Iowa City Community School District public meetings in 2023

Education Committee Meeting

This is a procedural meeting of the Iowa City Community School District Education Committee. The agenda includes electing a committee chair, approving minutes from October 17, and a presentation on High Reliability Schools (HRS). No binding decisions or financial items are on the agenda.

• Elect committee chair
• Approve October 17, 2023 meeting minutes
• Presentation on High Reliability Schools (HRS) framework
• Set date for next Education Committee meeting

The committee elected Molly Abraham as chair and approved the October 17, 2023 minutes. Members received a presentation on the High Reliability Schools (HRS) framework, including certification progress for Wickham and South East schools.

• Elected Molly Abraham as committee chair
• Approved October 17, 2023 minutes

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors held a closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. The meeting consisted of a motion to enter closed session and adjournment, with no public business conducted.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy discussion

The Board of Directors met in a closed session to discuss legal strategy regarding present or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session under Iowa Code Section 21.5(1)(c) (7-0)

Operations Committee Meeting - AMENDED AGENDA

The Iowa City Community School District Operations Committee will discuss a middle school update, board committees for 2023-2024, and a community-based literacy program. Other agenda items are procedural, including electing a committee chair and approving prior meeting minutes.

• Discussion of Middle School Update (attached PDF, 6,782 KB)
• Discussion of Board Committees for 2023-2024 (attached PDF, 151 KB)
• Discussion of Community Based Literacy Program
• Approval of minutes from September 12, 2023 Operations Committee Meeting
• Election of Committee Chair

The committee elected a new chair and approved the September 12, 2023, meeting minutes. Members reviewed construction progress and staffing updates for North Central, Northwest, and South East middle schools. The committee declined to add the Music Auxiliary to the board committee list.

• Elected JP Claussen as chair of the Operations Committee
• Approved September 12, 2023, meeting minutes
• Denied request to add Music Auxiliary to the board committee list

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board will consider a consent agenda that includes approval of minutes, accounts payable, personnel changes, and open enrollment requests. Notable action items include a service agreement with Bound for online ticket sales with specified fees, agreements with volunteer dentists to provide free dental care at Healthy Kids Clinic, and a memorandum of understanding with the Rape Victim Advocacy Program (RVAP). The meeting also includes updates from student representatives and the ICEA.

• Bound service agreement for online ticket sales with $0.90 fee per transaction plus 5% for tickets $10 and over
• Volunteer health care provider agreements with Dr. Jorge Swett Tapia, DDS and Dr. Mike Santucci, DDS
• MOU between ICCSD and RVAP (Rape Victim Advocacy Program)
• Open enrollment requests
• Accounts payable for 11/28/23 and 12/05/23 periods

The Board approved the 400 series employee policies and agreements to join the Iowa Local Government Risk Pool for FY24 and FY25. The board also approved a consent agenda including various personnel changes, accounts payable, and a masonry repair agreement for Mann Elementary.

• Approved 400 series employee policies
• Approved FY24 and FY25 agreements to join the Iowa Local Government Risk Pool
• Approved accounts payable totaling $4,731,151.31 across multiple funds
• Approved personnel agenda including resignations and new hires
• Approved Mann Elementary Masonry Repair Professional Services Agreement
• Set Jan. 9, 2024 public hearing and Jan. 12, 2024 bid opening for 2024 Playground Improvements Project
• Approved MOUs with RVAP and United Action for Youth (UAY)
• Tabled Mental Health Workgroup presentation to January

Policy & Governance Committee Meeting

The committee will review the Fiscal Management Policy and related financial metrics, as well as policy primers and the 400 Series policies covering employees. They will also vote on approving the October 24 meeting minutes. The meeting is primarily procedural and focused on policy review, with no major decisions or public hearings listed.

• Review of Fiscal Management Policy (701.5R1) and financial metrics
• Review of Policy Primers
• Review of 400 Series Employee Policies
• Approval of October 24, 2023 meeting minutes
• Setting agenda for next committee meeting

The committee reviewed proposed targets for fiscal management metrics and updates to employee policies. These items, along with IASB policy primers, will be taken to the board for two readings and approval.

• Approved October 24, 2023 minutes
• Reviewed Fiscal Management Policy targets for unspent authorized budget and solvency ratios
• Reviewed 400 Series Employee Policies including 401.7, 401.7G1, and 415

Board of Directors Organizational & Annual Meeting - AMENDED AGENDA

The Iowa City Community School District Board of Directors holds its annual organizational meeting to swear in new board members, elect a board president and vice president, and approve routine annual items such as the 2023-2024 meeting calendar, committee assignments, legal counsel (Ahlers & Cooney, P.C.), district policies, handbooks, and multi-year district calendars. The meeting is procedural with no substantive policy debates.

• Administer oath of office to new board members and elect board president and vice president
• Approve 2023-2024 regular board meeting calendar and board committee assignments
• Approve engagement letter for legal services with Ahlers & Cooney, P.C.
• Approve 2024-2025 district calendar and acknowledge draft 2025-2026 and 2026-2027 calendars
• Appoint Laura Gray as District Multicultural Gender Fair (MCGF) designee and approve Equal Employment Opportunity and Affirmative Action Plan

The Board of Directors seated new members and elected Ruthina Malone as president and JP Claussen as vice president. The board approved a comprehensive consent agenda of annual administrative requirements and authorized a sewer easement for the Forevergreen property.

• Elected Ruthina Malone as board president (7-0)
• Elected JP Claussen as board vice president (4-3)
• Approved annual approvals consent agenda including board committee assignments, district calendars, and handbooks (7-0)
• Approved Forevergreen property sewer easement (7-0)
• Tabled 400 Series employee policies for second reading
• Tabled Policy Primers for second reading
• Tabled Fiscal Management Policy for second reading

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors met on November 28, 2023, and approved the consent agenda, which included several routine items. Actions taken include approving a contract for West High School's band trip to Florida, setting public hearing and bid opening dates for roof replacements at City and West high schools, and amending a TAP program contract with state vocational rehabilitation services.

• Approval of West High School band trip to Orlando, FL, April 16-21, 2024, with 120 travelers at $1,579 per person, funded by families
• Set Dec 12, 2023 public hearing and Dec 19, 2023 bid opening for City High School roof replacement project
• Set Dec 12, 2023 public hearing and Dec 19, 2023 bid opening for West High School roof replacement project
• TAP Program contract amendment increasing allocation by $6,386.97 from State of Iowa Vocational Rehabilitation Services
• Appendix 9 approval requests for Twain ES restroom remodel and City High rooftop screens

The Board of Directors accepted the canvass of votes for the School Director At-Large positions. Four individuals were declared elected for four-year terms. The board also approved a consent agenda including various fund payments and personnel changes.

• Declared Mitchell Lingo elected as School Director At-Large (4-year term)
• Declared Lisa Williams elected as School Director At-Large (4-year term)
• Declared Molly Abraham elected as School Director At-Large (4-year term)
• Declared Charlie Eastham elected as School Director At-Large (4-year term)
• Approved accounts payable totaling $3,454,333.13 across multiple funds
• Approved personnel agenda including hires, resignations, and salary adjustments
• Approved open enrollment for eight students for 2023-2024
• Set public hearing and bid opening dates for 2024 City HS and West HS roof replacements

Community Education District-Wide Advisory Council

The Community Education District-Wide Advisory Council will discuss the yearly CEDAC report covering goals such as maintaining the Student and Family Advocate Program, increasing accessibility to before- and after-school programs, and supporting immigrant populations. The council will also review the budget, approve previous meeting minutes, and consider membership updates.

• Approve May 2, 2023, meeting minutes
• Review Goal 1: Maintain and support the Student and Family Advocate Program in every building
• Review Goal 2: Increase accessibility to before and after school programs by reducing barriers
• Review Goal 3: Support immigrant populations by partnering with the community
• Discuss budget as part of the yearly report

Financial Oversight Committee Meeting

The Financial Oversight Committee will meet to discuss the SBRC hearing, including corrective action plans and cover letters. The agenda also includes electing a committee chair and setting the next meeting date.

• Discussion of SBRC corrective action plans (CAR and NUB) with attached cover letters and templates
• Election of a committee chair

The committee elected Jayne Finch as chair. Members discussed a ($474,032) unspent balance in the FY2023 budget caused by accounting errors, underutilized funds, and inflationary costs. No formal votes were taken on budget adjustments.

• Elected Jayne Finch as committee chair (unanimous)

Regular Meeting of the Board of Directors

The board will elect a president pro tem due to the absence of the president and vice president, then consider a consent agenda including routine items such as accounts payable, personnel changes, open enrollment, and several notable actions: setting a public hearing for November 28 on a sewer easement on Forevergreen property, approving a $1,095 DJ contract for City High prom, accepting 77 free cybersecurity licenses from the state, and authorizing a transportation agreement with Clear Creek Amana for homeless students.

• Set public hearing for November 28 on sewer easement on Forevergreen property
• Approve $1,095 contract with Ultimate Entertainment Iowa for City High prom DJ services
• Accept 77 CrowdStrike EDR cyber security licenses at no cost from Iowa Department of Management
• Authorize transitional inter-district transportation agreement with Clear Creek Amana School District for McKinney-Vento students
• Approve open enrollment applications and personnel agenda

The Board approved the 300 series administration policies and various financial expenditures. A public hearing was held regarding school calendars for 2024-2027, and the board reviewed a financial report noting a negative unspent authority budget for FY2023.

• Approved 300 series administration policies
• Approved accounts payable totaling $4,942,098.96 for Capital Projects Fund SAVE and other funds
• Elected Director Finch as president pro tem
• Approved SBRC documents
• Voted for Lynne Cannon as Director of District 3 for the GWAEA Board of Directors
• Approved resolution for public hearing on Forevergreen property sewer easement (Nov 28, 2023)
• Approved personnel agenda including hires, resignations, and salary adjustments
• Approved open enrollment requests into and out of the district

Board of Directors Exempt Session

The Iowa City Community School District Board of Directors will hold an exempt (closed) session under Iowa Code Chapter 20.17(3) to discuss negotiation strategies and collective bargaining matters. No public action or vote is scheduled during this session.

• Directors enter exempt session per Iowa Code 20.17(3) for negotiating sessions and strategy meetings with employee organizations.

Policy & Governance Committee Meeting

The committee reviewed the 200 series (Board) and 300 series (Administration) policies. Members proposed specific language edits to the Code of Ethics and the Superintendent Evaluation Process. Administration will compare Advisory Committee policy with Equity Advisory Committee bylaws.

• Approved September 26, 2023 minutes
• Proposed edits to Policy 204 (Code of Ethics) regarding board member conduct and legal compliance
• Proposed changing the Superintendent Evaluation Process timeline (Policy 302.5G1) to June and January
• Proposed striking the last sentence of the second paragraph in Policy 303.7 to move language to contracts

Regular Meeting of the Board of Directors

The board is approving a consent agenda containing several action items including a $114,000 professional services agreement for design and construction management of field improvements at Mercer Park for City High baseball and softball, a 3-year $32,700 contract for Hudl software, a $6,000 contract for Liberty High prom at Hyatt Regency Coralville, and setting a public hearing date for the 2024-27 district calendars. The meeting also includes an education showcase presentation on a Borlaug Blue Ribbon School Award and community comment.

• Mercer Park Field Improvements: approval of $114,000 design and construction management agreement with Hitchcock Design Group for fields #1 and #4 for City High baseball/softball.
• Hudl Software: 3-year $32,700 contract for video platform for City High teams.
• Liberty High Prom: $6,000 contract with Hyatt Regency Coralville for April 20, 2024 prom.
• Public Hearing Set: November 14, 2023 public hearing on 2024-25, 2025-26, and 2026-27 district calendars.
• Personnel and open enrollment items on consent agenda.

The Board of Directors approved a resolution to request allowable growth and supplemental aid for a negative special education balance from the 2022-2023 fiscal year. The board also approved the 200 series policies and a wide range of consent agenda items including personnel changes and facility improvements.

• Approved request for supplemental aid for 2022-2023 special education deficit (7-0)
• Approved 200 series policies with edits (7-0)
• Approved accounts payable totaling $7,711,143.11 across multiple funds (7-0)
• Approved personnel agenda including hires, resignations, and salary adjustments (7-0)
• Approved open enrollment requests for 11 students (7-0)
• Set public hearing for 2024-27 District Calendars for Nov 14, 2023 (7-0)
• Approved Liberty High School Prom (7-0)
• Approved United Way Volunteer Station MOU, Hudl Software, and Mercer Park Field Improvements (7-0)

Education Committee Meeting

This is a procedural meeting of the Iowa City Community School District Education Committee. They will vote to approve the minutes from September 19, 2023, and hear a presentation titled 'Design Dash.' The committee will also set the agenda for the next meeting before adjourning.

• Approve September 19, 2023 minutes
• Presentation on Design Dash
• Set agenda for next Education Committee meeting

The committee approved the minutes from the September 19, 2023, meeting. Members also received a presentation on Design Dash, an entrepreneurial event for high school students.

• Approved September 19, 2023 minutes

Joint Entities Meeting

The Iowa City Community School District hosts a joint meeting with surrounding cities, school districts, the University of Iowa, and Johnson County. The agenda includes an update on the childcare initiative, covering the ICCSD preschool initiative and local childcare coalition efforts. Johnson County Public Health will provide a COVID-19 update and discuss implications of a potential government shutdown. The meeting will also schedule future joint entity meetings.

• Update from ICCSD on preschool initiative
• Updates from local childcare coalition
• COVID-19 update from Johnson County Public Health
• Discussion of implications of a potential government shutdown
• Schedule for upcoming joint meetings through January 2025

The meeting consisted of informational updates regarding a regional childcare coalition and COVID-19 health services. No formal votes or policy decisions were recorded. The group discussed potential partnerships for full-day preschool sites in Iowa City, Coralville, and North Liberty.

• No substantive decisions were made; meeting was procedural and informational

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will approve the meeting agenda and a series of consent agenda items, including minutes, accounts payable, personnel, open enrollment, and a $158,306.39 purchase of Chromebook replacement parts. It will also approve a rental agreement for Liberty High School to host the Iowa High School Speech Association contest on January 20, and an addendum to the Navitus pharmacy benefit contract. All motions were carried with affirmative votes.

• Approve $158,306.39 purchase of Chromebook replacement parts (budget source: SAVE)
• Approve rental of Liberty High School for Iowa High School Speech Association contest (January 20)
• Approve Navitus Access Guidance Services addendum replacing Copay Max program (effective 1/1/2024)
• Approve accounts payable for October 10, 2023
• Approve open enrollment for the district

The Board approved a request for $3,239,402.41 in modified supplemental amounts for LEP excess costs for the 2022-23 school year. It also adopted a state-mandated discipline policy and approved a wide-ranging consent agenda including various fund payables and personnel changes.

• Approved $3,239,402.41 for modified supplemental amounts for LEP excess costs (7-0)
• Approved discipline policy 503.08 (7-0)
• Decided to take no further action on a transportation appeal (6-1)
• Approved consent agenda including payables for General Fund ($394,107.78) and Capital Projects Fund SAVE ($3,283,055.80) (7-0)
• Approved personnel agenda including resignations and hires (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Approved MOU with City of Coralville for joint competition pool design work (7-0)
• Approved West High School single user restroom proposal (7-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors will convene a closed session under Iowa Code 21.5(1)(c) to discuss strategy with legal counsel regarding pending or imminent litigation. No public business or decisions are on the agenda.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy discussion

Board of Directors Closed Session: Iowa Code Iowa Code 21.5(1)(j)

The Iowa City Community School District Board of Directors is meeting in closed session to discuss a potential real estate purchase or sale. The session is closed under Iowa Code 21.5(1)(j) to avoid premature disclosure that could affect the property price. No public action items or other agenda items are scheduled for this meeting.

• Closed session to discuss purchase or sale of real estate under Iowa Code 21.5(1)(j)

Policy & Governance Committee Meeting

The Policy & Governance Committee will review and discuss three policy items: the 200 Series on school board operations, the Code of Ethics, and a policy on disciplining students who make threats of violence or cause incidents of violence. The committee will also consider approving the minutes from its August 22 meeting and set the agenda for the next meeting.

• Approve minutes from August 22, 2023 meeting
• Review 200 Series Policies - School Board
• Discussion of Code of Ethics Policy
• Discussion of Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

Regular Meeting of the Board of Directors

The Board will vote on the consent agenda, which includes multiple contracts and renewals. Key items are a $40,000 TrueNorth agreement for HR/payroll lifecycle analysis and ERP RFP support, a $162,917.48 Transition Alliance Program renewal, and a $5,400 contract for Liberty High School prom DJ services. The meeting also features an education showcase and community comment.

• Approval of $40,000 agreement with TrueNorth for HR/payroll process analysis and ERP RFP support
• Approval of $162,917.48 Transition Alliance Program (TAP) renewal
• Approval of $5,400 contract with Clife DJ Company for Liberty High School Prom
• Approval of $250 facility rental for Liberty High Jazz Choir Clinic at University of Iowa
• Open enrollment item for student transfers

Education Committee Meeting

The Education Committee will consider approving minutes from May 16, 2023, and receive a presentation on math instruction. The meeting also includes setting the agenda for the next committee meeting.

• Approve minutes from May 16, 2023
• Presentation on math (file attached: Education Committee - Math (3).pdf, 1,396 KB)
• Set next Education Committee meeting date

The committee received a comprehensive presentation on the district's math overview, including the transition to Illustrative Math for K-5 pilots and strategic proficiency goals for 2027. No new policies were voted on during the session.

• Approved May 16, 2023 meeting minutes

Operations Committee Meeting

This is a procedural meeting of the Iowa City Community School District Operations Committee. The committee will consider approving minutes from May 2023 and hold discussions on committee organization, the Healthy Kids Clinic, and the Coralville Natatorium. No binding decisions are scheduled.

• Approval of minutes from May 9, 2023 Operations Committee Meeting
• Discussion of committee organization
• Discussion of Healthy Kids Clinic
• Discussion of Coralville Natatorium

The committee approved the minutes from the May 9, 2023 meeting. Members discussed formalizing the Healthy Kids Clinic partnership and a proposed joint natatorium project with Coralville.

• Approved minutes of the May 9, 2023 Operations Committee meeting

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board of Directors held a regular meeting on September 12, 2023. The board approved the consent agenda, which included minutes, accounts payable, personnel actions, open enrollment requests, a memorandum of understanding with VU LLC, a data sharing agreement with Class Technologies, the Liberty High Voltage Jazz Ensemble trip to the Jazz Education Network Conference (January 1-5, 2024), and West High School homecoming activities.

• Memorandum of Understanding between ICCSD and VU LLC
• Data Sharing Agreement with Class Technologies (Imagine Learning)
• Liberty High Voltage Jazz Ensemble trip to JEN Conference (40 students, Jan 1-5, 2024) via Sunshine Travel Company
• West High School homecoming activities
• Accounts payable and personnel agenda approved

The Board of Directors approved a consent agenda including several million dollars in fund payments and a comprehensive personnel agenda. The meeting also featured presentations on truancy, the district's Green Ribbon Schools award, and the ICCSD Center for Innovation.

• Approved accounts payable totaling $6,877,384.68 across multiple funds (7-0)
• Approved personnel agenda including resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Approved sharing agreement between Class Technologies and ICCSD (7-0)
• Approved Liberty High School Voltage Jazz Ensemble Trip (7-0)
• Approved West High School Homecoming (7-0)
• Approved MyBenefitsChannel Onboarding/Offboarding Platform (7-0)
• Approved supplemental student Chromebook purchase (7-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors met in a closed session under Iowa Code 21.5(1)(c) to discuss strategy with legal counsel regarding pending or imminent litigation. The agenda contained only this procedural item and adjournment, with no public business or decisions.

• Motion to enter closed session under Iowa Code 21.5(1)(c) for litigation strategy discussion

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Special Meeting of the Board of Directors

The Board will consider and vote on a proposed agreement with the City of Iowa City for temporary use of a portion of Benton Street related to the Horn construction project. This is the only action item on the special meeting agenda.

• Agreement with City of Iowa City for temporary use of public right-of-way on Benton Street for the Horn construction project

The Board of Directors approved an agreement with the City of Iowa City regarding the temporary use of public right-of-way. No other substantive actions were taken during the meeting.

• Approved agreement with City of Iowa City for temporary use of public right-of-way (7-0)

Policy & Governance Committee Meeting

The Iowa City Community School District Policy & Governance Committee will review proposed changes to the 100 Series Policies, with additions highlighted in green and deletions in red. The committee will also approve minutes from the May 23, 2023 meeting and set the agenda for the next meeting.

• Review of 100 Series Policies – School District with markup showing added and removed language
• Approval of minutes from May 23, 2023 Policy & Governance Committee meeting
• Agenda setting for next committee meeting

The committee conducted an annual review of the 100 series policies and made edits to six specific policies. These changes will be presented to the board for two readings and final approval.

• Approved May 23, 2023 minutes
• Edited Policy 103 (Long Range Needs Assessment) regarding CSIP language
• Edited Policy 104 (Anti Bullying/Anti-Harassment) to add 24 hour parent notification
• Edited Policy 104.R1 (Anti Bullying/Anti-Harassment Investigation Procedures) to add parent notification
• Edited Policy 104.G1 (Say Something Campaign) notification information
• Edited Policy 105.G1 (Service Animals in the School District) request titles
• Edited Policy 105.G2 (Therapy Animals in the School District) request titles

Regular Meeting of the Board of Directors

The board approved a consent agenda that included a three-year, $556,427 renewal of the Canvas learning management system, contracts for sidewalk and outdoor classroom construction, and other routine items. Item 3 (open enrollment) was removed from the consent agenda for separate consideration. The meeting also featured a public forum with an education showcase by the Foundation for ICCSD and community comment.

• Canvas LMS renewal: $556,427.33 three-year contract with Instructure
• Horn Elementary ADA sidewalk awarded to Bud Maas Concrete for $41,592
• Alexander Elementary outdoor classroom concrete work awarded to J. Harding Inc. for $31,680.32
• Open enrollment (Item 3) pulled from consent agenda for separate discussion

The Board of Directors approved a consent agenda including accounts payable across multiple funds and open enrollment requests. Personnel changes for certificated staff were approved in a separate vote. The board also held a public hearing regarding the Weber Elementary HVAC Replacement Project.

• Approved accounts payable totaling $601,870.67 (General Fund), $77,028.63 (Nutrition Fund), $118,945.97 (Student Activities Fund), $536,026.78 (Physical Plant & Equipment Levy Fund), $3,412,434.12 (Capital Projects Fund SAVE), $3,253.50 (Capital Projects Fund GO Bond), $1,650.65 (School Based Health Clinics), and $2,315.25 (Health Self Insurance Fund)
• Approved open enrollment into and out of ICCSD for 2023-2024
• Approved Personnel Agenda for certificated staff, including hires, resignations, and salary adjustments
• Approved Timing Services Contract for Junior High Cross Country
• Approved City High School Choir Trip for February 2024
• Approved Canvas Renewal
• Approved Alexander Elementary Outdoor Classroom Quote
• Approved Horn Elementary ADA Sidewalk Bids

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Iowa City Community School District Board approved the consent agenda minus items 6 and 16. Item 6, a $11,300 grant agreement with the City of Iowa City for the Healthy Kids School-based Clinic, was pulled for separate discussion. Other consent items included accounts payable, personnel changes, open enrollment requests, a $13,395 City High School choir trip, renewal of the Panorama SEL survey contract, and a volunteer health care provider agreement.

• City of Iowa City Emerging Aid to Agency Agreement with Healthy Kids School-based Clinic for $11,300 (pulled from consent agenda)
• City High School choir trip to Spirit Lake, IA on Feb 16-18, 2024, transportation cost $13,395
• Renewal of Panorama SEL Survey contract for secondary students (junior high and high school)
• Open enrollment requests for the 2023-24 school year
• Volunteer health care provider practice agreement with Jeanie Sullivan-Kircher, RN

The Board of Directors approved a consent agenda including over $6.8 million in accounts payable across multiple funds. The board also approved a culture and climate agreement and a bid package for elementary fence installation. Additionally, the board selected four legislative priorities to submit to the IASB.

• Approved accounts payable totaling $6,831,153.13 across Consent, Nutrition, Student Activities, Physical Plant & Equipment Levy, Capital Projects SAVE, and Capital Projects GO Bond funds
• Approved Culture and Climate Agreement
• Approved Elementary Fence Installation Bid Package #1
• Approved personnel actions including resignations, hires, and salary adjustments
• Approved open enrollment requests for 17 students into the district and 4 students out of the district
• Approved Weber Elementary HVAC Replacement Project public hearing for August 22, 2023, and bid opening for September 6, 2023
• Approved Lemme Elementary Playground Improvement Change Order #2
• Selected Preschool, Mental Health, Teacher Professional Development and Retention, and Private School Choice as top four legislative priorities

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(k)

The Iowa City Community School District Board of Directors is meeting in closed session under Iowa Code Chapter 21.5(1)(k) to discuss information contained in confidential records. No public decisions or discussions are scheduled.

The Board entered a closed session to discuss confidential records pursuant to Iowa Code section 22.7, subsection 50. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session (4-2)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors approved the consent agenda minus items 6 and 11, which included accounts payable, personnel changes, open enrollment requests, Dreambox licenses, a consulting agreement with Ally Behavioral Consulting, a data sharing agreement with Iowa City Parks and Recreation, and a volunteer healthcare provider practice agreement. Item 6, a $254,300 contract with ProCircular for Managed Extended Detection and Response (MXDR) services, was removed from the consent agenda for separate discussion and approval.

• ProCircular MXDR contract for cybersecurity services, $254,300, three-year agreement
• Data sharing agreement with Iowa City Parks and Recreation allowing student AIM cards as facility passes
• Consulting agreement with Ally Behavioral Consulting for special education staff coaching
• Volunteer healthcare provider practice agreement with Dr. Jill Endres for Healthy Kids Clinic
• Open enrollment requests for the upcoming school year

The Board approved a consent agenda including several facility projects at Northwest and Southeast Junior Highs, as well as various software licenses and consulting agreements. The board also separately approved contracts for BOLD Leadership and Care Solace. A public hearing was held regarding storm water retention at Horn Elementary.

• Approved accounts payable totaling $10,163,332.52 across multiple funds
• Approved NWJH ADA sidewalk and bleacher pad project
• Approved NWJH modular classroom relocation
• Approved SEJH 2023 athletic field paving project
• Approved BOLD Leadership contract
• Approved Care Solace agreement
• Approved 2023 recycling program contract
• Approved personnel changes including hires, resignations, and salary adjustments

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors held a regular meeting, approved the meeting agenda, and heard community comment. The board then approved a consent agenda containing 11 items, including accounts payable, the personnel agenda (which covers 2023-2024 staff salaries), and multiple curriculum and partnership agreements for the upcoming school year.

• Approval of personnel agenda with 2023-2024 staff salaries
• Imagine Learning Illustrative Mathematics Agreement for math curriculum
• Kirkwood Community College Concurrent Enrollment Partnership Agreement
• Junior Achievement Memorandum of Agreement
• Nutrition Services Milk and Dairy Bid Award (RFP issued May 25)

The Board approved a consent agenda including several million dollars in accounts payable across multiple funds and various educational partnership agreements. The meeting also featured presentations on equitable grading practices and a six-year review of the SAVE Fund.

• Approved accounts payable: $1,426,717.27 (General Fund), $116,282.25 (Nutrition Fund), $270,210.10 (Student Activity Fund), $337,497.00 (Physical Plant & Equipment Levy Fund), $1,869,767.23 (Capital Projects Fund SAVE), $9,693.38 (Capital Projects Fund GO Bond)
• Approved Imagine Learning Illustrative Mathematics Agreement
• Approved Kirkwood Community College Concurrent Enrollment Partnership Agreement
• Approved Junior Achievement Memorandum of Agreement
• Approved 2023-2024 Agreements with GWAEA
• Approved AVID Agreements
• Approved IJAG MOU
• Approved VAST Science Kit Agreement with GWAEA

Regular Meeting of the Board of Directors

The Iowa City Community School District Board will hold a regular meeting with a consent agenda covering routine approvals. The most notable item is a $71,759 United Way partner agreement for the Healthy Kids School-Based Clinic. Other consent items include accounts payable, personnel changes, open enrollment requests, equipment maintenance renewal, a 28E agreement with Clear Creek Amana, and a copier lease renewal.

• United Way $71,759 partner agreement for Healthy Kids School Clinic
• United Way funding allocation for Joan Buxton School Children's Aid Program
• ABS copier lease renewals at $2,652
• 28E agreement with Clear Creek Amana for shared services
• Open enrollment requests for the upcoming school year

The Board of Directors approved the superintendent's contract and resolutions for Series 2023 SAVE Bonds. Members also approved the 900 series community relations policies, policy primers, and the appointment of a new treasurer. The board agreed to hold only one meeting in July.

• Approved superintendent's contract (6-1)
• Approved resolutions for Series 2023 SAVE Bonds Paying Agent, Registrar and Transfer Agent (7-0)
• Approved 900 series policies for Community Relations (7-0)
• Approved policy primers (7-0)
• Appointed Adam Kurth as treasurer (7-0)
• Approved July 18 as the sole board meeting for July (7-0)
• Approved consent agenda including $3.1M in total accounts payable across various funds (7-0)
• Approved personnel changes and open enrollment requests via consent agenda (7-0)

Board of Directors Exempt Session: Iowa Code 21.9

The Board of Directors will hold an exempt (closed) session under Iowa Code 21.9 to discuss employment conditions of employees not covered by a collective bargaining agreement. No public decisions or votes are scheduled; the meeting is limited to this closed discussion and then adjournment.

• Exempt session for employment conditions of non-union employees

Board of Directors Exempt Session: Iowa Code 21.9

The Iowa City Community School District Board of Directors will hold an exempt (closed) session under Iowa Code 21.9 to discuss employment conditions for employees not covered by a collective bargaining agreement. No votes or public decisions are scheduled; the session is for strategy discussion only.

• Exempt session to discuss employment conditions for non-collective-bargaining employees

Policy & Governance Committee Meeting

The Policy & Governance Committee will open the meeting, approve the minutes from the April 25, 2023 meeting, and conduct a policy review. The review includes the 900 Series: School District – Community Relations document and the policy primers released on April 20, 2023, which will receive a first reading. The committee will also set the date for its next meeting before adjourning.

• Approve minutes from the April 25, 2023 meeting
• Review 900 Series: School District – Community Relations (PDF)
• First reading of policy primers released April 20, 2023 (PDFs)
• Set date for the next Policy & Governance Committee meeting

The Policy & Governance Committee reviewed updates to the 900 series policies regarding community relations and proposed policy primers. These items will be sent to the board for final review and approval.

• Approved April 25, 2023 minutes
• Reviewed updates to Policy 904.1 (Transporting Students in Private Vehicles)
• Reviewed updates to Policy 903.1 (School Community Groups)
• Reviewed updates to Policy 905.1G1 (Community Use of School District Buildings and Grounds)
• Reviewed name change and rubric for Policy 904.2 (Advertising, Promotion and Soliciting)
• Reviewed proposed policy primers

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors is holding a closed session on May 23, 2023, immediately following the board meeting. The closed session is authorized under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The session is necessary to prevent needless and irreparable injury to that individual’s reputation, and at the individual's request.

• Closed session under Iowa Code 21.5(1)(i) to evaluate professional competency of an individual

The Board entered a closed session to evaluate the professional competency of an individual regarding appointment, hiring, performance, or discharge. No substantive decisions were recorded in the open session before adjournment.

• Approved motion to enter closed session per Iowa Code section 21.5(1)(i) (6-0)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors will hold an exempt (closed) session under Iowa Code for negotiations with employee organizations. No specific proposals or decisions are detailed in the agenda.

• Board enters exempt session per Chapter 20.17(3) Code of Iowa for negotiations and strategy meetings.

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board approved the consent agenda, including contracts for extended day learning programs with Neighborhood Centers of Johnson County and Kirkwood Kares for $122,550, a teen mental health first aid training agreement for $52,800, and awards for nutrition services vendors.

• Approved partner contracts for Extended Day Learning Programs: $122,550 from 21st Century Community Learning Center grant
• Approved Teen Mental Health First Aid Agreement: $52,800 from GEER funding
• Awarded Nutrition Services Prime Vendor RFP#23 to Martin Brothers Distributing Company
• Renewed Nutrition Services Commercial Pizza Bid with Domino's for another year
• Approved open enrollment requests and personnel agenda

The Board approved the 2022-23 amended certified budget and the sale of approximately $76.5M in revenue and refunding bonds. Negotiated agreements for the 2023-2024 school year were approved for teachers, physical plant employees, paraeducators, nutrition services, and school year secretaries.

• Approved 2022-23 Amended Certified Budget (6-0)
• Approved sale of approx. $76.5M School Infrastructure Revenue and Refunding Bonds, Series 2023 (6-0)
• Approved 2023-2024 Negotiated Agreement for Teachers (6-0)
• Approved 2023-2024 Negotiated Agreements for Physical Plant Employees, Paraeducators, Nutrition Services, and School Year Secretaries (6-0)
• Approved consent agenda including $1.8M in total accounts payable and various personnel hires/resignations (6-0)
• Set June 13, 2023, public hearing and June 14, 2023, bid opening for Twain Elementary Restroom Remodel (6-0)
• Set June 13, 2023, public hearing and June 28, 2023, bid opening for West High Phase 3 Project (6-0)

Education Committee Meeting

This is a mostly procedural meeting of the Iowa City Community School District Education Committee. The committee will approve minutes from January 17, 2023, and receive a presentation on the Glow Art Show. No decisions on policy or budget are expected.

• Approve minutes from January 17, 2023 meeting
• Presentation on Glow Art Show (see attached Glow Show.pdf)

Board of Directors Closed Session: Iowa Code Chapter 21.5(1)(i)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code Chapter 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered. The individual has requested the closed session to prevent needless and irreparable injury to their reputation. No other business is scheduled.

• Closed session for personnel evaluation under Iowa Code 21.5(1)(i)

The Board entered a closed session to evaluate the professional competency of an individual. No substantive decisions were recorded in the open session before the meeting adjourned.

• Approved motion to enter closed session per Iowa Code section 21.5(1)(i) (7-0)

Operations Committee Meeting

The Operations Committee will discuss attendance support bussing, a proposal to address student attendance through transportation. The committee will also approve minutes from the previous meeting and set the agenda for the next meeting.

• Approve minutes from April 11, 2023 Operations Committee Meeting
• Discussion of Attendance Support Bussing (ASB) proposal

The Operations Committee decided to continue existing attendance support busing (ASB) routes for the 2023-24 school year. A work group will develop new objective criteria and a comprehensive approach to evaluate ASB routes during the 2023-24 year for implementation in 2024-25.

• Approved minutes of the April 11, 2023 meeting
• Decided to continue 2022-23 ASB routes for 2023-24
• Proposed new ASB criteria for 2024-25 to limit service to K-5 students living 1.0 to 1.99 miles from school

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board approved a consent agenda that includes the purchase of Lü Interactive Playground systems for all elementary gyms at $445,648.99, funded by the FMP 2.0 Technology Bond Allocation. Other approved consent items include personnel changes, open enrollment requests, and several service agreements. The meeting also featured student representative updates and community comment.

• Purchase of Lü Interactive Playground systems for elementary gyms at $445,648.99 funded by FMP 2.0 Technology Bond
• Approval of accounts payable for the period ending May 9, 2023
• Approval of certified and classified personnel agenda
• Approval of open enrollment requests
• Approval of contract with Windstar Lines for City High Jazz Band transportation

The Board of Directors approved the Transition Alliance Program (TAP) to support students in learning, living, and working. They also approved the 2023-2024 amended district calendar and updated policies regarding buildings and sites.

• Approved Transition Alliance Program (TAP) (7-0)
• Approved 2023-2024 amended district calendar and acknowledged 2024-2025 and 2025-2026 drafts (7-0)
• Approved 800 Series - Buildings & Sites policies (7-0)
• Approved consent agenda including $1,910,000+ in total accounts payable (7-0)
• Approved personnel resignations, hires, and salary adjustments (7-0)
• Approved open enrollment requests into and out of the district (7-0)
• Set May 23, 2023, for a public hearing on the 2022-23 Amended Budget (7-0)
• Received and filed recommendation for termination of employment contract (6-0, 1 abstain)

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors is holding an exempt (closed) session for negotiations as permitted under Iowa Code Chapter 20.17(3). No public discussion or votes are scheduled.

• Directors will enter exempt session for negotiating sessions, strategy meetings, and mediation.

Policy & Governance Committee Meeting

The Policy & Governance Committee will approve minutes from March 28 and conduct the first reading of the annual review of the 800 series policies on buildings and sites. The committee will also set the agenda for its next meeting.

• Approve minutes from March 28, 2023
• First reading of annual review of 800 series policies on buildings and sites

The committee approved the minutes from the March 28, 2023 meeting. Members reviewed the 800 series policies regarding buildings and sites, noting specific language changes concerning facility naming and recording devices.

• Approved March 28, 2023 minutes

Regular Meeting of the Board of Directors - AMENDED AGENDA

The Board will consider consent agenda items including approval of accounts payable, personnel changes, open enrollment requests, a school redistricting worksheet, and a DocuSign renewal. Notable contracts include a $16,000 agreement with Marzano Resources for teacher professional development and an $80,400 purchase for phase two of vape sensors funded by PPEL Safety and Security Lifecycle funds. The meeting also includes community comment and an education showcase by Alexander Elementary's ukulele group.

• $80,400 for vape sensor phase two, funded by PPEL Safety and Security Lifecycle funds
• $16,000 contract with Marzano Resources for professional development on instructional framework
• School redistricting worksheet affirming at-large director election after 2020 census
• Open enrollment requests approval
• Volunteer health care provider agreement for Healthy Kids Clinic with Josselyn Hernandez, RN

The Board of Directors approved a resolution to issue approximately $76.5 million in School Infrastructure Sales, Services and Use Tax Revenue and Refunding Bonds. Other actions included approving a new Employee Assistance Program and settling a legal case. A public hearing for amended district calendars was scheduled for May 9, 2023.

• Approved resolution for ~$76.5M School Infrastructure Revenue and Refunding Bonds (6-0)
• Approved implementation of new Employee Assistance Program (6-0)
• Approved settlement of Case No. LACV082662 (5-1)
• Approved accounts payable totaling $2,312,310.32 across seven funds (6-0)
• Approved open enrollment requests for multiple students (6-0)
• Approved NWJH and SEJH bleacher projects (6-0)
• Approved ICCSD Vape Sensors Phase Two (6-0)
• Set May 9, 2023, for public hearing on amended 2023-2026 district calendars (6-0)

Board of Directors Exempt Session: Negotiations

The Board of Directors will convene an exempt (closed) session immediately following the regular board meeting, as permitted under Iowa Code Chapter 20.17(3), to discuss negotiations with employee organizations. No public business or decisions are on the agenda.

• Exempt session for negotiations under Iowa Code 20.17(3)

Regular Meeting of the Board of Directors

The Iowa City Community School District Board of Directors approved the consent agenda, which included setting student fees for the 2023-24 school year (lunch pricing to be finalized later), approving personnel changes, open enrollment requests, and a City High Prom DJ agreement. The board also set an April 25 public hearing and May 11 bid opening for the City High Phase 3 Addition project, and authorized a bond counsel arrangement with Ahlers & Cooney for SAVE Revenue Bonds.

• Approved student fees for the 2023-24 school year; lunch pricing pending guidance from the Dept of Education
• Set public hearing for April 25, 2023 and bid opening for May 11, 2023 for City High Phase 3 Addition project
• Awarded $97,119 contract to Bud Maas Concrete for hard surface repair and replacement at the bus barn
• Approved bond counsel arrangement letter with Ahlers & Cooney for SAVE Revenue Bonds
• Approved City High Prom DJ agreement (no dollar amount listed in agenda)

The Board of Directors approved the district's proposed certified budget and tax certification. They also approved the 700 series policies regarding non-instructional business operations and a series of facility repair contracts.

• Approved proposed certified budget and tax certification (7-0)
• Approved 700 Series Non-Instructional Operations - Business policies (7-0)
• Approved accounts payable totaling $3,112,266.35 across multiple funds (7-0)
• Approved hard surface repair contracts for Bus Barn, Grant Wood ES, Lemme ES, Twain ES, Weber ES, and West HS (7-0)
• Approved hard surface repair contract for playgrounds with Pro Platinum Construction (7-0)
• Approved City High Prom DJ agreement (7-0)
• Approved personnel resignations, salary adjustments, and leaves of absence (7-0)
• Set April 25, 2023, for a public hearing on the City HS Phase 3 Addition Project (7-0)

Operations Committee Meeting

The Operations Committee will hold a meeting to approve previous minutes and conduct a review of safety and security. The safety review includes a presentation. The committee will also set the agenda for the next meeting.

• Approval of minutes from February 14, 2023
• Safety and Security Review with attached presentation

The committee received a presentation on the 'I Love U Guys' crisis response framework and the Safe and Sound anonymous reporting app. The session included updates on state safety grants and collaborations with local emergency services. No substantive policy changes were voted upon.

• Approved minutes of the February 14, 2023 meeting

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors is meeting in closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. No other business is on the agenda. The meeting is purely procedural and confidential.

• Motion to enter closed session for litigation strategy discussion
• No public action or decision items listed

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open minutes.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Regular Meeting of the Board of Directors

The board will consider a consent agenda that includes a $102,330 asbestos abatement contract for West High School Phase 3, approval of accounts payable, personnel changes, and insurance renewals. Public comment will be heard before the board votes on these routine items.

• West High School Phase 3 Asbestos Abatement contract to Earth Services & Abatement LLC for $102,330
• Approval of accounts payable for the period ending March 28, 2023
• Approval of personnel agenda (certified and classified staff)
• Stop loss insurance renewal for health insurance plan with Berkshire Hathaway
• Audit arrangement letter for FY23 audit

The Board of Directors approved the 600 series Education Programs policies and a consent agenda including over $3.4 million in accounts payable across several funds. The board also set April 11, 2023, for a public hearing on the proposed 2023-2024 certified budget.

• Approved 600 series Education Programs policies (6-0)
• Approved consent agenda including $1,501,766.40 General Fund and $885,497.98 Capital Projects Fund SAVE payments (6-0)
• Approved $292,841.32 Nutrition Fund and $420,729.37 Student Activities Fund payments (6-0)
• Approved $856,681.96 Physical Plant & Equipment Levy Fund and $19,502.50 Capital Projects Fund GO BOND payments (6-0)
• Set April 11, 2023, at 6:00 PM for Public Hearing on Proposed Certified Budget for 2023-2024
• Approved Junior Achievement 2023-24 Memorandum of Agreement (6-0)
• Approved West High School Phase 3 Asbestos Abatement (6-0)
• Approved Wickham Elementary School Playground Equipment (6-0)

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors met in closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. The only item was a motion to enter closed session, followed by adjournment. No other business was conducted.

• Motion to go into closed session under Iowa Code 21.5(1)(c) to discuss litigation strategy

The Board of Directors met in a closed session to discuss legal strategy regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (6-0)

Policy & Governance Committee Meeting

The Policy & Governance Committee will approve minutes from February 28, 2023, and conduct the first reading of the annual review of the 700 series policies covering non-instructional operations and business services. The committee will also set the agenda for its next meeting.

• Approve minutes from February 28, 2023
• First reading of annual review of 700 series policies (Non-Instructional Operations - Business)
• Agenda setting for the next Policy & Governance Committee meeting

The committee reviewed proposed edits to the 700 Series Non-Instructional Operations - Business policies. These policies were scheduled for a first reading at the March 28 board meeting and a second reading for approval on April 11, 2023.

• Approved February 28, 2023 minutes

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors is holding a closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. The sole agenda item is a motion to enter closed session; no public business is conducted.

• Motion to go into closed session under Iowa Code 21.5(1)(c) for litigation strategy discussion

Board of Directors Retreat

This is a retreat meeting of the Iowa City Community School District Board of Directors. The board will discuss board norms and marketing the district, and set a date for the next retreat. No binding decisions or specific proposals are on the agenda.

• Discussion of board norms
• Discussion of marketing the district
• Setting date for next board retreat

The board held a retreat to discuss operational norms and review current marketing strategies to attract and retain students. No formal votes were taken on these items; draft norms will be provided for future review.

Policy & Governance Committee Meeting

The Policy & Governance Committee will review the 600 Series Education Programs policy and discuss revisions to the public comment policy and the complaint pathway to the board. The committee will also approve minutes from its January 31 meeting and set the agenda for its next meeting.

• Review of 600 Series Education Programs policy
• Discussion of Public Comment Policy (Policy 213 and associated guidance)
• Discussion of Complaint Path to Board (Policies 213.1 and 502.4)
• Approval of January 31, 2023 minutes
• Setting of next Policy & Governance Committee meeting

The committee agreed to implement a revised statement to be read prior to community comments at board meetings. Administration agreed to update the website to include a section for the employee complaint process. The 600 series policies were reviewed and moved to the board agenda for a first reading.

• Approved January 31, 2023 minutes
• Approved revised statement for community comment
• Recommended updating speaker forms with the revised statement
• Administration agreed to create a website section for employee complaint processes

Regular Meeting of the Board of Directors

The Board approved the consent agenda (items 1-10), including a $107,160 professional services contract for testing and balancing at NWJH, NCJH, and Horn Elementary, and a $39,630 restroom upgrade at Mark Twain. They also set dates for public hearings and bid openings for parking lot, HVAC, and playground sidewalk projects. Item 11 (Appendix 9 approval requests) was removed from the consent agenda and not voted on.

• Approved $107,160 contract with SystemsWorks LLC for TAB services on 2023/24 school additions and renovations
• Approved $39,630 restroom flooring and wall tile upgrade at Mark Twain Elementary
• Set March 28, 2023 for public hearing and March 30, 2023 for bid opening on Tyler Building parking lot improvement
• Set March 28, 2023 for public hearing and March 30, 2023 for bid opening on Lemme Elementary HVAC upgrade
• Set March 28, 2023 for public hearing and March 30, 2023 for bid opening on Wickham Elementary playground ADA sidewalk

The Board of Directors approved the PPEL Life Cycle budget for the 2023-2024 fiscal year and a contract for gym floor refinishing at West High School. The board also voted to take no further action on a transportation appeal and approved various personnel and financial items via a consent agenda.

• Approved PPEL Life Cycle budget for FY23-24
• Approved $34,820 quote from Phillips’ Floors for West High School gym floor sand and finish
• Voted to take no additional action on a transportation appeal
• Approved accounts payable totaling $1,723,331.21 across multiple funds
• Approved personnel resignations, hires, and salary adjustments
• Approved open enrollment requests for students entering and exiting the district
• Set public hearing and bid opening dates for Tyler Building, Lemme ES, and Wickham ES projects
• Approved professional services proposal for TAB on 2023/24 additions and renovations

Board of Directors Exempt Session: Negotiations

The Iowa City Community School District Board of Directors will enter an exempt (closed) session, as permitted by Iowa Code Chapter 20.17(3), for the purpose of negotiating with employee organizations. No other items are on the agenda; the session is solely for collective bargaining discussions.

• Exempt session under Iowa Code 20.17(3) for negotiations, strategy meetings, mediations, and arbitration deliberations

Board of Directors Closed Session - Iowa Code 21.5(1)(a)

The Iowa City Community School District Board of Directors will hold a closed session under Iowa Code 21.5(1)(a) to review records required by law to be kept confidential. No public action or decisions are scheduled. The meeting consists of opening, closed session, and adjournment.

• Closed session under Iowa Code 21.5(1)(a) to discuss confidential records.

The Board entered a closed session per Iowa Code 21.5(1)(a) to discuss records required by law to be kept confidential. No substantive decisions were recorded in the open session.

• Entered closed session to review confidential records (5-0)
• Adjourned meeting (5-0)

Regular Meeting of the Board of Directors

The board will hold a public hearing for the ADA Playground Equipment Project and consider approving several capital project steps including the Tyler Building remodel, City High gym renovation, NCJH addition, and Wickham Elementary playground. They will also review student-related policies (500 series) and hear presentations from the BOLD Leadership Team and on future Tyler Building programming. Routine consent items include personnel, accounts payable, and open enrollment requests.

• Public hearing for ADA Playground Equipment Project (bids due Feb 16)
• Approval of Appendix 9 requests for Tyler Building renovation (steps 4-6), City HS gym/weight room (step 8), NCJH addition (step 7), Wickham ES playground (step 7)
• Set date for public hearing (Feb 28) and bid opening (Mar 10) for Tyler Building Remodel Project
• Approval of Liberty High School winter dance DJ agreement
• Second reading of 500 Series Policies - Students

The Board of Directors approved the 500 series student policies and a consent agenda including several million dollars in accounts payable. The board also voted to deny a specific student enrollment application discussed in a closed session.

• Approved 500 series student policies (6-0)
• Denied enrollment application for student discussed in closed session (5-1)
• Approved consent agenda including $3,058,997.70 General Fund accounts payable (6-0)
• Approved $5,950.92 Management Fund accounts payable (6-0)
• Approved $270,807.55 Nutrition Fund accounts payable (6-0)
• Approved $307,254.23 Student Activities Fund accounts payable (6-0)
• Approved $260,026.55 Physical Plant & Equipment Levy Fund accounts payable (6-0)
• Approved $1,024,929.29 Capital Projects Fund SAVE accounts payable (6-0)

Operations Committee Meeting

The Operations Committee will approve minutes from January 10 and discuss the FY24 budget, reviewing attached worksheets and estimates. No votes or formal decisions are scheduled beyond the minutes.

• Approve minutes of January 10, 2023 Operations Committee meeting
• Discussion of FY24 budget with attached worksheets and comparison estimates

The committee discussed a 24-month budget balancing initiative to reduce the general fund by at least $5 million by July 2023 and up to $9 million by June 2025. The administration presented several proposed savings measures, including staff reductions, curriculum delays, and potential furlough days. No formal votes were taken on the specific budget reduction items.

• Approved January 10, 2023 meeting minutes (All in favor)

Policy & Governance Committee Meeting

The Iowa City Community School District Policy & Governance Committee will meet on January 31, 2023. They will approve minutes from November 29, 2022, and conduct reviews of several policies, including a first reading of the 500-series student policies and a second reading of policy primers from the Iowa Association of School Boards. The committee will also review board norms and set the agenda for the next meeting.

• Approve minutes from November 29, 2022
• Second reading of IASB policy primers (Vol 31.1)
• First reading of the annual review of 500-series (Students) policies
• Review of board norms
• Agenda setting for next committee meeting

The committee reviewed recommended edits to the 500 series student policies and approved the November 29, 2022 minutes. The 500 series policies were moved forward for board reading and approval. The committee also discussed drafting more formal board norms to be reviewed at the next board retreat.

• Approved November 29, 2022 minutes (unanimous)
• Reviewed 500 series student policies for first reading
• Agreed to bring drafted board norms to the next board retreat

Regular Meeting of the Board of Directors

The board will consider a consent agenda including approval of accounts payable, personnel changes, open enrollment, a Verizon cell tower lease extension, and several capital improvement projects across the district. A public hearing will be held on the Horn Elementary School addition.

• Approval of nine capital improvement projects at City HS, Garner ES, Horn ES, NWJH, SEJH, Weber ES, West HS, and others
• Verizon cell tower lease extension to 2028
• Public hearing on Horn Elementary School addition
• Set date for public hearing and bid opening for ADA playground equipment
• Open enrollment requests approval

The Board approved a consent agenda including various fund payments, personnel changes, and a cell tower lease extension. A public hearing was conducted regarding the 2023 Horn Elementary School addition, and the board reviewed policy primers and student policies.

• Approved consent agenda including $407,077.46 General Fund and $683,482.82 Capital Projects Fund SAVE payments (7-0)
• Approved open enrollment requests for 2022-2023 and 2023-2024 (7-0)
• Approved certificated staff resignations, hires, and salary adjustments (7-0)
• Approved Verizon cell tower lease extension (7-0)
• Approved School Improvement Advisory Committee Membership (7-0)
• Set February 14, 2023, for a public hearing and February 16, 2023, for bid opening for the ADA Playground Equipment Project (7-0)
• Approved January 31, 2023, Board Agenda (7-0)

Education Committee Meeting

The Education Committee will approve minutes from December 20, 2022, and receive a presentation on High Reliability Schools. The meeting is largely procedural with no votes on policies or budgets.

• Approval of December 20, 2022, meeting minutes
• Presentation on High Reliability Schools (HRS) model

The committee received a presentation on the High Reliability Schools (HRS) framework, including current progress at Alexander Elementary and Northwest Junior High. No substantive policy or budget decisions were made during the meeting.

• Approved December 20, 2022 minutes

Regular Meeting of the Board of Directors - AMENDED AGENDA

The board approved a consent agenda including accounts payable, an agreement for graduation ceremonies at Xtream Arena, and several operational contracts. Three items were pulled for separate discussion: open enrollment requests, personnel actions, and Appendix 9 capital project approvals. The capital projects under discussion include West High Renovation Phase 3, roof replacements at multiple schools, and a classroom addition at Horn Elementary. The meeting also featured updates from student representatives and the teachers' union.

• Approval of Xtream Arena agreement for graduation ceremonies for 2024-2025
• Appendix 9 capital projects (pulled): West High Renovation Phase 3, roof projects at Lemme ES, NWJH, West HS, City HS, and Horn ES classroom addition
• Open enrollment requests (pulled from consent)
• Personnel agenda (pulled from consent)
• Energy Wave Entertainment Agreement and Magellan Encroachment Agreement approved in consent

The Board approved a consent agenda including $1,327,743.31 in accounts payable across multiple funds and several service agreements. The board also approved personnel changes and a volunteer health care provider agreement. A public hearing was held for the NCJH Middle School and Wickham Elementary Playground projects.

• Approved accounts payable totaling $1,038,901.92 (General), $130,209.64 (Management), $128,482.76 (Nutrition), $161,053.29 (Student Activities), $95,526.92 (Physical Plant & Equipment Levy), $50,564.58 (Capital Projects SAVE), and $3,908.29 (Capital Projects GO Bond)
• Approved Energy Wave Entertainment, Magellan Encroachment, and Johnson County Emergency Management agreements
• Approved Xtream Arena Agreement for Graduation Ceremonies
• Approved Personnel Agenda including resignations, extra service, salary adjustments, and leaves of absence
• Approved volunteer health care provider practice agreement for Elizabeth Pfohl
• Approved January 31, 2023 public hearing and open bid date for Horn Elementary School Project
• Changed January 24, 2023 board meeting date to January 31, 2023
• Approved open enrollment for Eleri Hiagwood, Milla Wu Wiechert, and Giana Harney

Board of Directors Closed Session - Iowa Code 21.5(1)(c)

The Iowa City Community School District Board of Directors is holding a closed session under Iowa Code 21.5(1)(c) to discuss strategy with counsel regarding pending or imminent litigation. The agenda contains only this item, with no public discussion or action items. The session is scheduled for January 10, 2023, at 5:30 PM.

• Motion to go into closed session under Iowa Code 21.5(1)(c) to discuss litigation strategy

The Board of Directors met in a closed session to discuss strategy with counsel regarding current or imminent litigation. No substantive decisions were recorded in the open session.

• Approved motion to enter closed session per Iowa Code Section 21.5(1)(c) (7-0)

Operations Committee Meeting

The Operations Committee will approve minutes from the December 13, 2022 meeting and discuss FMP 2.0, a facilities master plan update. The meeting also includes setting the agenda for the next committee meeting.

• Approve minutes of December 13, 2022 Operations Committee Meeting
• Discussion of FMP 2.0 (Facilities Master Plan 2.0) with attached document
• Set date for next Operations Committee Meeting

The committee approved the minutes from the December 13, 2022 meeting. Members received a status update on FMP 2.0 projects currently in design, out to bid, under construction, or near completion. No other substantive decisions were made.

• Approved December 13, 2022 meeting minutes

Board of Directors Exempt Session: Negotiations

The board is meeting in exempt session under Iowa Code 20.17(3) to conduct negotiations and strategy discussions with employee organizations. This is a procedural closed session with no public agenda items.