on the consent agenda, including contracts for the Panorama SEL survey renewal, United Way grants ($10,000 for children's aid and $70,000 for the Healthy Kids Clinic), five interagency agreements for social-emotional-behavioral health support, accounts payable, and the 2024-2025 meeting schedule. Item 4 (open enrollment) was removed from the consent agenda and not approved, leaving that decision pending.

• Approved renewal contract for Panorama SEL Survey for secondary students
• Approved FY25 United Way School Children's Aid Partner Agency Agreement ($10,000)
• Approved FY25 United Way Healthy Kids Clinic Partner Agency Agreement ($70,000)
• Approved five interagency agreements for Social-Emotional-Behavioral Health support services
• Open enrollment item (item 4) pulled from consent agenda and not approved

The Board approved a consent agenda including multiple fund payments, open enrollment requests, and facility projects. A separate vote approved the personnel agenda. The Board also received a report on rising insurance premiums.

• Approved accounts payable totaling $7,232,213.10 across multiple funds
• Approved open enrollment into and out of the district for 2024-2025
• Approved 2024-2025 Board Meeting Schedule
• Approved Panorama Contract and United Way agency partner agreements
• Approved five Interagency Agreements for Social-Emotional-Behavioral Health Support Services
• Approved Penn ES Northside Access and Fence Project
• Approved City High Stairs and Landings Replacement
• Approved personnel agenda (5-0, 1 abstain)

Board Work Session

The Iowa City Community School District Board will hold a work session to receive an update on the Facility Master Plan 2.0 (FMP 2.0). No decisions are scheduled; this is an informational presentation. The agenda includes only this update and standard opening and adjournment.

• Update on Facility Master Plan 2.0 (FMP 2.0)
• Attachments include FMP 2.2 document and FMP 2 Projects Board Operations file

The Board held a work session to review the status of FMP 2.0 projects, including completed, ongoing, and planned facility improvements. No formal votes or decisions were recorded during the session.

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The Iowa City Community School District Board of Directors will hold a closed session immediately following the regular board meeting. The closed session is authorized under Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate, where premature disclosure could affect pricing. No public decisions or actions are expected during this session, and minutes will be released once the transaction is completed.

• Closed session to discuss real estate purchase or sale under Iowa Code 21.5(1)(j)

The Board of Directors met in a closed session to discuss the purchase of real estate. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code 21.5(j) (7-0)

Regular Meeting of the Board of Directors

The Board will decide on a contract for Van Allen Elementary playground replacement ($96,968) and a separate $138,000 walk-in cooler project. A public hearing is scheduled for the CFI Phase 2 Remodel Project. The consent agenda includes approval of minutes, accounts payable, personnel changes, open enrollment, and science coordinator agreements.

• Van Allen Grades 1-3 Playground Replacement – $96,968 from Park Planet
• Nutritional Services Walk-In Cooler Project Award – $138,000 to Peak Construction
• Public Hearing on CFI Phase 2 Remodel Project
• Approve Accounts Payable for May 21–June 4, 2024
• Open Enrollment for 2023-24 and 2024-25

The Board of Directors approved a new contract for the Superintendent for 2024-2027 and adopted the 900 series community relations policies. Members also approved various fund transfers, personnel changes, and a playground replacement for Van Allen Grades 1-3. A request from the City of Coralville regarding school boundaries for the Auburn Ridge development was tabled for further discussion in July.

• Approved Superintendent Contract 2024-2027 (6-1)
• Approved 900 series Community Relations policies (7-0)
• Approved updates to policies 415.6, 507.9R1 and 905.1G2 (7-0)
• Approved Van Allen Grades 1-3 Playground Replacement (7-0)
• Approved transfer from General Fund to Student Activities Fund for protective gear (7-0)
• Approved accounts payable totaling $3,792,146.10 across multiple funds (7-0)
• Approved personnel agenda including hires, resignations, and salary adjustments (7-0)
• Tabled City of Coralville boundary recommendation for Auburn Ridge development

Special Meeting of the Board of Directors

The Iowa City Community School District Board will hold a special meeting immediately following its regular meeting to elect a vice president and appoint a new board director to fill a vacancy. Six applicants are under consideration for the director position.

• Elect a Board Vice President via nomination and ballot vote
• Appoint a Board Director from six applicants: Shawn Eyestone, Timothy Fairbanks, Bob Gibson, Tim Borchardt, William Kochneff, Heather Magallanes
• Administer oath of office to the new vice president and new board director

The Board of Directors elected Molly Abraham as Board Vice President. The board also appointed Shawn Eyestone to fill a board vacancy created by the departure of JP Claussen.

• Elected Molly Abraham as Board Vice President
• Appointed Shawn Eyestone to board vacancy (18 points)

Special Meeting of the Board of Directors

The Board of Directors is holding a special meeting to address a board vacancy. Candidates will be permitted four minutes each to address the board, and directors will discuss the appointment process.

• Candidate comments from Shawn Eyestone, Timothy Fairbanks, Bob Gibson, William Kochneff, Robert Decker, Tim Borchardt, and Heather Magallanes
• Discussion regarding the process for appointment to the board vacancy

The Board of Directors held a special meeting to hear comments from candidates applying for a board vacancy. No candidate was appointed during this meeting; the board established a ranked-choice voting process to select a candidate at a future meeting.

• Established ranked-choice voting process for board vacancy appointment
• Scheduled special meeting for candidate selection on June 11, 2024
• Set June 25, 2024, as the date for the selected candidate to be seated

Board of Directors Exempt Session: Iowa Code 21.9

The Iowa City Community School District Board of Directors is holding an exempt (closed) session immediately following the regular board meeting to discuss strategy on employment conditions for employees not covered by a collective bargaining agreement, as permitted by Iowa Code 21.9. No other business is on the agenda.

• Exempt session under Iowa Code 21.9 for employment condition discussions

Policy & Governance Committee Meeting

The Policy & Governance Committee will meet to approve the April 23, 2024 minutes and review several policies. These include the 900 Series on school district-community relations, policy updates reflecting the change from junior high to middle school (policies 415.6, 507.9R1, 905.1G2), and a discussion on Policy 707.5G1 for capital projects planning and approval. The committee will also set the date for the next meeting.

• Approve April 23, 2024 minutes
• Review 900 Series Policies on school district-community relations
• Review policy updates for junior high to middle school transition (policies 415.6, 507.9R1, 905.1G2)
• Discuss Policy 707.5G1 on capital projects planning and approval process per Iowa Code
• Set agenda for next Policy & Governance Committee meeting

The committee agreed to a $2,000,000 threshold for separating items on the Appendix 9 capital projects process. Edits to community relations policies and updates regarding the transition to middle schools were reviewed for future board approval. Administration will investigate the possibility of making elementary gyms available for weekend use.

• Approved April 23, 2024 minutes
• Agreed to $2,000,000 threshold for Appendix 9 capital project items
• Reviewed edits to policies 903.1 and 903.4 for board approval
• Reviewed updates to policies 415.6, 507.9R1, and 905.1G2 regarding middle school transition

Regular Meeting of the Board of Directors

The board will consider a consent agenda that includes approval of accounts payable, personnel changes, open enrollment requests, 2024-2025 preschool contracts, and a $73,475 interagency agreement with Neighborhood Centers of Johnson County for a Learning Beyond the Bell summer camp at Alexander Elementary. A public forum will feature a presentation on City High students' trip to China and community comment.

• Interagency agreement with NCJC for $73,475 for summer camp services
• Approval of 2024-2025 preschool contracts with HACAP, Handicare, and NCJC
• City High School prom deposit of $2,500 to Graduate Iowa City for 2026
• City High Homecoming DJ contract for 2024
• Approval of open enrollment requests for 2023-24 and 2024-25

The Board of Directors approved the 2023-24 Amended Certified Budget and a resolution for School Flexibility Fund expenditures. They also authorized a $412,000 modular project for SE Middle School and approved several tentative labor agreements.

• Approved 2023-24 Amended Certified Budget (7-0)
• Approved resolution for School Flexibility Fund expenditures (7-0)
• Approved $412,000 for SE Middle School Modular project Alternate 1 (7-0)
• Approved tentative agreements for negotiations (5-0, 2 abstentions)
• Approved accounts payable totaling $3,453,214.13 across multiple funds (7-0)
• Set June 11, 2024, for CFI Phase 2 Remodel public hearing and June 25, 2024, for bid opening (7-0)
• Approved 2024-2025 preschool contracts and student fees (7-0)
• Approved personnel changes including resignations and new hires (7-0)

CANCELED:Education Committee Meeting

This meeting of the Iowa City Community School District Education Committee was canceled. No decisions or discussions took place. The agenda included approval of prior minutes, a presentation on a mural, and setting the next meeting date.

• Canceled meeting: no business conducted
• Planned approval of April 16, 2024 minutes
• Planned presentation on a mural
• Planned setting of next education committee meeting

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors will hold an exempt session for negotiations under Chapter 20.17(3) of the Iowa Code. This closed session is authorized for negotiating sessions, strategy meetings, mediations, and arbitrator deliberations. No public discussion or action items are listed.

• Directors will enter exempt session per Iowa Code Chapter 20.17(3) for negotiations

Board of Directors Exempt Session: Iowa Code 21.9

The Board of Directors is meeting in an exempt session under Iowa Code 21.9. The session is designated to discuss strategy regarding employment conditions for employees not covered by a collective bargaining agreement.

• Discussion of employment conditions for non-collective bargaining agreement employees

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered, at that individual's request. No other business is scheduled.

• Closed session (Iowa Code 21.5(1)(i)) to evaluate professional competency of an individual

The Board entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session before adjournment.

• Approved motion to enter closed session per Iowa Code 21.5(1)(i) (7-0)

Operations Committee Meeting

The committee will approve minutes from December 2023 and discuss Appendix 9, which outlines the district's capital projects planning and approval process for improvements requiring bids. No votes on the discussion item are scheduled; it is only a discussion.

• Approval of minutes from December 12, 2023 Operations Committee meeting
• Discussion of Appendix 9 – ICCSD Capital Projects Planning and Approval Process for Capital Improvements Requiring Bid Per the Iowa Code

The committee discussed the history and 10-step process of Policy 707.5G1 regarding capital projects planning and approval. Members discussed improving transparency and determining agenda thresholds for project line items.

• Approved minutes of the December 12, 2023 Operations Committee Meeting

Regular Meeting of the Board of Directors

The board approved consent agenda items including an 8-year K-5 math curriculum adoption with Imagine Learning, a $29,850 professional development contract with LaunchPad/RocketPD, contracts with Bound for high school event management, and an iJAG MOU. However, item 3 on open enrollment applications for 2023-24 and 2024-25 was removed from the consent agenda and not approved.

• Approved 8-year K-5 math curriculum adoption with Imagine Learning
• Approved $29,850 LaunchPad/RocketPD professional development contract
• Approved Bound contracts for City High, Liberty High, and West High event management
• Approved 2024-2025 iJAG MOU for dropout prevention
• Open enrollment applications for 23/24 and 24/25 removed from consent agenda and not approved

The Board approved the 800 series policies for buildings and sites and the policy primers. Members approved a consent agenda including several contracts and accounts payable. A public hearing for the 2023-24 amended budget and school flexibility fund expenditure was scheduled for May 28, 2024.

• Approved 800 series policies for Buildings & Sites (7-0)
• Approved policy primers (7-0)
• Approved accounts payable totaling $5,731,220.43 across multiple funds (7-0)
• Approved personnel agenda (6-0, 1 abstain)
• Set May 28, 2024 for public hearing on 2023-24 amended budget (7-0)
• Set May 28, 2024 for public hearing on school flexibility fund expenditure (7-0)
• Approved contracts for Bound, LaunchPad by Rocket PD, and Imagine Learning Math (7-0)
• Approved 2024-2025 iJAG MOU and City High ADA Ramp (7-0)

Teacher Quality Committee Meeting

The Teacher Quality Committee will review current TQ plans for 2023-2024 and discuss proposed changes for 2024-2025, including eliminating the Teacher Quality Preservice Day, adjusting budget allocations, and allowing building-level carryover up to 15% of 2022-23 allocation. The committee will also consider meeting dates and membership for the next school year.

• Information on current TQ plans and budgets for 2023-2024
• Proposal to eliminate the Teacher Quality Preservice Day for 2024-2025
• Review of 2024-25 budget: 50% of allocation flow through to General Fund; $200,000 flow through from ICC
• Building TQ carryover allowed up to 15% of 2022-23 allocation if plan submitted
• Proposed meeting dates for 2024-2025: Sept 24, 2024; Feb 25, 2025; Apr 22, 2025

Regular Meeting of the Board of Directors

The board will vote on a consent agenda that includes increasing the pay-to-ride bus fee to $650 per student for the 2024-2025 school year, extending nutrition services vendor contracts, and setting a public hearing and bid opening for the Coralville Central Elementary restroom remodel project. Public comment and an education showcase on Coralville Central's partnership with Casey's are also scheduled.

• Pay-to-ride bus fee increase to $650 (full price) and $390 (reduced price) for 2024-2025
• Set May 14, 2024, for a public hearing and May 15, 2024, for a bid opening on the Coralville Central Elementary restroom remodel project
• Yearly renewal of nutrition services contracts with Martin Bros, Anderson Erickson, Pan O Gold, and Domino's
• Approval of a Hanover Research agreement and a HRS-Marzano contract for professional development
• Open enrollment approvals for 2023-2024 and 2024-2025

The Board of Directors approved the proposed certified budget and tax certification for FY2025. Other key actions included approving the 2024 elementary attendance areas and a sewer easement with the City of Coralville. The board also updated several business-related policies and the Special Education Service Delivery Plan.

• Approved FY2025 proposed certified budget and tax certification (7-0)
• Approved 2024 elementary attendance areas (7-0)
• Approved sewer easement with the City of Coralville (7-0)
• Approved District Developed Service Delivery Plan for Special Education (7-0)
• Approved amended 700 Series Non-Instructional Operations policies (7-0)
• Approved accounts payable totaling $4,222,444.40 across multiple funds (7-0)
• Approved Nutrition Services vendor contract extensions (7-0)
• Approved Hanover Research Agreement and HRS-Marzano Contract (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will hold a meeting to review policies. It will consider second reading of the 700 series on non-instructional operations and business, and first reading of the 800 series on buildings and sites. The committee will also approve minutes from March 26 and set future agenda items.

• Second reading of 700 series policies on non-instructional operations and business
• Review of policy primers received from the Iowa Association of School Boards
• First reading of 800 series policies on buildings and sites
• Approval of March 26, 2024 meeting minutes

The committee reviewed changes to the 700 and 800 series policies, including the consolidation of financial reporting and fundraising rules. Several policies were rescinded or updated for clarity and legal compliance. The committee approved the March 26, 2024 minutes.

• Approved March 26, 2024 minutes
• Consolidated policies 707.2 and 707.3 into policy 707.01 (Presentation and Publication of Financial Information)
• Rescinded policy 707.02 (Treasurer’s Annual Report)
• Rescinded policy 707.03 (Publication of Financial Reports)
• Rescinded policy 504.5 (Student Fundraising) to centralize language in policy 704.6
• Rescinded policy 804.5E1 (Parental Authorization and Release from the Administration of a Voluntary School Supply of Stock Medication for Life Threatening Incident)

Education Committee Meeting - Cancelled

This meeting of the Iowa City Community School District Education Committee was cancelled. No decisions or discussions occurred.

• Meeting cancelled; originally scheduled for April 16, 2024 at Shimek Elementary School
• Agenda included approval of March 19, 2024 minutes
• Agenda included a presentation on Professional Learning Communities (PLCs)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is holding an exempt session for negotiations under Iowa Code Chapter 20.17(3). This is a closed meeting to discuss strategy with employee organizations or mediators. No public discussion or decisions are scheduled.

• Exempt session for negotiations per Chapter 20.17(3) Code of Iowa

Financial Oversight Committee Meeting

The Financial Oversight Committee will discuss the FY25 Budget Overview and consider approving minutes from the March 5, 2024 meeting. No votes or specific dollar amounts are listed on the agenda.

• Discussion of FY25 Budget Overview
• Approval of minutes from March 5, 2024 meeting

The committee reviewed the FY25 budget overview, including a final levy rate of 16.81854 and a 2.5% Supplemental State Aid set. The session included a presentation on projected unspent balances through FY29 and a review of budget reduction monitoring strategies.

• Approved minutes of the March 5, 2024 meeting

Regular Meeting of the Board of Directors

The Board of Directors approved the consent agenda, including the purchase of 1,200 wireless access points for $598,403 and classroom technology equipment for $117,545.10, both funded by FMP 2.0 Technology Bond Allocation. Also approved were accounts payable, personnel changes, open enrollments, and setting a public hearing on a sewer easement with the City of Coralville.

• Purchase of 1,200 wireless access points for $598,403 from FMP 2.0 Technology Bond Allocation
• Classroom technology equipment purchase for $117,545.10 from FMP 2.0 Technology Bond Allocation
• Set public hearing for April 23, 2024, on sewer easement conveyance with City of Coralville
• Approved TAP contract amendment updating address and clarifying transportation claim funding
• Approved accounts payable, personnel agenda, and open enrollment requests

The Board approved a consent agenda including multiple fund payments totaling over $3.2 million and several technology and facility contracts. A public hearing was held regarding the SEJH 2024 Modular Project, and the board set a future hearing date for a sewer easement in Coralville.

• Approved accounts payable totaling $3,223,245.33 across multiple funds (7-0)
• Approved personnel agenda including hires, resignations, and leave of absence (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Set public hearing for City of Coralville sewer easement for April 23, 2024 (7-0)
• Approved TAP Contract Amendment for address and claims language (7-0)
• Approved purchases for middle school classroom technology, wireless access points, and network switches (7-0)
• Approved Healthy Kids Clinic Agreement with UIHC (7-0)
• Approved Terracon Consultants Inc. Master Services Agreement (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 700 Series policies covering non-instructional operations and business services. They will also consider approving the minutes from February 27, 2024, and set the agenda for the next meeting.

• Approve February 27, 2024 meeting minutes
• Review of 700 Series policies for non-instructional operations and business services

The committee reviewed several 700 series policies regarding non-instructional business operations. Administration provided updates on fiscal management, gift programs, purchasing, and vending machine guidelines.

• Approved February 27, 2024 minutes
• Reviewed Policy 701.5 (Fiscal Management)
• Reviewed Policy 704.1 (Honorary and Memorial Gift Program)
• Reviewed Policy 705.1 (Purchasing- Bidding)
• Reviewed Policy 710.3 (Vending Machines)

Public Hearing on Proposed Property Tax Levy FY2024-25

The Iowa City Community School District holds a public hearing on the proposed property tax levy for fiscal year 2024-25. The board set the hearing date on February 27, 2024, and notice was published in the Iowa City Press-Citizen on March 16, 2024. The public may comment on the proposed levy.

• Public hearing on proposed property tax levy FY2024-25
• Board set hearing date on February 27, 2024
• Notice published March 16, 2024 in Iowa City Press-Citizen
• Proposed Property Tax Levy FY2024-25 and Publication (203 KB) attached

The Board of Directors held a public hearing regarding the proposed property tax levy for fiscal year 2024-25. Public comments were heard from two individuals. No formal decisions or votes were recorded in the minutes.

Regular Meeting of the Board of Directors

The Board of Directors met to approve a consent agenda including personnel updates, accounts payable, and several service agreements. The meeting included a presentation on restorative justice and an equity update.

• 3-year contract with Paradigm Cyber Ventures for a new high school Cybersecurity course
• Data Sharing and Use Agreement with Kirkwood Community College
• MOU with Foundations in Learning, LLC for student and teacher assessment and curriculum support
• Docusign service renewal
• Approval of accounts payable entries for the period ending March 26, 2024

The Board of Directors approved the closure of Hills Elementary School at the end of the 2023-2024 school year. The decision followed public comment and board discussion regarding budget constraints and student growth data.

• Approved closure of Hills Elementary at end of 2023-2024 school year
• Approved Operations Life Cycle Budget
• Approved 600 Series Policies - Education Programs
• Approved Policy 216.2
• Approved consent agenda including $6.2M Capital Projects Fund SAVE payment
• Set April 23, 2024, for public hearing on proposed 2024-2025 Certified Budget
• Set April 9, 2024, for public hearing and April 15, 2024, for bid opening for SE Middle School Modular Project
• Approved Appendix 9 approval requests and project updates

Education Committee Meeting

The Education Committee will consider approving the minutes from its February 20 meeting and receive a presentation on the Multi-Tiered System of Supports (MTSS) and Wrap Around Supports. No other business is on the agenda. The meeting is at Tate High School.

• Approve minutes from February 20, 2024
• Presentation on MTSS and Wrap Around Supports

The committee approved the minutes from the February 20, 2024 meeting. The session included a presentation on Multi-Tiered System of Supports (MTSS) and Wrap Around Supports at Tate High School.

• Approved February 20, 2024 minutes (unanimous)

Financial Oversight Committee Meeting

The Financial Oversight Committee is meeting to discuss the FY25 budget for the Iowa City Community School District. The agenda also includes approval of prior meeting minutes and procedural opening and adjournment.

• Discussion of FY25 Budget

The committee discussed proposed budget reductions for FY25, including a recommendation to retire Hills Elementary School. No final votes on budget cuts were taken; the committee agreed that the Hills Elementary recommendation should be a separate action item. The board is scheduled to receive budget reduction recommendations on March 26.

• Approved minutes of the February 13, 2024 meeting
• Agreed to treat Hills Elementary School retirement as a separate action item from other reductions

Teacher Quality Committee Meeting

The committee will approve minutes from September 2023 and discuss funding changes, including carry-over transferred to the general budget. They will also review current Teacher Quality plans for 2023-2024, including collaborative, building, and district levels, and discuss district TQ planning involving High Reliability Schools training and LETRS training for specific teachers.

• Approve minutes from September 26, 2023 meeting
• Funding changes: carry-over transferred to general budget
• Review of completed collaborative TQ plan projects year to date
• District TQ planning: High Reliability Schools Level 2 and Level 3 work, LETRS training for K-2, Title, AST, and Special Education teachers
• Next meeting: April 23, 2024, 4:15-5:00 pm

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

This agenda is purely procedural: the board is going into closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered, as requested by that individual. No public votes or decisions are scheduled. The meeting follows the regular board meeting.

• Closed session under Iowa Code 21.5(1)(i) to discuss a personnel matter

The Board entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code 21.5(1)(i) (7-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 600 Series Policies on Education Programs, which have been reviewed and edited by administration. The committee will also consider a policy primer on Board Member Development and Training (Policy 216.2) and approve minutes from the previous meeting.

• Review of 600 Series Policies - Education Programs with administration edits
• Policy Primer on Policy 216.2 - Board of Directors Member Development and Training
• Approval of January 23, 2024 minutes

The Policy & Governance Committee reviewed the 600 series policies regarding education programs and recommended changes to policy 216.2 concerning board member training and development. No final votes on policy changes were recorded.

• Approved January 23, 2024 meeting minutes
• Reviewed 605.3E5 (Request to Prohibit a Student from Accessing Specific Instructional Materials)
• Reviewed 605.3R1 (Objection to Instructional Materials)
• Proposed edits to 603.6 (Physical Education) regarding student excuses
• Reviewed recommended changes to policy 216.2 (Board of Directors Member Training and Development)

Regular Meeting of the Board of Directors

The Board will hear a presentation on the TAP special education partnership and approve consent items including open enrollment for 23/24 and 24/25, a Shimek lease agreement, an amendment to a 28E food procurement agreement, and multiple facility project approvals under Appendix 9. The Board will also set public hearing dates for proposed property taxes and for the Lucas Elementary gym addition project.

• Presentation on TAP partnership and early impact data
• Open Enrollment for 23/24 and 24/25
• Shimek Lease Agreement (Shimek school property)
• Third Amendment to 28E Food Procurement Agreement (membership changes)
• Approval of Appendix 9 projects: HVAC upgrades at Weber ES, Lucas gym addition, NCJH/NWJH middle school additions, restroom remodels at West HS and Coralville Central ES

The Board approved the consent agenda, including personnel changes and lease agreements. Public hearings were held for the amended district calendar and the Mann Elementary masonry project. The Board also discussed a preliminary certified budget and potential budget reductions, including the possible retirement of Hills Elementary.

• Approved February 27, 2024 Board Agenda (7-0)
• Approved consent agenda minus item 2 (7-0)
• Approved accounts payable item 2 (6-0, 1 abstain)
• Approved amended 2023-2024 District Calendar to use April 19 as a snow make up day
• Set March 26, 2024 for Public Hearing on Proposed Property Taxes
• Set March 26, 2024 for Public Hearing and April 8, 2024 for Bid Opening for Lucas Elementary Gym Addition Project
• Approved 2024-25 Mann Elementary Masonry Repair Project
• Approved personnel agenda including resignations and hires

Education Committee Meeting

The Education Committee is meeting to review minutes from December 19, 2023. The primary agenda item is a presentation regarding Positive Behavioral Interventions and Supports (PBIS).

• Presentation on Positive Behavioral Interventions and Supports (PBIS)

The committee approved the minutes from the December 19, 2023 meeting. The session primarily consisted of presentations regarding Positive Behavioral Interventions and Supports (PBIS) at the district and Kirkwood Elementary levels.

• Approved December 19, 2023 minutes (unanimous)

Financial Oversight Committee Meeting

The Financial Oversight Committee will meet to elect a chair, approve minutes from a prior meeting, and discuss a report on staffing and efficiency data. The meeting is largely procedural, with the only substantive item being the discussion of staffing and efficiency data.

• Elect committee chair
• Approve minutes from November 14, 2023 meeting
• Discussion of Staffing & Efficiency Data

The committee appointed Charlie Eastham as chair and approved the November 14, 2023, meeting minutes. Administration presented staffing and efficiency data to inform future budget reduction discussions.

• Appointed Charlie Eastham as committee chair (All in favor)
• Approved November 14, 2023 meeting minutes (All in favor)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will consider a consent agenda covering routine approvals including minutes, accounts payable, personnel, open enrollment, and committee appointments. A separate action item (withdrawn from consent) involves Appendix 9 approval requests for multiple facilities projects, such as the Mann ES masonry repair and Horn Elementary modular classroom relocation ($5,750). The board will also set public hearing dates for amending the 2023-2024 calendar and for the Mann ES masonry project bid opening.

• Horn Elementary modular classroom relocation project closeout and retainage release for $5,750 to Pro Platinum of North Liberty, Iowa
• Set February 27, 2024 at 6:00 pm for a public hearing to amend the 2023-2024 District Calendar
• Set February 27, 2024 for a public hearing and March 7, 2024 at 2:00 pm for a bid opening for the 2024-25 Mann ES Masonry Repair Project
• Appendix 9 approval requests covering multiple projects: NCJH sitework, Mann ES masonry, Center for Innovation renovation, City HS addition and tennis courts, West HS exhaust fan replacement, and ADA playground improvements
• Approval of accounts payable items for January 24 to February 6, 2024

The Board of Directors approved the use of virtual learning days to mitigate school closures due to weather. They also approved student policies, policy primers, and a series of financial payments and personnel changes.

• Authorized administration to call up to five virtual learning days (5-1)
• Approved 500 Series Student Policies (6-0)
• Approved policy primers (6-0)
• Approved accounts payable totaling $5,221,121.43 across multiple funds (6-0)
• Approved personnel agenda including hires, resignations, and salary adjustments (6-0)
• Approved open enrollment requests for students entering and leaving the district (6-0)
• Set Feb 27, 2024, for public hearing to amend 2023-2024 district calendar (6-0)
• Set Feb 27, 2024, for public hearing and March 7, 2027, for bid opening for Mann ES Masonry Repair Project (6-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors will meet in an exempt session closed to the public for negotiations, as permitted by Iowa Code Chapter 20.17(3). No public decisions or discussions are scheduled; the session is limited to strategy meetings related to collective bargaining.

• Exempt session for negotiations under Iowa Code 20.17(3)

Policy & Governance Committee Meeting

The Policy & Governance Committee will elect a chair, approve minutes from November 28, 2023, and review the 500 Series Policies on Students and policy primers from the Iowa Association of School Boards (IASB). They will also set the agenda for the next meeting.

• Election of Committee Chair
• Approval of November 28, 2023 meeting minutes
• Review of 500 Series Policies - Students
• Review of Policy Primers from IASB (received December 19, 2023)
• Setting date for next Policy & Governance Committee meeting

The Policy & Governance Committee reviewed and modified several 500 series student policies, including terminology updates for cannabis and seclusion/restraint. These policies will proceed to the board for a first reading. The committee decided not to implement artificial intelligence policies at this time.

• Appointed Jayne Finch as committee chair
• Approved November 28, 2023 minutes
• Modified Policy 502.8 to substitute 'cannabis' for 'marijuana'
• Updated Policy 503.6R1 with Department of Education seclusion and restraint definitions
• Modified Policy 503.4 to remove 'immoral' and 'unhealthy' from illegal violation language
• Decided against implementing Policies 605.8 and 605.8R1 regarding Artificial Intelligence at this time
• Tabled Policy 703.1 Budget Planning for further review of property tax hearing mailing language

Regular Meeting of the Board of Directors

The board will act on a consent agenda that includes a $58,050 contract for Weber Elementary HVAC commissioning, a public hearing date for West High School single-use restroom remodel, and approval of multiple facility project updates. They will also hold a first reading of 500 series policies affecting students.

• Approve $58,050 proposal from SystemWorks LLC for Weber Elementary HVAC commissioning, funded through SAVE
• Set February 13, 2024 public hearing and February 15, 2024 bid opening for West HS Single Use Restroom Remodel
• Approve Appendix 9 requests for projects including Twain ES restroom remodel, City HS Addition-Phase 3, and more
• First reading of 500 Series Policies - Students
• Approve open enrollment and personnel agenda

The Board approved a School Budget Review Committee application for a modified supplemental amount of $2,031,025. Members also approved Policy 405.2 regarding licensed employee qualifications and recruitment. The Annual Audit Report was tabled pending information from the State.

• Approved $2,031,025 SBRC application for modified supplemental amount (7-0)
• Approved Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection (7-0)
• Approved January 23, 2024 Board Agenda (7-0)
• Approved consent agenda including $7.1M in total accounts payable (7-0)
• Approved personnel changes including 15 hires and 12 resignations (7-0)
• Approved open enrollment for one student into ICCSD and four students out (7-0)
• Set Feb 13, 2023 for public hearing and Feb 15, 2023 for bid opening for West HS restroom remodel (7-0)
• Tabled Annual Audit Report

Joint Entities Meeting

This is a joint meeting of multiple cities, school districts, the University of Iowa, and Johnson County. The only listed items are procedural: adopting the agenda and approving minutes from a prior meeting. No substantive decisions or discussions are on the published agenda.

• Adoption of the meeting agenda
• Approval of minutes from a prior joint entities meeting

Regular Meeting of the Board of Directors - AMENDED with Time Change

The Iowa City Community School District Board will hold a regular meeting to vote on the consent agenda, which includes approval of accounts payable, personnel changes, open enrollment, and contracts for school events. The board will also hear updates from student representatives and the ICEA president during public forum.

• Magic Tools Pilot: $2,000 purchase agreement with MagicSchool for AI tools (SAVE budget)
• West High School Winter Formal DJ contract: $800 to Tanner Calkins
• West High School Winter Formal photographer contract: $1,000 to Vector Photography
• Liberty High Winter Dance DJ contract (amount not specified)
• Open enrollment approvals

The Board of Directors approved a budget application for environmental hazard abatement and passed a consent agenda covering personnel changes and accounts payable. The board also held a public hearing for the 2024 Playground Improvements Project and conducted a first reading of a policy update regarding job postings.

• Approved SBRC application for environmental hazard abatement of $130,091.90 (7-0)
• Approved consent agenda including accounts payable totaling over $4.2M across various funds (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests for six students into ICCSD and two students out of ICCSD (7-0)
• Approved DJ and photographer contracts for West High and Liberty High winter dances (7-0)
• Approved Magic Tools Pilot (7-0)
• Approved Appendix 9 project updates (7-0)
• First reading of Policy 405.2 to move job postings to IowaWORKS.gov