Penn-Harris-Madison School Corporation public meetings in 2021

Regular Meeting at 7 p.m.

The Penn-Harris-Madison School Board will vote on a consent agenda that includes approving $15,807,419.18 in bills and a $718,834 monthly transfer from the Education Fund to the Operations Fund. They will also administer the oath of office to two new Penn Township Trustees and approve minutes from prior meetings. The meeting opens with the pledge of allegiance and includes a student ambassador report and superintendent's recognition.

• Approve bills totaling $15,807,419.18 (accounts payable, payroll, insurance)
• Approve monthly transfer of $718,834 from Education Fund to Operations Fund
• Administer oath of office to Penn Township Trustees James Turnwald and Ryan McCullough
• Approve minutes from November 22 executive/regular meeting and special meetings of Nov 29, 30, and Dec 1
• Hear student ambassador report on Penn High School events

Special Meeting at 8 a.m.

At a special meeting, the Penn-Harris-Madison Board of School Trustees voted to appoint James Turnwald and Ryan McCullough to fill two Penn Township trustee seats. The appointments were approved unanimously with all five trustees voting in favor. The meeting also included procedural items and adoption of the agenda.

• Appointed James Turnwald to Penn Township Seat #1 (motion carried unanimously).
• Appointed Ryan McCullough to Penn Township Seat #2 (motion carried unanimously).
• Special meeting held at Educational Services Center, 55900 Bittersweet Road, Mishawaka.
• Next regular board meeting scheduled for December 13, 2021.

The Board of School Trustees filled two vacancies created by the resignations of Jaye Galloway and Jamie Woods. James Turnwald was elected to Seat 1 and Ryan McCullough was elected to Seat 2.

• Elected James Turnwald to Penn Township Trustee Seat 1 (5-0)
• Elected Ryan McCullough to Penn Township Trustee Seat 2 (5-0)
• Adopted the meeting agenda (5-0)

Special Meeting at 6 p.m.

The Penn-Harris-Madison Board of School Trustees is holding a special meeting to interview three applicants for the Penn Township board vacancies: Michelle Peters, Andrew Tipton, and James Turnwald. The board will announce appointments at a special meeting on December 1, 2021, at 8:00 a.m. The meeting follows interviews of five other candidates on November 29. An executive session is scheduled at 5:30 p.m. before the public meeting.

• Executive session (closed) at 5:30 p.m. under Indiana Open Meetings Law
• Interviews of Penn Township board applicants Michelle Peters (6:00 p.m.), Andrew Tipton (6:50 p.m.), and James Turnwald (7:40 p.m.)
• Board to announce appointments at a special meeting on Dec. 1, 2021, at 8:00 a.m.
• Adoption of agenda for the Nov. 30 special meeting (motion carried unanimously)

The Board conducted interviews for three applicants seeking to fill vacancies resulting from the resignations of Jaye Galloway and Jamie Woods. No appointments were made during this meeting; the Board scheduled the announcement of new members for December 1, 2021.

• Adopted meeting agenda (5-0)
• Interviewed candidates Michelle Peters, Andrew Tipton, and James Turnwald
• Adjourned meeting (5-0)

Special Meeting at 6 p.m.

The board will hold an executive session at 5:30 p.m. followed by a public special meeting to interview five candidates for two Penn Township board vacancies. Appointments will be announced at a Dec 1 special meeting.

• Executive session at 5:30 p.m. per Indiana Open Meetings Law
• Interviews for Anne Bolster, Vance Cole, Robert Hyde Sr., Ashley Leader, and Ryan McCullough
• Two vacancies from resignations of Jaye Galloway and Jamie Woods
• Additional interviews scheduled for Nov 30 with Michelle Peters, Andrew Tipton, and James Turnwald
• Appointments to be made at Dec 1 special meeting at 8 a.m.

The Board conducted interviews for five applicants seeking to fill vacancies resulting from the resignations of Jaye Galloway and Jamie Woods. No appointments were made during this meeting; the Board will announce new members on December 1, 2021.

• Approved agenda for the November 29, 2021 Special Meeting (5-0)
• Interviewed candidates Anne Bolster, Vance Cole, Robert Hyde, Sr., Ashley Leader, and Ryan McCullough
• Adjourned meeting (5-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison School Board approved a consent agenda including $8,998,947.61 in accounts payable, payroll, and insurance claims, as well as financial reports ending October 31, 2021, a monthly transfer of $718,834 from the Education Fund to the Operations Fund, and a homebound instruction request. The board also adopted the meeting agenda and approved minutes from previous sessions. The meeting began with an executive session at 6:30 p.m. and included recognitions and a student ambassador report.

• Approval of $8,998,947.61 in total bills (accounts payable, payroll, insurance)
• Approval of monthly transfer of $718,834 from Education Fund to Operations Fund
• Approval of homebound instruction request under Board Policy 2412
• Approval of financial reports for period ending October 31, 2021
• Presentation by Horizon Elementary School principal and Penn High School student ambassador report

The Board approved 2022 wage and benefit considerations for various employee groups and administrative staff. It also authorized the 2022-2023 Program of Studies Guide for Penn High School and approved several financial reports and bills.

• Approved 2022 wage and benefit considerations for auxiliary, bus operators, custodians, ESP, exceptional education, food service, and maintenance employees (5-0)
• Approved 2022 wage considerations for Kids Club employees and administrative staff (5-0)
• Approved Curriculum and Instructional Changes for Penn High School 2022-2023 Program of Studies Guide (5-0)
• Approved Register of Claims/Check Registers for multiple dates in November 2021 (5-0)
• Approved financial reports for period ending October 31, 2021 (5-0)
• Approved monthly transfer from Education Fund to Operations Fund for November 2021 (5-0)
• Authorized documents for sponsorship/naming rights for facilities and classrooms (5-0)
• Approved planning for 8th grade class trips to Washington, D.C. for Discovery, Grissom, and Schmucker Middle Schools (5-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison Board of School Trustees held a regular meeting after a 6 p.m. executive session. The board accepted resignations from board members Jamie Woods and Jaye Galloway, approved a consent agenda including $8,784,079.65 in bills and payroll, accepted donations totaling over $71,000, authorized a $1,090,525 loan application from the Common School Fund, and approved a $18,090.78 contract for student handbooks. One consent agenda item (6.06) was removed for further review.

• Accept resignations of board members Jamie Woods and Jaye Galloway
• Approve $8,784,079.65 in accounts payable, payroll, and insurance bills
• Accept donation of an ABB Yumi IRB 14000 robot (valued at $45,000) to Penn High School Robotics Team from American Technology Components
• Accept $14,000 donation from Penn Band Boosters and $12,285 from Northpoint Elementary PTO for concrete work
• Approve application for a $1,090,525 advance loan from the Common School Fund

The Board of School Trustees accepted the resignations of Jamie Woods and Jaye Galloway. The board will appoint two replacements within 30 days per Indiana Code. Several other administrative items and bills were approved via an amended consent agenda.

• Accepted resignations of board members Jamie Woods and Jaye Galloway (3-0)
• Approved November 8, 2021 agenda (3-0)
• Approved minutes from Oct 14 and Oct 18 meetings (3-0)
• Approved various bills and check registers (3-0)
• Approved 2022 Engage Contract with School Datebooks Inc. (3-0)
• Approved application for an advance loan from the Common School Fund (3-0)
• Approved Rebekah Watson for school psychologist services (3-0)
• Removed agreements with Dr. Adam Saenz and Dr. Lori Desautels from consent agenda for further review (3-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison School Board will consider routine business including approval of $15,546,198.55 in bills, financial reports, and a monthly transfer of $718,834 from the Education Fund to the Operations Fund. An executive session will be held in closed session at 6:30 p.m. The board will also hear a student ambassador report and a presentation from Schmucker Middle School.

• Executive session at 6:30 p.m. before the public meeting
• Approval of bills totaling $15,546,198.55 (accounts payable, insurance, payroll)
• Approval of monthly transfer of $718,834 from Education Fund to Operations Fund
• Approval of financial reports for the period ending September 30, 2021
• Presentation by Schmucker Middle School principal on school events

The Board approved the October 18, 2021 consent agenda, which included the approval of bills, financial reports, and personnel changes. Members also accepted donations and authorized bids for groceries, paper goods, and fuel.

• Approved October 18, 2021 bills (5-0)
• Approved financial reports ending September 30, 2021 (5-0)
• Approved monthly transfer from Education Fund to Operations Fund (5-0)
• Approved first quarterly update to 2021-2022 Board Action Calendar (5-0)
• Authorized bids for groceries and paper goods (5-0)
• Awarded bids for no lead gasoline and ultra low sulfur diesel fuel (5-0)
• Approved contract with Stepping Stones Group for one LPN (5-0)
• Approved personnel report including four staff retirements (5-0)

Special Meeting at 9:00 a.m.

The board is holding a required public hearing to receive comments on the tentative Teacher Agreement between the district and the P-H-M Teachers' Association, covering July 1, 2021 to June 30, 2022. The agreement was ratified by teachers on October 11. Formal board approval is scheduled for the October 18 regular meeting.

• Public hearing on the tentative 2021-22 Teacher Agreement (retroactive to July 1, 2021)

The board conducted a public hearing regarding a proposed teacher agreement for the period of July 1, 2021, to June 30, 2022. No members of the public requested to comment. The agreement is scheduled for a vote on October 18, 2021.

• Approved agenda for the October 14, 2021 Special Meeting (5-0)
• Adjourned meeting at 9:09 a.m. (5-0)

Regular Meeting at 7:00 p.m.

The Penn-Harris-Madison School Board approved a consent agenda including $14,971,551.55 in accounts payable, insurance, and payroll claims. It also approved a $718,834 monthly transfer from the Education Fund to the Operations Fund. The board accepted donations totaling $1,206.02 for two elementary schools and adopted minutes from previous sessions.

• Approved $14,971,551.55 in total bills for September 20, 2021
• Approved $718,834 monthly transfer from Education Fund to Operations Fund for September 2021
• Accepted $206.02 donation to Walt Disney Elementary from Honeywell PAC Charitable Gift program
• Accepted $1,000 anonymous donation to Mary Frank Elementary
• Held executive session at 6:30 p.m. prior to public meeting

The Board approved the September 20, 2021 consent agenda, which included the payment of numerous bills and several operational agreements. Other actions included the adoption of the meeting agenda and the approval of previous executive session and regular meeting minutes.

• Approved September 20, 2021 bills (4-0)
• Approved financial reports for period ending August 31, 2021 (4-0)
• Approved monthly transfer from Education Fund to Operations Fund (4-0)
• Accepted donations to schools and programs (4-0)
• Approved agreement with Elkhart Area Career Center for 2021-2022 (4-0)
• Authorized bid advertising for no lead gasoline and ultra low sulfur diesel fuel (4-0)
• Approved disposition of surplus vehicles and equipment (4-0)
• Approved Digistar Encore Service Agreement for digital video theater (4-0)

Regular Meeting at 7:00 p.m.

The Penn-Harris-Madison Board of School Trustees voted to approve the consent agenda, including $6,007,281.21 in accounts payable and payroll, financial reports for July 2021, donations totaling $21,200 to various school programs, and an affiliation agreement with Memorial Hospital of South Bend for physical therapy services through August 2023. An executive session was held prior to the public meeting under Indiana law.

• Approved bills of $2,307,398.09 for accounts payable/insurance and $3,699,883.12 for payroll/insurance (total $6,007,281.21)
• Accepted donations: $100 to Penn High School Theatre, $900 to Elsie Rogers Elementary for Fundation Notebooks, $15,500 to Penn Marching Band, and $4,700 to Penn Winter Guard
• Approved affiliation agreement with Memorial Hospital of South Bend for physical therapy services from August 1, 2021 through August 31, 2023
• Approved financial reports for the period ending July 31, 2021
• Conducted an executive session at 6:30 p.m. before the regular meeting

Budget Work Session at 6:00 p.m.

The Penn-Harris-Madison Board of School Trustees is holding a budget work session to discuss the 2022 budget. The board adopted the agenda and will hear a presentation from Executive Director of Business Services Jerry Hawkins on the budget for the year January 1, 2022 through December 31, 2022. No action is expected on the budget at this work session.

• Adoption of the agenda for the August 9, 2021 Budget Work Session
• Presentation of the 2022 budget by the Business Services Department

The Board held a work session to review the advertised 2022 budget, which includes the Education, Operations, Debt Service, and Rainy Day funds. No final budget was adopted; the session served as a presentation of estimates and planned next steps. The Board approved the meeting agenda and adjourned.

• Approved agenda for August 9, 2021 Budget Work Session (7-0)

Regular Meeting at 7:30 p.m.

The Penn-Harris-Madison School Board holds its regular meeting after a budget work session. It will vote on a consent agenda approving $11,032,400.10 in accounts payable and payroll, a $718,834 monthly transfer from the Education Fund to the Operations Fund, and acceptance of several donations to Penn High School totaling over $20,000. The meeting also includes approval of minutes from July 19.

• Approval of $11,032,400.10 in accounts payable, insurance, and payroll claims
• Approval of $718,834 monthly transfer from Education Fund to Operations Fund for August 2021
• Acceptance of $18,200 donation from Penn Booster Club for Penn High School athletic and academic programs
• Acceptance of $500 donation from Kappa Kappa Kappa, Inc. for drama and student emergency funds
• Acceptance of $300 donation for Academic Super Bowl, a drum set valued at $1,000, and $175 for theatre

The Board approved a plan for the return to in-person instruction for the 2021-2022 school year. Indoor masking will be optional at the elementary, middle, and high school levels, though masks remain required for transportation per federal requirements.

• Approved return to in-person instruction plan with optional indoor masking
• Approved Register of Claims/Check Registers for multiple dates in July and August
• Approved monthly transfer from Education Fund to Operations Fund for August 2021
• Approved acceptance of donations to schools and programs
• Re-adopted Policy 3220.01 regarding Teacher Appreciation Grants
• Approved overnight athletic trip request for Penn High School Girls' Golf Team
• Approved agreement with AdTec to file for ECF funds
• Approved August 9, 2021 Personnel Report

Regular Meeting at 7 p.m.

The Penn-Harris-Madison Board of School Trustees met on July 19, 2021, to approve routine administrative and financial items. The board ratified $18,926,467.11 in July accounts payable and payroll bills, reviewed financial reports through June 30, 2021, and authorized a $718,834 monthly transfer from the Education Fund to the Operations Fund. These approvals cover district operations, staff compensation, and facility expenses that keep school services running. The agenda contained only procedural steps and consent agenda approvals, with no major policy changes or public hearings scheduled.

• Approval of $18,926,467.11 in July accounts payable, payroll, and insurance bills
• Authorization of $718,834 monthly transfer from the Education Fund to the Operations Fund
• Acceptance of a $305.00 donation from Mishawaka Burgers, Inc./Culver's Restaurant for the Penn High School FFA group
• Review of financial reports for the period ending June 30, 2021
• Approval of the final 2020-2021 Board Action Calendar update

The Board approved a series of operational items including bills, financial reports, and various educational service contracts. Members also authorized several capital improvement projects for furniture, paving, and equipment.

• Approved Register of Claims/Check Registers for multiple dates in June and July (5-0)
• Approved financial reports for period ending June 30, 2021 (5-0)
• Approved monthly transfer from Education Fund to Operations Fund for July 2021 (5-0)
• Approved contracts with Youth Service Bureau of St. Joseph County for 2021-2022 (5-0)
• Approved cooperative agreement with Vogue Beauty College for vocational cosmetology (5-0)
• Approved $96,058.04 for Grissom Middle School IMC furniture from Lee Company (5-0)
• Approved $47,124.57 for Meadows Edge furniture and storage from Lee Company (5-0)
• Approved $664,402.78 for district paving improvements by St. Joseph County (5-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison Board of School Trustees will hold a closed executive session at 6:30 p.m. before the regular meeting at 7 p.m. on June 21, 2021. During the regular meeting, the board is set to vote on a consent agenda that includes approval of bills totaling $19,018,346.18, financial reports for the period ending May 31, 2021, a monthly transfer of $718,834 from the Education Fund to the Operations Fund, and acceptance of donations to several schools.

• Approval of bills totaling $19,018,346.18 ($4,275,732.93 accounts payable and $14,742,613.25 payroll)
• Approval of financial reports for the period ending May 31, 2021
• Monthly transfer of $718,834 from the Education Fund to the Operations Fund
• Acceptance of a $1,145 book donation from PHMEF to Walt Disney Elementary School
• Acceptance of a $2,000 donation from Indiana Michigan Power to Penn High School Robotics Team

The Board approved a comprehensive consent agenda covering financial reports, personnel appointments, and student trip planning. Superintendent Dr. Thacker also addressed community concerns regarding curriculum and the use of specific instructional materials.

• Approved Register of Claims/Check Registers for May and June 2021
• Approved financial reports for period ending May 31, 2021
• Approved monthly transfer from Education Fund to Operations Fund for June 2021
• Appointed Jerry Hawkins as Treasurer and Victoria Roush as Deputy Treasurer
• Approved planning for Penn High School choir and symphony trips to Florida and Atlanta
• Approved contracts with IXL, Stepping Stones Group, and New Avenues
• Approved grant applications for Secured School Safety Grant
• Approved personnel report including seven retirements and four new administrators

Special Meeting at 8:00 a.m.

This special meeting includes public hearings on lease financing and additional appropriation for 2021 building improvement projects. The board approved proofs of publication, conducted hearings, and adopted four resolutions authorizing a lease agreement, additional appropriation, assignment of construction bids, and issuing bonds. All actions were approved unanimously.

• Public hearing conducted on lease financing for 2021 building improvement projects
• Public hearing conducted on additional appropriation for the projects
• Adopted resolution authorizing execution of lease agreement (Exhibit A)
• Adopted additional appropriation resolution (Exhibit B)
• Adopted resolution approving seventh supplement to master continuing disclosure undertaking and issuing bonds (Exhibit D)

The Board completed a series of legal steps to fund building improvements, including the Grissom Middle School building, through lease financing. This process involves the Building Corporation purchasing the property and leasing it back to the School Corporation to secure bond funding.

• Approved Proofs of Publication for the Hearing on Lease (4-0)
• Approved Proofs of Publication for the Hearing on Additional Appropriation (4-0)
• Adopted Resolution Authorizing Execution of Lease Agreement (Exhibit A) (4-0)
• Adopted Additional Appropriation Resolution (Exhibit B) (4-0)
• Adopted Resolution Assigning Construction Bids and Contracts to Building Corporation (Exhibit C) (4-0)
• Adopted Resolution Approving Seventh Supplement to Master Continuing Disclosure Undertaking and Issuing Bonds (Exhibit D) (4-0)
• Adopted meeting agenda (4-0)

Special Meeting at 8:00 a.m.

The Penn-Harris-Madison Board of School Trustees approved two resolutions authorizing special stipends for staff and leadership for extra duties caused by the COVID-19 pandemic. The stipends are paid from ESSER II federal funds and corporation funds. The meeting also included adoption of the agenda and scheduling of future meetings.

• Approved Resolution 2021-0625 – Appreciation Grants for Extra Duties Caused by the COVID-19 Pandemic, using ESSER II and corporation funds
• Approved Resolution 2021-0624 – Certified and Leadership Staff Appreciation Stipends for Extra Duties Caused by the COVID-19 Pandemic
• Board adopted the special meeting agenda unanimously (6-0)

The Board approved two resolutions to provide one-time stipends to certified, leadership, and classified employees for extra duties during the pandemic. Payments for certified and leadership staff will be $1,500, while classified staff payments vary by hours worked.

• Approved Resolution 2021-0624 for $1,500 stipends for certified and leadership staff (6-0)
• Approved Resolution 2021-0625 for classified staff stipends: $600 for 20+ hours/week, $400 for 10-19 hours/week, and $200 for 10 hours or less/week (6-0)
• Adopted the June 3, 2021 Special Meeting agenda (6-0)

Regular Meeting at 7 p.m.

The Penn‑Harris‑Madison Board of School Trustees adopted its meeting agenda and approved minutes from the April 19 meeting. Trustees recognized several teachers and staff with employee‑of‑the‑year honors. The board also approved a consent agenda that includes $15,706,502.25 in accounts payable, insurance and payroll claims, and transferred $718,834 from the Education Fund to the Operations Fund for May.

• Adopted the May 17 meeting agenda
• Approved April 19 executive session and regular board minutes
• Recognized 2021 Classified Employee, Secondary Teacher and Elementary Teacher of the Year
• Approved consent agenda paying $15,706,502.25 for accounts payable, insurance and payroll
• Authorized monthly transfer of $718,834 from Education Fund to Operations Fund

The Board approved a comprehensive consent agenda covering financial reports, vendor bids, and student services. Key approvals included a memorandum of understanding with St. Joseph Health Systems and a contract renewal with Synovia Solutions. The Board also authorized a student trip to tour Historically Black Colleges and Universities.

• Approved May 17, 2021 bills and financial reports (6-1)
• Approved monthly transfer from Education Fund to Operations Fund (6-1)
• Approved bids for groceries, produce, bread, processed products, and dairy (6-1)
• Approved MOU with St. Joseph Health Systems for tobacco use prevention training (6-1)
• Approved staffing agreement amendment with Saint Joseph Regional Medical Center for summer school (6-1)
• Renewed contract with Synovia Solutions for GPS/Parent Tracking Program (6-1)
• Approved Penn High School student/teacher trip to tour Historically Black Colleges and Universities (6-1)
• Approved 2021-2022 elementary and secondary breakfast and lunch prices (6-1)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison School Board approved a consent agenda including $13,418,929.06 in accounts payable and payroll, financial reports, a monthly transfer of $718,834 from the education fund to the operations fund, and acceptance of donations totaling about $2,300 to Grissom Middle School and Elm Road Elementary. The board also approved minutes from the March 22 meeting and heard a technology presentation from the superintendent.

• Approved bills totaling $13,418,929.06 (accounts payable, insurance, payroll)
• Approved monthly transfer of $718,834 from Education Fund to Operations Fund
• Accepted donations: Grissom PTO furniture ($1,000+), Clay Church food totes ($1,200), Bob Racchi STEM supplies ($100)
• Approved financial reports for period ending March 31, 2021
• Heard Penn High School student ambassador report and superintendent's technology spotlight

The Board approved a series of service agreements, financial reports, and a personnel report including five retirements. The meeting also included a presentation on the Penn High School eSports team and the announcement of a new Director of Professional Development and Student Learning.

• Approved April 19, 2021 agenda (6-0)
• Approved March 22, 2021 meeting minutes (6-0)
• Approved multiple bill payments dated March 23 through April 19, 2021 (6-0)
• Approved financial reports ending March 31, 2021 (6-0)
• Approved monthly transfer from Education Fund to Operations Fund for April 2021 (6-0)
• Approved consultant agreement with Curtis & Livers Consulting, LLC for 2021-2022 (6-0)
• Renewed Honeywell Building Solutions Service Agreement through June 30, 2024 (6-0)
• Renewed VSS Security Services agreement for 2021-2023 school years (6-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison Board of School Trustees met on March 22, 2021, to approve routine financial and administrative items. The board unanimously approved a consent agenda that includes ratifying $15,620,498.62 in accounts payable, payroll, and insurance claims, and authorizing a $718,834 monthly transfer from the Education Fund to the Operations Fund to cover expenses not allocated to student instruction. The board also approved the minutes from its February 22 meeting and adopted the third quarterly update to the 2020-2021 Board Action Calendar.

• Approval of $15,620,498.62 in accounts payable, payroll, and insurance bills
• Authorization of a $718,834 monthly transfer from the Education Fund to the Operations Fund for March 2021
• Approval of financial reports for the period ending February 28, 2021
• Adoption of the Third Quarterly Update to the 2020-2021 Board Action Calendar
• Approval of minutes from the February 22, 2021 executive session and regular meeting

The Board approved a comprehensive consent agenda covering financial reports, technology purchases, and facility needs. They also authorized bids for food supplies and the renewal of a summer school services agreement. The meeting included reports on student achievements and district diversity initiatives.

• Approved Register of Claims/Check Registers for multiple dates in Feb and March (6-0)
• Approved financial reports for period ending February 28, 2021 (6-0)
• Approved monthly transfer from Education Fund to Operations Fund for March 2021 (6-0)
• Approved 2021 Spring Bus Purchase (6-0)
• Approved purchase and replacement of two service vehicles (6-0)
• Approved agreement with First Stop Health (6-0)
• Approved renewal of agreement with Five Star for 2021 Summer School Program (6-0)
• Authorized bids for groceries, produce, bread, processed products, and dairy (6-0)

Regular Meeting at 7 p.m.

The board will hold an executive session at 5:30 PM, then open the public meeting at 7 PM. Items include approval of minutes, a student ambassador report, a technology presentation, and a consent agenda with bills totaling $6.84 million, a monthly fund transfer of $718,834, and $11,932.72 in education foundation grants.

• Approval of $6,841,269 in accounts payable, insurance, and payroll claims
• Approval of $718,834 monthly transfer from Education Fund to Operations Fund
• Award of $11,932.72 in P-H-M Education Foundation Fall Grants to teachers and staff
• Executive session at 5:30 PM per Indiana Open Meetings Law
• Approval of financial reports for period ending January 31, 2021

The Board approved $11,932.72 in Fall Grants for teachers and staff and passed a consent agenda including multiple summer camps and financial reports. The Board also authorized planning for the high school marching band to travel to California in November 2021. Additionally, the district began installing stop-arm cameras on all 135 school buses.

• Approved 2020 P-H-M Education Foundation Fall Grants totaling $11,932.72 (7-0)
• Approved Register of Claims/Check Registers for February 2021 (7-0)
• Approved financial reports for period ending January 31, 2021 (7-0)
• Approved monthly transfer from Education Fund to Operations Fund for February 2021 (7-0)
• Approved 2021 Super Kids Summer Camps, Camp Invention, Theater Camp, and Learn to Swim (7-0)
• Approved 'Bakers Gonna Bake' Summer 2021 Camp (7-0)
• Approved PHS Robotics 2021 Summer Camps (7-0)
• Approved planning for PHS Marching Band trip to Santa Monica, CA (7-0)

Regular Meeting at 7 p.m.

The Penn-Harris-Madison School Board will consider consent agenda items including approval of bills totaling $7,408,009.63 and a monthly transfer of $718,834 from the Education Fund to the Operations Fund. The board will also accept a $300 donation to Schmucker Middle School, authorize donation of obsolete band instruments to the Penn Band Boosters, and approve an extension of an agreement with superPSYCHed LLC. Prior to the public meeting, the board will hold an executive session at 6:30 p.m.

• Approval of bills and payroll totaling $7,408,009.63
• Monthly transfer of $718,834 from Education Fund to Operations Fund for January 2021
• Acceptance of a $300 anonymous donation to Schmucker Middle School NJHS program
• Disposition of obsolete band instruments from Penn High School donated to Penn Band Boosters
• Extension of agreement with superPSYCHed LLC (no dollar amount specified)

The Board approved a phased-in transition plan for secondary students to return to in-person learning between February 16 and April 12, 2021. The plan includes a gradual increase in building density by grade level and maintains virtual Mondays through April 1. A full five-day return for in-person students is scheduled for April 12, pending health metrics and department approval.

• Approved phased-in return to learn plan for secondary students
• Approved February 8, 2021 bills totaling over $6.8M (7-0)
• Approved monthly transfer from Education Fund to Operations Fund for January 2021 (7-0)
• Approved acceptance of donations to schools/programs (7-0)
• Approved disposition of old/obsolete band instruments from Penn High School (7-0)
• Approved agreement extension with superPSYCHed LLC (7-0)
• Approved secondary agreement with Crossing National, Inc. for 2021-2022 school year (7-0)
• Approved contract extension with Ceres Solutions for diesel fuel (7-0)

Regular Meeting at 7 p.m.

The Penn‑Harris‑Madison Board of School Trustees will adopt the meeting agenda, approve minutes from the Jan 11 session, and hear superintendent announcements. The board will vote on a consent agenda that includes approving $7,146,084.14 for accounts payable, insurance, and payroll, as well as financial reports for the period ending Dec 31 2020. Additional consent items are donations to Moran Elementary ($131.80) and Penn High School Fine Arts Academy ($5,500), and disposal of obsolete instructional materials from Northpoint Elementary.

• Approve $1,885,932.86 accounts payable and insurance, and $5,260,151.28 payroll and insurance (total $7,146,084.14)
• Approve financial reports for the period ending Dec 31 2020
• Accept $131.80 donation from Box Tops for Education for Moran Elementary student activities
• Accept $5,500 donation from Penn Band Boosters Club for Penn High School Winter Guard program
• Authorize disposal of obsolete instructional materials at Northpoint Elementary

The Board approved the agenda, previous meeting minutes, and a consent agenda including financial reports and personnel updates. The meeting included informational reports on the Fine Arts & Communications Academy and the Superintendent's Advisory Council.

• Approved January 25, 2021 agenda (6-0)
• Approved January 11, 2021 Executive Session and Regular Board Meeting minutes (6-0)
• Approved Register of Claims/Check Registers for January 8 through January 25, 2021 (6-0)
• Approved financial reports for period ending December 31, 2020 (6-0)
• Accepted donations made to Penn-Harris-Madison Schools/Programs (6-0)
• Approved disposition of old instructional materials and technology from Northpoint Elementary (6-0)
• Approved Amplyus Equipment Loan Agreement (6-0)
• Approved personnel report for administrative, certified, and classified employees (6-0)

Regular Meeting at 7:00 p.m.

The board will elect a president, vice-president, and secretary for 2021. They will also vote on a consent agenda including approval of $25.8 million in accounts payable, payroll, and insurance, a one-year extension of administrative contracts, and acceptance of a donation of 1,000 masks.

• Election of board officers for 2021
• Approval of $14,892,111.66 in accounts payable and insurance
• Approval of $10,937,189.21 in payroll and insurance
• One-year extension of administrator employment contracts
• Acceptance of 1,000 disposable face masks donation from Notre Dame Chinese Volunteering Group to Northpoint Elementary

The Board elected its officers for 2021 and approved the purchase of two Dodge Ram service vehicles. The Superintendent announced that secondary students will return to hybrid learning on January 19, 2021. Various financial claims and personnel reports were also approved.

• Elected Chris Riley as President (7-0)
• Elected Larry Beehler as Vice-President (7-0)
• Elected Angie Gates as Secretary (7-0)
• Approved agenda for January 11, 2021 (7-0)
• Approved December 14, 2020 Executive Session and Regular Board Meeting minutes (7-0)
• Approved multiple bill payments via consent agenda (7-0)
• Approved administrator employment contract extensions (7-0)
• Approved purchase of two Dodge Ram service vehicles at $43,086 each (7-0)

Board of Finance Meeting at 6:30 p.m.

The Penn-Harris-Madison Board of Finance holds its annual meeting to elect a president and secretary, appoint investing officers, and review the previous year's investment portfolio. All action items were approved unanimously, including the adoption of the agenda and approval of minutes from the January 13, 2020 meeting.

• Nomination of Larry Beehler as President and Christopher Riley as Secretary of the Board of Finance
• Appointment of Jerry Hawkins and Victoria Roush as investing officers for the school corporation
• Review of 2020 investment portfolio and fiscal indicators report
• Approval of minutes from the January 13, 2020 Board of Finance meeting
• Adoption of the January 11, 2021 meeting agenda

The Board of Finance held its annual meeting to elect leadership and appoint investing officers. The board also reviewed the district's 2020 investment portfolio and overall financial health indicators.

• Elected Jamie Woods as President of the Board of Finance (7-0)
• Elected Jaye Galloway as Secretary of the Board of Finance (7-0)
• Appointed Jerry Hawkins and Victoria Roush as investing officers (7-0)
• Approved the January 11, 2021 meeting agenda (7-0)
• Approved minutes from the January 13, 2020 meeting (7-0)