Iowa City Community School District public meetings in 2021

Regular Meeting of the Board of Directors

The board will vote on setting a January 11, 2022 public hearing to dispose of 3.79 acres at Grant Elementary to the City of North Liberty. They will also consider consent agenda items including a copier lease, AVID agreement, and an addendum to the pharmacy benefit manager agreement. Community comment and student representative updates are scheduled.

• Set public hearing for Jan 11, 2022 on proposed disposition of 3.79 acres at Grant Elementary to City of North Liberty
• Set public hearing and bid opening for City High CTE Classroom Remodel Project
• Approve copier lease to replace seven Xerox D95 copiers with Sharp devices at West High, City High, Shimek, Horn, and Kirkwood elementaries
• Approve addendum to pharmacy benefit manager agreement for group purchasing by Navitus
• Approve AVID Agreement for 22-23 to continue AVID programs in secondary and three elementary schools

The Board approved updated COVID-19 guidance effective January 3, 2022, which maintains universal masking but removes school-based quarantine and contact tracing. The Board also approved a consent agenda covering various facility repairs and financial payments. Presentation materials for a January SBRC hearing on financial balances were approved.

• Approved new COVID-19 Health & Safety Guidance (unanimous)
• Approved consent agenda including accounts payable totaling $3,232,243.14 (unanimous)
• Approved 'Portrait of an Educator' (unanimous)
• Approved district presentation materials for January 25 SBRC hearing (unanimous)
• Set Jan 11, 2022 public hearing and Jan 27, 2022 bid opening for City High CTE Classroom Remodel
• Set Jan 11, 2022 public hearing to dispose of 3.79 acres at Grant Elementary to City of North Liberty
• Approved roof replacements for NWJH, Penn, and West High (via consent agenda)
• Approved Coralville Central Playground Improvements CO #1 (via consent agenda)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review several policies, including a new set of policies related to employee vaccination and testing for COVID-19 in response to an OSHA emergency rule. They will also review the 300 Series on administration and Policy 502.1 on student appearance. The committee will approve minutes from the previous meeting.

• Approval of October 26, 2021 minutes
• Review of 300 Series policies on school district administration
• Review of Policy 502.1 Student Appearance (revised by Equity Team)
• Review of new policies for employee vaccination/testing for COVID-19 (403.7 series) per OSHA emergency temporary standard
• Setting agenda for next Policy & Governance Committee meeting

The committee approved the October 26, 2021 minutes and reviewed several administration policies in the 300 series. A revised student appearance policy including equity team changes was sent to the board for final approval. Discussion regarding OSHA COVID-19 vaccination requirements was held, but no action was taken as the requirement was suspended.

• Approved October 26, 2021 minutes
• Proposed edits to 300 series policies (303.1, 306, 302.5, 302.5G1, 303.2, and 305) for future review
• Forwarded updated Policy 502.1 (Student Appearance) to the board for review and approval
• Held action on OSHA COVID-19 vaccination policy primers due to suspension of the requirement

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board will vote on a consent agenda that includes a $112,199 amendment to the McKinney-Vento Homeless Assistance Act fund for 2021-22, as well as approve accounts payable, personnel, open enrollment requests, and several facility contracts. A public forum includes a presentation on the 'Grow Our Own' program and community comment.

• McKinney-Vento Homeless Assistance Act Fund Amendment #1 for $112,199
• Kirkwood Elementary playground improvements change order for $18,900
• Lucas Elementary fire lane contract change order for $9,496
• U of Iowa Culture and Climate Survey contract approval
• Physical education waiver for trimester format at high school

The Board of Directors approved a consent agenda including multiple fund payments, personnel changes, and facility improvements. The board also accepted the canvass of votes for the retiring board and approved a Covid-19 testing site agreement.

• Approved accounts payable totaling $2,313,343.34 across seven funds (5-0)
• Approved Nomi Covid-19 Testing Site agreement (5-0)
• Approved personnel hires, salary adjustments, and transfers for 2021-2022 (5-0)
• Approved open enrollment requests into and out of the district (5-0)
• Approved U of Iowa Culture and Climate Survey Contract (5-0)
• Approved Memorandum of Understanding for Iowa City Schools Nutrition Services Association (5-0)
• Approved Kirkwood Playground Improvements and Lucas Fire Lane Contract (5-0)
• Accepted the canvass of votes for the retiring board (5-0)

Organizational Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board held its annual organizational meeting, swearing in new members and electing a board president and vice president. The board also approved routine annual items including the 2021-2022 meeting calendar, engagement of legal counsel (Holland, Michael, Raiber & Sittig PLC), adoption of policies and handbooks, the program of studies, appointment of a Multicultural Gender Fair designee, child abuse investigators, district calendars for 2022-2025, and the Equal Employment Opportunity and Affirmative Action Plan.

• Administered oath of office to new board members
• Elected board president and vice president
• Approved 2021-2022 Regular Board Meeting calendar
• Approved engagement letter with Holland, Michael, Raiber & Sittig PLC
• Approved district calendars for 2022-2023, 2023-2024, and 2024-2025

The Board of Directors elected Shawn Eyestone as president and Ruthina Malone as vice president. The board approved several annual administrative items, including the 2021-2022 meeting calendar, district calendars through 2025, and the engagement of Holland, Michael, Raiber & Sittig PLC as counsel. Multiple resolutions for supplemental funding regarding enrollment and English language programs were also passed.

• Elected Shawn Eyestone as Board President (7-0)
• Elected Ruthina Malone as Board Vice President (7-0)
• Approved 2021-2022 Regular Board Meeting calendar (7-0)
• Approved engagement letter with Holland, Michael, Raiber & Sittig PLC (7-0)
• Adopted all written policies, guidelines, rules, regulations, and procedures (7-0)
• Approved district calendars for 2022-2023, 2023-2024, and 2024-2025 (7-0)
• Approved application for modified supplemental amounts for increased enrollment (7-0)
• Approved Student Appearance Policy 502.1 as revised by the Equity Team (7-0)

Education Committee Meeting

The Education Committee will approve minutes from the October 19 meeting and receive a presentation on social-emotional-behavioral health. The agenda also includes setting the date for the next committee meeting.

• Approve minutes from October 19, 2021 meeting
• Presentation on Social-Emotional-Behavioral Health
• Set date for next Education Committee meeting

The committee approved the minutes from the October 19, 2021 meeting. The session primarily consisted of a presentation on Social-Emotional-Behavioral Health, including behavior data and restorative practices. No other substantive policy or funding decisions were made.

• Approved October 19, 2021 minutes (unanimous)

Operations Committee Meeting

The Operations Committee will approve minutes from the October 12 meeting and receive an update on the Facilities Master Plan (FMP) 2.0. No votes on contracts, budgets, or other financial items are scheduled. The agenda is largely procedural.

• Approval of minutes from the October 12, 2021 Operations Committee meeting
• Update on FMP 2.0 (likely the district's Facilities Master Plan initiative)

The committee discussed the implementation of FMP 2.0 following voter support for PPEL and SAVE extensions. Administration will create timeline projections for the December 14, 2021 board meeting. The committee cancelled its December 14 meeting to facilitate this board discussion.

• Tabled approval of October 12, 2021 meeting minutes
• Cancelled December 14 Operations Committee meeting

Regular Meeting of the Board of Directors

The board will hold a public hearing on proposed district calendars for the 2022-2023, 2023-2024, and 2024-2025 school years. It will also consider consent agenda items including a contract with UAY for sexual health instruction in grades 5, 8, and 9, approve accounts payable, and review personnel and open enrollment requests. Presentations on teaching and learning reports and quarterly financial reports are scheduled.

• Contract with UAY for sexual health instruction in grades 5, 8, and 9, funded by ESSER
• Open enrollment requests
• Northwest Junior High addition and renovation: asbestos removal (Step 8) under Appendix 9 approval
• Annual Treasurer's Reconciliation Report for fiscal year ending 2021
• Quarterly financial report for period ending September 30, 2021

The Board approved a consent agenda including over $1 million in accounts payable and various personnel changes. The Board also appointed Marilyn Wirtz as Director of District 1 for GWAEA. A proposal regarding 'Grow Our Own' was tabled.

• Approved consent agenda including $501,916.09 General Fund and $369,464.85 Physical Plant & Equipment Levy Fund payments
• Approved Marilyn Wirtz as Director of District 1 for GWAEA
• Tabled 'Grow Our Own' item until November 23, 2021
• Approved November 9, 2021 board meeting agenda

Regular Meeting of the Board of Directors

The board is voting on a consent agenda that includes approval of a $110,492 McKinney-Vento grant for homeless children and youth, a $105,000 contract for HVAC upgrades in school health offices, and several other routine items. The meeting also includes community comment and approval of the previous meeting's minutes. Most items are action items expected to pass as a block.

• McKinney-Vento Education for Homeless Children & Youth Grant – $110,492
• Health Offices HVAC Upgrades – Professional services agreement with Shive-Hattery Inc. for $105,000
• Digital Promise Microcredentials Contract – $6,150 for equity-focused staff training
• Kirkwood Elementary kitchen renovation – substantial completion approved
• Liberty High School yearbook agreement for 2021-22

The Board approved the 100 series board policies and a consent agenda including various fund payments and personnel changes. A public hearing for the 2022-2025 district calendars was scheduled for November 9, 2021. The Board also discussed the upcoming November 2 vote regarding SAVE and PPEL extensions.

• Approved 100 series board policies (6-0)
• Approved accounts payable totaling $876,919.33 (General Fund), $647.28 (Management Fund), $193,234.64 (Nutrition Fund), $185,123.56 (Student Activities Fund), $346,845.81 (Physical Plant & Equipment Levy Fund), $188,083.06 (Capital Projects Fund SAVE), and $461,749.54 (Capital Projects Fund GO Bond) (6-0)
• Approved resignations, salary adjustments/transfers, and extra service recommendations (6-0)
• Approved open enrollment requests for students Isla Heckert, Violet Krapfl, Anabelle Wilde, Audrey Wilde, Weston Wilde, Kiah Spears, Jeremiah Williams, and Jordynn Williams (6-0)
• Set November 9, 2021 for public hearing on 2022-2025 District Calendars (6-0)
• Approved Liberty High School yearbook agreement (6-0)
• Approved Digital Promise Microcredentials Contract (6-0)
• Approved McKinney-Vento Education for Homeless Children & Youth Grant (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 100 Series (Equal Educational Opportunity, Anti-Bullying procedures), the 200 Series (Board policies), and a set of Policy Primer recommendations with changes to several policies including a new Exempt Meetings policy and a rescinded Communication Channels policy. The committee will also consider approving the September 28, 2021 minutes and set the agenda for the next meeting.

• Review of 102 Equal Educational Opportunity and related forms and grievance procedure
• Review of 200 Series Board policies (2,164 KB PDF)
• Policy Primer recommendations: new 212.1 Exempt Meetings policy, rescinded 307 Communication Channels
• Changes proposed for 105 Assistance Animals, 200.1 Board Organization, 210.8 Board Meeting Agenda, 212 Closed Sessions, 401.4 Employee Complaints, 502.4 Student Complaints, 606.6 Insufficient Classroom Space
• Approval of September 28, 2021 minutes

The committee approved the September 28, 2021 minutes and agreed that the 100 series policies are ready for board approval. Members proposed several edits to the 200 series policies and the IASB policy primer. These items will be moved to the board for further action.

• Approved September 28, 2021 minutes
• Agreed 100 series policies are ready for board approval
• Proposed changing committee charter renewal from fall board retreat to organizational meeting
• Proposed reducing committee alternates from two to one
• Proposed changing policy 209.6 review cycle from four years to two years
• Proposed adding language to policy 213 regarding hate speech and in-person participation
• Proposed correction to policy 105 based on IASB policy primer

Education Committee Meeting

This is a routine Education Committee meeting with procedural items: approving minutes from December 2019 and a presentation on math, including an 'Excellence Through Equity' file. No policy decisions or votes on substantive matters are scheduled.

• Approval of minutes from December 17, 2019
• Presentation on math with supporting documents 'Education Committee Math.pdf' and 'Excellence Through Equity.pdf'
• Setting the date for the next Education Committee meeting

The committee approved the minutes from December 17, 2019. The meeting included a presentation on changes to the math program implemented nine weeks prior, focusing on equity and access to high-level math. No other substantive decisions were recorded.

• Approved December 17, 2019 minutes

Operations Committee Meeting

The Operations Committee will approve minutes from its August 2021 meeting, receive an update on FMP 2.0 (Facility Master Plan), and set the agenda for the next meeting. No other action items are listed.

• Approve minutes of the August 9, 2021 Operations Committee Meeting
• Receive an update on FMP 2.0 (category type: Update)
• Set date and agenda for the next Operations Committee meeting

The committee reviewed the communication schedule and information-sharing steps for the upcoming PPEL and SAVE extension vote. No substantive policy or financial decisions were made during the meeting.

• Approved minutes of the August 9, 2021 Operations Committee Meeting

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will vote on a consent agenda including a $13,200 renewal contract for Newsela, an online reading platform for ELL students in grades 2-12, and a step 8 approval for the City High School Addition Phase 2 project. The board will also discuss health and safety plans, ESSER funds, and a secondary transfer policy, and review a draft of Policy 502.1 on student appearance.

• Newsela renewal contract for $13,200 using General ELL funds
• City High School Addition Phase 2 Appendix 9 approval request (Step 8)
• Accounts payable for period ending October 12, 2021
• Policy review of 502.1 Student Appearance
• Discussion on Secondary Transfer Policy for 2021-22

The Board approved a consent agenda including multiple fund payments and staffing updates. Policy 502.1 regarding student appearance was referred back to committee for language review, and the Board discussed potential changes to the secondary transfer policy for the 2022-2023 school year.

• Approved accounts payable totaling $1,262,413.24 (General Fund), $42,850.00 (Management Fund), $206,467.78 (Nutrition Fund), $114,171.85 (Student Activities Fund), $245,917.87 (PPEL Fund), $94,964.43 (Capital Projects Fund SAVE), and $1,198,938.68 (Capital Projects Fund GO Bond)
• Approved recommended hires, salary adjustments, transfers, and extra service for 2021-2022
• Approved Newsela renewal contract
• Approved Appendix 9 requests and project updates
• Approved open enrollment into ICCSD for Aurora Richardson, Kamden Uthoff, and Wesley Cummings
• Approved open enrollment out of ICCSD for Lauren Kendrick and Jayce Norpel
• Referred Policy 502.1 Student Appearance back to Policy and Governance committee for review

Policy & Governance Committee Meeting

The Policy & Governance Committee will consider approving minutes from May 18, 2021, and review two policy areas: the 100 Series on School District operations and Policy 502.1 on Student Appearance. Discussion may inform future board action, but no final decisions are scheduled at this meeting.

• Approve May 18, 2021 meeting minutes
• Review 100 Series - School District policy
• Review 502.1 Student Appearance policy (with IASB proposed version and draft)
• Set dates for next Policy & Governance Committee meetings

The committee approved the May 18, 2021 meeting minutes. Members reviewed the 100 series of policies and discussed proposed edits to Policy 502.1 regarding student appearance, which will be revised before being sent to the board for approval.

• Approved May 18, 2021 minutes (unanimous)

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

This agenda is procedural boilerplate for a closed session of the Iowa City Community School District Board of Directors on September 28, 2021. The board will discuss litigation strategy with legal counsel regarding current or imminent lawsuits under Iowa Code 21.5(1)(c). No public decisions, contracts, or policy changes are scheduled.

• Motion to enter closed session under Iowa Code 21.5(1)(c) to discuss litigation strategy with counsel

The Board entered a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Regular Meeting of the Board of Directors

The Board of Directors met to approve several administrative and operational matters via a consent agenda. These included personnel updates, accounts payable, and various facility management agreements.

• $85,000 contract with Shive-Hattery for building envelope and roof management
• Stormwater maintenance agreements for North Central Junior High and Christine Grant Elementary
• $130.80 payment for neighbor damage repair at 1305 Tartan Drive in North Liberty
• Amended preschool contract for the Statewide Voluntary Preschool Program at Grant Wood Elementary
• Consulting agreement regarding FMP 2.0 plan development

The Board of Directors approved a new facility use fee schedule and guidelines for club rules. They also approved a request for modified supplemental amounts to address a special education deficit. Additionally, the board approved a consent agenda covering various contracts and personnel actions.

• Approved Facility Use Fee Schedule and Club Rules and Fees Guidelines (7-0)
• Approved request for modified supplemental amounts for special education deficit (7-0)
• Approved consent agenda including $603,688.30 General Fund and $1,922,157.68 Management Fund accounts payable (7-0)
• Approved open enrollment for Jorden Bachman, Lavisha Tomar, and Lukas Wolfe (7-0)
• Approved personnel hires, salary adjustments, and extra service recommendations (7-0)
• Approved stormwater management and building envelope/roof management contracts (7-0)

Board of Directors Retreat

The Iowa City Community School District Board of Directors held a retreat on September 25, 2021. The board opened the meeting and then discussed its vision and mission, set board goals, reviewed board committee structures, and considered the new Iowa School Leader Standards. No formal decisions were listed in the agenda.

• Discussion of Vision/Mission
• Discussion of Board Goals
• Discussion of Board Committees
• Discussion of New Iowa School Leader Standards

The Board discussed updating the district's vision and mission statements and agreed that the strategic plan will serve as the board goals. Superintendent Matt Degner will draft a plan to match these goals. Meeting schedules for the Operations, Education, and Policy and Governance committees were established.

• Agreed to revisit vision and mission statements after school board elections
• Determined that board goals will be the strategic plan
• Scheduled Operations Committee for second Tuesday of each month at 5:00 PM
• Scheduled Education Committee for third Tuesday of each month
• Scheduled Policy and Governance Committee for fourth Tuesday of each month at 5:00 PM

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board will adopt the September 14 agenda, approve minutes from recent meetings, and endorse the consent agenda covering accounts payable, personnel, open enrollment, and various contracts. Specific items include a $565.50 music license for athletic events, a $2,000 asbestos abatement change order at Lemme Elementary, and approval of the City High Auditorium roof replacement as substantially complete. The meeting also includes a public forum with student representatives and community comment.

• Music License – $565.50 to share music at athletic events (Athletics budget)
• Lemme Asbestos Abatement Change Request #01 – $2,000 cost for vermiculite removal
• ICCSD – West Music Contract for music therapy services to individual students
• City wrestling room audiovisual equipment upgrades (funded by wrestling fundraiser)
• City High Auditorium Roof Replacement – approval of substantial completion

The Board approved a requirement for all students, staff, and visitors to wear face coverings in district buildings and at outdoor activities where social distancing is not possible. The mandate, effective September 15, 2021, includes exceptions for eating, drinking, and approved medical exemptions. The Board also approved a consent agenda covering personnel hires and facility projects.

• Approved face mask requirement for all students, staff, and visitors (7-0)
• Approved consent agenda including accounts payable totaling $2,713,123.43 (7-0)
• Approved personnel hires, salary adjustments, and transfers for 2021-2022 (7-0)
• Approved open enrollment requests into and out of ICCSD (7-0)
• Approved West Music Contract and Music License (7-0)
• Approved Lemme Asbestos Abatement Change Request #01 (7-0)
• Approved City wrestling room audiovisual equipment upgrades (7-0)
• Approved City High Auditorium Roof Replacement substantial completion (7-0)

Board Work Session - AMENDED AGENDA

The Iowa City Community School District Board holds a work session to discuss the FMP 2.0 project and health and safety matters. No specific proposals or decisions are listed. The meeting is a discussion with no formal action items noted.

• FMP 2.0 Project Discussion
• Health & Safety discussion

The Board reviewed three categories of potential facility improvements for the FMP 2.0 project. The district also agreed to transition secondary school COVID-19 protocols to allow families to choose whether to self-quarantine following a potential exposure.

• Agreed to transition secondary school quarantine protocols to an optional self-quarantine model
• Maintained existing quarantine protocols for elementary schools
• Agreed to refine detailed FMP 2.0 project lists for review at the September 14 meeting

Regular Meeting of the Board of Directors

The Iowa City Community School District Board approved the meeting agenda and a series of consent items, including minutes, accounts payable, personnel matters, and several memoranda of understanding. It also approved a $40,000 contract with the Iowa Children’s Museum and 4‑H of Johnson County for 21st Century Community Learning Center programs. The Board set a public hearing for September 14, 2021 and a bid opening for September 30, 2021 at 2:00 pm for the City High ACE Shop Project.

• Approve $40,000 consultant contracts with Iowa Children’s Museum and 4‑H of Johnson County for 21st CCLC programs
• Approve HACAP‑ICCSD Memorandum of Understanding
• Approve UAY and RVAP Memorandum of Understanding for sexual health instruction
• Approve Pitcher Settlement Agreement
• Set public hearing (Sept 14, 2021) and bid opening (Sept 30, 2021, 2:00 pm) for City High ACE Shop Project

Board Work Session

This work session includes an update on legislative changes and a presentation on equity, inclusion and free speech. No formal action is scheduled.

• Update on legislative changes
• Presentation on equity, inclusion and free speech

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors is holding a closed session under Iowa Code Section 21.5(1)(c) to discuss strategy with counsel on pending or imminent litigation. The only action item is a motion to enter the closed session, followed by adjournment. No public decisions or discussions are scheduled.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Regular Meeting of the Board of Directors

The Board of Directors is meeting to approve a consent agenda that includes accounts payable, personnel changes, open enrollment requests, a UAY contract, preschool community partner contracts, and two hard surface repair contracts totaling $204,447.00. The board will also hear community comment and an update from the ICEA President.

• Award contract to All American Concrete for Physical Plant concrete replacement at $78,432.00
• Award contract to Bud Maas Concrete for district-wide hard surface repairs at $126,015.00
• Approve renewals for three SWVPP community partner preschool contracts (Frog Hollow, Handicare, Stepping Stones)
• Approve accounts payable for period ending August 10, 2021
• Approve personnel changes including classified and certified staff rosters

The Board approved a resolution to place the RPS and voter-approved PPEL levy on the November 2, 2021 election ballot. Other actions included approving a temporary access easement for a future elementary school and a wide-ranging consent agenda. The Board also discussed COVID-19 health and safety guidance and ESSER funding allocations.

• Approved resolution to place RPS and voter approved PPEL Levy on November 2, 2021 ballot (7-0)
• Approved temporary access easement at future elementary school site on North Liberty Road (7-0)
• Approved consent agenda including $7,314,111.18 in accounts payable across multiple funds (7-0)
• Approved All American Concrete contract for hard surface repair and replacement (7-0)
• Approved various personnel hires, resignations, and salary adjustments (7-0)
• Approved open enrollment requests into and out of the district (7-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Board of Directors will meet in a closed session to discuss legal matters. The discussion involves strategy with counsel for matters currently in litigation or where litigation is imminent.

• Discussion of litigation strategy under Iowa Code Section 21.5(1)(c)

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

The board is meeting in closed session under Iowa Code 21.5(1)(a) to review or discuss records required or authorized by state or federal law to be kept confidential. No public business is scheduled for this meeting.

• Closed session for confidential records review under Iowa Code 21.5(1)(a)

The Board entered a closed session to discuss records required by state or federal law to be kept confidential. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session per Iowa Code 21.5(1)(a) (7-0)

Operations Committee Meeting

The Operations Committee will meet at the Educational Services Center to review community engagement data and approve previous meeting minutes. The agenda also includes setting the date for the next committee meeting.

• Approval of July 6, 2021, meeting minutes
• Review of Community Engagement Data
• Agenda setting for the next meeting

The committee reviewed community engagement data consisting of approximately 760 responses. The session identified top facilities priorities including Social Emotional Learning and additional classroom space. No substantive policy or spending decisions were made.

• Approved July 6, 2021 minutes

Board of Directors Retreat - POSTPONED

This meeting was a scheduled retreat for the Iowa City Community School District Board of Directors, but it has been postponed. The original agenda included discussion of board goals and strategic planning, but no decisions or actions were taken due to the postponement.

• Call to order and adjournment only (procedural)
• Discussion of board goals (postponed)
• Discussion of board strategic plan (postponed)

Board of Directors Special Meeting

The Iowa City Community School District Board of Directors will hold a special meeting to discuss health and safety protocols for the 2021-2022 school year. No formal action is scheduled; the item is listed for discussion only. The meeting includes a call to order, the discussion, and adjournment.

• Discussion of 2021-2022 School Year Health and Safety Protocols

The Board reviewed proposed COVID-19 health and safety guidelines, including masking and quarantine protocols. No formal votes were taken on the guidelines; the Board will revisit them at the next meeting.

• Set online enrollment deadline for August 9
• Maintained mask mandate for students on school buses
• Adjourned meeting (unanimous)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board held a regular meeting with community comment, then approved the consent agenda, which included multiple routine items. Among the approved items were a $89,500 design contract with The Farnsworth Group for the Shimek Elementary lunchroom/commons addition, a resolution setting a public hearing for a temporary access easement at the future elementary school site on North Liberty Road, and updates on various capital projects. The board also authorized accounts payable, personnel changes, open enrollment requests, and a pharmacy benefit services agreement.

• Approved $89,500 design contract with Farnsworth Group for Shimek Elementary lunchroom/commons addition (funded by GO Bond)
• Approved resolution setting public hearing for temporary access easement at future elementary school site on North Liberty Road
• Approved accounts payable for period ending July 27, 2021
• Approved open enrollment requests
• Approved pharmacy benefit services agreement with Gallagher Benefit Services

The Board of Directors approved a consent agenda including multiple fund payments and personnel changes. A resolution to grant an underground utility easement at Penn Elementary was also approved following a public hearing.

• Approved accounts payable totaling $4,335,541.37 across General, Management, Nutrition, Student Activities, PPE Levy, and Capital Projects funds (6-0)
• Approved resolution to grant an underground utility easement at Penn Elementary (6-0)
• Approved Shimek Elementary Lunchroom/Commons Addition Design Agreement (6-0)
• Approved Pharmacy Benefit Services Agreement (6-0)
• Approved CFJC Partnership Authorization (6-0)
• Approved resolution setting public hearing for temporary access easement at future North Liberty Road elementary school site (6-0)
• Approved open enrollment requests for 7 students into ICCSD and 1 student out of ICCSD (6-0)
• Approved personnel actions including resignations, hires, salary adjustments, and leaves of absence (6-0)

Regular Meeting of the Board of Directors

The board is approving consent agenda items including contracts, purchases, and a public hearing. Notable items include $371,700 in interagency agreements for after-school programs, a $186,152.50 assessment management platform, and setting a public hearing for a utility easement at Penn Elementary. The board voted to approve the consent agenda minus item 3, which concerns open enrollment requests.

• Interagency Agreements with Neighborhood Centers of Johnson County & Kirkwood Kares totaling $371,700 for after-school programs
• MasteryConnect assessment management platform subscription for $186,152.50
• Public hearing set for July 27, 2021, to grant an underground electric utility easement at Penn Elementary
• Heartland School Solutions MSB Agreement to accept debit/credit card and e-check payments for student fees and events
• Open Enrollment Requests (item 3) removed from consent agenda and not voted on in consent

The Board approved a consent agenda including several million dollars in accounts payable and multiple facility and service contracts. Members discussed draft ballot language for FMP 2.0 funding and received an update on ESSER spending plans.

• Approved accounts payable totaling $6,314,231.11 across seven funds (7-0)
• Approved personnel items (7-0)
• Approved open enrollment requests for 12 students into ICCSD and 2 students out of ICCSD (7-0)
• Approved Professional Development Contract with SuperKids (7-0)
• Approved interagency agreements with Neighborhood Centers of Johnson County and Kirkwood Kares (7-0)
• Approved Shive-Hattery task orders for HVAC upgrades at Hoover and Shimek Elementary and Tate High School counselor remodel (7-0)
• Approved Shive-Hattery proposal for district-wide lead and copper water testing (7-0)
• Approved Terracon contract extension for Playground ADA Compliance Project (7-0)

Board Work Session

The board will receive a follow-up update on Social-Emotional-Behavioral Mental Health (SEBMH) and Chapter 103, which relates to rethinking school discipline. No decisions are scheduled; this is an informational work session.

• Update on SEBMH and Chapter 103 follow-up on rethinking school discipline

The Board held a work session to review the Social Emotional Behavioral Health (SEBH) framework, including restorative justice plans and special education supports. No formal votes or policy decisions were recorded.

Operations Committee Meeting

The Operations Committee will discuss draft ballot language for a potential facilities bond measure to appear on the November 2021 ballot. Members will also review the annual operations report and approve minutes from the previous meeting.

• Discussion of draft ballot language for RPS-PPEL-PERL bond/referendum for November 2021 election
• Review of the Annual Operations Report
• Approval of minutes from June 15, 2021 Operations Committee Meeting

Board of Directors Meeting

The Iowa City Community School District Board will vote on a consent agenda that includes approval of minutes, accounts payable, personnel changes, open enrollment requests, and several contracts. Key items are a $45,775 AVID agreement for 10 buildings, a new K-6 social studies curriculum from InquirED, and an Xtream Arena graduation event agreement.

• Adoption of new K-6 social studies curriculum (InquirED) with 8-year online access, funded from general budget
• AVID agreement for 2021-2022 at $45,775 for licensing and training, funded by ICCSD Foundation
• Xtream Arena graduation agreement for district graduation events
• Accounts payable for period ending June 22, 2021, with highlighted ESSER expenditures
• Open enrollment requests for student transfers

The Board approved a consent agenda including over $4.4 million in accounts payable across various funds. Members also adopted updated board policies (excluding policy 502.1) and authorized a fund transfer from the General Fund to the Student Activity Fund.

• Approved accounts payable totaling $4,434,311.43 across seven funds
• Approved Elementary Social Studies Curriculum Adoption
• Approved professional development contracts for Savvas Envisions, 95% Group Training, and Bridges Intervention
• Set July 13, 2021, for public hearing and July 29, 2021, for bid opening for Wood ES Siding Replacement Project
• Adopted board policies excluding policy 502.1
• Approved transfer of funds from General Fund to Student Activity Fund
• Approved AVID, VISTA, and Xtream Arena Graduation agreements
• Approved open enrollment requests for six students

Operations Committee Meeting

The Iowa City Community School District Operations Committee will discuss the Facilities Master Plan 2.0, including board guiding principles and community engagement dates, and will approve minutes from the previous meeting.

• Approve minutes of June 1, 2021 Operations Committee Meeting
• Discussion of Board Guiding Principles for Facilities Master Plan 2.0
• Discussion of Community Engagement Dates for Facilities Master Plan 2.0

The committee selected 'Version D' of the Facilities Master Plan 2.0 overview, which places Portrait of a Graduate Competencies above the guiding principles. The committee identified four specific guiding principles to move forward with. These selections will be reported to the full board on June 22, 2021.

• Approved minutes of the June 1, 2021 meeting
• Selected Version D of the FMP 2.0 Overview
• Adopted four guiding principles: Ensuring Equity and Inclusion, Growing Early Childhood/Preschool, Increase Student Opportunity through School Design, and Supporting the Whole Child

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

The Iowa City Community School District Board of Directors is meeting in closed session under Iowa Code 21.5(1)(a) to review or discuss records that are required or authorized by law to be kept confidential. No public business is being conducted; the meeting is entirely procedural.

• Closed session under Iowa Code 21.5(1)(a) to review confidential records

The Board entered a closed session to review or discuss records required by state or federal law to be kept confidential. No substantive actions or decisions were recorded in open session.

• Approved motion to enter closed session per Iowa Code 21.5(1)(a) (6-0)

Board Work Session

The Iowa City Community School District Board will hold a work session to discuss the Facilities Master Plan 2.0. Items include establishing guiding principles and setting dates for community engagement. No decisions are expected; this is an informational discussion.

• Establish guiding principles for Facilities Master Plan 2.0
• Discussion of dates for community engagement on the plan
• Attachments include guiding principles ranking and potential principles PDFs

The Board reviewed draft guiding principles for the Facilities Master Plan 2.0 and agreed to develop broader principles for community definition. The Operations Committee will continue this work on June 15. Community engagement sessions are scheduled for July, August, September, and October.

• Agreed to develop broad guiding principles for community definition
• Scheduled community engagement sessions for July 6, July 20, and August 3

Board of Directors Meeting

The Iowa City Community School District Board met via Zoom to approve the meeting agenda and a series of consent‑agenda items, including minutes, accounts payable, personnel and enrollment matters. The board also approved a $32,700 contract with All American Concrete for the Weber Elementary School Playground ADA paving project. Additional approvals covered Appendix 9 capital project updates and a $20,375 Panorama SEL contract for secondary schools. Public comment was offered at the start of the meeting.

• Approve June 8, 2021 Board meeting agenda
• Approve consent agenda items: May 25 minutes, accounts payable, personnel, open enrollment, GWAEA agreements
• Approve $32,700 contract for Weber Elementary Playground ADA paving with All American Concrete
• Approve Appendix 9 project updates (Lemme ES addition, SEJH addition, West HS Phase 2 renovation)
• Approve $20,375 Panorama SEL contract for junior high and high school screening tool

The Board approved negotiated agreements for teachers, paraeducators, school year secretaries, nutrition services, and facilities management employees. It also approved an underground easement at Penn Elementary and the Panorama SEL program. The board reviewed proposed updates to educational philosophy and goals policies.

• Approved negotiated agreement for Teachers 2021-2022 (6-1, 1 abstain)
• Approved negotiated agreements for Paraeducators, School Year Secretaries, Nutrition Services, and Facilities Management 2021-2022 (7-0)
• Approved Panorama SEL (6-1)
• Approved underground easement at Penn Elementary (7-0)
• Approved accounts payable totaling $8,434,415.25 across multiple funds (6-0)
• Approved Weber Elementary School Playground ADA Paving Project (6-0)
• Approved 2021-2022 GWAEA Agreements (6-0)
• Approved open enrollment requests for five students (6-0)

Operations Committee Meeting

The Operations Committee will discuss the Facilities Master Plan 2.0, including board guiding principles and community engagement dates, and hold a discussion on school marquee signs. The meeting also includes approval of prior minutes and setting the next meeting date.

• Discussion of Facilities Master Plan 2.0 board guiding principles
• Community engagement dates for Facilities Master Plan 2.0
• Discussion on school marquee signs
• Approval of minutes from April 6, 2021
• Agenda setting for next meeting

The committee approved the April 6, 2021 meeting minutes. Members discussed guiding principles and community engagement dates for the Facilities Master Plan 2.0. The committee requested more information from administration regarding school marquee signs before taking action.

• Approved April 6, 2021 meeting minutes (unanimous)

Board of Directors Closed Session: Iowa Code section 21.5(1)(j)

This is a closed session agenda. The board will meet via Zoom to discuss the potential purchase or sale of real estate under Iowa Code section 21.5(1)(j). No public action or decisions are scheduled.

• Closed session under Iowa Code section 21.5(1)(j) to discuss real estate purchase or sale where premature disclosure could affect price

The Board of Directors met in a closed session to discuss the purchase of real estate. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session per Iowa Code section 21.5(j) (6-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

This agenda lists only a procedural closed session for the Iowa City Community School District Board of Directors. The board will meet to review or discuss records that state or federal law requires to remain confidential. No specific topics, decisions, or public items are detailed in this notice.

• Procedural closed session only; no specific public items, contracts, or rezonings are listed.

The Board entered a closed session to discuss records required by state or federal law to be kept confidential. No substantive decisions were recorded in the minutes.

• Approved motion to enter closed session per Iowa Code 21.5(1)(a) (7-0)

Board of Directors Exempt Session: Negotiations

This is a procedural closed meeting for the Board of Directors to conduct negotiations as exempted under Iowa Code. No public business or decisions are on the agenda.

• Board enters exempt session for negotiations per Chapter 20.17(3) Code of Iowa

Board of Directors Meeting

The Iowa City Community School District Board will approve the meeting agenda and a series of consent‑agenda items. Items include accounts payable for the period ending May 25 2021, contracts for K‑6 science kits and summer ESY services, a three‑year banking relationship with MidwestOne Bank, and United Way agreements for health clinics. All motions were carried with votes recorded.

• Approve accounts payable for the period ending May 25 2021
• Approve contract with Grant Wood AEA for K‑6 science kit curriculum
• Approve ICCSD‑CCA ESY agreement for summer 2021 services
• Approve MidwestOne Bank as primary banking vendor July 1 2021 – June 30 2024
• Approve United Way agreement for Healthy Kids school‑based health clinics

The Board of Directors approved the FY 2020-21 Certified Budget Amendment and a consent agenda including various fund payments and personnel changes. The board also discussed the impact of new state legislation prohibiting mask mandates and the use of ESSER funds.

• Approved FY 2020-21 Certified Budget Amendment (7-0)
• Approved consent agenda including $788,286.93 General Fund and $2,009,870.79 Capital Projects Fund GO Bond payments (6-0)
• Approved open enrollment into ICCSD for Maya Ali, Analise Bailey, Delainey Bailey, Harper Bailey, Nevaeh Bailey, Brenden Myrick, Noah Myrick, and Ava Trong (6-0)
• Approved open enrollment out of ICCSD for Oliver McFadden (6-0)
• Approved GWAEA Agreement for K-6 Science Kits (6-0)
• Approved ICCSD CCA ESY Agreement - Summer 2021 (6-0)
• Approved audit arrangement letter FY21 Audit (6-0)
• Set June 8, 2021 for public hearing and June 10, 2021 for bid opening for Garner Elementary Phase 2 Wall Panel Project (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will approve April 7 meeting minutes and conduct a general review of district policies across all series (100-900). No specific policy changes are listed on the agenda, making this a procedural meeting with a wide-ranging policy discussion.

• Approve April 7, 2021 meeting minutes
• Review of all district policy series (100 through 900) covering administration, employees, students, education, operations, buildings, and community relations
• Set date for next Policy & Governance Committee meeting

The committee approved the minutes from the April 7, 2021 meeting. Members discussed potential updates to policies regarding diversity, equity, inclusion, and student conduct, with administration tasked to provide drafts. The committee agreed to meet monthly during the school year to review one policy series per month.

• Approved April 7, 2021 meeting minutes
• Agreed to meet monthly during the school year to review one series of policies each month

Board of Directors Exempt Session: Negotiations

The Board of Directors will convene an exempt session under Iowa Code Chapter 20.17(3) for negotiating sessions, strategy meetings, and mediation. No public business or decisions are listed on the agenda.

Board of Directors Meeting

The Iowa City Community School District Board of Directors meets via Zoom. They will consider the consent agenda, which includes approval of accounts payable, personnel, open enrollment, contract amendments, classroom technology upgrades, and equipment agreements. Item 8, the North Dodge Athletic Club contract for City High sports training, was removed from the consent agenda for separate discussion. The board will also hear student representative updates and community comment.

• Award $42,388.80 Covid-19 cleaning equipment contract to Hillyard Cleaning of Urbandale, Iowa (ESSER funds)
• Approve amended Education Hall contract for $15,100 (Title II funding for Regina Elementary)
• Authorize Yanmar equipment agreement to lease utility vehicles for high school extracurricular activities
• Approve classroom technology upgrades including projectors, whiteboards, and document cameras
• Discuss North Dodge Athletic Club contract to switch City High's weight lifting and training services

The Board approved a request to the School Budget Review Committee for $170,000 to cover unusual natural gas costs from February. The Board also approved a consent agenda including various facility contracts and personnel changes, and an MOU for a Data Equity Cohort.

• Approved application to School Budget Review Committee for $170,000 for unusual natural gas costs (5-0)
• Approved MOU with Digital Promise for Data Equity Cohort participation (5-0)
• Approved accounts payable totaling $1,214,331.20 across multiple funds (5-0)
• Approved contracts for playground installations at Coralville Central and Kirkwood Elementary (5-0)
• Approved concrete work for hard surface repair at Kirkwood and Lucas Elementary (5-0)
• Approved various personnel resignations, hires, and salary adjustments (5-0)
• Approved open enrollment requests for five students (5-0)
• Set public hearing for 2020-2021 Amended Budget for May 25, 2021 (5-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is meeting in an exempt (closed) session for negotiations as allowed under Iowa Code Chapter 20.17(3). No public discussion or decisions will be made during this session.

• Directors enter exempt session for negotiations and strategy discussions per Chapter 20.17(3)

Board Work Session

The board will receive an update on closing out Facilities Master Plan (FMP) 1.0 and review planning for FMP 2.0 community engagement. A discussion on preschool program operations is also scheduled. All items are information or discussion only; no final votes are expected.

• Update on closeout of Facilities Master Plan 1.0
• Planning for FMP 2.0 community engagement and information sessions
• Discussion on preschool program

The board received a financial and project recap of Facilities Master Plan 1.0 and reviewed proposed community engagement strategies for FMP 2.0. The board also discussed the need to expand the preschool model to serve more students.

• Reviewed FMP 1.0 actual costs totaling $359,638,599
• Discussed FMP 2.0 community engagement plan including the use of Qualtrics
• Discussed expanding preschool model to capture unserved students

Board of Directors Exempt Session: Negotiations

The Board of Directors will enter an exempt session, closed to the public, for negotiations with employee organizations as permitted by Iowa Code. No public decisions or discussions are scheduled; the meeting is purely procedural for labor strategy.

• Enter exempt session under Chapter 20.17(3) for negotiating sessions and strategy

Board of Directors Meeting - AMENDED AGENDA

The Iowa City Community School District Board will meet to consider a consent agenda including approval of minutes, accounts payable, personnel actions, and open enrollment requests. Key contracts include a two-year $346,950 Lexia literacy program license for elementary students, a $4,840 Grammar Gallery renewal, and extensions for pharmacy benefit manager Navitus and nutrition services vendors Martin Bros, Anderson Erickson, and Papa John's.

• Lexia licenses for all elementary students at $346,950 for two years
• Grammar Gallery renewal contract for $4,840 for ELL students
• Pharmacy benefit manager Navitus extension agreement
• Nutrition services vendor contract extensions (Martin Bros, Anderson Erickson, Papa John's)
• Open enrollment requests and personnel actions

The Board of Directors approved a consent agenda covering various operational contracts, personnel changes, and fund payments. Public hearings were held for four school facility projects, and the board received updates on COVID-19 vaccine clinics and summer learning plans.

• Approved April 27, 2021 agenda
• Approved consent agenda including $914,634.11 General Fund and $1,584,611.26 Capital Projects Fund GO Bond payments
• Approved renewal contract for Grammar Gallery
• Approved Lexia Licenses
• Approved pharmacy benefit manager extension agreement
• Approved Nutrition Services Vendor Contract Extensions
• Approved MySchoolBucks Online Student Fee Processing Contract
• Approved DocuSign Agreement

Board Work Session

The Iowa City Community School District Board will hold a work session to review and discuss its policy manuals. The session will cover the 100 through 900 Series policy documents, which address district governance, administration, employees, students, education, and facilities. No formal actions are listed; the agenda is informational.

• Review 100 Series School District policies
• Review 200 Series Board policies
• Review 300 Series Administration policies
• Review 400 Series Employees policies
• Review 500–900 Series policies on students, education, facilities, and community relations

The Board discussed the ongoing transition to a new governance approach using IASB recommended policies. A committee has spent two and a half years reviewing these policies, with a final vote for adoption planned for June 22, 2021.

• Agreed to adopt IASB recommended policies to replace Carver governance approach

Board of Directors Meeting

The board voted on routine consent agenda items, including approval of school and nutrition fees for the 2021-22 school year, an internet service contract with Mediacom Business for $3,750, and a volunteer health care provider practice agreement. Public comment and updates from student representatives and the teachers union were also heard.

• Approval of school fees and nutrition prices for 2021-22
• Internet service contract with Mediacom Business for $3,750
• Volunteer health care provider practice agreement for Dr. Hoa Tran
• Accounts payable for period ending April 13, 2021
• Open enrollment requests

The Board approved the adoption of IDPH contact tracing and quarantine rules following a presentation by Johnson County Public Health. The Board also approved a wide-ranging consent agenda including multiple facility project bid dates and payroll expenditures. Public hearings were held for the 2021-2022 district calendar and the certified budget.

• Adopted IDPH contact tracing and quarantine rules (6-1)
• Approved accounts payable totaling $2,855,231.50 across multiple funds
• Approved 2021-22 school and nutrition fees
• Approved city copier lease agreement and internet service contract
• Set April 27, 2021 for Lucas Elementary Playground Project public hearing and bid opening
• Set April 27, 2021 for West High Parking Lot Phase 2 public hearing and April 29 bid opening
• Set April 27, 2021 for West High Theater Lighting public hearing and May 13 bid opening
• Set April 27, 2021 for Lemme Elementary Restroom Remodel public hearing and May 4 bid opening

Policy & Governance Committee Meeting

This is a procedural meeting of the Iowa City Community School District Policy & Governance Committee. The committee will elect a chair, approve minutes from July 7, 2020, and conduct a review of all policy series (100 through 900). Future meeting dates will also be discussed. No votes on policy changes are scheduled; it is a review session.

• Elect Committee Chair
• Approve July 7, 2020 meeting minutes
• Review policy series: 100 (School District), 200 (Board), 300 (Administration), 400 (Employees), 500 (Students), 600 (Education), 700 (Non-Instructional Operations), 800 (Buildings and Sites), 900 (School District-Community Relations)
• Set agenda for future Policy & Governance Committee meetings

The committee elected Shawn Eyestone as chair and approved the July 7, 2020 meeting minutes. Members discussed a completed review of all policy series and planned to present these policies to the full board at a work session on April 13, 2021.

• Elected Shawn Eyestone as committee chair
• Approved July 7, 2020 minutes

Board of Directors Closed Session: Land

The Iowa City Community School District Board of Directors is meeting in closed session on April 6, 2021, to discuss the potential purchase or sale of real estate. The session is authorized under Iowa Code section 21.5(j) to avoid premature disclosure that could affect property prices. No public decisions or votes are scheduled during the closed meeting.

• Closed session under Iowa Code 21.5(j) for real estate purchase or sale discussion

The Board of Directors entered a closed session to discuss the purchase of particular real estate. No substantive decisions were recorded in the open session minutes.

• Approved entering closed session to discuss real estate purchase (7-0)

Operations Committee Meeting

The committee will approve meeting minutes from February and March 2021, then discuss the Facilities Master Plan 2.0 planning process. The meeting is procedural with no new proposals or votes expected.

• Approve minutes from Feb 2, 2021 Operations Committee meeting
• Approve minutes from Mar 2, 2021 Operations Committee meeting
• Discussion on Facilities Master Plan 2.0 Planning
• Agenda setting for next Operations Committee meeting

The committee approved the minutes from the February 2 and March 2, 2021 meetings. Members discussed the planning process and community engagement strategies for the Facilities Master Plan 2.0.

• Approved February 2, 2021 meeting minutes
• Approved March 2, 2021 meeting minutes

Board of Directors Special Meeting - Amended Agenda

The board held a public hearing on the proposed sale of the TREC property at 611 Greenwood Drive, Iowa City. Following the hearing, the board voted 5-2 to approve the final disposition resolution for the property. The board also unanimously approved a memorandum of understanding with the City of Iowa City, Kirkwood Community College, and the Homebuilders Association for vocational training.

• Public hearing on disposition of TREC real estate at 611 Greenwood Drive
• Final disposition resolution for TREC approved (5-2)
• MOU with City of Iowa City, Kirkwood Community College, Homebuilders Association approved (7-0)

The Board of Directors held a public hearing regarding the sale of TREC real estate and subsequently approved the final disposition resolution. The Board also approved a Memorandum of Understanding involving the City of Iowa City and other partners.

• Approved final disposition resolution for TREC (5-2)
• Approved MOU with City of Iowa City, Kirkwood Community College, Homebuilders Association, and HBA Vocational Training Council (7-0)

Board of Directors Closed Session: Land POSTONED

The Iowa City Community School District Board of Directors was scheduled to enter a closed session to discuss the purchase or sale of real estate under Iowa Code section 21.5(j), but the meeting was postponed.

• Closed session for real estate discussion under Iowa Code 21.5(j) postponed

Board of Directors Meeting

The board met to approve consent agenda items including accounts payable, personnel changes, open enrollment, and setting public hearings for the 2021-2022 calendar and proposed certified budget. Key actions included a three-year agreement with Hanover Research, health insurance renewal, and technology equipment sale to CDM Technologies for $3,737,200 and purchase from Apple for $706,595.

• Sale of retired technology equipment to CDM Technologies for $3,737,200
• Purchase of Apple devices for $706,595 using SAVE and stimulus funds
• Three-year agreement with Hanover Research for customized research reports
• Binder agreement for Wellmark health insurance plan renewal
• Setting public hearings for 2021-2022 calendar and proposed certified budget

The Board approved the PPEL Life Cycle Budget for FY21-22 and the Superintendent's recommendation for the FY2022 budget. Public hearings for the proposed certified budget and the 2021-2022 district calendar were scheduled for April 13, 2021.

• Approved PPEL Life Cycle Budget for FY 21-22 (7-0)
• Approved Superintendent recommendation for FY2022 budget (7-0)
• Approved March 23, 2021 board agenda (6-0)
• Approved consent agenda including $2,854,444.34 in total accounts payable (6-0)
• Approved Hanover Research Three Year Agreement
• Approved health insurance plan renewal binder agreement
• Approved technology device purchases from Apple and Sterling
• Approved professional services agreements for Kirkwood Elementary kitchen and West High theater lighting

Board of Directors Meeting - AMENDED AGENDA

The board will vote on consent agenda items including a $93,208 contract for derecho storm damage roof repairs at North Central Junior High, a professional development contract with UnboundEd, and health insurance stop loss renewal. Public forum will include student representative updates and community comment.

• Award contract to Jim Giese Commercial Roofing for $93,208 for derecho storm damage roofing repairs at North Central Junior High
• Professional development contract with Lacy Robinson/UnboundEd for Teacher Quality Professional Development day on August 17, 2021
• Health insurance plan stop loss renewal for self-funded plan
• Open enrollment requests
• Kirkwood Workplace Learning Connection MOU

Operations Committee

The Operations Committee will meet via Zoom to review the February 2, 2021 meeting minutes and discuss Facilities Master Plan 2.0 planning. The committee will also set the agenda for its next meeting.

• Facilities Master Plan 2.0 Planning

The committee reviewed greenhouse gas emissions data and projections from the District's Climate Action Plan. No formal votes were taken on the plan; the session consisted of a review of emissions baselines and future reduction targets.

• Moved approval of February 2, 2021 minutes to the April 6, 2021 agenda
• Adjourned meeting at 5:38 PM

Board of Directors Meeting - AMENDED AGENDA

The Iowa City Community School District Board approved a consent agenda including accounts payable, personnel changes, open enrollment requests, and several service contracts. Contracts covered special education services, Junior Achievement, AVID, and Orton Gillingham training. The board also approved minutes from prior meetings.

• Accounts payable for period ending February 23, 2021
• Personnel agenda for certified and support staff
• Junior Achievement contract for 2021-2022 at $9.07 per first-grade student
• AVID Agreement for 21-22 expanding the program to all secondary buildings
• Orton Gillingham training contract for teachers

The Board approved a budget guarantee resolution to protect the FY 2021-22 budget from potential funding reductions. The Board also approved a consent agenda including various contracts and playground improvements, though one project change order was excluded.

• Approved budget guarantee resolution for FY 2021-22 (7-0)
• Approved consent agenda minus item 17 (7-0)
• Approved Appendix 9 approval requests minus the Lemme change request (7-0)
• Approved accounts payable totaling $2,215,431.16 across multiple funds (7-0)
• Approved contracts for Perkins School for the Blind, Junior Achievement, AVID, and Orton Gillingham (7-0)
• Approved UI COVID Vaccine Agreement (7-0)
• Awarded contracts for Coralville Central and Kirkwood playground improvements (7-0)
• Set March 9, 2021 for public hearing and March 11, 2021 for bid opening for Shimek Elementary & City High Roof Project (7-0)

Board Work Session

The Iowa City Community School District Board holds a work session to discuss the Facilities Master Plan 2.0, including financing options and a timeline for potential voter consideration. Attached documents outline a financing vote timeline, roadmap, and funding comparisons.

• Discussion of Facilities Master Plan 2.0 planning and financing vote timeline

The Board reviewed updated funding estimates and a draft project list for the Facilities Master Plan 2.0, which has a total estimated cost of $273,950,000. The Board reached a consensus to charge the Operations Committee to continue the planning process according to the presented timeline.

• Consensus reached to charge the Operations Committee to continue the Facilities Master Plan 2.0 planning path

Board of Directors Meeting

The Iowa City Community School District Board of Directors meets via Zoom to approve consent agenda items including personnel changes, open enrollment requests, and several facility contracts. Notable actions include setting a public hearing date for the City High window replacement project, approving a $4,666.91 change order for asbestos abatement at Kirkwood Elementary, and a $31,500 design contract for West High School's south parking lot phase 2. The meeting also includes student representative updates and community comment.

• Set date of Feb 23, 2021 for public hearing and March 9, 2021 for bid opening for City High window replacement project
• Approve $4,666.91 change order #04 for asbestos abatement at Kirkwood Elementary School
• Approve $31,500 design contract with MMS for West High School South Parking Lot Phase 2
• Approve contract with Rachel Maller for research analyst services for PBIS and Rethinking School Discipline Work Group (Oct 2020-June 2021)
• Approve accounts payable for period ending Feb 9, 2021 and personnel agenda

The Board approved a utility easement for Liberty High School and a bid form for the sale of the Theodore Roosevelt Education Center. Members also approved a consent agenda covering various fund expenditures and personnel changes.

• Approved underground electric utility easement at Liberty High School to MidAmerican Energy Company (6-0)
• Approved bid form and agreement for the sale of Theodore Roosevelt Education Center with date amendment to March 2, 2021 (6-0)
• Approved consent agenda including $876,674.72 General Fund and $800,875.56 Capital Projects Fund GO Bond accounts payable (6-0)
• Approved School Improvement Advisory Committee membership update (5-0)
• Approved February 9, 2021 meeting agenda (6-0)

Board of Directors Special Meeting

The Iowa City Community School District Board of Directors is holding a special meeting to discuss the Return to Learn plan, including a proposed 2020-2021 district calendar. The meeting will also include agenda setting for future meetings.

• Discussion of Return to Learn plan
• Proposed 2020-2021 District Calendar (attached)
• Agenda setting for future board meetings

The Board discussed the district's transition to 100% in-person learning starting February 15, 2021, and the scheduling of staff vaccinations. No formal votes were taken on these items. The meeting was primarily used for updates on enrollment shifts and health protocols.

• Adjourned meeting (unanimous)

Operations Committee

The Operations Committee will meet via Zoom to approve the minutes from January 19, 2021, and discuss Facilities Master Plan 2.0 planning. No votes or specific proposals are listed; the agenda is primarily procedural with one discussion item.

• Approval of minutes from January 19, 2021 Operations Committee meeting
• Discussion of Facilities Master Plan 2.0 Planning

The committee discussed funding capacity and project phasing for the proposed Facilities Master Plan 2.0 to prepare for a board work session. Staff presented updated cost estimates and project lists categorized by critical needs and community input. No formal votes were taken on the plan's adoption.

• Approved minutes of January 19, 2021 meeting (unanimous)

Board of Directors Meeting

The Board will consider a consent agenda that includes approval of construction project steps for Garner, Lemme, and Wickham elementary schools, a Musco Lighting revenue share agreement for City High’s Bates Field, and setting a public hearing for a utility easement at Liberty High School. Discussions cover the Return to Learn plan, secondary school transfers, and an equity update. Presentations include the comprehensive annual financial report and FY 2022 budget assumptions.

• Approve Appendix 9 for Garner ES addition/renovation (Step 10), Lemme ES addition/renovation (Step 8), Wickham ES renovation (Step 8)
• Approve Musco Lighting revenue share agreement for Bates Field at City High
• Set public hearing on Feb 9, 2021 for underground utility easement at Liberty High School
• Discuss Return to Learn plan
• Present FY 2022 budget assumptions

The Board approved the January 26 agenda and a consent agenda including various fund payments and personnel changes. Directors reviewed a draft Facilities Master Plan 2.0 with three phases of proposed projects totaling over $254 million. The Board also agreed to postpone discussions on secondary transfer rules pending legislative action.

• Approved January 26, 2021 Board Agenda (7-0)
• Approved consent agenda including $2.5M+ in total accounts payable (7-0)
• Approved personnel resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests into and out of district (7-0)
• Approved Musco Lighting Agreement (7-0)
• Set public hearing for Liberty High School underground utility easement for Feb 9, 2021 (7-0)
• Decided to defer secondary transfer rule changes pending legislative proposals

Operations Committee

The committee will review the Facilities Master Plan 2.0 and its associated phases. The meeting also includes a vote to approve the minutes from the December 15, 2020, meeting.

• Facilities Master Plan 2.0 Planning
• Approval of December 15, 2020, meeting minutes

The committee reviewed a three-phase draft of the Facilities Master Plan 2.0 with estimated costs ranging from $49.95 million to $105.65 million per phase. Members agreed to package funding recommendations together and will present the plan to the board on January 26, 2021.

• Approved minutes of the December 15, 2020 meeting
• Agreed to package PPEL, SAVE, and bond referendum recommendations together

Board of Directors Exempt Session: Iowa Code 21.9

The Iowa City Community School District Board of Directors will hold an exempt (closed) session under Iowa Code 21.9 to discuss employment conditions for employees not covered by collective bargaining. No public votes or decisions are scheduled; the agenda is limited to the closed session and adjournment.

• Closed session authorized by Iowa Code 21.9 for strategy on employment conditions of non-union employees
• Meeting conducted via Zoom at 5:30 pm on January 14, 2021

Board Work Session

The Iowa City Community School Board holds a work session to discuss Positive Behavioral Interventions and Supports (PBIS) and rethinking school discipline, followed by a budget discussion. No formal decisions are expected as this is a listening and work session.

• PBIS and rethinking school discipline listening session
• Budget work session with attached financial document

The Board conducted a listening session regarding the assessment of student behavior and discipline policies. Staff also provided a presentation on the district's budget process, components, and financial projections. No substantive policy or budget decisions were made.

Board of Directors Meeting

The Board of Directors is scheduled to discuss and vote on a consent agenda including approval of accounts payable, personnel changes, open enrollment requests, and an agreement with Xtream Arena for 2021 commencement ceremonies. Notable items include a $121,535.82 Powerschool access agreement and an addendum to the UAY Interagency Agreement. The meeting also includes public forum with student representative updates and an ICEA update.

• Approve accounts payable for period ending January 12, 2021
• Approve personnel agenda for certified and support staff
• Approve open enrollment requests
• Approve Xtream Arena & GreenState Family Fieldhouse agreement for commencement ceremonies
• Approve Powerschool access agreement for $121,535.82

The Board approved a $6.6 million budget proposal for the 2021-2022 Dropout Prevention Program and a request for $657,069 for environmental hazard abatement. The Board also approved several facility contracts and a new student information system. District leadership provided updates on pandemic learning metrics and state regulations regarding physical restraint and seclusion.

• Approved $6.6M Dropout Prevention Program budget proposal (6-0)
• Approved $657,069 SBRC application for environmental hazard abatement (6-0)
• Approved Infinite Campus Student Information System proposal (6-0)
• Approved Design Contract for City High Career Technology Master Plan (6-0)
• Approved Appendix 9 project updates and requests (6-0)
• Approved accounts payable totaling $5,835,311.42 across multiple funds (6-0)
• Approved various personnel hires, resignations, and salary adjustments (6-0)
• Approved open enrollment requests for several students (6-0)

Board of Directors Closed Session: Superintendent Evaluation

The Board of Directors will meet in a closed session via Zoom. The meeting is for the purpose of evaluating the professional competency of an individual regarding their appointment, hiring, performance, or discharge.

• Superintendent evaluation

The Board of Directors met in a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session minutes.

• Approved motion to enter closed session for superintendent evaluation (7-0)